11/12/2002
NEIGHBORHOOD & AFFORDABLE HOUSING ADVISORY BOARD MEETING
CITY OF CLEARWATER
November 12, 2002
Present: Peggy M. Cutkomp Chair
Laurel Braswell Vice-Chair
Stephen Jefferies Board Member
Joyce L. Smith Board Member
Rev. William Graham Board Member
Tracy Reid Board Member
Vacant Seat Board Member
Also Present: Howie Carroll Assistant Housing Director
Michael Holmes Housing Manager
Patricia O. Sullivan Board Reporter
The Chair called the meeting to order at 9:04 a.m. at City Hall.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
ITEM #3 – Approval of Minutes
Member Smith moved to approve the minutes of the regular meeting of September 17,
2002, as submitted in written summation to each board member. The motion was duly
seconded and carried unanimously.
ITEM #4 – Citizens to be Heard – None.
ITEM #5 – Consolidated Annual Performance & Evaluation Report
Housing Manager Michael Homes reviewed the FY (fiscal year) 2001/02 CAPER
(Consolidated Annual Performance & Evaluation Report), an unaudited budget and expenditure
summary of funds from CDBG (Community Development Block Grant) and HOME (Housing
Opportunity Made Equal) Investment Partnership Programs. While budgeted items total
$2,690,393, expenditures total $1,667,176. Costs for some budgeted activities were funded
from a separate CDBG pool. Some related partner financial statements are late. All
administration funds will be expended. Several public services and housing partners have been
granted extensions to expend their funds so that all monies will be spent. This report only
covers two of three pools of funds available for housing. Façade improvements in North
Greenwood have been delayed until after neighborhood road construction is completed. Staff is
working with the agencies to spend all appropriated funds.
Assistant Housing Director Howie Carroll said staff will recommend approval of the Mt.
Carmel CDCc project to construct elderly rental units in North Greenwood. Mr. Holmes said the
Fulton Avenue Apartment complex rehabilitation is scheduled for completion by December 31,
2002. Some construction projects have been delayed due to problems related to environmental
issues, HUD, etc.
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Member Braswell moved to accept the FY 2001/02 Consolidated Annual Performance &
motion carried
Evaluation Report. The was duly seconded and unanimously.
The efforts of partner non-profit agencies were complimented. Mr. Carroll said staff is
developing marketing pieces to share related success stories with the greater community. Staff
is publishing an annual report this year to share this information with City residents.
ITEM #6 – FY 2003/02 Application Process
Mr. Carroll is working with Member Braswell to revise the application to focus on agency
activities. A draft of the application will be forwarded to board members in January for
comment. Applications will be due in March. This time the City Commission will be asked at
the same time to approve funding and authorize entering into agreements with the non-profit
agencies. The process will allow agreements to be in place on October 1, at the beginning of
the fiscal year. He recommended streamlining the scoring process. It was felt the bus tour is
enlightening and important to understanding community needs.
ITEM #7 – New Business
a) Discussion of FY 2003 Meeting Calendar
Meetings were scheduled at 9:00 a.m. for February 11, April 8, and May 13, 2003.
ITEM #8 – Announcements – None.
ITEM #9 – Adjournment
The meeting adjourned at 9:26 a.m.
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