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NON-PROFIT CULTRUAL GRANT AGREEMENTNON-PROFIT CULTURAL GRANT AGREEMENT This Non -Profit Cultural Grant or Partnership Agreement ("Agreement") is made as January / 0 , 2024 ("the Effective Date"), by and between THE CITY OF CLEARWATER, a municipal corporation ("City"), and Peace Memorial Presbyterian Church of Clearwater, Florida Inc. ("Applicant") (collectively, "Parties"). WITNESSETH: WHEREAS, on March 11, 2021, President Joseph Biden signed into law the American Rescue Plan Act of 2021 ("ARPA"), Pub. L. 117-2, a $1.9 trillion economic stimulus bill passed by the 117th United States Congress to aid the country with the economic and health effects of the COVID-19 pandemic; and WHEREAS, ARPA included a $350 billion Coronavirus State and Local Fiscal Recovery Funds ("SLFRF") program designed to assist state, local, and tribunal governments in their response to the COVID-19 pandemic; and WHEREAS, the City received a total of $22,483,893.00 under the SLFRF program in two equal tranches on May 19, 2021 and June 6, 2022; and WHEREAS, on August 4, 2022, at a duly -noticed City Council meeting, the Clearwater City Council approved funding allocations from the SLFRF program for twelve proposed project and program types; and WHEREAS, one such funding allocation was in the amount of $1,000,000.00 and made for non-profit cultural grants or partnerships ("the Program") which was intended to be used to provide grant funding to nonprofits and government entities for programs focused on arts and cultural opportunities in the community whose programming, services and/or attendance was negatively impacted because of the COVID-19 pandemic; and WHEREAS, on July 20, 2023, the City made available a second round of applications for the Program; and WHEREAS, on September 20, 2023, the City received an application ("the Application") from the Applicant, a true and correct copy of which is attached to this Agreement as Exhibit "A", requesting financial assistance under the program to continue to facilitate their Sunday free concert series as well as funds for advertising, increasing pay for performers, hiring a part time series coordinator, and hosting post -concert receptions using downtown Clearwater vendors. ("the Project"); and WHEREAS, the Application was evaluated and scored by a review committee who recommended approval of the Applicant's financial assistance for the Project request to the Clearwater City Council; and WHEREAS, on December 7, 2023, at a City Council meeting, the Clearwater City Council approved the review committee's recommendation and authorized the City's staff to negotiate a definitive grant agreement with the Applicant; and WHEREAS, the City finds that providing financial assistance for the Project is a permissible expenditure under the Program; and WHEREAS, the City finds that the Project promotes the general public welfare of the citizens of Clearwater; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereby agree as follows: I. GENERAL 1. Recitals. The foregoing recitals are true and correct and are incorporated in and form a part of this Agreement. 2. Intent; Purpose of Agreement. The purpose of this Agreement is to further the implementation of the Program by providing for financial assistance to the non-profit for programs that focus on arts and culture including programming, targeting organizations that have been negatively impacted due to the COVID-19 pandemic. 1I. APPLICANT RESPONSIBILITIES 1. Implementation of the Project. The Applicant shall implement the Project in substantial conformity with the Application. 2. Bi -annual Reporting. The Applicant shall submit bi-annual reports accounting for all Program grant funds disbursed to the Applicant and subsequently used by the Applicant for purposes of the Project. Any Program grant funds disbursed by the City but not used by the Applicant by the Termination Date found in Section 9 shall be returned to the City 14 days after the Termination Date. III. CITY RESPONSIBILITIES 1. Grant Funding. The City shall provide grant funding in the amount of $27,500.00 (twenty-seven thousand five hundred dollars) within 14 days after the Effective Date of this Agreement. 2. City Manager Word Final. The City Manager retains sole discretion to determine whether the Applicant has successfully submitted bi-annual reports as required by Section 11(2) If the City Manager or designee finds the Applicant has not successfully submitted one bi-annual report in compliance with Section 11(2), then the Parties agree that the City Manager's decision is final, this Agreement shall be null and void, the City shall not owe any additional grant money to the Applicant under the Program, the Applicant shall return the initial $27,500.00 originally disbursed to it plus default interest at rate of 10%, and the Applicant shall have no recourse against the City. IV. APPLICANT DEFAULT 1. Failure to Implement the Program. If the Applicant fails to implement the Project in substantial compliance with the Application as required by Section 11(1), then the Parties agree that the Applicant shall be in default under this Agreement. 2. Failure to Submit Bi -Annual Reporting. If the Applicant fails to submit bi-annual reports as required by Section 11(2), then the Parties agree that the Applicant shall be in default under this Agreement. 3. Application Misrepresentations. If the City determines, at any time and in the City's sole discretion, that any portion of the Application constituted a material misrepresentation, then the Parties agree that the Applicant shall be in default under this Agreement. 4. Other Events of Default. In addition to the foregoing, the occurrence of any one or more of the following after the Effective Date shall also constitute an event of default by the Applicant: A. The Applicant shall make a general assignment for the benefit of its creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy, or shall be adjudicated a bankrupt or insolvent, or shall file a petition seeking any reorganization, arrangement, composition, readjustment, liquidation, dissolution or similar relief under any present or future statute, law or regulation or shall file an answer admitting, or shall fail reasonably to contest, the material allegations of a petition filed against it in any such proceeding, or shall seek or consent to or acquiesce in the appointment of any trustee, receiver or liquidator of the Applicant or any material part of such entity's properties; or B. Within 60 days after the commencement of any proceeding by or against the Applicant seeking any reorganization, arrangement, composition, readjustment, liquidation, dissolution or similar relief under any present or future statute, law or regulation, such proceeding shall not have been dismissed or otherwise terminated, or if, within 60 days after the appointment without the consent or acquiescence of the Applicant of any trustee, receiver or liquidator of any of such entities or of any material part of any of such entity's properties, such appointment shall not have been vacated. 5. Notice of Default and Opportunity to Cure. The City shall provide written notice of any default under this Agreement and provide the Applicant 30 days from the date the notice is sent to cure the default. This notice will be deemed sent when sent by first class mail to the Applicant's notice address or when delivered to the Applicant if sent by a different means. 6. City Remedies. If, after notice and an opportunity to cure, the Applicant fails to cure any of the events of default listed in Section IV of this Agreement, then the Parties agree that: a) this Agreement shall be null and void; b) that the City will have no further responsibility to the Applicant, including the responsibility to tender any remaining Program grant funds to the Applicant; c) that any Program grant funds actually tendered by the City to the Applicant shall be returned to City along with default interest at a rate of 10% starting from the date of default; and d) the Applicant shall have no recourse against the City. V. MISCELLANEOUS 1. Notices. All notices, demands, requests for approvals or other communications given by either party to another shall be in writing, and shall be sent to the office for each party indicated below and addressed as follows: To the Applicant: Peace Memorial Church 110 S. Ft. Harrison Ave Clearwater, FL 33756 Attention: Timothy Belk To the City: City of Clearwater P.O. Box 4748 Clearwater, Florida 33758 Attention: City Clerk with copies to: City of Clearwater P.O. Box 4748 Clearwater, Florida 33758 Attention: City Attorney 2. Unavoidable Delay. Any delay in performance of or inability to perform any obligation under this Agreement (other than an obligation to pay money) due to any event or condition described in this Section as an event of "Unavoidable Delay" shall be excused in the manner provided in this Section. "Unavoidable Delay" means any of the following events or conditions or any combination thereof: acts of God, acts of the public enemy, riot, insurrection, war, pestilence, archaeological excavations required by law, unavailability of materials after timely ordering of same, building moratoria, epidemics, quarantine restrictions, freight embargoes, fire, lightning, hurricanes, earthquakes, tornadoes, floods, extremely abnormal and excessively inclement weather (as indicated by the records of the local weather bureau for a five year period preceding the Effective Date), strikes or labor disturbances, delays due to proceedings under Chapters 73 and 74, Florida Statutes, restoration in connection with any of the foregoing or any other cause beyond the reasonable control of the party performing the obligation in question, including, without limitation, such causes as may arise from the act of the other party to this Agreement, or acts of any governmental authority (except that acts of the City shall not constitute an Unavoidable Delay with respect to performance by the City). An application by any party hereto for an extension of time pursuant to this Section must be in writing, must set forth in detail the reasons and causes of delay, and must be filed with the other party to this Agreement within 30 days following the occurrence of the event or condition causing the Unavoidable Delay or 30 days following the party becoming aware (or with the exercise of reasonable diligence should have become aware) of such occurrence. The party shall be entitled to an extension of time for an Unavoidable Delay only for the number of days of delay due solely to the occurrence of the event or condition causing such Unavoidable Delay and only to the extent that any such occurrence actually delays that party from proceeding with its rights, duties and obligations under this Agreement affected by such occurrence. 3. Indemnification. The Applicant agrees to assume all risks of inherent in this Agreement and all liability therefore, and shall defend, indemnify, and hold harmless the City and the City's officers, agents, and employees from and against any and all claims of Toss, liability and damages of whatever nature, to persons and property, including, without limiting the generality of the foregoing, death of any person and loss of the use of any property. This includes, but is not limited to, matters arising out of or claimed to have been caused by or in any manner related to the Applicant's activities or those of any approved or unapproved invitee, contractor, subcontractor, or other person approved, authorized, or permitted by the Applicant whether or not based on negligence. Nothing herein shall be construed as consent by the City to be sued by third parties, or as a waiver or modification of the provisions or limits of Section 768.28, Florida Statutes, or the Doctrine of Sovereign Immunity. 4. Assignability; Complete Agreement. This Agreement is non -assignable by either party and constitutes the entire Agreement between the Applicant and the City and all prior or contemporaneous oral and written agreements or representations of any nature with reference to the subject of the agreement are canceled and superseded by the provisions of this agreement. 5. Applicable Law and Construction. The laws of the State of Florida shall govern the validity, performance, and enforcement of this Agreement. This Agreement has been negotiated by the City and the Applicant, and the Agreement, including, without limitation, the Exhibits, shall not be deemed to have been prepared by the City or the Applicant, but by all equally. 6. Severability. Should any section or part of any section of this Agreement be rendered void, invalid, or unenforceable by any court of law, for any reason, such a determination shall not render void, invalid, or unenforceable any other section or any part of any section in this Agreement. 7. Amendments. This Agreement cannot be changed or revised except by written amendment signed by all parties hereto. 8. Jurisdiction and Venue. For purposes of any suit, action or other proceeding arising out of or relating to this Agreement, the parties hereto do acknowledge, consent and agree that venue thereof is Pinellas County, Florida. Each party to this Agreement hereby submits to the jurisdiction of the State of Florida, Pinellas County and the courts thereof and to the jurisdiction of the United States District Court for the Middle District of Florida, for the purposes of any suit, action or other proceeding arising out of or relating to this Agreement and hereby agrees not to assert by way of a motion as a defense or otherwise that such action is brought in an inconvenient forum or that the venue of such action is improper or that the subject matter thereof may not be enforced in or by such courts. If, at any time during the term of this Agreement, the Applicant is not a resident of the State of Florida or has no office, employee, City, registered agent or general partner thereof available for service of process as a resident of the State of Florida, or if any permitted assignee thereof shall be a foreign corporation, partnership or other entity or shall have no officer, employee, agent, or general partner available for service of process in the State of Florida, the Applicant hereby designates the Secretary of State, State of Florida, its agent for the service of process in any court action between it and the City arising out of or relating to this Agreement and such service shall be made as provided by the laws of the State of Florida for service upon a nonresident; provided, however, that at the time of service on the Florida Secretary of State, a copy of such service shall be delivered to the Applicant at the address for notices as provided in Section V(1). 9. Termination. If not earlier terminated as provided in this Agreement, the term of this Agreement shall expire and this Agreement shall no longer be of any force and effect on December 1, 2026. [Remainder of Page Left Blank Intentionally] IN WITNESS WHEREOF, the Parties have caused this Agreement to be signed in its corporate/legal name by its authorized representative or persons authorized to execute this Agreement on the date and year first above written. Peace Me •sial Presbyterian Church of Clearwater, Florida Inc. B eith Mc ullen Treasurer STATE OF FLORIDA J COUNTY OF PINELLAS 1 2s, The foregoing instrument was acknowledged before me this j day of l-crnwnm 2023' by 6lto ; !Y1 M (mei , who is personally known to me or who has produced a drivers license as identification. My Commission expires; I I -- )5 Notary Public ¶p labe.>,- iv\ 'R,,-+& THE CITY OF CLEARWATER, a municipal corporation By: Attest: Lu1I,aO ee*i M. PAWL Notary Public State of Florida Comma NH199075 Expires 11/15/2025 wen Kohler Rosemarie Call Lead Assistant City Attorney City Clerk B. General Information Completed by tbelk@peacememorial.org on 9/19/2023 12:30 PM Case Id: 15975 Name: Peace Memorial Presbyterian Church of Address: *No Address Assigned B. General Information Please provide the following information. B.1. Legal Name of Organization (as shown in Line 1 of REPRESENTATIVE CONTACT INFORMATION W-9) Peace Memorial Presbyterian Church of Clearwater, B.10. First Name Florida Inc. Beth B.2. DBA (if applicable — as shown in Line 2 of W-9) Peace Memorial Presbyterian Church of Clearwater B.11. Last Name Daniels B.3. Type of Agency B.12. Title of Position Florida Nonprofit Corporation Tax Exempt 501(c)(3) Peace Memorial Concert Chair B.4. Physical Address of Organization B.13. Primary Email 110 S. Fort Harrison Avenue Clearwater, FL 33756 bethd@jpfirm.com B.S. Taxpayer ID (TIN) (if sole proprietorship, enter social security number of sole proprietor) (As shown in Part 1 of W-9) 59-0624435 B.6. Organization Legal Entity Type (as shown in Line 3 of W-9) Nonprofit Corporation Tax -Exempt 501(c)(3) B.7. Mailing Address for Grant Check (As shown in Line 5 & 6 of W-9) Peace Memorial Presbyterian Church 110 S Fort Harrison Ave Clearwater, FL 33756 B.B. Mission Statement of Organization The mission of Peace Memorial Concerts is to offer quality musical experiences of all genres and to audiences regardless of financial ability. For more than 15 years, it has provided cultural enrichment in downtown Clearwater by sharing our excellent performance space and instruments while promoting Florida artists. B.9. Applicant Discipline (select all that apply) Printed By: Amber Brice on 1/10/2024 B.14. Phone Number (727) 432-0221 N Neighborly Software 1 of 2 El Culture ❑ Education ❑ History ❑ Literary Arts ❑ Museum ❑ Performing Arts ❑ Visual Arts ❑ Other Printed By: Amber Brice on 1/10/2024 2 of 2 N Neighborly Software C. Project Information Completed by tbelk@peocememorial.org on 9/20/2023 9:55 AM Case Id: 15975 Name: Peace Memorial Presbyterian Church of Address: *No Address Assigned C. Project Information Please provide the following information. C.1. Project Description The Peace Concert Series is a well-established community music program. For more than 15 years it has offered a minimum of 6 concerts per year (often with a bonus concert or two). The programs are offered each Second Sunday at 3 p.m. October through March and held in the main sanctuary space at Peace Memorial Church in downtown Clearwater. The 100 -year-old sanctuary space has excellent acoustics, a full concert grand piano, fine pipe organ and can readily accommodate 350 plus attendees. The chancel furniture is moveable, so we can host many different types of performing groups (examples are 40 person college choir; large jazz bands; chamber ensembles). This is NOT a sacred music series. Rather, from year one we have offered a wide variety of musical genres. No tickets are required, and seating is first come, first served. The key goal of the series to offer quality musical experiences to all in our community regardless of financial ability. We take up a collection to help defray the cost of paying the performers and related concert expenses such as printed brochures, concert programs, and postage. During COVID, not a single concert was cancelled and all booked performers were fully paid despite the series having to substantially limit attendance for distanced seating. Post COVID, the series is not yet back to the full attendance and level of offering support that had been built through March 2020. In applying for this grant, we seek to strengthen and improve this already well- established cultural program. With help, we can expand the audiences, offer an even greater variety of programming, be able to better compensate the musicians and be able to help take care of the instruments and space that are used for these programs. While thus far we have solely relied on the generosity of the church and donations from series supporters to see that the instruments are tuned, the space cleaned, and the printed programs and materials supplied, help is needed to sustain these efforts. C.2. Project Goals (minimum 3 required) We have four primary goals as shown in detail below. Generally, we seek to strengthen and improve this already well- established cultural program which to date has been solely built by volunteer efforts. Our goal is to expand the audience, offer a greater variety of programming, better compensate the musicians, care for the instruments that are used, and connect our audiences to other downtown experiences, particularly our restaurant scene. For 15 years, we have solely relied on the generosity of the congregation, the work of volunteers, and donations from series attendees and supporters to see that the instruments are tuned, the space cleaned and supervised during the concerts, the press materials and concert programs printed and distributed, and the series itself organized and managed. Because much of our volunteer force is aging and/or getting burned out, help is needed to sustain the series and build and grow it for the future. 1. Specifically, one goal is to better advertise these programs. Historically, we attract 200 or more attendees (except the years affected by COVID). But, the venue would comfortably hold twice that without increasing the cost to produce the concerts. So, expanded publicity would be key to making the series more self- sustaining, enable it to Printed By: Amber Brice on 1/10/2024 1 of 7 HNeighborly Software increase pay for performers, and keep it open to all, regardless of financial ability. Currently, for each season and each of the 7 concerts, volunteers design and then professionally print season brochures, prepare and distribute press releases and posters and send e -blasts and send postcards to past attendees. We post concerts on various digital platforms. All this takes a great deal of work from volunteers. These efforts do get some results such as notices in small newspaper "calendars of events" and the like and have built the audiences to the level where they are currently. But to truly GROW the attendance (with its concomitant beneficial effect on downtown livability and activity), we need funds for paid and targeted advertising. 2. A second goal is to increase the pay we offer performers, which in turn will also expand the type of groups we can program in the series. We are proud that all during COVID we did not miss a concert or fail to pay any musician that had been booked in advance. The musicians were struggling. Many had all or many of their gigs canceled. They were very grateful to our series for our unfailing support. But, with greatly restricted seating and attendance, the budgeting cushion we had built up over 12 plus years of hard work dwindled and has not yet recovered to pre COVID levels. This lack of cushion makes it difficult to commit to payment for the next year's performers and restricts the kind of groups and more well- known performers we ideally wish to attract. With some grant funds dedicated to this, we could better pay our performers, add more and better variety and enable more musicians to have a better livelihood in our community. This is directly in tune with the goals stated in the city's recently updated cultural plan. 3. We seek funds to be able to pay for a few services that have to date been fully volunteer. The series coordinator spends at least 30 hours per month during the season (Oct -March) and about half that time from April -September spearheading the programs and all marketing. She is now retirement age, traveling more and not able to give as much time/energy as in the more than 15 years since the series inception. If the series is to continue and be strengthened, some of her workload must be taken on by a part-time contract worker. Further, the church custodian needs extra pay for the hours spent re -arranging the venue for the concerts, setting out and taking down signage, extra supplies, preparation and cleaning of restrooms and the like. 4. We seek to add a component for post -concert receptions hosted by downtown restaurants. As envisioned, this may not take payment of grant monies, but rather will entail extra coordination and cleanup work. Some preliminary discussions have already taken place and at least 3 established restaurants have expressed interest. The idea is to increase attendees at the concerts while simultaneously interesting them in local restaurants. Once downtown, we want attendees to stay downtown (or return downtown) for dining opportunities. At each of the 7 concerts, and after the concert at approximately 4:30 p.m., a downtown restaurant would furnish light refreshments and hand out some type of discount card to be used at their establishment over the next 4 weeks or so. The series would use the large available church hall for this. The plan again is to increase attendance to promote the downtown restaurants. C.3. Project Activities The project activities will align with the goals above. Primarily we seek to improve and build larger audiences for this well- established community music program and to ensure its sustainability into the future. For more than 15 years the series has offered a minimum of 6 concerts per year (often with a bonus concert or two). Programs are offered each Second Sunday at 3 p.m. October through March and with a summer bonus concert. They are held in the main sanctuary space at Peace Memorial Church in downtown Clearwater. The 100 -year-old sanctuary space is one of the few truly historic buildings still in use downtown. It has excellent acoustics, a full concert grand piano and fine pipe organ. The venue can readily accommodate 350 plus attendees. The chancel furniture has been made to be moveable. So, after regular church services, we can rearrange it to enable us to host many types of performing groups (examples from past programs include 40 person college choir; large jazz bands; small jazz combos; solo pianists and organists; chamber ensembles; madrigal and opera ensembles; sections of youth symphony). See attached series brochures and visit our concert series website: www.peacememorialpresbyterian.org. Printed By: Amber Brice on 1/10/2024 2 of 7 H Neighborly Software A key component, and one which we are adamant to retain, is that this series does not require attendees to purchase a ticket. Many of our fixed income residents cannot afford to attend any performances at RE Hall, the Capitol Theater or the Sound. Yet, it is important all have access to quality live musical performances. The series as thus structured enhances the livability of our community. We do always take up a collection to support future programming, and many attendees do generously contribute. But no one is prevented from attending if they cannot pay. With the grant funding, we expect to be able to make many more folks aware of these concerts. With larger attendance comes better donations and also more activity in our downtown. Further, we expect to be able to pay our performers more which makes our community a more artist- friendly place, all things that are in accord with the recently revised cultural plan for Clearwater. Finally, we wish to expand these cultural afternoons by establishing a short post -concert reception in cooperation with downtown restaurants. As we already have drawn the people downtown for the concerts, why not make them more aware of and likely to frequent our growing dining scene. C.4. Project Impact — Describe how the project/program benefits the Clearwater community. Our existing concerts (and with more publicity, even better attended events) attract locals, seasonal residents, and tourists to downtown. Prior to Covid we were easily averaging more than 200 attendees for each program. Since the waning of the pandemic, we have just begun to return to these levels of attendance, but our venue can accommodate many more with help to get out the word. People are hungry for good and affordable cultural activities. If we can increase our marketing, we will readily increase these numbers. We send press releases and brochures about our concerts to the general public and also specifically to local hotels, to concierge groups, to neighborhood and resident groups and to senior residences. Grant fund would allow us to send out more and targeted ads. There is no doubt that these programs showcase Downtown Clearwater as a cultural hub with first class musical offerings and not a downtown to be feared or avoided. With better advertising we believe we can reach even more people and continue to create a more positive image of downtown. If we can launch our post -concert receptions showcasing local restaurants, that will do even more to drive folks downtown to enjoy dining, the newly renovated park, and other art activities such as the exhibits at the library all of which are so close by. We know that people already come to the concerts, not just from our immediate neighborhoods, but also from places are far as Tarpon Springs, Tampa, St. Petersburg and even Spring Hill. This demonstrates how hungry folks are for good and affordable cultural opportunities. C.S. Project Alignment with Cultural Arts Strategic Plan (select one or more of the following) ErStrengthen the identity of neighborhoods through an investment in public art at the neighborhood level. ❑ Invest in iconic public art in strategic locations to bolster the public art experience. ❑ Implement programs that build the capacities of the arts and culture sector to be more unified in their vision toward the same goal. Q Define spaces in Clearwater that an investment in the arts can be concentrated for maximum impact. ❑ Support neighborhoods through broadening and diversifying arts experiences. C.6. Project Alignment with Greenprint 2.0 — Describe how the project/program supports the goals and objectives of Clearwater Greenprint 2.0 as it pertains to the following: • Education and Awareness Printed By: Amber Brice on 1/10/2024 3 of 7 M Neighborly Software • Green Energy and Buildings • Transportation • Livability • Water Conservation • Waste Reduction • Local Food • Green Economy The Peace music series aligns especially well with the Cultural Arts Strategic Plan 1 and 4 (noted above). #1 As to this planning point, the Peace community music series has for years already strengthened the identity of the downtown area as an arts destination. The venue is located very close to the Capitol Theater (in which the city has invested greatly) and is only one block away from the main Cleveland Street corridor. It is very close to the entrance to the newly renovated Coachman Park and the Main Library where there are many installations of public visual art as well as offerings of other music and cultural activities. The city is also soon to begin construction of a large multi- level parking structure immediately west of the venue which will make it easier for the public to access the many cultural destinations downtown. So, an investment of grant funds to further improve this music series and help increase attendance at it will serve the goal of strengthening the identity of downtown as a cultural hub. #4 As to the plan goal to define places in Clearwater where an investment in the arts can be concentrated for maximum impact, see all the points raised above. Because the Peace music series is already established and the venue is located in very close proximity to the other performing spaces and sites of public visual art, assisting in the growth of this program is a prudent way to spend grant funds and concentrates the monies for maximum impact. In essence, the city gets to continue to avail itself of the Targe non -monetary contributions already made and that will continue from the church facility as well as the dedicated volunteer team already in place- thus using the grant funds to enhance the series for a concentrated effect. There is not much direct application of the Greenprint plan to a music series. The good news is that music is enjoyed and taken in through our senses and without creating a carbon footprint or causing waste. In general, much of our advertising and what we seek to improve with grant monies is marketing through digital platforms and social media. As an overall, the project particularly meets the goals of Greenprint as to education and livability. As described in more detail above, the music series has always been about offering music of all genres and offering the programs regardless of the ability to pay of all attendees. By offering concerts of all genres, our citizens and visitors are exposed to all types of music and cultural backgrounds. The attendees are offered excellent printed programs that are very educational as well as digital versions of information about the concerts (any paper programs left behind are recycled). Also, the performers speak from the stage to inform their audiences about their training and instruments and the composers and selections they are hearing. See attached copies for a sample of such educational materials offered through the concerts. As to livability, there is no doubt that offering good quality musical experiences enhances the livability of our community. Studies are legion about the positive health and mental health effects of listening to music. Since so many of the other venues for hearing good music in Clearwater are very pricey, using some grant money to grow and improve the "donations only" Peace series would without a doubt contribute to Clearwater's livability. C.7. Project Evaluation • Describe how you will determine goals of the project are achieved. • Who will conduct the evaluation? • Who or what will the evaluation target? • What methods will be used to collect participant feedback? (surveys, evaluation forms, interviews, etc.) Printed By: Amber Brice on 1/10/2024 4 of 7 H Neighborly Software • When will you collect this information? • How will you use this information for future programs? 1) We will determine how the goals have been achieved by several means. Primarily, we will have our ushers start counting each month to gauge the size of our attendance. Over time, we should be able to measure the increase in crowd size by comparing to attendance previous months. We can also keep a separate record of the additional advertising we will be undertaking using grant funds. For instance, we have not previously afforded to use such things as FACEBOOK ads and paid ads on Creative Loafing and Patch. But once we try doing this, we should be able to receive the metrics from these efforts and if requested report those in connection with the grant expenditures. As to the hoped for receptions hosted by local restaurants, we will see if they are in fact willing to do this and if so, we can see the kind of results that they in turn report as to usage of their coupons. 2) The evaluation work will fall on several people. The current chairman will continue to work with the series and can supervise that attendance is taken by ushers and that additional advertisements are scheduled. With some of the grant funds, we expect to hire a part-time contract worker to take on some more of the administrative duties of concert organization and preparation of marketing materials. So, that person also can report back as to new uses and the metrics available. Also, at each concert, the ushers take up and count the donations which are then deposited to and recorded into the restricted concert account. Usually, increased attendance yields higher offerings and these funds can sustain the series into the future. The monies spent out of that account and the monies flowing in from concert donations are readily reviewable and can be furnished by the chairman to any party doing grant performance evaluation. No funds go into or come out of that restricted account other than direct concert expenses. There is no comingling with other church funds or expenses. 3) The evaluation will target several things. First, it will track the attendance to see if the crowd size is growing. Some adjustments have to be made for seasonal differences. No matter what, there will not be larger attendance in October than say February - March at height of tourist and seasonal resident populations. Second, we can track how many more ads we are using and try to see which ones seems to be getting the most notice. We can implement a system for asking guests where they heard about our series to see which types of marketing are the most effective. 4) Collection of participant feedback can be done by asking concert attendees to fill out surveys and by interviews. We already ask attendees to fill out contact forms so we can send them notices by email rather than needing to do costlier and Tess environmentally friendly postcards. We can track how many new attendees have shared their contact data for future notices. We can ask for feedback on that form too and can collect these. 5) The feedback information can be collected at several times. Some data which is just attendance figures will be done at each concert. Also feedback as to what types of music/performers audiences would like to have scheduled for future concerts is already collected. We can continue and increase these requests for feedback. 6) The information gathered using surveys and post- concert interviews will be used to help select future performers for the series and to see if other genres not previously programmed need to be added. We can also use the information to fine tune where and how we do our advertising to improve on the effectiveness of such marketing efforts. C.8. Identify the timeline for implementation of the proposed project/program. Our 2023-24 season music series is already fully programmed and enough monies in the dedicated account to pay for the performers. Depending on the date of receipt of grants funds, we can begin to use monies for better advertising as soon as possible. If the funds requested are received, we will budget this out so that each monthly concert has about $600 to spend on better marketing. Monies to cover about $75.00 for extra custodial supplies and help plus approximately $400 per month for concert administration fees per concert could begin upon receipt of funds We would not be able to attempt the post -concert reception programs coordinated with local restaurants until the start Printed By: Amber Brice on 1/10/2024 5 of 7 NNeighborly Software of the 2024-25 season in October of 2024. See the attached budget for our more precise outline of how the expenditures would be made from roughly fall of 2023 through December 2026. C.9. Sustainability — Describe plans to sustain the project/program after grant funds are expended. This concert series started at least 15 years ago with only an initial monetary contribution of $1,500 from the church. From the establishment of this restricted account, no money has gone out except for direct concert expenses and no monies are comingled with any other church account or use. Through diligent efforts of the volunteers, and contribution of the facilities, instruments and air-conditioned space by the church, it has grown to the well- respected and attended program it is today. Unquestionably, the series was hurt by COVID and the much smaller audiences that came with the pandemic and people's post -pandemic fears of large public gatherings. The cushion of savings in the dedicated concert account was much reduced over the COVID and immediate post-COVID seasons. This has already begun to improve. We know that there is a strong desire for people to hear quality music and that our downtown area has more and more permanent residents as well as visitors. Visitors do not go to the beach every day and are often looking for cultural activities. Our music series is perfectly suited to attract these visitors downtown. Although we do not know the exact timeline, it will not be long before the new downtown parking garage is built which will put parking right at the doorstep of this concert venue, not to mention the proximity to the newly renovated park and all the programing efforts being undertaken there by the city. Therefore, with the extra grant money to increase our advertising, to broaden the areas and groups reached by our advertising, by offering even better pay to our performers, and by making a connection between the concert series to our improving restaurant scene downtown, this series should be on tract to sustain itself for the future. C.10. Routine Maintenance and Utility Costs — If funding is requested for a capital or infrastructure project, provide the anticipated routine maintenance, including utility costs. non -applicable C.11. Fiscal Condition — Describe the fiscal condition of your organization as it relates to the successful completion of the project/program proposed. Peace Memorial Presbyterian Church of Clearwater, Florida Inc. is committed to Peace Memorial Concerts and its outreach to the greater community and beyond. While Peace Memorial Concerts is solely responsible for securing its annual funding, Peace Memorial Presbyterian Church maintains an annual operating budget of $800K and an investment portfolio of nearly $4M. After early formative concert seasons, Peace Memorial Concerts has maintained its own restricted fund account and has successfully funded its ongoing series for more than ten seasons. C.12. Organization's Fiscal Year October 1, 2022 - September 30, 2023 C.13. Organizational Operating Budget Summa Expenses Total Cash Expenses In -Kind Contributions Total Operating Expenses Facility Usage, Utilities, Insurance, Instruments Maintenance $0.00 $6,000.00 $0.00 Annual Brochure and Mailing Distribution $0.00 $1,276.00 $0.00 Website, EVoice, Constant Contact, Postage, Office Supplies $1,768.00 $0.00 $0.00 Artist Fees $0.00 $0.00 $9,000.00 Printed By: Amber Brice on 1/10/2024 HNeighborly Software 6 of 7 Income Total Cash Income In-Kind Contributions Total Operating Income Reserves $1,500.00 $0.00 $0.00 Freewill Offerings $0.00 $0.00 $12,000.00 Printed By: Amber Brice on 1/10/2024 N Neighborly Software 7 of 7 D. Funding Request Completed by tbelk@peacememorial.org on 9/20/2023 10:25 AM Case Id: 15975 Name: Peace Memorial Presbyterian Church of Address: *No Address Assigned D. Funding Request Please provide the following information. D.1. Funding Request Table If you selected "Other" please provide expenses in detail Currently, volunteers prepare the facility for the concerts and clean-up thereafter. Custodial personnel could relieve elderly volunteers of this obligation at the rate of $500 annually. D.2. City of Clearwater Cultural Affairs Nonprofit grant funds requested? Note: Allocation of the grant funds will be paid on a case-by-case basis after consulting with awardees their need for the funds. $27,500.00 D.3. Does this project/program anticipate the use of funds or assistance from other organizations? Peace Memorial Presbyterian Church provides Peace Memorial Concerts: 1. Facility Usage, Utilities, Insurance Coverages 2. Baldwin Concert Grand Piano and Casavant Organ and all related maintenance thereto 3. Parking 4. Professional Design, Printing and Mailing of Annual Concert Series Brochure Printed By: Amber Brice on 1/10/2024 NNeighborly Software 1 of 2 Project Estimate Funding Request Amount From Other Funding Sources Source of Other. Funding Personnel: Administrative $7,000.00 $7,000.00 $0.00 Personnel: Programmatic $31,250.00 $8,750.00 $22,500.00 Freewill Offerings Outside Fees and Services: Administrative $0.00 $0.00 $0.00 Outside Fees and Services: Programmatic $0.00 $0.00 $0.00 Outside Fees and Services: Other $0.00 $0.00 $0.00 Space Rental $0.00 $0.00 $0.00 Marketing $14,920.00 $10,500.00 $4,420.00 Freewill Offerings Other $1,250.00 $1,250.00 $0.00 For Projects: Utility Costs $0.00 $0.00 $0.00 $54,420.00 $27,500.00 $26,920.00 If you selected "Other" please provide expenses in detail Currently, volunteers prepare the facility for the concerts and clean-up thereafter. Custodial personnel could relieve elderly volunteers of this obligation at the rate of $500 annually. D.2. City of Clearwater Cultural Affairs Nonprofit grant funds requested? Note: Allocation of the grant funds will be paid on a case-by-case basis after consulting with awardees their need for the funds. $27,500.00 D.3. Does this project/program anticipate the use of funds or assistance from other organizations? Peace Memorial Presbyterian Church provides Peace Memorial Concerts: 1. Facility Usage, Utilities, Insurance Coverages 2. Baldwin Concert Grand Piano and Casavant Organ and all related maintenance thereto 3. Parking 4. Professional Design, Printing and Mailing of Annual Concert Series Brochure Printed By: Amber Brice on 1/10/2024 NNeighborly Software 1 of 2 D.4. Describe your plans to use other funds on this project. In this section, only describe funds that are secured. Provide the source of funds, amounts, and how these funds will be used. Peace Memorial Concerts averages $12K annual in freewill offerings and/or designated gifts. D.S. Describe your plans to seek new funding to supplement ARPA funding. Describe the sources to which you will apply, the amounts sought, and the proposed use of those funds. non -applicable D.6. What will happen if this project is not funded? Peace Memorial Concert Series will continue to operate with an average attendance of 200 participants per concert per season. With aging volunteers, the series will ultimately require a paid coordinator. D.7. What will happen if this project is partially funded? The goals and expected results will be proportionately fulfilled. Printed By: Amber Brice on 1/10/2024 HNeighborly Software 2 of 2 z, CERTIFICATE OF LIABILITY INSURANCE '``�K DATE ID 9/15/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. HOLDER. THIS BY THE POLICIES AUTHORIZED IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Marsh & McLennan Agency LLC One South Jefferson Street Roanoke VA 24011 CONTACT PHONE FAX (A/C. No. Extl; RIC, No): A ADDDREDRE SS: INSURER(S) AFFORDING COVERAGE NAIC / INSURERA: Lexington Insurance Company 19437 INSURED UNITECHURC1 0000020170 Peace Memorial Presbyterian Church 110 S. Ft. Harrison Ave. Clearwater, FL 33756 INSURER B : Lexington Insurance Company 19437 INSURER C INSURER D : 1/1/2023 INSURER E : DAMAGP TO D INSURER F : RTIFICATE NUMBER: 149442 • , 1 3 7.) CF1l111 Y l - AT THE ;,.=S :- Ii._'., :.NCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD ";\G i‘':Y : 1;2_:,, LHS✓ OR CONDITION OF ANY CON IRAC I OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CEi TIF3 ;ATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXC'_USIONE AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBRI 1 POLICY EFF f" TYPE OF INSURANCE POLICY NUMBER (MrL/DD/YYYY) POLICY EXP (MM/DDlYYYY) LIMITS A 8 X ^. OMMERCIAL GENERAL LIABILITY C1'0715581/1/2023 1/1/2024 EACH OCCURRENCE $ 2,000,000 CLAIMS-VADE CCCJR 1/1/2023 1/1/2024 DAMAGP TO D S1,000,000 _ J PREM 51-.S r c�^E nue) MED EXP (Any one $ 10,000 person) PERSONAL & ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: I I GENERAL AGGREGATE $ 5,000,000 POLICY BRo- I jECT I LOC PRODUCTS • COMP/OP AGG $ 5,000,000 OTHER $ AUTOMOBILE LIABILITYCOMBINED SINGLE LIMIT (Ea accdect) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AJTOS BODILY INJURY (Per accIce^:` S HIRED AUTOS ONLY .NON -OWNED AUTOS ONLY PROPERTY DAMAGE (Per accident) $ $ UMBRELLA Lb:6 OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS -MADE AGGREGATE $ ,.,--` I RE"F\--IC\ $ $ M/CRKEkS COMPENS,. i ON AND EMPLOYERS' LIABILITY 1 PER STATUTE I OrZn- ANYPROPRIETOR/PART\ERIF XECCTIVE OFFICER/MEVBEREXCLUDED? Y / N N/A E.L. EACH ACCIDENT $ (Mandatory in NH) If describe E.L. DISEASE - EA EMPLOYEE $ yes, under DFSCRIPTIO\ OF OPFRATIONS below E.L. DISEASE - POLICY LIMIT $ ilk ER P'IOS'SILCCnTrO':S/VEHICLES (ACORD 101, Additional Remarks Schedule, may he attached if more space is required) "' 1, h : ;' "` rc'-1 S ' '' -t 77-597-E247 for questions regarding your Certificate of Insurance. If you ..Ic I, , . ,,,::,.< :., ;;c, c„ Ic at the Insurance board, please call 800-437-8830. RE: Proof of Coverage ., , �•, `'ev !al f.1l c^:'ability - $2,000,009 c,.l,,ct _— i.y a _, " r lo'u__ _ ... ,_ ,.., G.y - $3,000,000 each loss; S4,000,000 annual limit Crime - $1,000,000 RTIFICATE HOLDER 1 City of Clearwater FL Cultural Grant Attn: Amber Brice,Dir of Arts and Cultural Affairs City of Clearwater 100 S Myrtle Ave Clearwater FL 33756 United States SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE >4 .4.4.4.4.44_. /0.4....4.1.,. ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Tit-C'C`! CERTIFICATE OF LIABILITY INSURANCE DATE(MM/OD/YYYY) 9/18/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. HOLDER. THIS BY THE POLICIES AUTHORIZED IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Hylant - Cleveland 6000 Freedom SqDr, Ste 400 Independence OH 44131 License#: 23894 CONTACT NAME: FAX (ANCON o. Ext): 216-447-1050 (AIC No): 216-447-4088 E-MAIL ADDRESS: Cleveland-office@hylant.com INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Cincinnati Casualty Company 28665 INSURED INSUBOA-01 UNITED CHURCH INSURANCE ASSOCIATION Peace Memorial Presbyterian Church IB -ID -20170 110 S. Ft. Harrison Ave. Clearwater FL 33756 INSURER B : INSURER C : CLANS -MAD..,[ INSURER D : INSURER E INSURER F : PREM SES (Ea occAMAGE TO E ante) R:1041585943 REVISION NUMBER: riE IL iES INSU ., .. _D 3ELOW HAVE BLEW ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD • :)k L i ` / H:JINC ANY F':- _'_(L 1 Li' OF: CONDITION OF ANY C NTRAC i- OR CI HER DOCUMENT WITH RESPECT TO WHICH THIS GER iIf GATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR IADDLISUBRPOLICY EFF R TYPE OF INSURANCE .NSD WVD POLICY NUMBER I; vM;DD/YY 'n') POLICY EXP (MM/DD/YYYV) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLANS -MAD..,[ OCCUR PREM SES (Ea occAMAGE TO E ante) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE POLICY OTHER LIMIT APPLIES PRO- JECT PER: LOC GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY SCHEDULED AUTOS NON -OWNED AUTOS ONLY COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -VIA --^.E EACH OCCURRENCE $ AGGREGATE $ DED I RETENTION $ $ A c:e,. ;_c ✓i'[.0 .NTION ANU EMPLOYERS' LIABILITY y / N ANYPROPRIETOR/PARTNE2F'X-CUTIVE ,--i OFFICER/VEV3EREXCLUDED?1 (Mandatory in NH) If yes, descr'be under DESCq,oTInV OF n:'-pA-"rN.' "10'°W N / A EWC0593739 1/1/2023 1/1/2024 PER OTH- STATUTE I ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE -POLICY LIMIT S 1,000,000 DE_.. '..; T ,GPc r aT'N'S ir. Cl. i lOr.b i JE{ICLES i! CCti:: 1, Ac •... Tal Remarks Schedule, may be attached if more space is required) IFICATE HOLDER CANCELLATION City cf Clearwater FL Attn: Amber Brice Dir of Arts and Cultural Affairs City of Clearwater 100 S. Myrtle Ave Clearwater FL 33756 SHOULD ANY OF THE APOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIF .' ' LATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD (Rev. October 201 s) Internal Revenue Set of the Treasury Request for Taxpayer Identification Number and Certification ► Go to www.int.gov/FonnVl9 for instructions and the fidget information. 1 Name (as shown on your income tax return). Name Is required on this fine; do riot leave this I n° blank. Peace Memorial Presbyterian Church of Clearwater, Florida, Inc. 2 Business name/disregarded entity name, If different from above Give Form to the requester. Do not send to the IRB. S Chock appropriate box for federal tax dessilicaihon of the person whose mann is entered on line 1. Check only one of the foNowing seven boxes. O Indrviduaysale proprietor or 0 C Corporation 0 S Corporation 0 Partnership 0 TrusVestate single -member LLC ❑ Limited liability company. Enter the tax classification (C=C corporation. S=S corporation, P_Partnershhip) ► Note•. Check the appropriate box in the Zine above for the tax classification of the single -member owner. Do not check LLC If the LLC n classified as a singl-member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that Is disregarded from the owner should clack the appropriate box for the tax classification of Its owner. Q other (see instructions) ► Nonprofit Corporation Tax -Exempt 501(c)(3) 4 Exemptions (codes apply only to certain entities. not individuals; see Instructions on page 3): Exempt payee code Of any) Exemption from FATCA reporting code pf any) rAPpG. b.eaa.W ftuivarsel era. 5. u.SJ 6 Address (number. street. and apt. or suite no.) See Instructions. Requester's name end address (optional) 110 S. Fort Harrison Ave City of Clearwater, Florida Cultural Grant 100 S. Myrtle Ave Clearwater, FL 33756 a City, state. and ZIP code Clearwater, FL 22756 7 List account numbers) here (optional) Part 1 Taxpayer identification Number UN) Enter your 11N it the appropriate box. The TIN provided must match the name given on Zine 1 to avoid backup withholding. For individuals, this Is generally your social security number (SSM. However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part 1, later. For other entities, it Is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later. Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter. Social security number or Employer identification member 5 9 0 6 2 4 4 3 5 Part II Certification Under penalties of perjury, I certify that: 1. The number shown on this fort is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all Interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3.1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above If you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report at interest and dividends on your tax return. For real estate transactions, Item 2 does not apply. For mortgage Interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement ORA), and generally, payments other then Interest and divide dE Abu( are not aired t$f sign a certification, but you must provide your correct TIN. See the instructions for Part11, later. Sign Here Signature of U.S. person P. General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FomtW9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an Information retum with the IRS must obtain your correct taxpayer Identification number (TIN) which may be your sodas security number (SSN), individual taxpayer identification number (TIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information retums Include, but are not limited to, the following. • Form 1099 -INT (interest eamed or paid) Dote /10k2 • Form 1099-D1V (dividends, Including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-13 (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-5 (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Fonn 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. if you do not return Form W-9 to the requester with a 77N, you might be subject to backup withholding. See What Is backup withholding, later: Cat. No. 10231X Form W-9 (Rev. 10.2018) PEACE MEMORIAL PRESBYTERIAN CHURCH September 20, 2023 The Peace Memorial Presbyterian Church of Clearwater, Florida, Inc. is a nonprofit 501 (c)(3) tax exempt corporation. Claiming a religious exemption, the corporation does not file IRS FORM 990. ilL ,;.I vi /,'venue C!car vvawr f -L stgiAA, T- u., n Presbyterian Church (U.S.A.) v V 4. Administrative Services Group 100 Witherspoon Street I Louisville, KY 40202 I pcusa.org/acorp rUsA) December 7, 2022 Peace Memorial Presbyterian Church 110 S Ft Harrison Ave Clearwater, FL 33756 RE: TAX EXEMPTION TO WHOM IT MAY CONCERN: This letter should serve to confirm that we have verified through the records of the Presbyterian Church (U.S.A.) (Employer Identification Number: 23-6393377/Group Exemption Number: 1617) that Peace Memorial Presbyterian Church (Employer Identification Number: 59- 0624435), located in Clearwater, Florida, is a member church of the Presbyterian Church (U.S.A.), is in good standing and is entitled to the Federal tax exemption granted to the Presbyterian Church. The letters attached are the most up-to-date letters we have and they all refer to the letter dated 1964 which states that the Presbyterian Church (U.S.A.), and its synods, presbyteries, and churches are exempt from federal income tax as nonprofit religious organizations under section 501(c)(3) of the Internal Revenue Code. If you need any other information or have any questions, please feel free to contact me directly at the number listed below. Sincerely, e3144,44 t' a/At Samantha E. Lund Legal Office Administrator cc: April L. Davenport, Deputy General Counsel Enclosures Samantha E. Lund I Legal Office Administrator 1 Office of Legal & Risk Management Services I Room 5631A 1 (502) 569-5020 028984 IRS Department of the Treasury Internal Revenue Service OGDEN UT 84201-0029 PRESBYTERIAN CHURCH USA PARENT OF GEN 1617 100 WITHERSPOON STREET LOUISVILLE KY 40202 In reply refer to: 4077967774 Dec. 17, 2018 LTR 4167C 0 23-6393377 000000 00 00026033 BODC: TE Employer identification number: 23-6393377 Group exemption number: 1617 Dear Taxpayer: This is in response to your request dated Dec. 03, 2018, for information about your tax-exempt status. Our records indicate we issued a determination letter to you in January 1964, and you're currently exempt under Internal Revenue Code (IRC) Section 501(c)(3). We also recognized the subordinates on the list you submitted as exempt from federal income tax under IRC Section 501(c)(3). For federal income tax purposes, donors can deduct contributions they make to you as provided in IRC Section 170. You're also qualified to receive tax deductible bequests, legacies, devises, transfers, or gifts under IRC Sections 2055, 2106 and 2522. Because IRC Section 170(c) describes your subordinate organizations, donors can deduct contributions they make to them. Please refer to www.irs.gov/charities for information about filing requirements. Specifically, IRC Section 6033(j) provides that, if you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked on the filing due date of the third required return or notice. In addition, each subordinate organization is subject to automatic revocation if it doesn't file a required return or notice for three consecutive years. Subordinate organizations can file required returns or notices individually or as part of a group return. For tax forms, instructions, and publications, visit www.irs.gov or call 1 -800 -TAX -FORM (1-800-829-3676). If you have questions, call 1-877-829-5500 between 8 a.m. and 5 p.m., local time, Monday through Friday (Alaska and Hawaii follow Pacific Time). 4077967774 Dec. 17, 2018 LTR 4167C 0 23-6393377 000000 00 00026034 PRESBYTERIAN CHURCH USA PARENT OF GEN 1617 100 WITHERSPOON STREET LOUISVILLE KY 40202 Sincerely yours, AGeklastfte 4-- 11( OG Stephen A. Martin Director, EO Rulings & Agreements 028716 IRSDepartment of the Treasury Internal Revenue Service P.O. Box 2508, Room 4010 Cincinnati OH 45201 PRESBYTERIAN CHURCH USA 100 WITHERSPOON ST LOUISVILLE KY 40202-1396 In reply refer to: 4077589886 Nov. 03, 2015 LTR 4167C 0 23-6393377 000000 00 00024358 BODC: TE Employer Identification Number: 23-6393377 Group Exemption Number: 1617 Person to Contact: Mr. Schatz Toll Free Telephone Number: 1-877-829-5500 Dear Taxpayer: This is in response to your Apr. 24, 2015, request for information about your tax-exempt status. Our records indicate that you were issued a determination letter in January 1964, and that you are currently exempt under section 501(c)(3) of the Internal Revenue Code. Based on the information supplied, we recognized the subordinates named on the list you submitted as exempt from Federal income tax under section 501(c)(3) of the Code. Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106 and 2522 of the Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely yours, Jeffrey I. Cooper Director, EO Rulings & Agreement Gimsmag eaaw ala 030342 06DEN UT 84201-0038 PRESBYTERIAN CHURCH USA 100 WITHERSPOON ST LOUISVILLE KY 40202-1396 In reply refer to: 0438084623 Mar. 02, 2015 LTR 4168C 0 23-6393377 000000 00 00039621 BODC: TE Employer Identification Number: 23-6393377 Person to Contact: EO ACCOUNTS Toll Free Telephone Number: 1-877-829-5500 Dear Taxpayer: This is in response to your Feb. 19, 2015, request for information regarding your tax-exempt status. Our records indicate that you were recognized as exempt under section 501(c)(03) of the Internal Revenue Code in a determination letter issued in 196401. Our records also indicate that you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section(s) 509(a)(1) and 170(b)(1)(A)(i). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Please refer to our website www.irs.gov/ao for information regarding filing requirements. Specifically, section 6033(3) of the Code provides that failure to file an annual information return for three consecutive years results in revocation of tax-exempt status as of the filing•due date of the third return for organizations required to file. We will publish a list of organizations whose tax-exempt status was revoked under section 6033(3) of the Code on our website beginning in early 2011. 0438084623 Mar. 02, 2015 LTR 4168C 0 23-6393377 '000000 00 00039622 PRESBYTERIAN CHURCH USA 100 WITHERSPOON ST LOUISVILLE KY 40202-1396 If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely yours, Ginni L. Redfern Program Manager, AM OPS 1 • IRS ="1.== . P.O. Box 2508 Cincinnati ON 45201 s CNN PRESBYTERIAN CHURCH USA 100 WITHERSPOON ST LOUISVILLE KY 40202-6300 In reply refer tos 0752251399 Oct. 30, 2013 LTR 4168C 0 23-6393377 000000 00 Input Ops 0752251399 00832097 BODCs TE Employer Identification Numbers 23-6393377 Person to Contact: CUSTOMER SERVICE Toll Free Telephone Numbers 1-877-829-5500 Dear PRESBYTERIAN CHURCH USA: This is in response to your Oct. 21, 2013, request for information regarding your tax-exempt status. Our records indicate that you were recognized as exempt under section 501(c)(35) of the Internal Revenue Code in a determination letter issued in JANUARY 1964. Our records also indicate that you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section(s) 509(a)(1) and 170(b)(1)(A)(i). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Please refer to our website www.irs.gov/eo for information regarding filing requirements. Specifically, section 60333) of the Code Provides that failure to file an annual information return for three consecutive years results in revocation of tax-exempt status as of the filing due date of the third return for organizations required to file. We will publish a list of organizations whose tax-exempt status was revoked under section 6033(3) of the Code on our website beginning in early 2011. 0782281399 Oct. 30, 2013 LTR 4168C 0 23-6393377 000000 00 Input Ops 0752251399 00032098 PRESBYTERIAN CHURCH USA 100 WITHERSPOON ST LOUISVILLE KY 40202-6300 If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely yours, 464011p) Laura flyers Operations Manager, AN Ops. 3 1 10838 • k•7 p P.O. Box 2808, Rowe 4010 Cincinnati OM 45201 PRESBYTERIAN CHURCH USA 100 WITHERSPOON STREET LOUISVILLE KY 40202 Employer Identification Number: Group Exemption Numbers Person to Contacts Toll Free Telephone Number: Dear Taxpayer: • In reply refer to: 4077552845 Nay 17, 2011 LTR 4167C 0 • 23-6393377 000000 00 00836199 BODCs TE 23-6393377 1617 Nrs. • Jones 1-877-629-5500 This is in response to your Mar. 23, 2011, request for information about your tax-exempt status. Our records indicate that you wore issued a determination letter in Jan. 1964, and that you are currently exempt under section 501Cc)(3) of the Internal Revenue Code. Based on the information supplied, we recognized the subordinates named on the list you submitted as exempt from Federal income tax under section 501(c)(3) of the Code. Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106 and 2522 of the Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely yours, ThrA.A., Cindy Thomas Manager, EO Determinations • .s* .. • Omar 'George wh-Mdces , Esq. ch Morpan, Leas and Bockius 2000 One 'Logan Square . Philadelphia, PA 19103 Dear Sir or Madam; P.o. Des 16Da, i'U DWNDs, ■.t• unit• • Dean 001 21 te4 Person to Contact: Mrs. E. Casa Contact Telephone tuber: (212) 330-7411 Ret 234393377 • • Reference ie�to your request for verifications of the tax exempt status of Presbyterian' Onsets (U.S.A.). A determination or ruling letter issued to an mediation sn! exemption under the Internal Revenue Code of 19M or under a• prior or ..,.,, t, �•,ea Act. rsaasios • in effect . until attempt' status "Mit ten term3�tec;' iv iced or moaned. • • Our records indicate that exception eras granted as shown below. District Disclosure Officer .,se of Orgenizsti6nt Presbyterian Church (U.S.A.) Oate'ot Exemption tetter: January, 1964 Exemption granted pursuant to 1954 Code section 501(c)(3) or its prececessor Coot Section. foundation Classification (If Applicable): Not a private foundation u ycu are an orgenfzation described i -n section 509(x)(1) Of the Internal nevem Code. • • NAR t'orm Bra! 9-187..(Rev. 940) 1. f • s 't • ••' • • • Dsts JUN 07 O94 Presbyterian Cburcb(a.S.A.) 475 Riverside hive ROOs 1201 . ilev Tett. N.Y. 10115 IRR: 23-6993377 COI 1617 Doke( honsevu January, 1964 bnared ammo Cede Soak= Spm 6eatlesen; • . . Thank you tor submitting the intorsatioa shown below. We have sade it a part of your tile. The changes indicated do not adversely affect your exempt status and the exemption letter issued to you continues in effect. Please let as know about any future obaago in the character. - purpose. method et operation. same or address of your organisation. . This is a requirement tor retaining your exempt status. • Thank you tor your cooperation. • Ban Must lame i Address 35 Tiller/ 81.. Brooklyn. N.Y. 11201 Sincerely yours. Ens The United States Presbyterial; Church .ia ebe Volt* States. of America Chatevirth, Illinois 7.2 Presbyterian Cburc (MLA.) • 475 Riverside Driv Room 1201 Rev York. N.T. 10 Letter 976 030) 1741 e. • N j •• • • • • • • • • • • • • •• • • • • • la 9 21)114. •••• • • • ;• .'1 Dapria i�?i 3D2 s fSto Woo • Paw r I t w •' _rAvZ c o • B CMS �4 • that M Ut ' 0041b0r-b, Uni tod Presbyterian Church • _ tins ted States or America • 510 W3 thsrspoen Building Philadalphio, Pennsylvania •. • Gentlemen: • ocmdawith the eedsn"�nsa�you. '• operatesupervise. or of notifications oreybyyour ottiificatioj have been organizations classified : es oraaitations that are not private foundations es defined in suction MO) of the.JMernal Revenue Code. • This classification is based on the assunptian that operations. still continue in the manner that constitutes the basis for sash classificstion. Any changes hi purposes, charat;ter, ss, method of operation oust be reported to vs so seemly consider the effect on status..� : • • •• • .• • Sincerely yam, )ChI.f. Rulings Section • Exempt•Orgenitations Branch a. •• $ • • • :• • roes, 140708 11 • • • • • •• • • •1. • •$ .. • •. Y. • • r ••• •• .• ...•tom. ,sr•! •••rr• WASHINGTON Z. a C. The United Presbyterian *web in the United .Stites of ,America • Office of the General Assembly 510 Building Philadelphia�7 Pennsylvania JAN 311954 Oeat Amann Tour application for a group ruling, bolding you and your subordinate traits exempt from Federal incase tax as organa• cations described in section 501(e)(3) of the Internal Revenue Cods•of 1956, bas bass ccsddered. . • ed. on the 3bt�oras�i � submitted,. it is held that you and • your synods, pees es and ehurcbes whose es appear on • PAPS. 542 through 620 na o.• the ray 1953 edition of • . part 111 of the minutes of your general assembly are exempt fry Federal inane tax as orpnisations described in section 501(.)(,) of the idterraa1 Revenue Code of 3.954 as it is shoats that you and your subordinate units are organised cad operated exclusively for religious lurposes. Ian and yftr synods, presbyteries and churches are not reguii'ed • to file Federal inose tax returns so long as a tax erupt status is maintained. •. It will not be neeessaty for you and your synods, presbyteries .. and churches to file the usual return of into atioo 990-1t generally of organisations e c pt mer suctiaa 303.4)(3) of the Code, as the specific exceptions contained in ••' section 033(a) of the Code are gpplicable. • Contributions rade to you•aid your synods, presbyteries and chu'che are deductible by the donors as provided of Code. Bequests,, legacies, devises, trangers or Vis, tot or for • the • we of you and your synods, presbyteries, and churches are 'deductible for Federal estate and gift lax purposes as provided bT suctions 2055, 2106 and 2522 of the Code. • • . • • • • • • • •• •• • . • .• • w• • • • • . i • • . • a_ •••• • • • •S • . • ww. ..r/ • rt• . . • zee vane? r: es7Aerssr. Church b the C: ited States of America luanti aedes � churches eeor the taxes i-ese er the FetrL not ons Let (mita sesuriIy taxes) armless waiver s exemption oertifi• sates are, or bare been, ,toed u provided is that Let. Inquiries about the waiver •of exemption certificate should be addressed to your District Director. You end your synods, presbyteries slid • . churches are not liable for the tax imposed under the Federal Unemployment Tax Let. • For net year and each sucseeding year thereafter, please send us use =wing annually not later Ma tort five days atter the close of your annual accounting. periods • 1: Lists, arsenged in alphabetical or uaxrieal order, shooing the mass and nailing addresses • of (a) your sr., subordinate units and (b) •those ihith havd `eased t o' cyst OA have .chats heir Ganes or sailing ad:: asses. One cow of the list • should be furnished for use o.'' this of ice and one additior.:1 copy for the use o: each District Director in shoes district one or see of ye= subordineti units are located. Directories Da be furnished ars Leu of the lists referred to above if a directory is published. 2. t •staterent, signed by one of your principal officers, -statists ther or not the fnfornatioo upon *VA your erisin;.al group ruling is based is applicable in all respects to your new sub. ordinate units. 3. d statessnt, if at the close of the year, there were as changes in your roster. • 1 &. 1 statcceot of any changes in the character, • pprrppo�sses or method of operation of your argent• w stiles or those of any of your siuuadinate units. .• I •• Ciatreb la the Us»ted '�;. • • . • States of £ ernes • • • • • • • • • • • • • • • • • • • • S. Duplicate espies of &ny eaentunt$.to the charters or Wags of your mastication or those at any of your subordinate va ts. • This rd.* is not applicable to any o: row subordinate units. °Waited end operated in a tarns* country. Mt District Director in Philadelphia is being advised of this action. • • • • • • • . • • . • • • • Yett trul7 yours, 1: )1 . 00/0*(00„, Chief, B ceept nutations Brandt . • • • • • • • • • • • • • • • • . Florida Not For Profit Corporation PEACE MEMORIAL PRESBYTERIAN CHURCH OF CLEARWATER, FLORIDA. INC. Filing Information Document Number N02650 FEIIEIN Number 59-0624435 Date Filed 04/19/1984 State FL Status ACTIVE Last Event REINCORPORATED Event Date Filed 04/19/1984 Event Effective Date NONE Principal Address 110 S FT HARRISON AVE CLEARWATER; FL 33756 Changed: 04/20/1998 Mailing Address 110 S FT HARRISON AVE CLEARWATER, FL 33756 Changed: 04/15/1999 Registered Agent Name & Address DANIELS, ELIZABETH 315 CEDAR LANE LARGO, FL 33770 PEACE MEMORIAL PRESBYTERIAN CHURCH October 1, 2022 - September 20, 2023 PEACE MEMORIAL CONCERT SERIES FINANCIALS INCOME 000500 Reserves 1500.00 000501 Freewill Offerings 12000.00 13500.00 EXPENSES 000600 Facility Usage/Utilities/Insurances 0.00 In -Kind 000701 Baldwin Piano Maintenance 0.00 In -Kind 000702 Casavant Organ Maintenance 0.00 In -Kind 000800 Annual Brochure/Mailing Distribution 0.00 In -Kind 000801 Website 254.00 000802 Evoice 144.00 000803 Constant Contact 270.00 000804 Postage 600.00 000805 Office Supplies 500.00 000901 October Artist Fee 1500.00 000902 November Artist Fee 1500.00 000903 December Artist Fee 1800.00 000904 January Artist Fee 1500.00 000905 February Artist Fee 1500.00 000906 March Artist Fee 800.00 000907 July Piano Festival 400.00 TOTALS $10,768.00 $2,732.00 110 S. Fort Harrison Avenue 1 Clearwater FL 33756 727-446-3001 'Peace Memorta1. Prsby Avenue Clearwater, FL 33756 b (800) 479-8846 For more information about the concert series, plea s• on or telephone Timothy Belk. Director of Music Ministries and organist at (800