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02/13/2023 Pension Trustees Meeting Minutes February 13, 2023 City of Clearwater Main Library- Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 e Meeting Minutes Monday, February 13, 2023 1 :00 PM Main Library - Council Chambers Pension Trustees Page 1 City of Clearwater Pension Trustees Meeting Minutes February 13, 2023 Roll Call Present 4 - Chair Frank Hibbard, Trustee Katleen Beckman, Trustee David Allbritton, and Trustee Lina Teixeira Absent 1 - Trustee Mark Bunker Also Present—Jennifer Poirrier—Interim City Manager, Michael Delk — Assistant City Manager, David Margolis - City Attorney, Rosemarie Call — City Clerk, Nicole Sprague — Deputy City Clerk, and Billie Kirkpatrick— Human Resources Director To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 1. Call to Order— Chair Hibbard The meeting was called to order at 3:18 p.m. 2. Approval of Minutes 2.1 Approve December 12, 2022 Pension Trustees meeting minutes as submitted in written summation by the City Clerk. Trustee Allbritton moved to approve December 12, 2022 Pension Trustees meeting minutes as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 3. Citizens to be Heard Regarding Items Not on the Agenda — None. 4. New Business Items 4.1 Approve the following request of employees Eric Holmes, Public Utilities Department, Ann Marie Knight, Finance Department and Michael Olsa, Public Utilities Department to vest their pension as provided by Section 2.419 of the Employees' Pension Plan. Eric Holmes, Water Distribution Operator, Public Utilities Department, was employed by the City on June 12, 2006, and his pension service credit is effective on that date. Mr. Holmes terminated from City employment on November 15, 2022. Anne Marie Knight, Senior Risk Mgmt. Specialist, Finance Department, was employed by the City on September 13, 2010, and her pension service credit is Page 2 City of Clearwater Pension Trustees Meeting Minutes February 13, 2023 effective on that date. Ms. Knight terminated from City employment on December 1, 2022. Michael Olsa, Wastewater Treatment Plant Operator A, Public Utilities Department, was employed by the City on April 21, 2003 and his pension service credit is effective on that date. Mr. Olsa terminated from City employment on August 16, 2022. The Employees' Pension Plan provides that should an employee cease to be an employee of the City of Clearwater or change status from full-time to part-time after completing ten or more years of creditable service (pension participation), such employee shall acquire a vested interest in the retirement benefits. Vested pension payments commence on the first of the month following the month in which the employee normally would have been eligible for retirement. Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of 55 years and completed 20 years of credited service; the date on which a participant has reached age 65 years and completed 10 years of credited service; or the date on which a member has completed 30 years of service regardless of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of 60 years and completed 25 years of credited service; or the date on which a participant has reached the age of 65 years and completed 10 years of credited service. Mr. Holmes will meet the non-hazardous duty criteria and begin collecting a pension in May 2027. Ms. Knight will meet the non-hazardous duty criteria and begin collecting a pension in October 2040. Mr. Olsa will meet the non-hazardous duty criteria and begin collecting a pension in May of 2023. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed 20 years of credited service regardless of age, or the date on which the participant has reached 55 years and completed 10 years of credited service. Trustee Beckman moved to approve the following request of employees Eric Holmes, Public Utilities Department, Ann Marie Knight, Finance Department and Michael Olsa, Public Utilities Department to vest their pension as provided by Section 2.419 of the Employees' Pension Plan. The motion was duly seconded and carried unanimously. Page 3 City of Clearwater Pension Trustees Meeting Minutes February 13, 2023 4.2 Approve the following request of Wade Bishop, Fire Department, Daise Castillo, Library Department, Richard Clendenin, Gas Department, Nelson Coy, Gas Department, Albert Craig, Gas Department, Michael Duff, General Services Department, Creighton Harvey, Gas Department, Melvin Maciolek, Public Works Department, Patricia Pride, General Services Department, Susan Stieben, Police Department, John Warner, Information Technology Department, and Lawrence Wynn, Public Utilities Department for a regular pension as provided by Sections 2.416 and 2.424 of the Employees' Pension Plan. Wade Bishop, Fire Lieutenant, Fire Department, was employed by the City on September 24, 2001, and his pension service credit is effective on that date. His pension will be effective March 1, 2023. Based on an average salary of approximately $107,538.14 over the past five years, the formula for computing regular pensions and Mr. Bishop's selection of the 50% Joint and Survivor Annuity with the 10% partial lump sum, this pension benefit will be approximately $53,588.76 annually. Daise Castillo, Librarian, Library Department, was employed by the City on October 7, 2002, and her pension service credit is effective on February 11, 2004. Her pension will be effective February 1, 2022. Based on an average salary of approximately $51,266.68 over the past five years, the formula for computing regular pensions and Ms. Castillo's selection of the Single Life Annuity, this pension benefit will be approximately $26,641.92 annually. Richard Clendenin, Lead Gas Technician, Gas Department, was employed by the City on January 13, 1992, and his pension service credit is effective on that date. His pension will be effective January 1, 2023. Based on an average salary of approximately $66,500.22 over the past five years, the formula for computing regular pensions and Mr. Clendenin's selection of the Single Life Annuity, this pension benefit will be approximately $71,931.84 annually. Nelson Coy, Gas System Specialist, Gas Department, was employed by the City on June 30, 1981, and his pension service credit is effective on November 9, 1987. His pension will be effective January 1, 2023. Based on an average salary of approximately $74,076.96 over the past five years, the formula for computing regular pensions and Mr. Coy's selection of the Single Life Annuity, this pension benefit will be approximately $71,593.32 annually. Albert Craig, Lead Gas Technician, Gas Department, was employed by the City on January 22, 1996, and his pension service credit is effective on February 29, 1996. His pension will be effective April 1, 2023. Based on an average salary of approximately $52,560.01 over the past five years, the formula for computing regular pensions and Mr. Craig's selection of the 75% Joint and Survivor Annuity, this pension benefit will be approximately $31,686.12 annually. Page 4 City of Clearwater Pension Trustees Meeting Minutes February 13, 2023 Michael Duff, Mechanic Fabricator, General Services Department, was employed by the City on September 30, 1996, and his pension service credit is effective on that date. His pension will be effective January 1, 2023. Based on an average salary of approximately $58,587.57 over the past five years, the formula for computing regular pensions and Mr. Duff's selection of the 75% Joint and Survivor Annuity, this pension benefit will be approximately $36,549.36 annually. Creighton Harvey, Gas Operations Supervisor, Gas Department, was employed by the City on July 27, 1992, and his pension service credit is effective on February 22, 1993. His pension will be effective March 1, 2023. Based on an average salary of approximately $69,360.70 over the past five years, the formula for computing regular pensions and Mr. Harvey's selection of the 10 Year Certain and Life Annuity, this pension benefit will be approximately $56,802.48 annually. Melvin Maciolek, Stormwater Maintenance Manager, Public Works Department, was employed by the City on March 25, 2002, and his pension service credit is effective on that date. His pension will be effective January 1, 2023. Based on an average salary of approximately $76,926.97 over the past five years, the formula for computing regular pensions and Mr. Maciolek' s selection of the 10 Year Certain and Life Annuity, this pension benefit will be approximately $42,798.12 annually. Patricia Pride, Warehouse Supervisor, General Services Department, was employed by the City on November 5, 2001, and her pension service credit is effective on that date. Her pension will be effective February 1, 2023. Based on an average salary of approximately $49,398.03 over the past five years, the formula for computing regular pensions and Ms. Pride's selection of the 50% Joint and Survivor Annuity, this pension benefit will be approximately $27,838.32 annually. Susan Stieben, Police Service Technician, Police Department, was employed by the City on December 16, 1985, and her pension service credit is effective on April 11, 1988. Her pension will be effective February 1, 2023. Based on an average salary of approximately $55, 686.43 over the past five years, the formula for computing regular pensions and Ms. Stieben's selection of the Single Life Annuity, this pension benefit will be approximately $51,198.28 annually. John Warner, Business System Analyst, Information Technology Department, was employed by the City on October 17, 2005, and his pension service credit is effective on that date. His pension will be effective July 1, 2023. Based on an average salary of approximately $49,428.23 over the past five years, the formula for computing regular pensions and Mr. Warner's selection of the 50% Joint and Survivor Annuity, this pension benefit will be approximately $22,399.92 annually. Page 5 City of Clearwater Pension Trustees Meeting Minutes February 13, 2023 Lawrence Wynn, Sr. Wastewater Collections Technician, Public Utilities Department, was employed by the City on September 15, 1986, and his pension service credit is effective on that date. His pension will be effective February 1, 2023. Based on an average salary of approximately $55,626.42 over the past five years, the formula for computing regular pensions and Mr. Wynn's selection of the Single Life Annuity with the 30% partial lump sum, this pension benefit will be approximately $38,938.44 annually. Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of 55 years and completed 20 years of credited service; the date on which a participant has reached age 65 years and completed 10 years of credited service; or the date on which a member has completed 30 years of service regardless of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of 60 years and completed 25 years of credited service; or the date on which a participant has reached the age of 65 years and completed 10 years of credited service. Ms. Castillo, Mr. Clendenin, Mr. Coy, Mr. Craig, Mr. Duff, Mr. Harvey, Mr. Maciolek, Ms. Pride, Ms. Stieben, Mr. Warner, and Mr. Wynn have met the non-hazardous duty criteria. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed 20 years of credited service regardless of age, or the date on which the participant has reached 55 years and completed 10 years of credited service. Mr. Bishop has met the hazardous duty criteria. Trustee Teixeira moved to approve the following request of Wade Bishop, Fire Department, Daise Castillo, Library Department, Richard Clendenin, Gas Department, Nelson Coy, Gas Department, Albert Craig, Gas Department, Michael Duff, General Services Department, Creighton Harvey, Gas Department, Melvin Maciolek, Public Works Department, Patricia Pride, General Services Department, Susan Stieben, Police Department, John Warner, Information Technology Department, and Lawrence Wynn, Public Utilities Department for a regular pension as provided by Sections 2.416 and 2.424 of the Employees' Pension Plan. The motion was duly seconded and carried unanimously. 4.3 Approve the new hires for acceptance into the Pension Plan as listed. Page 6 City of Clearwater Pension Trustees Meeting Minutes February 13, 2023 Name/Job Classification/Department Pension Eligibility Date Whitney Curtis, Personnel/Payroll Tech, Fire Department 10/24/2022 Richard Robinson, Wstwtr Trtmnt Plant Oper. Trainee, Public Utilities 10/24/2022 James Mcleay, Parking Citation Assistant, Public Works 10/24/2022 Joshua Coleman, Solid Waste Equip. Oper., Solid Waste & Recycling 10/24/2022 Kevin Workman, Survey Assistant, Public Works 10/24/2022 Wayne Vehrs, Stormwater Heavy Equip Operator, Public Works 10/24/2022 Kevin Ventura, Police Officer, Police Department 10/24/2022 Matthew Pease, Police Officer, Police Department 10/24/2022 Ryan Wall, Police Officer, Police Department 10/24/2022 Devin Matheny, Police Officer, Police Department 10/24/2022 Renee Frias, Police Officer, Police Department 10/24/2022 Andrew Billups, Police Officer, Police Department 10/24/2022 Lauren Morales, Police Officer, Police Department 10/24/2022 Sarah Zayas, Business Systems Analyst, Utility Customer Service 10/24/2022 Justin Jordan, Beach Guard, Fire 10/08/2022 Hai Huynh, Marine Facility Operator, Marine & Aviation 11/05/2022 Daniel Guido, Parking Enforcement Spec, Public Works Parking 11/07/2022 Craig Gabbard, Streets & Sidewalks Tech, Public Works 11/07/2022 Analucia Newkirk, Police Telecom municatorX, Police Department 11/07/2022 Henry Keiler, Parks Service Tech., Parks & Recreation 11/07/2022 John Mulder, Utilities Mechanic, Public Utilities 11/07/2022 Darin Townsend, Parks Service Technician, Parks & Recreation 11/07/2022 Sarah Green, Code Enforcement Supervisor, Planning & Dev. 11/07/2022 Danielle Janney, Library Assistant, Library 11/19/2022 Taylor Amlin, Parks Service Technician, Parks & Recreation 11/21/2022 Major Marchman, Parks Service Technician, Parks & Recreation 11/21/2022 Cynthia Williams, Customer Service Rep, Planning & Development 11/21/2022 Juan Pedraza Pantoja, Parks Service Technician, Parks & Recreation 11/21/2022 Christopher Elsen, Customer Service Rep, Utility Customer Serv. 11/21/2022 Robert Hollingsworth, Stormwater Heavy Equip Oper, Public Works Strmw. 11/21/2022 Caleb Baker, Utility Dispatcher, Gas System 11/21/2022 Aleia Stein, Police Telecommunicator, Police Department 11/21/2022 Brianna Dewitt, Police Telecommunicator, Police Department 11/21/2022 Madison Stogsdill, Police Telecommunicator, Police Department 11/21/2022 Mark Allen, Sr Accountant, General Support Services 11/21/2022 Joseph Galizia, Gas Section Manager, Gas System 11/21/2022 Michael Bourne, Meter Reader, Utility Customer Service 12/05/2022 Jacob Brislin, Development Review Technician, Planning & Dev. 12/05/2022 Avery Bates, Parks Service Technician, Parks & Recreation 12/05/2022 David Jehnzen, Code Enforcement Inspector, Planning & Dev. 12/05/2022 Brandon Williams, Parks Service Technician, Parks & Recreation 12/05/2022 Victor Lee, Scada Specialist, Public Utilities 12/05/2022 Yashua Gonzalez, Fleet Mechanic, General Support Services 12/05/2022 Tyler Johns, Water Distr Oper Trainee, Public Utilities 12/05/2022 Aliya Cruise, Recreation Leader, Parks & Recreation 12/19/2022 Page 7 City of Clearwater Pension Trustees Meeting Minutes February 13, 2023 Alexander Woods Jr., Parks Service Technician, Parks & Recreation 12/19/2022 Brian Simon, Code Enforcement Inspector, Planning & Development 12/19/2022 Austin DuBois, Custodian, Marine & Aviation 12/19/2022 Devon Franklin, Solid Waste Worker, Solid Waste 12/19/2022 Kelly Hill, Librarian, Library 12/19/2022 Kristina Cook, Accountant , Finance 12/19/2022 Trustee Allbritton moved to approve the new hires for acceptance into the Pension Plan as listed. The motion was duly seconded and carried unanimously. 5. Director's Report - None 6. Adjourn The meeting adjourned at 3:20 p.m. Chair Employees' Pension Plan Trustees Page 8 City of Clearwater