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TASK ORDER NO 1 - HURRICANE IDALIACITY OF CLEARWATER, FLORIDA TASK ORDER No. 1 -HURRICANE IDALIA Change Order Authorization No. 1 In accordance with TASK ORDER No. 1 -HURRICANE IDALIA dated August 30, 2023 between the City of Clearwater, Florida (Client) and Tetra Tech, Inc. (Tetra Tech; Consultant), the Client hereby authorizes the services be performed for the updated Period of Performance (POP) set forth herein: PROJECT: Disaster Recovery Consulting Services 2023 Hurricane Idalia The Task Order is amended as follows: DURATION OF WORK: The period of performance end date is extended through February 28, 2025. SCOPE OF SERVICES: No Change ESTIMATED COST (not to exceed) No Change This Change Order No. 1 provides a "no cost" time extension through February 28, 2025. The individuals executing this change order represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this change order on behalf of the respective legal entities of the Consultant and Client. APPROVED BY: CONSULTANT: TETRA TECH, INC. e: Jonathan Burg Title: Business Unit President Date: July 26, 2024 CLIENT: City of Clearwater, Florida me: J'- nnifer oirrier Title: City Manager Date: August 12, 2024 City of Clearwater, Florida Task Order No. 1- Hurricane Idalia Countersigned: Assistant City Attorney Change Order Authorization No. 1 CITY OF CLEARWATER, FLORIDA Attest: Rosemarie Call City Clerk DeMilo, Patricia From: Poirrier, Jennifer Sent: Monday, August 12, 2024 4:20 PM To: DeMilo, Patricia Subject: FW: No -Cost Time Extension - Task Order 1 Hurricane Idalia - Tetra Tech_Clearwater Attachments: Clearwater, City of, FL_Tetra Tech_Task Order No. 1 -Hurricane Idalia - No Cost Change Order 1 (TT_Signed).pdf Follow Up Flag: Follow up Flag Status: Flagged Please print/prepare this for my signature and have this approval attached for the record. Jennifer Poirrier City Manager City of Clearwater 727-444-7171 From: Vogel, Lori <Lori.Vogel@myClearwater.com> Sent: Monday, August 12, 2024 3:15 PM To: Kohler, Owen <Owen.Kohler@MyClearwater.com>; Graham, Jevon A. <Jevon.Graham@myClearwater.com>; Poirrier, Jennifer <Jennifer.Poirrier@MyClearwater.com> Subject: RE: No -Cost Time Extension - Task Order 1 Hurricane Idalia - Tetra Tech_Clearwater Happy Monday As stated in the original agenda item, the duration of work is from August 30, 2023, through August 30, 2024, unless extended by written agreement. Link to agenda: Agenda 10.05.23. Since they have provided the attached change order requesting an extension to the original timeframe, I see no issues with approving the extension. If this does get extended, please provide a copy to Procurement so we can attach to the purchase order in MUNIS. Let me know if you have any questions. Thanks and have a great day, Lori, Volga, &PPS Procurement Manager City of Clearwater — Finance (727) 444-8524 Lori.vogel@myclearwater.com 1 BRIGHT AND I3EAUTIFU1. • BAY TO BEACH From: Kohler, Owen <Owen.Kohler@MyClearwater.com> Sent: Monday, August 12, 2024 7:59 AM To: Graham, Jevon A. <Jevon.Graham@myClearwater.com>; Poirrier, Jennifer <Jennifer.Poirrier@MyClearwater.com>; Vogel, Lori <Lori.Vogel@myClearwater.com> Subject: RE: No -Cost Time Extension - Task Order 1 Hurricane Idalia - Tetra Tech_Clearwater This looks fine to me. It needs Lori's approval as well. Owen Kohler Lead Assistant City Attorney City of Clearwater City Attorney's Office 600 Cleveland Street, Suite 600 Clearwater, FL 33755 Office 727.562.4010 Direct 727.444.7142 From: Graham, Jevon A. <Jevon.Graham@myClearwater.com> Sent: Friday, August 9, 2024 12:26 PM To: Poirrier, Jennifer <Jennifer.Poirrier@MyClearwater.com>; Kohler, Owen <Owen.Kohler@MyClearwater.com> Subject: FW: No -Cost Time Extension - Task Order 1 Hurricane Idalia - Tetra Tech_Clearwater Good afternoon Owen, This is the cost extension provided by Tetra Tech. Could you look it over and advise to CM Poirrier if she is good to sign? Give me a call if you have any questions. Jevon A. Graham, MPA, CFO, MIFireE Division Chief of Emergency Management Clearwater Fire and Rescue Department 1140 Court St. Clearwater, Fl. 33756 727-444-7714 727-385-5510 - cell levon.graham(a,myclearwater. com A Mighty Effective, Professional 2 AQ9fazards Organization From: Lemaire, Kayla <KAYLA.LEMAIRE@tetratech.com> Sent: Friday, July 26, 2024 10:43 AM To: Graham, Jevon A. <Jevon.Graham@myClearwater.com> Cc: TDR Contracts <tdr.contracts@tetratech.com>; Schaub, Mike <MIKE.SCHAUB@tetratech.com>; Smith, Derek <Derek.Smith@MyClearwater.com> Subject: No -Cost Time Extension - Task Order 1 Hurricane Idalia - Tetra Tech_Clearwater CAUTION: This email originated from outside of the City of Clearwater. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Jevon, I hope you are doing well! Attached for the City's review and execution is a no -cost Change Order to extend the term of our Task Order 1 through 2/28/2025. Please let me know if you have any questions or concerns prior to returning a signed copy to me. Thanks so much! Kayla Lemaire 1Contract Administrator II Direct Office +1 (321) 441-8533 I Cell +1 (407) 735-65801 kayla.lemaire(a�tetratech.com Tetra Tech, Inc. I Leading with Science® 1 Tetra Tech Disaster Recovery (TDR) 2301 Lucien Way, Suite 1201 Maitland, FL 327511 tetratech.com 'Disaster Recovery ILI CI El Climate positive and carbon negative by 2030. Read more TETRA TECH This message, including any attachments, may include privileged, confidential and/or inside information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited and may be unlawful. If you are not the intended recipient, please notify the sender by replying to this message and then delete it from your system. From: Graham, Jevon A. <Jevon.Graham@myClearwater.com> Sent: Friday, October 13, 2023 11:34 AM To: Schaub, Mike <MIKE.SCHAUB@tetratech.com> Cc: Mikles, Kirstie <KIRSTIE.MIKLES@tetratech.com>; Smith, Derek <Derek.Smith@MyClearwater.com> Subject: RE: Clearwater/Tetra Tech Kickoff Meeting? Here you go Mike, 3 Let me know if you need anything else and a time frame for a kickoff meeting. Jevon A. Graham, MPA, CFO, MIFireE Division Chief of Emergency Management Clearwater Fire and Rescue Department 1140 Court St. Clearwater, Fl. 33756 727-562-4334 ext. 3205 727-385-5510 - cell jevon.grahammyclearwater. corn A .Jfigk5y Effective, rProfessiona( AITYCazar& Organization From: Schaub, Mike <MIKE.SCHAUB@tetratech.com> Sent: Tuesday, October 10, 2023 2:22 PM To: Graham, Jevon A. <Jevon.Graham@myClearwater.com> Cc: Mikles, Kirstie <KIRSTIE.MIKLES@tetratech.com>; Smith, Derek <Derek.Smith@MyClearwater.com> Subject: RE: Clearwater/Tetra Tech Kickoff Meeting? CAUTION: This email originated from outside of the City of Clearwater. Do not click links or open attachments unless you recognize the sender and know the content is safe. Thanks for the update! v/r Mike Schaub 1 Consultant 1 Tetra Tech Mobile +1 (719) 210-4774 1 mike.schaubtetratech.com This message, including any attachments, may include privileged, confidential and/or inside information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited and may be unlawful. If you are not the intended recipient, please notify the sender by replying to this message and then delete it from your system. From: Graham, Jevon A. <Jevon.Graham@myClearwater.com> Sent: Tuesday, October 10, 2023 12:10 PM To: Schaub, Mike <MIKE.SCHAUB@tetratech.com> Cc: Mikles, Kirstie <KIRSTIE.MIKLES@tetratech.com>; Smith, Derek <Derek.Smith@MyClearwater.com> Subject: RE: Clearwater/Tetra Tech Kickoff Meeting? Good afternoon, 4 It is part of a group of documents approved at council that is being routed for signatures. 1 hope to have it by Thursday. Jevon A. Graham, MPA, CFO, MIFireE Division Chief of Emergency Management Clearwater Fire and Rescue Department 1140 Court St. Clearwater, Fl. 33756 727-562-4334 ext. 3205 727-385-5510 - cell jevon.grahani nryclearwater.corn A If�gfi5y Effective, Professional AQ.9fazar& Organization From: Schaub, Mike <MIKE.SCHAUB@tetratech.com> Sent: Tuesday, October 10, 2023 1:48 PM To: Graham, Jevon A. <Jevon.Graham@myClearwater.com> Cc: Mikles, Kirstie <KIRSTIE.MIKLES@tetratech.com>; Smith, Derek <Derek.Smith@MyClearwater.com> Subject: RE: Clearwater/Tetra Tech Kickoff Meeting? CAUTION: This email originated from outside of the City of Clearwater. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good afternoon, Chief. Do you happen to have a copy of the signed contract? Just want to make sure I didn't miss it. Thanks, Mike Schaub 1 Consultant 1 Tetra Tech Mobile +1 (719) 210-4774 1 mike.schaubtetratech.com This message, including any attachments, may include privileged, confidential and/or inside information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited and may be unlawful. If you are not the intended recipient, please notify the sender by replying to this message and then delete it from your system. From: Schaub, Mike Sent: Friday, October 6, 2023 11:41 AM To: Graham, Jevon A. <Jevon.Graham@myClearwater.com> Cc: Hendrick, Christina <Christina.Hendrick@tetratech.com>; Conklin, Tucker <Tucker.Conklin@tetratech.com>; Mikles, Kirstie <KIRSTIE.MIKLES@tetratech.com>; Smith, Derek <Derek.Smith@MyClearwater.com> Subject: RE: Clearwater/Tetra Tech Kickoff Meeting? No sir! We are good to go and will await the final signed document. 5 Mike Schaub 1 Consultant 1 Tetra Tech Mobile +1 (719) 210-4774 1 mike.schaub@tetratech.com This message, including any attachments, may include privileged, confidential and/or inside information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited and may be unlawful. If you are not the intended recipient, please notify the sender by replying to this message and then delete it from your system. From: Graham, Jevon A. <Jevon.Graham@myClearwater.com> Sent: Friday, October 6, 2023 11:36 AM To: Schaub, Mike <MIKE.SCHAUB@tetratech.com> Cc: Hendrick, Christina <Christina.Hendrick@tetratech.com>; Conklin, Tucker <Tucker.Conklin@tetratech.com>; Mikles, Kirstie <KIRSTIE.MIKLES@tetratech.com>; Smith, Derek <Derek.Smith@MyClearwater.com> Subject: RE: Clearwater/Tetra Tech Kickoff Meeting? 1 already sent a notice to proceed, the contract should be signed today. Do I need to send another notice to proceed? Jevon A. Graham, MPA, CFO, MIFireE Division Chief of Emergency Management Clearwater Fire and Rescue Department 1140 Court St. Clearwater, Fl. 33756 727-562-4334 ext. 3205 727-385-5510 - cell jevon.grahamgmyclearwater. com A.Jfigh5y Effective, Trofessionaf All -Hazards Organization From: Schaub, Mike <MIKE.SCHAUB@tetratech.com> Sent: Friday, October 6, 2023 12:47 PM To: Graham, Jevon A. <Jevon.Graham@myClearwater.com> Cc: Hendrick, Christina <Christina.Hendrick@tetratech.com>; Conklin, Tucker <Tucker.Conklin@tetratech.com>; Mikles, Kirstie <KIRSTIE.MIKLES@tetratech.com>; Smith, Derek <Derek.Smith@MyClearwater.com> Subject: RE: Clearwater/Tetra Tech Kickoff Meeting? CAUTION: This email originated from outside of the City of Clearwater. Do not click links or open attachments unless you recognize the sender and know the content is safe. Chief Graham: One follow-up question: when do you anticipate the contract being signed? I ask because if it will take some time we respectfully request a Notice to Proceed (NTP) email from you or someone at the city prior to the kickoff meeting. 6 Thanks! Mike Schaub 1 Consultant 1 Tetra Tech Mobile +1 (719) 210-4774 1 mike.schaub(a�tetratech.com This message, including any attachments, may include privileged, confidential and/or inside information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited and may be unlawful. If you are not the intended recipient, please notify the sender by replying to this message and then delete it from your system. From: Schaub, Mike Sent: Friday, October 6, 2023 9:12 AM To: Graham, Jevon A. <Jevon.Graham@mvClearwater.com> Cc: Hendrick, Christina <Christina.Hendrick@tetratech.com>; Conklin, Tucker <Tucker.Conklin@tetratech.com>; Mikles, Kirstie <KIRSTIE.MIKLES@tetratech.com>; Smith, Derek <Derek.Smith@MyClearwater.com> Subject: RE: Clearwater/Tetra Tech Kickoff Meeting? That is great news, Chief! Let me get with my team and determine a few open time blocks for the kickoff meeting. I'll get back to you ASAP. Thanks, Mike Schaub 1 Consultant 1 Tetra Tech Mobile +1 (719) 210-4774 1 mike.schaub@tetratech.com This message, including any attachments, may include privileged, confidential and/or inside information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited and may be unlawful. If you are not the intended recipient, please notify the sender by replying to this message and then delete it from your system. From: Graham, Jevon A. <Jevon.Graham@myClearwater.com> Sent: Friday, October 6, 2023 9:00 AM To: Schaub, Mike <MIKE.SCHAUB@tetratech.com> Cc: Hendrick, Christina <Christina.Hendrick@tetratech.com>; Conklin, Tucker <Tucker.Conklin@tetratech.com>; Mikles, Kirstie <KIRSTIE.MIKLES@tetratech.com>; Smith, Derek <Derek.Smith@MyClearwater.com> Subject: RE: Clearwater/Tetra Tech Kickoff Meeting? Good morning Mike, I presented the contract at council last night and it was approved. Let me know some dates and we can set up a kickoff meeting for either next week or the following week. Thank you for your patience. Jevon Jevon A. Graham, MPA, CFO, MIFireE Division Chief of Emergency Management Clearwater Fire and Rescue Department 1140 Court St. Clearwater, Fl. 33756 727-562-4334 ext. 3205 727-385-5510 - cell jevon.graham@myclearwater. com A MOO Effective, Professional AlIfazardc Organization From: Schaub, Mike <MIKE.SCHAUB@tetratech.com> Sent: Thursday, September 28, 2023 12:06 PM To: Graham, Jevon A. <Jevon.Graham@myClearwater.com> Cc: Hendrick, Christina <Christina.Hendrick@tetratech.com>; Conklin, Tucker <Tucker.Conklin@tetratech.com>; Mikles, Kirstie <KIRSTIE.MIKLES@tetratech.com> Subject: RE: Clearwater/Tetra Tech Kickoff Meeting? CAUTION: This email originated from outside of the City of Clearwater. Do not click links or open attachments unless you recognize the sender and know the content is safe. Thanks for the update, Chief! Mike Schaub 1 Consultant 1 Tetra Tech Mobile +1 (719) 210-4774 1 mike.schaubtetratech.com This message, including any attachments, may include privileged, confidential and/or inside information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited and may be unlawful. If you are not the intended recipient, please notify the sender by replying to this message and then delete it from your system. From: Graham, Jevon A. <Jevon.Graham@myClearwater.com> Sent: Thursday, September 28, 2023 10:00 AM To: Schaub, Mike <MIKE.SCHAUB@tetratech.com> Cc: Hendrick, Christina <Christina.Hendrick@tetratech.com>; Conklin, Tucker <Tucker.Conklin@tetratech.com> Subject: RE: Clearwater/Tetra Tech Kickoff Meeting? 1'FA.,„? 'FAA Good morning, I have no questions at this time. I am taking this item to council on October 5th and should be able to move forward then. Jevon A. Graham, MPA, CFO, MIFireE Division Chief of Emergency Management Clearwater Fire and Rescue Department 1140 Court St. Clearwater, Fl. 33756 727-562-4334 ext. 3205 727-385-5510 - cell 'el von.graham@niyclearwater.com gliig(c& Effective, Trofessiona! 8 Al%fazards Organization From: Schaub, Mike <MIKE.SCHAUB@tetratech.com> Sent: Wednesday, September 27, 2023 12:45 PM To: Graham, Jevon A. <Jevon.Graham@myClearwater.com> Cc: Hendrick, Christina <Christina.Hendrick@tetratech.com>; Conklin, Tucker <Tucker.Conklin@tetratech.com> Subject: RE: Clearwater/Tetra Tech Kickoff Meeting? CAUTION: This email originated from outside of the City of Clearwater. Do not click links or open attachments unless you recognize the sender and know the content is safe. Chief Graham: I hope you are doing well. Two questions for you: 1. Do you have any questions for the Tetra Tech staff on our task and cost proposal? 2. Do you know when council will consider the proposal? Thanks, Mike Schaub 1 Consultant 1 Tetra Tech Mobile +1 (719) 210-4774 1 mike.schaub@tetratech.com This message, including any attachments, may include privileged, confidential and/or inside information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited and may be unlawful. If you are not the intended recipient, please notify the sender by replying to this message and then delete it from your system. From: Graham, Jevon A. <Jevon.Graham@myClearwater.com> Sent: Tuesday, September 19, 2023 2:04 PM To: Schaub, Mike <MIKE.SCHAUB@tetratech.com> Cc: Hendrick, Christina <Christina.Hendrick@tetratech.com>; Conklin, Tucker <Tucker.Conklin@tetratech.com> Subject: RE: Clearwater/Tetra Tech Kickoff Meeting? Thank you, I do apologize. Jevon A. Graham, MPA, CFO, MIFireE Division Chief of Emergency Management Clearwater Fire and Rescue Department 1140 Court St. Clearwater, Fl. 33756 727-562-4334 ext. 3205 9 727-385-5510 - cell jevon.graharnArnyclearwater. com gfigh0 Effective, Professional Al%7fazar& Organization From: Schaub, Mike <MIKE.SCHAUB@tetratech.com> Sent: Tuesday, September 19, 2023 3:40 PM To: Graham, Jevon A. <Jevon.Graham@myClearwater.com> Cc: Hendrick, Christina <Christina.Hendrick@tetratech.com>; Conklin, Tucker <Tucker.Conklin@tetratech.com> Subject: RE: Clearwater/Tetra Tech Kickoff Meeting? CAUTION: This email originated from outside of the City of Clearwater. Do not click links or open attachments unless you recognize the sender and know the content is safe. Thanks, Chief, for the heads up. I will cancel the Teams meeting from my end and await further instructions from your team. Mike Schaub 1 Consultant 1 Tetra Tech Mobile +1 (719) 210-4774 1 mike.schaubtetratech.com This message, including any attachments, may include privileged, confidential and/or inside information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited and may be unlawful. If you are not the intended recipient, please notify the sender by replying to this message and then delete it from your system. From: Graham, Jevon A. <Jevon.Graham@myClearwater.com> Sent: Tuesday, September 19, 2023 1:34 PM To: Schaub, Mike <MIKE.SCHAUB@tetratech.com> Cc: Hendrick, Christina <Christina.Hendrick@tetratech.com>; Conklin, Tucker <Tucker.Conklin@tetratech.com> Subject: RE: Clearwater/Tetra Tech Kickoff Meeting? Good afternoon, Unfortunately, we are going to have to reschedule this kickoff meeting. Until this gets approved through council, they will not allow us to begin the process. I am working on getting our item on the agenda and will let you know a new timeframe for kickoff once I have a better idea. Jevon Jevon A. Graham, MPA, CFO, MIFireE Division Chief of Emergency Management Clearwater Fire and Rescue Department 1140 Court St. Clearwater, Fl. 33756 10 727-562-4334 ext. 3205 727-385-5510 - cell jevon.graham@myclearwater.com A High& (Effective, Trofessiona! Aff.7fazards Organization From: Schaub, Mike <MIKE.SCHAUB@tetratech.com> Sent: Wednesday, September 13, 2023 11:28 AM To: Graham, Jevon A. <Jevon.Graham@myClearwater.com> Cc: Hendrick, Christina <Christina.Hendrick@tetratech.com>; Conklin, Tucker <Tucker.Conklin@tetratech.com> Subject: RE: Clearwater/Tetra Tech Kickoff Meeting? CAUTION: This email originated from outside of the City of Clearwater. Do not click links or open attachments unless you recognize the sender and know the content is safe. Chief: Next Friday afternoon is good for us. It will be a Teams meeting, with your concurrence. Let me know if I can set up the meeting from our end at around 2 PM EST on 22 September. Thanks, and I look forward to meeting your team next week! Mike Schaub 1 Consultant 1 Tetra Tech Mobile +1 (719) 210-4774 1 mike.schaub@tetratech.com This message, including any attachments, may include privileged, confidential and/or inside information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited and may be unlawful. If you are not the intended recipient, please notify the sender by replying to this message and then delete it from your system. From: Graham, Jevon A. <Jevon.Graham@myClearwater.com> Sent: Wednesday, September 13, 2023 9:22 AM To: Schaub, Mike <MIKE.SCHAUB@tetratech.com> Cc: Hendrick, Christina <Christina.Hendrick@tetratech.com>; Conklin, Tucker <Tucker.Conklin@tetratech.com> Subject: RE: Clearwater/Tetra Tech Kickoff Meeting? Next Friday afternoon, the 22nd seems to work the best. I'm assuming this would be a teams call? Jevon A. Graham, MPA, CFO, MIFireE Division Chief of Emergency Management Clearwater Fire and Rescue Department 1140 Court St. Clearwater, Fl. 33756 11 727-562-4334 ext. 3205 727-385-5510 - cell jevon.graham@myclearwater. coin A MOO Effective, Professional AfCJfazards Organization From: Schaub, Mike <MIKE.SCHAUB@tetratech.com> Sent: Tuesday, September 12, 2023 2:09 PM To: Graham, Jevon A. <Jevon.Graham@myClearwater.com> Cc: Hendrick, Christina <Christina.Hendrick@tetratech.com>; Conklin, Tucker <Tucker.Conklin@tetratech.com> Subject: Clearwater/Tetra Tech Kickoff Meeting? CAUTION: This email originated from outside of the City of Clearwater. Do not click links or open attachments unless you recognize the sender and know the content is safe. Chief Graham: To best support the City of Clearwater in your recovery efforts, I'd like to recommend we hold an informal kickoff meeting with your team sometime next week, if possible. Topics to be covered include the following: • FEMA PA Eligibility - from damages incurred to the current status of project buildout • FEMA Process Overview — from project setup to closeouts/audits • Documentation Requirements • Procurement Overview • ??? — anything else you'd like me to cover? If you are OK with a kickoff meeting next week, please let me know some open 30 -minute time blocks for your team. Thanks! Mike Schaub 1 Consultant Mobile +1 (719) 210-4774 1 mike.schaub@tetratech.com Tetra Tech 1 Leading with Science® 1 Optional Operating Unit/Department 7222 Commerce Center Drive, Ste. 150 1 Colorado Springs, CO 80919 1 tetratech.com This message, including any attachments, may include privileged, confidential and/or inside information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited and may be unlawful. If you are not the intended recipient, please notify the sender by replying to this message and then delete it from your system. 11 © ® Please consider the environment before printing. Read more TETRA TECH 12