AGREEMENT FOR CRIME SCENE SERVICESAGREEMENT
THIS AGREEMENT is made and entered into by and between the CITY OF CLEARWATER,
FLORIDA, a municipal corporation (hereinafter "CITY"), and BOB GUALTIERI, as Sheriff, Pinellas
County, Florida, (hereinafter "SHERIFF").
WHEREAS, the CITY desires to contract with the SHERIFF for assistance in examining latent
fingerprints derived from crime scenes within the CITY and from suspects and victims of crimes
occurring within the municipal limits of the CITY, and;
WHEREAS, the CITY desires to contract with the SHERIFF for crime scene services and
evidence and property storage for the CITY OF CLEARWATER Police Department, and;
WHEREAS, the SHERIFF has available personnel to perform such services for the
CITY;
WHEREAS, the CITY desires to contract with the SHERIFF for the provision of security at the
Juvenile Assessment Center; and
WHEREAS, both the CITY and the SHERIFF believe the provision of such services as
hereinafter described is in the best interest of the safety and welfare of the citizens of the CITY and of
Pinellas County and that such will facilitate the investigation of criminal activity and the apprehension
of persons engaging in such activity;
NOW, THEREFORE, in consideration of the mutual covenants and promises set forth below,
the parties hereto agree as follows:
1. LATENT PRINT SERVICES
A. The SHERIFF shall provide to the CITY latent print examination and
analysis services.
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B. Latent Print Examiners who perform these services shall be appropriately
trained and qualified to examine latent fingerprints and to identify same.
C. Said Examiners shall be members of the Pinellas County Sheriffs Office and
shall be subject to the direction and all rules and regulations of the SHERIFF.
D. Said Examiners shall be on duty to perform fingerprint examinations for
the CITY eight (8) hours per day, five (5) days per week and shall as a part of their duties:
1. Examine fingerprints provided by the CITY to eliminate fingerprints of
persons who have a legitimate reason to have their fingerprints in a premise
or on an object.
2. Evaluate the quality of latent fingerprints provided by the CITY.
3. Compare the latent fingerprints of suspects provided by the CITY.
4. Appropriately document those latent fingerprints provided by the
CITY that cannot be positively identified.
5. Prepare and provide to the CITY reports on all latent fingerprint
identifications performed.
6. Attend depositions, hearings and trials and render expert testimony in the
area of fingerprint identification.
E. In those instances where the CITY submits a complex or lengthy latent
identification request, the SHERIFF shall devote the necessary available personnel to perform the work.
F. The CITY shall provide one individual, to be designated by the CITY, who shall
act as a liaison with the Examiners provided for herein. Said liaison shall:
1. Be a member of the CITY Police Department.
2. Be responsible for the timely and appropriate delivery of latent
fmgerprints and certain items of evidence to the SHERIFF.
3. Be responsible for the proper execution and delivery to the SHERIFF
of correctly executed latent fingerprint request forms.
4. Be responsible for the return to the CITY of completed latent fingerprint
request forms showing the results of such examination or comparison.
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5. Serve as the SHERIFF'S contact with the CITY in all day-to-day matters
relating to the examination of latent fmgerprints pursuant to this
Agreement.
G. The CITY shall pay to the SHERIFF the sum of FORTY-SEVEN THOUSAND
THREE HUNDRED TWENTY-SIX DOLLARS AND FIFTY CENTS ($47,326.50) for the latent
fingerprint services to be rendered pursuant to this Agreement, which reflects payment for 450 latent
print cases at a cost of ONE HUNDRED FIVE DOLLARS AND SEVENTEEN CENTS ($105.17) per
case. Should the CITY'S number of cases exceed the 450 cases covered by this Agreement, it agrees to
pay the ONE HUNDRED FIVE DOLLARS AND SEVENTEEN CENTS ($105.17) per each additional
case. If the CITY uses less than the 450 cases anticipated, the remaining funds shall be refunded to the
CITY as soon as is practical after the final month of this contract term has been completed and the total
number of cases for the year been determined.
2. FORENSIC SCIENCE SERVICES
A. The SHERIFF will provide to the CITY, upon request by the CITY, Forensic
Science Services to document, process and collect evidence at crime scenes within the CITY. Said
services shall include the photographing or otherwise documenting said crime scene as such may be
appropriate, within the scope and capabilities of the SHERIFF. Any processing or testing outside
SHERIFF'S capabilities shall be at the expense of the CITY but will be facilitated by SHERIFF.
B. The SHERIFF shall provide to the CITY Police Department copies of all crime
scene reports generated by SHERIFF's personnel pursuant to this Agreement.
C. The CITY shall pay to the SHERIFF the sum of TWO HUNDRED FIFTY-
SEVEN THOUSAND FOUR HUNDRED EIGHTY-ONE DOLLARS AND NO CENTS($257.481.00)
for the 900 calls for service for the period of this Agreement.
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D. Billing for requests for service in excess of 900 calls during the period of this
Agreement shall be invoiced monthly at the rate of TWO HUNDRED EIGHTY-SIX DOLLARS AND
NINE CENTS ($286.09) per call.
E. Any funds from unused calls for service from FY 2023-2024 shall be refunded
to the CITY as soon as is practical after the fmal month of this contract term has been completed and
the total number of calls for service determined.
F. The parties agree that the term "call for service" as used herein shall be defined
as an incident, event or offense that requires a report or offense number made, recorded or taken by a
member of the CITY Police Department for documentation purposes and which requires some
reportable action by a SHERIFF'S Forensic Science Specialist. All services rendered under the same
case number shall be deemed one call for service.
3. EVIDENCE AND PROPERTY SERVICE AND STORAGE
A. During the term of this Agreement, the SHERIFF agrees to provide to the CITY
storage, release and disposition of all seized evidence, found property and property being held for
safekeeping as defined by Florida Statutes and the City of Clearwater Code of Ordinances within the
SHERIFF'S Evidence and Property Storage Facility, except for non-evidentiary bicycles and breath,
blood or urine samples obtained from persons suspected of operating vehicles or vessels while under the
influence of alcohol or drugs, which samples shall be maintained by the Pinellas County Medical
Examiner's Office.
B. The SHERIFF shall also transport drug items to and from the County lab as
determined by the CITY Department. The SHERIFF shall be responsible for transporting all items of
property or evidence as aforesaid from the CITY Police Department and transporting same to secure
storage facilities maintained by the SHERIFF. However, where such items of property or evidence are
large, voluminous, heavy or otherwise not compatible with transport by ordinary courier, it shall be the
responsibility of the CITY Police Department to transport such items to the SHERIFF'S Evidence and
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Property Storage Facility.
C. The SHERIFF shall store and maintain chain of custody of all evidence and other
property in accordance with current general orders and SOPs.
D. All evidence and other property seized, found or held for safekeeping by the
SHERIFF for the CITY Police Department shall be disposed of in accordance with Florida law or as
otherwise ordered by a court of law. Nothing herein shall prevent the CITY from retaining any of its
evidence or other property as part of the CITY's inventory of property or donated by the CITY to a
qualified non-profit organization in accordance with Florida law.
E. The CITY shall pay to the SHERIFF the sum of ONE HUNDRED SEVENTY-
ONE THOUSAND NINE HUNDRED FIFTY-FOUR DOLLARS AND NO CENTS ($171,954.00) for
the property and evidence service and storage. This cost is inclusive of personnel and storage costs.
Should the CITY submit more than 11,650 items during the term of this Agreement, the CITY will be
billed and agrees to pay FOURTEEN DOLLARS AND SEVENTY-SIX CENTS ($14.76) per item. Any
funds not expended in FY 2023-2024 because the number of items submitted is less than the anticipated
number shall be refunded to the CITY as soon as is practical after the final month of this contract term
has been completed and the total number of items determined.
4. PINELLAS JUVENILE ASSESSMENT CENTER (PJAC)
A. The SHERIFF and the CITY agree that PJAC is a collaborative effort among the
various Pinellas County entities for the centralized and efficient processing of juveniles taken into
custody by law enforcement officers countywide.
B. The SHERIFF and the CITY further agree that for the term of this Agreement
that the CITY shall pay for its share of the cost of security based upon the number of juveniles the
CITY's Police Department books at PJAC. The CITY will pay for a minimum of 275 juveniles for the
term of this Agreement, at a cost of TWENTY-THREE THOUSAND ONE HUNDRED DOLLARS
AND NO
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CENTS ($23,100.00) reflecting a cost of EIGHTY-FOUR DOLLARS AND NO CENTS ($84.00) per
booking.
C. Billing for requests for service in excess of the 275 bookings during the term of
this Agreement shall be invoiced at the rate of EIGHTY-FOUR DOLLARS AND NO CENTS ($84.00)
per booking.
D. Any funds not expended in FY 2023-2024 because the number of juveniles
booked is less than the anticipated 275 shall be refunded to the CITY as soon as is practical after the
final month of this contract term has been completed and the total number of juveniles booked
has been determined.
5. TOTAL COMPENSATION
The CITY agrees to pay to the SHERIFF, on October 1, 2023, the sum of FOUR
HUNDRED NINETY-NINE THOUSAND EIGHT HUNDRED SIXTY-ONE DOLLARS AND FIFTY
CENTS ($499,861.50) which reflects the sum due for all services to be rendered during the term of this
Agreement, except as otherwise stipulated above. (See Attachment 1.)
6. CONTACT PERSONS
The SHERIFF agrees to use best efforts and necessary resources available to the
SHERIFF to carry out the terms and conditions of this Agreement. Both parties agree that they will
cooperate and work together to carry out the terms and conditions of the Agreement. To that end, the
parties agree that the following individuals shall be the contact persons for the CITY and SHERIFF
respectively.
FOR THE CITY FOR THE SHERIFF
Chief of Police Jennifer Love, Major
645 Pierce Street P.O. Drawer 2500
Clearwater, FL 33756 Largo, FL 33779-2500
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7. TERMINATION
Either party may terminate this Agreement without penalty upon providing notice of
such cancellation in writing thirty (30) days in advance of the date of termination. Upon such
termination, the SHERIFF shall retain such sums from the payment set forth above as reflect actual calls
for service or property processing and storage at the rate provided herein and shall refund the remainder
to the CITY.
8. COMPLETE AGREEMENT
This Agreement constitutes the full and complete understanding of the parties.
9. MODIFICATION
This Agreement may be modified or amended only by a document in writing signed by
both parties.
10. ASSIGNMENT
Neither party shall assign any obligations or responsibilities under this Agreement to
any third party.
11. INDEMNIFICATION
Each party shall be liable for the negligent acts or omissions of its own employees in the
performance of this Agreement. Nothing contained herein shall be construed to limit or modify the
provisions of Florida Statute 768.28. Nothing herein shall abrogate or expand the sovereign immunity
enjoyed by the CITY and the SHERIFF pursuant to the provisions of Chapter 768, Florida Statutes, nor
shall any third party receive any benefit whatsoever from the indemnification provided herein.
12. TERM OF AGREEMENT
This Agreement shall be for a period of one (1) year commencing October 1, 2023,
and concluding September 30, 2024.
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The parties agree that where the Agreement is not terminated as provided for above, the
terms of this Agreement shall automatically continue for 120 days beyond September 30, 2024, in the
event a replacement contract has not yet been completely executed. The CITY shall pay to the SHERIFF
the same sum as is due for this Agreement and the parties agree that any change in the annual cost of
service, if any, shall be retroactively applied for services rendered from October 1, 2024, through the
duration of the replacement contract, and shall immediately be paid by the to the SHERIFF if an additional
sum is due, or credited to the CITY if a refund is due for the services already provided, with any credits
from this Agreement as provided herein factored into the balance due or the credit owed.
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IN WITNESS WHEREOF the parties to this Agreement have caused the same to be
signed by their duly authorized representatives this r23.
Countersigned: CITY OF CLEARWATER, FLORIDA
r
Br' r� 1.Aungst,Sr 1 ni er Poirrier
Mayor City Manager
Approved as to form: Attest:
0
Melissa Isabel =. Rosemarie Call 0' `
Assistant City Attorney City Clerk
SHERIFF, KNELLAS COUNTY,FLORIDA
Bob Gualtieri, Sheriff
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