SUBRECIPIENT AGREEMENT PROGRAM YEAR 2023-2024PROGRAM YEAR 2023-2024
SUBRECIPIENT AGREEMENT BY AND BETWEEN
CITY OF CLEARWATER AND
CLEARWATER NEIGHBORHOOD HOUSING SERVICES, INC.
d/b/a Tampa Bay Neighborhood Housing Services /'
THIS SUBRECIPIENT AGREEMENT (this "Agreement") is made on this qTh day
of October 2023, between the CITY OF CLEARWATER, a Florida municipal corporation,
whose address is 600 Cleveland Street, Suite 600, Clearwater, Florida 33755, (the "City") and
CLEARWATER NEIGHBORHOOD HOUSING SERVICES, INC., a Florida non-profit
corporation, whose corporate headquarters mailing address is 608 North Garden Ave.,
Clearwater, FL 33755, (herein after referred to as "CNHS" or "Subrecipient").
WHEREAS, the City is the recipient of the State Housing Initiatives Partnership
("SHIP") Program funds (CSFA 40.901) established in accordance with Section 420.907-
9079, Florida Statutes, and Rules 67-37, Florida Administrative Code. The SHIP program
was created for the purpose of providing funds to local governments as incentive for the
creation of public-private partnerships to produce and preserve affordable housing. The City
has met all prerequisites for participation in the State Housing Initiatives Partnership (SHIP)
Program; and
WHEREAS, the State of Florida authorized and directed the City to utilize funds
distributed under the State Housing Initiatives Partnership (SHIP) Program for eligible
housing activities and projects; and
WHEREAS, the City desires to use a portion of said grant for the improvement of the
social and economic welfare of its citizens through the provision of affordable housing for
low to moderate -income persons, and
WHEREAS, the City Council Resolution number 21-04 has approved its Local Housing
Assistance Plan ("LHAP") under the State Housing Initiatives Partnership ("SHIP") Program
for FY 2021 through FY 2024 by which said goals shall be implemented; and
WHEREAS, CLEARWATER NEIGHBORHOOD HOUSING SERVICES, INC. has applied
for and been approved to administer the City's Purchase Assistance Program for very low-,
low and moderate -income eligible homebuyers utilizing the SHIP Program; and
WHEREAS, on July 21, 2023, the City Council authorized the City Manager to execute
an Agreement with CLEARWATER NEIGHBORHOOD HOUSING SERVICES, INC. to provide
Purchase & Closing Costs Assistance Services utilizing up to Forty -Five Thousand Dollars
and 00/100 Cents ($45.000.00) in SHIP funds for existing or newly constructed homes.
CLEARWATER NEIGHBORHOOD HOUSING SERVICES, INC. will provide services for up to
three (3) homebuyers within the city limits of the City of Clearwater, Florida; and
WHEREAS, the City and CNHS desire to carry out a housing activity specified in Part
II of this Agreement; and
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WHEREAS, the City Council has authorized and appropriated a portion of its SHIP
funds for the implementation of the Purchase Assistance Strategy by an Eligible Subrecipient
as specified in the City of Clearwater's approved 2021-2024 SHIP Local Housing Assistance
Plan; and
WHEREAS, the regulations contained in Sections 420.907-9079 of the Florida
Statutes and Chapter 67-37 of the Florida Administrative Code, as now in effect and as may
be amended from time to time govern this agreement;
NOW THEREFORE, the City and CNHS hereby execute this agreement to undertake
the described Purchase Assistance Services.
FUTHERMORE, the City and CNHS agree as follows:
I. DEFINITIONS AND PURPOSE
A. DEFINITIONS
1. "City" means the City of Clearwater, Florida.
2. "F. A. C." means the Florida Administrative Code.
3. "FHFC" means the Florida Housing Finance Corporation.
4. "Very low- income person" or "very low-income household" means one
or more natural persons or a family, that has a total annual anticipated gross
household income that does not exceed fifty percent (50%) of the median
annual income for the Tampa -St. Petersburg MSA, adjusted for household
size.
5. "Low-income person" or "low-income household" means one or more
natural persons or a family, that has a total annual anticipated gross
household income that does not exceed eighty percent (80%) of the median
annual income for the Tampa -St. Petersburg Clearwater Metropolitan
Statistical Area (MSA).
6. "Moderate -income person" or "moderate low-income household"
means one or more natural persons or a family, that has a total annual
anticipated gross household income that does not exceed one hundred
twenty percent (120%) of the median annual income for the Tampa -St.
Petersburg MSA, adjusted for household size.
7. "Program" means the administration of Purchase Assistance loans.
8. "SHIP" means the State Housing Initiatives Partnership Program.
The purpose of this Agreement is to state the covenants and conditions under which
the Subrecipient will implement the Scope of Service summarized in Section II of this
Agreement.
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II. SCOPE OF SERVICE
A. SCOPE
Subrecipient shall qualify, approve, and coordinate loan closing for three (3) income -
eligible homebuyers within the city limits of the City of Clearwater, Florida.
B. MARKETING
Subrecipient shall affirmatively market this program to eligible, very low-, low to
moderate -income, homebuyers. very low- and low to moderate is defined as having
an annual gross income at or below 120% of the Area Median Income (AMI) for the
Tampa St. Petersburg -Clearwater MSA, as determined by the guidelines updated
annually by the Department of Housing and Urban Development and posted at
www.floridahousing.org. The current income limits for the Tampa St. Petersburg -
Clearwater MSA are contained in Exhibit "A". Subrecipient will provide the City with
a copy of their current Affirmative Marketing Agreement at the time this Agreement
is executed.
C. PROJECT COMPLETION
Subrecipient shall complete the project within one year from the date this Agreement
is executed unless a time extension is requested by Subrecipient in writing and
granted by the City in writing. Any such time extension shall be attached to and made
a part of this agreement.
D. ACCOMPLISHMENT
Subrecipient shall accomplish the contracted activities in program year 2023-2024
(October 1, 2023 through September 30, 2024).
III. TIME OF PERFORMANCE
This Agreement and all rights and duties designated hereunder shall be in effect from
October 1, 2023 and all services required hereunder shall be completed by September
30, 2024 in accordance with this Agreement.
IV. PROJECT FUNDING
A . DUTIES
The City of Clearwater hereby approves SHIP Program funding for Purchase & Closing
Costs Assistance Services in the amount not to exceed Forty -Five Thousand Dollars
and 00/100 Cents ($45.000.00) for existing and newly built homes from SHIP
Program funds per household. As a subrecipient, CNHS will serve as the primary
contact. Subrecipient will provide marketing, intake, processing and loan closing for
up to three (3) purchase and closing costs assistance loans for income eligible, very
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low-, low to moderate -income homebuyers who purchase homes within the city
limits of the City of Clearwater, Florida.
B. HOMEBUYER INCOME QUALIFICATION. UNDERWRITING & CLOSING
GUIDELINES
Subrecipient shall determine that each household is income eligible by verifying the
household's total current combined gross annual income from all sources. All income
and assets must be verified, with source documents and in writing. To be eligible for
assistance, the household's total current combined gross annual income from all
sources cannot, exceed the limits set by HUD for Tampa St. Petersburg -Clearwater, FL
MSA (Exhibit "A"). Total household income is the total current, annualized gross
income, before taxes and withholding, of the purchaser and all adult members, over
the age of 18, residing or intending to permanently reside in the dwelling. This
includes a spouse, fiance, parent, relative, adult child, etc.
C. REQUESTS FOR DISBURSEMENTS
Subrecipient shall ensure SHIP funds provided under this agreement will be
requested for disbursement only in required amounts and as needed for payment of
eligible costs. Subrecipient shall be responsible for the outlay of funding for the
purchase assistance. Once the case is completed and has been reviewed and
approved by the City, Subrecipient shall submit a request for reimbursement for the
purchase assistance case along with the payment request for processing fee. The City
reserves the right to liquidate funds available under this agreement for eligible costs
incurred by the City on behalf of Subrecipient to complete the project. Alternatively,
Subrecipient may request the City wire purchase assistance funds directly to
closing. The City, at its sole discretion, may agree to do so but will require
Subrecipient to submit a full and completed file to the City for review not less than
ten (10) business days prior to closing.
D. FUNDING AMOUNT
The full amount of SHIP funds, not to exceed Forty -Five Thousand Dollars and
00/100 Cents ($45.000.00) for existing and newly constructed homes from the
SHIP Program, shall be released as earned by verified performance of activities to be
completed under this Agreement, as determined by the City.
It is expressly agreed and understood that the total amount of purchase assistance
processing services shall not exceed $45,000.00 for existing and newly built homes
from the 2023 SHIP Program. Subrecipient will be awarded One Thousand Five
Hundred Dollars and 00/100 Cents ($1.500.00) per purchase assistance loan
successfully processed. Compensation to Subrecipient under this section shall be in
addition to the monies allotted for the Purchase Assistance, above.
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E. PROGRESS REPORTS
The Subrecipient shall submit Progress Reports to the City in the form, content and
frequency required by the City.
V. GENERAL CONDITIONS
A. GENERAL COMPLIANCE
Subrecipient agrees to comply with all applicable requirements as outlined in Section
420.907-9071 of the Florida Statutes and F.A.C. 67-37. Subrecipient also agrees to
comply with all other applicable state and local laws, regulations, and policies
governing the funds provided under this contract. Subrecipient agrees to utilize funds
available under this Agreement for the Purchase Assistance Program exclusively for
purchase and closing costs to eligible persons and households.
B. INDEPENDENT CONTRACTOR
Nothing contained in this Agreement is intended to, or shall be construed in any
manner, as creating or establishing the relationship of employer/employee between
the parties. CNHS shall at all times remain an "independent contractor" with respect
to the services to be performed under this Agreement. The City shall be exempt from
payment of all Unemployment Compensation, FICA, retirement benefits, life and/or
medical insurance and Workers' Compensation Insurance, as CNHS is an independent
eligible subrecipient.
C. INSURANCE
Throughout the term of this Agreement, Subrecipient must maintain general liability
($1,000,000.00 per occurrence and $2,000,000.00 aggregate) and automobile
liability insurance ($1,000,000.00 per accident), and errors and omissions insurance
($1,000,000.00). The City must be listed as an additional insured party on each of the
required insurance policies with at least thirty (30) days' notice prior to
expiration. Subrecipient must also maintain workers compensation coverage in an
amount specified by state law.
D. INDEMNIFICATION
Subrecipient shall indemnify, defend, and hold the City of Clearwater harmless from
any and all claims, losses, damages and causes of actions which may arise out of the
performance of this Agreement, including costs and expenses for or on account of any
or all suits relating to this Agreement, and shall pay all costs and judgments which
may be issued thereon. In particular, CNHS will hold the City harmless and will
indemnify the City for any obligations imposed by the State arising out of the conduct
of activities under this Agreement.
E. GRANTOR RECOGNITION
Subrecipient shall ensure recognition of the role of the grantor agency and the SHIP
Program in providing services through this contract. All publicity materials or notices
pursuant to this contract shall be prominently labeled as to funding source.
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F. AMENDMENTS
The City or Subrecipient may mutually agree to amend this Agreement at any time
provided that such amendments make specific reference to this Agreement, and are
executed in writing, signed by a duly authorized representative of both organizations.
Such amendments shall not invalidate this Agreement, nor relieve or release the City
or Subrecipient from its obligations under this Agreement.
Additionally, the City may, in its sole discretion, amend this Agreement to conform
with State or local governmental guidelines, policies, and available funding amounts,
or for other reasons. If such amendments result in a change in the funding, the scope
of services, or schedule of the activities to be undertaken as part of this Agreement,
such modifications will be incorporated only by written amendment signed by both
the City and Subrecipient.
G. SUSPENSION OR TERMINATION
Either party may terminate this Agreement at any time by giving written notice to the
other party of such termination and specifying the effective date thereof at least thirty
(30) days before the effective date of such termination. In the event of any
termination for convenience, all finished or unfinished documents, data, reports or
other materials prepared by Subrecipient under this Agreement shall, at the option of
the City, become the property of the City. The City may also suspend or terminate this
Agreement, in whole or in part, if Subrecipient materially fails to comply with any
term of this Agreement, or with any of the rules, regulations or provisions referred to
herein, in addition to other remedies as provided by law. If, through any cause,
Subrecipient shall fail to fulfill in a timely and proper manner its obligations under
this Agreement, or violates any of the covenants, agreements, or stipulations of this
Agreement, the City shall thereupon have the right to terminate this Agreement or
suspend payment in whole or part by giving written notice to Subrecipient of such
termination or suspension of payment and specify the effective date thereof, at least
five (5) working days before the effective date of termination or suspension. If
payments are withheld, Economic Development & Housing Department staff shall
specify, in writing, the actions that must be taken by Subrecipient as a condition
precedent to resumption of payments and shall specify a reasonable date for
compliance. Sufficient cause for suspension of payments shall include, but not be
limited to:
• Failure to comply with Section II, Scope of Service of this Agreement.
• Failure to submit periodic reports as determined by the City.
VI. ADMINISTRATIVE REQUIREMENTS
A. RECORDS TO BE MAINTAINED
Subrecipient shall maintain all records required by the City of Clearwater that are
pertinent to the activities to be funded under this Agreement.
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B. RETENTION
Subrecipient shall retain all records pertinent to expenditures incurred under this
Agreement for a period of five (5) years after the funds have been expended and
accounted for, and/or the loan has been released or satisfied, or after the SHIP
closeout annual report for these funds has been submitted, whichever is later.
Notwithstanding the above, if there is litigation, claims, audits, negotiations or other
actions that involve any of the records cited and that have started before the
expiration of the five-year period, then such records must be retained until
completion of the actions and resolution of all issues, or the expiration of the ten-year
period, whichever occurs later.
C. DISCLOSURE
Subrecipient shall maintain records in accordance with Florida's Public Information
Law (F.S. 119).
D. CLOSEOUTS
Subrecipient's obligation to the City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to,
making final payments and determining the custodianship of records.
E. AUDITS & INSPECTIONS
1. Audits
In the event that the Subrecipient expends a total amount of state financial
assistance equal to or in excess of $750,000.00 in any fiscal year of such
Subrecipient (for fiscal years ending June 30, 2020 or thereafter), the
Subrecipient must have a State single or project -specific audit for such fiscal
year in accordance with Section 215.97, Florida Statutes; applicable rules of
the Department of Financial Services; and Chapters 10.550 (local
governmental entities) or 10.650 (nonprofit and for-profit organizations),
Rules of the Auditor General. EXHIBIT "1" to this Agreement indicates state
financial assistance awarded through the City of Clearwater by this
Agreement. In determining the state financial assistance expended in its fiscal
year, the Subrecipient shall consider all sources of state financial assistance,
including state financial assistance received from the City of Clearwater, other
state agencies, and other nonstate entities. State financial assistance does not
include Federal direct or pass-through awards and resources received by a
nonstate entity for Federal program matching requirements.
In connection with the audit requirements addressed in Exhibit "B" - Part II,
paragraph 1, the Subrecipient shall ensure that the audit complies with the
requirements of Section 215.97(8), Florida Statutes. This includes submission
of a financial reporting package as defined by Section 215.97(2), Florida
Statutes, and Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for-profit organizations), Rules of the Auditor General.
[GM22-1510-275/295412/1] 7
If the Subrecipient expends less than $750,000.00 in state financial assistance
in its fiscal year, an audit conducted in accordance with the provisions of
Section 215.97, Florida Statutes, is not required. In the event that the
Subrecipient expends less than $500,000.00 in state financial assistance in its
fiscal year and elects to have an audit conducted in accordance with the
provisions of Section 215.97, Florida Statutes, the cost of the audit must be
paid from the nonstate entity's resources (i.e., the cost of such an audit must
be paid from the Subrecipient's resources obtained from other than State
entities). Full audit language is attached as Exhibit "B".
2. Inspections
Subrecipient's records with respect to any matters covered by this Agreement
shall be made available to the City and/or the FHFC at any time during normal
business hours, as often as the City of Clearwater or the FHFC deems
necessary, to audit, examine, and make excerpts or transcripts of all relevant
data.
VII. CIVIL RIGHTS COMPLIANCE
Subrecipient agrees that no person shall, on the ground of race, creed, color, religion,
national origin, sex, handicap, familial status, marital status or age be excluded from
the benefits of or be subjected to discrimination under any activity carried out by
Subrecipient in performance of this Agreement. Upon receipt of evidence of such
discrimination, the City shall have the right to terminate this Agreement. Subrecipient
will take affirmative action to ensure that all employment practices are free from such
discrimination. Such employment practices include but are not limited to the
following: hiring, upgrading, demotion, transfer, recruitment or recruitment
advertising, layoff, termination, rate of pay or other forms of compensation, and
selection for training, including apprenticeship. Subrecipient agrees to post in
conspicuous places, available to employees and applicants for employment, notices
setting forth the provisions of this nondiscrimination clause.
VIII. PROHIBITED ACTIVITY
Subrecipient is prohibited from using funds provided herein or personnel employed
in the administration of the program for: political activities; sectarian or religious
activities; lobbying, political patronage, and nepotism activities.
IX. DRUG AND ALCOHOL POLICY
The Subrecipient shall assure the City that it will administer, in good faith, a policy
designed to ensure that the Subrecipient is free from the illegal use, possession, or
distribution of drugs or alcohol.
X. SEVERABILITY OF PROVISIONS
If any provision of this Agreement is held invalid, the remainder of this Agreement
shall not be affected thereby, if such remainder would then continue to conform to
the terms and requirements of applicable law.
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XI. NOTICE
All notice required to be given under this Agreement shall be sufficient when
delivered to the Economic Development & Housing Department office at P.O. Box
4748 Clearwater, Florida 33758 and to TBCDC having its mailing address at 608
North Garden Avenue, Clearwater, FL 33755.
XII. COUNTERPARTS OF THE AGREEMENT
This Agreement and the exhibits referenced herein, shall be executed in two
counterparts, each of which shall be deemed to be an original, and such counterparts
will constitute one and the same instrument.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first written above.
ATTEST:
Approved as to form:
Matthew J. Myty , Esq.
Assistant City Attorney
Date: lQ/6/Zy
(CITY SIGNATURE PAGE)
CITY OF CLEARWATER, FLORIDA,
a Florida municipal corporation.
By:
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Jennifer Poirrier
City MaiNger
Date: e} ,d-3
Rosemarie Call
City Clerk
Date: LI
STATE OF FLORIDA
COUNTY OF PINELLAS
(SUBRECIPIENT SIGNATURE PAGE)
CLEARWATER NEIGHBORHOOD HOUSING
SERVICES, INC.,
a Florida non-profit corporation.
By:
Title: President & CEO
Print Name: Efrain Cornier
Date: October 2. 2023
lotTHE,FORE OING SHIP AGREEMENT was acknowledged before me this 7i day of
fXV , 2023, by Sc -rain (orntfir as
1 He/She is personally known to me ❑ or has produced
identification.
NOTARY PUBLIC
//
nt NameJO CG41ittltnle - . e/<<
My Commission Expires: gibs -p.-1
[GM22-1510-275/295412/1]
/zs(2-
0
as
[GM22-1510-275/295412/1] 10
Exhibit "A"
INCOME LIMITS
SHIP Income Limits
Effective May 15, 2023
i 0 to I 30+ to
Household I 30% AMI 1 50% AMI
i
Size I (Extremely Low) ; (Very Low)
50+ to
80% AMI
(Low)
80+ to
120% AMI
(Moderate)
1 Person I S 18.250
2 Persons $ 20,850
3 Persons I S 24,860
4 Persons ` 5 30,000
5 Persons I S 35,140
:....«...._...................._..__....___.._........_...._.....,»....»_........_...:
6 Persons $ 40,280
7 Persons 15 45.420
8 Persons I 5 50.560 I
i
i
i$ 30,450
I $ 34.800
; S 39.150
I $ 43,450
i.[ 5 46,950
S 50,450
! S 53,900 1
$ 57.400
S 48,650
S 55,600
, S 62,550
S 69.500
S 75,100
S 80,650
S 86,200
$ 91.750
S 73,080
$ 83,520
5 93,960
S 104,280
1 S
i 112,680
i S 121,080
S 129,360
$ 137.760
Median Family Income (MFR) Rounded - $89,400 (Eff.ct.0515.2023)
[GM22-1510-275/295412/1] 11
Exhibit "B"
The administration of resources awarded by the City of Clearwater to Subrecipient may
be subject to audits and/or monitoring by the City of Clearwater as described in this
section.
MONITORING
In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit
Requirements, and section 215.97, Florida Statutes (F.S.), as revised (see Audits below),
monitoring procedures may include, but not be limited to, on-site visits by City of Clearwater
staff, limited scope audits as defined by 2 CFR §200.425, or other procedures. By entering
into this Agreement, the Subrecipient agrees to comply and cooperate with any monitoring
procedures or processes deemed appropriate by the City of Clearwater. In the event the City
of Clearwater determines that a limited scope audit of the Subrecipient is appropriate, the
Subrecipient agrees to comply with any additional instructions provided by City of
Clearwater staff to the Subrecipient regarding such audit. The Subrecipient further agrees
to comply and cooperate with any inspections, reviews, investigations, or audits deemed
necessary by the Chief Financial Officer (CFO) or Auditor General.
AUDITS
PART I: FEDERALLY FUNDED
This part is applicable if the Subrecipient is a state or local government, or a nonprofit
organization as defined in 2 CFR §200.1.
1. A recipient that expends $750,000.00 or more in federal awards in its fiscal year must
have a single or program -specific audit conducted in accordance with the provisions of 2
CFR 200, Subpart F - Audit Requirements. EXHIBIT "1" to this form lists the federal
resources awarded through the City of Clearwater by this Agreement. In determining the
federal awards expended in its fiscal year, the Subrecipient shall consider all sources of
federal awards, including federal resources received from the City of Clearwater. The
determination of amounts of federal awards expended should be in accordance with the
guidelines established in 2 CFR §§200.502-503. An audit of the Subrecipient conducted
by the Auditor General in accordance with the provisions of 2 CFR §200.514 will meet
the requirements of this Part.
2. For the audit requirements addressed in Part I, paragraph 1, the Subrecipient shall fulfill
the requirements relative to auditee responsibilities as provided in 2 CFR §§200.508-
512.
3. A recipient that expends less than $750,000.00 in federal awards in its fiscal year is not
required to have an audit conducted in accordance with the provisions of 2 CFR 200,
Subpart F - Audit Requirements. If the Subrecipient expends less than $750,000.00 in
federal awards in its fiscal year and elects to have an audit conducted in accordance with
the provisions of 2 CFR 200, Subpart F - Audit Requirements, the cost of the audit must
[GM22-1510-275/295412/1] 12
be paid from non-federal resources (i.e., the cost of such an audit must be paid from
Subrecipient resources obtained from other than federal entities).
PART II: STATE FUNDED
This part is applicable if the Subrecipient is a non -state entity as defined by Section
215.97(2), Florida Statutes.
1. In the event that the Subrecipient expends a total amount of state financial assistance
equal to or in excess of $750,000.00 in any fiscal year of such Subrecipient (for fiscal
years ending June 30, 2017, and thereafter), the Subrecipient must have a state single or
project -specific audit for such fiscal year in accordance with section Section 215.97(2),
Florida Statutes; Rule Chapter 691-5, F.A.C., State Financial Assistance; and Chapters
10.550 (local governmental entities) and 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General. EXHIBIT "1" to this form lists the state
financial assistance awarded through the City of Clearwater by this Agreement. In
determining the state financial assistance expended in its fiscal year, the Subrecipient
shall consider all sources of state financial assistance, including state financial assistance
received from the City of Clearwater, other state agencies, and other nonstate entities.
State financial assistance does not include federal direct or pass-through awards and
resources received by a nonstate entity for federal program matching requirements.
2. For the audit requirements addressed in Part II, paragraph 1, the Subrecipient shall
ensure that the audit complies with the requirements of Section 215.97(8), Florida
Statutes. This includes submission of a financial reporting package as defined by Section
215.97(2), Florida Statutes and Chapters 10.550 (local governmental entities) and
10.650 (nonprofit and for-profit organizations), Rules of the Auditor General.
3. If the Subrecipient expends less than $750,000.00 in state financial assistance in its fiscal
year (for fiscal years ending June 30, 2017, and thereafter), an audit conducted in
accordance with the provisions of Section 215.97, Florida Statutes, is not required. If the
Subrecipient expends less than $750,000.00 in state financial assistance in its fiscal year
and elects to have an audit conducted in accordance with the provisions of section
Section 215.97, Florida Statutes, the cost of the audit must be paid from the nonstate
entity's resources (i.e., the cost of such an audit must be paid from the Subrecipient's
resources obtained from other than state entities).
PART HI: OTHER AUDIT REQUIREMENTS
[GM22-1510-275/295412/1) 13
Note: This Part should be used to specify any additional audit requirements imposed
by the state awarding entity that are solely a matter of that state awarding entity's
policy (i.e., the audit is not required by federal or state laws and is not in conflict with
other federal or state audit requirements). Pursuant to Section 215.97(2), Florida
Statutes state agencies may conduct or arrange for audits of state financial assistance
that are in addition to audits conducted in accordance with Section 215.97, Florida
Statutes. In such an event, the state awarding agency must arrange for funding the full
cost of such additional audits
PART IV: REPORT SUBMISSION
1.Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart
F - Audit Requirements, and required by Part I of this form shall be submitted, when required
by 2 CFR §200.512, by or on behalf of the Subrecipient directly to the Federal Audit
Clearinghouse (FAC) as provided in 2 CFR §200.36 and 2 CFR §200.512.
The FAC's website provides a data entry system and required forms for submitting the single
audit reporting package. Updates to the location of the FAC and data entry system may be
found at the OMB website.
2. Copies of financial reporting packages required by Part II of this form shall be
submitted by or on behalf of the Subrecipient directly to each of the following:
A. The City of Clearwater at the following address:
Economic Development & Housing Department
P.O. Box 4748
Clearwater, Florida 33758
B. The Auditor General's Office at the following address:
Auditor General
Local Government Audits/251
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee, Florida 32399-1450
The Auditor General's website provides instructions for filing an electronic copy
of a financial reporting package.
3. (The state awarding agency should use the following language, if applicable.) Copies of
reports or the management letter required by Part III of this form shall be submitted by
or on behalf of the Subrecipient directly to:
The City of Clearwater at the following address:
Economic Development & Housing Department
P.O. Box 4748
Clearwater, Florida 33758
[GM22-1510-275/295412/1] 14
4. Any reports, management letters, or other information required to be submitted to the
City of Clearwater or the Auditor General pursuant to this Agreement shall be submitted
timely in accordance with 2 CFR §200.512, Section 215.97, Florida Statutes, and Chapters
10.550 (local governmental entities) and 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General, as applicable.
5. Recipients, when submitting financial reporting packages to the Department of ABC for
audits done in accordance with 2 CFR 200, Subpart F - Audit Requirements, or Chapters
10.550 (local governmental entities) and 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General, should indicate the date on which the
reporting package was delivered to the Subrecipient.
PART V: RECORD RETENTION
The Subrecipient shall retain sufficient records demonstrating its compliance with the terms
of the award(s) and this Agreement for a period of at least five years as specified in Section
VI(B.) of the Subrecipient Agreement from the date the audit report is issued, and shall allow
the City of Clearwater, or its designee, the CFO, or Auditor General access to such records
upon request. The Subrecipient shall ensure that audit working papers are made available
to the City of Clearwater, or its designee, the CFO, or Auditor General upon request for a
period of seven years from the date the audit report is issued, unless extended in writing by
the City of Clearwater.
Note: Records need to be retained for at least five years to comply with record retention
requirements related to original vouchers as prescribed by the Department of State, Division of
Library and Information Services, Bureau of Archives and Records Management
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EXHIBIT "1"
State Resources Awarded to the Recipient Pursuant to this Agreement Consist of the
Following:
Matching Resources for Federal Programs:
Note: If the resources awarded to the recipient for matching represent more than one federal
program, provide the same information shown below for each federal program and show total
state resources awarded for matching.
1. Federal Program A:
List federal agency, Catalog of Federal Domestic Assistance title and number, and $
(amount).
2. Federal Program B:
List federal agency, Catalog of Federal Domestic Assistance title and number, and $
(amount).
Subject to Section 215.97, F.S.:
Note: If the resources awarded to the recipient represent more than one state project, provide
the same information shown below for each state project and show total state financial
assistance awarded that is subject to section 215.97, F.S.
3. State Project A:
List state awarding agency, Catalog of State Financial Assistance title and number, and $
(amount).
4. State Project B:
List state awarding agency, Catalog of State Financial Assistance title and number, and $
(amount).
Compliance Requirements Applicable to State Resources Awarded Pursuant to this
Agreement Are as Follows:
Note: List applicable compliance requirements in the same manner as illustrated above for
federal resources. For matching resources provided by the City of Clearwater for federal
programs, the requirements might be similar to the requirements for the applicable federal
programs. Also, to the extent that different requirements pertain to different amounts of the
non-federal resources, there may be more than one grouping (Le., 1, 2, 3, etc.) listed under this
category.
Note: 2 CFR §200.513 and section 215.97(5), F.S., require that the information about federal
programs and state projects included in EXHIBIT 1 be provided to the recipient
For questions regarding Form DFS -A2 -CL, contact your FSAA state agency liaison or the
Department of Financial Services, Bureau of Auditing, at FSAA@MyFloridaCFO.com or (850)
413-3060.
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