Loading...
09/06/2023 - SpecialWednesday, September 6, 2023 6:00 PM City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Main Library - Council Chambers City Council Special Meeting Agenda Special Budget Council Meeting September 6, 2023City Council Special Meeting Agenda Welcome. We are glad to have you join us. If you wish to address the Council, please complete a Comment Card. Comment Cards are on the right-hand side of the dais by the City Clerk. When recognized, please hand your card to the Clerk, approach the podium and state your name. Persons speaking before the City Council shall be limited to 3 minutes unless otherwise noted under Public Hearings. For other than "Citizens to be heard regarding items not on the Agenda," a spokesperson for a group may speak for 3 minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of 10 minutes. Prior to the item being presented, please obtain the form to designate a spokesperson from the City Clerk. Up to 60 minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available. Kindly refrain from using cell phones and electronic devices during the meeting. Citizens wishing to provide comments on an agenda item are encouraged to do so in advance through written comment. The City has established the following two options: 1) eComments via Granicus - eComments is integrated with the published meeting agenda. Individuals may review the agenda item details and indicate their position on the item. You will be prompted to set up a user profile to allow you to comment, which will become part of the official public record. The eComment period is open from the time the agenda is published. All comments received by 5:00 p.m. the day before the meeting (Sep. 5) will become part of the official record. 2) Email – Individuals may submit written comments or videos to ClearwaterCouncil@myclearwater.com. All comments received by 5:00 p.m. the day before the meeting (Sep. 5) will become part of the official record. 1. Call to Order 2. Citizens to be heard re items not on the agenda Public Hearings - Not before 6:00 PM 3. Administrative Public Hearings 3.1 Set final millage rate of 5.8850 mills for fiscal year 2023/24 against non-exempt real and personal property within the City of Clearwater and pass Ordinance 9713-23 on first reading. 3.2 Approve the City of Clearwater Annual Operating Budget for the 2023/24 fiscal year and pass Ordinance 9714-23 on first reading. 3.3 Approve the fiscal year 2023/24 Annual Capital Improvement Budget, establish a six-year plan for the Capital Improvement Program (CIP), and pass Ordinance 9715-23 on first reading.(APH) 3.4 Approve the recommended Penny for Pinellas project list, as revised for fiscal years 2023/24 through 2029/30. 4. City Manager Reports Page 2 City of Clearwater Printed on 8/29/2023 September 6, 2023City Council Special Meeting Agenda 5. City Attorney Reports 6. Closing comments by Councilmembers (limited to 3 minutes) 7. Closing Comments by Mayor 8. Adjourn Page 3 City of Clearwater Printed on 8/29/2023 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9713-23 Agenda Date: 9/6/2023 Status: Public HearingVersion: 1 File Type: OrdinanceIn Control: Office of Management & Budget Agenda Number: 3.1 SUBJECT/RECOMMENDATION: Set final millage rate of 5.8850 mills for fiscal year 2023/24 against non-exempt real and personal property within the City of Clearwater and pass Ordinance 9713-23 on first reading. SUMMARY: In accordance with Chapter 200 of the Florida Statutes, which defines requirements for the Determination of Millage and the rules governing Truth in Millage (TRIM) compliance, the City Council must hold two public hearings to adopt a final millage rate for the new fiscal year. The adoption of this ordinance to establish the millage rate and the two related budget ordinances are an integral part of fulfilling these requirements. The City Council set a tentative millage rate of 5.8850 mills on July 20, 2023, which is the rate that appeared on the TRIM notices mailed to taxpayers in August. The millage rate of 5.8850 mills represents a 10.27% increase from the rolled back rate of 5.3370 mills. Ordinance 9713-23 is presented in order to adopt the millage rate of 5.8850 mills to support the operating and capital improvement budgets for the 2023/24 fiscal year. Page 1 City of Clearwater Printed on 8/29/2023 Ordinance No. 9713-23 MILLAGE ORDINANCE ORDINANCE NO. 9713-23 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, DECLARING THE MILLAGE RATE TO BE LEVIED FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023, AND ENDING SEPTEMBER 30, 2024, FOR OPERATING PURPOSES INCLUDING THE FUNDING OF PENSIONS, DEBT SERVICE, AND ROAD MAINTENANCE FOR CAPITAL IMPROVEMENT EXPENDITURES AT 5.8850 MILLS; PROVIDING AN EFFECTIVE DATE. THE LEVY OF 5.8850 MILLS CONSTITUTES A 10.27% INCREASE FROM THE ROLLED BACK RATE OF 5.3370 MILLS. WHEREAS, the estimated revenue to be received by the City for the fiscal year beginning October 1, 2023, and ending September 30, 2024, from ad valorem taxes is $95,220,000; and WHEREAS, based upon the taxable value provided by the Pinellas County Property Appraiser, 5.8850 mills are necessary to generate $95,220,000; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. It is hereby determined that a tax of 5.8850 mills against the non-exempt real and personal property within the City is necessary to raise the sums to be appropriated for operation purposes, including pensions, debt service, and road capital improvement projects, for the fiscal year beginning October 1, 2023. Section 2. The levy of 5.8850 mills constitutes a 10.27% increase from the rolled back rate. Section 3. This ordinance shall take effect October 1, 2023. PASSED ON FIRST READING _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED ________________________________ Brian J. Aungst Sr. Mayor Approved as to form: Attest: _____________________________ _________________________________ David Margolis Rosemarie Call City Attorney City Clerk |1CITY OF CLEARWATER ANNUAL OPERATING & CAPITAL IMPROVEMENT BUDGET myclearwater.com Fiscal Year 2023/24 |2CITY OF CLEARWATER Total Budget (All City Operations) Amended FY 2022/23 Proposed FY 2023/24 % Inc/(Dec) $663,422,466 $724,184,306 9% |3CITY OF CLEARWATER All Funds Fund Amended FY 2022/23 Proposed FY 2023/24 Increase/ (Decrease) General Fund $ 184,419,750 $ 199,458,520 8% Utility Funds 206,590,040 222,666,960 8% Enterprise Funds 27,683,370 30,798,660 11% Internal Service Funds 77,754,940 82,641,940 6% Special Revenue Funds 36,949,943 35,232,546 (5%) Capital Fund 130,024,423 153,385,680 18% |4CITY OF CLEARWATER $0 $3 $6 $9 $12 $15 $18 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 $7.7 $8.2 $9.4 $11.2 $12.7 $15.2 $16.8 Taxable Property Values Billion |5CITY OF CLEARWATER Millage Rate •A “mill” is the property tax levy of $1 per $1,000 of taxable property value •Current Millage Rate 5.8850 mills •Proposed Millage Rate 5.8850 mills • (10.27% greater than rolled-back rate) •The rolled-back rate is the millage rate that will provide the same revenues as prior year if applied to the current tax roll (after adjusting for new construction) •Rolled-back Rate 5.3370 mills |6CITY OF CLEARWATER $0 $10 $20 $30 $40 $50 $60 $70 $80 $90 $100 $38.4 $43.2 $50.4 $68.1 $76.2 $85.0 $95.2 Ad Valorem Tax Revenues Million |7CITY OF CLEARWATER General Fund Revenues Source Amended FY 22/23 Proposed FY 23/24 Inc/(Dec) Ad Valorem Tax $80,964,710 $90,683,430 12% Utility Taxes 17,890,000 18,655,000 4% Other Taxes 6,430,000 6,300,000 (2%) Franchise Fees 11,000,000 11,220,000 2% Intergovernmental 28,768,720 29,859,340 4% Charges for Service 17,218,270 17,368,355 1% Transfers In 12,497,802 13,335,875 7% All Other Revenue 8,860,258 12,036,520 36% Transfer (to)/from Surplus 789,990 0 TOTAL $184,419,750 $199,458,520 8% |8CITY OF CLEARWATER General Fund Expenditures Department Amended FY 22/23 Proposed FY 23/24 Inc/(Dec) Police $ 53,505,918 $56,780,344 6% Fire 33,798,143 35,243,722 4% Parks & Recreation 39,337,937 44,790,781 14% Library 9,445,675 9,110,053 (4%) Planning & Development 7,605,355 8,577,878 13% Public Works 11,780,468 14,559,025 24% Non-Departmental 12,476,346 12,725,240 2% All Other Departments 16,469,908 17,671,477 7% TOTAL $ 184,419,750 $199,458,520 8% |9CITY OF CLEARWATER General Fund - By Category Personnel 61% Operating 16.5% Internal Service 11% Interfund Transfers 10% Debt and Capital 1.5% $199.5 Million |10CITY OF CLEARWATER 1,695.7 1,745.0 1,832.6 1,836.6 1,848.7 1,877.0 1,891.9 0.0 200.0 400.0 600.0 800.0 1,000.0 1,200.0 1,400.0 1,600.0 1,800.0 2,000.0 Full Time Equivalent Positions (All Funds) |11CITY OF CLEARWATER Capital Improvement Fund Utility Operations 48% General Government 24% Internal Service 8% Small Enterprise 20% $153.4 Million |12CITY OF CLEARWATER Homesteaded Property Save Our Homes Cap – 3.0% 2022 2023 Increase Taxable Value $100,000 $103,000 $3,000 City Taxes $588.50 $606.16 $17.66 |13CITY OF CLEARWATER Where your property taxes go - 31% 30% 30% 9%School Board Pinellas County Clearwater Other Agencies |14CITY OF CLEARWATER Public Hearings •Wednesday, September 6 – 6 pm •Thursday, September 21 – 6 pm |15CITY OF CLEARWATER ANNUAL OPERATING & CAPITAL IMPROVEMENT BUDGET myclearwater.com Fiscal Year 2023/24 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9714-23 Agenda Date: 9/6/2023 Status: Public HearingVersion: 1 File Type: OrdinanceIn Control: Office of Management & Budget Agenda Number: 3.2 SUBJECT/RECOMMENDATION: Approve the City of Clearwater Annual Operating Budget for the 2023/24 fiscal year and pass Ordinance 9714-23 on first reading. SUMMARY: In accordance with Chapter 200 of the Florida Statutes and the rules governing Truth in Millage (TRIM) compliance, the City Council must hold two public hearings to adopt the budget. The adoption of this ordinance and the related ordinances adopting the 2023/24 millage rate and the Capital Improvement Budget are an integral part of fulfilling these requirements. On June 30, 2023, the City Manager provided the City Council with a Preliminary Annual Operating and Capital Improvement Budget that outlined estimates of revenues and expenditures for the 2023/24 fiscal year. The City Manager presented the preliminary budget at the City Council meeting on July 20, 2023, for Council discussion and citizen input. In addition, a Special Budget Work Session was held on August 7, 2023, for Council discussion of the proposed budget. No changes have been made to the Preliminary Operating Budget. Page 1 City of Clearwater Printed on 8/29/2023 Ordinance No. 9714-23 OPERATING BUDGET ORDINANCE ORDINANCE NO. 9714-23 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ADOPTING AN OPERATING BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023, AND ENDING SEPTEMBER 30, 2024; AUTHORIZING THE CITY MANAGER TO ISSUE SUCH INSTRUCTIONS THAT ARE NECESSARY TO ACHIEVE AND ACCOMPLISH THE SERVICE PROGRAMS SO AUTHORIZED; AUTHORIZING THE CITY MANAGER TO TRANSFER MONIES AND PROGRAMS AMONG THE DEPARTMENTS AND ACTIVITIES WITHIN ANY FUND AS PROVIDED BY CHAPTER 2 OF THE CLEARWATER CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager has submitted an estimate of the expenditures necessary to carry on the City government for the fiscal year beginning October 1, 2023, and ending September 30, 2024; and WHEREAS, an estimate of the revenues to be received by the City during said period from ad valorem taxes and other sources has been submitted to the City Council; and WHEREAS, a general summary of the operating budget, and notice of the times and places where copies of the budget message and operating budget are available for inspection by the public, was published in a newspaper of general circulation; and WHEREAS, the City Council has examined and carefully considered the proposed budget; and WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances, the City Council conducted a public hearing on September 6, 2023, upon said budget and tax levy; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Pursuant to the City Manager's Annual Budget Report for the fiscal year beginning October 1, 2023, and ending September 30, 2024, a copy of which is on file with the City Clerk, the City Council hereby adopts a budget for the operation of the City, a copy of which is attached as Exhibit A, and a summary of which is attached as Exhibit B. Ordinance No. 9714-23 Section 2. The budget as adopted shall stand and be the budget of the City for said fiscal year, subject to the authority of the City Council to amend or change the budget as provided by Section 2.519 of the Clearwater Code of Ordinances. Section 3. The City Manager is authorized and directed to issue such instructions and directives that are necessary to achieve and accomplish the service programs authorized by the adoption of this budget. Section 4. The City Manager is authorized for reasons of economy or efficiency to transfer part or all of any unencumbered appropriation balance among programs within an operating fund, provided such action does not result in the discontinuance of a program. Section 5. It is the intent of the City Council that this budget, including amendments thereto, is adopted to permit the legal appropriation and encumbering of funds for the purposes set forth in the budget. All appropriated and encumbered but unexpended funds at the end of the fiscal year may be expended during the subsequent fiscal year for the purposes for which they were appropriated and encumbered. It shall be necessary to appropriate funds in the budget for the subsequent fiscal year to cover valid open encumbrances outstanding as of the end of the current fiscal year. Section 6. Should any provision of this ordinance be declared by any court to be invalid, the same shall not affect the validity of the ordinance as a whole, or any provision thereof, other than the provision declared to be invalid. Section 7. This ordinance shall take effect October 1, 2023. PASSED ON FIRST READING _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED ________________________________ Brian J. Aungst Sr. Mayor Approved as to form: Attest: ______________________________ ________________________________ David Margolis Rosemarie Call City Attorney City Clerk Page 1 Special Special Other Housing Total General Development Program Assistance Trust Governmental GOVERNMENTAL FUNDS Fund Fund Fund Funds Funds Balances Brought Forward 56,930,220 16,320,354 23,983,662 2,825,169 100,059,405 Budgeted Revenues Ad Valorem Taxes 90,683,430 4,536,570 95,220,000 Utility Taxes 18,655,000 18,655,000 Local Option, Fuel & Other Taxes 6,300,000 18,013,050 24,313,050 Franchise Fees 11,220,000 11,220,000 Other Permits and Fees 3,934,500 3,934,500 Intergovernmental Revenue 29,859,340 913,337 1,660,579 32,433,256 Charges for Services 17,368,355 400,000 17,768,355 Judgments, Fines and Forfeits 1,384,000 1,384,000 Miscellaneous Revenues 6,718,020 950,000 479,000 8,147,020 Transfers In 13,335,875 560,880 13,896,755 Other Financing Sources TOTAL BUDGETED REVENUES 199,458,520 23,899,620 1,953,217 1,660,579 226,971,936 TOTAL REVENUES, TRANSFERS, AND BALANCES 256,388,740 40,219,974 25,936,879 4,485,748 327,031,341 Budgeted Expenditures City Council 553,197 553,197 City Manager's Office 1,085,258 1,085,258 City Attorney's Office 2,488,743 2,488,743 City Audit 461,573 461,573 City Clerk 1,420,406 1,420,406 City Clerk 982,526 982,526 Economic Development and Housing 2,146,301 2,146,301 Finance 3,142,043 3,142,043 Fire 35,243,722 35,243,722 Human Resources 2,181,218 2,181,218 Library 9,110,053 9,110,053 Non-Departmental 12,725,240 12,725,240 Office of Innovation 1,003,260 1,003,260 Parks and Recreation 44,790,781 44,790,781 Planning and Development 8,577,878 8,577,878 Police 56,780,344 252,000 57,032,344 Public Communications 1,761,372 1,761,372 Public Utilities 445,580 445,580 Public Works 14,559,025 14,559,025 General Government Services 237,380 237,380 Economic Environment 551,926 1,211,435 1,763,361 Human Services 1,500 1,500 Culture and Recreation 70,000 70,000 Transfers Out 32,097,750 361,411 449,144 32,908,305 TOTAL BUDGETED EXPENDITURES 199,458,520 32,097,750 1,474,217 1,660,579 234,691,066 Fund Balances/Reserves/Net Assets 56,930,220 8,122,224 24,462,662 2,825,169 92,340,275 TOTAL EXPENDITURES AND BALANCES 256,388,740 40,219,974 25,936,879 4,485,748 327,031,341 EXHIBIT A CITY OF CLEARWATER 2023-24 BUDGET Ordinance No. 9714-23 Page 2 Water Stormwater Solid Waste Total & Sewer Utility & Recycling Gas Utility UTILITY FUNDS Fund Fund Fund Fund Funds Balances Brought Forward 144,601,132 36,895,382 28,947,148 1,818,888 212,262,550 Budgeted Revenues Ad Valorem Taxes Utility Taxes Local Option, Fuel & Other Taxes Franchise Fees Other Permits and Fees 1,350 1,350 Intergovernmental Revenue Charges for Services 107,302,650 17,720,120 30,388,180 51,351,740 206,762,690 Judgments, Fines and Forfeits 275,000 73,000 103,000 100,000 551,000 Miscellaneous Revenues 3,502,200 891,000 1,468,280 691,290 6,552,770 Transfers In Other Financing Sources TOTAL BUDGETED REVENUES 111,079,850 18,684,120 31,960,810 52,143,030 213,867,810 TOTAL REVENUES, TRANSFERS, AND BALANCES 255,680,982 55,579,502 60,907,958 53,961,918 426,130,360 Budgeted Expenditures Water & Sewer Fund Public Utilities Administration 4,313,747 4,313,747 Wastewater Collection 25,665,870 25,665,870 Infrastructure Maintenance 9,130,868 9,130,868 WW Environmental Technologies 21,999,320 21,999,320 City Clerk 579,767 579,767 Industrial Pretreatment 1,023,207 1,023,207 Water Distribution 26,223,970 26,223,970 Water Supply 22,621,229 22,621,229 Reclaimed Water 3,336,862 3,336,862 Stormwater Fund Stormwater Management 11,487,288 11,487,288 Stormwater Maintenance 6,197,862 6,197,862 Solid Waste & Recycling Fund Administration 8,288,520 8,288,520 Solid Waste Collection 20,410,477 20,410,477 Solid Waste Transfer 2,441,444 2,441,444 Solid Waste Container Maintenance 876,229 876,229 Recycling Residential 1,477,411 1,477,411 Recycling Multi Family 394,181 394,181 Recycling Commercial 2,465,568 2,465,568 Gas Fund Administration and Supply 25,436,036 25,436,036 Pinellas Gas Operations 13,420,262 13,420,262 Pasco Gas Operations 8,417,065 8,417,065 Gas Marketing and Sales 6,459,777 6,459,777 TOTAL BUDGETED EXPENDITURES 114,894,840 17,685,150 36,353,830 53,733,140 222,666,960 Fund Balances/Reserves/Net Assets 140,786,142 37,894,352 24,554,128 228,778 203,463,400 TOTAL EXPENDITURES AND BALANCES 255,680,982 55,579,502 60,907,958 53,961,918 426,130,360 EXHIBIT A CITY OF CLEARWATER 2023-24 BUDGET Ordinance No. 9714-23 Page 3 Clearwater Total Harbor Other Airpark Marine Marine Parking Enterprise OTHER ENTERPRISE FUNDS Fund Fund Fund Fund Funds Balances Brought Forward 269,706 4,368,750 3,830,070 27,363,923 35,832,449 Budgeted Revenues Ad Valorem Taxes Utility Taxes Local Option, Fuel & Other Taxes Franchise Fees Other Permits and Fees Intergovernmental Revenue Charges for Services 5,895,430 1,033,500 9,849,484 16,778,414 Judgments, Fines and Forfeits 1,000 500 1,357,706 1,359,206 Miscellaneous Revenues 262,000 530,500 102,500 518,000 1,413,000 Transfers In 15,000 15,000 Other Financing Sources TOTAL BUDGETED REVENUES 262,000 6,441,930 1,136,500 11,725,190 19,565,620 TOTAL REVENUES, TRANSFERS, AND BALANCES 531,706 10,810,680 4,966,570 39,089,113 55,398,069 Budgeted Expenditures Airpark Fund Airpark Operations 173,760 173,760 Marine Fund City Clerk 7,007,270 7,007,270 Clearwater Harbor Marine Fund Clearwater Harbor Marina Operations 1,130,850 1,130,850 Parking Fund Public Works/Parking System 19,925,598 19,925,598 Public Works/Parking Enforcement 1,109,050 1,109,050 Fire Department/Beach Guard Operations 1,293,527 1,293,527 Marine&Aviation/Seminole Street Boat Ramp 158,605 158,605 TOTAL BUDGETED EXPENDITURES 173,760 7,007,270 1,130,850 22,486,780 30,798,660 Fund Balances/Reserves/Net Assets 357,946 3,803,410 3,835,720 16,602,333 24,599,409 TOTAL EXPENDITURES AND BALANCES 531,706 10,810,680 4,966,570 39,089,113 55,398,069 EXHIBIT A CITY OF CLEARWATER 2023-24 BUDGET Ordinance No. 9714-23 Page 4 Administrative General Central Service Service Garage Insurance INTERNAL SERVICE FUNDS Fund Fund Fund Fund Total Balances Brought Forward 5,522,079 11,191,963 11,094,508 13,916,522 41,725,072 Budgeted Revenues Ad Valorem Taxes Utility Taxes Local Option, Fuel & Other Taxes Franchise Fees Other Permits and Fees Intergovernmental Revenue Charges for Services 16,982,400 6,980,520 18,748,510 37,633,320 80,344,750 Judgments, Fines and Forfeits Miscellaneous Revenues 416,000 375,000 753,000 844,000 2,388,000 Transfers In Other Financing Sources TOTAL BUDGETED REVENUES 17,398,400 7,355,520 19,501,510 38,477,320 82,732,750 TOTAL REVENUES, TRANSFERS, AND BALANCES 22,920,479 18,547,483 30,596,018 52,393,842 124,457,822 Budgeted Expenditures Administrative Services Fund Info Tech/Administration 679,033 679,033 Info Tech/Network Operations & Support 4,642,827 4,642,827 Info Tech/Network Security & Architecture 2,839,489 2,839,489 City Clerk 3,709,424 3,709,424 Info Tech/Enterprise Systems & Training 934,558 934,558 Public Communications/Courier 206,143 206,143 Finance/Utility Customer Service 4,249,296 4,249,296 General Services Fund Administration 432,172 432,172 Building and Maintenance 6,873,858 6,873,858 Garage Fund Fleet Maintenance 17,909,676 17,909,676 Radio Communications 1,692,334 1,692,334 Central Insurance Fund Finance/Risk Management 456,593 456,593 Human Resources/Employee Benefits 464,359 464,359 Human Resources/Employee Health Center 1,730,900 1,730,900 Non-Departmental 35,821,278 35,821,278 TOTAL BUDGETED EXPENDITURES 17,260,770 7,306,030 19,602,010 38,473,130 82,641,940 Fund Balances/Reserves/Net Assets 5,659,709 11,241,453 10,994,008 13,920,712 41,815,882 TOTAL EXPENDITURES AND BALANCES 22,920,479 18,547,483 30,596,018 52,393,842 124,457,822 EXHIBIT A CITY OF CLEARWATER 2023-24 BUDGET Ordinance No. 9714-23 Page 1 Total Total Total Total Other Internal Total Governmental Utility Enterprise Service All ALL FUNDS Funds Funds Funds Funds Funds Balances Brought Forward 100,059,405 212,262,550 35,832,449 41,725,072 389,879,476 Budgeted Revenues Ad Valorem Taxes 95,220,000 95,220,000 Utility Taxes 18,655,000 18,655,000 Local Option, Fuel & Other Taxes 24,313,050 24,313,050 Franchise Fees 11,220,000 11,220,000 Other Permits and Fees 3,934,500 1,350 3,935,850 Intergovernmental Revenue 32,433,256 32,433,256 Charges for Services 17,768,355 206,762,690 16,778,414 80,344,750 321,654,209 Judgments, Fines and Forfeits 1,384,000 551,000 1,359,206 3,294,206 Miscellaneous Revenues 8,147,020 6,552,770 1,413,000 2,388,000 18,500,790 Transfers In 13,896,755 15,000 13,911,755 Other Financing Sources TOTAL BUDGETED REVENUES 226,971,936 213,867,810 19,565,620 82,732,750 543,138,116 TOTAL REVENUES, TRANSFERS, AND BALANCES 327,031,341 426,130,360 55,398,069 124,457,822 933,017,592 Budgeted Expenditures City Council 553,197 553,197 City Manager's Office 1,085,258 1,085,258 City Attorney's Office 2,488,743 2,488,743 City Audit 461,573 461,573 City Clerk 1,420,406 1,420,406 CRA Administration 982,526 982,526 Economic Development and Housing 2,146,301 2,146,301 Finance 3,142,043 3,142,043 Fire 35,243,722 35,243,722 Human Resources 2,181,218 2,181,218 Library 9,110,053 9,110,053 Non-Departmental 12,725,240 12,725,240 Office of Innovation 1,003,260 1,003,260 Parks and Recreation 44,790,781 44,790,781 Planning and Development 8,577,878 8,577,878 Police 57,032,344 57,032,344 Public Communications 1,761,372 1,761,372 Public Services 445,580 445,580 Public Works 14,559,025 14,559,025 General Government Services 237,380 237,380 Economic Environment 1,763,361 1,763,361 Human Services 1,500 1,500 Culture and Recreation 70,000 70,000 Transfers Out 32,908,305 32,908,305 Water & Sewer Fund Expenditures Public Utilities Administration 4,313,747 4,313,747 Wastewater Collection 25,665,870 25,665,870 Infrastructure Maintenance 9,130,868 9,130,868 WW Environmental Technologies 21,999,320 21,999,320 Laboratory Operations 579,767 579,767 Industrial Pretreatment 1,023,207 1,023,207 Water Distribution 26,223,970 26,223,970 Water Supply 22,621,229 22,621,229 Reclaimed Water 3,336,862 3,336,862 Stormwater Fund Stormwater Management 11,487,288 11,487,288 Stormwater Maintenance 6,197,862 6,197,862 EXHIBIT B CITY OF CLEARWATER 2023-24 BUDGET Ordinance No. 9714-23 Page 2 Total Total Total Total Other Internal Total Governmental Utility Enterprise Service All ALL FUNDS Funds Funds Funds Funds Funds Budgeted Expenditures Solid Waste & Recycling Fund Administration 8,288,520 8,288,520 Solid Waste Collection 20,410,477 20,410,477 Solid Waste Transfer 2,441,444 2,441,444 Solid Waste Container Maintenance 876,229 876,229 Recycling Residential 1,477,411 1,477,411 Recycling Multi Family 394,181 394,181 Recycling Commercial 2,465,568 2,465,568 Gas Fund Administration and Supply 25,436,036 25,436,036 Pinellas Gas Operations 13,420,262 13,420,262 Pasco Gas Operations 8,417,065 8,417,065 Gas Marketing and Sales 6,459,777 6,459,777 Airpark Fund Airpark Operations 173,760 173,760 Marine Fund Marina Operations 7,007,270 7,007,270 Clearwater Harbor Marine Fund Clearwater Harbor Marina Operations 1,130,850 1,130,850 Parking Fund Public Works/Parking System 19,925,598 19,925,598 Public Works/Parking Enforcement 1,109,050 1,109,050 Fire Department/Beach Guard Operations 1,293,527 1,293,527 Marine&Aviation/Seminole Street Boat Ramp 158,605 158,605 Administrative Services Fund Info Tech/Administration 679,033 679,033 Info Tech/Network Operations & Support 4,642,827 4,642,827 Info Tech/Network Security & Architecture 2,839,489 2,839,489 Info Tech/Solutions & Programming 3,709,424 3,709,424 Info Tech/Enterprise Systems & Training 934,558 934,558 Public Communications/Courier 206,143 206,143 Finance/Utility Customer Service 4,249,296 4,249,296 General Services Fund Administration 432,172 432,172 Building and Maintenance 6,873,858 6,873,858 Garage Fund Fleet Maintenance 17,909,676 17,909,676 Radio Communications 1,692,334 1,692,334 Central Insurance Fund Finance/Risk Management 456,593 456,593 Human Resources/Employee Benefits 464,359 464,359 Human Resources/Employee Health Center 1,730,900 1,730,900 Non-Departmental 35,821,278 35,821,278 TOTAL BUDGETED EXPENDITURES 234,691,066 222,666,960 30,798,660 82,641,940 570,798,626 Fund Balances/Reserves/Net Assets 92,340,275 203,463,400 24,599,409 41,815,882 362,218,966 TOTAL EXPENDITURES AND BALANCES 327,031,341 426,130,360 55,398,069 124,457,822 933,017,592 2023-24 BUDGET EXHIBIT B CITY OF CLEARWATER Ordinance No. 9714-23 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9715-23 Agenda Date: 9/6/2023 Status: Public HearingVersion: 1 File Type: OrdinanceIn Control: Office of Management & Budget Agenda Number: 3.3 SUBJECT/RECOMMENDATION: Approve the fiscal year 2023/24 Annual Capital Improvement Budget, establish a six-year plan for the Capital Improvement Program (CIP), and pass Ordinance 9715-23 on first reading. (APH) SUMMARY: In accordance with Chapter 200 of the Florida Statutes and the rules governing Truth in Millage (TRIM) compliance, the City Council must hold two public hearing to adopt the final budget. The adoption of this ordinance and the related ordinances adopting the 2023/24 millage rate and operating budget are an integral part of fulfilling these requirements. On June 30, 2023, the City Manager provided the City Council with a Preliminary Annual Operating and Capital Improvement Budget that outlined estimates of revenues and expenditures for the 2023/24 fiscal year. The City Manager presented the preliminary budget at the city council meeting on July 20, 2023, for Council discussion and citizen input. In addition, a Special Budget Work Session was held on August 7, 2023, for council discussion of the proposed budget. No changes have been made to the Preliminary Capital Improvement Budget. Page 1 City of Clearwater Printed on 8/29/2023 Ordinance No. 9715-23 CAPITAL IMPROVEMENT ORDINANCE ORDINANCE NO. 9715-23 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023, AND ENDING SEPTEMBER 30, 2024; APPROVING THE SIX-YEAR CAPITAL IMPROVEMENT PROGRAM WHICH SHALL BE REEVALUATED AT THE BEGINNING OF EACH FISCAL YEAR; AUTHORIZING THE CITY MANAGER TO ISSUE SUCH INSTRUCTIONS THAT ARE NECESSARY TO ACHIEVE AND ACCOMPLISH THE CAPITAL IMPROVEMENTS SO AUTHORIZED; AUTHORIZING THE CITY MANAGER TO TRANSFER MONEY BETWEEN PROJECTS IN THE CAPITAL IMPROVEMENT PROGRAM; APPROPRIATING AVAILABLE AND ANTICIPATED RESOURCES FOR THE PROJECTS IDENTIFIED; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager has submitted a proposed Six-Year Capital Improvement Program, and has submitted an estimate of the amount of money necessary to carry on said Capital Improvement Program for the fiscal year beginning October 1, 2023, and ending September 30, 2024; and WHEREAS, an estimate of the resources available and income to be received by the City during said period from ad valorem taxes and other sources has been submitted to the City Council; and WHEREAS, a general summary of the Capital Improvement Budget, and notice of the times and places when copies of the budget message and capital budget are available for inspection by the public, was published in a newspaper of general circulation; and WHEREAS, the City Council has examined and carefully considered the proposed budget; and WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances, the City Council conducted a public hearing upon said proposed budget on September 6, 2023; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Pursuant to the Capital Improvement Program Report and Estimated Budget for the fiscal year beginning October 1, 2023, and ending September 30, 2024, a copy of which is on file with the City Clerk, the City Council hereby adopts a budget for the Ordinance No. 9715-23 capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. The Six-Year Capital Improvement Program and Budget, a summary of which is attached hereto, marked Exhibit B, is approved in its present form, but prior to the beginning of each fiscal year the City Council shall reevaluate priorities, hold public hearings and formally adopt additions or corrections thereto. Section 3. The budget as adopted shall stand and be the Capital Improvement Program Budget of the City for said fiscal year, subject to the authority of the City Council to amend or change the budget as provided by Section 2.519 of the Clearwater Code of Ordinances. Section 4. The City Manager is authorized and directed to issue such instructions and directives that are necessary to achieve and accomplish the capital improvements authorized by the adoption of this budget. Section 5. The City Manager is authorized to transfer appropriations within the capital budget, provided such transfer does not result in changing the scope of any project or the fund source included in the adopted capital budget. Section 6. Should any provision of this ordinance be declared by any court to be invalid, the same shall not affect the validity of the ordinance as a whole, or any provision thereof, other than the provision declared to be invalid. Section 7. This ordinance shall take effect October 1, 2023. PASSED ON FIRST READING AS AMENDED _____________________ PASSED ON SECOND READING _____________________ AND ADOPTED ________________________________ Brian J. Aungst SR. Mayor Approved as to form: Attest: _____________________________ ________________________________ David Margolis Rosemarie Call City Attorney City Clerk Budgeted Revenues GENERAL SOURCES:2023/24 General Operating Revenue 16,456,290 Penny for Pinellas 24,994,030 Road Millage 4,536,570 Local Option Fuel Tax 1,427,150 Grants 1,656,000 County Fire Reimbursements 387,780 Donations 150,000 Reimbursement Revenue 1,515,000 Multi-Modal Impact Fees 1,140,000 SELF SUPPORTING FUNDS: Parking Revenue 14,025,000 Marine Revenue 1,150,000 Clearwater Harbor Marina Fund 175,000 Airpark Revenue 35,000 Utility System: Water Revenue 17,583,790 Sewer Revenue 14,308,780 Utility R & R 13,816,850 Water Impact Fees 160,000 Sewer Impact Fees 50,000 Stormwater Utility Revenue 7,639,740 Gas Revenue 12,725,000 Solid Waste Revenue 7,200,000 INTERNAL SERVICE FUNDS: Garage Revenue 429,500 Administrative Services Revenue 1,475,000 General Services Fund 100,000 Central Insurance Fund 175,000 BORROWING - INTERNAL SERVICE FUNDS: Lease Purchase - Garage 9,624,200 Lease Purchase - Administrative Services 450,000 TOTAL ALL FUNDING SOURCES:$153,385,680 CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2023/24 Exhibit A Ordinance No. 9715-23 Budgeted Expenditures FUNCTION:2023/24 Other General Government 22,363,700 Police Protection 355,000 Fire Protection 1,006,030 Fire Rescue Services 593,000 Gas Utility Services 12,725,000 Solid Waste Services 7,200,000 Water-Sewer Services 40,427,330 Flood Protection/Stormwater Mgmt 5,942,140 Other Physical Environment 4,420,980 Road and Street Facilities 14,177,970 Airports 3,065,000 Water Transportation Systems 150,000 Parking Facilities 13,909,000 Other Transportation 70,000 Libraries 110,000 Parks & Recreation 4,455,000 Cultural Services 40,000 Special Recreation Facilities 22,375,530 TOTAL PROJECT EXPENDITURES $153,385,680 Exhibit A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2023/24 Ordinance No. 9715-23 Function 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Total Other General Government 22,363,700 22,258,890 16,028,580 16,289,000 16,576,460 17,007,280 110,523,910 Police Protection 355,000 345,000 1,971,050 335,000 2,261,050 335,000 5,602,100 Fire Protection 1,006,030 2,000,020 284,020 2,211,270 1,409,240 2,224,600 9,135,180 Fire Rescue Services 593,000 304,500 377,320 630,920 284,080 750,000 2,939,820 Gas Utility Services 12,725,000 9,725,000 7,875,000 7,875,000 7,875,000 7,875,000 53,950,000 Solid Waste Services 7,200,000 7,200,000 450,000 450,000 450,000 - 15,750,000 Water-Sewer Services 40,427,330 47,847,170 62,451,140 64,489,980 66,597,710 69,192,890 351,006,220 Flood Protection/ Stormwater Mgmt 5,942,140 2,538,700 4,626,850 3,885,230 5,161,820 8,033,780 30,188,520 Other Physical Environment 4,420,980 22,279,390 17,136,980 23,259,280 17,941,430 15,830,930 100,868,990 Road and Street Facilities 14,177,970 22,982,620 23,925,690 20,138,860 18,345,950 10,358,540 109,929,630 Airports 3,065,000 35,000 3,035,000 5,435,000 35,000 35,000 11,640,000 Water Transportation Systems 150,000 150,000 150,000 150,000 150,000 150,000 900,000 Parking Facilities 13,909,000 36,609,000 424,000 524,000 424,000 424,000 52,314,000 Other Transportation 70,000 70,000 70,000 70,000 70,000 115,000 465,000 Libraries 110,000 110,000 110,000 110,000 110,000 110,000 660,000 Parks & Recreation 4,455,000 4,456,000 2,720,000 4,522,500 3,977,500 5,543,000 25,674,000 Cultural Services 40,000 40,000 40,000 40,000 40,000 - 200,000 Special Recreation Facilities 22,375,530 10,339,500 6,909,000 4,381,000 5,494,000 5,931,000 55,430,030 153,385,680 189,290,790 148,584,630 154,797,040 147,203,240 143,916,020 937,177,400 Exhibit B Schedule of Planned Expenditures CAPITAL IMPROVEMENT PROGRAM EXPENDITURE SUMMARY BY FUNCTION FY 2023-2024 THROUGH FY 2028-2029 Ordinance No. 9715-23 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#23-1058 Agenda Date: 9/6/2023 Status: Public HearingVersion: 1 File Type: Action ItemIn Control: Office of Management & Budget Agenda Number: 3.4 SUBJECT/RECOMMENDATION: Approve the recommended Penny for Pinellas project list, as revised for fiscal years 2023/24 through 2029/30. SUMMARY: On March 6, 1997, the City Council adopted Ordinance 6137-97. The ordinance established the requirement for a special hearing prior to adoption of the capital improvement budget to discuss the use of Penny for Pinellas tax, and at any time in which there is any proposed change to the Penny for Pinellas project funding of $500,000 or more. Changes to Penny for Pinellas projects that meet these criteria in the proposed 2023/24 capital improvement budget and six-year plan include the following: Fire Engines/Ladder Truck Replacement - The funding for this project is being increased by a total of $1,843,990. This represents cost increases estimated at $443,990 for fire engines planned for purchase in fiscal years 2027/28 through 2029/30; and the addition of a ladder truck budgeted for $1,400,000 planned for replacement in 2029/30 (funded at $700,000 in fiscal years 2028/29 and 2029/30). Page 1 City of Clearwater Printed on 8/29/2023 Penny for Pinellas Project Funding - Public Hearing September 6, 2023 Total Approved Proposed Amended Total Projects Changes Projects 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 Projected Beginning Balance:2,442,774 (5,965,356) (2,672,066) 5,513,834 2,554,382 9,755,593 10,168,493 2,442,774 16,585,900 16,585,900 16,585,900 17,000,548 17,425,561 17,861,200 4,576,933 106,621,941 19,028,674 10,620,544 13,913,834 22,514,382 19,979,943 27,616,793 14,745,426 109,064,716 Penny IV Approved Projects: 924,350 1,698,300 1,778,200 Fire Engines/Ladder Trucks 3,993,500 1,843,990 5,837,490 694,030 742,610 827,220 852,040 877,600 5,837,490 Police Vehicles 1,400,000 1,400,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 1,400,000 Sports Fields & Facilities Upgrades/Improvements 2,650,000 2,650,000 250,000 300,000 2,100,000 2,650,000 Frank Tack Improvements 550,000 550,000 250,000 300,000 550,000 McMullen Tennis Bldg Renovation 2,800,000 2,800,000 700,000 2,100,000 2,800,000 Neighborhood & Community Parks Renovations 1,500,000 1,500,000 100,000 100,000 100,000 100,000 400,000 350,000 350,000 1,500,000 Woodgate Park Renovation 1,800,000 1,800,000 1,800,000 1,800,000 Long Center Renovation 3,000,000 3,000,000 3,000,000 3,000,000 Bicycle Paths & Recreation Trails 1,250,000 1,250,000 1,250,000 1,250,000 Aviation Operations Center 760,000 760,000 760,000 760,000 Environmental Park Upgrades 1,500,000 1,500,000 750,000 750,000 1,500,000 Beach Marina Upgrades 11,500,000 11,500,000 11,500,000 11,500,000 Public Works Complex 12,300,000 12,300,000 4,600,000 2,600,000 5,100,000 12,300,000 City Hall 13,300,000 13,300,000 7,000,000 6,300,000 13,300,000 Clearwater Harbor Marina Replacement/Upgrade 5,000,000 5,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 Total Proposed Penny Projects 63,303,500 65,147,490 Penny IV Interfund Loan Repayment Schedule Police District III 5,000,000 5,000,000 5,000,000 5,000,000 Waterfront/Bluff Masterplan (Coachman Park)28,500,000 28,500,000 7,500,000 7,000,000 7,000,000 7,000,000 28,500,000 Sports Fields & Facilities (BayCare/Carpenter)6,000,000 6,000,000 6,000,000 6,000,000 102,803,500 1,843,990 104,647,490 24,994,030 13,292,610 8,400,000 19,960,000 10,224,350 17,448,300 10,328,200 104,647,490 (5,965,356)(2,672,066)5,513,834 2,554,382 9,755,593 10,168,493 4,417,226 4,417,226 Replacement/Upgrade of Current Infrastructure 22,850,000 12,350,000 3,200,000 12,260,000 2,100,000 8,550,000 1,350,000 62,660,000 Public Safety Infrastructure/Equipment 894,030 942,610 5,200,000 200,000 1,124,350 1,898,300 1,978,200 12,237,490 New Infrastructure 1,250,000 - - 7,500,000 7,000,000 7,000,000 7,000,000 29,750,000 Estimated Available Balance Fiscal Years 2023/24 - 2029/30 Estimated Penny IV Proceeds Estimated Revenue Planned Project Expenditures CITY OF CLEARWATER NOTICE OF PUBLIC HEARING PENNY FOR PINELLAS PROJECTS CITY COUNCIL MEETING Wednesday, September 6, 2023 6:00 p.m. A public hearing will be held by the City of Clearwater in City Council Chambers, Clearwater Main Library, 100 North Osceola Avenue, Clearwater, Florida, regarding the Penny for Pinellas project list for fiscal years 2023/24 through 2029/30 totaling $104,647,490 to fund capital projects under the Penny for Pinellas plan. Significant changes to the plan include: Fire Engines/Ladder Truck Replacement – The funding for this project is being increased by a total of $1,843,990. This represents cost increases estimated at $443,990 for fire engines planned for purchase in fiscal years 2027/28 through 2029/30; and the addition of a ladder truck budgeted for $1,400,000 planned for replacement in 2029/30 (funded at $700,000 in fiscal years 2028/29 and 2029/30). Interested parties may appear and be heard at the hearing or file written notice of approval or objection with the City Clerk prior to the hearing. Any person who decides to appeal any decision made by the Council, with respect to any matter considered at such hearing, will need to request a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based per Florida Statute 286.0105. Rosemarie Call, MMC City of Clearwater City Clerk P.O. Box 4748, Clearwater, FL 33758-4748 A copy of this ad in large print is available in the City Clerk’s Office. Any person with a disability requiring reasonable accommodation in order to participate in this meeting should call (727) 562- 4093 with their request.