FIRST AMENDMENT TO COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AGREEMENTFIRST AMENDMENT TO COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) PROGRAM AGREEMENT
BETWEEN THE CITY OF CLEARWATER, FLORIDA AND
HOPE VILLAGES OF AMERICA, INC.
THIS FIRST AMENDMENT TO CDBG AGREEMENT (This "First Amendment") is made
and entered into by and between the City of Clearwater, Florida, a Florida municipal corporation,
with a principal address of P.O. Box 4748, Clearwater, Florida 33758 (the "City"), and Hope
Villages of America, Inc., a Florida non-profit corporation, with a principal address of 503 South
Martin Luther King, Jr. Avenue, Clearwater, FL 33756 ("Hope Villages" or "Subrecipient"). (the
City and Subrecipient shall be referred to collectively as the "Parties").
WITNESSETH:
WHEREAS, the City administers the Community Development Block Grant ("CDBG")
Public Services Program (the "Program") funded by the United States Department of Housing
and Urban Development ("HUD"); and
WHEREAS, the City is an entitlement community that receives CDBG funds awarded
under the Housing and Community Development Act of 1974, in furtherance of its goal of
promoting community development and improvement of public facilities, as further detailed in the
Consolidated Plan for Housing and Community Development Programs 2020/2021-2024/2025;
and
WHEREAS, the Parties entered into that certain CDBG Program Agreement dated
September 13, 2023 (the "Agreement") to utilize Ten Thousand Two Hundred Seventy -Five
Dollars and 00/100 Cents (S10,275.00) in FY 2023-2024 CDBG funds for salary support and
fringe for one part-time advocate to provide shelter and supportive services to women and
children who become homeless due to domestic violence; and
WHEREAS, the provided services are an eligible activity under the CDBG program in
accordance with 24 CFR §570.201 (e). They are limited clientele activity and meet a national
objective as required under 24 CFR §570.200(a)(2) and 24 CFR §570.208(a)(2); and
WHEREAS, Hope Villages has available the necessary qualified personnel, facilities,
materials, and supplies to perform such services and/or carry out such programs for these
residents, who are eligible and qualified to receive said services and are within the income limits
for low- and moderate -income persons as defined by HUD and adjusted annually, and which
current income levels are attached as Exhibit "A" to the Agreement; and
WHEREAS, the Parties now wish to recognize that the beneficiaries are covered under
HUD's category for Presumed Benefit Activity; abused children and battered spouses and in lieu
of Names and Addresses, Client I.D. No.s will be provided to the City.
NOW THEREFORE, in consideration of the mutual covenants and agreements contained
herein, and for other good and valuable consideration, the sufficiency and receipt whereof being
hereby acknowledged, the City and Hope Villages agree as follows:
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HVA (Domestic Violence Shelter Program SS) PS 15757 Page 1 of 6
1. Recitals. The set forth above are true and correct and are incorporated herein and made a
part of this First Amendment.
2. Amended and Restated Section I. Subsection 4. Section I, Subsection 4 of the Agreement
is hereby amended and restated as follows:
"4. Statement of Work/Program and Project Description. Subrecipient provides shelter
and supportive services to those facing hunger, homelessness, domestic violence, or a
lack of basic needs. The subrecipient will provide salary support and fringe for one part-
time advocate for the domestic violence shelter program for women and children who
become homeless due to domestic violence. Hope Villages will benefit 25 low- to
moderate -income City of Clearwater residents according to HUD income guidelines
attached as Exhibit "A" (the "Project"). The Projects beneficiaries fall under HUD's
"Presumed Benefit Activities". Additional requirements for the Project are attached as
Exhibit "C" and made a part hereof by this reference. The budget for this Project (the
"Budget") is attached as Exhibit "D" and made a part hereof by this reference."
3. Amended and Restated Section II. Subsection 9. Section II, Subsection 9 is hereby
amended and restated as follows:
"9. Reports. Subrecipient shall follow Exhibit "F" Reporting Schedule and Progress
Reports specifically tailored for this activity. The Subrecipient may, at the City's sole
discretion, be required to provide the City's Economic Development and Housing
Department with monthly, and/or quarterly, and annual reports concerning the progress
made on the Project, uploaded onto the City's Subrecipient Portal, "Neighborly Software".
The information being provided to the city and shall include all the data the City requests
as described in Exhibit "F". Such other information may be considered appropriate by the
City, such as client data demonstrating client eligibility including, but not limited to,
ethnicity, race, gender, age, head of household, income level, or other basis for
determining eligibility. Subrecipient shall also file a Timesheet Activity Report for personnel
activities including but not limited to duties performed and time allocated in the form
attached as Exhibit "G", or on such forms provided by the City. Subrecipient shall also file
and report on such other information as may be considered appropriate by the City. The
monthly report shall be due on the 10th of each month for activities conducted during the
preceding month. The quarterly reports are due the 10th day of the month following the
end of the quarter for March, June, September, and December. Annual reports are due by
October 10, 2024, for activities conducted during the preceding year (Example: October
1, 2023 - September 30, 2024)."
4. Amended and Restated Exhibit "F" Reporting Schedule. Exhibit "F" is hereby amended
and restated as follows:
"Exhibit "F"
Reporting Schedule
1. Subrecipient shall submit all reports to the City's Economic Development and
Housing Department as described in this Agreement specific to the project.
FY 2023-24 CDBG HVA (Domestic Violence Shelter Program SS) PS 15757
Page 2 of 6
2. On the 10th of each month the Subrecipient shall submit data demonstrating client
eligibility for services provided. Such data shall include client ID number, number
of persons in the household and household income, and such other information
requested by the City's Economic Development and Housing Department. Such
information shall be made available to City and/or HUD monitors or their designees
for review upon request. Subrecipient understands that client information collected
under this contract is private and the use or disclosure of such information, when
not directly connected with the administration of the City's or Subrecipient
responsibilities under this Agreement is prohibited by the U.S. Privacy Act of 1974
unless written consent is obtained from such person receiving services, and in the
case of a minor, that of a responsible parent/guardian.
3. Upon ten (10) days' notice by the City's Economic Development and Housing
Department, Subrecipient shall provide the information requested by the City for
submission of performance or other reports to HUD.
4. Between the required reporting dates, events may occur that have significant
impact upon the project or program. In such cases, Subrecipient shall inform the
City's Economic Development and Housing Department as soon as the following
types of conditions become known:
a. Problems, delays, or adverse conditions, which may materially affect the
ability to meet program objectives, prevent the meeting of time schedules
and goals, or preclude the attainment of project work units by established
term periods. This disclosure shall be accompanied by a statement of the
action taken or contemplated and any assistance needed to resolve the
situation.
b. Favorable development or events, which will enable meeting time
schedules and goals sooner or at Tess cost than anticipated or producing
more or different beneficial results than originally planned.
Method of Payment:
Payments shall be made based on completed services and submission of documentation
as outlined in this Agreement between the City and Subrecipient. Subrecipient shall
submit monthly requests for payment to the City's Economic Development and Housing
Department in accordance with the following:
1. The City's Economic Development and Housing Department shall authorize the
reimbursement of Subrecipient for actual expenditures outlined in the Budget as
expressed in Exhibit "D" of this Agreement, except that the Economic Development
and Housing Director, or designee, may approve a variance with regard to variable
costs.
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HVA (Domestic Violence Shelter Program S5) PS 15757 Page 3 of 6
2. Expenses incurred by Subrecipient will not be authorized for payment by the
City's Economic Development and Housing Department if such expenses cannot
be documented by paid receipts, invoices, or other appropriate documentation and
information. Furthermore, all requests for payment submitted by Subrecipient to
the City's Economic Development and Housing Department shall not be
reimbursable by the City if such expenditures were not expended directly for the
provision of services and activity delivery costs to benefit low- and moderate -
income persons in accordance with this Agreement.
3. Provided that the requests for payment are complete and undisputed, the City's
Economic Development and Housing Department shall authorize reimbursement
of approved expenditure requests within thirty (30) days of receipt of such
requests.
4. As applicable, the monthly requests for payment shall include:
a) Client I.D. number, race, ethnicity, total household size and total
household income for each client receiving services.
b) Brief description of services or activities undertaken during the month
for which reimbursements are being requested.
d) Invoice with total cost of services, signed and dated.
e) For salary support submit the following: Timesheet Activity Report;
sample is Exhibit "G", Time Card/Dialog from work force now ADP, and
proof of payment. For proof of payment provide one of the following: Direct
deposited paycheck stubs, bank statements, or ADP Workforce Now -Pay
Profile.
f) If applicable, if outside contractors have done the work, submit the
contractor's paid invoices for reimbursement. These should include an
itemization of the work done, the total cost for labor and materials, the
number of hours on the job, and the rate per hour agreed to on the project."
5. In the event of conflict or ambiguity between the terms and provisions of this First Amendment
and the Agreement, the term and provisions of this First Amendment shall control to the extent
of any such conflict or ambiguity.
6. All sections of the Agreement not expressly amended herein shall remain in full force and
effect.
FY 2023-24 CDBG HVA (Domestic Violence Shelter Program SS) PS 15757 Page 4 of 6
IN WITNESS WHEREOF, the Parties have executed this First Amendment on this
I±114' day of Aot 2024.
(CITY OF CLEARWATER SIGNATURE PAGE)
Approve as to form:
atthew J. Mytych, Esq.
Assistant City Attorney
Date:
FY 2023-24 CDBG
CITY OF CLEARWATER, FLORIDA,
a Florida municipal corporation.
By:
Jifeoirrier
City Manager
Date: ''()( ci
Attest:
Rosemarie CaII
City Clem
Date: ice/
HVA (Domestic Violence Shelter Program SS) PS 15757 Page 5 of 6
(SUBRECIPIENT SIGNATURE PAGE)
HOPE VILLAGE OF AMERICA, INC.,
a Florida non-profit corporation.
By: id U/
Print Name: Nick DiCeglie
Title: President and CEO
STATE OF FLORIDA
COUNTY OF PINELLAS
This First Amendment was acknowledged�tbefo e me by means of 1 ' physical presence or
online notarization, this 11.1 day of , 2024, by Nick DiCeglie as
Xis personally known to me
President and CEO of Hope Villages of America. Inc. He/She
or
has produced as identification.
, " Commission Expires:
rt►►Y .,JFSSKA L. BUCKLEY I
'aCr:c °V Notary Public - State of Florida
4 4, `? Commission t NH 391688
4 My Comm. Expires Apr 27, 2027
I Bonded through National Notary Assn.
FY 2023-24 CDBG HVA (Domestic Violence Shelter Program SS) PS 15757
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