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07/15/2024 City Council Meeting Minutes July 15, 2024 City of Clearwater Main Library- Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 e Meeting Minutes Monday, July 15, 2024 3:00 PM Main Library - Council Chambers City Council Page 1 City of Clearwater City Council Meeting Minutes July 15, 2024 Roll Call Present: 5 - Mayor Bruce Rector, Vice Mayor David Allbritton, Councilmember Ryan Cotton, Councilmember Michael Mannino and Councilmember Lina Teixeira Also Present: Jennifer Poirrier— City Manager, Michael Delk—Assistant City Manager, David Margolis — City Attorney, Rosemarie Call — City Clerk and Nicole Sprague — Deputy City Clerk. To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 1. Call to Order— Mayor Rector The meeting was called to order at 3:00 p.m. 2. Invocation — Pastor Bob Brubaker from Christ Community Presbyterian Church 3. Pledge of Allegiance 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) — Given. 4.1 July Service Awards Three service awards were presented to city employees. The June 2024 Employee of the Month Award was presented to Jason Coote, Parks and Recreation. The July 2024 Employee of the Month Award was presented to James Van Zandt, Fire Department. 4.2 Florida Orchestra Presentation - Ignacio Barron Viela, President and CEO Page 2 City of Clearwater City Council Meeting Minutes July 15, 2024 Mr. Barron Viela provided a PowerPoint presentation. 5. Approval of Minutes 5.1 Approve the minutes of the June 20, 2024 city council meeting as submitted in written summation by the City Clerk. Councilmember Cotton moved to approve the minutes of the June 20, 2024 city council meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. Public Hearings - Not before 6:00 PM 6. Administrative Public Hearings 6.1 Adopt a tentative millage rate of 5.8850 mills for fiscal year 2024/25; and set public hearing dates on the budget for September 4, 2024 and September 17, 2024, to be held no earlier than 6 p.m. In accordance with the Truth in Millage (TRIM) process, the City Council must adopt a tentative millage rate and set public hearing dates prior to finalizing and adopting a budget. This information must be provided to the Pinellas County Property Appraiser and Tax Collector by July 30, 2024. The City's proposed millage rate and public hearing dates will be included on the TRIM notices mailed to taxpayers in August. This tentative rate cannot be increased without first-class mailing notification to each taxpayer at the expense of the City of Clearwater, not less than 10 days and not more than 15 days before the public hearing. The City Manager's recommended millage rate is 5.8850 mills, the same as the current year. This rate is 6.81% more than the rolled back rate of 5.5100 mills. The rolled-back rate is the millage rate that will provide the City with the same property tax revenue as was levied in the prior year. If the proposed millage rate of 5.8850 mills is adopted, the City's ordinance adopting the millage rate will reflect a 6.81% increase from the rolled-back rate of 5.5100 mills. The proposed millage rate as well as other TRIM millage rates will be noted on the 2024 compliance forms as follows: 5.8850 mills - Tentative millage rate 5.5100 mills - Rolled-back millage rate 6.1352 mills - Maximum majority vote rate Page 3 City of Clearwater City Council Meeting Minutes July 15, 2024 6.7487 mills - Maximum two-thirds vote rate A special budget work session is scheduled for Wednesday, August 14, 2024, at 9:00 am to fully discuss the proposed budget. STRATEGIC PRIORITY: The budgeting process aligns resource allocation to the advancement of our community in all five strategic priorities: high performing government, economic and housing opportunity, community well-being, environmental stewardship, and superior public service. Budget Director Kayleen Kastel provided a PowerPoint presentation. One individual requested that details be provided on how Parks and Recreation will use the money in the budget. One individual supported an allocation for median landscaping be included in the budget. One individual supported including funds in the budget to improve the sewage treatment plant. Councilmember Teixeira moved to adopt a tentative millage rate of 5.8850 mills for fiscal year 2024/25; and set public hearing dates on the budget for September 4, 2024 and September 17, 2024, to be held no earlier than 6 p.m. The motion was duly seconded and carried unanimously. 6.2 Amend special conditions of Ordinance 9167-18 referencing 385 S. Gulfview Blvd. vacating a portion of Gulfview Boulevard Right-of-Way lying in the Southwest 1/4 of Section 8, Township 29 South, Range 15 East, Pinellas County, Florida, as recorded in Plat Book 13, Page 12 of the Official Records of Pinellas County, Florida, subject to special conditions, and pass Ordinance 9773-24 on first Reading. On September 6, 2018, the City of Clearwater adopted Ordinance Number 9167-18, which vacated the right-of-way adjacent to 385 S. Gulfview Blvd. subject to several conditions precedent, including the relocation of all utilities outside of the vacated right-of-way at the Property Owner's expense. During construction, the City's stormwater pipe was rerouted to a new location, and the water and sewer systems were reconstructed in place. All utility systems are now located within the footprint of the building. Page 4 City of Clearwater City Council Meeting Minutes July 15, 2024 As a result, city staff negotiated a new Easement Agreement by which the Property Owner assumes ownership and maintenance responsibilities of the stormwater system within the footprint of the building. The City will maintain ownership and maintenance of the water and sewer systems, but the Property Owner will assume liability and indemnify the City for all utilities located within the footprint of the building. This Ordinance amends the original vacation Ordinance to approve the current location of utilities subject to the terms of the described Easement Agreement. City staff reviewed this item and recommend approval. STRATEGIC PRIORITY: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts. One individual questioned the purpose of the agenda item. Real Estate Services Coordinator Robert Kasmer said the hotel footprint was originally built over some of the existing utilities and within the city right-of-way. He said when structures of this size are constructed, lines are misplaced. Engineering staff met with the developer and agreed to the easement presented in the agenda item, which requires the developer to inspect and repair a majority of the lines. Ordinance 9773-24 was presented and read by title only. Vice Mayor Allbritton moved to amend special conditions of Ordinance 9167-18 referencing 385 S. Gulfview Blvd. vacating a portion of Gulfview Boulevard Right-of-Way lying in the Southwest 1/4 of Section 8, Township 29 South, Range 15 East, Pinellas County, Florida, as recorded in Plat Book 13, Page 12 of the Official Records of Pinellas County, Florida, subject to special conditions, and pass Ordinance 9773-24 on first Reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Rector, Vice Mayor Allbritton, Councilmember Cotton, Councilmember Mannino and Councilmember Teixeira 6.3 Authorize purchase orders to multiple vendors for polyethylene pipe/fitting and steel pipe/fittings in the cumulative annual not-to-exceed amount of$2,100,000.00 for the initial term of August 1, 2024 through July 31, 2025, with two, one-year renewal options pursuant to Invitation to Bid No. 34-24 and authorize the appropriate officials to execute same. Page 5 City of Clearwater City Council Meeting Minutes July 15, 2024 Procurement issued Invitation to Bid (ITB) No. 34-24, Polyethylene Pipe/Fittings & Steel Pipe/Fittings, on behalf the Clearwater Gas System (CGS). The City received four responsive bids. Upon review both Procurement and CGS recommend award to Consolidated Pipe & Supply and General Utility Pipe and Supply, the lowest and most responsible bidders in accordance with the bid specifications. Award recommendation for Exhibit A: Polyethylene Pipe/ Fittings: Consolidated Pipe & Supply: PRIMARY • Group 3: PE Excess Flow Valves -2406 Resin • Group 4: Fittings - 2406 Resin • Group 5: Fittings - 3408 Resin • Group 10: Stab Fittings - 3408 Resin General Utility Pipe & Supply LLC: PRIMARY • Group 1: Pipe - 2406 Resin • Group 2: Pipe - 3408 Resin • Group 6: Transitions • Group 7: Polyvalves -2406 Resin • Group 8: Polyvalves - 3408 Resin • Group 9: Risers • Group 11: Electrofusion Tapping Tees - 2406 Resin • Group 12: Electrofusion Tapping Tees - 3408 Resin • Group 13: Electrofusion Couplings-2406 Resin • Group 14: Electrofusion Couplings- 3408 Resin • Group 15: PE Socket Fusion Tools • Group 16: PE Electrofusion Tools • Group 17: PE Squeeze Tools • Group 18: Butt Fusion Tools • Group 19: Miscellaneous Material ISCO Industries: Secondary for Groups 16-18 In regards to Exhibit A, CGS is requesting authorization to use ISCO Industries of Louisville, KY as a secondary source for Groups 16-18 should General Utility Pipe & Supply be unable to provide the items and Consolidated Pipe & Supply as the tertiary if needed/applicable. Award recommendation for Exhibit B: Steel Pipe / Fittings: Consolidated Pipe & Supply: PRIMARY • Group 8: Dresser Style Compression Couplings • Group 10: Service Saddles - Double Steel Strap with Rolled Thread Design • Group 18: Valves (Lube and Non-Lube) General Utility Pipe & Supply LLC: PRIMARY • Group 1: Epoxy Coated Steel Pipe Page 6 City of Clearwater City Council Meeting Minutes July 15, 2024 • Group 2: Flanges • Group 3: Elbows • Group 4: Tees • Group 5: Caps • Group 6: Reducing Couplings • Group 7: Gas Meter Stops • Group 9: Vegas - Stainless Steel Repair Clamps with Neoprene Sealing Gasket • Group 11: Wire • Group 12: Continental Adapters, Punch Tees and Wrap Arounds • Group 15: Neoprene Faced Phenolic Gasket • Group 16: Pigs - Foam Pipeline Cleaners • Group 17: TD Williamson • Group 19: Miscellaneous Parts NOTE: Groups 13 & 14 will not be awarded DevTech Sales: Secondary for Group 7 For Exhibit B, CGS is requesting authorization to use Devtech Sales Inc of Avon Park, FL as a secondary source for Group 7 should General Utility Pipe & Supply be unable to provide the items and Consolidated Pipe & Supply as the tertiary if needed. General Utility Pipe & Supply LLC did provide sustainability options under Exhibit B: Steel Pipe/ Fittings for Groups 2-6 that will be used if feasible. Due to the volatility of the polyethylene and steel markets, fluctuating prices, supply, and demand issues and to ensure the availability of these essential commodities at the lowest price, CGS is requesting flexibility to order from the secondary or tertiary source (if applicable) and unavailable items from the open market, if necessary. The pipe and fittings will be used for the installation of gas distribution mains, service lines and repair/maintenance work to serve our customers. APPROPRIATION CODE AND AMOUNT: Funding is available in Pinellas New Mains and Services 323-96377 and Pasco New Mains and Services 323-96378 in the Clearwater Gas System Budget. USE OF RESERVE FUNDS: N/A Deliver Effective and Efficient Services by Optimizing City Assets and Resources. Objective 1.5: Embrace a culture of innovation that drives continuous improvement and successfully serves all our customers. Page 7 City of Clearwater City Council Meeting Minutes July 15, 2024 Councilmember Mannino moved to authorize purchase orders to multiple vendors for polyethylene pipe/fitting and steel pipe/fittings in the cumulative annual not-to-exceed amount of $2,100,000.00 for the initial term of August 1, 2024 through July 31, 2025, with two, one-year renewal options pursuant to Invitation to Bid No. 34-24 and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 6.4 Authorize an increase to an existing purchase order with Pennoni Associates, Inc. of Clearwater, Florida, for professional services in connection with providing GIS and engineering services for a mapping of the Clearwater Municipal Cemetery, located at 1300 South Myrtle Avenue in the amount of$27,806.00 bringing the total to $167,906.00 and authorize the appropriate officials to execute same. On December 7, 2023, Council approved a purchase order to Pennoni Associates, Inc. in the amount of$140,100.00 for GIS and engineering services for a mapping of the Clearwater Municipal Cemetery. Services provided by Pennoni Associates, Inc. as outlined in the original scope of work included the following tasks: Task 1: Professional Consulting Services Task 2: Survey Services Task 3: Ground Penetrating Radar (GPR) Services Task 4: GIS Data Collection and Mapping Pennoni has completed collecting all the field data using ESRI's Field Maps which give users the ability to locate, inventory, plot locations and attributes. The geodatabase design will contain dropdowns and additional standardization features, allowing for a reduction in human error and other potential issues that can occur in the field. The data base will include date of inspection, section, row, type, Name, Date of Birth, Date of Death, Epitaph, language, notes, and pictures. Based on the preliminary investigation and mapping efforts, staff is requesting authorization to increase our current purchase order with Pennoni by $27,806.00 to address the following two additional tasks that were not included in the original work order bringing the total to $167,906.00. 1. Survey work needed to resolve the western boundary survey conditions, where block/plots extend beyond the right of way line. 2. Review existing city historical plot books to scan each record and update the GIS with information found in these records. The updates will focus on identification of(735) suspect burial locations that are currently Page 8 City of Clearwater City Council Meeting Minutes July 15, 2024 undesignated based on current survey. The additional work for this project will take approximately 30 days to complete. APPROPRIATION CODE AND AMOUNT: Funds are available in M2210 Municipal Cemetery Improvements. STRATEGIC PRIORITY: Approval of the purchase order supports several Strategic Plan Objectives, including: 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts. 1.3: Adopt responsive levels of service for public facilities and amenities, and identify resources required to sustain that level of service. 3.1: Support neighborhood identity through services and programs that empower community pride and belonging. 3.2: Preserve community livability through responsible development standards, proactive code compliance, and targeted revitalization. Councilmember Cotton moved to authorize an increase to an existing purchase order with Pennoni Associates, Inc. of Clearwater, Florida, for professional services in connection with providing GIS and engineering services for a mapping of the Clearwater Municipal Cemetery, located at 1300 South Myrtle Avenue in the amount of $27,806.00 bringing the total to $167,906.00 and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 6.5 Approve an increase to existing purchase order with Pennoni Associates, Inc. of Clearwater, FL for professional services in connection with the repairs of Pier 60 in the amount of$28,350.00 bringing the total to $127,850.00 and authorize the appropriate officials to execute same. Pier 60 and the Pier 60 bait shop are approximately 29 years old. Between August 29 and August 31, 2023, the structure sustained damage from Hurricane Idalia. The City hired Pennoni Associates Inc (Pennoni) to perform a structural assessment, identify and document the damage, and provide repair recommendations for a fee of$35,500.00. Page 9 City of Clearwater City Council Meeting Minutes July 15, 2024 Temporary repairs recommended by Pennoni were made to the pier by the City of Clearwater and the Pier was reopened on September 22, 2023. Pennoni issued a draft report to the City in October 2023 which identified damaged joints, pile caps, access decking and timber piles, some of which were a result of Hurricane Idalia and some of which are maintenance items, that needed to be repaired. On December 7, 2023, the City Council authorized a purchase order to Pennoni to provide engineering services to develop construction documents and structural plans to make the necessary repairs to Pier 60 including the replacement of the Bait House catwalk which was damaged by Hurricane Idalia in the amount of$99,500.00 (the actual work order was for $99,550.00, a difference of$50.00). As the consultants began their design work on the catwalk repairs it was discovered that the original work related to the construction of the catwalk was never permitted with the appropriate state environmental agencies at the time of construction. The additional work needed to permit the Bait House catwalk will include a land lease survey, State of Florida permitting application and meeting with State officials. The cost for this additional work will increase existing purchase order by $28,300.00 for additional work (+) $50.00 from original work order bringing the total to $127,850.00. APPROPRIATION CODE AND AMOUNT: Funding available in 181-D2302 Hurricane Idalia. USE OF RESERVE FUNDS: N/A STRATEGIC PRIORITY: Approval of the purchase order supports several Strategic Plan Objectives, including: 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts. 2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events. 3.2: Preserve community livability through responsible development standards, proactive code compliance, and targeted revitalization. One individual spoke in support. Councilmember Teixeira moved to approve an increase to existing purchase order with Pennoni Associates, Inc. of Clearwater, FL for professional services in connection with the repairs of Pier 60 in the amount of$28,350.00 bringing the total to $127,850.00 and authorize the appropriate officials to execute same. The motion was duly Page 10 City of Clearwater City Council Meeting Minutes July 15, 2024 seconded and carried unanimously. 6.6 Approve purchase orders to O'Neils LLC, of Ozona, FL, Pete and Ron's Tree Service Inc., of Tampa, FL, and TreesForYou.com Inc, of Belleair Beach, FL, for citywide tree care services, on a unit price basis, in the cumulative annual not-to-exceed amount of $700,000.00 with two, one-year renewal options pursuant to Invitation to Bid (ITB) 26-24, Tree Care Services and authorize the appropriate officials to execute same. Invitation to Bid 26-24, Tree Care Services, was issued on March 29, 2024, with submissions received on May 2, 2024. The Public Works and Parks & Recreation Departments evaluated each submission and determined that the three noted companies, O'Neils Tree Service, Pete & Ron's Tree Service and TreesForYou.com Inc., are the lowest most responsible bidders in accordance with the ITB specifications providing as-needed tree care services. The City's internal arborist teams regularly conduct scheduled tree maintenance and address concerns by trimming tree limbs obstructing street signs, traffic signs, sidewalks, and roads. This contract aims to complement the efforts of the City's Urban Forestry Division, which will oversee contractual services citywide, excluding those managed by the Parks & Recreation department in city parks and green spaces. The Public Works and Parks & Recreation Departments recommend awards for these services as follows: Category 1: All-inclusive Tree/Palm removal of trees and stumps Pete & Ron's Tree Service Inc of Tampa, Florida: PRIMARY O'Neils LLC d/b/a O'Neils Tree Service of Palm Harbor, Florida: SECONDARY Category 2: All-Inclusive Stump Removal Only TreesForYou.com Inc of Clearwater, Florida: PRIMARY O'Neils LLC d/b/a O'Neils Tree Service of Palm Harbor, Florida: SECONDARY Pete & Ron's Tree Service Inc of Tampa, Florida: TERTIARY Category 3: All-inclusive Pruning Services Pete & Ron's Tree Service Inc of Tampa, Florida: PRIMARY TreesForYou.com Inc of Clearwater, Florida: SECONDARY O'Neils LLC d/b/a O'Neils Tree Service of Palm Harbor, Florida: TERTIARY Category 4: All-inclusive Invasive Plant Species Pete & Ron's Tree Service Inc of Tampa, Florida: PRIMARY O'Neils LLC d/b/a O'Neils Tree Service of Palm Harbor, Florida: SECONDARY Page 11 City of Clearwater City Council Meeting Minutes July 15, 2024 TreesForYou.com Inc of Clearwater, Florida: TERTIARY This contract will be used for tree care services including but not limited to tree/palm removal, stump removal, pruning, and invasive species removal from city facilities such as but not limited to city owned parcels, parks and recreational facilities, public utilities facilities, public rights of ways, easements, and open spaces as needed. This award is being made to multiple vendors to ensure service continuity. In instances where immediate availability is crucial, flexibility to seek services from the vendors listed above as a secondary and tertiary option is requested. Council approval is sought for a cumulative annual not-to-exceed amount of $700,000.00 with an option for two one-year renewals bringing the total not to exceed amount for all three years to $2,100,000.00. Prices are based on a unit price, which includes provisions for additional requested work, annual contract price adjustments, and other contractual management necessities. This funding encompasses contributions from Public Works, Parks & Recreation, Public Utilities, and other various city department budgets. APPROPRIATION CODE AND AMOUNT: Funding for these contracts is available in Fiscal Year 2023/2024 departmental budgets in various operating and capital codes and funding for future years will be requested in the annual budget process. STRATEGIC PRIORITY: 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts. 1.3 Adopt responsive levels of service for public facilities and amenities and identify resources required to sustain that level of service.1.4: Foster safe and healthy communities in Clearwater through first class public safety and emergency response services. One individual spoke in support. Vice Mayor Allbritton moved to approve purchase orders to O'Neils LLC, of Ozona, FL, Pete and Ron's Tree Service Inc., of Tampa, FL, and TreesForYou.com Inc, of Belleair Beach, FL, for citywide tree care services, on a unit price basis, in the cumulative annual not-to-exceed amount of $700,000.00 with two, one-year renewal options pursuant to Invitation to Bid (ITB) 26-24, Tree Care Services and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 6.7 Authorize acceptance of the U.S. Department of Energy (DOE)'s Office of State and Community Energy Programs (SCEP) Energy Efficiency and Conservation Block Grant Page 12 City of Clearwater City Council Meeting Minutes July 15, 2024 (EECBG) program formula award in the amount of$169,090.00 by approving the special terms and conditions of the equipment rebate voucher application and authorize the appropriate officials to execute same. The City of Clearwater was allocated $169,090.00 in the EECBG Program as shown in Table 1 a of the DOE Formula Grant Funding Allocations by Local Government for the EECBG Program - Sec. 40552(b) of the Infrastructure Investment and Jobs Act (IIJA) of 2021. A pre-award information sheet was submitted by the City to DOE in April 2023 as an indication of interest in receiving funds. With the EECBG Program award of$169,090.00, the City proposes to purchase two light duty EVs as pooled vehicles for the Public Works Department to replace existing vehicles on the vehicle replacement list (VRL), purchase and install one dedicated level two dual-port EV charger, as well as partially pay for electrical capacity improvements at the fleet maintenance facility to facilitate the EV charger. The fleet maintenance electrical capacity build out is quoted at $92,505.72 and $64,361 of grant funding is expected to be leveraged. The remaining $28,000 can be funded by General Services. This upgrade cost is considerably less than the cost to replace two vehicles and can be additional savings if similar grants are found in the future. Upon official award of the DOE grant, the intended use of this grant will be brought to Council for formal approval at a later date. Staff is recommending the proposed transportation electrification equipment for several reasons: 1) Grant funding will pay for two planned vehicle replacements to be funded through this program instead of City funds. Staff evaluated vehicle usage to ensure electric vehicles would align with daily uses of the specific role of these electrical vehicles. 2) Potential for GHG reduction, as well as aligning with our Alternative Fuel Vehicles and Vehicle Purchasing Guidelines (Policy 7008). The City's sustainability action plan, Greenprint 2.0, includes citywide greenhouse gas (GHG) emissions reduction goals: 25% by 2035 and 80% by 2050 compared to the baseline year of 2007. Energy use and transportation are the top two sectors for the city's GHG emissions. 3) These EVs can provide limited power for city staff at remote locations instead of utilizing louder generators. Incorporating electric vehicles requires charging infrastructure so staff is leveraging this grant funding to install electrical charging stations at the fleet maintenance facility for potential future maintenance needs. The two purchased EVs will reside at the MSB parking garage. The MSB parking garage was designed to install EV chargers and Parking Division will be installing and covering the cost of installation of EV chargers to support these vehicles and Page 13 City of Clearwater City Council Meeting Minutes July 15, 2024 EVs owned by city employees. Additionally, the EV chargers at the MSB parking garage will be available to the public after hours and on weekends and be able to generate revenue. This grant funding does not require City matching funds to receive the grant funding. However, General Services will fund a portion of the electrical capacity build as indicated above. the grant agreement requires indemnification, which necessitates City Council approval of the City's acceptance of the award at this time. STRATEGIC PRIORITY: Objectives 1.5 Embrace a culture of innovation that drives continuous improvement and successfully serves all our customers; 4.1, Providing proactive climate resiliency strategies based on science; 4.2, Adopting renewable resource usage; and 4.4 Develop accessible and active transportation networks that enhance pedestrian safety and reduce citywide greenhouse gas emissions. Councilmember Mannino moved to authorize acceptance of the U.S. Department of Energy (DOE)'s Office of State and Community Energy Programs (SCEP) Energy Efficiency and Conservation Block Grant (EECBG) program formula award in the amount of $169,090.00 by approving the special terms and conditions of the equipment rebate voucher application and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 6.8 Approve the extension of a piggyback contract and issuance of a purchase order to Cale America, of Clearwater, FL, for a service/maintenance agreement, parking payment technologies and back-office support in an amount not to exceed $812,005.00 for a four-year term through June 30, 2028, pursuant to Clearwater Code of Ordinances, Sections 2.563(1)(c), Piggyback or Cooperative Purchasing, and 2.563(1)(d), Non-Competitive Purchases, and authorize the appropriate officials to execute same. Since 2008, Clearwater has been utilizing Cale America, DBA Flowbird, parking kiosks to provide an efficient, user friendly method for parkers to pay for their parking in some areas of downtown and on Clearwater beach. In June of 2023, the Council approved a piggyback Contract (#05-39) with Cale America from the National Cooperative Purchasing Alliance Region XIV Education Service Center. Contract#05-39 extended our warranty & back-office support for existing meters through March 31, 2025, and earmarked funds to cover the fees associated with electronic parking payment technology until July 2024. This item Page 14 City of Clearwater City Council Meeting Minutes July 15, 2024 would extend that contract and allow for a new purchase order to sync the fees for parking payment technology with the warranty and back-office support for all 94 of our kiosks on the same terms through June 30, 2028. The underlying NCPA contract allowed for a continuing service/maintenance agreement for up to five years, even after the initial term of the overall contract, and since Flowbird is the only company that can maintain their products and provide the needed back-office support, we are seeking a non-competitive purchase for these services. The extended warranty and back-office fees are to remain the same under this new agreement for the first two years with a 3% increase beginning in April 2027. Even with the increase, (the first in several years) the prices are below what was advertised in Contract #05-39. The fixed costs for the warranty and back-office support should not exceed $95,880.00 per year the first two years and $123,445.00 for the final 15 months or $315,205.00 over the term of this contract. The second part of our June 2023 contract with Flowbird was for electronic parking payment service fees for; text receipts, text to extend transaction fees, and pay by text transaction fees. All these fees are charged per transaction at the time of purchase. Pay by Text users and Extend by Text users are charged a $0.35 cent transaction fee that is collected by the City and then reimbursed to Flowbird monthly via a billing/invoicing process. The benefit of the Extend by Text is that customers do not have to return to a kiosk to add time to their parking. Pay by Text allows customers to pay for parking from the onset without using the kiosk. Text receipts are charged to the Parking Division based on a "per use" basis of$0.03 cents per transaction when a customer requests a text message receipt at the time of initial payment. The benefit of the text receipt is that it eliminates paper receipts, reducing costs and decreasing the frequency for maintenance. That $0.03 is also a $0.02 discount from the fee advertised in the NCPA contract but it is absorbed by the Parking System and not passed to the customer. The number of customers electing to utilize these payment services is difficult to lock down but the popularity of each is increasing. Currently, it is estimated that the costs to cover these per transaction fees will not exceed $124,200.00 per year or$496,800.00 over the term of this contract. The combined costs for service/maintenance agreement, parking payment technologies and back-office support are estimated to be an amount not to exceed $812,005.00 for a four-year term through June 30, 2028. APPROPRIATION CODE AND AMOUNT: 4351333-530300 Funds for fiscal year 2024 are available in cost code 4351333-530300, Contractual Services, and will be included in budgets for Fiscal Years 2025 Page 15 City of Clearwater City Council Meeting Minutes July 15, 2024 through 2028 to fund this purchase order. STRATEGIC PRIORITY: 1.3 Adopt responsive levels of service for public facilities and amenities, and identify resources required to sustain that level of service. 1.5 Embrace a culture of innovation that drives continuous improvement and successfully serves all our customers. 2.3 Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events. 5.3 Generate organizational success through collaborative engagement and inclusive decision-making to create shared value. One individual questioned the number of kiosks to be installed. Parking Division Manager Jeremy Alleshouse said the agenda cover mentions the contract will include 94 kiosks and back-office support. Councilmember Cotton moved to approve the extension of a piggyback contract and issuance of a purchase order to Cale America, of Clearwater, FL, for a service/maintenance agreement, parking payment technologies and back-office support in an amount not to exceed $812,005.00 for a four-year term through June 30, 2028, pursuant to Clearwater Code of Ordinances, Sections 2.563(1)(c), Piggyback or Cooperative Purchasing, and 2.563(1)(d), Non-Competitive Purchases, and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 6.9 Award a purchase order to Sign-Age of Tampa Bay in Clearwater, FL, for citywide custom vehicle and/or equipment wrap services in the annual not-to-exceed amount of $165,000.00 for one year with three, one-year renewal options pursuant to Request for Proposals (RFP) 36-24 and authorize the appropriate officials to execute same. Request for Proposal (RFP) No. 36-24, Vehicle Graphics and Installation was issued on April 25, 2024. Sign-Age of Tampa Bay was the only responsive, responsible bidder in accordance with the bid specifications. This contract primarily involves applying, removing, and repairing wraps and striping on a range of citywide motor vehicles and equipment, including trucks, vans, cars, sports utility vehicles (SUVs), utility terrain vehicles (UTVs), watercraft, and other miscellaneous equipment. It also includes installing graphics on newly acquired City vehicles as needed. Additionally, the contract will support the rebranding of Clearwater Gas Systems and the application of Page 16 City of Clearwater City Council Meeting Minutes July 15, 2024 graphics on new electric vehicles that Sustainability plans to purchase in the future. Category three for the purchase of decals will not be awarded at this time. APPROPRIATION CODE AND AMOUNT: Departments with authorized vehicle purchases have funds budgeted for upfitting services. STRATEGIC PRIORITY: These purchases help accomplish strategic objective 1.2. Fleet division operators maintain public infrastructure to deliver effective and efficient services by optimizing city assets and resources. Councilmember Teixeira moved to award a purchase order to Sign-Age of Tampa Bay in Clearwater, FL, for citywide custom vehicle and/or equipment wrap services in the annual not-to-exceed amount of$165,000.00 for one year with three, one-year renewal options pursuant to Request for Proposals (RFP) 36-24 and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 6.10Approve a purchase order to Garland/DBS, Inc. for roof replacement at General Services/Fleet Maintenance Facility in the not-to-exceed amount of$2,505,725.00 pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. The proposal from Garland/DBS provides for the installation of a metal roof hugger system over the existing metal roof with required structural upgrades per engineered drawings. This type of installation allows for employee and day to day operations to remain unaffected by work to be performed over the General Services/Fleet Maintenance administration areas. The General Services/Fleet Maintenace warehouse is a pre-engineered metal building that is over 40 years old and has reached the end of its life cycle. The existing roofing system needs substantial repair to maintain a dry envelope so that no further leaking occurs within the structure. Authorization to piggyback OMNIA Partners contract PW1925 (Racine County Wisconsin) valid through October 14, 2029, is requested. Garland/DBS, Inc. was the lowest responsive, responsible bidder on the Invitation to Bid (ITB). Garland provided line-item pricing from the OMNIA contract of$3,582,170.51. However, under the Alternative Costing Method of the OMNIA contract, Garland can provide alternative pricing if the service is more appropriate to be custom designed and manufactured to meet an individual project site's conditions or provide for a unique application of the project. Under this Alternative Costing Page 17 City of Clearwater City Council Meeting Minutes July 15, 2024 Method, Garland contacted six local roofing contractors to compare pricing and received three proposals for this work. Tarheel Roofing, Inc. provided the lowest cost proposal of$2,505,725.00 and will serve as a subcontractor to Garland. Work shall commence upon award and execution of the proposal and is anticipated to be completed 90 calendar days from the notice to proceed date. APPROPRIATION CODE AND AMOUNT: A third quarter budget amendment will establish capital project C2414, General Services Roof Replacement, and provide a transfer of$500,000.00 in garage fund revenue from capital project GSFL180001, Fleet Facility R&R; a transfer of $1,686,963 from Garage Fund reserves; and a transfer of$323,037 from General Services Fund reserves to create the project budget to fund this purchase order. USE OF RESERVE FUNDS: Funding for this contract will be provided by a third quarter budget amendment allocating $1,686,963 of Garage Fund reserves and $323,037 of General Services Fund reserves to capital improvement project C2414, General Services Roof Replacement. The remaining balance of unallocated Garage Fund reserves after 25% working capital reserve is approximately $5.8 million or 30% of the current Garage Fund operating budget. The remaining balance of unallocated General Services Fund reserves after 25% working capital reserve is approximately $1.7 million or 23% of the current General Services Fund operating budget. STRATEGIC PRIORITY: The use of Garland/DBS is supported by Strategic Plan Objectives 1.1, maintaining municipal performance, and promoting accountable governance; 1.2, maintaining public infrastructure; 2.1, strengthen-public private initiatives 3.2, proactive code compliance, and targeted revitalization. One individual questioned the appearance of the roof. Vice Mayor Allbritton moved to approve a purchase order to Garland/DBS, Inc. for roof replacement at General Services/Fleet Maintenance Facility in the not-to-exceed amount of$2,505,725.00 pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 6.11Approve purchase orders with multiple vendors for citywide mechanical, electrical, plumbing and specialty services in the cumulative annual not-to-exceed amount of $4,000,000.00 with three, one-year renewal options pursuant to Invitation to Bid (ITB) 45-24 and authorize appropriate officials to execute same. Page 18 City of Clearwater City Council Meeting Minutes July 15, 2024 Invitation to Bid (ITB) 45-24 Mechanical Electrical, Plumbing (MEP) and Specialty Services was issued on May 1, 2024, for as needed citywide MEP and specialty services. The City received 12 responses on May 30, 2024, all of which were responsive and responsible to the bid requirements. The bidders demonstrated a minimum of five years' experience performing their respective trade(s) in a commercial/industrial environment and submitted proposed hourly rates for their services. The proposed rates were evaluated and compared to Bureau of Labor and Industries wages in the Tampa Bay area, fully loaded commercial trade rates, and multiple municipal trade-specific contracts in the region. General Services is requesting authorization to award to all vendors based on their standard rates. In the event that an emergency service is needed, the vendor with the lowest emergency rate will be utilized first. Awarded vendors by category are as follows: Mechanical Contractors: • Air Mechanical & Service Corp of Tampa, FL: Primary • McMullen Air Conditioning Refrigeration Inc of St. Petersburg, FL: Secondary • Krauss Company of Largo, FL: Tertiary Electrical Contractors: • LEW Electrical Services LLC of Tampa, FL: Primary • Tamco Electric Inc of Seffner, FL: Secondary • Bates Electric Inc of Tampa, FL: Tertiary • MC Dean Inc. of Oldsmar, FL: Quaternary • Piper Fire Protection dba Piper Electrical Services of Clearwater, FL: Quinary Plumbing Contractors: • Apollo Plumbing of Pinellas Co. Inc of Seminole, FL: Primary • Scotto Plumbing Service and Repair LLC of Clearwater, FL: Secondary • C. Lacey Plumbing Inc of Clearwater, FL: Tertiary Uninterruptible Power Supply (UPS) Contractors: • Bates Electric Inc of Tampa, FL: Primary • MC Dean Inc. of Oldsmar, FL: Secondary Solar Contractors: • Bates Electric Inc of Tampa, FL: Primary EV Charging Station Contractor: • Bates Electric Inc of Tampa, FL: Primary • MC Dean Inc. of Oldsmar, FL: Secondary Page 19 City of Clearwater City Council Meeting Minutes July 15, 2024 Gas Lines: • Scotto Plumbing Service and Repair LLC of Clearwater, FL: Primary Fuel Tank Contractor: • Convault Maintenance Inc dba Tank Help: Primary Building and Maintenance Division and the Public Utilities Department manage numerous capital and maintenance projects which require the services of certified mechanical, electrical, plumbing (MEP) contractors and specialty services. Having an established roster of contractors for each trade will enable Building and Maintenance to be more proactive and responsive to the many deadlines and needs throughout the City and facilitate Public Utilities' maintenance of water and wastewater facilities in compliant operation. In the event that the primary vendor is unavailable, the city will select the secondary vendor for the particular service. If both the primary and secondary vendors are unavailable, the city will then select the tertiary vendor for that particular service. This process continues sequentially for subsequent vendors as necessary. The intention is to maintain the rosters with a minimum of 3 contractors in each trade (if applicable) to ensure service continuity for both Building and Maintenance and Public Utilities to backfill roster contractors that may be dropped for a variety of reasons to include but not limited to inability to handle current work order requests, multiple refusal of requested services, company goes out of business, etc. APPROPRIATION CODE AND AMOUNT: Funding for this award will come from various operating cost centers as well as various Capital Improvement Projects, respective to the work being performed. STRATEGIC PRIORITY: The use of Mechanical, Electrical & Plumbing contractors is supported by Strategic Plan Objectives 1.1, maintaining municipal performance, and promoting accountable governance; 1.2, maintaining public infrastructure; 2.1, strengthen-public private initiatives 3.2, proactive code compliance, and targeted revitalization. Councilmember Mannino moved to approve purchase orders with multiple vendors for citywide mechanical, electrical, plumbing and specialty services in the cumulative annual not-to-exceed amount of $4,000,000.00 with three, one-year renewal options pursuant to Invitation to Bid (ITB) 45-24 and authorize appropriate officials to execute same. The motion was duly seconded and carried unanimously. Page 20 City of Clearwater City Council Meeting Minutes July 15, 2024 6.12Approve purchase orders to Goodyear Tire and Rubber Company, Monro Inc. and Mavis Tire Express Services Corp, for the purchase of Goodyear tire products and services for city motorized equipment in the cumulative amount of$2,550,000.00 for term July 1, 2024 through June 30, 2027, pursuant to Clearwater Code of Ordinance Section 2.563 (1)(c), Piggyback, and authorize the appropriate officials to execute same. This contract covers the purchase of various tire sizes for use on all city vehicles and offers their services for all commercial vehicles which includes road service assistance, tire repairs, mounting and dismounting, tire rotation, balancing and disposal. Goodyear also provides fleet inspections of tires on a set schedule at no charge. Authorization to piggyback the State of Florida Alternate Contract Source No. 25172500-24-ACS for Tires, Tubes and Services valid through June 30, 2027, is requested. Both Monro Inc. and Mavis Tire Express Services Corp are servicing dealers under this contract. Fleet anticipates a cumulative annual spend of$850,000.00. APPROPRIATION CODE AND AMOUNT: 5666611-550700 (Tires) $700,000.00 5666611-546500 (Repairs & Services) $150,000.00 Funds are available for the current fiscal year in the General Services Fleet Maintenance cost codes 5666611-550700 for tires and 5666611-546500 for repairs and service to fund these purchase orders. Funding for future years will be requested in the annual budget process. STRATEGIC PRIORITY: These purchases help accomplish strategic objective 1.2. Fleet division operators maintain public infrastructure to deliver effective and efficient services by optimizing City assets and resources. Two individuals spoke in opposition. One individual questioned if the City was receiving a bulk rate. One individual suggested staff should confirm that the tires are not being changed prematurely, as the resale on used tires is high. Councilmember Cotton moved to approve purchase orders to Goodyear Tire and Rubber Company, Monro Inc. and Mavis Tire Page 21 City of Clearwater City Council Meeting Minutes July 15, 2024 Express Services Corp, for the purchase of Goodyear tire products and services for city motorized equipment in the cumulative amount of $2,550,000.00 for term July 1, 2024 through June 30, 2027, pursuant to Clearwater Code of Ordinance Section 2.563 (1)(c), Piggyback, and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 6.13Approve a purchase order to Hadronex Inc. DBA SmartCover System located in Escondido, California, for the purchase of 30 new SmartCover units for online application of mapping and monitoring service of the wastewater system for term August 1, 2024 through July 31, 2026, in the amount not to exceed $208,695.00 pursuant to Clearwater Code of Ordinances Section 2.563(1)(d), non-competitive purchase, and authorize the appropriate official to execute same. The City of Clearwater Wastewater Collections will use these new SmartCover system units to monitor manholes within the gravity system, having the immediate ability to provide notification of high-water levels, thereby preventing sanitary sewer overflows within the system. This standardized product provides better integration and efficiency with the City's system than other similar products, which results in cost savings. The purchase of new manhole level monitoring systems is complete with associated telemetry equipment plus data communications service which will be utilized to monitor wastewater collection system manhole sewage level heights and issue an alert that sanitary sewer overflow (SSO) issues may be developing prior to their actual occurrence. Public Utilities will also have the ability to continue capturing data and reports of the SmartCover units including rain data sensors within the system. This purchase will also cover necessary sensors, batteries, materials, devices, hardware warranties, and any extended warranties for the SmartCover units. The SmartCovers are also installed to meet settlement conditions in lieu of fines with Florida Department of Environmental Protection (FDEP) including the current FDEP consent agreement OGC File#: 24-1597. The City has already liquidated $114,036.65 with this vendor this Fiscal Year. With this purchase, the City will be at $322,731.65. APPROPRIATION CODE AND AMOUNT: Funds are available in cost code 1346-530300 Other Contractual Services - $208,695.00. STRATEGIC PRIORITY: In furtherance of the Council's Strategic Plan to achieve High Performing Government by maintaining public infrastructure through systematic Page 22 City of Clearwater City Council Meeting Minutes July 15, 2024 management efforts, approval for an agreement is requested. Councilmember Teixeira moved to approve a purchase order to Hadronex Inc. DBA SmartCover System located in Escondido, California, for the purchase of 30 new SmartCover units for online application of mapping and monitoring service of the wastewater system for term August 1, 2024 through July 31, 2026, in the amount not to exceed $208,695.00 pursuant to Clearwater Code of Ordinances Section 2.563(1)(d), non-competitive purchase, and authorize the appropriate official to execute same. The motion was duly seconded and carried unanimously. 6.14Award a Purchase Order to Murphy Pipeline Contractors, LLC, of Jacksonville, FL, for Island Estates Cast Iron Water Main Replacement Project in the amount of $4,377,879.00 pursuant to Invitation to Bid (ITB) No.23-0056-UT and authorize the appropriate officials to execute same. On February 21, 2024, Public Utilities issued ITB No. 23-0056-UT, Island Estates Cast Iron Water Main Replacement, which closed on April 24, 2024. Murphy Pipeline Contractors, LLC, of Jacksonville, FL, was the lowest bid received in accordance with the plans and specifications. After reviewing the contractor bid, the city's Engineer of Record, CHA Consulting, and Public Utilities recommend awarding the contract to Murphy Pipeline Contractors LLC, in the amount of$4,377,879.00. The project is expected to be completed in 12 months. The City of Clearwater's Public Utilities Department is responsible for owning, operating, and maintaining the potable water distribution system. This work was identified in the 2022 Water Master Plan. APPROPRIATION CODE AND AMOUNT: 3217321-561300-96742 $4,377,879.00 Funds are available in capital improvement project 321-96742, Line Relocation - Capital, to fund this purchase order. STRATEGIC PRIORITY: In furtherance of the Council's Strategic Plan to achieve High Performing Government by maintaining public infrastructure through systematic management efforts, award of a Construction Contract to Murphy Pipeline Contractors, LLC is requested. The project also aligns with the City's Strategic goals of Community Well-Being and Environmental Stewardship. Page 23 City of Clearwater City Council Meeting Minutes July 15, 2024 One individual spoke in opposition. In response to a question, Public Utilities Assistant Director Michael Flanigan said the purchase order includes pipe bursting. Vice Mayor Allbritton moved to award a Purchase Order to Murphy Pipeline Contractors, LLC, of Jacksonville, FL, for Island Estates Cast Iron Water Main Replacement Project in the amount of $4,377,879.00 pursuant to Invitation to Bid (ITB) No.23-0056-UT and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 6.15Approve a purchase order to Oracle America, Inc. of Redwood Shores, CA for software maintenance in a not-to-exceed amount of$195,097.04 for a one-year term pursuant to Clearwater Code of Ordinances Section 2.563 (1)(a), single source, and authorize the appropriate officials to execute same. This is an annual maintenance contract for Oracle software consisting of three components: 1. Oracle database licensing at $50,823.93 for the City's utility billing (Cayenta) and asset management systems (OWAM) 2. Oracle OWAM maintenance (asset management system) at $118,390.41 for the City's enterprise asset management application 3. Oracle Mobile Device at $25,882.70 for licenses supporting remote access to the asset management application This purchase is for the necessary maintenance of the Oracle software, which is only offered by Oracle, the software manufacturer. This maintenance cannot be acquired from any other source. The City has used the Oracle software since 2004 and will be sunsetting these applications in Fiscal Year 2027. This Purchase Order represents a $14,451.65 increase in real maintenance costs from a year ago. In addition, a one-year software update license and support renewal for WebLogic Suite in the estimated amount of$16,841.64 will be procured as a Small Purchase using one of Oracle's authorized distributors on a separate purchase order. The WebLogic Suite is used for development and maintenance of web-based application viewers for the OWAM environment. The grand total for Oracle maintenance to include the WebLogic Suite from an authorized distributer for Oracle will not exceed $211,938.68. Page 24 City of Clearwater City Council Meeting Minutes July 15, 2024 APPROPRIATION CODE AND AMOUNT: Funds are available in cost code 5559864-530500, maintenance contracts, to fund this contract. STRATEGIC PRIORITY: This purchase will support all the objectives of a High-Performance Government, as well as Superior Public Service. One individual spoke in opposition. Councilmember Mannino moved to approve a purchase order to Oracle America, Inc. of Redwood Shores, CA for software maintenance in a not-to-exceed amount of$195,097.04 for a one-year term pursuant to Clearwater Code of Ordinances Section 2.563 (1)(a), single source, and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 6.16Approve an increase and proposal from Kokolakis Contracting, Inc., of Tarpon Springs, FL., for the construction of the Clearwater Beach Marina (21-0008-MA) in the amount of $43,469,475.00 bringing the total to $43,568,739.00 pursuant to Request for Qualifications (RFQ) 19-22; approve a not to exceed loan of$18,000,000.00 from the Capital Improvement Fund to the Marine Fund and authorize the appropriate officials to execute same. The City of Clearwater has operated a marina at Clearwater Beach since the 1940's. Historical aerials confirm the Beach Marina was built prior to 1951 and was expanded by 1965 to essentially what exists today. Over the past 50 years the marina has been repaired but never refurbished or fully replaced. In 2005, the City considered a replacement of only the docks at an estimated cost of$8 million dollars. That project was never initiated. The existing marina infrastructure has reached the end of its serviceable life and needs to be replaced. In October of 2021, due to the advanced age of all overwater structures and utilities, City Council authorized Moffatt & Nichol, of Tampa, FL., to begin the design and permitting process to replace these components and incorporate a vision that integrated Beach Walk with the Beach Marina, creating "Marina Walk." Moffatt & Nichol gave a presentation to the City Council Work Session on October 3, 2022. The engineer's estimate of probable construction cost at the time of presentation was approximately $28 million dollars. At that time, City Council recommended the design be completed with an emphasis on quality of form and function including, but not limited to, a new seawall and a combination Page 25 City of Clearwater City Council Meeting Minutes July 15, 2024 of fixed and floating docks. Council also gave direction at the council meeting on October 6, 2022, for the addition of a Supplemental Work Order for Moffatt & Nichole to research parking needs and for staff to consider a preliminary design option for a parking garage to ensure coordination with the final marina design. The supplemental Work Order was completed, and a pro-forma and design costs have been established. Staff are working on the parking garage at the Beach Marina as a separate project but seeking to incorporate construction into the phased construction of the Beach Marina and will present that option to Council at a later date. The parking garage will provide the necessary parking and upland support needed for the commercial operations at the Beach Marina. On January 12, 2023, Council authorized the contract and pre-construction phase proposal with Kokolakis to renovate the Beach Marina in the amount of $99,264.00 pursuant to Request for Qualifications (RFQ) 19-22. On November 13, 2023, Moffat & Nichol gave the final design presentation to Council's work session. The reconstruction of the Beach Marina will include a wide variety of resiliency features including the raising of the seawall, updating all utilities, dredging, floating dock structures, and the future ability to add boat charging stations for electric boats. The engineer's opinion of probable construction cost for the final design was raised to $35.1 million dollars. The Clearwater Beach Marina will maintain our current slip count of 165 slips (83 recreational slips, 59 commercial slips, and 23 transient slips). The fuel dock will be able to accommodate all tenants as well as visitors and residents of Clearwater. Two (2) ferry slips are included, and they will be able to accommodate the new ferry vessels that will be operational in early 2025. The Marina Walk will include 24 kiosks available for the commercial fleet to lease and conduct sales from. Construction of the Beach Marina is expected to begin in October 2024 and is scheduled to be completed the spring of 2026. The construction GMP is $43,469,475.00, and the total project budget is estimated to be $46.5 million. This project is currently underfunded with a total of$28,492,258.00 currently available. The increase in budget is the result of labor (10-15% increase in last 18 months) and material cost escalations exceeding that accounted for during the construction cost estimate exercises. For example, the cost of concrete used for the floating docks and marina walk has risen sharply by 40% since 2020 as reflected by the producer price index for cement and concrete. Similarly, the cost of electrical equipment and conductors has risen drastically. The cost of aluminum and copper has increased by 25% and 26% in the last 4 months. Other increases are the results of upgrading existing site grade conditions for stormwater runoff, cost of phasing the project to allow continuity of commercial operations ($1,000,000), and specialty marine products (cleats, pedestals, etc.) increased by 20-30% in the last 18 months. Currently there is an outstanding grant application in process with the Tourist Development Council (TDC) to help supplement the funding needed for this project. The remaining funding needed will be provided by a 10-20-year 0% Page 26 City of Clearwater City Council Meeting Minutes July 15, 2024 interest not to exceed loan of$18 million from the Capital Improvement Fund, to be reduced by the award of grant funding (payment structure TBD based upon amount of grant award). A 1-year deferral of payment (from project completion) will allow time to implement new rates for slip rentals and to reestablish revenue levels/profitability. APPROPRIATION CODE AND AMOUNT: A third quarter budget amendment will provide an increase of$18,000,000.00 in capital project C1905, Beach Marina Upgrade, which will provide the remaining funding needed to establish the total project budget. Once amended, sufficient funding/budget will be available in capital improvement project C1905, Beach Marina Upgrade to fund this GMP proposal. STRATEGIC PRIORITY: High Performing Government 1.2 Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts. Economic & Housing Opportunity 2.2 Cultivate a business climate that welcomes entrepreneurship, inspires local investment, supports eco-friendly enterprises, and encourages high-quality job growth. 2.3 Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events. Two individuals spoke in opposition. Councilmember Cotton moved to approve an increase and proposal from Kokolakis Contracting, Inc., of Tarpon Springs, FL., for the construction of the Clearwater Beach Marina (21-0008-MA) in the amount of$43,469,475.00 bringing the total to $43,568,739.00 pursuant to Request for Qualifications (RFQ) 19-22; approve a not to exceed loan of $18,000,000.00 from the Capital Improvement Fund to the Marine Fund and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 6.17Appoint Candace Gardner to the Parks & Recreation Advisory Board with an unexpired through May 31, 2025. APPOINTMENT WORKSHEET BOARD: Parks and Recreation Board TERM: 4 years APPOINTED BY: City Council Page 27 City of Clearwater City Council Meeting Minutes July 15, 2024 FINANCIAL DISCLOSURE: Not Required RESIDENCY REQUIREMENT: City of Clearwater SPECIAL QUALIFICATIONS: None MEMBERS: 7 Chair: Patric Raftery MEETING DATES: Quarterly (4th Tues.) - Jan., April, July, Oct. PLACE: Main Library - 6:30 p.m. APPTS. NEEDED: 1 THE FOLLOWING ADVISORY BOARD MEMBER NO LONGER SERVES ON THE BOARD AND REQUIRES A REPLACEMENT: 1. Mark Rodriguez Original Appointment: 6/1/2017 Was serving 2nd term; removed from board due to lack of attendance (currently working out of state and not able to attend meetings). THE FOLLOWING NAMES ARE BEING CONSIDERED TO FILL THE VACANCY: 1. Candace Gardner - 736 Island Way, #305, 33767 - Retired Guidance Counselor Zip codes of current members on board: 3 at 33755 2 at 33761 1 at 33764 One individual spoke in support. Councilmember Teixeira moved to appoint Candace Gardner to the Parks & Recreation Advisory Board with an unexpired through May 31, 2025. The motion was duly seconded and carried unanimously. 6.18Appoint two individuals to the North Greenwood Community Redevelopment Area Citizens Advisory Committee as follows: one with a term expiring September 30, 2025 and one with a term expiring September 30, 2026. APPOINTMENT WORKSHEET BOARD: North Greenwood Community Redevelopment Area Citizens Advisory Committee TERM: 2 Years APPOINTED BY: City Council Page 28 City of Clearwater City Council Meeting Minutes July 15, 2024 FINANCIAL DISCLOSURE: Not required RESIDENCY REQUIREMENT: City of Clearwater; must reside, conduct business, or own a business in the North Greenwood CRA area SPECIAL QUALIFICATIONS: None MEMBERS: 5; three are appointed by City Council and the remaining two members are appointed by the Pinellas County Board of Commissioners. There shall be one Ex Officio member who represents the Clearwater Urban Leadership Coalition, Inc. CHAIRPERSON: TBD MEETING DATES: TBD PLACE: TBD APPOINTMENTS NEEDED: 2 THE FOLLOWING INDIVIDUALS HAVE SUBMITTED AN APPLICATION AND MEET THE MEMBERSHIP CRITERIA: 1. Cora Jacobson - 1057 Calumet St, 33755 - Business Owner 2. Austin Joseph - 1001 La Salle Street, 33755 - Retired Firefighter/EMT 3. Cameron MacLeish - 5116 Perennial Dr, Holiday, FL 34690 - 360 Eats Exec. Director Note - conducts business in the North Greenwood CRA area 4. Kimberly Nunn-Crawford - 1418 Blue Marline Blvd, Holiday, FL 34691 - Willa Carson Health and Wellness Center Exec. Director Note - business located in the North Greenwood CRA area 5. Alain Okogbaa - 1755 Fulton Ave, 33755 - Customer Success Manager 6. Kinard Robinson - 1789 Harbor Dr, 33755 - Business Owner 7. Diane Stephens - 1720 N Martin Luther King, Jr. Ave, 33755 - Retired Teacher One individual requested that the best candidate be selected for the position. Discussion ensued with support expressed to appoint Kimberly Nunn-Crawford and Kinard Robinson. Councilmember Teixeira moved to appoint two individuals to the North Greenwood Community Redevelopment Area Citizens Advisory Committee as follows: Kimberly Nunn-Crawford with a term expiring September 30, 2025 and Kinard Robinson with a term expiring September 30, 2026. The motion was duly seconded and carried unanimously. 6.19Appoint Marilyn Turman to the North Greenwood Community Redevelopment Area Citizens Advisory Committee, as the Ex Officio member, with a term expiring September 30, 2027. Page 29 City of Clearwater City Council Meeting Minutes July 15, 2024 APPOINTMENT WORKSHEET BOARD: North Greenwood Community Redevelopment Area Citizens Advisory Committee TERM: 2 Years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Not required RESIDENCY REQUIREMENT: City of Clearwater; must reside, conduct business, or own a business in the North Greenwood CRA area SPECIAL QUALIFICATIONS: None MEMBERS: 5; three are appointed by City Council and the remaining two members are appointed by the Pinellas County Board of Commissioners. There shall be one Ex Officio member who represents the Clearwater Urban Leadership Coalition, Inc. CHAIRPERSON: TBD MEETING DATES: TBD PLACE: TBD APPOINTMENTS NEEDED: 1 THE CLEARWATER URBAN LEADERSHIP COALITION, INC. HAS IDENTIFIED THE FOLLOWING INDIVIDUAL AS THEIR REPRESENTATIVE: 1. Marilyn Turman - 1825 Kings Highway, 33755 - Communications Director Vice Mayor Allbritton moved to appoint Marilyn Turman to the North Greenwood Community Redevelopment Area Citizens Advisory Committee, as the Ex Officio member, with a term expiring September 30, 2027. The motion was duly seconded and carried unanimously. 6.20Approve a supplement to a legal services agreement between the City and Bush Graziano Rice and Hearing, P.A. for the legal representation in the matter of Nathaniel Brooks v. City of Clearwater and Joseph Roseto, Civil Action No. 8:21-CV-02967-SDM-TGW, and authorize the appropriate officials to execute same. The City of Clearwater was served with a lawsuit alleging that Mr. Brooks' civil rights were violated by events that occurred between 2014 and 2018. The Code of Ordinances requires the City to protect and defend both current and former employees in any civil action or proceeding in any state or federal Page 30 City of Clearwater City Council Meeting Minutes July 15, 2024 court arising out of any alleged act or omission which occurred or is alleged in the complaint to have occurred while the employee was acting within the scope of his public employment or duties. Mr. Roseto was the former HR Director and named as a co-defendant with the City. The claims against Mr. Roseto were dismissed in December 2023. The City Attorney initially assigned defense of this lawsuit to the law firm of GrayRobinson, P.A., with Gregory Hearing, Esq. being the lead attorney. In October 2023, Mr. Hearing began working for the law firm of Bush Graziano Rice & Hearing, P.A., and the City continued to use the services of Mr. Hearing. Due to the ongoing litigation, the case involving multiple defendants (City and Mr. Roseto), and the likelihood of a week-long jury trial, it is necessary to increase the budget. This supplement is for$90,000.00, which includes services through trial. This purchase is exempt from bidding requirements pursuant to Section 2.563(1)(g), Clearwater Code of Ordinances. APPROPRIATION CODE AND AMOUNT: Funding for outside counsel is budgeted in the City Attorney's Office cost code 0109600-530100, Professional Services. A third quarter budget amendment may be needed to offset this increase if services are rendered as anticipated in this fiscal year. Two individuals spoke in opposition. Councilmember Cotton moved to approve a supplement to a legal services agreement between the City and Bush Graziano Rice and Hearing, P.A. for the legal representation in the matter of Nathaniel Brooks v. City of Clearwater and Joseph Roseto, Civil Action No. 8:21-CV-02967-SDM-TGW, and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 6.21 Update Council Rules and adopt Resolution 24-10. At the July 17 work session, Council directed the City Attorney to update Council Rules. As directed, an updated rule has been drafted for Council's consideration. Page 31 City of Clearwater City Council Meeting Minutes July 15, 2024 The City Attorney reviewed the proposed rule change. He said other options to consider include amending council rules to eliminate the "Citizens to be heard regarding items not on the agenda"section so Council only focuses on agendaed items only, or temporarily suspend or change the rule for a given timeframe. In response to a question, the City Clerk said she confirmed with Granicus that the preregistration process will allow individuals registering to speak under Citizens to be heard regarding items not on the agenda to attach the required documents the City Attorney has identified in the ordinance. Closing the pre-registration process 24 hours prior to the meeting allows staff to review documentation submitted. Five individuals spoke in opposition. Three individuals spoke in support. Two individuals opposed the proposed registration process. One individual submitted an eComment in support and one individual submitted an eComment in opposition (see pages 41-43). The Council recessed from 5:50 p.m. to 6:02 p.m. Discussion ensued with concerns expressed that the recent escalation of disruptive behavior has created an atmosphere of hostility, which has discouraged residents from attending council meetings. Support was expressed to temporarily suspend the city council rule, as it relates to citizens to be heard regarding items not on the agenda, for three months. Councilmember Teixeira moved to temporarily pause, for a period of three months, that portion of Council Rule 6, Order of Business, related to citizens to be heard regarding items not on the agenda, effective next meeting. The motion was duly seconded and carried with the following vote: Ayes: 4 - Mayor Rector, Vice Mayor Allbritton, Councilmember Mannino and Councilmember Teixeira Nays: 1 - Councilmember Cotton 6.22Approve First Amendment to the Venue License Agreement between the City and Ruth Eckerd Hall Inc. for the management and operation of The BayCare Sound and authorize Page 32 City of Clearwater City Council Meeting Minutes July 15, 2024 the appropriate officials to execute same. On May 19, 2022, the City Council approved staff entering contract negotiations with Ruth Eckerd Hall (REH) to manage, program and operate the Venue and on December 8, 2022 a Venue License Agreement between the City and REH was approved. The grand opening of the park and the Sound occurred on June 28, 2023. Prior to this, on April 15, 2021, staff was authorized to issue an RFP to seek consultant services for naming rights and sponsorships for Imagine Clearwater and on March 3, 2022, City Council approved issuing a purchase order to Superlative Group Inc. for Phase I, development of a Valuation Report. Following the delivery of the Valuation Report the Council approved entering Phase II, Sales Services, which began on February 2, 2023. Approximately one year later on March 7, 2024, the City Council approved a Naming Rights Agreement between BayCare Health Systems Inc. and the City naming the venue "The BayCare Sound." During the first year of operations of The BayCare Sound both the City and REH have recognized a need to amend the original agreement to provide for clarification and definition of some operational issues which will strengthen the agreement and relationship between the City and REH. These changes and additions to the agreement will allow REH and the City to provide for more effective and efficient operations of The BayCare Sound. Most of the contractual amendments are intended to reflect the operational standards that have been developed and in use by both parties since the approval of the original agreement. Some of the key issues that have been negotiated and may be of specific interest to the Council and the public can be found in the "Term Sheet Between City and REH". REH has always been aware of their responsibility to pay for all utility costs associated with use of the Venue. The amended language clarifies what this will be. Following is a list of the utilities and percentages being paid by REH and justification as to why these percentages apply. Electricity - 100%: The Venue is metered separately from the remainder of Coachman Park and these bills are directly attributed to REH. Water, Sewer, Wastewater • Restroom on the Hill - 100%: This restroom (at the northeast quadrant of the Sound near the library) is not opened to the public and serves REH or City Events only. • Main Building including Main Restroom - 50%: This restroom is used by the public year-round except for the 35 performance days REH uses the Venue. Since the building is serviced by a 2-inch meter there is a Page 33 City of Clearwater City Council Meeting Minutes July 15, 2024 minimum usage charge which neither REH nor the city combined will exceed. Thus, the City and REH agreed to share the minimum charge of$4,906.98 per month on a 50/50 basis. • Vendor Area in Plaza and Green in the Park - 50%: There is a 1 '/2 inch meter that services the vendor plaza area about 35 times a year and the park the remainder of the year. Like the main restrooms there is a minimum usage charge that neither REH nor the city combined will exceed. Thus, the City and REH agreed to share the minimum charge of$886 per month on a 50/50 basis. Trash Compactor -25%: The compactor is used 365 days a year by city staff to dispose of trash gathered in the park while REH uses the compactor only during event days. On average the compactor is emptied four times a month therefore, REH agreed to pay for one compactor pull per month or 25% of the yearly bill. Storm Water Fee - REH is responsible to pay the proportionate stormwater fees for the impervious areas (2.51 acres) within the Venue. Rest Room Supplies - 0%: The city is responsible to open, close, clean and stock these restrooms 365 days per year for use by the public, while REH cleans and stocks the restrooms only for their performances. Since REH pays 100% of electricity cost for the rest rooms staff is recommending that the city donate restroom supplies for use by REH. Operationally this works best for both parties. Sponsor tickets - REH will provide 10 highest priced tickets per event to the venue sponsor, at no cost to the city or venue sponsor. This has an estimated cost of$56,000 a year. Amendment adjusts the perimeter fencing as indicated in the attachment. City staff and REH are supportive of this amendment as it will provide a more stable business model that allows REH to operate the Venue as successful as they can, thus providing quality entertainment for the community, while at the same time allowing the citizens to enjoy many of the amenities of the Venue when not in use by REH. STRATEGIC PRIORITIES: Approval of this amendment supports several Strategic Plan Objectives, including: • 1.5: Embrace a culture of innovation that drives continuous improvement and successfully serves all our customers. • 2.1: Strengthen public-private initiatives that attract, develop, and retain diversified business sectors. • 2.2: Cultivate a business climate that welcomes entrepreneurship, inspires local investment, supports Eco-friendly enterprises, and encourages high-quality job growth. and • 2.3: Promote Clearwater as a premier destination for entertainment, Page 34 City of Clearwater City Council Meeting Minutes July 15, 2024 cultural experiences, tourism, and national sporting events. No Action - Item withdrawn. 7. Second Readings - Public Hearing 7.1 Adopt Ordinance 9753-24 on second reading, to vacate a part of Kentucky Avenue, a 60' foot platted right of way, Michigan Boulevard, a 60' foot platted right of way, and the platted 16' foot Alley in Block 4, all being contiguous with Block 4 of Bayview City Subdivision as recorded in Plat Book 9, page 43, Public Records of Pinellas County, Florida. One individual suggested that any member of Council who is a parishioner of Calvary Baptist Church should recuse themselves from voting. The City Attorney said Mayor Aungst did not recuse himself because he was a parishioner but because his son was being paid to represent Calvary. Florida law highly discourages recusals; officials are required to vote unless they meet the circumstances permitted under law. Ordinance 9753-24 was presented and read by title only. Vice Mayor Allbritton moved to adopt Ordinance 9753-24 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Rector, Vice Mayor Allbritton, Councilmember Cotton, Councilmember Mannino and Councilmember Teixeira 7.2 Adopt Ordinance 9765-24 on second reading, to change the land use designation for certain real property located on the northeast corner of South Saturn Avenue and Gulf to Bay Boulevard, whose post office address is 407 South Saturn Avenue, from Institutional (1) to Commercial General (CG). Ordinance 9765-24 was presented and read by title only. Councilmember Mannino moved to adopt Ordinance 9765-24 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Rector, Vice Mayor Allbritton, Councilmember Cotton, Page 35 City of Clearwater City Council Meeting Minutes July 15, 2024 Councilmember Mannino and Councilmember Teixeira 7.3 Adopt Ordinance 9766-24 on second reading, amending the Zoning Atlas of the city by rezoning certain real property located on the northeast corner of South Saturn Avenue and Gulf to Bay Boulevard, whose post office address is 407 South Saturn Avenue, from Institutional (1) to Commercial (C). Ordinance 9766-24 was presented and read by title only. Councilmember Cotton moved to adopt Ordinance 9766-24 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Rector, Vice Mayor Allbritton, Councilmember Cotton, Councilmember Mannino and Councilmember Teixeira 7.4 Adopt Ordinance 9767-24 on second reading, vacating a 5-foot portion of a 10-foot drainage utility easement located at 1317 Melonwood Avenue, Clearwater as shown on Exhibit A and further defined as the Westerly 5 feet of a rear drainage utility easement in Lot 10, Block 4, Woodvalley Unit No. 5, a subdivision according to Plat Book 68, Page 32, in the Public Records of Pinellas County, Florida. The current northern drainage utility easement is 10 feet in width. The proposed 5-foot W portion of the 10-foot N easement is proposed to be vacated to accommodate a pool and deck installation. There are no other utilities within this vacated area. City staff have reviewed and approved this request. Ordinance 9767-24 was presented and read by title only. Councilmember Teixeira moved to adopt Ordinance 9767-24 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Rector, Vice Mayor Allbritton, Councilmember Cotton, Councilmember Mannino and Councilmember Teixeira 7.5 Adopt Ordinance 9768-24 on second reading, vacating a 10-foot utility easement by Page 36 City of Clearwater City Council Meeting Minutes July 15, 2024 request of the Landowner at 1760 Catherine Drive, Clearwater as shown on Exhibit A further defined the South 5-foot utility easement of Lot 31, Block C, and the North 5' foot utility easement, of Lot 32, Block C, as recorded in Plat Book 66 Page 16, Sall's Lake Park, of the Public Records of Pinellas County, Florida. Ordinance 9768-24 was presented and read by title only. Vice Mayor Allbritton moved to adopt Ordinance 9768-24 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Rector, Vice Mayor Allbritton, Councilmember Cotton, Councilmember Mannino and Councilmember Teixeira 7.6 Adopt Ordinance 9771-24 on second reading and amend the City's fiscal year 2023/24 operating budget at mid-year. Ordinance 9771-24 was presented and read by title only. Councilmember Mannino moved to adopt Ordinance 9771-24 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Rector, Vice Mayor Allbritton, Councilmember Cotton, Councilmember Mannino and Councilmember Teixeira 7.7 Adopt Ordinance 9772-24 on second reading and amend the City's fiscal year 2023/24 capital improvement budget at mid-year. Ordinance 9772-24 was presented and read by title only. Councilmember Cotton moved to adopt Ordinance 9772-24 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Rector, Vice Mayor Allbritton, Councilmember Cotton, Councilmember Mannino and Councilmember Teixeira 8. Citizens to be heard re items not on the agenda - For purposes of this role, "items pertaining to city business" includes any matter within the Council's or the City Manager's power to act, any matter that the Council previously voted on or discussed at the dais, or any matter discussed by or scheduled to be considered by another governmental entity that affects the operation of the City. Each person who Page 37 City of Clearwater City Council Meeting Minutes July 15, 2024 wishes to address the Council shall complete a comment card and submit the card to the City Clerk (right-hand side of dais) before the speaker will be permitted to speak. However, if the speaker has just arrived or decided to speak, the Chair may allow the card to be filled out after speaking. Individuals will limit their comments to a maximum of three minutes. The Mayor shall advise the speaker that their time has expired. If the person remains at the podium, thereby interfering with other persons who may wish to be heard, the speaker's microphone may be turned off, or the Mayor may rule the person out of order in accordance with Rule 15. Tony Te//o and Kevin Tatlice suggested adding kiosks and maps in Downtown in an effort to make the area more accessible and help visitors identify parking, businesses, and historical buildings. Mr. Holuba expressed concerns regarding the Clearwater Police Department and the City Manager. Blain Enderle questioned if the letter Mr. Holuba sent the Mayor was shared with fellow councilmembers and requested consideration to install steps to the Pier. Mr. Enderle submitted an email regarding HEP (see page 45). Bill Jonson thanked Assistant City Manager Michael Delk for his years of service. Anthony Caveman said free speech does not allow threatening remarks and questioned how many threats to Council were reported to the police. Trisha Kirby said she spoke with Duke Energy's Vegetation Management Director, there have been 56 outages in Florida during the past 10 ten years due to trees falling onto transmission poles. She expressed concerns with the number of trees Duke Energy is expected to cutdown. Eyes on the State said he has not seen any videos inciting violence. Rudy Michalek wished Assistant City Manager Michael Delk a happy retirement and said individuals still have the ability to contact Council and staff via email or a phone call. 9. City Manager Reports North Beach Update Public Works Director Marcus Williamson said the four additional tidal Page 38 City of Clearwater City Council Meeting Minutes July 15, 2024 valves have been received, staff is waiting for the low water elevation to begin installation. He said the additional valves will address the flooding some residents experienced on Sunday. The engineer working on the permit pumps met with Southwest Florida Water Management District, the engineer has the guidance needed to begin developing plans for the five permit pump locations. The solicitation for the engineer on the larger stormwater improvements project has been released. He said staff has been working with Public Communications to post these updates on a dedicated webpage. In response to a question, Mr. Williamson said the most recent storm occurred during high tide and there was nowhere for the water to go unless it is pumped. One of the tidal valves near Aster Street was in manual mode, which requires an individual to go to the site and address it. Staff is working with the EOC to receive automatic updates for high intensity storms and high tides, which will alert staff to look at the tidal valves. He said the pump on Bruce Avenue tripped a few times during the storm because the generator was not adjusted for the pressure differentials. The City Manager thanked Assistant City Manager Michael Delk for his years of service and contributions to the city. The City Council thanked Mr. Delk for his service and wished him well on his retirement. 10. City Attorney Reports — None. 11. Closing comments by Councilmembers (limited to 3 minutes) — None. 12. Closing Comments by Mayor The Mayor said Council is pausing one item on the agenda, Citizens to be Heard re Items not on the Agenda, for the next three months. He said Council is taking the time to reflect on the process and to determine the way forward. He reviewed recent and upcoming events. 13. Adjourn The meeting adjourned at 7:23 p.m. Page 39 City of Clearwater City Council Attest Meeting Minutes Mayor City of Clea Page 40 City of Clearwater July 15, 2024 City Council on 2024-07-15 3:00 PM Meeting Time: 07-15-24 15:00 eComments Report COi City Council on 2024-07-15 3:00 PM 07-15-24 47 2 1 1 0 15:00 Sentiments for All Meetings The following graphs display sentiments for comments that have location data. Only locations of users who have commented will be shown. Overall Sentiment 11111E1 Support (50%) MINE Oppose (50%) MN Neutral (0%) 11111111111 No Response (0%) City Council on 2024-07-15 3:00 PM 07-15-24 15:00 6.21 ID#24-0835 Update Council Rules and adopt Resolution 24-10. 2 1 1 0 Sentiments for All Agenda Items The following graphs display sentiments for comments that have location data. Only locations of users who have commented will be shown. Overall Sentiment MIMI Support (50%) MON. Oppose (50%) MEM Neutral (0%) MIMI No Response (0%) Agenda Item: eComments for 6.21 ID#24-0835 Update Council Rules and adopt Resolution 24-10. Overall Sentiment MIMI Support (50%) MOM Oppose (50%) 1111111111 Neutral (0%) IIIIIIIIIII No Response (0%) Beth Davis Location: Submitted At: 6:01 pm 07-12-24 Surely this conversation will have a public moment. It seems you expect no citizen opportunity for input. What reason is there for 24 hour preview to speak? additional work for staff? We put our residence on the card, speak to our address, it is just 3 minutes. How can a local resident learn from a work session on Monday and prepare a document on wednesday to speak on Thursday. If this happens, citizens ( tax paying) deserve an agenda with every presentation and attachment one week out. Major issues should have 3 votes, not just 2. Government in the sunshine was created for transparency. Please give us examples of other towns living by these very strict rules of public input. Dennis McDermott Location: Submitted At: 4:17pm 07-11-24 Across the U.S., public meetings are open to the public. Members of the public can attend, they can observe, they can submit written comments by U.S. Mail, email, through Internet portals, and other evolving means. We are blessed to have so many intelligent and eloquent Clearwater residents who are willing and able to stand up and help inform and educate their neighbors and our elected officials on matters of concern to Clearwater stakeholders. _ Only those members of the public who have 'standing' should have the right to take up valuable time in a public meeting by making oral public comments. Over the past several years, we have witnessed a growing number of people who have no apparent and/or relevant interest in the City of Clearwater travelling to public meetings in Clearwater to further their own agenda, taking up valuable time and resources, and often creating unneeded confusion which impedes the purpose of the public meeting: to conduct important and necessary City business. Thank you, members of the Council and City staff who took the time to draft this resolution which I believe will help improve the efficiency and effectiveness of City of Clearwater Public Meetings. Dennis McDermott, Lakeview Rd, Clearwater CaII, Rosemarie From: Blain Enderle <benderle1234@gmail.com> Sent: Friday, July 12, 2024 6:16 PM To: ClearwaterCouncil Subject: How to give Pinellas Hope $17,220 per year CAUTION: This email originated from outside of the City of Clearwater. Do not click links or open attachments unless you recognize the sender and know the content is safe. Council, I want to present you with a way to help not just HEP the military homeless but all the homeless. I have always had an issue with Clearwater just funding the military homeless (98.9%). HEP has huge backers behind it and I mean big ones like the Tampa Bay Buccaneers. We have a Super Bowl and 1 minute commercials go for tens of millions now. These military homeless vets are managed through the VA in St.Petersburg. The largest I know of in the United States. So the chance of a vet from Clearwater needing help is <1 %. So this is for Pinellas Hope to get tiny housing for everyone. Order it online. We create the foundation the tiny structures must sit on per Pinellas Park's and County's specifications. Remember that area is a swamp. How? The City of Clearwater is so blessed. Beyond belief. Let me explain. A company called All Around A Musement LLC also called Big Event Slides LLC pays the Cty of Clearwater an average of $8,542 per month just to rent the sand on Clearwater Beach. ($285 per day) As much as $20,000 a month for 2 months. WoW His contract has not been updated in 2.8 years. Current inflation for 2021 is 4.7% 2022 8.0% 2023 4.1 % which is a 16.8% difference in buying power. That difference can make, transport, and assemble tiny houses continually. $17,220 for doing nothing but asking for an increase in Clearwater's sand. This increase would not be going to the general fund but go to making tiny buildings for the homeless people on the streets per Pinellas Hope rules and regulations currently in place. They don't need 200 tents that need 100 tiny houses. Pre -fab from all over the world. He might donate. Ask him. 1 CaII, Rosemarie From: Brice, Amber Sent: Tuesday, July 30, 2024 4:28 PM To: Call, Rosemarie Subject: Fw: Sister City Advisory Board Application Hi Rose, Cynthia Ramos Gonzalez will be our new school board rep for this advisory board. Thank you. Amber Amber Brice Arts & Cultural Affairs Manager City of Clearwater 0: 727-444-7569 I C: 727-580-0430 amber.brice@myclearwater.com From: Brice, Amber Sent: Tuesday, July 30, 2024 4:26 PM To: Ramos -Gonzalez Cynthia <RAMOS-GONZALEZC@pcsb.org> Subject: Sister City Advisory Board Application Hello Cynthia, When you get a chance will you fill out this application for the Sister Cities Advisory Board since you will be our new PCSB Rep? https://clearwater.granicus.com/boards/forms/499/apply/4003857?code=9cb03c8e-dd82-47ce-a3e0 5b0b4fe288b9#Profile The last meeting of the year will probably take place in November since we will be out of the country during the October meeting. Thank you. Amber Amber Brice Arts & Cultural Affairs Manager City of Clearwater 0: 727-444-7569 I C: 727-580-0430