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05/18/2023 City Council Meeting Minutes May 18, 2023 City of Clearwater Main Library- Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 m ap ® e Meeting Minutes Thursday, May 18, 2023 6:00 PM Main Library - Council Chambers City Council Page 1 City of Clearwater City Council Meeting Minutes May 18, 2023 Rollcall Present: 5 - Mayor Brian Aungst Sr., Vice Mayor Mark Bunker, Councilmember David Allbritton, Councilmember Kathleen Beckman and Councilmember Lina Teixeira Also Present: Jennifer Poirrier— City Manager, Michael Delk—Assistant City Manager, David Margolis — City Attorney, Rosemarie Call — City Clerk and Nicole Sprague — Deputy City Clerk. To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 1. Call to Order— Mayor Aungst, Sr. The meeting was called to order at 6:00 p.m. 2. Invocation — Pastor Matt Horan from Heritage United Methodist Church 3. Pledge of Allegiance 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) — Given. 4.1 May Service Awards Two service awards were presented to city employees. The May 2023 Employee of the Month Award was presented to Claudia Gonzalez, Library. The May/June 2023 Bimonthly Team Award was presented to the Orientation Impact Team: Michelle Sheldon, Chrystal Rylas, Donna Hemberger, William Anderson, Jennifer "Jaye" Matthews, Carol Barden, Todd Morrone, Amelia Cruz, Amy Sessions, Brendan West, Scotty Houghan, Ricky Ryals, David Scrivener, Nathaniel Brown, Carissa Santana, and Heather Wright. 4.2 FLM Essay Contest 3rd Place Winner - Scott Dudley, Executive Director Florida League of Mayors Susanna Stille, a seventh-grade student at Gulf Coast Classical Academy, was presented with a resolution and gift card. Page 2 City of Clearwater City Council Meeting Minutes May 18, 2023 4.3 National Safe Boating Week Proclamation - May 20-26, 2023 — Stephen Bielawski, Flotilla Commander 4.4 National Homeownership Month June 2023 - Economic Development and Housing: Denise Sanderson, Director; Terry Malcolm-Smith, Sr. Housing Coordinator; Dania Perez, Housing Coordinator 4.5 EMS Week 2023 Proclamation, May 21-27, 2023 - Division Chief of EMS Anthony Tedesco 4.6 ICMA/FCCMA Council Manager YOS Presentation (CMO) - Kimberly A. Nicholls Ms. Nichols presented the Mayor with a certificate celebrating 100 years of city manager form of government in the City of Clearwater. 4.7 Tampa Bay Cares Presentation - Micki Thompson, President/CEO, 211 Tampa Bay Cares Ms. Thompson provided a PowerPoint presentation. In response to questions, Ms. Thompson said 2-1-1 refers individuals to services available in the community. Single adults needing shelter are referred to Safe Harbor. Currently, there are no available shelters for homeless families with minors. She said there are 140 families on the wait list for placement. Shelter for families with minors is a countywide challenge. She said families are screened and prioritized in hopes for rapid rehousing or placement in other programs. Rental assistance is seasonal and Summer is the biggest time of the year. 2-1-1's greatest need is additional staffing, the organization is looking to expand the website, texts, and online chats. Ms. Thompson said 2-1-1 has started focusing on seniors, those over 60 years old with dementia; unpaid caregivers need more resources and support. Those over 85 are at greatest risk for suicide. The three top 10 zip codes that call 2-1-1 are from Clearwater. 4.8 Clearwater Day Proclamation, May 27, 2023 - Clearwater Historical Society 5. Approval of Minutes 5.1 Approve the minutes of the May 4, 2023 city council meeting as submitted in written summation by the City Clerk. Councilmember Beckman moved to approve the minutes of the May 4, 2023 city council meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 6. Citizens to be heard re items not on the agenda Page 3 City of Clearwater City Council Meeting Minutes May 18, 2023 Mr. Holuba reviewed a recent news article about the City's recycling program and urged the City to stop charging for services not being received or used, such as the water utility tax. Elizabeth Ferguson expressed concerns with the lack of response she received from Clearwater Police Department when she reported a crime. Muhammad Abdur-Rahim said the housing crisis is a national issue and the Clearwater Alliance for Housing will continue urging Council to allocate more money towards housing and to implement creative solutions. Wayne Carothers said he read a newspaper article regarding the City's Memorial Day program. As a veteran, he wanted to thank Council for planning the event. Rudy Michalek expressed concerns with Gotham's agreement, as it related to the City's financial support and the number of apartment units. 7. Consent Agenda — Approved as submitted. 7.1 Approve First Amendment to Services Agreement with Pinellas Community Foundation (PCF) and authorize the appropriate officials to execute same. (consent) 7.2 Approve a Third Amendment to License Agreement between the City of Clearwater and Pinellas County for period of August 1, 2023 through July 31, 2028 and authorize the appropriate officials to execute same. (consent) 7.3 Approve a purchase order to Rep Services, Inc., of Longwood, Florida for the purchase and installation of playground equipment in the total amount of$451,549.93, pursuant to Clearwater Code of Ordinances Sections 2.563(1)(c), piggyback, and 2.563(1)(d), Impractical, and authorize the appropriate officials to execute same. (consent) 7.4 Approve Professional Services Proposal (RFP 31-23) rankings of the review committee for Negotiation Services between the City and Philadelphia Phillies Major League Baseball Team and authorize appropriate officials to execute same. (consent) 7.5 Approve a professional services agreement and work order with Siebein Associates, Inc., of Gainesville, Florida, per Request for Proposal (RFP) 13-23, for a qualified sound consultant, in the amount of$153,183 and authorize the appropriate officials to execute same. (consent) Page 4 City of Clearwater City Council Meeting Minutes May 18, 2023 7.6 Approve a purchase order to Econolite Systems, Inc. of Anaheim, CA, for an Advance Traffic Management System (ATMS), 23-0018-EN, in the amount of$500,750, pursuant to Clearwater Code of Ordinances Section 2.563(1)(d), Non-Competitive Purchase, and authorize the appropriate officials to execute same. (consent) 7.7 Award a construction contract to Rowland Inc. of Pinellas Park, FL for Reclaimed Water Piping Improvements in the amount of$7,527,886.47 pursuant to Invitation to Bid (ITB) 21-0029-UT and authorize the appropriate officials to execute same. (consent) 7.8 Authorize a purchase order to EWT Holdings III Corp., dba Evoqua Water Technologies LLC (Evoqua), of Sarasota, FL, for odor and corrosion control to include preventative maintenance services, bulk chemicals (Catalyzed Iron (Odophos) and hydrogen peroxide) and a monthly tank rental fee in the not-to-exceed amount of$225,000.00, for the term May 22, 2023 through May 13, 2024, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Other Government Entities' Bids, and Section 2.563, (1)(d) impractical, and authorize the appropriate officials to execute same. (consent) 7.9 Authorize a purchase order to Applied Drilling Engineering, Inc. of Tampa, FL for well maintenance, evaluation and MIT services for a cumulative annual not-to-exceed amount of$941,437.00 for the period of May 19, 2023, to May 18, 2024, with the option for two, one-year renewals at the City's discretion pursuant to Invitation to Bid (ITB) 15-23 and authorize the appropriate officials to execute same. (consent) 7.10Authorize an increase on purchase orders to WM Recycle America, LLC (WM/RA) and Waste Connections of Florida, Inc., for the processing of municipal single stream recycling commodity at the contractors' Materials Recovery Facilities in a cumulative not to exceed amount of$400,000, bringing the total amount to $800,000 pursuant to Clearwater Code of Ordinances, Section 2.563(1)(d), non-competitive purchase (Impractical), and authorize the appropriate officials to execute same. (consent) Vice Mayor Bunker moved to approve the Consent Agenda as submitted and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 8. City Manager Reports 8.1 Approve the Joint Participation Agreement (JPA) G2H99 between the City of Clearwater and the State of Florida Department of Transportation (FDOT), to replace golf cart with a new golf cart at the Clearwater Airpark, authorize the appropriate officials to execute same, and adopt Resolution 23-06. FDOT JPA Agreement G21-199 provides for an 80% grant for a replacement golf cart at Clearwater Airpark, with Airpark Reserves providing a 20% match. The existing golf cart has surpassed its useful life and a new golf cart is required. Page 5 City of Clearwater City Council Meeting Minutes May 18, 2023 The project cost is estimated at $17,000 with FDOT contributing $13,600 and Airpark Reserves providing a $3,400 match. FIyUSA will reimburse Airpark reserves for the cost of the golf cart. APPROPRIATION CODE AND AMOUNT: A mid-year budget amendment will increase 4021325-591000, Contribution to Garage Fund, by $17,000 to fund this purchase. An offsetting revenue amendment will recognize grant revenues of$13,600 and the use of$3,400 of Airpark Fund reserves. USE OF RESERVE FUNDS: Funding for this contract will be provided by mid-year budget amendment allocating Airpark Fund reserves in the amount of$3,400 to provide the cash match for this purchase. The remaining balance of Airpark Fund reserves after 25% working capital reserves is approximately $208,167 or 63% of the current Airpark Fund operating budget. Resolution 23-06 was presented and read by title only. Councilmember Teixeira moved to approve the Joint Participation Agreement (JPA) G21-1199 between the City of Clearwater and the State of Florida Department of Transportation (FDOT), to replace golf cart with a new golf cart at the Clearwater Airpark, authorize the appropriate officials to execute same, and adopt Resolution 23-06. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Aungst Sr., Vice Mayor Bunker, Councilmember Allbritton, Councilmember Beckman and Councilmember Teixeira 8.2 Approve the Joint Participation Agreement (JPA) G2104 between the City of Clearwater and the State of Florida Department of Transportation (FDOT), Design of Terminal and FBO Building at the Clearwater Airpark, authorize the appropriate officials to execute same, and adopt Resolution 23-07. FDOT JPA Agreement G2104 provides for an 80% grant for the Design of new terminal and FBO building, with 20% cash match. The design will provide the building plans and permitting for the new building. The project cost is estimated at $300,000 with FDOT contributing $240,000 and FIyUSA reimbursing the City for the cash match portion estimated at $60,000. APPROPRIATION CODE AND AMOUNT: A mid-year budget amendment will establish capital project G2307, Aviation Operations Center, and provide a budget increase of$300,000 representing Page 6 City of Clearwater City Council Meeting Minutes May 18, 2023 grant revenues of$240,000 and reimbursement revenue of$60,000 to fund this project. Resolution 23-07 was presented and read by title only. Councilmember Allbritton moved to approve the Joint Participation Agreement (JPA) G2104 between the City of Clearwater and the State of Florida Department of Transportation (FDOT), Design of Terminal and FBO Building at the Clearwater Airpark, authorize the appropriate officials to execute same, and adopt Resolution 23-07. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Aungst Sr., Vice Mayor Bunker, Councilmember Allbritton, Councilmember Beckman and Councilmember Teixeira 8.3 Approve the Joint Participation Agreement (JPA) G21-131 between the City of Clearwater and the State of Florida Department of Transportation (FDOT), Re-mill and Overlay of asphalt on portions of the Apron at the Clearwater Airpark, authorize the appropriate officials to execute same, and adopt Resolution 23-08. FDOT JPA Agreement G21-131 provides for an 80% grant for the Clearwater Airpark Remill and Overlay Grant, with Airpark Reserves providing a 20% match. The remill and overlay will repair areas of the apron that have surpassed its useful life with asphalt cracking and deterioration causing safety issues. The project cost is estimated at $2,000,000 with FDOT contributing $1,600,000 and Airpark Reserves providing a $400,000 match. APPROPRIATION CODE AND AMOUNT: A mid-year budget amendment will provide a transfer of$350,000 of Airpark Revenues allocated from reserves and an increase of$1,400,000 in grant revenues in capital project G2306, Apron Relayment, to fund this project. USE OF RESERVE FUNDS: Funding for this contract will be provided by mid-year budget amendment allocating Airpark Fund reserves in the amount of$350,000 to provide the additional cash match for this project. The remaining balance of Airpark Fund reserves after 25% working capital reserves is approximately $208,167 or 63% of the current Airpark Fund operating budget. Resolution 23-08 was presented and read by title only. Councilmember Beckman moved to approve the Joint Participation Agreement (JPA) G21-131 between the City of Clearwater and the State of Florida Department of Transportation Page 7 City of Clearwater City Council Meeting Minutes May 18, 2023 (FDOT), Re-mill and Overlay of asphalt on portions of the Apron at the Clearwater Airpark, authorize the appropriate officials to execute same, and adopt Resolution 23-08. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Aungst Sr., Vice Mayor Bunker, Councilmember Allbritton, Councilmember Beckman and Councilmember Teixeira 9. City Attorney Reports The City Attorney said significant legislative changes were approved this session. He said some of the changes could affect the way the City processes ordinances and budgeting projects. In response to questions, the City Attorney said the Live Local Act crosses several departments, affecting Planning, CRA, Economic and Development, and Finance. The legislation will be effective July 1, 2023. The City Manager said she would work with the City Attorney to present Council with an overview. Discussion ensued with consensus for the City Manager and City Attorney to collaborate on an informative presentation of recent legislative changes. 10. Closing comments by Councilmembers (limited to 3 minutes) Councilmember Allbritton said Council has received many emails from concerned citizens in Sand Key regarding the Army Corps of Engineers not wanting to fund the beach renourishment project, which affects many of the municipalities south of Clearwater. The Corps has determined the project is now an on-going project and the impacted cities should seek funding elsewhere. He said he believed all Clearwater property owners in Sand Key have signed waivers for the Corps to use their property. He suggested the City adopt a resolution urging the Corps to loosen the waiver requirement and provide assistance. He requested consideration to install temporary striping from Saturn Avenue to Osceola Avenue, on Drew Street, while the City waits for the traffic study to conducted. The Mayor stated that the beach renourishment topic was discussed at TDC's recent meeting, there is $10 million budgeted and a reserve $32 million for beach renourishment. The funding allocation may change, potentially providing additional funds for beach renourishment. He said he scheduled a discussion item on Drew Street at the next work Page 8 City of Clearwater City Council Meeting Minutes May 18, 2023 session. Councilmember Teixeira said she supports striping Drew Street while waiting on FDOT to conduct the traffic study. She said one side's concerns will be addressed while validating the other side's points. It is a good time to iron out any kinks. She said she recently attended her son's college graduation and one of the commencement speakers shared her recollection of being in college pre-Covid, during Covid, and post-Covid and how it shaped the students' college experience. She said the students overcame all the barriers of being away from home and isolated and successfully graduated. Councilmember Beckman reminded all to check their voter registration and congratulated the Class of 2023 at Clearwater High School. She reviewed recent events and expressed concerns with closing comments on Drew Street. The City Attorney said the Council always has the right, the power, and responsibility to reconsider issues if new facts come to mind. There is nothing in Florida law or the city charter that prohibits new points of view or ideas, even though it was voted on previously. The City Clerk said Council may schedule discussion items for a future work session during their weekly meetings with the City Manager; based on the City Manager's directive, she has scheduled the discussion item by the Mayor for the next work session. 11. Closing Comments by Mayor 12. Adjourn Attest The meeting adjourned at 7:38 p.m. City Clerk City of Clearwater ayor City of Clearwater Page 9