05/01/2023 Council Work Session Meeting Minutes May 1, 2023
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
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Meeting Minutes
Monday, May 1, 2023
9:00 AM
Main Library - Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes May 1, 2023
Roll Call
Present 5 — Mayor Brian J. Aungst, Sr., Vice Mayor Mark Bunker, Councilmember
Kathleen Beckman, Councilmember David Allbritton, and
Councilmember Lina Teixeira
Also Present: Jennifer Poirrier— City Manager, Michael Delk—Assistant City
Manager, David Margolis — City Attorney, Rosemarie Call — City Clerk
and Nicole Sprague — Deputy City Clerk.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Aungst, Sr.
The meeting was called to order at 9:00 a.m.
2. Office of Management and Budget
2.1 Review and adopt the City of Clearwater's 2023 Strategic Plan.
At the March 20, 2023, Strategic Budget Work Session, staff presented a draft
strategic plan for consideration by the City Council. The goal of the strategic
planning process is to establish a uniform organizational direction, align
municipal operations, and provide a framework for monitoring achievement
toward adopted goals and priorities.
City staff prepared the draft Strategic Plan based upon supplemental facilitation
by Baker Tilly, which included conducting community engagement workshops,
review of background information, an environmental scan of key opportunities
and challenges, analysis of service demand drivers and demographic trends,
internal and external stakeholder surveying, and financial forecasting.
Furthermore, staff reviewed prior feedback of the City Council offered at
Strategy Planning sessions held on October 20, 2020, May 25, 2021, April 11,
2022, and December 8, 2022, to identify areas of strategic focus and priorities
that had consensus among Councilmembers.
The proposed Strategic Plan emphasizes five strategic priorities and a total of
22 accompanying objectives. The priority areas address the following:
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• High Performing Government
• Economic & Housing Opportunity
• Community Well-being
• Environmental Stewardship
• Superior Public Service
The Strategic Plan is supported by vision and mission statements, that along
with individual objectives, are guided by organizational values to create a
decision-making framework for resource allocation and budgeting, as well as
direct the efforts of City Staff.
Clearwater's vision statement describes where the organization is heading and
expresses an aspirational view of a future desired state:
A community that thrives from Bay to Beach.
The mission statement describes why the organization exists, its purpose, its
reason for being, and clearly articulates the services provided and the desired
outcomes:
Clearwater is committed to quality, sustainable, cost-effective municipal
services that foster and sustain a healthy residential and economic
environment.
As provided by City Council Policy 3-11, Strategic Direction/Planning, Staff will
continue to review the Strategic Plan during the annual Strategic Planning
Session, to ensure that plan elements remain responsive and representative of
the priorities of the City Council and the Citizens of Clearwater.
In response to questions, Budget Director Kayleen Kastel said the
introduction document is an informational document on how to interpret the
plan. Staff will create the strategic plan website once it is approved by
Council. The values were included in the Baker Tilly document, staff added
statements to each value. The strategic plan meeting held in March was to
comply with council policy. The City Manager said staff will present a work
plan as part of the budget process.
Discussion ensued with consensus to add sustainability to the resiliency
value statement.
The Council recessed from 9:10 a.m. to 9:13 a.m.
2.2 Discuss City Council budget and agency requests. (WSO)
Discuss line-item budget of City Council and various agency requests for
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direction on fiscal year 2023/24 proposed budget.
In response to questions, Budget Director Kayleen Kastel said Council may
discuss the framework, such as sponsoring agencies that support Clearwater
residents. The City Manager said staff has reached out to other
municipalities about their policies in order to compile the comparable
information. The policy will be implemented for the October 1 budget year.
She said staff is looking to replicate the application vetting process used for
the ARPA grants by using a similar rubric and then provide a
recommendation to Council. Once Council adopts the policy, requests from
the local agencies will follow the adopted process. Ms. Kastel said creating a
dashboard that shows a running total of funds provided to nonprofits is not
part of the policy, council direction is needed.
In response to a suggestion that councilmembers recuse themselves if
serving on a requesting agency's board, Lead Assistant City Attorney Owen
Kohler said Florida Statutes requires councilmembers to vote and may only
recuse themselves if there is a personal gain or loss.
3. Economic Development and Housing
3.1 Review of current and planned Affordable and Workforce Housing inventories (WSO)
Economic Development and Housing Director Denise Sanderson provided a
PowerPoint presentation.
In response to questions, Ms. Sanderson said code allows for accessory
dwelling units, but expressed concern with implementing these units in
residential areas with small lots as it will increase the number of vehicles,
particularly where on-street parking is not available. Staff is working with other
entitlement communities, like the city of Clearwater, with a population greater
than 50,000 (i.e., Pinellas Park, Largo, St. Petersburg, and Pinellas County)
to discuss solutions beyond code and establishing consistency with programs
and processes. The production of rental housing has been a major issue. The
cost associated with supplies, materials, and labor has impacted virtually
every project staff has been working with. Ms. Sanderson said there are
indications that supply and demand of rental housing costs will begin to
soften. Rehab loans usually are issued as a no-interest loan. The multi-family
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rental housing rehab loan is issued to the property owner, the rental restricted
units have a $45,000 income cap for renters. The long housing choice
voucher wait list may be due to landlords not willing to lower rents. Clearwater
Gardens should break ground in January, it is currently in Planning for site
plan review on May 4, 2023. Ms. Sanderson said the workforce housing
project on S. Washington Avenue will be owned and operated by Clearwater
Housing Authority. She said 155 units will be for workforce housing, with 18
units below 80% AMI.
In response to a suggestion, Ms. Sanderson said the City is not a social
service provider and would not recommend that the dashboard include shelter
availability offered by other organizations as staff only knows of their
availability anecdotally.
4. Parks and Recreation
4.1 Approve co-sponsorship and waiver of requested city fees and service charges for 26
Co-sponsored Special Events at an estimated General Fund cost of$767,910 ($91,000
in cash contributions and $676,910 for in-kind service contributions) and Enterprise Fund
cost of$75,850 for the purposes of Fiscal Year 2023/24 departmental budget submittals;
approve partial list of events to be held at the Venue during 2023 and 2024 and authorize
the appropriate officials to execute same. (consent)
Per City Council Policy, Item 2-21, Special Event Fees, there shall be an annual
review of city sponsored/co-sponsored events during the budget process. An
agenda item approving co-sponsorship and level of support for these events will
be brought before the City Council at the beginning of the budget process each
fiscal year. In the event additional money is required beyond what is approved in
the Fiscal Year (FY) 2023/24 budget, City Council approval will be required.
For fiscal year 2023/24 budgeting purposes, staff is recommending that the
current 2022/23 list of special events be approved for FY 2023/24 with a 10%
increase for in-kind services.
Cash contributions of$91,000 increased by $5,000 and includes Jazz Holiday
($75,000), MLK Jr. Celebration ($6,000) and the Veteran's Alliance Veteran's
Day & Memorial Day Events ($10,000).
Total General Fund requests for in-kind services increased from $344,550 to
$676,910 due to a 10% increase to cover salaries ($34,460); Clearwater
Celebrates America which was not included in 2022/23 estimates ($135,000),
the return of the Hispanic Heritage Concert to Coachman Park ($50,510), MLK
Jr. Celebration ($10,490) and the addition of"Living the Culture Series"
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($101,900). Living the Culture Series includes Pride, Juneteenth, and Hispanic
Heritage/Children's Day events. Enterprise Fund in-kind requests decreased
from $83,234 to $75,850 due to the elimination of the U.S. Open Sailing Series
not being held in Clearwater in FY 2023/24. A City of Clearwater Special event
Co-sponsorship Agreement will be used for each group receiving support.
Any new special event or co-sponsorships requested for Coachman Park for
the remainder of this fiscal year as well as FY 23/24 which are not on the
approved co-sponsorship list may be considered as a "partnership" which will
consist of being awarded "Time and Place" for the event with all costs of the
event paid by the applicant.
New applications for Co-Sponsorships for FY 2024/25 budget will be available
from December 12, 2024, to January 13, 2025.
According to the agreement between Ruth Eckerd Hall and the City, ten days
are available in the Venue for City Events, as well as Clearwater Celebrates
America and Jazz Holiday. Staff is recommending a partial listing of event days
for 2023 and 2024 as follows:
2023 Events
Grand Opening Event Coachman Park June 28
Grand Opening Event Coachman Park June 29
Hispanic Heritage Concert October 15 or November 11
Hooters 40th Anniversary Concert October 7
Publix Rock N Roll Marathon October 8
Holiday Concert Event December 1
2024 Events
Martin Luther King Jr. Parade and Rally January 15
Clearwater Sea Blues Festival February 24
Clearwater Sea Blues Festival February 25
Publix Rock N Roll Marathon October 6
Holiday Concert Event December 3
Hispanic Heritage Concert TBD
The remaining four days per year are open and can be filled by additional
requests for "Partnerships" or by staff.
In response to a question, Parks & Recreation Interim Director Art Kader
said the salary increase was related to the position reclassifications and the
normal salary increases over the past two years. The co-sponsorship
agreements require recipients to report the number of participants and
activity description.
5. Police Department
5.1 Approve events budget of$128,620 from general fund reserves for the public safety costs
for the grand opening of Coachman Park to be held June 28 through July 4, 2023, and
authorize the appropriate officials to execute same. (consent)
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After seven years of planning and construction, Imagine Clearwater, officially
known as Coachman Park, will be opened to the public on June 28, 2023.
A week of events are being planned for the grand opening of Coachman Park
beginning with a ribbon cutting ceremony and ending with an exciting and
patriotic event on the Fourth of July with The Florida Orchestra in concert
followed by the largest fireworks display ever produced in Clearwater.
In partnership with Ruth Eckerd Hall, there will be a variety of entertainment both
ticketed and free throughout the eight-day celebration in the new 4,000 covered
seat Performance Venue.
A variety of events and entertainment will be provided to appeal to every
segment of our community including children's activities, celebrating diversity
concert and programs, touch-a-truck event, exercise classes, giveaways,
running events, street performers, dance classes, farmers market, car show,
concerts, educational exhibits, etc.
Staff is recommending a budget of$128,620 to cover the public safety costs
during the eight-day event. The costs include $98,622 for the police
department, $22,781 for the fire department, and $7,217 for traffic operations.
The request does not include $47,057 of public safety costs that are to be paid
by Ruth Eckerd Hall as part of the licensing agreement for The Sound.
APPROPRIATION CODE AND AMOUNT:
A mid-year budget amendment will provide a transfer of$128,620 from General
Fund reserves, to establish special program PRSE230001, Special Events @
Coachman Park, to fund these activities.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a mid-year budget amendment
allocating General Fund reserves in the amount of$128,620 to special program
PRSE230001, Special Events @ Coachman Park. Inclusive of this item if
approved, a net total of$1,231,490 of General Fund reserves has been
appropriated by Council to fund expenditures in the 2022/23 operating budget.
The remaining balance in General Fund reserves after the 8.5% reserve is
approximately $41.7 million, or 22.7% of the current General Fund operating
budget.
The Council recessed from 10:28 a.m. to 10:34 a.m.
6. Public Works
6.1 Approve a Work Order to Mead and Hunt, Inc. of Tampa, FL, for Intelligent Transportation
Systems (ITS) Fiber Optic Design, Phase 1 (23-0018-EN), in the amount of$192,385.00,
pursuant to Request for Qualifications (RFQ) 26-19, Engineer of Record Continuing
Services (EOR), and authorize the appropriate officials to execute same. (consent)
The city at one time had a state-of-the-art twisted-pair copper communication
system. Over time the copper cable has degraded, broken, and become
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obsolete due to advances in technology. However, the city has a valuable asset
in the conduit system that will be leveraged to build the fiber-optic
telecommunications system for ITS.
Independent traffic fiber optic cable runs will be required to facilitate the power,
reach, speed, durability, reliability, and security needs of the ITS. The fiber
networks will integrate with the Pinellas County Traffic Management Center via
a server-to-server connection.
Phase 1 will provide fiber-optic telecommunications to 35 traffic signals in the
beach and downtown areas and support future, planned ITS initiatives including
Beach Parking Lot real-time information and management, evacuation, and
special events.
Mead & Hunt will provide design of Traffic Management Center upgrades and
signal system communications including fiber and broadband, ATMS software,
signal retiming, implementation, and provide coordinated recommendations to
the City along the identified Intelligent Transportation Systems (ITS) corridors.
On August 2022, City Council approved American Rescue Plan Act (ARPA)
related funding in the amount of$3,500,000 for Fiber upgrades and broadband
connectivity.
APPROPRIATION CODE AND AMOUNT:
3557355-565400-G2211 $192,385
Funds are available in capital improvement project 355-G2211, ARPA Fiber
Upgrades, to fund the work order.
7. Public Utilities
7.1 Approve a professional service agreement with Tetra Tech, Inc. of Tampa, FL as the Lift
Station Program Consultant (21-0034-UT) in the not-to-exceed amount of
$11,400,000.00 for a five-year term pursuant to Request for Qualification (RFQ) 13-22
and authorize the appropriate officials to execute same. (consent)
June 2022, RFQ 13-22, Consulting Services - Lift Station Program, was issued
seeking qualified firms to provide consulting services for lift station projects
throughout the city.
In August 2022, the RFQ selection committee, consisting of representatives
from the Engineering and Public Utilities departments carefully reviewed each of
the submittals received from five qualified firms. Each submittal was ranked on
the RFQ criteria and overall responsiveness to the RFQ requirements. Tetra
Tech, Inc was selected to provide the requested Lift Station Program Consulting
Services.
Services generally include, but are not limited to, general project management
for lift station projects, consulting services in planning and policy of lift stations,
condition assessment of existing lift stations; design services for lift stations
and associated force mains, lift station upgrades, lift station rehabilitation and
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repairs, construction engineering and inspection services for lift station projects,
and construction management and contractor oversight services over a
five-year term.
The City of Clearwater's Public Utilities Department owns, operates, and
maintains the sewer lift stations in the city.
APPROPRIATION CODE AND AMOUNT:
Funding will be provided in 3217321-530100-96686 as needed over the next six
years.
Funds are available in capital improvement project 96686, Pump Station
Replacement.
In response to questions, Engineering Manager Jeremy Brown said
historically, the City did maintenance work on two lift stations per year. It is
obviously not enough, the goal of the agenda item is to increase the work to
address up to 8 lift stations per year. Staff is constantly looking at the lift
stations and can take them offline if not being used. He said an ordinance
change will be proposed to address privately-owned lift stations. Currently, if
a spill is reported at a privately-owned lift station, the City would address the
spill and charge the property owner for the clean up. He said the City does
not have a list of private lift stations.
8. Solid Waste
8.1 Authorize a purchase order to Trane US, Inc. of Davidson, NC for the purchase of
Heating, Ventilation and Air Conditioning (HVAC) services and associated replacement
and repair parts in a not-to-exceed amount of$1,520,000.00 through August 31, 2027,
pursuant to Clearwater Code of Ordinances Sections 2.563(1)(c), Piggyback, and
2.563(1)(d), Non-competitive purchases - Impractical, and authorize the appropriate
officials to execute same. (consent)
Building & Maintenance Division's (B&M) is responsible for maintaining all HVAC
repairs citywide. B&M is requesting authorization to piggyback off OMNIA
PARTNERS, Contract 3341, HVAC Products, Installation, Labor Based
Solutions and Related Products and Services through the term of the contract
expiration of August 31, 2027, for services and parts necessary to complete a
given scope of work. In addition, B&M is requesting authorization for West
Florida Trane to perform all maintenance on their Trane equipment as they are
the sole and exclusive agent of Trane US, Inc. for Trane heavy commercial air
conditioning products for Pinellas County and the exclusive parts outlet for
Trane Mechanical Systems and Tracer Building Automation Systems. Using
any other vendor to perform these services on the City's current Trane
equipment may void any warranties which makes this impractical to bid.
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The requested amount will be split as follows
5/1/23-8/31/23 = $120,000
9/1/23-8/31/24 = $350,000
9/1/24-8/31/25 = $350,000
9/1/25-8/31/26 = $350,000
9/1/26-8/31/27 = $350,000
APPROPRIATION CODE AND AMOUNT:
5656531-546200 GSBM 180001-R&M-MATLS
USE OF RESERVE FUNDS:
8.2 Authorize purchase orders to multiple vendors as listed, for the purchase of Heating,
Ventilation and Air Conditioning (HVAC) replacement and repair parts, in the cumulative
not-to-exceed amount of$700,000.00 through September 30, 2024, pursuant to City
Code of Ordinances Sections 2.563(1)(c) Piggyback or cooperative purchasing,
2.561(5) Small purchases, and 2.563 (1)(b) Micro purchases, and authorize the
appropriate officials to execute same. (consent)
8.3 Declare list of vehicles and equipment surplus and authorize disposal through auction
pursuant to Clearwater Code of Ordinances Section 2.623(6) and (8) and authorize the
appropriate officials to execute same. (consent)
On August 4, 2022, Council approved the Vehicle Replacement List for fiscal
year 2023, authorizing purchase of replacement vehicles and equipment. This
agenda item is requesting Council to declare surplus the vehicles and
equipment detailed to be replaced per the list and authorize disposal via auction
through Tampa Machinery Auction of Tampa, FL pursuant to Section 2.623(6).
Tampa Machinery Auction was competitively solicited by Pinellas County under
Contract No. 190-0534-R(JJ) valid through November 17, 2027. These vehicles
and equipment have reached the end of their useful and economic life. Factors
used to determine the end of useful and economic life include, but are not
limited to: age, life to date, mileage/hours of operation, historical maintenance
cost as compared to like vehicles, operating cost per mile/hour, anticipated and
ongoing repairs, and physical condition. Additionally, Fleet will continue to bring
forward agenda items for vehicles and equipment from the 2022/23 Vehicle
Replacement List as their replacements are deemed road ready.
In response to a question, Fleet Division Manager Perry Conzen said funds
received through the auction sales are deposited into the general fund.
9. City Clerk
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9.1 Appoint Francis Bugaj to the Marine Advisory Board with a term to expire May 31, 2027.
(consent)
BOARD: Marine Advisory Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7 + 1 Ex Officio
MEETING DATES: 2nd Wed., 8 am (Quarterly)
PLACE: Main Library
APPTS. NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH
EXPIRED AND NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE:
1. Julie Battaglia - 2670 Barksdale Ct., 33761
Original Appointment: 2/3/22
(was serving an unexpired term set to expire 5/31/23; not interested in
reappointment)
THE NAME BELOWARE BEING SUBMITTED FOR CONSIDERATION TO
FILL THE ABOVE VACANCY:
1. Francis Bugaj - 1621 Gulf Blvd. Unit 101, 33767 - Retired Business Owner
Zip codes of current members on board:
1 at 33755
2 at 33756
1 at 33759
2 at 33761
1 at 33767
1 at 33786
9.2 Appoint Linda Byars to the Neighborhood and Affordable Housing Advisory Board with a
term to expire May 31, 2027. (consent)
BOARD: Neighborhood and Affordable Housing Advisory Board (NAHAB)
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: N/A (See Special Qualifications)
MEMBERS: 7
CHAIR: Kevin Chinault
MEETING DATE: 2nd Tues. most months
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PLACE: Main Library/Council Chambers
STAFF LIAISON: Chuck Lane
APPTS. NEEDED: 2
SPECIAL QUALIFICATIONS: Board to have 1 member in each: Real Estate
Professional in Connection with Affordable Housing; Clearwater Resident;
Residential Home Building Industry; Advocate for Low Income Housing;
Not-For-Profit Provider of Affordable Housing; Banking/Mortgage Industry;
Employer's Representative.
THE FOLLOWING ADVISORY BOARD MEMBERS HAD A TERM WHICH
EXPIRED AND NOW REQUIRE REPLACEMENT BY A NEW APPOINTEE:
1. Peter Scalia - 1345 Park St., 33756
Original Appointment: 6/7/18
(was serving 1st term set to expire 5/31/23)
Category: Citizen who is actively engaged as an advocate for low-income
persons in connection with affordable housing
THE NAME BELOW IS BEING SUBMITTED FOR CONSIDERATION TO FILL
THE ABOVE VACANCY:
1. Linda Byars - 1726 Marion St., 33756 - Finance & Rehabilitation
Manager
Category: Citizen who is actively engaged as an advocate for
low-income persons in connection with affordable housing
Zip codes of current members:
1 - 33703
1 - 33706
1 - 33755
2 - 33756
1 - 33774
1 —34222
Current Special Qualifications:
1 citizen actively engaged in the residential home building industry in connection
with affordable housing
1 citizen who resides within the City of Clearwater
1 citizen actively engaged as a real estate professional in connection with
affordable housing
1 citizen actively engaged as an advocate for low-income persons in connection
with affordable housing
1 citizen actively engaged as a not-for-profit provider of affordable housing
1 citizen who represents employers within the City of Clearwater
9.3 Appoint Muhammad Abdur-Rahim to the Brownfields Advisory Board, as the resident
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Council Work Session Meeting Minutes May 1, 2023
representative, with a term to expire May 4, 2027. (consent)
APPOINTMENT WORKSHEET
BOARD: Brownfields Advisory Board
TERM: 4 years
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: Not Required
SPECIAL QUALIFICATIONS: Three members shall be Clearwater residents
who live within or adjacent to the Brownfields area. Three members shall be
owners or representatives of a business operating in the Brownfields area.
Three members shall be representatives of federal/state agency/local
government involved with Brownfields remediation process within Pinellas
County.
MEMBERS: 9
CHAIR: Mark Parry
MEETING DATES: Meets as called.
PLACE: Clearwater Main Library, 100 N Osceola Ave., Clearwater, FL 33755
APPTS. NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH
HAS EXPIRED AND NOW REQUIRES REPLACEMENT BY A NEW
APPOINTEE:
1. Eleanore Lyda - 1221 Drew St. Unit#E8, 33755 - Resident
Original Appointment: 09/06/18
(was serving first term which expired 9/30/2022)
THE NAME BELOW IS BEING SUBMITTED FOR CONSIDERATION TO
FILL THE ABOVE VACANCY:
1. Muhammad Abdur-Rahim - 1028 N. Madison Ave, 33755— Resident
2.
Zip codes of current members on board:
4 in 33755
1 in 33756
1 in 33765
1 in 33770
1 in 34209
9.4 Reappoint Kevin Chinault to the Neighborhood and Affordable Housing Advisory Board
with a term to expire May 31, 2027. (consent)
BOARD: Neighborhood and Affordable Housing Advisory Board (NAHAB)
TERM: 4 years
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APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: N/A (See Special Qualifications)
MEMBERS: 7
CHAIRPERSON: Kevin Chinault
MEETING DATE: 2nd Tues. most months
PLACE: Main Library/Council Chambers
STAFF LIAISON: Chuck Lane
APPTS. NEEDED: 1
SPECIAL QUALIFICATIONS: Board to have 1 member in each: Real Estate
Professional in Connection with Affordable Housing; Clearwater Resident;
Residential Home Building Industry; Advocate for Low Income Housing;
Not-For-Profit Provider of Affordable Housing; Banking/Mortgage Industry;
Employer's Representative.
THE FOLLOWING ADVISORY BOARD MEMBERS HAD A TERM WHICH
EXPIRED AND NOW REQUIRES REAPPOINTMENT:
1. Kevin Chinault - 3606 61 st Terrace E., 34222
Original Appointment: 5/7/15
(was serving 2nd term set to expire 5/31/23)
Category: Citizen who is actively engaged as a not-for-profit provider of
affordable housing
Zip codes of current members:
1 - 33703
1 - 33706
1 - 33755
2 - 33756
1 - 33774
1 - 34222
Current Special Qualifications:
1 citizen actively engaged in the residential home building industry in connection
with affordable housing
1 citizen who resides within the City of Clearwater
1 citizen actively engaged as a real estate professional in connection with
affordable housing
1 citizen actively engaged as an advocate for low-income persons in connection
with affordable housing
1 citizen actively engaged as a not-for-profit provider of affordable housing
1 citizen who represents employers within the City of Clearwater
9.5 Appoint Councilmembers to Regional and Miscellaneous Boards.
2023 Regional and Miscellaneous Board Appointment
Board (Date/Time of Meeting) Delegate
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Audit Committee Hibbard
(Meets as required) Herb McLachlan, citizen
Lisa Burley
American Public Gas Association Hibbard
(Brian Langille-Gas)
(meet 4 times a year-move around the Country)
Area Agency on Aging of Pasco/Pinellas Kerry Marsalek
(3rd Monday of the month-9:30 a.m.) Office on Aging Mgr
Location:AAAPP in St. Pete
Barrier Island Governmental Council Teixeira-Voting Del.
(4th Wednesday of the month-9:00 a.m.; two-year term) Beckman -Alt.
Location: TBA(Meeting place rotates) Hibbard -Alt.#2
Clearwater Arts Alliance Beckman
(4th Tuesday of the month-4:00 p.m.)
Location: Johnson, Pope, Bokor, Ruppel & Burns, 911 Chestnut St., 33756
Courtney Campbell Scenic Highway Citizen Advisory Committee Bunker
(Quarterly on 3rd Friday of the month-10:00 a.m.)
Homeless Leadership Alliance Beckman
(1st Friday of the month-1:00 p.m.)
Location: Hospice of the Florida Suncoast on Roosevelt Blvd.
Mayor's Council of Pinellas County Hibbard
(1st Wednesday of the month-11:30 a.m.)
Pinellas Collaborative Committee Hibbard
(Meet as needed-9:00 a.m.)
Location: 600 Cleveland St., Suite 750
Pinellas County Aircraft Noise Abatement Task Force Sean Schrader(At Large)
(Quarterly-3:00 p.m.) Jerry Karp/Del Oro Groves
Location: St. Pete-Clearwater Int'I Airport-Conf. Room#234)
School Transportation Safety Committee Bunker
(Meet as needed-9:30 a.m.)
Location: 600 Cleveland St., Suite 750
Suncoast League of Cities Board Beckman
(3rd Friday of the month-11:30 a.m.) Teixeira-Alt.
Location: Different city every month
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Tampa Bay Estuary Policy Board Beckman
(Quarterly on Friday-10:00 a.m.) Bunker-Alt.
Councilmember highly recommended
Location: Tampa Bay Regional Planning Council, 4000 Gateway Centre,
Ste. 100, Pinellas Park
Tampa Bay Regional Planning Council (TBRPC) Teixeira
(2nd Monday-10:00 a.m.) Bunker-Alt.
Location: Tampa Bay Regional Planning Council, 4000 Gateway Centre,
Ste.100, Pinellas Park
The following Boards have the specific term expiration date noted:
Board (Date/Time of Meeting) Delegate
Bicycle Advisory Committee (BAC) Chip Haynes
Advisory Committee to the MPO Robert Yunk
(4th Monday each month-8:30 a.m.) Win Dermody
No seat terms Ric Hartman -Tech Support Rep.
Clearwater Representatives (appointments made by County)
Citizens Advisory Committee (CAC) Luis Serna
Advisory Committee to the MPO Bill Jonson
(4th Thursday each month-7:00 p.m.-4 year term)
Clearwater Representatives (appointments made by County)
Forward Pinellas Allbritton
MPO/PPC-(2nd Wednesday of the month-1:00 p.m.)
(term expires 9/30/25; four-year term)
Location: P.C. Courthouse, 5th Floor
Pension Advisory Committee (PAC) Hibbard
(2nd Thursday-9:00 a.m.) 4/4/2022
(two-year term) Teixeira
4/4/2026
Bunker
4/4/2023
Pension Investment Committee Sheldon Goldberg
(term expires 8/31/22; two-year term) (Resigned 11/19/21)
Pinellas Suncoast Transit Authority(PSTA) Allbritton
(4th Wednesday of the month-9:00 a.m.)
(term expires 9/30/24; three-year term)
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Council Work Session Meeting Minutes May 1, 2023
Location: PSTA, St. Petersburg
Sister Cities Advisory Board Teixeira
(term expires 4/30/26; four-year term)
Appointments by other entities:
Downtown Development Board Ex-Officio Members Teixeira
(CRA Trustees) Bunker
(1st Wednesday of the month-5:30 p.m.)
Florida League of Mayors Hibbard
Tourist Development Council Hibbard
(City Council makes recommendation/County makes appointment)
(term expires 10/31/24; four-year term)
WorkNet Pinellas Board * Beckman
(Quarterly-11:45 a.m.)
Location: Epicenter in Clearwater
*8/8/13 - Per Diana Day,Adm.Asst.,WorkNet Pinellas Board, an elected official is
no longer a requirement&there's no term expiration. Currently councilmember
Kathleen Beckman is a non-voting committee member and has the option to
attend this board.
There was council consensus for Mayor Aungst, Sr. to serve on the Tourist
Development Council, Pinellas County Mayors Council, Audit Committee,
and Pension Advisory Committee, Councilmember Teixeira to serve on the
APGA and Clearwater Arts Alliance, Councilmember Beckman to serve on
BIG C, and Vice Mayor Bunker to serve as the Alternate BIG C
representative.
10. City Attorney
10.1Approve a one-year extension to the license agreement with Jolley Trolley Transportation
of Clearwater for 410 N. Myrtle Avenue and authorize the appropriate officials to execute
same. (consent)
The Jolley Trolley has been utilizing the licensed premises free of charge since
2012. At the time, the parties intended for Jolley Trolley to occupy the premises
on a short-term basis of up to three years, while Jolley Trolley sought a different
home. For various reasons, Jolley Trolley has remained on site through the
present day. The extension, which will expire in July 2024, is intended to be the
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Council Work Session Meeting Minutes May 1, 2023
final extension, after which Jolley Trolley must relocate.
The licensed premises are located within the new North Greenwood
Community Redevelopment Area (CRA). City staff will evaluate potential uses
of the licensed premises for redevelopment.
10.2Approve a Legal Services Agreement with Carlton Fields for advice as to the taxability of
various personnel benefits for elected officials, City staff, and former employees and
authorize the appropriate officials to execute same. (consent)
Taxation is a complex and highly specialized area of law, and Carlton Fields has
several attorneys with extensive experience in this area, including Cristin Keane
who is board certified in tax law.
The City Attorney would like to retain Carlton Fields to perform research and
provide advice both informally and in formal Legal Opinions as questions arise.
The initial estimate for this work is $25,000, which is available in the City
Attorney's Professional Services budget.
This agreement is exempt from bidding requirements pursuant to Clearwater
Code of Ordinances Section 2.563 (1)(f), Professional services not subject to
CCNA.
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 0109600-530100, Professional Services, to
fund this contract.
10.3Adopt Ordinance 9662-23 on second reading, amending the Zoning Atlas of the city by
rezoning a portion of certain real property whose post office address is 1849 Gulf to Bay
Boulevard, Clearwater, Florida 33765, from Low Medium Density Residential (LMDR) to
Commercial (C).
10.4Adopt Ordinance 9663-23 on second reading, making amendments to the Clearwater
Downtown Redevelopment Plan by amending Chapter 4. Plan Implementation, Public
Amenities Incentive Pool.
10.5Adopt Ordinance 9664-23 on second reading, making amendments to the Community
Development Code, Appendix C, Division 3., Character District Standards by amending
standards, and Division 8. Flexibility.
10.6Adopt Ordinance 9666-23 on second reading, amending the future land use element of
the Comprehensive Plan to change the land use designation for a portion of certain real
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Council Work Session Meeting Minutes May 1, 2023
property whose post office address is 1849 Gulf to Bay Boulevard, Clearwater, Florida
33765, from Residential Urban (RU) to Commercial General (CG).
10.7Adopt Ordinance 9668-23 on second reading, annexing certain real property described
as Lot 7, Block D, Kapok Terrace, Clearwater, Florida into the corporate limits of the city
and redefining the boundary lines of the city to include said addition.
10.8Adopt Ordinance 9669-23 on second reading, amending the future land use element of
the Comprehensive Plan of the city to designate the land use for certain real property
described as Lot 7, Block D, Kapok Terrace, Clearwater, Florida, upon annexation into
the City of Clearwater, as Residential Low (RL).
10.9Adopt Ordinance 9670-23 on second reading, amending the Zoning Atlas of the city by
zoning certain real property described as Lot 7, Block D, Kapok Terrace, Clearwater,
Florida, upon annexation into the City of Clearwater, as Low Medium Density Residential
(LMDR).
10.10Adopt Ordinance 9673-23 on second reading, vacating a 10-foot platted public utility
easement located on Lots 4 and 5, Unit 2, Island Estates, according to the map or plat
thereof as recorded in Plat Book 47, Page 19A and 20B of the Public Records of
Pinellas County, Florida.
10.11 Denied on first reading Ordinance 9645-23 annexing certain real property whose post
office address is 1224 Adams Avenue, Clearwater, Florida 33756 into the corporate
limits of the city and redefining the boundary lines of the city to include said addition.
10.12Denied on first reading Ordinance 9646-23, amending the future land use element of the
Comprehensive Plan of the city to designate the land use for certain real property whose
post office address is 1224 Adams Avenue, Clearwater, Florida 33756, upon annexation
into the City of Clearwater, as Commercial General (CG).
10.13Denied on first reading Ordinance 9647-23, amending the Zoning Atlas of the city by
zoning certain real property whose post office address is 1224 Adams Avenue,
Clearwater, Florida 33756, upon annexation into the City of Clearwater, as Commercial
(C).
11. City Manager Verbal Reports
11.1 Recycling Update
The City Manager said staff is working on the new webpage that will include
an interactive dashboard, allowing the public to view the amount of
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Council Work Session Meeting Minutes May 1, 2023
recyclables that are accepted and rejected. Public Communications Director
Joelle Castelli said the page is accessible via the City's website. Individuals
may also enter "trash and recycling"as search terms. The data will be
updated on the 10th of each month. The webpage currently shows March
2023; the April data will be uploaded on May 10. Solid Waste/General
Services Assistant Director Kervin St. Aimee said staff is documenting areas
where contaminated collections are prevalent. Some individuals do not take
recycling as serious as others. He said 100% of the collections are being
sent to Waste Connections to be recycled. Waste Connections rejects the
load if contamination reaches a specific degree. Rejected loads are sent to
Pinellas County.
12. City Attorney Verbal Reports
13. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
14. Closing Comments by Mayor
15. Adjourn
The meeting adjourned at 11:04 a.m.
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City of Clearwater