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08/15/2022 Pension Trustees Meeting Minutes August 15, 2022 City of Clearwater Main Library- Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 m ap ® e Meeting Minutes Monday, August 15, 2022 9:00 AM Main Library - Council Chambers Pension Trustees Page 1 City of Clearwater Pension Trustees Meeting Minutes August 15, 2022 Roll Call Present 5 - Chair Frank Hibbard, Trustee Kathleen Beckman, Trustee Mark Bunker, Trustee David Allbritton, and Trustee Lina Teixeira Also Present—Jon Jennings—City Manager, Micah Maxwell — Assistant City Manager, Michael Delk — Assistant City Manager, David Margolis - City Attorney, Rosemarie Call — City Clerk, Nicole Sprague — Deputy City Clerk, and Jennifer Poirrier— Human Resources Director To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 1. Call to Order— Chair Hibbard The meeting was called to order at 9:05 a.m. A moment of silence was recognized for the one-year anniversary on the Passing of former City Manager Bill Horne. 2. Approval of Minutes 2.1 Approve the minutes of the July 18, 2022 Special Pension Trustees Meeting as submitted in written summation by the City Clerk. Trustee Allbritton moved to approve the minutes of the July 18, 2022 Special Pension Trustees Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 3. Citizens to be Heard Regarding Items Not on the Agenda — None. 4. New Business Items 4.1 Approve the new hires for acceptance into the Pension Plan as listed. Last Name/First Name/Job Classification/ Department Pension Eligible Date Grosso, John -Building Construction Inspector, Planning & Dev. 06/06/2022 Page 2 City of Clearwater Pension Trustees Meeting Minutes August 15, 2022 Franklin, Pierce -Solid Waste Worker, Solid Waste & Recycling 06/06/2022 Towns, Eric-Solid Waste Worker, Solid Waste & Recycling 05/23/2022 James, Austin - Parks Service Technician, Parks & Recreation 04/23/2022 Whiting, Dezmond - Parks Service Technician, Parks & Rec. 04/25/2022 Cassady, Noah - Meter Reader, Utility Customer Service 04/25/2022 Clabaugh, Sara - Police Telecommunicator, Police Department 04/25/2022 Baird, Melissa - Police Telecommunicator, Police Department 04/25/2022 Larry, David -Solid Waste Worker, Solid Waste & Recycling 04/25/2022 Robishaw, Todd - Solid Waste Equipment Oper, Solid Waste & Recycling 04/25/2022 Gregorich, Justin -Gas Tech Apprentice, Gas System 05/09/2022 Auger, Mark-Gas Tech Apprentice, Gas System 05/09/2022 Flynn, Kevin -Survey Assistant, Engineering 05/09/2022 Maimonis, Thomas-Water Distr Oper Trainee, Public Utilities 05/09/2022 Climes, Eric-Solid Waste Worker, Solid Waste & Recycling 05/09/2022 Sears, Jeffrey- Industrial Electrician, Public Utilities 05/09/2022 Richardson, Antonio -Water Distr Oper Trainee, Public Utilities 05/23/2022 Whitfield, Darquez-Wastewater Collections Tech, Public Utilities 05/23/2022 Nielsen, Austin - Engineering Technician, Gas System 05/23/2022 Lafemina, Kristin - Police Records Specialist, Police Department 05/23/2022 Wade, Colby-Gas Tech Apprentice, Gas System 05/23/2022 Klosinski, Maciej -Traffic Sign & Marking Tech, Engineering 05/23/2022 Diaz, Jose -Streets &Sidewalks Tech, Parks & Recreation 06/06/2022 Duncanson, Christopher- Licensed Electrician, General Support Services 06/06/2022 Lucas, Thomas-Traffic Sign & Marking Tech, Engineering 06/06/2022 Hinkle, Maleah - Recreation Supervisor, Parks & Recreation 05/21/2022 Brown, Paul - Librarian, Library 06/04/2022 Burghardt, Stefan - Customer Service Representative, Customer Service 06/21/2022 Ramirez, Jennifer-Customer Service Representative, Customer Service 06/21/2022 Humphreys, Isaac- Fire Medic, Fire 06/21/2022 Campbell, Logan - Fire Medic, Fire 06/21/2022 Vasquez, Nathan - Fire Medic, Fire 06/21/2022 Hannigan, Glenn - Fire Medic, Fire 06/21/2022 Slone, Nolan - Fire Medic, Fire 06/21/2022 Smith, Alison - Customer Service Representative, Gas 06/21/2022 Green, Robert- Human Resources Analyst, Human Resources 06/21/2022 Tarrant, Antanay- Human Resources Analyst, Human Resources 06/21/2022 Prior, Gage- Police Records Specialist, Police 06/21/2022 Hewitt, Mindy-Wastewater Treatment Plant Oper, Public Utilities 06/21/2022 Peavler, Jo -Customer Service Representative, Customer Service 06/21/2022 Aboudeib, Amer- Business Systems Analyst, Gas 06/21/2022 Stubleski, Joel - Police Cadet, Police 06/21/2022 Page 3 City of Clearwater Pension Trustees Meeting Minutes August 15, 2022 Trustee Beckman moved to approve the new hires for acceptance into the Pension Plan as listed. The motion was duly seconded and carried unanimously. 4.2 Approve the following request of employee Dale Abdelnour, Parks and Recreation Department, to vest his pension as provided by Section 2.419 of the Employees' Pension Plan. Dale Abdelnour, Parks Heavy Equipment Operator, Parks & Recreation Department, was employed by the City on November 10, 2008, and his pension service credit is effective on that date. Mr. Abdelnour terminated from city employment on May 6, 2022. The Employees' Pension Plan provides that should an employee cease to be an employee of the City of Clearwater or change status from full-time to part-time after completing ten or more years of creditable service (pension participation), such employee shall acquire a vested interest in the retirement benefits. Vested pension payments commence on the first of the month following the month in which the employee normally would have been eligible for retirement. Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of 55 years and completed 20 years of credited service; the date on which a participant has reached age 65 years and completed ten years of credited service; or the date on which a member has completed 30 years of service regardless of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of 60 years and completed 25 years of credited service; or the date on which a participant has reached the age of 65 years and completed ten years of credited service. Mr. Abdelnour will meet the non-hazardous duty criteria and begin collecting a pension in November 2023. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed 20 years of credited service regardless of age, or the date on which the participant has reached 55 years and completed ten years of credited service. Trustee Bunker moved to approve the following request of employee Dale Abdelnour, Parks and Recreation Department, to vest his pension as provided by Section 2.419 of the Employees' Page 4 City of Clearwater Pension Trustees Meeting Minutes August 15, 2022 Pension Plan. The motion was duly seconded and carried unanimously. 4.3 Approve the following request of employees Jeffrey Adkisson, Police Department, David Dalton, Police Department, Janet Dorrough, Gas Department, Michael Hatch, Police Department, Veronica Josef, Engineering Department, Tracy Kimball, Police Department, Jonathon Maser, Police Department, Jada McCree, Library Department, Jeffrey McHughes, Police Department, David Prior, Police Department, Charlie Sims, Public Utilities Department, Steven Squillante, Police Department, Roy Thomen, Planning and Development Department, Joe Trowell, Parks and Recreation Department, Paul Wassen, Engineering Department, and Kevin White, Fire Department for a regular pension as provided by Sections 2.416 and 2.424 of the Employees' Pension Plan. Jeffrey Adkisson, Police Officer, Police Department, was employed by the City on October 26, 1998, and his pension service credit is effective on that date. His pension will be effective July 1, 2022. Based on an average salary of approximately $93,733.68 over the past five years, the formula for computing regular pensions and Mr. Adkisson' s selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $59,480.28 annually. David Dalton, Police Major, Police Department, was employed by the City on September 30, 1996, and his pension service credit is effective on that date. His pension will be effective June 1, 2022. Based on an average salary of approximately $128,968.94 over the past five years, the formula for computing regular pensions and Mr. Dalton's selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $89,195.52 annually. Janet Dorrough, Division Controller, Gas Department, was employed by the City on March 18, 1996, and her pension service credit is effective on that date. Her pension will be effective July 1, 2022. Based on an average salary of approximately $75,536.47 over the past five years, the formula for computing regular pensions and Ms. Dorrough' s selection of the Single Life Annuity, this pension benefit will be approximately $54,435.60 annually. Michael Hatch, Police Officer, Police Department, was employed by the City on April 17, 2006, and his pension service credit is effective on that date. His pension will be effective September 1, 2022. Based on an average salary of approximately $85,958.96 over the past five years, the formula for computing an early pension and Mr. Hatch's selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $34,151.64 annually. Veronica Josef, Senior Staff Assistant, Engineering Department, was employed by the City on April 2, 2004, and her pension service credit is effective on that date. Her pension will be effective November 1, 2022. Based on an average salary of approximately $39,659.15 over the past five years, the formula for Page 5 City of Clearwater Pension Trustees Meeting Minutes August 15, 2022 computing regular pensions and Ms. Josef's selection of the 50% Joint and Survivor Annuity, this pension benefit will be approximately $15,725.64 annually Tracy Kimball, Police Communication Manager, Police Department, was employed by the City on March 12, 1990, and her pension service credit is effective on June 11, 1990. Her pension will be effective July 1, 2022. Based on an average salary of approximately $74,228.44 over the past five years, the formula for computing regular pensions and Ms. Kimball's selection of the Single Life Annuity, this pension benefit will be approximately $65,434.32 annually. Jonathon Maser, Police Officer, Police Department, was employed by the City on September 9, 2002, and his pension service credit is effective on that date. His pension will be effective October 1, 2022. Based on an average salary of approximately $93,382.02 over the past five years, the formula for computing regular pensions and Mr. Maser's selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $50,580.48 annually. Jada McCree, Senior Staff Assistant, Library Department, was employed by the City on June 3, 2002, and her pension service credit is effective on that date. Her pension will be effective July 1, 2022. Based on an average salary of approximately $36,784.49 over the past five years, the formula for computing regular pensions and Ms. McCree's selection of the 50% Joint and Survivor Annuity with the 20% partial lump sum, this pension benefit will be approximately $17,211.10 annually. Jeffrey McHughes, Police Telecom municator Supervisor, Police Department, was employed by the City on May 11, 1987, and his pension service credit is effective on February 29, 1988. His pension will be effective July 1, 2022. Based on an average salary of approximately $73,937.59 over the past five years, the formula for computing regular pensions and Mr. McHughes' selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $67,509.00 annually. David Prior, Police Records Clerk, Police Department, was employed by the City on May 20, 2002, and his pension service credit is effective on that date. His pension will be effective June 1, 2022. Based on an average salary of approximately $39,508.16 over the past five years, the formula for computing regular pensions and Mr. Prior's selection of the Single Life Annuity with the 20% partial lump sum, this pension benefit will be approximately $17,410.08 annually. Charlie Sims, Wastewater Treatment Plant Operator C, Public Utilities Department, was employed by the City on August 12, 1991, and his pension service credit is effective on April 4, 2005. His pension will be effective July 1, 2022. Based on an average salary of approximately $41,912.00 over the past five years, the formula for computing regular pensions and Mr. Sims' selection of the 10 Year Certain and Life Annuity, this pension benefit will be approximately $18,871.68 annually. Page 6 City of Clearwater Pension Trustees Meeting Minutes August 15, 2022 Steven Squillante, Police Sergeant, Police Department, was employed by the City on February 6, 1995, and his pension service credit is effective on that date. His pension will be effective July 1, 2022. Based on an average salary of approximately $93,945.29 over the past five years, the formula for computing regular pensions and Mr. Squillante's selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $69,318.84 annually. Roy Thomen, Land Development Arborist, Planning and Development Department, was employed by the City on September 29, 1997, and his pension service credit is effective on that date. His pension will be effective July 1, 2022. Based on an average salary of approximately $52,645.63 over the past five years, the formula for computing regular pensions and Mr. Thomen's selection of the 66 2/3% Joint and Survivor Annuity, this pension benefit will be approximately $34,065.60 annually. Joe Trowell, Rec Facilities Supp Custodian, Parks & Recreation Department, was employed by the City on October 4, 2004, and his pension service credit is effective on February 19, 2005. His pension will be effective June 1, 2022. Based on an average salary of approximately $38,744.41 over the past five years, the formula for computing regular pensions and Mr. Trowell's selection of the 10 Year Certain and Life Annuity, this pension benefit will be approximately $17,586.72 annually. Paul Wassen, Stormwater Heavy Equipment Operator, Engineering Department, was employed by the City on July 8, 1996, and his pension service credit is effective on that date. His pension will be effective September 1, 2022. Based on an average salary of approximately $48,314.86 over the past five years, the formula for computing regular pensions and Mr. Wassen's selection of the Single Life Annuity, this pension benefit will be approximately $34,633.68 annually. Kevin White, Fire Lieutenant, Fire Department, was employed by the City on June 3, 2002, and his pension service credit is effective on that date. His pension will be effective July 1, 2022. Based on an average salary of approximately $94,963.35 over the past five years, the formula for computing regular pensions and Mr. White's selection of the 100% Joint and Survivor Annuity with the 20% partial lump sum, this pension benefit will be approximately $41,295.36 annually. Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of 55 years and completed 20 years of credited service; the date on which a participant has reached age 65 years and completed ten years of credited service; or the date on which a member has completed 30 years of service regardless of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a Page 7 City of Clearwater Pension Trustees Meeting Minutes August 15, 2022 participant has reached the age of 60 years and completed 25 years of credited service; or the date on which a participant has reached the age of 65 years and completed ten years of credited service. Ms. Dorrough, Ms. Josef, Ms. Kimball, Ms. McCree, Mr. McHughes, Mr. Prior, Mr. Sims, Mr. Thomen, Mr. Trowell, and Mr. Wassen have all met the non-hazardous duty criteria. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed 20 years of credited service regardless of age, or the date on which the participant has reached 55 years and completed ten years of credited service. Mr. Adkisson, Mr. Dalton, Mr. Maser, Mr. Squillante, and Mr. White have met the hazardous duty criteria. Sec. 2.417 provides for early retirement benefit for hazardous duty employees, a police officer or firefighter shall be eligible for early retirement upon reaching 50 years old and completed ten years of credited service. Mr. Hatch as met the early retirement criteria. Trustee Teixeira moved to approve the following request of employees Jeffrey Adkisson, Police Department, David Dalton, Police Department, Janet Dorrough, Gas Department, Michael Hatch, Police Department, Veronica Josef, Engineering Department, Tracy Kimball, Police Department, Jonathon Maser, Police Department, Jada McCree, Library Department, Jeffrey McHughes, Police Department, David Prior, Police Department, Charlie Sims, Public Utilities Department, Steven Squillante, Police Department, Roy Thomen, Planning and Development Department, Joe Trowell, Parks and Recreation Department, Paul Wassen, Engineering Department, and Kevin White, Fire Department for a regular pension as provided by Sections 2.416 and 2.424 of the Employees' Pension Plan. The motion was duly seconded and carried unanimously. 4.4 Approve pension plan administrative expenditures for fiscal year 2023 totaling not-to-exceed $392,000. The Employees' Pension Plan does not have a legally required budget. However, all expenditures must be approved by the Trustees. The following are routine administrative expenditures that staff is requesting approval of for administrative efficiency. The recommended expenditures for fiscal year 2023 reflect a $20,100, or 5.4%, increase over the approved fiscal 2022 expenditures. This net increase results primarily from an increased volume of employee physicals along with salary Page 8 City of Clearwater Pension Trustees Meeting Minutes August 15, 2022 increases, partially offset by a reduction in pension attorney costs. Training and travel are the estimated costs of pension training and related travel, including fiduciary training for the Trustees and Pension Advisory Committee (PAC) members. This is a not-to-exceed amount given uncertainty regarding the number of Trustees and PAC members that may elect to pursue training. Expenditures for physicals are per the pension ordinance requirement that new employees must pass a comprehensive physical exam to be accepted into the pension plan. An increased volume of physicals is forecast due to staff turnover and projected new hires. Reimbursements to the General Fund and Central Insurance Fund are for the cost of oversight and administration of the Plan. The reimbursements are for services provided by Human Resources, Payroll, and Finance personnel, along with related operating expenditures. The firm of Klausner, Kaufman, Jensen and Levinson currently serves as the Plan's pension attorneys, while the firm of Banker, Lopez, Gassler was recently approved by the Trustees to provide legal services for PAC disability pension claims. Annual attorney fees also include medical bills for medical services authorized by the PAC. Money manager, performance measurement consulting, custodial/safekeeping, and actuary fees (other than actuary hourly consulting and special projects) are all governed by contracts separately approved by the Trustees, and are not included in this agenda item total. APPROPRIATION CODE AND AMOUNT: 6467410-5xxxxx (various pension plan expenditure codes) In response to questions, the City Attorney said staff does not anticipate spending $130,000 in the upcoming fiscal year. It is conservative budgeting to try to get close to where the expenditure was previously. He said the law firm is deeply integrated with the disability process and staff has seen an increase in the number of claims from employees and former employees, increasing the demand of Klausner & Kaufman. He said he hopes to mitigate the cost over time by implementing the process in-house. Human Resources Director Jennifer Poirrier said the great resign and new legislation that provides additional disability benefits in the public safety area have contributed to the increased number of claims. Trustee Beckman moved to approve pension plan administrative Page 9 City of Clearwater Pension Trustees 5. Adjourn Attest )bel-CrIA-CO City Clerk City of Clearwater Meeting Minutes August 15, 2022 expenditures for fiscal year 2023 totaling not -to -exceed $392,000. The motion was duly seconded and carried unanimously. The meeting adjourned at 9:11 a.m. i)70,„8/ Chair Employees' Pension Plan Trustees Page 10