08/04/2022 - BudgetThursday, August 4, 2022
3:00 PM
City of Clearwater
Main Library - Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
Main Library - Council Chambers
City Council
Special Meeting Agenda - Final
Re 2023 Budget
August 4, 2022City Council Special Meeting Agenda -
Final
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1. Call to Order
2. Other Council Action
2.1 Discuss Preliminary Fiscal Year 2023 Budget.
2.2 Discuss Penny for Pinellas.
3. Adjourn
Page 2 City of Clearwater Printed on 8/2/2022
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#22-0821
Agenda Date: 8/4/2022 Status: Other CouncilVersion: 1
File Type: Action ItemIn Control: City Council
Agenda Number: 2.1
SUBJECT/RECOMMENDATION:
Discuss Preliminary Fiscal Year 2023 Budget.
SUMMARY:
Page 1 City of Clearwater Printed on 8/2/2022
Proposed FTE Additions for FY23
Department Purpose
FTE
Count Overall Cost
Accountability
Audit
The Audit division of Finance has only two employees, which severely
impacts the divisions ability to proactively identify issues with the systems
departments use to carry out their operations. Adding this Auditor
position will allow us to substantially increase the capacity of Audit to
identify these issues.1 $67,240 $2,000 $69,240
Fire
This request is for a third Payroll Technician. The Fire Department payroll
is a very complex set of calculations that are very time consuming. The
addition will help the payroll team be more efficient and mitigate errors,
but will also ensure resiliency in payroll processing for the department
when short or long term employee outages occur. 1 $50,820 $2,000 $52,820
The addition of a Development Review Planner would bring the
Development Review divisions staffing back to its pre-recession level. This
position will provide needed capacity to meet the increasing demands,
help the department meet its objectives, and uphold our customer service
standards.1 $91,090 $2,000 $93,000
The Department has experienced increasing numbers of building permit
applications. In 2010, 5,433 permits were issued, in 2021 we issued 11,747
permits. Despite employing two outside contract building plans examiners
on daily basis, we are still unable to meet departmental target review time
goals on a regular basis. The addition of a Building Plans Examiner may
have an opportunity to reduce expenses to the contract employees at
some point, but that will be dependent on the number and the quality of
submissions. 1 $76,000 $2,000 $78,000
Total Planning and Development 2 $167,090 $4,000 $171,000
Estimated
Personnel Cost
Estimated
Operating Cost
Planning and
Development
1 of 9
Proposed FTE Additions for FY23
Department Purpose
FTE
Count Overall Cost
Estimated
Personnel Cost
Estimated
Operating Cost
The addition of a Network Analyst is needed to increase the support to
computer and network users Citywide as we increase both the number of
personnel and system/technology used for service provision.1 $70,030 $2,000 $72,030
The City has increased the number of ‘enterprise scale’ solutions
significantly over the past 10 years and has recently committed to adding
several more solutions which will have broad reaching impacts to
operations, including, training requirements and service level
improvements for users and customers. The Addition of a Senior Systems
Programmer and a Senior Business Systems Analyst will allow us to
appropriately support these solutions.2 $162,270 $4,000 $166,270
Total Information Technology 3 $232,300 $6,000 $238,300
Marine and
Aviation
The Marine and Aviation Department is deficient in front line supervision
based on the 24-hour nature of the operation and variety of the field work
conducted (maintenance, customer service, custodial and security). This,
coupled with the geographic locations and layout of the facilities
managed, exacerbates the problem. The Department is currently staffed
with a single Assistant Manager who is attempting to provide direct
oversight to personnel working around the clock at varied locations. The
additional Assistant Manager will provide direct oversight and supervision
daily and act as a backup to the existing assistant manager to effectively
support the daily needs of our team members and customers.1 $72,960 $2,000 $74,960
Total Accountability 8 $590,410 $16,000 $606,320
Information
Technology
2 of 9
Proposed FTE Additions for FY23
Department Purpose
FTE
Count Overall Cost
Estimated
Personnel Cost
Estimated
Operating Cost
Operational Efficiency
City Clerk
The addition of a Grant Coordinator will allow the City to pursue more
grant opportunities. Staff believes that this position will be able to
indirectly pay for it self by shifting funding sources from planned city funds
to grant funds. 1 $72,960 $2,000 $74,960
Economic
Development &
Housing
Currently the City has one employee, the Real Estate Coordinator, to
coordinate easements, vacations, property acquisitions, and property
sales. an additional Real Estate focused position will make the city more
resilient should the coordinator be unavailable or at full capacity and will
allow us to be more efficient in disposing, acquiring and managing
properties.1 $94,700 $2,000 $96,700
The role of the Human Resources Manager will be to establish a
centralized training program that will provide organization-wide learning
(such as communication skills, customer service, computer training,
customized training, harassment, etc.), employee development programs,
a supervisor certification program and leadership development classes 1 $100,110 $2,000 $102,110
This HR Analyst will be a part of a new centralized training program that
will provide organization-wide learning (such as communication skills,
customer service, computer training, customized training, harassment,
etc.), employee development programs, a supervisor certification program
and leadership development classes.1 $64,580 $2,000 $66,580
Total Human Resources 2 $164,690 $4,000 $168,690
Human Resources
3 of 9
Proposed FTE Additions for FY23
Department Purpose
FTE
Count Overall Cost
Estimated
Personnel Cost
Estimated
Operating Cost
The Chief Innovation Officer will oversee the Office of Innovation.1 $197,100 $2,000 $199,100
The Sustainability Specialist will assist the Sustainability Coordinator in
implementing Greenprint. As the City continues to push Greenprint
forward, the amount of work has increased. This item will allow for more
efficient implementation and more resiliency as we implement Greenprint 1 $64,870 $2,000 $66,870
The Neighborhoods Coordinators will assist the Neighborhoods Manager
in enhancing the connection between city staff and the members of the
community. This additional staff brings the City closer to its previous level
of service and staff believes that a team approach to engaging with
Neighborhoods is more efficient and will make us more resilient.3 $201,710 $6,000 $207,710
Total Office of Innovation 5 $463,680 $10,000 $473,680
The Public Works Director will oversee the Public Works Department. This
position will be 50% paid from General Fund with the remainder coming
from Stormwater (32%) and Parking (18%).1 $174,110 $2,000 $176,110
The Right of Way Maintenance team is requested to develop a team of six
employees to maintain most of the contracted landscaping sites, using
contractors to maintain only a limited number of sites. While the cost of
city employees may be higher than contractors the product and results are
far better when this function is done by city employees. This team will
merge with and be supplemented by the current Contracts Maintenance
group. The associated positions include 1 Supervisor, 2 Lead Technicians,
and 3 Senior Technicians.6 $312,900 $244,110 $557,010
Total Public Works 7 $487,010 $246,110 $733,120
Total Operational Efficiency 16 $1,283,040 $264,110 $1,547,150
Office of
Innovation
Public Works
4 of 9
Proposed FTE Additions for FY23
Department Purpose
FTE
Count Overall Cost
Estimated
Personnel Cost
Estimated
Operating Cost
New Capital
The Downtown Core Maintenance Team is a combination existing staff
members (7.6 FTE) as well as new employees (14.3 FTE). This team will be
responsible for the landscape maintenance operations which are needed
for the entire Imagine Clearwater project; Cleveland Street Landscaping
Phase I, II and III; Station Square Park; Festival Plaza; and Crest Lake Park.
Costs shown are for a full year, however the budget will be prorated for
FY23 based on the completion schedule for the park. The associated
positions include 1 Senior Manager, 1 Landscape Manager, 1 Supervisor,
2 Foreman, 3 Lead Technicians, 4.3 Service Technicians, and 2 Custodians.14.3 $845,610 $462,620 $1,308,230
The recommended downtown core programming team for the park will
consist of 6.5 FTE’s. This team will be responsible for providing recreation
programing at Imagine Clearwater Park, Station Square Park, Festival
Plaza, and Crest Lake Park. Many of these programming efforts will
consist of special events therefore we are proposing to transfer 2 of our
current employees to be on this team as well as the addition of 4.5 FTE’s
being requested. Programming will occur in the parks which will include
special events, outdoor classes (yoga, fitness, health, dog training, fishing
etc.), and youth camps. The associated positions include 1 Recreation
Supervisor and 3.5 Recreation Leaders.4.5 $218,320 $72,370 $290,690
Total New Capital 18.8 $1,063,930 $534,990 $1,598,920
Parks and
Recreation
5 of 9
Proposed FTE Additions for FY23
Department Purpose
FTE
Count Overall Cost
Estimated
Personnel Cost
Estimated
Operating Cost
Increased Level of Service
Library
The current North Greenwood Library schedule does not include open
hours on Saturdays or morning hours on Fridays. Patrons have expressed a
desire for the library to offer Saturday hours and increased morning
access. In order to offer patrons open hours on Saturdays and morning
access on Fridays, the library will require an additional two positions,
representing a total increase of 1.5 FTE. The associated positions include 1
Librarian and 0.5 Assistant Librarians.1.5 $78,360 $3,000 $81,360
By adding 4 FTE’s to the custodial team we will be able reopen six closed
restrooms, provide enhanced cleaning for two restrooms maintained by
parks staff, and maintain 13 athletic sites currently being maintained by
outside contractors. The addition of 4 FTEs coupled with the existing 1 FTE
will allow for the department to create at least two working teams to
clean restroom facilities city wide; 22 locations in all. This increase is
partially offset by a reduction of $130,000 in budgeted contract services.
The associated positions include 1 Foreman and 3 Custodial Workers.4 $197,270 $74,000 $271,270
An additional P/T Recreation Leader is added to assist with driving the bus
to pick up kids at surrounding schools. This position is vital to all the after
school and summer camp and programs held at Ross Norton and North
Greenwood Recreation Centers. This position is paid for through Juvenile
Welfare Board (JWB) funds and will not be an impact to the general fund.
Current recreation staff are assisting in this task, but the additional
position is needed for staff to be available in their recreation centers
meeting the needs of the public rather than being taken away from the
center to pick up children.0.6 $22,270 $500
Total Parks and Recreation 4.6 $219,540 $74,500 $271,270
Parks and
Recreation
6 of 9
Proposed FTE Additions for FY23
Department Purpose
FTE
Count Overall Cost
Estimated
Personnel Cost
Estimated
Operating Cost
Since the development of Beachwalk on Clearwater Beach, the area has
been in a constant state of development and transformation. Clearwater
Beach now is a world renown vacation destination with newly constructed
hotel facilities, increased parking inventory, and increased numbers of
bars, nightclubs, and restaurants. Despite the significant transformation of
Clearwater Beach, the police deployment has not been able to grow at the
same pace, requiring the staffing levels and deployment strategy to be re-
evaluated. The addition of 10 Police Officers are needed to properly staff
Clearwater Beach. This increase is partially offset by Parking revenues
collected at the beach to alleviate the General Fund impact.10 $915,550 $192,000 $1,107,550
The Police department has requested to increase Variable Police Aide
positions by 1.2 FTEs to provide coverage of the Courtney Campbell
Causeway (CCC) Recreation Area on the weekends, holidays, and other
peak periods to manage parking, ordinance compliance, and prevent
overcrowding. The additional Variable Police Aide FTEs will also provide
parking enforcement on the mainland in areas not currently serviced by
Parking Enforcement and also be used to help support special events at a
cost lower than a sworn officer.1.2 $84,720 $1,000 $85,720
Total Police 11.2 $1,000,270 $193,000 $1,193,270
Police
7 of 9
Proposed FTE Additions for FY23
Department Purpose
FTE
Count Overall Cost
Estimated
Personnel Cost
Estimated
Operating Cost
The Marine and Aviation Department is responsible for providing after
hours security (Generally from 7PM-5AM) at three distinctly different
facilities, (Clearwater Airpark, Clearwater Harbor Marina, and Clearwater
Beach Marina). The guards at these locations are critical to providing the
security necessary to protect property and ensure the safety of our
tenants and the public. However, there is currently no mechanism in place
to effectively have direct supervision of them or provide them immediate
line level supervisory support. This Marina Parking Supervisor position is
critical to ensuring accountability, oversight, support, and backfill on
occasion. 1 $58,720 $7,500 $66,220
The current staffing level responsible for providing after hours security is
currently insufficient to provide regular, uninterrupted security at our
locations. We are regularly forced to rotate personnel between facilities
resulting in gaps in coverage. Additionally, and perhaps most importantly,
two of the overwater facilities come with an inherent risk to a single guard
patrolling alone. The additional Parking Facility and Security Aide will
allow us to establish paired patrols on occasions, provide for a relief
factor, enhance accountability, and provide a much more consistent and
reliable security component. 1 $48,000 $2,000 $50,000
At the Beach Marina, we are unable to provide an optimal level of
customer service during peak hours of operations, which is causing one
person to assist boaters, help tie up their vessels, fuel vessels, pump-out
vessels, assist transient vessels, and assist with customer needs at the
Beach Marina. The additional Marine Facility Operator (merge of existing
P/T position to create a F/T position) will provide staffing during these
peak operational periods over the weekends and holidays.0.5 $47,300 $1,000 $48,300
Total Marine and Aviation 2.5 $154,020 $10,500 $164,520
Marine and
Aviation
8 of 9
Proposed FTE Additions for FY23
Department Purpose
FTE
Count Overall Cost
Estimated
Personnel Cost
Estimated
Operating Cost
Parking
The increase of 0.2 Parking Attendant is requested to upgrade an existing
part time (0.8 FTE) to full time. The additional hours for this full time
position is needed to provide services/repairs at all city owned garages
and to garage equipment, clean/sanitize "pay by plate" stations, remove
and dispose of trash in and around garages, provide custodial duties at
garages, answer customer questions and return hotline calls in a timely
manner, assist with coin collection processes, among other tasks.0.2 $21,830 $0 $21,830
Total Increased Level of Service 20 $1,474,020 $281,000 $1,732,250
Total - FTE additions for FY23 62.8 $4,411,400 $1,096,100 $5,484,640
9 of 9
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#22-0823
Agenda Date: 8/4/2022 Status: Other CouncilVersion: 1
File Type: Action ItemIn Control: City Council
Agenda Number: 2.2
SUBJECT/RECOMMENDATION:
Discuss Penny for Pinellas.
SUMMARY:
Page 1 City of Clearwater Printed on 8/2/2022
Penny for Pinellas Project Funding - Preliminary FY23 Budget Working Draft
Total
Approved Proposed Amended Total
Projects Changes Projects 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 Projected
Beginning Balance:11,177,090 4,383,524 (4,455,441) (1,592,987) 6,162,078 2,761,019 9,606,714 10,401,911 11,177,090
16,155,065 16,155,065 16,155,065 16,155,065 16,558,941 16,972,915 17,397,238 4,458,042 120,007,394
27,332,154 20,538,589 11,699,623 14,562,078 22,721,019 19,733,934 27,003,951 14,859,953 131,184,483
Penny IV Approved Projects:
694,030 742,610 827,220 852,040 877,600
Fire Engines/Ladder Trucks 4,269,700 372,430 4,642,130 648,630 668,090 688,130 708,780 766,540 789,530 4,642,130
Police Vehicles 1,550,000 1,550,000 150,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 1,550,000
250,000 300,000 2,100,000
Sports Fields & Facilities Upgrades/Improvements 6,000,000 (3,350,000) 2,650,000 1,500,000 500,000 600,000 600,000 700,000 700,000 700,000 700,000 2,650,000
Frank Tack Improvements - 550,000 550,000 250,000 300,000 550,000
McMullen Tennis Bldg Renovation - 2,800,000 2,800,000 700,000 2,100,000 2,800,000
100,000 100,000 100,000 100,000
Neighborhood & Community Parks Renovations 3,100,000 (1,200,000) 1,900,000 400,000 400,000 400,000 400,000 400,000 400,000 350,000 350,000 1,900,000
Woodgate Park Renovation - 1,800,000 1,800,000 1,800,000 1,800,000
Long Center Renovation - 5,000,000 5,000,000 2,000,000 3,000,000 5,000,000
Bicycle Paths & Recreation Trails 2,500,000 2,500,000 1,250,000 1,250,000 2,500,000
Aviation Operations Center 760,000 760,000 760,000 760,000
Environmental Park Upgrades 1,500,000 1,500,000 750,000 750,000 1,500,000
11,500,000 11,500,000
Beach Marina Upgrades 15,000,000 8,000,000 23,000,000 7,500,000 7,500,000 23,000,000
Public Works Complex 12,300,000 12,300,000 4,600,000 2,600,000 5,100,000 12,300,000
City Hall 20,300,000 20,300,000 7,000,000 7,000,000 6,300,000 20,300,000
Clearwater Harbor Marina Replacement/Upgrade - 5,000,000 5,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000
Total Proposed Penny Projects 67,279,700 86,252,130
Penny IV Interfund Loan Repayment Schedule
Police District III 5,000,000 5,000,000 5,000,000 5,000,000
Waterfront/Bluff Masterplan (Imagine Clearwater)28,500,000 28,500,000 7,500,000 7,000,000 7,000,000 7,000,000 28,500,000
Sports Fields & Facilities (BayCare/Carpenter)6,000,000 6,000,000 6,000,000 6,000,000
106,779,700 18,972,430 125,752,130 22,948,630 24,994,030 13,292,610 8,400,000 19,960,000 10,127,220 16,602,040 9,427,600 125,752,130
4,383,524 (4,455,441)(1,592,987)6,162,078 2,761,019 9,606,714 10,401,911 5,432,353 5,432,353
Replacement/Upgrade of Current Infrastructure 20,900,000 22,850,000 12,350,000 3,200,000 12,260,000 2,100,000 8,550,000 1,350,000 83,560,000
Public Safety Infrastructure/Equipment 798,630 894,030 942,610 5,200,000 200,000 1,027,220 1,052,040 1,077,600 11,192,130
New Infrastructure 1,250,000 1,250,000 - - 7,500,000 7,000,000 7,000,000 7,000,000 31,000,000
Estimated Available Balance
Fiscal Years 2022/23 - 2029/30
Estimated Penny IV Proceeds
Estimated Revenue
Planned Project Expenditures