GRANICUS PROPOSAL DocuSign Envelope ID:510EF77D-9D63-457E-AF34-8DBA2E1450F5
(GG" GRAN ICUS
THIS IS NOT AN INVOICE Order Form
Prepared for
Clearwater, FL
Granicus Proposal for Clearwater, FL
ORDER DETAILS
Prepared By: Sarah Morris
Phone:
Email: sarah.morris@granicus.com
Order#: Q-322330
Prepared On: 19 Dec 2023
Expires On: 17 Feb 2024
ORDER TERMS
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Current Subscription
End Date: 31 May 2024
Period of Performance: The Agreement will begin on date of signature and will continue through
the end of the then current billing term.
The subscription includes the following domain(s) and subdomain(s):
https://www.myclearwcter.com/
https://www.clearwatergas.com/
https://www.myclearwaterparks.com/
https://www.myclearwaterevents.com/
https://www.clearwaterpolice.org/
https://www.myclearwaterlibrary.com/
Order #: Q-322330
Prepared: 19 Dec 2023
Page 1 of 17
DocuSign Envelope ID:510EF77D-9D63-457E-AF34-8DBA2E1450F5
U- GRAN N I CU S
7 Order Form
Clearwater, FL
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
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Granicus Remote Administration Annual I Each $0.00
Additional SMS - 500000 Annual I Each $10,100.00
Send Agenda (Legistar) Annual I Each $0.00
Template- Agenda or Minutes- HTML Annual I Each $642.56
AzureAD Connector License Annual I Each $0.00
Granicus Encoding Appliance Software Annual 1 Each $1,606.36
(GT)
Legistar Add-On - Laserfiche Integration Annual I Each $1,606.36
Meeting Efficiency Suite Annual I Each $9,782.77
OpenCities Subsite License Annual 5 Each $9,983.00
Citizen Participation Suite Annual I Each $8,031.83
Open Platform Suite Annual I Each $0.00
OpenCities SaaS License Annual I Each $27,058.99
Government Transparency Suite Annual I Each $9,782.77
Legistar Annual I Each $19,276.38
OpenForms Enterprise License (30 users, 100 Annual I Each $9,667.66
forms)
Boards and Commissions Annual I Each $11,696.83
Open Platform Suite Annual I Each $0.00
Communications Cloud Annual I Each $13,135.41
Granicus Encoding Appliance Software Annual I Each $1,559.58
(GT)
Recurring Captioning Services Annual 432 Hours $70,178.40
Communications Cloud Advanced Annual I Each $3,283.95
Package
OpenCities Cloud Security License Annual lEach $472.86
govDelivery for Integrations Annual lEach $0.00
Order #: Q-322330
Prepared: 19 Dec 2023
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DocuSign Envelope ID:510EF77D-9D63-457E-AF34-8DBA2E1450F5
�j GRAN CU S Order Form
Clearwater, FL
Solution BillingQuantity/Unit One-Time Fee
Frequency
Granicus Web - Intranet-Specialty services Milestones - 1 Each $11,250.00
pack- Independent Subsite 40/30/30
SUBTOTAL: $11,250.00
OEM
Solution BillingQuantity/Unit Annual Fee
Frequency
OpenCities Subsite License
Annual 1 Each $2,000.00
SUBTOTAL: $2,000.00
• Please note, annual fees for new subscriptions will be prorated to align to Client's then-current billing
term. Exceptions include Recurring Captioning Services, SMS, and Targeted Messages.
• Additional volume purchased will cover the period of 01 Jun 2023 -31 May 2024 The additional
volume and annual fees will be added to Clearwater, FL's standard subscription and will be included
in the next renewal period.
Order #: Q-322330
Prepared: 19 Dec 2023
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DocuSign Envelope ID:510EF77D-9D63-457E-AF34-8DBA2E1450F5
�j GRANICUS Order Form
Clearwater, FL
PRODUCT DESCRIPTIONS
Solution Description
Additional SMS -500000 Additional SMS/Text Messaging includes:
• Access to the selected volume of additional SMS/text messages
per year from a unique standard toll-free number within the United
States*
• Use of responsively designed sign-up pages that allow the public to
subscribe to communication updates from various devices
*International numbers are not supported. SMS/text messages not used in
the period of performance will not carry over to the following year. Client
must have explicit opt-in for all destinations sent to and adhere to all CTIA
guidelines for the duration of its use.
Send Agenda (Legistar) Send Agenda is dependent on an active subscription to the relevant
govMeetings agenda.
Template- Agenda or Minutes- Template-Agenda or Minutes - HTML is for a template created using HTML,
HTML which a client uses to output minutes data into a webpage that has the
look and feel of a document.
AzureAD Connector License OpenCities integrates with your Microsoft Active Directories (via AzureAD
not on-prem), giving staff the convenience of a single sign-on experience
and automatically mapping the appropriate roles and permissions in
OpenCities to relevant AD users.
For your OpenCities intranet, the Azure AD connector powers your staff
directory and organisation chart to ensure they are dynamically updated
on a regular basis.
This may be used for your web, intranet and subsites.
Granicus Encoding Appliance Granicus Encoding Appliance Software (GT) This includes the LiveManager
Software (GT) Software solution where webcasts are started/stopped, agendas
amended and indexed, votes and attendance recorded, and minutes
created.
Legistar Add-On - Laserfiche Legistar Add-On- Laserfiche Integration is for the Legistar\Laserfiche
Integration integration that allows for documents to be imported from Laserfiche to
Legistar and for Legistar to export reports\attachments to Laserfiche
Order #: Q-322330
Prepared: 19 Dec 2023
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DocuSign Envelope ID:510EF77D-9D63-457E-AF34-8DBA2E1450F5
�j GRANICUS Order Form
Clearwater, FL
Solution Description
Meeting Efficiency Suite Meeting Efficiency is a hybrid Software-as-a-Service (SaaS) and Hardware-
as-a-Service (HaaS) solution that enables government organizations to
simplify the in-meeting management and post-meeting minutes creation
processes of the clerk's office. By leveraging this solution, the client will be
able to streamline meeting data capture and minutes production,
reducing staff efforts and decreasing time to get minutes published. During
a meeting, use LiveManager to record roll calls, motions, votes, notes, and
speakers, all indexed with video. Use the index points to quickly edit
minutes, templates to format in Microsoft Word, and publish online with the
click of a button. Meeting Efficiency includes:
• Unlimited user accounts
• Unlimited meeting bodies
• Unlimited storage of minutes documents
• Access to the LiveManager software application for recording
information during meetings
• Access to the Word Add-in software component for minutes
formatting in MS Word if desired
• Up to one (1) MS Word minutes template (additional templates can
be purchased if needed)
Order #: Q-322330
Prepared: 19 Dec 2023
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DocuSign Envelope ID:510EF77D-9D63-457E-AF34-8DBA2E1450F5
�j GRANICUS Order Form
Clearwater, FL
Solution Description
OpenCities Subsite License This License is for a single subsite to be installed with an instance of
OpenCities. Examples of subsites include: Libraries, leisure centers, festivals,
tourism and more.
Using our Subsite functionality, clients can create and manage subsites
without the need to engage in custom web development. Using the site
wizard, you can select what functions and layout needs you have for the
site, set up publishers and permissions, and start entering content within a
matter of days. Create and implement a visual theme in-house or partner
with Granicus to deliver one for you.
• Use the full power of OpenCities modules to create functionally rich
subsites
• Reduce maintenance costs
• All sites benefit from ongoing Accessibility, Browser, Device and UI
updates
• Easily share content such as events in between sites, even if each
site looks different
• Setup password protected sites to deliver secure information to
authenticated users.
• Subsites are supported under the same terms as the main site, with
the same SLA and support and maintenance agreements.
• Does not include implementation services
Order #: Q-322330
Prepared: 19 Dec 2023
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DocuSign Envelope ID:510EF77D-9D63-457E-AF34-8DBA2E1450F5
�j GRANICUS Order Form
Clearwater, FL
Solution Description
Citizen Participation Suite The Granicus Citizen Participation suite provides the ability to involve the
community throughout the legislative process and produce better
outcomes. The Citizen Participation suite also reduces staff time by
providing the ability to effortlessly collect, manage, and prioritize citizen
input. The software provides a convenient way for citizens to voice their
feedback and participate online. Granicus Citizen Participation includes:
• Unlimited user signup
• SpeakUp tool
• eComment tool
• Ability for citizens to sign up and participate in online projects,
discussions, forums, ideas, surveys, and meetings
• Spam protection through CAPTCHA
• Profanity filters
• Role permissions for administrators
• Idea module
• Discussion module
• Forum module
• Projects module
• Survey module
• Meetings module
• Reporting on a module by module basis
• Ability to request, speak, or comment on agenda items
Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to
post agendas/documents, and index of archives. These are able to be
published and accessible through a searchable viewpage.
Order #: Q-322330
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DocuSign Envelope ID:510EF77D-9D63-457E-AF34-8DBA2E1450F5
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Clearwater, FL
Solution Description
OpenCities SaaS License The OpenCities platform allows you to launch modern, easy to use
websites that evolve to put the needs of your community at the center.
The SaaS License includes:
• All OpenCities out of the box functionality (excluding
optional/premium modules priced separately)
• Platform setup and full project management
• Managed cloud hosting via Microsoft AzureGov
• Ongoing security updates
• Ongoing product updates and enhancements
• WCAG AA Accessibility maintained perpetually
• 99.9% up-time guarantee and 24/7 support for Priority 1 issues (per
SLA)
• Comprehensive SLA and Support Ticketing system
See subscription agreement for details.
Government Transparency Government Transparency are the live in-meeting functions. Streaming of
Suite an event, pushing of documents, and indexing of events.
Legistar Legistar is a Software-as-a-Service (SaaS) solution that enables government
organizations to automate the entire legislative process of the clerk's
office. Clerks can leverage Legistar to easily manage the entire legislative
process from drafting files, through assignment to various departments, to
final approval. Legistar includes:
• Unlimited user accounts
• Unlimited meeting bodies and meeting types
• Unlimited data storage and retention
• Up to one (1) Legistar database
• Up to one (1) InSite web portal
Order #: Q-322330
Prepared: 19 Dec 2023
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DocuSign Envelope ID:510EF77D-9D63-457E-AF34-8DBA2E1450F5
�j GRANICUS Order Form
Clearwater, FL
Solution Description
OpenForms Enterprise License OpenForms is a digital forms builder specifically designed for Government.
(30 users, 100 forms) Government services can be complicated, but the experience for the
residents accessing them shouldn't have to be. OpenForms is perfect for
the business of government, with capabilities that will help you convert
complex, multi-page forms and processes into simple, step-by-step online
forms that adjust based on customers responses. The Enterprise plan to
accelerate digital transformation for up to: 30 users, 100 published forms.
Key features include:
• Workspaces
• Response workflows
• Custom documents (Certificates, permits, formal letters & more)
• Form versioning & scheduling
• Drag and drop form builder
• Display logic and calculations
• Payments
• Insights dashboard
• Form analytics
• Support team access
• Save responses
• Unlimited responses
• Data connections and API access
• Up to: 50GB file uploads, 2,000 web API calls per hour, 20 custom
documents per form
Order #: Q-322330
Prepared: 19 Dec 2023
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DocuSign Envelope ID:510EF77D-9D63-457E-AF34-8DBA2E1450F5
�j GRANICUS Order Form
Clearwater, FL
Solution Description
Boards and Commissions Boards and Commissions is a Software-as-a-Service (SaaS) solution that
enables government organizations to simplify the citizen application and
appointment to boards process of the clerk's office. Boards and
Commissions includes:
• Unlimited user accounts
• Unlimited boards, commissions, committees, and subcommittees
• Unlimited storage of citizen applications
• Access to up to one (1) Boards and Commissions site
• Access to customizable, embeddable iFrame websites for
displaying information to citizens
• Access to a customizable online citizen application form including
board-specific questions
• Customizable forms for board details, appointment details, and
internal tracking details
• Pre-designed document PDFs for applications, board details and
rosters, and vacancy reports
• Downloadable spreadsheets for easy reporting
Optional custom templates for document or report generation may also
be purchased for an additional fee.
Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to
post agendas/documents, and index of archives. These are able to be
published and accessible through a searchable viewpage.
Order #: Q-322330
Prepared: 19 Dec 2023
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DocuSign Envelope ID:510EF77D-9D63-457E-AF34-8DBA2E1450F5
�j GRANICUS Order Form
Clearwater, FL
Solution Description
Communications Cloud The Cloud is a Software-as-a-Service (SaaS) solution that enables
government organizations to connect with more people. By leveraging the
Cloud, the client will be able to utilize a number of different outreach
mediums, including email, SMS/text messages, RSS feeds, and social media
integration to connect with its target audiences. The Cloud includes:
• Up to 99,999 Potential Users
• Unlimited email sends with industry-leading delivery and
management of all bounces
• Support to upload and migrate existing email lists
• Access to participate in the GovDelivery Network
• Ability to send mass notifications to multiple devices
• 24/7 system monitoring, email and phone support during business
hours, auto-response to inbound messages from end users, and
emergency support
• Text-to-subscribe functionality
• Up to 2 Web-hosted training sessions annually
• Up to 50 administrators
• Up to 1 GovDelivery account(s)
• Access to a complete archive of all data created by the client for
18 months (rolling)
• Up to 3 hours of message template and integration development
• Up to 100 subscription topics
• Up to 100,000 SMS/text messages per year from a shared short
code within the United States*
*International numbers are not supported. SMS/text messages not used in
the period of performance will not carry over to the following year.
Granicus Encoding Appliance Granicus Encoding Appliance Software (GT) This includes the LiveManager
Software (GT) Software solution where webcasts are started/stopped, agendas
amended and indexed, votes and attendance recorded, and minutes
created.
Order #: Q-322330
Prepared: 19 Dec 2023
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DocuSign Envelope ID:510EF77D-9D63-457E-AF34-8DBA2E1450F5
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Clearwater, FL
Solution Description
Recurring Captioning Services Live closed captioning.
• All Meetings will incur one hour minimum.
• Cancellations within 24 hrs.will be charged 1 hour minimum.
• Caption reservations should be reserved two weeks in advance. Jobs
with little notice may not be guaranteed coverage, 24 hours as an
absolute minimum.
• Real Time Captions are provided at an 98% accuracy readability rating
• Recurring Caption hours not used in the period of performance will not
carry over to the following year.
Communications Cloud The Advanced Cloud Module gives government communicators better
Advanced Package insight into the needs of citizens and improves their ability to enhance
online transactions, promote behavior change through public awareness,
and improve citizen engagement. The Advanced Cloud Module adds
streamlined marketing capabilities that incorporate greater degrees of
audience segmentation, personalization, message testing, and mobile
engagement. The Advanced Cloud Module includes:
• Dynamic segmentation around bulletins, engagement, and
question (e.g. zip code)
• Canned campaigns for re-engagement and new subscriber
onboarding
• Testing: Simple (A/B, 10/10/80)
A subscription for the Advanced Cloud Module is dependent on on active license for the
govDelivery Communications Cloud.
OpenCities Cloud Security Deployment of Imperva Security and Content Delivery Network (CDN).
License Providing leading caching and security resulting in enhanced protection
from malicious attacks.
Once configured, it continuously monitors and blocks attacks. With a
global 24/7/365 security operations center, it provides an expertly
managed web application firewall, distributed denial of service attack
protection and advanced bot detection.
govDelivery for Integrations Send notification bulletins directly to constituents who subscribe to receive
updates directly through Granicus (powered by govDelivery). Receive a
monthly metrics report delivered via email to show subscriber growth and
engagement activity for the past month of bulletin sends, and grow
subscribers through access to the Granicus Advanced Network.
Note: govDelivery integrations is dependent on an active subscription to
the relevant govMeetings agenda or govAccess CMS solutions.
Order #: Q-322330
Prepared: 19 Dec 2023
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DocuSign Envelope ID:510EF77D-9D63-457E-AF34-8DBA2E1450F5
�j GRANICUS Order Form
Clearwater, FL
Solution Description
Granicus Web - Intranet- The Independent Subsite package offers a mutually agreed upon
Specialty services pack- wireframe based on department needs from Granicus' selection of
Independent Subsite layouts.
This package includes:
• Professional Project Management
o Weekly/ bi-weekly communication
• Basic UX Consultation, which may include one (1) or more of the
following:
o One (1) site analytics report based on Google Analytics
o One (1) homepage heatmap analytics visualization
o One (1) internal stakeholder survey
o One (1) modular homepage wireframe based on
predefined building blocks
o Information Architecture (IA) best practices review
• One (1) Content Rationalization Package (basic)
o Best practices review, one (1) hour session
o Site scrape loaded into AIM framework document
• One (1) Visual Design Package
o One (1) homepage design concept
o Interior page sample
o Mobile version sample
o Up to three (3) rounds of design revisions
• Development/CMS Implementation
• QA & Accessibility Report
Order #: Q-322330
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DocuSign Envelope ID:510EF77D-9D63-457E-AF34-8DBA2E1450F5
�j GRANICUS Order Form
Clearwater, FL
Solution Description
OpenCities Subsite License This License is for a single subsite to be installed with an instance of
OpenCities. Examples of subsites include: Libraries, leisure centers, festivals,
tourism and more.
Using our Subsite functionality, clients can create and manage subsites
without the need to engage in custom web development. Using the site
wizard, you can select what functions and layout needs you have for the
site, set up publishers and permissions, and start entering content within a
matter of days. Create and implement a visual theme in-house or partner
with Granicus to deliver one for you.
• Use the full power of OpenCities modules to create functionally rich
subsites
• Reduce maintenance costs
• All sites benefit from ongoing Accessibility, Browser, Device and UI
updates
• Easily share content such as events in between sites, even if each
site looks different
• Setup password protected sites to deliver secure information to
authenticated users.
• Subsites are supported under the same terms as the main site, with
the same SLA and support and maintenance agreements.
• Does not include implementation services
GRANICUS ADVANCED NETWORK AND SUBSCRIBER INFORMATION
• Granicus Communications Suite Subscriber Information.
o Data provided by the Client and contact information gathered through the Client's own web
properties or activities will remain the property of the Client ('Direct Subscriber'), including any
and all personally identifiable information (PII). Granicus will not release the data without the
express written permission of the Client, unless required by law.
o Granicus shall: (i) not disclose the Client's data except to any third parties as necessary to
operate the Granicus Products and Services (provided that the Client hereby grants to
Granicus a perpetual, non-cancelable, worldwide, non-exclusive license to utilize any data, on
an anonymous or aggregate basis only, that arises from the use of the Granicus Products by
the Client, whether disclosed on, subsequent to, or prior to the Effective Date, to improve the
functionality of the Granicus Products and any other legitimate business purpose, including the
right to sublicense such data to third parties, subject to all legal restrictions regarding the use
and disclosure of such information).
• Data obtained through the Granicus Advanced Network.
Order #: Q-322330
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DocuSign Envelope ID:510EF77D-9D63-457E-AF34-8DBA2E1450F5
�j GRANICUS Order Form
Clearwater, FL
o Granicus offers a SaaS product, known as the Communications Cloud, that offers Direct
Subscribers recommendations to subscribe to other Granicus Client's digital communication
(the 'Advanced Network'). When a Direct Subscriber signs up through one of the
recommendations of the Advanced Network, that subscriber is a 'Network Subscriber' to the
agency it subscribed to through the Advanced Network.
o Network Subscribers are available for use while the Client is under an active subscription with
Granicus. Network Subscribers will not transfer to the Client upon termination of any Granicus
Order, SOW, or Exhibit. The Client shall not use or transfer any of the Network Subscribers after
termination of its Order, SOW, or Exhibit placed under this agreement. All information related to
Network Subscribers must be destroyed by the Client within 15 calendar days of the Order,
SOW, or Exhibit placed under this agreement terminating.
o Opt-In. During the last 10 calendar days of the Client's subscription, the Client may send an opt-
in email to Network Subscribers that shall include an explanation of the Client's relationship with
Granicus terminating and that the Network Subscribers may visit the Client's website to
subscribe to further updates from the Client in the future. Any Network Subscriber that does not
opt-in will not be transferred with the subscriber list provided to the Client upon termination.
SMS/TEXTUPDATES TO SHARED SHORT CODES FOR CLIENTS
• Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code
option to a unique standard toll-free number within the United States (International numbers not
supported). Short Codes are recommended for Text-to-Subscribe functionalities, if enabled where
available, for an additional fee.
• Client must have explicit opt-in for all destinations sent to and adhere to all CTIA guidelines for the
duration of its use.
THIRD PARTY DISCLAIMER
Closed Captioning and Meeting Services: Client and Granicus may agree that a third party will provide closed
captioning, transcription services, or other meeting services under this Agreement. In such case, Client
expressly understands that the third party is an independent contractor and not an agent or employee of
Granicus. Granicus is not liable for acts performed by such an independent third party.
Order #: Q-322330
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DocuSign Envelope ID:510EF77D-9D63-457E-AF34-8DBA2E1450F5
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Clearwater, FL
TERMS & CONDITIONS
• This quote, and all products and services delivered hereunder are governed by the terms located at
https://granicus.com/legal/licensinq, including any product-specific terms included therein (the "License
Agreement"). If your organization and Granicus has entered into a separate agreement or is utilizing a contract
vehicle for this transaction,the terms of the License Agreement are incorporated into such separate agreement
or contract vehicle by reference,with any directly conflicting terms and conditions being resolved in favor of the
separate agreement or contract vehicle to the extent applicable.
• If submitting a Purchase Order, please include the following language:The pricing, terms and conditions of quote
Q-322330 dated 19 Dec 2023 are incorporated into this Purchase Order by reference and shall take precedence
over any terms and conditions included in this Purchase Order.
• This quote is exclusive of applicable state,local, and federal taxes,which, if any,will be included in the invoice. It
is the responsibility of Clearwater, FL to provide applicable exemption certificate(s).
• Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
• Billing Frequency Notes (Milestones - 40/30/30): An initial payment equal to 407o of the total; a
payment equal to 30% of the total upon homepage design approval, and; a payment equal to
300 of the total upon go-live.
• Client will be invoiced for use of any product or service measured or capped by volume or amount of usage that
exceeds the permitted amount set forth in this Quote at the same cost or rate set forth herein.
• Updates to Shared Short Codes for SMS/Text Messaging:
Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code option to a
unique standard toll-free number within the United States (International numbers not supported). Short Codes
are recommended for Text-to-Subscribe functionalities, if enabled where available,for an additional fee.
Client must have explicit opt-in for all destinations sent to and adhere to all CTIA guidelines for the duration of its
use.
Order #: Q-322330
Prepared: 19 Dec 2023
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DocuSign Envelope ID:510EF77D-9D63-457E-AF34-8DBA2E1450F5
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Clearwater, FL
BILLING
[ ] -
Billing Contact Purchase Order No�uired? � �,,.-,,.Yes
Billing Address PO Number
PO required
Billing Email: Billing Phone:
If submitting a Purchase Order, please include the following language:
The pricing, terms, and conditions of quote 0-322330 dated 19 Dec 2023 are incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The
undersigned also understands the services and terms.
Clearwater, FL
......... ...................
Signature:
Name.
Title:
,Date. ................................................................................................................................................................................................................ .........�
Order #: Q-322330
Prepared: 19 Dec 2023
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DocuSign Envelope ID:510EF77D-9D63-457E-AF34-8DBA2E1450F5
Countersigned: CITY OF CLEARWATER, FLORIDA
By:
LDocuSigned by:
4- uFy PbiV'ViW
Jenni er olrrier
City Manager
DS
Approved as to form: Attest:
L�
DocuSigned by: DocuSigned by:
i :'
Owen Kohl e^r' Rosemarie all
Assistant City Attorney City Clerk