AGREEMENT FOR PROFESSIONAL SERVICES - RFQ 08-23AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN
CITY OF CLEARWATER AND WANNEMACHER JENSEN ARCHITECTS,
INC. RFQ #08-23 LONG CENTER RENOVATION
This AGREEMENT is made and entered into on the day of (.$ 2023 by
and between the City of Clearwater, Florida (CITY) and Wannemacher Jensen Architects, Inc.
LCONSULTANT).
WITNESSETH:
WHEREAS, the CITY desires to engage the CONSULTANT to perform certain professional
services pertinent to such work in accordance with this Agreement; and
WHEREAS, the CONSULTANT desires to provide such professional services in accordance with
this Agreement; and
WHEREAS, in accordance with the competitive selection process described in Section 287.055 of
the Florida Statutes, the CITY selected the CONSULTANT based on Request For Qualifications
("RFQ") #08-23 and responses by the CONSULTANT to RFQ #08-23.
NOW, THEREFORE, in consideration of the mutual promises contained herein and other good
and valuable consideration, the Parties agree that the above terms, recitals, and representations are
true and accurate and are incorporated herein by reference, and the Parties further agree as follows:
1.0 GENERAL SCOPE OF THIS AGREEMENT
The relationship of the CONSULTANT to the CITY will be that of a professional
consultant, and the CONSULTANT will provide the professional and technical services
required under this Agreement in accordance with acceptable engineering practices, by
exercising the skill and ability ordinarily required of engineers performing the same or
similar services, under the same or similar circumstances, in the State of Florida, and ethical
standards.
2.0 PROFESSIONAL TECHNICAL SERVICES
2.1 It shall be the responsibility of the CONSULTANT to work with and for the CITY to
perform an array of services for the City as set forth in RFQ #08-23, Scope of Services.
2.2 The CONSULTANT'S services under this Agreement will be provided under a project
specific Work Order(s). Each Work Order will include the services for a single project,
phase, task or assignment, and will contain a mutually agreed-upon detailed scope of
services, project goals, fee and schedule of performance in accordance with applicable
fiscal and budgetary constraints. Work Orders will be incorporated by reference and
attached hereto this Agreement.
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Total compensation for all services shall not exceed $203,951.00
authorized by the City Council.
See Work Order attached hereto as Exhibit A.
unless specifically
2.3 The CONSULTANT shall maintain an adequate and competent staff of professionally
qualified personnel available to the CITY for the purpose of rendering the required
engineering and/or consultant services hereunder and shall diligently execute the work to
meet the completion time established in the Work Orders. The CONSULTANT shall notify
the CITY by U.S. Mail addressed to the City Engineer of any changes in company contact
information, including but not limited to contact phone, address, project manager, email
addresses, etc.
2.4 The CITY reserves the right to enter into contracts with other engineering and/or architect
firms for similar services. The CONSULTANT will, when directed to do so by the CITY,
coordinate and work with other engineering and/or architectural firms retained by the
CITY.
2.5 The CITY reserves the right to remove any and all projects, phases, tasks, or assignments
related to this Agreement. The CITY further reserves the right to enter into contracts with
other engineering firms for services related to such projects, phases, tasks, or assignments.
The CONSULTANT will, when directed to do so by the CITY, coordinate and work with
other firms retained by the CITY.
3.0 PERIOD OF SERVICES
3.1 The CONSULTANT shall begin work promptly after receipt of a fully executed Work
Order. Receipt of a fully executed Work Order shall constitute written notice toproceed.
3.2 If the CONSULTANT'S services are delayed for reasons beyond the CONSULTANT'S
control, the time of performance shall be adjusted as appropriate.
3.3 It is the intent of the parties hereto that this Agreement continue in force for a period not to
exceed to 5 years, subject to the provisions for termination contained herein.
Assignments that are in progress at the Termination Date shall be completed by the
CONSULTANT unless specifically terminated by the CITY. Should the CONSULTANT
be in the progress
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3.4 of completing work under this Agreement at the Termination Date, this Agreement shall
continue with all terms, conditions and obligations being in full force and effect until such
time as the work is completed. All provisions expressly intended to survive termination shall
do so.
4.0 PROFESSIONAL SERVICES/CONSULTANT'S COMPETITIVE
NEGOTIATION ACT (CCNA)
Professional Services provided under this Agreement are within the scope of the practice
of architecture, landscape architecture, professional engineering, or registered land
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surveying and mapping, as defined by the laws of the State of Florida. Provisions of F.S.
287.055 apply.
5.0 GENERAL CONSIDERATIONS
5.1 All documents including field books, drawings, specifications, calculations, geotechnical
investigation reports, etc., used in the preparation of the work shall be supplied by the
CONSULTANT and shall become the property of the CITY. The CITY acknowledges that
such documents are not intended or represented to be suitable for use by the CITY or others
for purposes other than those for which the documents are prepared. Any reuse of these
documents without written verification or adaptation by the CONSULTANT for the
specific purpose intended will be at the CITY's sole risk without liability or legal exposure
to the CONSULTANT.
5.2 The CONSULTANT shall prepare preliminary construction cost estimates with each
design submittal to verify the proposed design is within the City project budgets. The
CONSULTANT shall prepare a final estimate of probable construction costs, following
CITY approval of the bid documents and other pre-bid activities. The CITY hereby
acknowledges that estimates of probable construction costs cannot be guaranteed, and such
estimates are not to be construed as a promise that designed facilities will not exceed a cost
limitation.
5.3 The CONSULTANT will provide expert witnesses, if required, to testify in connection
with any suit at law. A supplemental agreement will be negotiated between the CITY and
the CONSULTANT describing the services desired and providing a basis for compensation
to the CONSULTANT.
5.4 Upon the CONSULTANT'S written request, the CITY will furnish or cause to be furnished
such reports, studies, instruments, documents, and other information as the
CONSULTANT and CITY mutually deem necessary.
5.5 The CITY and the CONSULTANT each bind themselves and their successors, legal
representatives, and assigns to the other party to this Agreement and to the partners,
successors, legal representatives and assigns of each other party, in respect to all covenants
of this Agreement; and, neither the CITY nor the CONSULTANT will assign or transfer
its interest in this Agreement without written consent of the other.
5.6 To the fullest extent permitted by law, the CONSULTANT agrees to indemnify and hold
harmless the CITY, and its officers and employees, from liabilities, damages, losses, and
costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the
negligence, recklessness, or intentionally wrongful conduct of the CONSULTANT and
other persons employed or utilized by the CONSULTANT in the performance of this
CONSULTANT under this AGREEMENT. Notwithstanding any provision herein to the
contrary, this paragraph shall not be construed as a waiver of any immunity to which CITY
is entitled or the extent of any limitation of liability pursuant to § 768.28, Florida Statutes.
Furthermore, this provision is not intended to nor shall it be interpreted as limiting or in
any way affecting any defense CITY may have under § 768.28, Florida Statutes or as
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consent to be sued by third parties. The obligations under this paragraph shall expressly
survive termination or expiration of this Agreement.
5.7 The CONSULTANT agrees not to engage the services of any person or persons in the
employ of the CITY to an allied capacity, on either a full or part-time basis, on the date of
the signing of this Agreement, or during its term.
5.8 Key personnel assigned to CITY projects by the CONSULTANT shall not be removed
from the projects until alternate personnel acceptable to the CITY are approved in writing
by the CITY. Key personnel are identified as: Project Manager and technical experts.
5.9 The CONSULTANT shall attach a brief status report on the projects with each request for
payment.
5.10 Unless otherwise required by law or judicial order, the CONSULTANT agrees that it shall
make no statements, press releases or other public communication concerning this
Agreement or its subject matter or otherwise disclose or permit to be disclosed any of the
data, technical processes, business affairs or other information obtained or furnished in the
conduct of work under this Agreement without first notifying the CITY and securing its
consent in writing. The CONSULTANT also agrees that it shall not publish copyright or
patent any of the site-specific data or reports furnished for or resulting from work under
this Agreement. This does not include materials previously or concurrently developed by
the CONSULTANT for "In House" use. Only data and reports generated by the
CONSULTANT under this Agreement shall be the property of the CITY.
5.11 Public Records. The CONSULTANT will be required to comply with Section 119.0701,
Florida Statutes, as may be amended from time to time, specifically to:
IF THE CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT: 727-562-4092, Rosemarie.Call@myclearwater.com, 600
Cleveland Street, Suite 600, Clearwater, FL 33755.
CONSULTANT shall comply with the following:
a) Keep and maintain public records required by the City of Clearwater (hereinafter
"public agency") to perform the service being provided by the contractor
hereunder.
b) Upon request from the public agency's custodian of public records, provide the
public agency with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the
cost provided for in Chapter 119, Florida Statutes, as may be amended from time
to time, or as otherwise provided by law.
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c) Ensure that the public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized by
law for the duration of the contract term and following completion of the contract
if the contractor does not transfer the records to the public agency.
d) Upon completion of the contract, transfer, at no cost, to the public agency all public
records in possession of the contractor or keep and maintain public records
required by the public agency to perform the service. If the contractor transfers all
public records to the public agency upon completion of the contract, the contractor
shall destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. If the contractor keeps and
maintains public records upon completion of the contract, the contractor shall meet
all applicable requirements for retaining public records. All records stored
electronically must be provided to the public agency, upon request from the public
agency's custodian of public records, in a format that is compatible with the
information technology systems of the public agency.
e) A request to inspect or copy public records relating to a public agency's contract
for services must be made directly to the public agency. If the public agency does
not possess the requested records, the public agency shall immediately notify the
contractor of the request and the contractor must provide the records to the public
agency or allow the records to be inspected or copied within a reasonable time.
f) The contractor hereby acknowledges and agrees that if the contractor does not
comply with the public agency's request for records, the public agency shall
enforce the contract provisions in accordance with the contract.
g) A contractor who fails to provide the public records to the public agency within a
reasonable time may be subject to penalties under Section 119.10, Florida Statutes.
h) If a civil action is filed against a contractor to compel production of public records
relating to a public agency's contract for services, the court shall assess and award
against the contractor the reasonable costs of enforcement, including reasonable
attorney fees, if:
1. The court determines that the contractor unlawfully refused to comply with the
public records request within a reasonable time; and
2. At least 8 business days before filing the action, the plaintiff provided written
notice of the public records request, including a statement that the contractor has
not complied with the request, to the public agency and to the contractor.
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i) A notice complies with subparagraph (h)2. if it is sent to the public agency' s custodian
of public records and to the contractor at the contractor's address listed on its
contract with the public agency or to the contractor's registered agent. Such
notices must be sent by common carrier delivery service or by registered, Global
Express Guaranteed, or certified mail, with postage or shipping paid by the
sender and with evidence of delivery, which may be in an electronic format.
A contractor who complies with a public records request within 8 business
days after the notice is sent is not liable for the reasonable costs of
enforcement.
6.0 COMPENSATION
6.1 The CONSULTANT shall be compensated for services rendered under this Agreement
in accordance with the provisions of each Work Order, upon presentation of
CONSULTANT'S invoice and as provided in this Agreement.
6.2 Compensation for services shall be invoiced by the CONSULTANT and paid by the
CITY in accordance with the Florida Local Government Prompt Payment Act, § 218.70,
Florida Statutes.
6.3 The CONSULTANT agrees to allow full and open inspection of payroll records and
expenditures in connection with hourly rate and cost-plus fixed fee work assignments
upon request of the CITY.
7.0 PROHIBITION AGAINST CONTINGENT FEES
The CONSULTANT warrants that it has not employed or retained any company or
person, other than a bona fide employee working solely for the CONSULTANT to solicit
or secure this Agreement and that it has not paid or agreed to pay any person, company,
corporation, individual, or firm, other than a bona fide employee working for the
CONSULTANT any fee, commission, percentage, gift, or any other consideration,
contingent upon or resulting from the award or making of this Agreement.
8.0 TERMINATION FOR CAUSE
This Agreement may be terminated by either party with seven (7) days prior written
notice, in the event of substantial failure to perform in accordance with the terms hereof
by the other party through no fault of the terminating party. If this Agreement is
terminated, the CONSULTANT shall be paid in accordance with the provisions of
outstanding Work Orders for all work performed up to the date oftermination.
9.0 SUSPENSION. CANCELLATION. OR ABANDONMENT
If the project described in any Work Order is suspended, canceled, or abandoned by the
CITY, without affecting any other Work Order or this Agreement, the CONSULTANT
shall be given five (5) days prior written notice of such action and shall be compensated
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for professional services provided up to the date of suspension, cancellation, or
abandonment.
10.0 GOVERNING LAW
This Agreement shall be administered and interpreted under the laws of the State of
Florida. The exclusive venue for any proceeding or suit in law or equity arising from or
incident to this Agreement will be in Pinellas County Florida.
11.0 TERMINATION FOR CONVENIENCE
Either the CITY or the CONSULTANT may terminate the Agreement at any time by
giving written notice to the other of such termination and specifying the effective date
of such termination at least thirty (30) days before said termination date. If the
Agreement is terminated by the CITY as provided herein, the CONSULTANT will be
paid for services rendered through the date of termination.
12.0 PUBLIC ENTITY CRIMES
Pursuant to Florida Statute § 287.132-133, the City of Clearwater, as a public entity,
may not accept any proposal from, award any contract to, or transact any business in
excess of the threshold amount provided in § 287.017, F.S., for Category Two (currently
$35,000) with any person or affiliate on the convicted vendor list for a period of 36
months from the date that person or affiliate was placed on the convicted vendor list
unless that person of affiliate has been removed from the list pursuant to § 287.133
(3)(f), F.S. By submitting a proposal, CONSULTANT is certifying that Florida Statute
287.132 and 287.133 does not restrict submission.
13.0 SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS
The CONSULTANT will be required to comply with Section 287.135, Florida Statues,
specifically by executing the forms provided (attached).
14.0 RFO #08-23, TERMS AND CONDITIONS
All terms and conditions as set forth in RFQ #08-23, Terms of Conditions are
incorporated by reference and hereto attached as Exhibit C.
15.0 ORDER OF PRECEDENCE
Any inconsistency in documents relating to this Agreement shall be resolved by giving
precedence in the following order: (i) this Agreement and subsequent Amendments; (ii)
RFQ #08-23, Terms and Conditions; and (iii) Work Orders.
16.0 INSURANCE REOUIREMENTS
Insurance Requirements are set forth in Exhibit B, which is incorporated by reference
and attached hereto.
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17.0 TERMINATION FOR LACK OF FUNDING
The CITY'S performance and obligation to pay under this Agreement is contingent
upon an annual appropriation by the Clearwater City Council. In the event the
Clearwater City Council does not appropriate funds for CITY to perform its obligations
hereunder, CITY may terminate this Agreement upon thirty (30) days written notice to
CONSULTANT.
18.0 E -VERIFY
CONSULTANT and its Subcontractors shall register with and use the E -Verify system
to verify the work authorization status of all newly hired employees. CONSULTANT
will not enter into a contract with any Subcontractor unless each party to the contract
registers with and uses the E -Verify system. Subcontractor must provide
CONSULTANT with an affidavit stating that Subcontractor does not employ, contract
with, or subcontract with an unauthorized alien. CONSULTANT shall maintain a copy
of such affidavit.
The CITY may terminate this Agreement on the good faith belief that CONSULTANT
or its Subcontractors knowingly violated Florida Statutes 448.09(1) or 448.095(2)(c). If
this Agreement is terminated pursuant to Florida Statute 448.095(2)(c),
CONSULTANT may not be awarded a public contract for at least 1 year after the date
of which this Agreement was terminated. CONSULTANT is liable for any additional
costs incurred by the CITY as a result of the termination of this Agreement.
See Section 448.095, Florida Statutes (2020).
[Remainder of Page Intentionally Left Blank]
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IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the
date and year first above written.
Countersigned:
Brian J. Aung
Mayor
Appas to form:
Jerro. :'son
Seni►, Assistant City Attorney
Title:
WITNESS:
By:
0
YC5; d Gni"-
Print Name: to (t, 6eAPry
CITY OF CLEARWATER
JertP6irrier
City Manager
Attest:
122CJo11
Rosemarie Call
City Clerk
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BRIGHT AN) I3LAU11FUl. • BAY T) LILAC II
REQUEST FOR QUALIFICATIONS
#RFQ 08-23
Design Services — Clearwater Long Center Renovations
November 22, 2022
NOTICE IS HEREBY GIVEN that sealed Statements of Qualifications will be received by the City of
Clearwater (City) until 10:00 AM, Local Time, January 11, 2023, to provide Professional Design
Consulting Services for the Clearwater Long Center Renovation.
Brief Description: The City of Clearwater is seeking a firm to provide design services for the renovation
of the Clearwater Long Center located at 1501 N. Belcher Road, Clearwater, Florida.
Responses must be in accordance with the provisions, specifications and instructions set forth herein and
will be received by the Procurement Division until the above noted time, when they will be publicly
acknowledged and accepted.
This Request for Qualifications, any attachments and addenda are available for download at
https://www. myclea rwate r.com/Business-Development/Doi ng-Business-with-th e-City/Pu rchasi nq-Soli citations
Please read the entire solicitation package and submit the response in accordance with the instructions.
This document (less this invitation and the instructions) and any required documents, attachments, and
submissions will constitute the response.
General, Process, or Technical Questions concerning this solicitation should be directed, IN
WRITING, to the Procurement Manager.
This Request for Qualifications is issued by:
Lori Vogel, CPPB
Procurement Manager
lori.voqel(@,myclearwater.com
Procurement Division
100 S Myrtle Ave
Clearwater FL 33756-5520
PO Box 4748, 33578-4748
727-562-4630 Tel
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INSTRUCTIONS
i.1 VENDOR QUESTIONS: All questions regarding the contents of this solicitation, and solicitation
process (including requests for ADA accommodations), shall be directed solely to the Contact listed
on Page One (1). Questions should be submitted in writing via letter, fax or email. Questions
received less than ten (10) calendar days prior to the due date and time may be answered at the
discretion of the City.
i.2 ADDENDA/CLARIFICATIONS: Any changes to the specifications will be in the form of an
addendum. Addenda are posted on the City website no less than seven (7) days prior to the Due
Date. Vendors are cautioned to check the Purchasing Website for addenda and
clarifications prior to submitting their response. The City cannot be held responsible if a vendor
fails to receive any addenda issued. The City shall not be responsible for any oral changes to these
specifications made by any employees or officer of the City. Failure to acknowledge receipt of an
addendum may result in disqualification of a response.
i.3 DUE DATE & TIME FOR SUBMISSION AND OPENING:
Date: January 11, 2023
Time: 10:00 AM (Local Time)
The City will open all responses properly and timely submitted and will record the names and other
information specified by law and rule. All responses become the property of the City and will not
be returned except in the case of a late submission. Respondent names, as read at the opening,
will be posted on the City website. Once a notice of intent to award is posted or 30 days from day
of opening elapses, whichever occurs earlier, responses are available for inspection by contacting
the Procurement Division.
i.4 SUBMIT RESPONSES TO: It is recommended that responses are submitted electronically through
our bids website at: https://www.myclearwater.com/Business-Development/Doinq-Business-with-
the-City/Purchasing-Solicitations
Respondents may mail or hand -deliver responses to the address below. E-mail or fax submissions
will not be accepted. Use label at the end of this solicitation package
City of Clearwater
Attn: Procurement Division
100 S Myrtle Ave, 3rd FI, Clearwater FL 33756-5520
or
PO Box 4748, Clearwater FL 33758-4748
Responses will be received at this address. Respondents may mail or hand -deliver proposals; e-
mail or fax submissions will not be accepted.
No responsibility will attach to the City of Clearwater, its employees or agents for premature
opening of a response that is not properly addressed and identified.
i.5 LATE RESPONSES. The respondent assumes responsibility for having the response delivered
on time at the place specified. All responses received after the date and time specified shall not
be considered and will be returned unopened to the respondent. The respondent assumes the risk
of any delay in the mail or in handling of the mail by employees of the City of Clearwater, or any
private courier, regardless whether sent by mail or by means of personal delivery. It shall not be
sufficient to show that you mailed or commenced delivery before the due date and time. All times
are Clearwater, Florida local times. The respondent agrees to accept the time stamp in the City's
Procurement Division as the official time.
1.6 LOBBYING; LOBBYING NO -CONTACT PERIOD; QUESTIONS REGARDING SOLICITATION.
From the time a competitive solicitation is posted until such time as the contract is awarded by the
city or the solicitation is cancelled, all bidders, offerors, respondents, including their employees,
representatives, and other individuals acting on their behalf, shall be prohibited from lobbying city
officers, city employees, and evaluation committee members.
Design Services — CWT Long Center Renovations 2 RFQ #08-23
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INSTRUCTIONS
Violation of this section may result in rejection/disqualification from award of the contract arising
out of the competitive solicitation.
All questions regarding the competitive solicitation must be directed to the procurement manager
or designee, who will respond in writing and post such response to ensure that all respondents
receive the same information during the No -Contact Period.
The penalty for violating the No -Contact Period may include suspension or debarment
i.7 RESPONSIBILITY TO READ AND UNDERSTAND. Failure to read, examine and understand the
solicitation will not excuse any failure to comply with the requirements of the solicitation or any
resulting contract, nor shall such failure be a basis for claiming additional compensation. If a vendor
suspects an error, omission or discrepancy in this solicitation, the vendor must immediately and in
any case not later than seven (7) business days in advance of the due date notify the contact on
page One (1). The City is not responsible for and will not pay any costs associated with the
preparation and submission of the response. Respondents are cautioned to verify their responses
before submission, as amendments to or withdrawal of responses submitted after time specified
for opening of responses may not be considered. The City will not be responsible for any
respondent errors or omissions.
i.8 FORM AND CONTENT OF RESPONSES. Unless otherwise instructed or allowed, responses shall
be submitted on the forms provided. An original and the designated number of copies of each
response are required. Responses, including modifications, must be submitted in ink, typed, or
printed form and signed by an authorized representative. Please line through and initial rather than
erase changes. If the response is not properly signed or if any changes are not initialed, it may be
considered non-responsive. The City may require that an electronic copy of the response be
submitted. The response must provide all information requested and must address all points. The
City does not encourage exceptions. The City is not required to grant exceptions and depending
on the exception, the City may reject the response.
i.9 DEBARMENT DISCLOSURE. If the respondent has been debarred, suspended, or otherwise
lawfully precluded from participating in any public procurement activity, including being disapproved
as a (sub)contractor with any federal, state, or local government, or if any such preclusion from
participation from any public procurement activity is currently pending, the respondent shall include
a letter with its response identifying the name and address of the governmental unit, the effective
date of this suspension or debarment, the duration of the suspension or debarment, and the
relevant circumstances relating to the suspension or debarment. If suspension or debarment is
currently pending, a detailed description of all relevant circumstances including the details
enumerated above must be provided. A response from a respondent who is currently debarred,
suspended or otherwise lawfully prohibited from any public procurement activity may be rejected.
i.10 RESERVATIONS. The City reserves the right to reject any or all responses or any part thereof; to
reissue the solicitation; to reject non-responsive or non -responsible responses; to reject
unbalanced responses; to reject responses where the terms and/or awards are conditioned upon
another event; to reject individual responses for failure to meet any requirement; to award by part
or portion, or total; to make multiple awards; to waive minor irregularities, defects, omissions,
technicalities or form errors in any response. The City may seek clarification of the response from
respondent at any time, and failure to respond is cause for rejection. Submission of a response
confers on respondent no right to an award or to a subsequent contract. The City is responsible to
make an award that is in the best interest of the City. All decisions on compliance, evaluation,
terms and conditions shall be made solely at the City's discretion and made to favor the City. No
binding contract will exist between the respondent and the City until the City executes a written
contract or purchase order.
i.11 OFFICIAL SOLICITATION DOCUMENT. Changes to the solicitation document made by a
respondent may not be acknowledged or accepted by the City. Award or execution of a contract
does not constitute acceptance of a changed term, condition or specification unless specifically
Design Services — CWT Long Center Renovations 3 RFQ #08-23
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INSTRUCTIONS
acknowledged and agreed to by the City. The copy maintained and published by the City shall be
the official solicitation document.
i.12 ETHICS. It is the intention of the City to promote courtesy, fairness, impartiality, integrity, service,
professionalism, economy, and government by law in the Procurement process. The responsibility
for implementing this policy rests with each individual who participates in the procurement process,
including respondents and contractors.
To achieve the purpose of this Article, it is essential that respondents and contractors doing
business with the City also observe the ethical standards prescribed herein. It shall be a breach of
ethical standards to:
a. Exert any effort to influence any City employee or agent to breach the standards of ethical
conduct.
b. Intentionally invoice any amount greater than provided in Contract or to invoice for Materials or
Services not provided.
c. Intentionally offer or provide sub -standard Materials or Services or to intentionally not comply
with any term, condition, specification or other requirement of a City Contract.
i.13 GIFTS. The City will accept no gifts, gratuities or advertising products from respondents or
prospective respondents and affiliates.
i.14 PROTESTS AND APPEALS. If a respondent believes there is a mistake, impropriety, or defect in
the solicitation, believes the City improperly rejected its response, and/or believes the selected
response is not in the City's best interests, the respondent may submit a written protest. All protests
and appeals are governed by the City of Clearwater Purchasing Policies and Procedures. If any
discrepancy exists between this Section and the Procurement Rules, the language of the
Procurement Rules controls.
Protests based upon alleged mistake, impropriety, or defect in a solicitation that is apparent before
the opening must be filed with the Procurement Manager no later than five (5) business days before
Opening. Protests that only become apparent after the Bid Opening must be filed within ten (10)
business days of the alleged violation of the applicable purchasing ordinance. The complete
protest procedure can be obtained by contacting the Procurement Division.
ADDRESS PROTESTS TO:
City of Clearwater - Procurement Division
100 So Myrtle Ave, 3rd FI
Clearwater FL 33756-5520
or
PO Box 4748
Clearwater FL 33758-4748
Design Services — CWT Long Center Renovations 4 RFQ #08-23
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INSTRUCTIONS — EVALUATION
i.15 EVALUATION PROCESS. Responses will be reviewed by a screening committee comprised of
City employees and/or authorized agents. The City staff may or may not initiate discussions with
respondents for clarification purposes. Clarification is not an opportunity to change the response.
Respondents shall not initiate discussions with any City employee or official.
i.16 CRITERIA FOR EVALUATION AND AWARD. The City evaluates three (3) categories of
information: responsiveness, responsibility, and the technical response. All responses must meet
the following responsiveness and responsibility criteria.
a) Responsiveness. The City will determine whether the response complies with the instructions
for submitting responses including completeness of response which encompasses the
inclusion of all required attachments and submissions. The City must reject any responses
that are submitted late. Failure to meet other requirements may result in rejection.
b) Responsibility. The City will determine whether the respondent is one with whom it can or
should do business. Factors that the City may evaluate to determine "responsibility" include,
but are not limited to: past performance, references (including those found outside the
response), compliance with applicable laws, respondent's record of performance and integrity-
e.g. has the respondent been delinquent or unfaithful to any contract with the City, whether
the respondent is qualified legally to contract with the City, financial stability and the perceived
ability to perform completely as specified. A respondent must at all times have financial
resources sufficient, in the opinion of the City, to ensure performance of the contract and must
provide proof upon request. City staff may also use Dun & Bradstreet and/or any generally
available industry information. The City reserves the right to inspect and review respondent's
facilities, equipment and personnel and those of any identified subcontractors. The City will
determine whether any failure to supply information, or the quality of the information, will result
in rejection.
c) Technical Response. The City will determine how well responses meet its requirements in
terms of the response to the solicitation and how well the offer addresses the needs of the
project. The City will rank offers using a point ranking system (unless otherwise specified) as
an aid in conducting the evaluation.
The criteria that will be evaluated and their relative weights are:
Evaluation Criteria (pages 11-13)
Points
Municipal Building Design and Construction Administration Experience of Firm
(Tab 2)
25
Qualifications of Personnel (Tab 3)
25
Project Approach (Tab 4)
25
Understanding of natatorium envelope and heating, ventilation and air
conditioning best practices, standards, codes and Greenprint 2.0 (Tab 5)
25
i.17 SHORT -LISTING. The City at its sole discretion may create a short-list of the highest ranked
proposals based on a preliminary evaluation against the evaluation criteria. Only those short-listed
proposers would be invited to give presentations and/or interviews. The City will finalize ranking of
the firms upon conclusion of presentations/interviews.
i.18 PRESENTATIONS/INTERVIEWS. If requested, the respondent must provide a formal
presentation and/or interview. The location for these presentations and/or interviews will be
determined by the City and may be held virtually.
i.19 CONTRACT NEGOTIATIONS AND ACCEPTANCE. Respondent must be prepared for the City
to accept the response as submitted. If respondent fails to sign all documents necessary to
successfully execute the final contract within a reasonable time as specified, or negotiations do not
result in an acceptable agreement, the City may reject response or revoke the award, and may
begin negotiations with another Respondent. Final contract terms must be approved or signed by
Design Services — CWT Long Center Renovations 5 RFQ #08-23
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INSTRUCTIONS — EVALUATION
the appropriately authorized City official(s). No binding contract will exist between the respondent
and the City until the City executes a written contract or purchase order.
i.20 NOTICE OF INTENT TO AWARD. Notices of the City's intent to award a Contract are posted to
Purchasing's website. It is the respondent's responsibility to check the City of Clearwater's
Purchasing website at https://www.myclearwater.com/business/rfp to view the Procurement
Division's Intent to Award postings.
i.21 RFQ TIMELINE. All dates are tentative and subject to change.
Release RFQ: 11/22/2022
Advertise Tampa Bay Times: 11/23/2022
Responses due: 01/11/2023
Review responses/presentations: 01/11/23 — 02/03/2022
Award recommendation: 02/03/22
Council authorization: March 2023
Contract begins: March 2023
Design Services — CWT Long Center Renovations 6 RFQ #08-23
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DETAILED SPECIFICATIONS
1. PROJECT MISSION. The City of Clearwater (City) is dedicated to providing superior services to
its customers in order to improve the quality of life for Clearwater residents, businesses and visitors.
The City is looking for consultants and vendors who share that dedication and will help the City
meet that goal.
2. INTRODUCTION. The City of Clearwater is seeking an architectural or engineering firm to provide
research and design consulting services related to the Clearwater Long Center, located at 1501 N.
Belcher Road, Clearwater, Florida. The professional services will include the development of
construction documents required for the replacement or renovation of the Long Center's
natatorium.
3. BACKGROUND. The Long Center was issued a certificate of occupancy in 1990. The natatorium's
heating ventilation and air conditioning (HVAC) system is unable to adequately handle the latent
and sensible heat Toad caused by the indoor pool environment and the natatorium's hollow
structural steel (HSS) and non -insulated glass wall building envelop. In 2009, the pool's HVAC
system was revised to include a new central Dectron dehumidifier with the hope of better controlling
the natatorium's humidity levels. In 2018, the City commissioned an independent study of the
operation and condition of the natatorium. The report identified several issues that the City wants
addressed by a proposed new or renovated natatorium.
To this day, the natatorium continues to have high humidity which has resulted in areas of isolated
corrosion of the natatorium's HSS frame. In addition to the humidity problem, the natatorium is a
pre -Florida Building Code design and thus does not meet current energy conservation goals or the
fenestration large missile impact resistance requirement.
4. SCOPE OF SERVICES. The primary goal of the replacement/renovation of this facility is to resolve
the natatorium's high humidity and resulting frame corrosion. In conjunction with meeting these
goals, it is expected that a new or renovated natatorium will produce a more energy efficient,
sUstain: $ (refers Clearwater Greenprint 2.0), and storm-resistaf>3'tititiding. The City would like
the consultant to explore and compare the life cycle cost of a new natatorium versus a renovation.
In terms of a renovation, the City would like the following options to be explored: outdoor pool,
covered/roofed outdoor pool, partially enclosed pool, and indoor pool. For the partially and enclosed
versions, the consultant will propose different methods/equipment for the natatorium's climate
control and different building envelopes that may utilize the natatorium's existing HSS frame yet
provide low U values and acceptable natural lighting. In addition, for the enclosed pool option, the
City would like the consultant to determine if separating the two pool environments (lap and
therapy) with a partition (fixed or retractable) would lower the life cycle cost.
The renovation shall be constructed in single or multiple phases, depending on pool operational
requirements. Construction targeted to begin fall of 2024.
Anticipated services include, but are not limited to, design development, cost estimating,
construction drawings, specifications, bid documents, as -needed permit(s) acquisition and post -
design CEI services through the duration of the project. Construction services shall include shop
drawing review, responding to RFI's, inspecting critical portions of the project, conducting regular
progress meetings with stakeholders, certifying drawings, certifying completed work as necessary,
and closeout of all permits. The design and construction shall include environmentally sustainable
high-performance systems, and materials.
The following documents are included with this RFQ:
o Exhibit A_Standard Terms and Conditions
o Exhibit B_Sample Agreement
o Exhibit C_Forms
o Exhibit D_LC Drawings 1988
o Exhibit E_LC Natatorium Study Long & Assoc 12.07.2018
o Exhibit F_Innovent White Paper 2022
o Exhibit G_Greenprint 2.0: Greenprint 2.0 Link
Design Services — CWT Long Center Renovations 7 RFQ #08-23
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DETAILED SPECIFICATIONS
5. EXPERIENCE & QUALIFICATIONS. Respondents must demonstrate the necessary ability,
financial resources, and experience to perform the work in a satisfactory manner. Each respondent
shall demonstrate a thorough understanding of the City's planning and development codes and
policies and procedures as it relates to land development and construction. Past experience
providing design and construction administration service of building projects, particularly
natatoriums.
6. INSURANCE REQUIREMENTS. The Contractor (respondent) shall, at its own cost and expense,
acquire and maintain (and cause any subcontractors, representatives or agents to acquire and
maintain) during the term with the City, sufficient insurance to adequately protect the respective
interest of the parties. Coverage shall be obtained with a carrier having an AM Best Rating of A-
VM or better. In addition, the City has the right to review the Contractor's deductible or self-insured
retention and to require that it be reduced or eliminated.
Specifically the Contractor must carry the following minimum types and amounts of insurance on
an occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis,
then coverage can be obtained on a claims -made basis with a minimum three (3) year tail following
the termination or expiration of this Agreement. Specific work may require additional coverage on
a case by case basis:
a. Commercial General Liability Insurance coverage, including but not limited to, premises
operations, products/completed operations, products liability, contractual liability, advertising
injury, personal injury, death, and property damage in the minimum amount of $1,000,000 (one
million dollars) per occurrence and $2,000,000 (two million dollars) general aggregate.
b. Commercial Automobile Liability Insurance coverage for any owned, non -owned, hired or
borrowed automobile is required in the minimum amount of $1,000,000 (one million dollars)
combined single limit.
c. Unless waived by the State of Florida and proof of waiver is provided to the City, statutory
Workers' Compensation Insurance coverage in accordance with the laws of the State of
Florida, and Employer's Liability Insurance in the minimum amount of $1,000,000 (one
million dollars) each employee each accident, $1,000,000 (one million dollars) each employee
by disease, and $1,000,000 (one million dollars) disease policy limit. Coverage should include
Voluntary Compensation, Jones Act, and U.S. Longshoremen's and Harbor Worker's Act
coverage where applicable. Coverage must be applicable to employees, contractors,
subcontractors, and volunteers, if any.
d. If the Contractor is using its own property, or the property of the City or other provider, in
connection with the performance of its obligations under this Agreement, then Contractor's
Equipment Insurance or Property Insurance on an "All Risks" basis with replacement cost
coverage for property and equipment in the care, custody and control of others is required.
e. Professional Liability Insurance coverage appropriate for the type of business engaged in
by the Contractor with minimum limits of $1,000,000 (one million dollars) per occurrence. If a
claims made form of coverage is provided, the retroactive date of coverage shall be no later
than the inception date of claims made coverage, unless prior policy was extended indefinitely
to cover prior acts. Coverage shall be extended beyond the policy year either by a
supplemental extended reporting period (ERP) of as great a duration as available, and with no
iess coverage and with reinstated aggregate limits, or by requiring that any new policy provide
a retroactive date no later than the inception date of claims made coverage.
OTHER INSURANCE PROVISIONS.
a. Prior to the execution of this Agreement, and then annually upon the anniversary date(s) of
Design Services — CWT Long Center Renovations 8 RFQ #08-23
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DETAILED SPECIFICATIONS
the insurance policy's renewal date(s) for as long as this Agreement remains in effect, the
Contractor will furnish the City with a Certificate of Insurance(s) (using appropriate ACORD
certificate, SIGNED by the Issuer, and with applicable endorsements) evidencing all of the
coverage set forth above and naming the City as an "Additional Insured." In addition when
requested in writing from the City, Contractor will provide the City with certified copies of all
applicable policies. The address where such certificates and certified policies shall be sent or
delivered is as follows:
City of Clearwater
Attn: Purchasing, RFQ #08-23
P.O. Box 4748
Clearwater, FL 33758-4748
b. Contractor shall provide thirty (30) days written notice of any cancellation, non -renewal,
termination, material change or reduction in coverage.
c. Contractor's insurance as outlined above shall be primary and non-contributory coverage for
Contractor's negligence.
d. Contractor reserves the right to appoint legal counsel to provide for the Contractor's defense,
for any and all claims that may arise related to Agreement, work performed under this
Agreement, or to Contractor's design, equipment, or service. Contractor agrees that the City
shall not be liable to reimburse Contractor for any legal fees or costs as a result of Contractor
providing its defense as contemplated herein.
The stipulated limits of coverage above shall not be construed as a limitation of any
potential liability to the City, and failure to request evidence of this insurance shall not be
construed as a waiver of Contractor's obligation to provide the insurance coverage
specified.
Design Services — CWT Long Center Renovations 9 RFQ #08-23
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MILESTONES
1. ANTICIPATED BEGINNING AND END DATE OF INITIAL TERM. March 2023 — January 2025
If the commencement of performance is delayed because the City does not execute the contract
on the start date, the City may adjust the start date, end date and milestones to reflect the delayed
execution.
2. EXTENSION. The City reserves the right to extend the term of this contract, provided however,
that the City shall give written notice of its intentions to extend this contract no later than thirty (30)
days prior to the expiration date of the contract.
Design Services — CWT Long Center Renovations 10 RFQ #08-23
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RESPONSE FORMAT
1. RESPONSE SUBMISSION. It is recommended that responses are submitted electronically through
our bids website at https://www.myclearwater.com/business/rfp.
For responses mailed and/or hand -delivered, firm must submit one (1) signed original (identified as
ORIGINAL) response, five (5) copies of the response and one (1) copy in an electronic format, on
a disc or thumb drive, in a sealed container using the label provided at the end of this solicitation.
2. RESPONSE FORMAT - Qualifications shall be submitted in bound volumes on standard 8'/z" x 11"
paper. A single 8'/z' x 11" sheet printed on both sides is two (2) pages. All information must
be assembled and indexed in the order indicated below. The page count shall not exceed
twenty-six (26) total pages, including typed text, graphics, charts and photographs. The
total page count does not include documents submitted for Tabs 6 and 7, the tabbed separator
pages, cover page, and back page.
TAB 1 — LETTER OF INTEREST (two (21 pages). The letter of interest shall include:
a. Full legal name of the firm and signature by an authorized representative, preferably
the president
b. A brief summary of the proposing firm's interest in providing the requested services
c. A statement of the firm's understanding of the design services to be provided
d. Office address of firm conducting the design services
e. Office address of firm that will administer the agreement
f. Contact information of firm's corporate officers, partners, and/or owners to include
office location, email address and phone number
g. List of personnel authorized to represent firm to include title, office location, email
address and phone number
TAB 2 — MUNICIPAL BUILDING DESIGN & CONSTRUCTION ADMINISTRATION EXPERIENCE
OF FIRM (six [6] pages). Provide background about the firm and present an understanding of
the Scope of Services to be provided and ability to provide such services, including:
a. A list of like design projects with construction value of $10 million or more, both active
and completed in the last five (5) years. Include the project name, location, owner,
contractor, description, dates services were performed for the project; color images of
projects; initial budget and final construction cost, including change orders; initial and
final contract duration (explain deviations);
b. Information for three (3) similar complex projects using a Construction Manager at Risk
(CMAR) with the Guaranteed Maximum Price (GMP) process with a value of $10
million or more within the past seven (7) years. Reference projects must include:
i. Offeror's project management team assigned to respective project whom will
be designated for this RFQ's project team
ii. Client project manager name, title, email address, and telephone numbers
iii. Reference letters from the project owner(s) must be specific to the referenced
project [not included in page count)
TAB 3 — QUALIFICATIONS OF PERSONNEL (four [4] pages).
a. Provide a list of key personnel the Respondent will commit to the project for its duration.
i. Identify specific roles for each listed staff.
ii. Confirm that no key staff changes will take place without written authorization
of the City.
b. Identify prior similar projects the key personnel listed have worked on together as a
team on behalf of the Respondent. Demonstrate staffs knowledge of local work force,
City permitting processes, Downtown District and Development Standards, potential
challenges on this project and solutions.
Design Services — CWT Long Center Renovations 11 RFQ #08-23
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RESPONSE FORMAT
c. Explain how expert sub -consultants in their field will be selected in a cost compatible
process.
i. Provide a list of key sub -consultants, their references, and a MOU for their
commitment to join your team.
ii. Identify prior projects the key sub -consultants have worked on with your team.
TAB 4 — PROJECT APPROACH (ten [10] pages). Demonstrate the ability to provide the Concept
Review, Cost Analysis, Design, and Construction Phase services. Expand on items such as
reporting systems, scheduling, cost estimating, sustainability, innovation, cost effective design,
long term maintenance, facility operational costs, security, and value engineering (VE). Include
examples of similar projects where these processes have been used.
a. Explain how the Respondent will provide the: (1) leadership; (2) management; and (3)
administration required to be successful in the development and completion of this
project.
b. Explain generally how Respondent will provide the Concept Review and Cost Analysis
Services.
c. Provide a summary of cost control methods for the (1) Design Phase; and (2)
Construction Phase of the Project.
d. Provide estimated duration of proposed conceptual design, design development,
construction document, permitting, and GMP phases (30%, 60%, 90% and
completion).
e. Describe how firm will maintain quality control methods for the Design Phase and
Construction Phase of the project.
f. Describe how firm will maintain schedule control methods for the Design Phase and
Construction Phase of the project.
g. Explain firm's team approach to resolve potential conflicts.
h. Provide a brief narrative outlining why your firm is the best qualified to perform the
Design services in this RFQ.
TAB 5 — UNDERSTANDING OF NATATORIUM ENVELOPE DESIGN AND HEATING,
VENTILATION AND AIR CONDITIONING BEST PRACTICES, STANDARDS, CODES AND
CITY'S GREENPRINT 2.0 (four 141 Pages). Demonstrate your knowledge of natatorium
design, climate control, maintenance and operations and City's Greenprint 2.0 and outline how
you intend to implement this expertise through the provided design services. Provide examples
of other projects where you assisted in the implementation of similar designs and identify what
opportunities and/or challenges the design may create.
TAB 6 — Litigation. NOTE: this is not considered Confidential or Proprietary information —
any response indicating such will be deemed non-responsive to the RFQ.
a. Provide a complete listing of any convictions or fines incurred by the respondent firm
or any of its principals for violations of any state or federal law within the past three (3)
years. Identify firm's executives who have current claims or who have participated in
litigation against the City of Clearwater while with another firm. Executives of firms
currently under litigation with the City may not be considered for this project.
b. Provide a complete listing of all litigation involving a construction project or contract
(excluding personal injury and workers' compensation) whether currently pending or
concluded within the past three (3) years in which the respondent firm was a named
party.
c. Provide a complete listing of all administrative proceedings involving a construction
project or contract, whether currently pending or concluded within the past three (3)
years, in which the respondent firm was a named party. (NOTE: Administrative
Proceedings shall include: (i) any action taken or proceeding brought by a
governmental agency, department, or officer to enforce any law, regulation, code,
legal, or contractual requirement, except for those brought in state or federal courts;
Design Services — CWT Long Center Renovations 12 RFQ #08-23
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RESPONSE FORMAT
(ii) any action taken by a governmental agency, department, or officer imposing
penalties, fines, or other sanctions for failure to comply with any such legal or
contractual requirement, or (iii) any other matter before an administrative body.)
d. Provide a complete listing of all arbitrations involving a construction project or contract,
whether currently pending or concluded in the past three (3) years, in which the
respondent firm was a named party.
TAB 7 - Other Forms.The following forms should be completed and signed:
a. Exceptions, Additional Materials, Addenda form
b. Company Information form
c. Response Certification form
d. Exhibit C_Forms
e. Copy of the firm's current Florida Department of Business and Professional
Regulation's License
f. If the firm is a corporation, a copy of the current Florida Corporation Registration
g. W-9 Form. AO responses should include a fully completed, most current W-9 form.
Failure to include the W-9 will not disqualify your bid. (http://www.irs.gov/pub/irs-
pdf/fw9.pdf)
Design Services — CWT Long Center Renovations 13 RFQ #08-23
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EXCEPTIONS/ADDITIONAL MATERIALS/ADDENDA
Respondents shall indicate any and all exceptions taken to the provisions or requirements in this solicitation
document. Exceptions that surface elsewhere and that do not also appear under this section shall be
considered invalid and void and of no contractual significance.
Exceptions (mark one):
'Special Note — Any material exceptions taken to the City's Terms and Conditions may render a
Response non-responsive.
No exceptions
Exceptions taken (describe --attach additional pages if needed)
Additional Materials submitted (mark one):
No additional materials have been included with this response
Additional Materials attached (describe—attach additional pages if needed)
Addenda
Respondents are responsible for verifying receipt of any addenda issued by checking the City's website at
https://www.myclearwater.com/business/rfp prior to the bid opening. Failure to acknowledge any addenda
issued may render a Bid Non-responsive.
Acknowledgement of Receipt of Addenda (initial for each addenda received, if applicable):
Vendor Name
Addenda Number
Initial to acknowledge receipt
Date
Design Services — CWT Long Center Renovations 14 RFQ #08-23
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COMPANY INFORMATION
Company Legal/Corporate Name:
Doing Business As (if different than above):
Address:
City: State: Zip: -
Phone:
Fax:
E -Mail Address: Website:
DUNS #
Remit to Address (if different than above): Order from Address (if different from above):
Address: Address:
City: State: Zip: City: State: Zip:
Contact for Questions about this response:
Name:
Phone:
Day -to -Day Project Contact (if awarded):
Name:
Phone:
Certified Small Business
Fax:
E -Mail Address:
Fax:
E -Mail Address:
Certifying Agency:
Certified Minority, Woman or Disadvantaged Business Enterprise
Certifying Agency:
Provide supporting documentation for your certification, if applicable.
Design Services — CWT Long Center Renovations 15 RFQ #08-23
RESPONSE CERTIFICATION
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By signing and submitting this Response, the Company certifies that:
a) It is under no legal prohibition to contract with the City of Clearwater.
b) It has read, understands, and is in compliance with the specifications, terms and conditions stated herein, as well
as its attachments, and any referenced documents.
c) It has no known, undisclosed conflicts of interest.
d) No offer of gifts, payments or other consideration were made to any City employee, officer, elected official, or
consultant who has or may have had a role in the procurement process for the services and or goods/materials
covered by this contract.
e) It understands the City of Clearwater may copy all parts of this response, including without limitation any documents
and/or materials copyrighted by the respondent, for internal use in evaluating respondent's offer, or in response to
a public records request under Florida's public records law (F.S. 119) or other applicable law, subpoena, or other
judicial process.
f) Respondent hereby warrants to the City that the respondent and each of its subcontractors ("Subcontractors") will
comply with, and are contractually obligated to comply with, all Federal Immigration laws and regulations that relate
to their employees.
g) Respondent certifies that they are not in violation of section 6(j) of the Federal Export Administration Act and not
debarred by any Federal or public agency.
h) It will provide the materials or services specified in compliance with all Federal, State, and Local Statutes and
Rules if awarded by the City.
i) It is current in all obligations due to the City.
j) It will accept such terms and conditions in a resulting contract if awarded by the City.
k) The signatory is an officer or duly authorized agent of the respondent with full power and authority to submit binding
offers for the services as specified herein.
ACCEPTED AND AGREED TO:
Company Name:
Signature:
Printed Name:
Title:
Date:
Design Services — CWT Long Center Renovations 16 RFQ #08-23
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MAILING LABEL
CUT ALONG THE LINE AND AFFIX TO THE FRONT OF YOUR BID CONTAINER
For US Mail
SEALED RESPONSE
Submitted by:
Company Name:
Address:
City, State, Zip:
RFQ #08-23, Design Services — CWT Long Center
Renovations
Due Date: January 11, 2023, at 10:00 A.M.
City of Clearwater
Attn: Procurement Division
PO Box 4748
Clearwater FL 33758-4748
For US Mail
For Hand Deliveries, FEDEX, UPS or Other Courier Services
SEALED RESPONSE
Submitted by:
Company Name:
Address:
City, State, Zip:
RFQ #08-23, Design Services — CWT Long Center
Renovations
Due Date: January 11, 2023, at 10:00 A.M.
City of Clearwater
Attn: Procurement Division
100 S Myrtle Ave 3rd FI
Clearwater FL 33756
For Hand Deliveries, FEDEX, UPS or Other Courier Services
Design Services — CWT Long Center Renovations 17 RFQ #08-23
'Long
FLEA ArFI
-" Prepared by:
Department of Public Works - Engineering
Geographic Technology Division
700 S. Myrtle Ave, Clearwater, FL 33756
Ph: (727)562-4750. Fax: (727)526-4755
www.MyClearwater.com
Center Renovation
Parcel Number: 07-29-16-00000-220-0100
Project Number: 21 -0026 -PR
N
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.S
Scale: N.T.S.
Map Gen By: KF
Reviewed By: JW
Aerial Flown 2022
Date: 5/18/2023
Page: 1 of 1
Document Path. C tUsers\Keven.Flynn\City of Cleaovaler\Engineering Geog aphic Technology - Documents\GIS\Engineenng\Location Mapst2l-0026-PR\21-0026-PR.aprz
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Exhibit B
Insurance Requirements
INSURANCE REQUIREMENTS. The Contractor (respondent) shall, at its own cost and expense,
acquire and maintain (and cause any subcontractors, representatives or agents to acquire and
maintain) during the term with the City, sufficient insurance to adequately protect the respective
interest of the parties. Coverage shall be obtained with a carrier having an AM Best Rating of A -
VII or better. In addition, the City has the right to review the Contractor's deductible or self-insured
retention and to require that it be reduced or eliminated.
Specifically the Contractor must carry the following minimum types and amounts of insurance on
an occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis,
then coverage can be obtained on a claims -made basis with a minimum three (3) year tail following
the termination or expiration of this Agreement. Specific work may require additional coverage on
a case by case basis:
a. Commercial General Liability Insurance coverage, including but not limited to, premises
operations, products/completed operations, products liability, contractual liability, advertising
injury, personal injury, death, and property damage in the minimum amount of $1,000,000 (one
million dollars) per occurrence and $2,000,000 (two million dollars) general aggregate.
b. Commercial Automobile Liability Insurance coverage for any owned, non -owned, hired or
borrowed automobile is required in the minimum amount of $1,000,000 (one million dollars)
combined single limit.
c. Unless waived by the State of Florida, statutory Workers' Compensation Insurance coverage
in accordance with the laws of the State of Florida, and Employer's Liability Insurance in the
minimum amount of $100,000 (one hundred thousand dollars) each employee each accident,
$100,000 (one hundred thousand dollars) each employee by disease and $500,000 (five
hundred thousand dollars) aggregate by disease with benefits afforded under the laws of the
State of Florida. Coverage should include Voluntary Compensation, Jones Act, and U.S.
Longshoremen's and Harbor Worker's Act coverage where applicable. Coverage must be
applicable to employees, contractors, subcontractors, and volunteers, if any.
d. If the Contractor is using its own property, or the property of the City or other provider, in
connection with the performance of its obligations under this Agreement, then Contractor's
Equipment Insurance or Property Insurance on an "All Risks" basis with replacement cost
coverage for property and equipment in the care, custody and control of others is required.
e. Professional Liability Insurance coverage appropriate for the type of business engaged in
by the Contractor with minimum limits of $1,000,000 (one million dollars) per occurrence. If a
claims made form of coverage is provided, the retroactive date of coverage shall be no later
than the inception date of claims made coverage, unless prior policy was extended indefinitely
to cover prior acts. Coverage shall be extended beyond the policy year either by a
supplemental extended reporting period (ERP) of as great a duration as available, and with no
less coverage and with reinstated aggregate limits, or by requiring that any new policy provide
a retroactive date no later than the inception date of claims made coverage.
OTHER INSURANCE PROVISIONS.
a. Prior to the execution of this Agreement, and then annually upon the anniversary date(s) of
the insurance policy's renewal date(s) for as long as this Agreement remains in effect, the
Contractor will furnish the City with a Certificate of Insurance(s) (using appropriate ACORD
certificate, SIGNED by the Issuer, and with applicable endorsements) evidencing all of the
coverage set forth above and naming the City as an "Additional Insured." In addition when
requested in writing from the City, Contractor will provide the City with certified copies of all
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applicable policies. The address where such certificates and certified policies shall be sent or
delivered is as follows:
City of Clearwater
Attn: Purchasing, RFQ #08-23
P.O. Box 4748
Clearwater, FL 33758-4748
b. Contractor shall provide thirty (30) days written notice of any cancellation, non -renewal,
termination, material change or reduction in coverage.
c. Contractor's insurance as outlined above shall be primary and non-contributory coverage for
Contractor's negligence.
d. Contractor reserves the right to appoint legal counsel to provide for the
Contractor's defense. for any and all claims that may arise related to
Agreement. work performed under this Agreement or to Contractor's design,
equipment. or service. Contractor agrees that the City shall not be liable to
reimburse Contractor for any legal fees or costs as a result of Contractor
providing its defense as contemplated herein.
The stipulated limits of coverage above shall not be construed as a limitation of any
potential liability to the City, and failure to request evidence of this insurance shall not be
construed as a waiver of Contractor's obligation to provide the insurance coverage
specified.
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Wannemacher Jensen
Architects, Inc.
Wannemacher Jensen Architects, Inc.
HRU }rr AND NCAUVI UL • NM "IT) BEACH
City of Clearwater
CONSULTANT WORK ORDER
Date:
5/12/2023
1. PROJECT INFORMATION:
Project Title:
Design Services — Clearwater Long Center
Renovations
City Project Number:
21 -0026 -PR
City Plan Set Number:
2022008
Consultant Project Number:
2317
2. SCOPE OF SERVICES:
Provide life cycle cost analysis for two design options on renovating The Long Center Natatorium. The
design options are described as follows:
Option one, renovate the natatorium "in kind" meaning keep the existing fenestration as is but upgrade
it with newer technology i.e., Thermally broken curtain wall or storefront system and insulating glazing.
Perform NDE testing (non-destructive evaluation) on the existing structure to determine the exact amount
of structural repair that's required for the main structural system and provide a report outlining the
findings of the NDE testing. Provide recommendations for a new mechanical system. Specify a new single
ply roof system and demonstrate the number of PV panels the roof area can accommodate. Specify a new
pool deck coating for the natatorium.
Option two, reduce the amount of fenestration in natatorium by 50% or more. Provide design options
that illustrate how the reduction of fenestration occurs, to be approved by the owner. NDE testing and
report as mentioned in option 1. Schematic level structural design to support new envelop components
used to reduce the fenestration of the building. This is assumed as structural reinforcing for anchoring or
fastening a new wall system to the existing structure. Provide recommendations for a new mechanical
system and its associated components. Specify a new single ply roof system and demonstrate the number
of PV panels the roof area can accommodate. Specify a new pool deck coating for the natatorium.
In addition to the tasks mentioned in design option 2, WJ will also provide a design option that considers
enclosing the sun deck area on the west side of the building and incorporate it into the natatorium space.
This work will be identified as a separate line item in our cost estimate to the city.
Both design options one and two include recommendations for repairing/upgrading and replacing the
existing pool equipment as a separate item available to both design options.
"The design plans shall be compiled using the City of Clearwater CAD standards, as
attached."
Consultant Work Order
Page 1 of 6 Revised: 11/28/2022
CONSULTANT WORK ORDER
Design Services — Clearwater Long Center Renovations
WannemacherJensen Architects 21 -0026 -PR
City of Clearwater
I. PRE -DESIGN PHASE:
Task 1.1: Existing Conditions Modeling & Assessment
This task includes modeling the existing natatorium in 3D software. Assess the
existing space and structure with the intent to gain an understanding of how to
modify the space.
II. DESIGN PHASE:
Task 2.1: Design Options & Product specifications
This phase includes the following task:
1. Preliminary product selection for option 1 Including:
a. Fenestration System
b. Roof system
c. HVAC system
d. PV roof panels
2. Provide schematic level design concept for option 2
3. Schematic level rendering of design option 2.
4. Preliminary product selection for design option 2 including:
a. New building envelope assembly
b. Fenestration system
c. HVAC system
d. Roof system
e. PV roof panels
5. Schematic level documents necessary to illustrate design intent of design
option two including:
a. Floor Plans
b. Elevations
c. Roof plans
d. Typical wall sections
e. Typical Roof system installation detail
f. Mechanical design
g. Structural improvements associated with Design option two.
h. Conceptual layout for photovoltaic panels.
6. Coordinate and attend up to 2 progress meeting on site and up to four
online meetings.
7. Provide recommendations for pool equipment replacement options &
upgrades.
8. Submit to owner for approval.
Consultant Work Order Page 2 of 6 Revised: 11/28/2022
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CONSULTANT WORK ORDER
Design Services — Clearwater Long Center Renovations
Wannemacher Jensen Architects 21 -0026 -PR
City of Clearwater
Task 2.2: Analysis & Cost Estimating
In this task the design team will perform studies on how each design option
performs from an energy and longevity perspective. We will look at how
photovoltaic panels impact the energy performance of the space.
Our consultants will perform a detailed cost estimate for each option to
help identify the financial burden of each design option. During this phase we
will attend up to two on-site meetings and up to four online meetings to
complete the associated task. Upon completion of this phase, we will provide the
owner with our drawings and documents outlining the results of our analysis for
reference.
Task 2.3: NDE Testing & Report.
In this task the Architect's consultant will perform nondestructive evaluation
testing of existing building structure and provide a report outlining the condition
of the existing structural steel of the natatorium and the extent of repair required.
3. PROJECT GOALS:
• The goals for this project are as follows:
1. To provide an apples -to -apples comparison on two renovation options for the
natatorium.
2. To illustrate the performance of the building under each design option from an
energy consumption and longevity standpoint.
3. To provide a conceptual design option that can be further developed as the new
image of the Long Center Natatorium.
4. To identify the existing condition of the structural steel envelope in the
natatorium and how to repair it.
5. To provide schematic level cost estimates for each design option that identify
the order of financial magnitude for each design.
6. To provide design upgrades and/or replacement options for the existing pool
equipment.
7. To provide a recommendation on upgrading/replacing the existing mechanical
system.
4. FEES:
See Attachment "A"
This price includes all labor and expenses anticipated to be incurred by Wannemacher
Jensen Architects for the completion of these task in accordance with the Professional
Consultant Work Order Page 3 of 6 Revised: 11/28/2022
CONSULTANT WORK ORDER
Design Services — Clearwater Long Center Renovations
Wannemacher Jensen Architects 21 -0026 -PR
City of Clearwater
Services Method "B" — Lump Sum — Percentage of Completion by Task, for a fee not to
exceed Two Hundred Three Thousand Nine Hundred and Fifty -One Dollars ($203,951).
No permit costs are anticipated to be required under this Work Order
5. SCHEDULE:
The project is to be completed in 5 months (150 days) from issuance of notice -to -
proceed. The project deliverables are to be phased as follows:
Design Options & Specifications: [601 calendar days
Analysis & Cost Estimate: [M.1 calendar days
NDE Testing & Report: [1201 calendar days
6. STAFF ASSIGNMENT:
Wannemacher Jensen Architects
Sarah Lyons, AIA, LEED AP BD+C — Studio Director
Chris Dunn, RA — Project Manager
Arturo Lopez, AIA — Project Architect
Gericke Nel, AAIA—Architectural Associate
7. CORRESPONDENCE/REPORTING PROCEDURES:
Consultant's project correspondence shall be directed to:
Wannemacher Jensen Architects
Chris Dunn, RA — Project manager
Arturo Lopez, AIA - Project Architect
All City project correspondence shall be directed to:
Dept. of Public Works
Jeff Walker, P.E., CBO, LEED AP, PMP — Sr. Professional Engineer
Mike Lockwood, Assistant Director, Parks and Recreation Dept.
Art Kader, Interim Director, Parks and Recreation Dept.
8. INVOICING/FUNDING PROCEDURES:
City Invoicing Code: _3157572-530100-C2202
For work performed, invoices shall be submitted monthly to:
Consultant Work Order Page 4 of 6 Revised: 11/28/2022
CONSULTANT WORK ORDER
Design Services — Clearwater Long Center Renovations
Wannemacher Jensen Architects 21 -0026 -PR
City of Clearwater
ATTENTION: JAMIE GAUBATZ, SR ACCOUNTANT
CITY OF CLEARWATER, PUBLIC WORKS DEPARTMENT/ENGINEERING
PO BOX 4748
CLEARWATER, FLORIDA 33758-4748
Contingency services will be billed as incurred only after written authorization provided
by the City to proceed with those services.
9. INVOICING PROCEDURES:
At a minimum, in addition to the invoice amount(s) the following information shall be
provided on all invoices submitted on the Work Order:
1. Purchase Order, Project and Invoice Numbers and Contract Amount.
2. The time period (begin and end date) covered by the invoice.
3. A short narrative summary of activities completed in the time period.
4. Contract billing method — Lump Sum or Hourly Rate.
5. If Lump Sum, the percent completion, amount due, previous amount earned and
total earned to date for all tasks (direct costs, if any, shall be included in lump
sum amount).
6. If Hourly Rate, hours, hourly rates, names of individuals being billed, amount
due, previous amount earned, the percent completion, total earned to date for
each task and other direct costs (receipts will be required for any single item
with a cost of $50 or greater or cumulative monthly expenses greater than
$100).
7. If the Work Order is funded by multiple funding codes, an itemization of tasks
and invoice amounts by funding code.
10. CONSIDERATIONS:
Consultant acknowledges the following:
1. The Consultant named above is required to comply with Section 119.0701,
Florida Statutes, where applicable.
2. All City directives shall be provided by the City Project Manager.
3. "Alternate equals" shall not be approved until City Project Manager agrees.
4. All submittals must be accompanied by evidence each has been internally
checked for QA/QC before providing to City.
5. Consultants/Contractors are not permitted to use City -owned equipment (i.e.
sampling equipment, etc.).
6. Documents posted on City website must ADA accessible.
11. ADDITIONAL CONSIDERATIONS:
All work orders should include considerations for the following:
1. Sea Level Rise and Flood Resilience, as applicable.
Consultant Work Order Page 5 of 6 Revised: 11/28/2022
CONSULTANT WORK ORDER
Design Services — Clearwater Long Center Renovations
Wannemacher Jensen Architects 21 -0026 -PR
City of Clearwater
2. Submittal of a Critical Path Method (CPM) Schedule(s).
3. Submittal of a Project Catalog with the following items, as appropriate:
a. Data requests, assumptions, critical correspondence, meeting agenda,
sign -in sheets, meeting minutes, document comment -response log(s),
technical memorandum/reports, addenda, progress reports, regulatory
correspondence, and other project -related documents.
b. At the conclusion of the project, ENGINEER will combine this information
into a Project Catalog and submit to the City for review and comment.
12. SPECIAL CONSIDERATIONS:
The City will need to provide access to Architect and its consultants as needed.
Specifically, the natatorium will need to be accessible and clear of all people for the NDE
testing and equipment.
13. SIGNATURES:
PREPARED BY: APPROVED BY:
Jas4Sn Jed'sen Tara Kivett, P.E.
President City Engineer
Wannemacher Jensen Architects City of Clearwater
5/24/2023
Date Date
Consultant Work Order Page 6 of 6 Revised: 11/28/2022
ATTACHMENT "A"
CONSULTANT WORK ORDER — PROJECT FEES TABLE
Design Services — Clearwater Long Center Renovations
Wannemacher Jensen Architects 21 -0026 -PR
City of Clearwater
CONSULTANT WORK ORDER
PROJECT FEES TABLE
Task
Description
Subconsultant
Services
Labor
Total
1.0
Pre -Design
1.1
Existing Condition Modeling &
Assessment
$6,732
$18,630
$25,362
Pre -Design Total:
$25,362
2.0
Design
2.1
Design Options & Product
Specifications
$32,037
$42,561
$74,598
2.2
Analysis & Cost Estimating
$16,088
$20,660
$36,748
2.3
NDE Testing & Report
$64,493
$2,750
$67,243
Design Total:
$178,589
GRAND TOTAL:
$203,951
Consultant Work Order — Project Fees Table
Page 1 of 1 Revised: 11/28/2022
ATTACHMENT "B"
CONSULTANT WORK ORDER — CITY DELIVERABLES
Design Services — Clearwater Long Center Renovations
Wannemacher Jensen Architects 21 -0026 -PR
City of Clearwater
CONSULTANT WORK ORDER
CITY DELIVERABLES
1. FORMAT:
The design plans shall be compiled utilizing the following methods:
1. City of Clearwater CAD standards.
2. Datum: Horizontal and Vertical datum shall be referenced to North American
Vertical Datum of 1988 (vertical) and North American Datum of 1983/90
(horizontal). The unit of measurement shall be the United States Foot. Any
deviation from this datum will not be accepted unless reviewed by City of
Clearwater Engineering/Geographic Technology Division.
2. DELIVERABLES:
The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20'
unless approved otherwise. Upon completion the consultant shall deliver all drawing
files in digital format with all project data in Autodesk Civil 3D file format.
NOTE: If approved deviation from Clearwater CAD standards is used, the Consultant
shall include all necessary information to aid in manipulating the drawings including
either PCP, CTB file or pen schedule for plotting. The drawing file shall include only
authorized fonts, shapes, line types or other attributes contained in the standard
release of Autodesk software. All block references and other references contained
within the drawing file shall be included. Please address any questions regarding format
to Mr. Thomas Mahony, at (727) 562-4762 or email address
Thomas.Mahony@myClearwater.com.
All electronic files (including CAD and Specification files) must be delivered upon
completion of project or with 100% plan submittal to City of Clearwater.
Consultant Work Order — City Deliverables Page 1 of 1 Revised: 11/28/2022
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AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN
CITY OF CLEARWATER AND WANNEMACHER JENSEN ARCHITECTS,
INC. RFQ #08-23 LONG CENTER RENOVATION
This AGREEMENT is made and entered into on the day of 2023 by
and between the City of Clearwater, Florida (CITY) and Wannemacher Jensen Architects, Inc.
CONSULTANT).
WITNESSETH:
WHEREAS, the CITY desires to engage the CONSULTANT to perform certain professional
services pertinent to such work in accordance with this Agreement; and
WHEREAS, the CONSULTANT desires to provide such professional services in accordance with
this Agreement; and
WHEREAS, in accordance with the competitive selection process described in Section 287.055 of
the Florida Statutes, the CITY selected the CONSULTANT based on Request For Qualifications
("RFQ") #08-23 and responses by the CONSULTANT to RFQ #08-23.
NOW, THEREFORE, in consideration of the mutual promises contained herein and other good
and valuable consideration, the Parties agree that the above terms, recitals, and representations are
true and accurate and are incorporated herein by reference, and the Parties further agree as follows:
1.0 GENERAL SCOPE OF THIS AGREEMENT
The relationship of the CONSULTANT to the CITY will be that of a professional
consultant, and the CONSULTANT will provide the professional and technical services
required under this Agreement in accordance with acceptable engineering practices, by
exercising the skill and ability ordinarily required of engineers performing the same or
similar services, under the same or similar circumstances, in the State of Florida, and ethical
standards.
2.0 PROFESSIONAL TECHNICAL SERVICES
2.1 It shall be the responsibility of the CONSULTANT to work with and for the CITY to
perform an array of services for the City as set forth in RFQ #08-23, Scope ofServices.
2.2 The CONSULTANT'S services under this Agreement will be provided under a project
specific Work Order(s). Each Work Order will include the services for a single project,
phase, task or assignment, and will contain a mutually agreed-upon detailed scope of
services, project goals, fee and schedule of performance in accordance with applicable
fiscal and budgetary constraints. Work Orders will be incorporated by reference and
attached hereto this A greeement.
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Total compensation for all services shall not exceed $203.951.00
authorized by the City Council.
See Work Order attached hereto as Exhibit A.
unless specifically
2.3 The CONSULTANT shall maintain an adequate and competent staff of professionally
qualified personnel available to the CITY for the purpose of rendering the required
engineering and/or consultant services hereunder and shall diligently execute the work to
meet the completion time established in the Work Orders. The CONSULTANT shall notify
the CITY by U.S. Mail addressed to the City Engineer of any changes in company contact
information, including but not limited to contact phone, address, project manager, email
addresses, etc.
2.4 The CITY reserves the right to enter into contracts with other engineering and/or architect
firms for similar services. The CONSULTANT will, when directed to do so by the CITY,
coordinate and work with other engineering and/or architectural firms retained by the
CITY.
2.5 The CITY reserves the right to remove any and all projects, phases, tasks, or assignments
related to this Agreement. The CITY further reserves the right to enter into contracts with
other engineering firms for services related to such projects, phases, tasks, or assignments.
The CONSULTANT will, when directed to do so by the CITY, coordinate and work with
other firms retained by the CITY.
3.0 PERIOD OF SERVICES
3.1 The CONSULTANT shall begin work promptly after receipt of a fully executed Work
Order. Receipt of a fully executed Work Order shall constitute written notice toproceed.
3.2 If the CONSULTANT'S services are delayed for reasons beyond the CONSULTANT'S
control, the time of performance shall be adjusted as appropriate.
3.3 It is the intent of the parties hereto that this Agreement continue in force for a period not to
exceed to 5 years, subject to the provisions for termination contained herein.
Assignments that are in progress at the Termination Date shall be completed by the
CONSULTANT unless specifically terminated by the CITY. Should the CONSULTANT
be in the progress
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3.4 of completing work under this Agreement at the Termination Date, this Agreement shall
continue with all terms, conditions and obligations being in full force and effect until such
time as the work is completed. All provisions expressly intended to survive termination shall
do so.
4.0 PROFESSIONAL SERVICES/CONSULTANT'S COMPETITIVE
NEGOTIATION ACT (CCNA)
Professional Services provided under this Agreement are within the scope of the practice
of architecture, landscape architecture, professional engineering, or registered land
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surveying and mapping, as defined by the laws of the State of Florida. Provisions of F.S.
287.055 apply.
5.0 GENERAL CONSIDERATIONS
5.1 All documents including field books, drawings, specifications, calculations, geotechnical
investigation reports, etc., used in the preparation of the work shall be supplied by the
CONSULTANT and shall become the property of the CITY. The CITY acknowledges that
such documents are not intended or represented to be suitable for use by the CITY or others
for purposes other than those for which the documents are prepared. Any reuse of these
documents without written verification or adaptation by the CONSULTANT for the
specific purpose intended will be at the CITY 's sole risk without liability or legal exposure
to the CONSULTANT.
5.2 The CONSULTANT shall prepare preliminary construction cost estimates with each
design submittal to verify the proposed design is within the City project budgets. The
CONSULTANT shall prepare a final estimate of probable construction costs, following
CITY approval of the bid documents and other pre-bid activities. The CITY hereby
acknowledges that estimates of probable construction costs cannot be guaranteed, and such
estimates are not to be construed as a promise that designed facilities will not exceed a cost
limitation.
5.3 The CONSULTANT will provide expert witnesses, if required, to testify in connection
with any suit at law. A supplemental agreement will be negotiated between the CITY and
the CONSULTANT describing the services desired and providing a basis for compensation
to the CONSULTANT.
5.4 Upon the CONSULTANT'S written request, the CITY will furnish or cause to be furnished
such reports, studies, instruments, documents, and other information as the
CONSULTANT and CITY mutually deem necessary.
5.5 The CITY and the CONSULTANT each bind themselves and their successors, legal
representatives, and assigns to the other party to this Agreement and to the partners,
successors, legal representatives and assigns of each other party, in respect to all covenants
of this Agreement; and, neither the CITY nor the CONSULTANT will assign or transfer
its interest in this Agreement without written consent of the other.
5.6 To the fullest extent permitted by law, the CONSULTANT agrees to indemnify and hold
harmless the CITY, and its officers and employees, from liabilities, damages, losses, and
costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the
negligence, recklessness, or intentionally wrongful conduct of the CONSULTANT and
other persons employed or utilized by the CONSULTANT in the performance of this
CONSULTANT under this AGREEMENT. Notwithstanding any provision herein to the
contrary, this paragraph shall not be construed as a waiver of any immunity to which CITY
is entitled or the extent of any limitation of liability pursuant to § 768.28, Florida Statutes.
Furthermore, this provision is not intended to nor shall it be interpreted as limiting or in
any way affecting any defense CITY may have under § 768.28, Florida Statutes or as
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consent to be sued by third parties. The obligations under this paragraph shall expressly
survive termination or expiration of this Agreement.
5.7 The CONSULTANT agrees not to engage the services of any person or persons in the
employ of the CITY to an allied capacity, on either a full or part-time basis, on the date of
the signing of this Agreement, or during its term.
5.8 Key personnel assigned to CITY projects by the CONSULTANT shall not be removed
from the projects until alternate personnel acceptable to the CITY are approved in writing
by the CITY. Key personnel are identified as: Project Manager and technical experts.
5.9 The CONSULTANT shall attach a brief status report on the projects with each request for
payment.
5.10 Unless otherwise required by law or judicial order, the CONSULTANT agrees that it shall
make no statements, press releases or other public communication concerning this
Agreement or its subject matter or otherwise disclose or permit to be disclosed any of the
data, technical processes, business affairs or other information obtained or furnished in the
conduct of work under this Agreement without first notifying the CITY and securing its
consent in writing. The CONSULTANT also agrees that it shall not publish copyright or
patent any of the site-specific data or reports furnished for or resulting from work under
this Agreement. This does not include materials previously or concurrently developed by
the CONSULTANT for "In House" use. Only data and reports generated by the
CONSULTANT under this Agreement shall be the property of the CITY.
5.11 Public Records. The CONSULTANT will be required to comply with Section 119.0701,
Florida Statutes, as may be amended from time to time, specifically to:
IF THE CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT: 727-562-4092, Rosemarie.Call@myclearwater.com, 600
Cleveland Street, Suite 600, Clearwater, FL 33755.
CONSULTANT shall comply with the following:
a) Keep and maintain public records required by the City of Clearwater (hereinafter
"public agency") to perform the service being provided by the contractor
hereunder.
b) Upon request from the public agency's custodian of public records, provide the
public agency with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the
cost provided for in Chapter 119, Florida Statutes, as may be amended from time
to time, or as otherwise provided by law.
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c) Ensure that the public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized by
law for the duration of the contract term and following completion of the contract
if the contractor does not transfer the records to the public agency.
d) Upon completion of the contract, transfer, at no cost, to the public agency all public
records in possession of the contractor or keep and maintain public records
required by the public agency to perform the service. If the contractor transfers all
public records to the public agency upon completion of the contract, the contractor
shall destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. If the contractor keeps and
maintains public records upon completion of the contract, the contractor shall meet
all applicable requirements for retaining public records. All records stored
electronically must be provided to the public agency, upon request from the public
agency's custodian of public records, in a format that is compatible with the
information technology systems of the public agency.
e) A request to inspect or copy public records relating to a public agency's contract
for services must be made directly to the public agency. If the public agency does
not possess the requested records, the public agency shall immediately notify the
contractor of the request and the contractor must provide the records to the public
agency or allow the records to be inspected or copied within a reasonable time.
f) The contractor hereby acknowledges and agrees that if the contractor does not
comply with the public agency's request for records, the public agency shall
enforce the contract provisions in accordance with the contract.
g) A contractor who fails to provide the public records to the public agency within a
reasonable time may be subject to penalties under Section 119.10, Florida Statutes.
h) If a civil action is filed against a contractor to compel production of public records
relating to a public agency's contract for services, the court shall assess and award
against the contractor the reasonable costs of enforcement, including reasonable
attorney fees, if:
1. The court determines that the contractor unlawfully refused to comply with the
public records request within a reasonable time; and
2. At least 8 business days before filing the action, the plaintiff provided written
notice of the public records request, including a statement that the contractor has
l « and the t. t,
r.... cnmp,,ed with .h? request, to the public agency to con,�ac,,,r.
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i) A notice complies with subparagraph (h)2. if it is sent to the public agency's custodian
of public records and to the contractor at the contractor's address listed on its
contract with the public agency or to the contractor's registered agent. Such
notices must be sent by common carrier delivery service or by registered, Global
Express Guaranteed, or certified mail, with postage or shipping paid by the
sender and with evidence of delivery, which may be in an electronic format.
A contractor who complies with a public records request within 8 business
days after the notice is sent is not liable for the reasonable costs of
enforcement.
6.0 COMPENSATION
6.1 The CONSULTANT shall be compensated for services rendered under this Agreement
in accordance with the provisions of each Work Order, upon presentation of
CONSULTANT'S invoice and as provided in this Agreement.
6.2 Compensation for services shall be invoiced by the CONSULTANT and paid by the
CITY in accordance with the Florida Local Government Prompt Payment Act, § 218.70,
Florida Statutes.
6.3 The CONSULTANT agrees to allow full and open inspection of payroll records and
expenditures in connection with hourly rate and cost-plus fixed fee work assignments
upon request of the CITY.
7.0 PROHIBITION AGAINST CONTINGENT FEES
The CONSULTANT warrants that it has not employed or retained any company or
person, other than a bona fide employee working solely for the CONSULTANT to solicit
or secure this Agreement and that it has not paid or agreed to pay any person, company,
corporation, individual, or firm, other than a bona fide employee working for the
CONSULTANT any fee, commission, percentage, gift, or any other consideration,
contingent upon or resulting from the award or making of this Agreement.
8.0 TERMINATION FOR CAUSE
This Agreement may be terminated by either party with seven (7) days prior written
notice, in the event of substantial failure to perform in accordance with the terms hereof
by the other party through no fault of the terminating party. If this Agreement is
terminated, the CONSULTANT shall be paid in accordance with the provisions of
outstanding Work Orders for all work performed up to the date of termination.
9.0 SUSPENSION, CANCELLATION, OR ABANDONMENT
Vv2015.mm
If the project described in any Work Order is suspended, canceled, or abandoned by the
CITY, without affecting any other Work Order or this Agreement, the CONSULTANT
shall be given five (5) days prior written notice of such action and shall be compensated
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for professional services provided up to the date of suspension, cancellation, or
abandonment.
10.0 GOVERNING LAW
This Agreement shall be administered and interpreted under the laws of the State of
Florida. The exclusive venue for any proceeding or suit in law or equity arising from or
incident to this Agreement will be in Pinellas County Florida.
11.0 TERMINATION FOR CONVENIENCE
Either the CITY or the CONSULTANT may terminate the Agreement at any time by
giving written notice to the other of such termination and specifying the effective date
of such termination at least thirty (30) days before said termination date. If the
Agreement is terminated by the CITY as provided herein, the CONSULTANT will be
paid for services rendered through the date of termination.
12.0 PUBLIC ENTITY CRIMES
Pursuant to Florida Statute § 287.132-133, the City of Clearwater, as a public entity,
may not accept any proposal from, award any contract to, or transact any business in
excess of the threshold amount provided in § 287.017, F.S., for Category Two (currently
$35,000) with any person or affiliate on the convicted vendor list for a period of 36
months from the date that person or affiliate was placed on the convicted vendor list
unless that person of affiliate has been removed from the list pursuant to § 287.133
(3)(f), F.S. By submitting a proposal, CONSULTANT is certifying that Florida Statute
287.132 and 287.133 does not restrict submission.
13.0 SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS
The CONSULTANT will be required to comply with Section 287.135, Florida Statues,
specifically by executing the forms provided (attached).
14.0 RFO #08-23. TERMS AND CONDITIONS
All terms and conditions as set forth in RFQ #08-23, Terms of Conditions are
incorporated by reference and hereto attached as Exhibit C.
15.0 ORDER OF PRECEDENCE
Any inconsistency in documents relating to this Agreement shall be resolved by giving
precedence in the following order: (i) this Agreement and subsequent Amendments; (ii)
RFQ #08-23, Terms and Conditions; and (iii) Work Orders.
16.0 INSURANCE REQUIREMENTS
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Insurance Requirements are set forth in Exhibit B, which is incorporated by reference
and attached hereto.
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17.0 TERMINATION FOR LACK OF FUNDING
The CITY'S performance and obligation to pay under this Agreement is contingent
upon an annual appropriation by the Clearwater City Council. In the event the
Clearwater City Council does not appropriate funds for CITY to perform its obligations
hereunder, CITY may terminate this Agreement upon thirty (30) days written notice to
CONSULTANT.
18.0 E -VERIFY
CONSULTANT and its Subcontractors shall register with and use the E -Verify system
to verify the work authorization status of all newly hired employees. CONSULTANT
will not enter into a contract with any Subcontractor unless each party to the contract
registers with and uses the E -Verify system. Subcontractor must provide
CONSULTANT with an affidavit stating that Subcontractor does not employ, contract
with, or subcontract with an unauthorized alien. CONSULTANT shall maintain a copy
of such affidavit.
Vv2015.mm
The CITY may terminate this Agreement on the good faith belief that CONSULTANT
or its Subcontractors knowingly violated Florida Statutes 448.09(1) or 448.095(2)(c). If
this Agreement is terminated pursuant to Florida Statute 448.095(2)(c),
CONSULTANT may not be awarded a public contract for at least 1 year after the date
of which this Agreement was terminated. CONSULTANT is liable for any additional
costs incurred by the CITY as a result of the termination of this Agreement.
See Section 448.095, Florida Statutes (2020).
[Remainder of Page Intentionally Left Blank]
•
•
•
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the
date and year first above written.
(
By:
)
Print Name:
Title:
WITNESS:
By:
Print Name:
Countersigned: CITY OF CLEARWATER
Brian J. Aungst Sr.
Mayor
Approved as to form:
Jerrod Simpson
Senior Assistant City Attorney
Jennifer Poirrier
City Manager
Attest:
Rosemarie Call
City Clerk
RFQ #08-23
January 11, 2023
CITY OF CLEAR WATER
DESIGN SERVICES - LONG CENTER RENOVATIONS
architects
Wannemacher Jensen Architects, Inc.
• 132 Mirror Lake Dr N Unit 301
St. Petersburg, FL 33701
(727) 822-5566
wjarc.com
•
•
LETTER OF INTEREST III
City of Clearwater
Attn: Procurement Division
100 S. Myrtle Ave, 3rd Floor
Clearwater, FL 33756-5520
January 11, 2023
RE: RFQ 08-23 - DESIGN SERVICES - CLEARWATER LONG CENTER RENOVATIONS
Members of the Selection Committee,
On behalf of Wannemacher Jensen Architects, Inc. (WJA), I would like to state our sincere interest and
excitement about the opportunity to continue to provide the City of Clearwater and the Long Center with
Design Services for the Natatorium. You will find in the following qualifications pages that we have put
together a very strong team - one with national recognition for iconic municipal design and a proven track
record for sustainable buildings.
About Us
Since our firm was founded in 1992, our specialty has always been community building municipal projects.
The firm's design methodology is centered on the belief that architecture can inspire positive change and
enrich society. We understand municipal architecture and our projects consistently meet the issues of time,
budget, functionality, and maintainability. We strive to go beyond that by providing creative design solutions
that become unique pieces of architecture. Our buildings uniquely represent a community and add to people's
quality of life. Our strength has been to consistently create unique, efficient, and inviting spaces given any set
of parameters or challenges.
Headquartered in St. Petersburg and with an office in Tarpon Springs, we are familiar with the City, the city's
standards and coordinating with City Departments. We have had a long standing working relationship with the
City of Clearwater since 1997 and have worked on projects like Fire Stations 46 & 47, the Clearwater Marina,
North Greenwood Recreation Center, Crest Lake Park Masterplan, Morningside Recreation Center, and the
Phillies Spring Training Complex to name a few. We also have a long standing history working with the Long
Center. The team ready to work on the Natatorium all have knowledge and experience working with Long
Center stakeholders. Long Center projects completed by our team include the Aging Well Center, renovations
to the gym, kitchen, and classrooms.
Our proposed team have recently completed the FAST Aquatics facility in Ocala, Florida. The Florida Aquatics
Swimming & Training (FAST) facility is the new premier aquatic training and Olympic training competition
venue in the Southeast United States. The facility provides elite training for swimmers of all levels with the
goal of producing the next generation of future champion swimmers and includes an indoor 10-lane/50-
meter/25-yard Olympic competition pool and an outdoor "L" shaped pool with 5 -lane 25 -yard warm-up area
and the 7 -lane 50-meter/25-yard/25-meter 2021 Olympic Trials warm-up pool by Myrtha Pools.
Our capabilities expand beyond architecture to include comprehensive master planning, interior design,
Construction Management, and Cost Estimating. An extremely unique aspect of our firm is that we have a
construction division, WJCreate. As one of the few architecture firms with a dedicated construction division
we can provide services from the initial planning phase all the way through construction with a single point
of contact. It has never been more important for a design team to understand lead times, supply issues,
and real time cost data. We understand that it takes more than just a complete set of drawings to turn out
a successful project. We go beyond the basic requirements - utilizing innovative design solutions to create
facilities that uniquely represent and evoke pride from the community and the staff who use them.
Project Understanding
It is our understanding that the City intends to engage an architectural firm to provide design services for
the renovation of the Long Center located at Belcher Road. The main goal is to resolve the high humidity
and resulting frame corrosion in the Natatorium. It will be in our scope to explore a variety of options for the
City comparing a new facility versus a renovation. The City is interested in seeing the following options: an
outdoor pool, covered/roofed outdoor pool, partially enclosed pool, and indoor pool. The consultant shall
analyze different methods and equipment, and schemes to determine the most feasible option for the City.
The sustainability and maintainability of the facility will be top priority.
WJArchitects 1 City of Clearwater RFQ-08-23
3
•
LETTER OF INTEREST 111
We believe our team is best qualified to undertake this project and we are committed to providing the City of
Clearwater with successful design services. I don't believe any other team has a greater knowledge of the
city or more proven design and services then our team. WJA is excited about the opportunity to continue our
relationship with the City and the Long Center and we hope that you will give our team strong consideration
for this contract.
Sincerely,
Jason Jensen, AIA, LEED AP, President
Wannemacher Jensen Architects, Inc.
132 Mirror Lake Dr. N, Unit 301
St. Petersburg, FL 33701
(727) 822-5566 I jason@wjarc.com
Below is the following requested address and contact information:
Office address of firm conducting the design services:
Headquarters: 132 Mirror Lake Dr N., Unit 301, St. Petersburg, FL
Office address of firm that will administer the agreement:
Headquarters: 132 Mirror Lake Dr N., Unit 301, St. Petersburg, FL
Contact information of firm's corporate officers, partners, and/or owners to include office location, email address
and phone number:
Jason Jensen, President
Headquarters Location (St. Petersburg, FL)
jason@wjarc.com
(727) 308-2711
Harold Somarriba, Principal
Headquarters Location (St. Petersburg, FL)
harold@wjarc.com
(727) 308-2712
Lindsay Evans, Principal
Headquarters Location (St. Petersburg, FL)
lindsay@wjarc.com
(727) 308-2713
Edward Hoffman, Principal
29 W Orange St, Tarpon Springs, FL 34689
ed@wjarc.com
(727) 382-0789
List of personnel authorized to represent firm to include title, office location, email address and phone number:
Same as above to include additional representatives listed below.
Sarah Lyons, Studio Director
1559 Fruitville Rd, Sarasota, FL 34236
sarah@wjarc.com
(727) 308-2261
Todd Willsie, Studio Director
29 W Orange St, Tarpon Springs, FL 34689
todd@wjarc.com
(727) 819-4958
Natalia Livian, Studio Director
815 NW 57th Ave, Miami, FL 33126
natalia@wjarc.com
(727) 310-0596
WJArchitects 1 City of Clearwater RFQ-08-23
4
046
IMINr ^1 Pr
MUNICIPAL BUILDING DESIGN & CONSTRUCTION ADMINISTRATION EXPERIENCE OF FIRM I
FAST Aquatics, Ocala, FL
Wannemacher Jensen Architects, Inc.
Founded in St. Petersburg Florida in 1992,
Wannemacher Jensen Architects (WJA) is an
interdisciplinary architecture firm that designs
and creates engaging spaces for working,
living, learning and playing. The firm's design
methodology is centered on the belief that
architecture can inspire positive change and
enrich society. With each project and any given
set of challenges, we strive to provide creative
and innovative design solutions that promote
community and client ambitions, redefine
conventions, and generate purpose driven
solutions.
The firm has a broad range of experience across
an array of project types and disciplines for
private, municipal, and non-profit clients. WJA's
capabilities expand beyond architecture to
include comprehensive master planning, interior
design and design -build construction. As one
of the few architecture firms with a dedicated
construction division we are capable of providing
WJArchitects 1 City of Clearwater RFQ-08-23
services from the initial planning phase all the
way through construction with a single point of
contact. Our team brings together a variety of
professionals from different backgrounds and
expertise to holistically address projects from
all angles. We carefully consider every design
decision and its effect on the big picture to
produce the highest quality, optimally functional,
cost-effective results.
Since the firm was founded our specialty has
always been to work with municipalities on
quality of life projects. We have completed over
250 public projects for more than 25 different
municipalities throughout the State of Florida
on various project types including Recreation
Centers and Parks, City Halls, Fire & Police
Stations, Government Offices, and Service
Centers. We understand the intricacies of
working with multiple building users, making
presentations to City Commissions and
satisfying various neighborhood concerns.
YEARS IN BUSINESS:
30 years
SIZE OF FIRM:
58 Employees
SERVICES:
Architecture
Interior Design
Design -Build Construction
Production Design
Real Estate/Development
ADDRESS:
132 Mirror Lake Dr N Unit 301
St. Petersburg, FL 33701
727.822.5566
WEBSITE:
wjarc.com
LICENSE:
AR94244
6
MUNICIPAL BUILDING DESIGN & CONSTRUCTION ADMINISTRATION EXPERIENCE OF FIRM I
. RELEVANT PROJECTS
Contact:
Jim Walkup, Project Manager
jim_walkup@otowfl.com
(352) 873-0848
•
Contact:
Lynn Bittner, Recreation Manager
Lynn.Bittner@stpete.org
(727) 893-7571
Contact:
Debbie Manns
mannsd@cityofnewportrichey.org
(727) 853-1021
WJArchitects [City of Clearwater RFQ-08-23
FAST Aquatics Natatorium, Ocala, FL
FAST Aquatics ($38m) is part of building the foundation for a new
community. The Florida Aquatics Swimming & Training (FAST) facility is
premier aquatic training and Olympic competition venue in the Southeast
United States. The facility will provide elite training for swimmers of all
levels with the goal to produce the next generation of champion swimmers.
47,000 sf Indoor Aquatics Complex consisting of 50m Pool, 25m Pool,
and 2300 sf Fun Pool. The Aquatics Complex is supported with by Locker
Rooms, Fitness Center, Multipurpose rooms, a Party Room, concessions,
administrative and lifeguard offices, mechanical and storage rooms, and
pool pump rooms.
Team: Jason Jensen, Sarah Lyons, Jamison Sweat, Michael Costello, David Fusco
Shore Acres Recreation & Aquatics Center,
St. Petersburg, FL
A new $11.5m 2 story 20,825 sf Recreation Center consisting of admin of-
fices, indoor gym, teen room, party room, kitchen, multi-purpose room, re
strooms/locker rooms, pool support areas, utility support areas, discovery
rooms, and study rooms. Aquatics Center consists of a pool with pool deck,
splash pad, pool play equipment, changing cabanas, and multi -gender
restrooms. A playground, play court, multipurpose lawn, dry pond, artificial
turf area with seating, and a 40x40 shelter complete the park space. The
building and park utilizes a resilient and sustainable design, which provides
a fun, safe environment to promote a healthy community. This project is
LEED Silver pending.
Team: Jason Jensen, Cary Dennis
NPR Recreation & Aquatics Center, New Port Richey, FL
The Recreation & Aquatics Center is a 35,000 SF multi-level facility origi-
nally construction in 2006. Additions and renovations to the facility were
designed to further improve the well-being and quality of life for the com-
munity by elevating the user experience for current and future members.
The most prominent renovations consist of the relocation and expansion
of the Health Fitness Center and Child Care Center. Both spaces enjoy vast
views and abundant daylight through the new 20' high curtain wall along
the front facade. A new indoor playground, which stands 19' tall, is an excit-
ing activity found in the Child Care Center. Other renovated spaces include
the Main Lobby, Admin Suite, an Activity Room and a Multi -Purpose Room.
Team: Jason Jensen
7
RELEVANT PROJECTS
•
Contact:
Leroy Chin
Ieroy.chin@myclearwater.com
(727) 562-4856
•
Contact:
Sherry Borgsdorf, Director of General
Services
sborgsdorf@cityofnorthport.com
(727) 587-6720
Contact:
Angela Honts, Project Manager
angela.honts@mymanatee.org
(941) 748-4501
WJArchitects 1 City of Clearwater RFQ-08-23
MUNICIPAL BUILDING DESIGN & CONSTRUCTION ADMINISTRATION EXPERIENCE OF FIRM II
Morningside Recreation & Aquatics Center,
Clearwater, FL
A new 21,000 sf facility that includes a double gymnasium, fitness center,
locker room and administrative offices. The new facility was constructed
within an existing 7.8 acre recreation complex that included an aquatics
facility, children's playground and tennis courts. The site is also positioned
where street grids with two different orientations collide. This project
gave us the opportunity to bring order to the campus by consolidating and
streamlining movement through the complex. The new facility weaves the
existing programs with the new and serves as a central nexus for the entire
campus. To achieve this the facility was broken down into two separate
wings dictated by their programmatic uses. The different wings are
separately rotated to sit against the existing programs.
Team: Jason Jensen
Morgan Family Community & Aquatics Complex,
North Port, FL
This new 33,300 sf Recreation and Aquatic Center is on 42 acres in North
Port targets youth activities but was designed with a multi -use facility
concept to meet the interests of the entire community. The concept was to
bring the outside park setting inside within a mid-century modern architec-
ture vocabulary of large glazed wall areas, organic curved surfaces, natural
stone both inside and out, and expansive covered and uncovered exterior
program areas. Phase 2 includes Butler Park Pool, an aquatics center, that
shares the site with the existing sports facility and Morgan Family Com-
munity Center was also completed by WJA. Aquatic amenities include a
25 -meter x 25 yard pool, lazy river, leisure pool with spray features, bath
house, concession, restrooms, office areas, filtration building, bleachers,
shade structures, and site furnishings.
Team: Jason Jensen, Cary Dennis
John Marble Recreational Park and Aquatics Center,
Bradenton, FL
Wannemacher Jensen Architects was tasked with transforming this site into
a welcoming and lively community based recreation center. The project
includes extensive site work, replacement of the existing facility/gymnasium
that was 13,892 sf to a new increased square footage that accommodates
the programming and is feasible for the budget, tennis courts, expansion of
the pool deck and addition of a picnic pavilion, and a 4,000 sf splash pad.
The new facility will be hurricane hardened while the entire site lives in a
flood zone.
Team: Jason Jensen, Harold Somarriba, Kelsi Thrasher
8
MUNICIPAL BUILDING DESIGN & CONSTRUCTION ADMINISTRATION EXPERIENCE OF FIRM I
• REFERENCE
•
•
COLEN FAMILY
CHARITABLE TRUST
April 15, 2021
To Whom It May Concern,
It is an honor and privilege to recommend WJ Architects (WJA) for design services for your
upcoming project(s). WJA has done an outstanding job of designing both the Ina A. Colen
Academy Elementary School and the FAST Aquatics projects to meet the Foundation's
vision for an innovative social and emotional learning environment as well as the premiere
aquatic training facility for the southeast. They have been instrumental in development of
our "Parliament Park" campus for which both of these projects are located.
WJA has been extremely professional, responsive, courteous and attentive to our needs in
both the design and construction phases of these projects. Their attention to detail and our
construction budget has been greatly appreciated and most successful. Likewise, they have
worked in a cooperative and collaborative effort with our Foundation and General
Contractor teams to ensure the progress of on-going construction proceeds quickly and
seamlessly in accordance with our scheduling needs.
Additionally, their experience in both sport facilities and education field have been
extremely beneficial to the overall program and campus development. They continue to
assist us in the selection of furniture, technology, safety and other key aspects of our
program needs. They are an outstanding organization and we are very fortunate to have
them as a part of our team in creating and completing park complex. I hope you offer them
the opportunity to serve your design needs as they have ours. You will not be disappointed.
Please feel free to contact me if you have any questions or concerns.
Sincerely,
ithdp
Jim Walkup, Project Manager
Colen Built Construction at On Top of the World
Direct: 352/873-0848, x-74321 Cell: 352/581-0502
Email: jim_walkup@colenbuilt.net
WJArchitects I City of Clearwater RFQ-08-23
8435 SW 80T' STREET 1 SUITE 2 I OCALA, FL 34481
(0) 352.387.7492 1 (C) 352.239.8144
9
MUNICIPAL BUILDING DESIGN & CONSTRUCTION ADMINISTRATION EXPERIENCE OF FIRM I
•, REFERENCE
•
•
r
st.petersburg
www.stpete.org
April 29, 2022
To Whom It May Concern,
I would like to take the opportunity to thank WJArchitects (WJA) for their work on the new
Shore Acres Recreation Center. The project included a two-story facility with a gymnasium,
meeting room spaces, Teen Program space, six -lane outdoor swimming pool, playground,
outdoor court, and playing field space.
It was a pleasure working with WJA beginning with the initial design concepts to the reopening
of the facility. WJA designed the entire complex after receiving input from multiple
departments within the City and participating in public meetings.
The professionals at WJA are outstanding individuals who are highly knowledgeable in their
field. Their expertise and experience has allowed us to face this project with ease. We have
worked with WJA on multiple projects over the years and look forward to our continued
relationship for future undertakings.
Sincerely,
£qnn J3ittnex
Recreation Manager
City of St. Petersburg
Parks and Recreation Department
P.O. Box 2842
St. Petersburg, FL 33731-2842
0: 727-893-7571
WJArchitects 1 City of Clearwater RFC/ -08-23
I10
• REFERENCE
•
•
MUNICIPAL BUILDING DESIGN & CONSTRUCTION ADMINISTRATION EXPERIENCE OF FIRM I
Ivw Put RCwY
5919 MAIN STREET • NEW PORT RICHEY, FL 34652 • 727. 853. 1016
April 8, 2020
To Whom It May Concern:
It is with great appreciation that I present this letter to Wannemacher Jensen Architects,
Inc. for the New Port Richey Recreational and Aquatics Center. WJA worked with the
City of New Port Richey on the addition and renovation of our facility to improve the
space for current and future members. They listened to our needs and were able to create a
vision that exceeded our expectations.
WJA provided a spatial needs analysis and design plan. The renovations consisted of the
relocation and expansion of our Health Fitness Center and Child Care Center. Other
renovated spaces included the main lobby, the administration suite, an activity room, a
multi-purpose room and a new indoor playground.
The City of New Port Richey is pleased with WJA's quality of work. Please feel free to
contact me at (727) 853-1020 if you would like to discuss Wannemacher Jensen Architects
performance on our project.
WJArchitects 1 City of Clearwater RFQ-08-23
•
•
•
ORGANIZATION CHART
Staffing Plan & Key Personnel
Our staffing and coordination process begins
with selecting a core team that best suits the
project based on their experience with similar
projects and their availability to dedicate the
necessary attention to the project.
Our engineering consultants were suggested
to you based upon their successful past
experience with the similar projects, our firm,
and their local presence. We have completed
multiple projects with these engineering
consultants and we have chosen this team
because they have consistently produced
quality results. Our subconsultants, are local
and small to medium sized liked ourselves,
providing true principal involvement. They
will be a part of the design process from the
beginning and stay with the project through
close-out. They will attend meetings and visit
the job -site when necessary to inspect work or
address any issues that may occur.
Ye/chilecis. Inc.
Wannemacher Jensen Architects
Chris Dunn, RA
PROJECT MANAGER & DAY-TO-DAY CONTACT
Todd Willsie, AIA
PROJECT DIRECTOR
Sarah Lyons, AIA, LEED AP, BD+C
AQUATICS DESIGN EXPERT
Jamison Sweat
PROJECT DESIGNER
QUALIFICATIONS OF PERSONNEL I
Jason Jensen, AIA, LEED AP
FIRM EXECUTIVE
Counsilman . Hunsaker
tiQUATiC$ FOR LIFE
Aquatics Design
Jeff Nodorft, PE, LEED AP, BD+C
PRINCIPAL IN CHARGE
Cary Dennis
PROJECT DIRECTOR
Nicole King
PRODUCTION
Thornton Tomasetti
Structural Engineering
David Fusco, PE, LEED AP
PRINCIPAL STRUCTURAL ENGINEERING
Derek A. Wassink, PE, RA, SI, LEED AP
QA/QC PRINCIPAL
CO Stantec
Civil Engineering
Bryan Zarlenga, PE
CIVIL ENGINEER
dark moss
Landscape Architect
Ricky Peterika
LANDSCAPE ARCHITECT AND ARBORIST
EMERALD
ENGINEERING INC.
MEP Engineering
Adam T. Powell, PE
PRESIDENT ELECTRICAL ENGINEER
Paul Carastro, PE
DIRECTOR OF MECHANICAL DIVISION
Please note: Due to page limitations, only key personnel are included on the following pages. No key staff changes will
take place without written authorization of the City. All assigned key professional staff are properly licensed to practice
in Florida and are available to commit the necessary time to servicing this project.
WJArchitects I City of Clearwater RFQ-08-23
13
•
•
•
Chris Dunn, RA
Role: Project Manager / Day -
to -Day Contact
Years Experience: 50 years
Certifications:
AR0015976, NCARB #48738
Sarah Lyons, AIA, LEED AP
BD + C
Role: WJA Aquatics Design
Expert
Years Experience: 11 years
Certifications: FL AR98487
Adam T. Powell, PE
Role: President Electrical
Engineer
Years Experience: 17 years
Certifications:
FL #73853
Michael A. Costello, PE,
LEED AP
Role: Director of Mechanical
Division
Years Experience: 22 years
Certifications:
FL #81436
QUALIFICATIONS OF PERSONNEL I
Chris is a licensed architect with over 35 years of professional experience brings a proven record of success in
planning, designing, and managing a variety of challenging commercial, institutional, and residential projects.
He is knowledgeable in construction technology as well as the codes and regulations that impact building
design and construction. Proficient in the production of accurate, comprehensive construction documents and
specifications; he provides a high level of quality control for our projects.
SELECTED EXPERIENCE
Long Center Fitness Room Renovations, Clearwater FL [Project Architect]
Long Center Aging Well Center Renovations, Clearwater FL [Project Architect]
Long Center Second Floor Meeting Room, Clearwater, FL [Project Architect]
Fairway Village Community Center, Largo, FL [Project Architect]
Largo Community Center, Largo, FL [Project Architect]
Cedar Hammock Fire Station #4, Bradenton, FL [Project Architect]
Dunedin Fire Station #61, Dunedin, FL [Project Architect]
Madeira Beach Fire Station #25, Madeira Beach, FL [Project Architect]
St. Pete Fire Station #7, St. Petersburg, FL [Project Architect]
SELECTED EXPERIENCE
FAST Aquatics Center, Ocala, FL [Project Manager]
Long Center, The Arc Classroom Renovations, Clearwater FL [Project Manager]
Long Center Fitness Room Renovations, Clearwater FL [Intern Architect]
Ocala Community Center, Ocala, FL [Project Manager]
Thelma Boltin Recreational Center, Gainesville, FL [Project Manager]
San Bernardino Courthouse, City, FL* [Project Designer]
SPC Student Success Center, St. Petersburg, FL [Project Manager]
Ina A Colen Academy, Ocala, FL [Project Architect]
Canterbury School Master Plan, St. Petersburg, FL [Project Manager]
Pinellas County Schools Structural Stucco Conditions Evaluations, Pinellas County, FL [Project Architect]
SELECTED EXPERIENCE
Luminary Hotel & Convention Center: Fort Myers, FL
This new 13 -story hotel includes over 240 guest rooms and suites, elevated structured parking, ground -level
meeting spaces, retail, a rooftop pool and bar, and amenity areas. In addition to construction of the new hotel,
the project includes major renovations to the existing Convention Center that it adjoins. A new chilled water
plant is being provided in the Convention Center to serve both the Convention Center and Hotel.
University of South Florida - Student Housing Village: Tampa, FL
The largest student housing project in the University of South Florida's history, this $100+ million development
included a total of five new 6 -story residence halls that offers housing for over 2,000 USF students. A Public -
Private Partnership (P3) with Capstone Development Partners, it was the largest P3 undertaking to date in the
state university system. The design -build project used Finfrock Construction's proprietary precast DualDeck
Building System, which required a fully coordinated, clash -free design model with all penetrations located
before manufacturing and construction.
John Knox Village: Pompano Beach, FL
SELECTED EXPERIENCE
Florida Aquatics Swimming & Training Center in Ocala, FL WJA Project
The Florida Aquatics Swimming & Training (FAST) Center is bound to be the premier competition and training
venue for swimmers in the Southeastern United States. The $10 million project includes a fitness center,
outdoor competition pool, and indoor competition pool with additional poolside seating for spectators.
Moorings Park Grande Lake: Naples, FL
This multi -phased project includes a new $50+ million Clubhouse Center for Healthy Living that will be at the
heart of this new Moorings Park campus at Grande Lake. Levels 1-3 of this high-rise structure will include
elevated parking, restaurant and bistro areas, exam and treatment areas, a full fitness center, administrative
spaces, and various other amenities for Moorings Park residents and guests. Upper floors will house large,
well-appointed independent living units.
Hyatt Place Tampa Downtown: Tampa, FL
Situated between Downtown Tampa's iconic Truist building and City Hall, this project transformed a surface
parking lot into a new, dual -branded high-rise hotel. The 17 -story building includes over 340 guest rooms,
elevated structured parking, ground -level meeting spaces, retail, a rooftop pool, and amenity areas.
WJArchitects 1 City of Clearwater RFQ-08-23
I14
•
•
•
Bryan Zarlenga, PE
Role: Sr. Principal Civil
Engineer
Years Experience: 31 years
Certifications:
FL PE #52167
Jeff Nodorft PE, LEED AP
BD + C
Role: Principal, Aquatics
Years Experience: 29 years
Certifications:
LEED AP BD + C
David Fusco, PE, LEED AP
Role: Principal, Structural
Engineering
Years Experience: 17 years
Certifications:
Licensed Professional
Engineer: FL
Richard Peterika, PLA
Role: Principal, Landscape
Architect
Years Experience: 15 years
Certifications:
LA #6667088
RCA #641, CMA #5893B
AICP #31476, USGBC
WJArchitects !City of Clearwater RFQ-
SELECTED EXPERIENCE
QUALIFICATIONS OF PERSONNEL I
Clearwater Mall Fire Station (FS) No. 49, Clearwater, FL
Clearwater NW Fire Station No. 51, Clearwater, FL
Clearwater Sand Key Fire Station No. 44, Clearwater, FL
Pinellas County Emergency Responders Building, Clearwater, FL
Treasure Island City Hall, Treasure Island, FL WJA Project
New Port Richey Public Works Facility, New Port Richey, FL
St. Pete/Clearwater International Airport Parking Lot Expansion, St. Petersburg, FL
Pinellas County Court and Jail Expansion, Pinellas County, FL
HARTLine Netpark Transfer Center, Tampa, FL
Pasco County Utility Administration Building, Pasco County, FL
Anchorage Park, North Palm Beach, FL
Seminole Public Works & EOC Buildings, Seminole, FL
Pasco County Nottingham Public Works Facility, Pasco County, FL
South Pasadena Fire Station and Parking Lot, South Pasadena, FL WJA Project
SELECTED EXPERIENCE
Doral Aquatic Center, Doral, FL
Bear Levin Studer Family YMCA, Pensacola, FL
Hagan -Stone Park Aquatic Center, Pleasant Garden, NC
Holding Park Pool, Wake Forest, NC
Homewood Community Center, AL
Huntsville Aquatics Center, AL
Northern Region Recreation, Mecklenburg, NC
James Madison University, Student Recreation Center, Harrisburg, VA
Southern Regional Aquatic Wellness Center, Fort Washington, MD
Tennessee Tech University Student Recreation Center, Cookeville, TN
UNC Charlotte - University Recreation Center, Charlotte, NC
Watauga Recreation Center, Boone, NC
SELECTED EXPERIENCE
Florida Aquatics Swimming & Training (FAST), Ocala, FL WJA Project
Structural design services for a 47,000 -square -foot community center including meeting rooms, a fitness area
and two Olympic sized pools. One of the pools is located outdoors and the other is in a 40 foot tall natatorium
structure. Included in the natatorium is stadium style seating with a 3000 person capacity.
Doc Ford's, Tampa, FL WJA Project
Structural engineering services for the renovation and alteration of the existing building.
Ina A. Colen Academy, Ocala, FL WJA Project
Structural engineering for a two-story, 125,000 -square -foot masonry and composite steel elementary school
including classrooms, offices, cafeteria with a commercial kitchen and gymnasium. Steel support framing was
provided for a grand precast staircase in the main lobby.
Municipal Building, Treasure Island, FL WJA Project
New design of public works building and master pump station.
SELECTED EXPERIENCE
Largo Bayhead Park, Largo, FL
This project is a passive park and trail enhancement constructed in conjunction with stormwater retention
pond retrofits. The plan included a 1/2 -mile passive urban trail, upland, shoreline, and aquatic plantings,
hardscape areas, site furnishings, and signage. Richard was responsible for all production aspects of this
project.
Tampa P.I.P.E.S, Tampa, FL
This project is a partial tree inventory across four neighborhoods in Tampa.
5th Street LID Implementation, Palmetto, FL
A two -block streetscape improved using low impact development to promote investment in a downtown
redevelopment area.
Scott Street Low Impact Development Streetscape, Tampa, FL
This project is a 0.75 -mile streetscape improved using low impact development strategies as part of a traffic
calming toolkit.redevelopment area.
08-23
I15
•
•
QUALIFICATIONS OF PERSONNEL I
SUBCONSULTANT MOUI s (Due to page limitations, full MOU's can be provided upon request)
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REFERENCES
Doral Aquatics Center, City of Doral
Barbie Hernandez, CPRP- Parks & Recreation Director
barbra.hernandez@cityofdoral.com 1 (305) 593-6600
Florida Aquatics Swimming & Training, On Top of the World, LLC
Jim Walkup, Project Manager
jim_walkup@otowfl.com 1 (352) 873-0848
gai
Counsilman • Hunsaker
AOUATtCS FOR LIFO
Ft. Lauderdale Aquatics Center, City of Ft. Lauderdale
Laura Voet, Aquatics Complex Manager
Ivoet@fortlauderdale.gov 1 (954) 828 -4582
................................................ ....... ...... i... .....................0....0.0....0....
REFERENCES
BSSW Architects, Inc.
Kevin M. Williams
kevin@BSSWArchitects.com 1 (239) 333-2901
DPR Construction
Andrew Black
andrewbl@dpr.com 1(813) 354-0995
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ENGINEERING INC.
r 11- Mainsail Lodging & Development
Brian Check
• tCatIOND,M aw bcheck@mainsaildevelopment.com 1 (813) 313-1137
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REFERENCES
CAE Office and Training Facility, Tampa, FL - Barr&Barr
Robert Curren, Senior Superintendent
rcurran@barrandbarr.com 1(813) 591-4545
International Swimming Hall of Fame, Ft. Lauderdale- Hensel Phelps
Ruben A. Bravo, LEED AP BD+C, FGBC, Business Development Manager
RBravo@HenselPhelps.com 1(954) 870-6599
Thornton Tomasetti
Jabil Global Headquarters, St. Petersburg - Skanska USA
Bob Cloyd, Project Executive
rcloyd@skanska.com 1(813) 955-3470
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WJArchitects 1 City of Clearwater RFQ-08-23
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REFERENCES
Gardner Brewer Hudson
Tyler J. Hudson, Partner
thudson@gardnerbrewer.com 1 (813) 221-1580
BRADLEY ARANT BOULT CUMMINGS LLP
Gina Grimes, Partner
ggrimes@bradley.com 1(813) 559-5505
Blue Sky Communities
Shawn Wilson, Founder and President
swilson@blueskycommunities.com 1 813-514-2100
udn-
dark moss
I16
• PROJECT APPROACH
•
•
While every project is unique the
processes and steps to delivering
a successful project remain
relatively constant. The following
narratives represent the work
plan, collaborative processes, and
general approach to providing
services to the City of Clearwater.
PROJECT APPROACH I
Summary of Approach
Our project approach and workplan is thorough and grounded in
years of experience working on similar projects. During the feasibility
study we will explore numerous options for the Natatorium. We will
be your partner from beginning to end - carefully considering every
decision and its effect on the big picture to produce the highest
quality, optimally functional, cost-effective result.
Project Kick-off
Following the award of the project we will promptly organize a
meeting with your project team to finalize the scope of work,
document project goals and objectives, develop project schedules
and establish parameters that will guide the project team throughout
the project's duration. This time will also be used to identify project
stakeholders and other groups that will be instrumental in the design
and planning processes. This time will also be used to talk through
potential scenarios the city wants to explore and talk through
potential roadblocks or opportunities that may be presented.
Communication & Coordination
Our Team knows that coordination is absolutely vital for the success
of any project. We recognize the level of coordination is dependent
upon the extent of the proposed design requirements, and we
establish a standard protocol to ensure that all interested parties and
stakeholders are informed regarding the project status.
Stakeholder Input
Our team understands the importance of consensus building and
stakeholder participation. Before we propose any sort of conceptual
design for your facilities, we will meet with City personnel to
understand how the department uniquely operates. By involving
key stakeholders prior to an initial concept plan, the process
avoids immediate negativity or objection to a specific element and
instead focuses on items that encourage stakeholder participation
in the process. The City staff will ultimately have a true feeling of
ownership in the project with their input being directly translated into
the design from the conception to completion.
WJArchitects 1 City of Clearwater RFQ-08-23
Northshore Pool, St. Petersburg, FL
Internal Coordination
Our staffing and coordination process begins with selecting the
Project Manager that best suits the project based on their experience
with the project type and their availability to devote their full
attention to the project. To ensure we have the proper support that
each project requires, we evaluate our current workload and staffing
on a weekly basis. We are then able to easily forecast and adapt
to changes in project workload to ensure all projects remain on
schedule.
Cost Control & Estimating
Cost control is integral to the design process from the beginning
and will guide every phase of the work. Early decisions during
programming and the early design phase meetings have the biggest
impact on the budget. It is crucial to create well-documented
consensus between the City and WJ at the inception of the design
process relating to building square footage, configuration, systems,
program, scope and overall project goals.
We take a pro -active stance towards cost adherence. An early
development of a cost model, proper contingencies, and straight
forward building envelopes and systems are all elements in
our constant effort to contain costs within budget. A unique
characteristic of our firm is that we also have a construction
division, WJCreate, where we provide comprehensive construction
management services. This gives our team a thorough understanding
of the local subcontractor market, the availability of resources,
and design components that effect the bidding and construction
process. It also gives us the ability conduct in-house cost -estimates
throughout the design process before a contractor is selected. Our
local construction management experience allows us to maintain
accurate and current cost information and design according to
current market conditions.
18
PROJECT APPROACH I
Programing & Schematic Design
The programming and initial schematic process is the most important
phase of any project, so it is important to spend the necessary time
and energy during this period. The accuracy and completeness of
the program document will ultimately save time and money in the
later phases and facilitate a smooth design process.
Our approach to successfully create a workable program begins
with understanding your goals and identifying who can best help
to put them on paper. A coordinator, preferably a decision maker,
should be identified for each stakeholder group. They will be tasked
with communicating all information between the user group and
the design team. Prior to the first programming meetings with the
various departments, an agenda/questionnaire is prepared and
circulated to the department coordinators. The agenda asks about
Southwest Recreation and Aquatics Complex, Largo, FL
storage needs, adjacency, privacy or security requirements, millwork
requests, special equipment, etc. These items are then identified in
the final program document so that data and electrical needs can be
properly coordinated. Typically, our team will also tour the existing
spaces to get a better understanding of how each department
uniquely operates and gather information that will influence the
design of the future facility.
Design Process
After we have established the program and project goals during
the programming and the early stakeholder input process, we
begin design. Our design approach is to generate many alternative
concepts. Each scheme is then analyzed for its ability to meet the
established goals in the most efficient manner. A list of pros and
cons are developed covering topics such as accessibility, building
WJArchitects I City of Clearwater RFQ-08-23
19
efficiency, views, opportunity for growth, operational costs, income
opportunities and other important parameters identified earlier in
the process. Illustrative sketches will be developed as necessary
to successfully convey the design intent and the complexes spatial
relationships, scale, and form.
Similar to the programming workshop, these initial concepts will
then be reviewed with the stakeholders at an assembly meeting. We
will discuss the results from the prior meetings and correlate what
we learned from those meetings to the concepts being presented.
We will gather further input on these concepts and in collaboration
with the city, we will identify elements and concepts that will be
carried over into the final plan. After all the facts and opinions have
been gathered on the initial concepts the final plan will begin to take
shape. Upon completion of schematic design, a cost estimate will be
developed, and a comprehensive package will be presented to the
City for further approval before continuing.
Project Scheduling
At the beginning of the project, we will generate a project design
schedule based upon the input we receive from you, accommodating
your milestones dates and using timelines and that we have
established based upon our previous experience with similar projects.
Below is a draft schedule we put together for the Long Center
Natatorium based on dates proposed in the RFQ. We take pride in
creating detailed project schedules at the beginning of project and
we make are diligent about keeping it up to date. This schedule
is then distributed to all design team members and consultants
periodically throughout the project. The project is also integrated
into our offices internal project calendar system where we can see all
project deadlines. This integration allows for us to properly staff each
LONG CENTER NATATORIUM
Proposed Schedule
2023
Jan Feb Mar Apr May Jun
JoN A.9 Sep
PROJECT APPROACH 1
project and forecast our workload to ensure our resources are used
where needed to deliver your project on schedule.
WJA typically has a session with all stakeholders to establish
a master schedule from design criteria through construction
accounting for all design, city, permitting, and construction
milestones. WJA then creates a "live" schedule using Microsoft
Project. If any task changes duration, then the change will be
immediately reflected through the entire schedule. WJA will be
extremely proactive anticipating potential speed bumps and ensure
that the schedule is met.
Interior Design
We provide in-house Interior Design Services for each project. An
interior designer is part of every project team and assists the Project
Architect/Manager with all things interior related. They research
materials, create color boards, assemble materials and finishes,
create furniture packages, and assist in bidding and construction
administration.
Long -Term Sustainability
Our team seeks to provide optimal value for both the initial and
long-term investment. With this goal in mind the design is continually
analyzed for its initial cost of construction and long-term economic
sustainability. Generally speaking, municipal funding for facility
operations and maintenance has not been keeping pace with the
funding of construction of new facilities. Therefore, it is important
that new infrastructure is designed to be as low maintenance and
durable as possible. We address this issue as a standard part of
our approach and will work with you to not only create sustainable
facilities but developed strategies to create revenue generating
2024
Oct Nov Dec Jan Feb Mar Apr
May Jun Jul
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PRE -DESIGN
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WJArchitects 1 City of Clearwater RFQ-08-23
yIy1
20
PROJECT APPROACH I
spaces and minimize maintenance and operations costs. A critical
component of this analysis is an understanding of the best practices,
flexible programming, appropriate materials, efficient building
systems and alternative construction methods.
Green Design & Energy Efficiency
WJA has completed eleven LEED Certified Buildings, including
the country's first LEED Platinum Community Center, Largo
Community Center, and we have another two that are currently in
the certification process. We have also recently designed a LEED
Silver (certification pending) Shore Acres Recreation and Aquatics
Center which won the 2022 AIA Tampa Bay Sustainability Award of
Excellence for Architecture. While not every project seeks official
certification, we aim to incorporate "green" design components in
every project. In order to provide the optimal value for both initial
and long-term investment, sustainable materials are specified,
passive cooling strategies are employed, and green systems design
— like plumbing efficiency, intelligent lighting, and energy efficient
mechanical systems are incorporated into the building design,
especially when there is little to no additional first cost. We specify
extremely durable materials that are easily maintained, keeping
rescue personnel on duty performing their intended job and not on
building maintenance.
Smart Building Technology
WJA has extensive experience implementing various types of Smart
ShoreAcres Recreation and Aquatics Center, St. Petersburg, FL
Building Technologies. Some examples include HVAC control
integration for multiple stations operating on one software with data
retention and analyzation capabilities, Security Access coordination
across multiple stations using a central software database to
control and monitor onsite activities, AV/IT integration and hardware
specification, smart lighting controls, and solar energy recording for
ROI tracking.
Security Integration
CCTV cameras and access technology have become the backbone
of the security of all buildings, but the design of the building plays
a substantial role in providing a safe space for its occupants. Lines
of sight for monitoring, areas of hiding during lock downs, and
controlled separation of spaces within the building are passive
techniques to provide security through design. Material use provides
a layer of security that most often remains unseen.
Coastal Design, FEMA Flood Zone and CAT V Requirements
WJA has worked extensively with coastal municipalities regarding
the design and construction of Essential Facilities in flood prone
areas. With offices all in coastal regions: St. Petersburg, Tarpon
Springs, Downtown Sarasota, Miami, and West Palm Beach, a
majority of our projects take into consideration coastal requirements.
Some examples include Clearwater Beach FS46, Madeira Beach
Municipal Center (City Hall, Recreation Complex, Fire Station, and
Park), John Marble Park (located in a flood zone and designed as a
WJArchitects 1 City of Clearwater RFQ-08-23 I 21
hurricane evacuation shelter), Tierra Verde FS21, South Pasadena
Fire Station, and Miami Beach FS01. WJA also has experience with
coordinating FEMA LOMR and CLOMR requests in conjunction with
our experienced Flood Engineers and Coastal Consultants.
Bidding, Permitting & Construction Admin
WJA will assist the city with their RFP/Bid for Construction process
as necessary. We will respond to questions from the owner, review
proposals, and assisting with bid addenda as necessary. The team
that is assigned to the project from the beginning is committed
to the project through completion. The project manager involved
with the original design continues during construction, attending
job site meetings, reviewing shop drawings, responding to phone
calls, and answering RFIs. In addition to the regularly scheduled
job site meetings, our team will visit the job site periodically to
review finishes, observe the quality of work in place and assist in
the resolution of a conflict. WJA acts as the client advocate in all
construction matters. We monitor construction progress according to
the schedule and review the work in place to ensure that the quality
specified is what is delivered.
QUALITY MANAGEMENT
Technology and Software
Problems typically occur on the job site and generally arise out
of a lack of properly coordinated consultant drawings. We have
embraced Procore, a cloud -based construction management
software program. Procore helps to increase project efficiency and
accountability by streamlining and mobilizing project communication
and documentation. Our project manager, sub -consultants
and contractors can all connect to the system allowing us to
PROJECT APPROACH 1
communicate more efficiently and coordinate more effectively. This
all -in -one construction management software allows the entire team
to view, edit, and respond to all project related items at any given
time and from any device, including an iPhone. This includes, but
is not limited to, project requirements, budget, schedule, meetings
(including meeting minutes), submittals at every stage, comments,
punchlists, and photographs.
We have embraced a cloud -based computer software program
and BIM 3D software called REVIT and collaboration software from
Autodesk 360. This enables us to share a single unified model with
our sub -consultants in lieu of hundreds of drawings. This results in
better coordinated, more technically accurate construction drawings
and fewer issues in the field. REVIT has the ability to export to
the CAD compatible formats and provides a better tool for overall
collaboration and generating cost schedules.
Benefiting from the robust Autodesk AEC collection we also use
Enscape, a premium real-time rendering plugin for REVIT. With
just one click, we can start Enscape and within seconds walk
through your fully rendered project where all changes in REVIT are
immediately available to evaluate three dimensionally. This allows
us to quickly produce 3D visualizations of the project insuring a
more complete picture of your project is represented throughout the
design process. During construction, we coordinate BIM software
and clash detection with sub -contractors shop drawings and on site
construction administration with BIM visualization. The firm has been
dedicated to BIM software and delivery for the last decade.
WJArchitects 1 City of Clearwater RFQ-08-23
22
i
•
•
"Of our thirteen stations Fire Station 8 requires
the lowest maintenance and is the only station
that I don't have to constantly fix the Air
Conditioning system.
It's now our prototype, don't change anything
on the next one:"
Chief Basset, St. Petersburg Fire Department
PROJECT APPROACH ■
Quality Assurance / Control
Quality control is a meticulous process in our office utilizing the
expertise of all the firm's resources. At every major milestone,
deliverables go through a rigorous review process by the project's
Principal -in -Charge and from senior staff members not currently
working on the project. Our team is dedicated to producing
documentation that adheres to the highest standards in the industry.
As a firm we have earned a reputation for consistently producing
quality, comprehensive, and clear drawings that lead to better bids,
fewer RFIs and better constructed buildings.
Project Management
Primary contact and accountability will be with Chris Dunn. Chris
will be involved in every aspect of the proposed project. He will
ensure that all parties adhere to the budget, schedule, and do not
allow scope creep. Any changes in scope will be promptly identified
and an estimate would then be submitted to the city for final
approval. Each projects assigned Project Manager will oversee all
documentation and lead our team of production, and sub -consultants
to produce the design documents for the project according to code
compliancy and industry standards.
In addition, every project goes through our technical Quality Control
team members. This serves as a fresh set of eyes for double-
checking details. As our team reviews the drawings for specification
information, they are also double-checking details, cross referencing
notes and confirming coordination between our drawings and the
Consultants plans. Technically correct, well -coordinated documents
result in tighter bids and fewer change orders during construction.
Fire Station #8 HVAC, St. Petersburg, FL
Value Engineering
WJA analyzes all the functions of a program, project, system,
product, equipment, building, facility, service, or supply of an
executive agency, performed by qualified agency or contractor
personnel, directed at improving performance, reliability, quality,
safety, and life cycle costs.
We view value engineering as a creative, organized effort, which
analyzes the requirements of a project for the purpose of achieving
the essential functions at the lowest total costs over the life of
the project. There are three key phases (Planning, Design, and
Construction) where value engineering is applied. During Planning,
we carefully review the program, listen to the Owner's goals, and
offer solutions to best utilize the square footage needs per function
and adjacency solutions. Planning is the most important phase.
Reducing square footage can have the most significant impact on
project costs. During Design, we thoughtfully select and specify
products and materials that meet the needs of function, initial cost,
and long-term cost. During Construction, we review contractor -
generated proposed solutions and product/material changes
elements in our design that set a positive mood We closely evaluate
the proposed changes to make sure these changes are beneficial to
the Owner and have no negative impact on the overall design intent
or building function.
WJArchitects 1 City of Clearwater RFQ-08-23 I 23
UNDERSTANDING OF NATATORIUM ENVELOPE DESIGN AND HVAC BEST PRACTICES, STANDARDS, AND CODES AND GREENPRINT 2.0 I
Our completed projects in the
City of Clearwater demonstrate
WJA's familiarity with the Code
of Ordinances, Construction
Specifications and Standards, and
Procurement process.
Our proposed team is intimately familiar with Clearwater's local
codes, ordinances, and permitting procedures. We take pride in
approaching each task with the intent to promote the health, safety,
and quality of life in the City. WJA has provided Architectural Services
for the City of Clearwater, large commercial clients within Clearwater,
and for the Long Center. Our team's recent work on the following City
projects is testimony to our familiarity with the City's procurement
and construction standards:
City of Clearwater Projects:
• Clearwater Beach Marina Dock Replacement (Ongoing)
• Downtown Clearwater Site Redevelopment Studies
• Countryside Sports Complex
• Northwest Recreation & Aquatics Center
• Morningside Recreation Center
• Clearwater Fire Stations 46 + 47
• Clearwater Parks Admin Building
• Long Center Millwork
• Cooper's Point Observation Tower
• Long Center Aging Well Center
• Clearwater Facade Program 1
• North Greenwood Addition & Renovation Study
• Phillies Clubhouse Expansion
• Phillies Spring Training Complex
• Clearwater Facades
• Clearwater Boardwalk Guidelines
• Clearwater MSB Remodel
• Long Center Renovation and Remodel
• Anderson Athletic Center
• Saint Paul's School
• Crest Lake Park Master Plan
• Bayside Call Services Center
• Tech Data Office Building
Progress Energy/Duke Energy Clearwater Projects:
• PE Clearwater Dispatch
• PE Clearwater VP Office
• Clearwater VP Office
• Clearwater Admin Ops Evac Plan
• Progress Energy Clearwater Building Study
Our team have served for more than 20 years as the City's Architect
of Record and our subconsultants have served as the City's Engineer
of Record, providing services to multiple municipal departments,
including parks & recreation, engineering, fire, and environmental.
Our efforts ensure that development and redevelopment projects
enhance the value of surrounding properties. Our team has assisted
the City in its beautification process for many years and looks forward
to the continued enhancements planned for the future.
WJArchitects 1 City of Clearwater RFQ-08-23
The Long Center + Aging Well Center
Phillies Clubhouse Expansion
Morningside Recreation Center
Morningside Recreation Center
I25
UNDERSTANDING OF NATATORIUM ENVELOPE DESIGN AND HVAC BEST PRACTICES, STANDARDS, AND CODES AND GREENPRINT 2.0 I
Recently Completed: FAST Aquatics
The Florida Aquatics Swimming & Training
(FAST) facility is the new premier aquatic
training and Olympic training competition
venue in the Southeast United States. The
facility provides elite training for swimmers
of all levels with the goal of producing
the next generation of future champion
swimmers.
The natatorium features an indoor cast -
in -place concrete 10-lane/50-meter/25-
yard Olympic competition pool with
seating for more than 2,000 spectators.
The outdoor "L" shaped pool includes the
5 -lane 25 -yard warm-up area and 7 -lane
50-meter/25-yard/25-meter 2021 Olympic
Trials warm-up pool by Myrtha Pools with
a second level outdoor deck. In re -utilizing
an existing pool there was a savings in
material and energy in production. There
are two indoor/outdoor video scoreboards
with Colorado Timing System as well as a
timing room.
The scale of the natatorium is very large to
provide wide deck space for swimmers and
great viewing opportunities for spectators.
Semi -custom trusses helped achieve this
span while minimizing structural elements,
focusing attention on the activity in the
pool. A large fritted glass curtain wall
connects the indoor pool to the large
outdoor pool for spectators while filtering
the direct sunlight into the indoor pool.
The facility is equipped with top -tier
equipment to train, host, and engage in
recreational activities at the local, state,
regional, and national level. Challenges
for the project were meeting the needs
of all the users involved. The facility was
designed to meet the needs of swimmers
of all abilities. The facility provides a space
for young swim lessons, senior fitness
classes, water polo, and competitive
swimming to name a few. The project is
able to accommodate the wide range of
swim programs through specializing each
pool to provide a unique function. The
outdoor pool has area for shallower class
instruction swimming while the indoor
pool provides the depth for synchronized
swimming, water polo, and up to 3m diving.
The project includes meeting spaces
for teams and coaches as well as a
combination of 2,500 sf aquatic and
dryland fitness spaces for athletic cross
training that provides a full programming
opportunity for athletes. There is also an
outdoor splash pad has decorative play
structures for children.
WJArchitects 1 City of Clearwater RFQ-08-23
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"I've seen a lot of facilities
in my day, easily one of the
best."
Ryan Lochte, 12 -time
U.S. Olympic medalist
in referencing the FAST
Aquatics facility
Source: @ryanlochte Instagram
Image of Sarah Lyons, Ryan Lochte, and Jason
Jensen (from left to right) at the FAST Aquatics
Grand Opening.
126
UNDERSTANDING OF NATATORIUM ENVELOPE DESIGN AND HVAC BEST PRACTICES, STANDARDS, AND CODES AND GREENPRINT 2.0 I
Natatorium Design Knowledge, Climate Control,
Maintenance, and Operations
Indoor aquatics facilities present unique challenges to moisture,
temperature, and ventilation control not seen on other project types.
Our experience on the very successful "FAST" natatorium in Oc-
ala demonstrates some of the key design strategies that must be
implemented. Containing and isolating the indoor air environment is
a critical starting point. The treatment of the natatorium can be ex-
tensive, so limiting the area of enhanced features is key. This should
be done with negative air pressure inside the natatorium. Air cycles
should remain isolated inside and not be pushed out to adjacent
spaces. The natatorium should be "air -tight" with a paint coating that
acts as vapor barrier so corrosive air does not penetrate beyond the
walls. Similarly, the roof deck should be coated, and coating should
be monitored, for vapor -tightness.
Treating the air to cycle out airborne pool chemicals is the next step
in designing a natatorium. Using air handling equipment manufactur-
ers designed specifically for indoor aquatic environments will best
ventilate the air. This air, given the heat distributed from the pool, will
mostly need to be conditioned. The distribution of the fresh condi-
tioned air must be taken into consideration. The corrosive environ-
ment created by a natatorium will threaten every surface and element
including the ductwork and its hangars. At FAST we utilized "duct
sox" as the fabric is corrosion resistant and can push large amounts
of air around the space.
Ongoing maintenance and service is key for keeping a natatorium in
quality condition. Keeping light fixtures and other ceiling suspended
items out of the footprint of the pool allows servicing to occur on the
pool deck (rather than draining the pool).
HVAC Best Practices, Standards, and Codes
Emerald Engineering, Inc. recently completed the HVAC design and
construction on the FAST facility in Ocala, Florida. It is one of the
largest natatoriums in the southeast United States.
It's hard to believe, but there are very few building codes that govern
the HVAC design and construction of indoor pools. Ventilation
requirements are only briefly listed in the Florida Building Code.
We recognized this early on and added a sub -consultant with 50+
years of aquatics design, planning, and operations experience.
They provided a lengthy recommendation guide for the design
team specific for our project. In addition, we discovered and used
numerous design guidelines written by engineering organizations
such as ASHRAE and HPAC and by pool air conditioning
manufacturers such as Desert Aire and PoolPak. We also toured
existing natatoriums and talked with other designers.
A successful HVAC design for a natatorium will utilize all these
resources. Discussions with the owners and users is also critical.
The air in an indoor pool should be maintained 2 degrees above the
water temperature for optimal human comfort, so deciding on a water
temperature is important to discuss.
Other design considerations include reducing/controlling
condensation (which will likely occur in some degree in all
natatoriums), evaporation of the pool water, air exchanges (about 6 is
recommended depending on the geometry of the space), controlling
the movement of chlorine odors through the space, maintaining
a negative pressure with respect to the rest of the building, and
utilizing corrosion resistant materials. The ductwork
WJArchitects 1 City of Clearwater RFQ-08-23
FAST Under Construction
HVAC Design
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Natatorium Sequence of Operations
should be wrapped around the perimeter of the pool. Air should be
blown directly on the exterior glass and not toward the pool surface.
Chlorine gas tends to hover a few feet above the pool surface, so low
exhaust grilles should be placed on one side of the pool.
There are no codes requiring any of this. It all has to be researched
and learned.
Perhaps the most crucial HVAC design element is the sequence of
controls for the various pieces of HVAC equipment serving the space.
Much of our design time was spent on developing these sequences
that tailored to the exact operation of the natatorium.
A good design is only as good as it functions!
27
UNDERSTANDING OF NATATORIUM ENVELOPE DESIGN AND HVAC BEST PRACTICES, STANDARDS, AND CODES AND GREENPRINT 2.0 I
ShoreAcres Recreation and Aquatics Facility, St. Petersburg, FL
Long -Term Sustainability & Greenprint 2.0
We are committed to integrating sustainable and energy-efficient de-
sign strategies in our projects. Sustainability is more than a checklist
of resource -saving technologies or complex building performance
targets; it is a fundamental commitment to our environment. We take
a holistic approach to understanding how sustainable design and
architectural creativity can be synthesized into beautiful, inspiring,
and welcoming spaces that will serve building users today without
compromising the needs of tomorrow.
One of the goals in GreenPrint 2.0 is to achieve a 10% energy reduc-
tion in municipal buildings by 2025 and 20% by 2030; we see the
Long Center Natatorium a part of this goal. One of the most critical
actions needed to create a more sustainable community and future
is to reduce the amount of energy used through efficiency improve-
ments in the existing building, and the develop the new building or
renovate the existing building to high-performance standards, com-
bined with a shift to renewable energy sources.
Our team seeks to provide optimal value for both the initial and
long-term investment. With this goal in mind, the design is analyzed
continually for its initial cost of construction and long-term economic
sustainability. Generally speaking, municipal funding for facility oper-
ations and maintenance has not been keeping pace with the funding
for the construction of new facilities. Therefore, new infrastructure
must be designed to be as low maintenance and durable as possible.
We address this issue as a standard part of our approach and will
work with you to create sustainable facilities and develop strategies
to develop revenue -generating spaces and minimize maintenance
and operations costs. A critical component of this analysis is an
understanding of best practices, flexible programming, appropriate
materials, efficient building systems, and alternative construction
methods.
Inspiring and innovative designs
often result from architecture that is
not only sensitive to its environment
but also resonates with all user
groups. WJA strives to achieve these
with all of our projects.
WJArchitects 1 City of Clearwater RFQ-08-23
Doral Legacy Park and Recreation Center, Doral, FL
Green Design & Energy Efficiency
WJA has completed eleven LEED Certified Buildings, including the
country's first LEED Platinum Community Center, Largo Community
Center, and we have another two that are currently in the certification
process. We have also recently designed a LEED Silver (certification
pending) Shore Acres Recreation and Aquatics Center which won the
2022 AIA Tampa Bay Sustainability Award of Excellence for Archi-
tecture. While not every project seeks official certification, we aim to
incorporate "green" design components in every project. In order to
provide the optimal value for both initial and long-term investment,
sustainable materials are specified, passive cooling strategies are
employed, and green systems design — like plumbing efficiency, intel-
ligent lighting, and energy efficient mechanical systems are incor-
porated into the building design, especially when there is little to no
additional first cost. We specify extremely durable materials that are
easily maintained, keeping rescue personnel on duty performing their
intended job and not on building maintenance.
Education and Awareness Goals
One of the GreenPrint 2.0 strategies is to raise community awareness
about the importance and benefits of sustainability. The city aims to
create programs to educate and engage Clearwater citizens in green
best practices and programs to achieve their awareness goals. WJA
tries to incorporate such opportunities in our designs to include a
Sustainability Education and Awareness, creating spaces that allow
the City of Clearwater to host community events, workshops, pre-
sentations, and educational exhibits. Citizens are welcome to interact
with such areas anytime they visit, and City staff can easily have a
space to serve as ambassadors and educators about the sustain-
ability programs. Our team believes that the built environment plays
a vital role in helping our local leaders inspire community action to
achieve the City's sustainability goals.
28
LITIGATION I
• LITIGATION
•
To the best of our knowledge, information and belief after reasonable inquiry, there have been no convictions or fines incurred by
Wannemacher Jensen Architects or any of its principals for violations of any state or federal law. WJA has had no claims or lawsuits
against it have resulted in verdicts against WJA.
All Past and Ongoing Lawsuits
Case Number: 18 -020135 -CA -01
Acosta Tractors, Inc v. Biltmore Construction Co., Inc.
Status: Ongoing
Wannemacher Jensen Architects, Inc. and the City of Doral are parties to a Professional Services Agreement dated May 6, 2014
("Agreement"). Pursuant to the Agreement, Wannemacher was "to provide architectural, engineering, and interior design services" for
the design of the Project.
The Project's Construction Manager, sued the City, in a Third -Party Complaint in an action currently pending in Miami -Dade County,
Florida, Acosta Tractors, Inc. v. Biltmore Construction Co., Inc., Case No. 18-020135. The Third -Party Complaint brings claims for
damages against the City, arising out of alleged obligations to pay Biltmore in connection with original construction and or repairing
of the baseball field.
The City has claimed design flaws by the Civil Engineer under WJAs contract that have resulted in the retention of water in the
baseball field, and that Wannemacher defend, indemnify and hold the City harmless for any claims (including but not limited to
damages, judgments, attorneys' fees, and costs) against the City in connection with the baseball field, including the claims made in
the Third -Party Complaint and any other claims that may be made.
Case Number: 18 -004993 -CI
Marlene Starr and Ted Starr v. Wannemacher Jensen Architects, Inc.
Status: Voluntarily Dismissed in 2021
WJA completed interior design services for the 28th floor Fitness Room for Bayfront Tower Condominium. The Plaintiff alleged the
new design and expansion created recurring impact noise and acoustical problems within their residence. WJA was not made aware
of or contracted by Bayfront to address any structural acoustical conditions. WJAs scope of interior design services related to the
28th Floor Fitness Room was limited to the interior program and did not extend past the face of existing walls and floors. The Plaintiff
voluntarily dismissed all claims on 7/9/2021 and the case was closed.
WJArchitects City of Clearwater RFQ-08-23 I 30
•
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EXCEPTIONS/ADDITIONAL MATERIALS/ADDENDA
Respondents shall indicate any and all exceptions taken to the provisions or requirements in this solicitation
document. Exceptions that surface elsewhere and that do not also appear under this section shall be
considered invalid and void and of no contractual significance.
Exceptions (mark one):
**Special Note — Any material exceptions taken to the City's Terms and Conditions may render a
Response non-responsive.
X No exceptions
Exceptions taken (describe --attach additional pages if needed)
Additional Materials submitted (mark one):
X No additional materials have been included with this response
Additional Materials attached (describe --attach additional pages if needed)
Addenda
Respondents are responsible for verifying receipt of any addenda issued by checking the City's website at
https://www.myclearwater.com/business/rfp prior to the bid opening. Failure to acknowledge any addenda
issued may render a Bid Non-responsive.
Acknowledgement of Receipt of Addenda (initial for each addenda received, if applicable):
Addenda Number
Initial to acknowledge receipt
Vendor Name Wannemacher Jensen Architects, Inc.
Date January 11, 2023
OTHER FORMS ,
Design Services — CWT Long Center Renovations 14 RFQ #08-23
WJArchitects 1 City of Clearwater RFQ-08-23
32
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OTHER FORMS II
COMPANY INFORMATION
Company Legal/Corporate Name: Wannemacher Jensen Architects, Inc.
Doing Business As (if different than above): N/A
Address: 132 Mirror Lake Drive North, Unit 301
City: St. Petersburg
Phone: (727) 822-5566
State: FL
E -Mail Address: Jason@wjarc.com
DUNS # 797848751
Fax: N/A
Zip: 33701 -
Website: www.wjarc.com
Remit to Address (if different than above): Order from Address (if different from above):
Address: N/A Address: N/A
City: State: Zip: City: State: Zip:
Contact for Questions about this response:
Name: Jason Jensen
Phone: (727) 308-2711
Dav-to-Dav Project Contact (if awarded):
Name: Chris Dunn
Phone: (727) 308-2247
X Certified Small Business
Certifying Agency: City of St. Petersburg
Fax: N/A
E -Mail Address: Jason@wjarc.com
Fax: N/A
E -Mail Address: Chris@wja.com
N/A Certified Minority, Woman or Disadvantaged Business Enterprise
Certifying Agency:
Provide supporting documentation for your certification, if applicable.
Design Services — CWT Long Center Renovations 15 RFQ #08-23
WJArchitects I City of Clearwater RFQ-08-23
33
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OTHER FORMS I
111111)1111111110
stpetersburg
The City of St. Petersburg
Small Business Enterprise Certification
This certificate is awarded to
WANNEMACHER JENSEN ARCHITECTS, INC.
SBE Certification Number: 6713
This certificate is applicable in
Architectural and Interior Design Services, The City of St. Petersburg
Certified: October 29, 2020
Expires: October 29, 2023
Stephanie Swinson, Esq.
Contracts Compliance Manager
727-893-4109
Stephanie.Swinson@stpete.org
In accordance with the City of St Petersburg's Small Business
Enterprise Ordinance /7$9-0. your business is certified a s Saudi
Business Enterprise by the Cay of St Petersburg, You will need
to sbow proof of your new Occupational License each yc , as
well m renew your certification with the ataxy every throe yam.
If at anytime the composition of the SITE tattier of your (inn
changes, you reed to compkse mother SBE affidavit The City of
St. Pmcnbmg Oovermnent rmervts the right to terminate or
cased this ratification n anytime when it is found that the
composition of the Organization hes charged and no longer meets
the delnitmo established for SEE certification.
WJArchitects City of Clearwater RFQ-08-23
134
OTHER FORMS 111
RESPONSE CERTIFICATION
•
•
•
By signing and submitting this Response, the Company certifies that:
a) It is under no legal prohibition to contract with the City of Clearwater.
b) It has read, understands, and is in compliance with the specifications, terms and conditions stated herein, as well
as its attachments, and any referenced documents.
c) It has no known, undisclosed conflicts of interest.
d) No offer of gifts, payments or other consideration were made to any City employee, officer, elected official, or
consultant who has or may have had a role in the procurement process for the services and or goods/materials
covered by this contract.
e) It understands the City of Clearwater may copy all parts of this response, including without limitation any documents
and/or materials copyrighted by the respondent, for internal use in evaluating respondent's offer, or in response to
a public records request under Florida's public records law (F.S. 119) or other applicable law, subpoena, or other
judicial process.
f) Respondent hereby warrants to the City that the respondent and each of its subcontractors ("Subcontractors") will
comply with, and are contractually obligated to comply with, all Federal Immigration laws and regulations that relate
to their employees.
g) Respondent certifies that they are not in violation of section 6(j) of the Federal Export Administration Act and not
debarred by any Federal or public agency.
h) It will provide the materials or services specified in compliance with all Federal, State, and Local Statutes and
Rules if awarded by the City.
i) It is current in all obligations due to the City.
j) It will accept such terms and conditions in a resulting contract if awarded by the City.
k) The signatory is an officer or duly authorized agent of the respondent with full power and authority to submit binding
offers for the services as specified herein.
ACCEPTED AND AGREED TO:
Company Name: Wannemacher Jensen Architects. Inc.
Signature:
Printed Name: Jason Jensen
Title: President
Date: January 11, 2023
Design Services — CWT Long Center Renovations 16 RFQ #08-23
WJArchitects ( City of Clearwater RFQ-08-23
135
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RFQ 08-23 Exhibit C
SCRUTINIZED COMPANIES FORM
SCRUTINIZED COMPANIES THAT BOYCOTT ISRAEL LIST CERTIFICATION FORM
THIS FORM MUST BE COMPLETED AND SUBMITTED WITH THE BID/PROPOSAL. FAILURE TO
SUBMIT THIS FORM AS REQUIRED MAY DEEM YOUR SUBMITTAL NONRESPONSIVE.
The affiant, by virtue of the signature below, certifies that:
1. The vendor, company, individual, principal, subsidiary, affiliate, or owner is aware of the requirements
of section 287.135, Florida Statutes, regarding companies on the Scrutinized Companies that Boycott
Israel List, or engaged in a boycott of Israel; and
2. The vendor, company, individual, principal, subsidiary, affiliate, or owner is eligible to participate in this
solicitation and is not listed on the Scrutinized Companies that Boycott Israel List, or engaged in a
boycott of Israel; and
3. "Boycott Israel" or "boycott of Israel° means refusing to deal, terminating business activities, or taking
other actions to limit commercial relations with Israel, or persons or entities doing business in Israel or
in Israeli -controlled territories, in a discriminatory manner. A statement by a company that it is
participating in a boycott of Israel, or that it has initiated a boycott in response to a request for a boycott
of Israel or in compliance with, or in furtherance of, calls for a boycott of Israel, may be considered as
evidence that a company is participating in a boycott of Israel; and
4. If awarded the Contract (or Agreement), the vendor, company, individual, principal, subsidiary, affiliate,
or owner will immediately notify the City of Clearwater in writing, no later th - v- 5) calendar days
after any of its principals are placed on the Scrutinized Companies that Boy .tt I List, or engaged
in a boycott of Israel.
STATE OF Fiar-
COUNTY OF f?".t,ttac
The foregoing instrument was acknowledged before me by means of lysical presence or 0 online
20.23 , by
notarized) as the
zine, (name of
(type of
Authorized Signature
,lasnn .Iensgn
Printed Name
Principal
Title
Wannemacher Jensen Architects. Inc
Name of Entity/Corporation
notarization on,
70o ruv
-rexse ti
this to*= day of �aY.wwx�
(name of person whose signature is ph'ei/ng
(title) of wbnntrv�or�t.or 'sr...c<+ ,4rclti KGr•J
corporation/entity), personally known .--f , or produced
identification) as identification, and who did/did not take an oath.
o�YP% KYLEJ.GARNER
ia',....' Commission # HH 035373
3 a ExplresAugust24,2024
''Fern•' Bood.d1kVB as.trrotuys«+4
My Commission Expires: Aug "79,,�°°t`f
NOTARY SEAL ABOVE
WJArchitects 1 City of Clearwater RFQ-08-23
Notary Public
A'y,1t �• �7ar+�tr+''
Printed Name
OTHER FORMS II
36
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RFQ 08-23 Exhibit C
SCRUTINIZED COMPANIES FORM
SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS WITH CUBA AND SYRIA
CERTIFICATION FORM
IF YOUR B/D/PROPOSAL IS $1,000,000 OR MORE, THIS FORM MUST BE COMPLETED AND
SUBMITTED WITH THE BID/PROPOSAL. FAILURE TO SUBMIT THIS FORM AS REQUIRED MAY
DEEM YOUR SUBMITTAL NONRESPONSIVE.
The affiant, by virtue of the signature below, certifies that:
1. The vendor, company, individual, principal, subsidiary, affiliate, or owner is aware of the requirements
of section 287.135, Florida Statutes, regarding companies on the Scrutinized Companies with Activities
in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or
engaging in business operations in Cuba and Syria; and
2. The vendor, company, individual, principal, subsidiary, affiliate, or owner is eligible to participate in this
solicitation and is not listed on either the Scrutinized Companies with Activities in Sudan List, the
Scrutinized Companies with Activities in the Iran Petroleum Sector List, or engaged in business
operations in Cuba and Syria; and
3. Business Operations means, for purposes specifically related to Cuba or Syria, engaging in commerce
in any form in Cuba or Syria, including, but not limited to, acquiring, developing, maintaining, owning,
selling, possessing, leasing or operating equipment, facilities, personnel, products, services, personal
property, real property, military equipment, or any other apparatus of business or commerce; and
4. If awarded the Contract (or Agreement), the vendor, company, individual, principal, subsidiary, affiliate,
or owner will immediately notify the City of Clearwater in writing, no later than five (5) calendar days
after any of its principals are placed on the Scrutinized Companies with Acti ' s in Sudan List, the
Scrutinized Companies with Activities in the Iran Petroleum Sector 7 en aged in business
operations in Cuba and Syria.
Authorized Signature
Jason Jensen
Printed Name
President
Title
Wannemacher Jensen Architects. Inc
Name of Entity/Corporation
STATE OF f 7^°6`
COUNTY OF ptti..4.14s
The foregoing instrument was acknowledged before me by means of la -physical presence or 0 online
notarization on, this lo'. day of ;Ttatatarj 20,;t? , by
(name of person whose signature is being notarized) as the
res:o(t•t I- (title) of tNaytn�rrto r Shur t_ Art kke/s C# ((name of
corporation/entity), personally known ✓ , or produced (type of
identification) as identification, and who did/did not take an oath.
KYLE J. GARNER
Commission # HH 035373
ExplresAugust24,2024
BaWed Mu thMpet notary Sambas
My Commission Expires: /41k3 /- )4 "W41
NOTARY SEAL ABOVE
WJArchitects 1 City of Clearwater RFQ-08-23
Notary Public
ky le. %a-eu.t/
Printed Name
OTHER FORMS II
37
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RFQ 08-23, Exhibit C
E -VERIFY ELIGIBILITY FORM
VERIFICATION OF EMPLOYMENT ELIGIBILITY FORM
PER FLORIDA STATUTE 448.095, CONTRACTORS AND SUBCONTRACTORS MUST REGISTER
WITH AND USE THE E -VERIFY SYSTEM TO VERIFY THE WORK AUTHORIZATION STATUS OF
ALL NEWLY HIRED EMPLOYEES.
THIS FORM MUST BE COMPLETED AND SUBMITTED WITH THE BID/PROPOSAL. FAILURE TO
SUBMIT THIS FORM AS REQUIRED MAY DEEM YOUR SUBMITTAL NONRESPONSIVE.
The affiant, by virtue of the signature below, certifies that:
1. The Contractor and its Subcontractors are aware of the requirements of Florida Statute 448.095.
2. The Contractor and its Subcontractors are registered with and using the E -Verify system to verify the
work authorization status of newly hired employees.
3. The Contractor will not enter into a contract with any Subcontractor unless each party to the contract
registers with and uses the E -Verify system.
4. The Subcontractor will provide the Contractor with an affidavit stating that the Subcontractor does not
employ, contract with, or subcontract with unauthorized alien.
5. The Contractor must maintain a copy of such affidavit.
6. The City may terminate this Contract on the good faith belief that the Contractor or its Subcontractors
knowingly violated Florida Statutes 448.09(1) or 448.095(2)(c).
7. If this Contract is terminated pursuant to Florida Statute 448.095(2)(c), the Contractor may not be
awarded a public contract for at least 1 year after the date on which this Contract was terminated.
8. The Contractor is liable for any additional cost incurred by the City as a result of the termination of this
Contract.
Authorized Signature
Jason Jensen
Printed Name
President
Title
Wannemacher Jenson Architertta Inc
Name of Entity/Corporation
STATE OF C%raR
COUNTY OF P44--1141
The foregoing instrument was acknowledged before me by means of 0"physical presence or ❑ online
notarization on, this tat' day of To t't' " 20a.? , by
.lar«.t+-„. (name of person whose signature is being notarized) as the
Pres (title) of neo .+- ,arts* r4rc{tcl-s Ate_ (name of
corporation/entity), personally known --' , or produced (type of
identification) as identification, and who did/did not take an oath.
0Wr•/ KYLE J. GARNER
.• ....... i
Commssion/HH035373
+ Notary lie
i` ExplresAugust 24, 2024
"'to, yte*' eoadoeThu euetotRowys
My Commission Expires: Augw3.1- do.rN
NOTARY SEAL ABOVE
WJArchitects 1 City of Clearwater RFQ-08-23
Printed Name
K1Ie_ Garro/
OTHER FORMS ill
38
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RFQ 08-23, Exhibit C
TRUTH -IN -NEGOTIATION CERTIFICATE
TRUTH -IN -NEGOTIATION CERTIFICATE
In compliance with the Consultants' Competitive Negotiation Act,
Section 287.055, Florida Statutes, and The Truth in Negotiations Act (TINA),
Wannemacher Jensen Architects. Inc hereby certifies
Contractor
that wage rates, fringe rates and other factual unit costs supporting the compensation
for the design
services of
City of Clearwater - Long Center
to be provided under this Agreement, concerning Wannemacher Jensen Architects, inc.
are accurate, complete and current as of the time of contracting.
The hereby undersigned representative submits this certification that they are an
authorized representative of the proposer who may leg bi , d the proposer attest to
the accuracy of the information:
STATE OF Fiat,
COUNTY OF V)t+‘c.l1$•S
Jason Jensen
President
Authorized Signature
Printed Name
Title
Wannemacher Jensen Architects, Inc.
Name of Entity/Corporation
The foregoing instrument was acknowledged before me by means of laphysical presence or ❑
online notarization on, this /Gilt day of , 20 3 , by
Tom• r u` (name of person whose signature is being notarized) as
the 1> sl'ot+tsit" (title) of Wo.kin.er,nae, a-3u,cc". f},1'kj/r ri^,c- (name
of corporation/entity), personally known — , or produced
(type of identification) as identification, and who did/did not take an oat .
er .% KYLE J. GARNER
Commission #HH035373 Notary`Yub lc
g T . Expires August 24, 2024
NoFfvoi° Nem nwIMO Needy swims
My Commission Expires:
NOTARY SEAL ABOVE
WJArchitects 1 City of Clearwater RFQ-08-23
K� l4 5• Gnu 6+.ei
Printed Name
OTHER FORMS I
139
•
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•
Wannemacher Jensen Architects
Florida Corporation Registration
Jason Jensen, President
Qualified Business Agent
Florida Department of Business and
Professional Regulation's License
OTHER FORMS II
State of Florida
Department of State
I certify from the records of this office that WANNEMACHER JENSEN
ARCHITECTS, INC. is a corporation organized under the laws of the State of
Florida, filed on November 5, 1992.
The document number of this corporation is P92000002451.
I further certify that said corporation has paid all fees due this office through
December 31, 2022, that its most recent annual report/uniform business report
was filed on January 24, 2022, and that its status is active.
I further certify that said corporation has not filed Articles of Dissolution.
Given under my hand and the
Great Seal of the State of Florida
at Tallahassee, the Capital, this
the Twenty fourth day of January,
2022
*441#9a -
Secretary of State
Tracking Number: 0542674767CC
To authenticate this certificate,sisit the following site,eoter this number, and then
follow the instructions displayed.
https://services.sunbiz.org/Filings/CertiticatetNStatus/Certificate4uthenticatioo
Governor
AA. L arwsa, s.ow,y
k"3 r
d
STATE OF FLORIDA
DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
BOARD OF ARCH
THE ARC
PROVISI
LICE Witt ,/ 94244
EXPIRATION DATEc FEBRUARY 28,2023
Always verify licenses online at MyFbridaticensecon
Do not alter this document in any form.
This is your license. Itis unlawful for anyone other than the licensee to use this document.
WJArchitects I City of Clearwater RFQ-08-23 I 40
•
•
OTHER FORMS I
Form W.9
(Rev. October 2018)
Department of the Treasury
Intemal Revenue Service
Request for Taxpayer
Identification Number and Certification
► Go to www.irs.gov/FormW9 for instructions and the latest information.
Give Form to the
requester. Do not
send to the IRS.
Print or type.
See Specific Instructions on page 3.
1 Name (as shown on your income tax retum). Name is required on this line; do not leave this line blank.
Wannemacher Jensen Architects, Inc.
2 Business name/disregarded entity name, if different from above
3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the
following seven boxes.
II IndividuaVsole proprietor or • C Corporation SI S Corporation • Partnership E Trust/estate
single -member LLC
4 Exemptions (codes apply only to
certain entities, not individuals; see
instructions on page 3):
Exempt payee code (if any)
• Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ►
Note: Check the appropriate box in the line above for the tax classification of the single -member owner. Do not check
LLC if the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is
another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that
Exemption from FATCA reporting
code (if any)
is disregarded from the owner should check the appropriate box for the tax classification of its owner.
• Other (see instructions) ►
(Applies to accounts maintained outside the U.S)
5 Address (number, street, and apt. or suite no.) See instructions.
132 Mirror Lake Drive N Unit 301
Requester's name and address (optional)
6 City, state, and ZIP code
St Petersburg, FL 33701
7 List account number(s) here (optional)
Part
I
Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to pet a
Social security number
-
-
TIN, later.
Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and
Number To Give the Requester for guidelines on whose number to enter.
or
Employer identification number
5
9
3
1
5
0
6
9
3
Part 11
Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that 1 am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividerydg, yo i .erenot required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign
Here
Signature of
U.S. person ►
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.irs.gov/FormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN), individual taxpayer identification number (ITIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an information return. Examples of information
returns include, but are riot limited to, the following.
• Form 1099 -INT (interest eamed or paid)
Date P.
• Form 1099 -DIV (dividends, including those from stocks or mutual
funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
• Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might
be subject to backup withholding. See What is backup withholding,
later.
WJArchitects 1City of Clearwater RFQ-08-23
Cat. No. 10231X
Form W-9 (Rev. 10-2018)
41
•
•
REQUEST FOR QUALIFICATIONS TO BID No. 08-23
Design Services - Clearwater Long Center Renovations
Solicitation Response Listing
FOR THE CITY OF CLEARWATER
Due/Opening: January 11, 2023; 10:00 a.m.
1) Associated Space Design, Inc
dba ASDISKY
1240 E 5th Ave.
Tampa, FL 33605
813.223.2293
3) Williams Architects Associates, Ltd.
dba Williams Architects
360 Central Ave, Ste 800
St. Petersburg, FL 33701
727.914.9893
ADVERTISED:
POSTED:
2) Wannemacher Jensen Architects, Inc
132 Mirror Lake Dr N, Ste 301
St. Petersburg, FL 33701
727.822.5566
TAMPA BAY TIMES 11/23/2022
myclearwater.com 11/22/2022-01/11/2023
•
City of Clearwater
08-23, Design Services - CWT Long Center Renovation
Evaluation Discussion Notes
respondents
!W'
1
ASDISKY
90
60
65
85
73
74.6
2
Wannemacher Jensen
Architects, Inc
88
75
68
87
77
79
3
Williams Architect
73
65
66
89
78
74.2
Committee Members
Matthew Anderson
James Behan
Mike Lockwood
Larry Ilirian Stavro
Jeff Walker
•
AVG
1
ASD !SKY
3
3
3
3
2.6
2
Wannemacher Jensen
Architects, Inc
2
1
1
2
2
1.6
3
Williams Architect
3
2
2
1
1.8
•