08/02/2023CLEARWATER DOWNTOWN DEVELOPMENT BOARD MEETING
August 2, 2023 — 5:30 PM — City Council Chambers
1. Call to Order. Chair Kintzel called the meeting to order at 5:30 pm.
In attendance:
Chair Keanan Kintzel
Treasurer Festus Porbeni
Ray Cassano
Shahab Emrani
Jennifer Frazier
Ex officio Mark Bunker
Ex officio Member Lina Teixeira
CRA Senior Manager Anne Lopez
CRA Programs Manager Vickie Shire
Absent Vice Chair Terri Novitsky
Secretary Chiara Zaniboni
2. Minutes of the July meeting
2.1. Upon motion duly made by Member Emrani, seconded by Member Cassano, and carried
unanimously, the minutes of the July 12, 2023, meeting were approved.
3. Citizens to be heard regarding items not on the agenda. None.
4. New Business Items
4.1. June 2023 Financial Statement.
Upon motion duly made by Member Emrani, seconded by Member Frazier, and carried
unanimously, the June 2023 was approved.
4.2. Event report: Salsa de Mayo. Event took place May 6, 2023, in Station Square Park. Richard
del Rio thanked the Board for their continued support and stated the event was such a success, he
would like to make it a flagship event for Clearwater. Attendance was estimated at 6,000 with
180,000 reached via Facebook and 14,000 by Instagram. The event page saw 9,000 clicks and
there were 2,906 actual (free) registrations. The group is seeking new partnerships to become self-
sustaining in the future.
4.3. Funding request: Salsa in the District. Ms. Lopez reviewed the request, stating that $33,500
was requested and staff recommends $15,000 per DDB policy ($10,000 for marketing and $5,000
Downtown Development Board Meeting — August 2, 2023 Page 1 of 3
for city fees). Mr. del Rio explained that he had increased the request for the marketing portion to
$15,000 to include better radio and social media coverage.
After discussion, upon motion duly made by Member Cassano, seconded by Member Emrani,
and carried unanimously, the request for $15,000 for marketing was approved.
4.4. Certify Taxable Value Received from Pinellas County Property Appraiser. This item was
addressed and approved at the July 12, 2023, meeting but no vote was taken. Upon motion
duly made by Member Emrani, seconded by Member Cassano, and carried unanimously, the
taxable value received from the Pinellas County Property Appraiser was certified at 0.9700.
4.5. Set minimum reserves for Fiscal 2023-2024. This item was discussed at the July 12, 2023,
meeting but no vote was taken. Staff recommends a minimum reserves account of $75,000.
Upon motion duly made by Member Frazier, seconded by Member Emrani, and carried
unanimously, the DDB minimum reserves amount of $75,000 was approved.
4.6. Resolution #23-02 adopting the City of Clearwater's Investment Policy per Florida
Statutes requirements. Ms. Lopez reviewed the issue for the Board. Upon motion duly made
by Member Porbeni, seconded by Member Frazier, and carried unanimously, Resolution #23-
02 adopting the City of Clearwater's Investment Policy per Florida Statutes requirements was
approved.
4.7. Fiscal Year 2023-2024 budget. Ms. Lopez reviewed the item. Upon motion duly made by
Member Emrani, seconded by Member Porbeni, and carried unanimously, the Fiscal Year
2023-2024 budget was approved.
4.8. Interlocal Agreement with CRA for FY 23-24 for management services. Ms. Lopez
reviewed the item. Upon motion duly made by Member Porbeni, seconded by Member
Cassano, and carried Interlocal Agreement with CRA for FY 23-24 for management services
was approved.
4.9. Nominating Committee and Election Updates. Ms. Lopez reviewed the item and stated that
the schedule for the election included Sept 1 deadline for registration to run for a seat as well
as for voter registration return, Sept 15 ballots would be sent out, and Oct 10 ballots returned
would be counted. New board members will be sworn in at the January meeting.
5. Old Business
5.1. CRA update. Ms Lopez stated that three new staff members had been hired and would be
introduced at the September 2023 meeting. North Greenwood CRA has 25 grant applications
in process and is working to get their citizens' advisory committee in place.
5.2. City updates regarding the DDB district. Ms. Teixeira stated that the Coachman Park
opening is bringing diverse groups to downtown. There are conversations with different
entities to join downtown. A 'wet zone' (open drinks allowed in the street) from Garden to
Downtown Development Board Meeting — August 2, 2023 Page 2 of 3
Osceola Avenues is also a discussion. The 'twin towers' amended proposal for the bluff
development is under review by a contractor.
6. Chairman's Report.
- August 7th — Sailing Out of Summer from 6-8:00 pm, Station Square Park. The
Clearwater Community Sailing Center celebrates the end of summer and their new pop-up
art installation inside of Station Square Park with a fun community night out featuring DJ,
games, raffles, vendors, treats and a community art project.
- August 12th — The Market Marie on Cleveland Street . The second Saturday monthly
from loam — 2pm featuring over 100 local vendors.
- August 16th — Clyde Butcher Lecture and Book Signing. Clyde Butcher returns to
Clearwater for a booking inside his exhibit "CUBA: The Natural Beauty - The
Photographic Expeditions of Clyde Butcher" at the Clearwater Public Library Main Branch
from 5-6 pm
o Followed by his lecture "CUBA: The Natural Beauty — Nature Has No Borders"
at The Nancy and David Bilheimer Capitol Theatre at 7:00 pm
o Reserve your free tickets for the lecture at: downtownclearwater.com
- August 19th — Clearwater Arts Alliance Public Art Walk. The third Saturday
monthly
- Wednesday nights through August 30,Yoga in Station Square Park presented by
Yoga Village.
To see all events happening within Downtown Clearwater please visit:
downtownclearwater.com
7. Adjourned at 6:18 p.m.
Approved:
10 f��-� 23
Date
ecretary
C5111 3°4)-1
Downtown Development Board Meeting — August 2, 2023 Page 3 of 3
Chairman's Update for the'Oct 17th DDB Work. Session
I moved my company. from Chicago. in 2005 -to downtown and participating very actively in
our downtown. Below are My current thoughts for how we. as.a Board can best serve the
property owners and citizens.of Clearwater.
The: -DDB, and her elected board members tbat.has donated incalCulable amount -Sof time,
has now served the downtown•property owners needs:and wants for over 50 years: During
this: time period, the DDB has beena wonderful custodian of the property tax fees. provided
by the. downtown property owners;. The DDB has approved over 10 Million in funding_ for a
large variety of requests that have steadily helped' with the overall purpose of improiting
property values. Factually, the property values have steadily increased :during this period of
.time and last.year. increased -approximately 129/0:
For some historical perspective, Clearwater'first incorporated in 1891, and again in 1.915.
Since then the citizens, city employees, managers & elected officials, tourists,. businesses,
developers, entrepreneurs,. churches, schools,. charitable organizations and sports franchises
have worked together and invested untold amounts of time and money'creating our world
class city.
In January of 1971, the DDB corporate :charter was created and tasked to represent the
downtown property owners. (Freeholders) with a purpose to "revitalize and preserve
property values".
In December of 1993., the CRA was established, with a larger tax base and footprint in:
which their purpose was set to "guide and accomplish the coordinated, balanced and
harmonious development of the downtown area in accordance with existing and future
needs."
Interlocal Agreement The: DDB••and CRA. subsequently entered into an Interlocal
Agreerrient, renewed yearly., to assist each other- and the city to "Ad.vanceehe goals and
objectives of the Downtown Redevelopment Pian".
Downtown Redevelopment Plan. - A plan..crea.ted and approved and modified periodically by
City staff., As can be tracked by tax. assessed property. values, over the past five decades,
the DDB, .CRA and its various board members::and staff have done an exemplary. job of
flowing, property owner's tax doliars:towards this end.
During these decades.towns:and cities across America (including Clearwater) have travelled;
through massive change. From automobiles,. manufacturing, malls to the Internet, a .lot. has
changed when it comes to the traditional downtown ways of the mid 1950's. One major
historically recent change in our downtown occurred with the 2005.opening of-the:new
causeway bridge which :migrated the entire Targe. scale, volume of Clearwater beach tourist
traffic from the .downtown corridor on Cleveland Street over a few blocks .so.folks could
travel. directly to the Beach on Gulf to Bay Blvd.
Other major recent upgrades have occurred with the brand new Crest Lake Park, Coachman
Park and. Cleveland Street Gateway, Like many other cities in our country, we too have now
entered. into.a new era. for our beautiful :downtown.
As previously mentioned, the DDB has a long history of supporting on purpose events,.
marketing, andprograrns in coordination .with the needs of our city and property owners.
The DDB has generously funded majority portions of close to; 100% of properly submitted
funding .requests.
Also, in the past fifteen years we have witnessed major new residential development
projects: The Waters Edge, Station; Square, Apex, Nolan and SkyView has changed our
downtown skyline •and provided housing for thousands of new residents: Several more
residential projects and a brand. new Hilton Hotel are now in the works. Office towersand
space are close to .capacity. One of very few Florida corporate Unicorns callsdowntown
home helping to create .a burgeoning tech corridor. This is of note considering the office
space statistics nationwide, post pandemic, are not doing that well. Major renovations are
now occurring with three historic downtown properties. A new city hall and transportation
hub has been approved.
The end result is that last year the overall city property are at an all time high of almost 17
billion which in 2022 incredibly. generated .over 95 million in total city property tax revenues.
The 2023/2024 Budget
• Overall City - Approx 725 million (up 60m from 2022)
• Parks & Recreation - approx 45 .million
• CRA - approx 7 million.
•: DDB - approx V2 million (spendable)
Like the Board Members before::us, we will of course continue to entertain all funding
requests. The DDB property owners now sit squarein the middle of the beautiful Coachman
and Crest Lake Parks, and the property owners continue to place a high value on where
there is allocated.
One DDB challenge to overcome is over the recent pandemic year period., the DDB pivoted a
bit and provided fewer,but larger dollar amountsof requests and to organizations normally
not: In need of funding to start or survive.
With a greater number of funding requests expected to come our way over the next few
years, my suggestionswould be: for us to work together to upgrade the current funding
policies to help us:
1. Surveyproperty owners on what they currently want
2. Ask retail landlords on how we can best help them attract qualified tenants
3. Ensure public clarity on the available funding at our monthly meetings
4. Focus on kick start .funding for new businesses and regular events
5. Avoid funding in a manner that only brings people downtown less than 30 days/yr
6. Allocate :a greater amount of our budget to promoting the area an the Internet_
7. Demand a greater percentage of funding participation from requesters
8. Insist on requesters allocating more towards marketing
9.. Avoid covering costs of city fees
10. Strictly :adhere; to maximumallocation limit recommendations
11. Give preference to new fund requesters over large scale repeat single event groups
12. Direct fundingon projects or businesses from 500 block eastward
Best regards,
Keanan
ELISE K. WINTERS, P.A.
1006 Drew Street
Clearwater, FL 33755
727).442-388&
FAX; (727) 443-6944
ewinters@ellsekwinters.com
To: Members of the• Clearwater Downtown Development Board (DDB)
Cc: Staff of the Community Redevelopment Agency (CRA)
From: Elise K. Winters
Re: City of Clearwater Downtown Development Board Overview
Defined.
The Clearwater Downtown Development Board ("DDB") represents a special taxing district ("District"). It
was created by special act of the Florida legislature in 1970 and converted to City ordinance in 1977. It
predates the Clearwater Community Redevelopment Agency ("CRA") which was created in 1981. Its
purpose is and was revitalization.
The DDB is unique and cannot be reinstated or duplicated if dissolved. The rriecha.nism for creating similar
taxing districts is no longer used, having been replaced by the Florida Statute enabling creation of
community redevelopment agencies.
The governing documents specific to the DDB are the Clearwater municipal ordinance defining the DDB
arid the District, its Bylaws, and policies it adopts from time to time. The ordinance is the big picture
document, defining the DDB, the District, and the Freeholders, and establishing the purpose, goals,
functions and powers. The Bylaws providathe nifty gritty details of how the DDB operates. The ordinance
can be found in theClearwater Code of Ordinances in Chapter 2, Article 3, Division 5.
The relationship between the DDB and the CRA is defined in the DDB ordinance and the Interlocal
Agreement between the DDB and the CRA.
Although staffed by the CRA, the DDB is an independent board required to act in goad faith to fulfill its
obligations to the District in accordance with applicable laws.
Differences between the DDB and theCRA.
The DDB funding comes from direct assessment of taxes within the District. The CRA's funding comes
from a trust fund created by the deposit of a percentage of the increase over the year of the CRA's creation
in taxes levied each year by other taxing authoritieS in the CRA's district. In essence; the DDB and other
taxing authorities levy the taxes and the CRA gets most of the increase over its year cif creation. If the DDB
does notexist, the funds currently under discussion will not exist.
The CRA. members are members of the City Council who are elected by electors, residents of Clearwater
who .are qualified and registered to vote. The DDB members are elected by Freeholders (property owners
in the District), with one vote allocated to: each parcel not wholly exempt from ad valorem taxes. This was
a deliberate choicebased upon the rationale that those paying the additional tax should have a say in who
is making the decisions. If the votewas left to the electors .located within the District, rrianyof the largest
tax payers would have no: vote .because the •parcels.
.. are owned by companies, not: individuals.
DDB members are required to have a direct tie to the District they. serve: To qualify for service on the
board and to remain qualified for service, a boardmember is required to:
1. Own a business in the DDB district;
2. .Be employed by a business,: in the DDB district; or
3. Own. real. property in the DDB district.
The DDB, with its taxing authority, can be dissolved by the taxpayers within the District..
The DDB has no sunset provision._
The DDB has a much smaller budget than the CRA, which has the benefit of incremental funding from
multiple taxing' districts. However, the DDB does provide a less formal process for fundingrequestsand
more flexibilityaS to funding events-and smaller projects.
The District is smaller than the CRA District..
Differences between the DDB and Private Groups. Promoting; Development in. the. District.
Members. of the DDB. are elected public officers, subject to state law requirements;such as:governing in the
sunshine., reporting,. and ethics requirements
The DDB has taxing authority which is a source of fundsnot subject to voluntary participation.
The. DDB has a clearly defined District, powers, and functions that can only be amended as provided in the.
governing ordinance.
Funding Policy (Attached) and Procedure.
The request for funding consists of a two page. application (copy attached) and submission of an event
budget(whatfunds are required, from whom, and what are the: expenses). The request is reviewed by CRA
staff to determine whether it meets DDB requirements and conforms to the DDB funding policy. Staff
makes a recommendation. For events, the . recommendationis limited :tocurrent policy which allows
payment of city costs arid a portion of the marketing costs up to $10,000.00. The recommendation and .the:
original ask go before the DDB.
Events are funded on a reimbursement basis to ensure the funds are used for the approved request The
process for payment of approved requests mirrors the CRA process and complies with the City's
requirements for payment A contract defining responsibilities is executed; a W-9 is provided, and proof of
payment of approved costs is required.
Past projects ,for which the DDB provided. fundingincluded social media marketing: assistance, business
:assistance; the marina, the Winter exhibition, Blast Fridays, the mural .project, storefront improvement
grants, brochures identifying downtown business and their locations, and signage. recommendations.
DDB Rules of Procedure. (attached)
DDB History.
The DDB •was created by a special act of the Florida legislature and converted to a Clearwater. ordinance:.
7/2/1970 .Florida Statute. Chapter 70-636. The Clearwater Downtown Development Board Act
("Act") established the District and DDB.. The: Act.outlined the purpose; the geographic
location of the District, the powers created, the.:composition of the DDB and the bylaws..
that govern. It permitted the property owners within. the. District to tax themselves by voting
to establish a special District. '(The Act was iri response to a referendum of City of
Clearwater electors end downtown property owners.)
1/411.97.1 .City of Clearwater Ordinance -No, 1304. Provided for aspecial referendum electionfor the
purpose of permitting downtown property owners to. tax themsehes, establishing a Special
Taxing District.
1./511975. . Florida...Statute. Chapter '75-3.58. Amended provisions of:the- Act. related to composition
and election of the DDB.
7/1/1977 Florida Statute. Chapter 77-637, Section 4. Converted specified special laws into local.
ordinances of the county or municipality designated, subject tomodification or repeal :as.
are other ordinances. Section 4, paragraph (6) converted Chapters 70-636. and. 75-358 to a
Clearwater municipal ordinance.
The ordinances creating the CRA (Ordinance No. 2576-81) and establishing the Redevelopment Trust Fund.
(Ordinance 2779-82) were enacted in 1981. and 1982 respectively.
The DDB and CRA worked independently of each other until 1993.
The ordinance .governing . the DDB .was. amended to reduce the power and authority of the DDB
(Ordinance No: 5510-93). The major substantive changes were:
The CRA. was designated as having primary responsibility for planning and:
implementation in the District, with the DDB to act as an aid to the CRA.
All references.;to.. active participation in downtown planning, and implementation, and
execution of development plans Were deleted.
Theauthority to acquire, construct, and manage publicly owned property if requested to do
so by the City of Clearwater was deleted.
The authority to own. and manage property was deleted.
The:authority to issue and sell revenue..certificates.was: deleted.
Some of the laws applicable to DDB hoard members:
Open Government. (Florida Statutes Chapter 286, Florida Constitution Article 1, Section 24)
1. Requirements.
3
A. Meetings of Boards or Commissions must be open to the public
1. accessible
2. meaningful. - be able to see and hear
3 , no secret ballots
13. Reasonable notice must be given.
C. Minutes: mustbe taken
II. Why?
A. "The best way to ensure thatgovernment truly represents the people it serves is to keep the
government open and accessible to those people:" Government -in -the -Sunshine Manual
B. The decision-making process isas important as the decision.
III: Topics - Any matter upon which it is foreseeablethat the board or commission may take action
IV: What qualifies as ameeting -two or more members/members=:elect. Meetings include:.
A. Formal scheduled meeting
B. Informal gatherings
C. Workshops.
D. Third -party meetings
E. Seminars
F. Travellcarpooling
G. Social
H. Written
V. Applies to Members and Members -Elect (elected but not yet sworn in)
VI. Does not apply to staff and consultants
Public Records. Act. (Florida: Statute Chapter 119)
I. Public records. All documents, papers, .Tetters, maps, books, tapes, photographs, films, sound
recordings,data processing software, or other material, regardless of the physical form,.
characteristics,or means of transmission, made or received . pursuant to law Or ordinance or in
connection with the transaction of official business by any agency:
II. Applicable toany state, county, district,; authority, :ormunicipal officer, department. division,
board, bureau, .commission, or other separate unit: ofgovernment created or established by law
including, for the purposes of this, chapter, the Commission on Ethics, the Public .Service
Commission, and the Office of Public Counsel, and any .other public or private agency, person,
partnership, corporation, or business entity acting on behalf of any public agency.
Voting. conflicts. (Florida Statutes §112.3143(3)(a))
I. A voting conflict is:any matter. which:
A, would inure to your special private gain or loss;
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B. would inure to the special private gain or loss of any person or organization by which you
are retainedor the parent organization or subsidiary of a corporate principal by which
you are retained; or
C: would inure to the: special private gain or; loss •of a relative or business associate.
II What. to do:
A:. prior: to the vote being taken, publicly describe to the. assembly your interest in the matter;
B. irabstain .from voting; and
C. file a memorandum describing the conflict within 15 days after the vote occurs with the
-person responsible for recording, minutes for incorporation in the minutes of the meeting.
Gifts.
Florida Statute. Section 112.313(2) prohibits apublic official from soliciting. or accepting anything of value
to the recipient based upon any understanding that the official's action would be influenced Florida Statute.
Section 1.12.313.(4). prohibits a public official, spouse or minor child front accepting anything of value when
the official knowsor should know that it was given to influence the official. If a gift is not prohibited, it.
must: be: reported on the: Quarterly Gift Disclosure Form with the Commission on Ethics.
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1DDB
CLEARWATER DOWNTOWN
DEVELOPMENT BOARD
Clearwater Downtown Development Board
Grant Request Policy and Procedures
POLICY
1. Property owners, residents, and businesses located in the DDB district and
events or projects that will occur in the DDB district are eligible to apply for
grants. Grant funds must be used to assist in revitalizing the DDB District.
2.: Grant requests must comply with state and local laws, ordinances, and
regulations, and the DDB ordinance, bylaws, policies, and current work plan.
3, Grant requests will be considered in two categories: Marketing and Special
Events, and Business Assistance. During each annual budget process a funding
amount will be allocated to each category.
a. Marketing and Special Events. With some limited exceptions determined on
a case by case basis, Marketing: and SpeCial events grants will only cover
Marketing costs not to exceed $10,000.00 and city fees'. The DDB will not
approve grant requests for reoccurring events more than twice without
board approval.. The DDB will prioritize funding requests made by
organizations that have not received grants from the DDB more than twice.
b. Business Assistance. Grants. Business assistance grant requests will only be
approved for purposes visible outside of the business premises, which
would include marketing, exterior signage, and outdoor seating.
4. The DDB will prioritize funding requests that align with its current work plan
basis. The applicant is required to contribute financially to the event. Although
not a requirement, third party financial participation is encouraged.
1
S. Grant payments will be issued in accordance with the DDB's financial policies.
Except in extraordinary circumstances approved .by the DDB, payments are
made on a reimbursement basis.
FUNDING REQUEST PROCEDURE
1. The applicant will complete a grant funding request form at least 30 days before
the DDB meeting at which it is to be submitted and discussed with CRA staff.
Staffwill provide direction to the applicant on the DDB's funding priorities.
2. Upon completion, CRA staff will email the grant request to DDB members ten
days prior to a board meeting for review, questions and comments to which the
applicant must respond, through staff, prior to the DDB meeting.
3. After the DDB member feedback is received, CRA staff will prepare a
recommendation which will include the proposed grant amount, project
activities, payment schedule, and reporting. requirements. The CRA staff
recommendation, grant request, and applicant's response to DDB questions and
comments will be presented at a DDB meeting for consideration. The DDB may
choose to approve, alter, deny, or continue the application to another meeting.
4. If the grant request is approved, the applicant will complete a grant agreement
detailing the approved request, proposed activities, timeline, budget, reporting
requirements, and other pertinent information. Failure to comply with the
requirements could lead to a denial of funding.
Adopted January 11, 2023
Amended April 5, 2023
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CLEARWATER DOWNTOWN DEVELOPMENT BOARD (DDB)
RULES OF PROCEDURE
L. DUTIES AND RESPONSIBILITIES OF CHAIR
The Chair shall preserve order.. The Chair may call to order any DDB member, any
presenter, and any members of the public. The Chair shall decide all questions of order,
subject to a majority vote on a motion to appeal. The Chair shall recognize all members
who seek the floor as provided in Article V. The Chair shall not make or second a
mcition.
H. DUTIES OF VICE CHAIR IN ABSENCE OF CHAIR.
The 'Vice Chair shall •act as•Chair during the absence or inability of the Chair to perform
the duties of the office of the Chair. The Chair shall be considered absent if there are
duties of the office which must be performed and the Chair is not present and able to
perform them.
HI PUBLIC COMMENTS.
A. Public comments on an agenda item shall, be limited to a total of 60 minutes
•Which can be extended upon DDB approval. Persons speaking before the DDB shall
submit a completed comment card before the speaker will be permitted to speak (if the
Speaker has just arrived or decided to speak, the Chair may allow the card to be filled out
after speaking) and be limited to three minutes per speaker. The speaker's microphone
may be turned off after that time. A single representative of a group may speak for three
minutes plus an additional minute for each person in the audience that waives his or her
right to speak, up to a maximum of ten minutes. A comment card must be provided to
document the request for additional time and designating those agreeing to waive their
right to .speak. No person shall speak more than once on the same subject at the same
meeting unless: granted permission by the Chair. Unused time cannot be passed from ane
speaker to another. Extensions of time limits can be given if approved by the Chair.
B. During any period designated for public comments on items not on the agenda,
comments must be limited to matters that are not on the agenda and that are relevant to
the DDB's district and purpose.
C. Public comments in support or opposition of items on the agenda shall be limited
the item under discussion.
IV. AGENDA. EXPENDITURE OF FUNDS. WAIVER OR CHANGE OF RULES.
A. The Chair and staff may agenda items. The Chair cannot depart from: the
prescribed agenda but the DDB may do so by a majority vote or by consensus in response
to a suggestion from the Chair. Continuance may be granted by a majority vote of the
DDB upon the motion of any DDB member.
1
B. Except for items advertised for public hearing, items may be removed from the
agenda. Emergency items may be added to the agenda without prior notice. DDB
•member requested items not on the agenda can be discussed ata DDB meeting upon a
majority vote of the DDB to do so.
C. Any expenditure of funds requiring DDB action must be on the agenda, with
appropriate support material. No action may be taken .on expenditures not on the agenda
unless the DDB determines by the affirmative vote of a majority plus one to permit action
•to be taken.
D. The rules may be waived or changed only upon the affm-native vote of a majority
plus one.
V. MOTIONS. DISCUSSION. VOTES.
A. Agenda items will be presented :by staff or: a 'designated presenter, followed by
queStions.by. DDR Members,: and, thereafter, publie. input. A motion and second cm the
.agenda item. is. required beforediscussion .by the DDB.
B. Any member of the DDB making a motion. or. second of the motion shall address
the Chair and await recognition before speaking. When a.niotienis:made. and -seconded, it
Shall be stated by. the ChairbefOre. any.disenssion shall be in order:
C. During the discussion, DDB members shall address the Chair and await
recognition. before speaking. The person.making the motion is entitled:to the floor first.
Ex -officio members may participate in. the discussion. No one. is entitled to the floor a
second time on the SaMe..rnotionas long as any other member Who. has not spoken on the
issue desires the floor.. The Chair must recognize any person who seeks .the..floor while.
entitled to it.
D. Motions and any amendments can be Withdrawn or modified by the maker at any
time prior to the Chair stating the question on the motion; after that time, the permission
of the DDB majority must beobtained.
E. The Chair cannot close debates as long as any member who has not exhausted his
right to debate desires the floor, unless a vote to call the question passes. The Chair may
call the question and ask for a vote on. the call of the question. The Chair shall declare all
votes.
F. Any member of the DAB who voted with the prevailing side may move: for
reconsideration of any action of the whole DDB provided that the motion be made at the
same meeting at which the action was. taken. A motion to reconsider shall be in order at
any time during the Meeting except when a motion on some other subject is pending. No
motion to reconsider shall be made more than once on any subject or matter.
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G. The following motions are not :debatable:
To adjourn;
Tolay on the table;
To take from the table;
Call the previous question.
VL BREAKS/RECESSES.
The DDB shall, at the direction of the Chair, take a:break as needed. The DDB may
recess for meals if the members of the DDB, agree by majority vote.
VIL RULES OF ORDER
Except as provided herein,or as may be required. by Florida law, the ODD Ordinance, or
the DDB Bylaws, the rules of the DDB for the .conduct of its business shall be as.
provided in the most recent edition of Robert's Rules of Order.
VII. RULES OF CONDUCT.
A. At alltimes, the DDB, staff and public shall conduct themselves :in a respectful
and civil manner. The. Chair shall rule out of order any person whose actions, in the
Chair's determination, disrupt the meeting.
B. Examples of disruptive actions include but are not limited to: 1) repeatedly
interrupting a speaker or DDB member when not. recognized; 2) shouting and talking in a
manner that prevents a speaker or DDB member from being heard or that otherwise
hinders the progress of the meeting, 3) refusing to leave the podiumonce the allotted
time to speak has expired; 4) blocking paths for emergency exit from the meeting room,
engaging in any conduct that prevents a °member of the audience from seeing or hearing
DDB members during a rneeting, standingonchairs or tables within the meeting. room; 5)
exhibition of signs or graphic displays of any kind, except in connection with a
presentation made to the DDB by a speaker at the podium; 6) approaching the 'dais
without permission; 7). threats of violence; or 8) engaging in conduct that is a criminal
offense.
C. The determination .of the Chair or a majority of the DDB shall be final on such
matters. All persons shall at all times conduct themselvesin accordance with these rules
and those failing todo so shall be removed from the DDB 'meeting. if removed, the
person removed shall not thereafter be readmitted during the same meeting:
D. The Chair may recess the meeting; if deem'ed necessary, in order to restore order.
DDB
CLEARWATER DOWNTOWN
DEVELOPMENT BOARD
Work Plan- January 2023- January 2025
The DDB Mission is to:
Build and Strengthen a Downtown Clearwater Community that is Inviting and Flourishing for all.
MARKETING GOAL: INCREASE AWARENESS OF DOWNTOWN AS A FUN DESTINATION FOR CLEARWATER RESIDENTS,
EMPLOYEES AND VISITORS
1. Strategy: Fund a Variety of Special Events throughout the DDB District
2. Strategy: Fill Vacant Storefronts with Art
3. increased Awareness of Downtown as a Destination
BUSINESS ASSISTANCE GOAL: RETAIN CURRENT BUSINESSES AND ATTRACT NEW BUSINESSES
1. Strategy: Support Connections to Downtown through a Variety of Transmodal Services
2. Strategy: Create an DDB Annual Report
3. Strategy: Raise Awareness of the DDB's Funding Support for Local Business Marketing and Social Media Presence
4. Strategy: Support and Encourage the CRA and the City's Business and Economic Development Initiatives/Programs
POLICY & PROJECT GOAL: CREATE A MORE WELCOMING DOWNTOWN
1. Strategy: Survey Property Owners in the DDB District
2. Strategy: Support the Cleveland Street Lighting Project Initiative
3. Strategy: Activate Public Spaces for Pedestrian Traffic on Cleveland Street
4. Strategy: Support the Creation of a Special Event Guide Website