2025 PARTICIPATION REQUEST AND RENEWAL FORM FLORIDA RECOVERY OBLIGATION CALCULATION (F-ROC) PROGRAM2025 PARTICIPATION REQUEST AND RENEWAL FORM
FLORIDA RECOVERY OBLIGATION CALCULATION (F -ROC) PROGRAM
Clearwater, City of (hereinafter referred to as the "Applicant"), requests to opt-
in/renew
ptin/renew its participation in the Florida Recovery Obligation Calculation ("F -ROC") program. The F -ROC
program is an initiative, sponsored by the Florida Division of Emergency Management ("Division"), that assists
Applicants in identifying risk in their organization and develops a clear action plan that will abate those risks,
while standardizing and streamlining the Public Assistance process.
Applicant's name:
Clearwater, City of
Applicant's FEIN:
59-6000289
Applicant's Address:
One Clearwater Tower, 6th Floor, 600 Cleveland
Street, Clearwater FI. 33756
(1) DEFINITIONS
1. Disaster Readiness Assessment ("DRA"): The DRA is a questionnaire completed prior to a
disaster that evaluates the Applicant's risk of de -obligations in the Public Assistance ("PA")
program.
2. Post Disaster Questionnaire (PDQ): The PDQ is completed after each federally declared
event to gather Applicant specific information regarding training and utilization of forms.
3. Expedited Projects: Applicants may submit Expedited Projects to FEMA if they have an
immediate need for funding to continue life-saving emergency protective measures. If
approved, the Applicant will be awarded 50% of the federal portion of the FEMA -confirmed
project cost based on initial documentation.
4. Obligated: FEMA obligates funding once a project meets the Stafford Act eligibility
requirements.
5. De -obligated: FEMA de -obligates funding if previously obligated costs have been determined
to be ineligible under the PA program.
6. Emergency Management Accreditation Program (EMAP): A voluntary "standards,
assessment, and accreditation" process for disaster preparedness programs.
(2) CONTACT
Applicant Point of Contact:
Jevon A. Graham
Telephone:
727-444-7714
Email:
jevon.graham@myclearwater.com
2025 PARTICIPATION REQUEST AND RENEWAL FORM
FLORIDA RECOVERY OBLIGATION CALCULATION (F -ROC) PROGRAM
Division Point of Contact:
Recovery Bureau
Telephone:
(850) 815-4400
Email:
F-ROC@em.myflorida.com
a. In the event that different representatives or addresses are designated by either party after submittal
of this Form, a notice of the name, telephone, and email of the new representative will be provided
to the other party in writing via letter or electronic email.
(3) TERMS AND CONDITIONS
Upon the Applicant submitting, via electronic mail to F-ROC@em.myflorida.com, this Form for the F -ROC
program, completing the mandatory Opt -In training course, and submitting the mandatory Disaster Readiness
Assessment, the Applicant will receive the minimum/baseline score of 10% for work completed projects and
work to be completed projects.
a. Pursuant to this Form, the opt-in/renewal will be for one (1) year and will only cover large, non -
expedited, Category A (Debris Removal) and Category B (Emergency Protective Measures)
projects. Annual renewal of this Form will begin in June of the year in which the Form is set to
expire.
b. To complete the participation process and receive the 10% baseline, the Applicant must:
i. Complete the Opt -In training course with a score of 100%;
ii. Submit the signed Participation Opt -in and Renewal Form; and
iii. Submit the 2025 DRA.
c. If an Applicant wishes to increase their score, they can do so by completing the optional items
listed below:
i. Complete the recommended abatement activities following submittal and review
of the DRA.
ii. Complete the Post Disaster Questionnaire ("PDQ").
iii. Utilize the Division's standardized F -ROC forms.
iv. Training (excluding the Opt -in and Leadership courses).
d. This Form will not apply to any Expedited Projects.
e. The deadline to opt -in or renew participation in the 2025 term of the F -ROC program, is August 31,
2024.
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2025 PARTICIPATION REQUEST AND RENEWAL FORM
FLORIDA RECOVERY OBLIGATION CALCULATION (F -ROC) PROGRAM
f. The implementation of the F -ROC program does not guarantee funding for Applicants. Funding will
remain contingent upon obligation by FEMA and the Applicant will be liable for repayment (See (7)
REPAYMENTS) upon de -obligation by FEMA of any disbursed funds. Any de -obligation of funding
is within FEMA's sole discretion and the Division shall not be liable for FEMA's exercise of its
discretion.
g. If the Applicant seeks to "opt -out" of F -ROC, the Applicant must make a request to that effect in
writing to the Division, on their letter head and duly signed by an authorized representative of the
Applicant.
h. The deadline to complete the 2025 DRA, pursuant to this Form, is October 31, 2024.
i. The deadline to complete any abatement activities shall be March 31st of the calendar year after
this Form has been executed.
J.
The Applicant shall have sixty (60) days from the date their County is designated under the
disaster declaration to complete the applicable PDQ. The PDQ must be completed in order to
access additional points and increase the locked -in score. If the Applicant requests an extension on
completing the PDQ, such an extension request must be made prior to the obligation of funds for it
to impact the Applicant's score and therefore, reflect upon the obligation attaching thereto.
k. The Applicant and the Division will identify the key Points of Contact (POC) respectively.
I. The Division reserves the right to remove an Applicant from the program. Furthermore, if the
Division has reason to believe that the Applicant is engaged in fraud, waste, abuse, or
noncompliance of State and/or Federal laws, the Division may impose a one (1) year prohibition
upon the Applicant from participation in the program.
m. The Applicant's failure to complete the criteria set forth in this Form shall result in a default to the
traditional method of disbursing obligated Public Assistance funds; Meaning, the Division will
consider failure to complete the requirements as the Applicant voluntarily "opting -out" of the
program.
n. Opt-in/participation renewal duration shall be one (1) year with annual "opt -in" renewals.
(4) PERIOD OF PERFORMANCE
This Form survives and remains in effect after termination, for the herein referenced State and Federal
audit requirements and the referenced required records retention periods. Work may only be performed during
the timeframes established and approved by the State and/or FEMA for each Category of Work type.
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2025 PARTICIPATION REQUEST AND RENEWAL FORM
FLORIDA RECOVERY OBLIGATION CALCULATION (F -ROC) PROGRAM
(5) FUNDING
a. Participation in the F -ROC program does not guarantee funding and is dependent upon
FEMA's obligation.
b. By signing and returning this Form for F -ROC, Applicants have the potential to
receive a score up to 80%. This score is made up of three components:
1. 10% Baseline score for signing and returning this Form. Applicants will receive the
baseline score upon submittal of the 2025 DRA.
2. Up to a 50% score for completing the DRA and applicable abatement activities.
3. Up to a 20% score for completing the PDQ.
c. Applicants who have received EMAP accreditation will receive an additional 5%.
d. Scores related to any activities completed as a result of this form shall be applied to any Presidentially
declared events from July 1, 2025, through June 30, 2026 (this period shall be the relevant period for
Disaster Readiness Assessment [DRA]).
e. The Applicant may choose to receive a lesser score than the score earned through the completion
of the above components on a one-time basis per disaster. The Applicant must make a request to
that effect in writing to the Division, on their letter head and duly signed by an authorized
representative of the Applicant. Such a request must be made prior to the obligation of funds for it
to impact the Applicant's score and therefore, reflect upon the obligation attaching thereto.
f. The Applicant's score directly corresponds to the percent of the eligible obligated amount that will
be disbursed to the Applicant upon obligation of the Public Assistance project. After validation of
all supporting documentation is complete, the Applicant will receive the remainder of the validated,
obligated amount.
9.
If the Applicant has any open receivables with the Division, those receivables must be satisfied
before any disbursements are made through the F -ROC program.
(6) PAYMENT
a. The payment method used by the Division is either a Cost Reimbursement or an Advance
Payment. Advance Payments are governed by Chapter 216, Florida Statutes. Documentation to
support the F -ROC payment must be provided to the Division within 90 days of the disbursement
of funds via a Request for Reimbursement in FloridaPA.org. The Division, in its sole discretion,
may release funds during or after the term of this form, subject to the availability of funds.
b. The Division's Grant Manager, as required by section 215.971(2)(c), Florida Statutes, shall
reconcile and verify all funds received against all funds expended during the agreement period and
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2025 PARTICIPATION REQUEST AND RENEWAL FORM
FLORIDA RECOVERY OBLIGATION CALCULATION (F -ROC) PROGRAM
produce a final reconciliation report. The final report must identify any funds paid in excess of the
expenditures incurred by the Applicant.
(7) REPAYMENTS
a. Refunds or repayments of obligated funds may be paid to the Division via offset with another
obligated Public Assistance project, check, or a payment plan, as approved by the Department of
Financial Services.
b. All refund or repayments due to the Division under this Agreement are to be made payable to the
order of "Florida Division of Emergency Management" and must include the invoice number and
the applicable Disaster and Project number(s) that are the subject of the invoice, and be mailed
directly to the following address:
Florida Division of Emergency Management Cashier
2555 Shumard Oak Boulevard
Tallahassee FL 32399-2100
For the purposes of execution and opt-in/renewal, this Form shall terminate upon the expiration date
of June 30, 2025, unless the Applicant renews annually. The Division reserves the right to remove an Applicant
from the program. The Division and Applicant agree that all records will be maintained until the conclusion
of all applicable record retention periods.
IN WITNESS WHEREOF, the Applicant hereto has executed this Form.
Applicant:
By:
Name:
Title:
Date:
Clearwater, City of
Jevon A. Graham
Division Chief of Emergency Management
Jaz t
ROSEMARIE CALL
MY COMMISSION M HH 531647
EXPIRES: June 20, 2026
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ture)
2025 PARTICIPATION REQUEST AND RENEWAL FORM
FLORIDA RECOVERY OBLIGATION CALCULATION (F -ROC) PROGRAM
ATTACHMENT A: APPLICANT POINTS OF CONTACT
F -ROC SMART GRANTS CONTACTS
*All Applicants must identify an Authorized Agent. The Authorized Agent is the only person who can submit the
DRA.
**An alternate can do all tasks within the system with the exception of submitting the DRA.
F -ROC COMMUNICATIONS DISTRIBUTION LIST
Name
Email Address
This list will be for anyone you would like to receive F -ROC communications and updates.
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Name
Email Address
Authorized Agent*
Jevon A. Graham
jevon.graham@myclearwater.com
Alternate**
Derek Smith
derek.smith(a)myclearwater.com
Alternate
Jay Ravins
jay.ravins@myclearwater.com
Altemate
Altemate
Alternate
Altemate
*All Applicants must identify an Authorized Agent. The Authorized Agent is the only person who can submit the
DRA.
**An alternate can do all tasks within the system with the exception of submitting the DRA.
F -ROC COMMUNICATIONS DISTRIBUTION LIST
Name
Email Address
This list will be for anyone you would like to receive F -ROC communications and updates.
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