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09/18/2023Monday, September 18, 2023 1:00 PM City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Pinellas County, 333 Chestnut Street, Palm Room, Clearwater, FL 33756 Community Redevelopment Agency Meeting Agenda September 18, 2023Community Redevelopment Agency Meeting Agenda 1. Call To Order 2. Approval of Minutes 2.1 Approve the August 14, 2023 CRA Meeting Minutes as submitted in written summation by the City Clerk. 3. Citizens to be Heard Regarding Items Not on the Agenda 4. New Business Items 4.1 Clearwater Urban Coalition Presentation - Marilyn Turman, Director of Communications 4.2 Provide an update on the Mercado Construction 4.3 Approve an Interlocal Agreement between the City of Clearwater and the Community Redevelopment Agency (CRA) to provide staffing and administrative serves for the CRA, provided for the reimbursement of certain expenses by the CRA to the City, and authorize the appropriate officials to execute same. 4.4 Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in fiscal year 2023-2024 in the amount of $257,642.91 to underwrite the cost of additional Community Policing services by the Clearwater Police Department in the Downtown CRA to address quality of life issues, drug dealing, and homelessness and authorize the appropriate officials to execute same. 4.5 Approve the Interlocal Agreement with the Downtown Development Board (DDB) to provide personnel, administrative and management services during Fiscal Year 2023-2024 in the amount of $84,357, refund the CRA Tax Increment fee of $363,012, and authorize the appropriate officials to execute same. 4.6 Approve the Fiscal Year 2023-2024 Community Redevelopment Agency Budget, adopt CRA Resolution 23-02, and authorize the appropriate officials to execute same. 5. Director's Report 6. Adjourn Page 2 City of Clearwater Printed on 9/13/2023 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#23-1005 Agenda Date: 9/18/2023 Status: Agenda ReadyVersion: 1 File Type: MinutesIn Control: Community Redevelopment Agency Agenda Number: 2.1 SUBJECT/RECOMMENDATION: Approve the August 14, 2023 CRA Meeting Minutes as submitted in written summation by the City Clerk. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 9/13/2023 Community Redevelopment Agency Meeting Minutes August 14, 2023 Page 1 City of Clearwater City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Meeting Minutes Monday, August 14, 2023 1:00 PM Main Library - Council Chambers Community Redevelopment Agency Draft Community Redevelopment Agency Meeting Minutes August 14, 2023 Page 2 City of Clearwater Roll Call Present 4 - Chair Brian Aungst Sr., Trustee Mark Bunker, Trustee David Allbritton, and Trustee Kathleen Beckman Absent 1 - Trustee Lina Teixeira Also Present: Michael Delk – Assistant City Manager, David Margolis – City Attorney, Rosemarie Call – City Clerk, Nicole Sprague – Deputy City Clerk, and Anne Lopez – CRA Sr. Division Manager To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. Unapproved 1. Call to Order – Chair Aungst, Sr. The meeting was called to order at 1:00 p.m. 2. Approval of Minutes 2.1 Approve the minutes of the July 17, 2023 CRA Meeting as submitted in written summation by the City Clerk. Trustee Beckman moved to approve the minutes of the July 17, 2023 CRA Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 3. Citizens to be Heard Regarding Items Not on the Agenda – None. 4. New Business Items 4.1 Designate Anne Lopez as the Interim CRA Executive Director. The purpose of this agenda item is to recommend the CRA Trustees designate Anne Lopez as the Interim CRA Executive Director. Ms. Lopez will serve in this manner until such time as a permanent replacement is found and so designated by the Trustees. An interim salary commensurate with the assignment of duties will be applied to this period of service. Trustee Allbritton moved to Designate Anne Lopez as the Interim CRA Executive Director. The motion was duly seconded and carried unanimously. Draft Community Redevelopment Agency Meeting Minutes August 14, 2023 Page 3 City of Clearwater 4.2 Status Update on items pertaining to the North Greenwood Community Redevelopment Area. Providing updates of the following: • ARPA Community Grants • Citizen Action Committee (CAC) Establishment • Branding • MLK Corridor - Takeaways from Forward Pinellas/Inspire Placemaking Public Engagement Process Assistant City Manager Michael Delk said staff will work with Purchasing to determine if an existing contract can be used. He said he is working with staff to reevaluate the Carlton property and requested Trustee consideration to allow staff to make another attempt to draft terms suitable for the seller and the City. If there is trustee support, staff will draft a Memorandum of Understanding (MOU) or a term sheet and propose an agreement to get the property under control and renovated. He said there are second floor rooming houses over the ground level retail and an older home at the back of the property. Renovating the home and changing the occupancy type to a commercial use will be expensive. Staff is considering razing the house and see if there is enough room for a Habitat home or backup retail commercial space to develop that section of Martin Luther King, Jr. Avenue. Discussion ensued with consensus for staff to make another attempt for an MOU or term sheet. 4.3 Status update on items pertaining to the Downtown Community Redevelopment Area. • Business Assistance | Grants Programs • The Nolen • The Mercado • New Business Interests for Downtown Interim CRA Executive Director Anne Lopez said staff received 17 Business Assistance Grant Applications that are being reviewed. Staff is reviewing the grant programs and will be coming forward with changes to streamline the process. In response to questions, Ms. Lopez said staff reviews the grant applications and make recommendations for approvals. Staff will then work with Legal to draft a grant agreement for the specific grantee. Draft Community Redevelopment Agency Meeting Minutes August 14, 2023 Page 4 City of Clearwater She said checks for the North Greenwood applicants have not yet been issued. All applicants have been advised of where they are in the process. Mr. Delk said a number of the checks were authorized last week and ready to be issued. Ms. Lopez said The Nolen received their Certificate of Occupancy for the upper and lower market place. The exterior deck is being installed and should be completed by October. She said the front facade details will be completed by the end of August. The Buildout vendor stalls are required for completion; the permit application has been submitted and work is expected to take eight weeks. She said the community did not support a weekday opening for The Mercado. Staff has tentatively scheduled the grand opening for October 15, in conjunction with Hispanic Heritage Month. 5. Director's Report – None. 6. Adjourn The meeting adjourned at 1:15 p.m. Chair Community Redevelopment Agency Attest City Clerk Draft INDIVIDUAL SPEAKER Citizen Comment Card Name: e4/9// c/c___e: Z • Z.4'd r/' v Address: / e7e-W Yi`i' f,'' City Telephone Number: 727 Zip: -33 ?j3 Email Address.ee41-.4ice.$ 9wra-, , C4 ' Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speak: nki What is your position on the item? For Against INDIVIDUAL SPEAKER Citizen Comment Card Name: Address: k)\ :- (ck,,,. City: kAra.-VlA)CLit-V Zip: 3:5-1 S cP Telephone Number: -US-3` t S 3 4 Email Address: . ` pC3 l3 (19 I. C-1 Old -Ctiv. Speaking under citizens to be heard re items not on the agenda?R'' Agenda item(s) to which you wish to speak. What is your position on the item? For Against Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#23-1144 Agenda Date: 9/18/2023 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Community Redevelopment Agency Agenda Number: 4.1 SUBJECT/RECOMMENDATION: Clearwater Urban Coalition Presentation - Marilyn Turman, Director of Communications SUMMARY: Page 1 City of Clearwater Printed on 9/13/2023 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#23-1055 Agenda Date: 9/18/2023 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Community Redevelopment Agency Agenda Number: 4.2 SUBJECT/RECOMMENDATION: Provide an update on the Mercado Construction SUMMARY: Page 1 City of Clearwater Printed on 9/13/2023 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#23-1113 Agenda Date: 9/18/2023 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Community Redevelopment Agency Agenda Number: 4.3 SUBJECT/RECOMMENDATION: Approve an Interlocal Agreement between the City of Clearwater and the Community Redevelopment Agency (CRA) to provide staffing and administrative serves for the CRA, provided for the reimbursement of certain expenses by the CRA to the City, and authorize the appropriate officials to execute same. SUMMARY: The Clearwater Downtown Redevelopment Plan establishes that Tax Increment Funding (TIF) funds received by the CRA may be used for certain redevelopment activities. As per Section 163.387, Florida Statutes allow that money in the redevelopment trust fund may be expended to support the activities for the Community Redevelopment Agency, including providing for staff. The CRA partners with the City to provide staffing and other administrative services (IT, Legal, etc.) to implement the Downtown Redevelopment Plan. The CRA agrees to provide TIF funding in a total amount not to exceed $982,526 for this contract year. This amount includes $947,324 for staffing and $35,202 for City Internal Services. These amounts are subject to adjustment and approval in the CRA budget each year. The CRA will only pay the City for actual funds spent. Any unspent funds carry over to the next fiscal year and are reallocated as part of an amended budget request. Page 1 City of Clearwater Printed on 9/13/2023 INTERLOCAL AGREEMENT This Interlocal Agreement is made and entered into this ________ day of _____________, 2023 by and between the Community Redevelopment Agency of the City of Clearwater, Florida (CRA), a redevelopment agency established pursuant to law, and the City of Clearwater (CITY), a municipal corporation of the State of Florida. WHEREAS, this Agreement is made and entered between the parties pursuant to Section 163.01, Florida Statutes, the “Florida Interlocal Cooperation Act of 1969”; and WHEREAS, on May 16, 2016, the Community Redevelopment Agency approved the City Manager’s hiring of a CRA Director as a City employee; and WHEREAS, the City will provide additional staff to assist the CRA director, for which the CRA agrees to reimburse the City; and WHEREAS, Section 163.387, Florida Statutes, allows that moneys in the redevelopment trust fund may be expended from time to time for undertakings of a community redevelopment agency, including providing for staff, as described in the community redevelopment plan; and WHEREAS, the Clearwater Downtown Redevelopment Plan establishes that funds received by the CRA through the use of Tax Increment Financing (TIF) may be used for certain redevelopment activities; and WHEREAS, the CRA wishes to enter into an Interlocal Agreement with the City for the City to provide staff to the CRA and outlining the scope of services and responsibilities of the parties. NOW THEREFORE, in consideration of the covenants made by each party to the other and of the mutual advantages to be realized by the parties hereto, the CRA and the CITY agree as follows: Section 1. Term. This Interlocal Agreement will be effective starting October 1, 2023 and will remain in effect unless terminated by either one of the parties. Section 2. Intent. It is the intent of the parties that the TIF funds paid to the CITY by the CRA pursuant to Section 163.387(6)(a), Florida Statutes, be used to provide the following staff in support of the CRA: INTERLOCAL AGREEMENT TO PROVIDE STAFF, EQUIPMENT AND OFFICE SPACE TO CRA 2 A. Pay the salary and benefits for the CRA Director for the Fiscal Year 2023/2024. This amount may increase annually and is subject to approval in the CRA budget each year. B. Provide for the salary and benefits of additional full-time, part-time and temporary CRA staff that are subject to approval in the CRA budget each year. Section 3. Responsibilities of the CRA Function: Provide TIF funding in the total amount not to exceed $982,526.00for the contract year, said funds to be utilized by the City will be allocated in the following manner: A. An amount not to exceed $947,324.00to pay the salary and benefits for CRA staff B. $35,202 to pay for City Internal Services These amounts are subject to adjustment and approval in the CRA budget each year. Section 4. Responsibilities of the CITY Scope of Duties: The services that the CITY will provide will be carried out by the City Manager. These services are: A. Provide staffing, Information Technology services, telephone services, Legal services, City Clerk services and other general services and office space in for the CRA. Adopt operational policies necessary to support the work of the CRA. Section 5. Notice. Sixty (60) days notice by either party to the other pursuant to the Interlocal Agreement shall be given in writing and hand-delivered or mailed as follows: Clearwater Community Redevelopment Agency Attn: CRA Executive Director PO BOX 4748 Clearwater, Florida 33758 Telephone: (727) 562-4039 INTERLOCAL AGREEMENT TO PROVIDE STAFF, EQUIPMENT AND OFFICE SPACE TO CRA 3 City of Clearwater Attn: City Manager PO BOX 4748 Clearwater, Florida 33758 Telephone: (727) 562-4046 Section 6. Entire Agreement. This document embodies the whole Agreement of the parties. There are no promises, terms, conditions or allegations other than those contained herein. This Agreement shall be binding on the parties, their successors, assigns and legal representatives. Section 7. Indemnification. The CRA and the CITY agree to be fully responsible for their own acts of negligence, or their respective agents’ acts of negligence when acting within the scope of their employment and agree to be liable for any damages resulting from said negligence only to the extent permitted by Section 768.28, Florida Statutes. Nothing herein is intended to nor shall it be construed as a waiver of any immunity from or limitation from liability that the CRA and the CITY are entitled to under the doctrine of sovereign immunity (Section 768.28, Florida Statutes). Nothing herein shall be construed as consent by the CRA or the CITY to be sued by third parties in any manner arising out of this Agreement. Section 8. Filing Effective Date. As required by Section 163.01(11), Florida Statutes, the Interlocal Agreement shall be filed with the Clerk of the Circuit Court of Pinellas County after execution by the parties, and shall take effect upon the date of filing. IN WITNESS WHEREOF, the parties hereto, or their law representatives, have executed this agreement as the date first above written. COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF CLEARWATER, FLORIDA By: _________________________ Brian J. Aungst, Sr., Chairperson INTERLOCAL AGREEMENT TO PROVIDE STAFF, EQUIPMENT AND OFFICE SPACE TO CRA 4 Approved as to form: Attest: ____________________________ _______________________________ David Margolis Rosemarie Call CRA Attorney City Clerk Countersigned: CITY OF CLEARWATER, FLORIDA ___________________________ By:_________________________ Brian J. Aungst, Sr. Jennifer Poirrier Mayor City Manager Approved as to form: Attest: ____________________________ _______________________________ Owen Kohler Rosemarie Call Assistant City Attorney City Clerk Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#23-1114 Agenda Date: 9/18/2023 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Community Redevelopment Agency Agenda Number: 4.4 SUBJECT/RECOMMENDATION: Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in fiscal year 2023-2024 in the amount of $257,642.91 to underwrite the cost of additional Community Policing services by the Clearwater Police Department in the Downtown CRA to address quality of life issues, drug dealing, and homelessness and authorize the appropriate officials to execute same. SUMMARY: Quality of life issues, drug dealing, and homelessness, all negatively impact the redevelopment plan. Additional community policing resources are needed to effectively address these issues above and beyond the level provided by routine road patrol functions. An allowable funding source of this active item is the use of CRA Increment Financings funds. Florida Statutes allows for the use of funds for “community policing innovations” in the Community Redevelopment Areas. The CRA and Clearwater Police Department have reached an agreement on a proposed scope of services and terms delineated in the Interlocal Agreement. Included in the proposed scope is the delineation of specific, measurable crime reduction targets by which to monitor the success of the initiative as well as providing clear language required by statute assuring that the resources are applied to the Downtown CRA area. APPROPRIATION CODE AND AMOUNT: Funding for this Interlocal Agreement will be from CRA Project Code R2001 Community Policing Page 1 City of Clearwater Printed on 9/13/2023 8/8/2023-12:15 PM 1 Officer 1 Officer 2 Officers Base Salary 80,141.00 82,144.00 162,285.00 Special Pay 4,007.00 4,107.00 8,114.00 Career Incentive 240.00 - 240.00 Education 960.00 960.00 1,920.00 Pension 19,560.00 19,091.00 38,651.00 Social Security 1,223.00 1,254.00 2,477.00 Major Medical 15,605.00 11,912.00 27,517.00 Life Insurance 9.00 9.00 18.00 Workers Compensation 2,070.76 2,070.76 4,141.52 123,820.00 121,550.00 245,370.00 Fuel $12,272.91 TOTAL 257,642.91 Police Department - CRA Funded Officers For FY 2023/2024 EXHIBIT "A" Position Enhancement Fact Sheet G5193 G5197 YTD (Through 7/31/23 YTD (Through 7/31/23 1,521.05$ $2,058.55 Average:$511.37 Annual:$6,136.46 Summary Results: I pulled the past seven months of fuel costs for G5193 and G5197 to come up with the average monthly fuel costs. INTERLOCAL AGREEMENT This Interlocal Agreement is made and entered into this ________ day of _____________, 2023 by and between the Community Redevelopment Agency of the City of Clearwater, Florida (CRA), a redevelopment agency established pursuant to law, and the City of Clearwater (CITY), a municipal corporation of the State of Florida. WHEREAS, this Agreement is made and entered between the parties pursuant to Section 163.01, Florida Statutes, the “Florida Interlocal Cooperation Act of 1969”; and WHEREAS, Section 163.387(6)(c)(8) of the Florida Statutes allows for the use of Tax Increment Funding (TIF) funds for community policing innovations in Community Redevelopment Areas; and WHEREAS, the CRA has ascertained that the Downtown Gateway District, Prospect Lake District, and Downtown Core District, continue to experience a critical need for an enhanced community policing presence in order to specifically reduce drug dealing, prostitution and street crimes in the target area, and address quality of life issues; and WHEREAS, the CRA and the CITY first entered into an Interlocal Agreement during the Fiscal Year 2008-2009 in order to provide for the CRA's financial contribution to an additional community policing presence by the CITY in the Downtown Gateway area above and beyond the current activity levels; and WHEREAS, the CRA has funded two police officers for Fiscal Years 2012-2013, 2013-2014, 2014-2015,2015-2016, 2016-2017 2017-2018, 2018-2019, 2019-2020, 2020-2021, 2021-2022 and 2022-2023 and wants to continue the use of TIF funds to fund the program; and WHEREAS, the CRA and the CITY recognize that police officers encounter persons with a wide variety of social, mental and physical health needs and require additional support to connect people with options other than jail, emergency rooms or shelters; and WHEREAS, the CRA and the CITY want to enter into another Interlocal Agreement during the Fiscal Year 2023-2024, outlining the scope of services and responsibilities of the parties. NOW THEREFORE, in consideration of the covenants made by each party to the other and of the mutual advantages to be realized by the parties hereto, the CRA and the CITY agree as follows: Interlocal Agreement between CRA/CPD FY 2023/24 2 Section 1. Term. The term of this Interlocal Agreement will be October 1, 2023, through September 30, 2024. Section 2. Intent. It is the intent of the parties that the TIF funds paid to the CITY by the CRA pursuant to Section 163.361(1), Florida Statutes, be used to provide a more visible community policing presence within the Community Redevelopment Area which includes the Downtown Gateway District, Town Lake District, and Downtown Core District Section 3. Responsibilities of the CRA Function: Provide TIF funding in the total amount of $257,642.91for the contract year, said funds to be utilized by the Clearwater Police Department (CPD) to provide the additional community policing presence, to be allocated in the following manner: A. $245,370 to pay for the salaries, and benefits for two (2) police officers for the contract year. Exhibit "A," Position Enhancement Fact Sheet, attached hereto and incorporated by reference, contains detailed specifications on salary and benefits. B. $12,272.91 the estimated fuel cost for the contract year for a police vehicle used by the two (2) police officers within the Community Redevelopment Area. Section 4. Responsibilities of the CITY Scope of Duties. The services that the CITY will provide will be carried out by the CPD. These services are: A) Implementation of a Law Enforcement Strategy in the Community Redevelopment Area as follows: Goal 1: Reduce the sale of illegal narcotics and reduce the prevalence of prostitution. Objective 1: Eliminate sales and distribution of illegal narcotics. Tasks: a) Identify street level dealers which may be engaging in sales of illegal narcotics; Interlocal Agreement between CRA/CPD FY 2023/24 3 b) Gather intelligence information through proactive law enforcement techniques, utilizing undercover techniques and surveillance equipment; and c) Conduct regular plainclothes operations to determine if illegal narcotics are being offered for sale in the Community Redevelopment Area. Outcome Measures: a) Conduct four (4) operations to determine if individuals in the Community Redevelopment Area are selling illegal narcotics. b) File criminal charges against anyone where probable cause is established that they are selling illegal narcotics. c) If any retail establishments are found to be engaging in the sales of illegal narcotics, the Florida Division of Alcoholic Beverages and Tobacco will be notified so that administrative action may be taken against those establishments which hold licenses to sell alcoholic beverages. Goal 2: Address homeless issues in the Community Redevelopment Area. Objective 1: Participate in the city’s homeless initiative. Tasks: a) Utilize directed patrol in areas known to be frequented by homeless individuals for the purpose of locating homeless encampments and identifying homeless persons new to the area or not known to the CRA officers; b) Enforce statutes and ordinances against public drinking, public urination, loitering or prowling, etc.; c) Utilize the “no trespass” affidavit program when authorized to address public safety interests in the target area; and d) Participate in activities/programs related to homelessness, as appropriate. Outcome measure: a) 100% of reported or observed violations of criminal law or ordinances will result in arrest, report, citation, warning, or referral to the appropriate social services agency; Interlocal Agreement between CRA/CPD FY 2023/24 4 b) 100% of observed or reported trespass violations will result in trespass warnings, or arrest when authorized by Florida State Statute within the Community Redevelopment Area; c) CRA officers will complete Field Interview Reports (FIRs) in the appropriate circumstances. Goal 3: Improve safety and security of residents and businesses in the Community Redevelopment Area. Objective 1: Enhance code enforcement activities and identify properties meeting the criteria for referral to the Nuisance Abatement Board. Tasks: a) Coordinate with the CRA and the City's Code Compliance Department to enhance code enforcement in the target area relative to properties that are in disrepair and negatively impact the quality of life in the East Gateway; and b) Identify those properties meeting the criteria for referral to the Nuisance Abatement Board to discourage criminal behavior at those locations. Outcome Measures: a) Conduct regular inspections of properties that are in disrepair and negatively impact the quality of life in the East Gateway, on a schedule as agreed upon the CRA, Code Enforcement Inspector, and CPD; and b) Identify and report to the CRA negative environmental factors (need for improved street lightning, vacant buildings, neglected properties, etc.) c) Identify and refer all properties determined to meet the criteria for referral to the Nuisance Abatement Board and provide the necessary documentation to support that referral. Objective 2: Enhance the relationship between the residential neighborhoods and the police department and increase the perception of safety through enhanced community policing efforts. Tasks: a) Conduct regular park, walk and talk (PWT) activities in the Community Redevelopment Area; and b) Make citizen contacts during PWT activities for the purpose of community relations and information gathering. Interlocal Agreement between CRA/CPD FY 2023/24 5 c) Maintain a co-responder program that provides a Police Homeless Outreach Specialist for those in the CRA who police officers come into contact with who need assistance connecting with available services to address homelessness, mental health, drug addiction, and other physical support services. d) Coordinate with CRA staff to host a minimum of six (6) community outreach meeting through out the CRA boundaries. Outcome Measures: a) CRA officers will conduct a minimum of four (4) PWT activities in the Community Redevelopment Area per week. b) CRA officers will document the outcome of the PWT activities in the TriTech clearance notes for that PWT. B) In order to carry out the Law Enforcement Strategy above, the CPD will provide the following: 1. Two (2) fully-equipped police officers to provide law enforcement services to the target area defined as the East Gateway for a minimum of 40 hours per week. 2. Specific duties, activities, and responsibilities: a) The officers will be assigned to a Community Policing Team with geographical responsibility for the Community Redevelopment Area only; b) The Team assignment will always ensure coverage by two (2) officers; c) Schedules of the officers will vary based on the determination of the CRA and CPD management to best serve the residents and business owners in the Community Redevelopment Area. CRA shall be notified of significant changes of officers’ schedules or assignments; d) Officers will patrol by either vehicles, foot, or bicycles; e) A report of police activities and statistical information will be provided to the CRA on a monthly and yearly basis; and f) The officers selected will be experienced, current members of the CPD. 3. An existing, fully-equipped Police Car. Interlocal Agreement between CRA/CPD FY 2023/24 6 a) All CRA funds pursuant to this agreement will be kept in the CPD's departmental account. b) No charges to the CRA account will be made for activities or hours worked by the two (2) officers outside the Community Redevelopment Area or for equipment used outside the Community Redevelopment Area. c) Other administrative duties as mutually agreed. Section 5. Notice. Sixty (60) days notice by either party to the other pursuant to the Interlocal Agreement shall be given in writing and hand-delivered or mailed as follows: Clearwater Community Redevelopment Agency Attn: , CRA Interim Director PO BOX 4748 Clearwater, Florida 33756 Telephone: (727) 562-4039 City of Clearwater Attn: City Manager PO BOX 4748 Clearwater, Florida 33756 Telephone: (727) 562-4046 Section 6. Entire Agreement. This document embodies the whole Agreement of the parties. There are no promises, terms, conditions or allegations other than those contained herein. This Agreement shall be binding on the parties, their successors, assigns and legal representatives. Section 7. Indemnification. The CRA and the CITY agree to be fully responsible for their own acts of negligence, or their respective agents’ acts of negligence when acting within the scope of their employment and agree to be liable for any damages resulting from said negligence only to the extent permitted by Section 768.28, Florida Statutes. Nothing herein is intended to nor shall it be construed as a waiver of any immunity from or limitation from liability that the CRA and the CITY are entitled to under the doctrine of sovereign immunity (Section 768.28, Florida Statutes). Nothing herein shall be construed as consent by the CRA or the CITY to be sued by third parties in any manner arising out of this Agreement. Section 8. Maintenance of Effort. The expenditures authorized by this Agreement are solely and exclusively to increase community policing activity and resources. The City agrees that no diminishment of existing police efforts in the East Gateway will occur as a result of this agreement. Interlocal Agreement between CRA/CPD FY 2023/24 7 Section 9. Filing Effective Date. As required by Section 163.01(11), Florida Statutes, the Interlocal Agreement shall be filed with the Clerk of the Circuit Court of Pinellas County after execution by the parties and shall take effect upon the date of filing. IN WITNESS WHEREOF, the parties hereto, or their law representatives, have executed this agreement as the date first above written. COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF CLEARWATER, FLORIDA By: ______________________________ Brian J. Aungst Sr., Chairperson Approved as to form: Attest: ____________________________ _______________________________ David Margolis Rosemarie Call CRA Attorney City Clerk Countersigned: CITY OF CLEARWATER, FLORIDA ___________________________ By: _____________________________ Brian J. Aungst, Sr. Jennifer Poirrier Mayor City Manager Approved as to form: Attest: ____________________________ _______________________________ Melissa Isabel Rosemarie Call Assistant City Attorney City Clerk Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#23-1115 Agenda Date: 9/18/2023 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Community Redevelopment Agency Agenda Number: 4.5 SUBJECT/RECOMMENDATION: Approve the Interlocal Agreement with the Downtown Development Board (DDB) to provide personnel, administrative and management services during Fiscal Year 2023-2024 in the amount of $84,357, refund the CRA Tax Increment fee of $363,012, and authorize the appropriate officials to execute same. SUMMARY: Florida Statutes 163.387 requires all taxing authorities, which includes the DDB, to make an annual appropriation in an amount equal to the incremental increase in the ad valorem revenue within the CRA area. The DDB’s increment payment is $363,012 according to the Pinellas County Property Appraiser’s office. In a spirit of cooperation to further the downtown redevelopment plan, the CRA Trustees executed the first Interlocal Agreement in Fiscal Year 1999-2000 to provide personnel, administrative and management services to the DDB and to refund the difference between the increment payment and the management fee. Pursuant to Florida Statute 163.01, the CRA and DDB can enter into this agreement in which the DDB agrees to perform certain responsibilities and functions including funding projects and programs consistent with the downtown redevelopment plan. The intent of this agreement is for the DDB and the CRA to work collaboratively on projects and programs that further downtown goals and objectives. The management of the DDB by CRA staff enables the CRA and the DDB to utilize the public dollars more efficiently. The DDB shall pay the CRA $84,357 for the services agreed to in the Interlocal Agreement. The DDB approved the Interlocal Agreement at their meeting on August 2, 2023 Page 1 City of Clearwater Printed on 9/13/2023 2023-24 CRA/DDB Interlocal Agreement 1 INTERLOCAL AGREEMENT This Interlocal Agreement is made and entered into this ____ day of __________, 2023, by and between the Community Redevelopment Agency of the City of Clearwater, Florida (CRA), a redevelopment agency established pursuant to law, and the Downtown Development Board (DDB), a special district organized and operating pursuant to the ordinances and laws of the City of Clearwater. WHEREAS, Florida Statutes 163.387 requires all taxing authorities to make an annual appropriation in an amount equal to the incremental increase in the ad valorem revenue within the CRA area; and WHEREAS, the DDB is a taxing authority within the meaning of the statute; and WHEREAS, the CRA and the DDB in the spirit of cooperation desire to offer the downtown constituents the opportunity to utilize more efficiently the public dollars collected for each entity; and WHEREAS, the CRA and the DDB have a special obligation to ensure wise and sound administration of the programs; and WHEREAS, the CRA and the DDB desire to enter into an Interlocal Agreement outlining the scope of services and responsibilities of the parties; and WHEREAS, the CRA and the DDB wish to enter into an Interlocal Agreement pursuant to Florida Statues 163.01, in which the DDB agrees to perform certain responsibilities and functions consistent with and in furtherance of the Downtown Redevelopment Plan, in return for an amount equal to the difference between the increment payment of $363,012 and the $84,356.83 the DDB pays the CRA for administration. NOW THEREFORE, in consideration of the covenants made by each party to the other and of the mutual advantages realized by the parties hereto, the DDB and the CRA agree as follows: Section 1. Term. The term of this Interlocal Agreement will be October 1, 2023, through September 30, 2024. Section 2. Intent. It is the intent of the parties that the moneys paid to the CRA by the DDB pursuant to Florida Statute section 163.387, commonly referred to as the tax increment payment, be used to advance the goals and objectives of the Downtown Redevelopment Plan. The CRA shall retain $84,356.83 to offset the cost of administration of the DDB as further described herein. The remaining money shall be returned to the DDB by the CRA in exchange for performance of certain responsibilities and functions by the DDB consistent with and in furtherance of the Downtown Redevelopment Plan. Section 3. Responsibilities of the DDB. The DDB will promote, facilitate and support activities that sustain, promote and advance downtown revitalization and attract 2023-24 CRA/DDB Interlocal Agreement 2 businesses and residents to relocate and stay in the DDB’s district. In furtherance of these goals, the DDB will: a. advise the City of Clearwater (City) and the CRA on policies and procedures which will succeed in bringing more businesses and residents into the downtown district and thus improve its tax base and overall economic conditions; b. survey downtown property owners, residents and businesses to determine needs and attitudes, to monitor progress, to evaluate success or failure of initiatives; c. sponsor community events and encourage public attendance at events in support of downtown merchants and other goals in the Downtown Redevelopment Plan; and d. cooperate with local, state and regional organizations in promoting the downtown district as a destination. Section 4. Responsibilities of the CRA. The services that the CRA will provide are: a. Prepare correspondence for DDB members; b. Maintain all DDB funds in the City’s bank account and with funds segregated for accounting purposes in the City’s records as a separated, interest-earning fund; c. Assist with preparation and monitoring of the annual budget and prepare amendments as necessary; d. Prepare monthly financial reports; e. Prepare agendas and distribute packets to DDB members prior to each meeting; f. Prepare meeting notices for monthly and special DDB meetings; g. Attend meetings and supervise work of Board Reporter who records and transcribes minutes; h. Coordinate committee meetings, if applicable; i. Handle all phone inquiries and follow up on the calls; j. Handle any special mailing notices; k. Serve as coordinator for the DDB special activities; l. Assist in research and implementation of projects initiated by the Board; m. Assist with promoting design related programs to the downtown community; n. Manage loans, contracts and all applicable documents; o. Coordinate field trips and travel arrangements in accordance with the City of Clearwater Travel and Meals Policy; p. Other administrative duties as mutually agreed; q. Coordinate the annual election process in cooperation with the Pinellas County Supervisor of Elections; r. Act as a Liaison to the Pinellas County Property Appraiser, Pinellas County Tax Collector, and DDB legal counsel; s. Assure that the annual audit is conducted in compliance with requirements of the State of Florida Auditor General; 2023-24 CRA/DDB Interlocal Agreement 3 t. Comply with State of Florida Tax Increment Millage Compliance with Chapter 200, Florida Statutes, Sections 218.23, 218.63, Florida Statutes (TRIM); u. Comply with the Florida Department of State Information Services Records Disposition Act; v. Comply with the State of Florida Department of Community Affairs Special District Information Program; w. Comply with the State of Florida Department of Insurance Treasurer’s Public Depositor Annual Report; and x. Coordinate financial disclosure requirements of the State of Florida Commission on Ethics. Section 5. Compensation. In return for the above services, the CRA shall pay to the DDB this difference upon receiving the increment payment from the DDB. The budget for the CRA for services listed in Section 4 above shall be as follows: Personnel and Administration $84,356.83. Section 6. Notice. Any notice by either party to the other pursuant to the Interlocal Agreement shall be given in writing and hand-delivered or mailed as follows: Chairperson, Board of Trustees Community Redevelopment Agency 600 Cleveland Street, Suite 600 Clearwater, Florida 33755 Chairperson Downtown Development Board Post Office Box 4748 Clearwater, Florida 33758-4748 Section 7. Entire Agreement. This document embodies the whole Agreement of the parties. There are no promises, terms, conditions, or allegations other than those contained herein. This Agreement shall be binding on the parties, their successors, assigns and legal representatives. Section 8. Filing Effective Date. As required by Section 163.01(11), Florida Statutes, the Interlocal Agreement shall be filed with the Clerk of the Circuit Court of Pinellas County after execution by the parties and shall take effect upon the date of filing. IN WITNESS WHEREOF, the parties hereto, or their lawful representative, have executed this agreement as of the date first above written. COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF CLEARWATER, FLORIDA By: ______________________________ 2023-24 CRA/DDB Interlocal Agreement 4 Brian J. Aungst, Sr., Chairperson ATTEST: By: ______________________________ Rosemarie Call, City Clerk Approved as to form: __________________________ David Margolis Attorney for CRA DOWNTOWN DEVELOPMENT BOARD BY: Keanan Kintzel, Chairperson Approved as to form: __________________________ Elise K. Winters Attorney for DDB Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#23-1116 Agenda Date: 9/18/2023 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Community Redevelopment Agency Agenda Number: 4.6 SUBJECT/RECOMMENDATION: Approve the Fiscal Year 2023-2024 Community Redevelopment Agency Budget, adopt CRA Resolution 23-02, and authorize the appropriate officials to execute same. SUMMARY: The purpose of this item is to adopt the Fiscal Year (FY) 2023-2024 Community Redevelopment Agency (CRA) Budget. The CRA has aligned its proposed project expenditures to facilitate future redevelopment of downtown through the implementation of the Downtown Plan. The major highlights of the FY 2023-2024 proposed preliminary budget are: Tax Increment Revenue is $6,094,622 which is an increase of $645,664 over the $5,448,958 Amended 2022-2023 revenue, reflecting an increase in taxable value of both the original CRA area and the expanded (Downtown Gateway) CRA area. CRA Funds are divided between Operating Expenditures and Project Funds. Operating Expenditures include the services, supplies and expense that occur during the fiscal year and are primarily used for conducting the CRA’s day to day operations as well as consulting services that will begin and end within the fiscal year. Project Funds include Interlocal Agreements, Capital Improvements, and funding for established programs who work extends beyond one fiscal year. Project Funds carry over from year to year. This year’s budget continues the use of project funds that were established in 2020 to distinguish between City and County TIF dollars. Operating Expenditures have increase by $35,369 from FY 22/23. This increase is to account for expenditures related to new full-time staff. Operating Expenditures also includes the pass-through revenues, $363,012, to the Downtown Development Board (DDB). Transfers Out designated the funding this fiscal year that will be allocated to various Project Funds. The costs for Interlocal Agreements with the City and the Clearwater Police Department are found in the General Fund and Community Policing lines for a total of $1,240,169. The remaining City TIF revenue has been allocated to Community Engagement ($250,000); Economic Development ($500,000); Transportation ($100,000); Housing ($1,147,269). Page 1 City of Clearwater Printed on 9/13/2023 File Number: ID#23-1116 County TIF Funds, $2,581,329 for this fiscal year, are restricted to capital improvement projects, housing and land acquisition. The County TIF funds have been allocated to Economic Development ($250,000); Transportation ($250,000); and Housing ($2,081,329). Page 2 City of Clearwater Printed on 9/13/2023 RESOLUTION NO 23-02 A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF CLEARWATER, FLORIDA, ADOPTING THE CRA FY 2023/2024 ANNUAL OPERATING BUDGET; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Community Redevelopment Agency (CRA) annual budget requirements have been clarified and Section 189.016(3), of the Florida Statutes require that CRA’s adopt their annual budgets by resolution; now, therefore, BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Adopt the FY 2023/2024 CRA Operating Budget as outlined on Exhibit A. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 18th day of September 2023. ____________________________ Brian J. Aungst, Sr. Chairman Approved as to form: Attest: __________________________ _____________________________ David Margolis Rosemarie Call CRA Attorney City Clerk 2022-2023 2023-2024 Amended Preliminary Budget Budget Revenues & Transfers In Tax Increment Financing Revenues 338930 Pinellas County 2,302,789 2,581,329 381115 City of Clearwater 2,810,526 3,150,281 338935 Downtown Development Board 335,643 363,012 Total TIF Revenues 5,448,958 6,094,622 Other Revenues 361101 Interest Earnings 90,019 265,000 Transfers In 369906 Reimbursement-DDB Administration 81,504 84,357 Total Revenues & Transfers In 5,620,481 6,443,979 Expenditures & Transfers Out Operating Expenditures 530100 Professional Services 116,704 125,000 530300 Contractual Services 50,000 50,000 540300 Telephone Variable 3,000 2,000 540200 Postal Service 5,000 5,000 541000 City Internal Services - 541600 Building & Maintenance Variable 2,000 1,000 542500 Postage 200 200 543100 Advertising 20,000 20,000 543200 Other Promotional Activities 5,000 5,000 543400 Printing & Binding 2,500 2,500 544100 Equipment Rental 5,000 3,000 547100 Uniforms 1,000 2,000 547200 Employee Expense-Travel 10,000 15,000 547300 Milage Reimbursement 1,500 3,000 548000 Other Services 3,500 3,000 549000 Relocation Expenses 3,000 - 550100 Office Supplies 3,000 3,000 550400 Operating Supplies 1,500 1,500 557100 Memberships and Subscriptions 6,000 6,000 557200 Official Recognition 296 - 557300 Training and Reference 15,000 15,000 581000 Payments to Other Agencies-DDB 335,643 363,012 Total Operating Expenditures 589,843 625,212 Transfers Out 590200 General Fund- Administrative 691,422 982,526 590800 Community Policing (R2001)266,703 257,643 590800 Community Engagements (R2002)250,000 590800 Economic Development- City (R2003)1,769,724 500,000 590800 Economic Development- County (R2004)250,000 250,000 590800 Infrastructure- City (R2005) 590800 Infrastructure- County (R2006) 590800 Transportation- City (R2007)- 100,000 590800 Transportation- County (R2008)352,789 250,000 590800 Housing- City (R2009)1,147,269 590800 Housing- County (R2010)1,700,000 2,081,329 Total Transfers Out 5,030,638 5,818,767 Total Expenditures & Transfers Out 5,620,481 6,443,979 Exhibit A Community Redevelopment Agency Preliminary Budget October 1, 2023- September 30, 2024 Page 1 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 Amended Estimated Estimated Estimated Estimated Estimated Estimated CRA - Projections for CIP 6-Year Plan Budget Budget Budget Budget Budget Budget Budget County TIF 2,302,789.00 2,581,329.00 12%2,658,769.00 3%2,738,532.00 2,820,688.00 2,905,309.00 2,992,468.00 City TIF 2,810,526.00 3,150,281.00 12%3,244,789.00 3%3,342,133.00 3,442,397.00 3,545,669.00 3,652,039.00 DDB 335,643.00 363,012.00 8%373,902.00 3%385,119.00 396,673.00 408,573.00 420,830.00 5,448,958.00 6,094,622.00 6,277,460.00 6,465,784.00 6,659,758.00 6,859,551.00 7,065,337.00 Other Revenue: Interest 90,019.00 265,000.00 200,000.00 200,000.00 200,000.00 200,000.00 200,000.00 DDB Reimbursement 81,504.18 84,357.00 88,570.00 93,000.00 97,650.00 102,530.00 107,660.00 5,620,481$ 6,443,979.00 6,566,030.00 6,758,784.00 6,957,408.00 7,162,081.00 7,372,997.00 Growth Factors Revenue % 2023/24 3.0% 2024/25 3.0% 2025/26 3.0% 2026/27 3.0% 2027/28 3.0% 2028/29 3.0% 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 Amended Estimated Estimated Estimated Estimated Estimated Estimated Budget Budget Budget Budget Budget Budget Budget Operating Expenditures: regular Operating 254,200.00 262,200.00 267,440.00 272,790.00 278,250.00 283,820.00 289,500.00 Payment to DDB 335,643.00 363,012.00 373,902.00 385,119.00 396,673.00 408,573.00 420,830.00 Transfers:- GF Admin 691,422.00 982,526.00 1,031,650.00 1,083,230.00 1,137,390.00 1,194,260.00 1,253,970.00 Community Policing 266,703.00 257,643.00 270,530.00 284,060.00 298,260.00 313,170.00 328,830.00 Transfers to Capital (CITY)1,769,724.00 1,997,269.00 1,963,739.00 1,995,053.00 2,026,147.00 2,056,949.00 2,087,399.00 Transfers to Capital (County)2,302,789.00 2,581,329.00 2,658,769.00 2,738,532.00 2,820,688.00 2,905,309.00 2,992,468.00 5,620,481.00 6,443,979.00 6,566,030.00 6,758,784.00 6,957,408.00 7,162,081.00 7,372,997.00 Growth Factors Operating % Personnel 5.0% Operating Expenses 2.0% Page 2 2022-2023 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 Amended % of Estimated % of Estimated % of Estimated % of Estimated % of Estimated % of Estimated Capital Projects:Budget revenue Budget revenue Budget revenue Budget revenue Budget revenue Budget revenue Budget R2001 - Community Policing 266,703.00 257,643.00 PD 270,530.00 PD 284,060.00 PD 298,260.00 PD 313,170 PD 328,830 R2002 - Community Engagement 13%250,000.00 15%294,561.00 25%498,763.00 25%506,537.00 25%514,237 25%514,237 R2003 - Economic Development- City 1,769,724.00 25%500,000.00 20%392,748.00 25%498,763.00 25%506,537.00 25%514,237 25%514,237 R2004 - Economic Development- County 9.7%250,000.00 10%265,877.00 25%684,633.00 25%705,172.00 25%726,327 25%726,327 R2005 - Infrastructure- City 0%- 5%98,187.00 5%99,753.00 5%101,307.00 5%102,847 5%102,847 R2006 - Infrastructure- County 0%- 5%132,938.00 5%136,927.00 5%141,034.00 5%145,265 5%145,265 R2007 - Transportation-City 5%100,000.00 5%98,187.00 5%99,753.00 5%101,307.00 5%102,847 5%102,847 R2008 - Transportation- County 352,789.00 9.7%250,000.00 10%257,500.00 10%273,853.00 10%282,069.00 10%290,531 10%290,531 R2009 - Housing- City 57%1,147,269.00 55%1,080,056.00 40%798,021.00 40%810,459.00 40%822,780 40%822,780 R2010 - Housing- County 1,700,000.00 80.6%2,081,329.00 75%1,994,077.00 60%1,643,119.00 60%1,692,413.00 60%1,743,185 60%1,743,185 - - Total City:1,769,724.00 1,997,269.00 100%1,963,739.00 100%1,995,053.00 100%2,026,147.00 100%2,056,949 100%2,056,949 Total County:2,052,789.00 2,581,329.00 100%2,650,392.00 100%2,738,532.00 100%2,820,688.00 100%2,905,309 100%2,905,309