SMARTLEVEL REMOTE SEWER MONITORINGSIVIARTCOVER
SMARTLEVEL T M REMOTE SEWER
MONITORING
FOR CLEARWATER FL
PREPARED FOR
The City of Clearwater
Clearwater, FL
PREPARED BY
Doug Boccuti
SmartCover Regional Manager
June 21, 2024
2110 Enterprise Street 1 Escondido, CA 1 92029
SmartCOvef Systems. COTe
SMARTCOVER6
June 21, 2024
Mike Vacca, CPM
Water & Sewer Infrastructure Manager
City of Clearwater
1650 N Arcturas Ave, Bldg A
Clearwater, FL 33765
Mr. Vacca:
Thank you for the opportunity to submit this price proposal for a SmartLevel
solution to be installed in the City of Clearwater.
The SmartLevel system offers cost effective satellite manhole monitoring to
eliminate sewer overflows, optimize collection system cleaning, and
accurately identify inflow and infiltration (I&I). The comprehensive data
management and analytics software platform allows you to efficiently
manage real-time data to enhance performance, reduce costs, and optimize
resources.
Additional benefits include:
• Continuous system visibility through Iridium satellite communication
with no disruptions during extreme weather events or poor coverage
associated with cellular networks.
• No confined space entry and simple manhole retrofit minimizes field
resources and safety hazards
• Full data available within an hour of installation
If you have any questions, please don't hesitate to contact me at 407-404-
0882 or via email at dboccutR smartcoversystems.com.
Best Regards,
Doug Boccuti
Regional Sales Manager
SmartCover
SmcrtCoverSystems_com
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SMARTCOVER
Contents
1 SMARTCOVER - SMARTLEVEL MONITORING SYSTEM 3
1.1 INSTALLATION 3
1.2 TRAINING 3
1.3 SERVICE 3
2 PRICING SUMMARY 5
3 STANDARD TERMS & CONDITIONS 6
3.1 DELIVERY 6
3.2 TERMS AND CONDITIONS 6
4 ADDITIONAL TERMS & CONDITIONS, LIMITED WARRANTY 7
5 PURCHASE ACCEPTANCE 9
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1 SMARTCOVER — SMARTLEVEL MONITORING SYSTEM
SmartCover is pleased to provide the following proposal for the installation and
operation of thirty (30) SmartCover, SmartLevel remote monitoring systems in the
Clearwater collection system. The price for the system is provided in Section 2 -
Pricing Summary. Pricing on page 5 represents the purchase, installation, and
ongoing operating costs for two (2) years.
SmartCover reserves the right to amend the pricing in the proposal if additional
costs to SmartCover Systems are required by the Customer (ex. bonds, additional
insurance requirements beyond standard coverages carried by SmartCover, etc.).
1.1 INSTALLATION
Installation: SmartCover will install the SmartLevel hardware (see
Section 2) and, while on site, verify operations, including full two-way
communications to the SmartCover system. NO CONFINED SPACE
ENTRY IS REQUIRED for installation of the SmartLevel unit.
Installation takes no longer than ninety (90) minutes per site, usually
less. Traffic control is not included in this pricing proposal and, if
needed, is assumed to be the responsibility of the Customer.
1.2 TRAINING
After installation of the units and verification of operation, SmartCover
will provide training to gather and interpret the SmartLevel data.
Training should take no longer than one (1) hour and will be
performed online (or in person if installed by SmartCover).
Instructions on general data access will still be provided after the
installation.
1.3 SMARTCARETM SERVICE
When purchased with battery and parts warranty, SmartCover Labor
Warranty services offered in this proposal include:
• System troubleshooting
• Routine maintenance
• Parts and battery replacement
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Services will be performed by a local SmartCover factory -trained
representative. Adequate spare parts inventory will be maintained
locally to minimize downtime of systems.
Damage to the units caused by the Customer or Customer contractors
will be documented and invoiced at the time of service.
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2 PRICING SUMMARY
Part Number
Description
Unit
Unit Price
Extended
Price
SC -D -SB -15
SubSonic® System Components
• E -Box System Control with onboard computer,
modem, digital radio; fully potted and IP -68 rated.
• Distance Sensing Module (DSM) with 0" to 79" sensor
range, with 15' cable and dual sensor.
• PowerPack'"- lithium thionyl chloride battery with
high power density.
• E-DotTM antenna, including antenna and installation kit.
Mounting bracket kit- three-part amounting bracket set
made of heavy gauge, hard -anodized aluminum; includes all
mounting hardware.
30
$4,744
$142,320
System Parts
Warranty
ONE (1) Year, System Parts -Only Warranty
• Limited Parts -Only Warranty on all
SmartCover® System TM hardware.
• See Warranty Statement for complete details- Section 6
30
Included
Included
EW -SCI
One (1) Year, Extended System Parts -Only Warranty
• Limited Parts -Only Warranty on all SmartCover®System TM
hardware.
• See Warranty Statement for complete details
30
$474
$14,220
PowerPackTM
Warranty
TWO (2) Year, PowerPack Warranty
• Limited Parts -Only Warranty on the PowerPackTM'
30
Included
Included
ASM-SC2
Active Site Management (ASM), Two -Year.
Comprehensive support services including:
• Software subscription with unlimited number of users
accessed with secure user name and password
• Complete maintenance of all cloud based software
• Regular feature updates and upgrades including
SmartTrendTM.
• Hosting of data storage — unlimited data storage
• Iridium Satellite connectivity service with bi-directional
communication.
• Advisories, Maintenance Alerts and Alarms issued
to customer defined personnel via email and/or text
message
• Ongoing technical support via phone or online.
30
$812
$24,360
ASM -RD -2Y
SmartRain® ASM, Two -Year
5
$219
$1,095
Installation
Labor
Installation Completed by trained SmartCover tech.
30
$500
$15,000
Labor
Warranty
SmartCareml Service: System troubleshooting and routine
maintenance of installed SmartCover systems, Prorated 6
months to align with other units due in December 24'
30
$350
$10,500
Tax*
Not Included
1
N/A
N/A
Shipping
Shipping and Handling
Ground shipment FOB Escondido, CA
30
$40
$1,200
TOTAL
All items above
$208,695
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*Note: The Customer is responsible for any applicable sales tax or for providing SmartCover a
tax exempt certificate. Taxes will be added as an additional line item on invoices.
3 STANDARD TERMS & CONDITIONS
3.1 DELIVERY
• Standard: Four (4) weeks upon receipt of a Purchase Order and with
receipt of complete engineering and site information from the customer as
requested. To note: The "standard four (4) weeks" is not a guarantee
but a good faith estimate. It is strongly recommended that an order be
placed as early as possible. Reasonable efforts will be made to provide
earlier delivery, if requested.
• All customers will be notified of the shipment date upon Order
Acknowledgement.
• Actual availability may vary depending on total demand.
3.2 TERMS AND CONDITIONS
• Payment: Net 30 days.
• Cancellations: For all orders of less than $10,000, cancellation is accepted
prior to shipment. For orders equal to or greater than $10,000, a 15%
restocking charge is applied for cancellation.
• Returns: Returns are accepted with a valid Return Material Authorization
(RMA) number only. Contact Customer Service for an RMA number.
• All paid Warranties and Active Site Management (ASM) services begin on
the day of shipment.
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4 ADDITIONAL TERMS & CONDITIONS, LIMITED WARRANTY
Mutual Hold Harmless
SmartCover agrees, to the fullest extent permitted by law, to indemnify and
hold harmless the Customer from any and all claims that may arise, or
damages that may result, to SmartCover or SmartCover staff to the extent
caused by SmartCover's negligence during the performance of this contract.
Customer agrees, to the fullest extent permitted by law, to indemnify and hold
harmless SmartCover, its officers, directors, employees and subcontractors
(collectively, SmartCover) from any and all claims that may arise, to the extent
caused by the Customer's negligent acts in connection with the installation,
operation, or use of the SmartCover, and the acts of its contractors,
subcontractors or consultants or anyone for whom the Customer is legally
liable. Neither SmartCover nor the Customer shall be obligated to indemnify the
other party in any manner whatsoever for the other party's negligence.
Loss of Communications
Customer acknowledges that SmartCover is not responsible for the loss of
wireless communication or internet communications or any communications
used in the operation of this system.
Advisory Only
SmartCover is an advisory service only. As such, SmartCover and its founders,
owners, or staff are not responsible for any damage of any kind or from any
cause whatsoever that may result from, in relation to, in connection with, due
to, or as a result of the installation or operation of the system, including without
limitation, equipment failure, or any consequential damages caused by, or
resulting from, the use or installation of the SmartCover system.
Limited Warranty
The equipment components of the SmartCover are warranted free from
material defects of material and workmanship for a period of one (1) year from
the date of installation. Unless otherwise stated, the SmartCover warranty
herein is a parts -only warranty. Should the Customer discover any condition
that might invoke a warranty claim, they are to expeditiously and without delay
notify the SmartCover Technical Services group. Upon notification, SmartCover
will assess and instruct the user on follow-on actions. Should a component fail
as a result of a defect in material or workmanship, SmartCover will replace the
component or repair it at the SmartCover location. For all valid warranty claims,
as determined by SmartCover reasonable freight charges to and from Customer
shall be paid by SmartCover. In all cases, SmartCover shall determine the
shipping method and/or carrier unless otherwise agreed to in writing by
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Customer and SmartCover. Upon approval of a warranty failure by SmartCover,
SmartCover will either repair or replace the defective component at SmartCover
sole discretion.
The foregoing warranty is exclusive. Repair or replacement in the manner
provided above shall be the sole and exclusive remedy for breach of warranty
and shall constitute fulfillment of all liabilities of SmartCover with respect to the
quality and performance of the products. This warranty does not cover damage
or repairs or replacements by any cause beyond the control of SmartCover,
including acts of nature, improper use, lack of proper maintenance, vandalism,
or unauthorized repair. SmartCover shall not be liable for any actual,
exemplary, indirect or consequential damages, including damages for loss of
goodwill or profits and/or losses, that stem from a failure or malfunction of the
SmartCover system.
SmartCover does not provide traffic control. Customer must provide traffic
control for installation and servicing of all units.
In no event shall SmartCover's liability, whether in contract or in tort (including
negligence and strict liability), exceed the price of the Product from which such
liability arises.
Rights to Use
The SmartCover® family of products and all resulting data produced by them
are proprietary and protected by a suite of intellectual property assets including
but not limited to patents, trademarks and copyrights. The right to use these
products and data is limited to the purchaser only. Any disclosure, use or other
unauthorized disposition of any SmartCover® product or proprietary data
outside the purchaser's organization, including third -party consultants, is
prohibited.
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5 PURCHASE ACCEPTANCE
Prices listed are valid for 2 years from this proposal date.
ACTION: Please include this entire document with Purchase Order
Signatures
SmartCover City of Clearwater
Z76 SeC.CI'
Signature Signature
Doug Boccuti
Printed Name
Regional
Sales Manager
Title
July 15th, 2024
Date
Printed Name
Title
Date
SmartCoverSystems. corn,
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Countersigned:
Bruce R
Mayor
Appro d as to form:
Jerrod Si son
Senor sistant City Attorney
CITY OF CLEARWATER, FLORIDA
By:
Attest:
Jennifefoirrier
City Manager
htak
Rosemarie Call
City Clerk