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12/19/2023 Pension Trustees Meeting Minutes December 19, 2023 City of Clearwater Main Library- Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 m ap ® e Meeting Minutes Tuesday, December 19, 2023 6:00 PM Main Library - Council Chambers Pension Trustees Page 1 City of Clearwater Pension Trustees Meeting Minutes December 19, 2023 Roll Call Present 5 - Chair Brian Aungst Sr., Trustee Katleen Beckman, Trustee Mark Bunker, Trustee David Allbritton, and Trustee Lina Teixeira Also Present—Jennifer Poirrier—City Manager, Michael Delk — Assistant City Manager, David Margolis - City Attorney, Rosemarie Call — City Clerk, Nicole Sprague — Deputy City Clerk, and Tiffany Makras — Human Resources Director 1. Call to Order— Chair Aungst, Sr. The meeting was called to order t 6:08 p.m. 2. Approval of Minutes 2.1 Approve the minutes of the October 16, 2023 Pension Trustees meeting as submitted in written summation by the City Clerk. Trustee Beckman moved to approve the minutes of the October 16, 2023 Pension Trustees meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 3. Citizens to be Heard Regarding Items Not on the Agenda Belinda Blease, Robin Fisher, and Robin Warniment submitted eComments supporting the closure of all puppy stores within the city (see pages 10-11). Susan Sudra submitted an eComment supporting the prohibition of puppy stores within the city and supporting Pinellas County's spay and neuter initiative (see page 10). 4. New Business Item 4.1 Approve the new hires for acceptance into the Pension Plan as listed. Name/Job Classification/Department Pension Eligibility Date Balou Ross, Customer Service Rep. Utility Customer Service 08/28/2023 Jason Haynie, Utility Dispatcher, Gas 08/28/2023 Page 2 City of Clearwater Pension Trustees Meeting Minutes December 19, 2023 Saviron Hipps, Parks Service Technician, Parks & Recreation 08/28/2023 Richard "Ricky"Allison, Parks Manager, Parks & Recreation 08/28/2023 Scott Cullen, Parking Enforcement Specialist, Public Works 08/28/2023 Kelly Yesair, Parking Citation Assistant, Public Works 08/28/2023 Kathryn Sharp-Hautajarvi, Parking, Fac & Sec Aide, Public Works 08/26/2023 Cedric McBride, Stormwater Technician, Public Works 08/28/2023 Keith Simpkins, Solid Waste Equipment Operator, Solid Waste 08/28/2023 Dayna Diskin, Parks Service Technician, Parks & Recreation 09/05/2023 Kelsy Johnson, Recreation Specialist, Parks & Recreation 09/11/2023 Jarrel Wade, Recreation Center Manger, Parks & Recreation 09/11/2023 Lindsey Dicicco, Accounting Technician, Public Utilities 09/11/2023 Clifford Cotton, Solid Waste Worker, Solid Waste & Recycling 09/11/2023 Terrance Robinson, Solid Waste Worker, Solid Waste & Recycling 09/11/2023 Jesse Ornduff, Solid Waste Worker, Solid Waste & Recycling 09/11/2023 Robert Simon, Utility Dispatcher, Gas System 09/11/2023 Daniel Tobin, Police Cadet, Police Department 09/11/2023 Andrew Martin, Police Cadet, Police Department 09/11/2023 Mitchell Flanger, Police Cadet, Police Department 09/11/2023 Daniel Braniff, Police Cadet, Police Department 09/11/2023 Holly Ward, Police Cadet, Police Department 09/11/2023 William Broyles, Police Records Specialist, Police Department 09/23/2023 Lucy Cantrell, Meter Reader 09/23/2023 James Baker, Planner, Planning & Development 09/25/2023 Christopher Wiggins, Water Distribution Oper.Trainee, Public Utilities 09/25/2023 Arlene Gomez-Rosario, Police Records Specialist, Police Dept. 09/25/2023 Tracy Ashley, Customer Service Rep., Utility Customer Service 09/25/2023 Zavion Rogers, Stormwater Technician, Public Works 09/25/2023 Dorothy Xanos, Customer Service Rep., Utility Customer Service 09/25/2023 Jessica Chueka, Customer Service Representative, Gas System 09/25/2023 Nicole Brodil, Customer Service Rep., Utility Customer Service 09/25/2023 Tara Swonger, Recreation Supervisor, Parks & Recreation 10/09/2023 Gregory Art, Parking Attendant, Public Works 10/09/2023 Reginald Grigley, Customer Service Rep., Utility Customer Service 10/09/2023 Mallory Fuchs, Development Review Technician, Planning & Dev. 10/09/2023 Brian Maske, Traffic Signal Technician, Public Works 10/09/2023 Danny Horne, Solid Waste Equipment Oper., Solid Waste & Recycling 10/09/2023 Paul Williams, Solid Waste Equipment Oper., Solid Waste & Recycling 10/09/2023 Jon Nardin, Building Inspector Technician, Planning & Dev. 10/09/2023 Jalen Jamison, Firefighter, Fire Department 10/09/2023 Nicole Warder, Firefighter, Fire Department 10/09/2023 Zachary Adkisson, Firefighter, Fire Department 10/09/2023 Justin Blocker, Firefighter, Fire Department 10/09/2023 Jacob Chellew, Firefighter, Fire Department 10/09/2023 Camilo Espinal, Firefighter, Fire Department 10/09/2023 Cameron Mills, Firefighter, Fire Department 10/09/2023 Cameron Snyder, Firefighter, Fire Department 10/09/2023 Page 3 City of Clearwater Pension Trustees Meeting Minutes December 19, 2023 Adrian Zeqiri, Firefighter, Fire Department 10/09/2023 Jason Jones, Firefighter, Fire Department 10/09/2023 Cody Kerr, Firefighter, Fire Department 10/09/2023 Stephen Sudu, Firefighter, Fire Department 10/09/2023 Alex Sexton, Firefighter, Fire Department 10/09/2023 Michael Girton, Firefighter, Fire Department 10/09/2023 Trustee Bunker moved to approve the new hires for acceptance into the Pension Plan as listed. The motion was duly seconded and carried unanimously. 4.2 Approve the following request of employees Ellen Crandall, Planning and Development Department, Freda Daniels, Human Resources Department, and Vasilios Tsanakaliotis, Public Utilities Department to vest their pension as provided by Section 2.419 of the Employees' Pension Plan. Ellen Crandall, Planning Division Manager, Planning & Development Department, was employed by the City on December 7, 2009, and her pension service credit is effective on that date. Ms. Crandall terminated from city employment on September 28, 2023. Freda Daniels, Sr Human Resource Analyst, Human Resources Department, was employed by the City on July 7, 2010, and her pension service credit is effective on July 4, 2011. Ms. Daniels terminated from city employment on September 13, 2023. Vasilio Tsanakaliotis, Water Plant Operator A, Public Utilities Department, was employed by the City on January 8, 2007, and his pension service credit is effective on that date. Mr. Tsanakaliotis terminated from city employment on October 13, 2023. The Employees' Pension Plan provides that should an employee cease to be an employee of the City of Clearwater or change status from full-time to part-time after completing five or more years (non-hazardous duty) and ten or more years (hazardous duty) of creditable service (pension participation), such employee shall acquire a vested interest in the retirement benefits. Vested pension payments commence on the first of the month following the month in which the employee normally would have been eligible for retirement. Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of 55 years and completed 20 years Page 4 City of Clearwater Pension Trustees Meeting Minutes December 19, 2023 of credited service; the date on which a participant has reached age 65 years and completed ten years of credited service; or the date on which a member has completed 30 years of service regardless of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of 60 years and completed 25 years of credited service; or the date on which a participant has reached the age of 65 years and completed ten years of credited service. Ms. Crandall will meet the non-hazardous duty criteria and begin collecting a pension in January of 2040. Ms. Daniels will meet the non-hazardous duty criteria and begin collecting a pension in May of 2038. Mr. Tsanakaliotis will meet the non-hazardous duty criteria and begin collecting a pension in February of 2027. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed 20 years of credited service regardless of age, or the date on which the participant has reached 55 years and completed ten years of credited service. Trustee Teixeira moved to approve the following request of employees Ellen Crandall, Planning and Development Department, Freda Daniels, Human Resources Department, and Vasilios Tsanakaliotis, Public Utilities Department to vest their pension as provided by Section 2.419 of the Employees' Pension Plan. The motion was duly seconded and carried unanimously. 4.3 Approve the following request of Anna "Paula" Chaplinsky, Library Department, Bradley Hamilton, Public Works Department, Melanie Kindred, Police Department, Ian Prior, Public Communications Department, and Sam Swinton, Planning and Development Department, for a regular pension as provided by Sections 2.416 and 2.424 of the Employees' Pension Plan. Anna "Paula" Chaplinsky, Administrative Assistant, Library Department, was employed by the City on September 28, 1998, and her pension service credit is effective on that date. Her pension will be effective October 1, 2023. Based on an average salary of approximately $52,878.39 over the past five years, the formula for computing regular pensions and Ms. Chaplinsky's selection of the 100% Joint & Survivor Annuity, this pension benefit will be approximately $33,393.72 annually. Bradley Hamilton, Senior Engineering Specialist, Public Works Department, was employed by the City on August 26, 2013, and his pension service credit is effective on that date. His pension will be effective February 1, 2024. Based on Page 5 City of Clearwater Pension Trustees Meeting Minutes December 19, 2023 an average salary of approximately $58,395.66 over the past five years, the formula for computing regular pensions and Mr. Hamilton's selection of the 66 2/3% Joint and Survivor Annuity, this pension benefit will be approximately $9,857.28 annually. Melanie Kindred, Police Office Specialist, Police Department, was employed by the City on February 11, 2002, and her pension service credit is effective on that date. Her pension will be effective November 1, 2023. Based on an average salary of approximately $44,366.49 over the past five years, the formula for computing regular pensions and Ms. Kindred' selection of the Single Life Annuity with the 10% partial lump sum, this pension benefit will be approximately $23,843.40 annually. Ian Prior, Multimedia Specialist, Public Communications Department, was employed by the City on March 27, 2002, and his pension service credit is effective on June 30, 2003. His pension will be effective February 1, 2024. Based on an average salary of approximately $63,028.88 over the past five years, the formula for computing regular pensions and Mr. Prior's selection of the 75% Joint and Survivor Annuity, this pension benefit will be approximately $32,079.48 annually. Sam Swinton, Housing Inspector, Planning & Development Department, was employed by the City on December 2, 2002, and his pension service credit is effective on that date. His pension will be effective December 1, 2023. Based on an average salary of approximately $47,926.64 over the past five years, the formula for computing regular pensions and Mr. Swinton's selection of the Single Life Annuity, this pension benefit will be approximately $27,571.56 annually. Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of 55 years and completed 20 years of credited service; the date on which a participant has reached age 65 years and completed ten years of credited service; or the date on which a member has completed 30 years of service regardless of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of 60 years and completed 25 years of credited service; or the date on which a participant has reached the age of 65 years and completed ten years of credited service. Ms. Chaplinsky, Mr. Hamilton, Ms. Kindred, Mr. Prior, and Mr. Swinton have met the non-hazardous duty criteria. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed 20 years of credited service regardless of age, or the date on which the participant has reached 55 years Page 6 City of Clearwater Pension Trustees Meeting Minutes December 19, 2023 and completed ten years of credited service. has met the hazardous duty criteria. Trustee Allbritton moved to approve the following request of Anna Paula Chaplinsky, Library Department, Bradley Hamilton, Public Works Department, Melanie Kindred, Police Department, Ian Prior, Public Communications Department, and Sam Swinton, Planning and Development Department, for a regular pension as provided by Sections 2.416 and 2.424 of the Employees' Pension Plan. The motion was duly seconded and carried unanimously. 4.4 Approve changes to the City of Clearwater Employees' Pension Fund Statement of Investment Objectives and Guidelines (Investment Policy) to add requirements per Section 112.662, Florida Statutes. During the 2023 legislative session, the Florida Legislature added section 112.662 to the Florida Statutes that provides directives on investment decisions and proxy voting by Florida pension plans. Investment decisions must be driven solely by pecuniary factors and investment return may not be sacrificed to promote non-pecuniary factors. The term "pecuniary factor" is defined as those factors that a fiduciary prudently determines are expected to have a material effect on the risk or returns of an investment based on appropriate investment horizons consistent with applicable investment objectives and funding policy. Pecuniary factors do not provide for the consideration of furtherance of any social, political, or ideological interests. The legislation includes requirements for the voting of proxies, as well as biennial state reporting requirements. The recommended revisions to the Investment Policy are intended to ensure that the City complies with Florida law. Compliance will not require changes to existing practices or existing contracts with money managers. Trustee Beckman moved to approve changes to the City of Clearwater Employees' Pension Fund Statement of Investment Objectives and Guidelines (Investment Policy) to add requirements per Section 112.662, Florida Statutes. The motion was duly seconded and carried unanimously. 5. Adjourn The meeting adjourned at 6:10 p.m. Page 7 City of Clearwater Pension Trustees Meeting Minutes December 19, 2023 Chair Employees' Pension Plan Trustees Page 8 City of Clearwater Pension Trustees on 2023-12-19 6:00 PM Meeting Time: 12-19-23 18:00 eComments Report MeeAings Pension Trustees on 2023-12-19 6:00 PM 12-19-23 10 4 2 18:00 Oppose Neutral 1 1 Sentiments for All Meetings The following graphs display sentiments for comments that have location data. Only locations of users who have commented will be shown. Overall Sentiment • Suppor150%) • Oppose25%) • Neutra1125%) No RosponseM,.) Pension Trustees on 2023-12-19 6:00 PM 12-19-23 18:00 Agenda Name Comments 3. Citizens to be Heard Regarding Items Not on the Agenda 4 2 Sentiments for All Agenda Items The following graphs display sentiments for comments that have location data. Only locations of users who have commented will be shown. Overall Sentiment 111 Suppoe 5o wj ▪ Opposer25%7 ▪ Nautralr25°q) Nc Response(0`4! Agenda Item: eComments for 3. Citizens to be Heard Regarding Items Not on the Agenda Overall Sentiment ▪ Supportr50%) ▪ Oppose{25%) • Nootral(25°:0 No Response/0%) Belinda Blease Location: Submitted At: 9:14am 12-18-23 I SUPPORT THE CLOSURE OF ALL PUPPY STORES. Puppy stores support the very cruel puppy mill industry. These dogs do not see the light of day or able to touch grass. Animal rescues and shelters are overflowing with animals. Some have to be euthanized for more space. Please do the right thing and help these voiceless precious souls. Thank you for your time. Susan Sudra Location: Submitted At: 6:25pm 12-15-23 90% of ALL puppy stores are receiving puppies from puppy mills...the grandfathered in puppy stores are preying on Pinellas County residents naivete by continually selling unhygienic,non vaccinated(with false paperwork)unhealthy,emotionally stunted,depressed(because they are taken away from their mother much too young by the puppy mill breeder so she can be bred again immediately and they can ship the puppies to the puppy store ASAP..) with potential expensive hereditary defects the new owner will be responsible for the rest of its life ...and are perpetuating the torture and cruelty to animals by enabling and supporting these out of state puppy mills and puppy brokers who ship them...this is not a business model that any person who is responsible for their counties residents should allow operating if they have the power to stop it as YOU do.. This is a disgusting and immoral business a parasite a cancer that will not do anything but destroy its "host" to get what it wants(money) and must be forcibly REMOVED...YOU do not have the jurisdiction or authority to shut down the horrendous out of state puppy mills or the puppy brokers themselves but YOU do have the power and authority to do what Clearwater/Pinellas County residents and animals deserve and as numerous other Florida counties/cities as well as US States and even countries have done already YOU can STOP them from operating any longer in Clearwater/Pinellas County and assist the Clearwater/Pinellas County animal advocates efforts by voting in the spay and neuter initiative....so that Clearwater/Pinellas County can be working with its animal advocates towards bringing down the pet population ...as well as euthanizia rates.. 1 100% support banning Clearwater/Pinellas County puppy stores...and support approving the Pinellas County spay and neuter initiative.. Michelle Fisher Location: Submitted At: 1:12pm 12-15-23 support the ban of retail sales of dogs and cats in Clearwater. I can't believe in this day and age we even still allow them. Say NO in Clearwater to the retail sales of dogs and cats! This needs to end. Thanks, Michelle Fisher Robin Warniment Location: Submitted At: 2:38pm 12-13-23 Regarding the puppy store that is in your city. I oppose it. To continue to be open.is unconscionable If you were to take a look at where those puppies and dogs came from, you would be appalled. I would really appreciate. If you would reconsider that puppy store being open. Throughout the United States. Cities, and counties Have closed the puppy stores for the simple reason that it is unconscionable for anybody to want one open considering where these dogs and puppies come from. Please please put it on the agunder to shut the puppy stores down. Thank you robin warniment