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Powers, RachelCemetery CaII Work Sheet • Date: 142 25 -F-uaaFal-14etrre-#-Poityrrerrnent-C-efrrrrrany:-W Contact Name: Tele 3) C09 Fa5-7(4' • T � Email: e), �L �O `� ��' cq GYGt-GE- Reason -for call: tiAO/ • Staking Request - Interment $30.00 staking fee (Weekdays) - $50.00 staking fee aturday, Sunday & Legal Holida Full Burial Urn Burial -=-2Q. (One full burial and one urn, or two urns per space) ei,.,,`Q,,Q;S Owner of Plot: Deceased Name: Block Lot Space Date of Birth: / / Date of Death / / Date of Burial: / / Time: am/pm ** • ** Monument (Marker) being placed - (No fee for staking of monument) For: Block Lot Space Date: / / Time: Affidavit (Burial Rights) Verifying Burial space Other reason: • Send email to P&R to stake the space Notify funeral home/monument company with color of the flags used to mark the space Staking fee received on: / / From: • Copy of permit emailed to: Nathan Brigman, cc: Matt Anderson, Tim Chaplinsky, Erick Peterson in P&R on: / / • ************************************************************************************************** Disinterment: The following authorization should be obtained prior to disinterment: 1.) A disinterment permit and burial/cremation transit permit 2.) Written authorization from the individual(s) who currently own the burial rights for the plot; and 3.) Written authorization from the individual(s) who would be permitted to authorize burial ORLS/Cemetery/FormspermitsTemplates/Cemetery Call Work Sheet -20 Revised 4/21/2021 • • Hello! I received a call from Rachel Powers this morning. She is the granddaughter of Gaston & Ida Catrett. She is planning on ordering new headstones for her grand parents. They currently have markers that are flush with the ground which is required (in our Cemetery Rules) for Blocks 14, 15, and 16. She has two issues: 1. There are markers right near her grand parents that are not flush with the ground, so she would like to order markers that are not flush with the ground. 2. The current markers for her grandparents are buried in the dirt which she tried to correct but there are ants everywhere so she couldn't fix it. She was requesting to meet with City Staff at the cemetery, but I asked her to let me check and see about the markers she saw that are not flush with the ground. Can you verify? She does not know the names on the markers. III Thanks! Karen B. Vaughan Administrative Assistant City of Clearwater City Clerk Department Ph: 727-562-4091 Fax: 727-562-4086 • • • • 2 *71 • Vaughan, Karen From: Brigman, Nathan Sent: Wednesday, June 7, 2023 3:17 PM To: Vaughan, Karen; DeWitt, Brian; Call, Rosemarie Cc: Fuino, Michael Subject: Re: HB Nate: FW: Cemetery Call / regarding Block 15 - Lot 97 - Spaces 1&2 / Gaston & Ida Catrett That's correct as we do not maintain the headstones themselves. Those are personal property. Thank You, Nathan Brigman City of Clearwater Parks and Recreation Department Landscape Manager B.S. Ornamental Horticulture ISA Certified Arborist Office - (727) 562-4270 ext 7808 Cell - (727) 463-9857 Primary* • From: Vaughan, Karen<Karen.Vaughan@MyClearwater.com> Sent: Wednesday, June 7, 2023 2:55 PM To: Brigman, Nathan <Nathan.Brigman@MyClearwater.com>; DeWitt, Brian <Brian.DeWitt@MyClearwater.com>; Call, Rosemarie <Rosemarie.Call@myClearwater.com> Cc: Fuino, Michael<Michael.Fuino@MyClearwater.com> Subject: RE: HB Nate: FW: Cemetery Call / regarding Block 15 - Lot 97 - Spaces 1&2 / Gaston & Ida Catrett I will notify Rachel Powers that she will need to contact a monument company to uncover her parent's headstones (attached picture). Thanks! Karen B. Vaughan Administrative Assistant City of Clearwater City Clerk Department Ph: 727-562-4091 Fax: 727-562-4086 • From: Brigman, Nathan <Nathan.Brigman@MyClearwater.com> Sent: Wednesday, June 7, 2023 2:00 PM To: Vaughan, Karen <Karen.Vaughan@MyClearwater.com>; DeWitt, Brian<Brian.DeWitt@MyClearwater.com>; Call, 1 Rosemarie <Rosemarie.Call@myClearwater.com> Subject: Re: HB Nate: FW: Cemetery Call / regarding Block 15 - Lot 97 - Spaces 1&2 / Gaston & Ida Catrett • Karen, • She can pay the monument company to raise them, but as I said before, this is usually part of the purchase agreement when the markers were originally bought and installed. Our statement is the same on the height requirements etc that I already provided you in a previous email. Our staff does not perform this work and why I mentioned in previous email. The monument company used formerly or a new one will need to be contacted. Thank You, Nathan Brigman City of Clearwater Parks and Recreation Department Landscape Manager B.S. Ornamental Horticulture ISA Certified Arborist Office - (727) 562-4270 ext 7808 Cell - (727) 463-9857 Primary* From: Vaughan, Karen<Karen.Vaughan@MyClearwater.com> Sent: Wednesday, June 7, 2023 11:15 AM To: Brigman, Nathan <Nathan.Brigmant'@MyClearwater.com> Subject: RE: HB Nate: FW: Cemetery Call / regarding Block 15 - Lot 97 - Spaces 1&2 / Gaston & Ida Catrett Nate, Rachel Powers would like the current headstones for her parents raised or cleared around so that they are completely visible. Is this possible? Please advise. Thanks! Karen B. Vaughan Administrative Assistant City of Clearwater City Clerk Department Ph: 727-562-4091 • Fax: 727-562-4086 From: Vaughan, Karen Sent: Tuesday, June 6, 2023 4:27 PM 2 • • To: Brigman, Nathan <Nathan.BrigmanCa)MyClearwater.com> Cc: Call, Rosemarie <Rosemarie.Call@myClearwater.com> Subject: HB Nate: FW: Cemetery CaII / regarding Block 15 - Lot 97 - Spaces 1&2 / Gaston & Ida Catrett Nate, Are the ones in this picture NOT acceptable? Thanks! Karen B. Vaughan Administrative Assistant City of Clearwater City Clerk Department Ph: 727-562-4091 Fax: 727-562-4086 From: Brigman, Nathan <Nathan.Brigman@MVClearwater.com> Sent: Tuesday, June 6, 2023 4:23 PM To: Vaughan, Karen <Karen.Vaughan@MyClearwater.com>; Peterson, Erick <Erick.Peterson@MyClearwater.com>; Chaplinsky, Timothy <Tim.Chaplinsky@MyClearwater.com> Cc: Call, Rosemarie <Rosemarie.Call@myClearwater.com>; Kader, Art <Art.Kader@myClearwater.com>; DeWitt, Brian <Brian.DeWitt@MyClearwater.com> Subject: Re: Cemetery Call / regarding Block 15 - Lot 97 - Spaces 1&2 / Gaston & Ida Catrett Karen, From the photos Erick showed me at the end of the day today the stones already in place should be sufficient, but just need to be raised to grade again. The new marker will be acceptable as long as the new stones are "flush mounted to current grade" with no base and no more than 1" above grade as per cemetery rules. That needs to be made crystal clear as we don't want to have to request it be lowered so our equipment can pass over it during maintenance activities. There is no wiggle room on this. We cannot let someone knowingly go against our rules. If it did happen in the past as an oversight then its our duty to ensure it doesn't happen again. Anything more than I have listed above would not be agreeable in this designated section. Thank You, Nathan Brigman City of Clearwater Parks and Recreation Department • Landscape Manager B.S. Ornamental Horticulture ISA Certified Arborist Office - (727) 562-4270 ext 7808 3 Cell - (727) 463-9857 Primary* •From: Vaughan, Karen<Karen.Vaughan@MyClearwater.com> Sent: Tuesday, June 6, 2023 3:32 PM To: Peterson, Erick <Erick.Peterson@MyClearwater.com>; Chaplinsky, Timothy <Tim.Chaplinsky@MyClearwater.com> Cc: Brigman, Nathan <Nathan.Brigman@MyClearwater.com>; Call, Rosemarie <Rosemarie.Call@myClearwater.com> Subject: FW: Cemetery Call / regarding Block 15 - Lot 97 - Spaces 1&2 / Gaston & Ida Catrett This picture is exactly what Rachel was talking about and she wants to purchase stones the same size for her parents. No problem with that, correct? Thanks! Karen B. Vaughan Administrative Assistant City of Clearwater City Clerk Department Ph: 727-562-4091 Fax: 727-562-4086 From: Peterson, Erick <Erick.Peterson@ MyClearwater.com> Sent: Tuesday, June 6, 2023 2:56 PM • To: Vaughan, Karen <Karen.Vaughan@MyClearwater.com>; Chaplinsky, Timothy <Tim.Chaplinskv@MyClearwater.com> Subject: Re: Cemetery Call / regarding Block 15 - Lot 97 - Spaces 1&2 / Gaston & Ida Catrett Karen this the head stone that miss Ross is looking at the family must had come out and cleaned around the head stone Get Outlook for iOS From: Vaughan, Karen <Karen.Vaughan@MyClearwater.com> Sent: Tuesday, June 6, 2023 2:21:37 PM To: Peterson, Erick <Erick.Peterson@MyClearwater.com>; Chaplinsky, Timothy <Tim.Chaplinsky@MyClearwater.com> Subject: FW: Cemetery Call / regarding Block 15 - Lot 97 - Spaces 1&2 / Gaston & Ida Catrett Hi! Sorry to bother you again........... Rose asked if we could get a picture of any taller headstones nearby. Rachel's question was about purchasing new headstones that are NOT flush with the ground because there are others nearby that are not. See her note below. Thanks! • Karen B. Vaughan Administrative Assistant City of Clearwater City Clerk Department Ph: 727-562-4091 4 • • • Fax: 727-562-4086 From: Call, Rosemarie <Rosemarie.Call@myClearwater.com> Sent: Tuesday, June 6, 2023 9:54 AM To: Vaughan, Karen <Karen.Vaughan@ MyClearwater.com>; Peterson, Erick <Erick.Peterson@MyClearwater.com>; Anderson, Matthew <matthew.anderson@mvclearwater.com> Cc: Brigman, Nathan <Nathan.Brigman@MvClearwater.com> Subject: RE: Cemetery Call / regarding Block 15 - Lot 97 - Spaces 1&2 / Gaston & Ida Catrett Erick/Matthew — if possible, could you take a picture of the raised markers in question? I am questioning the date of interment. From: Vaughan, Karen<Karen.Vaughan@MyClearwater.com> Sent: Tuesday, June 6, 2023 9:36 AM To: Peterson, Erick <Erick.Peterson@MyClearwater.com>; Anderson, Matthew <matthew.anderson@myclearwater.com> Cc: Brigman, Nathan <Nathan.Brigman@ MyClearwater.com>; Call, Rosemarie <Rosemarie.Call myClearwater.com> Subject: Cemetery Call / regarding Block 15 - Lot 97 - Spaces 1&2 / Gaston & Ida Catrett Hello! I received a call from Rachel Powers this morning. She is the granddaughter of Gaston & Ida Catrett. She is planning on ordering new headstones for her grand parents. They currently have markers that are flush with the ground which is required (in our Cemetery Rules) for Blocks 14, 15, and 16. She has two issues: 1. There are markers right near her grand parents that are not flush with the ground, so she would like to order markers that are not flush with the ground. 2. The current markers for her grandparents are buried in the dirt which she tried to correct but there are ants everywhere so she couldn't fix it. She was requesting to meet with City Staff at the cemetery, but I asked her to let me check and see about the markers she saw that are not flush with the ground. Can you verify? She does not know the names on the markers. Thanks! Karen B. Vaughan Administrative Assistant City of Clearwater City Clerk Department Ph: 727-562-4091 Fax: 727-562-4086 5 • Vaughan, Karen From: Vaughan, Karen Sent: Wednesday, June 7, 2023 11:12 AM To: Rachel Powers Subject: RE: headstones Hi Rachel! We need to follow the cemetery rules regarding the headstones: Flush mounted to current grade with no base and no more than 1" above grade. 1 can talk to Parks & Rec staff about trying to uncover the current headstones if you'd like. Thanks! Karen B. Vaughan Administrative Assistant City of Clearwater City Clerk Department Ph: 727-562-4091 Fax: 727-562-4086 From: Rachel Powers <rachel.powers59@gmail.com> Sent: Wednesday, June 7, 2023 10:08 AM To: Vaughan, Karen <Karen.Vaughan@MyClearwater.com> Subject: Re: headstones CAUTION: This email originated from outside of the City of Clearwater. Do not recognize the sender and know the content is safe. click links or open attachments unless you Good morning Karen, I was going to redo them and wanted to fix them like the picture you sent me. There is no way a lawnmower can mow over those headstones. There are 3 of them not far from my parents. They are at least 2 inches above the ground. I need to know if I can fix them like the picture you sent. Right now 1 would like my parents graves uncovered. If I don't redo them they will have to be raised so they are not below the ground. Thanks for your help! Rachel On Wed, Jun 7, 2023, 8:21 AM Vaughan, Karen<Karen.Vaughan@mvclearwater.com> wrote: Good Morning Rachel! • • On Tue, Jun 6, 2023, 4:54 PM Vaughan, Karen<Karen.Vaughan@myclearwater.com> wrote: Yes, I agree that the ones in the picture are NOT flush mounted to current grade. When you order new monuments they need to be flush mounted to current grade with no base and no more than 1" above grade. Thanks! Karen B. Vaughan Administrative Assistant City of Clearwater City Clerk Department Ph: 727-562-4091 Fax: 727-562-4086 From: Rachel Powers <rachel.powers59@gmail.com> Sent: Tuesday, June 6, 2023 4:43 PM To: Vaughan, Karen <Karen.VaughanPMyClearwater.com> Subject: Re: headstones CAUTION:. This email originated from outside of the City of Clearwater. Do not click (inks or open attachments unless you recognize the sender and know the content is safe. Hi Karen, The pictures you sent me looks like they are more than one inch. Do you agree? 3 IP; • I was going to have them completed like the pictures you sent. I will have monument company to meet me at cemetary. Thanks Rachel On Tue, Jun 6, 2023, 4:29 PM Vaughan, Karen <Karen.Vaughan@myclearwater.com> wrote: Hi Rachel! Our Parks & Rec Department said: Stones are to be "flush mounted to current grade" with no base and no more than 1" above grade as per cemetery rules. We don't want to have to request it be lowered so our equipment can pass over it during maintenance activities. Thanks! Karen B. Vaughan Administrative Assistant City of Clearwater City Clerk Department 6 Ph: 727-562-4091 Fax: 727-562-4086 4