JOINT PARTICIPATION AGREEMENTCity of Clearwater
FPN: 451403-1-58-01
JOINT PARTICIPATION AGREEMENT
This Agreement made by and entered into on this day of , 202_,
between the State of Florida, Department of Transportation, whose address for purposes of this
Agreement is 11201 North McKinley Drive, Tampa, Florida 33612-6456, ("DEPARTMENT"), and
the City of Clearwater, whose address for purposes of this Agreement is 100 S. Myrtle Avenue,
Clearwater, Florida 33456 ("the CITY"); and
WITNESSETH:
WHEREAS, the DEPARTMENT is authorized to enter into Agreements with governmental
entities in accordance with Section 334.044(7) and 339.12 (5), Florida Statutes; and
WHEREAS, the DEPARTMENT agrees to participate in funding the implementation of the
City of Clearwater V2I Pedestrian Warning System connected vehicle project in Pinellas County
which is in the DEPARTMENT's Five -Year Work Program as Financial Project Number (FPN)
451403-1-58-01 for Fiscal Year 2022/2023 ("PROJECT"). The DEPARTMENT's participation in
the PROJECT in an amount not to exceed $361,600 (Three Hundred Sixty -One Thousand Six
Hundred Dollars) is for the procurement of 9 Roadside Units (RSU), 2 On Board Units (OBU),4
video analytics detection systems and signal system software upgrade at the Clearwater Traffic
Management Center (TMC) including all ancillary equipment and cabling necessary to complete
the PROJECT; and
WHEREAS, the DEPARTMENT and the CITY have determined that it would be in the best
interest of the general public and to the economic advantage of both parties to coordinate and
cooperate in their efforts to facilitate development of the PROJECT providing for the PROJECT
work and payment for such; and
NOW, THEREFORE, for and in consideration of the premises herein and other mutual
benefits to accrue to each of the parties hereto, it is mutually agreed as follows:
SECTION 1
OBLIGATIONS OF THE CITY
1.1 The CITY will be responsible, at their cost, for any design, procurement,
contracting, installation, CEI, and management of the PROJECT.
1.2 Exhibit "A" — Project Description and Responsibilities, attached hereto and by
reference made a part of this Agreement, further delineates the CITY's
responsibilities and PROJECT description.
1.3 The CITY will implement the PROJECT according to the terms of Exhibit"C",
attached hereto.
City of Clearwater
FPN: 451403-1-58-01
1.4 The CITY will be responsible for any costs over and above the funding stated in
this Agreement.
1.5 The CITY shall keep complete records and accounts in order to record complete
and correct entries as to all costs, expenditures, and other items incidental to the
cost of the PROJECT.
1.6 The CITY shall invite the DEPARTMENT to participate in PROJECT meetings
and provide periodic updates as requested.
1.7 Upon final acceptance of the PROJECT, the CITY shall be responsible for
maintenance of the new equipment through the existing Traffic Signal
Maintenance and Compensation Agreement with the DEPARTMENT.
1.8 E -VERIFY:
1. The CITY shall utilize the U.S. Department of Homeland Security's E -
Verify system to verify the employment of all new employees hired by
them during the term of the contract; and
2. The CITY shall expressly require any contractor and subcontractors
performing work or providing services pursuant to the state contract to
likewise utilize the U.S. Department of Homeland Security's E -Verify
system to verify the employment eligibility of all new employees hired by
the subcontractor during the contract term.
SECTION 2
OBLIGATIONS OF THE DEPARTMENT
2.1 The DEPARTMENT shall provide funding for procurement of 9 Roadside Units
(RSU), 2 On Board Units (OBU), 4 video analytics detection systems and signal
system software upgrade at the Clearwater Traffic Management Center (TMC)
including all ancillary equipment and cabling necessary to complete the PROJECT
in an amount not to exceed $361,600 (Three Hundred Sixty -One Thousand Six
Hundred Dollars) as provided in Exhibit "B."
2.2 Exhibit "A" — Project Description and Responsibilities, attached hereto and by
reference made a part of this Agreement, further delineates the DEPARTMENT's
responsibilities and PROJECT description.
2.3 The DEPARTMENT will be responsible for Department level project management,
coordination with the CITY and final acceptance of the PROJECT. The
DEPARTMENT will supply technical expertise as needed to support the CITY's
efforts.
SECTION 3
COMPENSATION AND PAYMENT
City of Clearwater
FPN: 451403-1-58-01
3.1 The CITY shall provide quantifiable, measurable, and verifiable units of deliverables.
Each deliverable must specify the required minimum level of services to be
performed and the criteria for evaluating successful completion. The PROJECT,
identified as Project Number 451403-1-58-01, and the quantifiable, measurable,
verifiable units of deliverables are described more fully in Exhibit "A"- Project
Description and Responsibilities.
3.2 Invoices shall be submitted by the CITY in detail sufficient for a proper pre- audit
and post audit, based on the quantifiable, measurable and verifiable units of
deliverables as established in Exhibit A — Project Description and Responsibilities.
Deliverables must be received and accepted in writing by the DEPARTMENT'S
Project Manager prior to payments.
3.3 Supporting documentation must establish that the deliverables were received and
accepted in writing by the CITY and must also establish that the required minimum
level of service to be performed based on the criteria for evaluating successful
completion as specified in Exhibit "A" — Project Description and Responsibilities was
met. All costs invoiced shall be supported by properly executed payrolls, time
records, invoices, contracts, or vouchers evidencing in proper detail the nature and
propriety of charges as described in Exhibit "D" — Contract Payment Requirements.
3.4 There shall be no reimbursement for travel expenses under this Agreement.
3.5 Payment shall be made only after receipt and approval of goods and services
unless advance payments are authorized by the Chief Financial Officer of the
State of Florida under Chapters 215 and 216, F.S. or the DEPARTMENT's
Comptroller under Section 334.044 (29), Florida Statutes. If the DEPARTMENT
determines that the performance of the CITY is unsatisfactory, the
DEPARTMENT shall notify the CITY of the deficiency to be corrected, which
correction shall be made within a timeframe to be specified by the
DEPARTMENT. The CITY shall, within five days after notice from the
DEPARTMENT, provide the DEPARTMENT with a corrective action plan
describing how the CITY will address all issues of contract non-performance,
unacceptable performance, failure to meet the minimum performance levels,
deliverable deficiencies, or contract noncompliance. If the corrective action plan
is unacceptable to the DEPARTMENT, the CITY shall be assessed a non-
performance retainage equivalent to 10% of the total invoice amount. The
retainage shall be applied to the invoice for the then -current billing period. The
retainage shall be withheld until the CITY resolves the deficiency. If the
deficiency is subsequently resolved, the CITY may bill the DEPARTMENT for the
retained amount during the next billing period. If the CITY is unable to resolve the
deficiency, the funds retained will be forfeited at the end of the Agreement's term.
A party providing goods and services to the DEPARTMENT should be aware of
the following time frames. Inspection and approval of goods or services shall take
no longer than 5 working days unless the bid specifications, purchase order, or
contract specifies otherwise. The DEPARTMENT has 20 days to deliver a
request for payment (voucher) to the Department of Financial Services. The 20
City of Clearwater
FPN: 451403-1-58-01
days are measured from the latter of the date the invoice is received or the goods
or services are received, inspected, and approved.
If a payment is not available within 40 days, a separate interest penalty at a rate
as established pursuant to Section 55.03(1), F.S., will be due and payable, in
addition to the invoice amount, to the CITY. Interest penalties of less than one (1)
dollar will not be enforced unless the CITY requests payment. Invoices that must
be returned to the CITY because of the CITY's preparation errors will result in a
delay in the payment. The invoice payment requirements do not start until a
properly completed invoice is provided to the DEPARTMENT.
A Vendor Ombudsman has been established within the Department of Financial
Services. The duties of this individual include acting as an advocate for a party,
who may be experiencing problems in obtaining timely payment(s) from a state
agency. The Vendor Ombudsman may be contacted at (850) 413-5516.
3.6 The CITY shall maintain an accounting system or separate accounts to ensure
funds for the PROJECT, are tracked separately. Records of costs incurred under
the terms of this Agreement shall be maintained and made available upon
request to the DEPARTMENT at all times during the period of this Agreement
and for 5 years after final payment is made. Copies of these documents and
records shall be furnished to the DEPARTMENT upon request. Records of costs
incurred include the CITY's general accounting records and the PROJECT
records, together with supporting documents and records, of the contractor and
all subcontractors performing work on the PROJECT, and all other records of the
Contractor and subcontractors considered necessary by the DEPARTMENT for a
proper audit of costs.
3.7 The DEPARTMENT's obligation to pay is contingent upon an annual
appropriation by the Florida Legislature.
3.8 This contract does not involve the purchase of Tangible Personal Property, as
defined in Chapter 273, F.S.
3.9 In the event this contract is for services in excess of $25,000.00, the provisions of
Section 339.135(6)(a), F.S., are hereby incorporated:
The DEPARTMENT, during any fiscal year, shall not expend money, incur any
liability, or enter into any contract which, by its terms, involves the expenditure of
money in excess of the amounts budgeted as available for expenditure during such
fiscal year. Any contract, verbal or written, made in violation of this subsection is
null and void, and no money may be paid on such contract. The DEPARTMENT
shall require a statement from the comptroller of the DEPARTMENT that funds are
available prior to entering into any such contract or other binding commitment of
funds. Nothing herein contained shall prevent the making of contracts for periods
exceeding one (1) year, but any contract so made shall be executory only for the
value of the services to be rendered or agreed to be paid for in succeeding fiscal
years; and this paragraph shall be incorporated verbatim in all contracts of the
City of Clearwater
FPN: 451403-1-58-01
DEPARTMENT which are for an amount in excess of $25,000 and which have a
term for a period of more than 1 year.
The parties agree that in the event funds are not appropriated to the DEPARTMENT
for the PROJECT, this Agreement may be terminated, which shall be effective upon
either party giving notice to the other to that effect.
SECTION 4
INDEMNITY AND INSURANCE
4.1 When either party receives notice of claim for damages that may have been caused by the
other party in the performance of services required under this Agreement that party will
immediately forward the claim to the other party. Each party will evaluate the claim and
report its findings to each other within fourteen (14) working days and jointly discuss
options in defending the claim. A party's failure to promptly notify the other of a claim will
not act as a waiver or any right herein.
4.2 The CITY agrees to include the following indemnification in all contracts with its
contractors/subcontractors, consultants/sub consultants who perform work in connection
with this Agreement:
"To the extent provided by law, (ENTITY) shall indemnify, defend, and hold harmless the
Department, including the Department's officers, agents, and employees, against any
actions, claims, or damages arising out of, relating to or resulting from negligent or
wrongful act(s) of (ENTITY), or any of its officers, agents, or employees, acting within the
scope of their office or employment, in connection with the rights generated to or
exercised by (ENTITY).
The forgoing indemnification shall not constitute a waiver of the Department's sovereign
immunity beyond the limits set forth in Florida Statutes, Section 768.28. Nor shall the
same be construed to constitute agreement by (ENTITY) to indemnify the Department for
the negligent acts or omissions of the Department, its officers, agents, or employees, or
third parties. This indemnification shall survive the termination of this Agreement."
4.3 The CITY shall require any and all contractors, subcontractors, consultants and
subconsultants it may enter agreements within connection with the PROJECT to cause the
DEPARTMENT to be made an additional insured on any and all liability policies providing
coverage to said contractors, subcontractors, consultants and subconsultants for their
operations relating to the PROJECT.
4.4 WORKERS' COMPENSATION. The CITY shall cause any contractors, subcontractors,
consultants and subconsultants it may enter agreements within connection with the
PROJECT, to carry Worker's Compensation insurance in accordance with the requirements
under Florida's Worker's Compensation law.
City of Clearwater
FPN: 451403-1-58-01
4.5 The CITY shall require its contractors, subcontractors, consultants and subconsultants to
forward, within 5 (five) days of its receipt, copies of any notices of cancellation or any other
communications it receives that are related to any and all policies of insurance referenced
in this section, and which affect or potentially affect such coverage available to the
DEPARTMENT.
SECTION 5
COMMENCEMENT AND TERMINATION OF AGREEMENT
5.1 This Agreement shall take effect upon execution by the DEPARTMENT and shall end upon
the termination date as set forth in Exhibit "A" - Project Description and Responsibilities.
SECTION 6
MISCELLANEOUS PROVISIONS
6.1 Any amendment to or modification of this Agreement or any alteration, extension,
supplement, or change of time or scope of work shall be in writing and signed by both
parties.
6.2 Any notice or other document which either party is required to give or deliver to the other
shall be given in writing and served either personally or mailed to:
TO DEPARTMENT:
Ms. Marcia Haines
FDOT
11201 N. McKinley Drive, M.S. 7-350
Tampa, Florida 33612-6456
TO CITY:
Omar Atallah
City of Clearwater
100 S. Myrtle Avenue
Clearwater, Florida 33756
6.3 If any word, clause, sentence, or paragraph of the Agreement is held invalid, the remainder
of the Agreement would continue to conform to the intent of this Agreement.
6.4 This Agreement shall be governed and construed in accordance with the laws of the State
of Florida.
6.5 Nothing herein shall be construed to create any third -party beneficiary rights in any person
not a party to this Agreement.
SECTION 7
ENTIRE AGREEMENT
This document embodies the whole Agreement of the parties. There are no promises, terms,
conditions, or allegations other than those contained herein, and this document shall supersede all
previous communications, representations and/or Agreement, whether written or verbal between
the parties hereto. This Agreement may be modified only in writing executed by all parties. This
Agreement shall be binding upon the parties, their successors, assigns and legal representatives.
City of Clearwater
FPN: 451403-1-58-01
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly
authorized representatives.
ATTEST,
CITY OF CLEARWATER, FL
Lta Oa (SEAL)
Rosemarie CaII
City Clerk
As approv_a,. form:
BY:
Jerrod Si
n
Assistant ity Attorney
CITY OF CLEARWATER
BY:
Fr. Mayor
BY:
icrcIftio/isp
JenniferLoirrTer
Interim City Manager
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
ATTEST (SEAL) BY:
EXECUTIVE SECRETARY Richard Moss, P.E.
Director of Transportation Development,
District Seven
DATE
FDOT Legal Review
City of Clearwater
FPN: 451403-1-58-01
EXHIBIT "A"
PROJECT DESCRIPTION AND RESPONSIBILITIES
This exhibit forms an integral part of that certain Joint Participation Agreement between the State
of Florida, Department of Transportation and the CITY, dated
202_.
PROJECT LOCATION: The limits of the PROJECT are, Alt US 19 from Cleveland Street to
Belleair Road. Exhibit "E" attached hereto and by reference made a part of this Agreement,
delineates the intersection locations to be included in this PROJECT.
PROJECT DESCRIPTION: The PROJECT consists of the implementation of the City of
Clearwater V2I Pedestrian Warning System project. It includes the procurement of 9 Roadside
Units (RSU), 2 On Board Units (OBU), 4 video analytics detection systems and signal system
software upgrade at the Clearwater Traffic Management Center (TMC) including all ancillary
equipment and cabling necessary to complete the PROJECT, which will be used to improve
pedestrian safety, Automated Traffic Signal Performance Measures, Transit Signal Priority and
Emergency Preemption.
SPECIAL CONSIDERATIONS BY CITY:
The CITY will be responsible for any design, procurement, contracting, permitting, software
configuration and integration with existing systems, equipment installation, CEI, and
management of the PROJECT.
The CITY will utilize their procurement process to hire an installation contractor/vendor to
provide a complete turnkey installation of the City of Clearwater V2I Pedestrian Warning
System project.
The CITY shall ensure all materials used for installation of the PROJECT will be in compliance
with the FDOT Approved Products List (APL).
The CITY will implement the PROJECT according to the terms of Exhibit "C", attached hereto,
and must also contact the Department's District Permits Engineer, Reebie Simms, to
coordinate permit requirements. She can be reached at Reebie.Simms@dot.state.fl.us.
The CITY will be responsible for any costs over and above the funding stated in the JPA.
The CITY shall keep complete records and accounts in order to record complete and correct
entries as to all costs, expenditures, and other items incidental to the cost of the PROJECT.
Upon final acceptance of the PROJECT, the CITY shall be responsible for maintenance of the
new equipment through the existing Traffic Signal Maintenance and Compensation Agreement
with the DEPARTMENT.
The CITY must submit its final invoice to the DEPARTMENT within 90 days after completion
City of Clearwater
FPN: 451403-1-58-01
and final payment of the PROJECT. Invoice submitted after the 90 -day time period may not be
paid.
The CITY shall commence the project's activities subsequent to the execution of this
Agreeement and shall perform in accordance with the following schedule:
1. Identification and approval of equipment by the Department's Project Manager to
be purchased by: March 31. 2023.
2. Invoice for CV equipment to be submitted to FDOT by: August 31. 2023.
3. Construction plan approval by the Department's Project Manager to be
completed by: June 30. 2024.
4. Agreement Expiration: December 31. 2025.
If at any moment during project implementation it is determined that the approved PROJECT
schedule cannot be met, the CITY will immediately notify the DEPARTMENT in writing,
accompanied by a revised project schedule. Failure to comply with these requirements may be
cause for termination of this Agreement and withdrawal of DEPARTMENT funding.
SPECIAL CONSIDERATIONS BY DEPARTMENT:
The DEPARTMENT will issue a Notice to Proceed to the CITY after final execution of this
Agreement.
Upon receipt of an invoice, the Department will have twenty (20) working days to review and
approve the goods and services submitted for payment.
The DEPARTMENT will provide a Project Manager, Megan Arasteh, PE at (813) 615-8621 or
megan.arasteh@dot.state.fl.us
City of Clearwater
FPN: 451403-1-58-01
EXHIBIT "B"
PROJECT BUDGET
This exhibit forms an integral part of that certain Joint Participation Agreement between
the State of Florida, Department of Transportation and the City of Clearwater, dated
202
I. TOTAL ESTIMATED COST $361,600.00
II. PROJECT PARTICIPATION
State $361,600.00
Federal $ 0.00
Local Participation $0.00
III. PROJECT funds are subject to legislative appropriation of available funds.
City of Clearwater
FPN: 451403-1-58-01
EXHIBIT "C"
TERMS AND CONDITIONS OF CONSTRUCTION IN DEPARTMENT
RIGHT OF WAY
1. Construction on the Department's Right of Way. If the Project involves construction on, under, or over
the Department's right-of-way, the design work for all portions of the Project to be constructed on, under,
or over the Department's right-of-way shall be submitted to the Department for review prior to any work
being commenced, and the following provisions shall apply:
a. The Project shall be designed and constructed in accordance with the latest edition of the
Department's Standard Specifications for Road and Bridge Construction and Department Design
Standards and Manual of Uniform Traffic Control Devices ("MUTCD"). The following guidelines shall
apply as deemed appropriate by the Department: the Department Structures Design Manual,
AASHTO Guide Specifications for the Design of Pedestrian Bridges, AASHTO LRFD Bridge Design
Specifications, the Department Plans Preparation Manual ("PPM") and the Department Traffic
Engineering Manual.
Designs that do not meet Department standards may be rejected by the Department at its sole
discretion. The Department may allocate Department -managed resources to facilitate compliance with
applicable design standards. If changes to the Department approved plans are required, the Recipient
shall notify the Department of the changes and receive approval from the Department prior to the
changes being constructed. The Recipient shall maintain the area of the Project, at all times, and
coordinate any work needs of the Department during construction of the Project.
b. The Recipient shall notify the Department a minimum of 48 hours before beginning construction
within, under, or over Department right-of-way. The Recipient shall notify the Department should
construction be suspended for more than 5 working days. The Department contact person for
construction is Rolando Sanchez at (813) 975-6928 or rolando.sanchezt dot.state.fl.us.
c. The Recipient shall be responsible for monitoring construction operations and the maintenance of
traffic ("MOT") throughout the course of the Project in accordance with the latest edition of the
Department Standard Specifications, section 102. The Recipient is responsible for the development
of a MOT plan and making any changes to that plan as necessary. The MOT plan shall be in
accordance with the latest version of the Department Design Standards, Index 600 series. Any MOT
plan developed by the Recipient that deviates from the Department Design Standards must be
signed and sealed by a professional engineer. MOT plans will require approval by the Department
prior to implementation.
d. The Recipient shall be responsible for locating all existing utilities, both aerial and underground, and
for ensuring that all utility locations be accurately documented on the construction plans. All utility
conflicts shall be fully resolved directly with the applicable utility.
e. The Recipient will be responsible for obtaining all permits that may be required by other agencies or
local governmental entities.
f. It is hereby agreed by the Parties that this Agreement creates a permissive use only and all
improvements located on, under, or over the Department's right-of-way resulting from this Agreement
shall become the property of the Department. Neither the granting of the permission to use the
Department right-of-way nor the placing of facilities upon the Department property shall operate to
create or vest any property right to or in the Recipient, except as may otherwise be provided in separate
agreements. The Recipient shall not acquire any right, title, interest or estate in Department right-of-
way, of any nature or kind whatsoever, by virtue of the execution, operation, effect, or performance of
this Agreement including, but not limited to, the Recipient's use, occupancy or possession of
Department right-of-way. The Parties agree that this Agreement does
g.
City of Clearwater
FPN: 451403-1-58-01
EXHIBIT "C"
TERMS AND CONDITIONS OF CONSTRUCTION IN DEPARTMENT
RIGHT OF WAY
not, and shall not be construed to, grant credit for any future transportation concurrency requirements
pursuant to Chapter 163, Florida Statutes.
The Recipient shall not cause any liens or encumbrances to attach to any portion of the Department's
property, including but not limited to, the Department's right-of-way.
h. The Recipient shall perform all required testing associated with the design and construction of the
Project. Testing results shall be entered into the department's Materials Testing and Certification
database application and the department must provide the final Materials Certification for the Project.
The Department shall have the right to perform its own independent testing during the course of the
Project.
i. The Recipient shall exercise the rights granted herein and shall otherwise perform this Agreement in
a good and workmanlike manner, with reasonable care, in accordance with the terms and provisions
of this Agreement and all applicable federal, state, local, administrative, regulatory, safety and
environmental laws, codes, rules, regulations, policies, procedures, guidelines, standards and
permits, as the same may be constituted and amended from time to time, including, but not limited to,
those of the Department, applicable Water Management District, Florida Department of
Environmental Protection, Environmental Protection Recipient, the Army Corps of Engineers, the
United States Coast Guard and local governmental entities.
If the Department determines a condition exists which threatens the public's safety, the Department may,
at its discretion, cause construction operations to cease and immediately have any potential hazards
removed from on, under, or over its right-of-way at the sole cost, expense, and effort of the Recipient.
The Recipient shall bear all construction delay costs incurred bythe Department.
k. The Recipient shall be responsible to maintain and restore all features that might require relocation
within the Department right-of-way.
I. The Recipient will be solely responsible for clean up or restoration required to correct any
environmental or health hazards that may result from construction operations.
m. The acceptance procedure will include a final "walk-through" by Recipient and Department personnel.
Upon completion of construction, the Recipient will be required to submit to the Department final as -
built plans and an engineering certification that construction was completed in accordance to the
plans. Submittal of the final as -built plans shall include one complete set of the signed and sealed
plans on 11" X 17" plan sheets and an electronic copy prepared in Portable Document Format (PDF).
Prior to the termination of this Agreement, the Recipient shall remove its presence, including, but not
limited to, all of the Recipient's property, machinery, and equipment from Department right-of-way
and shall restore those portions of Department right of way disturbed or otherwise altered by the
Project to substantially the same condition that existed immediately prior to the commencement of
the Project.
J•
n. If the Department determines that the Project is not completed in accordance with the provisions of
this Agreement, the Department shall deliver written notification of such to the Recipient. The
Recipient shall have thirty (30) days from the date of receipt of the Department's written notice, or such
other time as the Recipient and the Department mutually agree to in writing, to complete the Project
and provide the Department with written notice of the same (the "Notice of Completion"). If the
Recipient fails to timely deliver the Notice of Completion, or if it is determined that the Project is not
properly completed after receipt of the Notice of Completion, the Department, within its
City of Clearwater
FPN: 451403-1-58-01
EXHIBIT "C"
TERMS AND CONDITIONS OF CONSTRUCTION IN DEPARTMENT
RIGHT OF WAY
discretion may: 1) provide the Recipient with written authorization granting such additional
time as the Department deems appropriate to correct the deficiency(ies); or 2) correct the
deficiency(ies) at the Recipient 's sole cost and expense, without Department liability to the
Recipient for any resulting loss or damage to property, including, but not limited to,
machinery and equipment. If the Department elects to correct the deficiency(ies), the
Department shall provide the Recipient with an invoice for the costs incurred by the
Department and the Recipient shall pay the invoice within thirty (30) days of the date of the
invoice.
o. The Recipient shall implement best management practices for erosion and pollution control
to prevent violation of state water quality standards. The Recipient shall be responsible for
the correction of any erosion, shoaling, or water quality problems that result from the
construction of the Project.
p. Portable Traffic Monitoring Site (PTMS) or a Telemetry Traffic Monitoring Site (TTMS) may
exist within the vicinity of your proposed work. It is the responsibility of the Recipient to locate
and avoid damage to these sites. If a PTMS or TTMS is encountered during construction, the
Department must be contacted immediately.
q.
During construction, highest priority must be given to pedestrian safety. If permission is
granted to temporarily close a sidewalk, it should be done with the express condition that an
alternate route will be provided and shall continuously maintain pedestrian features to meet
Americans Disability Act (ADA) standards.
r. Restricted hours of operation will be from (No restricted hours), (seven days a week), unless
otherwise approved by the Operations Engineer, ordesignee.
s. Lane closures on the state road system must be coordinated with the Public Information
Office at least two weeks prior to the closure. The contact information for the Department's
Public Information Office is:
Florida Department of Transportation
District Seven
Kris Carson, Public Information Officer
kristen.carson@dot.state.fl.us
813-975-6202
City of Clearwater
FPN: 451403-1-58-01
EXHIBIT "D"
Contract Payment Requirements
Florida Department of Financial Services, Reference Guide for State Expenditures
Cost Reimbursement Contracts
Invoices for cost reimbursement contracts must be supported by an itemized listing of
expenditures by category (salary, travel, expenses, etc.). Supporting documentation
shall be submitted for each amount for which reimbursement is being claimed indicating
that the item has been paid. Documentation for each amount for which reimbursement
is being claimed must indicate that the item has been paid. Check numbers may be
provided in lieu of copies of actual checks. Each piece of documentation should clearly
reflect the dates of service. Only expenditures for categories in the approved agreement
budget may be reimbursed. These expenditures must be allowable (pursuant to law)
and directly related to the services being provided.
Listed below are types and examples of supporting documentation for cost
reimbursement agreements:
(1) Salaries: A payroll register, or similar documentation should be submitted. The
payroll register should show gross salary charges, fringe benefits, other deductions
and net pay. If an individual for whom reimbursement is being claimed is paid by
the hour, a document reflecting the hours worked times the rate of pay will be
acceptable.
(2) Fringe Benefits: Fringe Benefits should be supported by invoices showing the
amount paid on behalf of the employee (e.g., insurance premiums paid). If the
contract specifically states that fringe benefits will be based on a specified
percentage rather than the actual cost of fringe benefits, then the calculation for
the fringe benefits amount must be shown.
Exception: Governmental entities are not required to provide check numbers or
copies of checks for fringe benefits.
(3) Travel: Reimbursement for travel must be in accordance with Section
112.061, Florida Statutes, which includes submission of the claim on the approved
State travel voucher or electronic means.
(4) Other direct costs: Reimbursement will be made based on paid
invoices/receipts. If nonexpendable property is purchased using State funds, the
contract should include a provision for the transfer of the property to the State when
services are terminated. Documentation must be provided to show compliance
with Department of Management Services Rule 60A-1.017, Florida Administrative
Code, regarding the requirements for contracts which include services and that
provide for the contractor to purchase tangible personal property as defined in
City of Clearwater
FPN: 451403-1-58-01
Section 273.02, Florida Statutes, for subsequent transfer to the State.
(5) In-house charges: Charges which may be of an internal nature (e.g., postage,
copies, etc.) may be reimbursed on a usage log which shows the units times the
rate being charged. The rates must be reasonable.
(6) Indirect costs: If the contract specifies that indirect costs will be paid based on
a specified rate, then the calculation should be shown.
Contracts between state agencies, and or contracts between universities may
submit alternative documentation to substantiate the reimbursement request that
may be in the form of FLAIR reports or other detailed reports.
The Florida Department of Financial Services, online Reference Guide for State
Expenditures can be found at this web address
http://www.fldfs.com/aadir/reference_guide.htm.
City of Clearwater
FPN: 451403-1-58-01
EXHIBIT "E"
LOCATION OF INTERSECTIONS
FOR
FIELD EQUIPMENT
SIGNAL
NO.
LOCATION
1159
ALT US 19
/ MYRTLE AVENUE AND CHESTNUT STREET
1161
ALT US 19
/ MYRTLE AVENUE AND COURT STREET
1165
ALT US 19
/ MYRTLE AVENUE AND CLEVELAND STREET
1220
ALT US 19
/ COURT STREET AND MLK JR AVENUE
1244
ALT US 19
/ MISSOURI AVENUE AND BELLEAIR ROAD
1245
ALT US 19
/ MISSOURI AVENUE AND LAKEVIEW ROAD
1247
ALT US 19
/ MISSOURI AVENUE AND CLEARWATER PLAZA DRIVE
1252
ALT US 19
/ MISSOURI AVENUE AND DRUID ROAD
1256
ALT US 19
/ MISSOURI AVENUE AND COURT STREET
Additionally, the signal system software will be upgraded at the Clearwater Traffic
Management Center located at 100 S. Myrtle Avenue, Clearwater, Florida 33456