04/15/2024 Council Work Session Meeting Minutes April 15, 2024
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
e
Meeting Minutes
Monday, April 15, 2024
1 :30 PM
Main Library - Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes April 15, 2024
Roll Call
Present 5 - Mayor Bruce Rector, Vice Mayor David Allbritton, Councilmember
Ryan Cotton, Councilmember Michael Mannino, and Councilmember
Lina Teixeira
Also Present: Jennifer Poirrier— City Manager, Michael Delk—Assistant City
Manager, Daniel Slaughter—Assistant City Manager, David Margolis
— City Attorney, Rosemarie Call — City Clerk and Nicole Sprague —
Deputy City Clerk.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Rector
2. Economic Development and Housing
2.1 Approve the Local Housing Assistance Plan (LHAP) for FY2024-2025 through Fiscal
Year 2026-2027; authorize appropriate officials to execute the Certification to Florida
Housing Finance Corporation; and adopt Resolution 24-08.
Florida Statute Section 420.9072 requires counties and cities receiving State
Housing Initiatives Partnership (SHIP) Program funds to develop a three-year
LHAP outlining strategies for how the funds will be utilized.
The city receives annual allocations from the State of Florida through the Florida
Housing Finance Corporation (FHFC). The City expends SHIP funds per the
strategies outlined in the LHAP. The City's current LHAP covers state fiscal
years 2021-2022 through 2023-2024. The state fiscal year begins on July 1 and
ends on June 30 annually. Over the term of the current LHAP, the city received
SHIP allocations of$809,837, $1,127,930, and $1,365,854; and program
income of$1,042,172, $741,180, and $848,439 (through January 2024) for
fiscal years 2021-2022, 2022-2023, and 2023-2024 respectively.
The new LHAP will cover state fiscal years 2024-2025 through 2026-2027. The
strategies outlined in the new LHAP are a continuation of the city's current
LHAP. All changes made within the new LHAP will be retroactive to the current
LHAP to enable the use of prior year funds, if available.
The LHAP is comprised of Housing Strategies and Incentive Strategies. The
Housing Strategies Include:
• Purchase Assistance with Rehabilitation: This program provides funds
to developers and community-based non-profit organizations to acquire,
rehabilitate and resell single-family housing units. The community land
trust principles may be utilized. This strategy also includes down
payment assistance for eligible homebuyers as described below.
• Purchase Assistance for Existing Home without Rehabilitation: The city
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will use SHIP funds to provide down payment and closing costs
assistance to eligible homebuyers purchasing new and existing homes.
The maximum assistance is Seventy-Five Thousand Dollars ($75,000).
Borrowers will be required to make a minimum One Thousand Dollar
($1,000) cash contribution toward the purchase price. The loan will be
deferred for clients with total household income under 50% of Area
Median Income (AMI) and will be forgiven at the end of the 25-year loan
term. For clients with household income above 50% AMI and up to 120%
AMI, the loan will be deferred for five (5) years and 50% of the loan will
be amortized over the following twenty (20) years. At the end of the 25
-year loan term, the balance of the loan will be forgiven.
• Owner-Occupied Rehabilitation: The city will provide funds for the
rehabilitation of owner-occupied single-family residences. The maximum
loan is Sixty Thousand Dollars ($60,000); an additional Fifteen Thousand
Dollars ($15,000) in grant funds may be provided to remove accessibility
barriers and to improve accessibility for people with special needs. For
households with income up to 80% AMI, the loan will be deferred for 20
years and forgiven at the end of the loan term. Clients above 80% AMI
and up to 120% AMI will be required to repay 50% of the loan over 20
years and the remaining balance will be forgiven at the end of the loan
term.
• New Construction: This program provides funds to eligible developers
and community based non-profit organizations for the development of
new single-family housing units.
• Multifamily Housing: The city will provide SHIP funds to developers and
community based non-profit organizations to support the acquisition,
rehabilitation, and new construction of rental housing.
• Disaster Assistance: In the case of natural or man-made disasters, this
strategy will utilize SHIP funding for emergency or interim repairs.
• Demolition/Relocation/Construction: This strategy may be used when a
home has fallen into disrepair to the point of being unsafe and the cost to
repair the home exceeds the maximum assistance under the Home
Rehabilitation Strategy. The maximum award under this strategy is Two
Hundred Thousand Dollars ($200,000). The loan will be deferred for
clients with total household income under 50% AMI and the loan will be
forgiven at the end of the 25-year loan term. For clients with household
income above 50% AMI and up to 120% AMI, the loan will be deferred for
five (5) years and 50% of the loan will be amortized over the following
twenty (20) years. At the end of the 25-year loan term, the balance of the
loan will be forgiven.
• Rental Assistance: Funds will be awarded to income eligible rental
households to prevent against the threat of eviction and becoming
homeless. Eligible expenses include utility deposits, security deposits
and assistance for utility and rent arrears.
The Affordable Housing Advisory Committee (AHAC) convened in the fall of
2023 to review policies and procedures, ordinances, land development
regulations and the city's adopted comprehensive plan. The AHAC's objective
was to recommend specific actions or initiatives to encourage or facilitate
affordable housing. The proposed LHAP includes the following nine incentive
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strategies recommended by the AHAC:
• Expedited Permitting: Streamline permits as provided for in Florida
Statutes Section 163.3177 (6) (f) (3), for affordable housing projects are
expedited to a greater degree than other projects.
• Ongoing Review Process: An ongoing process for review of local
policies, ordinances, regulations, and plan provisions that increase the
cost of housing prior to their adoption.
• Modification of Fees: The Economic Development and Housing
Department will continue to assist with the payment of Plan Review and
Permit Fees and impact fees utilizing state and federal funds designated
for affordable housing.
• Flexible Densities: The city supports flexibility in densities for affordable
housing through its Comprehensive Plan policies, through its
Community Development Code and in accordance with the Live Local
Act.
• Accessory Dwelling Units: The city will continue to allow for accessory
dwelling units in non-residential zoning districts as described within the
city's Community Development Code.
• Parking Reduction: The Housing Element of the city's Comprehensive
Plan supports the reduction of Parking and setback requirements for
affordable housing developments.
• Flexible Lot Configuration: The city currently allows flexible setback
requirements for affordable Housing developments. The plan must be
sensitive to the character and context of the existing neighborhood.
• Proximity to Transportation, Employment & Mixed-Use Development:
The city will maintain and implement policies of the city's
Comprehensive Plan that incentivize affordable housing development
proximate to transportation hubs, major employment centers, and
mixed-use development.
• Financing: The city will diversify financial strategies to contribute to the
new construction and maintenance of affordable housing and financial
assistance to obtain housing.
At its meeting held on April 9, 2024, the Neighborhood and Affordable Housing
Advisory Board recommended city council approval of this item.
STRATEGIC PRIORITY:
Objective 2.4 - Supports equitable housing programs that promote household
stability and reduces the incidence of homelessness within Clearwater.
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3. Gas System
3.1 Authorize purchase orders to Control Southern, Inc. of Suwanee, GA, DevTech Sales, Inc.
of Avon Park, FL, Equipment Controls Company of Norcross, GA, Jem-Tech
Incorporated of Malabar, FL and Maireco, LLC of Leeds, AL for natural gas meters and
regulators in the cumulative annual not-to-exceed amount of$1,300,000.00 for the term
April 1, 2024 through March 31, 2025, with the two, one-year renewal options pursuant to
Invitation to Bid 15-24 and authorize the appropriate officials to execute same. (consent)
Invitation to Bid 15-24, Natural Gas Meters and Regulators was released on
February 9, 2024, and six bid submissions were received on March 9, 2024.
Equipment samples were requested from vendors for evaluation of specification
compliance. Clearwater Gas System (CGS) has completed their evaluation
and determined that five of the six companies are the lowest, most responsible
bidders on the specific bid line items listed below. For these reasons, CGS is
recommending award as follows:
Control Southern, Inc.
Item #29: Pressure Regulators
Items #32-34: Filters
DevTech Sales, Inc.
Items #3-10: Diaphragm Meters (600, 800 & 1000 class)
Items #15-21, #24-28 and #30: Regulators
Item #31: Strainers
Equipment Controls Company, Inc.
Items #1-2: Diaphragm Meters (200 & 400 class)
Jem-Tech Incorporated
Items #11-14: Rotary meters
Maireco, LLC
Items #22-23: Regulators
To ensure continuity of supply, flexibility to order from the secondary source is
requested. CGS will ensure that all requirements, including insurance, will be
met and an approved purchase order is in place prior to initiating services with
the vendors. All materials are code approved and the meters and regulators will
be used on the CGS Distribution System for new customers as well as
replacing existing meters that have reached the end of their useful life. In
addition, CGS is not obligated to expend the entire amount being requested.
APPROPRIATION CODE AND AMOUNT:
Funding is budgeted and available in 3237323-96367 (Gas Meter Change-out
Capitalized Pinellas) and 3237323-96379 (Gas Meter Change-out Capitalized
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Pasco).
STRATEGIC PRIORITY:
Deliver Effective and Efficient Services by Optimizing City Assets and
Resources.
Objective 1.5: Embrace a culture of innovation that drives continuous
improvement and successfully serves all our customers.
4. Human Resources
4.1 Approve the Second Amendment between the City of Clearwater and the International
City Management Association Retirement Corporation (ICMA-RC) dba MissionSquare
Retirement (MissionSquare) to provide administrative services as Administrator of the
City 401a Money Purchase Pension Plan and the voluntary 457 Deferred Compensation
Plan, for the term June 1, 2024 through May 31, 2029, pursuant to RFP 16-18 and
Clearwater Code of Ordinances Section 2.563(1)(d), Non-Competitive Purchase, and
authorize the appropriate officials to execute same. (consent)
MissionSquare currently administers the City's 401 a Money Purchase Pension
Plan and the voluntary 457 deferred compensation program. MissionSquare
was selected per RFP 16-18 issued in January 2018. In September 2018
Council approved the agreement with MissionSquare for an initial five-year term
of January 1, 2019 through December 31, 2023, with the agreement
automatically renewing for an additional one year period.
MissionSquare has approached the City with a proposed fee reduction for plan
participants, from the current .049% to .039%, in exchange for a new five-year
agreement, equating to a 20.4% decrease in the fee. The City retains the right to
terminate the agreement at any time with 90 days written notice.
Staff is very pleased with the level of administrative services and employee
support provided by MissionSquare and recommends approval of a new
five-year agreement to take advantage of the significant fee reduction for
employees/plan participants. Seeking a new vendor at this time would cause a
significant disruption to employees as employees would need to transition and
set up new accounts, which recently occurred in 2019. That transition process
took approximately 4-6 months. For these reasons this purchase is impractical
to bid. At the end of this five-year renewal, Staff intends to issue a new RFP.
The 401 a Money Purchase Pension Plan is funded by City contributions on
behalf of participants and is provided to those hired into exempt management
positions that do not qualify for enrollment in the defined benefit pension plan.
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The voluntary 457 deferred compensation plan is funded by plan participants.
APPROPRIATION CODE AND AMOUNT: There is no City cost associated
with this agreement, as MissionSquare administrative fees are paid by plan
participants.
STRATEGIC PRIORITY:
High Performing Government: Provide evidence-based measurement tools to
continually guide municipal performance and promote accountable governance.
The Fiduciary Investment Committee has the responsibility to review, confirm
and document the reasonableness of plan expenses and services. The
significant fee reduction benefits the city and all plan participants.
Superior Public Service: Attract and retain top-quality personnel through the
maintenance of a competitive compensation program. The significant fee
reduction is a benefit as part of the overall compensation package to those who
participate in the plan.
5. Parks and Recreation
5.1 Award purchase orders to Quality Sod and Landscape LLC, Sunbelt Sod and Grading
Co. and Tom's Sod Service, Inc. for citywide sod needs in the cumulative annual amount
of$300,000.00 for the initial term April 19, 2024 through April 18, 2025, with two,
one-year renewal options pursuant to Invitation to Bid 19-24 and authorize the
appropriate officials to execute same. (consent)
Invitation to Bid # 19-24 Sod Material and Installation Services was released on
January 12, 2024, and three submissions were received on February 13, 2024.
The Parks & Recreation Department evaluated each submission and
determined that the three noted companies, Quality Sod & Landscape LLC,
Sunbelt Sod & Grading Co. and Tom's Sod Service, Inc, meet the requirements
of the city. This award is proposed to be made to the noted three vendors to
ensure a continuity of supply and flexibility in the ordering of product and/or
services, as may be needed. Therefore, the Parks & Recreation Department is
recommending the award of the contract to the three vendors as follows:
Quality Sod & Landscape LLC
Primary for Option 1 & Option 2: Types: Tifway 419 Bermuda
(pieces), Latitude 36 TM Bermuda (pieces), Celebration Bermuda®
(pieces), TifTufTm Bermuda (pieces), Bahia, Seashore Paspatum,
St. Augustine Citra Blue, St Augustine Floratam, St Augustine
Palmetto, St Augustine Seville, St Augustine Scott's ProVista,
Emerald Zoysia, Empire Zoysia & CitraZoy Zoysia
Primary for Option 3: Delivery Only: Types: Tifway 419
Bermuda, Latitude 36 TM Bermuda, Seashore Paspatum, St.
Augustine Floratam, St. Augustine Seville, St. Augustine Scott's
ProVista, Emerald Zoysia, Empire Zoysia, CitraZoy Zoysia
Sunbelt Sod & Grading Co.
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• Primary for Option 1 & Option 2. Types: Celebration Bermuda
(Option 1 only, Rolled), TifTufTm Bermuda (Rolled)
Primary for Option 3: Delivery Only: Types: Celebration
Bermuda®, TifTufTm Bermuda
Tom's Sod Service, Inc
Primary for Option 1 & Option 2: Types: Tifway 419 Bermuda
and Latitude 36 TM Bermuda (rolled), Celebration Bermuda® (Option
2 only, rolled)
Primary for Option 3: Delivery Only: Types: Bahia, St.
Augustine Citra Blue, St. Augustine Floratam
Option 1 includes delivery and installation of the sod. Option 2 includes delivery,
installation, and removal of existing grass and vegetation. Option 3 is for
delivery only.
This contract will be used for parks and recreational facilities and other city
projects as needed.
The Parks & Recreation Department estimates the annual expense of this
contract at $250,000 from Parks & Recreation and $50,000 from city-wide
funding with two one-year renewal options. The Parks & Recreation
Department will ensure that all requirements, including any applicable provision
of insurance, will be met.
APPROPRIATION CODE AND AMOUNT:
Funding will come from a variety of general fund cost centers; primarily from
projects, parks and athletic codes, as well as various Capital Improvement
Project codes.
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives,
including:
• 1.2: Maintain public infrastructure, mobility systems, natural
lands, environmental resources, and historic features through
systematic management efforts;
2.3: Promote Clearwater as a premier destination for
entertainment, cultural experiences, tourism, and national sporting
events;
3.2: Preserve community livability through responsible
development standards, proactive code compliance, and targeted
revitalization; and
4.3: Protect the conservation of urban forests and public green
spaces to promote biodiversity and reduce our carbon footprint.
5.2 Authorize a Guaranteed Maximum Price proposal to Keystone Excavators, Inc. of
Oldsmar, Florida, in the amount of$532,873.50, for pavement milling and resurfacing at
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six Parks and Recreation facilities, including Country Hollow Park, Forest Run Park, Glen
Oaks Park, Phillip Jones Park, Soule Road Park, and Woodgate Park, pursuant to
Request for Qualifications (RFQ) 40-20, Construction Manager at Risk (CMAR) Services
Continuing Contracts and authorize the appropriate officials to execute same. (consent)
On September 17, 2020, Council approved the use of 13 firms to serve as
Construction Managers at Risk for Continuing Contracts under RFQ 40-20 and
Keystone Excavators, Inc. was selected as one of the approved firms.
Keystone Excavators, Inc. was selected from the approved CMAR Continuing
Contracts List based on past reliability, professionalism, prevalent on-site
supervisory personnel, and their ability to put together a team of various
disciplines to complete this project, as well as their past performances with
many other asphalt and tree preservation sidewalk projects in various City
parks. Their ability to deliver quality services, expedite designated timelines, and
communicate clearly with the client makes them the CMAR to be considered for
this project.
This proposal is for the refurbishment and repaving of existing select asphalt
areas within the noted City parks, which includes the widening of driveway
aprons, milling and resurfacing of asphalt pavement, and associated site work.
The milling of the existing surface and application of a new asphalt layer will
provide additional years of service for these facilities, while repairing pavement
sections which have deteriorated.
The total work will consist of five separate tasks, employed at each park based
on need:
1. Milling Existing Asphalt (All six parks)
2. Asphalt Paving (All six parks)
3. Pavement/ Parking Lot Striping (All except Phillip Jones Park)
4. Concrete Curb Replacement (Forest Run Park & Woodgate Park)
5. Tree Preservation Sidewalk Installation (Soule Road Park only)
This contract is for a period of 180 days, to begin upon issuance of a notice to
proceed.
This item is consistent with the Community Development Code as well as the
Comprehensive and Strategic Plans.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project M2206, Parks &
Beautification R&R.
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives,
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including:
1.2: Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts.
2.3: Promote Clearwater as a premier destination for entertainment,
cultural experiences, tourism, and national sporting events.
3.2: Preserve community livability through responsible development
standards, proactive code compliance, and targeted revitalization.
5.3 Authorize a Guaranteed Maximum Price proposal to Certus Builders of Bristol, Florida,
for professional construction services to include the final design and subsequent
construction of new structural and surface improvements at 201 Glenwood Avenue (Crest
Lake Park) in the amount of$101,882.51 pursuant to Request for Qualifications (RFQ)
40-20, Construction Manager at Risk (CMAR) Services Continuing Contracts and
authorize the appropriate officials to execute same. (consent)
On September 17, 2020, Council approved the use of 13 firms to serve as
Construction Managers at Risk for Continuing Contracts under RFQ 40-20 and
Certus Builders was selected as one of the approved firms.
This proposal is for the construction of an addition to an existing skillion shelter
(hardened metal canopy), lighting, rain gutters, additional concrete paving, and
the relocation of fencing at Crest Lake Park maintenance yard. The project will
allow for better storage and increased lifespan of equipment. While the existing
fencing and gates will be reused the canopy extension will necessitate some
new fencing and gates. The project also includes the removal of a limited
amount of turf and replacing with concrete to facilitate the use and storage of
equipment, as the grass in this area is being damaged as a result of equipment
being driven in and out of the adjacent storage area.
Certus Builders was selected from the approved CMAR Continuing Contracts
List based on past reliability, professionalism, capability of offering design build
services, as well as their past performances with many other similar projects in
various City parks. In addition to the above-mentioned their ability to deliver
quality services in a timely manner and communicate clearly with the client
makes them the CMAR to be considered for this project.
This contract is for a period of 120 days, upon issuance of a notice to proceed.
This item is consistent with the Community Development Code as well as the
Comprehensive and Strategic Plans.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project M2206, Parks and
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Beautification R&R.
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives,
including:
• 1.2: Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts.
• 1.3: Adopt responsive levels of service for public facilities and amenities,
and identify resources required to sustain that level of service.
• 2.3: Promote Clearwater as a premier destination for entertainment,
cultural experiences, tourism, and national sporting events.
• 3.2: Preserve community livability through responsible development
standards, proactive code compliance, and targeted revitalization.
6. Planning
6.1 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 1485 Grove Circle Court, and pass Ordinances 9733-24, 9734-24, and 9735-24 on
first reading. (ANX2023-11012)
This voluntary annexation petition involves a 0.233-acre property consisting of
one parcel of land occupied by a detached dwelling. The property is located on
the south side of Grove Circle Court approximately 210 feet west of North
Highland Avenue. The applicant is requesting annexation in order to receive
sanitary sewer and solid waste service from the city. The property is contiguous
to city boundaries on all sides and would result in the elimination of an enclave.
It is proposed that the property be assigned a Future Land Use Map designation
of Residential Low (RL) and a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• The property currently receives water service from the city. The closest
sanitary sewer line is located within the adjacent Grove Circle Court
right-of-way. The applicant is aware that the required sanitary sewer
impact and assessment fees must be paid in full prior to connection and
of the additional costs to extend to the city's sanitary sewer system.
Collection of solid waste will be provided by the City of Clearwater. The
property is located within Police District II and service will be
administered through the district headquarters located at 645 Pierce
Street. Fire and emergency medical services will be provided to this
property by Station #51 located at 1712 Overbrook Avenue. The city has
adequate capacity to serve this property with sanitary sewer, solid
waste, police, and fire and EMS service. The proposed annexation will
not have an adverse effect on public services and their levels of service;
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and
• The proposed annexation is consistent with and promotes the following
objective and policies of Clearwater 2045, the city's Comprehensive
Plan:
Objective PI 9.1 Continue to work with Pinellas County in the
orderly annexation of the city's existing enclaves.
Policy PI 9.1.2 Continue to process voluntary annexations for
single-family residential properties upon request.
Policy PI 9.1.4 Promote voluntary annexation through the
implementation of a strategic annexation program focused on
eliminating enclaves and other unincorporated areas within the
Clearwater Planning Area.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the Countywide Plan designation of the property. This
proposed RL category primarily permits residential uses at a density of 5
units per acre. The proposed zoning district to be assigned to the
property is the Low Medium Density Residential (LMDR) District. The
use of the subject property is consistent with the uses allowed in the
district and the property exceeds the district's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City's Comprehensive Plan and Community
Development Code; and
• The property proposed for annexation is contiguous to existing city
boundaries on all sides; therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
STRATEGIC PRIORITY:
This voluntary annexation petition supports the Deliver Effective and Efficient
Services by Optimizing City Assets and Resources goal of the city's Strategic
Plan by reducing enclaves and delivering city services to properties within the
city's service boundary. This petition also supports Ensure Exceptional
Communities and Neighborhoods Where Everyone Can Thrive goal by better
unifying neighborhoods and reducing issues with multiple jurisdictions.
6.2 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 3076 Grand View Avenue, and pass Ordinances 9736-24, 9737-24, and 9738-24 on
first reading. (ANX2023-11013)
This voluntary annexation petition involves a 0.172-acre property consisting of
one parcel of land occupied by a detached dwelling. The property is located on
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Council Work Session Meeting Minutes April 15, 2024
the northwest corner of Grand View Avenue and North McMullen Booth Road.
The applicant is requesting annexation in order to receive sanitary sewer and
solid waste service from the city. The property is contiguous to city boundaries
to the east, west, and south. It is proposed that the property be assigned a
Future Land Use Map designation of Residential Low (RL) and a Zoning Atlas
designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• The property currently receives water service from the city. The closest
sanitary sewer line is located within the adjacent Grand View Avenue
right-of-way. The applicant has paid the required sanitary sewer impact
and assessment fees in full and has been connected to the city's
sanitary sewer system. Collection of solid waste will be provided by the
City of Clearwater. The property is located within Police District III and
service will be administered through the district headquarters located at
2851 North McMullen Booth Road. Fire and emergency medical services
will be provided to this property by Station #49 located at 565 Sky Harbor
Drive. The city has adequate capacity to serve this property with sanitary
sewer, solid waste, police, and fire and EMS service. The proposed
annexation will not have an adverse effect on public services and their
levels of service; and
• The proposed annexation is consistent with and promotes the following
objective and policy of Clearwater 2045, the city's Comprehensive Plan:
Objective PI 9.1 Continue to work with Pinellas County in the
orderly annexation of the city's existing enclaves.
Policy PI 9.1.2 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the Countywide Plan designation of the property. This
proposed RL category primarily permits residential uses at a density of 5
units per acre. The proposed zoning district to be assigned to the
property is the Low Medium Density Residential (LMDR) District. The
use of the subject property is consistent with the uses allowed in the
district and the property exceeds the district's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City's Comprehensive Plan and Community
Development Code; and
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• The property proposed for annexation is contiguous to existing city
boundaries to the east, west, and south; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
STRATEGIC PRIORITY:
This voluntary annexation petition supports the Deliver Effective and Efficient
Services by Optimizing City Assets and Resources goal of the city's Strategic
Plan by reducing enclaves and delivering city services to properties within the
city's service boundary. This petition also supports Ensure Exceptional
Communities and Neighborhoods Where Everyone Can Thrive goal by better
unifying neighborhoods and reducing issues with multiple jurisdictions.
6.3 Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL), and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1410 Lime Street, together with the abutting right-of-way of Lime Street, and
pass Ordinances 9750-24, 9751-24, and 9752-24 on first reading. (ANX2024-02001)
This voluntary annexation petition involves a 0.155-acre property consisting of
one parcel of land occupied by a detached dwelling. The property is located on
the north side of Lime Street approximately 500 feet east of South Hillcrest
Avenue. The applicant is requesting annexation in order to receive sanitary
sewer and solid waste service from the city. The Development Review
Committee is proposing that the 0.10-acres of abutting Lime Street right-of-way
not currently within the city limits also be annexed. The property is contiguous to
existing city boundaries to the north, west, and east. It is proposed that the
property be assigned a Future Land Use Map designation of Residential Low
(RL) and a Zoning Atlas designation of Low Medium Density Residential
(LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• The property currently receives water service from the City of
Clearwater. The closest sanitary sewer line is located in the adjacent
Lime Street right-of-way. The applicant has paid the city's sewer impact
and assessment fees and is aware of the additional costs to extend city
sewer service to this property. Collection of solid waste will be provided
by the City of Clearwater. The property is located within Police District II
and service will be administered through the district headquarters
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Council Work Session Meeting Minutes April 15, 2024
located at 645 Pierce Street. Fire and emergency medical services will
be provided to this property by Station #47 located at 1460 Lakeview
Road. The city has adequate capacity to serve this property with
sanitary sewer, solid waste, police, fire and EMS service. The proposed
annexation will not have an adverse effect on public services and their
levels of service; and
• The proposed annexation is consistent with and promotes the following
objective and policy of Clearwater 2045, the city's Comprehensive Plan:
Objective PI 9.1 Continue to work with Pinellas County in the
orderly annexation of the city's existing enclaves.
Policy PI 9.1.2 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of the property.
This designation primarily permits residential uses at a density of 5 units
per acre. The proposed zoning district to be assigned to the property is
the Low Medium Density Residential (LMDR) District. The use of the
subject property is consistent with the uses allowed in the district and
the property exceeds the district's minimum dimensional requirements.
The proposed annexation is therefore consistent with the Countywide
Plan and the city's Comprehensive Plan and Community Development
Code; and
• The property proposed for annexation is contiguous to existing city
boundaries to the north, west, and east; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
STRATEGIC PRIORITY:
This voluntary annexation petition supports the Deliver Effective and Efficient
Services by Optimizing City Assets and Resources goal of the city's Strategic
Plan by reducing enclaves and delivering city services to properties within the
city's service boundary. This petition also supports Ensure Exceptional
Communities and Neighborhoods Where Everyone Can Thrive goal by better
unifying neighborhoods and reducing issues with multiple jurisdictions.
7. Solid Waste
7.1 Approve an increase on the purchase order to QTM, Inc of Oldsmar, FL, for pit repairs to
the Solid Waste Transfer Station in the amount of$132,431.00, for a combined total
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Council Work Session Meeting Minutes April 15, 2024
amount of$227,431.00, pursuant to ITB 52-22 Welding, Metal Fabrication and Related
Services and authorize the appropriate officials to execute same. (consent)
On August 23, 2022, Procurement issued Invitation to Bid (ITB) #52-22,
Welding, Metal Fabrication and Related Services for Public Utilities and five
responsive and responsible bids were received. QTM, Inc. was the lowest
responsive and responsible bidder in accordance with the bid specifications.
A purchase order was issued on October 17, 2022 in the annual not-to-exceed
amount of$50,000.00 for a period of one year, with two, one-year renewal
options. In the first renewal term, an increase of$45,000.00 was approved by
the City Manager for additional work needed by Public Utilities. QTM, Inc. has
agreed to extend this pricing to Solid Waste. With this purchase by Solid
Waste, the total amount allocated in year two of the contract will be
$227,431.00.
The existing Solid Waste Transfer Station facility at 1005 Old Coachman Rd.
has two pits that are used to transfer refuse from front loaders, side loaders
and roll off trucks into tractor trailers that transport refuse to the Pinellas County
Waste to Energy facility. Pit#2 has 12 existing steel panels weighing 650 lbs
each that are pulling from the concrete wall, hanging loosely above the floor
below, creating a dangerous situation which required closing of this pit until
repairs can be made. Pit#1 has only two existing steel panels that are
beginning to pull from the concrete wall, needing replacement. Currently, this
is our only functional pit.
This project will repair both pits to like-new condition and provide city staff with
a functioning facility to perform their assigned tasks safely.
APPROPRIATION CODE AND AMOUNT:
3247324-563800-M2301 $132,431.00
A mid-year budget amendment will provide a transfer of$130,000.00 from
capital improvement project C2302, Rebuild Solid Waste Admin Complex, to
capital improvement project M2301, SW Facility R&R, to provide funding
needed for this contract.
STRATEGIC PRIORITY:
The item falls under objective 1.2 (maintaining public infrastructure) within High
Performing Government and objective 4.2 within Environmental Stewardship
(waste reduction practices).
In response to a question, Solid Waste Director Kervin St. Aimie said the
facility at NE Coachman was built over four years ago and only had a one-
year warranty. The trucks drive a narrow channel, damaging the panels on
both sides.
8. City Clerk
8.1 Appoint two individuals to the Environmental Advisory Board to fill the remainder of two
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City of Clearwater
Council Work Session Meeting Minutes April 15, 2024
unexpired term, one through December 31, 2025 and one through October 31, 2025.
APPOINTMENT WORKSHEET
BOARD: Environmental Advisory Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 5
CHAIRPERSON: Jared Leone
MEETING DATES: Quarterly Meetings - 3rd Wed., 4 pm (Jan., April, July, Oct.)
STAFF LIAISON: Cassie Cordova - Sustainability
PLACE: Main Library/Council Chambers
APPTS. NEEDED: 2
THE FOLLOWING ADVISORY BOARD MEMBER HAS RESIGNED AND
SEAT NOW REQUIRES REPLACEMENT BY A NEW EMPLOYEE:
1. Marita Lynch - Protected Address - Registered Nurse
Original Appointment: 1/1/22
Resignation Date: 3/20/24
2. John Thomas - 1200 Gulf Blvd., Unit 904 - Environmental Consultant
Original Appointment: 11/1/21
Resignation Date: 3/11/24
THE NAME(S) BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO
FILL THE ABOVE VACANCIES:
1. Gladys Andrews - 1501 Gulf Blvd., Unit 302, 33767 - Retired Principal
(Elementary, Middle School, and High School)
2. Toby Bradenburgh - 200 Starcrest Dr., Unit 82, 33765 - Insurance Agent
3. Jason Drizd - 1611 Algonquin Dr., 33755 - Environmental Scientist
4. Erina Ford -2932 Eagle Estates Circle N, 33761 - Investment Products
Support
5. Sonja Jokela - 1406 Hamlet Ave, Apt. 5, 33756 - Lease Analyst
6. Patricia Kirby - 1111 Spencer Ave., 33756 -Vision Coach
7. Michael Rubino -2364 Terence Ct, 33759 -Air Quality Expert
Zip codes of current members:
1 at 33755
1 at 33756
1 at 33764
There was council consensus to appoint Jason Drizd and Michael Rubino.
Staff was directed to place the item on the Consent Agenda.
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City of Clearwater
Council Work Session Meeting Minutes April 15, 2024
8.2 Appoint an individual to the Community Development Board to fill the remainder of an
unexpired term through February 28, 2026.
BOARD: Community Development Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Yes
RESIDENCY REQUIREMENT: City of Clearwater
MEMBERS: 7 & 1 alternate
CHAIRPERSON: TBD
MEETING DATES: 3rd Tues., 1:00 p.m.
PLACE: Main Library
APPTS. NEEDED: 1
SPECIAL QUALIFICATIONS: Per the Clearwater Community Development
Code, Section 5-202, the City Council shall "shall seek a membership with
diverse economic, social and professional representation and shall include
members qualified and experienced in the fields of architecture, planning,
landscape architecture, engineering, construction, planning and land use law
and real estate."
THE FOLLOWING ADVISORY BOARD MEMBER HAS RESIGNED WHICH
NOW REQUIRES A NEW APPOINTMENT:
1. Bruce Rector - 800 S Gulfview Blvd, #303, 33767 - Corporate General
Counsel
Original Appointment: 2/17/2022
Resigned - elected to council.
THE FOLLOWING APPLICANTS MEET THE DESIRED QUALIFICATIONS
AND ARE BEING RECOMMENDED TO FILL THE ABOVE VACANCIES:
1. Luis Serna -2819 Anderson Dr S, 33761 - Planning Consultant
2. Charles Uslander -2076 Sunset Point Rd, #143, 33765 - Construction
Project Manager
THE FOLLOWING APPLICANTS DO NOT MEET THE DESIRED
QUALIFACATIONS BUT ARE LOOKING FOR CONSIDERATION:
1. William (Bill) Jonson - 2694 Redford Court W, 33761 - Retired Project
Manager& Elected Representative
2. Jessica Martin - 3003 Saint John Drive, 33759 - Real Estate Investor
3. Michael Mastruserio - 30 Turner Street, 33756 - Promotion/Marketing
Sales, VP
Zip Codes of current members:
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City of Clearwater
Council Work Session Meeting Minutes April 15, 2024
3 at 33759
1 at 33761
1 at 33764
2 at 33767
Current categories:
Real Estate Developer
Sr. Project Administrator
Engineer
Construction/Real Estate
Real Estate Broker/Developer
Real Estate Law
Civil Engineer
There was council consensus to appoint Michael Mastruserio. Staff was
directed to place the item on the Consent Agenda.
8.3 Appoint Councilmembers to Regional and Miscellaneous Boards.
2024 Regional and Miscellaneous Board Appointment
Board (Date/Time of Meeting) Delegate
Audit Committee
(Meets as required) Herb McLachlan, citizen
Lisa Burley
American Public Gas Association Teixeira
(Brian Langille-Gas)
(meet 4 times a year-move around the Country)
Barrier Island Governmental Council Ben-Voting Del.
(4th Wednesday of the month-9:00 a.m.; two-year term) Raker-Alt.
Location: TBA(Meeting place rotates)
Clearwater Arts Alliance Teixeira
(4th Tuesday of the month-4:00 p.m.)
Location: Johnson, Pope, Bokor, Ruppel & Burns, 911 Chestnut St., 33756
Courtney Campbell Scenic Highway Citizen Advisory Committee maker
(Quarterly on 3rd Friday of the month-10:00 a.m.)
Homeless Leadership Alliance Rorkm;;,
(1st Friday of the month-1:00 p.m.)
Location: Hospice of the Florida Suncoast on Roosevelt Blvd.
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City of Clearwater
Council Work Session Meeting Minutes April 15, 2024
Mayor's Council of Pinellas County AURQs-tSr. Rector
(1st Wednesday of the month-11:30 a.m.)
Pinellas County Aircraft Noise Abatement Task Force Sean Schrader(At Large)
(Quarterly-3:00 p.m.) Jerry Karp/Del Oro Groves
Location: St. Pete-Clearwater Int'I Airport-Conf. Room#234)
School Transportation Safety Committee maker
(Meet as needed-9:30 a.m.)
Location: 600 Cleveland St., Suite 750
Suncoast League of Cities Board Romer^
(3rd Friday of the month-11:30 a.m.) Teixeira-Alt.
Location: Different city every month
Tampa Bay Estuary Policy Board RpAkrnan
(Quarterly on Friday-10:00 a.m.) R,-nkpr-Alt.
Councilmember highly recommended
Location: Tampa Bay Regional Planning Council, 4000 Gateway Centre,
Ste. 100, Pinellas Park
Tampa Bay Regional Planning Council (TBRPC) Teixeira
(2nd Monday-10:00 a.m.) maker-Alt.
Location: Tampa Bay Regional Planning Council, 4000 Gateway Centre,
Ste.100, Pinellas Park
The following Boards have the specific term expiration date noted:
Board (Date/Time of Meeting) Delegate
Bicycle Advisory Committee (BAC) Chip Haynes
Advisory Committee to the MPO Robert Yunk
(4th Monday each month-8:30 a.m.) Win Dermody
No seat terms Ric Hartman -Tech Support Rep.
Clearwater Representatives (appointments made by County)
Citizens Advisory Committee (CAC) Luis Serna
Advisory Committee to the MPO Bill Jonson
(4th Thursday each month-7:00 p.m.-4 year term)
Clearwater Representatives (appointments made by County)
Forward Pinellas Allbritton
MPO/PPC-(2nd Wednesday of the month-1:00 p.m.)
(term expires 9/30/25; four-year term)
Location: P.C. Courthouse, 5th Floor
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City of Clearwater
Council Work Session Meeting Minutes April 15, 2024
Pension Advisory Committee (PAC)
(2nd Thursday-9:00 a.m.)
(two-year term) Teixeira
4/4/2026
R nkLQ
4/4/2023
Pension Investment Committee Sheldon Goldberg
(term expires 8/31/22; two-year term) (Resigned 11/19/21)
Note-Pension Trustees will fill vacancy at April 15, 2024 meeting.
Pinellas Suncoast Transit Authority(PSTA) Allbritton
(4th Wednesday of the month-9:00 a.m.)
(term expires 9/30/24; three-year term)
Location: PSTA, St. Petersburg
Sister Cities Advisory Board Teixeira
(term expires 4/30/26; four-year term)
Appointments by other entities:
Florida League of Mayors A ;gst Sr. Rector
Tourist Development Council Rector
(City Council makes recommendation/County makes appointment)
(term expires 10/31/24; four-year term)
Note- Council appointed Mayor Rector-April 4, 2024 council meeting.
WorkNet Pinellas Board * Romer^
(Quarterly-11:45 a.m.)
Location: EpiCenter in Clearwater
*8/8/13 - Per Diana Day,Adm.Asst.,WorkNet Pinellas Board, an elected official is
no longer a requirement&there's no term expiration. Currently councilmember
Kathleen Beckman is a non-voting committee member and has the option to
attend this board.
There was council consensus to appoint Councilmember Mannino to the
Homeless Leadership Alliance, Suncoast League of Cities, Tampa Bay
Estuary Policy Board as the Alt. Member, and WorkNet Pinellas Board,
Councilmember Cotton to the Courtney Campbell Scenic Highway Citizen
Advisory Committee, School Transportation Safety Committee, Tampa Bay
Estuary Policy Board, Tampa Bay Regional Planning Council as the Alt.
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City of Clearwater
Council Work Session Meeting Minutes April 15, 2024
Member, and Pension Advisory Committee, Vice Mayor Allbritton to the
Barrier Island Governmental Council as the Alt. Member, and Mayor Rector
to the Barrier Island Governmental Council.
9. City Attorney
9.1 Approve a Legal Services Agreement between the City and Manson Bolves Donaldson
Tanner, P.A. for the legal representation in the matter of Bayesplanade.com, LLC v. City
of Clearwater - 24-001035-CI, in an initial amount not to exceed $25,000 and authorize
the appropriate officials to execute same. (consent)
This is an action to quiet title, meaning a legal proceeding to determine
ownership of real property. The plaintiff alleges he has superior title of the
property in question, Block 87 lying south of Bay Esplanade Avenue claiming it
was submerged in 1926 when the property was conveyed. Currently, the land is
being occupied by the Clearwater Beach Recreation Complex, owned, and
operated by the City. A prior case involving the same parties found that the City
had superior title to the land lying south of Bay Esplanade. The plaintiff is
asserting a new legal theory to contest ownership of said land based on a
judgement in 2018 between the plaintiff and the state.
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 0109600-530100, Professional Services, to
fund this agreement.
10. City Manager Verbal Reports — None.
11. City Attorney Verbal Reports — None.
12. Council Discussion Item
12.10pioid Abatement Funding Committee - Councilmember Teixeira
Councilmember Teixeira distributed copies of a PowerPoint presentation that
was provided to the Pinellas County Opioid Task Force. She said data
shows fentanyl is on the rise but the annual overdose being reported in
Miami-Dade County has decreased. Pinellas County is looking to replicate
Miami-Dade and take a deeper dive on next steps.
13. New Business (items not on the agenda may be brought up asking they be
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Council Work Session Meeting Minutes April 15, 2024
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
14. Closing Comments by Mayor
Mayor Rector reviewed recent events and said Council and staff are working
together to make the city better for all.
15. Adjourn
The meeting adjourned at 2:21 p.m.
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City of Clearwater