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06/15/2023Thursday, June 15, 2023 6:00 PM City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Main Library - Council Chambers City Council Meeting Agenda June 15, 2023City Council Meeting Agenda Welcome. We are glad to have you join us. If you wish to address the Council, please complete a Comment Card. Comment Cards are on the right-hand side of the dais by the City Clerk. When recognized, please hand your card to the Clerk, approach the podium and state your name. Persons speaking before the City Council shall be limited to 3 minutes unless otherwise noted under Public Hearings. For other than "Citizens to be heard regarding items not on the Agenda," a spokesperson for a group may speak for 3 minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of 10 minutes. Prior to the item being presented, please obtain the form to designate a spokesperson from the City Clerk. Up to 60 minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available. Kindly refrain from using cell phones and electronic devices during the meeting. Citizens wishing to provide comments on an agenda item are encouraged to do so in advance through written comment. The City has established the following two options: 1) eComments via Granicus - eComments is integrated with the published meeting agenda. Individuals may review the agenda item details and indicate their position on the item. You will be prompted to set up a user profile to allow you to comment, which will become part of the official public record. The eComment period is open from the time the agenda is published. All comments received by 5:00 p.m. the day before the meeting (June 14) will become part of the official record. 2) Email – Individuals may submit written comments or videos to ClearwaterCouncil@myclearwater.com. All comments received by 5:00 p.m. the day before the meeting (June 14) will become part of the official record. 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) 4.1 June Service Awards 4.2 Clearwater Library Celebrates Citizenship - Meredith Kambic, East Branch Manager 5. Approval of Minutes 5.1 Approve the minutes of the June 8, 2023 city council meeting as submitted in written summation by the City Clerk. 6. Citizens to be heard re items not on the agenda Page 2 City of Clearwater Printed on 6/13/2023 June 15, 2023City Council Meeting Agenda 7. Consent Agenda The Consent Agenda contains normal, routine business items that are very likely to be approved by the City Council by a single motion. These items are not discussed, and may all be approved as recommended on the staff reports. Council questions on these items were answered prior to the meeting. The Mayor will provide an opportunity for a Councilmember or a member of the public to ask that an item be pulled from the Consent Agenda for discussion. Items pulled will receive separate action. All items not removed from the Consent Agenda will be approved by a single motion of the council. 7.1 Approve Change Order One from Biltmore Construction Co., Inc of Belleair, Florida, for the former City Hall Demolition project (19-0009-EN) in the amount of $252,544 increasing the contract from $557,693 to $810,237 pursuant to Request for Qualifications (RFQ) 40-20, Construction Manager at Risk, and authorize the appropriate officials to execute same. (consent) 7.2 Approve a work order to Stantec of Clearwater, Florida, for former Elks Lodge Demolition (20-0037-CM) project in the amount of $127,190, pursuant to Request for Qualifications (RFQ) 26-19, Engineer of Record, and authorize the appropriate officials to execute same. (consent) 7.3 Approve Change Order 2 to Skanska USA Building, Inc., of Tampa, FL, for Imagine Clearwater Flatwork and Vertical Construction (17-0031-EN) in the amount of $887,847.46, increasing the contract from $ 57,270,250 to $58,158,097.46, and authorize the appropriate officials to execute same. (consent) 7.4 Authorize a Guaranteed Maximum Price proposal to Certus Builders, Inc., of Bristol, FL for the construction of a new pier and dock at Cliff Stephens Park located at 901 Fairwood Ave, in the amount of $292,811.31, pursuant to RFQ 40-20, Construction Manager at Risk (CMAR) Services for Continuing Contracts and authorize the appropriate officials to execute same. (consent) Public Hearings - Not before 6:00 PM 8. Second Readings - Public Hearing 8.1 Adopt Ordinance 9675-23 on second reading, amending Chapter 21, Code of Ordinances to repeal Section 21.12 relating to prostitution. 8.2 Adopt Ordinance 9676-23 on second reading, amending Chapter 21, Code of Ordinances to repeal Article 2, relating to registration of ex-convicts. 8.3 Adopt Ordinance 9677-23 on second reading, amending Chapter 21, Code of Ordinances to repeal Section 21.20 relating to the offense of sitting or lying down. Page 3 City of Clearwater Printed on 6/13/2023 June 15, 2023City Council Meeting Agenda 8.4 Adopt Ordinance 9678-23 on second reading, amending Chapter 21, Code of Ordinances to repeal Section 21.15 relating to the offense of requesting payment in exchange for watching parked motor vehicles. 8.5 Adopt Ordinance 9679-23 on second reading, amending Chapter 30, Code of Ordinances to repeal Article 6 relating to cruising. 8.6 Adopt Ordinance 9680-23 on second reading, amending Chapter 22, Articles 1 and 2, Code of Ordinances to define electronic cigarette and prohibit smoking and vaping on city owned public parks and beaches. 8.7 Adopt Ordinance 9689-23 on second reading, amending Chapter 22, Article 2 relating to hours of operation and Article 3 relating to special events. 8.8 Adopt Ordinance 9690-23 on second reading, amending Chapter 2, Article V, Division 3, Employees’ Pension Plan, to amend Section 2.414, Participation. 9. City Manager Reports 9.1 Amend the City’s fiscal year 2022/23 operating and capital improvement budgets at mid-year and pass Ordinances 9687-23 and 9688-23 on first reading. 9.2 Select one of three concepts for the proposed New City Hall project (22-0019-EN). 10. City Attorney Reports 11. Other Council Action 11.1 Consider adjusting council salaries, ranging from $41,000 to $49,000 - Councilmember Teixeira 12. Closing comments by Councilmembers (limited to 3 minutes) 13. Closing Comments by Mayor 14. Adjourn Page 4 City of Clearwater Printed on 6/13/2023 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#23-0593 Agenda Date: 6/15/2023 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.1 SUBJECT/RECOMMENDATION: June Service Awards SUMMARY: 5 Years of Service Elizabeth Stagliano Parks & Recreation Louis Marquez Public Works Samantha Sheaffer Police Julian Johnson Solid Waste Monica Dilley Parks & Recreation Franklin Kent Public Works Gregory Dixon Planning & Development 10 Years of Service Robin Shaw Public Communications Naylan Albritton Solid Waste Edreka Myrick Finance Dustin Dulek Parks & Recreation James Cooney Public Utilities Louis Christou Finance/Budget Kristopher Koch Parks & Recreation 15 Years of Service Richard Ottinger Solid Waste Gregory Keane Fire David Marlowe Fire 20 Years of Service Robert McKnight Solid Waste Michelle Sheldon Human Resources Ian Prior Public Communications Page 1 City of Clearwater Printed on 6/13/2023 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#23-0675 Agenda Date: 6/15/2023 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.2 SUBJECT/RECOMMENDATION: Clearwater Library Celebrates Citizenship - Meredith Kambic, East Branch Manager SUMMARY: Page 1 City of Clearwater Printed on 6/13/2023 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#23-0287 Agenda Date: 6/15/2023 Status: Agenda ReadyVersion: 1 File Type: MinutesIn Control: City Council Agenda Number: 5.1 SUBJECT/RECOMMENDATION: Approve the minutes of the June 8, 2023 city council meeting as submitted in written summation by the City Clerk. SUMMARY: Page 1 City of Clearwater Printed on 6/13/2023 City Council Meeting Minutes June 8, 2023 Page 1 City of Clearwater City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Meeting Minutes Thursday, June 8, 2023 6:00 PM Main Library - Council Chambers City Council Draft City Council Meeting Minutes June 8, 2023 Page 2 City of Clearwater Roll Call Present: 5 - Mayor Brian Aungst Sr., Vice Mayor Mark Bunker, Councilmember David Allbritton, Councilmember Kathleen Beckman and Councilmember Lina Teixeira Also Present: Jennifer Poirrier – City Manager, Michael Delk – Assistant City Manager, Owen Kohler – Lead Assistant City Attorney, Rosemarie Call – City Clerk and Nicole Sprague – Deputy City Clerk. To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. Unapproved 1. Call to Order – Mayor Aungst, Sr. The meeting was called to order at 6:00 p.m. 2. Invocation – Major Tom Morris from The Salvation Army 3. Pledge of Allegiance 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) – Given. 4.1 LGBT+ Pride Month Proclamation, June 2023 - Trevor James, Clearwater Pride Community Committee Chair 5. Approval of Minutes 5.1 Approve the minutes of the May 18, 2023 city council meeting as submitted in written summation by the City Clerk. Councilmember Beckman moved to approve the minutes of the May 18, 2023 city council meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 6. Citizens to be heard re items not on the agenda Beth Davis thanked Council for their deep dive conversation regarding Drew Street and urged Council to request FDOT and Forward Pinellas Draft City Council Meeting Minutes June 8, 2023 Page 3 City of Clearwater to lower the speed limit on Drew Street to 35 mph. Jennifer Haithcock urged all to attend a homeless services meeting hosted by Pinellas County Continuum of Care at the Largo Public Library on June 13 at 5:30 p.m. Norm Bild said he had been working with the former city manager on a July 4 celebration at MacDill AFB and reviewed a recent event he attended near Command Central. Lynn Talio supported tree preservation and expressed concerns with trees being removed at Island in the Sun without a permit, Michael Mastruserio said speeding is the problem on Drew Street and it needs to be enforced. Jeffrey Barrett expressed concerns with the algae in the lake located behind his property and requested assistance. Mike Riordon said the City received the Silver Bell Seal award for workplace mental health. He thanked the Mayor for walking Drew Street with him and stated that the pedestrians are not the ones speeding on Drew Street. He urged Council to stay the course on Drew Street. Kathy Flaherty expressed concerns with the debris found in Stevenson Creek. Rebecca Kaye expressed concerns with vehicular speeding on Drew Street and urged Council to spend more money in other areas of the city, not downtown or the beach. Trevor Rosin thanked the City for the LGBT+ Pride Month proclamation and stated that queer joy is essential to queer survival. Mr. Holuba expressed concerns with City levying charges often without delivering any services. The following individuals submitted emails regarding Drew Street: Maura Hedrich, Beth Davis, Pat Page (see pages 20-23). The following individuals submitted emails regarding affordable childcare: Elizabeth Smith, David Williams, Mary Brown, Daniella Miller, Linda Davis, James Rodriguez, Adam Fuentes, Christopher Garcia, and Patricia Jones (see pages 24-32). Draft City Council Meeting Minutes June 8, 2023 Page 4 City of Clearwater Uzi Dre submitted an email regarding staff (see pages 33 - 51). 7. Consent Agenda – Approved as submitted. 7.1 Approve Technical Revisions to the City of Clearwater Local Housing Assistance Plan (LHAP) for FY2021-2022 through 2023-2024 and authorize staff to submit for review and approval to Florida Housing Finance Corporation. (consent) 7.2 Approve an amendment to the Affordable Housing policies of the Fiscal Year 2022 city council allocation of General Fund budget, related to the receipt of Revenue Recovery Funds provided by the American Rescue Plan Act - Local Fiscal Recovery Funds. (consent) 7.3 Approve a purchase contract between the City of Clearwater and Habitat for Humanity of Pinellas County, Inc./Clearwater Neighborhood Housing Services, Inc. for real property located at 1454 South Martin Luther King Jr. Avenue and authorize the appropriate officials to execute same. (consent) 7.4 Authorize a purchase order to Cintas Corporation of Cincinnati, OH for the purchase of first aid and safety supplies and services, rental and purchase of uniforms and facility services in the not-to-exceed amount of $2,000,000.00 through October 31, 2027, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback or Cooperative purchasing, through Omnia Partners Contract No. R-BB-190002 and authorize the appropriate officials to execute same. (consent). 7.5 Approve an increase to the purchase order to Central Florida Contractors, Inc. of Seminole, Florida, for the 2021 Sidewalks project (20-0026-EN), in the amount of $500,000 for years three and four, increasing the contract from $1,500,000 to $2,000,000 annually on a unit price basis pursuant to Invitation to Bid (ITB) 20-0026-EN, and authorize the appropriate officials to execute same. (consent) 7.6 Approve a purchase order to Cale America, of Clearwater, FL, for the purchase of parking kiosks and associated parking payment technology, in an amount not to exceed $433,796, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and Section 2.563 (1)(d), non-competitive purchase, and authorize the appropriate officials to execute same. (consent) 7.7 Approve a Sidewalk and Public Utility Easement from property owner Clearwater Neighborhood Housing Services for the installation, repair, and maintenance affecting real property at 1205 Roosevelt Avenue, located in Clearwater, Florida. (consent) 7.8 Approve the Aerial Easement request by Duke Energy on behalf of HEP (Homeless Empowerment Program) to install, operate, and maintain an overhead crossing power line supporting outdoor safety lighting at 1260 Engman Street, Clearwater. (consent) Draft City Council Meeting Minutes June 8, 2023 Page 5 City of Clearwater 7.9 Approve Change Order 4 to Gibbs and Register, Inc. of Winter Garden, FL, for the construction of Cleveland Street Streetscape Phase III in the amount of $698,800.50, increasing the contract from $16,424,852.45 to $17,123,652.95, and authorize the appropriate officials to execute same. (consent) 7.10 Authorize a purchase order to CDW-G, of Vernon Hills, IL for backup devices, software, and maintenance in the amount of $383,656.00 (City of Mesa, AZ) pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback or Cooperative Purchasing, and authorize the appropriate officials to execute same. (consent) 7.11 Authorize a purchase order to CDW-G, of Vernon Hills, IL, for storage devices in the amount of $289,132.00 (State of Minnesota NASPO Master Agreement No. MNWNC-125), pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback or Cooperative Purchasing, and authorize the appropriate officials to execute same. (consent) 7.12 Approve a Purchase Order to Andritz Separation of Arlington, TX, for Centrifuge, Belt Filter Press and Appurtenant Sludge Dewatering Equipment Parts and Service in the annual amount of $300,000.00 for the period of June 6, 2023 through June 5, 2024, with the option for two, one-year term extensions, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(d), Non-competitive purchase (impractical), and authorize the appropriate officials to execute same. (consent) 7.13 Appoint Bryan Voliton to the Public Art and Design Board to fill the remainder of an unexpired term through February 28, 2026. (consent) 7.14 Approve extension of closing regarding PSTA land exchange. (consent) Vice Mayor Bunker moved to approve the Consent Agenda as submitted and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 8. City Manager Reports 8.1 Amend Clearwater Code of Ordinances, Chapter 22, Parks, Beaches, Recreation, by amending Article II, Use Regulations, and Article III, Special Events, and pass Ordinance 9689-23 on first reading. Article II of Chapter 22 sets forth the rules and use regulations that govern activities on park property and public beaches. Article III of Chapter 22 is known as the Special Events Code and governs the process for obtaining a special Draft City Council Meeting Minutes June 8, 2023 Page 6 City of Clearwater event permit and the conditions upon which a special event may occur. These Articles have not been amended or updated since 2014. This Ordinance is needed to clarify, modify, and revise use regulations for park property and public beaches and to revise and modify the Special Events Code. These changes are as follows: Sec. 22.24 - Updates the hours of operations. This section includes new hours of operation for Coachman Park from being closed from 9:00 PM until 6:00 AM to being closed from 12:00 AM to 5:00 AM and changes the name of Clearwater Country Club to Clearwater Golf Club. Sec. 22.28 - Removes requirement that metal detectors need permit. Prohibits items from being tied to trees, plants, or ground. Sec. 22.33 - Prohibits fires, grills, or other cooking devices at the Courtney Campbell Recreation Area. Prohibits vessel trailers from certain areas at the Courtney Campbell Recreation Area and Sand Key Bayside Park. Sec. 22.35 - Updates fishing regulations. Sec. 22.36 - Prohibits grills or other cooking devices at the Courtney Campbell Recreation Area. Sec. 22.37 - Revises use of restrooms. Sec. 22.38 - Prohibits camping at the Courtney Campbell Recreation Area. Sec. 22.39 - Adds gel guns to listed of prohibited weapons. Sec. 22.40 - Updates regulations relating to domestic animals. Sec. 22.41 - Prohibits horseback riding on the public beaches and the Courtney Campbell Recreation Area. Sec. 22.45 - Removes scooter from list of prohibited vehicles. Sec. 22.47 - Adds drones to the list of prohibited aerial apparatuses. Sec. 22.48 - Prohibits vessels from being repaired on park property, except in emergencies. Sec. 22.55 - Clarifies that public address systems and electrical amplifications are subject to Section 3-1508. Sec. 22.59 - Clarifies that alcoholic beverages are permitted pursuant to a special event permit or under the terms of an agreement approved by the City. Sec. 22.89 - Updates application process for alcoholic beverage special event permit. Draft City Council Meeting Minutes June 8, 2023 Page 7 City of Clearwater Sec. 22.90 - Revises alcoholic beverage special event conditions. Deletes subsection 4 which will now allow liquor to be sold at a special event along with beer and wine. Clarifies that applicant must obtain all necessary state beverage licenses prior to City issuing permit. One individual opposed changing the name of the facility, expressed concerns with water discharge from the site impacting Stevenson Creek, and questioned the expense of replacing the irrigation system. Parks and Recreation Director Art Kader said the golf course is operated via a lease that was approved by City Council. The vendor pays for all of the operating and capital costs, including the irrigation system. He said, per the lease agreement, the vendor provides the City 3% of the gross income annually. Ordinance 9689-23 was presented and read by title only. Councilmember Teixeira moved to amend Clearwater Code of Ordinances, Chapter 22, Parks, Beaches, Recreation, by amending Article II, Use Regulations, and Article III, Special Events, and pass Ordinance 9689-23 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Aungst Sr., Vice Mayor Bunker, Councilmember Allbritton, Councilmember Beckman and Councilmember Teixeira 8.2 Approve the Use of Admission Tickets and VIP passes for City-Sponsored Events, Co-Sponsored Events and Events at The Sound City Council Policy and authorize the appropriate officials to execute same. GENERAL ADMINISTRATION COUNCIL POLICY #5-8 Use of Admission Tickets and VIP passes for City-Sponsored Events, Co-Sponsored Events and Events at The Sound. Policy It is a policy of the City Council to establish guidelines for distributing and reporting entrance tickets, VIP passes or parking passes for special events sponsored or co-sponsored by the City of Clearwater and events at the Sound. Procedure The Parks and Recreation Department receives entrance tickets and VIP Draft City Council Meeting Minutes June 8, 2023 Page 8 City of Clearwater Passes for Special Events as part of contract negotiations. These tickets are distributed to the Elected Officials in the City Manager’s Office, employees, and volunteers to promote City representation or employee/volunteer appreciation. Every attempt will be made in each contract or agreement to specify not only the number of tickets to be distributed but also the people they are inviting to the event. The Parks and Recreation Department will issue all special event tickets (i.e., VIP passes, parking tickets, entrances, etc.) and maintain a distribution log. The Department Director shall submit a copy of the reporting forms to the payroll department biweekly in accordance with the payroll department’s payroll schedule to accommodate any applicable tax reporting. 1. Distribution Process A. When an agreement specifies the individuals, the tickets are designated for, every effort will be made to request the attendance of those people. If those individuals specified cannot attend, the sponsor and/or co-sponsor will specify if the tickets can be used by other city employees. When an agreement does not specify how the tickets are to be distributed and are limited in number, but someone from the administration and/or elected officials are desired to be present, they will be offered in the following manner: 1. Elected Officials 2. City Manager, City Attorney, Assistant City Managers 3. Department Heads & Assistant Department Heads When an agreement does not specify how the tickets are to be distributed and they are of such quantity that they can be offered to a large group of employees they will be distributed on a first come first served basis (i.e., Sugar Sand, Thresher Tickets). For tax and reporting purposes the value of the tickets or passes must be determined prior to offering the invitation to attend. B. Tickets to the Sound - Section 5.3 City Ticket Allocation (i.e., Venue License Agreement) The City will receive 24 tickets for distribution. These tickets will not need to be purchased, however for tax and reporting purposes a value for the tickets will be declared and posted for city officials or city employees use. • Six tickets in first five rows • Six tickets in the highest price level • 12 tickets in a section of Licensee’s choosing 1. Ruth Eckerd Hall releases dates for entertainment coming to The Sound Draft City Council Meeting Minutes June 8, 2023 Page 9 City of Clearwater 2. Ruth Eckerd Hall provides cost of the various tickets. 3. Once the event is released to the public, tickets are placed on a ticket roster managed by Parks and Recreation. 1. Six tickets in First Five Rows a. City Council members can reserve up to two tickets per event for themselves or for any person of their choosing. b. Order of distribution: Mayor; Council Member by seniority; Council Member starting by lowest seat number. c. Seniority shall be based on the total number of years serving regardless of whether such years are contiguous. d. Tickets will be capped at a maximum of two tickets for initial distribution. e. Mayor; City Council Members must reserve their tickets within two weeks after being posted. f. If tickets remain after initial distribution, then up to two tickets will be available to the City Manager. g. If tickets remain, then up to two tickets will be available to the City Attorney to use or give to staff. h. Any tickets remaining at that point will go to Assistant City Managers. 2. Six tickets in the highest price level a. The six tickets in the highest price level but not in the first five rows shall be available in pairs to any Councilmember(s) who did NOT receive tickets to the first five rows of the show. b. Remaining tickets will be offered in order as outlined above. c. For any remaining tickets up to two are available to City Manager, City Attorney, Assistant City Managers for their use or to donate to anyone of their choosing. d. City Council members, City Manager, Assistant City Managers and City Attorney must reserve their tickets within two weeks after being posted. e. Any unclaimed tickets will be available to all city employees. 3. 12 tickets in a Section of the Licensee’s Choosing a. City employees desiring to attend one of the concerts must submit their names for the concert they want to attend, and a drawing will be held to choose the employee who can reserve a ticket. Details will be provided by the Parks and Recreation Department. b. In addition, extra tickets may be used as giveaways at other city events, special events, employee events, or part of an employee recognition program. Details will be provided by the Parks and Recreation and Human Resources Department. C. Ticket Purchase Availability 1. Subject to ticket availability, the Licensee shall afford the City Council Members and other City Officials an opportunity to purchase additional tickets beyond the 24 free tickets described above. 2. The timing of this opportunity shall coincide with a pre-sale period Draft City Council Meeting Minutes June 8, 2023 Page 10 City of Clearwater determined by the Licensee in the exercise of reasonable discretion. 3. Any additional tickets purchased by the City Council and other City Officials pursuant to this provision shall be paid by the City Council Member and/or City Official at full retail price, including any fees, surcharges, and taxes that would normally be assessed to any other retail purchaser. 4. Tickets purchased in this manner should be for the use of the City Council Members and/or City Officials and staff only. 5. Tickets will be available after donors but before the public can purchase tickets. Tickets will need to be purchased through online service provided by Ruth Eckerd Hall. 6. There is no guarantee that the additional seats purchased will be next to the city allotted ticketed seats. Note: Any tickets distributed by the Parks and Recreation Department cannot be sold to another person or third-party entity. Persons issued the tickets are responsible for the behavior and comportment of the persons using the tickets. 2. Reporting Requirements A. For purposes of tracking the distribution of tickets, a representative from the Parks and Recreation Department shall be responsible for completing a report (Exhibit A) that identifies the individuals to whom the tickets are issued, purpose of use (i.e., whether attendance is within scope of employment, etc.) and the number/value of ticket(s) and/or amenities provided. The value of attendance, which includes the ticket(s) provided and food/beverage, is to be determined in accordance with Florida Statutes, Section 112.3148(7)(h): Entrance fees, admission fees, or tickets shall be valued on the face value of the ticket or fee, or on a daily or per event basis, whichever is greater. B. In addition, pursuant to Florida Statutes, certain “reporting individuals,” “procurement employees” and others required to file public disclosure of financial interests, (as defined in §112.3148), must report gifts more than $100.00. The law requires each government entity that has given a gift to a reporting individual or procurement employee to provide that individual with a statement of the gift (having a value more than $100.00. The report shall contain a description of each gift, the date the gift was given and the value of the gift. In line with these requirements, the Parks & Recreation Department shall issue a statement to such individuals to whom issues a “gift” more than $100.00 on the form attached as Exhibit “B”. Public Officials such as city councilmembers and other employees of the city may be categorized as such and be required to report the tickets as gifts under Section 112.3148(8), Fla. Stat. It is the recipient’s responsibility to determine his or her obligation to report as an individual under the statute. At the June 5 work session, there was council consensus to add language regarding the distribution of tickets by councilmembers. Staff has amended the policy as follows: Draft City Council Meeting Minutes June 8, 2023 Page 11 City of Clearwater ************ C. Ticket Purchase Availability 1. Subject to ticket availability, the Licensee shall afford the City Council Members and other City Officials an opportunity to purchase additional tickets beyond the 24 free tickets described above. 2.The timing of this opportunity shall coincide with a pre-sale period determined by the Licensee in the exercise of reasonable discretion. 3.Any additional tickets purchased by the City Council and other City Officials pursuant to this provision shall be paid by the City Council Member and/or City Official at full retail price, including any fees, surcharges, and taxes that would normally be assessed to any other retail purchaser. 4.Tickets purchased in this manner should be for the use of the City Council Members and/or City Officials and staff only. 5.Tickets will be available after donors but before the public can purchase tickets. Tickets will need to be purchased through online service provided by Ruth Eckerd Hall. 6.There is no guarantee that the additional seats purchased will be next to the city allotted ticketed seats. Note: Any tickets distributed by the Parks and Recreation Department cannot be sold to another person or third-party entity. Persons issued the tickets are responsible for reporting who uses the tickets and for the behavior and comportment of the persons using the tickets. 2. Reporting Requirements A. For purposes of tracking the distribution of tickets, a representative from the Parks and Recreation Department shall be responsible for completing a report (Exhibit A) that identifies the individual whom the tickets are issued, individual who uses the tickets, purpose of use (i.e., whether attendance is within scope of employment, etc.) and the number/value of ticket(s) and/or amenities provided. The value of attendance, which includes the ticket(s) provided and food/beverage, is to be determined in accordance with Florida Statutes, Section 112.3148(7)(h): Entrance fees, admission fees, or tickets shall be valued on the face value of the ticket or fee, or on a daily or per event basis, whichever is greater. ************ Councilmember Allbritton moved to approve the Use of Admission Tickets and VIP passes for City-Sponsored Events, Co-Sponsored Events and Events at The Sound City Council Policy and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 8.3 Approve amendment to the Clearwater Code of Ordinances, Chapter 21, Offenses, Draft City Council Meeting Minutes June 8, 2023 Page 12 City of Clearwater repealing Section 21.12 relating to prostitution and pass Ordinance 9675-23 on first reading. Chapter 21, Section 21.12 of the Clearwater Code of Ordinances contains the offense of prostitution. Because the offense of prostitution is already codified in Section 796.07 of the Florida Statutes, Section 21.12 in the Code of Ordinances is redundant, and is not being used to enforce the prohibited act of prostitution within the City’s municipal boundaries and should be repealed. One individual questioned the purpose of the amendment. Interim Police Chief Michael Walek said the Department no longer uses the city ordinance when citing offenses of prostitution; the City cites the Florida Statute. Ordinance 9675-23 was presented and read by title only. Councilmember Beckman moved to approve amendment to the Clearwater Code of Ordinances, Chapter 21, Offenses, repealing Section 21.12 relating to prostitution and pass Ordinance 9675-23 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Aungst Sr., Vice Mayor Bunker, Councilmember Allbritton, Councilmember Beckman and Councilmember Teixeira 8.4 Approve amendment to the Clearwater Code of Ordinances, repealing Chapter 21, Article 2, relating to the Registration of Ex-Convicts and pass Ordinance 9676-23 on first reading. Chapter 21, Article 2, of the Clearwater Code of Ordinances requires a registry of ex-convicts to be kept by the Clearwater Police Department. Florida Statute, Section 775.13, requires the county sheriff to keep a registry of convicted felons, therefore, Chapter 21, Article 2 in the Code of Ordinances is redundant, and should be repealed. Florida Statute, 775.13, imposes a registration requirement for anyone convicted of any felony in the State of Florida. Convicted felons are required to register with the sheriff within 48 hours of entering any county within the State of Florida. The required registration includes being fingerprinted and photographed. Furthermore, the registration requirement also applies to anyone convicted of a felony in any state or federal court outside the State of Florida. In accordance with Florida Statute 775.13, convicted felons register at the Pinellas County Sheriff’s Office, AFIS Division, 4645 145th Avenue North, Clearwater, Florida, Monday - Friday 08:00 AM - 4:30 PM. One individual questioned the purpose of the amendment. Draft City Council Meeting Minutes June 8, 2023 Page 13 City of Clearwater It was stated that it was the same reason as Item 8.3 (City cites the Florida Statute). Ordinance 9676-23 was presented and read by title only. Vice Mayor Bunker moved to approve amendment to the Clearwater Code of Ordinances, repealing Chapter 21, Article 2, relating to the Registration of Ex-Convicts and pass Ordinance 9676-23 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Aungst Sr., Vice Mayor Bunker, Councilmember Allbritton, Councilmember Beckman and Councilmember Teixeira 8.5 Approve amendment to the Clearwater Code of Ordinances, Chapter 21, Offenses, repealing Section 21.20, relating to the offense of sitting or lying down in the Clearwater Downtown Core Redevelopment Zone, the Gateway Corridor, and the Clearwater Beach Core Tourist Zone and pass Ordinance 9677-23 on first reading. Chapter 21, Section 21.20, of the Clearwater Code of Ordinances prohibits sitting or lying down upon the publicly owned rights-of-way sidewalks, piers, docks, boardwalks, including public-access boardwalks, and the entryways to or exit-ways from publicly owned buildings located in the Clearwater Downtown Core Redevelopment Zone, the Gateway Corridor, and the Clearwater Beach Core Tourist Zone is not being used as other ordinances (Section 21.09 - Prohibited acts on piers, bridges and seawalls, Section 21.11 - Disorderly Conduct; obstruction of public places, and Section 21.21 - Unlawful lodging out-of-doors prohibited) are commonly used as tools of enforcement across the city. Therefore Chapter 21, Offenses, Section 21.20 is redundant and no longer utilized by the Clearwater Police Department. One individual spoke in opposition. Ordinance 9677-23 was presented and read by title only. Councilmember Teixeira moved to approve amendment to the Clearwater Code of Ordinances, Chapter 21, Offenses, repealing Section 21.20, relating to the offense of sitting or lying down in the Clearwater Downtown Core Redevelopment Zone, the Gateway Corridor, and the Clearwater Beach Core Tourist Zone and pass Ordinance 9677-23 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Aungst Sr., Vice Mayor Bunker, Councilmember Allbritton, Councilmember Beckman and Councilmember Teixeira Draft City Council Meeting Minutes June 8, 2023 Page 14 City of Clearwater 8.6 Approve amendment to the Clearwater Code of Ordinances, repealing Chapter 21, Offenses, Specifically Section 21.15 of the Code of Ordinances, relating to the offense of requesting payment in exchange for watching parked motor vehicles and pass Ordinance 9678-23 on first reading. Chapter 21, Section 21.15, of the Clearwater Code of Ordinances prohibits requesting payment in exchange for “watching” parked motor vehicles. Section 21.15 is no longer utilized by the Clearwater Police Department and should be repealed. Ordinance 9678-23 was presented and read by title only. Councilmember Allbritton moved to approve amendment to the Clearwater Code of Ordinances, repealing Chapter 21, Offenses, Specifically Section 21.15 of the Code of Ordinances, relating to the offense of requesting payment in exchange for watching parked motor vehicles and pass Ordinance 9678-23 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Aungst Sr., Vice Mayor Bunker, Councilmember Allbritton, Councilmember Beckman and Councilmember Teixeira 8.7 Approve amendment to the Clearwater Code of Ordinances, repealing Chapter 30, Article 6, relating to cruising control and pass Ordinance 9679-23 on first reading. Chapter 30, Article 6, of the Clearwater Code of Ordinances prohibits cruising. The Clearwater Police Department no longer utilizes or enforces Chapter 30, Article 6 of the Code of Ordinances relating to cruising, it should be repealed. Cruising ordinances have faced considerable controversy across the United States. Citizens charged with cruising have challenged the ordinance on the grounds that they impose an impermissible restriction on the right to intrastate travel in violation of the 14th Amendment to the Constitution of the United States and allege it is “targeting” specific individuals. Ordinance 9679-23 was presented and read by title only. Councilmember Beckman moved to approve amendment to the Clearwater Code of Ordinances, repealing Chapter 30, Article 6, relating to cruising control and pass Ordinance 9679-23 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Aungst Sr., Vice Mayor Bunker, Councilmember Allbritton, Councilmember Beckman and Councilmember Teixeira 8.8 Approve amendments to the Clearwater Code of Ordinances, amending Chapter 22, Draft City Council Meeting Minutes June 8, 2023 Page 15 City of Clearwater Articles 1 and 2, relating to adding a definition of electronic cigarette, prohibition of smoking and vaping on city owned public parks and beaches and pass Ordinance 9680-23 on first reading. Florida Statute 386.209 enacted and signed into law by the Governor on June 24, 2022, effective July 1, 2022, amended the Florida Clean Air Act (Chapter 386, part II, Florida Statutes) to provide that counties and municipalities may restrict smoking within the boundaries of any public beaches and public parks the local government owns, with the exception of restrictions on the smoking of unfiltered cigars which is preempted to the State. Cigarette butts are one of the most commonly found items of litter on Florida's beaches. The litter caused by those who improperly dispose of cigarette butts or other tobacco products on the Public Beach and in Public Parks is difficult to remove from the beaches, can cause ingestion hazards to wildlife, can significantly detract from a healthy environment, and reduce the enjoyment of the City's public beaches and parks for those individuals and families who want to enjoy a healthy environment, free of smoking-related pollution and hazards. The Florida Legislature in its staff analysis of the amendment to Chapter 386, part II noted that exposure to secondhand smoke can cause numerous health problems and has been causally linked to cancer and to other potentially fatal diseases. Secondhand smoke is generally defined as smoke from burning tobacco products or smoke that is exhaled by a tobacco smoker. The Ordinance authorizes the Clearwater Police Department to issue a class IV civil infraction to people smoking tobacco products except for unfiltered cigars within city parks and beaches. In response to questions, Interim Police Chief Michael Walek said the ban will be used as an education tool. The ordinance provides an avenue for enforcement if one relentlessly violates the ordinance. If approved by Council, staff will provide beach hotels and restaurants with an informational flyer that can be shared with patrons and visitors. He said it will take some time to educate visitors and tourists and it will require staff to use print and social media tools to spread the word. Having designated smoking areas will be difficult to enforce as it will require many along the beach. He said individuals could walk to the beachwalk and smoke there. The ordinance addresses the public bathing beaches that are maintained by the City, not the private beaches. Staff can work with city departments regarding the placement and signage of cigarette butt receptacles. One individual opposed the ban but supported the placement of receptacles for cigarette butts and informational signage. Three individuals spoke in support. Draft City Council Meeting Minutes June 8, 2023 Page 16 City of Clearwater One individual expressed concern with the City's trash collection schedule. Discussion ensued with suggestions made to designate smoking areas, place cigarette butt receptacles along the beach, and implement an educational awareness program. It was stated that the County has adopted the ordinance and the City could partner with them and provide a warning period as the ordinance is implemented. Ordinance 9680-23 was presented and read by title only. Vice Mayor Bunker moved to approve amendments to the Clearwater Code of Ordinances, amending Chapter 22, Articles 1 and 2, relating to adding a definition of electronic cigarette, prohibition of smoking and vaping on city owned public parks and beaches and pass Ordinance 9680-23 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Aungst Sr., Vice Mayor Bunker, Councilmember Allbritton, Councilmember Beckman and Councilmember Teixeira 8.9 Approve revisions to the City of Clearwater Employees' Pension Fund of 2011 and pass Ordinance 9690-23 on first reading. The Employees' Pension Plan contains a series of rules relating to reemployment of former employees and retirees. In relevant part, the plan says that any retiree of Clearwater's pension plan will have his/her pension benefits suspended if the retiree rejoins the City of Clearwater as a full-time police officer or firefighter. The proposed changes will loosen these restrictions by allowing a retiree of the Clearwater Police Department or Clearwater Fire Department to continue receiving their retirement benefits if the retiree is reemployed as the Police Chief or Fire Chief. One individual spoke in opposition and expressed concerns with the ordinance signature line. Lead Assistant City Attorney said the City Attorney is the attorney for the Pension Trustees. It is not uncommon to change a name listed on the ordinance prior to it being executed. Ordinance 9690-23 was presented and read by title only. Draft City Council Meeting Minutes June 8, 2023 Page 17 City of Clearwater Councilmember Teixeira moved to approve revisions to the City of Clearwater Employees' Pension Fund of 2011 and pass Ordinance 9690-23 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Aungst Sr., Vice Mayor Bunker, Councilmember Allbritton, Councilmember Beckman and Councilmember Teixeira Daniel Holuba submitted emails regarding Ordinance 9690-23 (see pages 52-57). 8.10 Amend Rule 1, Section 2 of the City Council Rules, to provide for a 1:30 p.m. start time for work sessions and adopt Resolution 23-09. Section 2.08 of the Clearwater City Charter requires the City Council to determine its own rules and order of business; and the City Council desires to change the start time for council work sessions from 9:00 a.m. to 1:30 p.m. Resolution 23-09 was presented and read by title only. Councilmember Allbritton moved to amend Rule 1, Section 2 of the City Council Rules, to provide for a 1:30 p.m. start time for work sessions and adopt Resolution 23-09. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Aungst Sr., Vice Mayor Bunker, Councilmember Allbritton, Councilmember Beckman and Councilmember Teixeira Drew Street The City Manager said staff is prepared to provide an update on Drew Street; no action is needed from Council. City Engineer Tara Kivett said staff met with FDOT yesterday morning; FDOT expressed concerns with a pilot project that only involved striping as it would not accurately mimic the proposed project, from a traffic operations perspective, and would not support the pilot. FDOT supports a phased construction approach, which would not include the medians the City has expressed concern with or the bike lane in the first segment, and make adjustments as necessary after a monitoring period. FDOT is moving forward with design and staff anticipates 60% by summer. Construction is expected in late 2024 or early 2025. She said FDOT has offered an advanced traffic analysis via computer model and allow city staff and the consultant to provide input on parallel roadway corridors to consider. The analysis will take approximately four to six months to complete and cost $150,000. She said FDOT will pay for the analysis. Draft City Council Meeting Minutes June 8, 2023 Page 18 City of Clearwater In response to questions, Ms. Kivett said FDOT stated that the construction delay will not impact funding. Staff can request FDOT to come before Council when the 60% plans are completed. The 15% plans did not include cutouts for buses to pull over. It was stated that cutouts are not possible because there is not enough right-of-way. 9. City Attorney Reports – None. 10. Closing comments by Councilmembers (limited to 3 minutes) Councilmember Beckman said she is proud that Clearwater is the first city in the County to partner with Habitat for Humanity and Clearwater Neighborhood Housing Services to add more housing, specifically 24 owner occupied affordable townhomes with solar panels and ev charging capabilities provided. She said she is looking forward to the publication of the new public housing dashboard that is coming soon. She urged residents to review the Comprehensive Plan chapters that were presented to Council at Monday’s work session and encouraged residents to attend one of two public meetings at the end of June to provide feedback. She reviewed upcoming events. Vice Mayor Bunker said he is critical of the Scientology organization, but not of Scientologists. He said Scientologists are good, smart, dedicated people who are trying to save the planet. He said Mike Rinder, formerly in charge of the Scientology Office of Special Affairs, had him followed and tried to get him arrested years ago. He said Mike Rinder is now a friend and changed his thinking on Scientologists and he has learned how one can be convinced to do things that are deplorable but seem like the right thing to do. Mr. Rinder is going through a health crisis, and he wishes him nothing but the best. Mr. Rinder made amends by helping those who have been abused by Scientology. He said he is thinking about Mike and his family. Councilmember Teixeira said she wants residents to know that she is listening. She said there are concerns from residents who do not have time to attend a Council meeting to raise issues, or are not comfortable speaking in public, or do not want attention or backlash. She assured the public that no matter the communication method, she is listening. Councilmember Allbritton said PSTA, HART, and Hernando County Transit all launched a contactless payment system, and it is the same payment method across all agencies. PSTA ordered 60 electric buses and the first one has been received. A new electric bus should be received every couple of weeks. He said PSTA held a budget workshop on Wednesday where it was decided that the Central Avenue trolley service would be cut back as the new SunRunner service covers the same route. Draft City Council Meeting Minutes June 8, 2023 Page 19 City of Clearwater 11. Closing Comments by Mayor The Mayor said Clearwater beach was named #1 beach by USA Today. The City takes great care of the beach and it is why it is one of the best in the world. 12. Adjourn The meeting adjourned at 7:38 p.m. Mayor City of Clearwater Attest City Clerk Draft 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 I INDIVIDUAL SPEAKER Citizen Comment Card Name: < (P 1 I(tL,L Address: i I -b-CJS-C/ City: a v V] ) 0N Zip: c Telephone Number: / ? l ' 3 - s Email Address: TtA e Speaking under citizens to be heard re \ L-1 U\oi 'C \ items not on the agendas Agenda item(s) to which you wish to speak. What is your position on the item? For Against Citizen Comment Card Name: z.z_, So .6( Address: l 11/ tea k-1) city: G . 1 Zip: 376 Telephone Number: 7'2 [ 7g66 3 0 7 Email Address: A /L -41 -J -64-1\Z m Osv» 4JE7" Speaking under citizens to be and re items not on the agenda? ie Agenda item(s) to which you wish to speak: What is your position on the item? For Against Citizen Comment Card Name: " k%%N-- aC7 ie. O7k Address: /'/76 xd-4-6&- %L City( Zip: ) / 6i1 Telephone Numb Email Address: IA ` (94/z r ' 14176 Speaking under citizens to be heard re items not on the agenda? Agenda i (s) to which you wish ql speak: 1?. y •—y it -6e Agen / lam P6A-L,oeutte'--C, _7)1Le. What is your position on the item? For Against Name: ' l OrI L LL/ kf 11 Address: 1 C9 I g /u& ( (a Pet-- City: LCity: Zip: `i Sla Telephone Number: ---77 1 7`1/ g0 9/ Email Address: 1-7L. I l w, V1 Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speak: dvk What is your position on the item? For `" Against INDIVIDUAL SPEAKER Citizen Comment Card Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#23-0657 Agenda Date: 6/15/2023 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.1 SUBJECT/RECOMMENDATION: Approve Change Order One from Biltmore Construction Co., Inc of Belleair, Florida, for the former City Hall Demolition project (19-0009-EN) in the amount of $252,544 increasing the contract from $557,693 to $810,237 pursuant to Request for Qualifications (RFQ) 40-20, Construction Manager at Risk, and authorize the appropriate officials to execute same. (consent) SUMMARY: The former City Hall is a three-story concrete building located at 112 S. Osceola Avenue in Clearwater, Florida. It was constructed in 1964 and was in use until 2019. It is currently unoccupied. This project will include an asbestos survey update, asbestos abatement, building demolition, site grading and placing sod. September 1, 2022, City Council approved the Guaranteed Maximum Price in the amount of $557,693 for demolition of City Hall. During demolition, unexpected asbestos containing material was found applied to a hidden section of wall (concrete cladding on the block wall) of the building. It was also requested that the contractor remove four- to seven-foot-deep piles that support the columns of the building. The pricing of this change order includes: ·Asbestos removal and disposal ·State required monitoring and reporting ·The excavation and disposal of the column foundation piles. APPROPRIATION CODE AND AMOUNT: 3157519-530300-C2212 $252,544 A third quarter budget amendment will provide a transfer of $240,000 from General Fund reserves to capital project C2212, City Hall Demolition, to fund this change order and provide additional funding for project contingency. USE OF RESERVE FUNDS: Funding for this contract will be provided by a third quarter budget amendment allocating General Fund reserves in the amount of $240,000 to capital improvement project C2212, City Hall Demolition. Inclusive of this item if approved, a net total of $1,639,990 of General Fund reserves has been appropriated by Council to fund expenditures in the 2022/23 operating budget. The remaining balance in General Fund reserves after the 8.5% reserve is approximately $41.3 million, or 22.5% of the current General Fund operating budget. Page 1 City of Clearwater Printed on 6/13/2023 PIERCE ST CLEVELAND ST S OSCEOLA AVEMEMORIAL CSWYN OSCEOLA AVE2 8 15 14 417 237212206350320231218224112300 305456428421412200 107100 416415429422433432425400418331423413410405420411301110 Document Path: C:\Users\Wioletta.Dabrowski\City of Clearwater\Engineering Geographic Technology - Documents\GIS\Engineering\Location Maps\OsceolaStDemo\OsceolaSt Demo\OsceolaSt Demo.aprx Prepared by: Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755 www.MyClearwater.com Former City Hall Demolition 112 S Osceola Ave. Project Number: 19-0009-EN ² N.T.S.Scale:Aerial Flown 2021 Page 1 of 1WDMap Gen By:JDReviewed By:Date:8/12/2022 AERIAL MAP ^DEMOLITION AREA To:City of Clearwater Project: City Hall Demolition Application:5 PW Engineering -Joe DeCicco __x_ OWNER Contract No:22-0019-EN Period to:3/31/2023 _x_ ARCHITECT ___ CONTRACTOR Contract Date:9/1/2022 Purchase Order:22001241 ___ ENGINEER From: 1055 Ponce De Leon Blvd. Belleair, FL 33756 CHANGE ORDER SUMMARY Application is made for payment, as shown below, in connection with the Contract. Change Orders approved in ADDITIONS DELETIONS Continuation Sheet is attached. previous months by Owner TOTAL -$ -$ 1 Original Contract Sum 557,693.00$ Approved this month 2 Net Change by Change Orders 252,544.00$ 3 Contract Sum to Date (Line 1 + 2)810,237.00$ Change Order 1 - City Council 6/15/2023 252,544.00$ 4 Total Completed 343,194.07$ Work w/o Retainage Work with Retainage 5 Retainage 15,089.65$ TOTALS 252,544.00$ -$ (5% of completed work) Net Change by Change Orders 252,544.00$ 6 Total Earned Less Retainage 328,104.42$ (Line 4 less Line 5 Total) The undersigned Contractor certifies that to the best of the 7 Less Previous Certificates for Payment $328,104.42 Contractor's knowledge, information and belief, the work covered (Line 6 from prior certificate) by this Application for Payment has been completed in accordance 8 Current Payment Due (Line 6 less line 7)(0.00)$ with the Contract Documents, that all amounts have been paid by 9 Balance to Finish, Plus Retainage 482,132.58$ the Contractor for work for which previous Certificates for (Line 3 less line 6) Payment were issued and payments received from the Owner, and that current payment shown herein is now due. Signature:Print Name:Shane Cupler Date: OWNERS CERTIFICATE FOR PAYMENT AMOUNT CERTIFIED: (Attach explanation if amount certified differs from that applied for) In accordance with the Contract Documents, based on onside observations and the data comprising the above application, the Architect/Engineer certifies Joe DeCicco, Project Manager to the Owner that to the best of his/her knowledge, information and belief, the Work has progressed as indicated, that the quality of work is in accordance with By: ___________________________________Date:_________________ said Contract Documents, and the Contractor is entitled to payment of the APPLICATION AND CERTIFICATE FOR PAYMENT 100 S. Myrtle Ave., Suite 220 This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. Distribution to: Clearwater, Florida 33756 CONTRACTOR: 41,401.00$ 301,793.07$ (0.00)$ Biltmore Construction Co. Inc. Number Date Approved Page 1 City Hall Demolition Draw 6 Date Item No. Description Guaranteed Maximum Price Change Order Guaranteed Maximum Price Previous Amount Earned Amount this Draw Amount Earned to Date 1 General Conditions/Staffing 128,695.00$ 55,578.00$ 184,273.00$ 99,802.94$ -$ 99,802.94$ 2 Asphalt Repair 5,000.00$ 5,000.00$ -$ -$ -$ 3 Unforseen Abatement 15,000.00$ 15,000.00$ -$ -$ -$ 4 Abatement/Demolition 320,000.00$ 176,100.00$ 496,100.00$ 179,763.00$ -$ 179,763.00$ 5 Landscaping 8,000.00$ 8,000.00$ 8,000.00$ -$ 8,000.00$ 6 Irrigation 500.00$ 500.00$ -$ -$ -$ 7 Plumbing 5,000.00$ 5,000.00$ 4,150.00$ -$ 4,150.00$ 8 Electrical 5,000.00$ 5,000.00$ 1,577.13$ -$ 1,577.13$ 9 Project Sign 2,000.00$ 2,000.00$ -$ -$ -$ Subtotal Subcontractor Direct Costs 489,195.00$ 231,678.00$ 720,873.00$ 293,293.07$ -$ 293,293.07$ 10 Contingency 18,025.00$ 18,025.00$ 8,500.00$ -$ 8,500.00$ Total Direct Costs 507,220.00$ 231,678.00$ 738,898.00$ 301,793.07$ -$ 301,793.07$ 11 Liability Insurance 6,050.00$ 2,750.00$ 8,800.00$ 6,050.00$ -$ 6,050.00$ 12 Performance and Payment Bond 4,200.00$ 1,875.00$ 6,075.00$ 4,183.00$ -$ 4,183.00$ Bond & Insurance 10,250.00$ 4,625.00$ 14,875.00$ 10,233.00$ -$ 10,233.00$ 13 Preconstruction Service Fee 4,000.00$ 4,000.00$ 4,000.00$ -$ 4,000.00$ 14 Overhead & Profit 36,223.00$ 16,241.00$ 52,464.00$ 27,168.00$ -$ 27,168.00$ Subtotal 40,223.00$ 16,241.00$ 56,464.00$ 31,168.00$ -$ 31,168.00$ Total Guaranteed Maximum Price 557,693.00$ 252,544.00$ 810,237.00$ 343,194.07$ -$ 343,194.07$ Description of Items Paid by Contingency 18,025.00$ 18,025.00$ Tree Relocation 8,500.00$ -$ $ 8,500.00 -$ -$ $ - -$ -$ $ - -$ -$ $ - -$ -$ $ - -$ -$ Total Contingency 8,500.00$ -$ 8,500.00$ Total GMP $ 557,693.00 $ 252,544.00 $ 810,237.00 $ 343,194.07 $ - $ 343,194.07 Earned -$ 5% Retainage -$ Soft Earned -$ Invoice Amount -$ Remaining Balance Per Cent Comp 84,470.06$ 54% 5,000.00$ 0% 15,000.00$ 0% 316,337.00$ 36% -$ 100% 500.00$ 0% 850.00$ 83% 3,422.87$ 32% 2,000.00$ 0% 427,579.93$ 41% 9,525.00$ 47% 437,104.93$ 41% 2,750.00$ 69% 1,892.00$ 69% 4,642.00$ 69% -$ 100% 25,296.00$ 52% 25,296.00$ 55% 467,042.93$ 42% $ 9,525.00 47% $ 467,042.93 42% April 30, 2023 Change Order One DATE: May 16, 2023 PROJECT: PROJECT NUMBER:19-0009-EN City Hall Demolition PO REFERENCE: 22001241 CONTRACTOR: COUNCIL AWARD:September 1, 2022 Biltmore Construction Co., Inc.DATE OF CONTRACT:September 19, 2022 1055 Ponce De Leon Blvd Clearwater, FL 33756 CODE:3157519-530300-C2212 SCOPE: This Change Order Accepts Revisions to the Contract ACCEPTED BY: STATEMENT OF CONTRACT AMOUNT Biltmore Construction Co., Inc. ORIGINAL CONTRACT AMOUNT 557,693.00$ 252,544.00$ By: (SEAL) NEW CONTRACT AMOUNT 810,237.00$ Jeff Parker,Vice President Date: Witnesses: Brian J Aungst Sr,Mayor APPROVED AS TO FORM: Owen Kohler,Assistant City Attorney ATTEST: Recommended By: Rosemarie Call, City Clerk City of Clearwater Date: CITY OF CLEARWATER, in Joseph DeCicco, Project Manager PINELLAS COUNTY, FLORIDA Jennifer Poirrier, City Manager Tara Kivett, PE,City Engineer Change Order One City Hall Demolition ITEM DESCRIPTION UNIT QTY UNIT COST TOTAL COST Increases: 1 General Conditions/Staffing LS 0.4319 128,695.00 55,578.00 4 Abatement/Demolition LS 0.5503 320,000.00 176,100.00 11 Liability Insurance LS 0.4545 6,050.00 2,750.00 12 Performance and Payment Bond LS 0.4464 4,200.00 1,875.00 14 Overhead & Profit LS 0.4484 36,223.00 16,241.00 Total Increases:252,544.00 to increase items for abatement of additional unanticipated asbestos and removal of support footers and pilings. Change Order 1 - City Council 6/15/2023 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#23-0677 Agenda Date: 6/15/2023 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.2 SUBJECT/RECOMMENDATION: Approve a work order to Stantec of Clearwater, Florida, for former Elks Lodge Demolition (20-0037-CM) project in the amount of $127,190, pursuant to Request for Qualifications (RFQ) 26-19, Engineer of Record, and authorize the appropriate officials to execute same. (consent) SUMMARY: The former Elks Lodge is a two-story wood frame and block building located at 1011 Engman Street in Clearwater, Florida. It was constructed in 1955 and was in use until 2020. It is currently unoccupied. Based on the scope of this project and their experience with other similar projects, Stantec was selected to complete this work. This project will include asbestos abatement, permitting, building demolition, site grading and sod placement. Project is anticipated to take 60 days from notice to proceed dependent on demo scheduling and permitting timeline. APPROPRIATION CODE AND AMOUNT: 0107010-560300, Land Development $127,190 Funding for this work order will be provided by a transfer of CDBG revenues from special program G2302, Economic Development 2023, to the General Fund to account for this land improvement. Page 1 City of Clearwater Printed on 6/13/2023 City of Clearwater Consultant Work Order Page 1 of 5 Revised: 11/28/2022 CONSULTANT WORK ORDER Date: April 3, 2023 1.PROJECT INFORMATION: Project Title: Elks Lodge – Asbestos Abatement and Structure Demo City Project Number: City Plan Set Number: TBD Consultant Project Number: TBD 2.SCOPE OF SERVICES: A technical work plan was developed in 2022 by Greenfield Environmental Inc. (Greenfield) that outlined the requirements for the asbestos removal and total demolition of the former Elks Lodge structure. A walk-thru was conducted with the selected contractor to indicate the asbestos-containing materials to be removed. Asbestos Abatement and Structure Demolition Greenfield will revise the work plan to outline the requirements for the asbestos removal and structure demolition; showing the exact materials that will need to be properly removed. The selected contractor will provide all notifications and associated fees to the local regulatory agency and will remove all the asbestos containing materials identified at the structure, as well as total demolition. Wet removal methods and negative pressure enclosures will be utilized for all asbestos removal. Wet dust control measures will be utilized during all demolition activities. The contractor will also be responsible for all utility disconnects. The contractor will also provide all associated asbestos and demolition waste manifests (transport and disposal) at project completion. Project Management and Oversight With Stantec’s oversight, Greenfield will inspect the work areas in order to insure safe work practices and proper asbestos removal and demolition techniques. The on-site industrial hygienist (Greenfield personnel) will: (1) Maintain on-site records consisting of project progress, number of workmen employed, visitors to the project, problems 20-0037-CM CONSULTANT WORK ORDER Elks Lodge Asbestos Abatement and Demolition Stantec City Project No. (TBD) City of Clearwater Consultant Work Order Page 2 of 5 Revised: 11/28/2022 encountered and changes authorized by the owner; (2) Ensure proper asbestos abatement and demolition procedures and safety compliance. The industrial hygienist's schedule will be coordinated to coincide with the contractor's schedule. Final Report This will include the assembly and evaluation of all data obtained during the project into a final report. Included will be a daily chronology of work observations as well as a summary of all activities conducted during the project. No CAD work is being conducted as part of this Scope of Services. 3.PROJECT GOALS: Full structure demolition with asbestos abatement, oversight with reporting. Deliverable will be an electronic submittal in pdf format.4.FEES: See Attachment A. This price includes all labor and expenses anticipated to be incurred by Stantec for the completion of these tasks in accordance with Professional Services Method “B” –Lump Sum – Percentage of Completion by Task, for a fee not to exceed one hundred twenty- seven thousand, one hundred ninety dollars ($127,190.00). No permit application fees are proposed for this Scope of Services.5.SCHEDULE: The tasks will likely be completed within 60 days from notice-to-proceed (pending demolition contractor permitting and scheduling). Project deliverables will be delivered upon completion of the project (no phased documents/plans).6.STAFF ASSIGNMENT: Consultant’s project correspondence shall be directed to: Shawn Lasseter – Project Manager (727) 580-5259 or Greg Schultz, PE (Director). All City project correspondence shall be directed to: Joe DeCicco, Sr. Environmental Specialist CONSULTANT WORK ORDER Elks Lodge Asbestos Abatement and Demolition Stantec City Project No. (TBD) City of Clearwater Consultant Work Order Page 3 of 5 Revised: 11/28/2022 7.CORRESPONDENCE/REPORTING PROCEDURES: Consultant’s project correspondence shall be directed to: Shawn Lasseter (shawn.lasseter@stantec.com) with copies to Consultant’s designated Project Director Greg Schultz, PE: greg.schultz@stantec.com All City project correspondence shall be directed to: Joe DeCicco: Joseph.DeCicco@MyClearwater.com and/or (727) 562-4745 with copies to others as may be appropriate 8.INVOICING/FUNDING PROCEDURES: City Invoicing Code: 1817554-582000-G2302 For work performed, invoices shall be submitted to: ATTENTION: JAMIE GAUBATZ, SR ACCOUNTANT CITY OF CLEARWATER, PUBLIC WORKS DEPARTMENT/ ENGINEERING PO BOX 4748 CLEARWATER, FLORIDA 33758-4748 Contingency services will be billed as incurred only after written authorization provided by the City to proceed with those services. 9.INVOICING PROCEDURES: At a minimum, in addition to the invoice amount(s) the following information shall be provided on all invoices submitted on the Work Order: 1.Purchase Order, Project and Invoice Numbers and Contract Amount. 2.The time period (begin and end date) covered by the invoice. 3.A short narrative summary of activities completed in the time period. 4.Contract billing method – Lump Sum or Hourly Rate. 5.If Lump Sum, the percent completion, amount due, previous amount earned and total earned to date for all tasks (direct costs, if any, shall be included in lump sum amount). 6.If Hourly Rate, hours, hourly rates, names of individuals being billed, amount due, previous amount earned, the percent completion, total earned to date for each task and other direct costs (receipts will be required for any single item with a cost of $50 or greater or cumulative monthly expenses greater than $100). 7.If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice amounts by funding code. CONSULTANT WORK ORDER Elks Lodge Asbestos Abatement and Demolition Stantec City Project No. (TBD) City of Clearwater Consultant Work Order Page 4 of 5 Revised: 11/28/2022 10.CONSIDERATIONS: Consultant acknowledges the following: 1.The Consultant named above is required to comply with Section 119.0701, Florida Statutes, where applicable. 2.All City directives shall be provided by the City Project Manager. 3.“Alternate equals” shall not be approved until City Project Manager agrees. 4.All submittals must be accompanied by evidence each has been internally checked for QA/QC before providing to City. 5.Consultants/Contractors are not permitted to use City-owned equipment (i.e. sampling equipment, etc.). 6.Documents posted on City website must ADA accessible. 11.ADDITIONAL CONSIDERATIONS: All work orders should include considerations for the following: 1.Sea Level Rise and Flood Resilience, as applicable. 2.Submittal of a Critical Path Method (CPM) Schedule(s). 3.Submittal of a Project Catalog with the following items, as appropriate: a.Data requests, assumptions, critical correspondence, meeting agenda, sign-in sheets, meeting minutes, document comment-response log(s), technical memorandum/reports, addenda, progress reports, regulatory correspondence, and other project-related documents. b.If construction project, also include design plans, conformed plans, change orders, field orders, RFIs, work change directives, addenda, progress reports, shop drawing and progress submittals, as-builts, record drawings, and other project-related documents such as O&M manuals and warranty information. c.At the conclusion of the project, ENGINEER will combine this information into a Project Catalog and submit to the City for review and comment. 4.Arc Flash labeling requirements: a.All electrical designs and construction shall adhere to NFPA 70 E “Standard for Electrical Safety in the Workplace”. b.Updated calculations of Fault and Arc Flash, and provisions for new or updated Arc Flash equipment labeling shall be included in the contract documents. 12.SPECIAL CONSIDERATIONS: Deliverables and/or email updates associated with this investigation will be considered the progress reports for invoicing purposes. CONSULTANT WORK ORDER Elks Lodge Asbestos Abatement and Demolition Stantec City Project No. (TBD) City of Clearwater Consultant Work Order Page 5 of 5 Revised: 11/28/2022 13.SIGNATURES: APPROVED BY: Greg Schultz, PE Tara Kivett, P.E. Sr. Principal, Branch Manager City Engineer Stantec City of Clearwater April 3, 2023 Date Date PREPARED BY: Shawn Lasseter Sr. Project Manager Stantec April 3, 2023 Date ATTACHMENT “A” CONSULTANT WORK ORDER – PROJECT FEES TABLE Elks Lodge Asbestos Abatement and Demolition Stantec City Project Number (TBD) City of Clearwater Consultant Work Order – City Deliverables Page 1 of 1 Revised: 11/28/2022 CONSULTANT WORK ORDER PROJECT FEES TABLE Task Description Subconsultant Services Labor Total 1.0 Asbestos Abatement/Demolition, Oversight & Demolition Cost Stantec Labor $0 $6,000 $6,000 Greenfield Environmental $2,500 $0 $2,500 JVS Contracting, Inc. (includes sodding) $100,600 $0 $100,600 Subtotal $109,100 2.0 Reporting Stantec Labor $0 $500 $500 Greenfield Environmental $1,000 $0 $1,000 Subtotal $1,500 Tasks 1 and 2 Subtotal $110,600 3.0 15% Contingency $16,590 Grand Total $127,190 1.1 1.2 1.3 2.1 2.2 ENGMAN ST LA SALLE STPENNSYLVANIA AVETANGERINE ST N MARTIN LUTHER KING, JR. AVEENGMAN ST 1304 1209 110811071203 1300 111111121215 11091355 1002111112041017 11171309 1306 1205 111410051110110711161200 100111131207 11081117111013031006 11151116110910031201 1301 111411061302 1220 1105101110071304 1205 1313 Document Path: C:\Users\Wioletta.Dabrowski\City of Clearwater\Engineering Geographic Technology - Documents\GIS\Engineering\Location Maps\ElkLodge\ElksLodge.aprx Prepared by: Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755 www.MyClearwater.com Elks Lodge Demolition 1011 Engman St. Project Number: 20-0037-CM ² N.T.S.Scale:Aerial Flown 2023 Page 1 of 1WDMap Gen By:JDReviewed By:Date:5/19/2023 AERIAL MAP DEMOLITION AREA Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#23-0678 Agenda Date: 6/15/2023 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.3 SUBJECT/RECOMMENDATION: Approve Change Order 2 to Skanska USA Building, Inc., of Tampa, FL, for Imagine Clearwater Flatwork and Vertical Construction (17-0031-EN) in the amount of $887,847.46, increasing the contract from $ 57,270,250 to $58,158,097.46, and authorize the appropriate officials to execute same. (consent) SUMMARY: December 19, 2019, City Council approved RFQ #52-19 selecting Skanska as Construction Manager at Risk to provide construction services for Imagine Clearwater and approve a proposal for Pre-Construction services in the amount of $425,000.00 to include design review and construction cost estimating. The project construction contract is divided into three phases as three separate Guaranteed Maximum Price (GMPs). September 3, 2020, City Council approved GMP #1 for $1,184,090.00 to relocate Duke Energy infrastructure to support the future park buildings and infrastructure. April 15, 2021, City Council approved GMP #2 for $12,943,812.00 to Skanska for demolition, sitework and installation of utilities infrastructure. July 15, 2021, City Council approved GMP #3 for $55,370,250.00 to Skanska for flatwork and vertical construction, the main scope of the project. October 6, 2022, City Manager approved Administrative Change Orders (CO)1 to GMP #2 in the amount of $500,000 for utility conflicts and abandoned underground structures and to GMP #3 in the amount of $1,900,000 for revisions in the audio/video, canopy gutter system and unforeseen underground conflicts and abandoned structures. CO 2 for GMP 3 is funded by the remaining dollars in the overall project budget. GMP #1, the relocation of Duke Energy infrastructure, has savings of $74,523.58 and GMP #2, the demolition, sitework and installation of utilities infrastructure portion, has savings of $813,323.88, for a total of $887,847.46 in project savings, to be transferred to GMP #3 by this proposed CO 2. CO 2 will utilize the other GMP savings to fund remaining additional items as necessary to complete the Project such as canopy conduit structural supports, mega column canopy cladding, landscape and irrigation changes, additional asphalt at existing Pierce St., soundwall louver revisions, torchier burner concealment, and portable seating labor, as well as any additional work associated with changes and additions to prepare the bandshell and site for the opening of Coachman Park and the upcoming shows. The overall construction budget for the Project remains at the approved amount of $71,898,152.. Substantial completion is scheduled for June 28, 2023. APPROPRIATION CODE AND AMOUNT: ENGF180013-CONS-CNSTRC $887,847.46 Page 1 City of Clearwater Printed on 6/13/2023 File Number: ID#23-0678 Funds are available in capital improvement project ENGF180013, Imagine Clearwater, to fund CO 2. Page 2 City of Clearwater Printed on 6/13/2023 To:City of Clearwater Project: Imagine Clearwater: Flatwork &Application:24 Engineering -Tim Kurtz, Construction Manager Vertical Construction ___ OWNER Contract No:17-0031-EN3 Period to:5/31/2023 ___ ARCHITECT Contract Date:9/8/2020 ___ CONTRACTOR PO:21000986 ___ ENGINEER From: Skanska USA Building Inc. 400 N Ashley Drive, Suite 400 Tampa, FL 33602 CHANGE ORDER SUMMARY Application is made for payment, as shown below, in connection with the Contract. Change Orders approved in ADDITIONS DELETIONS Continuation Sheet is attached. previous months by Owner TOTAL -$ -$ 1 Original Contract Sum 55,370,250.00$ Approved this month 2 Net Change by Change Orders 2,787,847.46$ 3 Contract Sum to Date (Line 1 + 2)58,158,097.46$ ODP (7,603,052.67)$ 4 Total Completed 39,785,434.10$ Admin Change Order 1 - City Manager 1,900,000.00$ Work w/o Retainage 4,013,318.48$ Change Order 2 - City Council 6/15/2023 887,847.46$ Work with Retainage 35,772,115.63$ 5 Retainage 1,788,605.79$ TOTALS 2,787,847.46$ (7,603,052.67)$ (5% of completed work) Net Change by Change Orders (4,815,205.21)$ 6 Total Earned Less Retainage 37,996,828.31$ (Line 4 less Line 5 Total) The undersigned Contractor certifies that to the best of the 7 Less Previous Certificates for Payment 34,626,942.14$ Contractor's knowledge, information and belief, the work covered (Line 6 from prior certificate) by this Application for Payment has been completed in accordance 8 Current Payment Due (Line 6 less line 7)3,369,886.17$ with the Contract Documents, that all amounts have been paid by 9 Balance to Finish, Plus Retainage 20,161,269.15$ the Contractor for work for which previous Certificates for (Line 3 less line 6) Payment were issued and payments received from the Owner, and that current payment shown herein is now due. Skanska USA Building Inc Signature:Print Name:Date: ARCHITECT'S CERTIFICATE FOR PAYMENT AMOUNT CERTIFIED: 3,369,886.17$ (Attach explanation if amount certified differs from that applied for) Pete Katamitsanis, Invision Advisors Kathleen Herrington, Stantec Tim Kurtz, Construction Manager By: ___________________________________Date:_________________ In accordance with the Contract Documents, based on onside observations and the data comprising the above application, the Architect/Engineer certifies to the Owner that to the best of his/her knowledge, information and belief, the Work has progressed as indicated, that the quality of work is in accordance with said Contract Documents, and the Contractor is entitled to payment of the This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. APPLICATION AND CERTIFICATE FOR PAYMENT Distribution to: 100 S. Myrtle Ave., Suite 220 Clearwater, Florida 33756 Number Date Approved CONTRACTOR: Page 1 Page 1 17-0031-EN Imagine Clearwater Flatwork & Vertical Construction GMP 3 0.00 Draw 24 Date Item No.Description GMP ODP Change Order 1 Change Order 2 Amended GMP 3 Previous Amount Earned Qty this Draw Amount this Draw Qty to Date Amount Earned to Date Remaining Balance 100.01112500.5010.003 General Conditions (10 mths)2,079,662.00$ 2,079,662.00$ 1,663,728.00$ 0.00 -$ 0.80 1,663,728.00$ 415,934.00$ 110 Insurance & Bonding 0.00 110.01911000.5031.003 Bond @ 0.41%226,091.00$ 7,218.98$ 3,625.31$ 236,935.29$ 225,843.19$ 0.00 -$ 0.95 225,843.19$ 11,092.10$ 110.01912000.5040.003 Subcontractor Default Insurance @ 1.42%662,294.00$ 25,002.32$ 11,679.96$ 698,976.28$ 673,973.96$ 0.00 -$ 0.96 673,973.96$ 25,002.32$ 110.01922500.5040.003 CCIP @ 2.58%1,428,552.00$ 45,426.74$ 21,221.33$ 1,495,200.07$ 1,449,773.33$ 0.00 -$ 0.97 1,449,773.33$ 45,426.74$ Total General Conditions, Insurance, & Bonding 4,396,599.00$ -$ 77,648.04$ 36,526.60$ 4,510,773.64$ 4,013,318.48$ -$ 0 4,013,318.48$ 497,455.16$ 200 Cost of Work 200.01320000.5040.003 Survey 100,000.00$ 100,000.00$ 95,589.48$ 0.00 -$ 0.96 95,589.48$ 4,410.52$ 200.01330500.5040.003 Material Testing -$ -$ -$ 0.00 -$ --$ -$ 200.01403000.5020.003 General Cleanup 215,000.00$ 215,000.00$ 64,249.16$ 0.00 -$ 0.30 64,249.16$ 150,750.84$ 200.01405500.5020.003 Final Cleaning 22,500.00$ 22,500.00$ -$ 0.00 -$ --$ 22,500.00$ 200.01500000.5020.003 General Requirements 102,786.00$ 102,786.00$ 88,294.36$ 0.00 -$ 0.86 88,294.36$ 14,491.64$ 200.02000000.5020.003 Earthwork / Grading / Utilities (GMP 2) (31A, C & D) 251,474.00$ 251,474.00$ 192,348.29$ 0.00 -$ 0.76 192,348.29$ 59,125.71$ 200.02350000.5020.003 Deep Foundations (31B)1,156,600.00$ (512,120.75)$ 644,479.25$ 632,729.25$ 0.00 -$ 0.98 632,729.25$ 11,750.00$ 200.02700005.5020.003 Asphalt Paving / Curb & Gutter / Striping & Signage (32B) 827,649.00$ (15,566.66)$ 21,576.26$ 833,658.60$ 697,758.74$ 0.00 -$ 0.84 697,758.74$ 135,899.86$ 200.02820000.5020.003 Site Improvements (Fences & Gates) (32A)169,855.00$ 169,855.00$ -$ 0.00 -$ --$ 169,855.00$ 200.02870030.5020.003 Site Furnishings (Benches, Chairs, Bike Racks, Table Sets, Trash Rec.) (32D) 311,396.00$ 311,396.00$ 270,000.00$ 0.00 -$ 0.87 270,000.00$ 41,396.00$ 200.02880000.5020.003 Synthetic Turf (32E)304,800.00$ 304,800.00$ 198,000.00$ 0.00 -$ 0.65 198,000.00$ 106,800.00$ 200.02880020.5020.003 Playground Equipment (11E)1,260,830.00$ 1,260,830.00$ 1,192,066.00$ 0.00 -$ 0.95 1,192,066.00$ 68,764.00$ 200.02925000.5020.003 Landscape / Irrigation (32C)1,498,396.00$ 62,230.00$ 1,560,626.00$ 1,021,797.52$ 0.00 -$ 0.65 1,021,797.52$ 538,828.48$ 200.03011005.5020.003 CIP Concrete (Buildings) (03A)2,371,200.00$ (829,067.51)$ 1,542,132.49$ 1,523,301.10$ 0.00 -$ 0.99 1,523,301.10$ 18,831.39$ 200.03013005.5020.003 Miscellaneous Feature / Amenity Foundations (Shade Structures, Torchiers, Etc.) (03H) 345,000.00$ 345,000.00$ 302,457.38$ 0.00 -$ 0.88 302,457.38$ 42,542.62$ 200.03025031.5020.003 Select Retaining Walls (Gateway, Pond, & South Bluff Retaining Walls) (03G) 744,500.00$ (266,678.34)$ 477,821.66$ 477,821.66$ 0.00 -$ 1.00 477,821.66$ -$ 200.03302000.5020.003 Concrete Flatwork / Hardscape / Standard Retaining Walls (03F) 3,548,087.00$ (815,336.88)$ 94,479.00$ 2,827,229.12$ 2,104,845.13$ 0.00 -$ 0.74 2,104,845.13$ 722,383.99$ 200.04200030.5020.003 Masonry (04A)472,096.00$ 472,096.00$ 446,506.00$ 0.00 -$ 0.95 446,506.00$ 25,590.00$ 200.05120000.5020.003 Structural Steel & Misc. Steel (05A)498,611.00$ (182,189.80)$ 201,183.00$ 517,604.20$ 315,071.80$ 0.00 -$ 0.61 315,071.80$ 202,532.40$ 200.05520000.5020.003 Ornamental Metals / Railings (05B)291,813.00$ 291,813.00$ 64,623.20$ 0.00 -$ 0.22 64,623.20$ 227,189.80$ 200.05700000.5020.003 Decorative Metals for Park Elements (05C)459,479.00$ 459,479.00$ 443,885.12$ 0.00 -$ 0.97 443,885.12$ 15,593.88$ 200.05730000.5020.003 Torchiers (05D)572,848.00$ (117,192.23)$ 76,004.13$ 531,659.90$ 455,655.77$ 0.00 -$ 0.86 455,655.77$ 76,004.13$ 200.06050050.5020.003 Wood Structures (Lake Bridge) (06D)189,750.00$ 189,750.00$ 181,898.00$ 0.00 -$ 0.96 181,898.00$ 7,852.00$ 200.06220000.5020.003 Millwork / Finish Carpentry (06B)254,297.00$ 254,297.00$ 114,747.20$ 0.00 -$ 0.45 114,747.20$ 139,549.80$ 200.07100000.5020.003 Waterproofing & Caulking (07A)243,547.00$ 243,547.00$ 111,327.65$ 0.00 -$ 0.46 111,327.65$ 132,219.35$ 200.07250000.5020.003 Fireproofing (07D)56,838.00$ 56,838.00$ 50,988.00$ 0.00 -$ 0.90 50,988.00$ 5,850.00$ 200.07500000.5020.003 Roofing (07B)326,976.00$ 326,976.00$ 322,402.40$ 0.00 -$ 0.99 322,402.40$ 4,573.60$ 200.08100000.5020.003 Doors / Frames / Hardware (08A)249,745.00$ 249,745.00$ 240,177.10$ 0.00 -$ 0.96 240,177.10$ 9,567.90$ 200.08360000.5020.003 Overhead Doors (08F)13,614.00$ 13,614.00$ 13,614.00$ 0.00 -$ 1.00 13,614.00$ -$ 200.08800000.5020.003 Glass & Glazing (08C)327,636.00$ 327,636.00$ 268,393.04$ 0.00 -$ 0.82 268,393.04$ 59,242.96$ 200.09250000.5020.003 Framing, Drywall & Stucco (09A)1,650,692.00$ (286,105.48)$ 1,364,586.52$ 1,265,869.21$ 0.00 -$ 0.93 1,265,869.21$ 98,717.31$ 200.09510000.5020.003 Acoustical Ceilings & Wall Panels (09B)314,035.00$ (173,411.68)$ 140,623.32$ 137,527.44$ 0.00 -$ 0.98 137,527.44$ 3,095.88$ 200.09650000.5020.003 Resilient Flooring / Carpet (09E)51,700.00$ (12,272.81)$ 39,427.19$ -$ 0.00 -$ --$ 39,427.19$ 200.09650030.5020.003 Tile (09C)246,948.00$ 246,948.00$ 65,292.63$ 0.00 -$ 0.26 65,292.63$ 181,655.37$ 200.09900000.5020.003 Painting & Wallcoverings (09I)120,409.00$ 120,409.00$ 48,373.50$ 0.00 -$ 0.40 48,373.50$ 72,035.50$ 200.10260000.5020.003 Wall & Door Protection (10G)24,059.00$ 24,059.00$ 24,059.00$ 0.00 -$ 1.00 24,059.00$ -$ 200.10430000.5020.003 Signage (Site Mounted & Wayfinding Signage) (10J) 166,998.00$ 166,998.00$ -$ 0.00 -$ --$ 166,998.00$ 200.10440000.5020.003 Signage (Interior & Building ID Signage) 30,204.00$ 30,204.00$ -$ 0.00 -$ --$ 30,204.00$ 200.10520000.5020.003 Fire Protection Specialties (10D)5,684.00$ 5,684.00$ 5,684.00$ 0.00 -$ 1.00 5,684.00$ -$ 200.10530020.5020.003 Aluminum Walkway Canopies (10H)100,742.00$ 100,742.00$ 100,742.00$ 0.00 -$ 1.00 100,742.00$ -$ May 31, 2023 17-0031-EN Imagine Clearwater Flatwork & Vertical Construction GMP 3 0.00 Draw 24 Date Item No.Description GMP ODP Change Order 1 Change Order 2 Amended GMP 3 Previous Amount Earned Qty this Draw Amount this Draw Qty to Date Amount Earned to Date Remaining Balance May 31, 2023 200.10800000.5020.003 Toilet Partitions & Bathroom Accessories (10A) 148,646.00$ 148,646.00$ 148,646.00$ 0.00 -$ 1.00 148,646.00$ -$ 200.11060000.5020.003 Theater / Stage Equipment (11F)192,490.00$ (184,540.00)$ 7,950.00$ -$ 0.00 -$ --$ 7,950.00$ 200.11160000.5020.003 Loading Dock Equipment (11D)29,227.00$ 29,227.00$ 29,227.00$ 0.00 -$ 1.00 29,227.00$ -$ 200.12620001.5020.003 Portable Audience Seating Set-Up -$ 85,568.33$ 85,568.33$ -$ 0.00 -$ --$ 85,568.33$ 200.13120000.5020.003 Engineered Seating Canopy (Bandshell) 8,872,300.00$ 8,872,300.00$ 8,779,473.52$ 0.00 -$ 0.99 8,779,473.52$ 92,826.48$ 200.13120010.5020.003 Engineered Shade Structures (13F)490,800.00$ 490,800.00$ 353,953.25$ 0.00 -$ 0.72 353,953.25$ 136,846.75$ 200.13120020.5020.003 Picnic Pavilion (13G)147,903.00$ 147,903.00$ 48,171.58$ 0.00 -$ 0.33 48,171.58$ 99,731.42$ 200.13165000.5020.003 Water Features (13E)2,404,218.00$ 2,404,218.00$ 2,082,838.48$ 0.00 -$ 0.87 2,082,838.48$ 321,379.52$ 200.14200000.5020.003 Elevators (14A)124,565.00$ 124,565.00$ 124,565.00$ 0.00 -$ 1.00 124,565.00$ -$ 200.14430000.5020.003 Audience Seating Platforms (11J)45,672.00$ 45,672.00$ 11,000.00$ 0.00 -$ 0.24 11,000.00$ 34,672.00$ 200.15300000.5020.003 Fire Sprinklers (21A)103,087.00$ 103,087.00$ 63,715.80$ 0.00 -$ 0.62 63,715.80$ 39,371.20$ 200.15400000.5020.003 Plumbing (22A)1,058,558.00$ (140,632.31)$ 917,925.69$ 829,263.81$ 0.00 -$ 0.90 829,263.81$ 88,661.88$ 200.15700000.5020.003 HVAC (23A)476,400.00$ (99,943.60)$ 376,456.40$ 288,015.23$ 0.00 -$ 0.77 288,015.23$ 88,441.17$ 200.16000000.5020.003 Electrical (26A)6,134,680.00$ (3,599,894.52)$ 281,491.51$ 2,816,276.99$ 1,395,663.33$ 0.00 -$ 0.50 1,395,663.33$ 1,420,613.66$ 200.25106000.5020.003 Water Intrusion Consultant -$ -$ -$ 0.00 -$ --$ -$ $ 850 Allowances 850.01330500.5040.003 Material Testing Allowance 250,000.00$ 250,000.00$ 213,812.14$ 0.00 -$ 0.86 213,812.14$ 36,187.86$ 850.01334000.5040.003 3rd Party Inspections of Door & Frames Assemblies Allowance (08A) 3,500.00$ 3,500.00$ 3,500.00$ 0.00 -$ 1.00 3,500.00$ -$ 850.01591000.5040.003 Temporary Power, Water & Gas Allowance 100,000.00$ 100,000.00$ 35,679.99$ 0.00 -$ 0.36 35,679.99$ 64,320.01$ 850.02000000.5040.003 Additional Tree Barricades and Root Pruning - Addendum 4 Allowance (31A, C & D) 25,000.00$ 25,000.00$ 2,640.00$ 0.00 -$ 0.11 2,640.00$ 22,360.00$ 850.02820000.5040.003 Site Fences and Gates Revisions - Addendum 4 Allowance (32A) 140,000.00$ 140,000.00$ 65,212.00$ 0.00 -$ 0.47 65,212.00$ 74,788.00$ 850.02870050.5040.003 Trash / Recycling Receptacles & Precast Boxes Install Allowance (Alternate 31) 650,000.00$ 650,000.00$ 650,000.00$ 0.00 -$ 1.00 650,000.00$ -$ 850.02925000.5040.003 Irrigation Revisions - Addendum 4 Allowance (32C) 5,000.00$ 5,000.00$ 5,000.00$ 0.00 -$ 1.00 5,000.00$ -$ 850.03011005.5040.003 Secondary Concrete Pour at Bandshell Curved Stair to Rooftop Terrace Allowance 20,000.00$ 20,000.00$ 20,000.00$ 0.00 -$ 1.00 20,000.00$ -$ 850.03013005.5040.003 New Artwork Foundation Allowance (03H)15,000.00$ 15,000.00$ 15,000.00$ 0.00 -$ 1.00 15,000.00$ -$ 850.03025010.5040.003 Purchase & Store CIP Materials Allowance (03A) 20,000.00$ 20,000.00$ 20,000.00$ 0.00 -$ 1.00 20,000.00$ -$ 850.03025031.5040.003 Purchase & Store Retaining Walls Materials Allowance (03G) 35,000.00$ 35,000.00$ 35,000.00$ 0.00 -$ 1.00 35,000.00$ -$ 850.04200030.5040.003 Masonry Materials Escalation Allowance (04A) 3,300.00$ 3,300.00$ 3,300.00$ 0.00 -$ 1.00 3,300.00$ -$ 850.05120000.5040.003 Structural Steel & Misc. Steel Materials Escalation Allowance (05A) 65,000.00$ 65,000.00$ 65,000.00$ 0.00 -$ 1.00 65,000.00$ -$ 850.05700000.5040.003 Decorative Metals for Park Elements Materials Escalation Allowance (05C) 40,188.00$ 40,188.00$ 40,188.00$ 0.00 -$ 1.00 40,188.00$ -$ 850.05730000.5040.003 Torchiers Materials Escalation Allowance (05D) 46,700.00$ 46,700.00$ -$ 0.00 -$ --$ 46,700.00$ 850.06400170.5040.003 Barn Door & Hardware Allowance (05C)73,168.00$ 73,168.00$ 56,000.00$ 0.00 -$ 0.77 56,000.00$ 17,168.00$ 850.07100000.5040.003 Waterproofing & Caulking Materials Escalation Allowance (07A) 3,300.00$ 3,300.00$ 3,300.00$ 0.00 -$ 1.00 3,300.00$ -$ 850.07500000.5040.003 Roofing Materials Escalation Allowance 8,400.00$ 8,400.00$ 365.32$ 0.00 -$ 0.04 365.32$ 8,034.68$ 17-0031-EN Imagine Clearwater Flatwork & Vertical Construction GMP 3 0.00 Draw 24 Date Item No.Description GMP ODP Change Order 1 Change Order 2 Amended GMP 3 Previous Amount Earned Qty this Draw Amount this Draw Qty to Date Amount Earned to Date Remaining Balance May 31, 2023 850.08100000.5040.003 Doors / Frames / Hardware Materials Escalation Allowance (08A) 3,000.00$ 3,000.00$ 3,000.00$ 0.00 -$ 1.00 3,000.00$ -$ 850.08360000.5040.003 Overhead Doors Materials Escalation Allowance (08F) 500.00$ 500.00$ 500.00$ 0.00 -$ 1.00 500.00$ -$ 850.08800000.5040.003 Glass & Glazing Materials Escalation Allowance (08C) 31,219.00$ 31,219.00$ 31,219.00$ 0.00 -$ 1.00 31,219.00$ -$ 850.09250000.5040.003 Framing, Drywall & Stucco Materials Escalation Allowance (09A) 25,000.00$ 25,000.00$ 25,000.00$ 0.00 -$ 1.00 25,000.00$ -$ 850.09650000.5040.003 Resilient Flooring / Carpet Materials Escalation Allowance (09E) 7,000.00$ 7,000.00$ 7,000.00$ 0.00 -$ 1.00 7,000.00$ -$ 850.09650030.5040.003 Tile Material Escalation Allowance (09C)15,000.00$ 15,000.00$ 15,000.00$ 0.00 -$ 1.00 15,000.00$ -$ 850.10220000.5040.003 Mechanical Equipment Enclosure & Louvers at Bandshell Bldg. Allowance (09B) 149,385.00$ 149,385.00$ 149,385.00$ 0.00 -$ 1.00 149,385.00$ -$ 850.10430000.5040.003 Signage (Site Mounted & Wayfinding Signage) Materials Escalation Allowance (10J) 27,181.00$ 27,181.00$ 27,181.00$ 0.00 -$ 1.00 27,181.00$ -$ 850.10440000.5040.003 Signage (Interior & Building ID Signage) Materials Escalation Allowance (10B) 2,200.00$ 2,200.00$ 2,200.00$ 0.00 -$ 1.00 2,200.00$ -$ 850.10530020.5040.003 Aluminum Walkway Canopies Materials Escalation Allowance (10H) 8,700.00$ 8,700.00$ 8,700.00$ 0.00 -$ 1.00 8,700.00$ -$ 850.11060000.5040.003 Theater / Stage Equipment Materials Escalation Allowance (11F) 28,100.00$ 28,100.00$ 28,100.00$ 0.00 -$ 1.00 28,100.00$ -$ 850.11130000.5040.003 AV Allowance (26A)1,000,000.00$ (94,061.80)$ 905,938.20$ 890,100.04$ 0.00 -$ 0.98 890,100.04$ 15,838.16$ 850.11130010.5040.003 AV and Gutter Allowance 1,760,726.53$ 1,760,726.53$ 651,439.84$ 0.00 -$ 0.37 651,439.84$ 1,109,286.69$ 850.11160000.5040.003 Loading Dock Equipment Materials Escalation Allowance (11D) 2,800.00$ 2,800.00$ 2,800.00$ 0.00 -$ 1.00 2,800.00$ -$ 850.12620000.5040.003 Moveable Seating Allowance (Alternate 30)1,300,000.00$ (727,155.05)$ 572,844.95$ 315,964.10$ 0.00 -$ 0.55 315,964.10$ 256,880.85$ 850.13165000.5040.003 Fiberglass Reinforced Plaster Grate (Item 1.6B) at Water Features Allowance (13E) 15,000.00$ 15,000.00$ 15,000.00$ 0.00 -$ 1.00 15,000.00$ -$ 850.13640000.5040.003 Solar Panels at Buildings Allowance (Alternate 29) 250,000.00$ 250,000.00$ 124,553.19$ 0.00 -$ 0.50 124,553.19$ 125,446.81$ 850.15700000.5040.003 HVAC Materials Escalation Allowance (23A)22,400.00$ 22,400.00$ 22,400.00$ 0.00 -$ 1.00 22,400.00$ -$ 850.16120000.5040.003 Two (2) Conduits with Multi-mode fiber cable to each Wayfinding Sign 1 Allowance (26A) 100,000.00$ 100,000.00$ 100,000.00$ 0.00 -$ 1.00 100,000.00$ -$ 850.16130000.5040.003 Post Mounted Receptacles at Vendor Tents - Addendum 4 Allowance (26A) 15,000.00$ 15,000.00$ 15,000.00$ 0.00 -$ 1.00 15,000.00$ -$ 850.16140000.5040.003 CRP, PV and EP Theatrical Box/Conduit Allowance (26A) 93,194.00$ 93,194.00$ 93,194.00$ 0.00 -$ 1.00 93,194.00$ -$ 850.16510000.5040.003 Cove Lights, Liner Wall Washer & RGBW Film Light at Bandshell Multipurpose Room Allowance (26A) 30,000.00$ 30,000.00$ 30,000.00$ 0.00 -$ 1.00 30,000.00$ -$ 850.16510020.5040.003 LED Light Sheet at Bandshell Multipurpose Room Allowance (26A) 15,000.00$ 15,000.00$ 15,000.00$ 0.00 -$ 1.00 15,000.00$ -$ 850.16700020.5040.003 Security Camera Infrastructure Allowance (26A) 75,000.00$ 75,000.00$ 57,489.14$ 0.00 -$ 0.77 57,489.14$ 17,510.86$ Sales Tax DO NOT USE UNTIL CHANGE ORDER IS COMPLETE 453,116.76$ 453,116.76$ -$ 0.00 -$ --$ 453,116.76$ 900.26500000.4400.003 Fee 1,642,418.00$ 61,625.43$ 28,788.63$ 1,732,832.06$ 1,364,603.63$ 0.00 -$ 0.79 1,364,603.63$ 368,228.43$ Total Cost of Work 46,488,993.00$ (7,603,052.67)$ 1,822,351.96$ 851,320.86$ 41,559,613.15$ 32,921,454.52$ -$ 32,921,454.52$ 8,638,158.63$ Subtotal 50,885,592.00$ (7,603,052.67)$ 1,900,000.00$ 887,847.46$ 46,070,386.79$ 36,934,772.99$ -$ 36,934,772.99$ 9,135,613.80$ 850.23900300.5040.003 Owner Contingency 2,690,795.00$ 2,690,795.00$ 2,046,246.36$ -$ -2,046,246.36$ 644,548.64$ 800.23900200.5040.003 Contractors Contingency 1,793,863.00$ 1,793,863.00$ 804,414.75$ -$ -804,414.75$ 989,448.25$ Total Contract 55,370,250.00$ (7,603,052.67)$ 1,900,000.00$ 887,847.46$ 50,555,044.79$ 39,785,434.10$ -$ 39,785,434.10$ 10,769,610.69$ 17-0031-EN Imagine Clearwater Flatwork & Vertical Construction GMP 3 0.00 Draw 24 Date Item No.Description GMP ODP Change Order 1 Change Order 2 Amended GMP 3 Previous Amount Earned Qty this Draw Amount this Draw Qty to Date Amount Earned to Date Remaining Balance May 31, 2023 Owner's Contingency Items 2,690,795.00$ -$ -$ 2,690,795.00$ 200.02350000.5020.003 Deeper Micro Piles AR062 CE#141 Keller (200.023500000 $324,569, 110.2 $4,608.88, 900 $11,359.92) 340,537.80$ 340,537.80$ 0.00 $ - 1 $ 340,537.80 200.07100000.5020.003 Waterproofing/Dampproofing AR 050 CE#123 ServPaint Lines 1-6(200.07100000 $67,115, 110.2 $953.03, 900 $2,349.03) 70,417.06$ 53,327.99$ 0.00 $ - 0.76 $ 53,327.99 200.03025031.5020.003 Unsuitable Soils AR 060 CE#125 SP2 CO#2 ($13,082 110.2 185.76, 900 $457.87) 13,725.63$ 13,725.63$ 0.00 $ - 1 $ 13,725.63 200.02350000.5020.003 BandShell AR75 CE#144 correction Keller CO#4 ($286,533 Keller 200.023500000, 110.2 $4,068.77, 900 $10,028.66) 300,630.43$ 300,630.43$ 0.00 $ - 1 $ 300,630.43 200.08100000.5020.003 Addendum No. 08 AR 038 CE#74 IDS CO#1(200.08100000 $3,860.78, 110.2 4,050.73$ 4,050.73$ 0.00 $ - 1 $ 4,050.73 200.08100000.5020.003 RFI #CN-107 Door Conflict AR 046 CE#093 IDS(200.08100000 $1,493.78, 110.2 $21.21, 1,567.27$ 1,567.27$ 0.00 $ - 1 $ 1,567.27 200.08100000.5020.003 RFI #CN-108 InSwing Doors AR 047 CE#096 IDS (200.08100000 $392.10, 110.2 $5.57, 900 $13.72) 411.39$ 411.39$ 0.00 $ - 1 $ 411.39 200.08100000.5020.003 Door Hardware AR 048 CE#133 IDS (200.08100000 $10,947.85, 110.2 $155.46, 11,486.48$ 11,486.48$ 0.00 $ - 1 $ 11,486.48 200.07500000.5040.003 AR 028 CE#75 Matl Escalation Sutter (200.07500000 $15,197.00, 110.2 $215.80, 900 $531.89) 15,944.69$ 15,944.69$ 0.00 $ - 1 $ 15,944.69 200.15400000.5020.003 Addendum No. 08 AR 038 CE#74 American Plumbing CO#1 (200.15400000 $36,871, 110.2 $523.57, 900 $1,290.49) 38,685.05$ 22,534.31$ 0.00 $ - 0.58 $ 22,534.31 200.16000000.5020.003 Addendum No. 08 AR 038 CE#74 Borrell CO#1(200.16000000 $1,299.55, 110.2 $18.45, 900 $68.82) 1,363.49$ 1,363.49$ 0.00 $ - 1 $ 1,363.49 200.16000000.5020.003 Library Lot Lights AR 098 CE#234 Borrell (200.16000000 $2,040.75, 110.2 $28.98, 900 $71.43) 2,141.16$ 2,141.16$ 0.00 $ - 1 $ 2,141.16 200.16000000.5020.003 Generator Overrun AR 128 CE#214 Borrell (200,16000000 $13,508.90, 110.2 $191.83, 900 $472.81) 14,173.54$ 14,173.54$ 0.00 $ - 1 $ 14,173.54 200.16000000.5020.003 AR 105 CE#179 Borrell (200.16000000 $441,409.95, 110.2 $6,268.02, 900 $15,449.35) 463,127.32$ 296,268.97$ 0.00 $ - 0.64 $ 296,268.97 200.09250000.5020.003 RFI #CN-291R2 Stage Walls AR 120 CE#266 KHS&S (200.09250000 $30,384,110.2 $431.45, 900 $1,063.44) 31,878.89$ 31,878.89$ 0.00 $ - 1.00 $ 31,878.89 200.13120000.5020.003 Canopy Gutter AR 095 CE#142 BIRDAIR (200.13120000 $464,990, 110.2 $6,602.86, 900 16,274.65) 487,867.51$ 487,867.51$ 0.00 $ - 1.00 $ 487,867.51 200.16000000.5020.003 RFI CN-283 AR 131 CE#268 City IT Conduit& Frontier BORRELL($89,007.51, 110.2 $1,263.91, 900 $3,115.26) 93,386.68$ 66,457.35$ 0.00 $ - 0.71 $ 66,457.35 200.09250000.5020.003 Addendum No. 08 AR 038 CE#74 KHS&S (200.09250000 $1,966.33, 110.2 $27.92, 900 $68.82) 2,063.07$ 2,063.07$ 0.00 $ - 1 $ 2,063.07 17-0031-EN Imagine Clearwater Flatwork & Vertical Construction GMP 3 0.00 Draw 24 Date Item No.Description GMP ODP Change Order 1 Change Order 2 Amended GMP 3 Previous Amount Earned Qty this Draw Amount this Draw Qty to Date Amount Earned to Date Remaining Balance May 31, 2023 200.09250000.5020.003 Addendum No. 08 AR155 CE#74.001 pricing correction KHS&S (200.09250000 $5,308.60, 110.2 $75.38, 900 $185.80) 5,569.78$ 5,569.78$ 0.00 $ - 1.00 $ 5,569.78 200.08100000.5020.003 RFI #CN-331 CE#245 Spiral Stair Door Hrdw IDS ($1,190.62, 110.2 $16.91, 900 $41.67) 1,249.20$ 1,249.20$ 0.00 $ - 1 $ 1,249.20 200.13120000.5020.003 Reduce Canopy AR 041 CE#104 BIRDAIR(200.13120000 <$89,875.00>, 110.2 <$1,276.23>, 900 <$3,145.63>) add back to Contingency (94,296.86)$ (94,296.86)$ 0.00 $ - 1 $ (94,296.86) 200.13120000.5020.003 Extension Canopy Fabric AR 049 CE#103 BIRDAIR (200.13120000 $156,996, 110.2 $2,229.34, 900 $5,494.86) 164,720.20$ 164,720.20$ 0.00 $ - 1.00 $ 164,720.20 200.13120000.5020.003 AR 136 CE #217 BandShell Bulletin #2 BIRDAIR ($133,233.55 110.2 $1,891.92; 900 $4,663.17) 139,788.64$ 139,788.64$ 0.00 $ - 1 $ 139,788.64 200.13165000.5020.003 AR 150 CE#033.001 GMP3 Water Feature Brightview #29 ($39,183.60, 110.2 $556.41, 900 $1,371.43) 41,111.44$ 41,111.44$ 0.00 $ - 1.00 $ 41,111.44 200.13165000.5020.003 Fiberglass AR 122 CE#153 Brightview (200.131615000 $15,350, 110.2 $217.97, 900 $537.25) 16,105.22$ 16,105.22$ 0.00 $ - 1.00 $ 16,105.22 200.07100000.5020.003 RFI #CN-269R1 AR 113 CE#265 SPC (200.07100000 $8,262, 110.2 $117.32, 900 $289.17) 8,668.49$ 8,668.49$ 0.00 $ - 1.00 $ 8,668.49 200.15700000.5020.003 Addendum No. 08 AR 038 CE#74 Peninsular CO#3(200.15700000 $6,140.28, 110.2 $87.19, $214.92) 6,442.39$ 6,442.39$ 0.00 $ - 1.00 $ 6,442.39 200.02700005.5020.003 AR159 CE#233 Drew St Asphalt patch CRISDEL ($14,625.30, 110.2 $207.68, 900 $511.89) 15,344.87$ 15,344.87$ 0.00 $ - 1.00 $ 15,344.87 200.16000000.5020.003 Addendum No.05 GMP3 AR 034 CE#33 Borrell CO#2 (129,372.35, 110.2 $1,837.09, 900 $4,528.03) 135,737.47$ 75,112.29$ 0.00 $ - 0.55 $ 75,112.29 0.00 Total Owner's Contingency $ 2,046,246.36 -$ 2,046,246.36$ 644,548.64$ 17-0031-EN Imagine Clearwater Flatwork & Vertical Construction GMP 3 0.00 Draw 24 Date Item No.Description GMP ODP Change Order 1 Change Order 2 Amended GMP 3 Previous Amount Earned Qty this Draw Amount this Draw Qty to Date Amount Earned to Date Remaining Balance May 31, 2023 Contractor's Contingency 1,793,863.00$ -$ -$ 1,793,863.00$ 200.02350000.5020.003 Bandshell Canopy - Matl Cost Increase due to larger casing(200.02350000 $212,120.75) 212,120.75$ 212,120.75$ -$ 0.00 $ - 0.00 $ - 200.02350000.5020.003 Deep Foundations (31B)644,479.25$ 644,479.25$ (0.00)$ 0.00 -$ (0.00)(0.00)$ 200.09250000.5020.003 RFI #CN-280 AR 112 CE#237 KHS&S (200.09250000 16,260.92, 900 $569.13) 16,830.05$ 16,830.05$ 16,830.05$ 0.00 -$ 1.00 16,830.05$ 200.04200030.5020.003 AR 147 CE#281 CMU Escalation B&M Masonry ($16,429, 900 $575.02) 17,004.02 17,004.02$ 17,004.02$ 0.00 $ - 1 17,004.02$ 200.04200030.5020.003 AR 140 CE#308 CMU Parapet Wall at VIP B&M Masonry ($17,653, 900 $617.86) 18,270.86$ 18,270.86$ 18,270.86$ 0.00 $ - 1 18,270.86$ 200.03011005.5020.003 AR 148 CE#283 Rebar Escalation Cost Skanska SP1 ($16,491.30 900 $577.20) 17,068.50$ 17,068.50$ 17,068.50$ 0.00 $ - 1 17,068.50$ 200.09250000.5020.003 AR156 CE#273 Elevator Shaft-Wall in-fill KHS&S ($5,621.29. 900 $196.75) 5,818.04$ 5,818.04$ 5,818.04$ 0.00 $ - 1 5,818.04$ 200.05520000.5020.003 RFI CN#-250 Book Return AR 146 CE#224 Stainless Fab (983.93, 900 $34.44) 1,018.37$ 1,018.37$ 1,018.37$ 0.00 $ - 1 1,018.37$ 200.10800000.5020.003 Toilet Paritions AR 100 CE#241 Trinity (200.10800000 $9,105, 900 $318.68) 9,423.68$ 9,423.68$ 9,423.68$ 0.00 $ - 1 9,423.68$ 200.10800000.5020.003 AR#145 C#187 Wall & Door protection change TRINITY (1,455, 900 $50.93) 1,505.93$ 1,505.93$ 1,505.93$ 0.00 $ - 1 1,505.93$ 200.10800000.5020.003 RFI #CN-383 FEC Cabinet AR#151 CE#316 TRINITY (1612, 900 $56.42) 1,668.42$ 1,668.42$ 1,668.42$ 0.00 $ - 1 1,668.42$ 200.04200030.5020.003 AR 171 CE#328 RFI CN-406: IWF RR Wall B&M Masonry ($4,912, 900 $171.92) 5,083.92$ 5,083.92$ 5,083.92$ 0.00 $ - 1 5,083.92$ 200.04200030.5020.003 AR173 CE#342 Bandshell CMU @ Chair storage B&M Masonry ($3,465, 900 $121.28) 3,586.28$ 3,586.28$ 3,586.28$ 0.00 $ - 1 3,586.28$ 200.03013005.5020.003 RFI CN#-250 Book Return AR 146 CE#224 SP3 (2,180, 900 $76.31) 2,256.31$ 2,256.31$ 2,256.31$ 0.00 $ - 1 2,256.31$ 200.03011005.5020.003 AR 183 CE#285 Adtl Rebar Escal SP1 (1,905, 900 66.68) 1,971.68$ 1,971.68$ 1,971.68$ 0.00 $ - 1.00 1,971.68$ 200.07100000.5020.003 AR 50 CE#123 Damp proof/waterproof SPC (67,115, 900 $2,349.03) 69,464.03$ 69,464.03$ 25,620.53$ 0.00 $ - 0.37 25,620.53$ 200.15400000.5020.003 AR 132 CE#294 Raising MEP Event Restroom AMERICAN (7,732, 900 $261.23) 7,993.23$ 7,993.23$ 7,993.23$ 0.00 $ - 1.00 7,993.23$ 200.09250000.5020.003 AR 132 CE#294 Raising MEP Event Restroom KHS&S (5,956.06, 900 $201.32) 6,157.38$ 6,157.38$ 6,157.38$ 0.00 $ - 1.00 6,157.38$ 200.04200030.5020.003 AR197 CE#373 Adtl Mobilization Bandshell B&M Masonry ($5,000, 900 $175)) 5,175.00$ 5,175.00$ 5,175.00$ 0.00 $ - 1.00 5,175.00$ 200.07250000.5020.003 AR199 CE#353 Fireproofing Adlt labor ALPHA ($3,833, 900 $134.15) 3,967.15$ 3,967.15$ 3,967.15$ 0.00 $ - 1.00 3,967.15$ 200.09250000.5020.003 AR169 CE#324 Event Restroom Erectin Precast KHS&S (3841.20, 900 134.44) 3,975.64$ 3,975.64$ 3,975.64$ 0.00 $ - 1.00 3,975.64$ 200.09250000.5020.003 AR170 CE#340 Event Restroom Sto Reveals KHS&S (9007.15, 900 $315.25) 9,322.40$ 9,322.40$ 9,322.40$ 0.00 $ - 1.00 9,322.40$ 200.15700000.5020.003 AR 132 CE#294 Raising MEP Event Restroom PENINSULAR (3,430.40, 900 $136.60) 3,567.00$ 3,567.00$ 3,567.00$ 0.00 $ - 1.00 3,567.00$ 200.10800000.5020.003 AR192 CE#247.001 Adtl Mtl Escalation Trinity ($1,424, 900 $49.84) 1,473.84$ 1,473.84$ 1,473.84$ 0.00 $ - 1.00 1,473.84$ 17-0031-EN Imagine Clearwater Flatwork & Vertical Construction GMP 3 0.00 Draw 24 Date Item No.Description GMP ODP Change Order 1 Change Order 2 Amended GMP 3 Previous Amount Earned Qty this Draw Amount this Draw Qty to Date Amount Earned to Date Remaining Balance May 31, 2023 200.09510000.5020.003 AR186 CE#360 Laser Scanning Multi- purpose room HANLON ($7,370, 900 $257.95) 7,627.95$ 7,627.95$ 7,627.95$ 0.00 $ - 1.00 7,627.95$ 200.11160000.5020.003 AR190 CE#365 Submittal No.08 33 23-01 DURASERV ($4,785.90, 900 $167.51) 4,953.41$ 4,953.41$ 4,953.41$ 0.00 $ - 1.00 4,953.41$ 200.02700005.5020.003 AR149 CE#288 Blackrock Asphalt Escalation CRISDEL ($17,176.25, 900 $601.17) 17,777.42$ 17,777.42$ 17,777.42$ 0.00 $ - 1.00 17,777.42$ 200.02700005.5020.003 AR174 CE#343 S Pierce St Temp Pedestrial Crossing CRISDEL ($22,368.19, 900 $782.89) 23,151.08$ 23,151.08$ 23,151.08$ 0.00 $ - 1.00 23,151.08$ 200.02700005.5020.003 AR205 CE#402 Peirce St Lot Concrete CRISDEL ($6,411.44, 900 $224.40) 6,635.84$ 6,635.84$ 6,635.84$ 0.00 $ - 1.00 6,635.84$ 200.09250000.5020.003 AR224 CE#413 Overtime 2/13-3/11/23 KHS&S (8,749.40, 900 $306.23) 9,055.63$ 9,055.63$ 9,055.63$ 0.00 $ - 1.00 9,055.63$ 200.15400000.5020.003 AR224 CE#413 Overtime 2/13-3/11/23 AMERICAN PLUMBING ($14,989, 900 $524.61) 15,513.61$ 15,513.61$ 15,513.61$ 0.00 $ - 1.00 15,513.61$ 200.02700005.5020.003 AR224 CE#413 Overtime 2/13-3/11/23 BORRELL ($22,360.80, 900 $782.63) 23,143.43$ 23,143.43$ 23,143.43$ 0.00 $ - 1.00 23,143.43$ 200.13120000.5020.003 AR225 CE#339 RFI#CN-241R1 Canopy Conduit BIRDAIR ($113,498.90, 900 $3,972.46) 117,471.36$ 117,471.36$ 117,471.36$ 0.00 $ - 1.00 117,471.36$ 200.11130000.5020.003 AR099 CE#239 Bandshell Canopy Audio Visual APG ($325,000, 900 $11,375) 336,375.00$ 336,375.00$ 155,593.65$ 0.00 $ - 0.46 155,593.65$ 200.13120000.5020.003 AR227 CE#431 BIRDAIR extra costs ($246,118.98 900 $8,614.16) 254,733.14$ 254,733.14$ 254,733.14$ 0.00 $ - 1.00 254,733.14$ -$ 0.00 $ - - $ - Total Contractor's Contingency 804,414.75$ -$ 804,414.75$ $989,448.25 Total Contingency 4,484,658.00$ -$ -$ 4,484,658.00$ 2,850,661.11$ -$ 2,850,661.11$ 1,633,996.89$ Total Contract 55,370,250.00$ $ (7,603,052.67)$1,900,000.00 $887,847.46 $50,555,044.79 $ 39,785,434.10 $ 39,785,434.10 $ 10,769,610.69 -$ 5% Retainage Direct Costs -$ Earned Soft Costs -$ Current Payment Due -$ Earned/Direct Costs Per Cent Comp 80% 95% 96% 97% 89% 96% #DIV/0! 30% 0% 86% 76% 98% 84% 0% 87% 65% 95% 65% 99% 88% 100% 74% 95% 61% 22% 97% 86% 96% 45% 46% 90% 99% 96% 100% 82% 93% 98% 0% 26% 40% 100% 0% 0% 100% 100% May 31, 2023 Per Cent Comp May 31, 2023 100% 0% 100% 0% 99% 72% 33% 87% 100% 24% 62% 90% 77% 50% #DIV/0! 86% 100% 36% 11% 47% 100% 100% 100% 100% 100% 100% 100% 100% 100% 0% 77% 100% 4% Per Cent Comp May 31, 2023 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 98% 37% 100% 55% 100% 50% 100% 100% 100% 100% 100% 100% 77% 79% 79% 80% 76% 45% 79% Per Cent Comp May 31, 2023 Per Cent Comp May 31, 2023 76% Per Cent Comp May 31, 2023 Per Cent Comp May 31, 2023 45% 64% 79% Skanska Imagine Clearwater 17-0031-EN GMP2 Sitework & GMP3 Flatwork and Vertical Construction Quantities Line Items GMP 3 Flatwork & Vertical Construction May-21 Jun-21 Jul-21 Aug-21 100.01112500.5010.003 2,079,662.00 110 110.01911000.5031.003 236,935.29 0.98314 110.01912000.5040.003 698,976.28 1 110.01922500.5040.003 1,495,200.07 1 4,510,773.64 200 200.01320000.5040.003 100,000.00 200.01330500.5040.003 0.00 200.01403000.5020.003 215,000.00 200.01405500.5020.003 22,500.00 200.01500000.5020.003 102,786.00 200.02000000.5020.003 251,474.00 200.02350000.5020.003 644,479.25 200.02700005.5020.003 833,658.60 200.02820000.5020.003 169,855.00 200.02870030.5020.003 311,396.00 200.02880000.5020.003 304,800.00 200.02880020.5020.003 1,260,830.00 200.02925000.5020.003 1,560,626.00 200.03011005.5020.003 1,542,132.49 200.03013005.5020.003 345,000.00 200.03025031.5020.003 477,821.66 200.03302000.5020.003 2,827,229.12 200.04200030.5020.003 472,096.00 200.05120000.5020.003 517,604.20 200.05520000.5020.003 291,813.00 200.05700000.5020.003 459,479.00 200.05730000.5020.003 531,659.90 200.06050050.5020.003 189,750.00 200.06220000.5020.003 254,297.00 200.07100000.5020.003 243,547.00 200.07250000.5020.003 56,838.00 200.07500000.5020.003 326,976.00 200.08100000.5020.003 249,745.00 200.08360000.5020.003 13,614.00 200.08800000.5020.003 327,636.00 200.09250000.5020.003 1,364,586.52 200.09510000.5020.003 140,623.32 200.09650000.5020.003 39,427.19 200.09650030.5020.003 246,948.00 200.09900000.5020.003 120,409.00 200.10260000.5020.003 24,059.00 200.10430000.5020.003 166,998.00 200.10440000.5020.003 30,204.00 200.10520000.5020.003 5,684.00 200.10530020.5020.003 100,742.00 200.10800000.5020.003 148,646.00 200.11060000.5020.003 7,950.00 200.11160000.5020.003 29,227.00 200.12620001.5020.003 85,568.33 200.13120000.5020.003 8,872,300.00 200.13120010.5020.003 490,800.00 200.13120020.5020.003 147,903.00 200.13165000.5020.003 2,404,218.00 200.14200000.5020.003 124,565.00 200.14430000.5020.003 45,672.00 200.15300000.5020.003 103,087.00 200.15400000.5020.003 917,925.69 200.15700000.5020.003 376,456.40 200.16000000.5020.003 2,816,276.99 200.25106000.5020.003 0.00 850 850.01330500.5040.003 250,000.00 850.01334000.5040.003 3,500.00 850.01591000.5040.003 100,000.00 850.02000000.5040.003 25,000.00 850.02820000.5040.003 140,000.00 850.02870050.5040.003 650,000.00 850.02925000.5040.003 5,000.00 850.03011005.5040.003 20,000.00 850.03013005.5040.003 15,000.00 850.03025010.5040.003 20,000.00 850.03025031.5040.003 35,000.00 850.04200030.5040.003 3,300.00 850.05120000.5040.003 65,000.00 850.05700000.5040.003 40,188.00 850.05730000.5040.003 46,700.00 850.06400170.5040.003 73,168.00 850.07100000.5040.003 3,300.00 850.07500000.5040.003 8,400.00 850.08100000.5040.003 3,000.00 850.08360000.5040.003 500.00 850.08800000.5040.003 31,219.00 850.09250000.5040.003 25,000.00 850.09650000.5040.003 7,000.00 850.09650030.5040.003 15,000.00 850.10220000.5040.003 149,385.00 850.10430000.5040.003 27,181.00 850.10440000.5040.003 2,200.00 850.10530020.5040.003 8,700.00 850.11060000.5040.003 28,100.00 850.11130000.5040.003 905,938.20 850.11130010.5040.003 1,760,726.53 850.11160000.5040.003 2,800.00 850.12620000.5040.003 572,844.95 850.13165000.5040.003 15,000.00 850.13640000.5040.003 250,000.00 850.15700000.5040.003 22,400.00 850.16120000.5040.003 100,000.00 850.16130000.5040.003 15,000.00 850.16140000.5040.003 93,194.00 850.16510000.5040.003 30,000.00 850.16510020.5040.003 15,000.00 850.16700020.5040.003 75,000.00 900.26500000.4400.003 1,732,832.06 0.038799 0.004301 41,559,613.15 46,070,386.79 850.23900300.5040.003 2,690,795.00 800.23900200.5040.003 1,793,863.00 50,555,044.79 Owner's Contingency Items 2,690,795.00 200.02350000.5020.003 340,537.80 200.07100000.5020.003 70,417.06 200.03025031.5020.003 13,725.63 200.02350000.5020.003 300,630.43 200.07500000.5040.003 15,944.69 200.16000000.5020.003 135,737.47 200.02880000.5020.003 54,558.40 200.15400000.5020.003 38,685.05 200.16000000.5020.003 1,363.49 200.08100000.5020.003 4,050.73 200.09250000.5020.003 2,063.07 200.09250000.5020.003 5,569.78 200.15700000.5020.003 6,442.39 200.13120000.5020.003 (94,296.86) 200.08100000.5020.003 1,567.27 200.08100000.5020.003 411.39 200.08100000.5020.003 11,486.48 200.13120000.5020.003 164,720.20 200.05520000.5020.003 2,745.63 200.13120000.5020.003 487,867.51 200.16000000.5020.003 2,141.16 200.06220000.5020.003 730.50 200.16000000.5020.003 463,127.32 200.02350000.5020.003 (11,750.00) 200.10800000.5020.003 9,552.97 200.10800000.5020.003 5,803.13 200.07100000.5020.003 8,668.49 200.07100000.5020.003 5,628.96 200.09250000.5020.003 31,878.89 200.13165000.5020.003 16,105.22 200.16000000.5020.003 14,173.54 200.16000000.5020.003 93,386.68 200.08100000.5020.003 1,249.20 200.10800000.5020.003 1,002.00 200.13120000.5020.003 139,788.64 200.13165000.5020.003 41,111.44 200.02700005.5020.003 15,344.87 Total Owner's Contingency 0.00 Contractor's Contingency 1,793,863.00 200.02350000.5020.003 212,120.75 200.02350000.5020.003 644,479.25 200.07500000.5040.003 15,728.90 200.10800000.5020.003 9,423.68 200.09250000.5020.003 16,830.05 200.02925000.5020.003 3,477.60 200.04200030.5020.003 17,004.02 200.04200030.5020.003 18,270.86 200.03011005.5020.003 17,068.50 200.09250000.5020.003 5,818.04 200.03013005.5020.003 2,256.31 200.05520000.5020.003 1,018.37 200.10430000.5020.003 5,024.91 200.10800000.5020.003 1,505.93 200.10800000.5020.003 1,668.42 200.04200030.5020.003 5,083.92 200.04200030.5020.003 3,586.28 200.03011005.5020.003 1,971.68 200.07100000.5020.003 69,464.03 200.15400000.5020.003 7,993.23 200.09250000.5020.003 6,157.38 200.15700000.5020.003 3,567.00 200.04200030.5020.003 5,175.00 200.07250000.5020.003 3,967.15 200.09250000.5020.003 3,975.64 200.09250000.5020.003 9,322.40 200.10800000.5020.003 1,473.84 200.09510000.5020.003 7,627.95 200.11160000.5020.003 4,953.41 200.02700005.5020.003 17,777.42 200.02700005.5020.003 23,151.08 200.02700005.5020.003 6,635.84 200.02700005.5020.003 23,143.43 200.15400000.5020.003 15,513.61 200.09250000.5020.003 9,055.63 200.13120000.5020.003 117,471.36 200.11130000.5020.003 336,375.00 200.13120000.5020.003 254,733.14 Total Contractor's Contingency 0.00 Total Contingency 4,484,658.00 Total GMP 3 Construction 50,555,044.79 1,818,774.63 0.73 1,323,886.05 1,226,584.40 2,085,783.04 (147,070.00) 29,588.04 1,968,301.08 0.00 1,968,301.08 ODP % complete adjusted Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Mar-23 Apr-23 Jan-24 0.099999904 0.05332 0.066275163 0.198486953 0.099414 0.5766004 0.0077582 0.2466410 0.763244 -0.017643314 0.032145653 0.0674159 0.158091099 0.114377179 0.004539 0.102962226 0.339589507 0.08334700 0.22562225 0.094592 0.578597672 0.075070771 0.11189148 0.074409 0.114388495 0.002486185 0.026205 0.037127118 0.014954617 0.028629202 0.064065347 0.027138043 0.068314393 0.067567029 0.264398294 0.187260919 0.151508 0.410764568 0.076053515 0.2606952 0.076546403 0.138344919 0.048823 0.024520234 0.124766467 0.09035252 0.042265 0.3540425 1 0.89715736 1 1 1 1 1 0.076218685 0.027868099 0.0032495 0.029681846 0.766521867 0.0005 0.0041309 0.0065048 0.037574 0.026902409 0.064817718 0.553364447 0.674280818 0.101043314 0.25 0.600422098 0.65509857 0.017643314 1 1 1 1 1 0.462560089 1 Total Quantity 0.799999231 0 0.953185109 0.964230088 0.969618287 00 0 0.9558948 0 0.298833302 0 0.859011539 0.764883407 0.981768231 0.836983798 0 0.867063161 0.649606299 0.945461323 0.654735677 0.987788733 0.876688058 1 0.744490 0.945794923 0.60871183 0.22145415 0.966061822 0.857043708 0.958619236 0.451233007 0.457109511 0.8970759 0.986012429 Need to bill Owner/Contract Contingency instead of AV Allowance for CE#292 $32,483 0.961689323 1 0.819180554 0.927657712 0.97798459 0 0.264398294 0.401743225 1 0 0 1 1 1 0 1 0.989537495 0.721176141 0.325697112 0.866326797 1 0.240847784 0.618077934 0.903410612 0.765069288 0.495570335 00 0 0.85524856 1 0.3567999 0.1056 0.4658 1 1 1 1 1 1 1 1 1 0 0.765361907 1 0.043490476 1 1 1 1 1 1 1 1 1 1 1 0.982517395 0.369983543 1 0.551570019 Balance to bill APG 1 0.49821276 1 1 1 1 1 1 0.766521867 0 0.78749907 0 0 0 0 0 0 0 0 1 0.757316338 1 1 1 0.553364447 1,010.95 2,490.42 0 0.582506937 1 1 1 1 1 58.78 144.92 1 1 1 1 1 0 1 1 0 0.63971387 1,567.00 3,862.34 0 0 0 1 0 1 262.75 647.64 1 1 0.711636285 1 0 1 1 1 0 0 0 0 0 1 1 0 1 1 1 1 1 1 0 1 1 1 1 1 0.36883161 1 1 1 1 1 1 1 1 1 1 1 1 1 224.40 1 782.63 1 524.61 1 306.23 1 3,972.46 0.462560089 5,118.75 1 8,614.16 0 0 0 0 2,899.48 26,688.56 0.05 144.97 139,006.78 112,318.22 1,943,533.93 (4,820.89) 1,938,713.04 29,588.04 SDI/Fee 1,968,301.08 Includes SDI FEE Need to bill Owner/Contract Contingency instead of AV Allowance for CE#292 $32,483 Administrative Change Order 1 DATE: July 1, 2022 PROJECT: PROJECT NUMBER:17-0031-EN3 Imagine Clearwater Flatwork & Vertical PO REFERENCE: 21000986 Construction GMP 3 CONTRACTOR: COUNCIL AWARD:July 15, 2021 Skanska USA Building Inc DATE OF CONTRACT:July 20, 2021 400 North Ashley Dr, Suite 400 Tampa, Fl 33602 CODE:ENGF180013-CONS-CNSTRC SCOPE OF CHANGE: This Change Order Accepts Revisions to the Contract STATEMENT OF CONTRACT AMOUNT ACCEPTED BY: Skanska USA Building Inc ORIGINAL CONTRACT AMOUNT 55,370,250.00$ 1,900,000.00$ By: (SEAL) NEW CONTRACT AMOUNT 57,270,250.00$ Chuck Jablon, Sr. Vice President Date: APPROVED AS TO FORM: Witnesses: Owen Kohler,Assistant City Attorney ATTEST: Recommended By: Rosemarie Call, City Clerk City of Clearwater Date: CITY OF CLEARWATER, in Tim Kurtz, Project Manager PINELLAS COUNTY, FLORIDA Jon P. Jennnings,City Manager Tara Kivett, PE,City Engineer Administrative Change Order 1: Imagine Clearwater Flatwork & Vertical Constuction GMP 3 ITEM DESCRIPTION UNIT QTY UNIT COST TOTAL COST Decreases: Increases: 110.01911000.5031.003 Bond @ .41%LS 0.03193 226,091.00$ 7,218.98$ 110.01912000.5040.003 SDI @ 1.42%LS 0.03775 662,294.00$ 25,002.32$ 110.01922500.5040.003 CCIP @ 2.58%LS 0.0318 1,428,552.00$ 45,426.74$ 850.11130010.5040.003 AV and Gutter Allowance LS 1 1,760,726.53$ 1,760,726.53$ 900.26500000.4400.003 Fee @ 5%LS 0.03752 1,642,418.00$ 61,625.43$ Total Increases:1,900,000.00$ increase items due to supply chain issuse causing price of bollards to increase-see attached Admin Change Order 1 - City Manager Change Order 2 DATE: April 24, 2023 PROJECT: PROJECT NUMBER:17-0031-EN3 Imagine Clearwater Flatwork & Vertical PO REFERENCE: 21000986 Construction GMP 3 CONTRACTOR: COUNCIL AWARD:July 15, 2021 Skanska USA Building Inc DATE OF CONTRACT:July 20, 2021 400 North Ashley Dr, Suite 400 Tampa, Fl 33602 CODE:ENGF180013-CONS-CNSTRC SCOPE OF CHANGE: This Change Order Accepts Revisions to the Contract, including: STATEMENT OF CONTRACT AMOUNT ACCEPTED BY: Skanska USA Building Inc ORIGINAL CONTRACT AMOUNT 55,370,250.00$ Admin Change Order 1 City Manger 10/6/2022 1,900,000.00$ 887,847.46$ By: (SEAL) NEW CONTRACT AMOUNT 58,158,097.46$ Chuck Jablon, Sr. Vice President Date: Brian J. Aungst Sr., Mayor Witnesses: APPROVED AS TO FORM: Owen Kohler,Assistant City Attorney ATTEST: Recommended By: Rosemarie Call, City Clerk City of Clearwater Date: CITY OF CLEARWATER, in Tim Kurtz, Project Manager PINELLAS COUNTY, FLORIDA Jennifer Poirrier, City Manager Tara Kivett, PE,City Engineer increase of items for canopy conduit structural supports, mega column canopy cladding, landscape and irrigation changes, additional asphalt at Pierce St., soundwall louver revisions, torchier burner concealment, and portable seating labor - see attached. Change Order 2 - City Council 6/15/2023 Change Order 2: Imagine Clearwater Flatwork & Vertical Constuction GMP 3 ITEM DESCRIPTION UNIT QTY UNIT COST TOTAL COST Increases: 110.01911000.5031.003 Bond @ .41%LS 0.01554 233,309.98$ 3,625.31$ 110.01912000.5040.003 SDI @ 1.42%LS 0.01699 687,296.32$ 11,679.96$ 110.01922500.5040.003 CCIP @ 2.58%LS 0.0144 1,473,978.74$ 21,221.33$ 200.02700005.5020.003 Asphalt Paving / Curb & Gutter / Striping & Signage (32B) LS 0.02657 812,082.34$ 21,576.26$ 200.02925000.5020.003 Landscape/Irrigation (32C)LS 0.04153 1,498,396.00$ 62,230.00$ 200.03302000.5020.003 Concrete Flatwork / Hardscape / Standard Retaining Walls (03F) LS 0.03457 2,732,750.12$ 94,479.00$ 200.05120000.5020.003 Structural Steel & Misc. Steel (05A) LS 0.63581 316,421.10$ 201,183.00$ 200.05730000.5020.003 Torchiers (05D)LS 0.1668 455,655.77$ 76,004.13$ 200.16000000.5020.003 Electrical (26A)LS 0.04589 6,134,680.00$ 281,491.51$ 900.26500000.4400.003 Fee @ 3.5%LS 0.01689 1,704,043.43$ 28,788.63$ Total Increases:802,279.13$ Addition: 200.12620001.5020.003 Portable Audience Seating Set-Up LS 1 85,568.33$ 85,568.33$ Total Increases/Additions:887,847.46$ Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#23-0734 Agenda Date: 6/15/2023 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 7.4 SUBJECT/RECOMMENDATION: Authorize a Guaranteed Maximum Price proposal to Certus Builders, Inc., of Bristol, FL for the construction of a new pier and dock at Cliff Stephens Park located at 901 Fairwood Ave, in the amount of $292,811.31, pursuant to RFQ 40-20, Construction Manager at Risk (CMAR) Services for Continuing Contracts and authorize the appropriate officials to execute same. (consent) SUMMARY: On September 17, 2020, Council approved the use of thirteen firms to serve as construction managers for the City under RFQ 40-20 and Certus Builders, Inc., was selected as one of the approved firms. Cliff Stephens Park is a 46-acre parcel of land sitting on two separate ponds fed by Alligator Creek. The park contains a frequently utilized disc golf course and multiple trails, most notably a portion of the Ream Wilson Trail. It connects with Kapok Park on its eastern side, forming a popular and highly visited outdoor amenity for the residents of Clearwater. The surrounding neighborhood and residents have expressed interest to city staff for the construction of a new dock overlooking the eastern lake, following the recent demolition of a previously existing dock that had reached its useful life. This proposal is for all work needed for the project, which includes the construction of structural and marine elements, decking, paneling, and handrails. The proposed dock will be located in the same location as it existed previously and will provide for compliance with accessibility standards of the Americans with Disabilities Act. This is a 120-day contract which will commence upon issuance of a Notice to Proceed. APPROPRIATION CODE AND AMOUNT: Funds are available in capital improvement project M2206, Parks and Beautification R&R. USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 6/13/2023 PROJECT CRITERIAI: SCOPE OF SERVICES: 1. A TOPOGRAPHIC SURVEY OF THE EAST DOCK (INCLUDED HEREIN). 2: GEOTECHNICAL REPORT (INCLUDED HEREIN). 3: NEW EAST DOCK REPLACEMENT AS NOTED HEREIN. 4: CONCRETE RAMPII. DESIGN CRITERIA: 1. APPLICABLE CODE: 2020 FLORIDA BUILDING CODE (FBC). 2. ADA COMPLIANCE FOR NEW STRUCTURE 3. DESIGN LOADS: a. WIND CRITERIA = RISK CATEGORY " II " WITH A "D" EXPOSURE. b. WIND SPEED = 145 MPH. c. DOCK FLOOR LOAD = 100 PSF.d. RAILINGS = PER SECTION 1607.8 FBC.III. CLASSIFICATION OF WORK 1. THE WORK IS FOR THE REPLACEMENT OF THE PREVIOUS FISHING DOCK. 2. SUBJECT TO THE 2020 FLORIDA BUILDING CODE WITH CURRENT REVISIONS.SHEETJOB:DATE:SCALE:AS NOTEDCLIFF STEPHENS PARK 600 FAIRWOOD AVENUE CLEARWATER, FL 33759OF 7 SHEETS1/10/23EAST DOCK REPLACEMENTCLWRC22001 ISSUE FOROWNER'S USE 1/10/23AERIAL VIEWPROJECT LOCATIONLOCATION MAPDRAWING INDEXSR-3SR-2ASITE PLANDOCK PLAN / ELEVATIONS / SECTIONSSR-1PROJECT CRITERIA / AERIAL VIEWSR-6SR-4WOOD DOCK PLAN AND ELEVATIONCONCRETE ABUTMENT DETAILSCITY OFFICIALSDAVID ALBRITTONKathleen BeckmanFRANK HIBBARDJON JENNINGSLINA TEIXEIRACITY MANAGERCOUNCILMEMBER-SEAT5COUNCILMEMBER-SEAT4COUNCILMEMBER-SEAT3MAYOR-SEAT1COUNCILMEMBER-SEAT2MARK BUNKERCITY ENGINEERTARA L. KIVETT, P.E.SR-5WOOD FRAMING DETAILSSR-2BTOPOGRAPHIC SURVEYPROJECT LOCATION 6'-0" WIDE X 6" THICK CONCRETESIDEWALK WITH FIBERMESH 150AT ONE (1) PCYTOP OF DOCKELEV AT 14.00AND RAMPJOINTSAT 6'-0" OCCONTROLNEW SIDEWALK TO REPLACEORIGINAL SIDEWALK PER ADASTANDARDS NTE 1/12 SLOPE.82'-0"REMAINING EXIST PARTIALCONCRETE SIDEWALKCONTRACTOR TO REMOVE17'-0"SHEETJOB:DATE:SCALE:AS NOTEDCLIFF STEPHENS PARK 600 FAIRWOOD AVENUE CLEARWATER, FL 33759OF 7 SHEETS1/10/23EAST DOCK REPLACEMENTCLWRC22001 ISSUE FOROWNER'S USE 1/10/23THE ORIGINAL DOCK SHEETJOB:DATE:SCALE:AS NOTEDCLIFF STEPHENS PARK 600 FAIRWOOD AVENUE CLEARWATER, FL 33759OF 7 SHEETS1/10/23EAST DOCK REPLACEMENTCLWRC22001 ISSUE FOROWNER'S USE 1/10/23 SYNTHETICWOOD50'-0"36'-0"DECKINGSYNTHETICWOODHANDRAILCAP10'-0"8'-0"AJOISTS AT 1'-4" OC2X12 PTWOODBEAMS - TYPB2 X 8 PT WOOD- TYPICAL U.N.O.PILINGPT WOOD9" DIA- TYPICALDOUBLE (x2)2X12 PTWOODBEAMS1'-0"1'-0"DOUBLE (x2)2X12 PTWOODBEAMSDOUBLE (x2)6'-6-1/2"7'-10"1'-0"1'-0"5'-10"8'-0"8'-0"8'-0"8'-0"1'-0"1'-0"6'-6-1/2"6'-6-1/2"1'-0"6'-6-1/2"7'-10"2'-0"2 X 8 PT HEADER8'-0"8'-0"9'-6"8'-0"8'-0"8'-0"8'-0"SYNTHETICWOODDECKINGSYNTHETICWOODHANDRAILCAP2X12 PTWOODBEAMS - TYPJOISTS AT 1'-4" OC2 X 8 PT WOOD- TYPICAL U.N.O.PILINGPT WOOD9" DIA- TYPICALPVC COATEDWIRE MESH-TYPICAL2X12 PTWOODBEAMSDOUBLE (2x)DOUBLE (2x)POSTPT WOOD6 X 6- TYPICAL2'-0"2 X 8 PT HEADER8'-0"8'-0"SYNTHETICWOODDECKINGSYNTHETICWOODHANDRAILCAP - TYPJOISTS AT 1'-4" OC2 X 8 PT WOOD- TYPICAL U.N.O.PILINGPT WOOD9" DIA- TYPICAL-TYPICALPVC COATEDWIRE MESH-TYPICAL2X6PT WOODVERT INTERIORRAIL - TYPICAL2X12 PTWOODBEAMS - TYPDOUBLE (2x)2X12 PTWOODBEAMS - TYPDOUBLE (2x)POSTPT WOOD6 X 6- TYPICAL6'-6-1/2"7'-10"1'-0"6'-6-1/2"6'-6-1/2"1'-0"6'-6-1/2"3'-7"SYNTHETICWOODDECKINGSYNTHETICWOODHANDRAILCAPJOISTS AT 1'-4" OC2 X 8 PT WOOD- TYPICAL U.N.O.PILINGPT WOOD9" DIA- TYPICAL8'-0"2X12 PTWOODBEAMSDOUBLE (2x)3'-7"7'-10"SYNTHETICWOODDECKINGSYNTHETICWOODHANDRAILPILINGPT WOOD9" DIACAP- TYPICALJOISTS AT 1'-4" OC2 X 8 PT WOOD- TYPICAL U.N.O.2X12 PTWOODBEAMSDOUBLE (2x)SHEETJOB:DATE:SCALE:AS NOTEDCLIFF STEPHENS PARK 600 FAIRWOOD AVENUE CLEARWATER, FL 33759OF 7 SHEETS1/10/23EAST DOCK REPLACEMENTCLWRC22001 ISSUE FOROWNER'S USE 1/10/23FLOOR PLANSECTION BSOUTH ELEVATION FRAMING PLANWEST ELEVATION SCALE: 1/4" = 1'-0"SCALE: 1/4" = 1'-0"SCALE: 1/4" = 1'-0"SCALE: 1/4" = 1'-0"SECTION ASCALE: 1/4" = 1'-0"SCALE: 1/4" = 1'-0"3SR-52SR-54SR-55SR-56SR-51SR-57SR-55SR-56SR-5CDDETAIL CDETAIL DDETAIL EDETAIL FMITERED CORNER W/ BEVEL EDGESWRAPPED MESHAT CORNERTYPICAL SPLICE MESH AT RAIL /SPLICE AT BOTTOM RAILDOUBLE 2 X 8SPLICE7SR-57SR-57SR-5 TO EXIST CONC WALKNEW CONCRETE SIDEWALK2X6 PT WOODHOR'Z TOP RAIL-TYPICALSYNTHETICWOODDECKINGSYNTHETICWOODHANDRAILCAP - TYPJOISTS AT 1'-4" OC2 X 8 PT WOOD- TYPICAL U.N.O.PILINGPT WOOD9" DIA- TYPICAL-TYPICALPVC COATEDWIRE MESH-TYPICAL2X6PT WOODVERT INTERIORRAIL - TYPICAL2X12 PTWOODBEAMS - TYPDOUBLE (2x)LEVELLAKEPOSTPT WOOD6 X 6- TYPICALNEWCONCRETESIDEWALKBOTTOMINSTALL GEOTEXTILE FABRIC(MIRAFI 440 WOVEN, OR EQUAL (STAKED), THEN PROVIDE NEW RIP RAP (12" +/- IN. THICKNESS)ON THE SLOPE (PER FDOT SECTION 530)X 3'-0" WIDER THAN THE RAMP TO INCLUDE A 2' X 2' TOE FILLED WITH RIP RAP.RIP RAP(ELEVATION 7.97 /WATER LINEAS OF 5/31/22)8'-0" MIN TYPICAL ALUMINUMGUARDRAIL(PER CODE)8'-0"9'-6"8'-0"8'-0"8'-0"8'-0"2'-0"8'-0"8'-0"NEW 6'-0" WIDE3'-0"8'-0" MIN X-BRACING2 X 8-TYPICALAT INTERSECTION3/4" HDG BOLTOF THE X-BRACEW/ PT WD SPACER-TYPICALSYNTHETICWOOD60'-0"DECKINGSYNTHETICWOODHANDRAILCAP10'-0"3'-0"CONCRETESIDEWALK10'-0"ALUMINUMGUARD RAIL(PER CODE)PIPEBUMPER36'-0" NEW 6'-0" WIDECONCRETESIDEWALK CL3'-0"1'-6"DIA3'-0"SHEETJOB:DATE:SCALE:AS NOTEDCLIFF STEPHENS PARK 600 FAIRWOOD AVENUE CLEARWATER, FL 33759OF 7 SHEETS1/10/23EAST DOCK REPLACEMENTCLWRC22001 ISSUE FOROWNER'S USE 1/10/23FLOOR PLANSCALE: 1/4" = 1'-0"OVERALL NORTH ELEVATION SCALE: 1/4" = 1'-0"BOLLARD DETAILSCALE: 1/2" = 1'-0"CONCCAPCONCBASEMIN 0.188 WALL THKSLOPE CONCFOOTING6" DIA STD GALVSTEEL PIPE FILLEDW/ CONC (APPLY 2COATS YELLOW PAINT)2X8 PT MEMBERS W/SINGLE 3/4" HDG THRU BOLTW/ WASHERS (BOTH SIDES)2X8 PT MEMBERS W/SINGLE 3/4" HDG THRU BOLTW/ WASHERS (BOTH SIDES)2X8 PT MEMBERS W/SINGLE 3/4" HDG THRU BOLTW/ WASHERS (BOTH SIDES)X BRACINGX BRACINGX BRACING 3'-7"7-1/2"1-1/2"1-1/2"5 1/2"2"SHEETJOB:DATE:SCALE:AS NOTEDCLIFF STEPHENS PARK 600 FAIRWOOD AVENUE CLEARWATER, FL 33759OF 7 SHEETS1/10/23EAST DOCK REPLACEMENTCLWRC22001 ISSUE FOROWNER'S USE 1/10/23DETAIL 1SCALE: 1-1/2" = 1'-0"DETAIL 2DETAIL 3DETAIL 4SCALE: 1-1/2" = 1'-0"SCALE: 1-1/2" = 1'-0"SCALE: 1-1/2" = 1'-0"DETAIL 5SCALE: 6" = 1'-0"DETAIL 6DETAIL 7SCALE: 1" = 1'-0"SCALE: 1-1/2" = 1'-0"SYNTHETIC WOODRAILING CAPWOOD HOR'ZTOP RAIL6 X 6 PT WOODPOSTWOOD VERTINTERIOR RAILWOOD HOR'ZBOTT RAIL2-2 X 12 PT WOODBEAM9" DIAPT WOODPILING2 X 8 PT WOOD JOISTAT 1'-4" OC - TYP9" DIAPT WOODPILING2 - 3/4" DIATHRU BOLTS(HDG)9" DIAPT WOODPILINGSYNTHETIC WOODDECKINGSYNTHETIC WOODDECKINGSYNTHETIC WOODRAILING CAP6 X 6 PT WOODPOSTPVC COATEDWIRE MESH9" DIAPT WOODPILINGSYNTHETIC WOODDECKINGPVC COATEDWIRE MESHPVC COATEDWIRE MESH3 - #10 X 2-1/2" SS ANCHORSEVENLY SPACED AT EACH MEMBERAT THE JOISTS - TYPICAL2 X 6 PT WOODHOR'Z BOTT RAIL3 - #10 X 2-1/2" SS ANCHORSEVENLY SPACED AT EACH MEMBERAT EACH PT POST - TYPICALSYNTHETIC WOODRAILING CAP(AND NTE 12" OC BETWEEN POSTS)6 X 6 PT WOODPOSTPVC COATED WIREMESH: SECURE MESHSEAL CUT ENDSOF ALL LUMBERSIMPSONSS H10A W/2 - 3/4" HDGTHRU BOLTSCL6 X 6 PT POST6 X 6 PT POST2 - 3/4" DIATHRU BOLTS(HDG) W/PVC COATEDWIRE MESH2 - 2 X 8 PTWOOD JOISTSDOUBLE (2x)W/ WASHERS10d SS NAILS- TYPICAL2-2 X 12 PT WOODBEAMDOUBLE (2x)WASHERS2 X 8 PT WOOD JOISTAT 1'-4" OC - TYP2-2 X 12 PT WOODBEAMDOUBLE (2x)2-2 X 12 PT WOODBEAMDOUBLE (2x)2 X 8 PT WOOD JOISTAT 1'-4" OC - TYP2 - 3/4" DIATHRU BOLTS(HDG) W/WASHERS2 - 3/4" DIATHRU BOLTS(HDG) W/WASHERS2 - 3/4" DIATHRU BOLTS(HDG) W/WASHERS2 - 3/4" DIATHRU BOLTS(HDG) W/WASHERS2-2 X 12 PT WOODBEAMDOUBLE (2x)2 - 1/2" HDGCARRIAGE BOLTSW/ WASHERS1/2" HDG CARRIAGE BOLTSW/ WASHERS - TYPICAL(BOLT LOCATIONS TO BESPACED EQUALLY NTE 12" O.C.)2-2 X 12 PT WOODBEAMDOUBLE (2x)2 - 3/4" DIATHRU BOLTS(HDG) W/WASHERS2 X 8 PT WOOD JOISTAT 1'-4" OC - TYPWITH SS (18ga X 3/4")STAPLES AT 4" OC(STAGGERED)SIMPSONSS H10A-2 W/10d SS NAILS9" DIA PT WOODPILING - TYPICALNOTCH EA SIDE(TYPICAL)THE END SCREW TO BE SPACED EQUALLY NTE 12" O.C.2 X 6 SYNTHETIC2 X 6 SYNTHETIC2 X 6 SYNTHETICWOOD HOR'ZTOP RAIL2 X 6 SYNTHETICWOOD HOR'ZTOP RAILWOOD VERTINTERIOR RAILWOOD HOR'ZBOTT RAIL2 X 6 SYNTHETIC2 X 6 SYNTHETIC2 X 6 SYNTHETIC2-1/2" HDG CARRIAGE BOLTSW/ WASHERS - TYPICAL(BOLT LOCATIONS TO BESPACED EQUALLY AT EACHVERTICAL POST) 8"3'-0"WOOD DECKCONCRETE SIDEWALKWITH FIBERMESH3'-6" 6" 1'-0" 3" CLR BOTT 1/2"6"6" 2" CLR TOP A8'-0"WOOD DECK10'-0"3'-0"6'-0"EQEQSHEETJOB:DATE:SCALE:AS NOTEDCLIFF STEPHENS PARK 600 FAIRWOOD AVENUE CLEARWATER, FL 33759OF 7 SHEETS1/10/23EAST DOCK REPLACEMENTCLWRC22001 ISSUE FOROWNER'S USE 1/10/23SECTION ASCALE: 3/4" = 1'-0"ELEV 14.0NEW CONCRETE SIDEWALKPLAN VIEWSCALE: 1" = 1'-0"6" DIA STD GALVSTEEL PIPE BOLLARDFILLED W/ CONCALUMINUMGUARD RAIL(PER CODE)- TYPICALTOOLED EDGECOMPACTED SOIL#4 BARSAT 12" OCEWRIP RAP(2) #4 BARSOPTIONALKEYWAY(2) LAYERS10 MIL VISQUEEN#4 CORNER BARSTO MATCH HORIZ.WALL BARS Proposal 5/11/2023 TO: Matt Anderson, Parks Senior Manager City of Clearwater Parks & Recreation 100 S. Myrtle Ave. Clearwater, FL 33756 RE: CLIFF STEPHENS PARK RECREATIONAL PIER CONTRACT NO. CITY PROJECT NO. As requested, enclosed is the proposal for construction of the Cliff Stephens Park Recreational Pier submitted in accordance with technical specs/plans/study/clarifications of this letter/attached line item work,etc., for a Guaranteed Maximum Price of $292,811.31. Scope of Work: As per plans by Pennoni dated 1/10/2023, and attached Summary with list of clarifications dated 5/8/2023. Cost Detail: Description Amount Cost of Work $209,797.82 Subtotal $209,797.82 General Conditions $20,487.00 General Liability/Workers Comp/Automotive Insurance $4,390.50 P&P Bond $7,317.50 Construction Management Fee $24,199.28 Contingency 10% $26,619.21 Guaranteed Maximum Price $292,811.31 Project Duration shall be 120 calendar days from the date of the Notice to Proceed. Existing Contract: This proposal is submitted in conjunction with the existing Construction Manager at Risk Services Continuing Contract entered into with the City of Clearwater on September 23, 2020, based on RFQ #40-20. If GMP Exceeds $150,000: Per Section III, Article 5.1 of the Contract Specifications, the contractor shall provide to the public entity a certified copy of the recorded bond. Once the City receives a certified copy of the recorded bond, a Notice to Proceed may be issued. Include the attached bond form as well as the Power of Attorney. For work performed, invoices shall be submitted to the City of Clearwater, Parks & Recreation Department, Attn: Matt Anderson, Parks Senior Manager, P.O. Box 4748, Clearwater, Florida, 33758-4748. Contingency services may be billed only after written authorization is provided by the City to proceed with those services. CERTUS BUILDERS, INC. By: _________________________________ Sharon A Sumner President _____________________________________ Date CITY OF CLEARWATER, FLORIDA Approved as to form: Attest: ____________________________ By: _______________________________ Melissa Isabel Rosemarie Call Assistant City Attorney City Clerk Countersigned: ____________________________ ___________________________________ Brian Aungst Sr. Jennifer Poirrier Mayor City Manager ____________________________ ___________________________________ Date Date Cliff Stevens Park Recreational Pier 5/8/2023 SUMMARY COST 1 Mobilization 3,750.00$ 2 Miscellaneous Site 16,134.52$ 3 Marine Work 189,913.30$ Subtotal Cost of Improvements (Lines 1 - 3)209,797.82$ CMAR General Conditions 20,487.00$ Insurance 4,390.50$ P&P Bond 7,317.50$ CMAR Fees 24,199.28$ Owner's Contingency 10%26,619.21$ Total 292,811.31$ Clarifications Pile Drive Monitoring is not included Proposal is based on Plans dated 1/10/2023. Price is based on an July 2023 start of construction. We have included a P&P Bond Builders Risk insurance is not included Davis Bacon not included TRADE Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9675-23 2nd rdg Agenda Date: 6/15/2023 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: City Attorney Agenda Number: 8.1 SUBJECT/RECOMMENDATION: Adopt Ordinance 9675-23 on second reading, amending Chapter 21, Code of Ordinances to repeal Section 21.12 relating to prostitution. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 6/13/2023 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9676-23 2nd rdg Agenda Date: 6/15/2023 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: City Attorney Agenda Number: 8.2 SUBJECT/RECOMMENDATION: Adopt Ordinance 9676-23 on second reading, amending Chapter 21, Code of Ordinances to repeal Article 2, relating to registration of ex-convicts. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 6/13/2023 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9677-23 2nd rdg Agenda Date: 6/15/2023 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: City Attorney Agenda Number: 8.3 SUBJECT/RECOMMENDATION: Adopt Ordinance 9677-23 on second reading, amending Chapter 21, Code of Ordinances to repeal Section 21.20 relating to the offense of sitting or lying down. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 6/13/2023 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9678-23 2nd rdg Agenda Date: 6/15/2023 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: City Attorney Agenda Number: 8.4 SUBJECT/RECOMMENDATION: Adopt Ordinance 9678-23 on second reading, amending Chapter 21, Code of Ordinances to repeal Section 21.15 relating to the offense of requesting payment in exchange for watching parked motor vehicles. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 6/13/2023 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9679-23 2nd rdg Agenda Date: 6/15/2023 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: City Attorney Agenda Number: 8.5 SUBJECT/RECOMMENDATION: Adopt Ordinance 9679-23 on second reading, amending Chapter 30, Code of Ordinances to repeal Article 6 relating to cruising. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 6/13/2023 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9680-23 2nd rdg Agenda Date: 6/15/2023 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: City Attorney Agenda Number: 8.6 SUBJECT/RECOMMENDATION: Adopt Ordinance 9680-23 on second reading, amending Chapter 22, Articles 1 and 2, Code of Ordinances to define electronic cigarette and prohibit smoking and vaping on city owned public parks and beaches. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 6/13/2023 Mayor,City Manager,City Council The Environmental Advisory Board applauds efforts to reduce trash and litter in the community. To that end,the board supports Ordinance 9680-23,which would prohibit smoking on Clearwater Beach and at parks throughout the city as a way to reduce litter of discarded cigarettes. Deputy Chief of Police Michael Wanek gave the board a thoughtful presentation on May 17 of the ordinance,which includes why this step would be necessary,cigarette butts are a leading form of litter.Not only is the trash pervasive,cigarette filters are made from cellulose acetate, which breaks down over time spreading into smaller pieces. “One solid filter ends up being thousands of tiny microplastics,”according to the National Oceanic and Atmospheric Administration. E-cigarettes are also a growing environmental concern and would be prohibited as part of the ordinance. Already,the City of St.Petersburg passed an ordinance restricting the use of tobacco at its beaches and parks.Pinellas County leaders are developing rules to prohibit cigarettes at its beaches and parks as well. The City of Clearwater Environmental Advisory Board urges the City Council to adopt Ordinance 9680-23. Thank you for your consideration. Jared Leone Chair,Environmental Advisory Board Marita Lynch Vice-Chair John Thomas Member Sheila Sullivan Member Glenna Wentworth Member Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9689-23 2nd rdg Agenda Date: 6/15/2023 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: City Attorney Agenda Number: 8.7 SUBJECT/RECOMMENDATION: Adopt Ordinance 9689-23 on second reading, amending Chapter 22, Article 2 relating to hours of operation and Article 3 relating to special events. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 6/13/2023 1 ORDINANCE NO. 9689-23 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, MAKING AMENDMENTS TO THE CODE OF ORDINANCES, CHAPTER 22, PARKS, BEACHES, RECREATION, BY AMENDING ARTICLE II. USE REGULATIONS AND ARTICLE III. SPECIAL EVENTS, TO CLARIFY, REVISE, AND MODIFY EXISTING ARTICLES AND SECTIONS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Chapter 22, Article II sets forth the rules and use regulations that govern activities on park property and public beaches in the City of Clearwater (“City”); WHEREAS, Chapter 22, Article III is known as the Special Events Code and governs the process, procedures, and conditions for special events; WHEREAS, this Chapter 22 has not been amended or updated since 2014; WHEREAS, this Ordinance is necessary to clarify, revise, and modify use regulations for activities on park property and public beaches, and to revise and modify the Special Events Code; WHEREAS, the City has determined that these amendments to the Code of Ordinances promote and support the public health, safety, morals, and welfare of the City’s residents; WHEREAS, the City has determined that the adoption of this Ordinance to be in the best interest of the City. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA, THAT: Section 1: Section 22.24 is amended as follows: Sec. 22.24. Authority to regulate beaches, park property, and the Courtney Campbell Recreation Area. (1) The city manager is empowered in the exercise of the city manager's discretion to regulate the time, place and manner in which the public beaches, park property of the city, and the Courtney Campbell Recreation Area, or any portion thereof, are to be used and enjoyed by the public and to authorize the posting of signs regulating public use. In so doing, the city manager is to give due regard to the safety facilities available thereat, the preservation of public property, the number of persons who can be safely protected and safeguarded at the particular location, and the health and welfare of the public using and wishing to use such facilities. The directions of the city manager given pursuant to the authority contained in this section are 2 declared to have the effect of law and shall be enforced by the police officers of the city. See Appendix A for Schedule of Fees, Rates and Charges for the use of Parks and Recreation facilities. (2) The hours of operation for each city park, as may be amended from time to time, are as follows: Park Name Closed from Sunset to Sunrise ALLEN'S CREEK PARK ALLIGATOR LAKE ANN CIRCLE PARK BAY PARK ON SAND KEY MYRON A. SMITH BAYVIEW PARK CEDAR GROVES CHARLES PARK CHARTER OAKS COURTNEY CAMPBELL TRAIL LAKE CHAUTAUQUA PARK CHAUTAUQUA PARK SOUTH CHERRY HARRIS PARK CLEARWATER MUNICIPAL CEMETERY CLIFF STEPHENS PARK COOPERS BAYOU PARK COUNTRY HOLLOW PARK CYPRESS BEND PARK CYPRESS POINT PARK D.D. DAVIS PARK DEL ORO PARK TRAIL DREW PLAZA EDGEWATER DRIVE PARK ENTERPRISE DOG PARK GARDEN AVENUE PARK GLEN OAKS PARK GLENWOOD PARK HARDING PLAZA HIBISCUS LAKE HILLCREST PARK HOLT AVE. PROPERTY KAPOK PARK LAKE HOBART SOUTH 3 LAKE LUCILLE LAWN BOWLS & SHUFFLEBOARD COMPLEX - PARK AREA ONLY MAGNOLIA STREET DOCK MANDALAY PARK McKAY PLAYFIELD NORTH GREENWOOD REC. & AQUATIC COMPLEX PLAYGROUND NORTHEAST COACHMAN PARK NORTHWOOD PARK OVERBROOK PARK PLAZA PARK PROSPECT LAKE PARK REAM WILSON TRAIL SALLS LAKE 1 & 2 SAND KEY BAYSIDE PARK SEMINOLE DOCK PARKS SOULE ROAD PARK SPRING LAKE PARK STATE STREET PARK STATION SQUARE PARK SUNSET POINT ROAD PLAYFIELD SUNSET SAM PARK AT ISLAND ESTATES TERRACE LAKE TOWN PLACE PARK TURNER STREET DOCK CLOSED FROM 12AM TO 5AM COACHMAN PARK CLOSED FROM 9PM TO 6AM BELMONT PARK COURTNEY CAMPBELL RECREATION AREA CREST LAKE PARK ED WRIGHT PARK MORNINGSIDE RECREATION COMPLEX PIER 60 PARK ROSS NORTON COMPLEX WOOD VALLEY RECREATION CENTER CLOSED FROM 10PM TO 6AM CLW. BEACH FAMILY AQUATIC & REC. COMPLEX 4 COACHMAN RIDGE PARK COUNTRYSIDE COMMUNITY PARK DEL ORO PARK FOREST RUN PARK LONG CENTER MARYMONT PARK MARTIN LUTHER KING RECREATION PARK AREA MONTCLAIR PARK NORTH GREENWOOD REC. & AQUATIC COMPLEX VALENCIA PARK WOODGATE PARK OPEN 24 HOURS PER DAY CLEARWATER BEACH CLEARWATER BEACH FAMILY AQUATIC & REC. COMPLEX BOAT RAMP MEMORIAL CAUSEWAY SEMINOLE DOCKS (BOAT LAUNCHING) OPEN FOR PERMITTED USE ONLY CARPENTER FIELD COOPERS POINT NATURE PARK COUNTRYSIDE SPORTS COMPLEX DAVID MARTIN SOCCER FIELDS E. C. MOORE COMPLEX (1-9) FRANK TACK PARK HENRY L. MCMULLEN TENNIS COMPLEX JACK RUSSELL STADIUM JOE DIMAGGIO SPORTS COMPLEX MISSOURI AVENUE (DOT) MOCCASIN LAKE NATURE PARK PHILLIP JONES PARK ROSS NORTON BALLFIELDS SID LICKTON PARK WALTER C CAMPBELL PARK & BUCCANEER FIELD CITY OWNED PROPERTY LEASED TO OTHERS (HOURS OF OPERATION ESTABLISHED BY LESSEE) BAYCARE BALLPARK CHI-CHI RODRIGUEZ GOLF COURSE CLEARWATER GOLF CLUB 5 THE LANDINGS GOLF CLUB KINGS HIGHWAY RECREATION CENTER LAWN BOWLS & SHUFFLEBOARD COMPLEX PERFORMING ART CENTER & THEATER (PACT) SAILING CENTER NO. SITE NAME 1. CLOSED FROM SUNSET UNTIL SUNRISE: 1 ALLEN'S CREEK PARK 2 ALLIGATOR LAKE 3 BAY PARK ON SAND KEY 4 MYRON A. SMITH BAYVIEW PARK 5 BELMONT PARK 6 CEDAR GROVES 7 CHARLES PARK 8 CHARTER OAKS 9 LAKE CHAUTAUQUA PARK 10 CHAUTAUQUA PARK SOUTH 11 CHERRY HARRIS PARK 12 CLIFF STEPHENS PARK 13 COOPERS BAYOU PARK 14 COUNTRY HOLLOW PARK 15 CYPRESS BEND PARK 16 CYPRESS POINT PARK 17 D.D. DAVIS PARK 18 DEL ORO PARK TRAIL 19 DREW PLAZA 20 ED WRIGHT PARK 21 EDGEWATER DRIVE PARK 22 ENTERPRISE DOG PARK 23 GARDEN AVENUE PARK 24 GLEN OAKS PARK 25 GLENWOOD PARK 26 HARDING PLAZA 27 HIBISCUS LAKE 28 HILLCREST PARK 29 LAKE HOBART SOUTH 30 LAKE LUCILLE 31 LAWN BOWLS & SHUFFLEBOARD COMPLEX - PARK AREA ONLY 32 MAGNOLIA STREET DOCK 33 MANDALAY PARK 34 McKAY PLAYFIELD 35 NO. GREENWOOD REC/AQUATIC COMPLEX PLAYGROUND 36 NORTHEAST COACHMAN PARK 37 NORTHWOOD PARK 38 OVERBROOK PARK 39 PLAZA PARK 40 PROSPECT LAKE PARK 41 SALLS LAKE 1 & 2 6 42 SAND KEY BAYSIDE PARK 43 SEMINOLE DOCK PARKS 44 SOULE ROAD PARK 45 SPRING LAKE PARK 46 STATE STREET PARK 47 STATION SQUARE PARK 48 SUNSET POINT ROAD PLAYFIELD 49 SUNSET SAM PARK AT ISLAND ESTATES 50 TERRACE LAKE 51 TOWN PLACE PARK 52 TURNER STREET DOCK 53 VALENCIA PARK 2. CLOSED FROM 9:00 PM UNTIL 6:00 AM: 54 BAYFRONT TENNIS COMPLEX 55 COACHMAN PARK 56 COURTNEY CAMPBELL RECREATION AREA 57 CREST LAKE PARK 58 MEMORIAL PARKS 1 & 2 59 MORNINGSIDE RECREATION COMPLEX 60 PIER 60 PARK 61 ROSS NORTON COMPLEX 62 WOOD VALLEY RECREATION CENTER 3. CLOSED FROM 10:00 PM UNTIL 6:00 AM: 63 CLW. BEACH FAMILY AQUATIC & REC. CMPLX. 64 COACHMAN RIDGE PARK 65 COUNTRYSIDE COMMUNITY PARK 66 DEL ORO PARK 67 FOREST RUN PARK 68 LONG CENTER 69 MARTIN LUTHER KING RECREATION PARK AREA 70 MONTCLAIR PARK 71 NO. GREENWOOD REC. & AQUATIC COMPLEX 72 WOODGATE PARK 4. OPEN 24 HOURS PER DAY: 73 CLEARWATER BEACH 74 CLEARWATER BEACH FAMILY AQUATIC & REC. COMPLEX BOAT RAMP 75 MEMORIAL CAUSEWAY 76 SEMINOLE DOCKS (BOAT LAUNCHING) 5. OPEN FOR PERMITTED USE ONLY: 77 CARPENTER FIELD 78 COOPERS POINT NATURE PARK 79 COUNTRYSIDE SPORTS COMPLEX 80 DAVID MARTIN SOCCER FIELDS 81 E. C. MOORE COMPLEX (1-9) 82 FRANK TACK PARK 83 HENRY L. MCMULLEN TENNIS COMPLEX 84 JOE DIMAGGIO COMPLEX 85 MARYMONT PARK 86 MISSOURI AVE. (DOT) 87 MOCCASIN LAKE NATURE PARK 88 PHILLIP JONES PARK 7 89 ROSS NORTON BALLFIELDS 90 SID LICKTON PARK & FRED COURNOYER CT. CITY OWNED PROPERTIES—LEASED TO OTHERS (Hours of operation established by Lessee): 91 BRIGHTHOUSE NETWORK FIELD 92 CHI-CHI RODRIGUEZ GOLF COURSE 93 CLEARWATER COUNTRY CLUB 94 THE LANDINGS GOLF CLUB 95 HARBORVIEW CENTER 96 HOLT AVE. PROPERTY 97 JACK RUSSELL STADIUM 98 KINGS HIGHWAY RECREATION CENTER 99 LAWN BOWLS & SHUFFLEBOARD COMPLEX 100 PERFORMING ART CENTER & THEATER (PACT) 101 SAILING CENTER (3) Each city park shall have at least one prominently posted sign that states the hours of operation for that park. (4) No person shall enter or remain upon park property at any time during which the park is closed except by permit issued by the department or unless permission has been given by the department or city manager. (5) The city manager or his or her designee may prohibit a party from parking a vehicle in an area designated for parking or upon any other park property if said party does not remain on the park property and such parking inhibits or prevents others from parking at the park facility in order to use the facility as intended. Section 2: Section 22.28 is amended as follows: Sec. 22.28. Protection and preservation of property. (1) Regulation of conduct with respect to protection of park property to prevent damage, removal or destruction is necessary to preserve park and recreation areas for the use of future generations. (2) As all property in all parks is city property, no unauthorized person shall willfully mark, write on, draw on or otherwise deface, damage or injure in any way, or displace, remove, destroy or tamper with any park facility or any part of the park grounds including, but not limited to, building material, water lines or other public utilities or parts of appurtenances thereof, park signs, notices or other boundary markers, or other structures, equipment, either real or personal. (3) No unauthorized person shall transplant or remove from any park area or public beach any sand whether submerged or not or any soil, rock, stones, trees, shrubs, plants, seeds, flowers, fruits, nuts, down timber or other wood materials; make any search or excavation by tool, equipment, blasting or other means or agency; construct or erect any buildings or structures of whatever kind whether permanent 8 or temporary in character; or run or string any public service utility into, upon or across such lands. Exceptions shall be permitted for minor excavations involving the recovery of lost artifacts on the public beaches or public parks, provided such minor excavations are immediately refilled and no safety hazards to the public are created. Metal detectors are allowed by obtaining a permit from the parks and recreation department. (4) Preservation of archaeological and historic sites: no person shall excavate, disturb or remove any historic or prehistoric cultural artifacts, nor any bones, shells, or geological specimens on land owned or managed by the city, except as part of an authorized and designated study for scientific, documentation or research purposes, and only with written permission from the city manager or their designee. Scientific evaluation excavation of any designated or non-designated archaeological site may not be conducted without a state permit. (5) Trees, shrubbery and lawns are property assets of the park. No unauthorized person shall cut, carve or injure the bark, break off limbs or branches of trees or mutilate trees in any way or pick the flowers, fruits, seeds or nuts of any tree or plant. No person shall dig in or otherwise disturb the grass areas or in any other way injure or impair the natural beauty of usefulness of any area. No person shall pile debris or material of any kind on or about any tree or plant or attach any item that could result in damage to any tree or plant, whether temporary or permanent in character or use. (6) No person shall tie any animals to any tree or plant. (7) No person shall stand or sit on any structure not intended for such use in any park. (8) No person shall use tacks, nails, staples or other items that penetrate wood on shelters, signs, trees, etc. (9) No person shall use water from park water fountains, hose bibs and sinks in restrooms for the purpose of bathing. Bathing is allowed only in shower facilities within recreation centers and city pools, or outdoor showers at public beaches as set aside for such purposes, strictly for use by recreation center and pool participants, or beachgoers. Soap, shampoo, or other cleansers may be used at indoor shower facilities only. In no event shall soap, shampoo, or other cleansers be used at outdoor showers, which are for rinsing only. (10) No person shall tie or attach any item to a tree, plant, ground, or any other object for any purpose unless authorized by a special event permit. 9 Section 3: Section 22.33 is amended as follows: Sec. 22.33. Bathing and swimming areas and the Courtney Campbell Recreation Area. (1) No person, regardless of age, sex or manner of dress shall swim, wade or bathe in waters or waterways in any park other than at such places set aside for such activities. (2) No person shall carry, transport, or cause to be transported any glassware, bottles or any other potentially dangerous or sharp objects onto any portion of the Courtney Campbell Recreation Area or onto any public beach, or into any bathing, wading, or swimming pool areas of a public beach, a park, or the Courtney Campbell Recreation Area. (3) No person shall frequent any park waters or public bathing beach for the purpose of swimming or bathing except between such hours of the day as shall be designated or posted by the department for such purposes for each individual area. (4) Persons using public beaches or the Courtney Campbell Recreation Area shall obey all rules posted by the city manager or his designee and other rules affecting beach use and water safety which are implemented as the situation dictates. (5) Illegal drugs and all alcoholic beverages are prohibited on any public beach or on any portion of the Courtney Campbell Recreation Area. (6) Surfboards, sailboats, motorboats, personal watercraft, or singular hard-surfaced objects are not permitted to be beached on any public beach or to be operated in any area described in section 33.114 (Exhibit "A", attached hereto and incorporated herein) unless authorized. (A) Authorized area for skim boards and surf boards on Clearwater Public Beach are: Eastern boundary coordinates: 27 degrees, 59 minutes, 06 seconds north latitude, 82 degrees, 49 minutes 44 seconds west longitude at the shoreline to approximately 153 yards north at 27 degrees, 59 minutes, 11 seconds north latitude, 82 degrees, 49 minutes, 44 seconds west. The western boundary coordinates are: 27 degrees, 59 minutes, 11 seconds north to 82 degrees, 49 minutes, 50 seconds west and 27 degrees, 59 minutes, 06 seconds north and 82 degrees, 49 minutes, 50 seconds west longitude. This is an approximate 153 yard by 330 yard area extending from the mean high water line of Clearwater Public Beach westward into the Gulf of Mexico 330 yards, not to exceed the above coordinates. (7) Open fires, grills, or other cooking or heating devices are not permitted on any public beach or the Courtney Campbell Recreation Area. 10 (8) Public beaches and the Courtney Campbell Recreation Area, as well as the swimming areas associated therewith, may be closed to the public when, in the opinion of the city manager or his designee, use of such areas is considered dangerous due to weather, surf or other conditions. (9) Persons using public bathing beaches or other parks must be appropriately dressed for each activity. It shall be unlawful for any person to appear nude in public as defined in section 21.13 of this Code, as may be amended from time to time. (10) No person shall enter upon any erosion control structure, including breakwater, jetties, or groin except as authorized. (11) No unauthorized person shall enter or occupy or use in any manner any lifeguard stand or station, or other lifesaving equipment at any time. (12) No persons or pets shall wash or be washed, with soap or other cleaners, in any swimming area or any other public waters, including but not limited to beaches, storm water, lakes or streams. (13) Vessel trailers shall not be permitted in the parking areas designated for the Courtney Campbell Recreation Area or Sand Key Bayside Park. Vessels cannot be launched from the Courtney Campbell Recreation Area or Sand Key Bayside Park, unless issued a permit by the city. Section 4: Section 22.35 is amended as follows: Sec. 22.35. Fishing. (1) Fishing will be in accordance with the State Fish and Wildlife Conservation Commission and the State Department of Environmental Protection rules and regulations. (2) Commercial fishing or the buying or selling of fish caught in any park waters is strictly forbidden. (3) The use of trotlines for fishing in park waters is forbidden and the use of cast nets for fishing in fresh water in parks is forbidden. (4) Fishing is permitted in all parks except those designated with signage not allowing fishing. (5) Unwanted fish and fishing bait must be properly disposed of in trash receptacles and not left on piers, beach shoreline, catwalks or roads. 11 (6) No person shall at any time fish from public beaches in any designated swim area. where bathing and swimming are permitted nor within any restricted area associated therewith within the area described in section 33.114. Section 5: Section 22.36 is amended as follows: Sec. 22.36. Picnic areas. (1) No person shall build, light or cause to be lighted any fire except in an approved grill, stove, fireplace or other suitable container provided by the city for such purposes in a park. , except that grills and similar out-of-doors cooking devices shall be permitted on the Courtney Campbell Recreation Area. No person who has a fire shall leave the area without extinguishing the fire. (2) No person shall use a grill or other device in such a manner as to burn, char, mar or blemish any bench, table, or other object located in a park or on the Courtney Campbell Recreation Area. (2) (3) Department personnel will regulate activities in picnic areas when necessary to prevent congestion and to secure the maximum use for the comfort and convenience of all. If the facilities are crowded, persons holding picnics in any picnic area, building or structure shall not use the same to the exclusion of others for an unreasonable time. Where the picnic facilities are fully occupied, use of any picnic site more than three hours shall be unreasonable. Use of the individual tables and benches follows generally the rule of first come, first served. Section 6: Section 22.37 is amended as follows: Sec. 22.37. Use of restrooms and other park structures. (1) No person over the age of six shall occupy or enter any restroom, dressing room, pavilion or other park structure thereof which is reserved or designated by the department for the exclusive use of the opposite sex. (2) No person other than a person using a restroom or dressing room shall stand or remain in and around such restroom or dressing room. Section 7: Section 22.38 is amended as follows: Sec. 22.38. Camping. (1) No person shall set up tents, shacks or any other temporary shelters, or any special vehicle to be used or that could be used for such purpose, such as a house trailer, 12 camp trailer, camp wagon or the like on any public beach, Courtney Campbell Recreation Area, or park property for the purpose of camping, except within such areas as may have been provided for such use as authorized by a special event permit. (2) All persons using the approved and properly designed camping areas shall abide by such regulations as are drawn up by the department for the proper use thereof. Section 8: Section 22.39 is amended as follows: Sec. 22.39. Hunting and weapons. (1) No unauthorized person shall openly carry, use or possess a weapon from which a projectile is propelled by the action of compressed air, the expansion of gas or a spring, or other mechanical means, bows and arrows, gel guns, slingshots, boomerangs, or any other form of weapon potentially dangerous to wildlife or human safety on any public beach or park area except at and in accordance with the rules and regulations as a participant in a program sponsored by the department or as authorized by federal or state law. (2) No unauthorized person shall hunt, trap, or pursue wildlife by any means or method whatsoever on any public beach or park area. (3) This section is not intended to regulate the carrying, use, or possession of firearms, which are regulated by F.S. Ch. 790. Section 9: Section 22.40 is amended as follows: Sec. 22.40. Domestic animals. (1) Dogs and other pets shall be excluded from any place where food and drinks are consumed indoors or where posted. (2) Dogs shall at all times be restrained and on adequate leashes when the dog is on the sandy beach or in the swimming areas abutting the sandy beach located from the boundary of Somerset Street to the northern most boundary of Clearwater Beach or on the Courtney Campbell Recreation Area. (3) Other than as specifically provided for below, in those park areas where dogs and other pets are allowed, the dogs shall at all times be restrained and on adequate leashes, and all other pets shall be under constant physical control of a person. (4) At Crest Lake and Enterprise Dog Parks only, there are areas designated for dogs off leash. Dogs in these designated areas must be accompanied by their owner or 13 owner’s authorized handler, be under vocal control and not cause a public nuisance, safety hazard, or harass wildlife or aggressive to others. (5) All pets shall be excluded from all public beaches, public pools, public splash pads and swimming areas abutting public beaches and parks. (6) In the case of dog and other pet defecation on park property, the Courtney Campbell Recreation Area, or the sandy beach located from the boundary of Somerset Street to the northern most boundary of Clearwater Beach, the owner or person in charge or in control of the dog or other pet shall remove all feces deposited by such animal and dispose of same in a sanitary manner. (7) Notwithstanding restrictions described in this section, animals engaged in training to provide assistance to an individual with a disability, or animals individually trained to provide assistance to an individual with a disability shall be permitted in all public areas and public facilities. The accommodation of service animals as provided for herein shall at all times be in accordance with the Americans with Disabilities Act of 1990 (ADA), 42 USCA § 12101 et. seq., and Florida Statute 413.083, (2012), formerly 413.08 (2011). Section 10: Section 22.41 is amended as follows: Sec. 22.41. Horseback riding. No person shall engage in horseback riding in any park, or recreation area, public bathing beach, or Courtney Campbell Recreation Area, other than those where provision for such is made by clearly marked bridle paths, trails, rings, and other necessary features and then only upon thoroughly broken and properly restrained animals that are ridden with care, prevented from grazing and straying unattended, untethered to any rock, tree or shrub, and not ridden or led on any park land other than so designated. Section 11: Section 22.45 is amended as follows: Sec. 22.45. Motorcycles and mopeds. No person shall ride, drive or propel any motorcycle, scooter, moped or similar vehicle on any but the regular vehicular roads. 14 Section 12: Section 22.47 is amended as follows: Sec. 22.47. Aircraft. (1) No person operating, directing, or responsible for any airplane, helicopter, drone, glider, balloon, dirigible, parachute or other aerial apparatus shall take off from or land in or on any park land, water, or public beach area except when human life is endangered or written authorization is granted. (2) No person operating any aircraft shall engage in acrobatic flight over park property. (3) No person shall take off, land or otherwise operate any aircraft in or over any public beach or in any area described in section 33.114. Section 13: Section 22.48 is amended as follows: Sec. 22.48. Servicing, washing of vehicles or vessels. No person shall change any parts, repair, wash, grease or perform other maintenance on a vehicle or vessel on any park property except in emergencies. Section 14: Section 22.55 is amended as follows: Sec. 22.55. Special events. ,public assemblies. (1) Sports events, pageants, entertainments, and similar productions characterized as public spectator attractions are allowed on public beaches, on the Courtney Campbell Causeway Recreation Area, and in parks provided authorization is given in compliance with article III of this chapter. (2) Public meetings, assemblies, gatherings, demonstrations, parades and other public expressions of views are allowed within park areas provided authorization is given in compliance with article III of this chapter. (2) (3) Any and all rental fees and insurance requirements if required for activities under this section must be met. (3) (4) No public address system or electrical amplification will be permitted on public beaches, on the Courtney Campbell Causeway Recreation Area, or in park areas in violation of section 3-1508 – Noise of the community development code. except by special permit. 15 Section 15: Section 22.59 is amended as follows: Sec. 22.59. Possession of alcoholic beverages. No person shall sell, consume or possess have in his possession any alcoholic beverage as defined in section 6.21 of any form on any park property, except as permitted by an alcoholic beverage special event permit as provided for in this chapter. This prohibition shall not apply to the Performing Arts Center and Theater, to the Harborview Center, to any portion within a public building when rented to private parties, or to Jack Russell Stadium, the Clearwater Country Club golf course, The Landings Golf Club, Bright House Networks Field, and to the fenced in area at the Clearwater Community Sailing Center, when the sale or consumption of alcoholic beverages has been authorized by the terms of any lease or other agreement approved by the city. City Council, or to events held pursuant to an alcoholic beverage special event permit issued under the provisions of sections 22.88 through 22.91. Section 16: Section 22.89 is amended as follows: Sec. 22.89. Application for alcoholic Alcoholic beverage special event permit. ; city property or sponsorship. (1) Sale or and/or consumption of alcoholic beverages at a special event located on property owned by the city where the city is a sponsor or co-sponsor of the event, or at a special event taking place at outdoor events on public right-of-way or and public park property in the downtown area of Clearwater, may be authorized by issuance of an alcoholic beverage special event permit. For purposes of this article, the downtown area of Clearwater is the area between Drew Street and Pierce Street North and South and between Myrtle Avenue and the waterfront. (2) A person seeking approval for such sale or and/or consumption activity shall file a separate application with the city manager, or designee, on forms provided by the city. (3) The application shall be filed not less than 30 15 days prior to the proposed special event. In extenuating circumstances, the city manager may waive this 30-day rule. (4) The application for an alcoholic beverage special event permit shall include, in addition to any information, which is required the requirements under section 22.82, the following information: (a) Diagram depicting areas within the event venue within which alcoholic beverage sales are to occur. (b) Documentation of state alcoholic beverage licensing. 16 (c) Diagram depicting areas within the event venue within which alcoholic beverage possession and consumption is to be permitted, in accordance with section 22.90(5), if applicable. Section 17: Section 22.90 is amended as follows: Sec. 22.90. Conditions; alcoholic beverage special event permit. Permits issued pursuant to section 22.59 for sale or and/or consumption of alcoholic beverages at a special event shall be subject to the following conditions in addition to those contained in section 22.83: (1) No applicant shall be issued more than three permits per year pursuant to F.S. § 561.422, and an additional 15 temporary permits pursuant to Chapter 2012-244, Laws of Fla., and no permitted event may exceed three days in duration. (2) Permits shall be issued only to nonprofit organizations. (1) (3) The applicant must provide, in addition to insurance required under section 22.82(3), 22.82(g), general liability and other insurance as required by the provisions of Florida Statutes for the sale and/or consumption of alcoholic beverages. (4) Only beer, as defined in F.S. § 563.01, and wine, as defined in F.S. § 564.01, shall be served, except as provided for below. (2) (5) The sale or consumption and possession of alcoholic beverages as defined in section 6.21 may be permitted in accordance with an alcoholic beverage special event permit in areas specifically depicted within an event venue diagram as required by section 22.89(4). (c). Under no circumstance shall such beverages be sold. (3) (6) The proposed sales or and/or consumption activity will not unreasonably interfere with or detract from the promotion of public health, welfare, safety and recreation. (4) (7) The proposed sales or and/or consumption activity will not entail extraordinary or burdensome expense or police operation by the city. (5) (8) The use of alcoholic beverages is not expected to result in violence, crime or disorderly conduct. (6) (9) The person responsible for conducting the event on behalf of the applicant meets state minimum age licensing requirements and has not been convicted of a felony or crime involving moral turpitude. 17 (7) (10) The applicant application has obtained all necessary federal, state and local licenses and permits, including but not limited to those required by chapter 561, F.S., to engage in the proposed sales of alcoholic beverages. and/or consumption activity. (8) (11) Hours of operation for the sales and/or consumption activity shall comply with the provisions of section 6.29(1). (9) (12) Alcoholic beverages shall be served in containers meeting industry standards for such events, and must be approved for each event by the special events committee. Alcoholic beverage containers shall be so designed and constructed that law enforcement officers may ascertain their contents upon visual inspection, and shall not include sport drink bottles, ceramic or glass mugs, closed containers, glass bottles, or similar containers. The applicant shall provide for proper disposal of litter resulting from the activity. Other containers, such as metal cans may be disallowed for safety reasons by order of the chief of police. (10) (13) The applicant shall comply with all ordinances associated with permitting of events upon public property. (11) (14) The sale and consumption of alcoholic beverages shall be confined to designated and secured areas within the event venue or shall be confined within a secured perimeter for the entire event. (15) All seated (including lawn or grass seating) events shall have a non-alcoholic section where sales or consumption is not permitted. (12) (16) The applicant shall pay all additional costs of police and other city services attributable to the sale or consumption of alcoholic beverages during the activity. Coding: Words in strikeout type are deletions from existing text. Words in underline type are additions. Section 18: Should any of the clauses, sentences, paragraphs, sections, or parts of this Ordinance be deemed invalid, unconstitutional, or unenforceable by a court of law or administrative agency with jurisdiction over the matter, such action shall not be construed to affect any other valid portion of this Ordinance. Section 19: This Ordinance shall become effective immediately upon adoption by City Council. 18 PASSED ON FIRST READING ____________________ PASSED ON SECOND AND FINAL ____________________ READING AND ADOPTED ____________________________ Brian J. Aungst Sr. Mayor Approved as to form: Attest: _________________________ ____________________________ Owen Kohler Rosemarie Call Lead Assistant City Attorney City Clerk Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9690-23 2nd rdg Agenda Date: 6/15/2023 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: City Attorney Agenda Number: 8.8 SUBJECT/RECOMMENDATION: Adopt Ordinance 9690-23 on second reading, amending Chapter 2, Article V, Division 3, Employees’ Pension Plan, to amend Section 2.414, Participation. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 6/13/2023 1 Ordinance 9690-23 ORDINANCE NO. 9690-23 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA; AMENDING CHAPTER 2, ARTICLE V, DIVISION 3, EMPLOYEES’ PENSION PLAN, AMENDING SECTION 2.414 “PARTICIPATION”; PROVIDING FOR INCLUSION IN THE CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR A REPEALER; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Clearwater Employees’ Pension Plan (the “Plan”) governs the payment of retirement benefits for City employees; WHEREAS, the City is desirous of attracting and retaining employees to be the Police Chief and Fire Chief; WHEREAS, the Police Chief and the Fire Chief may opt out of the Pension Plan; WHEREAS, the City wants to clarify that a Police Chief or Fire Chief who is rehired after normal retirement and who opts out of the System is entitled to an in-service distribution of their retirement benefits after their rehire; WHEREAS, the Plan’s actuary has studied the cost of this amendment; WHEREAS, the Board of Trustees of the City of Clearwater Employees’ Pension Plan has prepared this ordinance; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA, THAT: Section 1: Section 2.414 of the Code of Ordinances of the City of Clearwater is hereby amended to read as follows: Section 2.414. Participation (a) Participation. (1) Unless otherwise provided herein, all employees of the employer shall be required to make the contributions specified in section 2.415 and shall be required to participate in the plan, except that the Police Chief and Fire Chief may opt out of participation in the Pension Plan as provided for in Florida Statutes §185.02(16) and 175.032(11). (2) Any employee who is a participant and who has been or may be appointed to a regular full-time position exempt from the civil service classified service system of the employer shall be eligible to continue participation in the plan in the same manner as any other employee. 2 Ordinance 9690-23 (b) Reemployment. (1) If a participant terminates employment with the employer and receives a return of employee contributions and is subsequently reemployed within the five-year period following his termination of employment, the former participant shall again be eligible to participate in the plan and his credited service shall be based on all periods of employment, provided he a. Again satisfies the definition of "employee" set forth in section 2.412, and b. Reimburses the plan in accordance with subparagraph (4) of section 2.419. (2) Notwithstanding the foregoing, an employee who is reemployed in a regular full-time position other than that of a firefighter or police officer after his benefits have commenced under the plan (other than disability benefits pursuant to section 2.418) shall not be eligible to participate in the plan upon his subsequent reemployment. Reemployment may not commence until at least 30 days after the initial separation from employment with the city. Upon reemployment, the employee will be required to participate in the federal social security program. (3) In the event that a retiree is reemployed as a full time police officer or firefighter, he shall be required to become a member in the fund. Receipt of benefits shall be suspended for the period of reemployment. Upon ending the period of reemployment, benefits shall be recalculated, taking into account any additional credited service or change in final monthly compensation. Notwithstanding the foregoing, if a hazardous duty employee is rehired after normal retirement as the police chief or fire chief, they may opt out of participation in the Pension Plan and be entitled to receive or continue receiving an in-service distribution of the normal retirement pension benefit. If the police chief or fire chief is rehired after early retirement, no in-service distribution can be made until the Chief reaches the age required in Section 401(a)(36) of the Internal Revenue Code, as it may be amended. Any rehire of a member as Police Chief or Fire Chief is subject to a 30 day period from the date of the initial separation of employment with the City to the rehire date. * * * Section 2: It is the intention of the City Council, and it is hereby ordained that the provisions of this Ordinance shall become and be made a part of the Code of Ordinances of the City Clearwater, that the sections of the Ordinance may be renumbered or relettered to accomplish such intentions; and that the word “Ordinance” shall be changed to “Section” or other appropriate word. Section 3: If any clause, section, or other part or application of this Ordinance shall be held in any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part or application shall be considered as eliminated and shall not affect the validity of the remaining portions or applications which shall remain in full 3 Ordinance 9690-23 force and effect. Section 4: All ordinances or parts of ordinances, resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 5: This Ordinance shall become effective immediately upon adoption, unless otherwise provided. PASSED ON FIRST READING ________________________ PASSED ON SECOND AND FINAL ________________________ READING AND ADOPTED ________________________ Brian J. Aungst, Sr. Mayor Approved as to form: Attest: ____________________________ ___________________________ David Margolis Rosemarie Call City Attorney City Clerk Coding: Words in strikeout type are deletions from existing text. Words in underline type are additions. Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9687-23 9688-23 Agenda Date: 6/15/2023 Status: City Manager ReportVersion: 1 File Type: OrdinanceIn Control: Office of Management & Budget Agenda Number: 9.1 SUBJECT/RECOMMENDATION: Amend the City’s fiscal year 2022/23 operating and capital improvement budgets at mid-year and pass Ordinances 9687-23 and 9688-23 on first reading. SUMMARY: The fiscal year 2022/23 operating and capital improvement budgets were adopted in October 2022 by ordinances 9615-22 and 9616-22. Section 2.521 of the City’s Code of Ordinances requires the City Manager to prepare a quarterly report detailing income, expenditure estimates, collections, the explanation of significant variances, as well as the financial status of all capital improvement projects. Page 1 City of Clearwater Printed on 6/13/2023 Mid-Year Budget Review Fiscal Year 2022-23 Memorandum TO: Mayor and City Council FROM: Jennifer Poirrier, City Manager COPIES: Michael Delk, Assistant City Manager SUBJECT: Mid-year budget review - amended City Manager's annual budget report DATE: May 24, 2023 Attached is the mid-year budget review in accordance with the City Code of Ordinances. This report is based on the six months of activity in the current fiscal year (October 2022 through March 2023). Contained within are comments on major variances and documentation of all proposed amendments. Significant Fund amendments are outlined below: General Fund General Fund revenue and expenditure amendments reflect a net increase of $779,120. The General Fund expenditure increase at mid-year represents Council approved appropriations of General Fund reserves which total $779,120. Amendments include $610,620 to fund grand opening events at Coachman Park, and $168,500 to fund The Sound acoustic study. General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that General Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures must be maintained as a reserve to guard against future emergencies. Estimated General Fund reserves at mid-year are approximately $57.2 million, or 31.1% of the current year’s General Fund expenditure budget, exceeding our minimum reserve requirement by $41.6 million. Significant amendments to other city operating funds are noted as follows: Solid Waste and Recycling Fund Amendments to Solid Waste and Recycling Fund expenditures reflect the council approved increase of $400,000 to provide for increased single stream recycling costs. Budgeted revenues are sufficient to cover this increase. Mid-Year Budget Review Fiscal Year 2022-23 Airpark Fund Amendments to Airpark Fund expenditure reflect the council approved increase of $367,000. This represents agreements with Florida Department of Transportation (FDOT) to fund the purchase of a golf cart and project funding for paving at the Airpark. Amendments to Airpark revenues are amended to allocate reserves for required cash match. Capital Improvement Program Mid-year amendments to the capital improvement program reflect a net increase of $1,087,961. Amendments previously approved by Council include an increase of $140,000 in insurance reimbursement revenues in the Garage – Off Cycle Replacement project; an increase of $1,750,000 in grant revenues from FDOT and Airpark revenues in the Apron Relayment project; and an increase of $300,000 in grant revenues from FDOT and reimbursement revenues in the Aviation Operations Center project. Project activity not previously approved by the Council is summarized on page 18. Significant amendments include a decrease in lease purchase revenue of $25,354 in the Underground Refuse Project; a decrease of $1,135,548 in grant revenue from the Southwest Florida Water Management District (SWFWMD) in the Groundwater Replenishment Facility project; and an increase of $22,031 of insurance reimbursements in the Traffic Safety Infrastructure project. Special Program Fund The Special Program Fund reflects a net budget increase of $2,570,355 at mid-year. Significant amendments include an increase of $610,620 in General Fund revenues to fund opening events at Coachman Park; $168,500 in General Fund revenues to fund The Sound acoustic study, $99,419, in public safety grant revenues for Federal Forfeiture Sharing and agency assistance; $343,167 in contractual service revenue for police extra duty; $1,185,780 in donation revenues to support Police and Library programs; $3,400 in foreclosure registry fees collected; $85,098 in fines and court proceeds for public safety programs, and the tree replacement program; $33,993 in special events revenues; and $35,879 transferred between existing police programs. CITY OF CLEARWATER CITY OF CLEARWATER MID-YEAR SUMMARY THIRD QUARTER SUMMARY 2022/23 2022/23 FY 22/23 First Variance % Adopted Quarter Mid Year YTD Actual vs.YTD vs.Mid Year Amended Description Budget Amended Actual Amend Budget Budget Adjustment Budget General Fund: Revenues 183,629,760 183,640,630 122,499,872 61,140,758 67%779,120 184,419,750 Expenditures 183,629,760 183,640,630 99,101,297 84,539,333 54%779,120 184,419,750 Utility Funds: Water & Sewer Fund Revenues 106,880,100 106,880,100 53,669,605 53,210,495 50%- 106,880,100 Expenditures 100,828,010 100,828,010 67,329,254 33,498,756 67%- 100,828,010 Stormwater Fund Revenues 17,714,840 17,714,840 9,216,618 8,498,222 52%- 17,714,840 Expenditures 16,791,710 16,791,710 11,827,237 4,964,473 70%- 16,791,710 Gas Fund Revenues 59,832,340 59,832,340 27,581,005 32,251,335 46%- 59,832,340 Expenditures 59,832,340 59,832,340 31,937,841 27,894,499 53%- 59,832,340 Solid Waste and Recycling Fund Revenues 30,381,600 30,381,600 16,751,894 13,629,706 55%- 30,381,600 Expenditures 28,437,980 28,737,980 12,512,967 16,225,013 44%400,000 29,137,980 Enterprise Funds: Marine Fund Revenues 7,038,640 7,038,640 3,324,387 3,714,253 47%- 7,038,640 Expenditures 7,038,640 7,038,640 3,936,139 3,102,501 56%- 7,038,640 Airpark Fund Revenues 406,990 406,990 182,446 224,544 45%367,000 773,990 Expenditures 406,990 406,990 238,709 168,281 59%367,000 773,990 Clearwater Harbor Marina Fund Revenues 1,003,610 1,003,610 520,433 483,177 52%- 1,003,610 Expenditures 1,003,610 1,003,610 560,774 442,836 56%- 1,003,610 Parking Fund Revenues 18,867,130 18,867,130 5,418,679 13,448,451 29%- 18,867,130 Expenditures 18,867,130 18,867,130 14,635,789 4,231,341 78%- 18,867,130 Internal Service Funds: General Services Fund Revenues 6,498,650 6,498,650 3,370,560 3,128,090 52%- 6,498,650 Expenditures 6,462,980 6,462,980 2,802,916 3,660,064 43%- 6,462,980 Administrative Services Revenues 16,150,270 16,150,270 7,942,605 8,207,665 49%- 16,150,270 Expenditures 16,069,230 16,069,230 7,929,703 8,139,527 49%- 16,069,230 Garage Fund Revenues 19,533,130 19,533,130 9,348,382 10,184,748 48%- 19,533,130 Expenditures 19,470,400 19,470,400 6,927,216 12,543,184 36%- 19,470,400 Central Insurance Fund Revenues 35,753,700 35,753,700 18,452,658 17,301,042 52%- 35,753,700 Expenditures 35,752,330 35,752,330 14,663,086 21,089,244 41%- 35,752,330 1 MID-YEAR REVIEW AMENDED CITY MANAGER'S FISCAL YEAR 2022-23 REPORT PAGE # General Fund Operating Budget ..................................................................................................... 3 Utility Funds Operating Budget ...................................................................................................... 6 Other Enterprise Funds Operating Budgets ................................................................................. 10 Internal Service Funds Operating Budgets ................................................................................... 14 Capital Improvement Program Budget ........................................................................................ 18 Special Program Fund Budget ....................................................................................................... 28 Special Development Fund ........................................................................................................... 33 Administrative Change Orders ...................................................................................................... 36 Ordinances ..................................................................................................................................... 37 The amended 2022/23 operating budget, presented by operating fund and/or department, is submitted for the City Council review. The actual and projected data contained in this review represents six months, October 1, 2022, through March 31, 2023. The adjustments, however, represent all data available at the time of the report, including action taken by the City Council after March 31, 2023. Definitions associated with the operating funds information is presented as follows: Definitions: Adopted Budget - The budget as adopted by the City Council on October 6, 2022. Variance YTD Actual vs. Adopted Budget - Difference between year to date actual and adopted budget. % YTD vs. Budget - Percentage of adopted budget expended, year to date. Proposed Amendments - Adjustments that have been approved by the City Council, made at the Manager’s discretion, and/or adjustments proposed based on this quarter’s review. Amended Budget - Adding the Original Budget and Adjustments. 2 Capital Improvement Program The amended 2022/23 Capital Improvement Projects budget report is submitted for the City Council review. This review provides the opportunity to analyze the status of all active projects and present formal amendments to the project budget. The Capital Improvement Program and Special Program fund information is presented as follows: Definitions: Budget - The budget as of October 1, 2022, which includes project budgets from prior years, which have not been completed. Amendment - Amendments which have been approved by the City Council, made at the Manager's discretion, and/or adjustments proposed based on this quarter’s review. Revised Budget - Adding the Budget and Amendment columns. Encumbrance - Outstanding contract or purchase order commitment. Available Balance - Difference between revised budget and expenditure, plus encumbrance. Status - C - project is completed Amend Ref - Reference number for description of amendment. Increase/ (Decrease)Description - At mid-year,approximately 94%of property tax revenue has been received.As projected,most property tax payments are made within the first six months of the fiscal year. No amendment is proposed at this time. - Mid-year fine revenues are approximately 35%of total. This is primarily due to the timing of receipts,no amendments are proposed at this time. - Mid-year miscellaneous revenues are approximately 97% of total.This is primarily due better than anticipated revenues for events and interest earnings,no amendments are proposed at this time. Mid-year amendments reflect the appropriation of $779,120.00 from General Fund retained earnings. Amendments include the following allocations: 610,620 1)An appropriation of $610,620.00 from fund reserves to establish special program PRSE230001,Special Events at Coachman Park.Amendments include:An appropriation of $482,000.00 to provide funding for the various events associated with the grand opening of Coachman Park,as approved by the Council on March 16,2023,and an appropriation of $128,620.00 to provide funding for the public safety costs associated with the grand opening of Coachman Park,as approved by the Council on May 4, 2023. 168,500 2)An appropriation of $168,500.00 from fund reserves to establish special program P2301,The Sound Acoustic Study, as approved by the Council on May 18, 2023. 779,120 779,120 City of Clearwater General Fund Revenues Mid Year Amendments FY 2022/23 Ad Valorem Taxes Judgments, Fines & Forfeitures Transfer (to) from Surplus Net General Fund Revenue Amendment Net Transfer (to) from Retained Earnings Miscellaneous Transfer (to) from Surplus 3 Increase/ (Decrease)Description 8,000 At mid-year,City Council expenditures reflect a transfer of $8,000.00 from Office of Innovation to payment to agencies to fund the partnership and support grant agreement with the Clearwater Historical Society,as approved by the Council on March 16, 2023. (8,000) At mid-year,Office of Innovation expenditures reflect a transfer of $8,000.00 from salary savings to City Council to fund the partnership and support grant agreement with the Clearwater Historical Society,as approved by the Council on March 16, 2023. - Mid-year amendments to Police Department expenditures reflect a net zero amendment transferring $4,500.00 of salary savings to special program P2101,Mental Health Co-Responder Team to provide the remaining funding for this fiscal year,as approved by the Council on April 20, 2023. At mid-year,Non-Departmental expenditures reflect 77%of total budget resulting from transfers occurring in the first period of the year. Amendments reflect City Council approved interfund transfers to special programs as follows: 482,000 1) A transfer of $482,000.00 to special program PRSE230001, Special Events at Coachman Park, as approved by the Council on March 16, 2023. 128,620 2) A transfer of $128,620.00 to special program PRSE230001, Special Events at Coachman Park, as approved by the Council on May 4, 2023. 168,500 3) A transfer of $168,500.00 to special program P2301, The Sound Acoustic Study, as approved by the Council on May 18, 2023. 779,120 779,120 City of Clearwater General Fund Expenditures Mid Year Amendments FY 2022/23 City Council Police Net General Fund Expenditure Office of Innovation Non-Departmental 4 2022/23 Variance %2022/23 1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended Budget Actual Amended Bud Budget Amendment Budget General Fund Revenues Ad Valorem Taxes 80,964,710 76,083,458 4,881,252 94%- 80,964,710 Utility Taxes 17,890,000 7,556,409 10,333,591 42%- 17,890,000 Local Option, Fuel and Other Taxes 6,430,000 3,861,999 2,568,001 60%- 6,430,000 Franchise Fees 11,000,000 4,539,425 6,460,575 41%- 11,000,000 Other Permits & Fees 3,908,500 2,271,753 1,636,747 58%- 3,908,500 Intergovernmental 28,768,720 11,143,457 17,625,263 39%- 28,768,720 Charges for Services 17,218,270 8,398,155 8,820,115 49%- 17,218,270 Judgments, Fines and Forfeitures 1,439,000 503,699 935,301 35%- 1,439,000 Miscellaneous Revenues 3,512,758 3,403,041 109,717 97%- 3,512,758 Transfers In 12,497,802 4,738,475 7,759,327 38%- 12,497,802 Total Revenues 183,629,760 122,499,872 61,129,888 67%- 183,629,760 Transfer (to) from Surplus 10,870 10,870 779,120 789,990 Adjusted Revenues 183,640,630 122,499,872 61,140,758 67%779,120 184,419,750 General Fund Expenditures City Council 525,486 269,432 256,054 51%8,000 533,486 City Manager's Office 1,032,745 613,098 419,647 59%- 1,032,745 City Attorney's Office 2,560,279 1,054,544 1,505,735 41%- 2,560,279 City Audit 372,930 130,524 242,406 35%- 372,930 City Clerk 1,274,878 538,844 736,034 42%- 1,274,878 CRA Administration 691,422 339,597 351,825 49%- 691,422 Economic Development and Housing 1,954,501 999,521 954,980 51%- 1,954,501 Finance 2,938,832 1,397,611 1,541,221 48%- 2,938,832 Fire 33,798,143 17,751,793 16,046,350 53%- 33,798,143 Human Resources 2,233,506 902,986 1,330,520 40%- 2,233,506 Library 9,445,675 4,957,535 4,488,140 52%- 9,445,675 Non-Departmental 11,697,226 9,047,197 2,650,029 77%779,120 12,476,346 Office of Innovation 899,534 356,637 542,897 40%(8,000) 891,534 Parks & Recreation 39,337,937 22,444,326 16,893,611 57%- 39,337,937 Planning & Development 7,605,355 3,543,634 4,061,721 47%- 7,605,355 Police 53,505,918 28,493,268 25,012,650 53%- 53,505,918 Public Communications 1,573,275 690,722 882,553 44%- 1,573,275 Public Utilities 412,520 205,609 206,911 50%- 412,520 Public Works 11,780,468 5,364,419 6,416,049 46%- 11,780,468 Total Expenditures 183,640,630 99,101,297 84,539,333 54%779,120 184,419,750 For the Six Month Period of October 1, 2022- March 31, 2023 GENERAL FUND MID-YEAR REVIEW 5 2022/23 Mid-Year Variance %2022/23 1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended Budget Actual Adopted Bud Budget Amendment Budget WATER & SEWER FUND Water & Sewer Revenues: Charges for Service 103,669,490 51,785,364 51,884,126 50%- 103,669,490 Judgments, Fines and Forfeits 271,000 141,171 129,829 52%- 271,000 Miscellaneous 2,939,610 1,743,071 1,196,539 59%- 2,939,610 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 106,880,100 53,669,605 53,210,495 50%- 106,880,100 Water & Sewer Expenditures: Public Utilities Administration 3,137,339 1,305,500 1,831,839 42%- 3,137,339 Wastewater Collection 13,624,801 10,860,993 2,763,808 80%- 13,624,801 Public Utilities Maintenance 8,225,723 5,015,271 3,210,452 61%- 8,225,723 WPC / Plant Operations 26,602,163 18,045,053 8,557,110 68%- 26,602,163 WPC / Laboratory Operations 611,067 267,448 343,619 44%- 611,067 WPC / Industrial Pretreatment 999,062 477,670 521,392 48%- 999,062 Water Distribution 19,485,328 12,881,743 6,603,585 66%- 19,485,328 Water Supply 23,124,370 15,193,650 7,930,720 66%- 23,124,370 Reclaimed Water 5,018,157 3,281,927 1,736,230 65%- 5,018,157 Total Expenditures 100,828,010 67,329,254 33,498,756 67%- 100,828,010 Increase/ (Decrease)Amendment Description: Water and Sewer Fund Revenues:- Water and Sewer Fund Expenditures:- No amendments are proposed to Water and Sewer Fund expenditures at mid-year.Expenditures reflect 67%of total budget due to transfers to the capital fund which happen in the first period of the year. UTILITY FUNDS MID-YEAR REVIEW For the Six Month Period of October 1, 2022 to March 31, 2023 At mid-year, anticipated revenues of the Water and Sewer Fund exceed anticipated expenditures by $6,052,090 for fiscal year 2022/23. No amendments are proposed to Water and Sewer Fund revenues at mid-year. 6 2022/23 Mid-Year Variance %2022/23 1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended Budget Actual Adopted Bud Budget Amendment Budget UTILITY FUNDS MID-YEAR REVIEW For the Six Month Period of October 1, 2022 to March 31, 2023 STORMWATER FUND Stormwater Revenues: Charges for Service 17,340,280 8,797,043 8,543,237 51%- 17,340,280 Judgments, Fines and Forfeits 73,000 23,079 49,921 32%- 73,000 Miscellaneous 301,560 396,496 (94,936) 131%- 301,560 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 17,714,840 9,216,618 8,498,222 52%- 17,714,840 Stormwater Expenditures: Stormwater Management 10,773,256 9,236,263 1,536,993 86%- 10,773,256 Stormwater Maintenance 6,018,454 2,590,974 3,427,480 43%- 6,018,454 Total Expenditures 16,791,710 11,827,237 4,964,473 70%- 16,791,710 Increase/ (Decrease)Amendment Description: Stormwater Fund Revenues:- Stormwater Fund Expenditures:- No amendments are proposed to Stormwater Fund revenues at mid-year. No amendments are proposed to Stormwater Fund expenditures at mid-year.Expenditures reflect 70%of total budget due to transfers to the capital fund which happen in the first period of the year. At mid-year, anticipated revenues of the Stormwater Fund exceed anticipated expenditures by $923,130 for fiscal year 2022/23. 7 2022/23 Mid-Year Variance %2022/23 1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended Budget Actual Adopted Bud Budget Amendment Budget UTILITY FUNDS MID-YEAR REVIEW For the Six Month Period of October 1, 2022 to March 31, 2023 GAS FUND Gas Revenues: Charges for Service 55,595,170 27,274,241 28,320,929 49%- 55,595,170 Judgments, Fines and Forfeits 100,000 43,847 56,153 44%- 100,000 Miscellaneous 321,370 262,917 58,453 82%- 321,370 Transfers In - - - ~- - Fund Equity 3,815,800 - 3,815,800 0%- 3,815,800 Total Revenues 59,832,340 27,581,005 32,251,335 46%- 59,832,340 Gas Expenditures: Administration & Supply 29,734,623 11,869,165 17,865,458 40%- 29,734,623 Pinellas Gas Operations 14,305,023 9,565,981 4,739,042 67%- 14,305,023 Pasco Gas Operations 6,677,081 3,498,813 3,178,268 52%- 6,677,081 Marketing & Sales 9,115,613 7,003,882 2,111,731 77%- 9,115,613 Total Expenditures 59,832,340 31,937,841 27,894,499 53%- 59,832,340 Increase/ (Decrease)Amendment Description: Gas Fund Revenues:- Gas Fund Expenditures:- At mid-year, anticipated revenues of the Gas Fund equal anticipated expenditures for fiscal year 2022/23. No amendments are proposed to Gas Fund revenues at mid- year. No amendments are proposed to Gas Fund expenditures at mid-year. 8 2022/23 Mid-Year Variance %2022/23 1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended Budget Actual Adopted Bud Budget Amendment Budget UTILITY FUNDS MID-YEAR REVIEW For the Six Month Period of October 1, 2022 to March 31, 2023 SOLID WASTE AND RECYCLING FUND Solid Waste Revenues: Other Permits and Fees 1,000 5,412 (4,412) 541%- 1,000 Charges for Service 26,874,695 14,647,054 12,227,641 55%- 26,874,695 Judgments, Fines and Forfeits 95,000 36,253 58,747 38%- 95,000 Miscellaneous 625,000 590,961 34,039 95%- 625,000 Transfers In - - - ~- - Solid Waste Revenues 27,595,695 15,279,680 12,316,015 55%- 27,595,695 Recycling Revenues: Other Permits and Fees 350 - 350 0%- 350 Intergovernmental - - - ~- - Charges for Service 2,557,274 1,379,884 1,177,390 54%- 2,557,274 Judgments, Fines and Forfeits 8,000 3,353 4,647 42%- 8,000 Miscellaneous 220,281 88,976 131,305 40%- 220,281 Transfers In - - - ~- - Recycling Revenues 2,785,905 1,472,214 1,313,691 53%- 2,785,905 Fund Equity - - - ~- - Total Revenues 30,381,600 16,751,894 13,629,706 55%- 30,381,600 Solid Waste Expenditures: Collection 20,030,254 8,783,570 11,246,684 44%- 20,030,254 Transfer 2,467,042 980,342 1,486,700 40%- 2,467,042 Container Maintenance 958,445 446,208 512,237 47%- 958,445 Administration 1,362,394 680,080 682,314 50%- 1,362,394 Solid Waste Expenditures 24,818,135 10,890,200 13,927,935 44%- 24,818,135 Recycling Expenditures: Residential 1,670,431 635,117 1,035,314 38%- 1,670,431 Multi-Family 430,139 203,367 226,772 47%- 430,139 Commercial 1,819,275 784,283 1,034,992 43%400,000 2,219,275 Recycling Expenditures 3,919,845 1,622,767 2,297,078 41%400,000 4,319,845 ~ Total Expenditures 28,737,980 12,512,967 16,225,013 44%400,000 29,137,980 Increase/ (Decrease)Amendment Description: Solid Waste and Recycling Fund Revenues:- Solid Waste and Recycling Fund Expenditures:400,000 No amendments are proposed to Solid Waste and Recycling Fund revenues at mid-year. At mid-year,amendments to Solid Waste and Recycling Fund expenditures reflect an increase of $400,000.00 to contractual services to provide additional funding for recycling of single stream materials,as approved by the Council on May 18,2023.Sufficient revenues are budgeted to offset this increase in expenditures. At mid-year, anticipated revenues of the Solid Waste and Recycling Fund exceed anticipated expenditures by $1,243,620 for fiscal year 2022/23. 9 2022/23 Mid-Year Variance %2022/23 1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended Budget Actual Adopted Bud Budget Amendment Budget MARINE FUND Marine Revenues: Intergovernmental - - - ~- - Charges for Service 6,399,710 3,104,894 3,294,816 49%- 6,399,710 Judgments, Fines and Forfeits 3,200 200 3,000 6%- 3,200 Miscellaneous Revenue 149,000 219,293 (70,293) 147%- 149,000 Transfers In - - - ~- - Fund Equity 486,730 - 486,730 0%- 486,730 Total Revenues 7,038,640 3,324,387 3,714,253 47%- 7,038,640 Marine Expenditures: Marina Operations 7,038,640 3,936,139 3,102,501 56%- 7,038,640 Total Expenditures 7,038,640 3,936,139 3,102,501 56%- 7,038,640 Increase/ (Decrease)Amendment Description: Marine Fund Revenues:- Marine Fund Expenditures:- At mid-year, anticipated revenues of the Marine Fund equal anticipated expenditures for fiscal year 2022/23. No amendments are proposed to Marine Fund revenues at mid-year. No amendments are proposed to Marine Fund expenditures at mid-year. For the Six Month Period of October 1, 2022 - March 31, 2023 ENTERPRISE FUNDS MID-YEAR REVIEW 10 2022/23 Mid-Year Variance %2022/23 1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended Budget Actual Adopted Bud Budget Amendment Budget For the Six Month Period of October 1, 2022 - March 31, 2023 ENTERPRISE FUNDS MID-YEAR REVIEW CLEARWATER HARBOR MARINA FUND Clearwater Harbor Marina Revenues: Intergovernmental - - - ~- - Charges for Service 913,500 477,333 436,167 52%- 913,500 Judgments, Fines and Forfeits 1,000 150 850 15%- 1,000 Miscellaneous Revenue 31,500 42,950 (11,450) 136%- 31,500 Transfers In - - - ~- - Fund Equity 57,610 - 57,610 0%- 57,610 Total Revenues 1,003,610 520,433 483,177 52%- 1,003,610 Clearwater Harbor Marina Expenditures Clearwater Harbor Marina Operations 1,003,610 560,774 442,836 56%- 1,003,610 Total Expenditures 1,003,610 560,774 442,836 56%- 1,003,610 Increase/ (Decrease)Amendment Description: Clearwater Harbor Marina Fund Revenues:- Clearwater Harbor Marina Fund Expenditures:- No amendments are proposed to Clearwater Harbor Marina Fund revenues at mid-year. No amendments are proposed to Clearwater Harbor Marina Fund expenditures at mid-year. At mid-year, anticipated revenues of the Clearwater Harbor Marina Fund equal anticipated expenditures for fiscal year 2022/23. 11 2022/23 Mid-Year Variance %2022/23 1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended Budget Actual Adopted Bud Budget Amendment Budget For the Six Month Period of October 1, 2022 - March 31, 2023 ENTERPRISE FUNDS MID-YEAR REVIEW AIRPARK FUND Airpark Revenues: Intergovernmental - - - ~13,600 13,600 Charges for Service 18,000 7,984 10,016 44%- 18,000 Miscellaneous Revenue 364,000 174,463 189,537 48%- 364,000 Transfers In - - - ~- - Fund Equity 24,990 - 24,990 0%353,400 378,390 Total Revenues 406,990 182,446 224,544 45%367,000 773,990 Airpark Expenditures: Airpark Operations 406,990 238,709 168,281 59%367,000 773,990 Total Expenditures 406,990 238,709 168,281 59%367,000 773,990 Increase/ (Decrease)Amendment Description: Airpark Fund Revenues:367,000 Airpark Fund Expenditures:367,000 At mid-year, anticipated revenues of the Airpark Fund equal anticipated expenditures for fiscal year 2022/23. At mid-year,revenue amendments reflect a net increase of $367,000.00.Amendments include:1)an increase of $13,600.00 in grant revenues from FDOT,and 2)an allocation of $353,400.00 from Airpark Fund reserves to fund the Joint Participation Agreements between the City of Clearwater and FDOT as approved by the Council on May 18, 2023. At mid-year,expenditure amendments reflect a net increase of $367,000.00.Amendments include:1)an increase of $17,000.00 to contribution to garage fund to provide funding for golf cart replacement,as approved by the Council on May 18,2023,and 2)a transfer of $350,000.00 to capital project G2306,Apron Relayment,as approved by the Council on May 18, 2023. 12 2022/23 Mid-Year Variance %2022/23 1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended Budget Actual Adopted Bud Budget Amendment Budget For the Six Month Period of October 1, 2022 - March 31, 2023 ENTERPRISE FUNDS MID-YEAR REVIEW PARKING FUND Parking Revenues: Charges for Service 9,561,080 4,251,489 5,309,591 44%- 9,561,080 Judgments, Fines and Forfeits 990,000 808,193 181,807 82%- 990,000 Miscellaneous Revenue 200,000 356,437 (156,437) 178%- 200,000 Transfers In - 2,560 (2,560) ~- - Fund Equity 8,116,050 - 8,116,050 0%- 8,116,050 Total Revenues 18,867,130 5,418,679 13,448,451 29%- 18,867,130 Parking Expenditures Public Works/Parking System 16,519,523 13,500,332 3,019,191 82%- 16,519,523 Public Works/Parking Enforcement 998,737 437,432 561,305 44%- 998,737 Fire Dept/Beach Guards 1,194,937 623,608 571,329 52%- 1,194,937 M&A/Seminole Street Boat Ramp 153,933 74,417 79,516 48%- 153,933 Total Expenditures 18,867,130 14,635,789 4,231,341 78%- 18,867,130 Increase/ (Decrease)Amendment Description: Parking Fund Revenues:- Parking Fund Expenditures:- No amendments are proposed to Parking Fund revenues at mid-year. No amendments are proposed to Parking Fund expenditures at mid-year.Expenditures reflect 78%of total budget due to transfers to the capital fund which happen in the first period of the year. At mid-year, anticipated revenues of the Parking Fund equal anticipated expenditures for fiscal year 2022/23. 13 2022/23 Mid-Year Variance %2022/23 1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended Budget Actual Adopted Bud Budget Amendment Budget GENERAL SERVICES FUND General Services Revenues: Charges for Service 6,368,650 3,210,633 3,158,017 50%- 6,368,650 Miscellaneous Revenues 130,000 159,927 (29,927) 123%- 130,000 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 6,498,650 3,370,560 3,128,090 52%- 6,498,650 General Services Expenditures: Administration 512,198 197,241 314,957 39%- 512,198 Building & Maintenance 5,950,782 2,605,675 3,345,107 44%- 5,950,782 Total Expenditures 6,462,980 2,802,916 3,660,064 43%- 6,462,980 Increase/ (Decrease)Amendment Description: General Services Fund Revenues:- General Services Fund Expenditures:- For the Six Month Period of October 1, 2022 - March 31, 2023 INTERNAL SERVICE FUNDS MID-YEAR REVIEW At mid-year, anticipated revenues of the General Services Fund exceed anticipated expenditures by $35,670 for fiscal year 2022/23. No amendments are proposed to General Services Fund revenues at mid-year. No amendments are proposed to General Services Fund expenditures at mid-year. 14 2022/23 Mid-Year Variance %2022/23 1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended Budget Actual Adopted Bud Budget Amendment Budget For the Six Month Period of October 1, 2022 - March 31, 2023 INTERNAL SERVICE FUNDS MID-YEAR REVIEW ADMINISTRATIVE SERVICES FUND Administrative Services Revenues: Charges for Service 16,050,270 7,762,430 8,287,841 48%- 16,050,270 Miscellaneous Revenues 100,000 180,176 (80,176) 180%- 100,000 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 16,150,270 7,942,605 8,207,665 49%- 16,150,270 Administrative Services Expenditures: Info Tech / Admin 515,877 192,858 323,019 37%- 515,877 Info Tech / Network Ops & User Suport 4,854,345 2,494,260 2,360,085 51%- 4,854,345 Info Tech / Network Security & Architecture 2,646,074 1,265,677 1,380,397 48%- 2,646,074 Info Tech / Solutions & Programming 2,761,577 1,537,575 1,224,002 56%- 2,761,577 Info Tech / Telecommunications - 338,748 (338,748) ~- - Info Tech / Enterprise Systems & Training 1,091,360 209,384 881,976 19%- 1,091,360 Public Comm / Courier 198,577 54,583 143,994 27%- 198,577 Clearwater Customer Service 4,001,420 1,836,618 2,164,802 46%- 4,001,420 Total Expenditures 16,069,230 7,929,703 8,139,527 49%- 16,069,230 Increase/ (Decrease)Amendment Description: Administrative Services Fund Revenues:- Administrative Services Fund Expenditures:- At mid-year, anticipated revenues of the Administrative Services Fund exceed anticipated expenditures by $81,040 for fiscal year 2022/23. No amendments are proposed to Administrative Services Fund revenues at mid-year. No amendments are proposed to Administrative Services Fund expenditures at mid-year. 15 2022/23 Mid-Year Variance %2022/23 1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended Budget Actual Adopted Bud Budget Amendment Budget For the Six Month Period of October 1, 2022 - March 31, 2023 INTERNAL SERVICE FUNDS MID-YEAR REVIEW GARAGE FUND Garage Fund Revenues Charges for Service 18,908,130 8,854,778 10,053,352 47%- 18,908,130 Miscellaneous Revenues 625,000 493,604 131,396 79%- 625,000 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 19,533,130 9,348,382 10,184,748 48%- 19,533,130 Garage Fund Expenditures: Fleet Maintenance 17,789,189 6,636,359 11,152,830 37%- 17,789,189 Radio Communications 1,681,211 290,856 1,390,355 17%- 1,681,211 Total Expenditures 19,470,400 6,927,216 12,543,184 36%- 19,470,400 Increase/ (Decrease)Amendment Description: Garage Fund Revenues:- Garage Fund Expenditures:- At mid-year, anticipated revenues of the Garage Fund exceed anticipated expenditures by $62,730 for fiscal year 2022/23. No amendments are proposed to Garage Fund revenues at mid-year. No amendments are proposed to Garage Fund expenditures at mid-year. 16 2022/23 Mid-Year Variance %2022/23 1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended Budget Actual Adopted Bud Budget Amendment Budget For the Six Month Period of October 1, 2022 - March 31, 2023 INTERNAL SERVICE FUNDS MID-YEAR REVIEW CENTRAL INSURANCE FUND Central Insurance Revenues: Charges for Service 35,413,700 17,794,515 17,619,185 50%- 35,413,700 Miscellaneous Revenues 340,000 658,142 (318,142) 194%- 340,000 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 35,753,700 18,452,658 17,301,042 52%- 35,753,700 Central Insurance Expenditures: Finance / Risk Management 438,663 174,787 263,876 40%- 438,663 HR / Employee Benefits 414,160 156,178 257,982 38%- 414,160 HR / Employee Health Clinic 1,731,900 617,115 1,114,785 36%- 1,731,900 Non-Departmental 33,167,607 13,715,006 19,452,601 41%- 33,167,607 Total Expenditures 35,752,330 14,663,086 21,089,244 41%- 35,752,330 Increase/ (Decrease)Amendment Description: Central Insurance Fund Revenues:- Central Insurance Fund Expenditures:- No amendments are proposed to Central Insurance Fund revenues at mid-year. No amendments are proposed to Central Insurance Fund expenditures at mid-year. At mid-year, anticipated revenues of the Central Insurance Fund exceed anticipated expenditures by $1,370 for fiscal year 2022/23. 17 CAPITAL IMPROVEMENT PROGRAM Mid-Year Summary FY 2022/23 18 The amended 2022/23 Capital Improvement Program budget report is submitted for the City Council's mid-year review. The proposed amendment is a net budget increase in the amount of $1,087,961. This review provides the opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant budget increases encompassed within this review are as follows: The City Council did not previously approve the following capital improvement budget activity:  Underground Refuse Program – a budget decrease of $25,354 in lease purchase revenue.  Groundwater Replenishment Facility– a budget decrease of $1,135,548 in grant revenue from the Southwest Florida Water Management District (SWFWMD).  Traffic Safety Infrastructure– a budget increase of $22,031 in insurance reimbursements. All significant budget increases that have been previously approved by the City Council are listed below: Project Council Budget Increase Approval  Garage – Off Cycle Replacement $140,000 11/03/22  Apron Relayment $1,750,000 05/18/23  Aviation Operation Center $ 300,000 05/18/23 Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment Garage - Off Cycle Replacements 1 L1911 140,000 To record a budget increase of $140,000.00 in insurance claims revenue to bring the budget in line with revenues received as approved by City Council on November 03, 2022.140,000 Pinellas New Mains / Service Lines 2 96377 16,118 To record a budget increase of $16,117.95 in property owners share revenue to bring the budget in line with revenues received.16,118 Pasco New Mains / Service Lines 3 96378 11,800 To record a budget increase of $11,799.88 in property owners share revenue to bring the budget in line with revenues received.11,800 Underground Refuse Program 4 L2005 (25,354) To record a budget decrease of $25,354.00 in lease purchase revenue.This will close the lease purchase portion of this project.(25,354) Northeast Plant Upgrades/Improvement 5 96215 (7,500,000) To record a budget transfer of $6,000,000.00 in sewer revenue to project 96686,Pump Station Replacement and $1,500,000.00 to project 96739,Reclaimed Water Distribution Systems.(7,500,000) Sanitary Sewer R&R 6 96665 (1,000,000) To record a budget decrease of $1,000,000.00 in utility R&R revenue to project 96784,Reclaim Water Distribution System R&R.(1,000,000) Pump Station Replacement 7 96686 6,000,000 To record a budget transfer of $6,000,000.00 in sewer revenue from project 96215,Northeast Plant Upgrades/Improvement.6,000,000 Reclaimed Water Distribution Systems 8 96739 7,500,000 To record a budget transfer of $1,500,000.00 in sewer revenue from project 96215,Northeast Plant Upgrades/Improvement and $6,000,000.00 in water fund revenue from project 96767, RO Plant at Reservoir #2.7,500,000 RO Plant at Res #2 9 96767 (6,000,000) To record a budget transfer in water revenue of $6,000,000.00 to project 96739,Reclaimed Water Distribution System.(6,000,000) CAPITAL IMPROVEMENT PROGRAM Mid-Year Amendments FY 2022/23 19 Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT PROGRAM Mid-Year Amendments FY 2022/23 Groundwater Replenishment Facility 10 96773 (1,135,548) To record a budget decrease of $1,135,548.34 in grant revenue from SWFWMD.This project has been postponed indefinitely.(1,135,548) Reclaim Water Distribution System R&R 11 96784 - 1,000,000 To record a budget increase of $1,000,000.00 in utility R&R revenue from project 96665, Sanitary Sewer R&R.1,000,000 Stormwater Vehicles & Equipment 12 C1908 (700,000) To record a budget transfer of $700,000.00 in stormwater revenue to project ENST180010,Lower Spring Branch Improvement.(700,000) Allen's Creek 13 ENST180002 856,361 To record a budget transfer of $856,361.00 in stormwater revenue from project ENST180003,Stormwater System Expansion.856,361 Stormwater System Expansion 14 ENST180003 (856,361) To record a budget transfer of $856,361.00 in stormwater revenue to project ENST180002, Allen's Creek.(856,361) Stevenson Creek 15 ENST180004 (1,300,000) To record a budget transfer of $1,300,000.00 in stormwater revenue to project ENST180010,Lower Spring Branch Conveyance.(1,300,000) Alligator Creek Watershed 16 ENST180006 (1,139,000) To record a budget transfer of $1,139,000.00 in stormwater revenue to project ENST180010,Lower Spring Branch Improvement.(1,139,000) Lower Spring Branch Improvement 17 ENST180010 3,139,000 To record a budget transfer of $3,139,000.00 in stormwater revenue from the following projects:1) $700,000.00 from project C1908,Stormwater Vehicle and Equipment;2)$1,300,000.00 from project ENST180004, Stevensons Creek;and 3)$1,139,000.00 from project ENST18006, Alligator Creek Watershed.3,139,000 Streets and Sidewalks 18 ENRD180004 8,915 To record budget increase of $8,915.00 for insurance reimbursements received.This will bring the budget in line with revenues received.8,915 20 Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT PROGRAM Mid-Year Amendments FY 2022/23 Traffic Safety Infrastructure 19 ENRD180007 22,031 To record budget increases of $17,432.88 from risk insurance reimbursements and an increase of $4,597.99 in private insurance reimbursements received.This will bring the budget in line with revenues received.22,031 Apron Relayment 20 G2306 1,750,000 To record a budget increase of $1,400,000.00 of grant revenue and $350,000.00 in airpark fund revenues,as approved by City Council on May 18, 2023.1,750,000 Aviation Operation Center - NEW PROJECT 21 G2307 300,000 To establish the project and record a budget increase of $240,000.00 of grant revenue from FDOT and $60,000.00 of reimbursement revenue,as approved by City Council on May 18, 2023.300,000 Parking Lot Improvements 22 ENPK180002 (700,000) To record a budget transfer of $700,000.00 in parking revenue to project ENPK230001,Downtown Parking Garage.(700,000) Downtown Parking Garage 23 ENPK230001 700,000 To record a budget transfer of $700,000.00 in parking revenue from project ENPK180002,Parking Lot Improvements.700,000 1,087,961 - - 1,087,961 TOTAL 21 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID-YEAR: October 1, 2022 to March 31, 2023 Budget Amended Revised Project Open Available Amend Description 10/1/23 Prev Qtr Amdmts Budget To Date Encumbrance Balance Status Ref Other General Government 93535 Countryside Library Demolition 75,000 75,000 - 75,000 - - 75,000 94233 Motorized Equip-Cash 2,683,945 2,705,101 - 2,705,101 2,536,138 14,341 154,622 94246 Fleet Management & Mapping 710,000 710,000 - 710,000 615,964 - 94,036 94729 City-wide Connectivity 5,623,089 5,623,089 - 5,623,089 3,783,435 8,490 1,831,165 94736 Geographic Information Sys 1,260,997 1,260,997 - 1,260,997 954,455 - 306,542 94828 Financial Systems Upgrades 4,258,165 4,258,165 - 4,258,165 2,812,689 31,934 1,413,543 94829 CIS Upgrades / Replacement 1,457,376 1,457,376 - 1,457,376 568,840 156,665 731,871 94830 MS Licensing / Upgrades 1,350,000 1,350,000 - 1,350,000 842,601 - 507,399 94850 Backfile Conversion of Records 500,000 500,000 - 500,000 192,043 - 307,957 94857 Accela Permit & Code Enforce 450,000 450,000 - 450,000 328,512 - 121,488 94873 Citywide Camera System 460,000 460,000 - 460,000 277,953 1,720 180,326 94874 City Enterprise Timekeep Sys 410,000 410,000 - 410,000 202,802 - 207,198 94880 Granicus Agenda Mgt Sys 260,000 260,000 - 260,000 41,136 - 218,864 94883 Business Proc Review & Improve 1,225,735 1,225,735 - 1,225,735 450,949 906 773,880 94888 City EOC & Disaster Recovery Fac 3,360,000 3,360,000 - 3,360,000 3,135,802 39,099 185,099 C1901 Beach Radio Tower 852,370 852,370 - 852,370 - - 852,370 C2004 Lift Stations - General Gov 2,240,000 2,240,000 - 2,240,000 176,562 - 2,063,438 C2006 ADA Transition Plan 1,200,000 1,200,000 - 1,200,000 383,657 - 816,343 C2007 Citywide Audio/Visual Solutions 465,053 465,053 - 465,053 56,499 - 408,554 C2101 North Ward Preservation 77,920 77,920 - 77,920 62,183 - 15,737 C2106 Greenprint Implementation 837,848 837,848 - 837,848 520,574 160,616 156,658 C2212 City Hall Demolition 610,000 610,000 - 610,000 305,730 251,963 52,307 G2211 ARPA Fiber Upgrades 3,500,000 3,500,000 - 3,500,000 - - 3,500,000 G2214 ARPA Solar Panels 2,000,000 2,000,000 - 2,000,000 - - 2,000,000 ENGF220001 New City Hall 16,700,300 16,700,300 - 16,700,300 126,920 2,821,420 13,751,960 GSBM180001 Air Cond Replace-City Wide 2,079,436 2,079,436 - 2,079,436 1,260,001 221,942 597,493 GSBM180002 Flooring for Facilities 1,677,837 1,677,837 - 1,677,837 1,071,011 182,624 424,202 GSBM180003 Roof Repair and Replacement 3,154,213 3,154,213 - 3,154,213 2,176,896 11,574 965,744 GSBM180004 Painting of Facilities 1,042,923 1,042,923 - 1,042,923 404,882 30,156 607,884 GSBM180005 Fencing of Facilities 183,170 183,170 - 183,170 73,199 - 109,970 GSBM180006 Light Replacement & Repair 753,197 753,197 - 753,197 374,834 - 378,362 GSBM180007 Elevator Refurbish/Modern 860,576 860,576 - 860,576 11,118 - 849,458 GSBM180008 Building Systems 2,218,377 2,218,377 - 2,218,377 828,325 43,811 1,346,241 GSBM180009 New A/C Chiller System 5,600,000 5,600,000 - 5,600,000 1,752,713 - 3,847,287 GSBM180010 General Services R&R 600,000 600,000 - 600,000 405,227 8,496 186,277 GSBM180011 Generator Maintenance 670,000 670,000 - 670,000 78,003 - 591,997 GSBM180012 General Faci Bldg Major Reno 2,885,242 2,885,242 - 2,885,242 279,486 347,860 2,257,897 GSFL180001 Fleet Facility R&R 694,520 694,520 - 694,520 93,527 24,303 576,690 L1902 B&M Vehicle & Equipment 65,000 35,046 - 35,046 35,046 - - C L1906/M2202Telecommunications Upgrade 2,269,047 2,269,047 - 2,269,047 13,131 - 2,255,916 L1907/M1911IT Disaster Recovery 705,396 705,396 - 705,396 78,443 20,249 606,704 L1908/M1912Network Infra & Server R&R 2,766,417 2,766,417 - 2,766,417 1,862,220 391,677 512,520 L1910 Motorized Equip Replace - LP 24,448,827 24,448,827 - 24,448,827 16,121,999 4,355,121 3,971,706 L1911 Garage - Off Cycle Replacements 500,000 500,000 140,000 640,000 245,443 329,895 64,662 1 L2301 Motorized Equip Purchases - LP 2,139,150 2,139,150 - 2,139,150 884,559 553,923 700,668 M1914 Sustainability Initiatives 200,000 200,000 - 200,000 146,710 - 53,290 M2007 City EOC Maintenance 125,000 125,000 - 125,000 3,853 - 121,147 L2001/M2010P25 Radio Equipment & Infrast 4,507,104 4,507,104 - 4,507,104 2,888,872 - 1,618,232 M2201 Studio/Production Eqp.51,344 51,344 - 51,344 - - 51,344 M2211 Neighborhood Reinvest Fund 200,000 200,000 - 200,000 - - 200,000 Sub-Total 112,964,573 112,955,774 140,000 113,095,774 49,464,940 10,008,783 53,622,051 Actual Expenditures 22 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID-YEAR: October 1, 2022 to March 31, 2023 Budget Amended Revised Project Open Available Amend Description 10/1/23 Prev Qtr Amdmts Budget To Date Encumbrance Balance Status Ref Actual Expenditures Police Protection 94238 Police Vehicles 2,752,032 2,752,032 - 2,752,032 2,491,068 - 260,964 C2201 Police CAD Replacement 900,000 900,000 - 900,000 312,791 - 587,209 C2206 PD Equipment Facility 750,000 750,000 - 750,000 - - 750,000 P1802 Police Equipment Replacement 809,686 855,547 - 855,547 757,867 17,605 80,074 P1803 Command Bus Refurbishment 200,000 154,139 154,139 154,139 - - CP1902Police Information Systems 450,000 450,000 - 450,000 376,988 - 73,012 P2102 Training Range Sound Mitigation 820,000 820,000 - 820,000 787,787 15,408 16,805 PD00180001 Police District 3 Station 13,050,000 13,050,000 - 13,050,000 12,007,476 906,335 136,189 Sub-Total 19,731,718 19,731,718 - 19,731,718 16,888,116 939,348 1,904,253 Fire Protection 91218 Fire Engine Replacement 4,249,366 4,249,366 - 4,249,366 3,482,241 718,190 48,936 91244 Aerial Truck 3,368,080 3,368,080 - 3,368,080 2,653,479 - 714,601 91260 Thermal Imaging Cameras 320,270 320,270 - 320,270 163,939 78,900 77,431 91261 Personal Protection Equip 2,664,250 2,664,250 - 2,664,250 2,158,296 271,060 234,894 91262 SCBA Upgrade - Fill Station 125,000 82,366 - 82,366 82,366 - - C 91264 Fire Hose Replacement 531,460 531,460 - 531,460 316,471 27,841 187,148 91271 Fire Boat 1,008,363 1,008,363 - 1,008,363 694,171 - 314,192 C2207 FD Equipment Facility 750,000 750,000 - 750,000 13,582 - 736,418 FD00190001 Fire Station 46 - Beach 10,350,693 10,350,693 - 10,350,693 5,848,867 4,249,390 252,436 FD00190002 Fire Station 47 Replacement 4,839,441 4,839,441 - 4,839,441 1,199,068 115,345 3,525,028 M2005 Fire Training Tower 400,286 400,286 - 400,286 52,987 - 347,299 Sub-Total 28,607,208 28,564,574 - 28,564,574 16,665,468 5,460,726 6,438,380 Fire Rescue Services 91229 Replace & Upgrade Airpacks 1,341,680 1,384,314 - 1,384,314 921,668 51,401 411,246 91236 Rescue Vehicle 862,500 862,500 - 862,500 275,930 219,850 366,720 91257 AED Program 315,510 315,510 - 315,510 279,236 - 36,274 91263 Extrication Tools 177,000 177,000 - 177,000 125,708 - 51,292 ENGF190002 Beach Guard Tower 324,239 324,239 324,239 95,930 - 228,309 ENGF200002 Beach Guard Admin Building 135,000 135,000 - 135,000 65,660 2,700 66,640 Sub-Total 3,155,929 3,198,563 - 3,198,563 1,764,131 273,951 1,160,481 Gas Utility Services 96358 Environmental Remediation 2,134,794 2,134,794 - 2,134,794 1,920,163 75,520 139,111 96365 Line Relocation-Pinellas Maint 836,569 836,569 - 836,569 591,736 - 244,833 96367 Gas Meter Change Out-Pinellas 4,663,000 4,663,000 - 4,663,000 4,345,939 - 317,061 96374 Line Relocation-Pinellas Capital 3,333,500 3,333,500 - 3,333,500 3,125,300 17,570 190,630 96376 Line Relocation - Pasco Maint 361,384 361,384 - 361,384 146,186 - 215,198 96377 Pinellas New Mains / Serv Lines 45,431,671 45,480,275 16,118 45,496,393 37,604,768 184,287 7,707,338 2 96378 Pasco New Mains / Serv Lines 27,922,099 28,024,407 11,800 28,036,207 24,798,179 7,900 3,230,128 3 96379 Pasco Gas Meter Change Out 1,592,821 1,592,821 - 1,592,821 902,158 - 690,663 96381 Line Reloc-Pasco-Capitalized 1,847,300 1,847,300 - 1,847,300 1,278,075 - 569,225 96382 Gas Inventory - Work Mgmt Sys 2,492,000 2,492,000 - 2,492,000 856,268 - 1,635,732 96384 Gas System - Pinellas Building 28,857,855 28,857,855 - 28,857,855 28,069,261 47,365 741,229 96385 Gas Main Extensions 1,807,845 1,807,845 - 1,807,845 1,519,322 - 288,523 96386 Expanded Energy Conservation 16,128,589 16,128,589 - 16,128,589 12,449,915 - 3,678,674 96387 Natural Gas Vehicle 7,684,584 7,684,584 - 7,684,584 6,047,373 1,009,824 627,386 96389 Future IMS Software & Hardware 1,475,000 1,475,000 - 1,475,000 361,793 - 1,113,207 96391 Gas System Pasco Building 950,000 950,000 - 950,000 1,392 - 948,608 C2301 Pasco Gate Station 1,500,000 1,500,000 - 1,500,000 - - 1,500,000 M1904 Pinellas Building Equip R&R 1,000,000 1,000,000 - 1,000,000 - - 1,000,000 Sub-Total 150,019,009 150,169,922 27,918 150,197,840 124,017,826 1,342,466 24,837,548 23 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID-YEAR: October 1, 2022 to March 31, 2023 Budget Amended Revised Project Open Available Amend Description 10/1/23 Prev Qtr Amdmts Budget To Date Encumbrance Balance Status Ref Actual Expenditures Solid Waste Control Services 96426 Facility R & R 3,027,608 1,862,066 - 1,862,066 1,862,066 - (0) C 96443 Res Container Acquisition 2,326,741 1,733,081 - 1,733,081 1,733,081 - (0) C 96444 Comm Container Acquisition 4,695,420 4,352,448 - 4,352,448 4,352,448 - - C 96445 Solar Trash & Recycling Kiosks 364,414 239,182 - 239,182 239,182 - - C 96448 Solid Waste CNG Station 150,000 - - - - - - C 96449 Solid Waste Truck Wash Fac 555,500 - - - - - - C 96804 Recycling Carts/Dumpsters 1,426,650 925,855 - 925,855 925,855 - - C 96805 Recycling Expan/Particip/R&R 1,341,525 1,222,936 - 1,222,936 1,222,936 - - C C2005/L2005 Underground Refuse Program 2,195,090 2,195,090 (25,354) 2,169,736 1,716,874 10,003 442,859 4 C2302 Rebuild SW Adm Comp - 8,610,526 - 8,610,526 - 29,362 8,581,164 L2201 SW/Recyc Add Veh & Equip 185,000 - - - - - - C M2301 SW Facility R&R 200,000 200,000 - 200,000 - - 200,000 SR00180003 Processing Ctr Building Replace 5,062,633 4,396 - 4,396 4,396 - 0 C SRTS180001 S.W.Transfer Station Rebuild 19,650,130 19,650,130 19,650,130 19,069,957 44,344 535,829 Sub-Total 41,180,710 40,995,710 (25,354) 40,970,356 31,126,796 83,709 9,759,851 Water-Sewer Combination Services 96212 Sanitary Sewer Upgrades/Impr 17,345,431 17,345,431 - 17,345,431 8,244,173 6,233,508 2,867,751 96213 Marshall Street Upgrades/Impr 20,044,299 20,044,299 - 20,044,299 9,938,021 4,888,641 5,217,637 96214 East Plant Upgrades/Improve 5,150,000 5,150,000 - 5,150,000 582,448 228,412 4,339,140 96215 N.E. Plant Upgrades/Improve 35,263,620 38,024,945 (7,500,000) 30,524,945 17,165,662 5,639,001 7,720,282 5 96216 Laboratory Upgrade/Improve 1,155,079 1,155,079 - 1,155,079 12,168 - 1,142,912 96217 Pump Station R&R 1,350,192 1,350,192 - 1,350,192 664,726 - 685,466 96523 Pub Utilities Adm Bldg R&R 556,703 556,703 - 556,703 436,694 - 120,009 96526 Public Utility Admin Building 1,104,306 1,104,306 - 1,104,306 - - 1,104,306 96630 Sanitary Sewer Extension 15,319,608 15,319,608 - 15,319,608 12,615,157 4,557 2,699,895 96634 Sanitary Sewer Relocation 4,392,493 4,400,885 - 4,400,885 3,356,534 126,640 917,710 96645 Laboratory Upgrade & R&R 1,146,761 1,146,761 - 1,146,761 1,126,761 - 20,000 96654 Facilities Upgrade & Improve 11,779,876 11,779,876 11,779,876 10,588,663 258,998 932,216 96664 Water Pollution Control R & R 30,081,864 30,081,864 - 30,081,864 20,602,863 4,960,175 4,518,826 96665 Sanitary Sewer R&R 84,663,458 84,663,458 (1,000,000) 83,663,458 50,156,855 24,194,479 9,312,124 6 96686 Pump Station Replacement 9,413,137 9,875,137 6,000,000 15,875,137 5,837,212 112,456 9,925,469 796721System R & R - Maintenance 17,015,686 17,015,686 - 17,015,686 5,696,579 4,119,496 7,199,611 96722 Line Relocation - Maintenance 5,425,071 5,606,588 - 5,606,588 3,630,489 66,181 1,909,918 96739 Reclaimed Water Dist Sys 47,616,014 47,616,014 7,500,000 55,116,014 45,644,075 523,770 8,948,168 8 96742 Line Relocation-Capitalized 5,869,275 5,869,275 - 5,869,275 4,255,780 - 1,613,495 96744 System Expansion 3,945,043 3,945,043 - 3,945,043 3,487,570 - 457,473 96764 RO Plant Exp Res #1 16,499,527 16,499,527 - 16,499,527 13,243,654 39 3,255,834 96767 RO Plant at Res #2 50,495,439 50,495,439 (6,000,000) 44,495,439 41,849,094 908,605 1,737,740 9 96773 Groundwater Replenishm Fac 7,400,118 7,400,118 (1,135,548) 6,264,570 5,917,381 3,259 343,930 10 96782 RO Plant @WTP #3 3,069,594 3,069,594 - 3,069,594 682,850 1,537,531 849,213 96783 Water Sys Upgrades/Improve 8,953,600 8,953,600 - 8,953,600 2,412,676 993,614 5,547,310 96784 Reclaim Water Distrib Sys R&R 4,840,936 4,842,078 1,000,000 5,842,078 1,384,113 1,891,660 2,566,305 11 96785 Feasibility Studies/Evalu - Water 3,805,000 3,805,000 - 3,805,000 2,380,991 108,558 1,315,451 96786 Devices/Equipments - Water 1,100,000 1,100,000 - 1,100,000 - - 1,100,000 G2206 Portable Generators 630,000 630,000 - 630,000 - - 630,000 L1904/L1905 /M2008 Vehicle & Equip-Sewer 1,077,913 1,077,913 - 1,077,913 1,000,239 - 77,674 M1905 Marshall Street Plant R&R 4,160,000 4,160,000 - 4,160,000 376,642 95,269 3,688,089 M1906 Northeast Plant R&R 2,279,313 2,279,313 - 2,279,313 431,377 - 1,847,936 M1907 East Plant R&R 5,165,000 5,165,000 - 5,165,000 326,821 208,078 4,630,102 M1908 RO Plant Exp Res #1 R&R 1,300,000 1,300,000 - 1,300,000 47,996 - 1,252,004 M1909 RO Plant at Res #2 R&R 1,250,000 1,250,000 - 1,250,000 177,535 - 1,072,465 24 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID-YEAR: October 1, 2022 to March 31, 2023 Budget Amended Revised Project Open Available Amend Description 10/1/23 Prev Qtr Amdmts Budget To Date Encumbrance Balance Status Ref Actual Expenditures Water-Sewer Combination Services (continued) M1910 Water Treatment Plant #3 R&R 898,851 898,851 - 898,851 152,278 - 746,573 M2103 Utilities Bldg & Maint 1,000,000 1,000,000 - 1,000,000 281,252 - 718,748 Sub-Total 432,563,206 435,977,582 (1,135,548) 434,842,034 274,707,324 57,102,926 103,031,783 Flood Protection/SW Management C1908 Stormwater Vehicles & Equip 5,695,930 5,695,930 (700,000) 4,995,930 3,563,587 596,665 835,678 12 ENST180001 Stormwater Pipe System Improve 16,422,507 16,422,507 - 16,422,507 4,482,581 2,164,368 9,775,558 ENST180002 Allen's Creek 3,309,631 3,309,631 856,361 4,165,992 2,809,628 90,845 1,265,519 13 ENST180003 Stormwater System Expansion 1,339,146 1,339,146 (856,361) 482,785 - - 482,785 14 ENST180004 Stevenson Creek 3,500,286 3,500,286 (1,300,000) 2,200,286 129,195 89,192 1,981,899 15 ENST180005 Coastal Basin 4,494,370 4,494,370 - 4,494,370 2,803,794 219,314 1,471,262 ENST180006 Alligator Creek Watershed 4,661,592 4,661,592 (1,139,000) 3,522,592 510,214 126,053 2,886,325 16 ENST180010 Lower Spring Branch Improve 2,320,000 2,320,000 3,139,000 5,459,000 354,030 95,264 5,009,706 17 Sub-Total 41,743,463 41,743,463 - 41,743,463 14,653,030 3,381,701 23,708,732 Other Physical Environment 93422 Dredging of City Waterways 1,346,204 1,346,204 - 1,346,204 483,487 - 862,717 C2208 Coopers Point 1,400,000 1,400,000 - 1,400,000 - - 1,400,000 C2214 Public Works Complex 1,813,738 1,813,738 - 1,813,738 - - 1,813,738 ENGF180006 City-wide Docks and Seawall 2,636,739 2,636,739 - 2,636,739 1,794,552 - 842,188 ENGF180011 Environmental Assmt & Clean-up 1,209,664 1,209,664 - 1,209,664 130,746 10,471 1,068,447 ENGF180014 Seminole Boat Launch Improve 6,752,000 6,752,000 - 6,752,000 4,295,199 25,429 2,431,372 M2002 Environ Park Remediate & Protect 200,000 200,000 - 200,000 29,025 14,750 156,225 M2006 Right of Way Tree Mgt Prog 800,000 800,000 - 800,000 287,425 - 512,575 M2210 CW Municipal Cemetery Reno 600,000 600,000 - 600,000 141,700 49,437 408,863 Sub-Total 16,758,345 16,758,345 - 16,758,345 7,162,135 100,087 9,496,124 Road and Street Facilities C2102 Fort Harrison Reconstruction 15,249,666 15,249,666 - 15,249,666 889,050 1,878,627 12,481,989 C2103 Downtown Streetscaping 17,601,407 17,601,407 - 17,601,407 10,988,237 5,422,321 1,190,850 C2105 Mercado - Downtown Gateway 927,795 927,795 - 927,795 927,795 - - C ENGF200003 Memorial Causeway Bridge Lighting 200,000 200,000 - 200,000 - - 200,000 ENRD180002 Bridge Maintenance & Improve 9,896,497 9,896,497 - 9,896,497 3,975,075 907,881 5,013,541 ENRD180004 Streets and Sidewalks 25,777,514 25,777,514 8,915 25,786,429 17,150,252 984,776 7,651,401 18 ENRD180005 City-Wide Intersection Improve 4,522,907 4,522,907 - 4,522,907 1,199,475 19,591 3,303,841 ENRD180006 Traffic Signals 2,524,534 2,524,534 - 2,524,534 966,836 113,452 1,444,246 ENRD180007 Traffic Safety Infrastructure 1,407,155 1,407,155 22,031 1,429,186 920,241 161,094 347,851 19 G2213 ARPA Streets & Sidewalks 2,000,000 2,000,000 - 2,000,000 - - 2,000,000 Sub-Total 80,107,475 80,107,475 30,946 80,138,421 37,016,962 9,487,742 33,633,718 Airports 94817 Airpark Maintenance & Repair 364,245 364,245 364,245 312,057 - 52,188 G1901 Replace Hangar C 1,305,000 1,305,000 - 1,305,000 1,264,714 29,765 10,522 G2108 Security System Upgrade 228,000 228,000 - 228,000 175,678 - 52,322 G2306 Apron Relayment 250,000 250,000 1,750,000 2,000,000 - - 2,000,000 20 G2307 Aviation Operation Center - - 300,000 300,000 - - 300,000 21 Sub-Total 2,147,245 2,147,245 2,050,000 4,197,245 1,752,449 29,765 2,415,031 Water Transportation System 93415 Waterway Maintenance 900,000 900,000 - 900,000 703,705 49,630 146,665 Sub-Total 900,000 900,000 - 900,000 703,705 49,630 146,665 25 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID-YEAR: October 1, 2022 to March 31, 2023 Budget Amended Revised Project Open Available Amend Description 10/1/23 Prev Qtr Amdmts Budget To Date Encumbrance Balance Status Ref Actual Expenditures Parking Facilities ENPK180001 Parking Lot Resurfacing 808,476 808,476 - 808,476 61,304 - 747,172 ENPK180002 Parking Lot Improvements 2,418,802 1,718,802 (700,000) 1,018,802 731,062 - 287,740 22 ENPK180003 Parking Facilities 4,128,348 4,828,348 - 4,828,348 2,741,604 273,373 1,813,371 ENPK230001 Downtown Parking Garage 10,500,000 10,500,000 700,000 11,200,000 - 1,514,609 9,685,391 23 M2102 Seminole Boat Launch Maint 375,083 528,674 - 528,674 30,892 12,500 485,282 Sub-Total 18,230,709 18,384,301 - 18,384,301 3,564,863 1,800,482 13,018,956 Other Transportation 92842 City Wayfinding Project 2,050,000 2,050,000 - 2,050,000 1,063,589 789,815 196,596 ENGF180002 Downtown Intermodal 924,756 924,756 - 924,756 - - 924,756 ENGF180003 Miscellaneous Engineering 404,146 404,146 - 404,146 265,722 93,295 45,129 ENGF180004 Survey Equipment Replacement 40,288 40,288 - 40,288 - - 40,288 ENGF180013 Imagine Clearwater 84,661,322 84,661,322 - 84,661,322 61,725,385 22,595,912 340,025 Sub-Total 88,080,513 88,080,513 - 88,080,513 63,054,696 23,479,021 1,546,795 Libraries 93527 Books & Other Lib Materials 7,696,601 7,696,601 - 7,696,601 7,682,646 127 13,827 93530 Consolidated Eastside/SPC Libr 5,430,000 5,430,000 - 5,430,000 5,300,608 - 129,392 93532 Libr Maker Space Maint. & Up 282,560 282,560 - 282,560 226,185 367 56,008 93534 Library FF&E Repair & Replace 465,000 465,000 - 465,000 167,898 50 297,052 94861 Library Technology 1,550,000 1,550,000 - 1,550,000 1,321,171 - 228,829 C2211 Main Library Renovation 1,350,000 1,350,000 - 1,350,000 - - 1,350,000 Sub-Total 16,774,161 16,774,161 - 16,774,161 14,698,508 545 2,075,108 Parks & Recreation93133Park Land Acquisition 1,977,351 1,977,351 - 1,977,351 1,968,186 3,200 5,965 93272 Bicycle Paths-Bridges 5,620,232 5,620,232 - 5,620,232 4,270,434 47,377 1,302,421 93602 Sp Events Equip Rep & Rplcmnt 410,000 410,000 - 410,000 323,389 - 86,611 93618 Miscellaneous Park & Rec Contract 1,185,000 1,185,000 - 1,185,000 599,852 308,236 276,912 93646 Rest Rm Expan-Barefoot Bch House 520,950 520,950 - 520,950 518,374 750 1,826 93667 Del Oro Park Renovations 2,686,000 2,686,000 - 2,686,000 2,431,306 240,062 14,632 C1904 Ruth Eckerd Hall 8,500,000 8,500,000 - 8,500,000 7,000,000 - 1,500,000 C2002 Ed Wright/Norton Park Renovations 839,110 855,272 - 855,272 - - 855,272 C2202 Long Center Major Reno 7,000,000 7,000,000 - 7,000,000 79,392 - 6,920,608 C2209 Neighborhood Park Renovations 400,000 400,000 - 400,000 - - 400,000 G2218 ARPA State Street Park Impv 700,000 700,000 - 700,000 - - 700,000 L1901 P&R Vehicle and Equip Additions 546,210 546,210 - 546,210 520,438 - 25,772 M2206 Parks & Beautification R&R 1,925,690 2,004,890 - 2,004,890 484,677 267,805 1,252,409 ENGF180007 Phillip Jones Park Renovations 224,726 224,726 - 224,726 64,044 54 160,628 Sub-Total 32,535,269 32,630,631 - 32,630,631 18,260,091 867,484 13,503,057 Cultural Services A1901 Miscellaneous Minor Public Art 227,079 227,079 - 227,079 107,133 17,700 102,246 A2201 Cultural Arts Plan 85,000 85,000 - 85,000 15,085 - 69,915 Sub-Total 312,079 312,079 - 312,079 122,218 17,700 172,160 26 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID-YEAR: October 1, 2022 to March 31, 2023 Budget Amended Revised Project Open Available Amend Description 10/1/23 Prev Qtr Amdmts Budget To Date Encumbrance Balance Status Ref Actual Expenditures Special Recreation Facilities 93410 Clwr Harbor Marina Maint R&R 447,500 447,500 - 447,500 377,502 - 69,998 93420 Fuel System R & R 272,752 272,752 - 272,752 164,764 - 107,987 93499 Pier 60/Sailing Center Maint 471,952 471,952 - 471,952 374,015 - 97,937 93642 Phillip-Jones Restroom/Concess 456,944 449,932 - 449,932 449,932 - (0) C 93650 Crest Lake Park Improvement 7,709,222 7,709,222 - 7,709,222 7,709,222 - - C C1905 Beach Marina Upgrade 15,992,258 15,992,258 - 15,992,258 687,868 927,095 14,377,296 C1906 Clw Harbor Marina Repl & Up 2,795,695 2,795,695 - 2,795,695 1,194,576 1,488,970 112,149 C2001 Athletic Flds & Fac Reno/Improve 8,500,000 8,500,000 - 8,500,000 - - 8,500,000 C2204 Soccer Reno EC Moore 100,000 100,000 - 100,000 - - 100,000 C2205 Enterprise Dog Park 260,000 250,849 - 250,849 250,849 - - C C2210 Sailing Center Dock Replacement 732,852 732,852 - 732,852 594,320 133,902 4,630 C2213 Athletic Field Shade Structures 700,000 770,000 - 770,000 722,595 - 47,406 M1902 Marine Fac Maint Dock R&R 614,970 614,970 - 614,970 444,690 22,990 147,290 M2204 Carpenter & BayCare R&R 2,404,483 2,404,483 - 2,404,483 1,127,419 94,029 1,183,035 M2205 Recreation Center R&R 1,218,101 1,218,101 - 1,218,101 195,731 170,059 852,311 M2207 Athletic Field R&R 1,367,568 1,367,568 - 1,367,568 145,426 1,876 1,220,265 M2208 Beach Walk/Pier 60 Park R&R 1,498,735 1,498,735 - 1,498,735 709,943 707,193 81,599 Sub-Total 45,543,031 45,596,868 - 45,596,868 15,148,852 3,546,114 26,901,902 TOTAL ALL PROJECTS 1,131,354,643 1,135,028,924 1,087,961 1,136,116,886 690,772,110 117,972,180 327,372,596 27 Increase/ Amdmt Program (Decrease)Intrafund Net BudgetNumberNumberAmountTransfer Amount Description Amendment Public Safety Programs Foreclosure Registry - Nuisance Abatement 1 98609 3,400 To record a budget increase of $3,400.00 which represents foreclosure registry fees collected to date to bring the budget in line with actual receipts.3,400 Police Extra Duty 2 99215 343,167 To record a budget increase of $343,167.00 in police service revenue to bring the budget in line with actual receipts.343,167 Police Education Fund 3 99317 7,194 To record a budget increase of $7,193.50 in police education fine revenue which will bring the budget in line with actual receipts.7,194 Investigative Costs Recovery 4 99329 36,614 To record a budget increase of $36,613.80 in fines,forfeitures and penalties revenue to bring the budget in line with actual receipts. 36,614 Florida Contraband Forfeiture Fund 5 99330 32,819 To record a budget increase of $32,819.00 in fines,forfeitures and penalties revenue which will bring the budget in line with actual receipts.32,819 Vehicle Replacement Fund 6 99350 35,879 To record a budget increase representing a transfer of $35,879.00 from 99215,Police Extra Duty.This represents revenue collected for vehicle usage on extra duty jobs.35,879 Crime Prevention Program 7 99364 1,250 To record a budget increase of $1,250.00 in donation revenues. This will bring the budget in line with actual receipts.1,250 Federal Forfeiture Sharing 8 99387 54,419 To record an increase of $54,418.90 in grant revenues from the US Department of Justice which will bring the budget in line with actual receipts.54,419 Mental Health Co-Responder Team 9 P2101 4,500 To record a budget increase of $4,500 of General Fund revenues transferred from the Police Department as approved by the Council on April 20, 2023.4,500 Special Program Fund Mid-Year Amendments FY 2022/23 28 Increase/ Amdmt Program (Decrease)Intrafund Net BudgetNumberNumberAmountTransfer Amount Description Amendment Special Program Fund Mid-Year Amendments FY 2022/23 Public Safety Programs (continued) DEA Overtime Reimbursement 10 P2201 15,000 To record a budget increase of $15,000.00 in reimbursement revenue from the Drug Enforcement Agency (DEA)to account for special duty assignments.15,000 FBI Overtime Reimbursement 11 P2203 15,000 To record a budget increase of $15,000.00 in reimbursement revenue from the Federal Bureau of Investigation (FBI)to account for special duty assignments.15,000 Secret Service Overtime Reimbursement 12 P2204 15,000 To record a budget increase of $15,000.00 in reimbursement revenue from the US Secret Services Agency to account for special duty assignments.15,000 The Sound Acoustic Study - NEW PROGRAM 13 P2301 168,500 To establish the program and record a transfer from General Fund revenues of $168,500.00 as approved by Council on May 18, 2023.168,500 Public Safety Program Totals:732,741 - 732,741 Physical Environment Programs Tree Replacement Program 14 99970 8,472 To record a budget increase of $8,472.00 in fines,forfeiture and penalties revenue to bring the budget in line with actual receipts.8,472 Physical Environment Program Totals:8,472 - 8,472 29 Increase/ Amdmt Program (Decrease)Intrafund Net BudgetNumberNumberAmountTransfer Amount Description Amendment Special Program Fund Mid-Year Amendments FY 2022/23 Culture and Recreation Programs Library - Machan Estate - NEW PROGRAM 15 C2303 1,176,297 To establish the program and record a budget increase of $1,176,297.43 in donation revenues received from the Machan Estate.1,176,297 Clearwater for Youth Grants 16 G1907 8,232 To record a budget increase of $8,231.84 in donation revenue for youth programs at North Greenwood which will bring the budget in line with actual receipts.8,232 Special Events 17 PRSE190001 33,993 To record budget increase of $24,392.00 in reimbursement revenue and $9,600.96 in sales revenue to bring the budget in line with actual receipts.33,993 Special Events @ Coachman Park - NEW PROGRAM 18 PRSE230001 610,620 To establish the program and record transfers of General Fund revenues of $482,000.00 for grand opening events approved by Council on March 16,2023 and $128,620.00 for public safety costs at grand opening events approved by Council on May 4, 2023.610,620 Culture and Recreation Program Total:1,829,142 - 1,829,142 2,570,355 - 2,570,355 Intrafund/Interfund Transfers Police Extra Duty 99215 35,879 To record a transfer of $35,879.00 to 99350,Vehicle Replacement,representing revenue collected for vehicle usage on extra duty jobs. Total Interfund Transfers:35,879 Total Budget Increase/(Decrease): 30 SPECIAL PROGRAM STATUS SUMMARY MID YEAR REVIEW: October 1, 2022 to March 31, 2023 Actual Expenditures Budget Amended Revised Project Open Available Amend Description Budget Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref GENERAL GOVERNMENT PROGRAMS 99857 Stimulus - Elctrnc Plan Submittal & Rev 289,000 289,000 - 289,000 149,927 - 139,073 99928 Nagano Sister City Program 378,899 378,899 - 378,899 206,337 - 172,561 M1913 Lien Foreclosure Program 850,984 1,169,784 - 1,169,784 516,683 - 653,101 M2101 Planning Studies Fund 1,025,000 1,025,000 - 1,025,000 380,383 42,542 602,075 Sub-Total 2,543,883 2,862,683 - 2,862,683 1,253,331 42,542 1,566,811 PUBLIC SAFETY PROGRAMS 98609 Foreclosure Registry-Nuisance Abtmnt 170,800 177,200 3,400 180,600 22,163 - 158,438 1 98610 Hurricane Irma 3,918,686 3,918,686 - 3,918,686 2,706,118 - 1,212,567 99215 Police Extra Duty 6,161,622 6,851,237 343,167 7,194,404 7,132,675 2,674 59,056 2 99279 Police Recruitments 261,010 261,010 - 261,010 103,352 - 157,658 99281 Fed Forfeitures - Treasury 195,885 196,485 - 196,485 120,171 40,408 35,906 99316 Police Volunteers 168,519 183,519 - 183,519 148,210 - 35,308 99317 Police Education Fund 1,445,364 1,456,095 7,194 1,463,289 1,304,567 - 158,721 3 99329 Investigative Recovery Costs 2,939,457 2,989,144 36,614 3,025,757 2,759,093 14,410 252,254 4 99330 FL Contraband Forfeiture Fund 1,158,234 1,249,539 32,819 1,282,358 1,181,028 - 101,330 5 99350 Vehicle Replacement Fund 771,971 823,769 35,879 859,648 528,097 - 331,551 6 99356 Safe Neighborhood Program 1,441,203 1,461,203 - 1,461,203 1,398,788 - 62,414 99364 Crime Prevention Program 241,674 245,774 1,250 247,024 236,091 7,500 3,434 7 99387 Federal Forfeiture Sharing 2,504,602 2,527,585 54,419 2,582,003 2,106,139 - 475,865 8 99927 Emergency Operations 4,328,870 4,328,870 - 4,328,870 3,266,670 - 1,062,200 99982 EMS Incentive/Recognition 69,700 69,700 - 69,700 41,088 - 28,612 D2001 COVID-19 Prep & Response 1,981,240 1,981,240 - 1,981,240 649,074 - 1,332,166 G2110 Pedestrian/Bicycle Safety Grant 2022 46,455 46,455 - 46,455 42,537 - 3,918 G2208 Pedestrian/Bicycle Safety Grant 2023 - 21,836 - 21,836 16,323 - 5,514 P1801 School Resource Officers 2,266,427 2,922,016 - 2,922,016 2,544,890 - 377,126 P2002 Police Body Worn Camera Program 882,922 882,922 - 882,922 812,924 225 69,773 P2101 Mental Health Co-Responder Team 393,800 393,800 4,500 398,300 287,525 - 110,775 9 P2201 DEA OT Reimbursement Program 20,000 20,000 15,000 35,000 32,435 - 2,565 10 P2202 ESST OT Reimbursement Program 2,000 2,000 - 2,000 1,353 - 647 P2203 FBI OT Reimbursement Program 20,000 20,000 15,000 35,000 30,392 - 4,608 11 P2204 Secret Service OT Reimb Program 20,000 20,000 15,000 35,000 29,380 - 5,620 12 P2301 The Sound Acoustic Study - - 168,500 168,500 - - 168,500 13 Sub-Total 31,410,441 33,050,084 732,741 33,782,825 27,501,083 65,218 6,216,525 PHYSICAL ENVIRONMENT PROGRAMS 99970 Tree Replacement Program 1,996,074 2,026,602 8,472 2,035,074 1,034,508 21,925 978,641 14 Sub-Total 1,996,074 2,026,602 8,472 2,035,074 1,034,508 21,925 978,641 ECONOMIC ENVIRONMENT PROGRAMS 99802 Brownfield Revolving Loan 1,216,732 1,216,732 - 1,216,732 420,381 - 796,351 99846 Economic Development - QTI 166,879 166,879 - 166,879 71,591 - 95,288 G2010 CDBG-CV Fund 1,549,338 1,549,338 - 1,549,338 405,837 493,558 649,943 G2011 Back to Business Grant Program 3,550,000 3,550,000 - 3,550,000 1,427,498 2,122,502 G2101 Public Facilities 2021 690,825 690,825 - 690,825 564,503 - 126,322 M2009 Afford Housing & Comm Development 290,853 290,853 - 290,853 16,913 - 273,940 M2105 ED Strategic Plan 153,896 153,896 - 153,896 - - 153,896 G2201 Public Facilities 2022 670,471 670,471 - 670,471 470,627 92,267 107,577 G2202 Economic Development 2022 110,246 110,246 - 110,246 72,603 608 37,036 G2203 Program Administration 2022 211,771 211,771 - 211,771 184,525 1,525 25,721 G2205 Public Services 2022 233,512 233,512 - 233,512 192,825 - 40,687 G2207 Brownfield MAC Grant - 300,000 - 300,000 10,679 68,207 221,114 G2209 Duke Energy ED Grant 25,000 25,000 - 25,000 22,200 - 2,800 31 SPECIAL PROGRAM STATUS SUMMARY MID YEAR REVIEW: October 1, 2022 to March 31, 2023 Actual Expenditures Budget Amended Revised Project Open Available Amend Description Budget Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref - - ECONOMIC ENVIRONMENT PROGRAMS (CONTINUED)- - G2210 ARPA North Greenwood CRA 5,000,000 5,000,000 - 5,000,000 - - 5,000,000 G2212 ARPA Affordable Housing 3,300,000 3,300,000 - 3,300,000 141,306 - 3,158,694 G2219 ARPA Business Incubator 250,000 250,000 - 250,000 - - 250,000 G2301 Public Facilities 2023 636,582 636,582 - 636,582 3,300 353,107 280,175 G2302 Economic Development 2023 460,575 460,575 - 460,575 3,400 96,600 360,575 G2303 Program Administration 2023 179,495 179,495 - 179,495 2,166 31,597 145,733 G2304 Infill Housing 2023 135,000 135,000 - 135,000 - - 135,000 G2305 Public Services 2023 134,621 134,621 - 134,621 33,845 70,776 30,000 Sub-Total 18,965,797 19,265,797 - 19,265,797 4,044,198 1,208,244 14,013,355 HUMAN SERVICES PROGRAMS 98601 Next Steps to Better Nutrition 9,000 9,000 - 9,000 6,671 - 2,329 98607 Senior Citizens Services - Trips 14,000 14,000 - 14,000 13,960 - 40 99562 HUD Special Education 30,000 30,000 - 30,000 27,600 - 2,400 99844 United Way 18,080 18,080 - 18,080 12,431 - 5,649 99869 Health Prevention Program 190,269 190,269 - 190,269 180,134 - 10,135 G2107 JWB Youth Programming 1,196,323 1,665,220 - 1,665,220 1,012,870 - 652,350 G2215 ARPA Pinellas Community Foundation 1,000,000 1,000,000 - 1,000,000 112,748 887,252 - G2216 ARPA Non-profit Grants 1,000,000 1,000,000 - 1,000,000 - - 1,000,000 G2217 ARPA Education Grants & Partnerships 750,000 750,000 - 750,000 - - 750,000 M2209 Opioid Settlement Funds - 135,281 - 135,281 - - 135,281 Sub-Total 4,207,672 4,811,850 - 4,811,850 1,366,414 887,252 2,558,185 CULTURE AND RECREATION PROGRAMS 98608 Clark-Turner Trust (Library)106,077 106,077 - 106,077 - 106,077 99910 Library Special Account 910,161 940,394 - 940,394 903,656 - 36,738 C2303 Library - Machan Estate - - 1,176,297 1,176,297 - - 1,176,297 15 G1907 Clearwater for Youth Grants 70,095 70,095 8,232 78,327 42,989 - 35,338 16 PRSE190001Special Events 2,899,058 3,014,258 33,993 3,048,251 2,899,044 - 149,206 17 PRSE230001Special Events @ Coachman Park - - 610,620 610,620 - - 610,620 18 Sub-Total 3,985,391 4,130,824 1,829,142 5,959,966 3,845,690 - 2,114,276 TOTAL ALL PROJECTS 63,109,258 66,147,840 2,570,355 68,718,196 39,045,224 2,225,179 27,447,793 32 City of Clearwater SPECIAL DEVELOPMENT FUND Mid-Year FY 2022/23 Increase/ (Decrease)Description Revenues Allocation of Assigned Fund Balance - No Amendments are proposed to Special Development Fund revenues at mid-year. -$ Net Revenue Amendments Expenditures Transfer to Capital Improvement Fund - No Amendments are proposed to Special Development Fund expenditures at mid-year. -$ Net Expenditure Amendments 33 SPECIAL REVENUE FUNDS Mid-Year: October 1, 2022 - March 31, 2023 Original First Quarter Mid Year Budget Amended Budget Amended Budget 2022/23 2022/23 2022/23 Amendments Revenues: Ad Valorem Taxes 4,050,410 4,050,410 4,050,410 - Infrastructure Tax 16,441,000 16,441,000 16,441,000 - Interest Earnings 450,000 450,000 450,000 - Multi-Modal Impact Fees 140,000 140,000 140,000 - Local Option Gas Tax 1,327,150 1,327,150 1,327,150 - Allocation of Assigned Fund Balance 6,507,630 6,586,830 6,586,830 - 28,916,190 28,995,390 28,995,390 - Expenditures: Transfer to Capital Improvement Fund Road Millage 4,050,410 4,050,410 4,050,410 - Infrastructure Tax 22,948,630 22,948,630 22,948,630 - Recreation Facility Impact Fees - 79,200 79,200 - Multi-Modal Impact fees 140,000 140,000 140,000 - Local Option Gas Tax 1,327,150 1,327,150 1,327,150 - 28,466,190 28,545,390 28,545,390 - Revenues: CDBG/Home Funds 897,475 897,475 897,475 - Interest Earnings 125,000 133,091 133,091 - Intergovernmental Revenue - 1,267,147 1,366,566 99,419 Charges for Service Revenue - 696,016 1,042,583 346,567 Judgments, Fines and Forfeit Revenue - 498,680 583,779 85,098 Miscellaneous Revenue - 169,614 1,389,387 1,219,772 Transfers from General Fund:- - 779,120 779,120 Sister City Program 37,380 37,380 37,380 - Planning Study Fund 275,000 275,000 275,000 - United Way Campaign Fund 1,500 1,500 1,500 - Special Events 70,000 185,200 185,200 - Police Recruitments 30,000 30,000 30,000 - Police Mental Health Co-Responder T 143,200 143,200 147,700 4,500 Transfers from Special Programs - 283,834 319,713 35,879 1,579,555 4,618,138 7,188,493 2,570,355 SPECIAL PROGRAM FUND SPECIAL DEVELOPMENT FUND 34 SPECIAL REVENUE FUNDS Mid-Year: October 1, 2022 - March 31, 2023 Original First Quarter Mid Year Budget Amended Budget Amended Budget 2022/23 2022/23 2022/23 Amendments Expenditures: General Government 312,380 631,180 631,180 - Public Safety 173,200 1,812,843 2,545,585 732,741 Physical Environment - 30,528 39,000 8,472 Economic Environment 498,117 798,117 798,117 - Human Services 1,500 605,678 605,678 - Culture and Recreation 70,000 215,433 2,044,575 1,829,142 Interfund Transfers 399,358 399,358 399,358 - Transfer to Capital Fund 50,000 50,000 50,000 - 1,504,555 4,543,138 7,113,493 2,570,355 Revenues: HOME Investment Partnerships 509,528 509,528 509,528 - State Housing Initiatives Partnerships 781,532 781,532 781,532 - Total - HOME/SHIP Funds 1,291,060 1,291,060 1,291,060 - Expenditures: Economic Environment 988,161 988,161 988,161 Interfund Transfers 302,899 302,899 302,899 Total - HOME/SHIP Programs 1,291,060 1,291,060 1,291,060 - OTHER HOUSING ASSISTANCE FUNDS SPECIAL PROGRAM FUND (continued) 35 ADMINISTRATIVE CHANGE ORDERS Mid - Year Review FY 2022/23 36 In accordance with City of Clearwater Code Section 2.554(6), the City Manager may approve and execute change orders without City Council approval within certain limitations. The following change orders have been administratively approved since the last report to the Council based on the code specified criteria: 1. The city manager may increase any contract up to a total award of one hundred thousand dollars ($100,000.00). 2. The city manager may approve any increase of contract up to a maximum of ten percent (10%) over the most recent award of the city council. 3. No contract price increase shall be approved unless sufficient funds are available for such purpose. 4. Contract price decreases may be approved without limitation. 5. The time for completion may be extended up to ninety (90) days, in any one change or cumulatively for the same project, beyond the most recent city council approved completion time. ***** There were no change orders at mid-year that meet the guidelines above. Ordinance #9687-23 37 ORDINANCE NO. 9687-23 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2023 TO REFLECT INCREASES AND DECREASES IN REVENUES AND EXPENDITURES FOR THE GENERAL FUND, SPECIAL PROGRAM FUND, SOLID WASTE & RECYCLING FUND, AND AIRPARK FUND AS PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE. WHEREAS, the budget for the fiscal year ending September 30, 2023, for operating purposes, including debt service, was adopted by Ordinance No. 9615-22; and WHEREAS, at the mid-year review it was found that an increase of $3,716,475 is necessary for revenues and an increase of $4,116,475 is necessary for expenditures; and WHEREAS, a summary of the amended revenues and expenditures is attached hereto and marked Exhibit A; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 1 of Ordinance No. 9615-22 is amended to read: Pursuant to the Amended City Manager's Annual Report and estimate for the fiscal year beginning October 1, 2022 and ending September 30, 2023 a copy, of which is on file with the City Clerk, the City Council hereby adopts an amended budget for the operation of the City, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _________________________ PASSED ON SECOND AND FINAL _________________________ READING AND ADOPTED _______________________________ Brian J. Aungst Sr., Mayor Approved as to form: Attest: _______________________________ ________________________________ David Margolis, City Attorney Rosemarie Call, City Clerk EXHIBIT A EXHIBIT A 2022-23 BUDGET REVENUE 2022-23 BUDGET REVENUE FirstQuarter Mid-Year Budgeted Amended AmendedRevenuesBudgetBudget 2022/23 2022/23 2022/23 Amendments General Fund: Ad Valorem Taxes 80,964,710 80,964,710 80,964,710 - Utility Taxes 17,890,000 17,890,000 17,890,000 - Local Option, Fuel & Other Taxes 6,430,000 6,430,000 6,430,000 - Franchise Fees 11,000,000 11,000,000 11,000,000 - Other Permits & Fees 3,908,500 3,908,500 3,908,500 - Intergovernmental Revenues 28,768,720 28,768,720 28,768,720 Charges for Services 17,218,270 17,218,270 17,218,270 - Judgments, Fines & Forfeitures 1,439,000 1,439,000 1,439,000 - Miscellaneous Revenues 3,512,758 3,512,758 3,512,758 - Transfers In 12,497,802 12,497,802 12,497,802 - Transfer (to) from Reserves - 10,870 789,990 779,120 Total, General Fund 183,629,760 183,640,630 184,419,750 779,120 Special Revenue Funds: Special Development Fund 28,916,190 28,995,390 28,995,390 - Special Program Fund 1,579,555 4,618,138 7,188,493 2,570,355 Local Housing Asst Trust Fund 1,291,060 1,291,060 1,291,060 - Utility & Other Enterprise Funds: Water & Sewer Fund 106,880,100 106,880,100 106,880,100 - Stormwater Utility Fund 17,714,840 17,714,840 17,714,840 - Solid Waste & Recycling Fund 30,381,600 30,381,600 30,381,600 - Gas Fund 59,832,340 59,832,340 59,832,340 - Airpark Fund 406,990 406,990 773,990 367,000 Marine Fund 7,038,640 7,038,640 7,038,640 - Clearwater Harbor Marina 1,003,610 1,003,610 1,003,610 - Parking Fund 18,867,130 18,867,130 18,867,130 - Internal Service Funds: Administrative Services Fund 16,150,270 16,150,270 16,150,270 - General Services Fund 6,498,650 6,498,650 6,498,650 - Garage Fund 19,533,130 19,533,130 19,533,130 - Central Insurance Fund 35,753,700 35,753,700 35,753,700 - Total, All Funds 535,477,565 538,606,218 542,322,693 3,716,475 38 Ordinance #9687-23 EXHIBIT A (Continued) EXHIBIT A (Continued) 2022-23 BUDGET EXPENDITURES 2022-23 BUDGET EXPENDITURES FirstQuarter Mid-Year Original Amended AmendedBudgetBudgetBudget 2022/23 2022/23 2022/23 Amendments General Fund: City Council 459,136 525,486 533,486 8,000 City Manager's Office 1,032,745 1,032,745 1,032,745 - City Attorney's Office 2,549,409 2,560,279 2,560,279 - City Audit 372,930 372,930 372,930 - City Clerk 1,274,878 1,274,878 1,274,878 - CRA Administration 691,422 691,422 691,422 - Economic Development & Housing 2,019,501 1,954,501 1,954,501 - Finance 2,938,832 2,938,832 2,938,832 - Fire 33,798,143 33,798,143 33,798,143 - Human Resources 2,233,506 2,233,506 2,233,506 - Library 9,445,675 9,445,675 9,445,675 - Non-Departmental 11,763,576 11,697,226 12,476,346 779,120 Office of Innovation 899,534 899,534 891,534 (8,000) Parks & Recreation 38,162,462 39,337,937 39,337,937 - Planning & Development 7,605,355 7,605,355 7,605,355 - Police 53,505,918 53,505,918 53,505,918 - Public Communications 1,573,275 1,573,275 1,573,275 - Public Utilities 412,520 412,520 412,520 - Public Works 12,890,943 11,780,468 11,780,468 - Total, General Fund 183,629,760 183,640,630 184,419,750 779,120 Special Revenue Funds: Special Development Fund 28,466,190 28,545,390 28,545,390 - Special Program Fund 1,504,555 4,543,138 7,113,493 2,570,355 Local Housing Asst Trust Fund 1,291,060 1,291,060 1,291,060 - Utility & Other Enterprise Funds: Water & Sewer Fund 100,828,010 100,828,010 100,828,010 - Stormwater Utility Fund 16,791,710 16,791,710 16,791,710 - Solid Waste & Recycling Fund 28,437,980 28,737,980 29,137,980 400,000 Gas Fund 59,832,340 59,832,340 59,832,340 - Airpark Fund 406,990 406,990 773,990 367,000 Marine Fund 7,038,640 7,038,640 7,038,640 - Clearwater Harbor Marina 1,003,610 1,003,610 1,003,610 - Parking Fund 18,867,130 18,867,130 18,867,130 - Internal Service Funds: Administrative Services Fund 16,069,230 16,069,230 16,069,230 - General Services Fund 6,462,980 6,462,980 6,462,980 - Garage Fund 19,470,400 19,470,400 19,470,400 - Central Insurance Fund 35,752,330 35,752,330 35,752,330 - Total, All Funds 525,852,915 529,281,568 533,398,043 4,116,475 39 Ordinance #9687-23 40 Ordinance #9688-23 ORDINANCE NO. 9688-23 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE CAPITAL IMPROVEMENT BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2023, TO REFLECT AN INCREASE OF $1,087,961 PROVIDING AN EFFECTIVE DATE. WHEREAS, the Capital Improvement Budget for the fiscal year ending September 30, 2023 was adopted by Ordinance No. 9616-22; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Section 1 of Ordinance No. 9616-22 is amended to read: Pursuant to the Mid-Year Amended Capital Improvement Program Report and estimated budget for the fiscal year beginning October 1, 2022, and ending September 30, 2023, a copy of which is on file with the City Clerk, the City Council hereby adopts a Mid-Year Amended budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED ___________________________ Brian J. Aungst Sr., Mayor Approved as to form: Attest: ______________________________ ____________________________ David Margolis, City Attorney Rosemarie Call, City Clerk First Qtr.Mid-Year Original Amended Amended Budget Budget Budget 2022/23 2022/23 2022/23 Amendments Other General Government 22,981,700 22,972,902 23,112,902 140,000 Police Protection 305,000 305,000 305,000 - Fire Protection 1,044,250 1,001,616 1,001,616 - Fire Rescue Services 538,000 580,634 580,634 - Gas Utility Services 13,625,000 13,775,913 13,803,831 27,918 Solid Waste Services 450,000 265,000 239,646 (25,354) Water-Sewer Services 30,500,040 33,914,415 32,778,867 (1,135,548) Flood Protection/Stormwater Mgmt 6,958,010 6,958,010 6,958,010 - Other Physical Environment 570,000 570,000 570,000 - Road and Street Facilities 10,451,650 10,451,650 10,482,596 30,946 Airports 275,000 275,000 2,325,000 2,050,000 Water Transportation Systems 150,000 150,000 150,000 - Parking Facilities 11,179,000 11,332,591 11,332,591 - Other Transportation 56,500 56,500 56,500 - Libraries 735,000 735,000 735,000 - Parks & Recreation 4,065,000 4,160,363 4,160,363 - Cultural Services 40,000 40,000 40,000 - Special Recreation Facilities 21,338,030 21,391,867 21,391,867 - TOTAL PROJECT EXPENDITURES 125,262,180 128,936,461 130,024,423 1,087,961 GENERAL SOURCES: General Operating Revenue 14,819,980 14,819,980 14,819,980 - Penny for Pinellas 22,948,630 22,948,630 22,948,630 - Road Millage 4,050,410 4,050,410 4,050,410 - Local Option Gas Tax 1,327,150 1,327,150 1,327,150 - Grants 200,000 662,000 1,166,452 504,452 County Fire Reimbursements 340,170 340,170 340,170 - Other Governmental - 2,952,375 2,952,375 - Special Program Fund 50,000 50,000 50,000 - Multi-Modal Impact Fee 140,000 140,000 140,000 - Recreation Facility Impact Fee - 79,200 79,200 - Donations - 70,000 70,000 - Other - 21,156 21,156 - Reimbursements - - 170,946 170,946 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2022/23 41 Ordinance # 9688-23 First Qtr.Mid-Year Original Amended Amended Budget Budget Budget 2022/23 2022/23 2022/23 Amendments EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2022/23 SELF SUPPORTING FUNDS: Parking Revenue 11,295,000 11,448,591 11,448,591 - Marine Revenue 1,400,000 1,400,000 1,400,000 - Clearwater Harbor Marina Revenue 175,000 175,000 175,000 - Airpark Revenue 75,000 75,000 485,000 410,000 Water Revenue 10,606,750 10,606,750 10,606,750 - Sewer Revenue 11,691,790 11,691,790 11,691,790 - Utility R&R 12,225,590 12,225,590 12,225,590 Water Impact Fees 160,000 160,000 160,000 - Sewer Impact Fees 50,000 50,000 50,000 - Stormwater Utility Revenue 6,958,010 6,958,010 6,958,010 - Gas Revenue 13,625,000 13,775,913 13,803,831 27,918 Solid Waste Revenue 450,000 450,000 450,000 - INTERNAL SERVICE FUNDS: Garage Revenue 260,000 260,000 260,000 - Administrative Services Revenue 1,900,000 1,900,000 1,900,000 - General Services Revenue 100,000 100,000 100,000 - Central Insurance Revenue 172,000 172,000 172,000 - - BORROWING - GENERAL SOURCES: Lease Purchase - General Fund - - - - BORROWING - SELF SUPPORTING FUNDS: Lease Purchase - Solid Waste/Recycling - (185,000) (210,354) (25,354) BORROWING - INTERNAL SERVICE FUNDS: Lease Purchase - Garage 9,791,700 9,761,746 9,761,746 - Lease Purchase - Administrative Services 450,000 450,000 450,000 - TOTAL ALL FUNDING SOURCES:125,262,180 128,936,461 130,024,423 1,087,961 42 Ordinance # 9688-23 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#23-0747 Agenda Date: 6/15/2023 Status: City Manager ReportVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 9.2 SUBJECT/RECOMMENDATION: Select one of three concepts for the proposed New City Hall project (22-0019-EN). SUMMARY: On September 15, 2022, Council approved a work order to Wannemacher Jensen Architects (WJA) for design of a new city hall. The design scope included three concepts of varying architectural styles for an approximately 40,000 square feet (SF), LEED silver building on the vacant city-owned parcel south of the MSB (1.673 acres) or connected to the MSB on the exiting parcel (1.67 acres). Since the work order approval, council provided direction to the City Manager to consider one large city hall to accommodate not only staff currently located at 600 Cleveland Street but all staff in the MSB with options to repurpose the MSB building (66,570 SF) and parcel. With this new direction, WJA was asked to provide concept drawings and construction cost estimates of three options, the two originally included and one large city hall on the parcel south of MSB. The concepts provided are summarized below: In support of the proposed city hall project, the City hired Long & Associates to complete a building condition assessment of the MSB and provide cost estimates to modernize the MSB for long term use to align with new city hall options that retain use of the MSB. Page 1 City of Clearwater Printed on 6/13/2023 CLEARWATER CITY HALL Opinion of Cost | 06.12.2023 Square Footage $/unit Cost COMMENTS New building Building construction 35,387 625$ 22,116,875$ Includes sitework, FF&E, General Conditions and Overhead Owner's contingency 2.0%442,338$ GC contingency 2.0%442,338$ Escalation 7.0%1,548,181$ Subtotal 24,549,731$ Soft Costs 8%1,963,979$ Architect fees, CM Pre-Construction fees, Etc. Does not include City's fees. Moving Utilities Underground 350,000$ Total of New Building 26,863,710$ Renovation of Existing building Interior Office Renovation 66,063 160$ 10,570,080$ Includes Interior Renovation of office spaces. Does not include existing restrooms, stairs and elevators. Exterior renovation 2,640,000$ Owner's contingency 2.0%264,202$ GC contingency 2.0%264,202$ Escalation 10.5%1,387,058$ Subtotal 15,125,542$ Soft Costs 8%1,210,043$ Architect fees, CM Pre-Construction fees, Etc. Does not include City's fees. Total of Renovation 16,335,585$ Total 43,199,295$ Opinion of Cost Summary - Option 1 CLEARWATER CITY HALL Opinion of Cost | 06.12.2023 Square Footage $/unit Cost COMMENTS New building Building construction 41,679 625$ 26,049,375$ Includes sitework, FF&E, General Conditions and Overhead Owner's contingency 2.0%520,988$ GC contingency 2.0%520,988$ Escalation 7.0%1,823,456$ Subtotal 28,914,806$ Soft Costs 8%2,313,185$ Architect fees, CM Pre-Construction fees, Etc. Does not include City's fees. Moving Utilities Underground 350,000$ Total of New Building 31,577,991$ Renovation of Existing building Interior Office Renovation 66,063 160$ 10,570,080$ Includes Interior Renovation of office spaces. Does not include exterior work. Owner's contingency 2.0%211,402$ GC contingency 2.0%211,402$ Escalation 12.5%1,321,260$ Subtotal 12,314,143$ Soft Costs 8%985,131$ Architect fees, CM Pre-Construction fees, Etc. Does not include City's fees. Total of Renovation 13,299,275$ Total 44,877,265$ Opinion of Cost Summary - Option 2 CLEARWATER CITY HALL Opinion of Cost | 06.12.2023 Square Footage $/unit Cost COMMENTS New building Building construction 103,633 625$ 64,770,625$ Includes sitework, FF&E, General Conditions and Overhead Owner's contingency 2.0%1,295,413$ GC contingency 2.0%1,295,413$ Escalation 4.5%2,914,678$ Subtotal 70,276,128$ Soft Costs 8%5,622,090$ Architect fees, CM Pre-Construction fees, Etc. Does not include City's fees. Moving Utilities Underground 350,000$ Total 76,248,218$ Opinion of Cost Summary - Option 3 CLEARWATER CITY HALLCONCEPTUAL DESIGN OPTIONS June 5, 2023 Innovative Customer and Office Experience DESIGN CONCEPT Lobby as a "Public Space" Public Interface Public Interface Public Interface Public Interface Department as a "Neighborhood" Department as a "Neighborhood" Department as a "Neighborhood"Department as a "Neighborhood" Chamber as a "Landmark" Cafe (Public) Interdeparmental Collaboration Interdeparmental Collaboration Pre-Function Room Interdeparmental Collaboration Lobby as a Public Space: Public Interaction • Chamber • Pre-Function Room / Workshop / Event Space • Cafe • Galleries / Exhibits / Public Art Public Interface Department / Public Interaction • Reception • Conference rooms • Studios Departments as a Neighborhood Specific to Department • Offices • Open Offices • Storage • Specific deparment needs Interdepartmental Collaboration Interaction between Deparments • Conference rooms • Studios • Printing Stations • Virtual booths • Break rooms Staff Cafeteria OPTION 1: MSB Addition CONCEPTUAL SITE PLAN Total GSF: 101,450 SF Existing GSF: 66,063 SF Addition: 35,387 SF OPTION 1: MSB Addition OVERALL SITE VIEW OPTION 1: MSB Addition PUBLIC PLAZA VIEW OPTION 1: MSB Addition MYRTLE AVENUE VIEW OPTION 1: MSB Addition . Level 1 . ECONOMIC DEVELOPMENT4,240 SF CUSTOMER SERVICE BOH CUSTOMER SERVICE5,040 SF SECURED CIRCULATION PUBLIC CIRCULATION / PRE-FUNCTION RESTROOMS TRAINING 1114 SF CRA2,000 SF CONFERENCE 308 SF RECEPTION / WAITING 350 SF CONFERENCE450 SF CONFERENCE/ BOARD ROOM576 SF BREAK ROOM 251 SF CONFERENCE 142 SF CONFERENCE192 SF ENTRANCE RECEPTION BREAK ROOM 212 SF RECEPTION 800 SF PRINT120 SF PRINT120 SF TRAINING1114 SF TRAINING 142 SF PRINT251 SF METER READER 200 SF PRINT 35 SF PARKS AND REC6,090 SF RECEPTION / WAITING 400 SF PRINT 120 SF CLERK1,830 SF STAIRENTRANCE S MYRTLE AVEPIERCE ST PARK ST S EAST AVECUSTOMER SERVICE WINDOW RECEPTION 400 SF PRINT120 SF GRAND STAIRS DEPARTMENT LEGEND CUSTOMER SERVICE ECONOMIC DEVELOPMENT PARKS AND REC LEVEL 1 LEVEL 2 ENGINEERING PLANNING AND DEVELOPMENT CITY MANAGER COUNCIL LEVEL 3 FINANCE & AUDIT INFORMATION TECHNOLOGY PUBLIC COMMUNICATION INNOVATION CITY CLERK ATTORNEY BACK OF HOUSE CRA HUMAN RESOURCES TRAINING ROOMS TRAFFIC CONCEPTUAL FLOOR PLAN OPTION 1: MSB Addition LEVEL 1 - LOBBY OPTION 1: MSB Addition . Level 2 PLANNING11,500 SF ENGINEERING7808 SF CHAMBER2,500 SF COUNCIL2,530 SF CITY MANAGER3800 SF OPEN TOBELOW GRAND STAIRS RECEPTION / WAITING 305 SF CONFERENCE / BOARD ROOM612 SF CONFERENCE308 SF BREAK ROOM 251 SF PRINT 120 SF CONFERENCE 142 SF CONFERENCE 308 SF CONFERENCE 192 SF PRINT 120 SF RECEPTION / WAITING / COMPUTER STATIONS 745 SF CONFERENCE 308 SF CONFERENCE 142 SF WORK STATIONS FOR PUBLIC INTERACTION1290 SF(4) INTERVIEW ROOMSCONFERENCE/ BOARD ROOM612 SF PRINT 150 SF BREAK ROOM 251 SF BREAK ROOM 251 SF PRINT 150 SF RECEPTION / WAITING / COMPUTER 380 SF CONFERENCE 142 SF CONFERENCE 192 SF SECURED CIRCULATION PUBLIC CIRCULATION ATTORNEY3,700 SF WAITING 150 SF STAIRCONFERENCE 142 SF CONFERENCE 308 SFBREAK ROOM 251 SF PRINT 120 SF DEPARTMENT LEGEND CUSTOMER SERVICE ECONOMIC DEVELOPMENT PARKS AND REC LEVEL 1 LEVEL 2 ENGINEERING PLANNING AND DEVELOPMENT CITY MANAGER COUNCIL LEVEL 3 FINANCE & AUDIT INFORMATION TECHNOLOGY PUBLIC COMMUNICATION INNOVATION CITY CLERK ATTORNEY BACK OF HOUSE CRA HUMAN RESOURCES TRAINING ROOMS TRAFFIC CONCEPTUAL FLOOR PLAN OPTION 1: MSB Addition . Level 3 UP UP FINANCE & AUDIT5,988 SF INFORMATION TECHNOLOGY6,800 SF PUBLIC COMMUNICATION2,939 SF OPEN TO CHAMBER HUMAN RESOURCES6,110 SF RECEPTION / COMPUTER 600 SFCONFERENCE 142 SF CONFERENCE/ BOARD ROOM612 SF PRINT150 SF CONFERENCE 192 SF CONFERENCE 192 SF RECEPTION / WAITING 460 SF EXISTING STUDIO725 SF EXISTING SERVEREXISTING DEPOT BREAK ROOM 251 SF PRINT150 SF WELLNESS CONFERENCE 142 SF PRINT 120 SF CONFERENCE 308 SF OPEN COLLAB 308 SF SECURED CIRCULATION PUBLIC CIRCULATION INNOVATION2,384 SF CONFERENCE 308 SFCONFERENCE 192 SF BREAK ROOM 251 SF WELLNESS WCWCSTAIRTRAFFIC700 SF OPEN COLLABORATIONSPACE BALCONY DEPARTMENT LEGEND CUSTOMER SERVICE ECONOMIC DEVELOPMENT PARKS AND REC LEVEL 1LEVEL 2 ENGINEERING PLANNING AND DEVELOPMENT CITY MANAGER COUNCIL LEVEL 3 FINANCE & AUDIT INFORMATION TECHNOLOGY PUBLIC COMMUNICATION INNOVATION CITY CLERK ATTORNEY BACK OF HOUSE CRA HUMAN RESOURCES TRAINING ROOMS TRAFFIC CONCEPTUAL FLOOR PLAN OPTION 1: MSB Addition Level 1 Level 2 Level 3 . . ECONOMIC DEVELOPMENT4,240 SF CUSTOMER SERVICE BOH CUSTOMER SERVICE5,040 SF SECURED CIRCULATION PUBLIC CIRCULATION / PRE-FUNCTION RESTROOMS TRAINING 1114 SF CRA2,000 SF CONFERENCE 308 SF RECEPTION / WAITING 350 SF CONFERENCE450 SF CONFERENCE/ BOARD ROOM576 SF BREAK ROOM 251 SF CONFERENCE 142 SF CONFERENCE192 SF ENTRANCE RECEPTION BREAK ROOM 212 SF RECEPTION 800 SF PRINT120 SF PRINT120 SF TRAINING1114 SF TRAINING 142 SF PRINT251 SF METER READER 200 SF PRINT 35 SF PARKS AND REC6,090 SF RECEPTION / WAITING 400 SF PRINT 120 SF CLERK1,830 SF STAIRENTRANCE S MYRTLE AVEPIERCE ST PARK ST S EAST AVECUSTOMER SERVICE WINDOW RECEPTION 400 SF PRINT120 SF GRAND STAIRS PLANNING11,500 SF ENGINEERING7808 SF CHAMBER2,500 SF COUNCIL2,530 SF CITY MANAGER3800 SF OPEN TOBELOW GRAND STAIRS RECEPTION / WAITING 305 SF CONFERENCE / BOARD ROOM612 SF CONFERENCE308 SF BREAK ROOM 251 SF PRINT 120 SF CONFERENCE 142 SF CONFERENCE 308 SF CONFERENCE 192 SF PRINT 120 SF RECEPTION / WAITING / COMPUTER STATIONS 745 SF CONFERENCE 308 SF CONFERENCE 142 SF WORK STATIONS FOR PUBLIC INTERACTION1290 SF(4) INTERVIEW ROOMSCONFERENCE/ BOARD ROOM612 SF PRINT 150 SF BREAK ROOM 251 SF BREAK ROOM 251 SF PRINT 150 SF RECEPTION / WAITING / COMPUTER 380 SF CONFERENCE 142 SF CONFERENCE 192 SF SECURED CIRCULATION PUBLIC CIRCULATION ATTORNEY3,700 SF WAITING 150 SF STAIRCONFERENCE 142 SF CONFERENCE 308 SFBREAK ROOM 251 SF PRINT 120 SF UP UP FINANCE & AUDIT5,988 SF INFORMATION TECHNOLOGY6,800 SF PUBLIC COMMUNICATION2,939 SF OPEN TO CHAMBER HUMAN RESOURCES6,110 SF RECEPTION / COMPUTER 600 SFCONFERENCE 142 SF CONFERENCE/ BOARD ROOM612 SF PRINT150 SF CONFERENCE 192 SF CONFERENCE 192 SF RECEPTION / WAITING 460 SF EXISTING STUDIO725 SF EXISTING SERVEREXISTING DEPOT BREAK ROOM 251 SF PRINT150 SF WELLNESS CONFERENCE 142 SF PRINT 120 SF CONFERENCE 308 SF OPEN COLLAB 308 SF SECURED CIRCULATION PUBLIC CIRCULATION INNOVATION2,384 SF CONFERENCE 308 SFCONFERENCE 192 SF BREAK ROOM 251 SF WELLNESS WCWCSTAIRTRAFFIC700 SF OPEN COLLABORATIONSPACE BALCONY DEPARTMENT LEGEND CUSTOMER SERVICE ECONOMIC DEVELOPMENT PARKS AND REC LEVEL 1 LEVEL 2 ENGINEERING PLANNING AND DEVELOPMENT CITY MANAGER COUNCIL LEVEL 3 FINANCE & AUDIT INFORMATION TECHNOLOGY PUBLIC COMMUNICATION INNOVATION CITY CLERK ATTORNEY BACK OF HOUSE CRA HUMAN RESOURCES TRAINING ROOMS TRAFFIC DEPARTMENT LEGEND CUSTOMER SERVICE ECONOMIC DEVELOPMENT PARKS AND REC LEVEL 1 LEVEL 2 ENGINEERING PLANNING AND DEVELOPMENT CITY MANAGER COUNCIL LEVEL 3 FINANCE & AUDIT INFORMATION TECHNOLOGY PUBLIC COMMUNICATION INNOVATION CITY CLERK ATTORNEY BACK OF HOUSE CRA HUMAN RESOURCES TRAINING ROOMS TRAFFIC DEPARTMENT LEGEND CUSTOMER SERVICE ECONOMIC DEVELOPMENT PARKS AND REC LEVEL 1 LEVEL 2 ENGINEERING PLANNING AND DEVELOPMENT CITY MANAGER COUNCIL LEVEL 3 FINANCE & AUDIT INFORMATION TECHNOLOGY PUBLIC COMMUNICATION INNOVATION CITY CLERK ATTORNEY BACK OF HOUSE CRA HUMAN RESOURCES TRAINING ROOMS TRAFFIC Total GSF: 101,450 SF Existing GSF: 66,063 SF Addition: 35,387 SF CONCEPTUAL FLOOR PLANS OPTION 1: MSB Addition MYRTLE AVENUE DRAFT CLEARWATER CITY HALL Opinion of Cost | 06.02.2023 Square Footage $/unit Cost COMMENTS New building Building construction 35,387 625$ 22,116,875$ Includes sitework and FF&E Owner's contingency 2.0%442,338$ GC contingency 2.0%442,338$ Buyout 1,000,000$ Escalation 3.0%663,506$ Subtotal 24,665,056$ Soft Costs 8%1,973,205$ Architect fees, CM Pre‐Construction fees, Etc Total of New Building 26,638,261$ Renovation of Existing building Renovation of interior 66,063 160$ 10,570,080$ Renovation of office spaces Exterior renovation 2,640,000$ Owner's contingency 2.0%264,202$ GC contingency 2.0%264,202$ Buyout 1,000,000$ Escalation 3.0%396,302$ Subtotal 15,134,786$ Soft Costs 8%1,210,783$ Architect fees, CM Pre‐Construction fees, Etc Total of Renovation 16,345,568$ Total 42,983,829$ Opinion of Cost Summary - Option 1 OPTION 1: MSB Addition OPINION OF COST CONCEPTUAL SITE PLAN Total GSF: 41,679SF OPTION 2: Stand Alone City Hall OVERALL SITE VIEW OPTION 2: Stand Alone City Hall OPTION 2: Stand Alone City Hall PUBLIC PLAZA VIEW OPTION 2: Stand Alone City Hall SCREEN CONCEPT OPTION 2: Stand Alone City Hall PUBLIC PLAZA ENTRANCE OPTION 2: Stand Alone City Hall MYRTLE AVENUE VIEW OPTION 2: Stand Alone City Hall Level 1 . BREAK ROOM251 SF CONFERENCE 142 SF PRINT120 SF RECEPTION300 SF CONFERENCE 308 SFPUBLICHR7000 SF SS BOH 2000 SF PUBLIC COMMUNICATIONS3500 SF TRAINING (2)1900 SF LOBBY WC WC RECEPTION RECEPTION300 SF CONFERENCE 152 SF CONFERENCE192 SF BOARD ROOM600 SF BREAK ROOM251 SF CONFERENCE 192 SF PRINT120 SF ENTRANCE GRAND STAIRS MYRTLE ENTRANCE DEPARTMENT LEGEND BACK OF HOUSE LEVEL 1 LEVEL 2 CITY MANAGER COUNCIL PUBLIC COMMUNICATION CITY CLERK ATTORNEY LEVEL 3 HUMAN RESOURCES BALCONY CONCEPTUAL FLOOR PLAN OPTION 2: Stand Alone City Hall LEVEL 1 - LOBBY OPTION 2: Stand Alone City Hall Level 2 . CITY ATTORNEY4200 SF COUNCIL 1800 SF CITY MANAGER 3800 SF CITY CLERK2000 SF S CHAMBER2400 SF OPEN TO BELOW WC WC PRE-FUNCTION S CONFERENCE308 SF RECEPTION300 SF WAITING150 SF CONFERENCE612 SF CONFERENCE308 SF CONFERENCE 192 SF CONFERENCE142 SF PRINT120 SF CONFERENCE142 SF BREAK ROOM251 SF RECEPTION200 SF WAITING150 SF PRINT120 SFCIRCULATION CIRCULATION DEPARTMENT LEGEND BACK OF HOUSE LEVEL 1 LEVEL 2 CITY MANAGER COUNCIL PUBLIC COMMUNICATION CITY CLERK ATTORNEY LEVEL 3 HUMAN RESOURCES BALCONY CONCEPTUAL FLOOR PLAN OPTION 2: Stand Alone City Hall Level 3 . CHAMBERBELOW ROOF S WC WCROOF-TOPEXTERIOR GATHERING SPACE1000 SF DEPARTMENT LEGEND BACK OF HOUSE LEVEL 1LEVEL 2 CITY MANAGER COUNCIL PUBLIC COMMUNICATIONCITY CLERK ATTORNEY LEVEL 3 HUMAN RESOURCES BALCONY CONCEPTUAL FLOOR PLAN . OPTION 2: Stand Alone City Hall OVERALL BUILDING SIZE: Total GSF: 41,679 SF BREAK ROOM251 SF CONFERENCE 142 SF PRINT120 SF RECEPTION300 SF CONFERENCE 308 SFPUBLICHR7000 SF SS BOH 2000 SF PUBLIC COMMUNICATIONS3500 SF TRAINING (2)1900 SF LOBBY WC WC RECEPTION RECEPTION300 SF CONFERENCE 152 SF CONFERENCE192 SF BOARD ROOM600 SF BREAK ROOM251 SF CONFERENCE 192 SF PRINT120 SF ENTRANCE GRAND STAIRS MYRTLE ENTRANCE CITY ATTORNEY4200 SF COUNCIL 1800 SF CITY MANAGER 3800 SF CITY CLERK2000 SF S CHAMBER2400 SF OPEN TO BELOW WC WC PRE-FUNCTION S CONFERENCE308 SF RECEPTION300 SF WAITING150 SF CONFERENCE612 SF CONFERENCE308 SF CONFERENCE 192 SF CONFERENCE142 SF PRINT120 SF CONFERENCE142 SF BREAK ROOM251 SF RECEPTION200 SF WAITING150 SF PRINT120 SFCIRCULATION CIRCULATION CHAMBERBELOW ROOF S WC WCROOF-TOPEXTERIOR GATHERING SPACE1000 SF Level 1 Level 2 Level 3 DEPARTMENT LEGEND BACK OF HOUSE LEVEL 1 LEVEL 2 CITY MANAGER COUNCIL PUBLIC COMMUNICATION CITY CLERK ATTORNEY LEVEL 3 HUMAN RESOURCES BALCONY DEPARTMENT LEGEND BACK OF HOUSE LEVEL 1 LEVEL 2 CITY MANAGER COUNCIL PUBLIC COMMUNICATION CITY CLERK ATTORNEY LEVEL 3 HUMAN RESOURCES BALCONY DEPARTMENT LEGEND BACK OF HOUSE LEVEL 1 LEVEL 2 CITY MANAGER COUNCIL PUBLIC COMMUNICATION CITY CLERK ATTORNEY LEVEL 3 HUMAN RESOURCES BALCONY CONCEPTUAL FLOOR PLANS OPTION 2: Stand Alone City Hall PUBLIC PLAZA ENTRANCE OPTION 2: Stand Alone City HallDRAFT CLEARWATER CITY HALL Opinion of Cost | 06.02.2023 Square Footage $/unit Cost COMMENTS New building Building construction 41,679 625$ 26,049,375$ Includes sitework and FF&E Owner's contingency 2.0%520,988$ GC contingency 2.0%520,988$ Buyout 1,000,000$ Escalation 3.0%781,481$ Subtotal 28,872,831$ Soft Costs 8%2,309,827$ Architect fees, CM Pre‐Construction fees, Etc Total of New Building 31,182,658$ Renovation of Existing building Renovation 66,063 160$ 10,570,080$ Renovation of existing office areas of existing building Owner's contingency 2.0%211,402$ GC contingency 2.0%211,402$ Buyout 1,000,000$ Escalation 3.0%317,102$ Subtotal 12,309,986$ Soft Costs 8%984,799$ Architect fees, CM Pre‐Construction fees, Etc Total of Renovation 13,294,784$ Total 44,477,442$ Opinion of Cost Summary - Option 2 OPINION OF COST MSB - Relocating Departments MSB Deparment Relocation Summary Level 1: Human Resources 3,829 SF Level 3: Public Communication 1,773 SF Departments to vacate: HR 3,829 SF Public Communication 1,773 SF TOTAL SF AVAILABLE: 5,602 SF Departments to move in: Innovation 2,694 SF CRA 1,901 SF Economic Development 4,508 SF TOTAL SF NEEDED: 9,103 SF DEFICIT: 3,501 SF OPTION 3: Stand Alone Civic Center MSB & City Hall CONCEPTUAL SITE PLAN Total GSF: 103,633 SF OVERALL SITE VIEW OPTION 3: Stand Alone Civic Center - MSB & City Hall OPTION 3: Stand Alone Civic Center - MSB & City Hall PUBLIC PLAZA VIEW OPTION 3: Stand Alone Civic Center - MSB & City Hall MYRTLE AVENUE VIEW Level 1 OPTION 3: Stand Alone Civic Center - MSB & City Hall . CONCEPTUAL FLOOR PLAN UTILITIES5095 SFBOH 3441 SF PUBLIC COMMS3500 SFSTAIRLOBBYSTAIRSTAIRWCWCCRA2375 SF TRAINING ECONOMIC DEVELOPMENT4646 SF RECEPTION / WAITING 350 SF CONFERENCE450 SF CONFERENCE 136 SF CONFERENCE 192 SF PRINTER (L)251 SF RECEPTION GRAND STAIRS CONFERENCE 366 SF RECEPTION 800 SF PRINT142 SF BREAK ROOM 272 SF STUDIO1000 SF ENTRANCE BREAK ROOM 272 SF MYRTLE ENTRANCE . ECONOMIC DEVELOPMENT4,240 SF CUSTOMER SERVICE BOH CUSTOMER SERVICE5,040 SF SECURED CIRCULATION PUBLIC CIRCULATION / PRE-FUNCTION RESTROOMS TRAINING 1114 SF CRA2,000 SF CONFERENCE 308 SF RECEPTION / WAITING 350 SF CONFERENCE450 SF CONFERENCE/ BOARD ROOM576 SF BREAK ROOM 251 SF CONFERENCE 142 SF CONFERENCE192 SF ENTRANCE RECEPTION BREAK ROOM 212 SF RECEPTION 800 SF PRINT120 SF PRINT120 SF TRAINING1114 SF TRAINING 142 SF PRINT251 SF METER READER 200 SF PRINT 35 SF PARKS AND REC6,090 SF RECEPTION / WAITING 400 SF PRINT 120 SF CLERK1,830 SF STAIRENTRANCE S MYRTLE AVEPIERCE ST PARK ST S EAST AVECUSTOMER SERVICE WINDOW RECEPTION 400 SF PRINT120 SF GRAND STAIRS DEPARTMENT LEGEND CUSTOMER SERVICE ECONOMIC DEVELOPMENT LEVEL 1 LEVEL 2 TRAFFIC CITY MANAGER COUNCIL LEVEL 4 HUMAN RESOURCES PARKS AND REC CITY CLERK ATTORNEYBACK OF HOUSE CRA PUBLIC COMMUNICATION TRAINING LEVEL 3 ENGINEERING INNOVATION LEVEL 5 FINANCE & AUDIT INFORMATION TECHNOLOGY PLANNING AND DEVELOPMENT Level 2 OPTION 3: Stand Alone Civic Center - MSB & City Hall . CONCEPTUAL FLOOR PLAN CHAMBER CITY MANAGER3937 SF COUNCIL2420 SF STAIRSTAIRSTAIRWCWCCIRCULATION CITY CLERK 2000 SF CITY ATTORNEY5199 SF INNOVATION2600 SF GRAND STAIRS CONFERENCE192 SF WELLNESS WAITING 150 SF CONFERENCE308 SFBREAK ROOM 251 SF PRINT150 SF CONFERENCE 142 SF RECEPTION 400 SF OPEN TO BELOW RECEPTION / WAITING 305 SF CONFERENCE / BOARD ROOM612 SF BREAK ROOM 380 SF PRINT 150 SF CONFERENCE 142 SF CONFERENCE 308 SF CONFERENCE 192 SF CONFERENCE 308 SF TRAFFIC910 SF OUTDOOR DEPARTMENT LEGEND CUSTOMER SERVICE ECONOMIC DEVELOPMENT LEVEL 1 LEVEL 2 TRAFFIC CITY MANAGER COUNCIL LEVEL 4 HUMAN RESOURCES PARKS AND REC CITY CLERK ATTORNEYBACK OF HOUSE CRA PUBLIC COMMUNICATION TRAINING LEVEL 3 ENGINEERING INNOVATION LEVEL 5 FINANCE & AUDIT INFORMATION TECHNOLOGY PLANNING AND DEVELOPMENT OPTION 3: Stand Alone Civic Center - MSB & City Hall LEVEL 2 - LOBBY Level 3 OPTION 3: Stand Alone Civic Center - MSB & City Hall . CONCEPTUAL FLOOR PLAN DEPARTMENT LEGEND CUSTOMER SERVICE ECONOMIC DEVELOPMENT LEVEL 1LEVEL 2 TRAFFIC CITY MANAGER COUNCIL LEVEL 4 HUMAN RESOURCES PARKS AND REC CITY CLERK ATTORNEYBACK OF HOUSE CRA PUBLIC COMMUNICATION TRAINING LEVEL 3 ENGINEERING INNOVATION LEVEL 5 FINANCE & AUDIT INFORMATION TECHNOLOGY PLANNING AND DEVELOPMENT Level 4 OPTION 3: Stand Alone Civic Center - MSB & City Hall . CONCEPTUAL FLOOR PLAN STAIRSTAIRWCWCIT 6900 SF FINANCE & AUDIT 5500 SF CONFERENCE 192 SF RECEPTION / WAITING 460 SF SERVER DEPOT BREAK ROOM 251 SF PRINT 150 SF WELLNESS CONFERENCE 142 SF CONFERENCE 308 SF OPEN COLLAB 308 SF DEPARTMENT LEGENDCUSTOMER SERVICEECONOMIC DEVELOPMENTLEVEL 1 LEVEL 2 TRAFFICCITY MANAGERCOUNCIL LEVEL 4 HUMAN RESOURCES PARKS AND REC CITY CLERK ATTORNEYBACK OF HOUSE CRA PUBLIC COMMUNICATION TRAINING LEVEL 3 ENGINEERING INNOVATION LEVEL 5 FINANCE & AUDIT INFORMATION TECHNOLOGY PLANNING AND DEVELOPMENT Level 5 OPTION 3: Stand Alone Civic Center - MSB & City Hall . CONCEPTUAL FLOOR PLAN HR 6267 SF PARKS AND REC6020 SFSTAIR STAIRWCWCCONFERENCE450 SF RECEPTION / WAITING 400 SF CONFERENCE192 SF RECEPTION / COMPUTER 600 SF CONFERENCE 142 SF CONFERENCE/ BOARD ROOM612 SF BREAK ROOM 251 SF PRINT150 SF CONFERENCE 192 SF BREAK ROOM 251 SFPRINT 150 SF DEPARTMENT LEGENDCUSTOMER SERVICEECONOMIC DEVELOPMENTLEVEL 1 LEVEL 2 TRAFFICCITY MANAGERCOUNCIL LEVEL 4 HUMAN RESOURCES PARKS AND REC CITY CLERK ATTORNEYBACK OF HOUSE CRA PUBLIC COMMUNICATION TRAINING LEVEL 3 ENGINEERING INNOVATION LEVEL 5 FINANCE & AUDIT INFORMATION TECHNOLOGY PLANNING AND DEVELOPMENT OPTION 3: Stand Alone Civic Center - MSB & City Hall . Level 1 Level 2 Level 3 Level 4 Level5 CONCEPTUAL FLOOR PLANS UTILITIES5095 SFBOH 3441 SF PUBLIC COMMS3500 SFSTAIRLOBBYSTAIRSTAIRWCWCCRA2375 SF TRAINING ECONOMIC DEVELOPMENT4646 SF RECEPTION / WAITING 350 SF CONFERENCE450 SF CONFERENCE 136 SF CONFERENCE 192 SF PRINTER (L)251 SF RECEPTION GRAND STAIRS CONFERENCE 366 SF RECEPTION 800 SF PRINT142 SF BREAK ROOM 272 SF STUDIO1000 SF ENTRANCE BREAK ROOM 272 SF MYRTLE ENTRANCE CHAMBER CITY MANAGER3937 SF COUNCIL2420 SF STAIRSTAIRSTAIRWCWCCIRCULATION CITY CLERK 2000 SF CITY ATTORNEY5199 SF INNOVATION2600 SF GRAND STAIRS CONFERENCE192 SF WELLNESS WAITING 150 SF CONFERENCE308 SFBREAK ROOM 251 SF PRINT150 SF CONFERENCE 142 SF RECEPTION 400 SF OPEN TO BELOW RECEPTION / WAITING 305 SF CONFERENCE / BOARD ROOM612 SF BREAK ROOM 380 SF PRINT 150 SF CONFERENCE 142 SF CONFERENCE 308 SF CONFERENCE 192 SF CONFERENCE 308 SF TRAFFIC910 SF OUTDOOR STAIRSTAIRWCWCIT 6900 SF FINANCE & AUDIT 5500 SF CONFERENCE 192 SF RECEPTION / WAITING 460 SF SERVER DEPOT BREAK ROOM 251 SF PRINT 150 SF WELLNESS CONFERENCE 142 SF CONFERENCE 308 SF OPEN COLLAB 308 SF HR 6267 SF PARKS AND REC6020 SFSTAIR STAIRWCWCCONFERENCE450 SF RECEPTION / WAITING 400 SF CONFERENCE192 SF RECEPTION / COMPUTER 600 SF CONFERENCE 142 SF CONFERENCE/ BOARD ROOM612 SF BREAK ROOM 251 SF PRINT150 SF CONFERENCE 192 SF BREAK ROOM 251 SFPRINT 150 SF DEPARTMENT LEGEND CUSTOMER SERVICE ECONOMIC DEVELOPMENT LEVEL 1 LEVEL 2 TRAFFIC CITY MANAGER COUNCIL LEVEL 4 HUMAN RESOURCES PARKS AND REC CITY CLERK ATTORNEYBACK OF HOUSE CRA PUBLIC COMMUNICATION TRAINING LEVEL 3 ENGINEERING INNOVATION LEVEL 5 FINANCE & AUDIT INFORMATION TECHNOLOGY PLANNING AND DEVELOPMENT DEPARTMENT LEGEND CUSTOMER SERVICE ECONOMIC DEVELOPMENT LEVEL 1 LEVEL 2 TRAFFIC CITY MANAGER COUNCIL LEVEL 4 HUMAN RESOURCES PARKS AND REC CITY CLERK ATTORNEYBACK OF HOUSE CRA PUBLIC COMMUNICATION TRAINING LEVEL 3 ENGINEERING INNOVATION LEVEL 5 FINANCE & AUDIT INFORMATION TECHNOLOGY PLANNING AND DEVELOPMENT DEPARTMENT LEGEND CUSTOMER SERVICE ECONOMIC DEVELOPMENT LEVEL 1 LEVEL 2 TRAFFIC CITY MANAGER COUNCIL LEVEL 4 HUMAN RESOURCES PARKS AND REC CITY CLERK ATTORNEYBACK OF HOUSE CRA PUBLIC COMMUNICATION TRAINING LEVEL 3 ENGINEERING INNOVATION LEVEL 5 FINANCE & AUDIT INFORMATION TECHNOLOGY PLANNING AND DEVELOPMENT DEPARTMENT LEGEND CUSTOMER SERVICE ECONOMIC DEVELOPMENT LEVEL 1 LEVEL 2 TRAFFIC CITY MANAGER COUNCIL LEVEL 4 HUMAN RESOURCES PARKS AND REC CITY CLERK ATTORNEYBACK OF HOUSE CRA PUBLIC COMMUNICATION TRAINING LEVEL 3 ENGINEERING INNOVATION LEVEL 5 FINANCE & AUDIT INFORMATION TECHNOLOGY PLANNING AND DEVELOPMENT DEPARTMENT LEGEND CUSTOMER SERVICE ECONOMIC DEVELOPMENT LEVEL 1 LEVEL 2 TRAFFIC CITY MANAGER COUNCIL LEVEL 4 HUMAN RESOURCES PARKS AND REC CITY CLERK ATTORNEYBACK OF HOUSE CRA PUBLIC COMMUNICATION TRAINING LEVEL 3 ENGINEERING INNOVATION LEVEL 5 FINANCE & AUDIT INFORMATION TECHNOLOGY PLANNING AND DEVELOPMENT OVERALL BUILDING SIZE: Total GSF: 103,633 SF OPTION 3: Stand Alone Civic Center - MSB & City Hall PUBLIC PLAZA ENTRY DRAFT CLEARWATER CITY HALL Opinion of Cost | 06.02.2023 Square Footage $/unit Cost COMMENTS New building Building construction 103,633 625$ 64,770,625$ Includes sitework and FF&E Owner's contingency 2.0% 1,295,413$ GC contingency 2.0% 1,295,413$ Buyout 1,000,000$ Escalation 3.0% 1,943,119$ Subtotal 70,304,569$ Soft Costs 8%5,624,366$ Architect fees, CM Pre‐Construction fees, Etc Total 75,928,934$ Opinion of Cost Summary - Option 3 OPINION OF COST OPTION 3: Stand Alone Civic Center - MSB & City Hall CONCEPTUAL DESIGN OPTIONS COMPARISON Total GSF: 103,633 SF Total Cost: $75,928,934 OPTION 3: Stand Alone Civic Center - MSB & City Hall OPTION 2: Stand Alone - City Hall OPTION 1: MSB Addition Total GSF: 101,450 SF Addition: 35,387 SF Existing: 66,063 SF New Construction: $26,638,261 Renovation: $16,345,568 Total Cost: $42,983,829 *Includes Renovation of Existing Building. Total GSF: 109,742 SF New Building: 41,679 SF Existing MSB: 66,063 SF New Construction: $31,182,658 Renovation: $13,294,442 Total Cost: $44,477,442 *Includes Renovation of Existing Building. MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 100 S. Myrtle Avenue Clearwater, FL 33756 FOR THE CITY OF CLEARWATER CLEARWATER, FLORIDA DRAFT MAY 31, 2023 PREPARED BY: DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 2 - 69 TABLE OF CONTENTS VOLUME 1 of 2 A. INTRODUCTION B. EXECUTIVE SUMMARY C. OPINION OF PROBABLE CONSTRUCTION COST SUMMARY D. EVALUATION OF EXISTING FACILITY 1. Existing Conditions Survey (Photos attached in Appendix A) a. Architectural b. Structural c. Mechanical d. Plumbing e. Electrical f. Fire Protection 2. Code Compliance Review 3. ADA Accessibility Review E. MODERNIZATION 1. Modernization Approach a. Architectural b. Structural c. Mechanical d. Plumbing e. Electrical f. Fire Protection F. CONCLUSIONS 1. Condition of Use APPENDICIES APPENDIX A Existing Condition Photos APPENDIX B Opinion of Probable Construction Cost Detail VOLUME 2 of 2 APPENDIX C Reference Construction Drawings DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 3 - 69 INTRODUCTION Long & Associates Architects & Engineers, Inc was retained to provide the City of Clearwater with an independent third-party assessment of the existing Municipal Services Building (MSB) and the feasibility of modernizing the facility for continued long term use. The scope of services as defined by the following descriptions of project objectives and project deliverables was established in coordination with City staff. Our team of Architectural and Engineering professionals undertook a series of site observation visits and conducted a series of Document reviews and interviews with City staff to assess the existing conditions and identify deficiencies which must be considered to modernize the facility for continued projected use over the next 25-30 years. PROJECT OBJECTIVES The feasibility study goal was to generally review and evaluate the existing MSB Building and render a third-party professional opinion of the conditions and feasibility to modernize the facility for extended long term use, including an independent opinion of probable construction costs. PROJECT DELIVERABLE This Final Report includes an Executive Summary, evaluations, observations, and recommendations for the potential use of the facility. This includes the written existing conditions evaluation, a Code Review evaluation, and an Independent Opinion of Probable Construction Cost presuming a 25-year Life Cycle for use as well as an Appendix with the applicable drawings and research. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 4 - 69 PROJECT TEAM Alexander M. Long, AIA, LEED AP, Architect, President Edward Smith, AIA, Architect, Project Manager Paul Wieczorek, PE, Structural Engineer, Vice President of Engineering Elmer Chase, PE, Structural Engineer Robert Race, PE, LEED AP, Senior Electrical Engineer Daniel Herrera, PE, Senior Mechanical Engineer Brad Tubbs, President, Willis Construction Consulting, Inc. – Senior Estimator FORMAT AND PROCESS This Final Report is organized into an evaluation section with separate chapters for each discipline involved by floor including a written narrative of what would be expected to modernize the facility by discipline. Following the evaluation, we have included separate chapters to address and highlight specific issues requested by the Owner. Conceptual options have been provided to address a staged remodeling of the facility for various tenant use and to evaluate the various portions of the facility that would have to be remodeled to make each portion function and Code compliant. Lastly, we have provided an Independent Opinion of Probable Construction Cost based on the written narratives and Square Feet to be remodeled and average construction costs anticipated for the 2023/2024 Fiscal Year, presuming 3% inflation for each year thereafter. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 5 - 69 The evaluation of the facility was based solely on visual observations by experienced design professionals, a review of available construction documents, and from information obtained through interviews with City personnel. Testing and analysis of materials and methods of construction, testing operational condition of equipment and systems, and indoor environmental quality was not performed within the scope of this study. Information such as dates of original construction, subsequent additions and renovations, and existing building square footage was taken from best available data from other sources as provided by the Owner. Recommendations for enhancements to existing facilities are described in broad terms only to establish the general scope of work required to address needs and deficiencies identified through the evaluation process outlined in this report. Detailed work plans and specific design solutions are beyond the scope of this study. The recommendations are provided to assist the City in a cost -benefit analysis of the potential renovation and modernization of the facility for long term continu ed use. OPINION OF PROBABLE CONSTRUCTION COST Our Independent Third-Party Opinion of Probable Construction Cost is provided to assist the City in financial planning and budgeting necessary to understand the magnitude of effort required to modernize the existing facility to make it suitable for continued use through long term service. We have presumed no change of use and that the building would continue to serve as the City's Municipal Services Building as it does now. The opinion of probable construction cost stated for each work scope is based on our professional experience in the Tampa Bay construction market and we have provided a range of costs. Construction Cost figures were derived from a comparison of standardized unit cost data for similar work scopes and types of projects. Further, we have included a standard contingency as well as a soft cost amount to budget for the necessary fees, testing, and design costs typically encountered to modernize such a facility. These figures are expressed in 2023/2024 dollars, and extrapolation will be DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 6 - 69 required for any cost projections in future years based on inflation, market fluctuation and other factors. We have suggested a 3% increase be used for future inflation for each year thereafter. LIMITATIONS OF USE This report has been prepared solely for use by the City of Clearwater as a planning and budgeting tool and may not contain sufficient or appropriate information for other uses or for the purposes of other parties. In the event any conclusions or recommendations based upon this report are made by others, such conclusions or recommendations cannot be construed to reflect the professional opinions of Long & Associates Architects/Engineers, Inc unless we have been given the opportunity to review and concur with them in writing. We appreciate the opportunity to provide this Professional Architectural and Engineering service for the City of Clearwater. If you have any questions concerning this report, or if we may be of further assistance, please do not hesitate to contact us at your convenience. LONG & ASSOCIATES ARCHITECTS/ENGINEERS, INC. ALEXANDER “LEX” LONG, AIA, LEED AP PRESIDENT DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 7 - 69 EXECUTIVE SUMMARY: Based on our visual observations of this facility, this building appears to be suitable for continued long term use provided the minimum systems are addressed for operable service in accordance with a Level 2 Alteration to meet the Florida Building Code, latest edition. However, we find that this effort will require replacement or upgrades of various systems and a significant monetary investment. While the building is currently occupied, we find that the existing equipment needs various significant repair or replacement to make the space compliant and functional long term. In addition, many of the building’s mechanical, plumbing and electrical systems have outlived their useful life span and are in need of replacement or significant upgrades. The emergency power generation system needs to be replaced and upgraded in order to make the atrium and emergency power system modernized for life safety such that the whole building may function as intended. From an exterior point of view, the roof is in need of replacement and the exterior skin should be sealed and the building joints replaced to avoid moisture intrusion at a minimum. Regarding wind sustainability, the building in its current state would most likely comply with the latest FBC meeting a Category 2 hurricane storm for a facility in this location. Although a Level 2 Alteration for an existing building would not require the facility to be structurally upgraded to this extent, a change of use or a complete building remodeling would then require the entire building to be upgraded to meet the current FBC requirements, including the structural systems and exterior components and cladding systems. For the purpose of this report, we have presumed the building tenants remain the same and that the building will function in its current capacity. Therefore, we presume that all existing systems would generally remain the same in type and service and would be replaced in like kind should that be necessary. Any equipment changes would be modernized in like kind or upgrade should a better and more efficient system be available. We have not evaluated multiple system selections or design alterations as a part of this study. In general, we found the building to be in DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 8 - 69 good condition considering its current life span and use, and that general building maintenance has been applied for the upkeep and longevity of the facility. The roof, while being 26 years old, was in relatively good condition as a gravel ballasted roof system with evidence of minor areas of repair over time. The exterior skin was in good condition, comprised of mostly aluminum storefront and window systems along with precast concrete panels on a steel frame structural system. In 2007, the exterior window system had an aluminum hurricane screen panel system applied over the aluminum glazing system to protect the building from flying debris and the system appears to be in good condition. The sealants generally appear to be in reasonable condition and varied in apparent age based on type and location. The interior of the facility appeared both contemporary and in good condition considering the age of the facility. The finishes appear to have held up well over time with continued use. The interior functions of the facility appear to remain generally the same as initially planned for in 1996, with a few exceptions and alterations. More recent space changes have been accommodated with interior demountable partitions to the lay in ceiling tile system rather than partitions to deck. With continued maintenance and upkeep the building should continue to perform as it has in the recent past. However, we recommend the city budget accordingly to address the systems that have reached their serviceable lifespan. We would not consider this facility as a “hardened structure” for such purposes. While the building is relatively protected from a severe weather event, we do not recommend its use during such event, but rather directly after such event has passed to reopen city services. DRAFT City of Clearwater Municipal Services Building Feasibility Study Gross SF 69,750 01 - General Requirements -$ 02 - Existing Conditions 96,683.00$ 03 - Concrete -$ 04 - Masonry -$ 05 - Metals 13,311.00$ 06 - Woods and Plastics 68,294.00$ 07 - Thermal and Moisture Protection 725,701.00$ 08 - Doors and Windows 283,408.00$ 09 - Finishes 1,406,046.00$ 10 - Specialties 70,476.00$ 11 - Equipment 14,500.00$ 12 - Furnishings 101,809.00$ 13 - Special Construction -$ 14 - Conveying Systems 60,000.00$ 21 - Fire Suppression 217,092.00$ 22 - Plumbing 336,608.00$ 23 - HVAC 2,650,650.00$ 26 - Electrical 2,298,557.00$ 27 - Communications 635,674.00$ 28 - Electronic Safety and Security 654,555.00$ 32 - Exterior Improvements 44,125.00$ 9,677,489.00$ Design Contingency @ 10.00%967,748.90$ Escalation @ 3.00%290,324.67$ 10,935,562.57$ Permit @ 1.00%109,355.63$ Liability Insurance @ 1.00%109,355.63$ Payment & Performance Bond @ 1.00%109,355.63$ 11,263,629.45$ General Conditions @ 10.00%1,126,362.94$ Fee @ 7.00%867,299.47$ 13,257,291.86$ Cost of Work Subtotal Subtotal Subtotal PROJECT TOTAL Municipal Services Building Feasibility Study 5/26/2023DRAFT City of Clearwater Municipal Services Building Feasibility Study Gross SF 69,750 01 - General Requirements -$ 02 - Existing Conditions 7,872.00$ 03 - Concrete -$ 04 - Masonry -$ 05 - Metals -$ 06 - Woods and Plastics -$ 07 - Thermal and Moisture Protection -$ 08 - Doors and Windows 143,451.00$ 09 - Finishes -$ 10 - Specialties -$ 11 - Equipment -$ 12 - Furnishings -$ 13 - Special Construction -$ 14 - Conveying Systems -$ 21 - Fire Suppression -$ 22 - Plumbing -$ 23 - HVAC -$ 26 - Electrical -$ 27 - Communications -$ 28 - Electronic Safety and Security -$ 32 - Exterior Improvements -$ 151,323.00$ Design Contingency @ 10.00%15,132.30$ Escalation @ 3.00%4,539.69$ 170,994.99$ Permit @ 1.00%1,709.95$ Liability Insurance @ 1.00%1,709.95$ Payment & Performance Bond @ 1.00%1,709.95$ 176,124.84$ General Conditions @ 10.00%17,612.48$ Fee @ 7.00%13,561.61$ 207,298.94$ Municipal Services Building Feasibility Study Alternate #1 Cost of Work Subtotal Subtotal Subtotal PROJECT TOTAL 5/26/2023DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 9 - 69 EVALUATION OF EXISTING FACILITY The Municipal Service Building (MSB) is a city-owned facility located at 100 S. Myrtle Avenue Clearwater, FL 33756 in the heart of Downtown Clearwater, Florida. The site is a 26-year-old, approximately 69,000 gross square feet 3 story office building that houses City services and is part of a cluster of City related buildings and services. The building’s Finish Floor is at elevation 27'-0" and above the apparent flood plain (per the architectural floor plans). The MSB was a part of a phased project that included a parking garage and a new city police headquarters building on adjacent parcels. The complex was designed and constructed in what appears to be 7 phases from 1994 through 1997. Originally called the Clearwater City Services Building, the facility contained 3 occupiable floors with a 4th floor mechanical penthouse and a 4-story atrium. First Floor = 20,700 GSF Second Floor = 22,500 GSF Third Floor = 24,300 GSF Fourth Floor = 2,250 GSF Total Gross = 69,750 GSF The MSB currently provides a host of City services to the public including Parks & Recreation, Utilities, Permitting, Code Enforcement, City Engineering, and related services. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 10 - 69 Upon approval and notice to proceed, Long & Associates received documents from the City which were scanned copies of the original construction documents of the subject project. The documents received are listed as follows: 11/07/94 -02/15/96 GMP Clearwater City Service Center, Rowe Architects (Incomplete) 09/25/95 Office Building F.P. Plan (As Built), AAA Fire Protection Inc 01/12/96 Municipal Service Center – Office Building (Technology), Bay Resources Inc 05/31/05 Generator Addition For: City of Clearwater – Municipal Service Building, APG Electric 11/14/05 Clearwater City Service Center Chiller Replacement, Advanced Systems Engineering Inc 09/28/07 Phoenix Architectural Products – Hurricane Screens Permit & Shop Drawings The original scanned documents provided appeared to be partially incomplete and were generally legible as the copies were of varying quality. From what could be obtained, these documents have been reproduced in Appendix C accordingly. Through professional courtesy, Construction Documents were requested from Rowe Architects who were the original architects in 1994. However, these documents were not available and the City’s current set is incomplete and missing several structural documents. We have formed the basis of our review and understanding of the building, along with our on-site field investigations on the limited as-built information provided to date. The “Rowe” Documents appear clear and relatively accurate to the current existing conditions for what portions of the original construction set we have that are available, despite several apparent renovations or remodeling that has taken place since 1996. We would like to thank Rowe Architects for their cooperation in this effort and document search. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 11 - 69 EXISTING CONDITIONS SURVEY On Wednesday, May 3rd, 2023, Long & Associates Architects/Engineers, Inc began the on-site field investigation process to observe and document the existing conditions of the facility. Our team of professionals included Architecture, Mechanical, Structural, Electrical, Fire Protection, Plumbing, Data/Telecom & Low Voltage, and Estimating, and met with Ms. Tara Kivett, P.E., on site for access to the facility. Beginning at the roof top, the team divided by discipline and went throughout the building floor by floor. The Roof, exterior, and each floor were observed by each discipline to document the conditions and findings of use. Subsequent individual meetings with various City staff further addressed existing building conditions and characteristics. To evaluate the facility, we have broken up the review by floor, and by discipline. Therefore, the order of events is recorded in the following order: Exterior or General Items Roof Top & Penthouse - (Approximately 2,250 gsf) Third Floor - (Approximately 24,300 gsf) Second Floor - (Approximately 22,500 gsf) First Floor - (Approximately 20,700 gsf) In addition, each of the levels is broken down into the various disciplines listed below: Architectural Structural Mechanical Plumbing Electrical Fire Protection At the conclusion of this report, we offer a general Summary Overview of the entire facility findings. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 12 - 69 Our evaluation of the existing Facility also included a review for the following items as requested by the City, and is included below in the appropriate section: Code Compliance Review ADA Accessibility Review While this office inquired with the owner about an existing asbestos abatement survey, a n asbestos abatement survey was not performed for this feasibility study and is not included. We further presume that since this facility was designed and constructed after 1995 that the potential for asbestos will be limited and minimal. It should be noted that an asbestos abatement survey will be required prior to any future construction work and is not a part of this study. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 13 - 69 EXTERIOR OR GENERAL ITEMS: ARCHITECTURAL: The building is essentially a steel frame and concrete building with an exterior precast concrete panel wall system or light gauge metal framing (or cmu) and stucco exterior, and an aluminum window glazing system around the full perimeter of each floor. Interior core parts are poured in place concrete and masonry cmu for the elevator shaft and related spaces. Exterior aluminum storefront glazing systems appear to be original to the 1996 era. From the outside, the exterior skin system appears to be in good condition. However, we noted some minor vertical thermal cracking in the exterior stucco panel system infill locations on the west side of the building. Overall, the building exterior appeared to be in good condition for the age of the facility. In 2007, the city procured and installed aluminum exterior hurricane screens by Phoenix Architectural Products for the exterior aluminum window system around the perimeter of the building in an attempt to more securely protect the building envelope from a severe weather event. This system was rated for large and small missile impact to meet the Florida Building Code 2001 edition and ASCE 7-98 and carried a Miami Dade (NOA) approval Acceptance No. 02-1104.01, Expiration date: 02/04/2008. As late as 2018 a letter was provided by Glass Service Co. Inc, regarding the installation of the original aluminum storefront glazing system that indicates the original glazing is a ½” thick laminated glass (2 layers ¼” glass w/ PVB interlayer) system that is similar to “hurricane impact laminated glass”. However, no certification, and or no testing of the system in place was conducted or is available to review upon the writing of this report. The glazing system as installed occurred before the modern Florida Building Code more fully addressed hurricane wind forces and without testing and certification, the system cannot be considered as hurricane wind force (impact) compliant at this time. By contrast, the hurricane screen installation that occurred in 2007 does carry a NOA that complies with the Florida Building Code 2001 Edition and therefore appears adequate and correct for the installation and DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 14 - 69 wind forces calculated to meet the Florida Building Code at that time. The weak point in this system remains the entry and exit points of the building as these areas also require some form of impact protection, and by doing so, restrict the buildings access points. This affects building ingress and egress and affects the building occupancy during a severe weather event. The ideal installation would include a hurricane rated impact resistant ingress and egress system at all building entry points required for proper occupancy so the building may maintain the intended function and use without blocking an access point. We note that the exterior HVAC intakes at aluminum wall louvers are not and do not appear to be hurricane or wind driven rain rated, and therefore these would need removal and replacement for FBC 2020 compliance. STRUCTURAL: The Municipal Services Building (MSB) is hereby defined as the “subject structure” comprised of three stories and a mechanical penthouse constructed in the mid 1990’s. The MSB is constructed utilizing steel beams, joists, joist girders, and steel columns. The steel columns are generally round HSS (hollow structural steel) sections varying in diameter, except for wide flange columns supporting the roof top chiller platform. The building’s lateral force restraint appears to be provided by a system of shear walls comprised of concrete core sections housing stairs, elevators, and restrooms along with steel cross bracing. An additional concrete walled stair tower providing lateral restraint is located towards the building’s north face. The elevated floor slabs are 4” thick, normal weight concrete on 1-1/2” deep, 22 gage, composite metal deck. The 2nd and 3rd floor slabs are fastened to each concrete core wall through a steel ledger angle. The roof deck attachment to supporting concrete core walls is through steel beam and joist embed connections. The penthouse floor slab consists of reinforced 6” thick concrete reinforced with 2 layers of #4 bars at 12” on center each way. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 15 - 69 Basic Design Wind Speed: Presently Long & Associates (L&A) has been unable to obtain a set of record documents of the structural drawings. Therefore, the wind codes used in the design of the subject structure are unavailable. Based on the date of the very limited, incomplete, and not current GMP Plans that we were provided with, we have deduced that the predominant wind code in effect when the subject structure was designed was the “Standard Building Code (SBCCI)”. Per this code, wind loads were based upon the recurrence of “fastest mile” basic wind speeds ranging between 100 and 110 mph for Pinellas County. Fastest mile wind speed is defined as the highest wind speed measured over a period of time it takes one mile of wind to pass by the anemometer while peak gust is the highest 2-5 second wind speed. The actual design basic wind speed selected for the subject structure would have been based upon how the local building official or the Engineer of Record chose to interpret wind map isotachs delineating 100 mph and 110 mph wind zones shown in these building codes, or any possible local ordinances prevailing at the time. It is our belief that the design wind speed was most likely 105 mph (nominal wind speed) based upon design wind loads shown on Sheet S2 dated 2 years later by the same design group for the City Hall renovations nearby. The current building code in effect for the subject structure is now called the “Florida Building Code (FBC)”. This code is based upon “3-second peak gust” winds. Pinellas County building officials currently mandate that new structures must be capable of resisting a minimum of 145 mph ultimate wind (113 mph nominal wind speed), for a 3-second peak gust basic wind. Surface pressures determined using the original design of 105 mph (assumed) fastest mile wind speed compared to surface pressures determined using todays 113 mph 3-second peak gust for the subject structure would not be anticipated to have drastically changed. However, changes in building codes and standards have significantly affected the way allowable loads on structural components and cladding are determined. Early building codes and material standards DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 16 - 69 traditionally allowed structural engineers to take a one-third stress increase on the calculated design capacities of building components when designing for forces generated from wind events. Current design codes such as the FBC as well as ASCE 7-16 do not allow stress increases resulting from wind loads when designing with certain load combinations and materials. As a result, if any of these structural elements were designed to allow the stress increase, their capacity to support today's current stricter code requirements may be in question. Wind-Borne Debris: The Florida Building Code has established “wind-borne debris” regions. In wind-borne debris regions, the FBC requires that all exterior glazing that receives positive pressure in the lower 60 feet in a building shall be assumed to be open unless such glazing is impact resistant or protected with an impact-resistant covering meeting the requirements of an approved impact-resisting standard or ASTM E 1996 and of ASTM E 1886. In addition, glazed openings located within 30 feet of grade shall meet the requirements of the Large Missile Test of ASTM E 1996. The subject structure is located in a wind-borne debris region. The City of Clearwater has installed window barrier systems around the perimeter windows, store fronts, and door openings to meet this requirement. However, there are no barriers observed at exterior wall louvers in these locations that are subject to wind borne debris. Structural Observations – General/Exterior: • Louvers did not have any additional impact barrier system in place throughout the building’s exterior. • The exterior veneer concrete panels of the building’s perimeter were observed from grade. Minor hairline cracks were visible in some panels, however, the majority of the panels showed no signs of cracks and appeared in satisfactory condition. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 17 - 69 • The overflow scuppers did show signs of mildew on the exterior face of the concrete panels directly below the scuppers indicating that water accumulates on the roof during rain events and the excess (ponding) water drains via the scuppers. We did not observe any signs of structural distress or overload in the roof elements receiving ponding loads. • All exterior windows were protected by a Florida Product approved barrier system in place. • Glazed door entries and the lower section of the glazed storefront at the front entrance have anchor locations above the glazed openings and the slab on grade. This barrier system appears to be part of a rated assembly containing Florida Product approval. However, it is important to note the entire system must be installed prior to a hazardous storm event in order to provide the required impact resistance and may not allow for access to the building once in place. • Observed exterior cracks in the slab on grade at the employee break area. • Observed cracked concrete encasements at several exposed perimeter steel columns. • Observed the generator room building located near the public drive-in teller window. The building is constructed with masonry walls, concrete tie-beams, steel joist, and metal roof deck. The building’s structure appears in average condition. MECHANICAL: The heating ventilation and air conditioning system as originally designed for this facility utilized an air-cooled chilled water system distributing 44°F chilled water to individual air handlers located in the Penthouse. From the penthouse, the central air handler servicing all three floors of the building distributes cooling air through supply ductwork that extended down a protected shaft branching off at each floor level to provide air to fan powered variable air terminals for distribution to zoned spaces. Return air was achieved through a plenum return that also then traveled upward and back to the penthouse located AHU unit. This system functions as DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 18 - 69 intended, however, for the future modernization of the system, we would recommend eliminating the plenum return and providing a ducted return system which would improve the air quality and humidity within the building. PLUMBING Storm Piping: One 10-inch storm piping (11,690 SF / 514 gpm) of drainage with an invert 23.69 at the north side of the building. One 12-inch storm piping (15,710 SF / 691 gpm) of drainage with an invert 24.40 at the east side of the building. A revision was done to re-route one (1) 8” storm drain piping from the penthouse roof drains discharging below the floor of Storage Room CE108 to tie into the east 12 -inch storm pipe, one (1) 8” vertical storm drain collecting storm flow from two (2) roof drains at the west side of the third floor roof (south) stair well to tie-in to the same 12-inch storm pipe at the east side of the building. One (1) 6” storm drain collecting storm flow from two (2) roof drains at the west side of the third-floor roof (north) to tie in to the 10-inch north side storm pipe. One (1) vertical 8” storm drain collecting condensate flow from hub drains in the penthouse and routed in the plumbing chase below to tie into the same 10-inch north storm pipe. Sanitary Piping: One 5” sanitary piping (240 DFU) of drainage with an invert 22.58 at the north side of the building. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 19 - 69 Domestic Water Piping: 3” cold potable water pipe with isolation valve (300 WFU / 108 GPM) connected at the west side of the building to the city water supply pipe. The water line supplies the restroom plumbing fixtures, drinking fountains, sinks, lavatories, utility sinks, hose bibbs, trap primers, etc. 2” non-potable water pipe is also connected at the west side of the building to the city water supply pipe for processing water for the computer room units on the third floor. Natural Gas Piping: The natural gas regulator assembly and utility meter is located at the west side of the building and is supplied with a low pressure 3-inch natural gas pipe for a design capacity of 1,223 Mbh for 175 ft of pipe length. For the same length (at 3-inch pipe) the capacity is 1,820 Mbh per the 2014 Fuel Gas Code Tables. ELECTRICAL: Lighting - General: Lighting (Exterior) The parking lots are illuminated by pole mounted LED light fixtures. The parking lot LED lights appear to be full cutoff type as required by the FBC, but there were no record documents provided to A/E to confirm this Code requirement. The building entry areas were illuminated with soffit lights. The soffit luminaire lamp sources could not be confirmed. If they are the original fixtures, the lamp sources are likely High Intensity Discharge (HID) type. The entry and soffit lights generally appeared to be in serviceable condition, but operation was not observed; therefore, lamp, ballast operation, and photometric performance was not verified at this time. Based on the building 1995 as-built dwgs, the exterior lights were controlled by timeclocks and contactors, photocells and included over-ride switches. Based on field observations, the DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 20 - 69 timeclock appears to have been removed and it is not clear how the exterior lights are controlled. Florida Energy Efficiency Code requires that exterior lighting controls include astronomic features allowing the system to adjust for changes in seasonal daylight patterns. Based on review of the as-built lighting plans, exterior egress “public way” areas do not have emergency egress lighting provided as required by the NFPA 101. Power - General: The building complex is served by Duke Energy. A single utility padmount transformer is located on the west side of the building. The Duke Energy KWD power demand meter number is 9901780. Secondary power is delivered underground into the main electrical room 2,500-amp GE three section switchboard located on the First Floor, west side of the building. The service entrance switchboard did appear to have a TVSS (transient voltage surge suppressor) or SPD (surge protective device) unit. Low voltage power is provided from the stepdown transformers, 480-208/120 volts, 3 phase, 4 wire located in the main electrical room and in the electrical rooms on each floor. Each floor has separate GE 208V panels to serve general purpose receptacles and receptacles serving computer loads. The switchboard serves a Motor Control Center in the penthouse which distributes power to the mechanical equipment in the penthouse. The main switchboard also serves three Automatic Transfer Switches (ATS). The ATS switches serve emergency panels and UPS equipment. Panelboards in general lack TVSS/SPD devices, directory cards and breaker labels. Service disconnect is not labeled per NEC. Many of the step-down distribution transformers are loud; verification that core mounting bolts were loosened after installation is recommended. Electronic circuit breakers should be field tested, and calibration verified. Thermography of circuit breakers and terminations and breakers is recommended. Testing of breaker operations is recommended. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 21 - 69 The electrical distribution equipment appears to be the original equipment installed in 1994. It appears to be in serviceable condition but is nearing the end of the equipment’s serviceable life. Many of the equipment components are likely no longer manufactured or discontinued and replacement parts will be more difficult to find. Coverplates for wiring devices (receptacles, light switches, etc.) were missing source panel and circuit designation labels. Tracing of wiring device branch circuits and labeling device coverplates accordingly is recommended. Standby Emergency Power Systems: Based on the 1994 drawings available a standby diesel fueled 200 kW 480/277 volt, 3 phase, 4 wire, Ring Power engine generator, associated life safety and standby automatic transfer switches (ATS) and distribution equipment were installed. The generator and diesel fire pump are housed in a separate building located on NW area of the site. This generator emergency power distribution system was designed to supply emergency backup power to the standby power distribution system and the Life Safety power di stribution system. Emergency life safety power is required for egress lighting and other legally required emergency loads. Based on marking on the genset alternator, the generator alternator was changed in May of 2021. The genset has a base fuel tank. The tank fuel capacity could not be verified. The generator annunciator panel was located in the main building lobby. The generator system and generator annunciator serve life safety system loads requiring the equipment to be Level 1 Listed per NFPA 110, but the equipment Level 1 Listing could not be verified. The generator has performed beyond the projected serviceable life of the equipment. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 22 - 69 Based on the 2005 generation addition project drawings, a second standby diesel 125 KW, 480/277 volt, 3 phase, 4 wire, Cummins engine generator, standby system ATS switch, distribution equipment and UPS were installed. This emergency distribution system was designed to supply emergency backup power to the existing UPS equipment and an additional UPS. The genset is located on the NW side of the site and is equipped with a NEMA-3R enclosure and a 365 gallon double walled base fuel tank. The generator annunciator panel was located in the main electrical room and should be relocated next to the existing generator annunciator in the building main lobby. The generator is approaching the equipment serviceable life. The generator remote emergency power off (EPO) station should be relocated from the west wall in the main electrical room to the side of the main switchboard, next t o the building normal power main disconnect switch in accordance with the National Electric Code (NEC) and NFPA 110. Uninterruptable Power Systems (UPS): Based on the review of the 1994 drawings, a 30 KVA, 208Y/120V UPS was installed in the UPS room located on the 1st floor, west side, of the building. The UPS was served from an emergency panel EDPC located in mail electrical room. The UPS served panel 1UL, located in the UPS room and panel 1UL served subpanels 3UL and 3ULT on the third floor. Based on the review of the 2005 generator and UPS addition project drawings, a 60 KVA, 208Y/120V UPS was installed in the UPS room. The 60 KVA UPS is served from the 125 KW generator via panel 1EHB, and ATS-A located in the main electrical room. The 60KVA UPS serves panel 1ULA in the UPS room and panel 1ULA serves subpanels 3UL and 3ULA located on third floor. The 30 KVA UPS power distribution system from panel 1UL was modified to serve subpanels 3ULT and 3ULTA located on the third floor. The UPS system serves UPS panels located in the Traffic Management Dept and computer room on the third floor. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 23 - 69 The nameplates for the 30 KVA and 60 KVA Liebert UPS units indicate the units were manufactured in 2019, which implies the units were changed-out with new units. There were no as-built drawings provided by to the A/E for the UPS equipment replacement project. The labeling of the ATS switches is confusing as there are two ATS switches that are labeled “ATS-A.” The equipment label for the ATS that serves the 60 KVA UPS should be changed to “ATS-C”. UPS emergency power shut-off pushbuttons were missing in the UPS room. UPS battery off-gassing detection system and fire suppression system could not be verified. There was an existing Notifier RP-1001 Preaction Deluge Control panel located in the 1st floor main electrical room, but the system condition could not be verified. Drawings for the upgraded UPS system were not available for review. Not enough data was able to be gathered in this study to determine if a fire suppression system was installed and UPS room had appropriate wall fire ratings. Review of the existing UPS battery system and additional Code research is needed to determine Code requirements for the UPS room. Building Common Area Public Address System: A PA/sound distribution system was installed throughout the building. The PA system Bogen headend equipment is in the first-floor electrical room and is accessed through the building telephone system. The system consists of recessed ceiling speakers in the building’s common corridors and other common areas. The PA system would need to be cross-connect with the fire alarm voice evacuation system for muting of active programs and broadcast of the fire alarm annunciation. The system operations were not verified. Based on field conversations with Telecommunications Systems Manager, Kelly Hemming, the PA system is rarely used. The telephone handsets are used for intercom communication between building occupants. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 24 - 69 If the existing building PA system is to be maintained, the system should be tested, and all inoperable speakers and system components shall be replaced as required for a complete and operational system. Building PA system As-built drawings were not available to A/E for review. Conference Rooms A/V Systems: There were several Conference room local A/V systems throughout the building. The existing systems appear to be operational and most systems included cameras, sound system enhancement speakers, TV monitors, projectors/projection screens, recording equipment, A/V remote controls and A/V cabinets, etc. The operation of the A/V systems was not verified. Building A/V system As-built drawings were not available to A/E for review. The A/E needs the help of the City of Clearwater to estimate funding allowances needed to meet the current needs of the conference room A/V systems and determine the projected budget funding allowance required over the next 25 years to fund growth and expansion, system upgrades, system maintenance, etc. FIRE PROTECTION: This facility has a wet pipe fire protection sprinkler system for light hazard occupancy. The standpipe fire risers are located in the stairwells and appear to be properly labeled, tested and fire stopped where required. The sprinkler heads in the building are of the fusible link, pendent concealed type throughout the building. The system appears to have had operational tests and labels and is functioning as intended. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 25 - 69 FIRE PUMP The building sprinkler system has a diesel engine driven (Clarke Detroit Diesel) coupled to a Fairbanks Morse fire pump rated for 1,000 GPM with 112.0 psi with maximum 98 brake horsepower. Located in a detached building housing the fire pump and emergency generator. The fire pump room has a 6” underground supply fire pipe from the city tied into the fire pump header. There is a 4” supply to the fire department connection outside and another 6” f ire supply to the office building. From this location the fire sprinkler piping is distributed in three zones with standpipes and risers located in two stairwells providing fire protection to the first, second, and third floors with floor control valves and a riser to the penthouse where a double interlock pre-action system is located providing fire protection to a computer room area and traffic control. The heads are of quick response (165°F) chrome plated finish ½” orifice with 5.6 k factor. In the areas without ceilings, there are upright quick response (165°F) sprinkler heads chrome plated finish ½” orifice with 5.6 k factor. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 26 - 69 ROOF TOP - EXISTING CONDITIONS (Elevation - 70'-0” & 58’-4”) ARCHITECTURAL: ROOF: The Roof is generally comprised of a gravel ballasted built up Roof on what appears to be 3" rigid insulation on standard 22 gauge 1-1/2" metal deck on steel bar joists spaced approximately 5'-0” on center. This is consistent with the appearance and limited design drawings and any “re-roofing” that may have occurred over the years appears to have matched this system. The Roof Deck appears to slope at 1/4"/ft minimum to the building perimeter edge and has internal roof drains. The 1/4"/ft minimum meets current minimum roof slopes. The Roof has a parapet around the entire perimeter approximately 2'-0” tall as a part of the precast concrete panel system. The gravel ballasted roof system was in good condition and sloped to the drains. We noticed the roof top lightning protection system was partially intact and in cases disconnected or had been removed from the parapet. Reinstallation and reconnection, certification, of the lightning protection system is needed. Most of the roof top drains had their Roof Drain Strainer tops, however we noted that the roof drain pans contained gravel ballast which has most likely fallen down into the roof drains below. The roof drains were mostly 3” in size on the main roof level. On the upper rooftop penthouse level, the roof drains were only 2” in size. This small roof drain size can lead to drainage problems, and there was evidence that the overflow scuppers were discharging water most likely in a high weather event as the 3” drain size is likely too small to adequately drain the flash flood rain conditions experienced in this local region. We noticed that the edge of the roof in one area on the South side of the building appeared to have had remedial work performed recently that included the removal of the gravel ballast and the patching of the roof membrane with a modified bitumen granular cap sheet and roofing sealants. This indicates there must have been a roof leak at some point in the recent past. The flashing around the perimeter base of the roof system was in good general condition and fabricated from DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 27 - 69 stainless steel. The roof top sealants were also generally in good condition. There was evidence that the roof top sealants have been improved over time with replacement, and or additional layers. The construction drawings available provide a basic a roof plan and our observations support the roof condition which generally matches the roof plan layout. Our observation of equipment locations, roof top curbs, fans, vents, drains, and the like were generally similar to where the existing drawings indicated equipment should be based on the mechanical plan and minimal structural drawings. Most of the equipment was mechanical in nature. The roof had a few pitch pockets for utility penetrations and related standpipes. VTR’s were lead boot flashed and sealed. The rooftop mechanical platform steel columns through the roof showed evidence of steel corrosion and deterioration at the penetration. Steel remediation would be necessary. The steel pipe guardrails on the elevated mechanical platform have been modified and are in disrepair. The roof system has a lightning protection system installed, however portions of the system were removed or disconnected. Mechanical equipment on the Roof included individual compressor units, DX units, Air cooled chillers, related units and fans were located on a primary elevated steel rail platform. Liebert DX units were also located on the roof top on pate curbs. Please see the Mechanical Section accordingly for additional information and see the Roof aerial plan for locations of equipment. The mechanical platform on the roof also had a galvanized metal panel skin on the inside face that has deteriorated and rusted most likely due to the salt water/air exposure and this would need replacement at some point. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 28 - 69 We have requested any copies the city may have of the current Roof warranties; however, none were available. In our opinion, the roof system has outlived its useful life and is in need of replacement to include adequate and proper roof slope drainage to direct the flow of water to the storm drainage system. The current building code would require new work to meet a 1/4”/ft roof slope as a minimum and the insulating value of the roof would typically need to be increased to an R-30 value. In addition, any new roof work would be required to meet the current FBC wind loads and NOA system assemblies for an application in the wind-borne debris area. There may also be moisture intrusion that has been encapsulated which would necessitate replacement if encountered. We note that the exterior HVAC intake louvers are aluminum and do not appear to be hurricane or wind driven rain rated. We would recommend replacement as a part of a total building renovation to address severe weather event conditions. STRUCTURAL: Roof Existing Conditions: As previously stated, L&A has been unable to obtain a set of record structural design documents. The subject structure drawings available are limited and currently include S1 through S4 and S10, dated 11-07-94, and are noted for distribution as GMP and Phase 1. We have been provided some drawings from the surrounding buildings as part of the overall phased project. Based on a review of those drawings and our site visit, we offer the following comments: • (2) Roof top chiller units are supported by an elevated platform with steel wide flange beams framing to wide flange posts and main building HSS columns. Perimeter grating walkways provide access to the equipment. The platform has a partial stucco/metal panel screen wall and steel guardrail on the north, south and west sides with the DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 29 - 69 penthouse wall on the east side. The steel framing is generally in average condition with some concentrated areas of moderate corrosion. The guardrail is in poor to average condition with several of the post to top flange welded connections showing moderate corrosion. • Aluminum canopies covered (2) sets of double doors and are anchored to the penthouse wall. The penthouse wall construction appears to be light gage metal studs with plywood sheathing. The canopy anchorage visible appears to be fasten to 2x wood blocking fastened to the metal wall studs. • The penthouse walls, roof, and the main building roof all appear in average condition. Roof drains with overflow scuppers appeared clear of debris. • The roof top front atrium glass was covered with a Florida Product approved window barrier system. • DX Mechanical units setting on pate curbs were insufficiently anchored to resistant lateral and uplift wind forces. MECHANICAL: PENTHOUSE - EXISTING CONDITIONS: Mechanical Penthouse (Roof Top Level - Elevation 58'-4”): The Penthouse contains the originally installed main air handling HVAC chilled water equipment units, a chilled water outdoor air unit (AHU-1) the central air conditioning air distribution unit for supply and return (AHU-2) interconnecting ductwork, the chilled water distribution pumps, and variable frequency controllers; DDC panel, hydronic equipment (air separator and vents, expansion tank, shot feeder) located along the west wall. Located in the same area, the general exhaust fan EF-1 discharges the exhaust air to the exterior of the building through a louver located midway in the raised platform between the chillers. Located adjacent to this mechanical space is the heating hot-water gas-fired generator with atmospheric draft hood and flue stack DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 30 - 69 through the roof. In a separate room, the atrium smoke evacuation fan EF-2 and associated ductwork is located discharging through a louver to the north side of the penthouse. The Mechanical Penthouse AHU-2 delivers 48,300 cfm cooling air to the Third, Second and First Floors to zoned variable air volume fan-powered boxes to all the floors, respectively. The return air is done by means of a return air plenum above the lay-in ceiling, at each floor, being drawn under the action of the AHU fan back to inlet openings connected to a vertical duct located in a vertical shaft up to the penthouse and routed back to the return side of AHU-2. The outdoor air ventilation is provided by AHU-1 which tempers 10,700 cfm of outdoor air to 44°F and is introduced at a mixing section of AHU-2 to mix with the cooled return air from the building spaces. EF-01 removes 9,700 cfm of air from the restrooms, custodial closets, and general exhaust from public areas on the floors below. HOT WATER GENERATOR (BOILER) The existing gas-fired hot water generator is at the end of its economic life and needs to be replaced with a new gas-fired hot water generator with higher efficiency. The new hot water generator would be selected with a similar type and capacity for natural gas. The boiler shall be copper finned tubing type with atmospheric draft hood to connect to the existing flue stack through the roof. An upgrade would be to select a unit mounted powered vent. Gross Input 1,223 Mbh for an output of 1,002 Mbh. The actual capacity will be evaluated for the current use and demand. The circulating pumps are of the in-line vertical type and will be replaced on the same location on the piping. Pipe insulation will be replaced as required. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 31 - 69 ROOF-MOUNTED AIR-COOLED CHILLERS From the west wall of the penthouse, there is a double door to access the roof. On the roof there are several mechanical air conditioning equipment consisting of two (2) air cooled chillers mounted on a structural platform extending about 24 feet from the penthouse wall westward. There are aluminum stairs and walking grates to access the rooftop units on all sides. These chillers have a nominal capacity of 125 tons each for a combined load of 250 tons. The chillers provide the chilled water to the air handling units described in the penthouse equipment above. These units were installed in the year 2006 and are reaching their economic and operational life. The air-cooled condensing units’ aluminum fins are showing deterioration due to exposure to seacoast environment. From the location of the chillers moving around to the south side of the penthouse there are three (3) condensing units for the computer room air conditioning units located on the third-floor level computer room. Moving toward the north, along the west penthouse wall, there is the outdoor air intake louver with an extended rain hood for AHU-1 described above. Beyond this intake louver, there are two additional louvers on this wall, one mounted high and the other mounted low for combustion air for the gas fired hot water generator inside the penthouse. On the north wall, there is a large architectural louver for the discharge of the smoke evacuation from the top of the atrium. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 32 - 69 AIR DISTRIBUTION The air distribution to the spaces at each floor is done by main distribution ducts from the central station air handling unit down a vertical duct shaft down to the third, second and first-floor ceiling space using fan powered variable air volume terminals. The air is delivered to the spaces using plenum boxes connected to linear diffusers with discharge openings below the ceiling, supplied with round flexible ducts connections above the ceiling. Each variable air terminal has an electric heating coil used for re-heating to temper the air for humidity control. The fan powered box serving the atrium from the first floor has a hot water coil fur 100 Mbh connected to the hot water generator system at the penthouse. There are six types of variable air terminals based on airflow capacity needed at each spac e. They have different inlet sizes and fan sizes as follows: Size 06 has a range up to 450 CFM with a 1/6 HP fan Size 08 has a range 451 up to 700 CFM with a 1/4 HP fan Size 10 has a range 701 up to 1,300 CFM with a 1/4 HP fan Size 12 has a range 1,301 up to 1,800 CFM with a 1/3 HP fan Size 14 has a range 1,801 up to 2,400 CFM with a 1/2 HP fan Size 16 has a range 2,401 up to 3,300 CFM with a 3/4 HP fan The electric heat capacity varies for each application, temperature and humidity control. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 33 - 69 PLUMBING: PENTHOUSE – PLUMBING EXISTING CONDITIONS: Penthouse (Roof Top Level - Elevation 58'-4”): The Penthouse roof has three (3) roof drains and one (1) roof drain leader from the atrium roof routed overhead connected to an 8-inch vertical storm pipe. There are four (4) hub drains collecting condensate from the air conditioning cooling sections of AHU-1 and AHU-2 and routed below to an 8-inch pipe in the plumbing chase to connect to storm below as described above. ELECTRICAL: ROOF: Lightning Protection System: The roof Lightning Protection System (LPS) appeared to be in relatively good condition. There were several areas noted in the field investigation where the cables base anchors were missing and LPS cables were not secured to roof. Cable clamps shall be provided as required to secure all loose cables. If the roof is recommended to be replaced to allow the building to function for an additional 25 years, the existing LPS system will need to be removed and a new LPS system with a master UL label shall be installed on the new roof. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 34 - 69 Power Distribution Equipment: Several existing disconnect switches serving roof mounted condensing units were rusted and will require replacement with new NEMA-3R fused disconnect switches. In addition, the CU equipment service GFI did not trip when tested. Replace receptacle with new 20 -amp WR listed, GFI receptacle with new metallic “while-in-use” cover. FIRE PROTECTION: This facility has a wet pipe fire protection sprinkler system for light hazard occupancy. The standpipe fire risers are located in the stairwells and appear to be properly labeled, tested and fire stopped where required. The sprinkler heads in the building are of the fusible link, pendent concealed type throughout the building. The system appears to have had operational tests and labels and is functioning as intended. THIRD FLOOR (Elevation - 56'-0”) ARCHITECTURAL: This floor houses Finance, Information Technology, Internal Audit, Public Communications, Computer Training and Budget Office among other functions. The stairwells appeared clean and free of obstructions. The stair guardrails and handrails appeared to meet current FBC requirements and functions. The general office space witnessed was in good condition. We note the HVAC system utilizes plenum return. The lighting and HVAC System are dated and need modernization. The general ceiling lighting was egg crate type fixtures, and the HVAC supply system utilizes a ceiling grid drop diffuser under higher pressure which creates a dirty discharge location on the ceiling tiles. The finishes were in generally good condition; however, the carpet was worn in typical traffic pattern locations common for business use occupancy. The toilet rooms were in generally good condition; however, they do not fully meet ADA requirements in all DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 35 - 69 conditions. The individual shower rooms were in good condition, but also did not fully meet ADA requirements as one room has a curb to the shower, and the other room has the ADA seat in the wrong location. In general, tested hardware on the floor varied from 5lbs push pull to 9 lbs push pull on the electronic latch type hardware. Countertop heights were generally at 36”, ho wever none were indicated below this height, and none were indicated for frontal approach. To meet ADA a side approach to cabinetry would require a height no greater than 34” to the top of the sink rim or finish countertop. We noted sagging ceiling tiles in the atrium space, which is indicative of higher humidity level exposure. Minor deterioration of the ceiling tile grid was also evident in the T Grid at the lobby level on the third floor. The building appears to be fully sprinkled throughout and has concealed heads throughout. See the Fire Protection System section for more details. The interior building signage was dated and did not contain braille in most conditions. We noted a few locations of stained ceiling tiles indicating most likely condensation of the HVAC system above the ceiling, or in lesser cases a roof leak. We noted that the main atrium stairwell, guardrail/handrail system had one area that is not fully FBC compliant at the landing returns. At the return locations, a sphere greater than 4” c an pass through the end guardrail location, and this condition would need to be remedied to be FBC compliant. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 36 - 69 ATRIUM: The Atrium appeared to have the proper smoke evacuation purge system required for an atrium that extends 4 floors, and this system appears to have been installed at or directly after the original construction as the floor plan provided does not match the conditions encountered. We could not locate the smoke purge test controls for the system. In addition, we could not verify the rating of the glazing system that surrounds the atrium on each floor which should be at least 1 hour rated, and typically the atrium glazing system in a condition as witnessed (for the 2020 FBC) would require fire sprinkler deluge along the glass which appears to have been installed as a revision to the construction documents. Fire protection concealed sprinkler heads spaced 6’-0” apart are along the interior ceilings of the office space and 12” off the face of the storefront glazing, as well as all around the top of the atrium space at the ceiling level. For more information see the Fire Protection Section. STRUCTURAL: • Steel framing at the 3rd floor appears in satisfactory condition along the west and north sides of the center core. • Elevated tile flooring surfaces showed little to no visible cracks. MECHANICAL: The sprinkler system has been modified to provide sprinkler heads for glass protection of the open atrium over the entry lobby at the ground level. The glass protection sprinkler heads are recessed type located at the penthouse ceiling level along the north, east and south perimeters placed at 6’-0” from each head centered on the 2 by 2 ft ceiling tiles. At the top of the atrium at the west wall there are sprinkler heads covering the west exposure of the atrium return air louvers and smoke evacuation louvers. At the third-floor level, glass protection is provided by sprinkler heads placed along the west corridor at the ceiling level placed at 6’-0” from each head centered on the 2 by 2 ft ceiling tiles. There are no additional sprinkler heads DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 37 - 69 along the south since there is an open stairwell from the ground level to the third level. At the second floor and first floor levels, glass protection is provided by sprinkler heads placed along the west corridor in the same layout as on the third floor. The air distribution in the atrium consists of air supply introduced at the ground level with high volume linear diffusers and returned at the top with louvers attached to a plenum that is ducted into the return side of AHU-2 in the penthouse. The atrium also has intake louvers connected to a smoke evacuation fan at the penthouse which discharges 40,000 cubic feet per minute (Cfm) through an architectural exhaust louver at the north wall of the penthouse above the roof. PLUMBING: Third Floor: There is non-potable water system routed from the ground level with ¾-inch piping for the computer room unit located in CIS Data Control (CE306) and Traffic (AC317) connected with back flow preventers to the units. The existing plumbing systems utilize type K copper for the domestic water and what appears to be PVC sewer piping run throughout the building. Toilet room upgrades would require fixture replacement with proper ADA compliant fixtures where required including faucets and drinking fountains as they are not at the right height for a side approach at 34” AFF. Cabinetry would need to be replaced that had water service to meet ADA requirements. We presume most of the existing sewer system would be acceptable to re-use and maintain. All new plumbing fixtures to accommodate ADA requirements will be reconnected to existing domestic water and sanitary and vent piping. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 38 - 69 ELECTRICAL: Lighting (Interior) Most of the building interior spaces observed are illuminated with fluorescent lighting. The light fixture types include 2’x4’ lay-in fixtures with prismatic lens, 2’x4’ lay-in fixtures with parabolic lens, recessed downlights with compact fluorescent lamps and strip light fixtures in electrical and mechanical rooms. Light fixtures are observed to be generally in serviceable condition. Some lenses are yellowed due to aging and UV exposure from the fluorescent lamps. In general, the light fixtures are showing their age. The building lighting controls appear to be the original building controls and their functions could not be verified as this time. There was no daylight harvesting lighting control system observed in the building. Many rooms did not have light occupancy or vacancy lighting controls, room level reduction or dimming controls and the building does not currently meet the Florida Energy Efficiency Code requirements for lighting controls. The building emergency life safety power distribution system provides power to the building egress lighting system. Upon review of the building as-built lighting plans, the emergency egress light switch emergency bypass relays did not appear to be UL 924 listed, which is required per the current NEC and NFPA 101. Information Technology is located on the third floor in room #360. An IT Training room is located on the third floor, room #373. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 39 - 69 Based on field conversations with Telecommunications Systems Manager, Kelly Hemming, the existing multimode fiber cables were upgraded to single mode fiber cables. In addition, Kelly indicated that a project is currently in the works to transition data storage to th e “Cloud” which will reduce the data storage static hard drives, file servers and related equipment in the 3rd floor CIS room. Communication Network system As-built drawings were not available to A/E for review for communication system upgrades installed after 1997. It is our understanding that the IT Central Hub is being upgraded under a separate project. The current plan for the IT Central Hub, with regard to this study, is to capture the cost of modernizing the existing infrastructure as it is, with no size change. Any upgrades to the IT Central Hub will be part of a separate City of Clearwater project. Cable TV/C-View TV Studio: The building appears to have a C-View Television broadcasting system and CATV distribution system within the building. The C-view television broadcasting and recording studio is located on the third floor, room #381. The system broadcasts RF signals through roof top antennas. There are also CATV terminal cabinets with signal amplifiers located in the 1st, 2nd, and 3rd floor communications closets. Horizonal CATV Coaxial cable is distributed from the terminal cabinets to CATV outlets throughout the building. Cable TV system As-built drawings were not available for review. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 40 - 69 It is our understanding that the C-View TV Studio room is being upgraded under a separate project. The current plan for the C-View TV, in for the regards to this study, is to capture the cost to modernize the existing infrastructure as it is, with no size change. Any upgrades to the TV Studio will be part of a separate City of Clearwater project. Traffic Signal Computer/Control Room: The Traffic Signal Computer/Control room is located on the third floor of the building in Room #392. The Computer Room has several equipment racks with electronic equipme nt, servers, recording equipment and a raised floor to accommodate cabling between equipment devices and cabinets. The room is also equipped with video wall monitors and a central control/monitoring station. It is our understanding that the Traffic control room is being upgraded under a separate project this year. The current plan for the Traffic Control Room, in for the regards to this study, is to capture the cost of modernizing the existing infrastructure as it is, with no size change. Any upgrades t o the Traffic Control room will be part of a separate City of Clearwater project. FIRE PROTECTION: This facility has a wet pipe fire protection sprinkler system for light hazard occupancy. The standpipe fire risers are located in the stairwells and appear to be properly labeled, tested and fire stopped where required. The sprinkler heads in the building are of the fusible link, pendent concealed type throughout the building. The system appears to have had operational tests and labels and is functioning as intended. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 41 - 69 SECOND FLOOR (Elevation - 42'-5”) ARCHITECTURAL: The Second Floor Level currently houses Planning and Development, Code Compliance, Engineering, and related city services. The stairwells appeared clean and free of obstructions. The stair guardrails and handrails appeared to meet current FBC requirements and functions. The general office space witnessed was in good condition. We note the HVAC system utilizes plenum returns. The lighting and HVAC System are dated and need modernization. The general ceiling lighting was egg crate type fixtures, and the HVAC supply system utilizes a ceiling grid drop diffuser under higher pressure which creates a dirty discharge location on the ceiling tiles. The finishes were in generally good condition; however, the carpet was worn in typical traffic pattern locations common for business use occupancy. The toilet rooms were in generally good condition; however, they do not fully meet ADA requirements in all conditions. In general, tested hardware on the floor varied from 5lbs push pull to 9 lbs. push pull on the electronic latch type hardware. Countertop heights were generally at 36”, with stand up countertops at 42” to 48”; however none were indicated below this height, and none were indicated for frontal approach. Typically, a stand up counter would require two heights, one to meet ADA at 30” and one at stand up height of 42” to 48”. To meet ADA, a side approach to cabinetry would require a height no greater than 34” to the top of the sink rim or finish countertop. We noted sagging ceiling tiles in the lobby space, which is indicative of higher humidity level exposure. Minor deterioration of the ceiling tile grid was also evident in the T Grid at the lobby level on the second floor. The interior building signage was dated and did not contain braille in most conditions. We noted a few locations of stained ceiling tiles indicating most likely condensation of the HVAC system above the ceiling. We noted that the main atrium stairwell, guardrail/handrail system had one area that is not fully FBC compliant at the landing returns. At the return locations, a sphere greater than 4” can pass through the end guardrail location, and this condition would need to be remedied to be FBC compliant. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 42 - 69 STRUCTURAL: • Steel framing at the 2nd floor appears in satisfactory condition along the west and north sides of the center core. • Elevated tile flooring surfaces showed little to no visible cracks. MECHANICAL: The mechanical system on this floor is served by an AHU unit in the penthouse though ductwork distributed downward through a duct shaft in the building. From the penthouse, the central air handler servicing all three floors of the building distributes cooling air through supply ductwork that extended down a protected shaft branching off at each floor level to provide air to fan powered variable air terminals for distribution to zoned spaces. Return air was achieved through a plenum return that also then traveled upward and back to the penthouse located AHU unit. This system functions as intended. PLUMBING: The existing plumbing systems utilize type K copper for the domestic water and PVC sewer piping run throughout the building. Toilet room upgrades would require fixture replacement with proper ADA compliant fixtures where required including faucets and drinking fountains as they are not at the right height for a side approach at 34” AFF. Cabinetry would need to be replaced that had water service to meet ADA requirements. We presume most of the existing sewer system would be acceptable to re-use and maintain. All new plumbing fixtures to accommodate ADA requirements will be reconnected to existing domestic water and sanitary and vent piping . DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 43 - 69 ELECTRICAL: Lighting (Interior) Most of the building interior spaces observed are illuminated with fluorescent lighting. The light fixture types include 2’x4’ lay-in fixtures with prismatic lens, 2’x4’ lay-in fixtures with parabolic lens, recessed downlights with compact fluorescent lamps and strip light fixtures in electrical and mechanical rooms. Light fixtures are observed to be generally in serviceable condition. Some lenses are yellowed due to aging and UV exposure from the fluorescent lamps. In general, the light fixtures are showing their age. The building lighting controls appear to be the original building controls and their functions could not be verified as this time. There was no daylight harvesting lighting control system observed in the building. Many rooms did not have light occupancy or vacancy lighting controls, room level reduction or dimming controls and the building does not currently meet the Florida Energy Efficiency Code requirements for lighting controls. FIRE PROTECTION: This facility has a wet pipe fire protection sprinkler system for light hazard occupancy. The standpipe fire risers are located in the stairwells and appear to be properly labeled, tested and fire stopped where required. The sprinkler heads in the building are of the fusible link, pendent concealed type throughout the building. The system appears to have had operational tests and labels and is functioning as intended. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 44 - 69 FIRST FLOOR (Elevation 27'-0”) ARCHITECTURAL: The First Floor Level houses the Public main entry lobby and waiting rooms with the Human Resources, Parks & Recreation, Utility Customer Service, and Conference Room . The stairwells appeared clean and free of obstructions with one exception under the enclosed stairwell landing. This area had storage of materials and a trash can that should be removed. Storage of materials is not permitted under a stairwell or stairwell landing per the FBC and NFPA. The stair guardrails and handrails appeared to meet current FBC requirements and functions. The general office space witnessed was in good condition. We note the HVAC system utilizes plenum returns. The lighting and HVAC System are dated and need modernization. The general ceiling lighting was egg crate type fixtures, and the HVAC supply system utilizes a ceiling grid drop diffuser under higher pressure which creates a dirty discharge location on the ceiling tiles. The finishes were in generally good condition; however, the carpet was worn in typical traffic pattern locations common for business use occupancy. The toilet rooms were in generally good condition; however, they do not fully meet ADA requirements in all conditions. In general, tested hardware on the floor varied from 5lbs push pull to 9 lbs. push pull on the electronic latch type hardware. Countertop heights were generally at 36”, withstand up countertops at 42” to 48”; however, none were indicated below this height, and none were indicated for frontal approach. Typically, a stand-up counter would require two heights, one to meet ADA at 30” and one at stand-up height of 42” to 48”. To meet ADA, a side approach to cabinetry would require a height no greater than 34” to the top of the sink rim or finish countertop. We noted sagging ceiling tiles in the lobby space, which is indicative of higher humidity level exposure. Minor deterioration of the ceiling tile grid was also evident in the T Grid at the lobby level on the second floor. The interior building signage was dated and did not contain braille in most conditions. We noted a few locations of stained ceiling tiles indicating most likely condensation of the HVAC system above the ceiling. We noted that the main atrium stairwell, guardrail/handrail system had one DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 45 - 69 area that is not fully FBC compliant at the landing returns. At the return locations, a sphere greater than 4” can pass through the end guardrail location, and this condition would need to be remedied to be FBC compliant. STRUCTURAL: • Observed cracks in the exterior slab on grade at the employee break area. • Observed cracked concrete encasements at several exterior exposed, perimeter steel columns. • Observed the generator room building located near the public drive-in teller window. The building is constructed with masonry walls, concrete tie-beams, steel joist, and metal roof deck. The building’s structure appears in average condition. MECHANICAL: The mechanical system on this floor is served by an AHU unit in the penthouse though du ctwork distributed downward through a duct shaft in the building. From the penthouse, the central air handler servicing all three floors of the building distributes cooling air through supply ductwork that extended down a protected shaft branching off at each floor level to provide air to fan powered variable air terminals for distribution to zoned spaces. Return air was achieved through a plenum return that also then traveled upward and back to the penthouse located AHU unit. This system functions as intended. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 46 - 69 PLUMBING: The existing plumbing systems utilize type K copper for the domestic water and PVC sewer piping run throughout the building. Toilet room upgrades would require fixture replacement with proper ADA compliant fixtures where required including faucets and drinking fountains as they are not at the right height for a side approach at 34” AFF. Cabinetry would need to be replaced that had water service to meet ADA requirements. We presume most of the existing sewer system would be acceptable to re-use and maintain. All new plumbing fixtures to accommodate ADA requirements will be reconnected to existing domestic water and sanitary and vent piping . ELECTRICAL Lighting (Interior) Most of the building interior spaces observed are illuminated with fluorescent lighting. The light fixture types include 2’x4’ lay-in fixtures with prismatic lens, 2’x4’ lay-in fixtures with parabolic lens, recessed downlights with compact fluorescent lamps and strip light fixtures in electrical and mechanical rooms. Light fixtures are observed to be generally in serviceable condition. Some lenses are yellowed due to aging and UV exposure from the fluorescent lamps. In general, the light fixtures are showing their age. The building lighting controls appear to be the original building controls and their functions could not be verified as this time. There was no daylight harvesting lighting control system observed in the building. Many rooms did not have light occupancy or vacancy lighting controls, room level reduction or dimming controls and the building does not currently meet the Florida Energy Efficiency Code requirements for lighting controls. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 47 - 69 Communication systems: Telephone System: Based on a review of the building 1997 Voice Riser as-built diagram prepared by Bay Resources, Inc, the telephone PBX is located in the building PBX room on the 1st floor, west side of the building. The PBX is served from a 12-strand fiber from the police station and a 400 pair telephone riser cable is distributed from the PBX to telephone wall mounted 110 punch-down blocks located in the each of the 1st, 2nd, and 3rd floor communications closets. A horizontal telephone cable is distributed from the communications closet to telephone outlets to serve active analog emergency phones, digital phones, and analog devices. Telephone system As-built drawings were not available to A/E for review for telephone systems installed after 1997. Based on field conversations with Telecommunications Systems Manager, Kelly Hemming, the building currently has a mix of analog, digital and VoIP telephone systems. Kelly indicated the plan is to move towards a VoIP phone system and phase-out the digital system. When the new telephone system is in place, inactive copper telephone horizontal cabling/PB blocks should be removed. Some analog telephone cabling will need to be retained to serve emergency analog telephones and devices (Fire Alarm and security panel dialers, security panel dialers, etc.). The building telephone system is serviced by Ancom System Technology Solutions, Inc. and the Ancom contact is Lisa Andrews (813) 884-5273. It is our understanding that the building Telephone system is being upgraded under a separate project. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 48 - 69 The current plan for the Telephone system, regarding this study, is to capture the cost to modernize the existing infrastructure as it is, with no size change. Any upgrades to the Telephone system will be part of a separate City of Clearwater project. Communications Network Systems: Based on review of the building 1997 as-built Fiber Riser diagram prepared by Bay Resources, Inc, a 12 strand multimode fiber is routed from the 1st floor communications room (CR) rack mounted fiber Light Interface Unit (LIU) to the second floor CR LIU; a 12 strand multimode fiber is routed from the second floor LIU to the third floor CR LIU; a 12 strand fiber cable is routed from the 1st floor LIU to the third floor CR LIU; a 24 strand fiber cable is routed from the third floor CR to the 3rd floor CIS Computer room LIU mounted in the data rack. In addition, 4- 12 strand fiber optic cables are routed from the 2nd floor LIU in the CR room to the police station; 1-12 strand fiber cable is routed from the 3rd floor LIU in the CR room to the City Hall Building and 1-12 strand fiber cable is routed from the 3rd floor LIU in the CR room to the Fire Station. The inter-building fiber cables are routed in existing 4” conduits between the Municipal Services Building, Fire Station, City Hall Building and Police Station Buildings. There are several communication manholes between the buildings to facilitate cable installations between buildings. The general intra-building data/telephone cabling system includes horizontal data/telephone UTP cabling routed from communications outlets (CO), Wireless Access devices, etc. to data/telephone patch panels located in data racks in each of the 1st, 2nd, and 3rd floor Communications Rooms. Equipment cords connect workstation and equipment to the COs and patch cords connect the patch panel ports to the respective data network switches. Based on field observations and discussions with Kelly Hemming, there is a mix of Cat 5, Cat 5E and Cat 6 cabling throughout the building. All cables routed in the plenum ceiling spaces are required to DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 49 - 69 be plenum rated cables. Upgrading the Building data/telephone system cabling system to Cat 6 or Cat 6A should be considered to allow building Communications systems to function for an additional 25 years. CAT 5 and CAT 3 UTP (unshielded twisted pair) cables are functional but not adequate for current network bandwidth requirements. At a minimum, CAT 6, and Cat 6A are the current standard cabling backbones. Generally, the CAT 6 or Cat 6A cabling plant is now used universally for data or voice. Although the existing cables could be re- terminated and re-tested, they are old technology not suitable for 1000 BASE-T network requirements. A common grounding electrode system connected to the main electrical service ground and a grounding conductor riser to upper telecommunications rooms was not observed. ELECTRONIC SAFETY AND SECURITY SYSTEMS Fire Alarm: There is a building-wide addressable fire alarm system. The main fire alarm control panel (FACP) is located in the 1st floor main electrical room. A Silent Knight panel with a dialer is located next to the FACP. The FACP manufacturer is Pyrotronics. Pyrotronics was bought out by Siemens. Fire alarm system devices include manual pull stations located next to the 1st floor egress exit doors, air handling ducts with duct smoke detectors, heat/smoke detectors in some storage locations, horn and strobe devices, smoke/fire door holders, fire protection system water flow switches and valve tamper switches monitored and supervised by the fire alarm system, area smoke detectors in the elevator lobby ceiling, elevator smoke detectors and elevator recall devices. The system appears to be missing a Fire Alarm smoke purge control panel for the Atrium area that is required by the current NFPA 72 Code. The panel was not located during the site field investigation and as-built drawings were not available for the fire alarm systems. The fire alarm system monitors the fire pump control panel. The FACP is also DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 50 - 69 required to monitor the UPS room fire suppression system, but this could not be verified during the site visit. The fire alarm system operations were not activated and verified at this time. Operation of the Atrium area smoke purge system could not be verified at this time. The existing Fire Alarm System is serviced by Siemens Industry, Inc. (1-800-771-7374). Based on discussions with Siemens Smart Infrastructure Representative, Ken Lewis, (727) 423-1609, All Siemens F/A Equipment has a plan to migrate to the next platform and phase -out obsolete fire alarm control systems due to component availability issues and major changes of the Underwriters Laboratory and detector test standard (UL268). Reference “MXL Phaseout Letter” and “Updated MXL Detector Phase out Announcement POA-03016” documents in Appendix “A” for additional information regarding the Siemens Fire Alarm System phase-out details. Several of the placement of fire alarm system notification visual and audible devices are not compliant with NFPA 72. A new building-wide voice evacuation system is recommended utilizing mass notification features of the current Code edition. Security Intrusion Detection System: The building has an active security system. The security keypad is located on the first floor and motion detectors are located throughout the building. Reportedly the system is in operation and functional. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 51 - 69 Video Surveillance System (VSS): The building has a Video Surveillance System consisting of multiple IP cameras located throughout the building interiors and exteriors. The cameras have horizontal cabling extended to rack mounted POE switches located in the data rooms of each floor. Recorded data is stored in rack mounted NVRs and the Cloud. Most of the cameras observed appeared to be Axis cameras. The system appears to be in good condition. The system is serviced and maintained by GSA, Inc. and the contact is Matt Wurthner (813) 560-1000. If the existing building VSS system is to be maintained, the system should be evaluated, and all inoperable system equipment and cameras should be replaced as required for a complete and operational system. Building VSS system As-built drawings were not available to A/E for review. Access Control System (ACS): The building has an ACS system. The ACS system consisted of card readers and secured doors throughout the building. The ACS terminal cabinets and headend cabinets are located in the 1st floor data room. The system is reportedly in good condition. The system is serviced and maintained by GSA, Inc. If the existing building ACS is to be maintained, the system should be tested and all inoperable system equipment, card readers, relays, door hardware, etc. should be repaired and replaced as required for a complete and operational system. Building ACS system As-built drawings were not available to A/E for review. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 52 - 69 FIRE PROTECTION: This facility has a wet pipe fire protection sprinkler system for light hazard occupancy. The standpipe fire risers are located in the stairwells and appear to be properly labeled, tested and fire stopped where required. The sprinkler heads in the building are of the fusible link, pendent concealed type throughout the building. The system appears to have had operational tests and labels and is functioning as intended. CODE COMPLIANCE: A full and complete set of as built documents are not available, and therefore our research is limited to what was provided by the owner and our visual observations of the facility. No calculations have been performed and our comments below are only observations witnessed and our professional opinion of the findings. From our walk through and document research, it appears the facility was designed and constructed to meet or exceed the Florida Building Code at the time of construction with the one exception of the main stairwell returns not meeting the 4” sphere rule on the guardrail returns. Currently, there are door push pull requirements that appear to exceed the 5lb pressure requirement in the FBC ADA section for egress. We noted that door hardware generally tended to be lever type but varied with different types of levers and hardware styles indicating hardware had been changed out and or replaced over time. The atrium appears to have been modified at or upon completion of construction to include a full atrium smoke evacuation purge system as this existing condition varies from the construction documents provided. The witnessed smoke and fire rated walls appear to be properly sealed and labeled accordingly. We noted a few fire rated doors that were “propped” open with wooden foot blocks, when they should technically close upon use with the closer. Doors propped open with proper fire rated hold opens are acceptable. The occupancy and use tended to be in accordance with the building’s original design and use intended therefore no change in use or condition has been contemplated. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 53 - 69 ADA ACCESSABILITY: In general, the building appears to be ADA accessible, but not fully compliant. The slopes measured on walkway surfaces approaching the building’s main pedestrian entrances was equal to or less than a 1:20 slope, however greater slopes were measured in other locations up to 1:12 which would require handrails. No Civil Engineering or civil review was performed or included in this report. Handicap parking stalls are indicated, and an accessible route appears obvious, but signage as such is not posted. The interior of the facility has generally ADA compliant finishes and materials and has an elevator with access to all 3 floors. The door hardware needs adjustment to meet the 5lb push pull requirement throughout the facility. We noted no thresholds greater than 1/2” except at the shower stall curb on the third floor. All countertops were above the 34” max for a side approach to meet ADA requirements and would need to be addressed for either side approach or frontal approach. The toilets and showers were generally compliant with minor exceptions as noted. The limitations noted herein are not intended to be all inclusive and definitive, but rather a compendium of observations related to ADA requirements and professional opinions. Exterior handicapped parking spaces appeared compliant, and an accessible route existed from the parking lot to the front main entry, however, signage for an accessible route were not witnessed. Slopes measured along the accessible routes were within ADA tolerance and compliance. The existing elevator service appears to be in good condition and functions as intended with operability for ADA service. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 54 - 69 MODERNIZATION: For the purpose of this report, we have presumed the building tenants will remain the same and that the building will function in its current capacity long term for another 25 years. Therefore, we presume that all existing systems would generally remain the same in type and service and would be replaced in like kind should that be necessary. Any equipment changes would be modernized in like kind or better should a better and more efficient system be available. MODERNIZATION APPROACH: We have not evaluated multiple system selections or design alterations as a part of this study. In general, we found the building to be in good condition considering its current life span and use, and that general building maintenance had been applied for the upkeep and longevity of the facility. In order to address the details required to generate an opinion of probable construction cost to modernize this facility as outlined above, we have provided the following discipline narratives of the anticipated scope required. The opinion of probable construction cost is prepared based on the scope listed herein. ARCHITECTURAL: 1. Full building pressure wash and exterior cleaning. Prepare exterior surfaces for new paint and new Precast Concrete Panel clear silicone resin sealant equal to Professional Products of Kansas, Inc. PWS-5 with a 10-year warranty or equal. Clean, prime and paint all exposed steel. 2. Full building reroofing. Remove gravel ballasted roof system to insulation and apply a recovery board and additional insulation (3”) to achieve an R-30 insulation value (6” total insulation) sloped to drain and apply a new 3 ply modified bitumen roof system with granular cap sheet equal to Johns Manville FPA FL#2948-R13 System S-59 or equal. Provide all new stainless-steel flashings throughout to match existing conditions. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 55 - 69 3. Provide new roof drain piping to vertical internal leaders, 4” minimum roof drains with new drains and domes. Insulate all roof drain piping with 2” jacket insulation. 4. Remove all pitch pockets and provide NRCA and SMACNA approved penetration flashing standards. 5. Rake clean all exterior sealants and control joints and provide new backer rod and silicone sealants, or polyurethane sealants as required. Sealants to carry at 10-year warranty minimum. 6. Replace existing lightning protection system for a complete and certified system. See Electrical Scope of work. 7. Clean, repair, prime and paint the rooftop mechanical platform and guardrails and related system. 8. Remove the aluminum mechanical intake louvers on the exterior walls and at the penthouse exterior wall and provide NOA hurricane and wind driven rain rated aluminum intake louvers to meet FBC 2020 and impact requirements. See Mechanical ARCHITECTURAL ALTERNATE OPTION: 1. Keep and maintain existing hurricane screen system on exterior perimeter windows (As-is). 2. Add Alternate No.1. a. Remove lower aluminum storefront system, doors and glazing at all of the building first floor exits, and lobby from the intermediate structural I beam down to finish floor, and replace just those systems with a NOA/FPA approved storefront system and exit doors to meet current FBC wind speeds and impact ratings equal to YKK storefront system YHS 50 FI, FPA #14218.3 or equal system. This affects the two lobby entry sliding doors and two exterior hallway exit doors and hardware. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 56 - 69 ARCHITECTURAL INTERIOR: 1. Replace all interior finishes including flooring (carpet, tile, vct) and paints, baseboard, tile baseboards, T-Grid Ceilings (aluminum T-Grid and equal to fine fissured 90% RH 2x2 lay in tile), and wallpaper (interior hallways and lobby portions only) throughout the facility. 2. Remove and refinish all interior wood doors and provide new SS hardware with appropriate matching ADA levers. 3. Remove and replace all exterior window blinds with commercial grade roller window shades. 4. Remove and replace all existing casework with matching casework at ADA height levels of 34” max AFF to finish countertop height. Also replace all existing appliances with new matching appliances. 5. Remove and replace all tiles in all bathrooms and update the bathrooms to have fully compliant ADA accommodations and accessories. No new fixture counts provided at this time. Provide all new phenolic toilet partitions system to meet current plumbing count. 6. Remove and replace all tiles in the 2 showers on the third floor and provide fully compliant ADA accommodations and accessories. 7. Remove all demountable partitions at office locations and replace with stud partition walls to 4” above the ceiling presuming 3-5/8” galv metal studs at 16” O.C and 4” batt insulation and 5/8” gyp bd both sides to 4” above ceiling braced as required with level 4 finish, painted. 8. Provide a fully refurbished elevator and elevator cab and elevator equipment system with warranty. 9. Clean, repair, prime and paint the metal stair system within the building. 10. Clean, repair, prime and paint the lobby atrium stair system and provide matching metal picket infill at stair guardrail returns to meet 4” sphere rule at each landing. 11. 3 story Atrium requires a 1-hour separation from occupied spaces, therefore replace the interior aluminum office storefront with a 1-hour hollow metal frame system with 45 min fire rated glazing system at each level and provide a fire protection deluge system over the glazing at the atrium. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 57 - 69 STRUCTURAL: 1. Remove and repair surface corrosion on all areas of the chiller platform framing members and attached guardrail/ stairs. Areas observed should be cleaned using the SSP-SP3 method of surface prep, then primed and painted with an exterior paint to match existing. Members with more than 10% loss in material thickness shall be replaced in like-kind. 2. Louvers not meeting current FBC impact requirements should be replaced with a Florida Product approved louver meeting FBC wind load and impact ratings. 3. Cracks observed in the exterior concrete veneer panels shall be sealed with flexible sealant prior to receiving new paint. 4. Cracks observed in the slab on grade should be considered cosmetic. The damage may be removed and replaced with a new concrete slab reinforced with welded wire fabric over compacted soil as desired. Provide construction joints in a 10’x10’ (maximum) grid. 5. Remove cracked concrete encasement at exterior steel columns and replace with new concrete sloped away from the steel column as provided in the original design documents. Additionally, a ½” pre-molded joint filler(PJF) shall be provided against the steel column along with a flexible, exterior traffic sealant, at the exposed surface of joint. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 58 - 69 MECHANICAL: 1. The return air shall be ducted throughout the first, second and third floors and routed into the return air duct shaft back to the air handling unit. Chillers 1. Replace the two (2) air-cooled chillers currently on the structural platform with two (2) new 150-ton energy efficient air-cooled scroll chillers equipped with state-of-the-art controls. The building HVAC loads will be evaluated to select the optimal size for the use of the building. 2. The circulating pumps shall be replaced in the same primary-secondary configuration to fit in the existing space at this time. Presume pump sizing remains the same at this time. Air handling units 1. The air distribution will be converted from the current return air plenum scheme and modified to provide ducted return air to improve indoor air quality and humidity control. The current air handling units are built-up units installed in 1995, so we would anticipate the need for new built-up type AHU units. 2. All ductwork shall be metal ductwork externally insulated supply side. No internally lined ductwork. 3. The air handling units shall be replaced with a similar central station with plenum fans, centrifugal housed fans or a fan array system to fit in the similar configuration to align with the existing supply air duct shaft to the lower floors. Supply air terminals 1. The air supply to the zone spaces shall be done by variable air volume terminal boxes of the shut-off type with electric re-heat coils with four-way throw diffusers for better air distribution. 2. The atrium supply fan powered terminal will be replaced with a hot water coil to match the existing unit capacity. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 59 - 69 Temperature Controls 1. The temperature control will be upgraded to have Energy Management with Direct Digital Control (DDC) complying with BACNET or Modbus protocol. The VAV box terminals shall be controlled by room temperature sensors connected to the VAV box zone controller via the energy management control system (EMCS). HOT WATER GENERATOR (BOILER) 1. The existing gas-fired hot water generator is at the end of its economic life and needs to be replaced with a new gas-fired hot water generator with higher efficiency. 2. The new hot water generator would be selected with a similar type and capacity for natural gas. The boiler shall be copper finned tubing type with atmospheric draft hood to connect to the existing flue stack through the roof. An upgrade would be to select a unit mounted powered vent. Gross Input 1,223 Mbh for an output of 1,002 Mbh. The actual capacity will be evaluated for the current use and demand. The circulating pumps are of the in-line vertical type and will be replaced on the same location on the piping. Pipe insulation will be replaced as required. PLUMBING: 1. The existing plumbing systems utilize type K copper for the domestic water and what appears to be PVC sewer piping run throughout the building. Toilet room upgrades would require fixture replacement with proper ADA compliant fixtures where required including faucets and drinking fountains. Cabinetry to be replaced that had water service would require new sinks and faucets accordingly. We presume most of the existing sewer system would be acceptable to re-use and maintain. 2. All new plumbing fixtures to accommodate ADA requirements will be reconnected to existing domestic water and sanitary and vent piping. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 60 - 69 3. All new plumbing fixtures, faucets at new cabinetry and drinking fountains will be reconnected to existing domestic water and sanitary and vent piping. 6. The existing electric 80-gallon water heater shall be replaced with a 90-galllon new water heater. The existing hot water re-circulation pumps shall be replaced as well. ELECTRICAL: Lighting - General: Lighting (Exterior) 1. Replace all non-LED light fixtures with LED light fixtures. 2. Tie-in all exterior lighting controls to building Energy Management System (EMS). Program EMS to control site lights and adjust lighting controls for seasonal sunrise/sunset schedules. 3. Add new photocell and interface into EMS system for lighting controls. Add manual site lighting bypass switches to manually bypass EMS control of site lights. 4. Add exterior “public way” emergency egress lighting in compliance with FBC and NFPA 101. Lighting (Interior) 1. Replace all interior lighting with LED lighting. 2. Replace all interior lighting controls with new controls in accordance with the 2020 Florida Energy Conservation Code and 2016ASHRAE 90.1. Include daylight harvesting systems, occupancy sensors, vacancy sensors and lighting dimming systems as required. 3. Remove all UL-924 non-compliant emergency egress lighting bypass relays and provide new UL-924 compliant emergency egress lighting bypass transfer switches. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 61 - 69 Power - General: 1. Replace all building power distribution gear. The gear replacement includes switchboard, panelboards, transformers, motor control center, motor starters and surge suppressors. 2. Trace all receptacle and light switch branch circuits and label device coverplates with source panel and circuit designations. Provided engraved plastic labels on all equipment disconnect switches and motor starters indicating source panel and branch circuit. Standby Emergency Power Systems: 1. Remove and replace the two aging standby emergency generators and multiple power distribution systems with one generator with life safety and standby (equipment) power distribution systems. The standby emergency power system equipment to be removed will include the existing generators. Fuel tanks, Automatic Transfer Switches (ATS) switches, remote annunciator panels, remote Emergency Power Off stations (EPOs), etc. The new emergency power distribution system equipment shall include a standby diesel 500 kW, 480/277 volt, 3 phase, 4 wire, NFPA 110 Level 1 Listed generator with a double wall 1,200-gallon base fuel tank, three integral circuit breakers, remote generator load bank test station, two ATS switches, remote annunciator, remote EPO’s, emergency power panels, panel surge suppressors and transformers. The generator power distribution system shall include feeder circuits serving load bank station, standby (equipment) branch automatic transfer switch (ATS), life safety branch ATS and life safety and standby system branch panelboards and transformers. Existing building emergency standby and life safety branch circuits shall be extended to new system panelboards. A site location and equipment concrete pad will need to be considered for the new generator. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 62 - 69 Uninterruptable Power Systems (UPS): 1. The nameplates for the 30 KVA and 60 KVA Liebert UPS units indicate the units were manufactured in 2019, which implies the units were changed-out with new units. There were no as-built drawings provided by to the A/E for the UPS equipment replacement project. The units appear to be in good condition. With the transitioning of storing data in the “cloud”, the need for electronic storage equipment in the building should be reduced which will likely reduce the load demand on the UPS equipment. 2. Verify operation of the UPS room fire protection deluge system. If system is more than 8 years old, replace system with new system in compliance with current system Codes. 3. Add UPS power shut-down station next to door exiting the UPS room. Roof: 1. As part of the roof replacement project, remove the existing Lightning Protection System (LPS) system and replace with a new LPS system with a master UL label. 2. Replace exiting condensing unit (CU) disconnect switches with new NEMA-3R switches. 3. Replace existing CU service receptacle with new 20 amp, GFI, WR rated receptacle and new metallic “while-in-use” cover. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 63 - 69 COMMUNICATION SYSTEMS: Telephone System: 1. Remove building telephone horizontal cabling that is abandoned, inactive or no longer needed. The building is transitioning to a VoIP telephone system and a majority of the existing building telephone cabling will no longer be needed. A few telephone analog lines will be maintained for emergency analog telephones and call-out lines for electronic security and safety equipment (Fire alarm dialer and security panels). 2. It is our understanding that the building Telephone system is being upgraded under a separate project. The current plan for the Telephone system, regarding this study, is to capture the cost to modernize the existing infrastructure as it is, with no size change. Any upgrades to the Telephone system will be part of a separate City of Clearwater project. Communications Network Systems: 1. Replace all building Cat 5, Cat 5E and Cat 6 interior horizontal data/telephone cabling and passive distribution system components with Cat 6A cabling plant. The Cat 6A cabling plant includes 4 pair plenum Cat 6A horizontal cabling, equipment cords, patch cords, patch panels and communications (data/telephone) outlet jacks/faceplates. The Owner shall furnish, install, and program communications network system electronic equipment. Cat 6A cables have a larger diameter than lower rated cabling and, in some locations, will require additional surface raceway conduits and outlet boxes to accommodate the cabling. For pricing purposes, an estimated 20% of communications outlet raceway systems will need to be upgraded to support the Cat 6A cabling. 2. Provide Alternate pricing for same system cabling and components indicated in items #1, except Cat 6 rated system. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 64 - 69 Cable TV/C-View TV Studio: 1. It is our understanding that the C-View TV Studio room is being upgraded under a separate project. The current plan for the C-View TV, in regards to this study, is to capture the cost to modernize the existing infrastructure as it is, with no size change. Any upgrades to the TV Studio will be part of a separate City of Clearwater project. Building Common Area Public Address System: 1. If the existing building PA system is to be maintained, the system should be tested, and all inoperable speakers and system components shall be replaced as required for a complete and operational system. Conference Rooms A/V Systems: 1. The City of Clearwater to provide estimate funding allowances needed to meet the current needs of the conference room A/V systems and determine the projected budget funding allowance required over the next 25 years to fund upgrades, system maintenance, and expansion. Traffic Signal Computer/Control Room: 1. It is our understanding that the Traffic control room is being upgraded under a separate project this year. The current plan for the Traffic Control Room, in regards to this study, is to capture the cost of modernizing the existing infrastructure as it is, with no size change. Any upgrades to the Traffic Control room will be part of a separate City of Clearwater project. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 65 - 69 ELECTRONIC SAFETY AND SECURITY SYSTEMS Fire Alarm: 1. Replace the existing fire alarm system with an addressable voice evacuation system. 2. Provide Atrium smoke purge fire alarm system panel to interface with atrium smoke purge system for system monitoring/control. 3. Provide a new FA remote annunciator and microphone in the reception area. 4. Interface new FA system with fire pump control panel, UPS room deluge system and battery off-gassing/power runaway detection system, HVAC system (for AHU shutdown), fire damper detector monitoring/control, smoke/fire door holders, fire protection waterflow switches, fire protection zone valves and tamper switches, etc. Contact Siemens Smart Infrastructure Representative, Ken Lewis, (727) 423-1609 for new fire alarm system details and pricing. Security Intrusion Detection System: 1. The building had an active security system. The security keypad is located on the first floor and motion detectors are located throughout the building. Reportedly the system is in operation and functional. Video Surveillance System (VSS): 1. If the existing building VSS system is to be maintained, the system should be evaluated, and all inoperable system equipment and cameras should be replaced as required for a complete and operational system. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 66 - 69 Access Control System (ACS): 1. If the existing building ACS is to be maintained, the system should be tested and all inoperable system equipment, card readers, relays, door hardware, etc. should be repaired and replaced as required for a complete and operational system. FIRE PROTECTION: This facility has a full and complete wet pipe protection fire sprinkler system for light hazard occupancy. The system appears to be in good condition and utilities concealed the type of sprinkler heads in the lay in ceiling system. The standpipes are located in the stairwells accordingly. The atrium is addressed with an appropriate sprinkler deluge system with smoke evacuation. 1. The existing Diesel fire pump located in a detached building housing the fire pump shall be replaced with a new engine driven pump with new improved technology and controls. 2. A new flow test shall be performed from the nearest hydrant to update the syste m hydraulics for flow requirements and new fire pump sizing. 3. The existing jockey pump shall be replaced with a new pump as well based on the updated hydraulic calculations. DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 67 - 69 CONDITIONS OF USE: In general, we find that the MSB building appears to be functioning as intended for its original use, housing City services and related business functions. Over the years of service, the building has undergone a few renovations and select systems have been upgraded and or replaced. Some of these include the Chiller replacements in 2005, various offices added as demountable partitions, and exterior hurricane screens added for additional window protection, among others. While several systems, such as the current Chillers have reached their anticipated service life and continue to function, continued use will require building upkeep and replacement of those outdated systems. Specialty systems such as the TV Studio, and IT Services appear to be under further revisions and have upcoming potential renovations to improve those systems. The existing building design lends itself to its current business-type use and function, and in general the building is in good condition. We see no reason why the building cannot continue to function in its current condition and use, provide d that the outdated systems that have reached their serviceable lifespan would be upgraded and or replaced in the near future as needed. Should these systems be addressed in an upcoming renovation or remodeling of the building, improvements and options should be reviewed to consider the latest enhancements in technology and energy efficiency performance to improve the building’s energy consumption and delivery of services. Considering that the building houses some of the City’s more critical functions, it is reasonable to address the building’s potential survivability in a severe weather event. Clearly the City has addressed this question in the past, as the result tended to include the addition of hurricane screens to protect the storefront glazing systems on the building’s exterior. The building is clearly elevated on the bluff and has a finish floor elevation of 27’-0” which is above the flood plain in that area and the building is well located on major street arteries for good access. It does not appear that building Flooding is a major concern in this location. While this report did DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 68 - 69 not include addressing any structural calculations or testing analysis of the existing structure, and the original structural design drawings were not available which might have more clearly identified the design loads, the building is similar in design, time and nature as the City’s Police headquarters facility designed by the same Architect and located across the street. Those drawings indicate a performance that would indicate the building has an inherent hardening to a Cat2-Cat3 Hurricane wind speed rating. The apparent weakness of the system at this time would be the hurricane screens that block the buildings major entry/egress points during a severe weather event. Those systems must be installed before the event occurs to be effective, and by nature, then block the very entry/egress points required for building access. Therefore, in Cost Alternate Option 1, we are recommending the City consider replacing just those portions required to maintain entry/egress, with hurricane impact rated storefront systems so that the building egress points are maintained in a safe function. We understand the City does not anticipate housing occupants in this building during a severe weather event. However, the question often raised is “what about after the storm?”. Therefore, it appears reasonable to address the lower storefront egress systems with hurricane hardened entries in order to more safely secure the building for use directly after a severe weather event should this building stay in use. We see no reason why the building would not successfully survive a severe weather event Cat2-Cat3 Hurricane in its current condition excluding tornado activity. However, for the building to function as an Enhanced Hurricane Protection Area the building would need further upgrades and hardening as well as accommodations for the inhabitants during such an event and these efforts and costs would most likely be prohibitive. Such facilities require for the accommodations of inhabitants over a period of time that requires domestic water support, sewer support, cooking and related living support as well as protection hardening of the facility. Therefore, we do not recommend the building be generally inhabited during a severe weather event as those accommodations do not currently exist. It is more likely DRAFT MUNICIPAL SERVICES BUILDING FEASIBILITY STUDY 23026 Page 69 - 69 however that the building could function for the respective City services after a severe weather event has passed. The opinions expressed herein are solely the professional opinions of Long & Associates Architects / Engineers, Inc and rely on our general experience and viewpoints of other similar related buildings and services in similar condition. No testing of existing systems was performed, and limited existing conditions documentation exists or was provided to make a numerical engineering determination. Should the City determine that the building should remain in service and perform under severe weather events, further structural analysis and determinations would need to be made in more detail. Long & Associates Architects/Engineers, Inc, reserves the right to review, update and revise our opinions and viewpoints based upon new information that may be discovered or otherwise made available in the future. DRAFT APPENDIX B – OPINION OF PROBABLE CONSTRUCTION COST DETAIL DRAFT Clearwater, Florida Lex Long PREPARED FOR: 4525 South Manhattan Ave. May 31, 2023 2200 Lucien Way, Suite 204 Maitland, FL 32751 Office: 407-352-0107 Tampa, FL 33611 Municipal Services Building Feasibility Study Long & Associates DRAFT City of Clearwater Municipal Services Building Feasibility Study Gross SF 69,750 01 - General Requirements -$ 02 - Existing Conditions 79,132.53$ 03 - Concrete -$ 04 - Masonry -$ 05 - Metals 13,311.48$ 06 - Woods and Plastics 68,294.00$ 07 - Thermal and Moisture Protection 725,701.29$ 08 - Doors and Windows 283,408.04$ 09 - Finishes 1,378,595.72$ 10 - Specialties 70,476.27$ 11 - Equipment 14,500.00$ 12 - Furnishings 101,808.55$ 13 - Special Construction -$ 14 - Conveying Systems 60,000.00$ 21 - Fire Suppression 217,092.30$ 22 - Plumbing 336,608.40$ 23 - HVAC 2,776,068.88$ 26 - Electrical 2,298,556.80$ 27 - Communications 635,673.68$ 28 - Electronic Safety and Security 654,555.18$ 32 - Exterior Improvements 44,125.00$ 9,757,908.12$ Design Contingency @ 10.00%975,790.81$ Escalation @ 3.00%292,737.24$ 11,026,436.18$ Permit @ 1.00%110,264.36$ Liability Insurance @ 1.00%110,264.36$ Payment & Performance Bond @ 1.00%110,264.36$ 11,357,229.26$ General Conditions @ 10.00%1,135,722.93$ Fee @ 7.00%874,506.65$ 13,367,458.84$ Cost of Work Subtotal Subtotal Subtotal PROJECT TOTAL Municipal Services Building Feasibility Study 5/31/2023Page 2 of 12DRAFT City of Clearwater Municipal Services Building Feasibility Study Gross SF 69,750 01 - General Requirements -$ 02 - Existing Conditions 7,872.00$ 03 - Concrete -$ 04 - Masonry -$ 05 - Metals -$ 06 - Woods and Plastics -$ 07 - Thermal and Moisture Protection -$ 08 - Doors and Windows 143,451.00$ 09 - Finishes -$ 10 - Specialties -$ 11 - Equipment -$ 12 - Furnishings -$ 13 - Special Construction -$ 14 - Conveying Systems -$ 21 - Fire Suppression -$ 22 - Plumbing -$ 23 - HVAC -$ 26 - Electrical -$ 27 - Communications -$ 28 - Electronic Safety and Security -$ 32 - Exterior Improvements -$ 151,323.00$ Design Contingency @ 10.00%15,132.30$ Escalation @ 3.00%4,539.69$ 170,994.99$ Permit @ 1.00%1,709.95$ Liability Insurance @ 1.00%1,709.95$ Payment & Performance Bond @ 1.00%1,709.95$ 176,124.84$ General Conditions @ 10.00%17,612.48$ Fee @ 7.00%13,561.61$ 207,298.94$ Municipal Services Building Feasibility Study Alternate #1 Cost of Work Subtotal Subtotal Subtotal PROJECT TOTAL 5/31/2023Page 3 of 12DRAFT Municipal Services Building Feasibility Study Description Quantity UM Unit Price Total Cost Division 02 — Existing Conditions Demolition $0.50Remove gravel ballasted roof system and accessories 25,198.55 sf $12,599 $280.00Remove all pitch pockets 1.00 ls $280 $60.00Aluminum wall louvers w/screen wall wind driven rain rated 16.00 ea $960 $60.00Aluminum wall system wind driven rain rated 7'- 0 1/2"x5'- 0 1/2" 18.00 ea $1,080 $50.00HVAC intakes aluminum wall louvers size 5'- 0 1/2" x 2'- 0" 6.00 ea $300 $50.00HVAC intakes aluminum wall louvers standard size 3'- 0 1/2" x 1'- 0 1/2" 2.00 ea $100 $40.00HVAC intakes aluminum wall louvers top of front door 1.00 ea $40 $80.00Remove restrooms vanity & countertop 6.00 ea $480 $100.00Remove restrooms accessories 8.00 ea $800 $350.00Remove shower concrete curb and prep. surface for new finishes 2.00 ea $700 $0.50Remove existing ceramic floor tile & base 1,379.00 sf $690 $0.50Remove existing ceramic wall tile 2,264.00 sf $1,132 $0.50Remove existing porcelain flooring 3,929.00 sf $1,965 $0.50Remove existing ACT 60,915.00 sf $30,458 $0.50Remove existing VCT flooring 3,778.00 sf $1,889 $0.25Remove existing carpet flooring 51,701.00 sf $12,925 $0.50Remove wall finishes 11,791.00 sf $5,896 $60.00Clean & Clear stairwells at 1st floor 2.00 ea $120 $20.00Remove window blinds 336.00 ea $6,720 Division 02 — Existing Conditions TOTAL $79,133 Division 05 — Metals Metal Railings $109.29Metal picket infill at stairs guardrail returns 12.00 lf $1,311 Metal Repairs $12,000.00Allowance to replace damaged members on the chiller platform 1.00 ls $12,000 Division 05 — Metals TOTAL $13,311 Division 06 — Wood, Plastics Millwork $200.00Restrooms vanity 58.42 lf $11,684 $500.00Lower millwork (Coffee & Breakroom)62.90 lf $31,450 $400.00Upper millwork (Coffee & Breakroom)62.90 lf $25,160 Division 06 — Wood, Plastics TOTAL $68,294 Division 07 — Thermal Modified Bituminous Roofing 05/31/2023Page 4 of 12DRAFT Municipal Services Building Feasibility Study Description Quantity UM Unit Price Total Cost $23.693 PLY modified bituminous roofing w/granular cap sheet, R-30 insulation 25,198.55 sf $596,954 Flashing and Sheet Metal $59.41New stainless steel flashing 1,176.00 lf $69,866 Roof Accessories $10.45New 4" downspout w/dome + 2" jacket insulation 1,029.00 lf $10,753 Joint Protection $0.50New precast concrete panel clear silicone resin sealant 36,636.59 sf $18,318 $1.98New backer rod and silicone sealants at exterior walls 15,055.60 lf $29,810 Division 07 — Thermal TOTAL $725,701 Division 08 — Openings Wood Doors and Frames $428.07Re-install interior - 3' x 7' Wood door w/ new hardware 118.00 ea $50,512 $779.93Re-install interior - 6' x 7' Wood doors w/new hardware 11.00 ea $8,579 Storefronts $106.08Interior FRT Hollow metal frame system w/45 min FRT glazing 1,109.50 sf $117,696 Louvers $2,944.71Aluminum wall louvers w/screen wall wind driven rain rated 16.00 ea $47,115 $2,944.71Aluminum wall system wind driven rain rated 7'- 0 1/2"x5'- 0 1/2" 18.00 ea $53,005 $377.88HVAC intakes aluminum wall louvers standard size 3'- 0 1/2" x 1'- 0 1/2" 2.00 ea $756 $841.35HVAC intakes aluminum wall louvers size 5'- 0 1/2" x 2'- 0" 6.00 ea $5,048 $696.28HVAC intakes aluminum wall louvers top of front door 1.00 ea $696 Division 08 — Openings TOTAL $283,408 Division 09 — Finishes Gypsum Board Assemblies $15.00New Partition wall 3-5/8" Studs w/ 5/8" gypsum board both sides w/ insulation (Incl. Remove demountable partitions) 4,499.97 sf $67,500 Cement Plastering $15.00Stucco repairs (Allowance)3,663.66 sf $54,955 Tiling $14.21Ceramic mosaic floor tiles 1,379.44 sf $19,602 $10.00Ceramic mosaic wall base 488.34 lf $4,883 $15.95White ceramic at walls 2,264.07 sf $36,112 $10.85Porcelain floor tile 3,929.02 sf $42,630 $8.27Porcelain wall base 970.34 lf $8,025 Acoustical Ceilings $8.53T-Grid ceiling 2'x2'60,841.70 sf $518,980 Resilient Flooring 05/31/2023Page 5 of 12DRAFT Municipal Services Building Feasibility Study Description Quantity UM Unit Price Total Cost $8.97Flooring - VCT 3,778.00 sf $33,889 $4.50Base - Vinyl 1,133.00 lf $5,099 Concrete Sealer $1.50Concrete sealer 4,880.12 sf $7,320 $4.50Base - Vinyl 1,017.87 lf $4,580 Carpeting $42.65Carpet - tile 5,744.69 sy $245,011 $4.50Base - vinyl 9,150.54 lf $41,177 Wall Coverings $8.00Vinyl wall covering (Allowance)11,017.62 sf $88,141 $0.75Caulking & Sealants 1,335.95 lf $1,002 Painting and Coating $1.35Interior walls Painting 103,102.18 sf $139,188 $1.80Interior ceiling Painting 2,627.60 sf $4,730 $25.00Clean, prime, and paint stair handrails 356.45 lf $8,911 $35.00Clean, prime, and paint stair handrails & railing system 154.49 lf $5,407 $10,000.00Repair, prime, & paint the rooftop mechanical platform and guardrails 1.00 ls $10,000 $150.00Repair, prime, & paint - Steel column 32.00 lf $4,800 $0.40Pressure wash and cleaning 36,636.59 sf $14,655 $12,000.00Clean, prime, & paint exposed steel (Allowance)1.00 ea $12,000 Division 09 — Finishes TOTAL $1,378,596 Division 10 — Specialties Signage $3,000.00Interior building signage package 4.00 ls $12,000 Compartments and Cubicles $2,200.00Handicap toilet partition - phenolic 6.00 ea $13,200 $1,800.00Toilet partition - phenolic 12.00 ea $21,600 Toilet, Bath, and Laundry Accessories $100.70Grab bar - 36"6.00 ea $604 $126.10Grab bar - 48"6.00 ea $757 $196.05Mirror, framed 24"x36"6.00 ea $1,176 $703.32Mirror, frameless 24"x72"9.00 ea $6,330 $576.95Paper towel dispenser with receptacle 6.00 ea $3,462 $46.56Robe hook 2.00 ea $93 $50.00Shower curtain 2.00 ea $100 $80.00Shower rod - 5'2.00 ea $160 $108.45Soap dispenser - surface-mounted 21.00 ea $2,277 $176.90Toilet paper dispenser - double 18.00 ea $3,184 $119.75Toilet seat cover dispenser 18.00 ea $2,156 $567.90U-Shape back & 2 side wall grab bar 24"x60"x24"2.00 ea $1,136 $53.46Sanitary napkin disposal 12.00 ea $642 05/31/2023Page 6 of 12DRAFT Municipal Services Building Feasibility Study Description Quantity UM Unit Price Total Cost $50.00Toilet seat 18.00 ea $900 $350.00ADA shower seat 2.00 ea $700 Division 10 — Specialties TOTAL $70,476 Division 11 — Equipment Residential Equipment $500.00Microwave4.00 ea $2,000 $2,500.00Refrigerator5.00 ea $12,500 Division 11 — Equipment TOTAL $14,500 Division 12 — Furnishings Window Shades $250.00Window roller shades 336.00 ea $84,000 Countertops $75.00Countertop - solid surface 237.45 sf $17,809 Division 12 — Furnishings TOTAL $101,809 Division 14 — Conveying Systems Elevator cab $12,500.00Elevator cab refurbished (Allowance)2.00 ls $25,000 $17,500.00Elevator equipment system (Allowance)2.00 ls $35,000 Division 14 — Conveying Systems TOTAL $60,000 Division 21 — Fire Suppression Water Based Fire Suppression Systems $104,523.03Replace Existing Diesel Fire Pump & Controller 1.00 lsum $104,523 $23,515.52Replace Existing Jockey Pump 1.00 lsum $23,516 $1.25Allowance for Modifications to Interior FP System 71,243.00 sf $89,054 Division 21 — Fire Suppression TOTAL $217,092 Division 22 — Plumbing 1. Plumbing Fixtures, Incld'g Fixtures & Rough-In $3,406.14Lavatory - replace 18.00 ea $61,311 $3,634.74Wall Mounted Lavatory - replace 6.00 ea $21,808 $2,841.98Water Closet - replace 15.00 ea $42,630 $4,205.77Urinal - replace 3.00 ea $12,617 $1,065.03Shower - replace controls 2.00 ea $2,130 $5,362.54Floor Mtd Mop Basin - replace 3.00 ea $16,088 $4,626.60Electric Water Cooler - Bi-Level - replace 3.00 ea $13,880 2. Equipment $3,850.2590 Gallon Electric Water Heater - replace 1.00 ea $3,850 $3,184.70Domestic Water Recirculation Pump - replace 1.00 ea $3,185 3.Drain, Waste, & Vent Piping 05/31/2023Page 7 of 12DRAFT Municipal Services Building Feasibility Study Description Quantity UM Unit Price Total Cost $58.67Roof Drain Piping 4"2,500.00 lf $146,675 $497.40Replace Existing Roof Drains & Domes 25.00 es $12,435 Division 22 — Plumbing TOTAL $336,608 Division 23 — HVAC 1. Equipment $180,797.84Replace Air Cooled Chillers - 150 Ton 2.00 ea $361,596 $32,278.96Replace Chiller Pump Packages 1.00 lsum $32,279 $960,729.60Replace Existing Air Handling Units 1.00 lsum $960,730 $1,268.35VAV Boxes with Electric Re-Heat 100.00 ea $126,835 $23,142.45Replace existing Hot Water Generator 1.00 ea $23,142 $11,523.98Replace Boiler Circulation Pumps 1.00 ls $11,524 $10,752.58Replace Boiler Piping Insulation 1.00 allow $10,753 11. Supply & Return Duct $17.53Provide Return Air Ductwork throughout 39,184.00 lbs $686,896 $65,000.00Replace exisiting supply Flex duct 1.00 allow $65,000 $15,000.00Provide allowance to clean existing supply duct 1.00 allow $15,000 15. Building Controls $4.76Building Control 71,243.00 sf $339,117 16. Misc. $0.53Testing, Adjusting, and Balancing 71,243.00 sf $37,759 $1.48Start-up and commissioning support 71,243.00 sf $105,440 Division 23 — HVAC TOTAL $2,776,069 Division 26 — Electrical 2. Site Lighting $28,740.61Replace non-LED Fixtures with LED Fixtures 1.00 allow $28,741 $6,383.12Connect Site Lighting to BMS 1.00 ls $6,383 $4,812.18Add Photocell & Manual Bypass Controls 1.00 ls $4,812 $22,215.98Public Way Emergency Egress Lighting 1.00 allow $22,216 3. Interior Lighting & Controls $8.71Replace All non-LED Light Fixtures with LED Fixtures 71,243.00 sf $620,527 $1.17Replace all Emergency & Egress Lighting Interior 71,243.00 sf $83,354 $46,285.91Lighting Control System 1.00 allow $46,286 $1.45Interior Lighting Occ Sensors . Switches 71,243.00 sf $103,302 4. Branch Power $13,392.53Power at Stud Walls (replace demountable partitions)1.00 allow $13,393 $295.87Replace Existing service receptacles with 20A GFCI receptacles on roof 10.00 ea $2,959 5. Equipment Power $6,114.74Reconnect Elevator 1.00 ea $6,115 $31,682.72Provide New Disconnect Switches & Labeling for all equipment 1.00 allow $31,683 6. Service & Distribution 05/31/2023Page 8 of 12DRAFT Municipal Services Building Feasibility Study Description Quantity UM Unit Price Total Cost $119,169.89Replace Main Switchboard - 2500 Amps 1.00 lsum $119,170 $25,022.36Replace Distribution Panelboards 1.00 lsum $25,022 $53,187.97Replace 277/480 Volt Panels 1.00 lsum $53,188 $122,080.47Replace Dry Type Transformers 1.00 lsum $122,080 $78,657.46Replace 120/208 Volt Panelboards 1.00 lsum $78,657 $279,619.15Emergency Generator - 500 KW Diesel w/1200 gallon sub base fuel tank 1.00 ea $279,619 $103.04Automatic Transfer Switches 600.00 Amp $61,824 $29.24Emergency Power Panels 600.00 Amps $17,544 $155.21Emergency Power Dry Type Xfrmrs 150.00 kva $23,282 $184,632.60Modify Feeders & Connections 1.00 allow $184,633 $7,113.27Remote annunciator/control panel 1.00 ea $7,113 $1,361.80Add Shunt Trip to existing UPS 1.00 ea $1,362 7. Misc. $6.03Lightning Protection Replacement 24,421.74 sf $147,263 $0.62Temporary Power & Lighting 71,243.00 sf $44,171 $1.21Testing & Startup 71,243.00 sf $86,204 $1.09Demolition (Disconnect & Make-Safe)71,243.00 sf $77,655 Division 26 — Electrical TOTAL $2,298,557 Division 27 — Communications 1. Telecommunications $7.44Replace all interior horizontal cabling & jacks 71,243.00 sf $530,048 2. Public Address $42,125.76Allowance to Test & Upgrade if Necessary 1.00 allow $42,126 4. Audio Visual $63,500.00Allowance for A/V in Conference Rooms 1.00 allow $63,500 Division 27 — Communications TOTAL $635,674 Division 28 — Electronic Safety and Security 1. Fire Detection & Alarm $7.62Replace Existing F/A with Addressable Voice Evac System 71,243.00 sf $542,872 2. Access Control $59,016.76Video Surveillance System - Test & Repair as necessary 1.00 allow $59,017 $52,666.76Access Control System - Test & repair as necessary 1.00 allow $52,667 Division 28 — Electronic Safety and Security TOTAL $654,555 Division 32 — Exterior Improvements Curbs, Gutters, Sidewalks, and Driveways $15.00Slab on grade at employee break area 4" (Incl. Demo, compaction and reinforcement ) 875.00 sf $13,125 $1,000.00Patch and repair concrete encasement at exterior steel columns 1.00 ls $1,000 ADA Upgrades 05/31/2023Page 9 of 12DRAFT Municipal Services Building Feasibility Study Description Quantity UM Unit Price Total Cost $30,000.00Exterior ADA upgrades 1.00 ls $30,000 Division 32 — Exterior Improvements TOTAL $44,125 05/31/2023Page 10 of 12DRAFT Municipal Services Building Feasibility Study Description Quantity UM Unit Price Total Cost Alternate #1 Division 02 — Existing Conditions Demolition $5.00Remove existing storefront system, doors, and glazing at building first floor exit and lobby 1,574.40 sf $7,872 Division 02 — Existing Conditions TOTAL $7,872 Division 08 — Openings Sliding Glass Doors $14,870.00Aluminum sliding glass door system 10'x7'3.00 ea $44,610 Storefronts $118.78New NOA/FPA Storefront system at building first floor exit and lobby 775.56 sf $92,121 $1,680.00Interior - 3' x 7' Aluminum storefront door with frame and hardware 2.00 ea $3,360 $3,360.00Interior - 6' x 7' Aluminum storefront doors with frame and hardware 1.00 ea $3,360 Division 08 — Openings TOTAL $143,451 05/31/2023Page 11 of 12DRAFT Municipal Services Building Feasibility Study Clarifications & Exclusions Division 05 — Metals We are considering an allowance for replacement of damaged member of the chiller platform.1 Division 09 — Finishes We are considering a total of 4,500 sf divided among the 3 floors, to remove demountable partitions and replace them with new drywall.2 Stucco repair is considered only at 10% of the exterior walls3 Replacement of the ACT ceiling is considered in all the offices and rooms except for the restrooms and shower rooms. For those areas,4 painting of the existing ceilings is included. Division 21 — Fire Suppression This estimate includes replacement of Diesel Fire Pump and Controller as well as the jockey pump.5 This estimate includes an allowance for modifications to the existing heads & piping if required.6 Division 22 — Plumbing This estimate includes replacing all existing plumbing fixtures.7 This estimate includes replacing existing 80 gallon electric water heater with new 90 gallon water heater.8 This estimate includes replacing existing domestic water circulation pumps9 This estimate does not include any new or replacement piping other than the roof drains.10 Division 23 — Heating, Ventilation, and Air Conditioning This estimate includes replacement of air cooled chillers, pump package, air handling units, and VAV boxes.11 This estimate includes new ductwork for return air only.12 No replacement piping is included.13 New building controls is included.14 No work is included for exhaust systems.15 Division 26 — Electrical Replacement of existing non-LED fixtures on the site is included.16 New emergency egress lighting allowance for the exterior is included.17 Replacement of all interior lighting with new LED light fixtures is included.18 New lighting controls to comply with Florida Energy Code is included.19 Replacement of all existing switchgear and emergency generator system is included.20 Replacement of existing Lightning Protection System is included.21 Division 27 — Communications Replacement of all Cat5, Cat5E, and Cat6 cabling with Cat6A cabling and outlet jacks is included.22 CATV work is not included.23 An allowance for testing and upgrading Public Address System is included.24 An allowance for Conference Room A/V systems is included.25 Traffic Signal Computer / Control room work is not included.26 Division 28 — Electronic Safety and Security Replacement of existing F/A system with addressable voice evacuation system is included.27 No work has been included for the existing Security Intrusion Detection System.28 An allowance for testing and upgrading the existing video surveillance system is included.29 An allowance for testing and upgrading the existing access control system is included.30 Division 32 — Exterior Improvements Exterior improvements are considered as an allowance for ADA compliance.31 Page 12 of 12DRAFT SIEMENS Siemens Industry, Inc. Building Technologies Fire Safety 8 Fernwood Road Florham Park, NJ 07932 +1 973 593 2600 August 16, 2013 Subject: MXL Phase-Out To our valued customer: As announced in January of 2013 (POA 01-13_MXL_Phaseout), due to component availability issues, we have phased out all versions of the MXL as of October 1, 2013. Orders for new MXL systems will continue to be accepted until October 1, 2013 and thereafter solely for support and expansion purposes. Siemens will continue to support the MXL and all affected parts for 5 years until October of 2018 and will support MXL devices and detectors for 10 years until October of 2023. This includes support, repair and replacement (if available) or expansions of existing MXL systems. Please note that our suppliers have had difficulty in providing older generation components which has led to an increase in price for MXL replacement parts. However, in order to reduce your maintenance costs, there is now a cost effective total migration solution that will allow you to convert your existing MXL panel to the FireFinder XLS panel while still using your existing field devices, wiring and back boxes. This kind of system migration allows you to extend the life of your system and save money over total system replacement. Additionally, it allows you to leverage the more advanced features included in the newer technology FireFinder XLS which include: x Improved performance and response time x Intuitive Person Machine Interface for easier annunciation and control x Digital Voice x Background Music and Convenience Paging Contact your authorized Siemens representative for more information or to see if your system is a candidate for this upgrade. Kind regards, Siemens Sales Outlet DRAFT How can I migrate our life safety system to the latest technologies without all the chaos? Only Siemens can provide you with the right products and services for a seamless migration of your MXL and MXLV life safety system. Siemens has an MXL migration strategy that provides you with planned minimal costs and virtually no down time. Answers for Infrastructure. DRAFT We have made a significant investment on a transition program to minimize the cost and time our customers experience in migrating their MXL life safety systems to the latest technologies. A Superior Migration Strategy – Designed by MXL Experts Starting in 2012, you will be able to replace your MXL head-end with an XLS state of the art life safety head-end, enabling the seamless use of your existing field devices and cabinet. Siemens Makes it Easy This smooth migration will be possible thanks to our line card which will reside in the XLS life safety system to seamlessly receive data from the MXL’s field devices. The XLS system will also have a signaling card designed to interface with your current notification appliances such as strobes, horns, speakers and combined devices. Everything will be designed to work in concert with each other leveraging our expert knowledge of your current Siemens system. You will have a smooth migration of your MXL to an XLS system! So basically, your new system will run smoothly without the need to replace all your field devices! This allows you to take that well planned first step, in plenty of time and within budget. You can count on Siemens for the best migration strategy. So what do you need to do to get your building’s life safety system to the latest technologies? … Follow these easy steps: Two Easy Steps to Migrate Your Life Safety System…. 1 Call your Siemens representative to review your current system and get an estimate for your system migration (the replacement of the head-end). Use that number for your budget planning. Let Siemens know to start planning the migration of your system and provide a timeline that they can begin installing the XLS system head-end. Expect peace of mind knowing that you have done your best for your building occupants and business mission, as our Siemens experts provide you with a smooth transition to the latest technologies! Our Large Investment…. Your Substantial Gain! Leverage our experience to get the peace of mind you need as you safeguard your building occupants and business mission. Siemens is your experienced partner for the seamless migration of your MXL life safety system. 1 2 Smooth Migration XLS System MXL System DRAFT Act now, so we may provide you with a smooth migration plan, in time to meet your budgetary needs. Some of the benefits of XLS Responding to an emergency can induce anxiety in most people. The XLS system is unique in that the operator is not challenged by having to remember the training he or she received a long time ago. The easy to use system interface of the XLS is like an ATM machine! So virtually no training is needed to operate the system. All you need to do is follow the prompts like you would at a bank teller machine. The smarts are programmed in to the system, so the right actions are taken in plain language terms. The XLS even has a help button! If the operator wants to know more about a function or step, she only needs to press the help button for additional instructions. XLS’s ability to display Hazmat symbols allows the addition of critical information that involves hazardous materials which may be in certain areas of your building. This is critical information that may be life saving to first respondents in the event of a fire. Similarly special facilities for handling the evacuation or taming the fire may be posted graphically, such as facilities for special needs personnel. Built-in symbols and graphics can also be used to highlight areas where individuals with special needs reside. This is possible thanks to XLS’s ability to map to devices installed in those locations. In this way, first respondents will know when they are dealing with circumstances that may need additional assistance and special consideration. Separate contact numbers can be designated for your building areas and stored in the additional information screen available to the first respondents. Additionally, custom instructions on necessary actions to be taken during an emergency event can be stored in the XLS life safety system. These guidelines can then be displayed when needed in the event of an emergency, to be executed as defined in your life safety plan. Building graphics with fire location Icons and the “you are here” indicator also make it very simple to know where the operator’s panel is in relation to the fire. And you get all of this without buying any additional hardware, right on the operator’s panel of the XLS. …And there is more… like the built-in touch screen for more advanced features and system management, but we could go on forever. Do you need special financing? We can help you acquire funds for your project via Siemens financing. Our life safety professionals can also assist you with presentations to a condominium board or management company. After Installation Service Of course, our support does not end after installation. Siemens’ factory-trained, NICET certified technicians are backed by more than 60 years of proven innovation in designing and maintaining life safety systems. Our skilled service technicians are also trained to test and maintain other major fire alarm system brands. This means we are able to provide service for all of your life safety needs. Now it’s time to make the right decision and call Siemens Fire Safety to ensure you have the right partner for your life safety system migration. XLS Screen/Keypad DRAFT Some of the benefits of having Siemens as your partner for your MXL /MXLV life safety system migration strategy. www.usa.siemens.com/fire Superior migration strategy Siemens systems experts Help with financing No new learning curve After installation service Smooth transition with minimal costs Central station monitoring “No False Alarm” – Guarantee Unmatched ease of use and much more Siemens Industry, Inc. Fire Safety 8 Fernwood Road Florham Park, NJ 07730 973-593-2600 © 2010 Siemens Industry, Inc. All rights reserved. Printed in the USA. P/N 153-015P10 Cert no. SW-COC-001613 DRAFT s Building Technologies Phase-Out Announcement Fire Safety & Security Products Product Line: Fire Detection Date: December 23, 2016 Distribution (please mark): Product Solution x Multi-Channel Author: Ron Ouimette Siemens Industry, Inc. Building Technologies Division CPS Fire Safety 8 Fernwood Road Florham Park, NJ 07932 Page: 1 / 3 PLN number: POA-03-16: Updated MXL Detector Phase Out Announcement Product Family Product Name Part Number Detection MXL Detectors *see parts list in this document Updated Phase Out Announcement for MXL Detectors Situation: Due to major changes of the Underwriters Laboratory detector (UL268) test standard, Siemens is forced to change the previously announced discontinuance date of MXL detectors. The original published MXL discontinuance date was published as October 1, 2023 (reference POA 01-13 MXL). The updated new product discontinuance date is May 29, 2020 corresponding with UL’s mandatory compliance date. This also matches the phase-out (discontinuance) date recently published for the HFP-11 detector line (reference POA-01-16 HFP-11). Reasons for modified Phase Out: Changes to the Underwriters Laboratory (UL268) detector test standard: UL requires that all manufacturers resubmit detectors to pass the new UL 268 standard. The new test standard mandates that all smoke detectors will have to pass both flaming and smoldering polyurethane (PU) foam tests and a newly added cooking nuisance alarm resistance test in order to have a UL listing. The deadline for compliance is May 29, 2020. MXL detectors will not pass the new UL tests (without a redesign) and MXL detectors are already in a phase out (service) period because of component obsolescence. Affected Products (*parts list) Name Part # Short Description Start of Service Period (as previously published on POA 01-13 MXL) Product Discontinuance FP-11 500-095112 FP-11 FIREPRINT INTELL DETECTOR October 1, 2013 May 29, 2020 FPT-11 500-095918 FPT-11 THERMAL DETECTOR October 1, 2013 May 29, 2020 FP-11C 500-095112C FP-11 FIREPRINT INTELL DETECTOR (Canada) October 1, 2013 May 29, 2020 FPT-11C 500-095918C FPT-11 THERMAL DETECTOR (Canada) October 1, 2013 May 29, 2020 ILP-1 500-092650 INTELLIGENT PHOTO DETECTOR October 1, 2013 May 29, 2020 ILP-1C 500-093015 INTELLIGENT PHOTO DETECTOR October 1, 2013 May 29, 2020 Phase-Out Timeline: DRAFT s Building Technologies Phase-Out Announcement Fire Safety & Security Products Product Line: Fire Detection Date: December 23, 2016 Distribution (please mark): Product Solution x Multi-Channel Author: Ron Ouimette Siemens Industry, Inc. Building Technologies Division CPS Fire Safety 8 Fernwood Road Florham Park, NJ 07932 Page: 2 / 3 PLN number: POA-03-16: Updated MXL Detector Phase Out Announcement Activity Start End Updated Phase Out Announcement (POA) - 12/01/2016 Service Period for MXL Detectors 10/01/13 (as previously published) 05/29/2020 Last order date for new system detectors - 12/31/2019 Product Discontinuance - 05/29/2020 Price Adjustment There will be yearly price increases of at least 20% once the product goes into service period. Warranty Policy and Support: Standard Siemens warranty policy is applicable to all of the MXL detectors and parts sold as new devices. Validated warranty claims after the May 29, 2020 discontinuance date will be replaced with the same detector (as long as inventory is available). Siemens will continue to support the MXL Series detectors during the service period outlined in the phase-out timeline. During the service period Siemens will provide: full technical and field support & limited R&D and application support Existing Customers / Expansions / Serving the Installed base Siemens would like to ensure a strong continued partnership with your customers and we suggest you promote the highly successful MXL Migration Program during this window of opportunity. This program will provide a staged economical customer solution by first migrating the MXL panel, bringing the MXL detectors over to a fit for future XLS platform and later optionally upgrading the line card and devices to the most current detector and peripheral offering. To ensure your success during this migration we have several tools available to help you. To learn more about the MXL® to FireFinder® XLS Migration Solution and how to communicate the details, please visit our Websites by using the following links: x Siemens Branches: SSP Migration Solution Additionally existing customers will be supported as outlined in the “Warranty Policy and Support” section of this document. Customers can continue to expand their MXL fire systems that currently use FP-11 detectors by adding devices before the discontinuance date. DRAFT s Building Technologies Phase-Out Announcement Fire Safety & Security Products Product Line: Fire Detection Date: December 23, 2016 Distribution (please mark): Product Solution x Multi-Channel Author: Ron Ouimette Siemens Industry, Inc. Building Technologies Division CPS Fire Safety 8 Fernwood Road Florham Park, NJ 07932 Page: 3 / 3 PLN number: POA-03-16: Updated MXL Detector Phase Out Announcement Additional information If you need additional information, please contact the customer or technical support centers. Customer Support: Telephone: 800.262.7976 Fax: 800-262.3294 General email: FPKCustomerService.industry@siemens.com Technical Support: E-mail: support.us.i-bt@siemens.com Phone: 1 (800) 248-7976 (US & Canada) 1 (973) 593-2666 (International) Fax: 1 (908) 547-6877 Web: http://www.sbt.siemens.com/fis Product Manager: Ron Ouimette Telephone: 508-344-0754 mailto:ronald.ouimette@siemens.com DRAFT Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#23-0741 Agenda Date: 6/15/2023 Status: Other CouncilVersion: 1 File Type: Council Discussion Item In Control: Council Work Session Agenda Number: 11.1 SUBJECT/RECOMMENDATION: Consider adjusting council salaries, ranging from $41,000 to $49,000 - Councilmember Teixeira SUMMARY: Note - At the May 10, 2023 Charter Review Committee meeting, a motion was approved to “set the mayor's salary at $49,000 and the councilmember's salary at $41,000 with an annual COLA.” Page 1 City of Clearwater Printed on 6/13/2023