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08/15/2022Monday, August 15, 2022 9:00 AM City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Main Library - Council Chambers Pension Trustees Meeting Agenda August 15, 2022Pension Trustees Meeting Agenda Citizens wishing to provide comments on an agenda item are encouraged to do so in advance through written comment. The City has established the following four options to ensure public comment for a virtual meeting: 1)eComments via Granicus - eComments is integrated with the published meeting agenda. Individuals may review the agenda item details and indicate their position on the item. You will be prompted to set up a user profile to allow you to comment, which will become part of the official public record. The eComment period is open from the time the agenda is published. Comments received during the meeting will become part of the official record, if posted prior to the closing of public comment. The City Clerk will read received comments into the record. 2)Email – Individuals may submit written comments or videos to ClearwaterCouncil@myclearwater.com. All comments received by 5 p.m. the day before the meeting (August 14) will become part of the official record. The City Clerk will read received comments into the record. 3)Council Chambers - Additionally, like any other council meeting, the public may provide public comment at the Main Library, Council Chambers, 100 N Osceola Avenue. Due to COVID-19, all speakers desiring to appear in person will be subject to all applicable emergency measures in place to prevent the further spread of COVID-19. Speakers who appear in person will be subject to screening for symptoms of COVID-19. Any persons exhibiting any symptoms of COVID-19 will not be permitted to enter council chambers but will be able to participate through the remote options described above. 1. Call To Order 2. Approval of Minutes 2.1 Approve the minutes of the July 18, 2022 Special Pension Trustees Meeting as submitted in written summation by the City Clerk. 3. Citizens to be Heard Regarding Items Not on the Agenda 4. New Business Items 4.1 Approve the new hires for acceptance into the Pension Plan as listed. 4.2 Approve the following request of employee Dale Abdelnour, Parks and Recreation Department, to vest his pension as provided by Section 2.419 of the Employees’ Pension Plan. 4.3 Approve the following request of employees Jeffrey Adkisson, Police Department, David Dalton, Police Department, Janet Dorrough, Gas Department, Michael Hatch, Police Department, Veronica Josef, Engineering Department, Tracy Kimball, Police Department, Jonathon Maser, Police Department, Jada McCree, Library Department, Jeffrey McHughes, Police Department, David Prior, Police Department, Charlie Sims, Public Utilities Department, Steven Squillante, Police Department, Roy Thomen, Planning and Development Department, Joe Trowell, Parks and Recreation Department, Paul Wassen, Engineering Department, and Kevin White, Fire Department for a regular pension as provided by Sections 2.416 and 2.424 of the Employees’ Pension Plan. Page 2 City of Clearwater Printed on 8/10/2022 August 15, 2022Pension Trustees Meeting Agenda 4.4 Approve pension plan administrative expenditures for fiscal year 2023 totaling not-to-exceed $392,000. 5. Adjourn Page 3 City of Clearwater Printed on 8/10/2022 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#22-0816 Agenda Date: 8/15/2022 Status: Agenda ReadyVersion: 1 File Type: MinutesIn Control: Pension Trustees Agenda Number: 2.1 SUBJECT/RECOMMENDATION: Approve the minutes of the July 18, 2022 Special Pension Trustees Meeting as submitted in written summation by the City Clerk. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/10/2022 Pension Trustees Meeting Minutes July 18, 2022 Page 1 City of Clearwater City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Meeting Minutes Monday, July 18, 2022 9:00 AM Special Meeting Main Library - Council Chambers Pension Trustees Draft Pension Trustees Meeting Minutes July 18, 2022 Page 2 City of Clearwater Rollcall Present 5 - Chair Frank Hibbard, Trustee Kathleen Beckman, Trustee Mark Bunker, Trustee David Allbritton, and Trustee Lina Teixeira Also Present – Jon Jennings – City Manager, Micah Maxwell – Assistant City Manager, Michael Delk – Assistant City Manager, David Margolis - City Attorney, Rosemarie Call – City Clerk, Nicole Sprague – Deputy City Clerk, and Jennifer Poirrier – Human Resources Director To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. Unapproved 1. Call To Order – Chair Hibbard The meeting was called to order at 9:59 a.m. 2. Approval of Minutes 2.1 Approve the minutes of the June 13, 2022 Pension Trustees Meeting as submitted in written summation by the City Clerk. Trustee Bunker moved to Approve the minutes of the June 13, 2022 Pension Trustees Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 3. Citizens to be Heard Regarding Items Not on the Agenda – None. 4. New Business Items 4.1 Authorize the City Attorney to hire the law firm of Banker, Lopez, Gassler, P.A. to represent the City’s executive branch of government in connection with matters pertaining to disability pension claims heard before the Pension Advisory Committee (PAC), approve a legal services agreement on behalf of the Pension Trustees, and authorize the appropriate officials to execute same. In the City of Clearwater, the five members of the City Council serve as trustees of the City of Clearwater Employees’ Pension Fund. The board of trustees is authorized, pursuant to Clearwater Code of Ordinances Section 2.413(c), Plan administration, to retain professional and technical expertise necessary to fulfill Draft Pension Trustees Meeting Minutes July 18, 2022 Page 3 City of Clearwater the trustees’ fiduciary responsibilities. Additionally, Section 2.413(h) authorizes the trustees to appoint legal counsel when desirable in connection with the administration of the plan, and to pay for said counsel from the pension fund. The City Attorney serves as a neutral, independent advisor to the board of trustees. In addition, the City Attorney can serve as a neutral, independent advisor to the Pension Advisory Committee (PAC) established under Section 2.413(d). The PAC is tasked, by ordinance, with evaluating employee applications for disability pensions. While the City Attorney can serve as a neutral advisor to the PAC, state law and attorney ethics prohibit the City Attorney from simultaneously representing the executive branch of government before the same quasi-judicial board or committee to which the City Attorney is serving as a neutral advisor. Therefore, it is necessary to appoint an attorney outside the City Attorney’s Office to represent the Human Resources director and other executive branch officials in disability pension claims. The law firm of Banker, Lopez, Gassler, P.A. is being recommended due to their longstanding service to the City of Clearwater in worker’s compensation matters. Worker’s compensation claims relate closely to disability applications, and the law firm of Banker, Lopez, Gassler, P.A. will already be familiar with the medical and procedural history of each disability applicant. The firm has agreed to an hourly rate of $165.00 per hour for services performed by Mark E. Hungate, Esq. or another shareholder, $120.00 per hour for legal services by associate attorneys, and $95.00 for paralegal services. These rates will automatically increase to $180.00, $130.00 and $105.00 for shareholders, associate attorneys and paralegals, respectively, effective January 1, 2023. APPROPRIATION CODE AND AMOUNT: Funds are available in the Pension Fund professional services, 6467410-530100, to fund this contract. In response to questions, the City Attorney said the Pension Advisory Committee meetings are open to the public. He said he is a neutral advisor for the PAC and he would inform each councilmember as to what happens at the meetings. In order to be eligible for disability pension, the employee must submit to a public process by which the PAC will discuss medical information. He said not all information provided by the employee may be accessible to the public. Draft Pension Trustees Meeting Minutes July 18, 2022 Page 4 City of Clearwater Trustee Teixeira moved to authorize the City Attorney to hire the law firm of Banker, Lopez, Gassler, P.A. to represent the City’s executive branch of government in connection with matters pertaining to disability pension claims heard before the Pension Advisory Committee (PAC), approve a legal services agreement on behalf of the Pension Trustees, and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 5. Adjourn The meeting adjourned at 10:06 a.m. Chair Employees’ Pension Plan Trustees Attest City Clerk Draft Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#22-0632 Agenda Date: 8/15/2022 Status: Agenda ReadyVersion: 2 File Type: Action ItemIn Control: Pension Trustees Agenda Number: 4.1 SUBJECT/RECOMMENDATION: Approve the new hires for acceptance into the Pension Plan as listed. SUMMARY: Last Name/ First Name/ Job Classification/ Department Pension Eligible Date Grosso, John -Building Constructionn Inspector, Planning & Dev.06/06/2022 Franklin, Pierce - Solid Waste Worker, Solid Waste & Recycling 06/06/2022 Towns, Eric - Solid Waste Worker, Solid Waste & Recycling 05/23/2022 James, Austin - Parks Service Technician, Parks & Recreation 04/23/2022 Whiting, Dezmond - Parks Service Technician, Parks & Rec.04/25/2022 Cassady, Noah - Meter Reader, Utility Customer Service 04/25/2022 Clabaugh, Sara - Police Telecommunicator, Police Department 04/25/2022 Baird, Melissa - Police Telecommunicator, Police Department 04/25/2022 Larry, David - Solid Waste Worker, Solid Waste & Recycling 04/25/2022 Robishaw, Todd - Solid Waste Equipment Oper, Solid Waste & Recycling 04/25/2022 Gregorich, Justin - Gas Tech Apprentice, Gas System 05/09/2022 Auger, Mark - Gas Tech Apprentice, Gas System 05/09/2022 Flynn, Kevin - Survey Assistant, Engineering 05/09/2022 Maimonis, Thomas - Water Distr Oper Trainee, Public Utilities 05/09/2022 Climes, Eric - Solid Waste Worker, Solid Waste & Recycling 05/09/2022 Sears, Jeffrey - Industrial Electrician, Public Utilities 05/09/2022 Richardson, Antonio - Water Distr Oper Trainee, Public Utilities 05/23/2022 Whitfield, Darquez - Wastewater Collections Tech, Public Utilities 05/23/2022 Nielsen, Austin - Engineering Technician, Gas System 05/23/2022 Lafemina, Kristin - Police Records Specialist, Police Department 05/23/2022 Wade, Colby - Gas Tech Apprentice, Gas System 05/23/2022 Klosinski, Maciej - Traffic Sign & Marking Tech, Engineering 05/23/2022 Diaz, Jose - Streets & Sidewalks Tech, Parks & Recreation 06/06/2022 Duncanson, Christopher - Licensed Electrician, General Support Services 06/06/2022 Lucas, Thomas - Traffic Sign & Marking Tech, Engineering 06/06/2022 Hinkle, Maleah - Recreation Supervisor, Parks & Recreation 05/21/2022 Brown, Paul - Librarian, Library 06/04/2022 Burghardt, Stefan - Customer Service Representative, Customer Service 06/21/2022 Ramirez, Jennifer - Customer Service Representative, Customer Service 06/21/2022 Humphreys, Isaac - Fire Medic, Fire 06/21/2022 Campbell, Logan - Fire Medic, Fire 06/21/2022 Vasquez, Nathan - Fire Medic, Fire 06/21/2022 Hannigan, Glenn - Fire Medic, Fire 06/21/2022 Slone, Nolan - Fire Medic, Fire 06/21/2022 Page 1 City of Clearwater Printed on 8/10/2022 File Number: ID#22-0632 Smith, Alison - Customer Service Representative, Gas 06/21/2022 Green, Robert - Human Resources Analyst, Human Resources 06/21/2022 Tarrant, Antanay - Human Resources Analyst, Human Resources 06/21/2022 Prior, Gage - Police Records Specialist, Police 06/21/2022 Hewitt, Mindy - Wastewater Treatment Plant Oper, Public Utilities 06/21/2022 Peavler, Jo - Customer Service Representative, Customer Service 06/21/2022 Aboudeib, Amer - Business Systems Analyst, Gas 06/21/2022 Stubleski, Joel - Police Cadet, Police 06/21/2022 APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 8/10/2022 Interoffice Correspondence Sheet TO: Pension Advisory Committee FROM: Jennifer Poirrier, Human Resources Director SUBJECT: Recommendation for Acceptance into Pension Plan DATE: July 1, 2022 Subject/Recommendation: Recommend approval of the new hires for acceptance into the Pension Plan as listed. Last Name First Name Job Classification Department Pension Eligible Date GROSSO JOHN BUILDING CONSTRUCTN INSPECTOR PLANNING & DEVELOPMENT 06/06/2022 FRANKLIN PIERCE SOLID WASTE WORKER SOLID WASTE & RECYCLING 06/06/2022 TOWNS ERIC SOLID WASTE WORKER SOLID WASTE & RECYCLING 05/23/2022 JAMES AUSTIN PARKS SERVICE TECHNICIAN PARKS & RECREATION 04/23/2022 WHITING DEZMOND PARKS SERVICE TECHNICIAN PARKS & RECREATION 04/25/2022 CASSADY NOAH METER READER UTILITY CUSTOMER SERVICE 04/25/2022 CLABAUGH SARA POLICE TELECOMMUNICATOR POLICE DEPARTMENT 04/25/2022 BAIRD MELISSA POLICE TELECOMMUNICATOR POLICE DEPARTMENT 04/25/2022 LARRY DAVID SOLID WASTE WORKER SOLID WASTE & RECYCLING 04/25/2022 ROBISHAW TODD SOLID WASTE EQUIPMENT OPER SOLID WASTE & RECYCLING 04/25/2022 GREGORICH JUSTIN GAS TECH APPRENTICE GAS SYSTEM 05/09/2022 AUGER MARK GAS TECH APPRENTICE GAS SYSTEM 05/09/2022 FLYNN KEVIN SURVEY ASSISTANT ENGINEERING 05/09/2022 MAIMONIS THOMAS WATER DISTR OPER TRAINEE PUBLIC UTILITIES 05/09/2022 CLIMES ERIC SOLID WASTE WORKER SOLID WASTE & RECYCLING 05/09/2022 SEARS JEFFREY INDUSTRIAL ELECTRICIAN PUBLIC UTILITIES 05/09/2022 RICHARDSON ANTONIO WATER DISTR OPER TRAINEE PUBLIC UTILITIES 05/23/2022 WHITFIELD DARQUEZ WASTEWATER COLLECTIONS TECH PUBLIC UTILITIES 05/23/2022 NIELSEN AUSTIN ENGINEERING TECHNICIAN GAS SYSTEM 05/23/2022 LAFEMINA KRISTIN POLICE RECORDS SPECIALIST POLICE DEPARTMENT 05/23/2022 WADE COLBY GAS TECH APPRENTICE GAS SYSTEM 05/23/2022 KLOSINSKI MACIEJ TRAFFIC SIGN & MARKING TECH ENGINEERING 05/23/2022 DIAZ JOSE STREETS & SIDEWALKS TECH PARKS & RECREATION 06/06/2022 DUNCANSON CHRISTOPHER LICENSED ELECTRICIAN GENERAL SUPPORT SERVICES 06/06/2022 LUCAS THOMAS TRAFFIC SIGN & MARKING TECH ENGINEERING 06/06/2022 HINKLE MALEAH RECREATION SUPERVISOR PARKS & RECREATION 05/21/2022 BROWN PAUL LIBRARIAN LIBRARY 06/04/2022 BURGHARDT STEFAN CUSTOMER SERVICE REPRESENTATIVE CUSTOMER SERVICE 06/21/2022 RAMIREZ JENNIFER CUSTOMER SERVICE REPRESENTATIVE CUSTOMER SERVICE 06/21/2022 HUMPHREYS ISAAC FIRE MEDIC FIRE 06/21/2022 CAMPBELL LOGAN FIRE MEDIC FIRE 06/21/2022 VASQUEZ NATHAN FIRE MEDIC FIRE 06/21/2022 HANNIGAN GLENN FIRE MEDIC FIRE 06/21/2022 SLONE NOLAN FIRE MEDIC FIRE 06/21/2022 SMITH ALISON CUSTOMER SERVICE REPRESENTATIVE GAS 06/21/2022 GREEN ROBERT HUMAN RESOURCES ANALYST HUMAN RESOURCES 06/21/2022 TARRANT ANTANAY HUMAN RESOURCES ANALYST HUMAN RESOURCES 06/21/2022 PRIOR GAGE POLICE RECORDS SPECIALIST POLICE 06/21/2022 HEWITT MINDY WASTEWATER TREATMENT PLANT OPER PUBLIC UTILITIES 06/21/2022 PEAVLER JO CUSTOMER SERVICE REPRESENTATIVE CUSTOMER SERVICE 06/21/2022 ABOUDEIB AMER BUSINESS SYSTEMS ANALYST GAS 06/21/2022 STUBLESKI JOEL POLICE CADET POLICE 06/21/2022 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#22-0633 Agenda Date: 8/15/2022 Status: Agenda ReadyVersion: 2 File Type: Action ItemIn Control: Pension Trustees Agenda Number: 4.2 SUBJECT/RECOMMENDATION: Approve the following request of employee Dale Abdelnour, Parks and Recreation Department, to vest his pension as provided by Section 2.419 of the Employees’ Pension Plan. SUMMARY: Dale Abdelnour, Parks Heavy Equipment Operator, Parks & Recreation Department, was employed by the City on November 10, 2008, and his pension service credit is effective on that date. Mr. Abdelnour terminated from city employment on May 6, 2022. The Employees’ Pension Plan provides that should an employee cease to be an employee of the City of Clearwater or change status from full-time to part-time after completing ten or more years of creditable service (pension participation), such employee shall acquire a vested interest in the retirement benefits. Vested pension payments commence on the first of the month following the month in which the employee normally would have been eligible for retirement. Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of 55 years and completed 20 years of credited service; the date on which a participant has reached age 65 years and completed ten years of credited service; or the date on which a member has completed 30 years of service regardless of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of 60 years and completed 25 years of credited service; or the date on which a participant has reached the age of 65 years and completed ten years of credited service. Mr. Abdelnour will meet the non-hazardous duty criteria and begin collecting a pension in November 2023. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed 20 years of credited service regardless of age, or the date on which the participant has reached 55 years and completed ten years of credited service. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 8/10/2022 File Number: ID#22-0633 Page 2 City of Clearwater Printed on 8/10/2022 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#22-0634 Agenda Date: 8/15/2022 Status: Agenda ReadyVersion: 2 File Type: Action ItemIn Control: Pension Trustees Agenda Number: 4.3 SUBJECT/RECOMMENDATION: Approve the following request of employees Jeffrey Adkisson, Police Department, David Dalton, Police Department, Janet Dorrough, Gas Department, Michael Hatch, Police Department, Veronica Josef, Engineering Department, Tracy Kimball, Police Department, Jonathon Maser, Police Department, Jada McCree, Library Department, Jeffrey McHughes, Police Department, David Prior, Police Department, Charlie Sims, Public Utilities Department, Steven Squillante, Police Department, Roy Thomen, Planning and Development Department, Joe Trowell, Parks and Recreation Department, Paul Wassen, Engineering Department, and Kevin White, Fire Department for a regular pension as provided by Sections 2.416 and 2.424 of the Employees’ Pension Plan. SUMMARY: Jeffrey Adkisson, Police Officer, Police Department, was employed by the City on October 26, 1998, and his pension service credit is effective on that date. His pension will be effective July 1, 2022. Based on an average salary of approximately $93,733.68 over the past five years, the formula for computing regular pensions and Mr. Adkisson’ s selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $59,480.28 annually. David Dalton, Police Major, Police Department, was employed by the City on September 30, 1996, and his pension service credit is effective on that date. His pension will be effective June 1, 2022. Based on an average salary of approximately $128,968.94 over the past five years, the formula for computing regular pensions and Mr. Dalton’s selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $89,195.52 annually. Janet Dorrough, Division Controller, Gas Department, was employed by the City on March 18, 1996, and her pension service credit is effective on that date. Her pension will be effective July 1, 2022. Based on an average salary of approximately $75,536.47 over the past five years, the formula for computing regular pensions and Ms. Dorrough’ s selection of the Single Life Annuity, this pension benefit will be approximately $54,435.60 annually. Michael Hatch, Police Officer, Police Department, was employed by the City on April 17, 2006, and his pension service credit is effective on that date. His pension will be effective September 1, 2022. Based on an average salary of approximately $85,958.96 over the past five years, the formula for computing an early pension and Mr. Hatch’s selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $34,151.64 annually. Veronica Josef, Senior Staff Assistant, Engineering Department, was employed by the City on April 2, 2004, and her pension service credit is effective on that date. Her pension will be Page 1 City of Clearwater Printed on 8/10/2022 File Number: ID#22-0634 effective November 1, 2022. Based on an average salary of approximately $39,659.15 over the past five years, the formula for computing regular pensions and Ms. Josef’s selection of the 50% Joint and Survivor Annuity, this pension benefit will be approximately $15,725.64 annually Tracy Kimball, Police Communication Manager, Police Department, was employed by the City on March 12, 1990, and her pension service credit is effective on June 11, 1990. Her pension will be effective July 1, 2022. Based on an average salary of approximately $74,228.44 over the past five years, the formula for computing regular pensions and Ms. Kimball’s selection of the Single Life Annuity, this pension benefit will be approximately $65,434.32 annually. Jonathon Maser, Police Officer, Police Department, was employed by the City on September 9, 2002, and his pension service credit is effective on that date. His pension will be effective October 1, 2022. Based on an average salary of approximately $93,382.02 over the past five years, the formula for computing regular pensions and Mr. Maser’s selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $50,580.48 annually. Jada McCree, Senior Staff Assistant, Library Department, was employed by the City on June 3, 2002, and her pension service credit is effective on that date. Her pension will be effective July 1, 2022. Based on an average salary of approximately $36,784.49 over the past five years, the formula for computing regular pensions and Ms. McCree’s selection of the 50% Joint and Survivor Annuity with the 20% partial lump sum, this pension benefit will be approximately $17,211.10 annually. Jeffrey McHughes, Police Telecommunicator Supervisor, Police Department, was employed by the City on May 11, 1987, and his pension service credit is effective on February 29, 1988. His pension will be effective July 1, 2022. Based on an average salary of approximately $73,937.59 over the past five years, the formula for computing regular pensions and Mr. McHughes’ selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $67,509.00 annually. David Prior, Police Records Clerk, Police Department, was employed by the City on May 20, 2002, and his pension service credit is effective on that date. His pension will be effective June 1, 2022. Based on an average salary of approximately $39,508.16 over the past five years, the formula for computing regular pensions and Mr. Prior’s selection of the Single Life Annuity with the 20% partial lump sum, this pension benefit will be approximately $17,410.08 annually. Charlie Sims, Wastewater Treatment Plant Operator C, Public Utilities Department, was employed by the City on August 12, 1991, and his pension service credit is effective on April 4, 2005. His pension will be effective July 1, 2022. Based on an average salary of approximately $41,912.00 over the past five years, the formula for computing regular pensions and Mr. Sims’ selection of the 10 Year Certain and Life Annuity, this pension benefit will be approximately $18,871.68 annually. Steven Squillante, Police Sergeant, Police Department, was employed by the City on February 6, 1995, and his pension service credit is effective on that date. His pension will be effective July 1, 2022. Based on an average salary of approximately $93,945.29 over the past five years, the formula for computing regular pensions and Mr. Squillante’s selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $69,318.84 annually. Roy Thomen, Land Development Arborist, Planning and Development Department, was Page 2 City of Clearwater Printed on 8/10/2022 File Number: ID#22-0634 employed by the City on September 29, 1997, and his pension service credit is effective on that date. His pension will be effective July 1, 2022. Based on an average salary of approximately $52,645.63 over the past five years, the formula for computing regular pensions and Mr . Thomen’s selection of the 66 2/3% Joint and Survivor Annuity, this pension benefit will be approximately $34,065.60 annually. Joe Trowell, Rec Facilities Supp Custodian, Parks & Recreation Department, was employed by the City on October 4, 2004, and his pension service credit is effective on February 19, 2005. His pension will be effective June 1, 2022. Based on an average salary of approximately $38,744.41 over the past five years, the formula for computing regular pensions and Mr . Trowell’s selection of the 10 Year Certain and Life Annuity, this pension benefit will be approximately $17,586.72 annually. Paul Wassen, Stormwater Heavy Equipment Operator, Engineering Department, was employed by the City on July 8, 1996, and his pension service credit is effective on that date. His pension will be effective September 1, 2022. Based on an average salary of approximately $48,314.86 over the past five years, the formula for computing regular pensions and Mr . Wassen’s selection of the Single Life Annuity, this pension benefit will be approximately $34,633.68 annually. Kevin White, Fire Lieutenant, Fire Department, was employed by the City on June 3, 2002, and his pension service credit is effective on that date. His pension will be effective July 1, 2022. Based on an average salary of approximately $94,963.35 over the past five years, the formula for computing regular pensions and Mr. White’s selection of the 100% Joint and Survivor Annuity with the 20% partial lump sum, this pension benefit will be approximately $41,295.36 annually. Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of 55 years and completed 20 years of credited service; the date on which a participant has reached age 65 years and completed ten years of credited service; or the date on which a member has completed 30 years of service regardless of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of 60 years and completed 25 years of credited service; or the date on which a participant has reached the age of 65 years and completed ten years of credited service. Ms. Dorrough, Ms. Josef, Ms. Kimball, Ms. McCree, Mr. McHughes, Mr. Prior, Mr. Sims, Mr. Thomen, Mr. Trowell, and Mr. Wassen have all met the non-hazardous duty criteria. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed 20 years of credited service regardless of age, or the date on which the participant has reached 55 years and completed ten years of credited service. Mr. Adkisson, Mr. Dalton, Mr. Maser, Mr. Squillante, and Mr. White have met the hazardous duty criteria. Sec. 2.417 provides for early retirement benefit for hazardous duty employees, a police officer or firefighter shall be eligible for early retirement upon reaching 50 years old and completed ten years of credited service. Mr. Hatch as met the early retirement criteria. Page 3 City of Clearwater Printed on 8/10/2022 File Number: ID#22-0634 APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 4 City of Clearwater Printed on 8/10/2022 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#22-0812 Agenda Date: 8/15/2022 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Pension Trustees Agenda Number: 4.4 SUBJECT/RECOMMENDATION: Approve pension plan administrative expenditures for fiscal year 2023 totaling not-to-exceed $392,000. SUMMARY: The Employees’ Pension Plan does not have a legally required budget. However, all expenditures must be approved by the Trustees. The following are routine administrative expenditures that staff is requesting approval of for administrative efficiency. The recommended expenditures for fiscal year 2023 reflect a $20,100, or 5.4%, increase over the approved fiscal 2022 expenditures. This net increase results primarily from an increased volume of employee physicals along with salary increases, partially offset by a reduction in pension attorney costs. Training and travel are the estimated costs of pension training and related travel, including fiduciary training for the Trustees and Pension Advisory Committee (PAC) members. This is a not-to-exceed amount given uncertainty regarding the number of Trustees and PAC members that may elect to pursue training. Expenditures for physicals are per the pension ordinance requirement that new employees must pass a comprehensive physical exam to be accepted into the pension plan. An increased volume of physicals is forecast due to staff turnover and projected new hires. Reimbursements to the General Fund and Central Insurance Fund are for the cost of oversight and administration of the Plan. The reimbursements are for services provided by Human Resources, Payroll, and Finance personnel, along with related operating expenditures. The firm of Klausner, Kaufman, Jensen and Levinson currently serves as the Plan’s pension attorneys, while the firm of Banker, Lopez, Gassler was recently approved by the Trustees to provide legal services for PAC disability pension claims. Annual attorney fees also include medical bills for medical services authorized by the PAC. Money manager, performance measurement consulting, custodial/safekeeping, and actuary fees (other than actuary hourly consulting and special projects) are all governed by contracts separately approved by the Trustees, and are not included in this agenda item total. APPROPRIATION CODE AND AMOUNT: 6467410-5xxxxx (various pension plan expenditure codes) Page 1 City of Clearwater Printed on 8/10/2022 Description FY 2023 FY 2022 Increase/ (Decrease) % Increase/ Decrease 543400 Printing & binding 400$ 400$ -$ 0.0% 542500 Postage 400 400 - 0.0% 557100 Memberships 800 800 - 0.0% 548000 Misc 100 100 - 0.0% 557300 Training 4,000 4,000 - 0.0% 547200 Travel expense 3,000 3,000 - 0.0% 521500 Physicals 53,400 35,200 18,200 51.7% 590200 Reimbursement to General Fund/Central Ins. Fund (Human Resources)45,700 44,000 1,700 3.9% 590200 Reimbursement to General Fund (Accounting & Finance)21,000 19,000 2,000 10.5% 590200 Reimbursement to General Fund (Payroll & IT)101,700 93,500 8,200 8.8% 530100 Pension attorney 130,000 140,000 (10,000) -7.1% 530100 Annual software license - GRS benefit calculator 2,500 2,500 - 0.0% 530100 Consulting fees - pension buy-backs and other 29,000 29,000 - 0.0% Totals 392,000$ 371,900$ 20,100$ 5.4% General Fund Reimbursement HR 30,500$ 30,500$ -$ 0.0% Acctg Finance 21,000 19,000 2,000 10.5%Payroll IT 101,700 93,500 8,200 8.8% General Fund Totals 153,200$ 143,000$ 10,200$ 7.1% Central Insurance Fund Reimbursement - HR 15,200$ 13,500$ 1,700$ 12.6% Combined General Fund and Central Insurance Fund HR 45,700$ 44,000$ 1,700$ 3.9% Acctg Finance 21,000 19,000 2,000 10.5% Payroll IT 101,700 93,500 8,200 8.8%168,400$ 156,500$ 11,900$ 7.6% City of Clearwater Employees' Pension Plan Administrative Expenditures