FACILITY USE AGREEMENT Red
+ American Facility Use Agreement
Cross
The American National Red Cross ("Red Cross"), a non-profit corporation chartered by the United States
Congress, provides services to individuals, families, and communities when disasters strike. The disaster
relief activities of the Red Cross are made possible by the American public, who support the Red Cross
with generous donations. The Red Cross's disaster services are also supported by facility owners who
permit the Red Cross to use their buildings as shelters and other service delivery sites for disaster
victims. This agreement is between the Red Cross and a facility owner("Owner') so the Red Cross can
use the facility to provide services during a disaster. This agreement only applies when Red Cross
requests use of the facility and is managing the activity at the facility.
Parties and Facility
Owner:
Full Name of Owner
Address Ross Norton Rec. Center, 1426 S M.L.K. Jr Ave, Clearwater, FL 33756
24-Hour Point of Contact
Name and
Title Work
Address for Official
Notices (only if
different from above
Red Cross:
Chapter Name Tampa Bay
Chapter Address 3310 W. Main St. Tampa, FL 33607
24-Hour Point of Contact Janson Murphy, Disaster Program Manager
Name and
Title Work 941-932-7801
Address for Official American Red Cross, Disaster Cycle Services Logistics, 8550 Arlington
Notices Blvd., Fairfax, VA 22031
Facility:
Insert name and complete street address of building or, if multiple buildings, write "See attached
facility list," and attach facility list, including complete street address of each building that is part
of this agreement. If the Red Cross will use only a portion of a building, then describe the portion
of the building that the Red Cross will use.
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Terms and Conditions
1. Use of Facility: Upon request and if feasible, Owner will permit the Red Cross to use and
occupy the Facility on a temporary basis to conduct emergency, disaster-related activities. The
Facility may be used for the following purposes (both parties must initial all that apply):
Facility Purpose Owner Initials Red Cross
Initials
Service Center (Operations, Client Services, or Volunteer
I ntake)
Storage of supplies JPM
Parking of vehicles JPM
Disaster Shelter JPM
2. Facility Management: The Red Cross will designate a Red Cross official to manage the
activities at the Facility ("Red Cross Manager'). The Owner will designate a Facility Coordinator
to coordinate with the Red Cross Manager regarding the use of the Facility by the Red Cross.
3. Condition of Facility: The Facility Coordinator and Red Cross Manager (or designee) will jointly
conduct a survey of the Facility before it is turned over to the Red Cross. They will use the first
page of the Red Cross's Facility/Shelter Opening/Closing Form to record any existing
damage or conditions. The Facility Coordinator will identify and secure all equipment in the
Facility that the Red Cross should not use. The Red Cross will exercise reasonable care while
using the Facility and will not modify the Facility without the Owner's express written approval.
4. Food Services (This paragraph applies only when the Facility is used as a shelter or service
center.): Upon request by the Red Cross, and if such resources are available, the Owner will
make the food service resources of the Facility, including food, supplies, equipment and food
service workers, available to feed the shelter occupants. The Facility Coordinator will designate a
Food Service Manager to coordinate meals at the direction of and in cooperation with the Red
Cross Manager. The Food Service Manager will establish a feeding schedule and supervise meal
planning and preparation. The Food Service Manager and Red Cross Manager will jointly
conduct a pre-occupancy inventory of the food and food service supplies before the Facility is
turned over to the Red Cross. When the Red Cross vacates the Facility, the Red Cross Manager
and Facility Coordinator or Food Service Manager will conduct a post-occupancy inventory of the
food and supplies used during the Red Cross's activities at the Facility.
5. Custodial Services (This paragraph applies only when the Facility is used as a shelter or service
center.): Upon request of the Red Cross and if such resources are available, the Owner will make
its custodial resources, including supplies and workers, available to provide cleaning and
sanitation services at the Facility. The Facility Coordinator will designate a Facility Custodian to
coordinate these services at the direction of and in cooperation with the Red Cross Manager.
6. Security/Safety: In coordination with the Facility Coordinator, the Red Cross Manager, as he or
she deems necessary and appropriate, will coordinate with law enforcement regarding any
security and safety issues at the Facility.
7. Signage and Publicity: The Red Cross may post signs identifying the Facility as a site of Red
Cross operations in locations approved by the Facility Coordinator. The Red Cross will remove
such signs when the Red Cross concludes its activities at the Facility. The Owner will not issue
press releases or other publicity concerning the Red Cross's activities at the Facility without the
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written consent of the Red Cross Manager. The Owner will refer all media questions about the
Red Cross activities to the Red Cross Manager.
8. Closing the Facility: The Red Cross will notify the Owner or Facility Coordinator of the date when
the Red Cross will vacate the Facility. Before the Red Cross vacates the Facility, the Red Cross
Manager and Facility Coordinator will jointly conduct a post-occupancy inspection, using the
second page of the Shelter/Facility Opening/Closing Form, to record any damage or conditions.
9. Fee (This paragraph does not apply when the Facility is used as a shelter. The Red Cross does
not pay fees to use facilities as shelters.): Both parties must initial one of the two statements
below:
a. Owner will not charge a fee for the use of the Facility.
Owner Initials n/a Red Cross Initials n/a
b. The Red Cross will pay $n/a per: n/a for the right to use and occupy the Facility
Owner Initials n/a Red Cross Initials n/a
10. Reimbursement: Subject to the conditions in paragraph 10(e) below, the Red Cross will
reimburse the Owner for the following:
a. Damage to the Facility or other property of Owner, reasonable wear and tear excepted,
resulting from the operations of the Red Cross. Reimbursement for facility damage will
be based on replacement at actual cash value. The Red Cross, in consultation with the
Owner, will select from bids from at least three reputable contractors. The Red Cross is
not responsible for storm damage or other damage caused by the disaster.
b. Reasonable costs associated with custodial and food service personnel and supplies
which would not have been incurred but for the Red Cross's use of the Facility. The
Red Cross will reimburse at per-hour, straight-time rate for wages actually incurred
but will not reimburse for (i) overtime or (ii) costs of salaried staff.
C. Reasonable, actual, out-of-pocket costs for the utilities indicated below, to the extent
that such costs would not have been incurred but for the Red Cross's use of the
Facility. (Both parties must initial all utilities that may be reimbursed by the Red Cross):
Owner Initials Red Cross Initials
Water
Gas
'-Electricity
Waste Disposal
d. The Owner will submit any request for reimbursement to the Red Cross within 60 days
after the occupancy of the Red Cross ends. Any request for reimbursement must be
accompanied by supporting invoices. Any request for reimbursement for personnel
costs must be accompanied by a list of the personnel with the dates and hours
worked.
e. If the disaster is a Federally declared disaster and Owner is a municipal, county,
parish, or state government entity, then the Owner will work with appropriate
emergency management agencies to seek cost reimbursement through the Federal
Emergency Management Agency's program for administering Public Assistance
Category B under the Robert T. Stafford Act. The Red Cross is not obligated to
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reimburse the Owner for costs covered by Public Assistance Category B.
11. Insurance: The Red Cross shall carry insurance coverage in the amounts of at least $1,000,000
per occurrence for Commercial General Liability and Automobile Liability. The Red Cross shall
also carry Workers'.
a. Compensation coverage with statutory limits for the jurisdiction within which the facility
is located and $1,000,000 in Employers' Liability.
12. Indemnification: The Red Cross shall defend, hold harmless, and indemnify Owner against any
legal liability, including reasonable attorney fees, in respect to claims for bodily injury, death, and
property damage arising from the negligence of the Red Cross during the use of the Facility.
13. Term: The term of this agreement begins on the date of the last signature below and ends 30
days after written notice by either party.
Digital Signature: Each party agrees that either part's execution of this agreement by DIGITAL signature
(whether ELECTRONIC or encrypted) is expressly intended to authenticate this AGREEMENT and to
have the same force and effect as manual signatures. The term DIGITAL signature means any electronic
sound, symbol, or process attached to or logically associated with a record and executed and adopted by
a party with the intent to sign such record, including facsimile or email electronic signatures. The use of
digital signatures is intended to facilitate more efficient execution and delivery of signed documents.
The American National Red Cross
Owner(Legal Name) (Legal Name)
By (Signature) By 6ignature)
.................
;- �rner Janson Murphy
Name (Printed) Name (Printed)
ty Man'a' Disaster Program Manager
9 9
TitleTitle
� 708/03/2024
Date Date
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