07/18/2022Monday, July 18, 2022
9:00 AM
City of Clearwater
Main Library - Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
Main Library - Council Chambers
Council Work Session
Work Session Agenda
July 18, 2022Council Work Session Work Session Agenda
1. Call to Order
2. Presentations
Police Oaths2.1
Homeless Philosophy - Amy Foster, CEO Homeless Leadership Alliance2.2
3. City Manager
Accept the Office of Resilience and Coastal Protection’s Resilient Florida
Fiscal Year 21-22 Planning Grant award in the amount of $197,848 with
the required local match of $24,000, for the development of a city-wide
vulnerability assessment using the City Simulator tool of Atkins North
America, Inc. and authorize the appropriate officials to execute same.
(consent)
3.1
Approve an Engineer of Record (EOR) Work Order to Atkins North
America, Inc. of Tampa, FL for the development of a city-wide vulnerability
assessment using Atkins’ City Simulator tool in the amount of $221,848
and authorize the appropriate officials to execute same. (consent)
3.2
4. Office of Management and Budget
Adopt a tentative millage rate of 5.9550 mills for fiscal year 2022/23; set
public hearing dates on the budget for September 15, 2022 and
September 29, 2022, to be held no earlier than 6:00 p.m., and schedule a
special work session on August 4, 2022, at 3:00 p.m. to fully discuss the
proposed budget.
4.1
5. Economic Development and Housing
Approve the City of Clearwater’s Fiscal Year 2022/2023 Annual Action
Plan, which is the third Action Plan of the Fiscal Year 2020/2021 - Fiscal
Year 2024/2025 Consolidated Plan, to implement the goals and objectives
set forth in the Consolidated Plan and authorize the appropriate officials to
enter into agreements with HUD and organizations approved for funding,
together with authorization to execute administrative adjustments to same
as needed.
5.1
Declare surplus, for the purpose of sale for development of affordable
housing, real property located at 1408 Monroe Avenue; approve the Real
Property Transfer Agreement between the City and Clearwater
Neighborhood Housing Services, Inc.; and authorize the appropriate
officials to execute same, together with all other instruments required to
affect closing. (APH)
5.2
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July 18, 2022Council Work Session Work Session Agenda
6. Finance
Amend Clearwater Code of Ordinances, Chapter 2, Article VI, Division 3,
Purchasing, revising Section 2.542, Section 2.554, Section 2.561, and
Section 2.563; and Division 4, Disposal and Disposition of Surplus
Tangible Personal Property, revising Section 2.623; and pass Ordinance
9596-22 on first reading.
6.1
7. Gas System
Accept a Gas Utility Easement from Brooker Creek V LLC. (consent)7.1
Accept a Gas Utility Easement from MHC Country Place LLC. (consent)7.2
8. Engineering
Approve the conveyance of a Distribution Easement to Duke Energy
Florida, LLC, d/b/a Duke Energy, for the installation, operation, and
maintenance of electric facilities to support Duke’s relocation and
installation of power poles, lighting, and new service connections at 401 N
McMullen Booth Road and authorize the appropriate officials to execute
same. (consent)
8.1
Approve a purchase order to Workscapes, LLC for the purchase and
installation of office furniture at the Clearwater Police Department District
Three Operations and Training Center (18-0004-PD) in the amount of
$211,663.05, pursuant to Clearwater Code of Ordinances Section 2.563
(1)(c), Piggyback, and Section 2.563 (1)(d), Non-competitive purchases,
and authorize the appropriate officials to execute same. (consent)
8.2
Approve an Interlocal Agreement (ILA) between Pinellas County, the Town
of Belleair, and Cities of Belleair Beach, Belleair Bluffs, Clearwater,
Dunedin, Indian Rocks Beach, Largo, Seminole, and Tarpon Springs for a
funding match for a Southwest Florida Water Management District
Cooperative Funding Initiative Grant in the amount of $34,629.00 for the
Clearwater Harbor/St. Joseph Sound Comprehensive Conservation
Management Plan Surface Water Resource Assessment Update and
authorize the appropriate officials to execute same. (consent)
8.3
9. Planning
Approve the annexation, initial Future Land Use Map designation of
Residential Low (RL) and initial Zoning Atlas designation of Low Medium
Density Residential (LMDR) District for 2843 St. John Drive, and pass
Ordinances 9580-22, 9581-22, and 9582-22 on first reading.
(ANX2022-05006)
9.1
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July 18, 2022Council Work Session Work Session Agenda
Approve the annexation, initial Future Land Use Map designation of
Residential Urban (RU) and initial Zoning Atlas designation of Low
Medium Density Residential (LMDR) District for 1221 Sunset Point Road
and pass Ordinances 9583-22, 9584-22, and 9585-22 on first reading.
(ANX2022-05007)
9.2
Approve the annexation, initial Future Land Use Map designation of
Residential Urban (RU) and initial Zoning Atlas designation of Low
Medium Density Residential (LMDR) District 1219 Sunset Point Road,
and pass Ordinances 9586-22, 9587-22, and 9588-22 on first reading.
(ANX2022-05008)
9.3
Approve a Future Land Use Map Amendment from Residential/Office
General (R/OG) to Institutional (I) for the property located at 905 South
Highland Avenue and pass Ordinance 9575-22 on first reading.
(LUP2022-03003)
9.4
Approve a Zoning Atlas Amendment from the Office (O) District to the
Institutional (I) District for property located at 905 South Highland Avenue
and pass Ordinance 9576-22 on first reading. (REZ2022-03003)
9.5
Approve a Development Agreement between the City of Clearwater and
Gotham Property Acquisitions, LLC and The DeNunzio Group providing
for the redevelopment of two sites on the west side of Osceola Avenue
abutting Coachman Park in the Downtown Core for overnight
accommodations, attached dwellings, commercial uses such as retail,
food and beverage, cultural uses and event space pursuant to Community
Development Code Section 4-606; adopt Resolution 22-15, and authorize
appropriate officials to execute same. (DVA2022-06001)
9.6
Withdrawn: Deny a Future Land Use Map Amendment from the
Residential Low (RL) category to the Institutional (I) category for the
property located at 1885 County Road (CR) 193 and do not pass
Ordinance 9577-22 on first reading. (LUP2022-04004)
9.7
Withdrawn: Deny a Zoning Atlas Amendment from the Low Medium
Density Residential (LMDR) District to the Institutional (I) District for the
property located at 1885 County Road (CR) 193 and do not pass
Ordinance 9578-22 on first reading. (REZ2022-04004)
9.8
10. Marine & Aviation
Authorize the Marine and Aviation Director to apply for and administer the
Florida Fish and Wildlife Conservation Commission (FWC) Sportfishing
Restoration / Florida Boating Infrastructure Grant(s) on behalf of the City of
Clearwater, for Capital Improvements Project (C1905), Clearwater Beach
Marina and adopt Resolution 22-16.
10.1
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July 18, 2022Council Work Session Work Session Agenda
11. Solid Waste
Authorize a purchase order to Alan Jay of Sebring, FL for the purchase of
ten Police Pursuit Vehicles in a not to exceed amount of $359,150.00
pursuant to Clearwater Code of Ordinances Section 2.563(1)(c),
Piggyback, and Section 2.563(1)(d), impractical to bid; authorize an
extension through October 31, 2022 and an increase of $40,000.00 to
Contract 900729, Enforcement One of Oldsmar, FL for Police Upfitting to
allow the upfitting of the additional ten vehicles pursuant to ITB 47-19,
Police Vehicle Upfitting Services and authorize the appropriate officials to
execute same.
11.1
12. Official Records and Legislative Services
Appoint Stephanie Chill to the Sister Cities Advisory Board as the Sister
Cities, Inc. representative for an unexpired term through July 31, 2023.
(consent)
12.1
13. Legal
Request for authority to settle case of City of Clearwater v. 1510 Barry
Holding, LLC, et al., Case No. 21-4847-CI. (consent)
13.1
Call for an election on November 8, 2022 to present a referendum
question to the city electors amending the Charter of the City to allow the
redevelopment and sale of two certain unoccupied properties in the
downtown core and pass Ordinance 9597-22 on first reading.
13.2
Adopt Ordinance 9564-22 on third reading, annexing certain real property
whose post office address is 1272 Sedeeva Circle N., Clearwater, FL
33755, into the corporate limits of the city and redefining the boundary
lines of the city to include said addition.
13.3
Adopt Ordinance 9565-22 on third reading, amending the future land use
plan element of the Comprehensive Plan of the city to designate the land
use for certain real property whose post office address is 1272 Sedeeva
Circle N., Clearwater, FL 33755, upon annexation into the City of
Clearwater, as Residential Urban (RU).
13.4
Adopt Ordinance 9566-22 on third reading, amending the Zoning Atlas of
the city by zoning certain real property whose post office address is 1272
Sedeeva Circle N., Clearwater, FL 33755, upon annexation into the City
of Clearwater, as Low Medium Density Residential (LMDR).
13.5
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July 18, 2022Council Work Session Work Session Agenda
Adopt Ordinance 9589-22 on second reading, amending the Operating
Budget for the fiscal year ending September 30, 2022 to reflect increases
and decreases in revenues and expenditures for the General Fund,
Special Development Fund, Special Program Fund, Gas Fund, Marine
Fund, and Parking Fund.
13.6
Adopt Ordinance 9590-22 on second reading, amending the Capital
Improvement Budget for the fiscal year ending September 30, 2022, to
reflect an increase of $12,724,924.
13.7
Continue to August 4, 2022: Adopt Ordinance 9597-22 on second
reading, calling for an election to be held on November 8, 2022 on a
proposed amendment to the City Charter to allow the City to negotiate the
development and sale of certain unoccupied properties in the downtown
core for the purpose of creating a vibrant, mixed-use development
consisting of apartments, hotel and commercial space including restaurant
dining, cafes, and event space, activating the area adjacent to Coachman
Park.
13.8
14. City Manager Verbal Reports
Provide project update on the redevelopment of Coachman Park/Imagine
Clearwater. (WSO)
14.1
15. City Attorney Verbal Reports
16. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
17. Closing Comments by Mayor
18. Adjourn
19. Presentation(s) for Council Meeting
July Service Awards19.1
Drowning Prevention Presentation - Recreation Manager, Parks and
Recreation Department
19.2
Page 6 City of Clearwater Printed on 7/13/2022
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#22-0622
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: PresentationIn Control: Council Work Session
Agenda Number: 2.1
SUBJECT/RECOMMENDATION:
Police Oaths
SUMMARY:
Mitchell, Jonathan
Reich, Owen
Nina, Joel
Perry, Michelle
Szwakop, Monika
Walser, Jacob
Houghton, Megan
Jepson, Jake
Forstell, Jarret
Czechowski, David
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 7/13/2022
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#22-0695
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: PresentationIn Control: Council Work Session
Agenda Number: 2.2
SUBJECT/RECOMMENDATION:
Homeless Philosophy - Amy Foster, CEO Homeless Leadership Alliance
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 7/13/2022
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#22-0524
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: City Manager's Office
Agenda Number: 3.1
SUBJECT/RECOMMENDATION:
Accept the Office of Resilience and Coastal Protection’s Resilient Florida Fiscal Year 21-22
Planning Grant award in the amount of $197,848 with the required local match of $24,000, for
the development of a city-wide vulnerability assessment using the City Simulator tool of Atkins
North America, Inc. and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The City seeks to further understand the future impacts of both sea level rise and extreme heat
by conducting a city-wide vulnerability assessment using Atkins’ City Simulator tool. With this
tool, the City’s most important community elements will be stress-tested and analyzed to
support long-term resilience goals. Metrics will include vulnerability, resilience, productivity, and
social wellbeing. The results will help guide the City’s capital investment planning process and
assist the creation of a future climate action report.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project C2106, Greenprint Implementation, to fund
this contract.
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 7/13/2022
DEP Agreement No. Rev. 6/20/18
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION Standard Grant Agreement
This Agreement is entered into between the Parties named below, pursuant to Section 215.971, Florida Statutes:
1.Project Title (Project):Agreement Number:
2. Parties:State of Florida Department of Environmental Protection, 3900 Commonwealth Boulevard Tallahassee, Florida 32399-3000 (Department)
Grantee Name: Entity Type:
Grantee Address: FEID: (Grantee)
3.Agreement Begin Date:Date of Expiration:
4.Project Number:(If different from Agreement Number)
Project Location(s):
Project Description:
5.Total Amount of Funding:Funding Source? Award #s or Line Item Appropriations: Amount per Source(s):
☐State ☐Federal
☐State ☐Federal
☐Grantee Match
Total Amount of Funding + Grantee Match, if any:
6.Department’s Grant Manager Grantee’s Grant Manager
Name:Name:
or successor or successor
Address:Address:
Phone: Phone:
Email: Email:
7.The Parties agree to comply with the terms and conditions of the following attachments and exhibits which are herebyincorporated by reference:
☐Attachment 1: Standard Terms and Conditions Applicable to All Grant Agreements
☐Attachment 2: Special Terms and Conditions
☐Attachment 3:
☐Attachment 4: Public Records Requirements
☐Attachment 5: Special Audit Requirements
☐Attachment 6: Program-Specific Requirements
☐Attachment 7: Grant Award Terms (Federal) *Copy available at https://facts.fldfs.com, in accordance with § 215.985, F.S.
☐Attachment 8: Federal Regulations and Terms (Federal)
☐Additional Attachments (if necessary):
☐Exhibit A: Progress Report Form
☐Exhibit B: Property Reporting Form
☐Exhibit C: Payment Request Summary Form
☐Exhibit D:
☐Exhibit E: Advance Payment Terms and Interest Earned Memo
☐Additional Exhibits (if necessary):
DEP Agreement No. Rev. 6/20/18
8. The following information applies to Federal Grants only and is identified in accordance with 2 C.F.R. § 200.331(a)(1):
Federal Award Identification Number(s) (FAIN):
Federal Award Date to Department:
Total Federal Funds Obligated by this Agreement:
Federal Awarding Agency:
Award R&D? ☐Yes ☐N/A
IN WITNESS WHEREOF, this Agreement shall be effective on the date indicated by the Agreement Begin Date above or the last date signed below, whichever is later.
GRANTEE
Grantee Name
By
(Authorized Signature) Date Signed
Print Name and Title of Person Signing
State of Florida Department of Environmental Protection DEPARTMENT
By
Secretary or Designee Date Signed
Print Name and Title of Person Signing
☐Additional signatures attached on separate page.
ORCP Additional Signatures
_______________________________________________
DEP Grant Manager, Hanna Tillotson
________________________________________________
DEP QC Reviewer, Jeremy Jimenez
Local Sponsor may add additional signatures if needed below.
Attachment 1
1 of 12 Rev. 06/21/2022
STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION STANDARD TERMS AND CONDITIONS APPLICABLE TO GRANT AGREEMENTS ATTACHMENT 1 1. Entire Agreement. This Grant Agreement, including any Attachments and Exhibits referred to herein and/or attached hereto (Agreement), constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements, whether written or oral, with respect to such subject matter. Any terms and conditions included on Grantee’s forms or invoices shall be null and void. 2. Grant Administration. a. Order of Precedence. If there are conflicting provisions among the documents that make up the Agreement, the order of precedence for interpretation of the Agreement is as follows: i. Standard Grant Agreement ii. Attachments other than Attachment 1, in numerical order as designated in the Standard Grant Agreement
iii. Attachment 1, Standard Terms and Conditions iv. The Exhibits in the order designated in the Standard Grant Agreement b. All approvals, written or verbal, and other written communication among the parties, including all notices, shall be obtained by or sent to the parties’ Grant Managers. All written communication shall be by electronic mail, U.S. Mail, a courier delivery service, or delivered in person. Notices shall be considered delivered when reflected by an electronic mail read receipt, a courier service delivery receipt, other mail service delivery receipt, or when
receipt is acknowledged by recipient. If the notice is delivered in multiple ways, the notice will be considered delivered at the earliest delivery time. c. If a different Grant Manager is designated by either party after execution of this Agreement, notice of the name and contact information of the new Grant Manager will be submitted in writing to the other party and maintained
in the respective parties’ records. A change of Grant Manager does not require a formal amendment or change order to the Agreement.
d. This Agreement may be amended, through a formal amendment or a change order, only by a written agreement between both parties. A formal amendment to this Agreement is required for changes which cause any of the following: (1) an increase or decrease in the Agreement funding amount;
(2) a change in Grantee’s match requirements; (3) a change in the expiration date of the Agreement; and/or
(4) changes to the cumulative amount of funding transfers between approved budget categories, as defined in Attachment 3, Grant Work Plan, that exceeds or is expected to exceed twenty percent (20%) of the total budget
as last approved by Department. A change order to this Agreement may be used when:
(1) task timelines within the current authorized Agreement period change; (2) the cumulative transfer of funds between approved budget categories, as defined in Attachment 3, Grant Work Plan, are less than twenty percent (20%) of the total budget as last approved by Department; (3) changing the current funding source as stated in the Standard Grant Agreement; and/or
(4) fund transfers between budget categories for the purposes of meeting match requirements. This Agreement may be amended to provide for additional services if additional funding is made available by the
Legislature. e. All days in this Agreement are calendar days unless otherwise specified. 3. Agreement Duration. The term of the Agreement shall begin and end on the dates indicated in the Standard Grant Agreement, unless
extended or terminated earlier in accordance with the applicable terms and conditions. The Grantee shall be eligible for reimbursement for work performed on or after the date of execution through the expiration date of this Agreement,
unless otherwise specified in Attachment 2, Special Terms and Conditions. However, work performed prior to the execution of this Agreement may be reimbursable or used for match purposes if permitted by the Special Terms and
Conditions.
Attachment 1
2 of 12 Rev. 06/21/2022
4. Deliverables. The Grantee agrees to render the services or other units of deliverables as set forth in Attachment 3, Grant Work Plan. The services or other units of deliverables shall be delivered in accordance with the schedule and at the pricing outlined in the Grant Work Plan. Deliverables may be comprised of activities that must be completed prior to Department making payment on that deliverable. The Grantee agrees to perform in accordance with the terms and conditions set forth in this Agreement and all attachments and exhibits incorporated by the Standard Grant Agreement. 5. Performance Measures. The Grantee warrants that: (1) the services will be performed by qualified personnel; (2) the services will be of the kind and quality described in the Grant Work Plan; (3) the services will be performed in a professional and workmanlike manner in accordance with industry standards and practices; (4) the services shall not and do not knowingly infringe upon the intellectual property rights, or any other proprietary rights, of any third party; and (5) its employees, subcontractors, and/or subgrantees shall comply with any security and safety requirements and processes,
if provided by Department, for work done at the Project Location(s). The Department reserves the right to investigate or inspect at any time to determine whether the services or qualifications offered by Grantee meet the Agreement requirements. Notwithstanding any provisions herein to the contrary, written acceptance of a particular deliverable does not foreclose Department’s remedies in the event deficiencies in the deliverable cannot be readily measured at
the time of delivery. 6. Acceptance of Deliverables.
a. Acceptance Process. All deliverables must be received and accepted in writing by Department’s Grant Manager before payment. The Grantee shall work diligently to correct all deficiencies in the deliverable that remain outstanding, within a reasonable time at Grantee’s expense. If Department’s Grant Manager does not accept the deliverables within 30 days of receipt, they will be deemed rejected. b. Rejection of Deliverables. The Department reserves the right to reject deliverables, as outlined in the Grant Work Plan, as incomplete, inadequate, or unacceptable due, in whole or in part, to Grantee’s lack of satisfactory
performance under the terms of this Agreement. The Grantee’s efforts to correct the rejected deliverables will be at Grantee’s sole expense. Failure to fulfill the applicable technical requirements or complete all tasks or activities in accordance with the Grant Work Plan will result in rejection of the deliverable and the associated invoice. Payment for the rejected deliverable will not be issued unless the rejected deliverable is made acceptable to Department in accordance with the Agreement requirements. The Department, at its option, may allow additional time within which Grantee may remedy the objections noted by Department. The Grantee’s
failure to make adequate or acceptable deliverables after a reasonable opportunity to do so shall constitute an event of default. 7. Financial Consequences for Nonperformance. a. Withholding Payment. In addition to the specific consequences explained in the Grant Work Plan and/or Special Terms and Conditions, the State of Florida (State) reserves the right to withhold payment when the Grantee has failed to perform/comply with provisions of this Agreement. None of the financial consequences
for nonperformance in this Agreement as more fully described in the Grant Work Plan shall be considered penalties. b. Corrective Action Plan. If Grantee fails to correct all the deficiencies in a rejected deliverable within the specified timeframe, Department may, in its sole discretion, request that a proposed Corrective Action Plan (CAP) be submitted by Grantee to Department. The Department requests that Grantee specify the outstanding deficiencies in the CAP. All CAPs must be able to be implemented and performed in no more than sixty (60) calendar days. i. The Grantee shall submit a CAP within ten (10) days of the date of the written request from Department. The CAP shall be sent to the Department’s Grant Manager for review and approval. Within ten (10) days of receipt of a CAP, Department shall notify Grantee in writing whether the CAP proposed has been accepted. If the CAP is not accepted, Grantee shall have ten (10) days from receipt of Department letter rejecting the proposal to submit a revised proposed CAP. Failure to obtain Department approval of a CAP as specified above may result in Department’s termination of this Agreement for cause as authorized in this Agreement. ii. Upon Department’s notice of acceptance of a proposed CAP, Grantee shall have ten (10) days to commence implementation of the accepted plan. Acceptance of the proposed CAP by Department does not relieve Grantee of any of its obligations under the Agreement. In the event the CAP fails to correct or eliminate performance deficiencies by Grantee, Department shall retain the right to require additional or further remedial steps, or to terminate this Agreement for failure to perform. No actions approved by Department or steps taken by Grantee shall preclude Department from subsequently asserting any deficiencies in performance. The Grantee shall continue to implement
Attachment 1
3 of 12 Rev. 06/21/2022
the CAP until all deficiencies are corrected. Reports on the progress of the CAP will be made to Department as requested by Department’s Grant Manager. iii. Failure to respond to a Department request for a CAP or failure to correct a deficiency in the performance of the Agreement as specified by Department may result in termination of the Agreement. 8. Payment.
a. Payment Process. Subject to the terms and conditions established by the Agreement, the pricing per deliverable established by the Grant Work Plan, and the billing procedures established by Department, Department agrees to pay Grantee for services rendered in accordance with Section 215.422, Florida Statutes (F.S.). b. Taxes. The Department is exempted from payment of State sales, use taxes and Federal excise taxes. The Grantee, however, shall not be exempted from paying any taxes that it is subject to, including State sales and use taxes, or for payment by Grantee to suppliers for taxes on materials used to fulfill its contractual obligations with
Department. The Grantee shall not use Department's exemption number in securing such materials. The Grantee shall be responsible and liable for the payment of all its FICA/Social Security and other taxes resulting from this Agreement. c. Maximum Amount of Agreement. The maximum amount of compensation under this Agreement, without an amendment, is described in the Standard Grant Agreement. Any additional funds necessary for the completion of this Project are the responsibility of Grantee. d. Reimbursement for Costs. The Grantee shall be paid on a cost reimbursement basis for all eligible Project costs upon the completion, submittal, and approval of each deliverable identified in the Grant Work Plan. Reimbursement shall be requested on Exhibit C, Payment Request Summary Form. To be eligible for reimbursement, costs must be in compliance with laws, rules, and regulations applicable to expenditures of State funds, including, but not limited to, the Reference Guide for State Expenditures, which can be accessed at the following web address: https://www.myfloridacfo.com/division/aa/state-agencies.
e. Invoice Detail. All charges for services rendered or for reimbursement of expenses authorized by Department pursuant to the Grant Work Plan shall be submitted to Department in sufficient detail for a proper pre-audit and post-audit to be performed. The Grantee shall only invoice Department for deliverables that are completed in accordance with the Grant Work Plan. f. Interim Payments. Interim payments may be made by Department, at its discretion, if the completion of deliverables to date have first been accepted in writing by Department's Grant Manager.
g. Final Payment Request. A final payment request should be submitted to Department no later than sixty (60) days following the expiration date of the Agreement to ensure the availability of funds for payment. However, all work performed pursuant to the Grant Work Plan must be performed on or before the expiration date of the Agreement. h. Annual Appropriation Contingency. The State’s performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. This Agreement is not a commitment of future
appropriations. Authorization for continuation and completion of work and any associated payments may be rescinded, with proper notice, at the discretion of Department if the Legislature reduces or eliminates appropriations. i. Interest Rates. All interest rates charged under the Agreement shall be calculated on the prevailing rate used by the State Board of Administration. To obtain the applicable interest rate, please refer to: https://www.myfloridacfo.com/division/aa/state-agencies. j. Refund of Payments to the Department. Any balance of unobligated funds that have been advanced or paid must be refunded to Department. Any funds paid in excess of the amount to which Grantee or subgrantee is entitled under the terms of the Agreement must be refunded to Department. If this Agreement is funded with federal funds and the Department is required to refund the federal government, the Grantee shall refund the Department its share of those funds. 9. Documentation Required for Cost Reimbursement Grant Agreements and Match. If Cost Reimbursement or Match is authorized in Attachment 2, Special Terms and Conditions, the following conditions apply. Supporting documentation must be provided to substantiate cost reimbursement or match requirements for the following budget categories: a. Salary/Wages. Grantee shall list personnel involved, position classification, direct salary rates, and hours spent on the Project in accordance with Attachment 3, Grant Work Plan in their documentation for reimbursement or match requirements. b. Overhead/Indirect/General and Administrative Costs. If Grantee is being reimbursed for or claiming match for multipliers, all multipliers used (i.e., fringe benefits, overhead, indirect, and/or general and administrative rates)
Attachment 1
4 of 12 Rev. 06/21/2022
shall be supported by audit. If Department determines that multipliers charged by Grantee exceeded the rates supported by audit, Grantee shall be required to reimburse such funds to Department within thirty (30) days of written notification. Interest shall be charged on the excessive rate. c. Contractual Costs (Subcontractors). Match or reimbursement requests for payments to subcontractors must be substantiated by copies of invoices with backup documentation identical to that required from Grantee. Subcontracts which involve payments for direct salaries shall clearly identify the personnel involved, salary rate
per hour, and hours spent on the Project. All eligible multipliers used (i.e., fringe benefits, overhead, indirect, and/or general and administrative rates) shall be supported by audit. If Department determines that multipliers charged by any subcontractor exceeded the rates supported by audit, Grantee shall be required to reimburse such funds to Department within thirty (30) days of written notification. Interest shall be charged on the excessive rate. Nonconsumable and/or nonexpendable personal property or equipment costing $5,000 or more purchased for the Project under a subcontract is subject to the requirements set forth in Chapters 273 and/or 274, F.S., and
Chapter 69I-72, Florida Administrative Code (F.A.C.) and/or Chapter 69I-73, F.A.C., as applicable. The Grantee shall be responsible for maintaining appropriate property records for any subcontracts that include the purchase of equipment as part of the delivery of services. The Grantee shall comply with this requirement and ensure its subcontracts issued under this Agreement, if any, impose this requirement, in writing, on its subcontractors. i. For fixed-price (vendor) subcontracts, the following provisions shall apply: The Grantee may award, on a competitive basis, fixed-price subcontracts to consultants/contractors in performing the
work described in Attachment 3, Grant Work Plan. Invoices submitted to Department for fixed-price subcontracted activities shall be supported with a copy of the subcontractor’s invoice and a copy of the tabulation form for the competitive procurement process (e.g., Invitation to Bid, Request for Proposals, or other similar competitive procurement document) resulting in the fixed-price subcontract. The Grantee may request approval from Department to award a fixed-price subcontract resulting from procurement methods other than those identified above. In this instance, Grantee shall
request the advance written approval from Department’s Grant Manager of the fixed price negotiated by Grantee. The letter of request shall be supported by a detailed budget and Scope of Services to be performed by the subcontractor. Upon receipt of Department Grant Manager’s approval of the fixed-price amount, Grantee may proceed in finalizing the fixed-price subcontract.
ii. If the procurement is subject to the Consultant’s Competitive Negotiation Act under section 287.055, F.S. or the Brooks Act, Grantee must provide documentation clearly evidencing it has
complied with the statutory or federal requirements. d. Travel. All requests for match or reimbursement of travel expenses shall be in accordance with Section 112.061, F.S. e. Direct Purchase Equipment. For the purposes of this Agreement, Equipment is defined as capital outlay costing $5,000 or more. Match or reimbursement for Grantee’s direct purchase of equipment is subject to specific approval of Department, and does not include any equipment purchased under the delivery of services to be
completed by a subcontractor. Include copies of invoices or receipts to document purchases, and a properly completed Exhibit B, Property Reporting Form. f. Rental/Lease of Equipment. Match or reimbursement requests for rental/lease of equipment must include copies of invoices or receipts to document charges. g. Miscellaneous/Other Expenses. If miscellaneous or other expenses, such as materials, supplies, non-excluded phone expenses, reproduction, or mailing, are reimbursable or available for match or reimbursement under the terms of this Agreement, the documentation supporting these expenses must be itemized and include copies of receipts or invoices. Additionally, independent of Grantee’s contract obligations to its subcontractor, Department shall not reimburse any of the following types of charges: cell phone usage; attorney’s fees or court costs; civil or administrative penalties; or handling fees, such as set percent overages associated with purchasing supplies or equipment. h. Land Acquisition. Reimbursement for the costs associated with acquiring interest and/or rights to real property (including access rights through ingress/egress easements, leases, license agreements, or other site access agreements; and/or obtaining record title ownership of real property through purchase) must be supported by the following, as applicable: Copies of Property Appraisals, Environmental Site Assessments, Surveys and Legal Descriptions, Boundary Maps, Acreage Certification, Title Search Reports, Title Insurance, Closing Statements/Documents, Deeds, Leases, Easements, License Agreements, or other legal instrument documenting acquired property interest and/or rights. If land acquisition costs are used to meet match requirements, Grantee agrees that those funds shall not be used as match for any other Agreement supported by State or Federal funds. 10. Status Reports.
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The Grantee shall submit status reports quarterly, unless otherwise specified in the Attachments, on Exhibit A, Progress Report Form, to Department’s Grant Manager describing the work performed during the reporting period, problems encountered, problem resolutions, scheduled updates, and proposed work for the next reporting period. Quarterly status reports are due no later than twenty (20) days following the completion of the quarterly reporting period. For the purposes of this reporting requirement, the quarterly reporting periods end on March 31, June 30, September 30 and December 31. The Department will review the required reports submitted by
Grantee within thirty (30) days. 11. Retainage. The following provisions apply if Department withholds retainage under this Agreement: a. The Department reserves the right to establish the amount and application of retainage on the work performed under this Agreement up to the maximum percentage described in Attachment 2, Special Terms and Conditions. Retainage may be withheld from each payment to Grantee pending satisfactory completion of work and approval
of all deliverables. b. If Grantee fails to perform the requested work, or fails to perform the work in a satisfactory manner, Grantee shall forfeit its right to payment of the retainage associated with the work. Failure to perform includes, but is not limited to, failure to submit the required deliverables or failure to provide adequate documentation that the work
was actually performed. The Department shall provide written notification to Grantee of the failure to perform that shall result in retainage forfeiture. If the Grantee does not correct the failure to perform within the timeframe
stated in Department’s notice, the retainage will be forfeited to Department. c. No retainage shall be released or paid for incomplete work while this Agreement is suspended. d. Except as otherwise provided above, Grantee shall be paid the retainage associated with the work, provided Grantee has completed the work and submits an invoice for retainage held in accordance with the invoicing
procedures under this Agreement. 12. Insurance.
a. Insurance Requirements for Sub-Grantees and/or Subcontractors. The Grantee shall require its sub-grantees and/or subcontractors, if any, to maintain insurance coverage of such types and with such terms and limits as described in this Agreement. The Grantee shall require all its sub-grantees and/or subcontractors, if any, to make compliance with the insurance requirements of this Agreement a condition of all contracts that are related to this Agreement. Sub-grantees and/or subcontractors must provide proof of insurance upon request. b. Deductibles. The Department shall be exempt from, and in no way liable for, any sums of money representing a
deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Grantee providing such insurance. c. Proof of Insurance. Upon execution of this Agreement, Grantee shall provide Department documentation demonstrating the existence and amount for each type of applicable insurance coverage prior to performance of any work under this Agreement. Upon receipt of written request from Department, Grantee shall furnish Department with proof of applicable insurance coverage by standard form certificates of insurance, a self-
insured authorization, or other certification of self-insurance. d. Duty to Maintain Coverage. In the event that any applicable coverage is cancelled by the insurer for any reason, or if Grantee cannot get adequate coverage, Grantee shall immediately notify Department of such cancellation and shall obtain adequate replacement coverage conforming to the requirements herein and provide proof of such replacement coverage within ten (10) days after the cancellation of coverage. e. Insurance Trust. If the Grantee’s insurance is provided through an insurance trust, the Grantee shall instead add the Department of Environmental Protection, its employees, and officers as an additional covered party everywhere the Agreement requires them to be added as an additional insured. 13. Termination. a. Termination for Convenience. When it is in the State’s best interest, Department may, at its sole discretion, terminate the Agreement in whole or in part by giving 30 days’ written notice to Grantee. The Department shall notify Grantee of the termination for convenience with instructions as to the effective date of termination or the specific stage of work at which the Agreement is to be terminated. The Grantee must submit all invoices for work to be paid under this Agreement within thirty (30) days of the effective date of termination. The Department shall not pay any invoices received after thirty (30) days of the effective date of termination. b. Termination for Cause. The Department may terminate this Agreement if any of the events of default described in the Events of Default provisions below occur or in the event that Grantee fails to fulfill any of its other obligations under this Agreement. If, after termination, it is determined that Grantee was not in default, or that the default was excusable, the rights and obligations of the parties shall be the same as if the termination had
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been issued for the convenience of Department. The rights and remedies of Department in this clause are in addition to any other rights and remedies provided by law or under this Agreement. c. Grantee Obligations upon Notice of Termination. After receipt of a notice of termination or partial termination unless as otherwise directed by Department, Grantee shall not furnish any service or deliverable on the date, and to the extent specified, in the notice. However, Grantee shall continue work on any portion of the Agreement not terminated. If the Agreement is terminated before performance is completed, Grantee shall be paid only for
that work satisfactorily performed for which costs can be substantiated. The Grantee shall not be entitled to recover any cancellation charges or lost profits. d. Continuation of Prepaid Services. If Department has paid for any services prior to the expiration, cancellation, or termination of the Agreement, Grantee shall continue to provide Department with those services for which it has already been paid or, at Department’s discretion, Grantee shall provide a refund for services that have been paid for but not rendered.
e. Transition of Services Upon Termination, Expiration, or Cancellation of the Agreement. If services provided under the Agreement are being transitioned to another provider(s), Grantee shall assist in the smooth transition of Agreement services to the subsequent provider(s). This requirement is at a minimum an affirmative obligation to cooperate with the new provider(s), however additional requirements may be outlined in the Grant Work Plan. The Grantee shall not perform any services after Agreement expiration or termination, except as necessary to complete the transition or continued portion of the Agreement, if any. 14. Notice of Default. If Grantee defaults in the performance of any covenant or obligation contained in the Agreement, including, any of the events of default, Department shall provide notice to Grantee and an opportunity to cure that is reasonable under the circumstances. This notice shall state the nature of the failure to perform and provide a time certain for correcting the failure. The notice will also provide that, should the Grantee fail to perform within the time provided, Grantee will be found in default, and Department may terminate the Agreement effective as of the date of receipt of the default
notice. 15. Events of Default. Provided such failure is not the fault of Department or outside the reasonable control of Grantee, the following non-exclusive list of events, acts, or omissions, shall constitute events of default: a. The commitment of any material breach of this Agreement by Grantee, including failure to timely deliver a material deliverable, failure to perform the minimal level of services required for a deliverable, discontinuance of
the performance of the work, failure to resume work that has been discontinued within a reasonable time after notice to do so, or abandonment of the Agreement; b. The commitment of any material misrepresentation or omission in any materials, or discovery by the Department of such, made by the Grantee in this Agreement or in its application for funding;
c. Failure to submit any of the reports required by this Agreement or having submitted any report with incorrect, incomplete, or insufficient information;
d. Failure to honor any term of the Agreement; e. Failure to abide by any statutory, regulatory, or licensing requirement, including an entry of an order revoking the certificate of authority granted to the Grantee by a state or other licensing authority; f. Failure to pay any and all entities, individuals, and furnishing labor or materials, or failure to make payment to
any other entities as required by this Agreement; g. Employment of an unauthorized alien in the performance of the work, in violation of Section 274 (A) of the Immigration and Nationality Act; h. Failure to maintain the insurance required by this Agreement;
i. One or more of the following circumstances, uncorrected for more than thirty (30) days unless, within the specified 30-day period, Grantee (including its receiver or trustee in bankruptcy) provides to Department adequate
assurances, reasonably acceptable to Department, of its continuing ability and willingness to fulfill its obligations under the Agreement: i. Entry of an order for relief under Title 11 of the United States Code; ii. The making by Grantee of a general assignment for the benefit of creditors;
iii. The appointment of a general receiver or trustee in bankruptcy of Grantee’s business or property; and/or
iv. An action by Grantee under any state insolvency or similar law for the purpose of its bankruptcy, reorganization, or liquidation. 16. Suspension of Work.
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The Department may, in its sole discretion, suspend any or all activities under the Agreement, at any time, when it is in the best interest of the State to do so. The Department shall provide Grantee written notice outlining the particulars of suspension. Examples of reasons for suspension include, but are not limited to, budgetary constraints, declaration of emergency, or other such circumstances. After receiving a suspension notice, Grantee shall comply with the notice. Within 90 days, or any longer period agreed to by the parties, Department shall either: (1) issue a notice authorizing resumption of work, at which time activity shall resume; or (2) terminate the Agreement. If the Agreement is
terminated after 30 days of suspension, the notice of suspension shall be deemed to satisfy the thirty (30) days’ notice required for a notice of termination for convenience. Suspension of work shall not entitle Grantee to any additional compensation. 17. Force Majeure. The Grantee shall not be responsible for delay resulting from its failure to perform if neither the fault nor the negligence of Grantee or its employees or agents contributed to the delay and the delay is due directly to acts of God, wars, acts
of public enemies, strikes, fires, floods, or other similar cause wholly beyond Grantee’s control, or for any of the foregoing that affect subcontractors or suppliers if no alternate source of supply is available to Grantee. In case of any delay Grantee believes is excusable, Grantee shall notify Department in writing of the delay or potential delay and describe the cause of the delay either (1) within ten days after the cause that creates or will create the delay first
arose, if Grantee could reasonably foresee that a delay could occur as a result; or (2) if delay is not reasonably foreseeable, within five days after the date Grantee first had reason to believe that a delay could result. THE FOREGOING SHALL CONSTITUTE THE GRANTEE’S SOLE REMEDY OR EXCUSE WITH RESPECT TO DELAY. Providing notice in strict accordance with this paragraph is a condition precedent to such remedy. No claim for damages, other than for an extension of time, shall be asserted against Department. The Grantee shall not be entitled to an increase in the Agreement price or payment of any kind from Department for direct, indirect,
consequential, impact or other costs, expenses or damages, including but not limited to costs of acceleration or inefficiency, arising because of delay, disruption, interference, or hindrance from any cause whatsoever. If
performance is suspended or delayed, in whole or in part, due to any of the causes described in this paragraph, after the causes have ceased to exist Grantee shall perform at no increased cost, unless Department determines, in its sole
discretion, that the delay will significantly impair the value of the Agreement to Department, in which case Department may: (1) accept allocated performance or deliveries from Grantee, provided that Grantee grants preferential treatment
to Department with respect to products subjected to allocation; (2) contract with other sources (without recourse to and by Grantee for the related costs and expenses) to replace all or part of the products or services that are the subject
of the delay, which purchases may be deducted from the Agreement quantity; or (3) terminate Agreement in whole or in part. 18. Indemnification. a. The Grantee shall be fully liable for the actions of its agents, employees, partners, or subcontractors and shall
fully indemnify, defend, and hold harmless Department and its officers, agents, and employees, from suits, actions, damages, and costs of every name and description arising from or relating to:
i. personal injury and damage to real or personal tangible property alleged to be caused in whole or in part by Grantee, its agents, employees, partners, or subcontractors; provided, however, that Grantee
shall not indemnify for that portion of any loss or damages proximately caused by the negligent act or omission of Department;
ii. the Grantee’s breach of this Agreement or the negligent acts or omissions of Grantee. b. The Grantee’s obligations under the preceding paragraph with respect to any legal action are contingent upon
Department giving Grantee: (1) written notice of any action or threatened action; (2) the opportunity to take over and settle or defend any such action at Grantee’s sole expense; and (3) assistance in defending the action at
Grantee’s sole expense. The Grantee shall not be liable for any cost, expense, or compromise incurred or made by Department in any legal action without Grantee’s prior written consent, which shall not be unreasonably
withheld. c. Notwithstanding sections a. and b. above, the following is the sole indemnification provision that applies to Grantees that are governmental entities: Each party hereto agrees that it shall be solely responsible for the negligent or wrongful acts of its employees and agents. However, nothing contained herein shall constitute a
waiver by either party of its sovereign immunity or the provisions of Section 768.28, F.S. Further, nothing herein shall be construed as consent by a state agency or subdivision of the State to be sued by third parties in any matter
arising out of any contract or this Agreement. d. No provision in this Agreement shall require Department to hold harmless or indemnify Grantee, insure or assume liability for Grantee’s negligence, waive Department’s sovereign immunity under the laws of Florida, or
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otherwise impose liability on Department for which it would not otherwise be responsible. Any provision, implication or suggestion to the contrary is null and void. 19. Limitation of Liability. The Department’s liability for any claim arising from this Agreement is limited to compensatory damages in an amount no greater than the sum of the unpaid balance of compensation due for goods or services rendered pursuant to and in compliance with the terms of the Agreement. Such liability is further limited to a cap of $100,000. 20. Remedies. Nothing in this Agreement shall be construed to make Grantee liable for force majeure events. Nothing in this Agreement, including financial consequences for nonperformance, shall limit Department’s right to pursue its remedies for other types of damages under the Agreement, at law or in equity. The Department may, in addition to other remedies available to it, at law or in equity and upon notice to Grantee, retain such monies from amounts due Grantee as may be necessary to satisfy any claim for damages, penalties, costs and the like asserted by or against it. 21. Waiver. The delay or failure by Department to exercise or enforce any of its rights under this Agreement shall not constitute or be deemed a waiver of Department’s right thereafter to enforce those rights, nor shall any single or partial exercise of any such right preclude any other or further exercise thereof or the exercise of any other right. 22. Statutory Notices Relating to Unauthorized Employment and Subcontracts. a. The Department shall consider the employment by any Grantee of unauthorized aliens a violation of Section
274A(e) of the Immigration and Nationality Act. If Grantee/subcontractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement. The Grantee shall be responsible for including this provision in all subcontracts with private organizations issued as a result of this Agreement. b. Pursuant to Sections 287.133, 287.134, and 287.137 F.S., the following restrictions apply to persons placed on
the convicted vendor list, discriminatory vendor list, or the antitrust violator vendor list: i. Public Entity Crime. A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a Grantee, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount
provided in Section 287.017, F.S., for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. ii. Discriminatory Vendors. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies
on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity. iii. Antitrust Violator Vendors. A person or an affiliate who has been placed on the antitrust violator vendor list following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply on any contract to provide any good or services to a public entity; may not submit a bid, proposal, or reply on any contract with a public entity for the construction or repair of a public building or public work; may not submit a bid, proposal, or reply on leases of real property to a public entity; may not be awarded or perform work as a Grantee, supplier, subcontractor, or consultant under a contract with a public entity; and may not transact new business with a public entity. iv. Notification. The Grantee shall notify Department if it or any of its suppliers, subcontractors, or consultants have been placed on the convicted vendor list, the discriminatory vendor list, or antitrust violator vendor list during the life of the Agreement. The Florida Department of Management Services is responsible for maintaining the discriminatory vendor list and the antitrust violator vendor list and posts the list on its website. Questions regarding the discriminatory vendor list or antitrust violator vendor list may be directed to the Florida Department of Management Services, Office of Supplier Diversity, at (850) 487-0915.
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23. Compliance with Federal, State and Local Laws. a. The Grantee and all its agents shall comply with all federal, state and local regulations, including, but not limited to, nondiscrimination, wages, social security, workers’ compensation, licenses, and registration requirements. The Grantee shall include this provision in all subcontracts issued as a result of this Agreement. b. No person, on the grounds of race, creed, color, religion, national origin, age, gender, or disability, shall be excluded from participation in; be denied the proceeds or benefits of; or be otherwise subjected to discrimination
in performance of this Agreement. c. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. d. Any dispute concerning performance of the Agreement shall be processed as described herein. Jurisdiction for any damages arising under the terms of the Agreement will be in the courts of the State, and venue will be in the Second Judicial Circuit, in and for Leon County. Except as otherwise provided by law, the parties agree to be responsible for their own attorney fees incurred in connection with disputes arising under the terms of this
Agreement. 24. Scrutinized Companies. a. Grantee certifies that it is not on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel. Pursuant to Section 287.135, F.S., the Department may immediately terminate this Agreement at its sole option if the Grantee is found to have submitted a false certification; or if the Grantee is placed on the Scrutinized Companies that Boycott Israel List or is engaged in the boycott of Israel during the term of the Agreement.
b. If this Agreement is for more than one million dollars, the Grantee certifies that it is also not on the Scrutinized Companies with Activities in Sudan, Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria as identified in Section 287.135, F.S. Pursuant to Section 287.135, F.S., the Department may immediately terminate this Agreement at its sole option if the Grantee
is found to have submitted a false certification; or if the Grantee is placed on the Scrutinized Companies with Activities in Sudan List, or Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or
engaged with business operations in Cuba or Syria during the term of the Agreement. c. As provided in Subsection 287.135(8), F.S., if federal law ceases to authorize these contracting prohibitions then they shall become inoperative. 25. Lobbying and Integrity.
The Grantee agrees that no funds received by it under this Agreement will be expended for the purpose of lobbying the Legislature or a State agency pursuant to Section 216.347, F.S., except that pursuant to the requirements of Section
287.058(6), F.S., during the term of any executed agreement between Grantee and the State, Grantee may lobby the executive or legislative branch concerning the scope of services, performance, term, or compensation regarding that
agreement. The Grantee shall comply with Sections 11.062 and 216.347, F.S. 26. Record Keeping.
The Grantee shall maintain books, records and documents directly pertinent to performance under this Agreement in accordance with United States generally accepted accounting principles (US GAAP) consistently applied. The
Department, the State, or their authorized representatives shall have access to such records for audit purposes during the term of this Agreement and for five (5) years following the completion date or termination of the Agreement. In
the event that any work is subcontracted, Grantee shall similarly require each subcontractor to maintain and allow access to such records for audit purposes. Upon request of Department’s Inspector General, or other authorized
State official, Grantee shall provide any type of information the Inspector General deems relevant to Grantee’s integrity or responsibility. Such information may include, but shall not be limited to, Grantee’s business or financial
records, documents, or files of any type or form that refer to or relate to Agreement. The Grantee shall retain such records for the longer of: (1) three years after the expiration of the Agreement; or (2) the period required by the
General Records Schedules maintained by the Florida Department of State (available at: http://dos.myflorida.com/library-archives/records-management/general-records-schedules/). 27. Audits. a. Inspector General. The Grantee understands its duty, pursuant to Section 20.055(5), F.S., to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing. The Grantee will comply with this duty and ensure that its sub-grantees and/or subcontractors issued under this Agreement, if any, impose this requirement, in writing, on its sub-grantees and/or subcontractors, respectively. b. Physical Access and Inspection. Department personnel shall be given access to and may observe and inspect work being performed under this Agreement, with reasonable notice and during normal business hours, including by any of the following methods: i. Grantee shall provide access to any location or facility on which Grantee is performing work, or storing or staging equipment, materials or documents;
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ii. Grantee shall permit inspection of any facility, equipment, practices, or operations required in performance of any work pursuant to this Agreement; and, iii. Grantee shall allow and facilitate sampling and monitoring of any substances, soils, materials or parameters at any location reasonable or necessary to assure compliance with any work or legal requirements pursuant to this Agreement. c. Special Audit Requirements. The Grantee shall comply with the applicable provisions contained in Attachment
5, Special Audit Requirements. Each amendment that authorizes a funding increase or decrease shall include an updated copy of Exhibit 1, to Attachment 5. If Department fails to provide an updated copy of Exhibit 1 to include in each amendment that authorizes a funding increase or decrease, Grantee shall request one from the Department’s Grants Manager. The Grantee shall consider the type of financial assistance (federal and/or state) identified in Attachment 5, Exhibit 1 and determine whether the terms of Federal and/or Florida Single Audit Act Requirements may further apply to lower tier transactions that may be a result of this Agreement. For federal
financial assistance, Grantee shall utilize the guidance provided under 2 CFR §200.331 for determining whether the relationship represents that of a subrecipient or vendor. For State financial assistance, Grantee shall utilize the form entitled “Checklist for Nonstate Organizations Recipient/Subrecipient vs Vendor Determination” (form number DFS-A2-NS) that can be found under the “Links/Forms” section appearing at the following website: https:\\apps.fldfs.com\fsaa. d. Proof of Transactions. In addition to documentation provided to support cost reimbursement as described herein,
Department may periodically request additional proof of a transaction to evaluate the appropriateness of costs to the Agreement pursuant to State guidelines (including cost allocation guidelines) and federal, if applicable. Allowable costs and uniform administrative requirements for federal programs can be found under 2 CFR 200. The Department may also request a cost allocation plan in support of its multipliers (overhead, indirect, general administrative costs, and fringe benefits). The Grantee must provide the additional proof within thirty (30) days of such request.
e. No Commingling of Funds. The accounting systems for all Grantees must ensure that these funds are not commingled with funds from other agencies. Funds from each agency must be accounted for separately. Grantees are prohibited from commingling funds on either a program-by-program or a project-by-project basis. Funds specifically budgeted and/or received for one project may not be used to support another project. Where a Grantee's, or subrecipient's, accounting system cannot comply with this requirement, Grantee, or subrecipient, shall establish a system to provide adequate fund accountability for each project it has been awarded.
i. If Department finds that these funds have been commingled, Department shall have the right to demand a refund, either in whole or in part, of the funds provided to Grantee under this Agreement for non-compliance with the material terms of this Agreement. The Grantee, upon such written notification from Department shall refund, and shall forthwith pay to Department, the amount of money demanded by Department. Interest on any refund shall be calculated based on the prevailing rate used by the State Board of Administration. Interest shall be calculated from the date(s) the
original payment(s) are received from Department by Grantee to the date repayment is made by Grantee to Department. ii. In the event that the Grantee recovers costs, incurred under this Agreement and reimbursed by Department, from another source(s), Grantee shall reimburse Department for all recovered funds originally provided under this Agreement and interest shall be charged for those recovered costs as calculated on from the date(s) the payment(s) are recovered by Grantee to the date repayment is made to Department. iii. Notwithstanding the requirements of this section, the above restrictions on commingling funds do not apply to agreements where payments are made purely on a cost reimbursement basis. 28. Conflict of Interest. The Grantee covenants that it presently has no interest and shall not acquire any interest which would conflict in any manner or degree with the performance of services required. 29. Independent Contractor. The Grantee is an independent contractor and is not an employee or agent of Department. 30. Subcontracting. a. Unless otherwise specified in the Special Terms and Conditions, all services contracted for are to be performed solely by Grantee. b. The Department may, for cause, require the replacement of any Grantee employee, subcontractor, or agent. For cause, includes, but is not limited to, technical or training qualifications, quality of work, change in security status, or non-compliance with an applicable Department policy or other requirement.
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c. The Department may, for cause, deny access to Department’s secure information or any facility by any Grantee employee, subcontractor, or agent. d. The Department’s actions under paragraphs b. or c. shall not relieve Grantee of its obligation to perform all work in compliance with the Agreement. The Grantee shall be responsible for the payment of all monies due under any subcontract. The Department shall not be liable to any subcontractor for any expenses or liabilities incurred under any subcontract and Grantee shall be solely liable to the subcontractor for all expenses and liabilities incurred
under any subcontract. e. The Department will not deny Grantee’s employees, subcontractors, or agents access to meetings within the Department’s facilities, unless the basis of Department’s denial is safety or security considerations. f. The Department supports diversity in its procurement program and requests that all subcontracting opportunities afforded by this Agreement embrace diversity enthusiastically. The award of subcontracts should reflect the full diversity of the citizens of the State. A list of minority-owned firms that could be offered subcontracting
opportunities may be obtained by contacting the Office of Supplier Diversity at (850) 487-0915. g. The Grantee shall not be liable for any excess costs for a failure to perform, if the failure to perform is caused by the default of a subcontractor at any tier, and if the cause of the default is completely beyond the control of both Grantee and the subcontractor(s), and without the fault or negligence of either, unless the subcontracted products
or services were obtainable from other sources in sufficient time for Grantee to meet the required delivery schedule. 31. Guarantee of Parent Company. If Grantee is a subsidiary of another corporation or other business entity, Grantee asserts that its parent company will guarantee all of the obligations of Grantee for purposes of fulfilling the obligations of Agreement. In the event Grantee is sold during the period the Agreement is in effect, Grantee agrees that it will be a requirement of sale that the new
parent company guarantee all of the obligations of Grantee. 32. Survival.
The respective obligations of the parties, which by their nature would continue beyond the termination or expiration of this Agreement, including without limitation, the obligations regarding confidentiality, proprietary interests, and
public records, shall survive termination, cancellation, or expiration of this Agreement. 33. Third Parties.
The Department shall not be deemed to assume any liability for the acts, failures to act or negligence of Grantee, its agents, servants, and employees, nor shall Grantee disclaim its own negligence to Department or any third party. This
Agreement does not and is not intended to confer any rights or remedies upon any person other than the parties. If Department consents to a subcontract, Grantee will specifically disclose that this Agreement does not create any third-
party rights. Further, no third parties shall rely upon any of the rights and obligations created under this Agreement. 34. Severability.
If a court of competent jurisdiction deems any term or condition herein void or unenforceable, the other provisions are severable to that void provision, and shall remain in full force and effect. 35. Grantee’s Employees, Subcontractors and Agents. All Grantee employees, subcontractors, or agents performing work under the Agreement shall be properly trained
technicians who meet or exceed any specified training qualifications. Upon request, Grantee shall furnish a copy of technical certification or other proof of qualification. All employees, subcontractors, or agents performing work under
Agreement must comply with all security and administrative requirements of Department and shall comply with all controlling laws and regulations relevant to the services they are providing under the Agreement. 36. Assignment. The Grantee shall not sell, assign, or transfer any of its rights, duties, or obligations under the Agreement, or under
any purchase order issued pursuant to the Agreement, without the prior written consent of Department. In the event of any assignment, Grantee remains secondarily liable for performance of the Agreement, unless Department expressly
waives such secondary liability. The Department may assign the Agreement with prior written notice to Grantee of its intent to do so. 37. Compensation Report. If this Agreement is a sole-source, public-private agreement or if the Grantee, through this agreement with the State,
annually receive 50% or more of their budget from the State or from a combination of State and Federal funds, the Grantee shall provide an annual report, including the most recent IRS Form 990, detailing the total compensation for
the entities' executive leadership teams. Total compensation shall include salary, bonuses, cashed-in leave, cash equivalents, severance pay, retirement benefits, deferred compensation, real-property gifts, and any other payout. The Grantee must also inform the Department of any changes in total executive compensation between the annual
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12 of 12 Rev. 06/21/2022
reports. All compensation reports must indicate what percent of compensation comes directly from the State or Federal allocations to the Grantee. 38. Execution in Counterparts and Authority to Sign. This Agreement, any amendments, and/or change orders related to the Agreement, may be executed in counterparts, each of which shall be an original and all of which shall constitute the same instrument. In accordance with the Electronic Signature Act of 1996, electronic signatures, including facsimile transmissions, may be used and shall have
the same force and effect as a written signature. Each person signing this Agreement warrants that he or she is duly authorized to do so and to bind the respective party to the Agreement.
Attachment 2 1 of 3 Rev. 8/19/2021
STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Special Terms and Conditions AGREEMENT NO. 22PLN91 ATTACHMENT 2
These Special Terms and Conditions shall be read together with general terms outlined in the Standard Terms and Conditions, Attachment 1. Where in conflict, these more specific terms shall apply. 1. Scope of Work. The Project funded under this Agreement is Vulnerability Assessment with City Simulator. The Project is defined in
more detail in Attachment 3, Grant Work Plan. 2. Duration. a. Reimbursement Period. The reimbursement period for this Agreement is the same as the term of the Agreement. b. Extensions. There are extensions available for this Project. c. Service Periods. Additional service periods may be added in accordance with 2.a above and are contingent upon
proper and satisfactory technical and administrative performance by the Grantee and the availability of funding. 3. Payment Provisions. a. Compensation. This is a cost reimbursement Agreement. The Grantee shall be compensated under this Agreement as described in Attachment 3. b. Invoicing. Invoicing will occur as indicated in Attachment 3.
c. Advance Pay. Advance Pay is not authorized under this Agreement. 4. Cost Eligible for Reimbursement or Matching Requirements. Reimbursement for costs or availability for costs to meet matching requirements shall be limited to the following budget categories, as defined in the Reference Guide for State Expenditures, as indicated:
Reimbursement Match Category ☐ ☐ Salaries/Wages
Overhead/Indirect/General and Administrative Costs: ☐ ☐ a. Fringe Benefits, N/A. ☐ ☐ b. Indirect Costs, N/A.
☒ ☒ Contractual (Subcontractors) ☐ ☐ Travel, in accordance with Section 112, F.S. ☐ ☐ Equipment ☐ ☐ Rental/Lease of Equipment ☐ ☐ Miscellaneous/Other Expenses ☐ ☐ Land Acquisition
5. Equipment Purchase. No Equipment purchases shall be funded under this Agreement. 6. Land Acquisition. There will be no Land Acquisitions funded under this Agreement. 7. Match Requirements The Agreement requires at least a 10.8% match on the part of the Grantee. Therefore, the Grantee is responsible for providing $24,000 through cash or third party in-kind towards the project funded under this Agreement. The Grantee may claim allowable project expenditures made on July 1, 2021 or after for purposes of meeting its match requirement as identified above.
Attachment 2 2 of 3 Rev. 8/19/2021
Each payment request submitted shall document all matching funds and/or match efforts (i.e., in-kind services) provided during the period covered by each request. The final payment will not be processed until the match requirement has been met. 8. Insurance Requirements Required Coverage. At all times during the Agreement the Grantee, at its sole expense, shall maintain insurance
coverage of such types and with such terms and limits described below. The limits of coverage under each policy maintained by the Grantee shall not be interpreted as limiting the Grantee’s liability and obligations under the Agreement. All insurance policies shall be through insurers licensed and authorized to issue policies in Florida, or alternatively, Grantee may provide coverage through a self-insurance program established and operating under the laws of Florida. Additional insurance requirements for this Agreement may be required elsewhere in this Agreement, however the minimum insurance requirements applicable to this Agreement are:
a. Commercial General Liability Insurance. The Grantee shall provide adequate commercial general liability insurance coverage and hold such liability insurance at all times during the Agreement. The Department, its employees, and officers shall be named as an additional insured on any general liability policies. The minimum limits shall be $250,000 for each occurrence and $500,000 policy aggregate. b. Commercial Automobile Insurance.
If the Grantee’s duties include the use of a commercial vehicle, the Grantee shall maintain automobile liability, bodily injury, and property damage coverage. Insuring clauses for both bodily injury and property damage shall provide coverage on an occurrence basis. The Department, its employees, and officers shall be named as an additional insured on any automobile insurance policy. The minimum limits shall be as follows: $200,000/300,000 Automobile Liability for Company-Owned Vehicles, if applicable $200,000/300,000 Hired and Non-owned Automobile Liability Coverage
c. Workers’ Compensation and Employer’s Liability Coverage. The Grantee shall provide workers’ compensation, in accordance with Chapter 440, F.S. and employer
liability coverage with minimum limits of $100,000 per accident, $100,000 per person, and $500,000 policy
aggregate. Such policies shall cover all employees engaged in any work under the Grant.
d. Other Insurance. None. 9. Quality Assurance Requirements. There are no special Quality Assurance requirements under this Agreement. 10. Retainage. No retainage is required under this Agreement. 11. Subcontracting. The Grantee may subcontract work under this Agreement without the prior written consent of the Department’s Grant Manager except for certain fixed-price subcontracts pursuant to this Agreement, which require prior approval. The Grantee shall submit a copy of the executed subcontract to the Department prior to submitting any invoices for subcontracted work. Regardless of any subcontract, the Grantee is ultimately responsible for all work to be performed under this Agreement. 12. State-owned Land. The work will not be performed on State-owned land. 13. Office of Policy and Budget Reporting. There are no special Office of Policy and Budget reporting requirements for this Agreement. 14. Additional Terms. Documentary Evidence Requirement for Subcontractor(s). If any work associated with this Agreement is completed
by a subcontractor(s), the Grantee shall require that such subcontractor(s) submit documentary evidence (e.g.,
workshop agendas; meeting recordings) to Grantee demonstrating that the subcontractor(s) has fully performed its
Project obligation(s). The Grantee shall forward copies of all such documentary evidence to the Department with the
Attachment 2 3 of 3 Rev. 8/19/2021
Grantee’s relevant deliverable(s), using the approved Project Timeline set forth in Attachment 3 to this Agreement
(Grant Work Plan).
Sea Level Impact Projection Study Requirement. If the project is within the designated area, pursuant to Section
161.552, F.S. and Chapter 62S-7, Florida Administrative Code, the Grantee is responsible for performing a Sea Level
Impact Projection (SLIP) study and submitting the resulting report to the Department. The SLIP study report must be
received by the Department, approved by the Department, and be published on the Department’s website for at least
thirty (30) days before construction can commence. This rule went into effect July 1, 2021, and applies to certain state-
funded construction projects located in the coastal building zone as defined in the rule.
DEP Agreement No.: 22PLN91 Page 1 of 5 Rev. 2.11.22
STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT WORK PLAN AGREEMENT NO. 22PLN91 ATTACHMENT 3 PROJECT TITLE: Vulnerability Assessment with City Stimulator PROJECT LOCATION: The Project is located in the City of Clearwater within Pinellas County, Florida. PROJECT DESCRIPTION: The Vulnerability Assessment with City Stimulator Project (Project) will conduct a comprehensive
Vulnerability Assessment (VA) pursuant to Section 380.093, Florida Statutes for the City of Clearwater. The Project will use the City Stimulator tool to stress-test and analyze important community elements for long-term resilience goals and the results will guide the City’s capital investment planning process and
assist the creation of a future climate action report. The Project includes outreach and a comprehensive VA. TASKS AND DELIVERABLES: Task 1: Kick Off Meeting Description: After a notice-to-proceed is issued, the Grantee will meet to develop an overall project
management plan and to address initial actions. Meeting attendees should discuss the project scope, project
goals, schedule, key milestones, and deliverables in order to develop a consistent project approach. The
kick-off meeting will be hosted by the Grantee and should identify potential representatives to serve on
both the Project Action Team (PAT) and Technical Advisory Committee (TAC). Prior to the meeting, the
Grantee will prepare the sign-in sheet, draft project schedule, and other meeting materials as necessary. The
Grantee will prepare a draft list of representatives to serve on the PAT and TAC based on discussions with
the Grantee. It is recommended that the committees be limited to no more than 10 representatives to better
manage meeting outcomes.
Deliverables: The Grantee will provide the following: 1) a draft list of the PAT and TAC members; 2)
kick-off meeting minutes, which documents all decisions and agreed upon outcomes of the meeting; and 3)
a draft email to potential members to request their participation on the PAT and TAC. The email shall
include the project purpose, goals, schedule, project meeting dates and locations, and overall desired
outcomes.
Task 2: Assemble PAT and TAC
Description: The Grantee will review and approve the PAT and TAC member list and then distribute the
draft email prepared in Task 1 to the members. The email requests PAT and TAC member participation
and to provide confirmation of acceptance or denial.
Deliverables: The Grantee will provide the list of local representatives that have confirmed participation
on the PAT and TAC. The list shall include the name, organization/affiliation, position title, and contact
information.
DEP Agreement No.: 22PLN91 Page 2 of 5 Rev. 2.11.22
Task 3: Conduct TAC Meetings
Description: The Grantee will coordinate and schedule the quantity, dates, times, and locations for the
TAC meetings, based on critical decision points in the project process. The purpose of the TAC meetings
is to assist in reviewing the goals of the project, review draft materials, provide input for study direction,
assist in identifying geographic context, appropriate modeling methodologies, assist in identifying
available data and resources, identify relevant assets, and review project findings and recommendations.
A minimum of two TAC meetings is recommended, at the beginning and end of the project, however,
more may be necessary to provide guidance at critical decision points throughout the project process.
Deliverables: The Grantee will provide the following: 1) meeting agendas to include location, date, and
time of meeting; 2) meeting sign-in sheets with attendee names and affiliation; 3) a copy of the
presentation(s) and any materials created for distribution at the meeting, as applicable; and 4) a summary
report of committee recommendations and guidance, to include attendee input, meeting outcomes,
methodologies selected, appropriate resources and data, relevant assets and review of study deliverables for
accuracy and applicability.
Task 4: Acquire Background Data and Populate Digitak Twin Geodatabases
Description: The Grantee will research and compile the data needed to perform the Vulnerability
Assessment (VA), based on the requirements as defined in Section 380.093, Florida Statute (F.S.). Three
main categories of data are required to perform a VA: 1) critical and regionally significant asset inventory,
2) topographic data, and 3) flood scenario-related data. GIS metadata should incorporate a layer for each
of the four asset types as defined in s. 380.093(2) 1-4, F.S. GIS files and associated metadata must adhere
to the Resilient Florida Program’s GIS Data Standards (Exhibit I), and raw data sources shall be defined
within the associated metadata. Sea level rise projection data shall include the 2017 National Oceanic and
Atmospheric Administration (NOAA) intermediate-high and intermediate-low projections for 2040 and
2070, at a minimum. Other projections can be used at the Grantees discretion. Storm surge data used must
be equal to or exceed the 100-year return period (1% annual chance) flood event. In the process of
researching background data, the Grantee shall identify data gaps, where missing data or low-quality
information may limit the VA’s extent or reduce the accuracy of the results. The Grantee shall rectify any
gaps of necessary data. The Grantee will also research and compile data needed to develop the digital twin
in City Simulator, including the appropriate geodatabases to store the digital twin information.
Deliverables: The Grantee will provide the following: 1) a technical report to outline the data compiled for
both the VA and the digital twin and findings of the gap analysis; 2) a summary report to include
recommendations to address the identified data gaps and actions taken to rectify them, if applicable; 3) GIS
files with appropriate metadata of the data compiled for both the VA and the digital twin, to include
locations of critical assets owned or maintained by the Grantee as well as regionally significant assets that
are classified and as defined in s. 380.093(2) 1-4, F.S.
Task 5: Exposure Analysis and Climate Change Forecasts
Description: The Grantee will perform an exposure analysis to identify the depth of water caused by each
sea level rise, storm surge, and/or flood scenario. The water surface depths (i.e. flood scenarios) used to
evaluate assets shall include the following data: tidal flooding, current and future storm surge flooding,
rainfall-induced flooding, and compound flooding, all as applicable, as well as the scenarios and standards
DEP Agreement No.: 22PLN91 Page 3 of 5 Rev. 2.11.22
used for the exposure analysis shall be pursuant to s. 380.093, F.S. GIS files and associated metadata must
adhere to the Resilient Florida Program’s GIS Data Standards (Exhibit I), and raw data sources shall be
defined within the associated metadata. The Grantee will also develop forecasts for climate change using
the StormCaster module within City Simulator, to include future rainfall, temperature, and sea level.
Deliverables: The Grantee will provide the following: 1) a draft Vulnerability Assessment report that
provides details on the modeling process, type of models utilized, and resulting tables and maps illustrating
flood depths for each flood scenario; 2) GIS files with results of the exposure analysis for each flood
scenario as well as the appropriate metadata that identifies the methods used to create the flood layers; and
3) results of the StormCaster module within City Simulator.
Task 6: Sensitivity Analysis
Description: The Grantee will perform the sensitivity analysis to measure the impact of flooding on assets
and to apply the data from the exposure analysis to the inventory of critical assets created in the Exposure
Analysis Task. The sensitivity analysis should include an evaluation of the impact of flood severity on each
asset type and at each flood scenario and assign a risk level based on percentages of land area inundated
and number of critical assets affected. The Grantee will run up to 15 scenarios to get an initial understanding
of future climate vulnerabilities and implications to the City. The outputs from the scenario modeling will
provide results and performance metrics.
Deliverables: The Grantee will provide the following: 1) a draft Vulnerability Assessment report that
provides details on the findings of the exposure analysis, sensitivity analysis, and modeling of the 15
scenarios, and includes visual presentation of the data via maps and tables, based on the statutory-required
scenarios and standards; and 2) an initial list of critical and regionally significant assets that are impacted
by flooding. The list of critical and regionally significant assets must be prioritized by area or immediate
need and must identify which flood scenario(s) impacts each asset.
Task 7: Final Vulnerability Assessment Report, Maps, and Tables
Description: The Grantee will finalize the Vulnerability Assessment (VA) report pursuant to the
requirements in s. 380.093, F.S. and based upon the PAT and TAC and public outreach efforts. The final
VA must include all results from the exposure and sensitivity analyses, as well as a summary of identified
risks and assigned focus areas. It should contain a list of critical and regionally significant assets that are
impacted by flooding and sea-level rise, specifying for each asset the flood scenario(s) impacting the asset.
GIS files and associated metadata must adhere to the Resilient Florida Program’s GIS Data Standards
(Exhibit I), and raw data sources shall be defined within the associated metadata. The Grantee will also
develop a Community Resilience Report to summarize the planning process, digital twin City Simulator
creation, scenarios evaluated, and results.
Deliverables: The Grantee will provide the following: 1) Final Vulnerability Assessment Report that
provides details on the results and conclusions, including illustrations via maps and tables, based on the
statutory-required scenarios and standards in s. 380.093, F.S.; 2) a final list of critical and regionally
significant assets that are impacted by flooding. The list of critical and regionally significant assets must be
prioritized by area or immediate need and must identify which flood scenario(s) impacts each asset.; 3) all
electronic mapping data used to illustrate flooding and sea level rise impacts identified in the VA, to include
the geospatial data in an electronic file format and GIS metadata; 4) a signed Vulnerability Assessment
DEP Agreement No.: 22PLN91 Page 4 of 5 Rev. 2.11.22
Compliance Checklist Certification; and 5) Community Resilience Report to summarize the planning
process, digital twin City Simulator creation, scenarios evaluated, and results.
Task 8: Public Presentation
Description: The Grantee will present the final VA results to local governing boards, technical committees,
or other appropriate officers and elected officials. The purpose of the presentation is to share the findings
from the final VA and provide recommendations of actions for adaptation strategies and future project
funding. The presentation will also inform the public of the results and the future risk of sea level rise and
increased flooding and encourage community participation when identifying mitigation strategies to
address the flooding vulnerabilities. The Grantee will prepare all social media notifications, meeting
invitations, meeting materials, presentations, and graphics utilized during the meeting, as applicable.
Deliverables: The Grantee will provide the following: 1) meeting agendas to include location, date, and
time of meeting; 2) meeting sign-in sheets with attendee names and affiliation (i.e. local stakeholder,
resident, PAT and TAC member, local government staff); 3) a copy of the presentation(s) and any materials
created in preparation of or for distribution at the meeting (i.e. social media posts, public announcements,
graphics), as applicable; 4) a copy of the file or weblink of the video or audio recording from the meeting,
if applicable; and 5) a summary report including attendee input and meeting outcomes. PERFORMANCE MEASURES: The Grantee will submit all deliverables for each task to the Department’s Grant Manager on or before the Task Due Date listed in the Project Timeline. The Grantee
must also submit Exhibit A, Progress Report Form, to the Department’s Grant Manager, with every deliverable and payment request. For interim payment requests, Exhibit A may serve as the deliverable for a task. The Department’s Grant Manager will review the deliverable(s) to verify that they meet the specifications in the Grant Work Plan and the task description, to include any work being performed by any subcontractor(s). Upon review and written acceptance by the Department’s Grant Manager of deliverables under the task, the Grantee may proceed with payment request submittal. CONSEQUENCES FOR NON-PERFORMANCE: The Department will reduce each Task Funding
Amount by five percent (5%) for every day that the task deliverable(s) are not received on the specified due date listed in the Agreement’s most recent Project Timeline. Should a Change Order or Amendment be requested on the date of or after the most current task due date, the five percent (5%) reduction of that Task
Funding Amount will be imposed until the date of the requested change is received via email by the Department. PAYMENT REQUEST SCHEDULE: Following the Grantee’s full completion of a task, the Grantee may submit a payment request for cost reimbursement using both Exhibit A, Progress Report Form, and Exhibit C, Payment Request Summary Form. Interim payment requests cannot be made more frequently than quarterly and must be made using Exhibit A, detailing all work progress made during that payment request period, and Exhibit C. Upon the Department’s receipt of Exhibit A and C, along with all supporting fiscal documentation and deliverables, the Department’s Grant Manager will have ten (10) working days to review and approve or deny the payment request. PROJECT TIMELINE AND BUDGET DETAIL: The tasks must be completed by, and all deliverables received by, the corresponding task due date listed in the table below. Cost-reimbursable grant funding must not exceed the budget amounts indicated below. Requests for any change(s) must be submitted prior
to the current task due date listed in the Project Timeline. Requests are to be sent via email to the Department’s Grant Manager, with the details of the request and the reason for the request made clear.
DEP Agreement No.: 22PLN91 Page 5 of 5 Rev. 2.11.22
Task No. Task Title Budget Category DEP Amount Local Amount Total Amount Task Start Date Task Due Date
1 Kick Off Meeting Contractual Services $20,897 $0 $20,897 7/1/2021 3/30/2024
2 Assemble PAT and TAC Contractual Services $5,000 $0 $5,000 7/1/2021 3/30/2024
3 Conduct TAC Meetings Contractual Services $16,900 $0 $16,900 7/1/2021 3/30/2024
4
Acquire Background Data and Populate Twin Digitak Geodatabases
Contractual Services $30,456 $0 $30,456 7/1/2021 3/30/2024
5 Exposure Analysis and Climate Change Forecasts
Contractual Services $60,132 $0 $60,132 7/1/2021 3/30/2024
6 Sensitivity Analysis Contractual Services $26,310 $0 $26,310 7/1/2021 3/30/2024
7 Final Vulnerability Assessment Report,
Maps, and Tables
Contractual Services $37,153 $20,000 $57,153 7/1/2021 3/30/2024
8 Public Presentation Contractual Services $1,000 $4,000 $5,000 7/1/2021 3/30/2024
Total: $197,848 $24,000 $221,848
Attachment 4 1 of 1
Rev. 4/27/2018
STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
Public Records Requirements
Attachment 4
1. Public Records.
a. If the Agreement exceeds $35,000.00, and if Grantee is acting on behalf of Department in its performance of services under the Agreement, Grantee must allow public access to all documents, papers, letters, or other material, regardless
of the physical form, characteristics, or means of transmission, made or received by Grantee in conjunction with the
Agreement (Public Records), unless the Public Records are exempt from section 24(a) of Article I of the Florida Constitution or section 119.07(1), F.S.
b. The Department may unilaterally terminate the Agreement if Grantee refuses to allow public access to Public Records
as required by law. 2. Additional Public Records Duties of Section 119.0701, F.S., If Applicable.
For the purposes of this paragraph, the term “contract” means the “Agreement.” If Grantee is a “contractor” as defined in section 119.0701(1)(a), F.S., the following provisions apply and the contractor shall: a. Keep and maintain Public Records required by Department to perform the service.
b. Upon request, provide Department with a copy of requested Public Records or allow the Public Records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, F.S., or
as otherwise provided by law.
c. A contractor who fails to provide the Public Records to Department within a reasonable time may be subject to penalties under section 119.10, F.S.
d. Ensure that Public Records that are exempt or confidential and exempt from Public Records disclosure requirements
are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the Public Records to Department.
e. Upon completion of the contract, transfer, at no cost, to Department all Public Records in possession of the contractor or keep and maintain Public Records required by Department to perform the service. If the contractor transfers all Public Records to Department upon completion of the contract, the contractor shall destroy any duplicate Public
Records that are exempt or confidential and exempt from Public Records disclosure requirements. If the contractor
keeps and maintains Public Records upon completion of the contract, the contractor shall meet all applicable requirements for retaining Public Records. All Public Records stored electronically must be provided to Department,
upon request from Department’s custodian of Public Records, in a format specified by Department as compatible with the information technology systems of Department. These formatting requirements are satisfied by using the data formats as authorized in the contract or Microsoft Word, Outlook, Adobe, or Excel, and any software formats the
contractor is authorized to access.
f. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, F.S., TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THE CONTRACT, CONTACT THE DEPARTMENT’S CUSTODIAN OF PUBLIC RECORDS AT: Telephone: (850) 245-2118
Email: public.services@floridadep.gov
Mailing Address: Department of Environmental Protection
ATTN: Office of Ombudsman and Public Services
Public Records Request
3900 Commonwealth Boulevard, MS 49
Tallahassee, Florida 32399
Attachment 5 1 of 6 BGS-DEP 55-215 revised 12/14/2020
STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Special Audit Requirements (State and Federal Financial Assistance) Attachment 5 The administration of resources awarded by the Department of Environmental Protection (which may be referred to as the "Department", "DEP", "FDEP" or "Grantor", or other name in the agreement) to the recipient (which may be referred to as the "Recipient", "Grantee" or other name in the agreement) may be subject to audits and/or monitoring by the Department of Environmental Protection, as described in this attachment. MONITORING In addition to reviews of audits conducted in accordance with 2 C.F.R. Part 200, Subpart F-Audit Requirements, and Section 215.97, F.S., as revised (see “AUDITS” below), monitoring procedures may include, but not be limited to, on-site visits by DEP Department staff, limited scope audits as defined by 2 C.F.R. § 200.425, or other procedures. By entering into this Agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of Environmental Protection. In the event the Department of Environmental Protection determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the Department to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer (CFO) or Auditor General. AUDITS PART I: FEDERALLY FUNDED This part is applicable if the recipient is a State or local government or a non-profit organization as defined in 2 C.F.R. § 200.330 1. A recipient that expends $750,000 or more in federal awards in its fiscal year, must have a single or program-specific audit conducted in accordance with the provisions of 2 C.F.R. Part 200, Subpart F. EXHIBIT 1 to this Attachment indicates federal funds awarded through the Department of Environmental Protection by this Agreement. In determining the federal awards expended in its fiscal year, the recipient shall consider all sources of federal awards, including federal resources received from the Department of Environmental Protection. The determination of amounts of federal awards expended should be in accordance with the guidelines established in 2 C.F.R. §§ 200.502-503. An audit of the recipient conducted by the Auditor General in accordance with the provisions of 2 C.F.R. Part 200.514 will meet the requirements of this part. 2. For the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative to auditee responsibilities as provided in 2 C.F.R. §§ 200.508-512. 3. A recipient that expends less than $750,000 in federal awards in its fiscal year is not required to have an audit conducted in accordance with the provisions of 2 C.F.R. Part 200, Subpart F-Audit Requirements. If the recipient expends less than $750,000 in federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of 2 C.F.R. Part 200, Subpart F-Audit Requirements, the cost of the audit must be paid from non-federal resources (i.e., the cost of such an audit must be paid from recipient resources obtained from other federal entities). 4. The recipient may access information regarding the Catalog of Federal Domestic Assistance (CFDA) via the internet at www.cfda.gov
Attachment 5 2 of 6 BGS-DEP 55-215 revised 12/14/2020
PART II: STATE FUNDED This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2), Florida Statutes. 1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $750,000 in any fiscal year of such recipient (for fiscal years ending June 30, 2017, and thereafter), the
recipient must have a State single or project-specific audit for such fiscal year in accordance with Section 215.97, F.S.; Rule Chapter 69I-5, F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this form lists the state financial assistance awarded through the Department of Environmental Protection by this agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received
from the Department of Environmental Protection, other state agencies, and other nonstate entities. State financial assistance does not include federal direct or pass-through awards and resources received by a nonstate entity for Federal program matching requirements.
2. In connection with the audit requirements addressed in Part II, paragraph 1; the recipient shall ensure that the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission of a
financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. 3. If the recipient expends less than $750,000 in state financial assistance in its fiscal year (for fiscal year ending
June 30, 2017, and thereafter), an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, is not required. In the event that the recipient expends less than $750,000 in state financial
assistance in its fiscal year, and elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the non-state entity’s resources (i.e., the cost
of such an audit must be paid from the recipient’s resources obtained from other than State entities).
4. For information regarding the Florida Catalog of State Financial Assistance (CSFA), a recipient should access the Florida Single Audit Act website located at https://apps.fldfs.com/fsaa for assistance. In addition to the
above websites, the following websites may be accessed for information: Legislature's Website at http://www.leg.state.fl.us/Welcome/index.cfm, State of Florida’s website at http://www.myflorida.com/, Department of Financial Services’ Website at http://www.fldfs.com/and the Auditor General's Website at http://www.myflorida.com/audgen/. PART III: OTHER AUDIT REQUIREMENTS
(NOTE: This part would be used to specify any additional audit requirements imposed by the State awarding entity that are solely a matter of that State awarding entity’s policy (i.e., the audit is not required by Federal or State laws
and is not in conflict with other Federal or State audit requirements). Pursuant to Section 215.97(8), Florida Statutes, State agencies may conduct or arrange for audits of State financial assistance that are in addition to audits conducted
in accordance with Section 215.97, Florida Statutes. In such an event, the State awarding agency must arrange for funding the full cost of such additional audits.) PART IV: REPORT SUBMISSION 1. Copies of reporting packages for audits conducted in accordance with 2 C.F.R. Part 200, Subpart F-Audit Requirements, and required by PART I of this form shall be submitted, when required by 2 C.F.R. § 200.512, by or on behalf of the recipient directly to the Federal Audit Clearinghouse (FAC) as provided in 2 C.F.R. §§ 200.36 and 200.512 A. The Federal Audit Clearinghouse designated in 2 C.F.R. § 200.501(a) (the number of copies required by 2 C.F.R. § 200.501(a) should be submitted to the Federal Audit Clearinghouse), at the following address:
Attachment 5 3 of 6 BGS-DEP 55-215 revised 12/14/2020
By Mail: Federal Audit Clearinghouse Bureau of the Census 1201 East 10th Street Jeffersonville, IN 47132
Submissions of the Single Audit reporting package for fiscal periods ending on or after January 1, 2008, must be submitted using the Federal Clearinghouse’s Internet Data Entry System which can be found at http://harvester.census.gov/facweb/
2. Copies of financial reporting packages required by PART II of this Attachment shall be submitted by or on
behalf of the recipient directly to each of the following: A. The Department of Environmental Protection at one of the following addresses: By Mail: Audit Director
Florida Department of Environmental Protection Office of Inspector General, MS 40 3900 Commonwealth Boulevard Tallahassee, Florida 32399-3000 Electronically:
FDEPSingleAudit@dep.state.fl.us B. The Auditor General’s Office at the following address: Auditor General Local Government Audits/342
Claude Pepper Building, Room 401 111 West Madison Street Tallahassee, Florida 32399-1450 The Auditor General’s website (http://flauditor.gov/) provides instructions for filing an electronic copy of a financial reporting package.
3. Copies of reports or management letters required by PART III of this Attachment shall be submitted by or on behalf of the recipient directly to the Department of Environmental Protection at one of the following addresses: By Mail: Audit Director Florida Department of Environmental Protection Office of Inspector General, MS 40 3900 Commonwealth Boulevard Tallahassee, Florida 32399-3000 Electronically: FDEPSingleAudit@dep.state.fl.us 4. Any reports, management letters, or other information required to be submitted to the Department of Environmental Protection pursuant to this Agreement shall be submitted timely in accordance with 2 C.F.R. § 200.512, section 215.97, F.S., and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable.
Attachment 5 4 of 6 BGS-DEP 55-215 revised 12/14/2020
5. Recipients, when submitting financial reporting packages to the Department of Environmental Protection for audits done in accordance with 2 C.F.R. Part 200, Subpart F-Audit Requirements, or Chapters 10.550 (local governmental entities) and 10.650 (non and for-profit organizations), Rules of the Auditor General, should indicate the date and the reporting package was delivered to the recipient correspondence accompanying the reporting package.
PART V: RECORD RETENTION The recipient shall retain sufficient records demonstrating its compliance with the terms of the award and this Agreement for a period of five (5) years from the date the audit report is issued, and shall allow the Department of Environmental Protection, or its designee, Chief Financial Officer, or Auditor General access to such records upon
request. The recipient shall ensure that audit working papers are made available to the Department of Environmental Protection, or its designee, Chief Financial Officer, or Auditor General upon request for a period of three (3) years from the date the audit report is issued, unless extended in writing by the Department of Environmental Protection.
Attachment 5, Exhibit 1 5 of 6 BGS-DEP 55-215 Revised 7/2019
EXHIBIT 1 FUNDS AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
Note: If the resources awarded to the recipient represent more than one federal program, provide the same information shown below for each federal program
and show total federal resources awarded
Federal Resources Awarded to the Recipient Pursuant to this Agreement Consist of the Following:
Federal Program A
Federal Agency
CFDA Number
CFDA Title
Funding Amount
State Appropriation Category
$
Federal Program B
Federal Agency
CFDA Number
CFDA Title
Funding Amount
State Appropriation Category
$
Note: Of the resources awarded to the recipient represent more than one federal program, list applicable compliance requirements for each federal program in
the same manner as shown below:
Federal Program A
First Compliance requirement: i.e.: (what services of purposes resources must be used for)
Second Compliance requirement: i.e.:(eligibility requirement for recipients of the resources)
Etc. Etc.
Federal Program B
First Compliance requirement: i.e.: (what services of purposes resources must be used for)
Second Compliance requirement: i.e.: (eligibility requirement for recipients of the resources)
Etc. Etc.
Attachment 5, Exhibit 1 6 of 6 BGS-DEP 55-215 Revised 7/2019
Note: If the resources awarded to the recipient for matching represent more than one federal program, provide the same information shown below for each federal program and show total state resources awarded for matching.
State Resources Awarded to the Recipient Pursuant to this Agreement Consist of the Following Matching Resources for Federal Programs: Federal Program A
Federal Agency
CFDA
CFDA Title
Funding Amount
State Appropriation Category
Federal Program B
Federal Agency
CFDA
CFDA Title
Funding Amount
State Appropriation Category
Note: If the resources awarded to the recipient represent more than one state project, provide the same information shown below for each state project and show total state financial assistance awarded that is subject to section 215.97, F.S.
State Resources Awarded to the Recipient Pursuant to this Agreement Consist of the Following Resources Subject to Section 215.97, F.S.: State Program A
State Awarding Agency
State Fiscal Year1
CSFA Number
CSFA Title or Funding Source Description
Funding Amount
State Appropriation Category
Original Agreement Florida Department of Environmental Protection FY 21.22 37.098 Resilient Florida Programs 197,848.00 140078
State Program B
State Awarding Agency
State Fiscal Year2
CSFA Number
CSFA Title or Funding Source Description
Funding Amount
State Appropriation Category
Total Award $197,848.00
Note: List applicable compliance requirement in the same manner as illustrated above for federal resources. For matching resources provided by the Department
for DEP for federal programs, the requirements might be similar to the requirements for the applicable federal programs. Also, to the extent that different requirements pertain to different amount for the non-federal resources, there may be more than one grouping (i.e. 1, 2, 3, etc.) listed under this category.
For each program identified above, the recipient shall comply with the program requirements described in the Catalog of Federal Domestic Assistance (CFDA) [www.cfda.gov] and/or the Florida Catalog of State Financial Assistance (CSFA) [https://apps.fldfs.com/fsaa/searchCatalog.aspx], and State Projects Compliance Supplement (Part Four: State Projects Compliance Supplement [https://apps.fldfs.com/fsaa/state_project_compliance.aspx]. The services/purposes for which the funds are to be used are included in the Agreement’s Grant Work Plan. Any match required by the Recipient is clearly indicated in the Agreement.
1 Subject to change by Change Order. 2 Subject to change by Change Order.
Rev. 2.11.22 Attachment 6 Page 1 of 2
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
PROGRAM-SPECIFIC REQUIREMENTS
RESILIENT FLORIDA PROGRAM
ATTACHMENT 6
1. Permits. The Grantee acknowledges that receipt of this grant does not imply nor guarantee that a federal,
state, or local permit will be issued for a particular activity. The Grantee agrees to ensure that all necessary
permits are obtained prior to implementation of any grant-funded activity that may fall under applicable
federal, state, or local laws. Further, the Grantee shall abide by all terms and conditions of each applicable
permit for any grant-funded activity. Upon request, the Grantee must provide a copy of all acquired and
approved permits for the project.
2. Ineligibility. If the Grantee fails to perform in accordance with the terms and conditions set forth in this
Agreement; Attachment 3 (Grant Work Plan), and all other applicable attachments and exhibits, the Grantee
shall be ineligible to be considered for funding under the Resilient Florida Program for two (2) consecutive
funding cycles. The Department shall make its determination of ineligibility within thirty (30) days of this
Agreement’s end date and notify the Grantee in writing if determined ineligible. If the failure to perform in
accordance with the terms and conditions set forth in this Agreement is due to the Grantee’s contractor or
subcontractor(s), then the Grantee should submit that documentation in writing to the Department’s Grant
Manager.
3. Additional Documentation for Contractual Costs. In addition to the documentation requirements in paragraph
11 of Attachment 2 (Subcontracting), and in paragraph 9.c. of Attachment 1 (Contractual Costs
(Subcontractors)), Grantee shall provide the following for all subcontractual agreements that the Grantee
executes for this project:
a. A valid link or documentation that outlines their entity’s procurement processes as required in
Attachment 1, paragraph 9.c; and
b. A certification statement signed by the Grantee’s designated grant manager indicating the procurement
process that was utilized per their entities’ policies and procedures for all subcontractors. The
certification must include a listing of all subcontractor quotes/bids amounts, along with the company
name, address, and the details of how and why they made their determinations for those subcontractors
that were selected and utilized for this Agreement.
4. Attachment 3, Grant Work Plan, Performance Measures. All deliverables and reports submitted to the
Department should be submitted electronically and must be compliant with the Americans with Disabilities
Act, also known as “508 Compliant,” in all formats provided.
5. Copyright, Patent and Trademark. The Department reserves a royalty-free, nonexclusive, and irrevocable
license to reproduce, publish or otherwise use, and to authorize others to use, for state government purposes:
a. The copyright in any work developed under this Agreement; and
b. Any rights or copyright to which the Grantee or subcontractor purchases ownership with grant support.
6. Grant funds may not be used to support ongoing efforts to comply with legal requirements, including permit
conditions, mitigation, and settlement agreements.
7. Funding Source. With the exception of audiovisuals not intended for presentation to the general public that
are produced either as research instruments or for documenting experimentation or findings (unless otherwise
required under the special terms of this Agreement), Grantee agrees to include the Department’s logo (which
Rev. 2.11.22 Attachment 6 Page 2 of 2
can be found on the Department’s website at: https://floridadep.gov or by contacting the Grant Manager for
a copy) on all publications, printed reports, maps, audiovisuals (including videos, slides, and websites), and
similar materials, as well as the following language:
“This work was funded in part through a grant agreement from the Florida Department of Environmental
Protection’s Office of Resilience and Coastal Protection Resilient Florida Program. The views, statements,
findings, conclusions, and recommendations expressed herein are those of the author(s) and do not
necessarily reflect the views of the State of Florida or any of its subagencies.”
The next printed line must identify the month and year of the publication.
8. Final Project Report. The Grantee shall submit Exhibit F, Final Project Report Form, prior to requesting final
payment. The Final Project Report may be submitted in lieu of the final quarterly status report, only in
instances where the next quarterly report falls after the project’s completion date.
Exhibit A, DEP Agreement #: 22PLN91
1 of 1 11/17/2021
DEPARTMENT OF ENVIRONMENTAL PROTECTION Resilient Florida Program
Progress Report Form Exhibit A
DEP Agreement No.: 22PLN91
Project Title: Vulnerability Assessment with City Simulator
Grantee Name: City of Clearwater
Grantee Address:
Grantee’s Grant Manager: Telephone No.:
Reporting Period: (MM/DD/YYYY – MM/DD/YYYY)
INSTRUCTIONS: Provide the following information for all tasks and deliverables identified in Attachment 3, Grant Work Plan: Description of the work performed during the reporting period, problems encountered, problem resolutions, scheduled updates, proposed work for the next reporting period, and percentage of the work that has been completed to date. NOTE: Use as many pages as necessary to cover all tasks in the Grant Work Plan. The following format should be followed: Task 1:
Progress for this reporting period: Identify any delays or problems encountered: Percentage of task completed:
Task 2: Progress for this reporting period:
Identify any delays or problems encountered: Percentage of task completed:
Task 3: Progress for this reporting period:
Identify any delays or problems encountered: Percentage of task completed:
Task 4: Progress for this reporting period: Identify any delays or problems encountered:
Percentage of task completed:
This report is submitted in accordance with the reporting requirements of the above DEP Agreement No. and accurately reflects the activities associated with the project.
Signature of Grantee’s Grant Manager (or successor) Date
Exhibit C, Page 1 of 1 Rev. 12/02/19
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
RESILIENT FLORIDA GRANT PROGRAM
EXHIBIT C
PAYMENT REQUEST SUMMARY FORM
The current Exhibit C, Payment Request Summary Form for the Resilient Florida Program grant
agreements can be found on the Department’s website at the link below. Each payment request must be
submitted on the current form. The Department will notify grantees of any substantial changes to Exhibit
C that occur during the grant agreement period.
https://floridadep.gov/Resilient-Florida-Program/Grants
Exhibit F, DEP Agreement # 22PLN91 Page 1 5/12/2022
EXHIBIT F
DEP AGREEMENT NO. 22PLN91
VULNERABILITY ASSESSMENT WITH CITY STIMULATOR
City of Clearwater
Final Project Report
Insert Month & Year
This report is funded in part through a grant agreement from the Florida Department of Environmental Protection.
The views, statements, findings, conclusions, and recommendations expressed herein are those of the author(s) and
do not necessarily reflect the views of the State of Florida or any of its subagencies.
Exhibit F, DEP Agreement # 22PLN91 Page 2 5/12/2022
Part I. Executive Summary
Part II. Methodology
Part III. Outcome
Include evaluation of project’s ability to meet goals and expected performance measures and provide explanation for
why goals were not met, if applicable. Identify successful outcomes, areas for improvement, and quantifiable metrics
as a result of the project.
Part IV. Further Recommendations
Instructions for completing Attachment F Final Project Report Form:
DEP AGREEMENT NO.: This is the number on your grant agreement.
GRANTEE NAME: Enter the name of the grantee’s agency.
PROJECT TITLE: Enter the title shown on the first page of the grant agreement.
MONTH & YEAR: Enter month and year of publication
The final Project Report must contain the following sections: Executive Summary, Methodology, Outcome, and
Further Recommendations. The Final Project Report must comply with the publication requirements in the grant
agreement. Please limit the final project report to no more than five (5) pages. One electronic copy shall be submitted
to the Department’s Grant Manager for approval. Final payment will be held until receipt and approval of the Final
Project Report.
Questions regarding completion of the Final Project Report should be directed to the Department’s Grant Manager,
identified in paragraph 18 of this agreement.
Exhibit G, DEP Agreement #: 22PLN91
11/19/2021 Page 1 of 1
Florida Department of Environmental Protection
EXHIBIT G
PHOTOGRAPHER RELEASE FORM
FOR PHOTOGRAPHS, VIDEOS, AUDIO RECORDINGS AND ARTWORKS
DEP AGREEMENT NO: 22PLN91
RELEASE FORM FOR PHOTOGRAPHS, VIDEOS, AUDIO RECORDINGS AND ARTWORKS
Owner/Submitter’s Name:
Address:
City: State: Zip:
Phone Number: ( ) Email:
License and Indemnification
I certify that I am the owner of the photograph(s), video(s), audio recording(s) and/or artwork(s) being submitted and
am eighteen (18) years of age or older.
I hereby grant to the Florida Department of Environmental Protection the royalty-free and non-exclusive right to
distribute, publish and use the photograph(s), video(s), audio recording(s) and art work(s) submitted herewith (the
“Work”) to promote the Florida Department of Environmental Protection. Uses may include, but are not limited to:
1. Promotion of FDEP (including, but limited to publications, websites, social media venues, advertisements,
etc.); and
2. Distribution to the media; and
3. Use in commercial products.
The Florida Department of Environmental Protection reserves the right to use/not use any Work as deemed appropriate
by the Florida Department of Environmental Protection. No Work will be returned once submitted.
I hereby acknowledge that the Florida Department of Environmental Protection shall bear no responsibility whatsoever
for protecting the Work against third-party infringement of my copyright interest or other intellectual property rights
or other rights I may hold in such Work, and in no way shall be responsible for any losses I may suffer as a result of
any such infringement; and I hereby represent and warrant that the Work does not infringe the rights of any other
individual or entity.
I hereby unconditionally release, hold harmless and indemnify the Florida Department of Environmental Protection,
its employees, volunteers, and representatives of and from all claims, liabilities and losses arising out of or in
connection with the Florida Department of Environmental Protection’s use of the Work. This release and
indemnification shall be binding upon me, and my heirs, executors, administrators and assigns.
I have read and understand the terms of this release.
Owner signature: Date:
Photo/video/audio/artwork/recording file name(s):
Location of photo/video/audio recording/artwork:
Name of person accepting Work submission
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
RESILIENT FLORIDA GRANT PROGRAM
CONTRACTUAL SERVICES CERTIFICATION
Exhibit H
Required for all grant agreements that include Contractual Services as an expenditure category.
DEP Agreement Number: ___________________________
Project Title: _____________________________________
Grantee: _________________________________________
Prior to making a request for payment of contractual services, the Grantee must provide the
following to the Department Grant Manager then responsible for the Grantee’s Resilient Florida
Grant Program grant agreement:
1. Documentation of the Grantee’s procurement process, as consistent with Attachment
1, Paragraph 9(c) and Attachment 2, Paragraph 11;
2. A list of all subcontractor quote and/or bid amounts (as applicable), including the
company name and address for each subcontractor;
3. An explanation of how and why the Grantee made their determination(s) for the
subcontractor(s) selected to perform certain task(s) under the Grantee’s relevant grant
agreement; and
4. This Exhibit H, signed and dated by the Grantee’s own (non-Departmental) grant
manager.
By signing below, I certify that, on behalf of the Grantee, I have provided all the information
required by items 1. through 3. of this exhibit, as stated above, to the Department Grant Manager
currently responsible for the Grantee’s Resilient Florida Grant Program grant agreement. I also
certify that the procurement process the Grantee utilized follows all of said Grantee’s non-
Departmental policies and procedures for subcontractors.
Grantee's Grant Manager Signature
Print Name
Date
Exhibit I 1 of 4
Rev. 6/1/2022
STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
RESILIENT FLORIDA GRANT PROGRAM VULNERABILITY ASSESSMENT COMPLIANCE CHECKLIST CERTIFICATION
Exhibit I
Required for all grant agreements.
DEP Agreement Number: __________________________
Project Title: ____________________________________
Grantee: ________________________________________
By signing this Vulnerability Assessment Compliance Checklist Certification (hereinafter “Checklist Certification”) the Grantee certifies that, upon execution of the Agreement, it will have reviewed the statutory requirements for vulnerability assessments in subsection 380.093(3), F.S., and provided this signed Checklist Certification to the Department, which gives the Department of Environmental Protection (Department) partial assurance that any and all vulnerability assessments the Grantee may utilize for its individual project will adhere to the relevant statutory requirements in subsection 380.093(3), F.S., regardless of the party actually completing the work (e.g., subcontractors).
To give the Department the remaining assurance it requires, the Grantee also certifies that it will deliver a fully completed and signed Vulnerability Assessment Compliance Checklist to the Department, in the form
included in this exhibit, at a yet-to-be-determined time mutually agreed upon by both parties to this Agreement but prior to close out of the Grantee’s individual project. The completed Vulnerability Assessment Compliance Checklist and this Checklist Certification will be joined and attached to the
Agreement together as a single “Exhibit I.”
By signing below, I certify on behalf of the Grantee that the Grantee or its designee(s) will have reviewed the statutory requirements in subsection 380.093(3), F.S., prior to execution of the Agreement. I further certify on behalf of the Grantee that, prior to close out of the grant, either myself or the Grantee’s designated grant manager will provide to the Department a Vulnerability Assessment Compliance Checklist form that
has been fully completed in the manner described in this Checklist Certification.
Grantee's Grant Manager Signature
Print Name
Date
Exhibit I 2 of 4
Rev. 6/1/2022
VULNERABILITY ASSESSMENT COMPLIANCE CHECKLIST
In accordance with subsection 380.093(3), F.S., the following components, scenarios, data, and information
are required for a comprehensive Vulnerability Assessment (VA). The checklist must be completed and
submitted with the final VA Report deliverable, pursuant to Attachment 3, Grant Work Plan. The Grantee
must abide by the Department’s GIS Data Standards found on the Resilient Florida Program webpage at
the link below:
https://floridadep.gov/rcp/resilient-florida-program/documents/resilient-florida-program-gis-data-
standards
Part 1 – Subparagraph 380.093(3)(c)2., F.S.
Item ID Check if Included Item Description Page Reference in VA Report (if applicable)
a ☐
Final Vulnerability Assessment Report that provides details on the results and conclusions, including illustrations via maps and
tables.
All electronic mapping data used to illustrate flooding and sea level rise impacts that are identified in the VA must be provided in the format consistent with the Department’s GIS Data Standards and include the following three (3) items:
b ☐Geospatial data in an electronic file format.
c ☐GIS metadata.
d ☐
List of critical assets for each jurisdiction, including regionally significant assets, that are impacted by flooding and sea level rise. The list must be prioritized by area or immediate need and must identify which flood scenario(s) impacts each asset
Part 2 – Subparagraphs 380.093(3)(d)1. and 380.093(3)(d)2., F.S.
Item ID Check if Included Item Description Page Reference in VA Report (if applicable)
e ☐Peril of Flood Compliance Plan amendments developed that address paragraph 163.3178(2)(f), F.S., if applicable.
☐Not applicable ☐ Already in compliance
f ☐Depth of tidal flooding, including future high tide flooding,
using thresholds published and provided by the Department.
g ☐To the extent practicable, analysis geographically displays the number of tidal flood days expected for each scenario and planning horizon. (optional)
h ☐Depth of current and future storm surge flooding using publicly available NOAA or FEMA storm surge data. (check one) ☐NOAA data ☐FEMA data
i ☐Initial storm surge event equals or exceeds current 100-year flood event.
j ☐Higher frequency storm analyzed for exposure of a critical asset. (optional, but must provide additional detail if included)
Exhibit I 3 of 4
Rev. 6/1/2022
k ☐
To the extent practicable, rainfall-induced flooding was considered using spatiotemporal analysis or existing hydrologic and hydraulic modeling results. (required if item e is not
applicable)
l ☐Future boundary conditions have been modified to consider sea level rise and high tide conditions. (optional)
m ☐Depth of rainfall-induced flooding for 100-year storm and 500-year storm event. (required if item e is not applicable)
n ☐To the extent practicable, compound flooding or the combination of tidal, storm surge, and rainfall-induced flooding.
(optional)
Part 3 – Subparagraph 380.093(3)(d)3., F.S.
Item ID Check if Included Item Description Page Reference in VA Report (if applicable)
o ☐All analyses performed in North American Vertical Datum of 1988.
p ☐Includes at least two local sea level rise scenarios, which must include the 2017 NOAA intermediate-low and intermediate-
high sea level rise projections.
q ☐Includes at least two planning horizons, which must include years 2040 and 2070.
r ☐Utilizes local sea level data that has been interpolated between the two closest NOAA tide gauges.
s ☐
Local, publicly available, sea level data was taken from one of the two closest NOAA tide gauges, which must be the gauge
with the highest mean sea level (if so, provide Department approval).
Identify the Florida municipalities that are included in this Vulnerability Assessment:
Exhibit I 4 of 4
Rev. 6/1/2022
I certify that, to the Grantee’s knowledge, all information contained in this completed Vulnerability
Assessment Compliance Checklist is true and accurate as of the date of the signature below.
Grantee's Grant Manager Signature
Print Name
Date
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#22-0603
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: City Manager's Office
Agenda Number: 3.2
SUBJECT/RECOMMENDATION:
Approve an Engineer of Record (EOR) Work Order to Atkins North America, Inc. of Tampa, FL
for the development of a city-wide vulnerability assessment using Atkins’ City Simulator tool in
the amount of $221,848 and authorize the appropriate officials to execute same. (consent)
SUMMARY:
According to the Tampa Bay Climate Science Advisory Panel's 2019 report, the Tampa Bay
region has already experienced 7.8 inches of sea level rise since 1946. Based upon its
thorough assessment of scientific data and literature, the report expects the region to see an
additional 2 to 8.5 feet of sea level rise by the end of this century.
Additionally, from a 2019 report by the Union of Concerned Scientists, Florida is expected to
face a heat index of 105 degrees Fahrenheit or higher for a third of the year. Such an increase
would create health hazards for Clearwater's low-income residents and other socially
vulnerable communities as well as its outdoor workers. These factors in addition to a number
of other climate hazards have caused the Tampa Bay region to be listed as one of the most
at-risk areas in the world.
In 2017, the city was one of three localities that participated in the Florida Department of
Economic Opportunity's pilot phase of its Coastal Resiliency Initiative. The Initiative provided
technical assistance to coastal communities in Florida that want to integrate effective
adaptation and improved resiliency into their plans for development amid sea level rise. This
enabled the City to amend its comprehensive plan and come into compliance with the Peril of
Flood act. The proposed vulnerability assessment with Atkins City Simulator will go beyond the
city's initial assessment to simulate present-day to mid-century transportation, economic, and
land development activities integrated with climate-influenced future flooding, to estimate the
true impact Clearwater will feel through metrics such as the number of commutes that will be
disrupted and the dollar damage likely to be experienced from natural disasters.
Under the guidance of a multi-disciplinary Technical Advisory Committee (TAC), the City will
work with Atkins to create a digital twin of Clearwater to test vital community elements
(including the natural, built, and social environments) against a number of projected climate
impacts, with the greatest priority being given to analyzing the impacts of flood and heat. Flood
influences are expected to be in the forms of higher tidal impacts associated with sea level rise,
larger rain events, and potentially more intense and/or more frequent tropical cyclones. Heat
Page 1 City of Clearwater Printed on 7/13/2022
File Number: ID#22-0603
influences are primarily expressed in the forms of higher temperatures and decreasing air
quality. In some circles, heatwaves and extreme temperatures are being called “the next big
inequality issue.” Impacts will be felt disproportionately by people who lack access to shelter,
who are unable to afford air conditioning, the elderly, and people who work outdoors, among
others. Projection data for these climate impacts will come from the most local level.
After completing this analysis, the project will also examine the effect of purposed solutions and
the degree to which they mitigate climate impacts. These solutions could include increased
tree canopy, living shorelines, elevated structures, air-conditioned bus stops, emergency
cooling hubs, and so on. The City Simulator tool will allow the city to examine multiple climate
impacts and multiple mitigation strategies in real time. The project will result in a resilience
report that will communicate project findings and can serve as the basis to inform capital
project investments, assist with the planning of a future Climate Action Plan, and identify
alternatives that support social justice and cost-beneficial objectives of the City.
This project will be funded by the Office of Resilience and Coastal Protection’s Resilient Florida
Fiscal Year 21-22 Planning Grant for $197,848 with a required local match of $24,000.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project C2106, Greenprint Implementation, to fund
this contract.
Page 2 City of Clearwater Printed on 7/13/2022
WORK ORDER INITIATION FORM 1 of 13 Revised: 2/11/2016
WORK ORDER FORM
for the CITY OF CLEARWATER
Date: 05/31/2022
Project Number __________
City Project Number: __________
1. PROJECT TITLE: Sustainability and Resilience Model with Report
2. SCOPE OF SERVICES:
Overview:
The scope of services is to work with city staff to determine most important community elements to be
stress-tested and then to analyze those elements in order to support long-term sustainability and
resilience planning. The project will be a combination of community partnership/collaborative processes
that are inputs to City Simulator, Atkins’ flagship resilience modeling tool. City Simulator is an Esri
ArcMap Extension that includes high detail representations of the city, right down to buildings and
individual people. Its power is that it allows you to roll up that detail into a city-wide assessment of
metrics like vulnerability, resilience, productivity, and social well-being. In order to develop the model,
Atkins will work with the City to create a digital twin. A digital twin is a realistic, digital representation of
assets, processes or systems in the built or natural environment. The complexity of that representation,
and degree of connectedness, varies depending on maturity.
Following the creation of the digital twin, Atkins and the City’s Technical Advisory Committee (defined
fully in Task 2) will determine scenarios that align with future sustainability and climate resilience goals.
These scenarios will then be modeled to develop baseline and scenario-specific metrics that are
presented in a Community Resilience Report that quantifies impacts to the natural, built, and human
environments. The resulting digital twin, models, and plan will support a planning process that goes
beyond the life of this project to support the City’s capital investment planning process and provides a
mechanism to monitor progress towards a more sustainable Clearwater. The graphic below provides the
major tasks and expected timeline over the life of the project.
WORK ORDER INITIATION FORM 2 of 13 Revised: 2/11/2016
Task 1 - Project Management/Meetings/Quality Control
Atkins will assign a Project Manager to manage the technical tasks, communicate, and
coordinate with the City staff and others. Atkins’ Project Manager will be responsible for overall
client satisfaction in all aspects of this Work Order including the schedule, deliverables, and
quality control. This task includes any meetings with City’s PM to review progress, deliverables,
or preparations for stakeholder meetings.
Task 2 – Build Digital Twin
Subtask 2.1: Establish Project Goals, Objectives, Actions, and Metrics for Resilience
Activities within the City
The first required activity is to verify the project’s goals in coordination with the City’s Project
Manager and the Sustainability and Resilience Committee (SRC). It is expected that the City will
have a multi-disciplinary team (“Technical Advisory Committee or TAC”) that steers the project
and provides input to the planning process throughout the project’s lifecycle. The TAC will be
comprised of SRC members as well as any other city staff assigned to it. To help provide larger
context to the project and help identify focus areas, Atkins will perform a literature review,
meet with city department stakeholders, and communicate findings to the TAC.
• Research and gather information on resilience issues through the literature
(Clearwater Planning, Engineering, and Emergency Management documents,
WORK ORDER INITIATION FORM 3 of 13 Revised: 2/11/2016
Pinellas Countywide LMS, TBRPC and CSAP documents, FDOT, NFIP, SWFWMD,
NCDC, CMIP-5 forecasts, Atkins StormCaster rain and temp forecasts)
• Conduct interviews with city department stakeholders for asset-specific
vulnerability knowledge
• Create set of performance metrics
• Document in a memo and story map. An Esri StoryMap is a web-based GIS tool
designed to help visually communicate a narrative. The tool would be internal to the
project team to start. As the project develops, the StoryMap will be updated to help
visually communicate the project’s findings. This activity will be done upfront, while
a more substantial update to the StoryMap will be performed as part of Task 4 after
all of the scenarios have been run and TAC has better coalesced the overall project
findings to be shared with elected officials and/or community.
Subtask 2.2: Populate Digital Twin Geodatabases
To facilitate the assessment of the City (and future City), a digital twin will be created. The digital
twin is the modeled representation of the current city that can then be tested through user-
defined scenarios to evaluate alternatives. The digital twin generally has three categories of the
community that need to be captured:
• System Users – These are the virtual people – or “agents” – that move about the
City throughout the simulation. The simulation measures how these agents are
disrupted in carrying out their daily activities by disasters like flood, heat wave, etc.
The representative types include resident agents, non-resident agents, and tourists.
• System Infrastructure – The key infrastructure elements of the city which include
elements such as parcels, building stock, roads, stormwater, power, water supply,
wastewater, telecom, soils, ocean/land, floodplains, and transit.
• System Control – These are administrative policies and boundaries that govern
actions of agents and future development. They include items such as political
boundaries, zoning, building codes, and regulations/policies.
To build the digital twin, Atkins will work with the City’s GIS and asset management staff to
capture the relevant data. Through the TAC, a data call will be provided to city stakeholders to
coordinate and collect data. If necessary, data usage agreements will be issued and adhered to
by participants.
Once collected, Atkins will populate the appropriate geodatabases to store the digital twin
information. While Atkins has worked with many datasets from the City, the digital twin
modeling process may involve integrating datasets that need further formatting or cleaning in
order to be correctly implemented in the tool.
WORK ORDER INITIATION FORM 4 of 13 Revised: 2/11/2016
Subtask 2.3: Develop Climate Change Influenced Weather and Tide Forecasts
To simulate climate change, a series of daily time-step “driver forecasts” of variables like rain,
temperature, and sea level specific to Clearwater must be developed. Atkins’ scientists will
work with the available climate projections to develop these forecasts. Using the StormCaster
module within City Simulator, regional data will be downscaled for use at the local level. The
Atkins team will conduct needed coordination with local programs (such as the Climate Science
Advisory Panel) to validate the best information accessible. Data obtained will be supportive of
the TAC’s goals developed in Task 2.
The specific driver forecasts to be developed include:
• Future Rain (all storm types; convective, tropical cyclone, frontal)
• Future Temperature
• Future Sea Level
For Clearwater, the flood models we will incorporate into the simulation are:
• Atkins StormCaster Daily Rain Forecast – City Simulator contains a rainfall forecasting
module called StormCaster. This module will produce a daily rainfall forecast for
Clearwater. The forecast blends local historic rainfall patterns with an ensemble of
general circulation model (GCM) projections following both the RCP 4.5 (medium global
control of greenhouse gas) and RCP 8.5 (low global control of greenhouse gas) scenarios
from the UN IPCC. Using this approach, multiple possible futures (typically 1000
different projections) will be simulated, ranging from futures with few large storms to
WORK ORDER INITIATION FORM 5 of 13 Revised: 2/11/2016
many powerful hurricanes. The value of this approach is that Clearwater will be able to
evaluate the best- and worst-cases and make key decisions (such as facility placement
and design) based on the much richer information.
• NOAA SLOSH models for simulating storm surge impacts – NOAA has conducted a
nation-wide study of potential land-falling hurricane impacts using the USACE ADCIRC
model. The model results are surge depth maps caused by storms making landfall with
varying angle and speed of approach and category of storm. We will utilize the
Clearwater-specific model within this dataset in our simulation to “insert” hurricanes
throughout the 2020-2050 timeline. The frequency and severity of the hurricanes will
be governed by the Stormcaster-based forecast, where large forecasted rain events
during hurricane season will often be interpreted as hurricanes. When this occurs, a
hurricane will be selected from the library of hurricanes that would likely deliver the
total rainfall projected to occur.
• ICPR Hydraulic models of each watershed in Clearwater –We will leverage the City’s
array of high-detailed ICPR hydraulic models to simulate riverine flooding in Clearwater
into the future. The models provide high spatial-detail flood depth rasters for the 100-
year storm. The City’s existing models will need to have the flood depth rasters for
additional modeled frequencies, such as the 2.33, 5, 10, 25, 50, and 500-year storms. As
Atkins has either created or otherwise modeled components of the existing watersheds,
this complicated activity will be performed more expediently than possible by others
and should require less corrections due to our intimate knowledge. We’ll use these
resulting depth rasters to produce a rain-to-flood response curve at each building, road,
and key infrastructure (as determined by the TAC in Task 2.1) within the city. In future
simulations, we’ll use the curves to estimate the level of flooding (and required
recovery/repair time) in each structure when future storms occur.
• Atkins Pluvial Flood Database – We will use Atkins pre-developed TELEMAC 2D pluvial
rainfall model for Clearwater to create pluvial rain-to-flood curves at each building in
addition to the ICPR models. This will provide greater insight on flood risk at each
building, as the model captures risk of rain-driven flooding that may not be captured in
the ICPR models alone.
• Sunny Day Flooding – City Simulator will use NOAA tide gauge and projection
information plus the regionally agreed SLR forecast to produce a daily (max, min) tide
forecast for Clearwater. This forecast will be used to simulate tidally influenced flooding
at each structure in the City, allowing us to estimate duration of flooding, level of
flooding, flood damage estimates, and indirect impacts to productivity and commerce.
This package of flood models will allow City Simulator to get a clear picture of flood risk and
required first floor elevation for both existing and proposed facilities. Note that flood risk is just
one of the criteria. City Simulator will also evaluate the full set of criteria specified by the TAC in
Task 2.1 above and present the total projected performance of proposed facilities.
WORK ORDER INITIATION FORM 6 of 13 Revised: 2/11/2016
Similar to flood concerns, Atkins will model the influence of excessive heat expected to impact
the City. The future temperature forecast will include ensembles of maximum, minimum, and
average temperature downscaled from the UNIPCC RCP 4.5 and RCP 8.5 GHG control scenarios.
Like the rain-to-flood response approach used for flooding, the simulation will use a
temperature-to-energy consumption and temperature-to-heat exposure response approach.
The key data sets and modeling approaches are described below:
LOCA Downscaled Temperature Projections: Similar to StormCaster, the Localized Constructed
Analogs (LOCA) algorithm developed at the Scripps Institution of Oceanography in La Jolla, CA
statistically downscales GCM projections (from the CMIP5 dataset) of temperature to a 1/16th of
a degree resolution and daily time step. The resulting projections are served by USGS and City
Simulator taps into this server, using the projections directly within its simulation process. The
projections include minimum, maximum, and mean temperature. The LOCA dataset is used
frequently in climate impact analyses across the country and its temperature forecasts are
considered a reliable depiction of future climate. We will extract a Clearwater-specific
temperature forecasts from the LOCA dataset and use this as the driving temperature forecast
in all simulations.
Temperature-to-Energy Consumption: The daily temperature forecast will be used to forecast
cooling load power demands from buildings across the city. City Simulator implements the
modified bin method to estimate loads, a common approach used in building energy analysis
(BEA). The methods take into account energy flows from solar gain through glass and walls,
conduction through walls, light, equipment, people, and infiltration. The building stock dataset
that Atkins will produce from Clearwater GIS data, the Clearwater/Pinellas county tax assessor
database, and regional building statistic databases will have sufficient information to provide
inputs to this model on a building-specific basis. The resulting model will take min and max
temperature as input and provide a daily estimate of total cooling loads, which will be translated
to power consumption and carbon footprint. With this model in place during each simulation,
the costs and benefits of mitigation measures like installing higher efficiency cooling units can
be assessed.
Temperature-to-Heat Exposure: The travel model within City Simulator simulates people
moving around the city using multiple modes (walking, transit, automobile). In the case of
walking and transit, Clearwater residents are exposed to extreme summer heat during parts of
their journey – eg. walking to bus stops, waiting at bus stops. Other heat exposure events occur
for outside workers during their workday (eg. Clearwater Utilities’ staff members, and servers at
restaurants using outdoor dining to manage COVID-19 exposure). The simulation will keep track
of these heat exposure events using the temperature forecasts to quantify the number of hours
exposed and the intensity of the heat exposure across all agents in the model. Mitigating
factors like tree canopy, shaded or air-conditioned bus stops, and shaded parking will be tracked
as well, to allow for estimating ROI of installing such measures.
WORK ORDER INITIATION FORM 7 of 13 Revised: 2/11/2016
Subtask 2.4: Calibrate Results and Review with City
The City Simulator tool is designed to be iterative and foster collaborative approaches by the
modelers and community’s planners. Throughout the digital twin creation process, the tool will
provide outputs to summarize database results and management. These outputs help to
facilitate the back and forth process necessary to make sure that the modeled version of the
City best represents the true nature of the system users, system infrastructure, and system
controls identified earlier in the project. It is anticipated that this is likely to involve four (4)
meetings to verify and correct these models. These meetings may be face-to-face or virtual
depending on the circumstances and interaction needed by modeled results.
Task 3 – Scenario Creation and Results
The model will be populated with information from the digital twin process (Task 2.2 above) and
the driver forecasts (Task 2.3 above) to establish the baseline future scenario. This results in
datasets and metrics that can be thought of as the “business as usual” approach (with a
presumption of changes to future land use and population based on criteria established at the
beginning of the project). These sets of performance metrics for this baseline scenario will be
the basis for comparison to alternative scenarios, providing a way to quantify how valuable a
proposed scenario is.
Subtask 3.1: Develop and Run Initial Scenarios
Initial conversations with the City indicated that the first impacts to assess are those associated
with flood and heat. Flood influences are expected to be in the forms of higher tidal impacts
associated with sea level rise, larger rain events, and potentially more intense and/or more
frequent tropical cyclones. Heat influences are primarily expressed in the forms of higher
temperatures and decreasing air quality. In some circles, heatwaves and extreme temperatures
are being called “the next big inequality issue.” Impacts will be felt disproportionately by people
who lack access to shelter, who are unable to afford air conditioning, the elderly, and people
who work outdoors, among others.
To evaluate these climate hazards, Atkins will run up to 15 city-determined scenarios to get an
initial understanding of future climate vulnerabilities and implications to the City and its
resources. A scenario is any combination of actions that can be measured within the tool. For
instance, a scenario could be to elevate all structures within the 100-yr flood hazard area. While
it may be easier to understand the influence of one action over another if a scenario just
contains one type of action, it is our recommendation that the city develop scenarios where a
combination of actions is evaluated. The Atkins team will help the City through this process to
understand what results they are trying to understand and then develop the model scenario
accordingly.
Once each scenario has been identified by the TAC, Atkins modelers will work with City
Simulator to set up the scenario and simulate the scenario. During the scenario modeling,
outputs will be provided that help to review preliminary results and understand if further
refinements are needed.
WORK ORDER INITIATION FORM 8 of 13 Revised: 2/11/2016
Once the alternative scenarios have been run, the performance metrics captured will be
compared to the baseline scenario metrics. These comparisons will be documented in the form
requested by the TAC (PowerPoint presentation or short whitepaper/memo) to then be
discussed during a meeting with the team. At the meeting, the TAC will identify which results
are most important to the community and should serve as the basis for any future resilience
action plan.
Subtask 3.2: Run the Final 5 Scenarios and Communicate Results
Following the assessment of the 15 scenarios and accompanying results, Atkins will work with
the TAC to identify 5 new scenarios that focus on those key vulnerabilities (and/or
opportunities) revealed by the initial runs. These new scenarios will provide a different
combination of actions to more holistically and comprehensively evaluate potential resilience
strategies to implement. Like the previous subtask, once the alternative scenarios have been
run, the performance metrics captured will be compared to the baseline scenario metrics. These
comparisons will be documented in the form requested by TAC (PowerPoint presentation or
short whitepaper/memo) to then be discussed during a meeting with the TAC. Now that a solid
foundation of scenarios and metrics have been assessed, the TAC should consider how they may
want to confer the findings and potentially bring in additional stakeholders to the ongoing
sustainability and resilience process.
Task 4 – Create a Final Report and Communicate Key Findings
In order to memorialize the modeling and TAC’s efforts, a Community Resilience Report will be
developed to summarize the entire project.
Subtask 4.1: Develop a Community Resilience Report with Recommendations Based on
Findings and TAC Input
Atkins will draft a Community Resilience Report to capture the planning process, digital twin
creation, scenarios evaluated, and results. The TAC’s input will guide the development of any
recommendations that have evolved from the modeling and planning processes. The
Community Resilience Report will provide an overview of the whole process to include:
• Document the City’s current makeup as captured within the digital twin and baseline
processes
o What was intent/goal of the study?
o What were the community assets captured?
o What hazards and forecasts were identified to stress test the City?
o What were the alternatives specifically modeled?
• Capture and communicate the results
o Narratives, charts, and images used to communicate the results of the modeling
efforts
o Succinct recap of the key findings
• Direction of the TAC
WORK ORDER INITIATION FORM 9 of 13 Revised: 2/11/2016
o The results of the comparisons will illustrate the trade-offs between various
alternatives and the document should identify which ones were most
meaningful to the TAC
o A table of priorities will be created to capture the TAC’s direction for next steps
and how the community will continue to monitor progress and implement
actions that reduce exposure to climate impacts in alignment with the City’s
goals.
Subtask 4.1: Provide Results to Stakeholders
The final step in the project will be the creation of an aesthetically pleasing set of materials to
communicate to stakeholders (existing and potential future stakeholders, including elected
officials). Atkins will work with the City’s TAC on any required branding, logos, templates to be
utilized in final materials. Project fact sheets and a PowerPoint presentation will be created to
allow the City’s team to move the project’s ideas forward following its conclusion. Additionally,
the Esri StoryMap created in Task 1 will be updated on coordination with the City’s TAC to help
illustrate potential strategies, costs, and benefits associated with future resilience and
sustainability actions.
3. PROJECT GOALS:
To help the City establish a citywide approach to sustainability and resilience. The project will
coordinate a multi-disciplinary TAC that drives analysis and policy approaches that are modeled
using Atkins’s GIS-based City Simulator tool in collaboration with the TAC. Initial conversations with
the City indicated that the first impacts to assess are those associated with flood and heat. Flood
influences are expected to be in the forms of higher tidal impacts associated with sea level rise,
larger rain events, and potentially more intense and/or more frequent tropical cyclones. Heat
influences are primarily expressed in the forms of higher temperatures and decreasing air quality. In
some circles, heatwaves and extreme temperatures are being called “the next big inequality issue.”
Impacts will be felt disproportionately by people who lack access to shelter, who are unable to
afford air conditioning, the elderly, and people who work outdoors, among others. These concerns
will be modeled in collaboration with inputs from the City’s TAC in the form of scenarios containing
protective actions and then quantified with metrics requested by the City. The resulting resilience
report will communicate project findings and can serve as the basis to support grant funding, inform
capital project investments, and identify alternatives that support social justice and cost-beneficial
objectives of the City.
4. BUDGET:
This price includes all labor and expenses anticipated to be incurred by Atkins for the
completion of these tasks in accordance with Professional Services Method “B” – Lump Sum –
Percentage of Completion by Task, for a fee not to exceed Two Hundred and Twenty One
Thousand Eight Hundred Forty-Eight Dollars ($).
5. SCHEDULE:
The scope of work will be delivered to the City within 365 days of notice to proceed.
WORK ORDER INITIATION FORM 10 of 13 Revised: 2/11/2016
6. STAFF ASSIGNMENT (Consultant):
Atkins Team’s Key Staff:
Chris Zambito, CFM Project Manager
Daniel Parsons, PE, CFM, ENV SP Sr. Project Manager
Stephen Bourne, PE Sr. Scientist
Jack Hampson, CFM Sr. Scientist/Quality Manager
Jon Gale Sr. Designer/GIS Lead
Renee Price Engineer 1-3/Environmental Lead
Bo Brantley Engineering Intern/Stormwater Support
7. CORRESPONDENCE/REPORTING PROCEDURES:
ENGINEER’s project correspondence shall be directed to:
Chris Zambito, CFM, (813) 281-3637, chris.zambito@atkinsglobal.com
All City project correspondence shall be directed to:
Sheridan Gemuendt, MA, ENV SP (727) 562-4003, sheridan.gemuendt@myclearwater.com with
copies to others as may be appropriate.
8. INVOICING/FUNDING PROCEDURES:
For work performed, invoices shall be submitted monthly to the:
City of Clearwater, City Manager’s Office
Attn: Sheridan Gemuendt, Sustainability Coordinator
600 Cleveland Street, Suite 600
Clearwater, Florida 33755.
Contingency services will be billed as incurred only after written authorization provided by the
City to proceed with those services.
City Invoicing Code: _______________________________________
9. INVOICING PROCEDURES
At a minimum, in addition to the invoice amount(s) the following information shall be provided
on all invoices submitted on the Work Order:
A. Purchase Order Number and Contract Amount.
B. The time period (begin and end date) covered by the invoice.
C. A short narrative summary of activities completed in the time period.
D. Contract billing method – Lump Sum or Cost Times Multiplier.
E. If Lump Sum, the percent completion, amount due, previous amount earned and total
earned to date for all tasks (direct costs, if any, shall be included in lump sum amount).
F. If Cost Times Multiplier, hours, hourly rates, names of individuals being billed, amount due,
previous amount earned, total earned to date for each task and other direct costs (receipts
will be required for any single item with a cost of $50 or greater or cumulative monthly
expenses greater than $100).
G. If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice
amounts by funding code.
WORK ORDER INITIATION FORM 11 of 13 Revised: 2/11/2016
10. SPECIAL CONSIDERATIONS:
The consultant named above is required to comply with Section 119.0701, Florida Statutes
(2013) where applicable.
PREPARED BY: APPROVED BY:
________________________ ________________________
Daniel Parsons, PE, CFM, ENV SP Sheridan Gemuendt
Senior Project Manager Sustainability Coordinator
Atkins North America City of Clearwater
___________________ ___________________
Date Date
Attachment “A”
WORK ORDER INITIATION FORM 12 of 13 Revised: 2/11/2016
CITY OF CLEARWATER
SUPPLEMENTAL WORK ORDER
CITY DELIVERABLES
1. FORMAT
The design plans shall be compiled utilizing the following methods:
1. City of Clearwater CAD standards.
2. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical
Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of
measurement shall be the United States Foot. Any deviation from this datum will not be
accepted unless reviewed by City of Clearwater Engineering/Geographic Technology
Division.
2. DELIVERABLES
The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20’ unless
approved otherwise. Upon completion the consultant shall deliver all drawing files in digital
format with all project data in Autodesk Civil 3D file format. If not available Land Desktop files
are still acceptable, however the City or Clearwater is currently phasing out Land Desktop.
NOTE: If approved deviation from Clearwater CAD standards are used the Consultant shall
include all necessary information to aid in manipulating the drawings including either PCP, CTB
file or pen schedule for plotting. The drawing file shall include only authorized fonts, shapes, line
types or other attributes contained in the standard release of Autodesk, Inc. software. All block
references and references contained within the drawing file shall be included. Please address
any questions regarding format to Mr. Tom Mahony, at (727) 562 4762 or email address
Tom.Mahony@myClearwater.com.
All electronic files (CAD and Specification files) must be delivered upon completion of project or
with 100% plan submittal to City of Clearwater.
Attachment “B”
WORK ORDER INITIATION FORM 13 of 13 Revised: 2/11/2016
Sustainability and Resilience Model with Report
WORK ORDER
PROJECT BUDGET
Task Description Subconsultant
Services
Labor Total
1 Project Management/Meetings/Quality Control N/A $19,800 $19,800
2 Build Digital Twin N/A $90,520 $94,920
3 Scenario Creation and Results N/A $49,460 $49,460
4 Create Report and Communicate Findings N/A $37,500 $37,500
Labor Subtotal $201,680
Contingency (10%) $20,168
Grand Total $221,848
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#22-0693
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Office of Management & Budget
Agenda Number: 4.1
SUBJECT/RECOMMENDATION:
Adopt a tentative millage rate of 5.9550 mills for fiscal year 2022/23; set public hearing dates on
the budget for September 15, 2022 and September 29, 2022, to be held no earlier than 6:00
p.m., and schedule a special work session on August 4, 2022, at 3:00 p.m. to fully discuss the
proposed budget.
SUMMARY:
In accordance with the Truth in Millage (TRIM) process, the City Council must adopt a tentative
millage rate and set public hearing dates prior to finalizing and adopting a budget. This
information must be provided to the Pinellas County Property Appraiser and Tax Collector by
August 2, 2022. The City's proposed millage rate and public hearing dates will be included on
the TRIM notices mailed to taxpayers in August. This tentative rate cannot be increased
without first-class mailing notification to each taxpayer at the expense of the City of Clearwater,
not less than 10 days and not more than 15 days before the public hearing.
The City Manager's recommended millage rate is 5.9550 mills, the same as the current year.
This rate is 11.80% more than the rolled back rate of 5.3264 mills. The rolled-back rate is the
millage rate that will provide the City with the same property tax revenue as was levied in the
prior year. If the proposed millage rate of 5.9550 mills is adopted, the City's ordinance adopting
the millage rate will reflect an 11.80% increase from the rolled-back rate of 5.3264 mills.
The proposed millage rate as well as other TRIM millage rates will be noted on the 2022
compliance forms as follows:
5.9550 mills - Tentative millage rate
5.3264 mills - Rolled-back millage rate
6.1675 mills - Maximum majority vote rate
6.7843 mills - Maximum two-thirds vote rate
A special budget work session is being scheduled for Thursday, August 4, 2022, at 3:00 p.m. to
fully discuss the proposed budget.
Page 1 City of Clearwater Printed on 7/13/2022
|1CITY OF CLEARWATER
ANNUAL OPERATING
&
CAPITAL
IMPROVEMENT
BUDGET
myclearwater.com
Fiscal Year
2022/23
|2CITY OF CLEARWATER
Key points:
•Balanced budget for fiscal year 2022/2023
•Same millage rate as the current year
•Restored revenues, property value growth
•Department reorganization: Public Works, Office of Innovation
•Additional FTE’s –net increase of 33.8
•Wage adjustments to align with market
•Focused on maintaining current facilities and services
•Looking to the future: Imagine Clearwater completion, bluff
development
|3CITY OF CLEARWATER
Total Budget
(All City Operations)
Amended
FY 2021/22
Proposed
FY 2022/23
%
Inc/(Dec)
$628,775,509 $652,415,095 4%
|4CITY OF CLEARWATER
All Funds
Fund
Amended
FY 2021/22
Proposed
FY 2022/23
Increase/
(Decrease)
General Fund $ 178,938,624 $ 184,629,760 3%
Utility Funds 217,977,385 205,890,040 (6%)
Enterprise Funds 16,320,112 27,316,370 67%
Internal Service Funds 71,052,954 77,754,940 9%
Special Revenue Funds 23,526,315 31,311,805 33%
Capital Fund 120,960,119 125,512,180 4%
|5CITY OF CLEARWATER
$0
$3
$6
$9
$12
$15
$18
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
$7.5 $7.7 $8.7 $10.2
$11.9
$13.4
$15.2
Taxable Property Values Billion
|6CITY OF CLEARWATER
Millage Rate
•A “mill” is the property tax levy of $1 per $1,000 of taxable
property value
•Current Millage Rate 5.9550 mills
•Proposed Millage Rate 5.9550 mills
•(11.8% greater than rolled-back rate)
•The rolled-back rate is the millage rate that will provide the
same revenues as prior year if applied to the current tax roll
(after adjusting for new construction)
•Rolled-back Rate 5.3264 mills
|7CITY OF CLEARWATER
$0
$10
$20
$30
$40
$50
$60
$70
$80
$90
$37.2 $40.8 $46.6
$63.8
$71.9 $76.2 $86.1
Ad Valorem Tax Revenues
Million
|8CITY OF CLEARWATER
General Fund Revenues
Source Amended FY 21/22 Proposed FY 22/23 Inc/(Dec)
Ad Valorem Tax $ 72,648,340 $ 81,964,710 13%
Utility Taxes 17,270,000 17,890,000 4%
Other Taxes 6,080,000 6,430,000 6%
Franchise Fees 10,527,550 11,000,000 4%
Intergovernmental 24,399,380 28,768,720 18%
Charges for Service 15,799,810 17,218,270 9%
Transfers In 11,425,143 12,456,960 9%
All Other Revenue 7,356,726 8,901,100 21%
Transfer (to)/from Surplus 13,431,675
TOTAL $ 178,938,624 $184,629,760 3%
|9CITY OF CLEARWATER
General Fund –Revenues
Ad Valorem
44%
Intergovernmental
15.5%Utility Taxes
10%
Franchise and
Other Tax 9.5%
Charges for
Service 9%
Transfers In 7%
Other/Misc.5%
$184.6 Million
|10CITY OF CLEARWATER
General Fund Expenditures
Department Amended FY 21/22 Proposed FY 22/23 Inc/(Dec)
Police $ 50,129,397 $ 53,505,918 7%
Fire 31,289,534 33,798,143 8%
Parks & Recreation 37,206,825 38,813,462 4%
Library 8,416,841 9,525,675 13%
Planning & Development 7,457,846 7,605,355 2%
Public Works 8,492,000 13,090,943 54%
Non-Departmental 21,494,351 11,763,576 (45%)
All Other Departments 14,451,830 16,526,688 14%
TOTAL $ 178,938,624 $ 184,629,760 3%
|11CITY OF CLEARWATER
General Fund –Expenditures By Department
Police 29%
Fire / EMS
18.5%
Parks &
Recreation
21%
Library 5%
Planning &
Development
4%
Public Works 7%
Non-Departmental
6.5%
Admin/Other
9%
Public
Safety
47.5%
$184.6 Million
|12CITY OF CLEARWATER
General Fund -By Category
Personnel
60.5%
Operating 16%
Internal
Service 12%
Interfund
Transfers 10%
Debt and Capital
1.5%
$184.6 Million
|13CITY OF CLEARWATER
1,685.5 1,709.7 1,790.3 1,834.6 1,840.0 1,848.7 1,882.5
0.0
200.0
400.0
600.0
800.0
1,000.0
1,200.0
1,400.0
1,600.0
1,800.0
2,000.0
Full Time Equivalent Positions (All Funds)
|14CITY OF CLEARWATER
Additional FTEs Proposed
Category
General
Fund
Other
Funds Total
Accountability
Audit, Fire (Payroll), Planning, Information Technology,
Marine and Aviation
4.0 4.0 8.0
Operational Efficiency –CM Initiative
Office of Innovation –neighborhoods, sustainability
Public Works
Human Resources –training
City Clerk –grant coordination
Economic Development –real estate
16.0 0.0 16.0
New Capital
Parks & Recreation –Downtown Core Maintenance
and Programming (Imagine Clearwater, Cleveland Streetscape)
18.8 0.0 18.8
|15CITY OF CLEARWATER
Additional FTEs Proposed
Category
General
Fund
Other
Funds Total
Increased Levels of Service
Library –Increased hours at North Greenwood Branch
Parks & Recreation –Custodial Team, Juvenile Welfare
Board programs
Police –Officers to support increased service demands
Marine & Aviation –Additional after-hours security, increased
peak-hour staffing
16.7 3.3 20.0
Total –New FTEs 55.5 7.3 62.8
Reduced FTEs; Positions Repurposed
Positions vacant in excess of one year, reclassed between funds (11.0)(18.0)(29.0)
Net change in FTEs (from FY22)44.5 (10.7)33.8
|16CITY OF CLEARWATER
Capital Improvement Fund
Utility
Operations
44%
General
Government
26%Internal
Service 10%
Small Enterprise
20%
$125.5 Million
|17CITY OF CLEARWATER
Special Budget Work Session
Thursday, August 4 –3 p.m.
|18CITY OF CLEARWATER
Public Hearings
Thursday, September 15 –6 p.m.
Thursday, September 29 –6 p.m.
|19CITY OF CLEARWATER
ANNUAL OPERATING
&
CAPITAL
IMPROVEMENT
BUDGET
myclearwater.com
Fiscal Year
2022/23
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#22-0672
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Economic Development & Housing
Agenda Number: 5.1
SUBJECT/RECOMMENDATION:
Approve the City of Clearwater’s Fiscal Year 2022/2023 Annual Action Plan, which is the third
Action Plan of the Fiscal Year 2020/2021 - Fiscal Year 2024/2025 Consolidated Plan, to
implement the goals and objectives set forth in the Consolidated Plan and authorize the
appropriate officials to enter into agreements with HUD and organizations approved for funding,
together with authorization to execute administrative adjustments to same as needed.
SUMMARY:
On July 16, 2020, City Council approved the 2020/2021 - 2024/2025 Consolidated Plan
(Consolidated Plan) identifying the city’s goals and objectives with respect to the city’s
administration of HOME Investment Partnership (HOME) and Community Development Block
Grant (CDBG) Program funds. Under the Consolidated Plan, the City is required by the US
Department of Housing and Urban Development (HUD) to create and implement a plan each
year to identify the sources and uses of these funds for housing, community programs, and
economic development. This plan, referred to as the Annual Action Plan, provides HUD with the
City’s Housing Division budget and proposed expenditures based on the entitlement funds and
estimated program income that the City will receive in the upcoming fiscal year to meet the
goals and objectives established in the Consolidated Plan.
Funds will be used to develop viable communities and sustain existing ones. In addition, the
funds will be used to provide safe, decent and affordable housing to assist extremely low- to
moderate-income households. This year’s Annual Action Plan allocates federal funds to provide
housing opportunities to extremely low- to moderate-income households for new and existing
homes, construction and/or renovation of public facilities, and to fund public services programs.
In Fiscal Year (FY) 2022/2023, the City will receive $897,475 in entitlement funds for the CDBG
Program and $509,528 in entitlement funds for the HOME Program. The City is also
reprogramming: $3,790,961 in prior year HOME entitlement and program income funding;
$180,000 in anticipated FY2022/2023 HOME program income; $767,422 in prior year CDBG
entitlement and program income funding; $27,800 in anticipated FY2022/2023 CDBG program
income; and $1,179,080 in CDBG Revolving Loan Program funds. Funds provided through the
CDBG Program may be used for housing, community and economic development, public
services and facilities, acquisition, relocation and administration. Funds provided through the
HOME Program are limited to housing-related activities and administration.
The City partners with several non-profit agencies to implement the goals and objectives
established in the Consolidated Plan. To obtain these partners, the City annually publishes in
February a Notice of Funding Availability in the local newspaper and on its website. This notice
Page 1 City of Clearwater Printed on 7/13/2022
File Number: ID#22-0672
informs the public of the resources the City will make available and the eligible uses of those
resources. It also informs them of the 30-day application period for requesting funds. The
applications were due on March 16, 2022. With the City receiving 23 applications, staff is
recommending funding for 22 organizations. One public service agency changed operational
activities after submitting its application, causing its application to be ineligible.
A Technical Review Committee (TRC) comprised of a professional in the social service and
grants community, a member of the City’s Neighborhood and Affordable Housing Advisory
Board (NAHAB), a representative of the Homeless Leadership Alliance, and the City Clerk
reviewed and ranked the applications. Applicants were provided an opportunity to present their
proposed projects at the April 12, 2022, NAHAB meeting. City Housing staff also reviewed each
application to ensure it met HUD’s baseline requirements. With guidance from the TRC and
NAHAB and based on available funding, City staff prepared recommended funding allocations.
The NAHAB met on May 10, 2022 and approved the recommended allocations. NAHAB
approval is subject to City Council approval of the Annual Action Plan.
Each year the City may allocate up to 15% of its CDBG entitlement funds for Public Services
activities. This year the city received ten requests for funding of public services from eight
public service providers and two Homebuyer Education Counselors in the amount $229,786.
With one application withdrawn, $134,621 was available to fund the remaining nine activities.
Staff recommends allocating a total of $30,000 to the two Homebuyer Education Counseling
organizations as this is consistent with prior years’ activity levels to meet housing-related
service needs. Staff recommends allocation of funding for the remaining seven organizations
is based on the tiered ranking of TRC scoring for which the three highest-ranked applicants are
granted fifty percent of the remaining public service funding ($17,436 each); the next two
highest-ranked applicants are granted thirty percent ($15,693 each); and the two lowest-ranked
applicants are granted twenty percent ($10,462 each).
The City received nine requests for funding of Public Facilities improvements. The TRC
reviewed each application and recommended funding of each request as appropriate. Staff is
recommending funding of all eligible components of each request; however, staff is
recommending that three of the projects totaling $193,802 are funded with CDBG-CV, which is
not budgeted in the Annual Action Plan. The total staff-recommended allocation for the six
projects within the Annual Action Plan is $523,107. These investments will help daily
operations of each public service provider with improved facility functionality, efficiency, and
safety features.
The Annual Action Plan serves as a budget for planned projects and identifies unallocated
funds available for additional project(s) throughout the budget year. Staff requests authorization
to make administrative adjustments during the budget year to fund additional project(s),
including shifting funds between projects within budgetary segments. Staff will request Council
approval for any administrative adjustments that exceed City Manager authority of $100,000.
On July 12, 2022, the NAHAB passed a motion recommending City Council approval of the
FY2022/2023 Annual Action Plan.
The FY2022/2023 Annual Action Plan is due to HUD on August 15, 2022. All organizations that
will be receiving an allocation will have agreements prepared and executed by October 1, 2022.
Staff performs compliance monitoring with funded organizations on an annual basis.
Page 2 City of Clearwater Printed on 7/13/2022
File Number: ID#22-0672
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 3 City of Clearwater Printed on 7/13/2022
City of Clearwater, FL 2022/2023 Annual Action Plan 2
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TABLE OF CONTENTS
Executive Summary ....................................................................................................................................... 4
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) ........................................................................ 4
PR-05 Lead & Responsible Agencies – 91.200(b) ...................................................................................... 9
AP-10 Consultation – 91.100, 91.200(b), 91.215(l) ................................................................................. 11
AP-12 Participation – 91.105, 91.200(c) ................................................................................................. 19
Expected Resources .................................................................................................................................... 24
AP-15 Expected Resources – 91.220(c)(1,2) ........................................................................................... 24
Annual Goals and Objectives ...................................................................................................................... 28
AP-20 Annual Goals and Objectives ........................................................................................................ 28
Projects ....................................................................................................................................................... 34
AP-35 Projects – 91.220(d) ..................................................................................................................... 34
AP-38 Project Summary .......................................................................................................................... 37
AP-50 Geographic Distribution – 91.220(f) ............................................................................................. 50
Affordable Housing ..................................................................................................................................... 54
AP-55 Affordable Housing – 91.220(g) ................................................................................................... 54
AP-60 Public Housing – 91.220(h) ........................................................................................................... 56
AP-65 Homeless and Other Special Needs Activities – 91.220(i) ............................................................ 58
AP-75 Barriers to affordable housing – 91.220(j) ................................................................................... 62
AP-85 Other Actions – 91.220(k) ............................................................................................................ 64
Program Specific Requirements .................................................................................................................. 68
AP-90 Program Specific Requirements – 91.220(l)(1,2,4) ...................................................................... 68
Appendix ..................................................................................................................................................... 71
City of Clearwater, FL 2022/2023 Annual Action Plan 3
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TABLES
Table 1 – Responsible Agencies .................................................................................................................... 9
Table 2 – Agencies, groups, organizations who participated ..................................................................... 17
Table 3 – Other local / regional / federal planning efforts ......................................................................... 18
Table 4 – Citizen Participation Outreach .................................................................................................... 23
Table 5 – Expected Resources – Priority Table ........................................................................................... 25
Table 6 – Goals Summary ............................................................................................................................ 31
Table 7 – Project Information ..................................................................................................................... 35
Table 8 – Geographic Distribution .............................................................................................................. 50
Table 9 – One Year Goals for Affordable Housing by Support Requirement .............................................. 54
Table 10 – One Year Goals for Affordable Housing by Support Type ......................................................... 54
MAPS
Map 1 – Low- and Moderate-Income Areas ............................................................................................... 51
Map 2 – Neighborhood Revitalization Strategy Areas Map ....................................................................... 52
City of Clearwater, FL 2022/2023 Annual Action Plan 4
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EXECUTIVE SUMMARY
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)
INTRODUCTION
The City of Clearwater, Florida, has completed the planning process for the 2022/2023 Annual Action
Plan as required by the U.S. Department of Housing and Urban Development (HUD). The purpose of the
Annual Action Plan is to identify anticipated resources and proposed projects to address the goals,
objectives, and strategies of the City’s Consolidated Plan spanning program years 2020/2021-
2024/2025. The Consolidated Plan guides the use of City resources to address housing and community
development needs over a five-year period. The 2022/2023 Annual Action Plan covers the third year of
the five-year period.
The Annual Action Plan is developed in a manner specified by HUD, and the City has followed the
prescribed format in completing the plan. During the planning process, the City published a Notice of
Funding Availability (NOFA) and conducted a subrecipient grant application workshop (i.e., technical
assistance meeting) that specifically consulted housing and public service providers. The City also
convened meetings of the Neighborhood and Affordable Housing Advisory Board (NAHAB) and Technical
Review Committee to consider federal allocations and project applications and held public hearings with
the NAHAB and City Council to approve the Annual Action Plan. The purpose of this process was to
facilitate the submittal of applications for projects that will address the goals, objectives, and strategies
during the third year of the Consolidated Plan’s five-year period.
There are four (4) major areas of focus in the Consolidated Plan: Housing, Homelessness, Non-Housing
Community Development and Non-Homeless Special Needs. The Annual Action Plan process requires
the City to identify anticipated resources and proposed projects to address the priority needs for each
area of focus. The planning process was critical in selecting projects to effectively address these priority
needs.
SUMMARIZE THE OBJECTIVES AND OUTCOMES IDENTIFIED IN THE PLAN
This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It
may also contain any essential items from the housing and homeless needs assessment, the housing market
analysis, or the strategic plan.
The City of Clearwater Consolidated Plan is structured around seven (7) goals in administering the City’s
housing and community development programs. Each goal is accompanied by corresponding objectives
toward meeting that goal. These goals and objectives are as follows:
GOAL: PROGRAM ADMINISTRATION
ADMINISTER THE CITY OF CLEARWATER’S FEDERALLY FUNDED GRANT PROGRAMS TO IMPLEMENT
THE GOALS OF THE FIVE-YEAR CONSOLIDATED PLAN.
City of Clearwater, FL 2022/2023 Annual Action Plan 5
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GOAL: HOUSING
PROVIDE AVAILABILITY OF, AND ACCESSIBILITY TO, DECENT AFFORDABLE HOUSING FOR THE
RESIDENTS OF THE CITY OF CLEARWATER.
Objective 1: Preserve the existing housing stock.
Objective 2: Increase the availability of affordable housing units.
Objective 3: Assist qualified low- and moderate-income households to become homeowners through
supporting agencies that provide housing counseling.
Objective 4: Provide mortgage assistance for low- and moderate-income homebuyers.
Objective 5: Provide rental and utility assistance for low- and moderate-income persons.
GOAL: HOMELESSNESS
HELP TO PREVENT AND REDUCE HOMELESSNESS WITHIN THE CITY OF CLEARWATER.
Objective 1: Support programs that offer shelter facilities and beds for the homeless.
Objective 2: Assist agencies that engage in homeless prevention and service programs.
GOAL: NON-HOMELESS SPECIAL NEEDS
EXPAND THE ACCESSIBILITY AND COORDINATION OF SOCIAL SERVICES TO CITY OF CLEARWATER
SPECIAL NEEDS POPULATIONS.
Objective 1: Support construction, expansion, and improvement of facilities that assist the elderly, frail
elderly, disabled, veterans, and other populations with special needs.
Objective 2: Support programs to assist the elderly, frail elderly, disabled, veterans, and other
populations with special needs.
GOAL: COMMUNITY DEVELOPMENT & PUBLIC SERVICES
ENHANCE THE LIVING ENVIRONMENT FOR PERSONS IN LOW- AND MODERATE-INCOME AREAS
THROUGH COMMUNITY DEVELOPMENT ACTIVITIES, PUBLIC SERVICE PROGRAMS, AND ELIMINATION
OF BLIGHT.
Objective 1: Support the construction, expansion, and improvement of public facilities in low- and
moderate-income areas.
City of Clearwater, FL 2022/2023 Annual Action Plan 6
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Objective 2: Encourage and support programs that promote neighborhood safety and security, youth
accountability and mentoring, and community outreach to underserved populations in low- and
moderate-income areas.
Objective 3: Support agencies that offer meal and/or food bank services for persons and families of low-
and moderate-income.
Objective 4: Support the construction, expansion, and improvement of public parks, infrastructure, and
utilities in low- and moderate-income areas.
Objective 5: Eliminate blighted conditions through code enforcement and demolition in low- and
moderate-income areas.
GOAL: ECONOMIC DEVELOPMENT
SUPPORT PROGRAMS THAT CREATE ECONOMIC OPPORTUNITIES IN THE CITY OF CLEARWATER,
PARTICULARLY FOR PERSONS OF LOW- AND MODERATE-INCOME AND IN NEIGHBORHOOD
REVITALIZATION STRATEGY AREAS.
Objective 1: Support building façade programs in Neighborhood Revitalization Strategy Areas and low-
and moderate-income areas.
Objective 2: Support non-profit organizations in developing facilities that support the local economy.
Objective 3: Support programs that create economic opportunity for low- to moderate-income persons,
such as job training and entrepreneurship, small-business start-ups and incubators, and other economic
development activities.
GOAL: EMERGENCY/DISASTER RESPONSE
PROVIDE ASSISTANCE PRIOR TO, DURING AND AFTER A COMMUNITY EMERGENCY AND/OR DISASTER
EVENT TO PREPARE FOR AND/OR MITIGATE LOSS, PROTECT DURING AN EVENT, AND AID WITH
RECOVERY.
Objective 1: Provide assistance for activities that meet a particular urgent need or to prepare for,
respond to, and recover from an event triggering a local, state, or national emergency declaration.
EVALUATION OF PAST PERFORMANCE
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.
The Economic Development and Housing Department oversees implementation of the CDBG and HOME
programs. The previous Annual Action Plan covered the second year of the City’s Consolidated Plan. The
previous year has shown significant progress in the City’s efforts to implement HUD entitlement
City of Clearwater, FL 2022/2023 Annual Action Plan 7
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programs. The City is compliant with HUD regulations and continues to deliver housing and community
development services in an efficient manner. For the previous program year, the City received an annual
allocation of $922,626 in Community Development Block Grant (CDBG) funds and $452,259 in HOME
Investment Partnerships (HOME). With those funds, approximately 15,000 people, 300 households, and
80 businesses are estimated to have been assisted during program year 2021/2022.
With these funds, the Economic Development and Housing Department offered an array of housing
programs and services providing the foundation needed to aid in promoting homeownership and/or
sustainable neighborhoods:
• Homeowner rehabilitation, including emergency repairs and accessibility retrofitting for persons
with disabilities
• Down payment and closing cost assistance for homebuyers
• Acquisition/new construction for affordable housing
• Fair housing activities
• Funding to grant subrecipients for public services, including activities that serve the homeless,
persons with special needs, or persons of low and moderate income
• Funding for public facilities and infrastructure projects benefitting low- and moderate-income
neighborhoods
• Economic development activities
The City has been successful in implementing these programs in the past and anticipates the
continuation of such programs in the future. Over the next year, the City will use CDBG and HOME funds
to meet the goals and objectives identified in the Consolidated Plan.
SUMMARY OF CITIZEN PARTICIPATION PROCESS AND CONSULTATION PROCESS
Summary from citizen participation section of plan.
Comments and concerns raised during the citizen participation process were taken into consideration
when developing the Annual Action Plan's anticipated resources and proposed projects. The Annual
Action Plan is a collaborative process that involves a Notice of Funding Availability (NOFA), subrecipient
applications, City staff and advisory board consideration of federal allocations and proposed projects,
and identification of strategies for improved coordination and delivery. As part of this process, the City
sought to identify projects and strategies to address the priority needs of the Consolidated Plan’s
Strategic Plan. Such priority needs were identified during the Consolidated Plan process based on past
program performance, available housing and demographic data, public input, housing and service
provider consultation, and community meetings and surveys. In addition, the City provided opportunity
for citizen participation and comment, including public notices, a 30-day comment period, and solicited
input and direction from City Departments, the NAHAB, and the City Council to establish action items for
the third year.
SUMMARY OF PUBLIC COMMENTS
This could be a brief narrative summary or reference an attached document from the Citizen Participation section
of the Con Plan.
City of Clearwater, FL 2022/2023 Annual Action Plan 8
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Although there are many issues that are important to City of Clearwater residents, the following priority
needs were identified in the Consolidated Plan and guided the 2022/2023 Annual Action Plan and
projects selected:
• Affordable housing, housing rehabilitation, and alternative housing options
• Rental, down payment, and utilities assistance
• Housing, facilities, and services for the homeless
• Facilities and services for persons with special needs, including behavioral/mental health
counseling and/or substance abuse treatment
• Services for populations that fall into “service gaps” such as youth aging out of foster care and
the transportation disadvantaged
• Public facility improvements (e.g., parks, libraries, and community cultural/resource centers)
• Public infrastructure improvements (e.g., utilities, public safety, and transportation)
• Blight elimination/code enforcement
• Economic development (e.g., support for neighborhood-level commercial, incentives and
financial assistance for small businesses and start-ups, façade improvements)
SUMMARY OF COMMENTS OR VIEWS NOT ACCEPTED AND THE REASONS FOR NOT
ACCEPTING THEM
All comments received by the City of Clearwater were considered and are, generally or specifically,
addressed by the Annual Action Plan. Documentation of all comments received is included as an
attachment (PDF format) to the Consolidated Plan submittal.
SUMMARY
The goals, objectives, and strategies of the 2020/2021-2024/2025 Consolidated Plan were identified
through an extensive citizen participation process that involved neighborhood residents, local housing
and service providers, and regional partners. The Consolidated Plan guides the City’s use of CDBG
resources through seven (7) goals. These goals are summarized as Program Administration, Housing,
Homelessness, Non-Homeless Special Needs, Community Development and Public Services, Economic
Development, and Emergency/Disaster Response. The 2022/2023 Annual Action Plan identifies
anticipated resources and proposed projects to address those goals. Over the third year of the
Consolidated Plan, the City will continue to deliver housing and community development activities that
support housing rehabilitation and assistance, public facility and infrastructure improvements, economic
development initiatives, and partnerships with an array of housing and public service providers.
City of Clearwater, FL 2022/2023 Annual Action Plan 9
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PR-05 Lead & Responsible Agencies – 91.200(b)
AGENCY/ENTITY RESPONSIBLE FOR PREPARING/ADMINISTERING THE CONSOLIDATED PLAN
Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for
administration of each grant program and funding source.
Agency Role Name Department/Agency
Lead Agency City of Clearwater, FL Economic Development and
Housing Department/Housing
Division
Table 1 – Responsible Agencies
NARRATIVE (OPTIONAL)
The City of Clearwater, Florida, is the lead agency responsible for overseeing the development of the
Annual Action Plan. The Economic Development and Housing Department is the internal department
that is responsible for the day-to-day administration of CDBG and HOME funding (see Table 1).
However, the Economic Development and Housing Department worked closely with both the City
Council and the Neighborhood and Affordable Housing Advisory Board (NAHAB) in addition to residents
and sub-recipients to develop a meaningful document.
The development of the Annual Action Plan was based on the previous Annual Action Plan, associated
Consolidated Plan, and other relevant studies, plans and reports. Some of the primary documents
included the City’s Neighborhood Revitalization Strategy Area documents, Local Housing Incentives
Strategy and Local Housing Assistance Plan, and Economic Development Strategic Plan, and the Pinellas
County Homeless Leadership Alliance’s reporting documents, among others.
To maximize citizen participation, City staff published a Notice of Funding Availability (NOFA), held a
grant application workshop (i.e., technical assistance meeting), convened the NAHAB and Technical
Review Committee to consider anticipated resources and proposed projects, held a 30-day public
comment period, and held a public hearing with the City Council to approve the Annual Action Plan. As
part of these efforts, low- and moderate-income residents, as well as service providers, were
encouraged to provide input on the Annual Action Plan, anticipated resources, and proposed projects.
CONSOLIDATED PLAN PUBLIC CONTACT INFORMATION
Inquiries, comments, or complaints concerning the Plan, any amendments, or performance reports, can
be conveyed by contacting City staff at:
City of Clearwater Economic Development and Housing Department
600 Cleveland St, Suite 600 (6th Floor)
Clearwater, FL 33755
Telephone: (727) 562-4023
City of Clearwater, FL 2022/2023 Annual Action Plan 10
OMB Control No: 2506-0117 (exp. 09/30/2021)
Fax: (727) 562-4037
Charles.Lane@MyClearwater.com
Business hours: 8:00 a.m. to 5:00 p.m., Monday through Friday
Written complaints may also be made to the Jacksonville Field Office of the U.S. Department of Housing
and Urban Development (HUD) at the following address:
U.S. Department of Housing and Urban Development
Community Planning and Development Division
400 West Bay St., Ste. 1015
Jacksonville, FL 32202
Phone: (904) 232-2627
Fax: (904) 232-3759
Business hours: 8:00 a.m. to 4:30 p.m., Monday through Friday
City of Clearwater, FL 2022/2023 Annual Action Plan 11
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AP-10 Consultation – 91.100, 91.200(b), 91.215(l)
INTRODUCTION
Partnering with other local, public, and private entities is vital to addressing the identified priority needs
related to affordable housing, homelessness, special needs, and community development. Clearwater's
Citizen Participation Plan incorporates the goals, policies, and implementation strategies that the City
will undertake to encourage and ensure adequate citizen participation in the development of the
Consolidated Plan, the Annual Action Plan, any substantial amendments to the Plans, and the
Consolidated Annual Performance and Evaluation Report (CAPER).
Citizen participation provides a means of involving the citizens of Clearwater in an advisory capacity in
all phases of HUD programs. Citizen participation in such efforts is essential if the activities to be
undertaken are to be truly successful and responsive to the needs and concerns of the community. The
Citizen Participation Plan provides for and encourages residents to explain their needs and voice their
concerns. Emphasis is placed on persons of low- and moderate-income who are residents of low- and
moderate-income areas in which funds are proposed to be used. However, at the same time, residents
are reminded that their input is advisory and that final authority for decision-making rests with the City
Council, who is responsible to both the citizens of Clearwater and the Federal government.
To promote citizen participation, the City published a notice of funding availability (NOFA), held a
subrecipient grant application workshop (i.e., Technical Assistance Meeting), convened the
Neighborhood and Affordable Housing Advisory Board (NAHAB) and Technical Review Committee to
consider anticipated resources and proposed projects, published the draft Annual Action Plan for a 30-
day public comment period, and held public hearings with the NAHAB and City Council to approve the
Annual Action Plan.
The NOFA, subrecipient grant application workshop, and 30-day public comment period provided
opportunities for citizens and interested parties to become knowledgeable about Clearwater’s housing
and community development programs and eligibility requirements. Participants were asked to provide
input on how funds should be allocated to programs and projects related to affordable housing,
homelessness, special needs, and community development.
PROVIDE A CONCISE SUMMARY OF THE JURISDICTION’S ACTIVITIES TO ENHANCE
COORDINATION BETWEEN PUBLIC AND ASSISTED HOUSING PROVIDERS AND PRIVATE AND
GOVERNMENTAL HEALTH, MENTAL HEALTH, AND SERVICE AGENCIES (91.215(L))
Institutional coordination of the Annual Action Plan establishes a unified vision for community
development. The City uses a collaborative process to shape various programs into effective,
coordinated strategies. This process also facilitates the opportunity for planning and citizen participation
to take place in a comprehensive context, attempting to reduce duplication of effort at the local level.
City of Clearwater, FL 2022/2023 Annual Action Plan 12
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The City will implement this Annual Action Plan in coordination with public, private, and nonprofit
agencies. Nonprofit agencies may include, but are not limited to, service providers and community
housing development organizations. Private sector partners may include, but are not limited to, local
financial institutions, developers, and local businesses. The City works closely with its partners to design
programs that address identified needs.
Table 2 outlines the types of agencies and organizations consulted throughout the program year and
during the development of the Annual Action Plan. Organizations consulted included various service
providers, Community Housing Development Organizations (CHDOs), Clearwater Housing Authority,
Pinellas County Homeless Leadership Alliance, City Departments, NAHAB, and the City Council, among
others.
DESCRIBE COORDINATION WITH THE CONTINUUM OF CARE AND EFFORTS TO ADDRESS THE
NEEDS OF HOMELESS PERSONS (PARTICULARLY CHRONICALLY HOMELESS INDIVIDUALS AND
FAMILIES, FAMILIES WITH CHILDREN, VETERANS, AND UNACCOMPANIED YOUTH) AND
PERSONS AT RISK OF HOMELESSNESS.
The City coordinated with the Pinellas County Homeless Leadership Alliance during development of the
Consolidated Plan and through its most recent PIT and Homeless Assessment reports and with residents
through community meetings. This consultation was pivotal in preparing the Needs Assessment and
Strategic Plan components of the Consolidated Plan, which collectively inform the selection of projects
for the 2022/2023 Annual Action Plan. The Clearwater Housing Authority was also consulted during the
development of the Consolidated Plan through its most recent Public Housing Authority Plan and other
HUD reports, which also inform the selection of projects for inclusion in the 2022/2023 Annual Action
Plan.
DESCRIBE CONSULTATION WITH THE CONTINUUM(S) OF CARE THAT SERVES THE
JURISDICTION'S AREA IN DETERMINING HOW TO ALLOCATE ESG FUNDS, DEVELOP
PERFORMANCE STANDARDS FOR AND EVALUATE OUTCOMES OF PROJECTS AND ACTIVITIES
ASSISTED BY ESG FUNDS, AND DEVELOP FUNDING, POLICIES AND PROCEDURES FOR THE
OPERATION AND ADMINISTRATION OF HMIS
The City of Clearwater does not receive or administer an Emergency Shelter Grant (ESG). During the
development of the Consolidated Plan, consultation with the Continuum of Care (CoC) included research
of the Pinellas County Homeless Leadership Alliance (HLA) annual reports and plans, community
meetings, public hearings, and notices. The Consolidated Plan establishes goals, objectives, and
strategies to address homelessness, which inform the selection of projects for inclusion in the Annual
Action Plan.
The HLA, as the lead agency for the area’s CoC, utilizes the following system performance measures and
procedural documents: HUD System Performance Measures, HUD CoC Project Priority Application
Ranking System, NAEH Rapid Rehousing Performance Benchmarks and Program Standards, Annual
Homeless Assessment Report (AHAR) and Homeless Management Information System (HMIS) data,
City of Clearwater, FL 2022/2023 Annual Action Plan 13
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Annual Point-in-Time (PIT) Count Report, Housing Inventory Count, and other documents including the
Federal Strategic Plan to Prevent and End Homelessness.
The HLA is comprised of 27 members, nine elected officials, and 16 community leaders/representatives.
The Board consists of two councils, the Providers Council and Funders Council, that work together to
identify concerns and make policies and recommendations on homeless issues. The mission of the HLA
is to coordinate all community partners, systems, and resources available with the goal of helping
individuals and families to prevent, divert, and end homelessness in Pinellas County.
DESCRIBE AGENCIES, GROUPS, ORGANIZATIONS, AND OTHERS WHO PARTICIPATED IN THE
PROCESS AND DESCRIBE THE JURISDICTION’S CONSULTATIONS WITH HOUSING, SOCIAL
SERVICE AGENCIES AND OTHER ENTITIES
Agency / Group /
Organization
Type What section of the Plan
was addressed by
Consultation?
How was the Agency /
Group / Organization
consulted and what are
the anticipated
outcomes of the
consultation or areas
for improved
coordination?
Arts 4 Life Academy, Inc. Services-
Children/Services-
Education
Non-Housing Community
Development Strategy
Email Outreach for
NOFA/Technical
Assistance Meeting
(Invited), Opportunity
to Apply or Comment
Bright Community Trust Housing Housing Needs
Assessment/Market
Analysis
Email Outreach for
NOFA/Technical
Assistance Meeting
(Attended), Opportunity
to Apply or Comment
City of Clearwater, City Council Government –
Local/Civic Leaders
All Sections Government/Local
Officials, Approval of Advisory Board
Recommendations and
Action Plan
City of Clearwater, Economic
Development and Housing
Department
Other (City
Departments)/
Grantee Department
All Sections Internal Meetings with
Economic Development
and Housing
Department Staff, Technical Review
Committee Facilitation
City of Clearwater,
Neighborhood and Housing
Advisory Board (NAHAB)
Other (Advisory
Board) All Sections Advisory Board,
Recommendations
regarding project
selection and funding
allocations
Clearwater Housing Authority PHA Public Housing
Needs/Market Analysis
Consultation, Research
of Annual and 5-Year
PHA Plans
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Agency / Group /
Organization
Type What section of the Plan
was addressed by Consultation?
How was the Agency /
Group / Organization consulted and what are
the anticipated
outcomes of the
consultation or areas for improved coordination?
Clearwater MLK Jr.
Neighborhood Center
Coalition
Services-Children/
Other (Food
Bank)/Neighborhood
Organization
Market Analysis/Non-
Housing Community
Development Strategy
Email Outreach for
NOFA/Technical
Assistance Meeting
(Attended), Opportunity
to Apply or Comment
Clearwater Neighborhood
Housing Services, Inc. (CNHS)
Services-Fair Housing Housing Need
Assessment/Public
Housing Needs/Market Analysis
Email Outreach for
NOFA/Technical
Assistance Meeting (Attended), Opportunity
to Apply or Comment
Directions for Living Other (Services-
Mental Health)
Non-Homeless Special
Needs
Email Outreach for
NOFA/Technical
Assistance Meeting
(Attended), Opportunity
to Apply or Comment
FYI Community Partnership,
Inc. (FYICP)
Services-
Children/Services-
Educations/Services-
Families
Housing Need
Assessment/Market
Analysis
Email Outreach for
NOFA/Technical
Assistance Meeting
(Invited), Opportunity
to Apply or Comment
Gulfcoast Legal Services Other (Legal) Housing Need
Assessment/
Homelessness
Strategy/Market Analysis
Email Outreach for
NOFA/Technical
Assistance Meeting
(Attended), Opportunity
to Apply or Comment
Habitat for Humanity of
Pinellas and West Pasco Counties
Housing Housing Needs
Assessment/Market Analysis
Email Outreach for
NOFA/Technical Assistance Meeting
(Attended), Opportunity
to Apply or Comment
Home Share Pinellas Other (Services-
Housing)
Housing Needs
Assessment/Market
Analysis
Email Outreach for
NOFA/Technical
Assistance Meeting
(Invited), Opportunity
to Apply or Comment
Homeless Emergency Project,
Inc. (HEP) Empowers
Services-Homeless Homelessness
Strategy/Homeless Needs-Chronically Homeless,
Families with Children,
Veterans, Unaccompanied
Youth/Market Analysis
Email Outreach for
NOFA/Technical Assistance Meeting
(Attended), Opportunity
to Apply or Comment
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Agency / Group /
Organization
Type What section of the Plan
was addressed by Consultation?
How was the Agency /
Group / Organization consulted and what are
the anticipated
outcomes of the
consultation or areas for improved coordination?
Hope Villages of America, Inc.
(fka RCS Pinellas)
Housing/Other (Food
Bank)
Homelessness
Strategy/Homeless Needs-
Chronically Homeless,
Families with Children,
Veterans, Unaccompanied
Youth/Market Analysis
Email Outreach for
NOFA/Technical
Assistance Meeting
(Attended), Opportunity
to Apply or Comment
Housing and Education
Alliance (HEA) USA
Other (Services-
Housing)
Housing Needs
Assessment/Market Analysis
Email Outreach for
NOFA/Technical Assistance Meeting
(Attended), Opportunity
to Apply or Comment
InterCultural Advocacy
Institute (ICAI)/Hispanic
Outreach Center
Services-
Children/Services-
Education/Other
(Legal)/Other (Food Bank)
Market Analysis/Non-
Housing Community
Development Strategy
Email Outreach for
NOFA/Technical
Assistance Meeting
(Attended), Opportunity to Apply or Comment
Kimberly Home Housing/Services-
Health
Housing Needs
Assessment/Homelessness
Strategy
Email Outreach for
NOFA/Technical
Assistance Meeting
(Attended), Opportunity
to Apply or Comment
LiFT, FL Services -Persons
with Disabilities
Non-Homeless Special
Needs
Email Outreach for
NOFA/Technical
Assistance Meeting
(Attended), Opportunity
to Apply or Comment
Mattie Williams Neighborhood Family Center (NFC) Services-Children/ Services-Education/
Services-Employment
Market Analysis/Anti-Poverty Strategy/Non-
Housing Community
Development Strategy
Email Outreach for NOFA/Technical
Assistance Meeting
(Invited), Opportunity
to Apply or Comment
Miracles Outreach Community
Development Center
Services-
Housing/Services-
Children
Housing Need
Assessment/Homelessness
Needs-Unaccompanied
Youth/Market Analysis
Email Outreach for
NOFA/Technical
Assistance Meeting
(Invited), Opportunity
to Apply or Comment
Pinellas Community Foundation Optional (Foundation) Non-Homeless Special Needs/Non-Housing
Community Development
Strategy
Email Outreach, Technical Review
Committee Member
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Agency / Group /
Organization
Type What section of the Plan
was addressed by Consultation?
How was the Agency /
Group / Organization consulted and what are
the anticipated
outcomes of the
consultation or areas for improved coordination?
Pinellas County Homeless
Leadership Alliance
Services-
Homeless/Continuum
of Care
Homelessness
Strategy/Homeless Needs-
Chronically Homeless,
Families with Children,
Veterans, Unaccompanied
Youth/Market Analysis
Consultation, Research
of Reports and Plans,
Email Outreach,
Technical Review
Committee Member
Pinellas Opportunity
Council/CHORE Services
Services-Elderly
Persons
Non-Homeless Special
Needs
Email Outreach for
NOFA/Technical Assistance Meeting
(Attended), Opportunity
to Apply or Comment
Prospera Florida (Hispanic
Business Initiative of Florida)
Other (Economic
Development)
Market Analysis/Anti-
Poverty Strategy/Non-
Housing Community
Development Strategy
Email Outreach for
NOFA/Technical
Assistance Meeting
(Attended), Opportunity to Apply or Comment
R’Club Childcare, Inc. Services-Children Market Analysis/Non-
Housing Community
Development Strategy
Email Outreach for
NOFA/Technical
Assistance Meeting
(Attended), Opportunity
to Apply or Comment
St. Vincent DePaul Community
Kitchen and Resource Center
Services-
Homeless/Other
(Soup Kitchen)
Homeless Needs-
Chronically Homeless,
Families with Children,
Veterans, Unaccompanied
Youth/Homelessness
Strategy
Email Outreach for
NOFA/Technical
Assistance Meeting
(Attended), Opportunity
to Apply or Comment
Suncoast Housing Connections
(fka Tampa Bay Community
Development Corporation
(CDC))
Housing/Services-Fair
Housing
Housing Need
Assessment/Market
Analysis
Email Outreach for
NOFA/Technical
Assistance Meeting
(Attended), Opportunity
to Apply or Comment
Tampa Bay Black Business
Investment Corporation, Inc.
(BBIC)
Other (Investment
Corporation)
Market Analysis/Anti-
Poverty Strategy/Non-
Housing Community
Development Strategy
Email Outreach for
NOFA/Technical
Assistance Meeting
(Attended), Opportunity
to Apply or Comment
Tampa Bay Neighborhood
Housing Services
Services-Fair Housing Housing Need
Assessment/Public
Housing Needs/Market
Analysis
Email Outreach for
NOFA/Technical
Assistance Meeting
(Attended), Opportunity
to Apply or Comment
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Agency / Group /
Organization
Type What section of the Plan
was addressed by Consultation?
How was the Agency /
Group / Organization consulted and what are
the anticipated
outcomes of the
consultation or areas for improved coordination?
Tarpon Springs Housing
Authority
PHA Public Housing
Needs/Market Analysis
Consultation, Research
of Annual and 5-Year
PHA Plans
The Arc Tampa Bay Services-Persons with
Disabilities
Non-Homeless Special
Needs
Email Outreach for
NOFA/Technical
Assistance Meeting
(Attended), Opportunity
to Apply or Comment
The Salvation Army Services-Homeless Homelessness
Strategy/Homeless Needs-
Chronically Homeless,
Families with Children,
Veterans, Unaccompanied
Youth/Market Analysis
Email Outreach,
Technical Review
Committee Member
WestCare, Gulfcoast-Florida,
Inc.
Services-Persons with
HIV/AIDS/Services-
Health/Other
(Services-Mental
Health)
Non-Homeless Special
Needs
Email Outreach for
NOFA/Technical
Assistance Meeting
(Attended), Opportunity
to Apply or Comment
Table 2 – Agencies, groups, organizations who participated
IDENTIFY ANY AGENCY TYPES NOT CONSULTED AND PROVIDE RATIONALE FOR NOT
CONSULTING
During the development of the Consolidated Plan, the City of Clearwater consulted with the lead agency
for the CoC, local and county public housing authorities (PHAs), affordable housing providers, various
social service providers, City departments, and civic leaders. Additionally, during the development of the
2022/2023 Action Plan, the citizens, including but not limited to low- and moderate-income residents
and other entities impacted by housing and community development activities, were noticed of funding
availability, a subrecipient grant application workshop (i.e., technical assistance meeting), posting of the
draft Annual Action Plan for a 30-day comment period, and meetings and public hearings of the NAHAB
and City Council. Such noticing occurred by email, City website, and newspaper advertisements. Other
agencies and organizations not directly consulted were consulted indirectly by research of published
plans and reports.
City of Clearwater, FL 2022/2023 Annual Action Plan 18
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OTHER LOCAL/REGIONAL/STATE/FEDERAL PLANNING EFFORTS CONSIDERED WHEN
PREPARING THE PLAN
Name of Plan Lead Organization How do the goals of your Strategic
Plan overlap with the goals of
each plan?
Continuum of Care (CoC) Pinellas County Homeless
Leadership Alliance
Homelessness/Help to prevent and
reduce homelessness within the
City of Clearwater.
State Housing Initiatives
Partnership (SHIP) Local Housing
Incentives Strategy (2021) and
Local Housing Assistance Plan
(2021)
City of Clearwater/State of Florida Housing/Provide availability of and
accessibility to decent affordable
housing for the residents of the
City of Clearwater (e.g.,
identification of barriers and
incentives strategies).
Economic Development Strategic
Plan (2011)
City of Clearwater Economic Development/Support
programs that create economic
opportunities in the City of
Clearwater, particularly for persons
low- and moderate-income and in
Neighborhood Revitalization
Strategy Areas.
Tampa Bay Comprehensive
Economic Development Strategy
(CEDS) (2017, Updated 2021)
Tampa Bay Regional Planning
Council
Economic Development/Support
programs that create economic
opportunities in the City of Clearwater, particularly for persons
low- and moderate-income and in
Neighborhood Revitalization
Strategy Areas.
Table 3 – Other local / regional / federal planning efforts
NARRATIVE (OPTIONAL)
Many of the programs and activities that will be carried out by the City of Clearwater during the third
program year (2022/2023) will involve coordination with subrecipient agencies and organizations. The
City actively works with subrecipients to support the City’s goals of affordable housing, reduced
homelessness, accessible social services, enhanced living environment, and economic opportunity for
low- and moderate-income persons. At a minimum, implicit in these goals is the City’s commitment to
providing coordinated community, housing, and supportive services to its lower income residents. These
services are provided through not only City-administered CDBG and HOME programs, but also through
subrecipient partnerships, coordination with government and quasi-government agencies, and
respective planning efforts (see Table 3).
The City will continue to encourage partnerships between governments, lenders, builders, developers,
real estate professionals, and advocates for low-income persons. The City will continue to work with the
building industry, banking industry, real estate industry, social service providers and other community
groups to promote the development of affordable housing and related housing services.
City of Clearwater, FL 2022/2023 Annual Action Plan 19
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AP-12 Participation – 91.105, 91.200(c)
SUMMARY OF CITIZEN PARTICIPATION PROCESS/EFFORTS MADE TO BROADEN CITIZEN PARTICIPATION
The development of the Annual Action Plan requires a citizen participation process to obtain input from residents and service providers that
represent the City of Clearwater’s low- and moderate-income, homeless, or special needs populations. The following section describes the
citizen participation process conducted by the City to develop the 2022/2023 Action Plan.
During the development of the 2022/2023 Action Plan, the City published a Notice of Funding Availability (NOFA) and held a subrecipient grant
application workshop (i.e., technical assistance meeting) to collect applications for potential projects. The City of Clearwater’s Neighborhood and
Affordable Housing Advisory Board (NAHAB) then convened to discuss the anticipated resources and applications for potential projects.
Applicants were provided an opportunity to present their projects to the NAHAB for consideration. A Technical Review Committee also met to
discuss project eligibility specific to the City’s federally funded programs. Once potential projects were recommended by the Technical Review
Committee and selected by the NAHAB, the draft Annual Action Plan was posted for a 30-day comment period. At the conclusion of the 30-day
comment period, public hearings were held with the NAHAB and City Council to approve the 2022/2023 Action Plan for submittal to HUD.
Noticing of these events occurred by email, City website, and newspaper advertisements. Notices for public meetings/hearings included
information for persons needing reasonable accommodations to participate. A summary of the citizen participation process is shown in Table 4.
Copies of advertisements, meeting minutes, and other documentation are included in the Appendix.
SUMMARIZE CITIZEN PARTICIPATION PROCESS AND HOW IT IMPACTED GOAL SETTING
Comments and concerns raised during the citizen participation process were taken into consideration when developing the Annual Action Plan.
The 2022/2023 Action Plan is intended to support the goals, objectives, and strategies of the Five-Year Consolidated Plan, and to address the
priority needs of the community. Applications for potential projects to be funded were considered by the NAHAB and Technical Review
Committee, and were selected based on available funding, eligibility of proposed activities, and relevance to the Consolidated Plan. The selected
projects support the City’s goals pertaining to housing, homelessness, non-homeless special needs, community development and public services,
and economic development. Program administration activities, though not part of the application process, are also included in the 2022/2023
Action Plan. No activities pertaining to emergency/disaster response are included in the third-year Action Plan.
City of Clearwater, FL 2022/2023 Annual Action Plan 20
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CITIZEN PARTICIPATION OUTREACH
Continued next page.
City of Clearwater, FL 2022/2023 Annual Action Plan 21
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Sort
Order
Mode of Outreach Target of Outreach Summary of response/
attendance
Summary of comments
received
Summary of comments
not accepted and reasons
URL (If
applicable)
1 Other (Email Outreach) Other (Service Providers/Subrecip
ients)
February 16, 2022 Notice of Funding Availability
(NOFA)/Online Project
Application Process
emailed to service
providers/subrecipients
N/A www.myclearwater.com/affordabl
ehousing
2 Newspaper Ad Non-
Targeted/Broad Community
February 16, 2022 Notice of Funding
Availability (NOFA)/Online Project
Application Process
published in Tampa Bay
Times
N/A N/A
3 Internet Outreach Non-
Targeted/Broad
Community
February 16, 2022 thru
March 16, 2022
Online Project
Application Process
made available on the
City’s website
N/A www.myclearwat
er.com/affordabl
ehousing
4 Public Meeting Non-
Targeted/Broad
Community
March 2, 2022 City staff held
Subrecipient Grant
Application Workshop
(i.e., Technical
Assistance Meeting) for
project applicants;
provided information
regarding the City’s
federally funded
programs and
application process
Attendance noted; see
Appendix
N/A
City of Clearwater, FL 2022/2023 Annual Action Plan 22
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Sort
Order
Mode of Outreach Target of Outreach Summary of response/
attendance
Summary of comments
received
Summary of comments
not accepted and reasons
URL (If
applicable)
5 Internet Outreach Non-Targeted/Broad
Community
April-May 2022 Notice of NAHAB meetings published
online to City’s website
and calendar
N/A https://www.myclearwater.com/ne
ws-info/citywide-
calendar/city-
meetings;
https://www.myc
learwater.com/go
vernment/council
-meeting-
streaming-videos
6 Public Hearing Non-
Targeted/Broad
Community
April 12, 2022; NAHAB
Meeting
Applicants presented
potential projects to
NAHAB and Technical Review Committee
All comments
recorded; see Appendix
for meeting agenda/minutes
https://www.myc
learwater.com/go
vernment/council-meeting-
streaming-videos
7 Other (Technical
Review Committee
Meeting)
Other (Technical
Review
Committee)
April 20, 2022;
Technical Review
Committee Meeting
Technical Review
Committee met to
discuss applications/
presentations
Attendance noted; see
Appendix
N/A
8 Public Hearing Non-
Targeted/Broad
Community
May 10, 2022; NAHAB
Meeting
Technical Review
Committee provided
recommendations to
NAHAB; NAHAB
provided input on
project selection/budget
allocations
All comments
recorded; see Appendix
for meeting
agenda/minutes
https://www.myc
learwater.com/go
vernment/council
-meeting-
streaming-videos
9 Newspaper Ad Non-
Targeted/Broad
Community
June 8, 2022 Plan summary, notice of
30-day comment period,
and notice of public
hearings published in
Tampa Bay Times
N/A N/A
10 Other (30-Day Public Comment Period) Non-Targeted/Broad
Community
June 12, 2022 thru July 11, 2022 Draft document made available on the City’s
website
N/A www.myclearwater.com/affordabl
ehousing
City of Clearwater, FL 2022/2023 Annual Action Plan 23
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Sort
Order
Mode of Outreach Target of Outreach Summary of response/
attendance
Summary of comments
received
Summary of comments
not accepted and reasons
URL (If
applicable)
11 Public Hearing Non-Targeted/Broad
Community
July 12, 2022; NAHAB Meeting Public hearing to receive NAHAB input on
plan/recommendation
All comments recorded; see Appendix
for meeting
agenda/minutes
https://www.myclearwater.com/go
vernment/council
-meeting-
streaming-videos
12 Public Hearing Non-
Targeted/Broad
Community
July 21, 2022; City
Council Meeting
Public hearing to receive
City Council input on
plan/approval
All comments
recorded; see Appendix
for meeting agenda/minutes
https://www.myc
learwater.com/go
vernment/council-meeting-
streaming-videos
Table 4 – Citizen Participation Outreach
City of Clearwater, FL 2022/2023 Annual Action Plan 24
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EXPECTED RESOURCES
AP-15 Expected Resources – 91.220(c)(1,2)
INTRODUCTION
The Annual Action Plan must identify the federal, state, local, and private resources expected to be available to the City to address the priority
needs and goals identified in the Five-Year Consolidated Plan. These resources are summarized in AP-15 (Table 5).
The City of Clearwater expects a total entitlement allocation of $897,475 in CDBG funding for the 2022/2023 program year. Program income for
CDBG, on hand and estimated, is expected to be approximately $1,231,980 (including $1,179,080 from the revolving loan program).
Approximately $767,422 is expected from prior-year resources to be carried over. CDBG funds will be used for housing and community
development activities including, but not limited to, housing rehabilitation and acquisition, homebuyer education, public facilities and services,
homeless and special needs activities, economic development, and administration of the City’s CDBG program.
The City of Clearwater expects a total entitlement allocation of $509,528 in HOME funding for the 2022/2023 program year. Program income
from HOME, on hand and estimated, is expected to be approximately $1,967,722 with approximately $2,003,239 in prior-year resources to be
carried-over. HOME funds will be used for housing activities such as housing acquisition or rehabilitation, new construction, down payment
assistance, Tenant-Based Rental Assistance, CHDO support, and administration of the City’s HOME program.
The 2022/2023 Action Plan represents “Year 3” of the 2020-2024 Consolidated Plan. The expected amount available during the remainder of the
Consolidated Plan is based on the estimated amount remaining for the four-year period (i.e., 2021-2024) minus the entitlement allocations for
Year 2 (2021/2022) and Year 3 (2022/2023), excluding program income and prior-year resources.
The Annual Action Plan must summarize the City of Clearwater’s priority needs and the specific goals it intends to initiate and/or complete
within Year 3 of the Consolidated Plan. These goals must be described in quantitative terms. The City has selected goal outcome indicators and
quantities based on the anticipated performance measured of the 2022/2023 Annual Action Plan. See AP-20 (Table 6).
City of Clearwater, FL 2022/2023 Annual Action Plan 25
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ANTICIPATED RESOURCES
Program Source of
Funds
Uses of Funds Expected
Amount Available
Year 1,
Annual
Allocation: $
Expected
Amount Available
Year 1,
Program
Income: $
Expected
Amount Available
Year 1, Prior
Year
Resources: $
Expected
Amount Available
Year 1,
Total: $
Expected
Amount Available
Remainder of
Con Plan $
Narrative
Description
CDBG Public –
Federal
Acquisition, Admin and
Planning, Economic
Development, Housing,
Public Improvements,
Public Services
$897,475* $1,231,980 $767,422 $2,896,877 $1,959,899 The Federal CDBG
allocation will be
used for housing and
community
development
activities. Funding
from other sources
may be leveraged
against CDBG dollars
for public benefit.
HOME Public –
Federal
Acquisition, Homebuyer
Assistance, Homeowner
Rehab, Multifamily Rental
New Construction,
Multifamily Rental Rehab,
New Construction for
Ownership, TBRA
$509,528* $1,967,722 $2,003,239 $4,480,489 $1,062,213 The Federal HOME
allocation will used
for housing activities.
Funding from other
sources may be
leveraged against
HOME dollars for
public benefit.
SHIP Public -
State
Acquisition, Homebuyer
Assistance, Homeowner
Rehab, Multifamily Rental
New Construction,
Multifamily Rental Rehab,
New Construction for
Ownership, TBRA
$1,128,102 $420,000 $0 $1,548,102 $1,240,000 The State SHIP
allocation will be
used to match
federal funding for
housing activities.
Table 5 – Expected Resources – Priority Table
*HUD 2022 Formula Allocation
Notes: Program income amounts are estimated amounts and actual amounts may differ if larger sums are received from loan payoffs. Prior year resource amounts were estimated based on activities
to be encumbered by the end of September 2022. These amounts will be updated during the 2022 program year close-out.
City of Clearwater, FL 2022/2023 Annual Action Plan 26
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EXPLAIN HOW FEDERAL FUNDS WILL LEVERAGE THOSE ADDITIONAL RESOURCES (PRIVATE, STATE, AND LOCAL FUNDS),
INCLUDING A DESCRIPTION OF HOW MATCHING REQUIREMENTS WILL BE SATISFIED
Other resources, such as private and non-federal public sources may become available to the City of Clearwater during the program year. For
CDBG leveraging, these resources may include funding from State Housing Initiatives Partnership (SHIP), Community Redevelopment Agency
(CRA), City departments (e.g., Engineering, Parks and Recreation, etc.), non-profit public facility or service providers, or other sources. The City
will also look to leverage funds, if available, from lending institutions, homeowner contributions, SHIP, Community Housing Development
Organizations (CHDOs), Public Housing Authority (PHA), and other housing partners/agencies against HOME dollars. The City shall assure that
HUD requirements as they relate to non-Federal share will be utilized as referenced in 24 CFR 570.201(3)(g) for any project in which CDBG or
HOME funding is used as the non-federal match. In the future, the City will continue to aggressively pursue funding from private, public, and
federal sources to address housing and community development needs.
City of Clearwater, FL 2022/2023 Annual Action Plan
27
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IF APPROPRIATE, DESCRIBE PUBLICLY OWNED LAND OR PROPERTY LOCATED WITHIN THE
JURISDICTION THAT MAY BE USED TO ADDRESS THE NEEDS IDENTIFIED IN THE PLAN
The City of Clearwater owns properties within low- and moderate-income areas of its jurisdiction. The
City also maintains an “Affordable Housing Inventory List” that is updated periodically by City resolution.
As of the most recent iteration, approved in June 2022 with the adoption of Resolution No. 22-13, there
are 8 properties on this list. These properties are vacant and located on the following streets: South
Martin Luther King Jr. Ave., Monroe Ave., Taft Ave., Grant St. (3), Marshall St., and Vine Ave. As part of
the City’s reporting for the SHIP program, the City’s Affordable Housing Advisory Committee (AHAC)
regularly reviews this list for opportunities to support affordable housing production in coordination
with local developers and other housing partners/agencies. This list will be updated in 2025. Currently,
the 8 properties on the list represent 4 development opportunities for affordable housing.
DISCUSSION
The City Clearwater’s anticipated funding allocation from CDBG and HOME will address many of the
City’s goals, including those pertaining to housing, homelessness, non-homeless special needs,
community development and public services, and economic development. Program administration
activities, though not part of the application process, will also be funded. No activities pertaining to
emergency/disaster response are included in the third-year Action Plan; however, this goal is reserved
for future unforeseen needs should they arise. The City is fortunate to have a network of public service
providers and partner agencies to help address these goals through financial leveraging with non-federal
sources such as SHIP and other private, public, and federal sources.
City of Clearwater, FL 2022/2023 Annual Action Plan 28
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ANNUAL GOALS AND OBJECTIVES
AP-20 Annual Goals and Objectives
GOALS SUMMARY INFORMATION
Continued next page.
City of Clearwater, FL 2022/2023 Annual Action Plan 29
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs Addressed Funding Goal Outcome
Indicator
1 Program
Administration
2022 2023 Other
(Administration)
Citywide Low- and
Moderate-Income Areas
Program Administration CDBG:
$179,495; HOME:
$59,952;
SHIP:
$133,810
Other: 0 Other
2 Housing 2022 2023 Affordable
Housing; Public
Housing
Citywide Low- and
Moderate-Income
Areas; North Greenwood NRSA
Housing Rehabilitation
(Owner and Rental);
Housing New Construction (Owner
and Rental);
Homeowner Assistance;
Rental Assistance
CDBG:
$1,112,280;
HOME: $4,420,537;
SHIP:
$1,414,292
Public service activities
for Low/Moderate
Income Housing Benefit: 190
Households Assisted;
Rental units
constructed: 14
Household/Housing Unit; Rental units
rehabilitated: 10
Household/Housing
Unit; Homeowner
Housing Added: 12
Household/Housing
Unit; Homeowner
housing rehabilitated:
14 Household/Housing
Unit; Tenant-Based Rental
Assistance/Rapid
Rehousing: 200
Households Assisted;
Direct Financial Assistance to
Homebuyers: 25
Households Assisted
City of Clearwater, FL 2022/2023 Annual Action Plan 30
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs Addressed Funding Goal Outcome
Indicator
3 Homelessness 2022 2023 Homeless Citywide Low- and
Moderate-Income Areas; North
Greenwood NRSA;
Lake Bellevue
NRSA; Downtown
Gateway District
NRSA
Facilities/Services for
Homeless Adults & Families; Case
Management
CDBG:
$265,155
Public Facility or
Infrastructure Activities other than
Low/Moderate Income
Housing Benefit: 1,935
Persons Assisted;
Public service activities other than
Low/Moderate Income
Housing Benefit: 30
Persons Assisted;
Homeless Person Overnight Shelter: 600
Persons Assisted;
Rental Units
Rehabilitated: 8
Household/Housing
Units
4 Non-Homeless
Special Needs
2022 2023 Non-Homeless
Special Needs
Citywide Low- and
Moderate-Income
Areas
Behavioral/Mental
Health/Substance Abuse
Services;
Facilities/Services for
Seniors/Elderly;
Facilities/Services for
Persons with
Disabilities; Case
Management
CDBG:
$139,443
Public Facility or Infrastructure
Activities other than
Low/Moderate Income
Housing Benefit: 5,910
Persons Assisted; Public service activities
other than
Low/Moderate Income
Housing Benefit: 146
Persons Assisted
City of Clearwater, FL 2022/2023 Annual Action Plan 31
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs Addressed Funding Goal Outcome
Indicator
5 Community
Development and Public Services
2022 2023 Non-Housing
Community Development
Citywide Low- and
Moderate-Income Areas; North
Greenwood NRSA;
Lake Bellevue
NRSA
Facilities/Services for
Youth; Legal Services; Public Park
Improvements;
Community
Building/Facility
Rehab/Retrofit; Code
Enforcement/Blight
Elimination
CDBG:
$763,704
Public Facility or
Infrastructure Activities other than
Low/Moderate Income
Housing Benefit: 1,775
Persons Assisted;
Public service activities other than
Low/Moderate Income
Housing Benefit: 85
Persons Assisted;
Buildings Demolished:
1 Buildings
6 Economic Development 2022 2023 Non-Housing Community
Development
Citywide Low- and Moderate-Income
Areas; North
Greenwood NRSA
Building Facade Improvements;
Economic
Opportunity/Business
Assistance
CDBG: $436,800 Facade treatment/business
building rehabilitation:
3 Business; Businesses
assisted: 55 Businesses
Assisted
7 Emergency/
Disaster Response
2022 2023 Other
(Emergency/ Disaster
Response)
Citywide Low- and
Moderate-Income Areas
Emergency/Disaster
Response (TBD) based on urgent Need
CDBG: $0;
HOME: $0
Other: 0 (N/A)
Table 6 – Goals Summary
*Note: Includes funding from CDBG Revolving Loan Fund
City of Clearwater, FL 2022/2023 Annual Action Plan 32
OMB Control No: 2506-0117 (exp. 09/30/2021)
GOAL DESCRIPTIONS
Sort Order 1
Goal Name Program Administration
Goal Description Administer the City of Clearwater’s federally funded grant programs to implement the goals of the Five-Year Consolidated Plan. | CDBG -
$179,495 | HOME - $59,952 | SHIP - $133,810
Sort Order 2
Goal Name Housing
Goal Description Provide availability of and accessibility to decent affordable housing for the residents of the City of Clearwater. | CDBG - $1,112,280*
(See note below) | HOME - $4,420,537 | SHIP - $1,414,292
Sort Order 3
Goal Name Homelessness
Goal Description Help to prevent and reduce homelessness within the City of Clearwater. | CDBG - $265,155
Sort Order 4
Goal Name Non-Homeless Special Needs
Goal Description Expand the accessibility and coordination of social services to City of Clearwater special needs populations. | CDBG - $139,443
Sort Order 5
Goal Name Community Development and Public Services
Goal Description Enhance the living environment for persons in low- and moderate-income areas through community development activities, public
service programs, and elimination of blight. | CDBG - $763,704
Sort Order 6
Goal Name Economic Development
Goal Description Support programs that create economic opportunities in the City of Clearwater, particularly for persons of low and moderate income
and in Neighborhood Revitalization Strategy Areas (NRSAs). | CDBG - $436,800
Sort Order 7
Goal Name Emergency/Disaster Response
Goal Description Provide assistance prior to, during, and after a community emergency and/or disaster event to prepare for and/or mitigate loss, protect
during and event, and aid with recovery. | CDBG - $0 | HOME - $0 [Priority needs to be determined (TBD) based on urgent need.]
*Note: Includes funds in Revolving Loan Program (CDBG)
City of Clearwater, FL 2022/2023 Annual Action Plan 33
OMB Control No: 2506-0117 (exp. 09/30/2021)
ESTIMATE THE NUMBER OF EXTREMELY LOW-INCOME, LOW-INCOME, AND MODERATE-INCOME FAMILIES TO WHOM THE
JURISDICTION WILL PROVIDE AFFORDABLE HOUSING AS DEFINED BY HOME 91.215(B)
Through the available CDBG and HOME funding for the 2022/2023 program year, the City will provide affordable housing activities to support
approximately 275 low- and moderate-income households. Activities to support low- and moderate-income households will include housing
rehabilitation, new construction, down payment assistance, and rental assistance. Additionally, the City will fund public service activities to
support 190 households through homebuyer education and counseling toward homeownership. In total, an estimated 465 households will
benefit from housing-related activities.
City of Clearwater, FL 2022/2023 Annual Action Plan 34
OMB Control No: 2506-0117 (exp. 09/30/2021)
PROJECTS
AP-35 Projects – 91.220(d)
INTRODUCTION
The City’s planned actions for the 2022/2023 Action Plan are intended to support housing and
community development for the City’s low- and moderate-income, homeless, and special needs
populations.
The City will continue to operate its CDBG and HOME programs through the Economic Development and
Housing Department, which will continue to provide funding for housing rehabilitation, housing
construction, and homeownership assistance. These actions will further the goal of improving the
availability of and accessibility to affordable housing in Clearwater.
As in the past, the City will continue to coordinate with housing and public service providers to address
the needs of homeless and non-homeless special needs populations generally assumed to be low- and
moderate-income. During the 2022/2023 program year, the City will fund activities that provide public
services to the homeless and those at risk of becoming homeless, the elderly, persons with disabilities,
persons with mental health or substance abuse challenges, and youth and families of low- and
moderate-income. Planned community development activities include improvements to public facilities
that serve these populations and economic development activities that support business assistance and
building façade improvements.
The City’s planned actions for the 2022/2023 Action Plan are summarized in AP-35 and AP-38 (see Table
7).
City of Clearwater, FL 2022/2023 Annual Action Plan 35
OMB Control No: 2506-0117 (exp. 09/30/2021)
PROJECTS
Sort
Order
Project Name
1 City of Clearwater – CDBG General Administration/Planning
2 City of Clearwater – HOME General Administration/Planning
3 City of Clearwater – Administration from Program Income
4 City of Clearwater – SHIP General Administration/Planning
5 Clearwater Neighborhood Housing Services – DPA/Loan Processing
6 Clearwater Neighborhood Housing Services – Homebuyer Education
7 Tampa Bay CDC – DPA/Loan Processing
8 Tampa Bay CDC – Homebuyer Education
9 New Construction of Downtown Rental Housing Project
10 Washington Street Development
11 Owner-Occupied Rehabilitation
12 Owner-Occupied Land Acquisition
13 Owner-Occupied New Construction
14 Multi-Family Rehabilitation
15 Multi-Family Land Acquisition
16 Multi-Family New Construction
17 Down Payment Assistance Loans
18 Tenant-Based Rental Assistance (TBRA)
19 CHDO Set-Aside – FY 22-23
20 Homeless Emergency Project – 1357 Park Street Improvements
21 Homeless Emergency Project – HVAC Analysis
22 Homeless Emergency Project – Adult Emergency Shelter
23 Kimberly Home – Resident Advisor Salary Support
24 St. Vincent de Paul – Community Kitchen and Resource Center (Facilities)
25 Directions for Living – Elevator Improvements
26 Pinellas Opportunity Council – Chore Services
27 WestCare Gulfcoast Florida – Turning Point
28 The Arc Tampa Bay
29 Clearwater Neighborhood Housing Services – Office Improvements
30 Gulf Coast Legal Services
31 InterCultural Advocacy Institute – Youth Leadership
32 Clearwater MLK Jr. Neighborhood Center (Facilities, Rehabilitation)
33 Property Acquisition and Demolition – Slum/Blight Removal
34 City of Clearwater Ross Norton Playground
35 TBD – Public Facilities Projects
36 Façade Improvement Program
37 Hispanic Business Initiative Fund of Florida (Prospera) – Microenterprise Assistance
38 Tampa Bay Black Business Investment Corp. – Microenterprise Assistance
39 TBD – Economic Development Projects
Table 7 – Project Information
City of Clearwater, FL 2022/2023 Annual Action Plan 36
OMB Control No: 2506-0117 (exp. 09/30/2021)
DESCRIBE THE REASONS FOR ALLOCATION PRIORITIES AND ANY OBSTACLES TO ADDRESSING
UNDERSERVED NEEDS
The allocation priorities are focused on six (6) goals from the Consolidated Plan: program
administration, housing, homelessness, non-homeless special needs, community development and
public services, and economic development. No funding was allocated to emergency/disaster response;
however, this goal is reserved for unforeseen urgent need activities. It is important to note that total
funding for public services is capped at 15% of the total CDBG allocation. Total funding for activities
related to administration is capped at 20% for CDBG and 10% for HOME.
Strategic Plan Goal CDBG + HOME (% of Total Funding)*
Program Administration $239,447 (3.2%)
Housing $5,532,817 (75.0%)
Homelessness $265,155 (3.6%)
Non-Homeless Special Needs $139,443 (1.9%)
Community Development and Public Services $763,704 (10.4%)
Economic Development $436,800 (5.9%)
Emergency/Disaster Response $0 (0.0%)
TOTAL $7,377,366
*Includes program income and prior year resources. Excludes SHIP (State) resources. Percentages have been rounded.
The “Great Recession” reduced revenues for all levels of government (federal, state, and local). Reduced
revenues have hindered the City’s ability to meet the needs of low- and moderate-income, homeless,
and special needs populations. More recently, the COVID-19 pandemic further increased the needs of
lower income residents. Combined, these events have generally increased the demand for public
services, which places additional burden on public service agencies within the City. Although HUD
previously waived public service and administration caps for some federally funded programs, these
served as only temporary solutions to ongoing economic obstacles for lower income residents.
In Clearwater, the lack of available land and rapidly rising housing prices continue to be an obstacle to
affordable housing. Rapidly rising housing prices have also increased the need for affordable rental units
for households priced out of the owner market. Affordable rental development projects are needed to
offset the large proportion of high-end apartment complexes in the City.
City of Clearwater, FL 2022/2023 Annual Action Plan 37
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-38 Project Summary
PROJECT SUMMARY INFORMATION
Sort Order 1
Project Name City of Clearwater – CDBG General Administration/Planning
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Program Administration
Needs Addressed Program Administration
Funding CDBG: $179,495
Description Administration of CDBG program.
Target Date 9/30/2023
Estimate the number
and type…
Other: 0 other
Location Description 600 Cleveland St., Suite 600, Clearwater, FL 33755 (Citywide/Clearwater)
Planned Activities Administration of CDBG program
Sort Order 2
Project Name City of Clearwater – HOME General Administration/Planning
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Program Administration
Needs Addressed Program Administration
Funding HOME: $50,952
Description Administration of HOME program.
Target Date 9/30/2023
Estimate the number
and type…
Other: 0 other
Location Description 600 Cleveland St., Suite 600, Clearwater, FL 33755 (Citywide/Clearwater)
Planned Activities Administration of HOME program
Sort Order 3
Project Name City of Clearwater – Administration from Program Income
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Program Administration
Needs Addressed Program Administration
Funding HOME: $9,000; SHIP: $21,000
Description Administration of HOME program; funding from program income.
Target Date 9/30/2023
Estimate the number
and type…
Other: 0 other
Location Description 600 Cleveland St., Suite 600, Clearwater, FL 33755 (Citywide/Clearwater)
Planned Activities Program administration
Sort Order 4
Project Name City of Clearwater – SHIP General Administration/Planning
Target Area Citywide Low- and Moderate-Income Areas
City of Clearwater, FL 2022/2023 Annual Action Plan 38
OMB Control No: 2506-0117 (exp. 09/30/2021)
Goals Supported Program Administration
Needs Addressed Program Administration
Funding SHIP: $112,810
Description Administration of SHIP program.
Target Date 9/30/2023
Estimate the number
and type…
Other: 0 other
Location Description 600 Cleveland St., Suite 600, Clearwater, FL 33755 (Citywide/Clearwater)
Planned Activities Program administration
Sort Order 5
Project Name Clearwater Neighborhood Housing Services – DPA/Loan Processing
Target Area North Greenwood NRSA
Goals Supported Housing
Needs Addressed Homeowner Assistance
Funding HOME: $10,500; SHIP: $10,500
Description Funding provided for Down Payment Assistance loan processing services for qualified
low- to moderate-income homebuyers.
Target Date 9/30/2023
Estimate the number
and type…
Direct Financial Assistance to Homebuyers: 7 households assisted
Location Description 608 N. Garden Ave., Clearwater, FL 33755
Planned Activities Down Payment Assistance program/administration (subrecipient, dba Tampa Bay
Neighborhood Housing Services)
Sort Order 6
Project Name Clearwater Neighborhood Housing Services – Homebuyer Education
Target Area North Greenwood NRSA
Goals Supported Housing
Needs Addressed Homeowner Assistance
Funding CDBG: $15,000; SHIP: $3,000
Description Funding provided for homeownership education and counseling for low- to
moderate-income households.
Target Date 9/30/2023
Estimate the number
and type…
Public Service Activities for Low/Moderate Income Housing Benefit: 120 households
assisted
Location Description 608 N. Garden Ave., Clearwater, FL 33755
Planned Activities Homeownership education and counseling (subrecipient, dba Tampa Bay
Neighborhood Housing Services)
Sort Order 7
Project Name Tampa Bay CDC – DPA/Loan Processing
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Housing
Needs Addressed Homeowner Assistance
Funding HOME: $10,500; SHIP: $10,500
City of Clearwater, FL 2022/2023 Annual Action Plan 39
OMB Control No: 2506-0117 (exp. 09/30/2021)
Description Suncoast Housing Connections. Funding provided for Down Payment Assistance loan
processing services for qualified low- to moderate-income homebuyers.
Target Date 9/30/2023
Estimate the number
and type…
Direct Financial Assistance to Homebuyers: 7 households assisted
Location Description 2139 NE Coachman Rd., Clearwater, FL 33765
Planned Activities Down Payment Assistance program/administration
Sort Order 8
Project Name Tampa Bay CDC – Homebuyer Education
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Housing
Needs Addressed Homeowner Assistance
Funding CDBG: $15,000; SHIP: $3,000
Description Suncoast Housing Connections. Funding provided for homeownership education and
counseling for low- to moderate-income households.
Target Date 9/30/2023
Estimate the number
and type…
Public Service Activities for Low/Moderate Income Housing Benefit: 70 households
assisted
Location Description 2139 NE Coachman Rd., Clearwater, FL 33765
Planned Activities Homeownership education and counseling
Sort Order 9
Project Name New Construction of Downtown Rental Housing Project
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Housing
Needs Addressed Housing New Construction (Owner and Rental)
Funding HOME: $1,385,000; SHIP: $150,000
Description Housing project to increase the availability of new rental units for affordable housing.
Target Date 9/30/2023
Estimate the number
and type…
Rental Units Constructed: 6 household/housing unit
Location Description Downtown, Clearwater, FL
Planned Activities Construction of 6-unit project to supply affordable housing for rental
Sort Order 10
Project Name Washington Street Development
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Housing
Needs Addressed Housing New Construction (Owner and Rental)
Funding HOME: $880,000
Description New construction of four (4) rental units; all under 80% AMI
Target Date 9/30/2023
Estimate the number
and type…
Rental Units Constructed: 4 household/housing unit
Location Description Washington St., Clearwater, FL
City of Clearwater, FL 2022/2023 Annual Action Plan 40
OMB Control No: 2506-0117 (exp. 09/30/2021)
Planned Activities Construction of 171-unit mixed-income project to supply affordable housing for
rental; 17 units will be under 80% AMI, of which four (4) units will be funded by
HOME program
Sort Order 11
Project Name Owner-Occupied Rehabilitation
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Housing
Needs Addressed Housing Rehabilitation (Owner and Rental)
Funding CDBG: $135,000; CDBG (RLF): $315,000; HOME: $240,208; SHIP: $200,000 [Federal
Total: $690,208]
Description Funds provided as loans to homeowners for rehabilitation housing activities.
Target Date 9/30/2023
Estimate the number
and type…
Homeowner Housing Rehabilitated: 14 household/housing unit
Location Description Citywide
Planned Activities Homeowner housing rehabilitation
Sort Order 12
Project Name Owner-Occupied Land Acquisition
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Housing
Needs Addressed Housing New Construction (Owner and Rental)
Funding CDBG (RLF): $137,280; HOME: $100,000 [Federal Total: $237,280]
Description Funds provided as loans for land acquisition to construct single-family homes.
Target Date 9/30/2023
Estimate the number
and type…
Homeowner Housing Added: 6 household/housing unit
Location Description Citywide
Planned Activities Land acquisition and related activities (e.g., site clearing/demolition, etc.) for new
construction.
Sort Order 13
Project Name Owner-Occupied New Construction
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Housing
Needs Addressed Housing New Construction (Owner and Rental)
Funding HOME: $342,000; SHIP: $400,000 [Federal Total: $342,000]
Description Funds provided as loans for construction of single-family homes.
Target Date 9/30/2023
Estimate the number
and type…
Homeowner Housing Added: 2 household/housing unit
Location Description Citywide
Planned Activities New construction
Sort Order 14
Project Name Multi-Family Rehabilitation
Target Area Citywide Low- and Moderate-Income Areas
City of Clearwater, FL 2022/2023 Annual Action Plan 41
OMB Control No: 2506-0117 (exp. 09/30/2021)
Goals Supported Housing
Needs Addressed Housing Rehabilitation (Owner and Rental)
Funding CDBG (RLF): $355,000; HOME: $100,000; SHIP: $100,000 [Federal Total: $455,000]
Description Funds provided as loans for the rehabilitation of multi-family housing.
Target Date 9/30/2023
Estimate the number
and type…
Rental Units Rehabilitated: 10 household/housing unit
Location Description Citywide
Planned Activities Rental housing rehabilitation
Sort Order 15
Project Name Multi-Family Land Acquisition
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Housing
Needs Addressed Housing New Construction (Owner and Rental)
Funding CDBG (RLF): $140,000; HOME: $150,000 [Federal Total: $290,000]
Description Funds provided as loans for land acquisition to construct multi-family units.
Target Date 9/30/2023
Estimate the number
and type…
Rental Units Constructed: 2 household/housing unit; Homeowner Housing Added: 2
household/housing unit
Location Description Citywide
Planned Activities Land acquisition and related activities (e.g., site clearing/demolition, etc.) for new
construction.
Sort Order 16
Project Name Multi-Family New Construction
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Housing
Needs Addressed Housing New Construction (Owner and Rental)
Funding HOME: $332,000; SHIP: $379,792 [Total Federal: $332,000]
Description Funds provided as loans for construction of multi-family units.
Target Date 9/30/2023
Estimate the number
and type…
Rental Units Constructed: 2 household/housing unit
Location Description Citywide
Planned Activities New construction
Sort Order 17
Project Name Down Payment Assistance Loans
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Housing
Needs Addressed Homeowner Assistance
Funding HOME: $472,500; SHIP: $157,500 [Total Federal: $472,500]
Description Funds provided for direct financial assistance to eligible households for Down
Payment Assistance and Closing Costs.
Target Date 9/30/2023
City of Clearwater, FL 2022/2023 Annual Action Plan 42
OMB Control No: 2506-0117 (exp. 09/30/2021)
Estimate the number
and type…
Direct Financial Assistance to Homebuyers: 11 households assisted
Location Description Citywide
Planned Activities Down Payment Assistance program/administration (City-administered, existing
homes)
Sort Order 18
Project Name Tenant-Based Rental Assistance (TBRA)
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Housing
Needs Addressed Rental Assistance
Funding HOME: $321,400
Description Funds provided for Tenant-Based Rental Assistance to eligible households.
Target Date 9/30/2023
Estimate the number
and type…
Tenant-Based Rental Assistance/Rapid Rehousing: 200 households assisted
Location Description Citywide
Planned Activities Tenant-Based Rental Assistance program/administration
Sort Order 19
Project Name CHDO Set-Aside – FY 22-23
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Housing
Needs Addressed Housing New Construction (Owner and Renter)
Funding HOME: $76,429
Description Community Housing Development Organization (CHDO) Set-Aside. Funds mandated
to local CHDO to carry out housing activities.
Target Date 9/30/2023
Estimate the number
and type…
Homeowner Housing Added: 2 household/housing unit
Location Description Citywide
Planned Activities CHDO Set-Aside
Sort Order 20
Project Name Homeless Emergency Project – 1357 Park Street Improvements
Target Area Downtown Gateway NRSA
Goals Supported Homelessness
Needs Addressed Facilities/Services for Homeless Adults & Families
Funding CDBG: $95,000
Description Rehabilitation of Park Street Apartments providing permanent supportive housing for
homeless adults.
Target Date 9/30/2023
Estimate the number
and type…
Rental Units Rehabilitated: 8 household/housing units
Location Description 1357 Park Street, Clearwater, FL 33756
Planned Activities These improvements include: 1) repair of stairwells and sidewalks including rust
removal, repairs, and painting; and 2) renovation of 10 bathrooms including replacing
City of Clearwater, FL 2022/2023 Annual Action Plan 43
OMB Control No: 2506-0117 (exp. 09/30/2021)
material of shower walls; replacing tubs with a new tub or a shower floor; and
replacing the toilets, vanities, and permanent lighting.
Sort Order 21
Project Name Homeless Emergency Project – HVAC Analysis
Target Area North Greenwood NRSA
Goals Supported Homelessness
Needs Addressed Facilities/Services for Homeless Adults & Families
Funding CDBG: $55,000
Description HVAC System Phase 1 - Mechanical Engineering Redesign.
Target Date 9/30/2023
Estimate the number
and type…
Public Facility or Infrastructure Activities other than Low/Moderate Income Housing
Benefit: 100 persons assisted
Location Description 1101 Holt Ave., Clearwater, FL 33755
Planned Activities These improvements include: 1) Mechanical Engineer advisement on optimal
replacement for current system.
Sort Order 22
Project Name Homeless Emergency Project – Adult Emergency Shelter
Target Area North Greenwood NRSA
Goals Supported Homelessness
Needs Addressed Facilities/Services for Homeless Adults & Families
Funding CDBG: $15,693
Description Funding provided for salary support for a full-time Case Manager to provide
emergency shelter and critical support services for adults experiencing homelessness.
Target Date 9/30/2023
Estimate the number
and type…
Homeless Person Overnight Shelter: 600 persons assisted
Location Description 1120 N Betty Ln., Clearwater, FL 33755
Planned Activities Salary support, case management services
Sort Order 23
Project Name Kimberly Home – Resident Advisor Salary Support
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Homelessness
Needs Addressed Facilities/Services for Homeless Adults & Families; Case Management
Funding CDBG: $10,462
Description Funding provided for salary support for a Resident Advisor to support the Transitional
Housing Program.
Target Date 9/30/2023
Estimate the number
and type…
Public Service Activities other than Low/Moderate Income Housing Benefit: 30
persons assisted
Location Description 1189 NE Cleveland St., Clearwater, FL 33755
Planned Activities Salary support for a Resident Advisor
Sort Order 24
Project Name St. Vincent de Paul – Community Kitchen and Resource Center (Facilities)
Target Area Downtown Gateway District NRSA
City of Clearwater, FL 2022/2023 Annual Action Plan 44
OMB Control No: 2506-0117 (exp. 09/30/2021)
Goals Supported Homelessness
Needs Addressed Facilities/Services for Homeless Adults & Families
Funding CDBG: $89,000
Description Rehabilitation of the Community Kitchen and Resource Center (Phase 2)
Target Date 9/30/2023
Estimate the number
and type…
Public Facility or Infrastructure Activities other than Low/Moderate Income Housing
Benefit: 1,835 persons assisted
Location Description 1345 Park St., Clearwater, FL 33756
Planned Activities These improvements include: 1) replacement of entry/exit doors to dining area; and
2) replacement of flooring in kitchen, hallway, and offices.
Sort Order 25
Project Name Directions for Living – Elevator Improvements
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Non-Homeless Special Needs
Needs Addressed Behavioral/Mental Health Services & Substance Abuse Services; Facilities/Services for
Persons with Disabilities
Funding CDBG: $94,107
Description Elevator Improvements with ADA Compliance.
Target Date 9/30/2023
Estimate the number
and type…
Public Facility or Infrastructure Activities other than Low/Moderate Income Housing
Benefit: 5,910 persons assisted
Location Description 1437 S Belcher Rd., Clearwater, FL 33764
Planned Activities These improvements include: 1) replacing the strategic hydraulic 211 processor
board; 2) installing a door protection system; 3) installing a door operator; and
4) upgrading the cab.
Sort Order 26
Project Name Pinellas Opportunity Council – Chore Services
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Non-Homeless Special Needs
Needs Addressed Facilities/Services for Seniors/Elderly
Funding CDBG: $17,437
Description Funding provided for salary support for the Chore Services Program.
Target Date 9/30/2023
Estimate the number
and type…
Public Service Activities other than Low/Moderate Income Housing Benefit: 28
persons assisted
Location Description 4120 78th Ave., Pinellas Park, FL 33781 (Citywide/Clearwater)
Planned Activities Salary support for the Chore Services Program that provides senior services such as
heavy household cleaning, yard work, and minor repairs
Sort Order 27
Project Name WestCare Gulfcoast Florida – Turning Point
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Non-Homeless Special Needs
Needs Addressed Behavioral/Mental Health Services & Substance Abuse Services; Case Management
Funding CDBG: $17,437
City of Clearwater, FL 2022/2023 Annual Action Plan 45
OMB Control No: 2506-0117 (exp. 09/30/2021)
Description Funding provided for salary support for a Case Manager at the Turning Point facility,
an inebriate shelter.
Target Date 9/30/2023
Estimate the number
and type…
Public Service Activities other than Low/Moderate Income Benefit: 96 persons
assisted
Location Description 1801 5th Ave N, St. Petersburg, FL 33713 (Citywide/Clearwater)
Planned Activities Salary support, case management services
Sort Order 28
Project Name The Arc Tampa Bay
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Non-Homeless Special Needs
Needs Addressed Facilities/Services for Persons with Disabilities
Funding CDBG: $10,462
Description Funding provided for salary support for a new Direct Support Professional position for
the Waterfall Apartment program, which provides semi-independent living for 22
adults diagnosed with an intellectual or developmental disability.
Target Date 9/30/2023
Estimate the number
and type…
Public Service Activities other than Low/Moderate Income Benefit: 22 persons
assisted
Location Description 1325 N Highland Ave., Clearwater, FL 33755 (Citywide/Clearwater)
Planned Activities Salary support, case management services
Sort Order 29
Project Name Clearwater Neighborhood Housing Services – Office Improvements
Target Area North Greenwood NRSA
Goals Supported Community Development & Public Services
Needs Addressed Community Building/Facility Rehab/Retrofit
Funding CDBG: $95,000
Description Main Office Improvements.
Target Date 9/30/2023
Estimate the number
and type…
Public Facility or Infrastructure Activities other than Low/Moderate Income Housing
Benefit: 125 persons assisted
Location Description 608 N Garden Ave., Clearwater, FL 33755
Planned Activities These improvements include: 1) re-roofing the building; 2) replacing 22 existing
windows with new hurricane impact windows; 3) installing new exterior doors; 4)
installing new soffit, fascia, and gutter; 5) replacing the exterior wood deck in the rear
of the building; 6) painting the exterior of the building; 7) installing two new HVAC
unit condensers and air handlers; 8) enlarging bathroom 1 to convert to meet ADA
standards, and gutting bathrooms 2 and 3 and installing new drywall and new toilets,
vanities, and exhaust fans.
Sort Order 30
Project Name Gulf Coast Legal Services
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Community Development & Public Services
Needs Addressed Legal Services
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Funding CDBG: $15,693
Description Funding provided for salary support for a senior supervising housing attorney and a
paralegal to provide legal services under the Housing Legal Services Program. This
includes operating expenses associated with the FTEs assigned to the program.
Target Date 9/30/2023
Estimate the number
and type…
Public Service Activities other than Low/Moderate Income Housing Benefit: 25
persons assisted
Location Description 501 1st Ave. N, Suite 420, St. Petersburg, FL 33701 (Citywide/Clearwater)
Planned Activities Salary support for Housing Legal Services Program that provides legal services
Sort Order 31
Project Name InterCultural Advocacy Institute – Youth Leadership
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Community Development & Public Services
Needs Addressed Facilities/Services for Youth
Funding CDBG: $17,437
Description Funding provided for salary support for a Family Facilitator, Family Support Specialist,
driver, Family and Administrative Support, and Student Support for the Youth Leaders
Partnership Program.
Target Date 9/30/2023
Estimate the number
and type…
Public Service Activities other than Low/Moderate Income Housing Benefit: 60
persons assisted
Location Description 612 Franklin St., Clearwater, FL 33756
Planned Activities Salary support for Youth Leaders Partnership Program that provides youth services
Sort Order 32
Project Name Clearwater MLK Jr. Neighborhood Center (Facilities, Rehabilitation)
Target Area North Greenwood NRSA
Goals Supported Community Development & Public Services
Needs Addressed Community Building/Facility Rehab/Retrofit
Funding CDBG: $95,000
Description Clearwater MLK Jr. Neighborhood Center Rehabilitation Phase 2 (rehabilitation of the
community center)
Target Date 9/30/2023
Estimate the number
and type…
Public Facility or Infrastructure Activities other than Low/Moderate Income Housing
Benefit: 825 persons assisted
Location Description 1201 Douglas Ave., Clearwater, FL 33755
Planned Activities These improvements include: 1) continuing to replace remaining roof sections;
2) replacing the main rooftop air conditioning units and associated components on
their respective interior air-handling units which service the lobby, main auditorium,
and west-side meeting room and kitchen areas; and 3) replacing stalls and integral
structural fixtures in the main women's bathroom.
Sort Order 33
Project Name Property Acquisition and Demolition – Slum/Blight Removal
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Community Development & Public Services
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Needs Addressed Code Enforcement/Blight Elimination
Funding CDBG: $255,574
Description Property acquisition and demolition for removal of slum/blight
Target Date 9/30/2023
Estimate the number
and type…
Buildings Demolished: 1 Building
Location Description Citywide
Planned Activities Property acquisition and demolition for removal of slum/blight
Sort Order 34
Project Name City of Clearwater Ross Norton Playground
Target Area Lake Bellevue NRSA
Goals Supported Community Development & Public Services
Needs Addressed Public Park Improvements; Facilities/Services for Youth
Funding CDBG: $95,000
Description Ross Norton Recreation and Aquatic Complex playground improvements.
Target Date 9/30/2023
Estimate the number
and type…
Public Facility or Infrastructure Activities other than Low/Moderate Income Housing
Benefit: 825 persons assisted
Location Description 1426 S Martin Luther King Jr. Ave., Clearwater, FL 33756
Planned Activities These improvements include: Design, purchase, and construction of a secured,
outdoor multi-amenity playground for children. A section of the facility's existing
skate park will be converted for the playground. The new playground will provide
adequate shade structures and will provide joyful play experiences that encourage
exploration and self-discovery for children participating in the after-school programs
and summer camp kids as well as community children at certain times and their
families in a safe, supportive atmosphere.
Sort Order 35
Project Name TBD – Public Facilities Projects
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Community Development & Public Services
Needs Addressed Facilities/Services for Youth; Public Utility/Infrastructure Improvements; Public Park
Improvements; Community Resource & One-Stop Referral Centers; Community
Building/Facility Rehab/Retrofit; Pedestrian/Sidewalk/Transit/Roadway
Improvements
Funding CDBG: $190,000
Description Future community development projects to be determined.
Target Date 9/30/2023
Estimate the number
and type…
Public Facility or Infrastructure Activities other than Low/Moderate Income Housing
Benefit: 0 persons assisted
Location Description TBD
Planned Activities TBD
Sort Order 36
Project Name Façade Improvement Program
Target Area Citywide Low- and Moderate-Income Areas
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Goals Supported Economic Development
Needs Addressed Building Façade Improvements
Funding CDBG: $105,000
Description Funds provided to support three (3) façade improvement projects.
Target Date 9/30/2023
Estimate the number
and type…
Façade Treatment/Business Building Rehabilitation: 3 Businesses
Location Description Citywide
Planned Activities Commercial rehab/building façade improvements
Sort Order 37
Project Name Hispanic Business Initiative Fund of Florida (Prospera) – Microenterprise Assistance
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Economic Development
Needs Addressed Economic Opportunity/Business Assistance
Funding CDBG: $50,000
Description Funding provided for salary support to provide technical assistance to start-ups and
micro and small business owners.
Target Date 9/30/2023
Estimate the number
and type…
Businesses Assisted: 20 businesses
Location Description Clearwater East Community Library, 2465 Drew St., Clearwater, FL 33765
Planned Activities Salary support for microenterprise assistance. These activities include: educational
seminars, one-on-one technical assistance/consulting, and bilingual business
development services and training to entrepreneurs.
Sort Order 38
Project Name Tampa Bay Black Business Investment Corp. – Microenterprise Assistance
Target Area North Greenwood NRSA
Goals Supported Economic Development
Needs Addressed Economic Opportunity/Business Assistance
Funding CDBG: $50,000
Description Funding provided for salary support for a Business Development Officer, CEO,
Accountant, and Finance Administrator, as well as a contractual BBIC Business
Development Consultant, to support the Small Business Capital Accelerator Project
(CAP).
Target Date 9/30/2023
Estimate the number
and type…
Businesses Assisted: 25 businesses
Location Description North Greenwood Aquatic & Recreation Complex, 900 N. Martin Luther King, Jr. Ave.,
Clearwater, FL 33755
Planned Activities The CAP project delivers the CATCH Program, a 15-week entrepreneurship training
program for small business owners primarily in the North Greenwood and Lake
Bellevue areas (both NRSAs), while providing training, technical assistance, and
capital access.
Sort Order 39
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Project Name TBD – Economic Development Activities
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Economic Development
Needs Addressed Building Façade Improvements; Economic Opportunity/Business Assistance;
Employment Assistance/Job Training
Funding CDBG (RLF): $231,800
Description Future economic development projects to be determined.
Target Date 9/30/2023
Estimate the number
and type…
Businesses Assisted: 10 businesses
Location Description TBD
Planned Activities TBD
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AP-50 Geographic Distribution – 91.220(f)
DESCRIPTION OF THE GEOGRAPHIC AREAS OF THE ENTITLEMENT (INCLUDING AREAS OF LOW-
INCOME AND MINORITY CONCENTRATION) WHERE ASSISTANCE WILL BE DIRECTED
For the 2022/2023 Action Plan, the City of Clearwater will provide direct assistance to low- and
moderate-income areas and approved Neighborhood Revitalization Strategy Areas (NRSAs) of the City.
Of note, planned public facility projects in 2022 will include significant community center and
playground improvements that will benefit the North Greenwood and Lake Bellevue NRSAs. These
improvements will be made to the Clearwater MLK Jr. Neighborhood Center and Ross Norton Recreation
and Aquatic Complex, respectively.
The geographic distribution of funding percentages shown in Table 8 is misleading since few projects are
solely concentrated in a specific NRSA. Most projects are not solely concentrated in a NRSA but are
included in the citywide low- and moderate-income areas and multiple NRSAs. These percentages
include projects related to housing or public services that will benefit multiple areas. See Map 1 titled,
“Low- and Moderate-Income Areas” for a graphical representation of low- and moderate-income area
locations. See Map 2 titled, “Neighborhood Revitalization Strategy Areas Map” for the locations of the
City’s strategy areas. [Maps are included in the Appendix.]
GEOGRAPHIC DISTRIBUTION
Target Area Percentage of Funds
North Greenwood NRSA 5%
Lake Bellevue NRSA 1%
Downtown Gateway District NRSA 2%
Citywide Low- and Moderate-Income Areas 92%
Table 8 – Geographic Distribution
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Map 1 – Low- and Moderate-Income Areas
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Map 2 – Neighborhood Revitalization Strategy Areas Map
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RATIONALE FOR THE PRIORITIES FOR ALLOCATING INVESTMENTS GEOGRAPHICALLY
Four (4) areas have been designated as either Local Target Areas or Strategy Areas within the City of
Clearwater. These are Citywide Low- and Moderate-Income Areas, North Greenwood Neighborhood
Revitalization Strategy Area, Lake Bellevue Neighborhood Revitalization Strategy Area, and Downtown
Gateway District Neighborhood Revitalization Strategy Area. These neighborhoods were identified in
previous Consolidated Plans and updated in the current 2020-2024 Consolidated Plan. The designation
of Local Target Areas and Strategy Areas increases the potential for coordinated planning and
investment. The areas selected for the 2020-2024 Consolidated Plan were confirmed through the citizen
participation process, which included service provider and community meetings, as well as meetings
with staff of the City’s Economic Development and Housing Department. Each of these areas meets the
eligibility requirements for low- and moderate-income benefit. While Local Target Areas and Strategy
Areas allow the City to plan and invest in a coordinated manner, they do not limit the City from
expending funds in other areas of Clearwater that also meet the eligibility requirements for low- and
moderate-income benefit.
DISCUSSION
The City of Clearwater has identified 39 projects to implement the goals of the Consolidated Plan’s
Strategic Plan during the third year of the 2020-2024 Consolidated Plan. These projects benefit low- and
moderate-income persons Citywide and within the City’s Neighborhood Revitalization Strategy Areas.
Projects with Citywide benefit include activities related to housing, homelessness, non-homeless special
needs, community development and public services, and economic development that meet the needs of
income-eligible persons or households. Program administration activities also provide indirect Citywide
benefit.
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AFFORDABLE HOUSING
AP-55 Affordable Housing – 91.220(g)
INTRODUCTION
The City of Clearwater places a high priority on providing housing assistance, such as homebuyer
education/counseling and Fair Housing activities, to promote homeownership. Additionally, the City
facilitates the construction of new affordable housing units to increase the supply of affordable housing
and thereby address demand. These priority needs shall be addressed, in part, by local non-profit
organizations and developers that construct affordable housing for lower-income, first-time
homebuyers. The City will also continue to deliver its housing rehabilitation and down payment
assistance programs to income-eligible households.
The Annual Action Plan must specify goals for the number of homeless, non-homeless, and special needs
households to be supported during the program year. These numbers are shown in the following tables
and are inclusive of the affordable housing activities shown in AP-20, in addition to other planned
housing activities identified in AP-35 and AP-38. Section AP-55 (see Table 9 and Table 10) indicates the
number of households to be supported through specific activities, including rental assistance,
production of new units, rehabilitation of existing units, or acquisition of existing units. For the purposes
of this section, the term “affordable housing” is defined in the HOME regulations 24 CFR 92.252 for
rental housing and 24 CFR 92.254 for homeownership. [This section replaces the former HUD Table 3B.]
One Year Goals Number of Households to be Supported
Homeless 0
Non-Homeless 275
Special-Needs 0
Total 275
Table 9 – One Year Goals for Affordable Housing by Support Requirement
One Year Goals Number of Households Supported Through
Rental Assistance 200
The Production of New Units 26
Rehab of Existing Units 24
Acquisition of Existing Units 25
Total 275
Table 10 – One Year Goals for Affordable Housing by Support Type
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DISCUSSION
The City will continue to deliver its long-standing housing programs, including housing rehabilitation and
down payment assistance, coordinate with non-profit organizations and developers that construct
affordable housing, and support homebuyer education/counseling and Fair Housing activities. These
housing activities will support 275 households through a combination of rental assistance, production of
new units, rehabilitation of existing units, or acquisition of existing units through direct financial
assistance to homebuyers. Additionally, the City will support 190 households through housing-related
public services (e.g., homebuyer education/counseling).
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AP-60 Public Housing – 91.220(h)
INTRODUCTION
This section of the Annual Action Plan describes what actions the City of Clearwater will take during the
2022/2023 program year to carry out the public housing strategy identified in the Consolidated Plan’s
Strategic Plan. The Clearwater Housing Authority (CHA) administers housing assistance for lower income
persons and households in the greater Clearwater area. The operations of the CHA are funded through
annual appropriations from the U.S. Department of Housing and Urban Development (HUD). Assistance
includes public housing, tenant-based vouchers (Housing Choice Vouchers or HCVs), and special purpose
voucher activities. The CHA’s public housing activities supply approximately 238 low-rent units in the
greater Clearwater area. [Source: HUD PIC, HA Profiles, accessed June 2022]
ACTIONS PLANNED DURING THE NEXT YEAR TO ADDRESS THE NEEDS TO PUBLIC HOUSING
The City of Clearwater works cooperatively with Pinellas County, the CHA, and private entities to provide
public and subsidized housing within Clearwater. The CHA administers public housing for seniors and
families in addition to the HCV program that provides financial rental assistance to income-eligible
individuals and families. The CHA and other housing providers in the community continuously seek to
rehabilitate the supply of housing affordable to lower-income residents. Although the CHA recently
renovated some of its public housing units, the CHA is undergoing a voluntary conversion that started in
2020. During conversion, the CHA will ensure that residents are housed through vouchers and
coordination with other housing providers. Any proceeds from the sale of public housing properties will
be reinvested in affordable housing. The City will continue to coordinate housing referrals with the CHA,
as well as the Pinellas County Housing Authority, in the delivery of the City’s CDBG and HOME housing
programs.
ACTIONS TO ENCOURAGE PUBLIC HOUSING RESIDENTS TO BECOME MORE INVOLVED IN
MANAGEMENT AND PARTICIPATE IN HOMEOWNERSHIP
The CHA has an ongoing management program in place to involve residents in its operations.
Additionally, through the 2022/2023 Action Plan, the City of Clearwater will support homebuyer
education/counseling, Fair Housing, and housing placement activities that could facilitate the transition
from public housing to homeownership.
IF THE PHA IS DESIGNATED AS TROUBLED, DESCRIBE THE MANNER IN WHICH FINANCIAL
ASSISTANCE WILL BE PROVIDED OR OTHER ASSISTANCE
The Clearwater Housing Authority is not designated as troubled.
DISCUSSION
Affordable housing needs are met by multiple service providers in the greater Clearwater area. The CHA
currently administers public housing units and tenant-based vouchers (HCVs). Although the CHA is
undergoing voluntary conversion of its public housing properties, the CHA will continue to administer
vouchers and ensure that residents are housed in coordination with other housing providers. The City
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will continue to coordinate referrals with the CHA to connect lower income residents with housing
options.
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AP-65 Homeless and Other Special Needs Activities –
91.220(i)
INTRODUCTION
This section of the Annual Action Plan describes what actions the City of Clearwater will take during the
2022/2023 program year to carry out the homeless strategy identified in the Consolidated Plan’s
Strategic Plan. Additionally, this section describes any action related to the supportive housing needs of
non-homeless special needs persons at risk of homelessness.
The Pinellas County Homeless Leadership Alliance (HLA), a nonprofit 501(c)(3), serves as the Continuum
of Care (CoC) Lead Agency, Collaborative Applicant, and HMIS Lead Agency. The HLA provides
supplemental services, coordination, and funding management to carry out the policy goals of the CoC.
The mission of the HLA is to provide leadership in the planning, development, and alignment of
community advocacy, resources, and strategies to prevent, divert, and end homelessness in Pinellas
County. The HLA, as the lead agency for the CoC, is the organization most suited to addressing the needs
of homeless persons in the greater Clearwater area.
Consistent with the Consolidated Plan’s Strategic Plan, the City of Clearwater will pursue the goal of
helping to prevent and reduce homelessness in Clearwater. It is the City’s objective to support the
activities of the HLA and other members of the region’s CoC that represents a countywide consortium of
homeless service providers.
Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including:
REACHING OUT TO HOMELESS PERSONS (ESPECIALLY UNSHELTERED PERSONS) AND
ASSESSING THEIR INDIVIDUAL NEEDS
The HLA conducts an annual Point-in-Time homeless count and prepares a Homeless Assessment
Report, both of which document the extent of homelessness in the community. Furthermore, the City
received input on homeless needs during the Consolidated Plan public meetings and community survey.
The priority needs of the homeless include facilities/services for homeless adults and families,
facilities/services for homeless youth and youth aging out of foster care, case management,
nutrition/food services, and employment assistance/job training toward self-sufficiency.
Outreach to the homeless is done by the Continuum of Care’s Street Outreach Teams that cover major
parts of Pinellas County five days per week. The Street Outreach Teams are the center of the CoC’s
efforts to find and engage street homeless, in place, since late 2006. Each Street Outreach Team is
composed of one law enforcement officer and one case manager. Additionally, Street Outreach Teams
focus on finding unaccompanied youth. Relatedly, the Veterans Administration funds Veterans Outreach
for that population.
All the outreach personnel meet bi-monthly to discuss problems, identify increases/decreases in specific
populations, problem-solve, and meet with providers of emergency mats and beds. Law enforcement
staff members train their police departments on working with street homeless persons. Once a street
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homeless individual or family seeks assistance, they are encouraged to go to Safe Harbor, the County’s
emergency homeless shelter and jail diversion program where they are assigned a case manager for
assessment and referral to services, etc. Unaccompanied youth are referred to Family Resources and
other youth programs to get them off the street. Street Outreach Teams also process individuals for
entrance to Pinellas Hope, another homeless shelter operated by Catholic Charities.
The HLA also partners with the Juvenile Welfare Board’s Children’s Services Council and 2-1-1 Tampa
Bay Cares on the Family Services Initiative (FSI) that works with families in need. The goal of the FSI is to
prevent homelessness while working on longer term issues and to have one place for families to make
initial contact for help. FSI is publicized widely as the place for homeless and at-risk families to go for
help. Homeless and at-risk families call 2-1-1 and are directed to specific triage staff for short
assessment.
For the third-year Action Plan, the City of Clearwater will support three (3) case management activities,
through Kimberly Home, Homeless Emergency Project (Homeless Empowerment Program or H.E.P.), and
WestCare Gulfcoast Florida, to assess the individual needs of homeless and special needs persons at risk
of homelessness, including unsheltered persons.
ADDRESSING THE EMERGENCY SHELTER AND TRANSITIONAL HOUSING NEEDS OF HOMELESS
PERSONS
As previously mentioned, the HLA annually conducts a Point-in-Time homeless count and prepares a
Homeless Assessment Report, both of which document the extent of homelessness in the community. In
addition to other metrics, these reports identify the number of individuals or families in emergency
shelter or transitional housing.
In the Clearwater area, homeless facilities such as emergency shelter and transitional housing are
provided by churches and non-profit organizations, including but not limited to Homeless Emergency
Project (Homeless Empowerment Program or H.E.P.), Kimberly Home, Boley Centers, Hope Villages of
America, Salvation Army, and Family Resources (SafePlace2B), among others. Additionally, the HLA
maintains an online map-based directory targeted to homeless persons that includes contact
information for emergency shelter, food and clothing assistance, and transitional housing services. This
directory also includes a map of Pinellas Suncoast Transit Authority (PSTA) bus routes.
The City makes it a goal of the Consolidated Plan to prevent and reduce homelessness in Clearwater by
supporting programs that offer shelter facilities and beds for the homeless, and by assisting agencies
that engage in homeless prevention and service programs. For the third-year Action Plan, the City will
support emergency shelter activities by improving two (2) facilities that serve homeless adults and
families. These facilities are run by H.E.P. and the Society of St. Vincent de Paul.
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HELPING HOMELESS PERSONS (ESPECIALLY CHRONICALLY HOMELESS INDIVIDUALS AND
FAMILIES, FAMILIES WITH CHILDREN, VETERANS AND THEIR FAMILIES, AND
UNACCOMPANIED YOUTH) MAKE THE TRANSITION TO PERMANENT HOUSING AND
INDEPENDENT LIVING, INCLUDING SHORTENING THE PERIOD OF TIME THAT INDIVIDUALS
AND FAMILIES EXPERIENCE HOMELESSNESS, FACILITATING ACCESS FOR HOMELESS
INDIVIDUALS AND FAMILIES TO AFFORDABLE HOUSING UNITS, AND PREVENTING
INDIVIDUALS AND FAMILIES WHO WERE RECENTLY HOMELESS FROM BECOMING HOMELESS
AGAIN
The City will support, in coordination with the HLA, activities to end chronic homelessness in Clearwater.
CoC member agencies actively work to assist homeless individuals and families with making the
transition to more permanent housing and preventing such persons from becoming homeless again.
CoC member agencies support a “Housing First” approach to provide housing options regardless of
whether individuals or families meet otherwise common prerequisites for housing. National resource
around “Housing First” suggests that individuals and/or head-of-household members who have been
homeless are more successful in achieving self-sufficiency when housing stability is acquired first,
regardless of whether they are sober or financially self-sufficient in the beginning. Once their housing
situation is stabilized, their ability to achieve sobriety, financial stability, or overcome other common
barriers to housing dramatically improves. This is typically achieved by rapid-rehousing and other
interim housing strategies such as targeted transitional or permanent supportive housing to obtain
housing quickly, increase self-sufficiency, and stay housed.
For the third-year Action Plan, the City will support permanent supportive housing activities by funding
improvements to the Park Street Apartments for homeless adults run by H.E.P.
Additionally, the City will continue to support an array of activities that, when combined, may shorten
the duration of homelessness, help persons transition to more stable housing, and/or provide access to
affordable housing. Such activities may include case management, emergency shelter and transitional
housing, behavioral and mental health services, supportive services for the elderly, facilities for the
disabled, referrals to appropriate housing providers, affordable housing unit construction or
rehabilitation, homebuyer education, down payment assistance, and access to economic opportunities.
HELPING LOW-INCOME INDIVIDUALS AND FAMILIES AVOID BECOMING HOMELESS,
ESPECIALLY EXTREMELY LOW-INCOME INDIVIDUALS AND FAMILIES AND THOSE WHO ARE:
BEING DISCHARGED FROM PUBLICLY FUNDED INSTITUTIONS AND SYSTEMS OF CARE (SUCH
AS HEALTH CARE FACILITIES, MENTAL HEALTH FACILITIES, FOSTER CARE AND OTHER YOUTH
FACILITIES, AND CORRECTIONS PROGRAMS AND INSTITUTIONS); OR, RECEIVING ASSISTANCE
FROM PUBLIC OR PRIVATE AGENCIES THAT ADDRESS HOUSING, HEALTH, SOCIAL SERVICES,
EMPLOYMENT, EDUCATION, OR YOUTH NEEDS.
For the third-year Action Plan, the City of Clearwater will continue to coordinate referrals for facilities
and services available in the community that support lower-income individuals. In addition to
programmed case management activities through Kimberly Home, H.E.P., and WestCare Gulfcoast
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Florida, the City will support facility improvements at the St. Vincent de Paul Community Kitchen and
Resource Center, which is also used by the Pinellas Ex-Offender Re-Entry Coalition (PERC). The
Community Kitchen and Resource Center provides not only case management, but referrals to other
resources and programs depending on client needs. Such programs include PERC’s STARS and MOVE UP
programs, which provide job training and skills toward self-sufficiency.
The City will also continue to work with housing and homeless service providers to implement a
cohesive, communitywide discharge coordination policy. Such policy must be successfully implemented
to ensure that persons being released from publicly funded institutions do not become homeless upon
release. Other examples of such efforts, in addition to PERC, include the Pinellas County Sheriff
Department’s Operation PAR, which allows ex-offenders to receive substance abuse treatment, and the
State’s “Transition from Prison to Community Initiative” (TPCI).
DISCUSSION
For the third-year Action Plan, the City will support the following activities toward the goal of preventing
and reducing homelessness:
• Homeless Emergency Project (Homeless Empowerment Program or H.E.P.) – Funding to improve
emergency shelter and permanent supportive housing facilities for homeless adults and families,
plus salary support for case management.
• Kimberly Home – Salary support for case management at transitional housing facility.
• St. Vincent de Paul – Funding to renovate/expand Community Kitchen and Resource Center.
In total, these activities will assist an estimated 630 persons during the third-year Action Plan through
case management to either prevent homelessness or reduce the duration of homelessness. Additionally,
the City will support the rehabilitation of three (3) homeless facilities (H.E.P. Emergency Shelter, H.E.P.
Permanent Supportive Housing, and St. Vincent de Paul Community Kitchen and Resource Center) that
are estimated to benefit 1,935 persons and 8 household/housing units in total.
For the third-year Action Plan, the City has programmed an array of homeless activities to address the
need for case management and facilities and services for homeless adults and families. The City will
continue to coordinate with the HLA and Continuum of Care, including numerous homeless service
providers operating in the greater Clearwater area.
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AP-75 Barriers to affordable housing – 91.220(j)
INTRODUCTION
This section of the Annual Action Plan summarizes actions the City of Clearwater will undertake during
the program year to reduce barriers to affordable housing and influence whether the cost of housing or
the incentives to develop, maintain, or improve affordable housing are affected by public policies,
particularly those of the local jurisdiction. Such policies may include land use controls, zoning
ordinances, building codes, and policies that affect the return on residential investment.
ACTIONS IT PLANNED TO REMOVE OR AMELIORATE THE NEGATIVE EFFECTS OF PUBLIC
POLICIES THAT SERVE AS BARRIERS TO AFFORDABLE HOUSING SUCH AS LAND USE
CONTROLS, TAX POLICIES AFFECTING LAND, ZONING ORDINANCES, BUILDING CODES, FEES
AND CHARGES, GROWTH LIMITATIONS, AND POLICIES AFFECTING THE RETURN ON
RESIDENTIAL INVESTMENT
The City of Clearwater has several strategies that it utilizes to remove or ameliorate the negative effects
of public policies that are barriers to affordable housing. These strategies are documented in the City’s
2021 Local Housing Assistance Plan (LHAP), which is a reporting requirement of the State Housing
Initiatives Partnership (SHIP) program. The City’s ongoing actions to remove or ameliorate the barriers
to affordable housing, as identified in the City’s LHAP and Local Housing Incentive Strategies (LHIS)
documents, include the following:
• Expedited review process for permitting
• Modification of fees
• Flexible densities
• Accessory dwelling units
• Parking reductions
• Flexible lot configurations
• Pre-adoption policy consideration
• Inventory of public lands
• Proximity to transportation, employment, and mixed-use development
• Adaptive reuse
• Land development code
• Communication and marketing of affordable housing
• Financing
• Partnerships
Barriers to affordable housing are explained in more detail in the SP-55 section of the Consolidated Plan,
as well as the source LHAP and LHIS documents on file at the City’s Economic Development and Housing
Department.
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DISCUSSION
The City of Clearwater will continue to implement strategies to remove or ameliorate the negative
effects of public policies that are barriers to affordable housing. These strategies are detailed in the
City’s 2021 LHAP report. Of note, the City recently coordinated with Pinellas County to prepare a
regional Analysis of Impediments to Fair Housing Choice report, which was completed in 2020. The City
also currently participates in the Advantage Pinellas Housing Compact and the Pinellas County
Countywide Housing Strategy, which are joint programs for the provision of affordable housing.
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AP-85 Other Actions – 91.220(k)
INTRODUCTION
This section of the Annual Action Plan describes the City of Clearwater’s planned actions to carry out the
following strategies in the Consolidated Plan’s Strategic Plan:
• Foster and maintain affordable housing;
• Evaluate and reduce lead-based paint hazards;
• Reduce the number of poverty-level families;
• Develop institutional structure; and
• Enhance coordination.
In addition, the City has identified obstacles to meeting underserved needs and proposed actions to
overcome those obstacles.
ACTIONS PLANNED TO ADDRESS OBSTACLES TO MEETING UNDERSERVED NEEDS
The major obstacle to meeting underserved needs is the lack of financial resources among housing and
public service providers that support the City of Clearwater’s institutional delivery structure.
To address such obstacles, the City will administer CDBG funds to pursue the goal of enhancing the living
environment for persons in low- and moderate-income areas through community development
activities, public service programs, and the elimination of blight. Priority will be given to the City’s
Neighborhood Revitalization Strategy Areas, where need is greatest, when opportunities present. The
City will also pursue the goal of expanding the accessibility and coordination of social services to the
City’s special needs population.
Some of the programmed activities to meet underserved needs during the third year include, but are
not limited to, the following:
• Clearwater Neighborhood Housing Services – Facility improvements to the main office to
support community programming in the North Greenwood NRSA
• Clearwater MLK Jr. Neighborhood Center – Facility improvements to benefit low- and moderate-
income residents of the North Greenwood NRSA
• City of Clearwater Ross Norton Playground – Facility improvements to the City’s Ross Norton
Recreation and Aquatic Complex, including playground enhancements to benefit low- and
moderate-income residents of the Lake Bellevue NRSA
• Directions for Living – Facility improvements to the elevator system for ADA compliance and to
support mental and behavioral health services
• Pinellas Opportunity Council – Salary support for chore services program benefitting the elderly
• WestCare Gulfcoast Florida – Salary support for case management services for substance abuse
treatment
• The Arc Tampa Bay – Salary support for services at semi-independent living facility for persons
with disabilities
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• Gulfcoast Legal Services – Salary support for housing legal services program benefitting low- and
moderate-income persons
• InterCultural Advocacy Institute – Salary support for leadership program benefitting low- and
moderate-income youth
Additional activities to meet underserved needs are described previously with regard to homelessness
(AP-65) and subsequently with regard to affordable housing and economic development (AP-85, as
follows).
ACTIONS PLANNED TO FOSTER AND MAINTAIN AFFORDABLE HOUSING
Consistent with the Consolidated Plan’s Strategic Plan, the City of Clearwater will pursue the goal of
providing availability of, and access to, decent affordable housing for the residents of the City. To this
end, the City has programmed 15 housing activities that meet the following objectives of the Strategic
Plan:
• Preserve the existing housing stock.
• Increase the availability of affordable housing units.
• Assist qualified low- and moderate-income households to become homeowners through
supporting agencies that provide housing counseling.
• Provide mortgage assistance for low- and moderate-income homebuyers.
• Provide rental and utility assistance for low- and moderate-income persons.
Programmed activities to foster and maintain affordable housing during the third year include the
following:
• Owner and renter housing rehabilitation program
• Construction of new owner and renter occupied housing
• Homeownership education and counseling
• Down payment assistance
• Revolving Loan Program to offer loans for homeowners and non-profit agencies for eligible
housing activities
• Tenant-Based Rental Assistance (TBRA)
• Community Housing Development Organization (CHDO) housing activities
These activities preserve the existing housing stock through rehabilitation of aging units, increase the
availability of affordable housing through new construction, and improve access to affordable housing
through homebuyer education and down payment assistance for qualified low- and moderate-income
households.
ACTIONS PLANNED TO REDUCE LEAD-BASED PAINT HAZARDS
The City will continue to include lead-based paint education and mitigation measures in all housing
rehabilitation activities and, if needed, will identify and apply for additional funding resources to finance
abatement. Contractors are required to be trained and certified to supervise removal of lead-based
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paint hazards to comply with HUD regulations. Furthermore, subrecipients of the City’s CDBG and HOME
funding devise their own lead-based paint hazard programs to comply with HUD regulations for
rehabilitation projects.
Additionally, the City will continue to coordinate with agencies in the Clearwater area that screen
residents for elevated blood levels (EBL) and inspect housing units for lead-based paint hazards. These
agencies include the Pinellas County Health Department and the Clearwater and Pinellas County housing
authorities, among others.
ACTIONS PLANNED TO REDUCE THE NUMBER OF POVERTY-LEVEL FAMILIES
According to the 2016-2020 American Community Survey (ACS) estimates, 15.3% of people living in the
City of Clearwater are below poverty level. To combat this trend, the City will continue to coordinate
with various agencies that support poverty-level families. These agencies also provide services to other
homeless and non-homeless special needs populations, as well as low- and moderate-income families.
Such services include referrals to affordable housing, employment assistance/job training, and other
activities to promote economic opportunity.
Additionally, through the Economic Development and Housing Department, the City will promote
economic opportunity by providing technical assistance to small businesses and job training programs.
For the third-year Action Plan, the City will support such programs, including those offered by the Tampa
Bay Black Business Investment Corp. (microenterprise assistance) and Hispanic Business Initiative Fund
of Florida/Prospera (microenterprise assistance). The City will also support the InterCultural Advocacy
Institute’s Youth Leadership Partnership Program. These programs provide advocacy and mentoring
toward self-sufficiency and academic, employment, and business success.
ACTIONS PLANNED TO DEVELOP INSTITUTIONAL STRUCTURE
The City of Clearwater has a strong institutional delivery structure. The City will continue to work with its
own departments and various housing and public service providers, as well as their programs, to expand
opportunities and to make continuous improvements to the institutional delivery structure. Continued
actions will include solicitation of feedback on referral processes and other means of coordination
between such providers and the City of Clearwater.
For the third-year Action Plan, the City will support an array of activities that strengthen the institutional
delivery structure’s ability to serve persons of low- and moderate-income, persons with special needs,
and the homeless. These activities include, but are not limited to, case management and supportive
services for homeless adults and families, persons with disabilities, the elderly, and at-risk youth;
facilities for homeless adults and families and behavioral and mental health or substance abuse
treatment; improvements to community buildings and resource centers; code enforcement/blight
elimination; building façade improvements; economic opportunity and business assistance; housing
legal services and referrals to appropriate housing providers; affordable housing unit construction or
rehabilitation; homebuyer education; and down payment assistance.
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ACTIONS PLANNED TO ENHANCE COORDINATION BETWEEN PUBLIC AND PRIVATE HOUSING
AND SOCIAL SERVICE AGENCIES
The City of Clearwater will continue to coordinate with housing and public service providers to develop
an effective institutional delivery structure and enhance interagency coordination.
The City continues to work with regional housing authorities, such as the Clearwater Housing Authority
and Pinellas County Housing Authority, to improve access to public housing and tenant-based rental
assistance. Although the funding for public housing authorities is limited, and competition for affordable
housing is high, these agencies continue to provide housing-related activities, such as rental assistance,
rehabilitation, and new construction, for low-income persons. Input from public housing authorities is
regularly solicited during preparation of the City’s Annual Action Plan.
Additionally, the City promotes coordination between non-profit and private for-profit housing
providers through its Neighborhood and Affordable Housing Advisory Board (NAHAB), through the SHIP-
mandated Affordable Housing Advisory Committee (AHAC) in conjunction with the LHAP and LHIS
reports, and through the annual Action Plan process. Moreover, annual meetings in conjunction with
the Action Plan provide an opportunity for these providers to interact.
Public service providers in the greater Clearwater area provide a wide array of services for low- and
moderate-income persons. These organizations typically have a specific target population that they
serve (e.g., the homeless, persons with special needs, low-income families, etc.), and accordingly
possess a level of knowledge and expertise that is invaluable when identifying underserved needs. The
continuation and expansion of these public services will be encouraged over the third program year by
means of matching programs with funding, as available. The City recognizes that improved coordination
between housing and public service providers is regularly solicited during preparation of the City’s
annual Action Plan.
DISCUSSION
For the third-year Action Plan, the City will support activities that will address underserved needs
through community development and public services; foster and maintain affordable housing through
rehabilitation, new construction, and homebuyer assistance; reduce lead-based paint hazards through
responsible rehabilitation; reduce the number of poverty-level families through a combination of
mentoring and economic development; and develop institutional delivery structure through a network
of community partners, including the City and its departments. Additionally, the City will continue to
encourage coordination between public housing authorities, non-profit and private for-profit housing
providers, and public service providers through the NAHAB and AHAC, annual Action Plan participation,
and regular day-to-day referrals through the Economic Development and Housing Department.
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PROGRAM SPECIFIC REQUIREMENTS
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
INTRODUCTION
This section addresses the program-specific requirements for the Annual Action Plan.
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG)
REFERENCE 24 CFR 91.220(L)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the
Projects Table. The following identifies program income that is available for use that is included in
projects to be carried out.
Available Program Income Amount
1. The total amount of program income that will have been received before the start of the
next program year and that has not yet been reprogrammed
$27,800
2. The amount of proceeds from section 108 loan guarantees that will be used during the
year to address the priority needs and specific objectives identified in the grantee's strategic
plan
$0
3. The amount of surplus funds from urban renewal settlements $0
4. The amount of any grant funds returned to the line of credit for which the planned use has
not been included in a prior statement or plan.
$0
5. The amount of income from float-funded activities $0
Total Program Income $27,800
OTHER CDBG REQUIREMENTS
Overall Benefit Amount
1. The amount of urgent need activities $0
2. The estimated percentage of CDBG funds that will be used for activities that benefit
persons of low and moderate income. Overall Benefit – A consecutive period of one, two, or
three years may be used to determine that a minimum overall benefit of 70% CDBG funds is
used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan.
85.3%
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HOME INVESTMENT PARTNERSHIP PROGRAM (HOME)
REFERENCE 24 CFR 91.220(L)(2)
1. A description of other forms of investment being used beyond those identified in Section
92.205 is as follows:
The City will use funding from the State Housing Initiatives Partnership (SHIP) program and/or
the Pinellas County Housing Trust Fund for the matching requirements under the HOME
program.
2. A description of the guidelines that will be used for resale or recapture of HOME funds when
used for homebuyer activities as required in 92.254, is as follows:
Recaptured funds are HOME funds which are recouped by the City when HOME-assisted
homeownership housing does not continue to be the principal residence of the assisted
homebuyer for the full affordability period. The City will use the recapture method to obtain
these funds. The recapture provision is subject to the limitation that when the recapture
requirement is triggered by a sale, voluntary or involuntary, of the housing unit, and there are
no net proceeds or the net proceeds are insufficient to repay the HOME investment due, the
City can only recapture the net proceeds, if any. The net proceeds are the sales price minus the
superior loan repayment and closing costs. This language is included in the loan documents.
Such funds will be placed in the City’s HOME Investment Trust Fund. These funds will be used by
the City for other eligible HOME activities.
3. A description of the guidelines for resale or recapture that ensures the affordability of units
acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows:
See the response to number 2, above.
4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is
rehabilitated with HOME funds along with a description of the refinancing guidelines required
that will be used under 24 CFR 92.206(b), are as follows:
The City will not use HOME funds to refinance the existing debt for multi-family projects.
DISCUSSION
The City of Clearwater anticipates $1,231,980 in total program income. This amount includes an
estimated $27,800 for 2022/2023 and $25,100 to be carried over from prior years. This amount also
includes income from the City’s revolving loan program, of which $84,080 is estimated for 2022/2023
and $1,095,000 is carried over from prior years. Approximately $767,422 is expected from non-income
prior-year resources (i.e., entitlement allocations). Combined with the FY 2022 entitlement allocation of
$897,475, available CDBG funds total $2,896,877.
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The City has not identified funds for urgent need activities at this time. The percentage of overall benefit
to low- and moderate-income persons is expected to be 85.3%. The City has calculated the percentage
of overall benefit based on a consecutive period of three years (2020, 2021, 2022). This percentage
excludes program administration and activities related to the removal of slum and blight.
City of Clearwater, FL 2022/2023 Annual Action Plan 71
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APPENDIX
[Separate Attachments)
1. Citizen Participation/Comments
2. Grantee Unique Appendices
3. SF-424 Forms and Certifications
CDBG Entitlement - $897,475 AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT
HOME Entitlement - $509,528 PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
SHIP Allocation - $1,128,102 CDBG HOME REVOLVING - REHAB REVOLVING - INFILL REVOLVING - E.D.SHIP
Public Facilities Improvements *
St. Vincent de Paul CKRC (78))89,000.00$
Homeless Emergency Project, Inc. - HVAC Analysis (76.5)55,000.00$
R'Club Child Care - Gateway Facility HVAC Upgrades (73.5) - CDBG-CV
R'Club Child Care - Breeden Facility HVAC Upgrades (73.5) - CDBG-CV
Homeless Emergency Project, Inc. - 1253 Park St. Improvements (72)95,000.00$
Directions for Living - Elevator Improvements (70.5)94,107.00$
Clearwater Neighborhood Housing Services - Office Improvements (65.5)95,000.00$
Clearwater MLK Jr. Neighborhood Center Coalition, Inc. Rehab Phase Two (61.5)95,000.00$
City of Clearwater Ross Norton Playground 95,000.00$
TBD - Public Facilities Projects 190,000.00$
(City staff may shift funds from one Public Facility project to another)
Subtotal 808,107.00$ -$ -$ -$ -$ -$
Public Services
Intercultural Advocacy Institute - Youth Leadership (90)15,693.00$
WestCare GulfCoast-Florida, Inc. - Turning Point (87)15,693.00$
Pinellas County Opportunity Council, Inc. - Chore Services Program (85.5)15,693.00$
Homeless Emergency Project, Inc. - Adult Emergency Shelter - (85)12,206.00$
Gulfcoast Legal Services, Inc. - Housing Legal Services 23/23 (84.5)12,206.00$
The Kimberly Home, Inc. - Resident Advisor Salary Support (83)12,206.00$
The Arc of Tampa Bay, Inc. - Waterfall Apartment Program Salary Support (81.5)10,462.00$
HOPE Villages of America - Grace House Salary Support (79)10,462.00$
(City staff may shift funds from one Public Service agency to another)
Education/Counseling
Clearwater Neighborhood Housing Services, Inc. (82)15,000.00$ 3,000.00$
Tampa Bay CDC d/b/a Suncoast Housing Connections (79)15,000.00$ 3,000.00$
(City staff may shift funds from one counseling agency to another)
AMT AVAILABLE = $134,621 (15% of CDBG Allocation)
(Amount Subject to Rounding of Funding Available)
Subtotal 134,621.00$ -$ -$ -$ -$ 6,000.00$
Administration
FY 2022-2023 ALLOCATIONS
CDBG Entitlement - $897,475 AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT
HOME Entitlement - $509,528 PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
SHIP Allocation - $1,128,102 CDBG HOME REVOLVING - REHAB REVOLVING - INFILL REVOLVING - E.D.SHIP
FY 2022-2023 ALLOCATIONS
City of Clearwater Administration - CDBG 179,495.00$
City of Clearwater Administration - HOME 50,952.00$
City of Clearwater Administration - SHIP 112,810.00$
City of Clearwater Administration -HOME-ARP
City of Clearwater - Admin From Program Income 9,000.00$ 21,000.00$
City of Clearwater Administration - CDBG-CV
Subtotal 179,495.00$ 59,952.00$ -$ -$ -$ 133,810.00$
Economic Development/Microenterprise
Tampa Bay Black Business Investment Corp. (85.5)50,000.00$
Hispanic Business Initiative Fund of Florida, Inc. d/b/a/ Prospera (82)50,000.00$
Façade Improvement Program*105,000.00$
TBD - Economic Development Projects 231,800.00$
Subtotal 205,000.00$ -$ -$ -$ 231,800.00$ -$
Housing Pool - New Const/Rehab/DPA
Clearwater Neighborhood Housing Services - DPA/Loan Processing 10,500.00$ 10,500.00$
Tampa Bay CDC - DPA/Loan Processing 10,500.00$ 10,500.00$
New Construction of Downtown Rental Housing Project 1,385,000.00$ 150,000.00$
Washington Street Decelopment 880,000.00$
Owner-Occupied Land Acquisition **100,000.00$ 137,280.00$
Owner-Occupied Rehabilitation **135,000.00$ 240,208.00$ 315,000.00$ 200,000.00$
Owner-Occupied New Construction **342,000.00$ 400,000.00$
Multi-Family Rehabilitation **100,000.00$ 355,000.00$ 100,000.00$
Multi-Family New Construction **332,000.00$ 379,792.00$
Multi-Family Land Acquisition **150,000.00$ 140,000.00$
Down Payment Assistance 472,500.00$ 157,500.00$
Clearwater Housing Authority - Tenant Based Rental Asssitance (TBRA) **321,400.00$
CHDO Set-Aside **76,429.00$
(City staff may shift funds from one Housing Pool activity project to another)
Subtotal 135,000.00$ 4,420,537.00$ 670,000.00$ 277,280.00$ -$ 1,408,292.00$
Revolving Loan Funds
CDBG Entitlement - $897,475 AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT
HOME Entitlement - $509,528 PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
SHIP Allocation - $1,128,102 CDBG HOME REVOLVING - REHAB REVOLVING - INFILL REVOLVING - E.D.SHIP
FY 2022-2023 ALLOCATIONS
Owner-Occupied Rehabilitation -$
Owner-Occupied New Construction
Subtotal -$ -$ -$ -$ -$ -$
TBD Projects
Property Acquisition & Demolition - elimination of slum & blght 255,574.00$
Subtotal 255,574.00$ -$ -$ -$ -$ -$
ACTIVITY TOTAL 1,717,797.00$ 4,480,489.00$ 670,000.00$ 277,280.00$ 231,800.00$ 1,548,102.00$
Amount of Funding Available
Prior Years Remaining Entitlement Funds (Carry-Over)767,422.00$ 2,003,239.00$ -$
Prior Years Remaining Program Income (Carry-Over)25,100.00$ 1,787,722.00$ 590,000.00$ 275,000.00$ 230,000.00$ -$
FY 22-23 Program Income (Estimated new PI to receive during FY 22-23)27,800.00$ 180,000.00$ 80,000.00$ 2,280.00$ 1,800.00$ 420,000.00$
FY 22-23 Entitlement Allocation 897,475.00$ 509,528.00$ -$ -$ -$ 1,128,102.00$
FY 19-20 Remaining Funds from CDBG-CV Allocation (Tranches 1&3)
FUNDING TOTAL 1,717,797.00$ 4,480,489.00$ 670,000.00$ 277,280.00$ 231,800.00$ 1,548,102.00$
REMAINING BALANCE CARRYOVER INTO FY 22-23 -$ -$ -$ -$ -$ -$
Notes:
* Amounts include additional $5,000 for each public facility project and each façade project for inspection fees
** Up to 10% of total project cost may be used for Project Delivery
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#22-0674
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Economic Development & Housing
Agenda Number: 5.2
SUBJECT/RECOMMENDATION:
Declare surplus, for the purpose of sale for development of affordable housing, real property
located at 1408 Monroe Avenue; approve the Real Property Transfer Agreement between the
City and Clearwater Neighborhood Housing Services, Inc.; and authorize the appropriate
officials to execute same, together with all other instruments required to affect closing. (APH)
SUMMARY:
The City Manager recently approved the Economic Development & Housing Department Lot
Disposition Procedure. This procedure provides for a transparent and competitive process for
when the City transfers a lot for the purpose of constructing a single-family home to be sold to
a household qualifying under the City’s definition of Workforce or Affordable Housing. The
procedure calls for pre-approved developers to submit applications when a property is
available. Applications are vetted by a four-member Lot Disposition Committee and a
recommendation from the Neighborhood & Affordable Housing Advisory Board is submitted to
City Council.
This property is currently vacant, and it is identified by Resolution #23-13 as a city-owned
property appropriate for use as affordable housing (Pinellas County Property I.D.
#10-29-15-51948-004-0040). The property is suitable for construction of a single-family home.
The City acquired the property at no cost in 2015 through the Pinellas County escheatment
process due to non-payment of taxes.
This property is located within the North Greenwood Neighborhood Revitalization Strategy Area
and within the boundary of the North Greenwood Community Redevelopment Area. Clearwater
Neighborhood Housing Services, Inc. d/b/a Tampa Bay Neighborhood Housing Services
(TBNHS) has a long history of constructing affordable homes within the city of Clearwater.
A staff appraisal valued the property at $29,900 on June 29, 2022. According to Section 2.01(d)
(5)(i) of the Clearwater City Charter, the City Council may approve the donation or sale for less
than fair market value of city-owned property of not more than five acres in size for Workforce
Housing. Workforce Housing means housing affordable to persons or families whose total
annual income does not exceed 120 percent of the Area Median Income (AMI), adjusted for
household size, as published by the U.S. Department of Housing and Urban Development for
Pinellas County or metropolitan area. According to information provided by the Pinellas County
Property Appraiser, the property is 0.77 acres (3,348 square feet). TBNHS has site control of
the adjacent parcel and intends to combine the two parcels to provide for a more desirable
development site.
Page 1 City of Clearwater Printed on 7/13/2022
File Number: ID#22-0674
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 7/13/2022
[A04-01510 /291500/1]
Real Property Transfer Agreement between the
City of Clearwater and Tampa Bay Neighborhood
Housing Services, Inc. – 1408 Monroe Ave.
REAL PROPERTY TRANSFER AGREEMENT
This REAL PROPERTY TRANSFER AGREEMENT (“Agreement”) is made on this ____ day of
___________, 2022, between the City of Clearwater (the “City”), a Florida municipal corporation whose
address is 600 Cleveland Street, Suite 600, Clearwater, FL 33755; and Clearwater Neighborhood Housing
Services, Inc. d/b/a Tampa Bay Neighborhood Housing Services (“TBNHS”), a Florida not for profit
corporation whose address is 608 North Garden Avenue, Clearwater, FL 33755.
RECITALS:
WHEREAS, the City is the owner of a parcel of real property, commonly known as 1408 Monroe
Avenue, Clearwater, FL 33755; and
WHEREAS, TBNHS is a not-for-profit corporation within the State of Florida established for the
purpose of providing housing related services including constructing homes for families in need of
affordable housing; and
WHEREAS, TBNHS wishes to acquire the Property for the construction of a single-family home
for a qualified family, and the City desires to sell the Property to TBNHS for an amount that is less than
the appraised value as provided for under Section 2.01(d)(5)(i) of the Clearwater City Charter, subject to
certain conditions; and
WHEREAS, the parties desire to memorialize their Agreement.
NOW THEREFORE, in consideration of the mutual covenants herein contained, and the mutual
benefits to be derived hereunder, the receipt and sufficiency of which is hereby acknowledged, the
parties agree as follows:
1. The recitals set forth above are true and correct and are incorporated herein by reference.
2. This Agreement describes the respective responsibilities of each party in providing for the
transfer of the Property for the purpose of constructing a single-family home to be used for
affordable housing.
3. The Property is legally described as follows:
Lincoln Place, Block 4, Lot 4 as recorded in Plat Book 3, Page 27 of the
Public Records of Pinellas County
Parcel Number: 10/29/15/51948/004/0040
4. The parties agree the value of the Property is Twenty-Nine Thousand Nine Hundred and 00/100
Dollars ($29,900.00) and that monetary consideration in the amount of Seven Thousand Five
Hundred ($7,500) is being received by the City in connection with said land transfer.
5. The City agrees to convey and transfer to TBNHS, all of the City’s right, title and interest in and
to the Property subject to the terms, conditions and provisions hereof in return for a sale price
of $7,500. The transfer of the Property contemplated by this Agreement shall be conveyed by
Special Warranty Deed. The Special Warranty Deed shall contain a reverter clause providing
that in the event TBNHS has not commenced and/or completed construction of the
improvements within the timeframe(s) specified in paragraph nine (9) below, TBNHS shall
[A04-01510 /291500/1]
Real Property Transfer Agreement between the
City of Clearwater and Tampa Bay Neighborhood
Housing Services, Inc. – 1408 Monroe Ave.
forthwith, upon the request of the City, reconvey the Property to the City via Special Warranty
Deed. The City makes no warranties as to the marketability of title and transfers the Property in
“as-is, where-is, with all faults” condition. This provision shall survive termination or expiration
of this Agreement and shall not merge into the deed.
6. TBNHS shall have at its own expense, the right to conduct inspections and determine feasibility
of accepting the transfer of the Property. For purposes of physical inspection of the Property,
the City grants TBNHS, its agents and professionals engaged by such parties, the right to enter
upon the Property. TBNHS shall not perform any inspections or tests requiring invasive methods
without prior written consent of the City and shall hold the City harmless and indemnify the City
for any liability resulting from TBNHS’ entry to the Property.
7. TBNHS will pay all closing costs associated with the transfer of Property, including but not
limited to; settlement fees, title insurance, appraisal fees, taxes, and recording fees.
8. TBNHS shall have at its own expense, the right to purchase title insurance. Any matters set forth
in the title commitment, including any defects, or liens and encumbrances, shall be the
responsibility of TBNHS to cure, or accept as exceptions to the title policy.
9. The Property must be used by TBNHS for the sole purpose of constructing a single-family home
to be sold to a household whose total household income does not exceed one hundred twenty
percent (120%) of Area Median Income, adjusted for household size, as published by the United
States Department of Housing and Urban Development for Pinellas County. TBNHS agrees to
commence construction of certain improvements on the Property within twelve (12) months of
the date of this Agreement. TBNHS further agrees to complete construction of such
improvements within eighteen (18) months of the date of this Agreement. The City retains the
unilateral discretion to extend the above timeframes as it determines appropriate.
10. Whenever this Agreement requires or permits any consent, notice, request, or demand from
one party to the other (collectively “Notice”), such Notice must be in writing and shall be
delivered either by hand or by certified mail. Notice shall be effective as of the date of actual
delivery or, if delivery is refused by the receiving party, the date on which such delivery was
attempted. Each party’s initial address for delivery of any Notice is designated below, but any
party from time to time may designate a different address for delivery of any Notice by
delivering to the other party Notice of such different address:
If to City: City of Clearwater
Attn: City Manager
One Clearwater Tower
600 Cleveland Street, Suite 600
Clearwater, FL 33755
If to TBNHS: Tampa Bay Neighborhood Housing Services, Inc.
c/o Frank Cornier, CEO
608 North Garden Avenue
Clearwater, FL 33755
11. This Agreement may not be assigned by TBNHS without the express written consent of the City,
which consent shall be in the City’s sole discretion.
[A04-01510 /291500/1]
Real Property Transfer Agreement between the
City of Clearwater and Tampa Bay Neighborhood
Housing Services, Inc. – 1408 Monroe Ave.
12. This Agreement, together with any exhibit(s) attached hereto, constitutes the entire Agreement
between the parties and no representation, warranty, promise or inducement not expressly
included in the Agreement shall be binding upon any party hereto, their legal representative,
successors and assigns.
13. The “Effective Date” of this Agreement shall be the date on which both parties have executed
this Agreement.
IN WITNESS WHEREOF, the parties have duly executed this agreement the day and year first above
written.
THE CITY OF CLEARWATER, FLORIDA
By: ______________________________
Frank V. Hibbard, Mayor
Approved as to form: Attest:
______________________________ _________________________________
Laura Mahony Rosemarie Call
Senior Assistant City Attorney City Clerk
TAMPA BAY NEIGHBORHOOD HOUSING
SERVICES, INC.
Attest:
______________________________ By: _____________________________
Frank Cornier, CEO
______________________________
Print Name
______________________________
______________________________
Print Name
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9596-22
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Finance
Agenda Number: 6.1
SUBJECT/RECOMMENDATION:
Amend Clearwater Code of Ordinances, Chapter 2, Article VI, Division 3, Purchasing, revising
Section 2.542, Section 2.554, Section 2.561, and Section 2.563; and Division 4, Disposal and
Disposition of Surplus Tangible Personal Property, revising Section 2.623; and pass Ordinance
9596-22 on first reading.
SUMMARY:
Staff is proposing the following changes to update procurement code procedures and
authorization thresholds, as well as updating the required dollar threshold for city council
approval of the disposal of surplus property.
The procurement code provides an exception from competitive bidding for micro purchases,
which are purchases of commodities and services with a value of $2,500 or less. An increase
in the micro purchase threshold from the current level of $2,500 to $10,000 is proposed. The
$2,500 level has been in place since 2001 and the increase is requested due to rising costs
and other economic factors that support an expedited and efficient procurement process.
Similarly, the City Manager’s authorization level for disposition of surplus tangible personal
property has been $5,000 for more than 20 years. Staff is requesting that the City Manager
authorization be increased to $50,000. Dispositions in excess of $50,000 will require city
council approval.
Other minor changes and updates to the ordinance include clarification that contracts for
commodities should not exceed five years, an updated description of requirements for
performance and payment bonds, and other non-substantive updates to ordinance terminology.
Page 1 City of Clearwater Printed on 7/13/2022
1
ORDINANCE NO. 9596-22 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING CODE OF ORDINANCES, CHAPTER 2, ARTICLE VI, DIVISION 3, PURCHASING; AMENDING SECTION 2.542 TO CHANGE DEFINITIONS; AMENDING SECTION 2.554 TO INCREASE APPROVAL AUTHORITY FOR DEPARTMENT DIRECTORS, TO CLARIFY CONTRACT REQUIREMENTS; AMENDING 2.561 TO CLARIFY
PERFORMANCE AND PAYMENT BOND REQUIREMENTS, TO CHANGE SMALL PURCHASE MONETARY THRESHOLD; AMENDING SECTION 2.563 TO INCREASE MICRO PURCHASE MONETARY THRESHOLD; AMENDING CODE OF ORDINANCES, CHAPTER 2, ARTICLE VI, DIVISION 4, DISPOSAL AND DISPOSITION OF SURPLUS
TANGIBLE PERSONAL PROPERTY; AMENDING SECTION 2.623 TO INCREASE DISPOSAL AUTHORITY FOR SURPLUS SALES OFFICER; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Division 3 of Article VI, Chapter 2 governs the purchasing procedures
for the acquisition of commodities, services, and construction, and the expenditure of those funds; WHEREAS, Division 4 of Article VI, Chapter 2 governs the disposal and
disposition of surplus personal property;
WHEREAS, the purchasing code provides an exception from competitive bidding for micro purchases, which are purchases of commodities or services with a value of $2,500.00 or less;
WHEREAS, the monetary threshold for micro purchases has remained the same
for more than 20 years; WHEREAS, it is necessary to increase the micro purchase monetary threshold due to rising costs and other economic factors that have occurred during that time;
WHEREAS, Division 4 authorizes the surplus sales officer to dispose of surplus tangible property with a value of $5,000.00 or less; WHEREAS, the disposal authority for the surplus sales officer has remained the
same for more than 20 years;
WHEREAS, it is necessary to increase the surplus sales officer’s disposal authority for better operational efficiency of city departments;
WHEREAS, other changes to the procurement code are needed to clarify
procedures and best practices;
2
WHEREAS, the City Council determines that the adoption of this Ordinance to be in the best interest of the City.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA, THAT: Section 1: Division 3 of Article VI, Chapter 2, Code of Ordinances, is amended as follows:
DIVISION 3. PURCHASING
Subdivision I. Generally.
Sec. 2.542. Definitions. *****
Micro purchase means the purchase of commodities or services with a value of
$10,000.00 two thousand five hundred dollars ($2,500.00) or less.
***** Small purchase means the purchase of commodities or services with a value of
more than $10,000.00 $2,500.00 but less than or equal to $50,000.00.
Sec. 2.554. Authority for purchases of commodities, services, and construction.
(1) Generally.
(a) All contracts or other documents related to the procurement of
commodities, services, construction, or the obligation of city funds, shall
be facilitated by or through the procurement division. The procurement
division is authorized to establish procedures governing the processing of
all contracts.
(b) Purchases of commodities, services, construction, or the obligation of city
funds, where the cumulative total value per fiscal year exceeds
$100,000.00 per vendor, for similar commodities or services, shall be
approved by the city council prior to the signing of any contract or other
related documents.
(c) Signature authority for all contracts or other documents specified
in section 2.554(1)(b) shall be designated by the city council. Signature
authority for the purchase of commodities, services, or construction where
the cumulative total value per fiscal year is $100,000.00 or less is
delegated to the city manager, as purchasing agent, or designee.
3
(d) As set forth herein, the city council delegates limited authority to the city
manager and department directors relating to the purchase of
commodities, services, or construction for the city, in compliance with
federal and state laws, city code, administrative rules, procedures, and
guidelines.
(e) All purchases, unless specifically authorized or delegated under this Code,
must be approved in advance by the city council. No person, unless
specifically authorized or delegated under this Code, may make any
purchase or enter into any contract involving the use of city funds.
Payment for any unauthorized purchase may be the responsibility of the
person placing the order.
(f) Multi-year contracts are encouraged when it is determined to be
advantageous to the city. All multi-year contracts must contain a provision
that allows the city to terminate the obligation with 30 days' advance notice
based on a limitation of funding availability, unless otherwise determined
by the purchasing agent to be in the city's best interest.
(g) Competitive solicitations for the purchase of commodities should be issued
and reissued every five (5) years. Contracts, including the initial term and
any renewals, for the purchase of commodities should not exceed five (5)
years, unless otherwise determined by the purchasing agent to be in the
city’s best interest.
*****
(4) Department directors. Department directors may issue and approve direct disbursements, utilize purchasing cards, or purchase commodities and services up to $10,000.00 $2,500.00 per purchase. Department directors may not divide the approval of the purchases of commodities or services to avoid this delegated monetary threshold.
***** (6) Amendments Change orders. Following the award of a contract by the city
council, the city manager may approve and execute written amendments change
orders without city council approval, subject to the following: (a) The city manager may increase any contract up to a total award of $100,000.00.
4
(b) The city manager may approve any increase of contract up to a maximum of ten percent over the most recent award of the city council.
(c) No contract price increase shall be approved unless sufficient funds are available for such purpose. (d) Contract price decreases may be approved without limitation.
(e) The time for completion for construction projects may be extended up to 90 days, in any one change or cumulatively for the same project, beyond the most recent city council approved completion time.
Subdivision III. Source Selection and Contract Formation Sec. 2.561. Methods of source selection.
***** (2) Competitive sealed bidding. Except as otherwise provided in this division, the purchase of commodities, services, or construction of an estimated value over $50,000.00 shall be by written contract with the vendor submitting the lowest
responsive and responsible bid whose bid has been solicited, received, and
approved pursuant to the following procedures: (a) Invitation to bid (ITB). An invitation to bid shall be requested from three or more vendors for commodities, services, or construction when the
estimated value exceeds $50,000.00. Award through this process is based
solely on bids received and is not subject to negotiation following bid opening. The contract may not be divided to avoid this monetary threshold. An invitation to bid must include a purchase description of the commodities, services, or construction sought; the time and date for the
receipt of bids and the public opening; and all contractual terms and conditions applicable to the procurement, including the criteria to be used in determining acceptability of the bid. If the city contemplates renewal of the contract, that fact must be stated in the ITB. In the alternative, the city council or designee may award to the responsive, responsible bidder
offering the lowest cost as the primary awardee and the next responsive, responsible bidder offering the next lowest cost as an alternate awardee(s), meeting all specifications, terms, and conditions. Nothing herein is meant to prevent multiple awards to the responsive and responsible bidders when such multiple awards are clearly stated in the
bid solicitation documents. In the case of identical responsive and
responsible bids, the decision as to the winning bid(s) must be made in accordance with the terms contained in the competitive solicitation.
5
(b) Notice inviting bids. Notice for an invitation to bid shall be published at least 21 days prior to the bid opening date. Publication may be
accomplished on the city's website, a newspaper of general circulation, or other means. (c) Notice inviting bids for construction projects. Construction projects with an estimated cost of $500,000.00 or less shall be published at least 21 days
prior to the established opening date and at least five days prior to any scheduled pre-bid conference. Construction projects exceeding $500,000.00 shall be published at least 30 days prior to the established opening date and at least five days prior to any scheduled pre-bid conference. Publication may be accomplished on the city's website, a
newspaper of general circulation, or other means. (d) Security (bid bonds). When the estimated cost of a construction contract is $150,000.00 or higher, or when otherwise deemed necessary by the city manager, security in the form of a bid bond issued by a surety company
licensed to do business in Florida or a cash bond in an amount equal to
ten percent of the bid shall be prescribed in the public notices inviting bids. A vendor shall forfeit a bid security upon a refusal or failure to execute the contract within ten days after the notice of award of contract has been posted on the city's website unless the city is solely responsible for the
delay in executing the contract. The city council may, upon the refusal or
failure of the vendor to execute the contract, award the contract to the next lowest vendor. In such event, the amount of the forfeited security shall be applied by the city to the contract price differential between the lowest bid and second lowest bid, and the surplus, if any, shall be returned to the
forfeiting vendor.
(e) Performance and payment bonds. When the estimated cost of a construction contract is $150,000.00 or higher, or when otherwise deemed necessary by the city manager, a performance bond and a payment bond
is required. The security must be provided in accordance with the minimum requirements of F.S. Section 255.05. The bonds shall be issued by a surety insurer authorized to do business in Florida and in an amount equal to 100 percent of the price specified in the contract. Nothing in this subsection shall be construed to limit the authority of the city to require additional security. A
performance bond and a payment bond, or a "contract bond" combining the elements of a performance and a payment bond, issued by a surety company licensed to do business in Florida, may be required before entering in a contract, in an amount at least equal to the contract price or such higher amount as may be found necessary to protect the best
interests of the city except in limited circumstances, such as incremental
services contracts or blanket purchase orders, where it has been determined by the city manager that the potential liability resulting from
6
the performance or payment under the contract is an amount less than the full contract price. The city manager shall approve the requirement of a bond for less than the full contract price before proceeding with the bid
process. If such bond is required, the form and amount of the bond shall be described in the notice inviting bids. Bonds required hereunder shall be subject to all other provision of this division and Code. (f) Security in lieu of performance and payment bonds. In lieu of the bond
required by this section, a vendor may file with the city, an alternative form of security in the form of cash, money order, certified check, cashier's check, irrevocable letter of credit, or a security of a type listed in F.S. Ch. 625. Any such alternative form of security shall be for the same purpose and be subject to the same conditions as those applicable to the bond
required herein. The determination of the value of the alternative form of security shall be made by the purchasing agent or designee. (g) Bid opening procedures. Sealed written bids shall be returned to the city and identified as bids on the envelope, together with other information as
may be specified in the invitation to bid. Bids shall be opened publicly, in
the presence of one or more witnesses, on the time and at the time and place stated in the public notices. A tabulation of all bids received, including the amount of each bid, the name of each bidder, and such other relevant information as may be specified, shall made available to the
public as required by law. ***** (5) Small purchases. Purchases of commodities or services with a value of more
than $10,000.00 $2,500.00 but less than or equal to $50,000.00 require
competition. Purchases may not be divided to avoid this monetary threshold. Small purchases will follow the following procedures: (a) Quotations. Quotations shall be obtained from at least three vendors.
Small purchases shall be awarded to the lowest responsive and responsible vendor whose quotation provides best value to the city. (b) Notice inviting quotations. Quotations shall be solicited either by written request or orally. Acceptable means include but are not limited to facsimile
transmissions, electronic mail, telephone, in person, internet, or through an approved electronic procurement or supplier relationship management system. (c) Sealed written quotations. In the event the procurement manager
determines that sealed written quotations are in the best interest of the
city, quotations received shall be opened in public at the time and place designated in the notice inviting quotations.
7
(d) Award of contract. Except as otherwise provided in this subdivision, each contract shall be awarded to the lowest responsible and responsive
vendor. ***** Sec. 2.563. Exceptions to the competitive process.
(1) The competitive bidding requirements set forth in this division may be waived when one of the following conditions exist: *****
(b) Micro purchases. Purchases of commodities or services with a value of $10,000.00 $2,500.00 or less do not require competition. i. Departments will attempt to obtain the lowest price available,
consistent with time and effort involved.
ii. Whenever possible, the purchase shall be made using a purchasing card or direct disbursement.
iii. If necessary, a purchase order for a micro purchase may be
requested through the procurement division. *****
Coding: Words in strikeout type are deletions from existing text.
Words in underline type are additions. Section 2: Division 4 of Article VI, Chapter 2, Code of Ordinances, is amended as
follows: Sec. 2.623. Disposal and disposition of surplus tangible personal property.
(1) The surplus sales officer may classify as surplus any tangible personal property owned by the city, provided that such property is not otherwise lawfully disposed, when that property is determined to be obsolete, or the continued use of the property is uneconomical or inefficient, or the property serves no useful function to the city.
(2) Tangible personal property that is excess to department needs must enter the surplus disposal process and shall be disposed in the manner prescribed by F.S. Ch. 274.
8
(3) Initial efforts will be made to redistribute any tangible personal property to other city facilities or departments.
(4) In accordance with F.S. § 274.06, after the initial efforts to redistribute are exhausted,
tangible personal property may be disposed as follows: (a) If the property is without commercial value, it may be donated, destroyed, traded, abandoned, or otherwise disposed at the discretion of the surplus sales officer.
(b) If the market value of the property to be disposed is not estimated to exceed the current fixed asset control level, it may be donated, destroyed, abandoned, or otherwise disposed at the discretion of the surplus sales officer.
(c) At the discretion of the surplus sales officer, tangible personal property may be
offered without bids to the state, any governmental unit, or any political subdivision of the state. (5) Tangible personal property not disposed by the methods described in sections
2.623(3) or 2.623(4), and valued at $50,000.00 $5,000.00 or less, whether single
item or batch of common bulk items shall be sold through public auction or open market sales, pursuant to the following procedure: (a) Minimum number of bids. Open market sales shall, whenever possible, be based
on at least three bids and shall be awarded to the highest responsible bidders. (b) Notice inviting bids. Bids shall be solicited either by written request to prospective buyers or by telephone.
(c) Rejection of bids. The surplus sales officer may: i. Reject all bids; or ii. Reject all bids and reobtain bids pursuant to the procedures prescribed in
this section. (d) Award of contracts. Except as otherwise provided in this division, each contract for the sale of surplus property as authorized by this subsection (5) shall be awarded by the city manager to the highest responsible bidder.
(6) Tangible personal property not disposed by the methods described in sections 2.623(3) or 2.623(4), and valued at more than $50,000.00 $5,000.00, whether single item or batch of common bulk items shall be sold through public auction or open market sales, pursuant to the following procedure:
(a) Notice inviting bids (open market only). Notices inviting bids shall be published and shall include a general description of the items to be sold, shall state where
9
bid blanks and all specifications may be obtained, and shall state the time and place for opening of bids.
(b) Bid opening procedures (open market only). Sealed written bids shall be
returned to the procurement division and shall be identified as bids on the envelope. Bids shall be opened in public at the time and place stated in the public notices. A tabulation of all bids received shall be made available to the public.
(c) Rejection of bids (open market only). The surplus sales officer may:
i. Reject all bids; or ii. Reject all bids and readvertise for bids pursuant to the procedures
prescribed in this section.
(d) Award of contracts. Except as otherwise provided in this division, each contract for the sale of surplus property as authorized by this subsection (6) shall be awarded by the city council to the highest responsible bidder.
(7) The bidding requirements set forth in this division may be waived when one or more of the following conditions exist: (a) The market value of items to be disposed is not estimated to exceed the current
fixed asset control level and may be disposed as the surplus sales officer deems
necessary. (b) The surplus sales officer determines that the items can be sold or otherwise disposed through only one source.
(c) Local, state, or federal law requires that the items be disposed via public auction. (d) The surplus sales officer determines that a donation to charitable/not-for-profit organizations is in the best interest of the city.
(e) The department director recommends trade-in as being in the best interest of the city. (8) When authorized or required, the surplus sales officer may utilize the services of
auctioneers at city facilities, provider facilities, or online auctions.
(9) When the tangible personal property being disposed was purchased through a federal, state, or other grant or award, the surplus sales officer shall ensure that any disposal requirements contained in the grant or award are met.
10
(10) When property being disposed includes electronic equipment with data storage capabilities, disposal shall be through a provider capable of ensuring and providing a certificate of complete data destruction for such equipment.
Coding: Words in strikeout type are deletions from existing text. Words in underline type are additions.
Section 3: Should any of the clauses, sentences, paragraphs, sections, or parts of this Ordinance be deemed invalid, unconstitutional, or unenforceable by a court of law or administrative agency with jurisdiction over the matter, such action shall not be construed to affect any other valid portion of this Ordinance.
Section 4: This Ordinance shall become effective immediately upon adoption by City Council. PASSED ON FIRST READING ____________________
PASSED ON SECOND AND FINAL ____________________ READING AND ADOPTED
____________________________ Frank Hibbard Mayor
Approved as to form: Attest: _________________________ ____________________________
Owen Kohler Rosemarie Call Lead Assistant City Attorney City Clerk
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#22-0669
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Gas System
Agenda Number: 7.1
SUBJECT/RECOMMENDATION:
Accept a Gas Utility Easement from Brooker Creek V LLC. (consent)
SUMMARY:
Brooker Creek V LLC (Grantor) has granted a non-exclusive five-foot wide natural gas
easement, on property located at 500 Brooker Boulevard, Oldsmar, FL 34677 (Parcel ID#,
13-28-16-00000-310-0300) for the installation of a natural gas distribution line. This line will
serve commercial business
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 7/13/2022
[GM15-2064-066/258069/1] GM15-2064-066/257077/1
Return to:
Clearwater Gas System
777 Maple St.
Clearwater, FL 33755
Parcel I. D. No. 13-28-16-00000-310-0300
FOR AND IN CONSIDERATION of the sum of One Dollar ($1.00) in hand paid, the receipt of which is
hereby acknowledged, and the benefits to be derived therefrom, BROOKER CREEK V LLC, a Florida
Limited Liability company whose principal address is 5550 W EXECUTIVE DR STE 550, TAMPA, FL
33609-1009 (“Grantor”) does hereby grant and convey to the CITY OF CLEARWATER, FLORIDA, a
Florida municipal corporation, whose mailing address is P.O. Box 4748 Clearwater, FL 33758-4748
(“Grantee”), a non-exclusive, gas utility easement over, under and across the following described land lying
and being situated in the County of Pinellas, State of Florida, to wit:
The property located at 500 Brooker Blvd, Oldsmar FL 34677
As more particularly described and depicted in EXHIBIT “A” appended hereto and by
this reference made a part hereof
This easement is for natural gas distribution pipes and appurtenant facilities only. Clearwater
Gas System, a component of the CITY OF CLEARWATER, FLORIDA, shall have the right to enter
upon the above-described premises to construct, reconstruct, install, and maintain therein the herein
referenced natural gas transmission pipes, together with appurtenances thereto (collectively,
“Facilities”), and to inspect and alter such Facilities from time to time. Grantee shall be solely
responsible for obtaining all governmental and regulatory permits required to exercise the rights
granted herein. Grantor and Grantee, for themselves, their heirs, successors, and assigns, agree as
follows:
1. Grantor hereby grants to Grantee, its successors and assigns a non-exclusive five (5) feet
easement (herein referred to as the “Easement Area”), in perpetuity on, over, under, across and
through the Servient Property described in Exhibit “A”, attached hereto, for the purpose of
constructing, operating, inspecting and maintaining, underground conduit, pipes, facilities appurtenant
equipment for the provision of natural gas as the same may be installed from time to time; with the
right to reconstruct, improve, add to, enlarge, change the size of and remove such facilities or any of
them within the Easement Area. In the event the Easement Area crosses any roadway, sidewalk or
other impervious area, Grantor will require Grantee to perform installations and repairs without
removing said surface improvement. This may require a directional bore or other contractor suggested
and owner approved method.
2. The legal description on the accompanying Exhibit “A” attached hereto and incorporated herein
by this reference, will be replaced with a Descriptive Easement, two and a half (2.5) feet on either side
of all facilities installed/as-built by GRANTEE, as will be shown on a certified surveyed sketch and
legal description to be provided by GRANTEE within sixty (60) days after the installation of facilities
by GRANTEE. The easement will then be recorded in the public record with the Descriptive Easement
attached as Exhibit “A”.
3. Grantee by acceptance hereof, agrees to construct, repair, and maintain, at its sole cost and
expense, the Facilities which shall comply with all applicable rules and regulations. In the event
Grantee shall perform any construction, repairs, alteration, replacement, relocation or removal of any
Facilities, Grantee shall thereafter restore any improvements, including landscaping and related
GAS UTILITY EASEMENT
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#22-0670
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Gas System
Agenda Number: 7.2
SUBJECT/RECOMMENDATION:
Accept a Gas Utility Easement from MHC Country Place LLC. (consent)
SUMMARY:
MHC Country Place LLC (Grantor) has granted a non-exclusive five-foot wide natural gas
easement, on property located at 2601 Country Place Boulevard, New Port Ritchey, FL 34655
(Parcel ID#, 30-26-17-0000-00500-0000) for the installation of a natural gas distribution line.
This line will serve commercial business.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 7/13/2022
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#22-0618
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 8.1
SUBJECT/RECOMMENDATION:
Approve the conveyance of a Distribution Easement to Duke Energy Florida, LLC, d/b/a Duke
Energy, for the installation, operation, and maintenance of electric facilities to support Duke’s
relocation and installation of power poles, lighting, and new service connections at 401 N
McMullen Booth Road and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Parks & Recreation is in the process of a new multi-million-dollar renovation project at the
City’s Del Oro Park. Duke facilities will be constructed to serve the new tennis courts and
restroom building.
The distribution easement will provide Duke Energy with the property rights necessary to
construct and maintain its electric equipment within the easement. The facilities will be
located within areas agreed to by the City and Duke Energy. Subsequent to Duke Energy
installing its electrical facilities, the City will survey the installed electrical facilities and
provide Duke Energy a descriptive legal description as a finalized Exhibit “A” to the
distribution easement. Once finalized, the distribution easement will be recorded in public
records.
Page 1 City of Clearwater Printed on 7/13/2022
Prepared By:
Manny R. Vilaret, Esquire Return To: Duke Energy
Vilaret Law, PLLC Attn: Land Services
10901 Danka Circle, Suite C 2166 Palmetto Street (CW ENG)
St. Petersburg, Florida 33716 Clearwater, FL 33765
SEC: 09 TWP: 29S RGE: 16E COUNTY: PINELLAS PROJECT: 44844948 Del Oro Park
GRANTOR: CITY OF CLEARWATER ADDRESS: PO BOX 4748, Clearwater, FL. 33758-4748
SITE ADDRESS: 401 N MCMULLEN BOOTH RD., CLEARWATER
A Portion of TAX PARCEL NUMBER: 09-29-16-00000-340-0100
DISTRIBUTION EASEMENT
KNOW ALL MEN BY THESE PRESENTS, that the undersigned, their heirs, successors, lessees and
assigns (“GRANTOR”), in consideration of the mutual benefits, covenants and conditions herein contained, does
hereby grant and convey to DUKE ENERGY FLORIDA, LLC, d/b/a DUKE ENERGY, a Florida Limited
Liability Company, Post Office Box 14042, St. Petersburg, Florida 33733, and to its successors and assigns,
(“GRANTEE”), an easement to install, operate and maintain in perpetuity, such facilities as may be necessary or
desirable for providing electric energy and, said facilities being located in the following described “Easement Area”
within GRANTOR’S premises in Pinellas County, to wit:
A 10.00 foot wide Easement Area lying 5.00 feet on each side of GRANTEE's facilities, as built
and installed at a mutually agreeable location over, under, upon, across, through and within the
following described property to accommodate present and future development:
See legal description on the accompanying Exhibit “A” attached hereto and
incorporated herein by this reference.
This easement will be replaced with a Descriptive Easement, 5.00 feet on either side of all
facilities installed by GRANTEE, as will be shown on a certified surveyed sketch and legal description to be provided by GRANTOR within ninety (90) days after notification from GRANTEE that the installation of facilities has been completed by GRANTEE. If the certified sketch and legal description are not provided by GRANTOR within ninety (90) days after completion of installation, GRANTEE will record this easement.
The rights herein granted to GRANTEE by GRANTOR specifically include: (a) the right for GRANTEE
to patrol, inspect, alter, improve, repair, rebuild, relocate, and remove said facilities; further GRANTEE hereby
agrees to restore the Easement Area to as near as practicable the condition which existed prior to such construction,
repairs, alteration, replacement, relocation or removal as a result of GRANTEE’s safe and efficient installation,
operation or maintenance of said facilities; (b) the reasonable right for GRANTEE to increase or decrease the
voltage and to change the quantity and type of facilities; (c) the reasonable right for GRANTEE to clear the
Easement Area of trees, limbs, undergrowth and other physical objects which, in the opinion of GRANTEE, endanger or interfere with the safe and efficient installation, operation or maintenance of said facilities; (d) the
reasonable right for GRANTEE to request that GRANTOR trim or remove any trees or vegetation adjacent to, but outside the Easement Area which, in the reasonable opinion of GRANTEE, endangers or interferes with the safe and
efficient installation, operation or maintenance of said facilities; (e) the reasonable right for GRANTEE to enter upon land of the GRANTOR adjacent to said Easement Area for the purpose of exercising the rights herein granted; and (f)
all other rights and privileges reasonably necessary or convenient for GRANTEE’s safe and efficient installation, operation and maintenance of said facilities and for the enjoyment and use of said easement for the purposes described above. The rights and easement herein granted are for the provision of electric energy and
service and GRANTOR reserves the right to grant rights to others affecting said easement area provided that
such rights do not create an unsafe condition or unreasonably conflict with the rights granted to GRANTEE
herein.
GRANTOR hereby covenants and agrees that no buildings, structures or obstacles (except fences) shall be
located, constructed, excavated or created within the Easement Area. If the fences are installed, they shall be placed
so as to allow ready access to GRANTEE’s facilities and provide a working space of not less than ten (10) feet on
the opening side, six (6) feet on the back for working space and three (3) feet on all other sides of any pad mounted
transformer. If GRANTOR’s future orderly development of the premises is in physical conflict with GRANTEE’s
facilities, GRANTEE shall, within 60 days after receipt of written request from GRANTOR, relocate said facilities
to another mutually agreed upon Easement Area in GRANTOR’s premises, provided that (a) GRANTOR shall
reimburse GRANTEE the full actual cost of the relocation, and (b) GRANTOR shall execute and deliver to
GRANTEE, at no cost, an acceptable and recordable easement to cover the relocated facilities. Upon the
completion of the relocation, the easement herein shall be considered cancelled as to the portion vacated by such
relocation. If this easement is being granted to provide electric service to GRANTOR, then this legal description
was provided by GRANTOR. In the event facilities are located outside of this legal description, GRANTOR shall
pay for any relocation costs necessary or shall amend this legal description to cover the actual facilities. Should this
easement be granted to provide electric service to a third party, GRANTEE shall provide the legal description and
GRANTOR shall not have any liability related to errors in the legal description.
GRANTOR covenants not to interfere with GRANTEE’s facilities within the Easement Area in
GRANTOR’s premises, and GRANTOR further covenants to indemnify to the extent of Florida Statute 768.28
and hold GRANTEE harmless from damages and injuries, whether to persons or property, arising directly from the
negligent act related to GRANTEE’s facilities by GRANTOR or by GRANTOR’ s agents or employees.
Nothing contained herein, however, shall be construed to waive or modify the provisions of Florida
Statute 768.28 or the doctrine of sovereign immunity as to any party hereto. In addition, nothing contained
herein shall be construed as consent by the GRANTOR to be sued by third parties in any manner arising from this
grant of easement, or as a waiver of sovereign immunity.
GRANTEE agrees to indemnify and hold GRANTOR harmless for, from and against any and all
losses, claims or damages incurred by GRANTOR arising directly from GRANTEE’s negligence or failure
to exercise reasonable care in the construction, reconstruction, operation, use or maintenance of GRANTEE's
facilities located on the above described easement.
GRANTOR hereby warrants and covenants (a) that GRANTOR is the owner of the fee simple title to
the premises in which the above described Easement Area is located, (b) that GRANTOR has full right and
lawful authority to grant and convey this easement to GRANTEE, and (c) that GRANTEE shall have quiet and
peaceful possession, use and enjoyment of this easement.
All covenants, terms, provisions and conditions herein contained shall inure and extend to and be obligatory
upon the heirs, successors, lessees and assigns of the respective parties hereto.
IN WITNESS WHEREOF, the said GRANTOR has caused this easement to be signed in its corporate name
by its proper officers thereunto duly authorized and its official corporate seal to be hereunto affixed and attested this
_____ day of ___________________________, 2022.
GRANTOR:
Countersigned:
_________________________________ By: _______________________________
Frank Hibbard, Mayor Jon Jennings, City Manager
Approved as to form: Attest:
____________________________ ____________________________
Laura Mahony Rosemarie Call, City Clerk
Assistant City Attorney
STATE OF __________________________________
COUNTY OF ________________________________
The foregoing instrument was acknowledged before me by means of ☐ physical presence or ☐ online
notarization, this ______ day _____________, 2022, by Frank Hibbard and Jon Jennings, the Mayor and
City Manager, respectively, of the City of Clearwater, Florida, on behalf of the City who is personally
known to me or who has produced ___________________________________________ as identification.
[Notary Seal] _______________________________________
Notary Public
_______________________________________
Name typed, printed or stamped
My Commission Expires: __________________
Exhibit “A”
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#22-0650
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 8.2
SUBJECT/RECOMMENDATION:
Approve a purchase order to Workscapes, LLC for the purchase and installation of office
furniture at the Clearwater Police Department District Three Operations and Training Center
(18-0004-PD) in the amount of $211,663.05, pursuant to Clearwater Code of Ordinances
Section 2.563 (1)(c), Piggyback, and Section 2.563 (1)(d), Non-competitive purchases, and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
April 15, 2022, City Council approved the construction of the Clearwater Police Department
District Three Operations and Training Center (18-0004-PD) in amount of $11,315,716 which
included the preconstruction phase, to Ajax Building Company, LLC. The new operations and
training center is in its final stage of completion.
Clearwater Police Department (CPD) is requesting authorization for the purchase and
installation of the office furniture at Clearwater Police Department District Three Operations
and Training Center, piggybacking off the State of Florida contract 56120000-19-ACS, Furniture
to multiple contractors in the amount of $189,370.29. Workscapes LLC is an authorized
reseller for all contractors listed below:
·Exemplis, LLC: $64.38
·Herman Miller, Inc.: $84,594.12
·Integra, Inc: $3,641.60
·The HON Company, LLC: $101,070.19
In addition, authorization is requested to procure $22,292.76 with Workscapes as impractical
which includes a floor mounted conference table ($489.07), freight ($270.83), and installation of
all furniture in this proposal ($21,532.86). Workscapes has an internal operations team
certified and licensed to install the furniture. Using Workscapes to inspect the deliveries and
install the furniture, minimizes risk of receiving damaged products or incomplete and lost
orders, and potential invalidation of the warranty. Workscapes will provide a full warranty and
will handle any issues with damaged items and missing pieces during the installation process.
APPROPRIATION CODE AND AMOUNT:
PD00180001-CONS-CNSTRC $211,663.05
Funds are available in capital improvement project PD00180001, Police District 3 Sub Station,
to fund the purchase order.
Page 1 City of Clearwater Printed on 7/13/2022
Proposal
60885
Clearwater Police Department
for
Clearwater Police Department
Prepared by Reagan Smith on 06/24/2022
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 2 of 53
B
I
L
L
T
O
Clearwater Police Department
645 Pierce St
Clearwater, FL 33756
ATTN: LeAnn Holbrook - 727-562-4185
S
H
I
P
T
O
Clearwater Police Department
645 Pierce St
Clearwater, FL 33756
ATTN: LeAnn Holbrook - 727-562-4185
Order Name : Clearwater Police Department
State of Florida Contract # 56120000-19-ACS
Line 255 is not on State of FL Contract
During these unprecedented times, Workscapes has been faced with fluctuating freight and price increases from manufacturers.
Occasionally additional surcharges and extended lead times are issued due to shipping constraints, upon receipt of manufacturers
order acknowledgement. Workscapes reserves the right to adjust pricing based on these unforeseen increases.
Line Quantity Description List Unit Price Extended
Amount
1 2.00
Each
The HON Company
HFTLR12--.N-.0-$(L1STD)-.LFW1-.L-$(P1)-.P7A
Flock Rectangle Table Laminate
.N:No Grommet
.0:No Ports
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
.L:Standard Option
$(P1):P1 Paint Opts
.P7A:Textured Charcoal
Tag: Tag TG: 100 LOBBY
% Off List: 64.95
540.00 189.27 378.54
2 4.00
Each
Integra Inc
CBAY-27-M4--SX-U-IL-FAB-SEAT-BACK-MBFW_NONE-SBC_NONE-
Bay 27"Chair w/Tapered Seat Unit-4 Metal Legs
SX:Slate
U-IL:Fabric grade U or Integra Leather
FAB:Enter Fabric Now
SEAT:CFST Etch Collegiate
BACK:CFST Tangram Denim
MBFW_NONE:No moisture barrier or firewall
SBC_NONE:No secure bottom cover
:24250
Tag: Tag TG: 100 LOBBY
% Off List: 55.87
2,063.00 910.40 3,641.60
Freight and Labor not Discounted
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 3 of 53
Line Quantity Description List Unit Price Extended
Amount
3 1.00
Each
Herman Miller
LW110.20BF--SB-SS-MS-KC-5M-H1
+Ped W-Pull,Mobile 20D B/F
SB:+full-extension ball-bearing
SS:+smooth paint on smooth steel
MS:+metallic silver
KC:+keyed differently, chrome
5M:+pencil tray in box drawer, 2 file converters in file drawer
H1:+hand grip only
Tag: Tag TG: 101 RECEPTION
% Off List: 69.00
647.00 200.57 200.57
4 1.00
Each
Herman Miller
PIA1B327NA--AJ-BK-36504-C9-3SL-10
+Verus Wk Chair, Assembled,Interweave 2 suspension back,standard-
height range,synchronous w/ tilt limiter & seat angle,no arms,adj seat
depth,not fire retardant
AJ:+adjustable lumbar with sacral support
BK:+black base/black frame
36504:+blue grotto
C9:+2 1/2" braking caster, black yoke, hard floors or carpet
3SL:@sequel-Pr Cat 2
10:+sequel blue fog
Tag: Tag TG: 101 RECEPTION
% Off List: 55.00
934.00 420.30 420.30
5 16.00
Each
Herman Miller
PIA1B327NA--AJ-BK-36504-C9-3SL-10
+Verus Wk Chair, Assembled,Interweave 2 suspension back,standard-
height range,synchronous w/ tilt limiter & seat angle,no arms,adj seat
depth,not fire retardant
AJ:+adjustable lumbar with sacral support
BK:+black base/black frame
36504:+blue grotto
C9:+2 1/2" braking caster, black yoke, hard floors or carpet
3SL:@sequel-Pr Cat 2
10:+sequel blue fog
Tag: Tag TG: 103 CONF
% Off List: 55.00
934.00 420.30 6,724.80
6 1.00
Each
The HON Company
HTBINSLIDE
Trash Bin Slide 35 quart bin
226.00 79.21 79.21
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 4 of 53
Line Quantity Description List Unit Price Extended
Amount
Tag: Tag TG: 103 CONF
% Off List: 64.95
7 1.00
Each
The HON Company
HTG2PWR-3P-1E--.BLK
ElloraB G2 Flptop-3 AC Pwr/1 Extron OPN-10' Cord
.BLK:Black
Tag: Tag TG: 103 CONF
% Off List: 64.95
767.00 268.83 268.83
8 2.00
Each
The HON Company
HTG2PWR-4P-2B--.BLK
ElloraB G2 Flptop Port-4 AC Pwr-2 Blank-10' Cord
.BLK:Black
Tag: Tag TG: 103 CONF
% Off List: 64.95
626.00 219.41 438.82
9 1.00
Each
The HON Company
HTLB54192--.G-FW-.G2-$(L1STD)-.LFW1
Preside 192Wx54D Boat Shaped Laminate Top
.G:2MM/Flat
FW:Edge- Florence Walnut
.G2:Cut out for Flip Top Port
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
Tag: Tag TG: 103 CONF
% Off List: 64.95
2,573.00 901.84 901.84
10 1.00
Each
The HON Company
HTLCRED42--$(L1STD)-.LFW1-.FW-$(L1STD)-.LFW1-.G-.N
Preside 20x42 36H Hospitality Credenza
$(L1STD):Gr L1 Standard Laminates
.LFW1:Florence Walnut
.FW:Florence Walnut
$(L1STD):Gr L1 Standard Laminates
.LFW1:Florence Walnut
.G:Pull- Loop Black
.N:No Cutout
Tag: Tag TG: 103 CONF
% Off List: 64.95
2,087.00 731.49 731.49
11 1.00
Each
The HON Company
HTLHP192--$(L1STD)-.LFW1-.LFW1
3,101.00 1,086.90 1,086.90
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 5 of 53
Line Quantity Description List Unit Price Extended
Amount
Preside Laminate Hollow Panel Base For 192" W Table Tops
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
.LFW1:Florence Walnut
Tag: Tag TG: 103 CONF
% Off List: 64.95
12 1.00
Each
The HON Company
HTPLATEVHAU
Preside Extron Plate (Dbl Space)-VGA VGA HDMI Audio
Tag: Tag TG: 103 CONF
% Off List: 64.95
428.00 150.01 150.01
13 2.00
Each
The HON Company
HMG2--.N-.H-.RE-$(1)-.UR-92-.PLAT
Motivate 4-Leg Stack Chair-Uph Seat-Set/2
.N:Arm- No Arm
.H:Hard
.RE:Regatta
$(1):Gr 1 UPH
.UR:Contourett
92:COLOR- Marine
.PLAT:FRAME- Platinum Metallic
Tag: Tag TG: 106 INTERVIEW
% Off List: 64.95
753.00 263.93 527.86
14 1.00
Each
The HON Company
HTG2PWR-4P-2B--.BLK
ElloraB G2 Flptop Port-4 AC Pwr-2 Blank-10' Cord
.BLK:Black
Tag: Tag TG: 106 INTERVIEW
% Off List: 64.95
626.00 219.41 219.41
15 1.00
Each
The HON Company
SPLH-PRES-TMBASE.M559790.--.FW
Preside Seated Team Touchdown Table Base
.FW:Florence Walnut
Tag: Tag TG: 106 INTERVIEW
% Off List: 64.95
792.00 277.59 277.59
16 1.00
Each
The HON Company
SPLH-PRES-TMTBL.M559703.--.G2-$(L1STD)-.LFW1-.FW
Preside 42x59 Seated Team Touchdown Table Top
885.00 310.19 310.19
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 6 of 53
Line Quantity Description List Unit Price Extended
Amount
.G2:Cut out for Flip Top Port
$(L1STD):Gr L1 Standard Laminates
.LFW1:Florence Walnut
.FW:Florence Walnut
Tag: Tag TG: 106 INTERVIEW
% Off List: 64.95
17 2.00
Each
The HON Company
HCWTB3656G--.N-$(L1STD)-.LOFT-.LOFT
36x56 Booth Top w/ Flat Edge
.N:No Grommet
$(L1STD):Grd L1 Standard Laminate
.LOFT:Loft
.LOFT:EDGE- Loft
Tag: Tag TG: 110 BREAKROOM
% Off List: 64.95
508.00 178.05 356.10
18 2.00
Each
The HON Company
HCWTDSBM42--$(P1)-.P7A
42H Double Pedestal Medium
$(P1):P1 Paint Opts
.P7A:Textured Charcoal
Tag: Tag TG: 110 BREAKROOM
% Off List: 64.95
1,230.00 431.12 862.24
19 4.00
Each
The HON Company
HMG1--.N-.F-.RE-.P8M
Motivate 4-Leg Stack Chair-Set/2
.N:Arm- No Arm
.F:Felt Glide
.RE:Regatta
.P8M:Regatta
Tag: Tag TG: 110 BREAKROOM
% Off List: 64.95
702.00 246.05 984.20
20 8.00
Each
The HON Company
HMG5--.N-.F-.RE-.P8M
Motivate 4-Leg Cafe Ht Stool
.N:Arm- No Arm
.F:Felt Glide
.RE:Regatta
.P8M:Regatta
Tag: Tag TG: 110 BREAKROOM
511.00 179.11 1,432.88
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 7 of 53
Line Quantity Description List Unit Price Extended
Amount
% Off List: 64.95
21 2.00
Each
The HON Company
HTFXM29--$(P1)-.S
Preside 29.5H X-Base for 36 & 42 Tops
$(P1):P1 Paint Opts
.S:Charcoal
Tag: Tag TG: 110 BREAKROOM
% Off List: 64.95
568.00 199.08 398.16
22 2.00
Each
The HON Company
HTLD42--.G-LOFT-.N-$(L1STD)-.LOFT
Preside 42"Round Shaped Laminate Top
.G:2MM/Flat
LOFT:Edge- Loft
.N:No Grommets
$(L1STD):Grd L1 Standard Laminates
.LOFT:Loft
Tag: Tag TG: 110 BREAKROOM
% Off List: 64.95
509.00 178.40 356.80
23 42.00
Each
The HON Company
HBTMS--.P
Interlink IQ Elect Wire Mngmnt Strips
.P:Color- Black
Tag: Tag TG: 114 TRAINING RM
% Off List: 64.95
126.00 44.16 1,854.72
24 22.00
Each
The HON Company
HMAGANG
Interlink IQ Elect Ganging Hardware
Tag: Tag TG: 114 TRAINING RM
% Off List: 64.95
102.00 35.75 786.50
25 82.00
Each
The HON Company
HMN2--.N-.H-.PB-.RE-$(1)-.OP-19-.P7A
Motivate Nest/Stack Chair-Flex Bck-Uph Seat
.N:Arm- No Arm
.H:Hard
.PB:Upholstered Back
.RE:Regatta
$(1):Gr 1 UPH
.OP:Optic
653.00 228.88 18,768.16
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 8 of 53
Line Quantity Description List Unit Price Extended
Amount
19:Color- Slate
.P7A:FRAME- Textured Charcoal
Tag: Tag TG: 114 TRAINING RM
% Off List: 64.95
26 42.00
Each
The HON Company
HMVR-2460G-NS--.G1-$(L1STD)-.LOFT-.FW-.C-$(P1)-.S
Motivate Table Rect 24Dx60W 2mm Edge Nesting Base
.G1:4x8 Electrical Port
$(L1STD):Grd L1 Standard Laminates
.LOFT:Loft
.FW:Florence Walnut
.C:Caster
$(P1):P1 Paint Opts
.S:Charcoal
Tag: Tag TG: 114 TRAINING RM
% Off List: 64.95
1,369.00 479.83 20,152.86
27 22.00
Each
The HON Company
HQB
Interlink IQ Power Base In-Feed
Tag: Tag TG: 114 TRAINING RM
% Off List: 64.95
566.00 198.38 4,364.36
28 42.00
Each
The HON Company
HQH5-P-3P1B--.BLK
MhoB G1 Pop-up Port for IQ 3 AC/1 Blank
.BLK:Black
Tag: Tag TG: 114 TRAINING RM
% Off List: 64.95
408.00 143.00 6,006.00
29 6.00
Each
Herman Miller
PIA1B327NA--AJ-BK-36504-C9-3SL-10
+Verus Wk Chair, Assembled,Interweave 2 suspension back,standard-
height range,synchronous w/ tilt limiter & seat angle,no arms,adj seat
depth,not fire retardant
AJ:+adjustable lumbar with sacral support
BK:+black base/black frame
36504:+blue grotto
C9:+2 1/2" braking caster, black yoke, hard floors or carpet
3SL:@sequel-Pr Cat 2
10:+sequel blue fog
Tag: Tag TG: 117 CONF
934.00 420.30 2,521.80
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 9 of 53
Line Quantity Description List Unit Price Extended
Amount
% Off List: 55.00
30 1.00
Each
The HON Company
HQB
Interlink IQ Power Base In-Feed
Tag: Tag TG: 117 CONF
% Off List: 64.95
566.00 198.38 198.38
31 1.00
Each
The HON Company
HQH5-E-3P1U2B--.BLK
ElloraB G2 Flptop for IQ/3 Pwr/1 Dual USB/2 Blnk
.BLK:Black
Tag: Tag TG: 117 CONF
% Off List: 64.95
473.00 165.79 165.79
32 1.00
Each
The HON Company
HT29FB4896--$(P1)-.S
Preside 29.5H Footed Base for 42 and 48x96 Top
$(P1):P1 Paint Opts
.S:Charcoal
Tag: Tag TG: 117 CONF
% Off List: 64.95
1,082.00 379.24 379.24
33 1.00
Each
The HON Company
HTFWMGR29--$(P1)-.S
Wire manager for 29H footed base 1/pk
$(P1):P1 Paint Opts
.S:Charcoal
Tag: Tag TG: 117 CONF
% Off List: 64.95
140.00 49.07 49.07
34 1.00
Each
The HON Company
HTLC4296--.G-FW-.G2-$(L1STD)-.LFW1
Preside 42x96 Rectangle Top - 1 piece
.G:2mm Edgeband
FW:Edge- Florence Walnut
.G2:Cut out for Flip Top Port
$(L1STD):Gr L1 Standard Laminates
.LFW1:Florence Walnut
Tag: Tag TG: 117 CONF
% Off List: 64.95
1,004.00 351.90 351.90
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 10 of 53
Line Quantity Description List Unit Price Extended
Amount
35 1.00
Each
Herman Miller
CN122AWAA--G1-G1-C7-1HA-03
@Wk Chr,Embody,Std-Ht,Fully Adj Arms
G1:+graphite
G1:@graphite
C7:+2 1/2" caster, black yoke, hard floors or carpet
1HA:+medley-Pr Cat 2
03:+medley charcoal
Tag: Tag TG: 118 FIELD TRAINING
% Off List: 55.90
1,841.00 811.88 811.88
36 2.00
Each
Herman Miller
PIA4S1SN--BK-BK-36504-G4-3SL-10
+Verus Side Chair, 4-Leg Base,4-leg base,Interweave 2 suspension
back,no arms,not fire retardant
BK:+black
BK:+black
36504:+blue grotto
G4:+glide, carpet only
3SL:@sequel-Pr Cat 2
10:+sequel blue fog
Tag: Tag TG: 118 FIELD TRAINING
% Off List: 55.00
504.00 226.80 453.60
37 1.00
Each
The HON Company
H10502--$(L1STD)-.LFW1
10500 Series Floorstnd Full Ht Ped B/B/F 15-5/8W x 22-3/4D
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
Tag: Tag TG: 118 FIELD TRAINING
% Off List: 64.95
728.00 255.16 255.16
38 1.00
Each
The HON Company
H105383K--$(L1STD)-.LFW1-LFW1
10500 Series48"x18 1/2" Wall Mount Storage 3-Dr Locking
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
LFW1:Florence Walnut
Tag: Tag TG: 118 FIELD TRAINING
% Off List: 64.95
998.00 349.80 349.80
39 1.00
Each
The HON Company
H10561X--$(L1STD)-.LFW1-LFW1
556.00 194.88 194.88
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 11 of 53
Line Quantity Description List Unit Price Extended
Amount
10500 Series Return Shell 29-1/2H x 48W x 24D
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
LFW1:Florence Walnut
Tag: Tag TG: 118 FIELD TRAINING
% Off List: 64.95
40 1.00
Each
The HON Company
H10594--$(L1STD)-.LFW1-LFW1
10500 Series Desk Shell 72W x 36D x 29-1/2H
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
LFW1:Florence Walnut
Tag: Tag TG: 118 FIELD TRAINING
% Off List: 64.95
856.00 300.03 300.03
41 2.00
Each
The HON Company
HF23C--.X102E
Lock Core Replacement Kit Brushed Chrome
.X102E:KEY NUMBER- 102E
Tag: Tag TG: 118 FIELD TRAINING
% Off List: 71.55
49.00 13.94 27.88
42 1.00
Each
The HON Company
HH870942
Tasklight 42W
Tag: Tag TG: 118 FIELD TRAINING
% Off List: 74.55
267.00 67.95 67.95
43 1.00
Each
The HON Company
HLSL48TW--$(A)-.ECH-11
WM Tackboard for 48W WM Overhead
$(A):Grd A Fabric
.ECH:FABRIC- Etch
11:Fab- Midtone
Tag: Tag TG: 118 FIELD TRAINING
% Off List: 64.95
295.00 103.40 103.40
44 1.00
Each
Herman Miller
CN122AWAA--G1-G1-C7-1HA-03
@Wk Chr,Embody,Std-Ht,Fully Adj Arms
G1:+graphite
G1:@graphite
1,841.00 811.88 811.88
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 12 of 53
Line Quantity Description List Unit Price Extended
Amount
C7:+2 1/2" caster, black yoke, hard floors or carpet
1HA:+medley-Pr Cat 2
03:+medley charcoal
Tag: Tag TG: 119 TRAINING SUP
% Off List: 55.90
45 2.00
Each
Herman Miller
PIA4S1SN--BK-BK-36504-G4-3SL-10
+Verus Side Chair, 4-Leg Base,4-leg base,Interweave 2 suspension
back,no arms,not fire retardant
BK:+black
BK:+black
36504:+blue grotto
G4:+glide, carpet only
3SL:@sequel-Pr Cat 2
10:+sequel blue fog
Tag: Tag TG: 119 TRAINING SUP
% Off List: 55.00
504.00 226.80 453.60
46 1.00
Each
The HON Company
H10502--$(L1STD)-.LFW1
10500 Series Floorstnd Full Ht Ped B/B/F 15-5/8W x 22-3/4D
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
Tag: Tag TG: 119 TRAINING SUP
% Off List: 64.95
728.00 255.16 255.16
47 1.00
Each
The HON Company
H10504--$(L1STD)-.LFW1
10500 Series Floorstnding Full Ht Ped F/F 15-5/8W x 22-3/4D
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
Tag: Tag TG: 119 TRAINING SUP
% Off List: 64.95
728.00 255.16 255.16
48 1.00
Each
The HON Company
H10524--$(L1STD)-.LFW1
10500 Series Access Strip
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
Tag: Tag TG: 119 TRAINING SUP
% Off List: 64.95
187.00 65.54 65.54
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 13 of 53
Line Quantity Description List Unit Price Extended
Amount
49 1.00
Each
The HON Company
H10534G--$(L1STD)-.LFW1-LFW1
10500 Series72Wx14-5/8Dx37-1/8H Stack-on Stg-Frosted Dr
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
LFW1:Florence Walnut
Tag: Tag TG: 119 TRAINING SUP
% Off List: 64.95
1,759.00 616.53 616.53
50 1.00
Each
The HON Company
H10541X--$(L1STD)-.LFW1-LFW1
10500 Series Cred Shell 72W x 24D x 29-1/2H
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
LFW1:Florence Walnut
Tag: Tag TG: 119 TRAINING SUP
% Off List: 64.95
738.00 258.67 258.67
51 1.00
Each
The HON Company
H10570--$(L1STD)-.LFW1-LFW1
10500 Series Bridge 47W x 24D x 29-1/2H
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
LFW1:Florence Walnut
Tag: Tag TG: 119 TRAINING SUP
% Off List: 64.95
386.00 135.29 135.29
52 1.00
Each
The HON Company
H10594--$(L1STD)-.LFW1-LFW1
10500 Series Desk Shell 72W x 36D x 29-1/2H
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
LFW1:Florence Walnut
Tag: Tag TG: 119 TRAINING SUP
% Off List: 64.95
856.00 300.03 300.03
53 1.00
Each
The HON Company
H90056--$(A)-.ECH-11
10500 Series Tckbd for 72"W Stack on Strg Bck Enclosure
$(A):Gr A Fab
.ECH:FABRIC- Etch
11:Fab- Midtone
Tag: Tag TG: 119 TRAINING SUP
320.00 112.16 112.16
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 14 of 53
Line Quantity Description List Unit Price Extended
Amount
% Off List: 64.95
54 1.00
Each
The HON Company
H105856--$(L1STD)-.LFW1
10500 Series Back enclosure for 72"W Stack on Storage
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
Tag: Tag TG: 119 TRAINING SUP
% Off List: 64.95
252.00 88.33 88.33
55 2.00
Each
The HON Company
HF23C--.X103E
Lock Core Replacement Kit Brushed Chrome
.X103E:KEY NUMBER- 103E
Tag: Tag TG: 119 TRAINING SUP
% Off List: 71.55
49.00 13.94 27.88
56 1.00
Each
The HON Company
HH870960
Tasklight 60W
Tag: Tag TG: 119 TRAINING SUP
% Off List: 74.55
290.00 73.81 73.81
57 1.00
Each
The HON Company
HLINEARA2
Field Install Dwr/Door Kits Linear Blk 2-pack
Tag: Tag TG: 119 TRAINING SUP
% Off List: 64.95
61.00 21.38 21.38
58 1.00
Each
The HON Company
HLINEARA3
Field Install Dwr/Door Kits Linear Blk 3-pack
Tag: Tag TG: 119 TRAINING SUP
% Off List: 64.96
69.00 24.18 24.18
59 7.00
Each
Herman Miller
1B2JK7---230
+Lock Plug and Key,Chrome UM Series
230:+key number 230
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 0.00
0.00 0.00 0.00
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 15 of 53
Line Quantity Description List Unit Price Extended
Amount
60 6.00
Each
Herman Miller
CN122AWAA--G1-G1-C7-1HA-03
@Wk Chr,Embody,Std-Ht,Fully Adj Arms
G1:+graphite
G1:@graphite
C7:+2 1/2" caster, black yoke, hard floors or carpet
1HA:+medley-Pr Cat 2
03:+medley charcoal
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 55.90
1,841.00 811.88 4,871.28
61 6.00
Each
Herman Miller
DV6ATS.3060L04E1--SRM-LBC-LBC-MS-3-NC-57
+Motia Rect Table w/T-Foot, Sq-Edge, Lam Top/TP Edge, 1 1/4 Thick,
Elec Std Range, 30D 60W, Legs Outbound
SRM:@digital read out with memory
LBC:@walnut on ash
LBC:@walnut on ash
MS:@metallic silver
3:@hinged cable trough for 30" deep surface
NC:+no cutout
57:+glides
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 70.00
2,811.00 843.30 5,059.80
62 4.00
Each
Herman Miller
FT110.3530J--MS
+Frame,Base Covers, Pwr/Data knockouts 35H 30W
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
209.00 57.48 229.92
63 4.00
Each
Herman Miller
FT110.3542J--MS
+Frame,Base Covers, Pwr/Data knockouts 35H 42W
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
255.00 70.13 280.52
64 2.00
Each
Herman Miller
FT110.4630N--MS
+Frame,Base Covers, no knockouts 46H 30W
MS:+metallic silver
229.00 62.98 125.96
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 16 of 53
Line Quantity Description List Unit Price Extended
Amount
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
65 10.00
Each
Herman Miller
FT110.5330N--MS
+Frame,Base Covers, no knockouts 53H 30W
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
238.00 65.45 654.50
66 2.00
Each
Herman Miller
FT110.6830J--MS
+Frame,Base Covers, Pwr/Data knockouts 68H 30W
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
272.00 74.80 149.60
67 9.00
Each
Herman Miller
FT110.6830N--MS
+Frame,Base Covers, no knockouts 68H 30W
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
259.00 71.23 641.07
68 2.00
Each
Herman Miller
FT110.6842J--MS
+Frame,Base Covers, Pwr/Data knockouts 68H 42W
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
302.00 83.05 166.10
69 1.00
Each
Herman Miller
FT110.6842N--MS
+Frame,Base Covers, no knockouts 68H 42W
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
288.00 79.20 79.20
70 27.00
Each
Herman Miller
FT112.30AP--MS
+Frame Top Cap,Standard Ptd 30W
MS:+metallic silver
36.00 9.90 267.30
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 17 of 53
Line Quantity Description List Unit Price Extended
Amount
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
71 7.00
Each
Herman Miller
FT112.42AP--MS
+Frame Top Cap,Standard Ptd 42W
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
46.00 12.65 88.55
72 3.00
Each
Herman Miller
FT121.246
+Conn 90,Universal,2way,90 deg-for 46H frames and lower
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.49
69.00 18.98 56.94
73 7.00
Each
Herman Miller
FT121.257
+Conn 90,Universal,2way,90 deg-for 53H frames and higher
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
105.00 28.88 202.16
74 3.00
Each
Herman Miller
FT121.346
+Conn 90,Universal,3way-for 46H frames and lower
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
80.00 22.00 66.00
75 1.00
Each
Herman Miller
FT121.357
+Conn 90,Universal,3way-for 53H frames and higher
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
119.00 32.73 32.73
76 3.00
Each
Herman Miller
FT123.135BP--MS
+Conn Cover 90-Deg, 1 Side Covered,Base Cover Ptd 35H
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
44.00 12.10 36.30
77 1.00 Herman Miller 61.00 16.78 16.78
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 18 of 53
Line Quantity Description List Unit Price Extended
Amount
Each FT123.168BP--MS
+Conn Cover 90-Deg, 1 Side Covered,Base Cover Ptd 68H
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.49
78 2.00
Each
Herman Miller
FT123.235BP--MS
+Conn Cover 90-Deg, 2 Sides Covered,Base Cover Ptd 35H
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.49
59.00 16.23 32.46
79 1.00
Each
Herman Miller
FT123.246BP--MS
+Conn Cover 90-Deg, 2 Sides Covered,Base Cover Ptd 46H
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.49
65.00 17.88 17.88
80 5.00
Each
Herman Miller
FT123.253BP--MS
+Conn Cover 90-Deg, 2 Sides Covered,Base Cover Ptd 53H
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
68.00 18.70 93.50
81 2.00
Each
Herman Miller
FT123.268BP--MS
+Conn Cover 90-Deg, 2 Sides Covered,Base Cover Ptd 68H
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
76.00 20.90 41.80
82 1.00
Each
Herman Miller
FT123.307NP--MS
+Conn Cover 90-Deg, 3 Sides Covered,No Base Ptd 7H
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.49
71.00 19.53 19.53
83 1.00 Herman Miller 74.00 20.35 20.35
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 19 of 53
Line Quantity Description List Unit Price Extended
Amount
Each FT123.311NP--MS
+Conn Cover 90-Deg, 3 Sides Covered,No Base Ptd 11H
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
84 1.00
Each
Herman Miller
FT123.315NP--MS
+Conn Cover 90-Deg, 3 Sides Covered,No Base Ptd 15H (for use w/
42H and 53H frames)
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.49
77.00 21.18 21.18
85 4.00
Each
Herman Miller
FT123.333NP--MS
+Conn Cover 90-Deg, 3 Sides Covered,No Base Ptd 33H
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.49
87.00 23.93 95.72
86 7.00
Each
Herman Miller
FT126.1AP--MS
+Top Cap, Conn 90-Deg, Connects-1 Frame Top Caps Ptd
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.49
35.00 9.63 67.41
87 6.00
Each
Herman Miller
FT126.2AP--MS
+Top Cap, Conn 90-Deg, Connects-2 Frame Top Caps, 90-Deg Ptd
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.49
35.00 9.63 57.78
88 1.00
Each
Herman Miller
FT126.3AP--MS
+Top Cap, Conn 90-Deg, Connects-3 Frame Top Caps Ptd
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.49
35.00 9.63 9.63
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 20 of 53
Line Quantity Description List Unit Price Extended
Amount
89 4.00
Each
Herman Miller
FT128.35
+Connection Hardware, Frame-to-Frame 35H
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.48
27.00 7.43 29.72
90 1.00
Each
Herman Miller
FT128.46
+Connection Hardware, Frame-to-Frame 46H
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
28.00 7.70 7.70
91 4.00
Each
Herman Miller
FT128.53
+Connection Hardware, Frame-to-Frame 53H
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
34.00 9.35 37.40
92 5.00
Each
Herman Miller
FT128.68
+Connection Hardware, Frame-to-Frame 68H
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.49
37.00 10.18 50.90
93 2.00
Each
Herman Miller
FT140.06--LZ
+Power Entry, External Direct Connect 6'long
LZ:+PVC-free
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
196.00 53.90 107.80
94 6.00
Each
Herman Miller
FT150.30--LZ
+Base Power Harness 30W
LZ:+PVC-free
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
147.00 40.43 242.58
95 6.00
Each
Herman Miller
FT150.42--LZ
+Base Power Harness 42W
LZ:+PVC-free
160.00 44.00 264.00
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 21 of 53
Line Quantity Description List Unit Price Extended
Amount
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
96 4.00
Each
Herman Miller
FT151.
+Power Harness Extender
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.48
33.00 9.08 36.32
97 1.00
Each
Herman Miller
FT155.A--CL
+15 Amp Receptacle 4 Circuit, Duplex, Circuit A 6/Pkg
CL:+cool grey neutral
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
202.00 55.55 55.55
98 1.00
Each
Herman Miller
FT155.B--CL
+15 Amp Receptacle 4 Circuit, Duplex, Circuit B 6/Pkg
CL:+cool grey neutral
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
202.00 55.55 55.55
99 1.00
Each
Herman Miller
FT155M.DN--CL
@Controlled Receptacle, 15 Amp, Duplex, Circuit D, 6/Pkg
CL:@cool grey neutral
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
202.00 55.55 55.55
100 6.00
Each
Herman Miller
FT160.53BP--MS
+Finished End,Base Cover Ptd 53H
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.49
71.00 19.53 117.18
101 2.00
Each
Herman Miller
FT160.68BP--MS
+Finished End,Base Cover Ptd 68H
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
79.00 21.73 43.46
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 22 of 53
Line Quantity Description List Unit Price Extended
Amount
% Off List: 72.49
102 4.00
Each
Herman Miller
FT161.15AP--MS
+Finished End,Chg of Ht Standard Ptd 15H (for use with 42H frames)
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
52.00 14.30 57.20
103 35.00
Each
Herman Miller
FT170.3030P--MS-MS
+Lower Tile, Pntd 30H 30W
MS:+metallic silver
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
114.00 31.35 1,097.25
104 4.00
Each
Herman Miller
FT170.3030T--MS-8T-22
+Lower Tile, Tackable Fabric 30H 30W
MS:+metallic silver
8T:+crossing-Pr Cat 1
22:+crossing tin
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
158.00 43.45 173.80
105 11.00
Each
Herman Miller
FT170.3030X--MS-MS
+Lower Tile, Debossed 30H 30W
MS:+metallic silver
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
186.00 51.15 562.65
106 7.00
Each
Herman Miller
FT170.3042P--MS-MS
+Lower Tile, Pntd 30H 42W
MS:+metallic silver
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
131.00 36.03 252.21
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 23 of 53
Line Quantity Description List Unit Price Extended
Amount
107 4.00
Each
Herman Miller
FT170.3042T--MS-8T-22
+Lower Tile, Tackable Fabric 30H 42W
MS:+metallic silver
8T:+crossing-Pr Cat 1
22:+crossing tin
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
181.00 49.78 199.12
108 1.00
Each
Herman Miller
FT170.3042X--MS-MS
+Lower Tile, Debossed 30H 42W
MS:+metallic silver
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
215.00 59.13 59.13
109 4.00
Each
Herman Miller
FT175.1130M--MS-MS
+Rail Tile,Middle 11H 30W
MS:+metallic silver
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
186.00 51.15 204.60
110 2.00
Each
Herman Miller
FT175.1142M--MS-MS
+Rail Tile,Middle 11H 42W
MS:+metallic silver
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
223.00 61.33 122.66
111 2.00
Each
Herman Miller
FT180.4130T--MS-8T-22
+Tile,Full-Height,Tackable Fabric 41H 30W
MS:+metallic silver
8T:+crossing-Pr Cat 1
22:+crossing tin
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
175.00 48.13 96.26
112 2.00 Herman Miller 226.00 62.15 124.30
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 24 of 53
Line Quantity Description List Unit Price Extended
Amount
Each FT180.6330T--MS-8T-22
+Tile,Full-Height,Tackable Fabric 63H 30W
MS:+metallic silver
8T:+crossing-Pr Cat 1
22:+crossing tin
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
113 2.00
Each
Herman Miller
FT180.6342T--MS-8T-22
+Tile,Full-Height,Tackable Fabric 63H 42W
MS:+metallic silver
8T:+crossing-Pr Cat 1
22:+crossing tin
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
307.00 84.43 168.86
114 20.00
Each
Herman Miller
FT181.0730T--MS-8T-22
+Upper Tile, Tackable Fabric 07H 30W
MS:+metallic silver
8T:+crossing-Pr Cat 1
22:+crossing tin
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.49
79.00 21.73 434.60
115 38.00
Each
Herman Miller
FT181.1130T--MS-8T-18
+Upper Tile, Tackable Fabric 11H 30W
MS:+metallic silver
8T:+crossing-Pr Cat 1
18:+crossing indigo
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
90.00 24.75 940.50
116 2.00
Each
Herman Miller
FT181.1142T--MS-8T-18
+Upper Tile, Tackable Fabric 11H 42W
MS:+metallic silver
8T:+crossing-Pr Cat 1
18:+crossing indigo
Tag: Tag TG: 120 SUPPORT STAFF
104.00 28.60 57.20
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 25 of 53
Line Quantity Description List Unit Price Extended
Amount
% Off List: 72.50
117 20.00
Each
Herman Miller
FT181.2230T--MS-8T-22
+Upper Tile, Tackable Fabric 22H 30W
MS:+metallic silver
8T:+crossing-Pr Cat 1
22:+crossing tin
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
125.00 34.38 687.60
118 4.00
Each
Herman Miller
FT181.2242T--MS-8T-22
+Upper Tile, Tackable Fabric 22H 42W
MS:+metallic silver
8T:+crossing-Pr Cat 1
22:+crossing tin
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
144.00 39.60 158.40
119 4.00
Each
Herman Miller
FT290.24L--MS
+Surface Cantilever, for 20"-or 24" deep surface,lft-hnd
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
38.00 10.45 41.80
120 2.00
Each
Herman Miller
FT290.24R--MS
+Surface Cantilever, for 20"-or 24" deep surface,rt-hnd
MS:+metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
38.00 10.45 20.90
121 6.00
Each
Herman Miller
FTS10.2442LF--LBC-LBC
+Rectangular Surface,Sq-Edge, Lam Top/Thermo Edge, 24D 42W,
Frame Atch
LBC:+walnut on ash
LBC:+walnut on ash
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 72.50
327.00 89.93 539.58
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 26 of 53
Line Quantity Description List Unit Price Extended
Amount
122 1.00
Each
Herman Miller
LTPL-03620--LBC
@Tu File Top, Lam Top/TP Edge 36W 20D
LBC:+walnut on ash
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 69.00
276.00 85.56 85.56
123 1.00
Each
Herman Miller
LTPL-07220--LBC
@Tu File Top, Lam Top/TP Edge 72W 20D
LBC:+walnut on ash
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 69.00
564.00 174.84 174.84
124 6.00
Each
Herman Miller
LW140.24BBF--SB-SS-MS-KD-2F-3M
+Ped W-Pull,Surface Att 24D,B/B/F
SB:+full-extension ball-bearing
SS:+smooth paint on smooth steel
MS:+metallic silver
KD:+keyed differently, black
2F:+27 1/4" high (raised height)
3M:+drawer divider in one box drawer, pencil tray in one box drawer,
2 file converters in file drawer
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 69.00
652.00 202.12 1,212.72
125 2.00
Each
Herman Miller
LW200.305--SS-MS-KA-CB-4R
+Lat File,W-Pull Freestd Flip Dr W/Pullout Shf,4 Dwr 30W
SS:+smooth paint on smooth steel
MS:+metallic silver
KA:+keyed alike
CB:+counterweight (recommended)
4R:+side-to-side filing rail and dividers in flipper
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 69.00
2,387.00 739.97 1,479.94
126 1.00
Each
Herman Miller
LW200.363--SS-MS-KA-CB-2R
+Lat File,W-Pull Freestd 3 Dwr 36W
SS:+smooth paint on smooth steel
MS:+metallic silver
1,581.00 490.11 490.11
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 27 of 53
Line Quantity Description List Unit Price Extended
Amount
KA:+keyed alike
CB:+counterweight (recommended)
2R:+side-to-side filing rail
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 69.00
127 2.00
Each
Herman Miller
LW200.363--SS-MS-KA-NO-2R
+Lat File,W-Pull Freestd 3 Dwr 36W
SS:+smooth paint on smooth steel
MS:+metallic silver
KA:+keyed alike
NO:+no counterweight (must gang or anchor)
2R:+side-to-side filing rail
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 69.00
1,486.00 460.66 921.32
128 2.00
Each
Herman Miller
LW200.365--SS-MS-KA-CB-4R
+Lat File,W-Pull Freestd Flip Dr W/Pullout Shf,4 Dwr 36W
SS:+smooth paint on smooth steel
MS:+metallic silver
KA:+keyed alike
CB:+counterweight (recommended)
4R:+side-to-side filing rail and dividers in flipper
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 69.00
2,610.00 809.10 1,618.20
129 4.00
Each
Herman Miller
PIA4S1SN--BK-BK-36504-G4-3SL-10
+Verus Side Chair, 4-Leg Base,4-leg base,Interweave 2 suspension
back,no arms,not fire retardant
BK:+black
BK:+black
36504:+blue grotto
G4:+glide, carpet only
3SL:@sequel-Pr Cat 2
10:+sequel blue fog
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 55.00
504.00 226.80 907.20
130 6.00
Each
Herman Miller
Y1423.AA03--MS
515.00 208.58 1,251.48
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 28 of 53
Line Quantity Description List Unit Price Extended
Amount
+Logic C1000 Univ Clamp Mount Dist,2 Simplex Recep,2 Pwrd USB,Pwr
Cord w/Plug End,3' Cord/Conduit
MS:@metallic silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 59.50
131 6.00
Each
Herman Miller
Y1500.606
+Pwr Plug Strip,6 AC outlets,6' l
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 59.50
74.00 29.97 179.82
132 12.00
Each
Herman Miller
Y7216.10--CL
+Paper Tray 10W
CL:+cool grey neutral
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 59.50
38.00 15.39 184.68
133 12.00
Each
Herman Miller
Y7218.--CL
+Diagonal Tray
CL:+cool grey neutral
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 59.49
63.00 25.52 306.24
134 12.00
Each
Herman Miller
Y91171.CM--0I
+Flo Sngle-Screen Monitor Arm Support,Surf Clamp
0I:+silver
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 59.50
411.00 166.46 1,997.52
135 1.00
Each
The HON Company
HTFXL29--$(P1)-.S
Preside 29.5H X-Base for 48 & 60 Tops
$(P1):P1 Paint Opts
.S:Charcoal
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 64.95
616.00 215.91 215.91
136 1.00 The HON Company 563.00 197.33 197.33
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 29 of 53
Line Quantity Description List Unit Price Extended
Amount
Each HTLD48--.G-FW-.N-$(L1STD)-.LFW1
Preside 48"Round Shaped Laminate Top
.G:2MM/Flat
FW:Edge- Florence Walnut
.N:No Grommets
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
Tag: Tag TG: 120 SUPPORT STAFF
% Off List: 64.95
137 1.00
Each
Herman Miller
CN122AWAA--G1-G1-C7-1HA-03
@Wk Chr,Embody,Std-Ht,Fully Adj Arms
G1:+graphite
G1:@graphite
C7:+2 1/2" caster, black yoke, hard floors or carpet
1HA:+medley-Pr Cat 2
03:+medley charcoal
Tag: Tag TG: 121 COMMANDER
% Off List: 55.90
1,841.00 811.88 811.88
138 6.00
Each
Herman Miller
PIA4S1SN--BK-BK-36504-G4-3SL-10
+Verus Side Chair, 4-Leg Base,4-leg base,Interweave 2 suspension
back,no arms,not fire retardant
BK:+black
BK:+black
36504:+blue grotto
G4:+glide, carpet only
3SL:@sequel-Pr Cat 2
10:+sequel blue fog
Tag: Tag TG: 121 COMMANDER
% Off List: 55.00
504.00 226.80 1,360.80
139 1.00
Each
The HON Company
H10502--$(L1STD)-.LFW1
10500 Series Floorstnd Full Ht Ped B/B/F 15-5/8W x 22-3/4D
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
Tag: Tag TG: 121 COMMANDER
% Off List: 64.95
728.00 255.16 255.16
140 1.00 The HON Company 728.00 255.16 255.16
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 30 of 53
Line Quantity Description List Unit Price Extended
Amount
Each H10504--$(L1STD)-.LFW1
10500 Series Floorstnding Full Ht Ped F/F 15-5/8W x 22-3/4D
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
Tag: Tag TG: 121 COMMANDER
% Off List: 64.95
141 1.00
Each
The HON Company
H10524--$(L1STD)-.LFW1
10500 Series Access Strip
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
Tag: Tag TG: 121 COMMANDER
% Off List: 64.95
187.00 65.54 65.54
142 1.00
Each
The HON Company
H10534G--$(L1STD)-.LFW1-LFW1
10500 Series72Wx14-5/8Dx37-1/8H Stack-on Stg-Frosted Dr
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
LFW1:Florence Walnut
Tag: Tag TG: 121 COMMANDER
% Off List: 64.95
1,759.00 616.53 616.53
143 1.00
Each
The HON Company
H10541X--$(L1STD)-.LFW1-LFW1
10500 Series Cred Shell 72W x 24D x 29-1/2H
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
LFW1:Florence Walnut
Tag: Tag TG: 121 COMMANDER
% Off List: 64.95
738.00 258.67 258.67
144 1.00
Each
The HON Company
H10570--$(L1STD)-.LFW1-LFW1
10500 Series Bridge 47W x 24D x 29-1/2H
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
LFW1:Florence Walnut
Tag: Tag TG: 121 COMMANDER
% Off List: 64.95
386.00 135.29 135.29
145 1.00 The HON Company 856.00 300.03 300.03
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 31 of 53
Line Quantity Description List Unit Price Extended
Amount
Each H10594--$(L1STD)-.LFW1-LFW1
10500 Series Desk Shell 72W x 36D x 29-1/2H
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
LFW1:Florence Walnut
Tag: Tag TG: 121 COMMANDER
% Off List: 64.95
146 1.00
Each
The HON Company
H90056--$(A)-.ECH-11
10500 Series Tckbd for 72"W Stack on Strg Bck Enclosure
$(A):Gr A Fab
.ECH:FABRIC- Etch
11:Fab- Midtone
Tag: Tag TG: 121 COMMANDER
% Off List: 64.95
320.00 112.16 112.16
147 2.00
Each
The HON Company
H105535--$(L1STD)-.LFW1-LFW1
10500 Series Bookcase 5-shelf 36Wx13-1/8Dx71H
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
LFW1:Florence Walnut
Tag: Tag TG: 121 COMMANDER
% Off List: 64.95
875.00 306.69 613.38
148 1.00
Each
The HON Company
H105856--$(L1STD)-.LFW1
10500 Series Back enclosure for 72"W Stack on Storage
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
Tag: Tag TG: 121 COMMANDER
% Off List: 64.95
252.00 88.33 88.33
149 1.00
Each
The HON Company
HH870960
Tasklight 60W
Tag: Tag TG: 121 COMMANDER
% Off List: 74.55
290.00 73.81 73.81
150 1.00
Each
The HON Company
HLINEARA2
Field Install Dwr/Door Kits Linear Blk 2-pack
61.00 21.38 21.38
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 32 of 53
Line Quantity Description List Unit Price Extended
Amount
Tag: Tag TG: 121 COMMANDER
% Off List: 64.95
151 1.00
Each
The HON Company
HLINEARA3
Field Install Dwr/Door Kits Linear Blk 3-pack
Tag: Tag TG: 121 COMMANDER
% Off List: 64.96
69.00 24.18 24.18
152 1.00
Each
The HON Company
HTFXL29--$(P1)-.S
Preside 29.5H X-Base for 48 & 60 Tops
$(P1):P1 Paint Opts
.S:Charcoal
Tag: Tag TG: 121 COMMANDER
% Off List: 64.95
616.00 215.91 215.91
153 1.00
Each
The HON Company
HTLD48--.G-FW-.N-$(L1STD)-.LFW1
Preside 48"Round Shaped Laminate Top
.G:2MM/Flat
FW:Edge- Florence Walnut
.N:No Grommets
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
Tag: Tag TG: 121 COMMANDER
% Off List: 64.95
563.00 197.33 197.33
154 2.00
Each
EXEMPLIS
3152.WM05--WMC03
Wire Basket Without Power
WMC03:Black
Tag: Tag TG: 121 COMMANDER
% Off List: 59.25
79.00 32.19 64.38
155 9.00
Each
Herman Miller
CN122AWAA--G1-G1-C7-1HA-03
@Wk Chr,Embody,Std-Ht,Fully Adj Arms
G1:+graphite
G1:@graphite
C7:+2 1/2" caster, black yoke, hard floors or carpet
1HA:+medley-Pr Cat 2
03:+medley charcoal
1,841.00 811.88 7,306.92
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 33 of 53
Line Quantity Description List Unit Price Extended
Amount
Tag: Tag TG: 122 SERGEANT RM
% Off List: 55.90
156 4.00
Each
Herman Miller
FT110.3530J--MS
+Frame,Base Covers, Pwr/Data knockouts 35H 30W
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
209.00 57.48 229.92
157 4.00
Each
Herman Miller
FT110.3542J--MS
+Frame,Base Covers, Pwr/Data knockouts 35H 42W
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
255.00 70.13 280.52
158 1.00
Each
Herman Miller
FT110.4630N--MS
+Frame,Base Covers, no knockouts 46H 30W
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
229.00 62.98 62.98
159 16.00
Each
Herman Miller
FT110.5330N--MS
+Frame,Base Covers, no knockouts 53H 30W
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
238.00 65.45 1,047.20
160 5.00
Each
Herman Miller
FT110.6830J--MS
+Frame,Base Covers, Pwr/Data knockouts 68H 30W
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
272.00 74.80 374.00
161 11.00
Each
Herman Miller
FT110.6830N--MS
+Frame,Base Covers, no knockouts 68H 30W
MS:+metallic silver
259.00 71.23 783.53
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 34 of 53
Line Quantity Description List Unit Price Extended
Amount
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
162 5.00
Each
Herman Miller
FT110.6842J--MS
+Frame,Base Covers, Pwr/Data knockouts 68H 42W
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
302.00 83.05 415.25
163 37.00
Each
Herman Miller
FT112.30AP--MS
+Frame Top Cap,Standard Ptd 30W
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
36.00 9.90 366.30
164 9.00
Each
Herman Miller
FT112.42AP--MS
+Frame Top Cap,Standard Ptd 42W
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
46.00 12.65 113.85
165 2.00
Each
Herman Miller
FT121.246
+Conn 90,Universal,2way,90 deg-for 46H frames and lower
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.49
69.00 18.98 37.96
166 10.00
Each
Herman Miller
FT121.257
+Conn 90,Universal,2way,90 deg-for 53H frames and higher
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
105.00 28.88 288.80
167 3.00
Each
Herman Miller
FT121.346
+Conn 90,Universal,3way-for 46H frames and lower
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
80.00 22.00 66.00
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 35 of 53
Line Quantity Description List Unit Price Extended
Amount
168 4.00
Each
Herman Miller
FT121.357
+Conn 90,Universal,3way-for 53H frames and higher
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
119.00 32.73 130.92
169 3.00
Each
Herman Miller
FT123.135BP--MS
+Conn Cover 90-Deg, 1 Side Covered,Base Cover Ptd 35H
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
44.00 12.10 36.30
170 4.00
Each
Herman Miller
FT123.168BP--MS
+Conn Cover 90-Deg, 1 Side Covered,Base Cover Ptd 68H
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.49
61.00 16.78 67.12
171 2.00
Each
Herman Miller
FT123.235BP--MS
+Conn Cover 90-Deg, 2 Sides Covered,Base Cover Ptd 35H
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.49
59.00 16.23 32.46
172 9.00
Each
Herman Miller
FT123.253BP--MS
+Conn Cover 90-Deg, 2 Sides Covered,Base Cover Ptd 53H
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
68.00 18.70 168.30
173 1.00
Each
Herman Miller
FT123.268BP--MS
+Conn Cover 90-Deg, 2 Sides Covered,Base Cover Ptd 68H
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
76.00 20.90 20.90
174 1.00 Herman Miller 74.00 20.35 20.35
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 36 of 53
Line Quantity Description List Unit Price Extended
Amount
Each FT123.311NP--MS
+Conn Cover 90-Deg, 3 Sides Covered,No Base Ptd 11H
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
175 2.00
Each
Herman Miller
FT123.315NP--MS
+Conn Cover 90-Deg, 3 Sides Covered,No Base Ptd 15H (for use w/
42H and 53H frames)
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.49
77.00 21.18 42.36
176 4.00
Each
Herman Miller
FT123.333NP--MS
+Conn Cover 90-Deg, 3 Sides Covered,No Base Ptd 33H
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.49
87.00 23.93 95.72
177 7.00
Each
Herman Miller
FT126.1AP--MS
+Top Cap, Conn 90-Deg, Connects-1 Frame Top Caps Ptd
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.49
35.00 9.63 67.41
178 8.00
Each
Herman Miller
FT126.2AP--MS
+Top Cap, Conn 90-Deg, Connects-2 Frame Top Caps, 90-Deg Ptd
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.49
35.00 9.63 77.04
179 4.00
Each
Herman Miller
FT126.3AP--MS
+Top Cap, Conn 90-Deg, Connects-3 Frame Top Caps Ptd
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.49
35.00 9.63 38.52
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 37 of 53
Line Quantity Description List Unit Price Extended
Amount
180 4.00
Each
Herman Miller
FT128.35
+Connection Hardware, Frame-to-Frame 35H
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.48
27.00 7.43 29.72
181 7.00
Each
Herman Miller
FT128.53
+Connection Hardware, Frame-to-Frame 53H
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
34.00 9.35 65.45
182 7.00
Each
Herman Miller
FT128.68
+Connection Hardware, Frame-to-Frame 68H
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.49
37.00 10.18 71.26
183 2.00
Each
Herman Miller
FT140.06--LZ
+Power Entry, External Direct Connect 6'long
LZ:+PVC-free
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
196.00 53.90 107.80
184 9.00
Each
Herman Miller
FT150.30--LZ
+Base Power Harness 30W
LZ:+PVC-free
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
147.00 40.43 363.87
185 9.00
Each
Herman Miller
FT150.42--LZ
+Base Power Harness 42W
LZ:+PVC-free
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
160.00 44.00 396.00
186 7.00
Each
Herman Miller
FT151.
+Power Harness Extender
33.00 9.08 63.56
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 38 of 53
Line Quantity Description List Unit Price Extended
Amount
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.48
187 2.00
Each
Herman Miller
FT155.A--CL
+15 Amp Receptacle 4 Circuit, Duplex, Circuit A 6/Pkg
CL:+cool grey neutral
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
202.00 55.55 111.10
188 2.00
Each
Herman Miller
FT155.B--CL
+15 Amp Receptacle 4 Circuit, Duplex, Circuit B 6/Pkg
CL:+cool grey neutral
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
202.00 55.55 111.10
189 2.00
Each
Herman Miller
FT155M.DN--CL
@Controlled Receptacle, 15 Amp, Duplex, Circuit D, 6/Pkg
CL:@cool grey neutral
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
202.00 55.55 111.10
190 1.00
Each
Herman Miller
FT160.46BP--MS
+Finished End,Base Cover Ptd 46H
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
68.00 18.70 18.70
191 9.00
Each
Herman Miller
FT160.53BP--MS
+Finished End,Base Cover Ptd 53H
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.49
71.00 19.53 175.77
192 1.00
Each
Herman Miller
FT160.68BP--MS
+Finished End,Base Cover Ptd 68H
MS:+metallic silver
79.00 21.73 21.73
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 39 of 53
Line Quantity Description List Unit Price Extended
Amount
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.49
193 7.00
Each
Herman Miller
FT161.15AP--MS
+Finished End,Chg of Ht Standard Ptd 15H (for use with 42H frames)
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
52.00 14.30 100.10
194 51.00
Each
Herman Miller
FT170.3030P--MS-MS
+Lower Tile, Pntd 30H 30W
MS:+metallic silver
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
114.00 31.35 1,598.85
195 4.00
Each
Herman Miller
FT170.3030T--MS-8T-22
+Lower Tile, Tackable Fabric 30H 30W
MS:+metallic silver
8T:+crossing-Pr Cat 1
22:+crossing tin
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
158.00 43.45 173.80
196 13.00
Each
Herman Miller
FT170.3030X--MS-MS
+Lower Tile, Debossed 30H 30W
MS:+metallic silver
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
186.00 51.15 664.95
197 9.00
Each
Herman Miller
FT170.3042P--MS-MS
+Lower Tile, Pntd 30H 42W
MS:+metallic silver
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
131.00 36.03 324.27
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 40 of 53
Line Quantity Description List Unit Price Extended
Amount
198 4.00
Each
Herman Miller
FT170.3042T--MS-8T-22
+Lower Tile, Tackable Fabric 30H 42W
MS:+metallic silver
8T:+crossing-Pr Cat 1
22:+crossing tin
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
181.00 49.78 199.12
199 3.00
Each
Herman Miller
FT175.1130M--MS-MS
+Rail Tile,Middle 11H 30W
MS:+metallic silver
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
186.00 51.15 153.45
200 1.00
Each
Herman Miller
FT175.1130T--MS-MS
+Rail Tile,Top 11H 30W
MS:+metallic silver
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
212.00 58.30 58.30
201 5.00
Each
Herman Miller
FT175.1142M--MS-MS
+Rail Tile,Middle 11H 42W
MS:+metallic silver
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
223.00 61.33 306.65
202 1.00
Each
Herman Miller
FT180.4130T--MS-8T-22
+Tile,Full-Height,Tackable Fabric 41H 30W
MS:+metallic silver
8T:+crossing-Pr Cat 1
22:+crossing tin
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
175.00 48.13 48.13
203 5.00 Herman Miller 226.00 62.15 310.75
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 41 of 53
Line Quantity Description List Unit Price Extended
Amount
Each FT180.6330T--MS-8T-22
+Tile,Full-Height,Tackable Fabric 63H 30W
MS:+metallic silver
8T:+crossing-Pr Cat 1
22:+crossing tin
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
204 5.00
Each
Herman Miller
FT180.6342T--MS-8T-22
+Tile,Full-Height,Tackable Fabric 63H 42W
MS:+metallic silver
8T:+crossing-Pr Cat 1
22:+crossing tin
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
307.00 84.43 422.15
205 32.00
Each
Herman Miller
FT181.0730T--MS-8T-22
+Upper Tile, Tackable Fabric 07H 30W
MS:+metallic silver
8T:+crossing-Pr Cat 1
22:+crossing tin
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.49
79.00 21.73 695.36
206 56.00
Each
Herman Miller
FT181.1130T--MS-8T-18
+Upper Tile, Tackable Fabric 11H 30W
MS:+metallic silver
8T:+crossing-Pr Cat 1
18:+crossing indigo
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
90.00 24.75 1,386.00
207 27.00
Each
Herman Miller
FT181.2230T--MS-8T-22
+Upper Tile, Tackable Fabric 22H 30W
MS:+metallic silver
8T:+crossing-Pr Cat 1
22:+crossing tin
Tag: Tag TG: 122 SERGEANT RM
125.00 34.38 928.26
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 42 of 53
Line Quantity Description List Unit Price Extended
Amount
% Off List: 72.50
208 5.00
Each
Herman Miller
FT181.2242T--MS-8T-22
+Upper Tile, Tackable Fabric 22H 42W
MS:+metallic silver
8T:+crossing-Pr Cat 1
22:+crossing tin
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
144.00 39.60 198.00
209 5.00
Each
Herman Miller
FT290.24L--MS
+Surface Cantilever, for 20"-or 24" deep surface,lft-hnd
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
38.00 10.45 52.25
210 4.00
Each
Herman Miller
FT290.24R--MS
+Surface Cantilever, for 20"-or 24" deep surface,rt-hnd
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
38.00 10.45 41.80
211 9.00
Each
Herman Miller
FT290.30L--MS
+Surface Cantilever, for 30"- deep surface,lft-hnd
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
46.00 12.65 113.85
212 9.00
Each
Herman Miller
FT290.30R--MS
+Surface Cantilever, for 30"- deep surface,rt-hnd
MS:+metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
46.00 12.65 113.85
213 9.00
Each
Herman Miller
FTS10.2442LF--LBC-LBC
+Rectangular Surface,Sq-Edge, Lam Top/Thermo Edge, 24D 42W,
Frame Atch
327.00 89.93 809.37
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 43 of 53
Line Quantity Description List Unit Price Extended
Amount
LBC:+walnut on ash
LBC:+walnut on ash
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
214 9.00
Each
Herman Miller
FTS10.3060LF--LBC-LBC
+Rectangular Surface,Sq-Edge, Lam Top/Thermo Edge, 30D 60W,
Frame Atch
LBC:+walnut on ash
LBC:+walnut on ash
Tag: Tag TG: 122 SERGEANT RM
% Off List: 72.50
534.00 146.85 1,321.65
215 9.00
Each
Herman Miller
LW140.24BBF--SB-SS-MS-KC-2F-3M
+Ped W-Pull,Surface Att 24D,B/B/F
SB:+full-extension ball-bearing
SS:+smooth paint on smooth steel
MS:+metallic silver
KC:+keyed differently, chrome
2F:+27 1/4" high (raised height)
3M:+drawer divider in one box drawer, pencil tray in one box drawer,
2 file converters in file drawer
Tag: Tag TG: 122 SERGEANT RM
% Off List: 69.00
652.00 202.12 1,819.08
216 4.00
Each
Herman Miller
PIA4S1SN--BK-BK-36506-G4-3SL-10
+Verus Side Chair, 4-Leg Base,4-leg base,Interweave 2 suspension
back,no arms,not fire retardant
BK:+black
BK:+black
36506:+shale
G4:+glide, carpet only
3SL:@sequel-Pr Cat 2
10:+sequel blue fog
Tag: Tag TG: 122 SERGEANT RM
% Off List: 55.00
504.00 226.80 907.20
217 9.00
Each
Herman Miller
Y1423.AA03--MS
+Logic C1000 Univ Clamp Mount Dist,2 Simplex Recep,2 Pwrd USB,Pwr
515.00 208.58 1,877.22
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 44 of 53
Line Quantity Description List Unit Price Extended
Amount
Cord w/Plug End,3' Cord/Conduit
MS:@metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 59.50
218 9.00
Each
Herman Miller
Y1424.17--MS
+Logic HD Cable Manager, 17W Tray
MS:@metallic silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 59.50
270.00 109.35 984.15
219 9.00
Each
Herman Miller
Y1500.606
+Pwr Plug Strip,6 AC outlets,6' l
Tag: Tag TG: 122 SERGEANT RM
% Off List: 59.50
74.00 29.97 269.73
220 18.00
Each
Herman Miller
Y7216.10--CL
+Paper Tray 10W
CL:+cool grey neutral
Tag: Tag TG: 122 SERGEANT RM
% Off List: 59.50
38.00 15.39 277.02
221 23.00
Each
Herman Miller
Y7218.--CL
+Diagonal Tray
CL:+cool grey neutral
Tag: Tag TG: 122 SERGEANT RM
% Off List: 59.49
63.00 25.52 586.96
222 18.00
Each
Herman Miller
Y91171.CM--0I
+Flo Sngle-Screen Monitor Arm Support,Surf Clamp
0I:+silver
Tag: Tag TG: 122 SERGEANT RM
% Off List: 59.50
411.00 166.46 2,996.28
223 1.00
Each
The HON Company
HTFXL29--$(P1)-.S
Preside 29.5H X-Base for 48 & 60 Tops
616.00 215.91 215.91
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 45 of 53
Line Quantity Description List Unit Price Extended
Amount
$(P1):P1 Paint Opts
.S:Charcoal
Tag: Tag TG: 122 SERGEANT RM
% Off List: 64.95
224 1.00
Each
The HON Company
HTLD48--.G-FW-.N-$(L1STD)-.LFW1
Preside 48"Round Shaped Laminate Top
.G:2MM/Flat
FW:Edge- Florence Walnut
.N:No Grommets
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
Tag: Tag TG: 122 SERGEANT RM
% Off List: 64.95
563.00 197.33 197.33
225 21.00
Each
The HON Company
HBTMS--.P
Interlink IQ Elect Wire Mngmnt Strips
.P:Color- Black
Tag: Tag TG: 123 ROLL CALL
% Off List: 64.95
126.00 44.16 927.36
226 11.00
Each
The HON Company
HMAGANG
Interlink IQ Elect Ganging Hardware
Tag: Tag TG: 123 ROLL CALL
% Off List: 64.95
102.00 35.75 393.25
227 11.00
Each
The HON Company
HMS1--.N-.RE-.P7A
Motivate High Density Stacker-Sled Base-Set/4
.N:Arm- No Arm
.RE:Regatta
.P7A:Textured Charcoal
Tag: Tag TG: 123 ROLL CALL
% Off List: 64.95
941.00 329.82 3,628.02
228 1.00
Each
The HON Company
HMSCART
Motivate Cart for Stacking Chairs
Tag: Tag TG: 123 ROLL CALL
540.00 189.27 189.27
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 46 of 53
Line Quantity Description List Unit Price Extended
Amount
% Off List: 64.95
229 21.00
Each
The HON Company
HMVR-2460G-NS--.G1-$(L1STD)-.LOFT-.FW-.C-$(P1)-.S
Motivate Table Rect 24Dx60W 2mm Edge Nesting Base
.G1:4x8 Electrical Port
$(L1STD):Grd L1 Standard Laminates
.LOFT:Loft
.FW:Florence Walnut
.C:Caster
$(P1):P1 Paint Opts
.S:Charcoal
Tag: Tag TG: 123 ROLL CALL
% Off List: 64.95
1,369.00 479.83 10,076.43
230 11.00
Each
The HON Company
HQB
Interlink IQ Power Base In-Feed
Tag: Tag TG: 123 ROLL CALL
% Off List: 64.95
566.00 198.38 2,182.18
231 21.00
Each
The HON Company
HQH5-P-3P1B--.BLK
MhoB G1 Pop-up Port for IQ 3 AC/1 Blank
.BLK:Black
Tag: Tag TG: 123 ROLL CALL
% Off List: 64.95
408.00 143.00 3,003.00
232 1.00
Each
Herman Miller
CN122AWAA--G1-G1-C7-1HA-03
@Wk Chr,Embody,Std-Ht,Fully Adj Arms
G1:+graphite
G1:@graphite
C7:+2 1/2" caster, black yoke, hard floors or carpet
1HA:+medley-Pr Cat 2
03:+medley charcoal
Tag: Tag TG: 124 TRAINING CORP
% Off List: 55.90
1,841.00 811.88 811.88
233 2.00
Each
Herman Miller
PIA4S1SN--BK-BK-36504-G4-3SL-10
+Verus Side Chair, 4-Leg Base,4-leg base,Interweave 2 suspension
back,no arms,not fire retardant
BK:+black
504.00 226.80 453.60
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 47 of 53
Line Quantity Description List Unit Price Extended
Amount
BK:+black
36504:+blue grotto
G4:+glide, carpet only
3SL:@sequel-Pr Cat 2
10:+sequel blue fog
Tag: Tag TG: 124 TRAINING CORP
% Off List: 55.00
234 1.00
Each
The HON Company
H10502--$(L1STD)-.LFW1
10500 Series Floorstnd Full Ht Ped B/B/F 15-5/8W x 22-3/4D
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
Tag: Tag TG: 124 TRAINING CORP
% Off List: 64.95
728.00 255.16 255.16
235 1.00
Each
The HON Company
H105383K--$(L1STD)-.LFW1-LFW1
10500 Series48"x18 1/2" Wall Mount Storage 3-Dr Locking
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
LFW1:Florence Walnut
Tag: Tag TG: 124 TRAINING CORP
% Off List: 64.95
998.00 349.80 349.80
236 1.00
Each
The HON Company
H10561X--$(L1STD)-.LFW1-LFW1
10500 Series Return Shell 29-1/2H x 48W x 24D
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
LFW1:Florence Walnut
Tag: Tag TG: 124 TRAINING CORP
% Off List: 64.95
556.00 194.88 194.88
237 1.00
Each
The HON Company
H10594--$(L1STD)-.LFW1-LFW1
10500 Series Desk Shell 72W x 36D x 29-1/2H
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
LFW1:Florence Walnut
Tag: Tag TG: 124 TRAINING CORP
% Off List: 64.95
856.00 300.03 300.03
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 48 of 53
Line Quantity Description List Unit Price Extended
Amount
238 2.00
Each
The HON Company
HF23C--.X105E
Lock Core Replacement Kit Brushed Chrome
.X105E:KEY NUMBER- 105E
Tag: Tag TG: 124 TRAINING CORP
% Off List: 71.55
49.00 13.94 27.88
239 1.00
Each
The HON Company
HH870942
Tasklight 42W
Tag: Tag TG: 124 TRAINING CORP
% Off List: 74.55
267.00 67.95 67.95
240 1.00
Each
The HON Company
HLSL48TW--$(A)-.ECH-11
WM Tackboard for 48W WM Overhead
$(A):Grd A Fabric
.ECH:FABRIC- Etch
11:Fab- Midtone
Tag: Tag TG: 124 TRAINING CORP
% Off List: 64.95
295.00 103.40 103.40
241 1.00
Each
Herman Miller
CN122AWAA--G1-G1-C7-1HA-03
@Wk Chr,Embody,Std-Ht,Fully Adj Arms
G1:+graphite
G1:@graphite
C7:+2 1/2" caster, black yoke, hard floors or carpet
1HA:+medley-Pr Cat 2
03:+medley charcoal
Tag: Tag TG: 125 TRAINING CORP
% Off List: 55.90
1,841.00 811.88 811.88
242 2.00
Each
Herman Miller
PIA4S1SN--BK-BK-36504-G4-3SL-10
+Verus Side Chair, 4-Leg Base,4-leg base,Interweave 2 suspension
back,no arms,not fire retardant
BK:+black
BK:+black
36504:+blue grotto
G4:+glide, carpet only
3SL:@sequel-Pr Cat 2
10:+sequel blue fog
504.00 226.80 453.60
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 49 of 53
Line Quantity Description List Unit Price Extended
Amount
Tag: Tag TG: 125 TRAINING CORP
% Off List: 55.00
243 1.00
Each
The HON Company
H10502--$(L1STD)-.LFW1
10500 Series Floorstnd Full Ht Ped B/B/F 15-5/8W x 22-3/4D
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
Tag: Tag TG: 125 TRAINING CORP
% Off List: 64.95
728.00 255.16 255.16
244 1.00
Each
The HON Company
H105383K--$(L1STD)-.LFW1-LFW1
10500 Series48"x18 1/2" Wall Mount Storage 3-Dr Locking
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
LFW1:Florence Walnut
Tag: Tag TG: 125 TRAINING CORP
% Off List: 64.95
998.00 349.80 349.80
245 1.00
Each
The HON Company
H10561X--$(L1STD)-.LFW1-LFW1
10500 Series Return Shell 29-1/2H x 48W x 24D
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
LFW1:Florence Walnut
Tag: Tag TG: 125 TRAINING CORP
% Off List: 64.95
556.00 194.88 194.88
246 1.00
Each
The HON Company
H10594--$(L1STD)-.LFW1-LFW1
10500 Series Desk Shell 72W x 36D x 29-1/2H
$(L1STD):Grd L1 Standard Laminates
.LFW1:Florence Walnut
LFW1:Florence Walnut
Tag: Tag TG: 125 TRAINING CORP
% Off List: 64.95
856.00 300.03 300.03
247 2.00
Each
The HON Company
HF23C--.X104E
Lock Core Replacement Kit Brushed Chrome
.X104E:KEY NUMBER- 104E
Tag: Tag TG: 125 TRAINING CORP
49.00 13.94 27.88
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 50 of 53
Line Quantity Description List Unit Price Extended
Amount
% Off List: 71.55
248 1.00
Each
The HON Company
HH870942
Tasklight 42W
Tag: Tag TG: 125 TRAINING CORP
% Off List: 74.55
267.00 67.95 67.95
249 1.00
Each
The HON Company
HLSL48TW--$(A)-.ECH-11
WM Tackboard for 48W WM Overhead
$(A):Grd A Fabric
.ECH:FABRIC- Etch
11:Fab- Midtone
Tag: Tag TG: 125 TRAINING CORP
% Off List: 64.95
295.00 103.40 103.40
250 12.00
Each
The HON Company
H215C--.P-$(P1)-.S
210 Series Vertical File 5 Drawer Legal w/Lock
.P:Lock- Lock
$(P1):P1 Paint Opts
.S:Charcoal
Tag: Tag TG: 126 FILES
% Off List: 71.55
1,886.00 536.57 6,438.84
251 12.00
Each
The HON Company
HF23C--.X101E
Lock Core Replacement Kit Brushed Chrome
.X101E:KEY NUMBER- 101E
Tag: Tag TG: 126 FILES
% Off List: 71.55
49.00 13.94 167.28
252 6.00
Each
Herman Miller
PIA1B327NA--AJ-BK-36504-C9-3SL-10
+Verus Wk Chair, Assembled,Interweave 2 suspension back,standard-
height range,synchronous w/ tilt limiter & seat angle,no arms,adj seat
depth,not fire retardant
AJ:+adjustable lumbar with sacral support
BK:+black base/black frame
36504:+blue grotto
C9:+2 1/2" braking caster, black yoke, hard floors or carpet
3SL:@sequel-Pr Cat 2
934.00 420.30 2,521.80
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 51 of 53
Line Quantity Description List Unit Price Extended
Amount
10:+sequel blue fog
Tag: Tag TG: 130 OFFICER REPORTING
% Off List: 55.00
253 2.00
Each
The HON Company
HMG3--.N-.F-.RE-.P8M
Motivate Four Leg Couner Height Stool
.N:Arm- No Arm
.F:Felt Glide
.RE:Regatta
.P8M:Regatta
Tag: Tag TG: 134 GUN CLEANING RM
% Off List: 64.95
490.00 171.75 343.50
254 2.00
Each
The HON Company
HMG1--.N-.F-.RE-.PR8
Motivate 4-Leg Stack Chair-Set/2
.N:Arm- No Arm
.F:Felt Glide
.RE:Regatta
.PR8:Silver Texture
Tag: Tag TG: 138 INTERVIEW
% Off List: 64.95
672.00 235.54 471.08
255 1.00
Each
SPECIAL T
FLOOR-3060-RT--HPL-------GP-STD
Floor Mounted Conference Table, 30"D x 60"W, Rectangle
HPL:High Pressure Laminate
--:Florence Walnut
--:Graphite
GP:Graphite
STD:Standard Height
Tag: Tag TG: 138 INTERVIEW
% Off List: 46.67
917.00 489.07 489.07
256 1.00
Each
The HON Company
HASPSS--$(1)-.UR-96-.H-.BL
Astir Pouf
$(1):Grade 1 Uph
.UR:Contourett
96:COLOR- Ocean
.H:Hard Caster
.BL:Black
631.00 221.17 221.17
Proposal
Workscapes - Tampa
3225 E Clark St
Tampa, FL 33605
Phone: 813.620.0048
www.workscapes.com
Order Number 60885
Date 06/24/2022
Customer PO No
Customer Name Clearwater Police
Department
Salesperson Reagan Smith
Project Coordinator ANGELINA MAKOWSKI
Terms NET 30
Page 52 of 53
Line Quantity Description List Unit Price Extended
Amount
Tag: Tag TG: 147 WOMEN'S LOCKER R
% Off List: 64.95
257 1.00
Each
WORKSCAPES, INC. (LABOR ONLY)
LABOR
Receive, Deliver and Install during Normal Business Hours
Tag: Tag TG: ZZ-LABOR
21,532.86 21,532.86 21,532.86
258 1.00
Each
SPECIAL T
FREIGHT
SPECIAL-T ESTIMATED FREIGHT TO SHIP TO 33605
Tag: Tag TG: ZZ-FREIGHT
270.83 270.83 270.83
Order Sub-Total :$211,663.05
TOTAL ORDER :$211,663.05
PAYMENT REMIT TO:
WORKSCAPES, INC. P.O. BOX 441088 MIAMI, FL 33144-1088
Monthly Payments As Low As
$6,627.17 for 36 months
$5,120.13 for 48 months
$4,222.68 for 60 months
Above, you will find an estimated monthly payment amount for this proposal based on a 60, 48 and 36 month, $1 Purchase Option Lease. The proposed financing is
SUBJECT TO CREDIT APPROVAL by LEAF Commercial Capital, Inc. or its affiliates. This monthly payment does not include sales tax and is subject to change.
** Client is responsible for ensuring all finishes as outlined on this proposal are correct. **
By engaging in business with Workscapes, you agree to the company terms and conditions.
SR 580 LANDMARK DR N McMULLEN BOOTH RD ENTERPRISE RD E RIGSBY LN ALLEN AVE
DEER RUN S
DEER RUN N DANIEL ST BURNTFORK DR WILDWOOD DR MEADOW OAK DR EHEATHER TRL
CASCADE DR
LOCATION MAP
PROJECTSITE
^
²
N.T.S.Scale:
Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Page 1 of 1Date:1/27/2020
Proposed Countryside Police Operations Center2851 McMullen Booth Rd.
Document Path: C:\Users\Wioletta.Dabrowski\City of Clearwater\Engineering Geographic Technology - Location Maps\2851 McMullen Booth Rd Loc.mxd
Safety Harbor
212AGrid #:28-28s-16eS-T-R:WDMap Gen By:IDReviewed By:
October 19, 2021 6415 Katella Avenue, Cypress CA 90630 p (714) 995-4800 f (714) 995-4855 exemplis.com
State of Florida Dealer Information Sheet
Contract Name &
Term
Alternative Source Contract (ACS) No. 56120000-19-ACS | Term: June 20, 2020 – December 1, 2023
TVR # 902039
Price Guides June 1, 2021 SitOnIt Seating Price Guide
Product Line
Description
Task, executive, conference, guest, stacking, nesting, and cafe/task stool seating.
Lounge seating, modular seating, benches, ottomans and occasional/cube tables.
Benching, protective and privacy screens, dividers, tables, storage units, sit/stand solutions and office furniture ergonomic
accessories.
Volume Discount Task/Conference/Side/Plastic Seating Lounge Seating HATs, Tables, Benching, Screens, Ergonomic Accessories
Tier (LIST) Discount Tier (LIST)Discount Tier (LIST) Discount
$1 - $69,447.21 64.00% $1 - $61,730.85 59.50% Tier 1: $1 - $10,000 59.25%
$69,447.22 - $138,891.64 64.72% $61,730.86 - $123,459.23 60.31% Tier 2: $10,001 - $25,000 60.25%
$138,891.65 - $277,780.53 65.44% $123,459.24 - $246,916.02 61.12% Tier 3: $25,001 - $75,000 61.75%
$277,780.54 - $555,555.56 66.16% $246,916.03 - $493,827.16 61.93%
Tier 4: $75,001 + 63.25%
For Task Seating: Partially Assembled (UC) and Fully Assembled (AC) Packaging Options are not approved for use.
For Lounge Seating: Fully Assembled (P1) Packaging Option is not approved for use.
Negotiated between State of Contract End User and Authorized Dealer
$95 fee when ordering 3 or less Table Top units or less than 3 Lounge Products.
Upholstered Seating:
Ships within 2 business days using express fabrics ARO.
Ships within 5 business days using all other fabrics ARO.
Ships within 10 business days using leather ARO.
Lounge Seating:
Ships within 10 business days using express fabrics ARO.
Please verify fabric grades on the SitOnIt Seating website before ordering.
Ships within 2 days:
Anti-Fatigue Mat, Corner Sleeve, CPU Holders, Current Power, High Tide 4; High Tide Corner, Keyboard Mechanisms, Lift and
Lock, Premium Lift and Lock, Sit-to-Stand, Keyboard Trays, Longboard, Crescent Board, Mini Platform, Laptop Tray; Adapter,
Laptop Drawer, Mobile Pedestals, Monitor Arms, Ocala Bases, Pencil Drawer, Plastic Shells, Switchback Bases, Tensor
Bases, Value Lighting, Voyager 2-Stage/3-Leg Bases, Wire Management
Ships within 3 days:
Mobile Pedestal Cushions, Modesty Screens, Doodle Screens, Prise Benching, Sector Screens, Standard Worksurfaces
Stain-to-Match ships within 15 days
Tablet Arms ships within 21 days Custom Laminates ships within 30 days
Credit card will be accepted.
Orders which have entered any stage of production cannot be cancelled. Requests for cancellation are not accepted until
acknowledged by Exemplis LLC. In the event cancellation is accepted by Exemplis LLC, cancellation charges may be for the
entire amount of the order.
Orders must have TVR number to receive this contract’s discounting. The name of the registered End User must appear in full
(no abbreviations) on the Purchase Order.
Authorization for return must be requested from and approved by Exemplis prior to the return of the merchandise. Returns are
subject to a restocking charge equivalent to 40% of the net order plus freight. Unauthorized returns will not be accepted by
Exemplis.
Inside Delivery
Minimum Order
Delivery
Packaging
Requirements
Payment Terms
Credit Card
Cancellation
Purchase Order
Instructions
Return &
Restocking
October 19, 2021 6415 Katella Avenue, Cypress CA 90630 p (714) 995-4800 f (714) 995-4855 exemplis.com
Warranty LIFETIME WARRANTY COVERAGE:
• All SitOnIt Seating products, except where
noted below
• Structural Components: Prise, Switchback and Voyager
12-YEAR WARRANTY COVERAGE:
• Amplify, Torsa, Wit and Novo used in multi-shift (24/7) applications.
• Lounge seating and occasional/lounge tables.
• Bases: Ocala, Tensor
• Monitor Arms: King Cobra, Mobio series, Unity G2 series
10-YEAR WARRANTY COVERAGE:
• Non-Stop Heavy Duty, Freelance Bariatric and chairs purchased with
a Heavy Duty (HD) or Large and Tall (LT) option used in multi-shift
(24/7) applications.
• Electrical Components: Prise
SEVEN-YEAR WARRANTY COVERAGE:
• Electrical Components: Switchback and Voyager
FIVE-YEAR WARRANTY COVERAGE:
• Kickstand
• Fabric, foam, knit back, mesh and plastic.
• All filing products
• CPU Holders
• Screens
• High Tide
• Keyboard Trays
• Lighting Fixtures
• Power Components: EON, Current, Power Strips
• Wire Management
TWO-YEAR WARRANTY COVERAGE:
• Fabric and foam cushioning for Non-Stop Heavy Duty, Freelance
Heavy Duty and chairs purchased with an HD or LT option
• Multipurpose felt glides
• Half-Moon Pencil Drawer
ONE-YEAR WARRANTY COVERAGE:
• Lighting Power Supplies
• Mouse Pads
• Wrist Rests
Contract
Administration and
Sales
Representative
Contact
Derek Cairo; Manager, Contracts
6415 Katella Avenue, Cypress CA 90630
Ph: (888) 274 - 8664 | Fax: (714) 995 - 4855
Email: dcairo@exemplis.com
Marc Shore, Marc Shore Associates
285 West Central Parkway, Suite 1730, Altamonte Springs, FL 32714
Ph: (407) 774-7785 | Fax: (407) 862-9354
Website: marcshoreassociates.com
Alternate Contract Source (ACS)
No. 56120000-19-ACS
For
Furniture, All Types
Page 1 of 4
This Contract is made by and between the State of Florida, Department of Management
Services (Department), an agency of the State of Florida, and Herman Miller, Inc.
(Contractor), collectively referred to herein as the “Parties.”
The Department is authorized by section 287.042(16), Florida Statutes, “To evaluate
contracts let by the Federal Government, another state, or a political subdivision for the
provision of commodities and contract services, and, if it is determined in writing to be cost-
effective and in the best interest of the state, to enter into a written agreement authorizing an
agency to make purchases under such contract.”
The State of New York, Office of General Services competitively procured Group 20915-
Furniture, All Types (except Hospital Room and Patient Handling), and awarded number
23109. The signed Contract with the Contractor, is attached hereto as Exhibit D (Master
Agreement). The Master Agreement became effective on December 2, 2018, and is
scheduled to expire on December 1, 2023.
The Department evaluated the Master Agreement, and hereby acknowledges that use of the
Master Agreement as an alternate contract source is cost-effective and in the best interest of
the State.
Accordingly, the Parties agree as follows:
1. Term and Effective Date.
The initial term of this Contract will begin June 20, 2020, or on the date the Contract is
fully signed by all Parties, whichever is later, and will expire December 1, 2023, consistent
with the Master Agreement, unless terminated earlier in accordance with Exhibit B,
Special Contract Conditions (Florida).
2. Renewal.
This contract may not be renewed.
DocuSign Envelope ID: D6382BE4-6DB4-409A-AE7F-4FA762A4D52B
Alternate Contract Source (ACS) No. 56120000-19-ACS For Furniture, All Types
Page 2 of 4
3. Modifications or Additions to Master Agreement.
As used in this document, Contract (whether capitalized or not) will, unless the context
requires otherwise, mean this document and all incorporated Exhibits, which set forth the
entire understanding of the Parties and supersede any and all prior agreements. This
Contract may only be modified or amended upon mutual written agreement by the Parties.
If amendments are made to the Master Agreement, the Contractor shall: 1) notify the
Department of such amendments; and 2) provided the Department is amenable to
incorporating the amendments into this Contract, enter into a written amendment with the
Department reflecting the addition of such amendments to this Contract.
In addition to Section 2.2.1 of the Master Agreement and any additional language within
the Contract regarding delivery, the Parties agree that Inside Delivery for Customers
under this ACS may be further negotiated prior to purchases under this ACS. Inside
Delivery rates can be found under the Terms and Conditions page:
https://online.ogs.ny.gov/purchase/spg/awards/2091523109Can.htm
All Exhibits attached or listed below are incorporated in their entirety into, and will form
part of, this Contract. Exhibit A and Exhibit B, modify or supplement the terms and
conditions of the Master Agreement. In the event of a conflict, the following order of
precedence will apply:
a) This Contract document and amendments, if any, with the latest issued having priority. b) Exhibit A: Additional Special Contract Conditions (Florida)
c) Exhibit B: Special Contract Conditions (Florida) d) Exhibit C: Pricing Page e) Exhibit D: Master Agreement f) Exhibit E: Contract Award Notification
Where the laws and regulations of a state other than the State of Florida are cited or
referenced in the Contract, such citation or reference will be replaced by the comparable
Florida law or regulation.
4. Purchases under this Contract. Upon execution of this Contract, agencies (as defined in section 287.012, Florida
Statutes) may purchase products and services under this Contract using this State of
Florida ACS No. 56120000-19-ACS. Agencies acknowledge and agree to be bound by
the terms and conditions of the Contract.
DocuSign Envelope ID: D6382BE4-6DB4-409A-AE7F-4FA762A4D52B
Alternate Contract Source (ACS) No. 56120000-19-ACS For Furniture, All Types
Page 3 of 4
5. Primary Contacts
Department’s Contract Manager:
Thomas Bower
Division of State Purchasing
Florida Department of Management Services
4050 Esplanade Way, Suite 360
Tallahassee, Florida 32399-0950
Telephone: (850) 488-6904
Email: Thomas.Bower@dms.myflorida.com
Contractor’s Contract Manager:
Jim McQuown
Herman Miller, Inc.
855 East Main Avenue
Zeeland, MI 49464
Telephone: (606) 654-7406
Email: jim_mcquown@hermanmiller.com
6. Warranty of Authority
Each person signing this document warrants that he or she is duly authorized to do so and
to bind the respective party.
7. Entire Agreement of the Parties
This document and the attached exhibits constitute the Contract and the entire
understanding of the Parties. Any amendments hereto must be in writing and signed by
the Parties.
DocuSign Envelope ID: D6382BE4-6DB4-409A-AE7F-4FA762A4D52B
Alternate Contract Source (ACS) No. 56120000-19-ACS For Furniture, All Types
Page 4 of 4
IN WITNESS THEREOF, the Parties hereto have caused this Contract, which includes the
attached and incorporated Exhibits, to be executed by their undersigned officials as duly
authorized. This Contract is not valid and binding until signed and dated by the Parties.
CONTRACTOR STATE OF FLORIDA, HERMAN MILLER, INC. DEPARTMENT OF MANAGEMENT SERVICES _____________________________ _______________________________ Tami Fillyaw Chief of Staff _____________________________ _______________________________ Date: Date:
DocuSign Envelope ID: D6382BE4-6DB4-409A-AE7F-4FA762A4D52B
8/3/2020 | 8:31 AM EDT
Jacob Lanenga
8/5/2020 | 9:57 AM EDT
1
ADDITIONAL SPECIAL CONTRACT CONDITIONS
Contract No. 56120000-19-ACS Exhibit A
The following changes are replacing the specified subsections and sections of Exhibit B, Special Contract Conditions, and also modify or supplement the terms and conditions of the Master Agreement:
1. Section 6 Contract Reporting: The Contractor shall report information on orders received from Customers associated with this Contract.
The Contractor shall submit reports in accordance with the following schedule:
Report Period Covered Due Dates
MFMP Transaction Fee Report
Calendar month 15th calendar day of the month following the receipt
of payment for the vendor’s good or services.
Quarterly Sales Report State’s Fiscal Quarter 25 calendar days after close of the period
• Quarterly Sales Report: The Contractor agrees to submit a Quarterly Sales Report to
the Department’s Contract Manager within 25 calendar days after the close of each State Fiscal quarter.
Quarterly reporting timeframes coincide with the State Fiscal Year as follows: Quarter 1 - (July-September) – due 25 calendar days after close of the period
Quarter 2 - (October-December) – due 25 calendar days after close of the period Quarter 3 - (January-March) – due 25 calendar days after close of the period Quarter 4 - (April-June) – due 25 calendar days after close of the period
2. Section 7 Ad hoc Reports: The Department reserves the right to require additional reports or information pertaining to this Contract and any resulting purchase orders
or contracts with customers. The Contractor must submit a report or information within fifteen (15) business days after receipt of a Department request, unless otherwise approved by the Department.
3. Section 8 Financial Consequences.
Performance Metric
Description
Performance Target Frequency
Financial Consequence for Non- Performance (Per Day Late)
Quarterly Sales Report Submission Quarterly Sales Report are due on or before the 25th
calendar day after close of a quarter.
100% Quarterly $100 per day with a cap of $1,000 quarterly
DocuSign Envelope ID: D6382BE4-6DB4-409A-AE7F-4FA762A4D52B
2
Monthly Transaction Fee Report Transaction Fee Report are due
on or before the 15th calendar day after close of the period.
100% Monthly $100
4. 3.2.2 Preferred Pricing. Removed in its entirety. 5. 3.2.3 Sales Promotions. Removed in its entirety.
6. 8.4.1 Ownership. Removed in its entirety.
7. 8.4.2 Patentable Inventions or Discoveries. Removed in its entirety.
The following language modifies and supplements the Master Agreement:
1. Vendor Registration: In order to complete any transaction between a Customer and the Contractor, the Contractor must be registered in MyFloridaMarketPlace.
2. Additional Customer Terms: If any additional ordinance, rule, or other local governmental authority requires additional contract language before a Customer can make a purchase under this Contract, the Customer is responsible for entering a
separate agreement with the Contractor and incorporating the additional contract language therein.
3. Employment Eligibility Verification: The language of Subsection 13.2 of the Special
Contract Conditions regarding E-Verify shall apply to resellers as well as all other subcontractors.
4. Orders: Any Order placed by a Customer for a Product and/or Service available from
this Contract shall be deemed to be a sale under and governed by the terms and conditions of the Contract. To the extent the Customer and the Contractor agree on additional terms, the terms will be documented on the Customer Order, and signed by the Parties.
Contractor must be able to accept purchase orders via fax, e-mail, or the
MyFloridaMarketPlace (MFMP).
5. Electronic Invoicing: The Contractor may supply electronic invoices in lieu of paper-based
invoices for those transactions processed through MFMP. Electronic invoices may be submitted to the agency through one of the mechanisms as listed below:
• EDI (Electronic Data Interchange)
o This standard establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange
(EDI) environment. This transaction set can be used for invoicing via the Ariba Network (AN) for catalog and non-catalog goods and services.
• PO Flip via AN
o The online process allows Contractors to submit invoices via the AN for catalog and non-catalog goods and services. Contractors have the ability to create an invoice directly from their Inbox in their AN account by simply "flipping" the PO into an invoice. This option does not require any special software or technical capabilities.
DocuSign Envelope ID: D6382BE4-6DB4-409A-AE7F-4FA762A4D52B
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For the purposes of this section, the Contractor warrants and represents that it is authorized and empowered to and hereby grants the State and the third-party provider of MFMP, a
state contractor, the right and license to use, reproduce, transmit, distribute, and publicly display within the system the information outlined above. In addition, the Contractor warrants and represents that it is authorized and empowered to and hereby grants the State and the
third-party provider the right and license to reproduce and display within the system the Contractor's trademarks, system marks, logos, trade dress, or other branding designation that identifies the products made available by the Contractor under the contract.
The Contractor will work with the MFMP management team to obtain specific requirements for the electronic invoicing if needed.
6. Contract Reporting: The Contractor shall report information on orders received from Customers associated with this Contract.
The Contractor shall submit reports in accordance with the following schedule:
Report Period Covered Due Dates
MFMP Transaction Fee Report
Calendar month 15th calendar day of the month following the receipt of payment for the vendor’s good or services.
Quarterly Sales Report State’s Fiscal Quarter 15 calendar days after close of the period
No favorable action will be considered for any contractor who has outstanding Contract Quarterly Sales Reports, MFMP Transaction Fee Reports, or any other documentation,
to include fees / monies that is required under this Contract.
• Quarterly Sales Report: The Contractor agrees to submit a Quarterly Sales Report to
the Department’s Contract Manager within 15 calendar days after the close of each State Fiscal quarter.
Quarterly reporting timeframes coincide with the State Fiscal Year as follows:
Quarter 1 - (July-September) – due 15 calendar days after close of the period Quarter 2 - (October-December) – due 15 calendar days after close of the period Quarter 3 - (January-March) – due 15 calendar days after close of the period
Quarter 4 - (April-June) – due 15 calendar days after close of the period Quarterly Reporting periods should coincide with the Contract term and begin the quarter following Contract execution. Reports must be submitted in MS Excel format and can be retrieved by accessing the following link at FL DMS Quarterly Sales Report. The report will include all sales (orders) from Customers received
(associated with this Contract) during the period. Initiation and submission of the Quarterly Sales Report is the responsibility of the Contractor without prompting or notification from the Department’s Contract Manager. If no orders are received
during the period, the Contractor must submit a report stating that there was no activity. If the Contractor fails to submit two consecutive Quarterly Sales Reports, this Contract may be found to be out of compliance with the Contract requirements
and terminated or the Department may choose to not renew the Contract.
DocuSign Envelope ID: D6382BE4-6DB4-409A-AE7F-4FA762A4D52B
3
• MFMP Transaction Fee Report: The Contractor is required to submit monthly
Transaction Fee Reports in the Department’s electronic format. Reports are due 15 calendar days after the end of the reporting period. For information on how to submit
Transaction Fee Reports online, please reference the detailed fee reporting instructions and Vendor training presentations available online at the Transaction Fee Reporting and Vendor Training subsections under Vendor on the MFMP
website: MFMP Transaction Fee and Reporting. Assistance is also available with the Transaction Fee Reporting System from the MFMP Customer Service Desk by email at feeprocessing@myfloridamarketplace.com or telephone 866-FLA-EPRO (866-
352-3776) from 8:00 a.m. to 6:00 p.m. Eastern Time.
7. Ad hoc Reports: The Department reserves the right to require additional reports or information pertaining to this Contract and any resulting purchase orders or contracts with customers. The Contractor must submit a report or information within five (5)
business days after receipt of a Department request, unless otherwise approved by the Department.
8. Financial Consequences: The following financial consequences will apply for nonperformance of the contract by a Contractor. The State reserves the right to withhold payment or implement other appropriate remedies, such as contract
termination or nonrenewal, when the Contractor has failed to perform/comply with provisions of the Contract. These consequences for non-performance are not to be considered penalties.
The financial consequences will be paid via check or money order and made out to the Department of Management Services in US Dollars within 30 calendar days after the required report submission date. These consequences are individually assessed for failures over each target period beginning with the first full month or quarter of the contract performance and every quarter thereafter.
Performance Metric
Description
Performance Target Frequency
Financial Consequence for Non- Performance (Per Day Late)
Quarterly Sales Report Submission Quarterly Sales Report are due on or before the 15th calendar day after close of a quarter.
100% Quarterly $250
Monthly Transaction Fee Report Transaction Fee Report are due on or before the 15th calendar day after close of the period.
100% Monthly $100
DocuSign Envelope ID: D6382BE4-6DB4-409A-AE7F-4FA762A4D52B
4
9. Business Review Meetings: The Department reserves the right to schedule business
review meetings as frequently as necessary. The Department will provide the format for the Contractor's agenda. Prior to the meeting, the Contractor shall submit the completed agenda to the Department for review and acceptance. The Contractor
shall address the agenda items and any of the Department’s additional concerns at the meeting. At minimum, the Parties shall meet to discuss:
• Program compliance
• Program trending review
• Savings report: Hard dollar and soft dollar
• Spend report
• Subcontractor and contingent staff performance
• Recommendations for improved compliance and performance Failure to comply with this section may result in the Contractor being found in
default and Contract termination. 10. Subcontractors: The Contractor may use subcontractors, including resellers, in order to provide equipment and services. All subcontractors shall be the direct
responsibility of the Contractor. The Contractor is responsible for all liability, terms and conditions within Master Agreement and this Contract. The Contractor’s
subcontractor’s participation will be in accordance with the terms and conditions set
forth in this Contract. If a subcontractor is authorized to conduct business on behalf of the Contractor and the subcontractor is to receive compensation from the Contractor for its services, then any dispute between the Contractor and the
subcontractor shall be resolved between the Contractor and the subcontractor. The State of Florida is not a party to any agreement entered into between the Contractor and its subcontractors. The Contractor shall be responsible to report all contract
sales (and pay any associated MFMP transaction fees), including those of any such subcontractors and shall ensure that all such subcontractors meet the following requirements:
The Contractor shall be responsible to report all contract sales (and pay any associated
MFMP transaction fees), including those of any such subcontractors and shall ensure that all such subcontractors meet the following requirements:
• Have an ACTIVE Registration with the Florida Department of State, Division of Corporations https://dos.myflorida.com/sunbiz/
• Registered in the MFMP Vendor Information Portal https://vendor.myfloridamarketplace.com
• Not be on the State of Florida’s Convicted, Suspended, or Discriminatory
Vendor’s List which can be found at:
• https://www.dms.myflorida.com/business_operations/state_purchasing/state_agen
cy_resources/vendor_registration_and_vendor_lists
• Have a copy of e-Verify Status on file
• Have a current W-9 filed with the Florida Department of Financial Services
https://flvendor.myfloridacfo.com.
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SPECIAL CONTRACT CONDITIONS
JULY 1, 2019 VERSION
Table of Contents
SECTION 1. DEFINITION. .......................................................................................................................... 2
SECTION 2. CONTRACT TERM AND TERMINATION. ................................................................................ 2
SECTION 3. PAYMENT AND FEES. ............................................................................................................ 3
SECTION 4. CONTRACT MANAGEMENT. ................................................................................................. 4
SECTION 5. COMPLIANCE WITH LAWS. ................................................................................................... 6
SECTION 6. MISCELLANEOUS. ................................................................................................................. 7
SECTION 7. LIABILITY AND INSURANCE…………………………………………………………………………………………….. 9
SECTION 8. PUBLIC RECORDS, TRADE SECRETS, DOCUMENT MANAGEMENT, AND INTELLECTUAL
PROPERTY. ............................................................................................................................................. 10
SECTION 9. DATA SECURITY. ................................................................................................................. 12
SECTION 10. GRATUITIES, LOBBYING, AND COMMUNICATIONS. ......................................................... 13
SECTION 11. CONTRACT MONITORING. ............................................................................................... 14
SECTION 12. CONTRACT AUDITS. .......................................................................................................... 15
SECTION 13. BACKGROUND SCREENING AND SECURITY. ..................................................................... 16
SECTION 14. WARRANTY OF CONTRACTOR’S ABILITY TO PERFORM. ................................................... 17
In accordance with Rule 60A-1.002(7), F.A.C., Form PUR 1000 is included
herein by reference but is superseded in its entirety by these Special
Contract Conditions.
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SECTION 1. DEFINITION.
The following definition applies in addition to the definitions in Chapter 287, Florida
Statutes (F.S.), and Rule Chapter 60A-1, Florida Administrative Code (F.A.C.):
1.1 Customer.
The agency or eligible user that purchases commodities or contractual services pursuant
to the Contract.
SECTION 2. CONTRACT TERM AND TERMINATION.
2.1 Initial Term.
The initial term will begin on the date set forth in the Contract documents or on the date
the Contract is signed by all Parties, whichever is later.
2.2 Renewal.
Upon written agreement, the Department and the Contractor may renew the Contract in
whole or in part only as set forth in the Contract documents, and in accordance with
section 287.057(13), F.S.
2.3 Suspension of Work and Termination.
2.3.1 Suspension of Work.
The Department may, at its sole discretion, suspend any or all activities under the
Contract, at any time, when it is in the best interest of the State of Florida to do so. The
Customer may suspend a resulting contract or purchase order, at any time, when in the
best interest of the Customer to do so. The Department or Customer will provide the
Contractor written notice outlining the particulars of the suspension. After receiving a
suspension notice, the Contractor must comply with the notice and will cease the
performance of the Contract or purchase order. Suspension of work will not entitle the
Contractor to any additional compensation. The Contractor will not resume performance
of the Contract or purchase order until so authorized by the Department.
2.3.2 Termination for Convenience.
The Contract may be terminated by the Department in whole or in part at any time, in the
best interest of the State of Florida. If the Contract is terminated before performance is
completed, the Contractor will be paid only for that work satisfactorily performed for
which costs can be substantiated. Such payment, however, may not exceed an amount
which is the same percentage of the Contract price as the amount of work satisfactorily
performed. All work in progress will become the property of the Customer and will be
turned over promptly by the Contractor.
2.3.3 Termination for Cause.
If the performance of the Contractor is not in compliance with the Contract requirements
or the Contractor has defaulted, the Department may:
(a) immediately terminate the Contract;
(b) notify the Contractor of the noncompliance or default, require correction, and specify
the date by which the correction must be completed before the Contract is terminated; or
(c) take other action deemed appropriate by the Department.
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SECTION 3. PAYMENT AND FEES.
3.1 Pricing.
The Contractor will not exceed the pricing set forth in the Contract documents.
3.2 Price Decreases.
The following price decrease terms will apply to the Contract:
3.2.1 Quantity Discounts. Contractor may offer additional discounts for one-time delivery
of large single orders;
3.2.2 Preferred Pricing. The Contractor guarantees that the pricing indicated in this
Contract is a maximum price. Additionally, Contractor’s pricing will not exceed the pricing
offered under comparable contracts. Comparable contracts are those that are similar in
size, scope, and terms. In compliance with section 216.0113, F.S., Contractor must
annually submit an affidavit from the Contractor’s authorized representative attesting that
the Contract complies with this clause.
3.2.3 Sales Promotions. In addition to decreasing prices for the balance of the Contract
term due to a change in market conditions, the Contractor may conduct sales
promotions involving price reductions for a specified lesser period. The Contractor must
submit documentation identifying the proposed: (1) starting and ending dates of the
promotion, (2) commodities or contractual services involved, and (3) promotional prices
compared to then-authorized prices.
3.3 Payment Invoicing.
The Contractor will be paid upon submission of invoices to the Customer after delivery
and acceptance of commodities or contractual services is confirmed by the Customer.
Invoices must contain sufficient detail for an audit and contain the Contract Number and
the Contractor’s Federal Employer Identification Number.
3.4 Purchase Order.
A Customer may use purchase orders to buy commodities or contractual services
pursuant to the Contract and, if applicable, the Contractor must provide commodities or
contractual services pursuant to purchase orders. Purchase orders issued pursuant to
the Contract must be received by the Contractor no later than the close of business on
the last day of the Contract’s term. The Contractor is required to accept timely purchase
orders specifying delivery schedules that extend beyond the Contract term even when
such extended delivery will occur after expiration of the Contract. Purchase orders shall
be valid through their specified term and performance by the Contractor, and all terms
and conditions of the Contract shall survive the termination or expiration of the Contract
and apply to the Contractor’s performance. The duration of purchase orders for recurring
deliverables shall not exceed the expiration of the Contract by more than twelve months.
Any purchase order terms and conditions conflicting with these Special Contract
Conditions shall not become a part of the Contract.
3.5 Travel.
Travel expenses are not reimbursable unless specifically authorized by the Customer in
writing and may be reimbursed only in accordance with section 112.061, F.S.
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3.6 Annual Appropriation.
Pursuant to section 287.0582, F.S., if the Contract binds the State of Florida or an
agency for the purchase of services or tangible personal property for a period in excess
of one fiscal year, the State of Florida’s performance and obligation to pay under the
Contract is contingent upon an annual appropriation by the Legislature.
3.7 Transaction Fees.
The State of Florida, through the Department of Management Services, has instituted
MyFloridaMarketPlace, a statewide eProcurement system pursuant to section
287.057(22), F.S. All payments issued by Customers to registered Vendors for
purchases of commodities or contractual services will be assessed Transaction Fees as
prescribed by rule 60A-1.031, F.A.C., or as may otherwise be established by law.
Vendors must pay the Transaction Fees and agree to automatic deduction of the
Transaction Fees when automatic deduction becomes available. Vendors will submit any
monthly reports required pursuant to the rule. All such reports and payments will be
subject to audit. Failure to comply with the payment of the Transaction Fees or reporting
of transactions will constitute grounds for declaring the Vendor in default and subject the
Vendor to exclusion from business with the State of Florida.
3.8 Taxes.
Taxes, customs, and tariffs on commodities or contractual services purchased under the
Contract will not be assessed against the Customer or Department unless authorized by
Florida law.
3.9 Return of Funds.
Contractor will return any overpayments due to unearned funds or funds disallowed
pursuant to the terms of the Contract that were disbursed to the Contractor. The
Contractor must return any overpayment within forty (40) calendar days after either
discovery by the Contractor, its independent auditor, or notification by the Department or
Customer of the overpayment.
SECTION 4. CONTRACT MANAGEMENT.
4.1 Composition and Priority.
The Contractor agrees to provide commodities or contractual services to the Customer
as specified in the Contract. Additionally, the terms of the Contract supersede the terms
of all prior agreements between the Parties on this subject matter.
4.2 Notices.
All notices required under the Contract must be delivered to the designated Contract
Manager in a manner identified by the Department.
4.3 Department’s Contract Manager.
The Department’s Contract Manager, who is primarily responsible for the Department’s
oversight of the Contract, will be identified in a separate writing to the Contractor upon
Contract signing in the following format:
Department’s Contract Manager Name
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Department’s Name
Department’s Physical Address
Department’s Telephone #
Department’s Email Address
If the Department changes the Contract Manager, the Department will notify the
Contractor. Such a change does not require an amendment to the Contract.
4.4 Contractor’s Contract Manager.
The Contractor’s Contract Manager, who is primarily responsible for the Contractor’s
oversight of the Contract performance, will be identified in a separate writing to the
Department upon Contract signing in the following format:
Contractor’s Contract Manager Name
Contractor’s Name
Contractor’s Physical Address
Contractor’s Telephone #
Contractor’s Email Address
If the Contractor changes its Contract Manager, the Contractor will notify the
Department. Such a change does not require an amendment to the Contract.
4.5 Diversity.
4.5.1 Office of Supplier Diversity.
The State of Florida supports its diverse business community by creating opportunities
for woman-, veteran-, and minority-owned small business enterprises to participate in
procurements and contracts. The Department encourages supplier diversity through
certification of woman-, veteran-, and minority-owned small business enterprises and
provides advocacy, outreach, and networking through regional business events. For
additional information, please contact the Office of Supplier Diversity (OSD) at
osdinfo@dms.myflorida.com.
4.5.2 Diversity Reporting.
Upon request, the Contractor will report to the Department its spend with business
enterprises certified by the OSD. These reports must include the time period covered,
the name and Federal Employer Identification Number of each business enterprise
utilized during the period, commodities and contractual services provided by the
business enterprise, and the amount paid to the business enterprise on behalf of each
agency purchasing under the Contract.
4.6 RESPECT.
Subject to the agency determination provided for in section 413.036, F.S., the following
statement applies:
IT IS EXPRESSLY UNDERSTOOD AND AGREED THAT ANY ARTICLES THAT ARE
THE SUBJECT OF, OR REQUIRED TO CARRY OUT, THIS CONTRACT SHALL BE
PURCHASED FROM A NONPROFIT AGENCY FOR THE BLIND OR FOR THE
SEVERELY HANDICAPPED THAT IS QUALIFIED PURSUANT TO CHAPTER 413,
FLORIDA STATUTES, IN THE SAME MANNER AND UNDER THE SAME
PROCEDURES SET FORTH IN SECTION 413.036(1) AND (2), FLORIDA STATUTES;
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AND FOR PURPOSES OF THIS CONTRACT THE PERSON, FIRM, OR OTHER
BUSINESS ENTITY CARRYING OUT THE PROVISIONS OF THIS CONTRACT SHALL
BE DEEMED TO BE SUBSTITUTED FOR THE STATE AGENCY INSOFAR AS
DEALINGS WITH SUCH QUALIFIED NONPROFIT AGENCY ARE CONCERNED.
Additional information about RESPECT and the commodities or contractual services it
offers is available at https://www.respectofflorida.org.
4.7 PRIDE.
Subject to the agency determination provided for in sections 287.042(1) and 946.515,
F.S., the following statement applies:
IT IS EXPRESSLY UNDERSTOOD AND AGREED THAT ANY ARTICLES WHICH ARE
THE SUBJECT OF, OR REQUIRED TO CARRY OUT, THIS CONTRACT SHALL BE
PURCHASED FROM THE CORPORATION IDENTIFIED UNDER CHAPTER 946, F.S.,
IN THE SAME MANNER AND UNDER THE SAME PROCEDURES SET FORTH IN
SECTION 946.515(2) AND (4), F.S.; AND FOR PURPOSES OF THIS CONTRACT THE
PERSON, FIRM, OR OTHER BUSINESS ENTITY CARRYING OUT THE PROVISIONS
OF THIS CONTRACT SHALL BE DEEMED TO BE SUBSTITUTED FOR THIS
AGENCY INSOFAR AS DEALINGS WITH SUCH CORPORATION ARE CONCERNED.
Additional information about PRIDE and the commodities or contractual services it offers
is available at https://www.pride-enterprises.org.
SECTION 5. COMPLIANCE WITH LAWS.
5.1 Conduct of Business.
The Contractor must comply with all laws, rules, codes, ordinances, and licensing
requirements that are applicable to the conduct of its business, including those of
federal, state, and local agencies having jurisdiction and authority. For example, the
Contractor must comply with section 274A of the Immigration and Nationality Act, the
Americans with Disabilities Act, Health Insurance Portability and Accountability Act, if
applicable, and all prohibitions against discrimination on the basis of race, religion, sex,
creed, national origin, handicap, marital status, or veteran’s status. The provisions of
subparagraphs 287.058(1)(a)-(c), and (g), F.S., are hereby incorporated by reference.
5.2 Dispute Resolution, Governing Law, and Venue.
Any dispute concerning performance of the Contract shall be decided by the
Department's designated Contract Manager, who will reduce the decision to writing and
serve a copy on the Contractor. The decision of the Contract Manager shall be final and
conclusive. Exhaustion of this administrative remedy is an absolute condition precedent
to the Contractor's ability to pursue legal action related to the Contract or any other form
of dispute resolution. The laws of the State of Florida govern the Contract. The Parties
submit to the jurisdiction of the courts of the State of Florida exclusively for any legal
action related to the Contract. Further, the Contractor hereby waives all privileges and
rights relating to venue it may have under Chapter 47, F.S., and all such venue
privileges and rights it may have under any other statute, rule, or case law, including, but
not limited to, those based on convenience. The Contractor hereby submits to venue in
the county chosen by the Department.
5.3 Department of State Registration.
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Consistent with Title XXXVI, F.S., the Contractor and any subcontractors that assert
status, other than a sole proprietor, must provide the Department with conclusive
evidence of a certificate of status, not subject to qualification, if a Florida business entity,
or of a certificate of authorization if a foreign business entity.
5.4 Suspended, Convicted, and Discriminatory Vendor Lists.
In accordance with sections 287.042, 287.133, and 287.134, F.S., an entity or affiliate
who is on the Suspended Vendor List, Convicted Vendor List, or Discriminatory Vendor
List may not perform work as a contractor, supplier, subcontractor, or consultant under
the Contract. The Contractor must notify the Department if it or any of its suppliers,
subcontractors, or consultants have been placed on the Suspended Vendor List,
Convicted Vendor List, or Discriminatory Vendor List during the term of the Contract.
5.5 Scrutinized Companies - Termination by the Department.
The Department may, at its option, terminate the Contract if the Contractor is found to
have submitted a false certification as provided under section 287.135(5), F.S., or been
placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized
Companies with Activities in the Iran Petroleum Energy Sector List, or been engaged in
business operations in Cuba or Syria, or to have been placed on the Scrutinized
Companies that Boycott Israel List or is engaged in a boycott of Israel.
5.6 Cooperation with Inspector General and Records Retention.
Pursuant to section 20.055(5), F.S., the Contractor understands and will comply with its
duty to cooperate with the Inspector General in any investigation, audit, inspection,
review, or hearing. Upon request of the Inspector General or any other authorized State
official, the Contractor must provide any information the Inspector General deems
relevant to the Contractor's integrity or responsibility. Such information may include, but
will not be limited to, the Contractor's business or financial records, documents, or files
of any type or form that refer to or relate to the Contract. The Contractor will retain such
records for the longer of five years after the expiration of the Contract, or the period
required by the General Records Schedules maintained by the Florida Department of
State, at the Department of State’s Records Management website. The Contractor
agrees to reimburse the State of Florida for the reasonable costs of investigation
incurred by the Inspector General or other authorized State of Florida official for
investigations of the Contractor's compliance with the terms of this or any other
agreement between the Contractor and the State of Florida which results in the
suspension or debarment of the Contractor. Such costs will include but will not be limited
to: salaries of investigators, including overtime; travel and lodging expenses; and expert
witness and documentary fees. The Contractor agrees to impose the same obligations to
cooperate with the Inspector General and retain records on any subcontractors used to
provide goods or services under the Contract.
SECTION 6. MISCELLANEOUS.
6.1 Subcontractors.
The Contractor will not subcontract any work under the Contract without prior written
consent of the Department. The Contractor is fully responsible for satisfactory
completion of all its subcontracted work. The Department supports diversity in its
procurements and contracts, and requests that the Contractor offer subcontracting
opportunities to certified woman-, veteran-, and minority-owned small businesses. The
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Contractor may contact the OSD at osdhelp@dms.myflorida.com for information on
certified small business enterprises available for subcontracting opportunities.
6.2 Assignment.
The Contractor will not sell, assign, or transfer any of its rights, duties, or obligations
under the Contract without the prior written consent of the Department. However, the
Contractor may waive its right to receive payment and assign same upon notice to the
Department. In the event of any assignment, the Contractor remains responsible for
performance of the Contract, unless such responsibility is expressly waived by the
Department. The Department may assign the Contract with prior written notice to the
Contractor.
6.3 Independent Contractor.
The Contractor and its employees, agents, representatives, and subcontractors are
independent contractors and not employees or agents of the State of Florida and are not
entitled to State of Florida benefits. The Department and Customer will not be bound by
any acts or conduct of the Contractor or its employees, agents, representatives, or
subcontractors. The Contractor agrees to include this provision in all its subcontracts
under the Contract.
6.4 Inspection and Acceptance of Commodities.
6.4.1 Risk of Loss.
Matters of inspection and acceptance are addressed in section 215.422, F.S. Until
acceptance, risk of loss or damage will remain with the Contractor. The Contractor will
be responsible for filing, processing, and collecting all damage claims. To assist the
Contractor with damage claims, the Customer will: record any evidence of visible
damage on all copies of the delivering carrier’s bill of lading; report damages to the
carrier and the Contractor; and provide the Contractor with a copy of the carrier’s bill of
lading and damage inspection report.
6.4.2 Rejected Commodities.
When a Customer rejects a commodity, Contractor will remove the commodity from the
premises within ten (10) calendar days after notification of rejection, and the risk of loss
will remain with the Contractor. Commodities not removed by the Contractor within ten
(10) calendar days will be deemed abandoned by the Contractor, and the Customer will
have the right to dispose of such commodities. Contractor will reimburse the Customer
for costs and expenses incurred in storing or effecting removal or disposition of rejected
commodities.
6.5 Safety Standards.
Performance of the Contract for all commodities or contractual services must comply
with requirements of the Occupational Safety and Health Act and other applicable State
of Florida and federal requirements.
6.6 Ombudsman.
A Vendor Ombudsman has been established within the Department of Financial
Services. The duties of this office are found in section 215.422, F.S., which include
disseminating information relative to prompt payment and assisting contractors in
receiving their payments in a timely manner from a Customer. The Vendor Ombudsman
may be contacted at (850) 413-5516.
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6.7 Time is of the Essence.
Time is of the essence regarding every obligation of the Contractor under the Contract.
Each obligation is deemed material, and a breach of any such obligation (including a
breach resulting from untimely performance) is a material breach.
6.8 Waiver.
The delay or failure by the Department or the Customer to exercise or enforce any rights
under the Contract will not constitute waiver of such rights.
6.9 Modification and Severability.
The Contract may only be modified by written agreement between the Department and
the Contractor. Should a court determine any provision of the Contract is invalid, the
remaining provisions will not be affected, and the rights and obligations of the Parties will
be construed and enforced as if the Contract did not contain the provision held invalid.
6.10 Cooperative Purchasing.
Pursuant to their own governing laws, and subject to the agreement of the Contractor,
governmental entities that are not Customers may make purchases under the terms and
conditions contained herein, if agreed to by Contractor. Such purchases are independent
of the Contract between the Department and the Contractor, and the Department is not a
party to these transactions. Agencies seeking to make purchases under this Contract
are required to follow the requirements of Rule 60A-1.045(5), F.A.C.
SECTION 7. LIABILITY AND INSURANCE.
7.1 Workers’ Compensation Insurance.
The Contractor shall maintain workers’ compensation insurance as required under the
Florida Workers’ Compensation Law or the workers’ compensation law of another
jurisdiction where applicable. The Contractor must require all subcontractors to similarly
provide workers’ compensation insurance for all of the latter’s employees. In the event
work is being performed by the Contractor under the Contract and any class of
employees performing the work is not protected under Workers’ Compensation statutes,
the Contractor must provide, and cause each subcontractor to provide, adequate
insurance satisfactory to the Department, for the protection of employees not otherwise
protected.
7.2 General Liability Insurance.
The Contractor must secure and maintain Commercial General Liability Insurance,
including bodily injury, property damage, products, personal and advertising injury, and
completed operations. This insurance must provide coverage for all claims that may
arise from performance of the Contract or completed operations, whether by the
Contractor or anyone directly or indirectly employed by the Contractor. Such insurance
must include the State of Florida as an additional insured for the entire length of the
resulting contract. The Contractor is responsible for determining the minimum limits of
liability necessary to provide reasonable financial protections to the Contractor and the
State of Florida under the resulting contract.
7.3 Florida Authorized Insurers.
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All insurance shall be with insurers authorized and eligible to transact the applicable line
of insurance business in the State of Florida. The Contractor shall provide
Certification(s) of Insurance evidencing that all appropriate coverage is in place and
showing the Department to be an additional insured.
7.4 Performance Bond.
Unless otherwise prohibited by law, the Department may require the Contractor to
furnish, without additional cost to the Department, a performance bond or irrevocable
letter of credit or other form of security for the satisfactory performance of work
hereunder. The Department shall determine the type and amount of security.
7.5 Indemnification.
To the extent permitted by Florida law, the Contractor agrees to indemnify, defend, and
hold the Customer and the State of Florida, its officers, employees, and agents harmless
from all fines, claims, assessments, suits, judgments, or damages, including
consequential, special, indirect, and punitive damages, including court costs and
attorney’s fees, arising from or relating to violation or infringement of a trademark,
copyright, patent, trade secret, or intellectual property right or out of any acts, actions,
breaches, neglect, or omissions of the Contractor, its employees, agents,
subcontractors, assignees, or delegates related to the Contract, as well as for any
determination arising out of or related to the Contract that the Contractor or Contractor’s
employees, agents, subcontractors, assignees, or delegates are not independent
contractors in relation to the Customer. The Contract does not constitute a waiver of
sovereign immunity or consent by the Customer or the State of Florida or its subdivisions
to suit by third parties. Without limiting this indemnification, the Customer may provide
the Contractor (1) written notice of any action or threatened action, (2) the opportunity to
take over and settle or defend any such action at Contractor’s sole expense, and (3)
assistance in defending the action at Contractor’s sole expense.
7.6 Limitation of Liability.
Unless otherwise specifically enumerated in the Contract or in the purchase order,
neither the Department nor the Customer shall be liable for special, indirect, punitive, or
consequential damages, including lost data or records (unless the Contract or purchase
order requires the Contractor to back-up data or records), even if the Department or
Customer has been advised that such damages are possible. Neither the Department
nor the Customer shall be liable for lost profits, lost revenue, or lost institutional
operating savings. The Department or Customer may, in addition to other remedies
available to them at law or equity and upon notice to the Contractor, retain such monies
from amounts due Contractor as may be necessary to satisfy any claim for damages,
penalties, costs, and the like asserted by or against them. The State may set off any
liability or other obligation of the Contractor or its affiliates to the State against any
payments due the Contractor under any contract with the State.
SECTION 8. PUBLIC RECORDS, TRADE SECRETS, DOCUMENT MANAGEMENT,
AND INTELLECTUAL PROPERTY.
8.1 Public Records.
8.1.1 Termination of Contract.
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The Department may terminate the Contract for refusal by the Contractor to comply with
this section by not allowing access to all public records, as defined in Chapter 119, F. S.,
made or received by the Contractor in conjunction with the Contract.
8.1.2 Statutory Notice.
Pursuant to section 119.0701(2)(a), F.S., for contracts for services with a contractor
acting on behalf of a public agency, as defined in section 119.011(2), F.S., the following
applies:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF
PUBLIC RECORDS AT THE TELEPHONE NUMBER, EMAIL
ADDRESS, AND MAILING ADDRESS PROVIDED IN THE
RESULTING CONTRACT OR PURCHASE ORDER.
Pursuant to section 119.0701(2)(b), F.S., for contracts for services with a contractor
acting on behalf of a public agency as defined in section 119.011(2), F.S., the Contractor
shall:
(a) Keep and maintain public records required by the public agency to perform the
service.
(b) Upon request from the public agency’s custodian of public records, provide the public
agency with a copy of the requested records or allow the records to be inspected or
copied within a reasonable time at a cost that does not exceed the cost provided in
Chapter 119, F.S., or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public
records disclosure are not disclosed except as authorized by law for the duration of the
Contract term and following the completion of the Contract if the Contractor does not
transfer the records to the public agency.
(d) Upon completion of the Contract, transfer, at no cost, to the public agency all public
records in possession of the Contractor or keep and maintain public records required by
the public agency to perform the service. If the Contractor transfers all public records to
the public agency upon completion of the Contract, the Contractor shall destroy any
duplicate public records that are exempt or confidential and exempt from public records
disclosure requirements. If the Contractor keeps and maintains public records upon
completion of the Contract, the Contractor shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided to the public
agency, upon request from the public agency’s custodian of public records, in a format
that is compatible with the information technology systems of the public agency.
8.2 Protection of Trade Secrets or Otherwise Confidential Information.
8.2.1 Contractor Designation of Trade Secrets or Otherwise Confidential Information.
If the Contractor considers any portion of materials to be trade secret under section
688.002 or 812.081, F.S., or otherwise confidential under Florida or federal law, the
Contractor must clearly designate that portion of the materials as trade secret or
otherwise confidential when submitted to the Department. The Contractor will be
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responsible for responding to and resolving all claims for access to Contract-related
materials it has designated trade secret or otherwise confidential.
8.2.2 Public Records Requests.
If the Department receives a public records request for materials designated by the
Contractor as trade secret or otherwise confidential under Florida or federal law, the
Contractor will be responsible for taking the appropriate legal action in response to the
request. If the Contractor fails to take appropriate and timely action to protect the
materials designated as trade secret or otherwise confidential, the Department will
provide the materials to the requester.
8.2.3 Indemnification Related to Confidentiality of Materials.
The Contractor will protect, defend, indemnify, and hold harmless the Department for
claims, costs, fines, and attorney’s fees arising from or relating to its designation of
materials as trade secret or otherwise confidential.
8.3 Document Management.
The Contractor must retain sufficient documentation to substantiate claims for payment
under the Contract and all other records, electronic files, papers, and documents that
were made in relation to this Contract. The Contractor must retain all documents related
to the Contract for five (5) years after expiration of the Contract or, if longer, the period
required by the General Records Schedules maintained by the Florida Department of
State available at the Department of State’s Records Management website.
8.4 Intellectual Property.
8.4.1 Ownership.
Unless specifically addressed otherwise in the Contract, the State of Florida shall be the
owner of all intellectual property rights to all property created or developed in connection
with the Contract.
8.4.2 Patentable Inventions or Discoveries.
Any inventions or discoveries developed in the course, or as a result, of services in
connection with the Contract that are patentable pursuant to 35 U.S.C. § 101 are the
sole property of the State of Florida. Contractor must inform the Customer of any
inventions or discoveries developed or made through performance of the Contract, and
such inventions or discoveries will be referred to the Florida Department of State for a
determination on whether patent protection will be sought. The State of Florida will be
the sole owner of all patents resulting from any invention or discovery made through
performance of the Contract.
8.4.3 Copyrightable Works.
Contractor must notify the Department or State of Florida of any publications, artwork, or
other copyrightable works developed in connection with the Contract. All copyrights
created or developed through performance of the Contract are owned solely by the State
of Florida.
SECTION 9. DATA SECURITY.
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The Contractor will maintain the security of State of Florida data including, but not limited
to, maintaining a secure area around any displayed visible data and ensuring data is
stored and secured when not in use. The Contractor and subcontractors will not perform
any of the services from outside of the United States, and the Contractor will not allow
any State of Florida data to be sent by any medium, transmitted, or accessed outside the
United States due to Contractor’s action or inaction. In the event of a security breach
involving State of Florida data, the Contractor shall give notice to the Customer and the
Department within one business day. “Security breach” for purposes of this section will
refer to a confirmed event that compromises the confidentiality, integrity, or availability of
data. Once a data breach has been contained, the Contractor must provide the
Department with a post-incident report documenting all containment, eradication, and
recovery measures taken. The Department reserves the right in its sole discretion to
enlist a third party to audit Contractor’s findings and produce an independent report, and
the Contractor will fully cooperate with the third party. The Contractor will also comply
with all HIPAA requirements and any other state and federal rules and regulations
regarding security of information.
SECTION 10. GRATUITIES, LOBBYING, AND COMMUNICATIONS.
10.1 Gratuities.
The Contractor will not, in connection with this Contract, directly or indirectly (1) offer,
give, or agree to give anything of value to anyone as consideration for any State of
Florida officer’s or employee’s decision, opinion, recommendation, vote, other exercise
of discretion, or violation of a known legal duty, or (2) offer, give, or agree to give to
anyone anything of value for the benefit of, or at the direction or request of, any State of
Florida officer or employee.
10.2 Lobbying.
In accordance with sections 11.062 and 216.347, F.S., Contract funds are not to be used
for the purpose of lobbying the Legislature, the judicial branch, or the Department.
Pursuant to section 287.058(6), F.S., the Contract does not prohibit the Contractor from
lobbying the executive or legislative branch concerning the scope of services,
performance, term, or compensation regarding the Contract after the Contract is
executed and during the Contract term.
10.3 Communications.
10.3.1 Contractor Communication or Disclosure.
The Contractor shall not make any public statements, press releases, publicity releases,
or other similar communications concerning the Contract or its subject matter or
otherwise disclose or permit to be disclosed any of the data or other information
obtained or furnished in compliance with the Contract, without first notifying the
Customer’s Contract Manager and securing the Customer’s prior written consent.
10.3.2 Use of Customer Statements.
The Contractor shall not use any statement attributable to the Customer or its
employees for the Contractor’s promotions, press releases, publicity releases,
marketing, corporate communications, or other similar communications, without first
notifying the Customer’s Contract Manager and securing the Customer’s prior written
consent.
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SECTION 11. CONTRACT MONITORING.
11.1 Performance Standards.
The Contractor agrees to perform all tasks and provide deliverables as set forth in the
Contract. The Department and the Customer will be entitled at all times, upon request, to
be advised as to the status of work being done by the Contractor and of the details
thereof.
11.2 Performance Deficiencies and Financial Consequences of Non-Performance.
11.2.1 Proposal of Corrective Action Plan.
In addition to the processes set forth in the Contract (e.g., service level agreements), if
the Department or Customer determines that there is a performance deficiency that
requires correction by the Contractor, then the Department or Customer will notify the
Contractor. The correction must be made within a time-frame specified by the
Department or Customer. The Contractor must provide the Department or Customer with
a corrective action plan describing how the Contractor will address all performance
deficiencies identified by the Department or Customer.
11.2.2 Retainage for Unacceptable Corrective Action Plan or Plan Failure.
If the corrective action plan is unacceptable to the Department or Customer, or
implementation of the plan fails to remedy the performance deficiencies, the Department
or Customer will retain ten percent (10%) of the total invoice amount. The retainage will
be withheld until the Contractor resolves the performance deficiencies. If the
performance deficiencies are resolved, the Contractor may invoice the Department or
Customer for the retained amount. If the Contractor fails to resolve the performance
deficiencies, the retained amount will be forfeited to compensate the Department or
Customer for the performance deficiencies.
11.3 Performance Delay.
11.3.1 Notification.
The Contractor will promptly notify the Department or Customer upon becoming aware
of any circumstances that may reasonably be expected to jeopardize the timely and
successful completion (or delivery) of any commodity or contractual service. The
Contractor will use commercially reasonable efforts to avoid or minimize any delays in
performance and will inform the Department or the Customer of the steps the Contractor
is taking or will take to do so, and the projected actual completion (or delivery) time. If
the Contractor believes a delay in performance by the Department or the Customer has
caused or will cause the Contractor to be unable to perform its obligations on time, the
Contractor will promptly so notify the Department and use commercially reasonable
efforts to perform its obligations on time notwithstanding the Department’s delay.
11.3.2 Liquidated Damages.
The Contractor acknowledges that delayed performance will damage the
DepartmentCustomer, but by their nature such damages are difficult to ascertain.
Accordingly, the liquidated damages provisions stated in the Contract documents will
apply. Liquidated damages are not intended to be a penalty and are solely intended to
compensate for damages.
11.4 Force Majeure, Notice of Delay, and No Damages for Delay.
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The Contractor will not be responsible for delay resulting from its failure to perform if
neither the fault nor the negligence of the Contractor or its employees or agents
contributed to the delay, and the delay is due directly to fire, explosion, earthquake,
windstorm, flood, radioactive or toxic chemical hazard, war, military hostilities, terrorism,
civil emergency, embargo, riot, strike, violent civil unrest, or other similar cause wholly
beyond the Contractor’s reasonable control, or for any of the foregoing that affect
subcontractors or suppliers if no alternate source of supply is available to the Contractor.
The foregoing does not excuse delay which could have been avoided if the Contractor
implemented any risk mitigation required by the Contract. In case of any delay the
Contractor believes is excusable, the Contractor will notify the Department in writing of
the delay or potential delay and describe the cause of the delay either (1) within ten (10)
calendar days after the cause that created or will create the delay first arose, if the
Contractor could reasonably foresee that a delay could occur as a result, or (2) if delay is
not reasonably foreseeable, within five (5) calendar days after the date the Contractor
first had reason to believe that a delay could result. The foregoing will constitute the
Contractor’s sole remedy or excuse with respect to delay. Providing notice in strict
accordance with this paragraph is a condition precedent to such remedy. No claim for
damages will be asserted by the Contractor. The Contractor will not be entitled to an
increase in the Contract price or payment of any kind from the Department for direct,
indirect, consequential, impact or other costs, expenses or damages, including but not
limited to costs of acceleration or inefficiency, arising because of delay, disruption,
interference, or hindrance from any cause whatsoever. If performance is suspended or
delayed, in whole or in part, due to any of the causes described in this paragraph, after
the causes have ceased to exist the Contractor will perform at no increased cost, unless
the Department determines, in its sole discretion, that the delay will significantly impair
the value of the Contract to the State of Florida or to Customers, in which case the
Department may (1) accept allocated performance or deliveries from the Contractor,
provided that the Contractor grants preferential treatment to Customers and the
Department with respect to commodities or contractual services subjected to allocation,
or (2) purchase from other sources (without recourse to and by the Contractor for the
related costs and expenses) to replace all or part of the commodity or contractual
services that are the subject of the delay, which purchases may be deducted from the
Contract quantity, or (3) terminate the Contract in whole or in part.
SECTION 12. CONTRACT AUDITS.
12.1 Performance or Compliance Audits.
The Department may conduct or have conducted performance and/or compliance audits
of the Contractor and subcontractors as determined by the Department. The Department
may conduct an audit and review all the Contractor’s and subcontractors’ data and
records that directly relate to the Contract. To the extent necessary to verify the
Contractor’s fees and claims for payment under the Contract, the Contractor’s
agreements or contracts with subcontractors, partners, or agents of the Contractor,
pertaining to the Contract, may be inspected by the Department upon fifteen (15)
calendar days’ notice, during normal working hours and in accordance with the
Contractor’s facility access procedures where facility access is required. Release
statements from its subcontractors, partners, or agents are not required for the
Department or its designee to conduct compliance and performance audits on any of the
Contractor’s contracts relating to this Contract. The Inspector General, in accordance
with section 5.6, the State of Florida’s Chief Financial Officer, the Office of the Auditor
General also have authority to perform audits and inspections.
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12.2 Payment Audit.
Records of costs incurred under terms of the Contract will be maintained in accordance
with section 8.3 of these Special Contract Conditions. Records of costs incurred will
include the Contractor’s general accounting records, together with supporting documents
and records of the Contractor and all subcontractors performing work, and all other
records of the Contractor and subcontractors considered necessary by the Department,
the State of Florida’s Chief Financial Officer, or the Office of the Auditor General.
SECTION 13. BACKGROUND SCREENING AND SECURITY.
13.1 Background Check.
The Department or Customer may require the Contractor to conduct background checks
of its employees, agents, representatives, and subcontractors as directed by the
Department or Customer. The cost of the background checks will be borne by the
Contractor. The Department or Customer may require the Contractor to exclude the
Contractor’s employees, agents, representatives, or subcontractors based on the
background check results. In addition, the Contractor must ensure that all persons have
a responsibility to self-report to the Contractor within three (3) calendar days any arrest
for any disqualifying offense. The Contractor must notify the Contract Manager within
twenty-four (24) hours of all details concerning any reported arrest. Upon the request of
the Department or Customer, the Contractor will re-screen any of its employees, agents,
representatives, and subcontractors during the term of the Contract.
13.2 E-Verify.
The Contractor must use the U.S. Department of Homeland Security’s E-Verify system
to verify the employment eligibility of all new employees hired during the term of the
Contract for the services specified in the Contract. The Contractor must also include a
requirement in subcontracts that the subcontractor must utilize the E-Verify system to
verify the employment eligibility of all new employees hired by the subcontractor during
the Contract term. In order to implement this provision, the Contractor must provide a
copy of its DHS Memorandum of Understanding (MOU) to the Contract Manager within
five (5) calendar days of Contract execution. If the Contractor is not enrolled in DHS E-
Verify System, it will do so within five (5) calendar days of notice of Contract award and
provide the Contract Manager a copy of its MOU within five (5) calendar days of
Contract execution. The link to E-Verify is https://www.uscis.gov/e-verify. Upon each
Contractor or subcontractor new hire, the Contractor must provide a statement within
five (5) calendar days to the Contract Manager identifying the new hire with its E-Verify
case number.
13.3 Disqualifying Offenses.
If at any time it is determined that a person has been found guilty of a misdemeanor or
felony offense as a result of a trial or has entered a plea of guilty or nolo contendere,
regardless of whether adjudication was withheld, within the last six (6) years from the
date of the court’s determination for the crimes listed below, or their equivalent in any
jurisdiction, the Contractor is required to immediately remove that person from any
position with access to State of Florida data or directly performing services under the
Contract. The disqualifying offenses are as follows:
(a) Computer related crimes;
(b) Information technology crimes;
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(c) Fraudulent practices;
(d) False pretenses;
(e) Frauds;
(f) Credit card crimes;
(g) Forgery;
(h) Counterfeiting;
(i) Violations involving checks or drafts;
(j) Misuse of medical or personnel records; and
(k) Felony theft.
13.4 Confidentiality.
The Contractor must maintain confidentiality of all confidential data, files, and records
related to the commodities or contractual services provided pursuant to the Contract and
must comply with all state and federal laws, including, but not limited to sections
381.004, 384.29, 392.65, and 456.057, F.S. The Contractor’s confidentiality procedures
must be consistent with the most recent version of the Department security policies,
protocols, and procedures. The Contractor must also comply with any applicable
professional standards with respect to confidentiality of information.
SECTION 14. WARRANTY OF CONTRACTOR’S ABILITY TO PERFORM.
The Contractor warrants that, to the best of its knowledge, there is no pending or
threatened action, proceeding, or investigation, or any other legal or financial condition,
that would in any way prohibit, restrain, or diminish the Contractor’s ability to satisfy its
Contract obligations. The Contractor warrants that neither it nor any affiliate is currently
on the Suspended Vendor List, Convicted Vendor List, or the Discriminatory Vendor List,
or on any similar list maintained by any other state or the federal government. The
Contractor shall immediately notify the Department in writing if its ability to perform is
compromised in any manner during the term of the Contract.
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Contract Summary
Name: Florida, State of Division of Purchasing/Work Expire Date: 12/1/2023 11:59:59 PM
Status: Active Primary Sales Lead: Henry Ramos/Herman Miller
Contract Type: FPA -Complex Contract Manager: Jim McQuown/Herman Miller
Region: 38 -Florida Last Modified: 12/7/2021 2:42:52 PM
Customer
Florida, State of Division of Purchasing 4050 Esplanade Way Room 315F Tallahassee, FL 32399
Account Type: Government - Std Price List Parent Contract: 99999.A.000 CBC Code: 16 DUNs Number: 360719454 Ultimate DUNs: 004078374 Invoice: Dealer
Project
HMI Projected Volume (List): 30078.0000 City: Tallahassee State/Pr: FL Country: US
Order Date: 08/14/2020 Ship Date: 09/01/2020 Install Date: 09/04/2020
Customer
Number Name Start Date End Date
D099000 All Dealers per Authorized Regions Selected 12/07/2021 12/01/2023
Florida, State of Division of Purchasing 12/07/2021 12/01/2023
Sales Lead
Henry Ramos/Herman Miller
Pricing
Product Low Range High Range End User
Discounts Program
**Celle (TR)$0.00 $500,000.00 60.00%
**Celle (TR)$500,000.01 $750,000.00 60.00%
**Celle (TR)$750,000.01 Negotiable Negotiable
**Meridian Verticals (MV)$0.00 $500,000.00 64.00%
**Meridian Verticals (MV)$500,000.01 $750,000.00 65.00%
**Meridian Verticals (MV)$750,000.01 Negotiable Negotiable
Accessories (8)$0.00 $500,000.00 72.50%
Accessories (8)$500,000.01 $750,000.00 74.50%
Accessories (8)$750,000.01 Negotiable Negotiable
Action Office® 1 & AO2 Panels (B)$0.00 $500,000.00 72.50%
Action Office® 1 & AO2 Panels (B)$500,000.01 $750,000.00 74.50%
Action Office® 1 & AO2 Panels (B)$750,000.01 Negotiable Negotiable
Action Office® 2 Components (J)$0.00 $500,000.00 72.50%
Action Office® 2 Components (J)$500,000.01 $750,000.00 74.50%
Action Office® 2 Components (J)$750,000.01 Negotiable Negotiable
Aeron® Chairs (EC)$0.00 $500,000.00 61.00%
Aeron® Chairs (EC)$500,000.01 $750,000.00 62.00%
Aeron® Chairs (EC)$750,000.01 Negotiable Negotiable
American Leather (AM)$0.00 $500,000.00 40.00%
American Leather (AM)$500,000.01 $750,000.00 42.00%
American Leather (AM)$750,000.01 Negotiable Negotiable
Page 2 of 8
Aside® Seating (PD)$0.00 $500,000.00 60.40%
Aside® Seating (PD)$500,000.01 $750,000.00 61.00%
Aside® Seating (PD)$750,000.01 Negotiable Negotiable
Canvas Beam (FW)$0.00 $500,000.00 72.00%
Canvas Beam (FW)$500,000.01 $750,000.00 74.00%
Canvas Beam (FW)$750,000.01 Negotiable Negotiable
Canvas Channel (FZ)$0.00 $500,000.00 72.00%
Canvas Channel (FZ)$500,000.01 $750,000.00 74.00%
Canvas Channel (FZ)$750,000.01 Negotiable Negotiable
Canvas Dock (FD)$0.00 $500,000.00 72.00%
Canvas Dock (FD)$500,000.01 $750,000.00 74.00%
Canvas Dock (FD)$750,000.01 Negotiable Negotiable
Canvas Group (FR)$0.00 $500,000.00 72.00%
Canvas Group (FR)$500,000.01 $750,000.00 74.00%
Canvas Group (FR)$750,000.01 Negotiable Negotiable
Canvas Metal Storage (FM)$0.00 $500,000.00 72.00%
Canvas Metal Storage (FM)$500,000.01 $750,000.00 74.00%
Canvas Metal Storage (FM)$750,000.01 Negotiable Negotiable
Canvas Office Landscape Metal Desk (FK)$0.00 $500,000.00 72.00%
Canvas Office Landscape Metal Desk (FK)$500,000.01 $750,000.00 74.00%
Canvas Office Landscape Metal Desk (FK)$750,000.01 Negotiable Negotiable
Canvas Private Office (FV)$0.00 $500,000.00 72.50%
Canvas Private Office (FV)$500,000.01 $750,000.00 74.50%
Canvas Private Office (FV)$750,000.01 Negotiable Negotiable
Canvas Vista (FX)$0.00 $500,000.00 72.00%
Canvas Vista (FX)$500,000.01 $750,000.00 74.00%
Canvas Vista (FX)$750,000.01 Negotiable Negotiable
Canvas Wall (FT)$0.00 $500,000.00 72.50%
Canvas Wall (FT)$500,000.01 $750,000.00 74.50%
Canvas Wall (FT)$750,000.01 Negotiable Negotiable
Canvas Wood Storage (FF)$0.00 $500,000.00 72.00%
Canvas Wood Storage (FF)$500,000.01 $750,000.00 74.00%
Canvas Wood Storage (FF)$750,000.01 Negotiable Negotiable
Caper® Chair (WC)$0.00 $500,000.00 60.00%
Caper® Chair (WC)$500,000.01 $750,000.00 61.00%
Caper® Chair (WC)$750,000.01 Negotiable Negotiable
Chadwick Modular Seating (V)$0.00 $500,000.00 48.00%
Chadwick Modular Seating (V)$500,000.01 $750,000.00 48.00%
Chadwick Modular Seating (V)$750,000.01 Negotiable Negotiable
Co/Struc® (S)$0.00 $500,000.00 55.50%
Co/Struc® (S)$500,000.01 $750,000.00 55.50%
Co/Struc® (S)$750,000.01 Negotiable Negotiable
ColourForm Sofa Group (CU)$0.00 $500,000.00 48.00%
ColourForm Sofa Group (CU)$500,000.01 $750,000.00 48.00%
ColourForm Sofa Group (CU)$750,000.01 Negotiable Negotiable
Cosm (FC)$0.00 $500,000.00 55.00%
Cosm (FC)$500,000.01 $750,000.00 55.00%
Cosm (FC)$750,000.01 Negotiable Negotiable
C-Style Overhead Storage (CS)$0.00 $500,000.00 72.50%
C-Style Overhead Storage (CS)$500,000.01 $750,000.00 74.50%
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C-Style Overhead Storage (CS)$750,000.01 Negotiable Negotiable
Eames Molded Plastic&Wire (VT)$0.00 $500,000.00 40.00%
Eames Molded Plastic&Wire (VT)$500,000.01 $750,000.00 51.00%
Eames Molded Plastic&Wire (VT)$750,000.01 Negotiable Negotiable
Eames® Aluminum Group (H)$0.00 $500,000.00 48.00%
Eames® Aluminum Group (H)$500,000.01 $750,000.00 48.00%
Eames® Aluminum Group (H)$750,000.01 Negotiable Negotiable
Eames® Conference & Dining Tables (F)$0.00 $500,000.00 73.00%
Eames® Conference & Dining Tables (F)$500,000.01 $750,000.00 74.00%
Eames® Conference & Dining Tables (F)$750,000.01 Negotiable Negotiable
Eames® Lounge & Classic Seating (E)$0.00 $500,000.00 48.00%
Eames® Lounge & Classic Seating (E)$500,000.01 $750,000.00 48.00%
Eames® Lounge & Classic Seating (E)$750,000.01 Negotiable Negotiable
Eames® Stone & Outdoor Tables (ET)$0.00 $500,000.00 46.00%
Eames® Stone & Outdoor Tables (ET)$500,000.01 $750,000.00 48.00%
Eames® Stone & Outdoor Tables (ET)$750,000.01 Negotiable Negotiable
Eames® Tandem Seating (L)$0.00 $500,000.00 48.00%
Eames® Tandem Seating (L)$500,000.01 $750,000.00 51.00%
Eames® Tandem Seating (L)$750,000.01 Negotiable Negotiable
Embody (CN)$0.00 $500,000.00 55.90%
Embody (CN)$500,000.01 $750,000.00 55.90%
Embody (CN)$750,000.01 Negotiable Negotiable
Energy Distribution Systems (C)$0.00 $500,000.00 72.50%
Energy Distribution Systems (C)$500,000.01 $750,000.00 74.50%
Energy Distribution Systems (C)$750,000.01 Negotiable Negotiable
Ethospace® (U)$0.00 $500,000.00 72.50%
Ethospace® (U)$500,000.01 $750,000.00 74.50%
Ethospace® (U)$750,000.01 Negotiable Negotiable
Everywhere Tables (IV)$0.00 $500,000.00 70.00%
Everywhere Tables (IV)$500,000.01 $750,000.00 71.00%
Everywhere Tables (IV)$750,000.01 Negotiable Negotiable
Exclave Performance Gear (EX)$0.00 $500,000.00 56.90%
Exclave Performance Gear (EX)$500,000.01 $750,000.00 56.90%
Exclave Performance Gear (EX)$750,000.01 Negotiable Negotiable
Generic (R)$0.00 $500,000.00 72.50%
Generic (R)$500,000.01 $750,000.00 74.50%
Generic (R)$750,000.01 Negotiable Negotiable
HAYHM (2C)$0.00 $500,000.00 46.00%
HAYHM (2C)$500,000.01 $750,000.00 48.00%
HAYHM (2C)$750,000.01 Negotiable Negotiable
Headway Tables (IM)$0.00 $500,000.00 70.00%
Headway Tables (IM)$500,000.01 $750,000.00 71.00%
Headway Tables (IM)$750,000.01 Negotiable Negotiable
Intent (CF)$0.00 $500,000.00 55.00%
Intent (CF)$500,000.01 $750,000.00 55.00%
Intent (CF)$750,000.01 Negotiable Negotiable
Intersect® Portfolio (CP)$0.00 $500,000.00 55.50%
Intersect® Portfolio (CP)$500,000.01 $750,000.00 56.50%
Intersect® Portfolio (CP)$750,000.01 Negotiable Negotiable
Keyn (TV)$0.00 $500,000.00 55.00%
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Keyn (TV)$500,000.01 $750,000.00 55.00%
Keyn (TV)$750,000.01 Negotiable Negotiable
Layout Studio (LS)$0.00 $500,000.00 56.90%
Layout Studio (LS)$500,000.01 $750,000.00 56.90%
Layout Studio (LS)$750,000.01 Negotiable Negotiable
Lighting (A)$0.00 $500,000.00 72.50%
Lighting (A)$500,000.01 $750,000.00 74.50%
Lighting (A)$750,000.01 Negotiable Negotiable
Limerick® Seating (PO)$0.00 $500,000.00 59.00%
Limerick® Seating (PO)$500,000.01 $750,000.00 60.00%
Limerick® Seating (PO)$750,000.01 Negotiable Negotiable
Lino (MI)$0.00 $500,000.00 55.00%
Lino (MI)$500,000.01 $750,000.00 55.00%
Lino (MI)$750,000.01 Negotiable Negotiable
Locale (BR)$0.00 $500,000.00 61.00%
Locale (BR)$500,000.01 $750,000.00 61.00%
Locale (BR)$750,000.01 Negotiable Negotiable
Magis Alliance (CW)$0.00 $500,000.00 40.00%
Magis Alliance (CW)$500,000.01 $750,000.00 40.00%
Magis Alliance (CW)$750,000.01 Negotiable Negotiable
Meridian Towers (MG)$0.00 $500,000.00 62.00%
Meridian Towers (MG)$500,000.01 $750,000.00 63.00%
Meridian Towers (MG)$750,000.01 Negotiable Negotiable
Meridian® Laterals (MF)$0.00 $500,000.00 64.00%
Meridian® Laterals (MF)$500,000.01 $750,000.00 65.00%
Meridian® Laterals (MF)$750,000.01 Negotiable Negotiable
Meridian® Pedestals (MP)$0.00 $500,000.00 62.00%
Meridian® Pedestals (MP)$500,000.01 $750,000.00 63.00%
Meridian® Pedestals (MP)$750,000.01 Negotiable Negotiable
Meridian® Storage Cases/Book Cases (MS)$0.00 $500,000.00 62.00%
Meridian® Storage Cases/Book Cases (MS)$500,000.01 $750,000.00 63.00%
Meridian® Storage Cases/Book Cases (MS)$750,000.01 Negotiable Negotiable
Mirra 2 (LF)$0.00 $500,000.00 60.50%
Mirra 2 (LF)$500,000.01 $750,000.00 60.50%
Mirra 2 (LF)$750,000.01 Negotiable Negotiable
Modern Classics (ER)$0.00 $500,000.00 48.00%
Modern Classics (ER)$500,000.01 $750,000.00 48.00%
Modern Classics (ER)$750,000.01 Negotiable Negotiable
Mora System (CH)$0.00 $500,000.00 55.00%
Mora System (CH)$500,000.01 $750,000.00 56.00%
Mora System (CH)$750,000.01 Negotiable Negotiable
Motia Table (AH)$0.00 $500,000.00 70.00%
Motia Table (AH)$500,000.01 $750,000.00 70.00%
Motia Table (AH)$750,000.01 Negotiable Negotiable
Naughtone (NO)$0.00 $500,000.00 43.00%
Naughtone (NO)$500,000.01 $750,000.00 43.00%
Naughtone (NO)$750,000.01 Negotiable Negotiable
Nevi Link Height Adj Bench (IL)$0.00 $500,000.00 69.00%
Nevi Link Height Adj Bench (IL)$500,000.01 $750,000.00 69.00%
Nevi Link Height Adj Bench (IL)$750,000.01 Negotiable Negotiable
Page 5 of 8
Nevi Sit-to-Stand Tables (ID)$0.00 $500,000.00 69.00%
Nevi Sit-to-Stand Tables (ID)$500,000.01 $750,000.00 69.00%
Nevi Sit-to-Stand Tables (ID)$750,000.01 Negotiable Negotiable
Objects (AB)$0.00 $500,000.00 48.00%
Objects (AB)$500,000.01 $750,000.00 48.00%
Objects (AB)$750,000.01 Negotiable Negotiable
Overlay (MN)$0.00 $500,000.00 49.00%
Overlay (MN)$500,000.01 $750,000.00 51.00%
Overlay (MN)$750,000.01 Negotiable Negotiable
Plex™ Lounge Furniture (XX)$0.00 $500,000.00 48.00%
Plex™ Lounge Furniture (XX)$500,000.01 $750,000.00 51.00%
Plex™ Lounge Furniture (XX)$750,000.01 Negotiable Negotiable
Prospect (CB)$0.00 $500,000.00 55.00%
Prospect (CB)$500,000.01 $750,000.00 55.00%
Prospect (CB)$750,000.01 Negotiable Negotiable
Public Office Landscape (BV)$0.00 $500,000.00 57.90%
Public Office Landscape (BV)$500,000.01 $750,000.00 57.90%
Public Office Landscape (BV)$750,000.01 Negotiable Negotiable
Renew Link (IB)$0.00 $500,000.00 69.00%
Renew Link (IB)$500,000.01 $750,000.00 69.00%
Renew Link (IB)$750,000.01 Negotiable Negotiable
Renew Tables (IE)$0.00 $500,000.00 69.00%
Renew Tables (IE)$500,000.01 $750,000.00 69.00%
Renew Tables (IE)$750,000.01 Negotiable Negotiable
Resolve® (RS)$0.00 $500,000.00 67.50%
Resolve® (RS)$500,000.01 $750,000.00 67.50%
Resolve® (RS)$750,000.01 Negotiable Negotiable
Sayl Chairs (AV)$0.00 $500,000.00 58.40%
Sayl Chairs (AV)$500,000.01 $750,000.00 58.40%
Sayl Chairs (AV)$750,000.01 Negotiable Negotiable
Setu (RY)$0.00 $500,000.00 55.90%
Setu (RY)$500,000.01 $750,000.00 55.90%
Setu (RY)$750,000.01 Negotiable Negotiable
Swoop (OA)$0.00 $500,000.00 56.90%
Swoop (OA)$500,000.01 $750,000.00 56.90%
Swoop (OA)$750,000.01 Negotiable Negotiable
Textiles (K)$0.00 $500,000.00 72.50%
Textiles (K)$500,000.01 $750,000.00 74.50%
Textiles (K)$750,000.01 Negotiable Negotiable
Thrive Global (Z3)$0.00 $500,000.00 59.50%
Thrive Global (Z3)$500,000.01 $750,000.00 60.50%
Thrive Global (Z3)$750,000.01 Negotiable Negotiable
Thrive Portfolio (ZZ)$0.00 $500,000.00 59.50%
Thrive Portfolio (ZZ)$500,000.01 $750,000.00 60.50%
Thrive Portfolio (ZZ)$750,000.01 Negotiable Negotiable
Thrive Portfolio - CBS (Z2)$0.00 $500,000.00 59.50%
Thrive Portfolio - CBS (Z2)$500,000.01 $750,000.00 60.50%
Thrive Portfolio - CBS (Z2)$750,000.01 Negotiable Negotiable
Tu Laterals (UL)$0.00 $500,000.00 69.00%
Tu Laterals (UL)$500,000.01 $750,000.00 70.00%
Page 6 of 8
Tu Laterals (UL)$750,000.01 Negotiable Negotiable
Tu Pedestals (UP)$0.00 $500,000.00 69.00%
Tu Pedestals (UP)$500,000.01 $750,000.00 70.00%
Tu Pedestals (UP)$750,000.01 Negotiable Negotiable
Tu Storage (US)$0.00 $500,000.00 69.00%
Tu Storage (US)$500,000.01 $750,000.00 70.00%
Tu Storage (US)$750,000.01 Negotiable Negotiable
Tu Towers (UT)$0.00 $500,000.00 69.00%
Tu Towers (UT)$500,000.01 $750,000.00 70.00%
Tu Towers (UT)$750,000.01 Negotiable Negotiable
Tu Wood Cases (UW)$0.00 $500,000.00 68.00%
Tu Wood Cases (UW)$500,000.01 $750,000.00 68.00%
Tu Wood Cases (UW)$750,000.01 Negotiable Negotiable
Tu Wood Credenzas (UJ)$0.00 $500,000.00 68.00%
Tu Wood Credenzas (UJ)$500,000.01 $750,000.00 68.00%
Tu Wood Credenzas (UJ)$750,000.01 Negotiable Negotiable
Tu Wood Cubbies (UH)$0.00 $500,000.00 68.00%
Tu Wood Cubbies (UH)$500,000.01 $750,000.00 68.00%
Tu Wood Cubbies (UH)$750,000.01 Negotiable Negotiable
Tu Wood Peds (UF)$0.00 $500,000.00 68.00%
Tu Wood Peds (UF)$500,000.01 $750,000.00 68.00%
Tu Wood Peds (UF)$750,000.01 Negotiable Negotiable
Tu Wood Towers (UI)$0.00 $500,000.00 68.00%
Tu Wood Towers (UI)$500,000.01 $750,000.00 68.00%
Tu Wood Towers (UI)$750,000.01 Negotiable Negotiable
Verus (PI)$0.00 $500,000.00 55.00%
Verus (PI)$500,000.01 $750,000.00 55.00%
Verus (PI)$750,000.01 Negotiable Negotiable
Page 7 of 8
Price Protection
Product Price Date From To Maximum Increase
All Products()01/06/2020 12/07/2021 12/30/2021 0.0000
All Products()06/07/2021 12/31/2021 12/01/2023 0.0000
Terms
Type Name Term Effective Expiration
Codes; Alternate Shipping FOB Plant/Prepaid Code: 1F
This term is used to assign the order management alternate shipping code for a direct sell to the end user (Alaska/Hawaii shipping codes). Reference standard terms or the Operations/Freight/Shipping term for sales agreement language.
12/07/2021 12/01/2023
Special Dealer Codes;
Payment
Standard: 2% 15, Net 30
Days
Code: 6
This term is used to assign the order
management payment code for a dealer sell.
12/07/2021 12/01/2023
Special Dealer Codes; Shipping Standard: FOB Plant/Prepaid Code: 1F
This term is used to assign the order management shipping code for a dealer sell.
12/07/2021 12/01/2023
Special Dealer Codes; Alternate Shipping FOB Plant/Prepaid Code: 1F
This term is used to assign the order management alternate shipping code for
a dealer sell (Alaska/Hawaii shipping codes).
12/07/2021 12/01/2023
Standard Terms of Sale, Domestic Standard Terms at Time of Order Entry Standard domestic terms of sale at time of order entry will apply.12/07/2021 12/01/2023
Operations; Freight/Shipping *FOB Destination FOB Destination Freight Prepaid
Seller's list prices include freight to any point within the 48 contiguous United
States. For orders shipped to Alaska, Hawaii, Puerto
Rico, or other United States territory, freight is included
only to the port of embarkation. Shipments beyond that point are freight
collect.
Orders placed with Seller's authorized dealers are governed by the shipping
terms mutually agreed between Buyer and those dealers.
12/07/2021 12/01/2023
Page 8 of 8
For orders placed directly with Seller: Products are shipped FOB Buyer's first destination by a method selected by Seller to a destination designated by Buyer within the continental United States. Buyer obtains title to Products and assumes the risk of loss for them upon arrival at Buyer's destination.
If Buyer designates shipment to Alaska, Hawaii, Puerto Rico, or other offshore United States territory, Products are shipped FOB Seller's plant by a method selected by Seller to the destination designated by Buyer. Upon shipment from Seller's plant, Buyer obtains title to Products and assumes the risk of loss for them.
Price; Protection 06/07/2021 Price List 06/07/2021 Price List 12/07/2021 12/01/2023
Price; Rebate Florida 1% Rebate 1% fee paid to the State of Florida per the terms of the Agreement 12/07/2021 12/01/2023
Reporting Sales Reports, Bi-Annually Due 15th day following end of 6 mo.
period
See file for data and format requirements
12/07/2021 12/01/2023
Replaceable/ Recoverable
Components
Extremely Strong Construction with
Lifetime Warranty
Discount to State:
All Integra Products:
55.87% off Base Discount + additional discount at volume tiers below:
Volume Discount:
$100,000 -$200,000 List 56.8% total discount
$200,001 -$400,000 List 57.26% total discount
Over $400,000 List 58.19% total discount
Delivery & Installation:All service costs –delivery, installation, design services -will be
negotiated and added by the local servicing dealer. Freight is included on orders $7500 and above; actual freight will be added below this minimum order amount.
Price List: Current Price List is 2021
Order Procedures: Institutions will work with and send PO to a dealer. Please include the End-User info for reporting purposes.
HUB-Certification: Integra is a nationally certified Women’s Business Enterprise and a
Women-Owned Small Business through the WBENC and WBDC-Chicago.
FL DMS–State Purchasing 850-488-8440 Integra –800.235.0234
https://www.dms.myflorida.com/ www.integraseating.compurchasingcustomerservice@dms.fl.gov customerservice@integraseating.com
Integra furniture offers:
Beautiful Designs
State of Florida Contract
56120000-19-ACS for Furniture, All Types
Utilizing the New York State Contract #23109
Effective to 12/1/2023
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#22-0653
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 8.3
SUBJECT/RECOMMENDATION:
Approve an Interlocal Agreement (ILA) between Pinellas County, the Town of Belleair, and
Cities of Belleair Beach, Belleair Bluffs, Clearwater, Dunedin, Indian Rocks Beach, Largo,
Seminole, and Tarpon Springs for a funding match for a Southwest Florida Water Management
District Cooperative Funding Initiative Grant in the amount of $34,629.00 for the Clearwater
Harbor/St. Joseph Sound Comprehensive Conservation Management Plan Surface Water
Resource Assessment Update and authorize the appropriate officials to execute same.
(consent)
SUMMARY:
Pinellas County acquired a $200,000 grant from the Southwest Florida Water Management
District to conduct an update of the Comprehensive Conservation Management Plan (CCMP)
of Clearwater Harbor and St. Joseph Sound. The agreement partners are responsible for the
grant match of $200,000 of which $34,629 is the City of Clearwater’s share.
APPROPRIATION CODE AND AMOUNT:
4191365-530300 $34,629
Funds are available in cost code 4191365-530300, Contractual Services, to fund the grant
match.
Page 1 City of Clearwater Printed on 7/13/2022
Page 1 of 16
INTERLOCAL AGREEMENT BETWEEN PINELLAS COUNTY, THE TOWN OF BELLEAIR, AND THE CITIES OF BELLEAIR BEACH, BELLEAIR BLUFFS, CLEARWATER, DUNEDIN, INDIAN ROCKS BEACH,
LARGO, SEMINOLE, AND TARPON SPRINGS FOR FUNDING MATCH OF A SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT COOPERATIVE FUNDING INITIATIVE GRANT FOR CLEARWATER HARBOR / ST. JOSEPH SOUND COMPREHENSIVE CONSERVATION AND MANAGEMENT PLAN
SURFACE WATER RESOURCE ASSESSMENT UPDATE
This INTERLOCAL AGREEMENT BETWEEN PINELLAS COUNTY, THE TOWN OF BELLEAIR, AND THE CITIES OF BELLEAIR BEACH, BELLEAIR BLUFFS, CLEARWATER, DUNEDIN, INDIAN ROCKS BEACH, LARGO, SEMINOLE, AND
TARPON SPRINGS FOR FUNDING MATCH OF A SOUTHWEST FLORIDA WATER
MANAGEMENT DISTRICT (SWFWMD) COOPERATIVE FUNDING INITIATIVE (CFI) GRANT FOR CLEARWATER HARBOR / ST JOSEPH SOUND (CHSJS) COMPREHENSIVE CONSERVATION AND MANAGEMENT PLAN (CCMP) SURFACE WATER RESOURCE ASSESSMENT (SWRA) UPDATE (“AGREEMENT”) is entered into
this ____day of ___________, 2022, by and between PINELLAS COUNTY, a political
subdivision of the State of Florida (“COUNTY”), the TOWN OF BELLEAIR, a municipal corporation (“BELLEAIR”), the CITY OF BELLEAIR BEACH a municipal corporation (“BELLEAIR BEACH”), the CITY OF BELLEAIR BLUFFS, a municipal corporation (“BELLEAIR BLUFFS”), the CITY OF CLEARWATER, a municipal corporation
(“CLEARWATER”), the CITY OF DUNEDIN, a municipal corporation (“DUNEDIN”), the
CITY OF INDIAN ROCKS BEACH, a municipal corporation (“INDIAN ROCKS BEACH”), the CITY OF LARGO, a municipal corporation (“LARGO”), the CITY OF SEMINOLE, a municipal corporation (“SEMINOLE”), and the CITY OF TARPON SPRINGS, a municipal corporation (“TARPON SPRINGS”), together collectively known as “PARTNERS.”
W I T N E S S E T H: WHEREAS, pursuant to the PARTNERS’ National Pollutant Discharge Elimination System Municipal Separate Storm Sewer System (MS4) Permit (FLS000005),
PARTNERS are responsible for reducing nutrient pollution into impaired waterbodies in
their respective jurisdictions; and WHEREAS, PARTNERS acknowledge that there is a shared responsibility to address the sources of nutrient pollution, particularly in impaired waters; and
WHEREAS, Clearwater Harbor and St. Joseph Sound (CHSJS) have experienced elevated levels of total nitrogen in recent years and are on the State of Florida Impaired Waters List; and
WHEREAS, PARTNERS agree that it is necessary to determine sources of
nutrient pollution in CHSJS in order to prioritize remedies; and
Page 2 of 16
WHEREAS, on October 1, 2021, COUNTY received a $200,000 matching grant (the “SWFWMD GRANT”) from SWFWMD to update the CHSJS CCMP SWRA (the “PROJECT”); and
WHEREAS, PARTNERS wish to assist the COUNTY by providing collectively the total sum of $114,296 toward the $200,000 COUNTY match for the SWFWMD GRANT; and
WHEREAS, PARTNERS agree that allocating such cost share based on each
PARTNER’s land area acreage is equitable; NOW, THEREFORE, in consideration of the mutual covenants, conditions, and terms set forth herein, PARTNERS agree as follows:
SECTION 1. PURPOSE The sole purpose of this AGREEMENT is to establish the funding amount that each PARTNER will contribute to the PROJECT; SWFWMD (who is not a PARTNER to this
AGREEMENT) is also contributing 50% of the PROJECT cost through the SWFWMD GRANT, which is attached hereto as Exhibit A. This AGREEMENT does not require any PARTNER other than COUNTY to take any action performing the PROJECT. SECTION 2. CONDITION SUBSEQUENT
Should the SWFWMD GRANT be terminated at any time, COUNTY shall promptly notify all other PARTNERS, and this AGREEMENT shall terminate upon receipt of such notice by all other PARTNERS. Together with such notices, COUNTY shall refund any received payments from each PARTNER that have not been expended in furtherance of the
PROJECT as of the date of such notices. SECTION 3. DUTIES OF PARTNERS COUNTY agrees to complete the PROJECT, using the PARTNERS’ contributions, the
COUNTY’S contribution, and the SWFWMD GRANT, as detailed in Exhibit A (PROJECT PLAN) of the SWFWMD GRANT. The COUNTY shall use the PARTNERS’ contributions only to fund the PROJECT. If the total cost of the PROJECT is less than $400,000, the COUNTY shall reimburse the PARNTERS a pro rata portion of the amount of the total contributions that are not expended on the PROJECT.
Each PARTNER agrees to contribute the following respective amounts in furtherance of the PROJECT; the sum of these amounts is $200,000.00: COUNTY: $ 85,704.00
BELLEAIR: $ 5,191.00
Page 3 of 16
BELLEAIR BEACH: $ 1,399.00 BELLEAIR BLUFFS: $ 1,367.00
CLEARWATER: $ 34,629.00 DUNEDIN: $ 28,601.00
INDIAN ROCKS BEACH: $ 2,413.00
LARGO: $ 15,681.00 SEMINOLE: $ 2,092.00
TARPON SPRINGS: $ 22,923.00 Each PARTNER, except for COUNTY, shall mail a check to COUNTY for its entire
respective share of the SWFWMD GRANT match by December 31, 2024, OR for partial
amount in installments, as determined by each PARTNER, with the total amount to be paid by December 31, 2024. The check shall be made payable to the Pinellas County Board of County Commissioners and mailed to Pinellas County Environmental Management, Attn: Stacey Day, 22211 U.S. 19 N, Bldg 10, Clearwater, FL 33765.
If any PARTNER does not mail its required payment to COUNTY by December 31, 2024, COUNTY shall promptly notify the other PARTNERS of the non-paying PARTNER’s breach of this AGREEMENT.
SECTION 4. NOTICES
All notices, payments, and other written communications between PARTNERS shall be sent by electronic mail, certified U.S. mail, or courier delivery service. Notices shall be considered effective when delivered as reflected by an electronic mail read receipt, a
certified mail delivery receipt, or a courier service delivery receipt. Any notices, invoices, payments, and written communications shall be delivered to each party’s Project Manager as provided below:
PINELLAS COUNTY: Environmental Management Division
Attn: Stacey Day Environmental Program Manager 22211 US Hwy 19 N, Bldg 10 Clearwater, FL 33765 sday@pinellascounty.org
BELLEAIR: Town of Belleair
Attn: JP Murphy Town Manager 901 Ponce de Leon Blvd Belleair, FL 33756 jmurphy@townofbelleair.net
Page 4 of 16
BELLEAIR BEACH:
City of Belleair Beach Attn: Lynn Rives City Manager 444 Causeway Blvd Belleair Beach, FL 33786 Lynn.rives@cityofbelleairbeach.com
BELLEAIR BLUFFS:
City of Belleair Bluffs Attn: Russ Schmader Public Works Supervisor
2747 Sunset Blvd Belleair Bluffs, FL 22770 rschmader@belleairbluffs-fl.gov
CLEARWATER: City of Clearwater Attn: Rich Gardner
Director, Clearwater Public Utilities 1650 N. Arcturas Ave., Building C Clearwater, FL 33765
Rich.Gardner@MyClearwater.com
DUNEDIN: City of Dunedin Attn: Michelle Monteclaro
Stormwater Program Manager 1405 County Road 1 Dunedin, FL 34698
MMonteclaro@DunedinFL.Net INDIAN ROCKS BEACH: City of Indian Rocks Beach
Attn: Dean Scharmen Public Works Director 1507 Bay Palm Blvd
Indian Rocks Beach, FL 33785 dscharmen@irbcity.com
LARGO: City of Largo
Attn: Shelby Beauchemin Environmental Services Dept. Director 5100 150th Ave N
Clearwater, FL 33760 sbeauche@largo.com
SEMINOLE: City of Seminole Attn: Rodney Due Director of Public Works
11195 70th Ave N Seminole, FL 33772 rdue@myseminole.com
TARPON SPRINGS: City of Tarpon Springs Attn: Anthony Mannello Streets and Stormwater Supervisor
324 East Pine St Tarpon Springs, FL 34689 amannello@ctsfl.us
SECTION 5. NON APPROPRIATION This AGREEMENT is not a general obligation of any PARTNER. It is understood that
neither this AGREEMENT nor any representation by any employee or officer of any PARTNER creates any obligation to appropriate or make monies available for the purpose of this AGREEMENT beyond the fiscal year in which this AGREEMENT is executed. No liability shall be incurred by any PARTNER beyond the monies budgeted and available for this purpose. If funds are not appropriated by any PARTNER for any or
all of their contribution under this AGREEMENT, that PARTNER shall not be obligated to pay any sums provided pursuant to this AGREEMENT beyond the portion for which funds are appropriated. Each PARTNER agrees to promptly notify all other PARTNERS in writing of such failure of appropriation, and upon receipt of such notice by all other PARTNERS, this AGREEMENT shall be terminated as to that PARTNER, but this
AGREEMENT shall remain in full force and effect as to the remaining PARTNERS.
Page 5 of 16
SECTION 6. ENTIRE AGREEMENT AND MODIFICATION
This AGREEMENT embodies the whole agreement of PARTNERS with respect to the
SWFWMD GRANT and the PROJECT. There are no promises, terms, conditions, or allegations other than those contained herein and this AGREEMENT shall supersede all previous communications, representations, and agreements, whether written or verbal, between PARTNERS.
This AGREEMENT may be amended, extended, or terminated only by mutual written agreement of all PARTNERS at any time. SECTION 7. AGREEMENT TERM
After this AGREEMENT has been fully executed by all PARTNERS, COUNTY shall file this AGREEMENT with the Clerk of Circuit Court of Pinellas County, at which time this AGREEMENT shall take effect. This AGREEMENT shall remain in effect until December 31, 2026, unless extended or terminated in accordance with the terms
herein. SECTION 8. LIABILITY Each PARTNER shall be responsible for its own negligence under this AGREEMENT.
Nothing herein is intended as a waiver of sovereign immunity or the limitations set forth in F.S. § 768.28 by any PARTNER, nor shall anything herein be construed as consent to be sued by third parties by any PARTNER. SECTION 9. CHOICE OF LAW
This AGREEMENT and the rights and obligations of PARTNERS shall be governed and construed according to the laws of the State of Florida. Any state litigation arising from this Agreement shall be filed in a court of competent jurisdiction in Pinellas County, Florida. Any federal litigation arising from this Agreement shall be filed in the Middle
District of Florida, Tampa Division. SECTION 10. COMPLIANCE WITH LAWS AND PUBLIC RECORDS REQUIREMENTS
PARTNERS shall comply with all Federal, State, and local laws at all times, including
but not limited to Florida laws regarding the retention and disclosure of public records. SECTION 11. ASSIGNMENT
This AGREEMENT may not be assigned by any PARTNER without the prior written
consent of all other PARTNERS.
Page 6 of 16
SECTION 12. SEVERABILITY
If any clause or portion of a clause in this AGREEMENT is determined to be invalid by a court of competent jurisdiction, the remainder of this AGREEMENT shall remain in full force and effect.
Page 7 of 16
IN WITNESS WHEREOF, PARTNERS, by and through the undersigned, have caused this AGREEMENT to be executed as of the day and year first above written.
PINELLAS COUNTY By:
Barry Burton, County Administrator APPROVED AS TO FORM:
By: Brendan Mackesey, Assistant County Attorney
Page 8 of 16
TOWN OF BELLEAIR
By:
Reviewed and Approved: Attest:
Jay Daigneault, Town Attorney Town Clerk
Page 9 of 16
CITY OF BELLEAIR BEACH
By: Chris Arbutine, Mayor
Reviewed and Approved: Attest:
Thomas J. Trask, City Attorney Alexis Silcox, City Clerk
Page 10 of 16
CITY OF BELLEAIR BLUFFS
By:
Reviewed and Approved: Attest:
City Attorney City Clerk
Page 11 of 16
CITY OF CLEARWATER
By: Frank Hibbard, Mayor
Reviewed and Approved: Attest:
Matthew Mytych, City Attorney Rosemarie Call, City Clerk
Page 12 of 16
CITY OF DUNEDIN
By: Julie Ward Bujalski, Mayor City of Dunedin
Reviewed and Approved: Attest:
Nikki Day, City Attorney Rebecca Schlichter, City Clerk
Page 13 of 16
CITY OF INDIAN ROCKS BEACH
By:
Reviewed and Approved: Attest:
Randy Mora, City Attorney City Clerk
Page 14 of 16
CITY OF LARGO
By: City Manager
Reviewed and Approved: Attest:
City Attorney City Clerk
Page 15 of 16
CITY OF SEMINOLE
By:
Reviewed and Approved: Attest:
City Attorney City Clerk
Page 16 of 16
CITY OF TARPON SPRINGS
By: Mayor
Reviewed and Approved: Attest:
Thomas J. Trask, City Attorney Irene Jacobs, City Clerk
CITY OF CLEARWATER
By: Frank Hibbard, Mayor
Reviewed and Approved: Attest:
Matthew Mytych, City Attorney Rosemarie Call, City Clerk
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ANX2022-05006
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Planning CaseIn Control: Planning & Development
Agenda Number: 9.1
SUBJECT/RECOMMENDATION:
Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and
initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2843 St.
John Drive, and pass Ordinances 9580-22, 9581-22, and 9582-22 on first reading.
(ANX2022-05006)
SUMMARY:
This voluntary annexation petition involves a 0.195-acre property consisting of one parcel of
land occupied by a detached dwelling. The property is located on the south side of St. John
Drive at the southern terminus of St. Anthony Drive. The applicants are requesting annexation
in order to receive sanitary sewer and solid waste service from the City. The property is located
within an enclave and is contiguous to city boundaries on all sides, and the annexation will
eliminate an enclave. It is proposed that the property be assigned a Future Land Use Map
designation of Residential Low (RL) and a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the proposed annexation is
consistent with the provisions of Community Development Code Section 4-604.E as follows:
·The property currently receives water service from Pinellas County. The closest
sanitary sewer line is located in an easement along the southern property boundary .
The applicants have paid the required sewer impact and assessment fees in full and
are aware of the additional costs to extend city sewer service to this property. Collection
of solid waste will be provided by the City of Clearwater. The property is located within
Police District III and service will be administered through the district headquarters
located at 2851 McMullen Booth Road. Fire and emergency medical services will be
provided to this property by Station #48 located at 1700 N. Belcher Road. The City has
adequate capacity to serve this property with sanitary sewer, solid waste, police, fire,
and EMS service. Water service will continue to be provided by Pinellas County. The
proposed annexation will not have an adverse effect on public facilities and their levels
of service; and
·The proposed annexation is consistent with and promotes the following objectives and
policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of Clearwater, compact
urban development within the urban service area shall be promoted through
application of the Clearwater Community Development Code.
Page 1 City of Clearwater Printed on 7/13/2022
File Number: ANX2022-05006
Objective A.7.2 Diversify and expand the City’s tax base through the annexation
of a variety of land uses located within the Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for single-family
residential properties upon request.
·The proposed Residential Low (RL) Future Land Use Map category is consistent with
the current Countywide Plan designation of the property. This designation primarily
permits residential uses at a density of 5 units per acre. The proposed zoning district to
be assigned to the property is the Low Medium Density Residential (LMDR) District.
The use of a detached dwelling on the subject property is consistent with the uses
allowed in the District and the property exceeds the District’s minimum dimensional
requirements. The proposed annexation is therefore consistent with the Countywide
Plan and the City’s Comprehensive Plan and Community Development Code; and
·The property proposed for annexation is contiguous to existing city boundaries on all
sides; therefore, the annexation is consistent with Florida Statutes Chapter 171.044.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 7/13/2022
Ordinance No. 9580-22
ORDINANCE NO. 9580-22
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED ON THE SOUTH SIDE OF ST. JOHN DRIVE AT
THE SOUTHERN TERMINUS OF ST. ANTHONY DRIVE,
WHOSE POST OFFICE ADDRESS IS 2843 ST. JOHN
DRIVE, CLEARWATER, FLORIDA 33759, INTO THE
CORPORATE LIMITS OF THE CITY, AND REDEFINING
THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID
ADDITION; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owners of the real property described herein and depicted on the
map attached hereto as Exhibit “A” have petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Lot 14, Block D, VIRGINIA GROVES TERRACE FIFTH ADDITION, according to the map
or plat thereof, as recorded in Plat Book 51, Pages 43 and 44, Public Records of Pinellas
County, Florida;
(ANX2022-05006)
The map attached as Exhibit “A” is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Community Development Coordinator
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 9580-22
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
Exhibit “A”
PROPOSED ANNEXATION
Owner(s): Daryl & Jennifer Whitaker Case: ANX2022-05006
Site: 2843 St. John Drive
Property
Size(Acres):
ROW (Acres):
0.195
Land Use Zoning PIN: 05-29-16-94410-004-0140
From : Residential Low (RL) R-3 Single Family Residential
Atlas Page: 264B To: Residential Low (RL) Low Medium Density
Residential (LMDR)
Ordinance No. 9581-22
ORDINANCE NO. 9581-22
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT
OF THE COMPREHENSIVE PLAN OF THE CITY, TO
DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTY LOCATED ON THE SOUTH SIDE OF ST.
JOHN DRIVE AT THE SOUTHERN TERMINUS OF ST.
ANTHONY DRIVE, WHOSE POST OFFICE ADDRESS IS
2843 ST. JOHN DRIVE, CLEARWATER, FLORIDA 33759,
UPON ANNEXATION INTO THE CITY OF CLEARWATER,
AS RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the amendment to the Future Land Use Element of the
Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's Comprehensive Plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The Future Land Use Element of the Comprehensive Plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property, upon annexation into the City of Clearwater, as follows:
Property Land Use
Category
Lot 14, Block D, VIRGINIA GROVES
TERRACE FIFTH ADDITION, according to
the map or plat thereof, as recorded in Plat
Book 51, Pages 43 and 44, Public Records
of Pinellas County, Florida;
Residential Low
(RL)
(ANX2022-05006)
The map attached as Exhibit “A” is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s Comprehensive Plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9580-22.
Ordinance No. 9581-22
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
Exhibit “A”
PROPOSED FUTURE LAND USE MAP
Owner(s): Daryl & Jennifer Whitaker Case: ANX2022-05006
Site: 2843 St. John Drive
Property
Size(Acres):
ROW (Acres):
0.195
Land Use Zoning PIN: 05-29-16-94410-004-0140
From : Residential Low (RL) R-3 Single Family Residential
Atlas Page: 264B To: Residential Low (RL) Low Medium Density
Residential (LMDR)
Ordinance No. 9582-22
ORDINANCE NO. 9582-22
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE SOUTH SIDE OF ST. JOHN DRIVE AT THE
SOUTHERN TERMINUS OF ST. ANTHONY DRIVE,
WHOSE POST OFFICE ADDRESS IS 2483 ST. JOHN
DRIVE, CLEARWATER, FLORIDA 33759, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW
MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the assignment of a zoning classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's
Comprehensive Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning
Atlas of the City is amended, as follows:
The map attached as Exhibit “A” is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9580-22.
Property Zoning District
Lot 14, Block D, VIRGINIA GROVES
TERRACE FIFTH ADDITION, according to
the map or plat thereof, as recorded in Plat
Book 51, Pages 43 and 44, Public Records of
Pinellas County, Florida ;
Low Medium Density Residential
(LMDR)
(ANX2022-05006)
Ordinance No. 9582-22
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
Exhibit “A”
PROPOSED ZONING MAP
Owner(s): Daryl & Jennifer Whitaker Case: ANX2022-05006
Site: 2843 St. John Drive
Property
Size(Acres):
ROW (Acres):
0.195
Land Use Zoning PIN: 05-29-16-94410-004-0140
From : Residential Low (RL) R-3 Single Family Residential
Atlas Page: 264B To: Residential Low (RL) Low Medium Density
Residential (LMDR)
LOCATION MAP
Owner(s): Daryl & Jennifer Whitaker Case: ANX2022-05006
Site: 2843 St. John Drive
Property
Size(Acres):
ROW (Acres):
0.195
Land Use Zoning PIN: 05-29-16-94410-004-0140
From : Residential Low (RL) R-3 Single Family Residential
Atlas Page: 264B To: Residential Low (RL) Low Medium Density
Residential (LMDR)
AERIAL PHOTOGRAPH
Owner(s): Daryl & Jennifer Whitaker Case: ANX2022-05006
Site: 2843 St. John Drive
Property
Size(Acres):
ROW (Acres):
0.195
Land Use Zoning PIN: 05-29-16-94410-004-0140
From : Residential Low (RL) R-3 Single Family Residential
Atlas Page: 264B To: Residential Low (RL) Low Medium Density
Residential (LMDR)
EXISTING SURROUNDING USES MAP
Owner(s): Daryl & Jennifer Whitaker Case: ANX2022-05006
Site: 2843 St. John Drive
Property
Size(Acres):
ROW (Acres):
0.195
Land Use Zoning PIN: 05-29-16-94410-004-0140
From : Residential Low (RL) R-3 Single Family Residential
Atlas Page: 264B To: Residential Low (RL) Low Medium Density
Residential (LMDR)
Detached Dwellings
Detached Dwellings Detached Dwellings Detached Dwellings
ANX2022-05006
Daryl & Jennifer Whitaker
2843 St. John Drive
View looking south at subject property 2843 St. John Drive
West of the subject property
East of the subject property
Across the street, to the north of the subject property
View looking easterly along St. John Drive View looking westerly along St. John Drive
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ANX2022-05007
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Planning CaseIn Control: Planning & Development
Agenda Number: 9.2
SUBJECT/RECOMMENDATION:
Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and
initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1221
Sunset Point Road and pass Ordinances 9583-22, 9584-22, and 9585-22 on first reading.
(ANX2022-05007)
SUMMARY:
This voluntary annexation petition involves a 0.137-acre property consisting of one parcel of
land occupied by a new single-family dwelling (currently under construction). The property is
located on the south side of Sunset Point Road approximately 385 feet east of Douglas
Avenue. The applicant is requesting annexation in order to receive sanitary sewer, water, and
solid waste service from the City. The property is in an enclave and is contiguous to existing
city boundaries to the north. It is proposed that the property be assigned a Future Land Use
Map designation of Residential Urban (RU) and a Zoning Atlas designation of Low Medium
Density Residential (LMDR).
The need for sanitary sewer and water service was prompted by the applicant ’s proposal to
construct a single-family dwelling on a previously vacant lot. Due to timing issues, the applicant
has started construction of the single-family dwelling while located in the County. The site plan
approved by the County meets the flexible standard development provisions of the Low Medium
Density Residential (LMDR) District. Due to the nature of the construction, Pinellas County will
require the applicant to connect to the City’s sanitary sewer system prior to the issuance of a
Certificate of Occupancy (CO). To ensure consistency in the application of Building Code
inspections and to prevent any construction liability issues, the project will be built in its entirety
under Pinellas County jurisdiction. For that reason, second reading of the annexation cannot
occur until after the County issues a CO. The Planning and Development Department will
schedule second and final reading after the applicant obtains the CO.
The Planning and Development Department determined that the proposed annexation is
consistent with the provisions of Community Development Code Section 4-604.E as follows:
·Water, sanitary sewer, and solid waste service will be provided by the City of
Clearwater. The closest sanitary sewer and water lines are located in the adjacent
Sunset Point Road right-of-way. The applicant is aware that the City’s water impact and
assessment fees must be paid in full prior to connection and of the additional costs to
extend City water service to this property. The applicant has paid the required sewer
impact and assessment fees in full and is aware of the additional costs to extend to the
City’s sewer system. Collection of solid waste will be provided by the City of Clearwater .
The property is located within Police District II and service will be administered through
Page 1 City of Clearwater Printed on 7/13/2022
File Number: ANX2022-05007
the district headquarters located at 645 Pierce Street. Fire and emergency medical
services will be provided to this property by Station #51 located at 1712 Overbrook
Avenue. The City has adequate capacity to serve this property with water, sanitary
sewer, solid waste, police, fire and EMS service. The proposed annexation will not have
an adverse effect on public facilities and their levels of service; and
·The proposed annexation is consistent with and promotes the following objectives and
policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of Clearwater, compact
urban development within the urban service area shall be promoted through
application of the Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City’s tax base through the annexation
of a variety of land uses located within the Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for single-family
residential properties upon request.
·The proposed Residential Urban (RU) Future Land Use Map category is consistent with
the current Countywide Plan designation of the property. This designation primarily
permits residential uses at a density of 7.5 units per acre. The proposed zoning district
to be assigned to the property is the Low Medium Density Residential (LMDR) District.
The proposed use of the subject property is consistent with the uses allowed in the
District and the property exceeds the District’s minimum dimensional requirements.
The proposed annexation is therefore consistent with the Countywide Plan and the
City’s Comprehensive Plan and Community Development Code; and
·The property proposed for annexation is contiguous to existing City boundaries to the
north; therefore, the annexation is consistent with Florida Statutes Chapter 171.044.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 7/13/2022
Ordinance No. 9583-22
ORDINANCE NO. 9583-22
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED ON THE SOUTH SIDE OF SUNSET POINT
ROAD APPROXIMATELY 385 FEET EAST OF DOUGLAS
AVENUE, WHOSE POST OFFICE ADDRESS IS 1221
SUNSET POINT ROAD, CLEARWATER, FLORIDA 33755,
INTO THE CORPORATE LIMITS OF THE CITY, AND
REDEFINING THE BOUNDARY LINES OF THE CITY TO
INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit “A” has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Lot 2, Block B, Harbor Vista, according to the map or plat thereof, as recorded in Plat Book
18, Page(s) 41, of the Public Records of Pinellas County, Florida;
(ANX2022-05007)
The map attached as Exhibit “A” is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Community Development Coordinator
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 9583-22
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
Exhibit “A”
PROPOSED ANNEXATION
Owner(s): Weekley Homes, LLC Case: ANX2022-05007
Site: 1221 Sunset Point Road
Property
Size(Acres):
ROW (Acres):
0.137
Land Use Zoning PIN: 03-29-15-36666-002-0020
From : Residential Urban
(RU) R-4 One, Two & Three Family Residential
Atlas Page: 260B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
Ordinance No. 9584-22
ORDINANCE NO. 9584-22
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT
OF THE COMPREHENSIVE PLAN OF THE CITY, TO
DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTY LOCATED ON THE SOUTH SIDE OF SUNSET
POINT ROAD APPROXIMATELY 385 FEET EAST OF
DOUGLAS AVENUE, WHOSE POST OFFICE ADDRESS IS
1221 SUNSET POINT ROAD, CLEARWATER, FLORIDA
33755, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS RESIDENTIAL URBAN (RU);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the Future Land Use Element of the
Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's Comprehensive Plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The Future Land Use Element of the Comprehensive Plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property, upon annexation into the City of Clearwater, as follows:
Property Land Use
Category
Lot 2, Block B, Harbor Vista, according to
the map or plat thereof, as recorded in Plat
Book 18, Page(s) 41, of the Public Records
of Pinellas County, Florida;
Residential Urban
(RU)
(ANX2022-05007)
The map attached as Exhibit “A” is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s Comprehensive Plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9583-22.
Ordinance No. 9584-22
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
Exhibit “A”
PROPOSED FUTURE LAND USE MAP
Owner(s): Weekley Homes, LLC Case: ANX2022-05007
Site: 1221 Sunset Point Road
Property
Size(Acres):
ROW (Acres):
0.137
Land Use Zoning PIN: 03-29-15-36666-002-0020
From : Residential Urban
(RU) R-4 One, Two & Three Family Residential
Atlas Page: 260B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
Ordinance No. 9585-22
ORDINANCE NO. 9585-22
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE SOUTH SIDE OF SUNSET POINT ROAD
APPROXIMATELY 385 FEET EAST OF DOUGLAS
AVENUE, WHOSE POST OFFICE ADDRESS IS 1221
SUNSET POINT ROAD, CLEARWATER, FLORIDA 33755,
UPON ANNEXATION INTO THE CITY OF CLEARWATER,
AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's
Comprehensive Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning
Atlas of the City is amended, as follows:
The map attached as Exhibit “A” is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9583-22.
Property Zoning District
Lot 2, Block B, Harbor Vista, according to the
map or plat thereof, as recorded in Plat Book
18, Page(s) 41, of the Public Records of
Pinellas County, Florida;
Low Medium Density Residential
(LMDR)
(ANX2022-05007)
Ordinance No. 9585-22
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
Exhibit “A”
PROPOSED ZONING MAP
Owner(s): Weekley Homes, LLC Case: ANX2022-05007
Site: 1221 Sunset Point Road
Property
Size(Acres):
ROW (Acres):
0.137
Land Use Zoning PIN: 03-29-15-36666-002-0020
From : Residential Urban
(RU) R-4 One, Two & Three Family Residential
Atlas Page: 260B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
LOCATION MAP
Owner(s): Weekley Homes, LLC Case: ANX2022-05007
Site: 1221 Sunset Point Road
Property
Size(Acres):
ROW (Acres):
0.137
Land Use Zoning PIN: 03-29-15-36666-002-0020
From : Residential Urban
(RU) R-4 One, Two & Three Family Residential
Atlas Page: 260B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
AERIAL PHOTOGRAPH
Owner(s): Weekley Homes, LLC Case: ANX2022-05007
Site: 1221 Sunset Point Road
Property
Size(Acres):
ROW (Acres):
0.137
Land Use Zoning PIN: 03-29-15-36666-002-0020
From : Residential Urban
(RU) R-4 One, Two & Three Family Residential
Atlas Page: 260B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
EXISTING SURROUNDING USES MAP
Owner(s): Weekley Homes, LLC Case: ANX2022-05007
Site: 1221 Sunset Point Road
Property
Size(Acres):
ROW (Acres):
0.137
Land Use Zoning PIN: 03-29-15-36666-002-0020
From : Residential Urban
(RU) R-4 One, Two & Three Family Residential
Atlas Page: 260B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR) Detached Dwellings Detached Dwellings Detached Dwellings Commercial Detached Dwellings
ANX2022-05007
Weekley Homes, LLC
1221 Sunset Point Road
View looking south at subject property 1221 Sunset Point Road
West of the subject property
East of the subject property
Across the street, to the north of the subject property
View looking easterly along Sunset Point Road View looking westerly along Sunset Point Road
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ANX2022-05008
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Planning CaseIn Control: Planning & Development
Agenda Number: 9.3
SUBJECT/RECOMMENDATION:
Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and
initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District 1219 Sunset
Point Road, and pass Ordinances 9586-22, 9587-22, and 9588-22 on first reading.
(ANX2022-05008)
SUMMARY:
This voluntary annexation petition involves a 0.137-acre property consisting of one parcel of
vacant land. The property is located on the southeast corner of Sylvan Drive and Sunset Point
Road. The applicant has indicated a desire to construct a detached dwelling on the property,
although no plans have been submitted at this time. They are requesting annexation in order to
receive water, sanitary sewer, and solid waste service from the City upon site development .
The property is located within an enclave and is contiguous to city boundaries to the north. It is
proposed that the property be assigned a Future Land Use Map designation of Residential
Urban (RU) and a Zoning Atlas designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed annexation is
consistent with the provisions of Community Development Code Section 4-604.E as follows:
·Water, sanitary sewer, and solid waste service will be provided by the City of
Clearwater. The closest sanitary sewer line is located in the adjacent Sunset Point
Road right-of-way. The closest water line is located in both the Sunset Point Road and
Sylvan Drive rights-of-way. The applicant is aware that the City's water impact and
assessment fees must be paid in full prior to connection and of the additional costs to
extend City water service to this property. The applicant has paid the required sewer
impact and assessment fees in full and is aware of the additional costs to extend to the
City’s sewer system. The property is located within Police District II and service will be
administered through the district headquarters located at 645 Pierce Street. Fire and
emergency medical services will be provided to this property by Station #51 located at
1712 Overbrook Avenue. The City has adequate capacity to serve this property with
sanitary sewer, solid waste, water, police, fire and EMS service. The proposed
annexation will not have an adverse effect on public facilities and their levels of service;
and
·The proposed annexation is consistent with and promotes the following objectives and
policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of Clearwater, compact
Page 1 City of Clearwater Printed on 7/13/2022
File Number: ANX2022-05008
urban development within the urban service area shall be promoted through
application of the Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City’s tax base through the annexation
of a variety of land uses located within the Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for single-family
residential properties upon request.
·The proposed Residential Urban (RU) Future Land Use Map category is consistent with
the current Countywide Plan designation of the property. This designation primarily
permits residential uses at a density of 7.5 units per acre. The proposed zoning district
to be assigned to the property is the Low Medium Density Residential (LMDR) District.
The proposed use of a detached dwelling on the subject property is consistent with the
uses allowed in the District and the property exceeds the District’s minimum
dimensional requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City’s Comprehensive Plan and Community Development
Code; and
·The property proposed for annexation is contiguous to existing city boundaries to the
north; therefore, the annexation is consistent with Florida Statutes Chapter 171.044.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 7/13/2022
Ordinance No. 9586-22
ORDINANCE NO. 9586-22
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED ON THE SOUTHEAST CORNER OF SUNSET
POINT ROAD AND SYLVAN DRIVE, WHOSE POST OFFICE
ADDRESS IS 1219 SUNSET POINT ROAD, CLEARWATER,
FLORIDA 33755, INTO THE CORPORATE LIMITS OF THE
CITY, AND REDEFINING THE BOUNDARY LINES OF THE
CITY TO INCLUDE SAID ADDITION; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit “A” has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Lot 1, Block B, Harbor Vista, according to the map or plat thereof, as recorded in Plat Book
18, Page(s) 41, of the Public Records of Pinellas County, Florida;
(ANX2022-05008)
The map attached as Exhibit “A” is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Community Development Coordinator
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 9586-22
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
Exhibit “A”
PROPOSED ANNEXATION
Owner(s): Weekley Homes, LLC Case: ANX2022-05008
Site: 1219 Sunset Point Road
Property
Size(Acres):
ROW (Acres):
0.137
Land Use Zoning PIN: 03-29-15-36666-002-0010
From : Residential Urban
(RU) R-4 One, Two & Three Family Residential
Atlas Page: 260B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
Ordinance No. 9587-22
ORDINANCE NO. 9587-22
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT
OF THE COMPREHENSIVE PLAN OF THE CITY, TO
DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTY LOCATED ON THE SOUTHEAST CORNER
OF SUNSET POINT ROAD AND SYLVAN DRIVE, WHOSE
POST OFFICE ADDRESS IS 1219 SUNSET POINT ROAD,
CLEARWATER, FLORIDA 33755, UPON ANNEXATION
INTO THE CITY OF CLEARWATER, AS RESIDENTIAL
URBAN (RU); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the Future Land Use Element of the
Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's Comprehensive Plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The Future Land Use Element of the Comprehensive Plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property, upon annexation into the City of Clearwater, as follows:
Property Land Use
Category
Lot 1, Block B, Harbor Vista, according to
the map or plat thereof, as recorded in Plat
Book 18, Page(s) 41, of the Public Records
of Pinellas County, Florida;
Residential Urban
(RU)
(ANX2022-05008)
The map attached as Exhibit “A” is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s Comprehensive Plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9586-22.
Ordinance No. 9587-22
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
Exhibit “A”
PROPOSED FUTURE LAND USE MAP
Owner(s): Weekley Homes, LLC Case: ANX2022-05008
Site: 1219 Sunset Point Road
Property
Size(Acres):
ROW (Acres):
0.137
Land Use Zoning PIN: 03-29-15-36666-002-0010
From : Residential Urban
(RU) R-4 One, Two & Three Family Residential
Atlas Page: 260B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
Ordinance No. 9588-22
ORDINANCE NO. 9588-22
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE SOUTHEAST CORNER OF SUNSET POINT ROAD
AND SYLVAN DRIVE, WHOSE POST OFFICE ADDRESS IS
1219 SUNSET POINT ROAD, CLEARWATER, FLORIDA
33755, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL
(LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's
Comprehensive Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning
Atlas of the City is amended, as follows:
The map attached as Exhibit “A” is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9586-22.
Property Zoning District
Lot 1, Block B, Harbor Vista, according to the
map or plat thereof, as recorded in Plat Book
18, Page(s) 41, of the Public Records of
Pinellas County, Florida;
Low Medium Density Residential
(LMDR)
(ANX2022-05008)
Ordinance No. 9588-22
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
Exhibit “A”
PROPOSED ZONING MAP
Owner(s): Weekley Homes, LLC Case: ANX2022-05008
Site: 1219 Sunset Point Road
Property
Size(Acres):
ROW (Acres):
0.137
Land Use Zoning PIN: 03-29-15-36666-002-0010
From : Residential Urban
(RU) R-4 One, Two & Three Family Residential
Atlas Page: 260B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
LOCATION MAP
Owner(s): Weekley Homes, LLC Case: ANX2022-05008
Site: 1219 Sunset Point Road
Property
Size(Acres):
ROW (Acres):
0.137
Land Use Zoning PIN: 03-29-15-36666-002-0010
From : Residential Urban
(RU) R-4 One, Two & Three Family Residential
Atlas Page: 260B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
AERIAL PHOTOGRAPH
Owner(s): Weekley Homes, LLC Case: ANX2022-05008
Site: 1219 Sunset Point Road
Property
Size(Acres):
ROW (Acres):
0.137
Land Use Zoning PIN: 03-29-15-36666-002-0010
From : Residential Urban
(RU) R-4 One, Two & Three Family Residential
Atlas Page: 260B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
EXISTING SURROUNDING USES MAP
Owner(s): Weekley Homes, LLC Case: ANX2022-05008
Site: 1219 Sunset Point Road
Property
Size(Acres):
ROW (Acres):
0.137
Land Use Zoning PIN: 03-29-15-36666-002-0010
From : Residential Urban
(RU) R-4 One, Two & Three Family Residential
Atlas Page: 260B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR) Detached Dwellings Detached Dwellings Detached Dwellings Commercial Detached Dwellings
ANX2022-05008
Weekley Homes, LLC
1219 Sunset Point Road
View looking south at subject property 1219 Sunset Point Road East of the subject property
Across the street, to the north of the subject property View looking easterly along Sunset Point Road
View looking westerly along Sunset Point Road
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: LUP2022-03003
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Planning CaseIn Control: Planning & Development
Agenda Number: 9.4
SUBJECT/RECOMMENDATION:
Approve a Future Land Use Map Amendment from Residential/Office General (R/OG) to
Institutional (I) for the property located at 905 South Highland Avenue and pass Ordinance
9575-22 on first reading. (LUP2022-03003)
SUMMARY:
This Future Land Use Map Amendment involves a 1.86-acre vacant property located on the
east side of South Highland Avenue approximately 450 feet south of Druid Road. The parcel,
owned by YMCA of the Suncoast Inc., is currently vacant; however, the property was previously
occupied by a nursing home that was demolished in 2006. YMCA of the Suncoast would like
the option to construct a new smaller facility to replace their current one on the parcel directly to
the south, which has been sold to the Learning Independence for Tomorrow (LIFT) School.
This amendment would allow the applicant to develop the property with a facility built for
delivery of social/public services and/or educational services, although no plans have been
submitted at this time.
The request is to change the Future Land Use Map designation of the property from
Residential/Office General (R/OG) to Institutional (I). The proposed future land use designation
of Institutional (I) is compatible with the surrounding uses which includes institutional and
single-family residential uses that exist in the vicinity of the subject property. A request to
rezone the property from the Office (O) District to the Institutional (I) District is being processed
concurrently with this case (REZ2022-03003).
An amendment to the Countywide Plan Map will also be required to bring consistency between
the city’s Future Land Use Map and the Countywide Plan Map. The applicant understands all
necessary approvals and permits must be obtained before development of the subject site
occurs.
The Planning and Development Department determined that the proposed Future Land Use
Map Amendment is consistent with the Clearwater Comprehensive Plan and Community
Development Code as specified below:
·The amendment will further implementation of the Comprehensive Plan consistent with
the goals, policies and objectives contained in the Plan.
·The amendment is not inconsistent with other provisions of the Comprehensive Plan.
·The available uses, if applicable, to which the property may be put are appropriate to the
Page 1 City of Clearwater Printed on 7/13/2022
File Number: LUP2022-03003
property in question and compatible with existing and planned uses in the area.
·Sufficient public facilities are available to serve the subject property.
·The amendment will not adversely affect the natural environment.
·The amendment will not adversely impact the use of property in the immediate area.
The Community Development Board reviewed this application at its June 21, 2022 public
hearing and made a unanimous recommendation of approval to City Council.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 7/13/2022
Ordinance No. 9575-22
ORDINANCE NO. 9575-22
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT
OF THE COMPREHENSIVE PLAN OF THE CITY, TO
CHANGE THE LAND USE DESIGNATION FOR CERTAIN
REAL PROPERTY LOCATED ON THE EAST SIDE OF
SOUTH HIGHLAND AVENUE APPROXIMATELY 450 FEET
SOUTH OF DRUID ROAD, WHOSE POST OFFICE
ADDRESS IS 905 SOUTH HIGHLAND AVENUE,
CLEARWATER, FLORIDA 33756, FROM
RESIDENTIAL/OFFICE GENERAL (R/OG), TO
INSTITUTIONAL (I); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the Future Land Use Element of the
Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's Comprehensive Plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The Future Land Use Element of the Comprehensive Plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
properties, as follows:
Properties Land Use Category
See attached Exhibit “A” for legal
description;
From:
Residential/Office
General (R/OG)
To: Institutional (I)
(LUP2022-03003)
The map attached as Exhibit “B” is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s Comprehensive Plan.
Section 3. This ordinance shall take effect contingent upon approval of the County
land use designation by the Pinellas County Board of Commissioners, where applicable,
and thirty-one (31) days post-adoption. If this ordinance is appealed within thirty (30) days
after adoption, then this ordinance will take effect only after approval of the County land use
designation by the Pinellas County Board of Commissioners and upon issuance of a final
order determining this amendment to be in compliance either by the Department of
Economic Opportunity (DEO) or the Administration Commission, where applicable,
pursuant to section 163.3187, Florida Statutes. The Community Development Coordinator
is authorized to transmit to Forward Pinellas, in its role as the Pinellas Planning Council, an
Ordinance No. 9575-22
application to amend the Countywide Plan in order to achieve consistency with the Future
Land Use Plan Element of the City’s Comprehensive Plan as amended by this ordinance.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
Exhibit A
LUP2022-03003 & REZ2022-03003, 905 S Highland Avenue, 14-29-15-00000-340-0200
A parcel of land lying in the SE ¼ of the SW ¼ of Section 14, Township 29 South, Range 15 East, Pinellas
County, Florida and being more particularly described as follows:
Commence at the SW Corner of the SE ¼ of the SW ¼ of said Section 14, Township 29 South, Range 15
East; thence run N. 00 deg. 03 min. 29 sec. W., a distance of 772.88 feet to a POINT OF BEGINNING;
thence N. 00 deg. 03 min. 29 sec. W. for a distance of 228.42 feet; thence S. 89 deg. 03 min. 55 sec. E.
for a distance of 406.0 feet; thence S. 00 deg. 03 min. 29 sec. E. for a distance of 228.4 7 feet; thence N.
89 deg. 03 min. 22 sec. W. for a distance of 406.0 feet to the POINT OF BEGINNING, LESS the West 50.0
feet thereof for HIGHLAND AVENUE right-of-way.
Exhibit “B"
FUTURE LAND USE MAP
Owner(s): YMCA OF THE SUNCOAST INC Case: LUP2022-03003
REZ2022-03003
Site: 905 S Highland Avenue Property
Size(Acres): 1.86
Land Use Zoning
PIN: 14-29-15-00000-340-0200
From: Residential/Office
General (R/OG) Office (O)
To: Institutional (I) Institutional (I) Atlas Page: 297A
PLANNING & DEVELOPMENT DEPARTMENT
COMMUNITY DEVELOPMENT BOARD STAFF REPORT
MEETING DATE: June 21, 2022
AGENDA ITEM: F.3.
CASE: LUP2022-03003
REQUEST: To amend the Future Land Use Map designation from Residential/Office
General (R/OG) to Institutional (I)
GENERAL DATA:
Owner.............................. YMCA of the Suncoast Inc.
Representative................. Brian J. Aungst
Location .......................... 905 S Highland Avenue, located on the east side of S Highland Avenue
approximately 450 feet south of Druid Road
Property Size ................... 1.86 acres
Background:
This case involves a 1.86-acre vacant property located on the east side of S Highland Avenue approximately
450 feet south of Druid Road. The parcel, owned by YMCA of the Suncoast Inc., is currently vacant;
however, the property was previously occupied by a nursing home that was demolished in 2006. YMCA of
the Suncoast would like the option to construct a new smaller facility to replace their current one on the parcel directly to the south, which has been sold to the Learning Independence for Tomorrow (LIFT) School.
This amendment would allow the applicant to develop the property with a facility built for delivery of
social/public services and/or educational services, although no plans have been submitted at this time.
The request is to change the Future Land Use Map designation of the property from Residential/Office General (R/OG) to Institutional (I). A request to rezone the property from the Office (O) District to the Institutional (I) District is being processed concurrently with this case (see REZ2022-03003).
An amendment to the Countywide Plan Map will also be required to bring consistency between the City’s
Future Land Use Map and the Countywide Plan Map. The applicant understands all necessary approvals and
permits must be obtained before development of the subject site occurs.
Community Development Board – June 21, 2022 LUP2022-03003 - Page 2 of 9
Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION
Vicinity Characteristics:
Maps 1 and 2 show the general location of the property and an aerial view of the amendment area and its
surroundings.
Map 1 Map 2
Map 3 shows the existing surrounding uses. The property to the north and wrapping around to the east of the
subject property is owned by the Salvation Army and includes the Social Services Department and a family medical practice. The property to the south is the current YMCA of the Suncoast location that has been sold
and will be transitioning to the LIFT School. Across S Highland Avenue to the west there is residential use
which includes detached dwellings. Further north along S Highland Avenue and across Druid Road
additional residential uses are present.
Map 3
Community Development Board – June 21, 2022 LUP2022-03003 - Page 3 of 9
Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION
As shown on Map 4, the abutting future land use designation to the north, south, and east is Institutional (I). Residential Urban (RU) exists across S Highland Avenue to the west and to the north along S Highland Ave
and across Druid Road.
Map 4
A comparison between the uses, densities and intensities allowed by the existing and proposed Future Land
Use Map designations appears in Table 1, along with the consistent zoning districts.
Table 1. Uses, Densities and Intensities Allowed by Existing and Proposed Future Land Use Designations
Existing FLUM Designation Residential/Office General (R/OG) Proposed FLUM Designation Institutional (I)
Primary Uses: Medium Density Residential;
Residential Equivalent; Office
Public/Private Schools; Churches; Public
Offices; Hospitals; Residential Equivalent
Maximum Density: 15 Dwelling Units Per Acre 12.5 Dwelling Units Per Acre
Maximum Intensity: FAR 0.50; ISR 0.75 FAR 0.65; ISR 0.85
Consistent Zoning Districts:
Medium Density Residential (MDR);
Office (O)
Institutional (I)
Community Development Board – June 21, 2022 LUP2022-03003 - Page 4 of 9
Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION
REVIEW CRITERIA:
Consistency with the Clearwater Comprehensive Plan [Sections 4-603.F.1 and 4-603.F.2]
Recommended Findings of Fact:
Applicable goals, objective and policies of the Clearwater Comprehensive Plan which support the proposed
amendment include:
Goal A.2 A sufficient variety and amount of future land use categories shall be provided to accommodate public demand and promote infill development.
Objective A.2.2 Future Land Use in the City of Clearwater shall be guided by the City’s Future Land Use
Map, which shall be consistent with the Countywide Plan for Pinellas County (The Countywide Plan)
including the Countywide Plan Map and shall be implemented through the City’s Community Development Code.
Goal A.4 The City shall work toward a land use pattern that can be supported by the available community
and public facilities that would be required to serve the development.
Policy A.5.5.1 Development shall be designed to maintain and support the existing or envisioned character
of the neighborhood.
Policy B.1.4.1 The City will continue to review potential trips generated by requests for amendment to the
Future Land Use Map.
Policy B.1.5.1 The City shall continue to review trips generated by land development projects through the
Mobility Management System.
The proposed Institutional (I) future land use designation is compatible with the surrounding institutional and single-family residential uses. The zoning districts consistent with the current Residential/Office General
(R/OG) designation do not permit social and community center uses, which is the classification of the
YMCA. As a result, a concurrent application for amendment to the Zoning Atlas is also being processed to
change the zoning designation of the property from Office (O) to Institutional (I) to allow social and
community center uses (REZ2022-03003). Overall, the intensity of development allowed will be greater than what is permitted by the current Residential/Office General (R/OG) future land use designation and will be
equal or similar to adjacent parcels to the north and south. Although there is potential for increased traffic
generation with a change to Institutional use, S Highland Avenue has the capacity to support this increase.
The expansion of institutional use does not directly abut residential uses, therefore concerns regarding
character of the neighborhood and compatibility do not arise with this application. In addition, the proposal does not degrade the level of service for public facilities below the adopted standards (a detailed public
facilities analysis follows in this report).
Recommended Conclusion of Law:
The request does not conflict with the goals, objectives and policies of the Clearwater Comprehensive Plan
and furthers said plan as indicated above.
Community Development Board – June 21, 2022 LUP2022-03003 - Page 5 of 9
Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION
Consistency with the Countywide Rules
Recommended Findings of Fact:
The underlying Countywide Plan Map category on the proposed amendment area is Office (O). The
proposed amendment area is bounded by Public/Semi-Public (P/SP) to the north, south, and east, and
Residential Low Medium (RLM) to the west across S Highland Avenue. The proposed City of Clearwater
future land use designation of Institutional (I) will necessitate an amendment from the Office (O) category to Public/Semi-Public (P/SP) category to maintain consistency between the City’s Future Land Use Map and
the Countywide Plan Map.
Section 2.3.3.11 of the Countywide Rules states that the Public/Semi-Public (P/SP) category is intended to
recognize institutional, and transportation/utility uses that serve the community or region, especially larger facilities having acreage exceeding the thresholds established in other plan categories, which are consistent
with the need, character, and scale of such uses relative to the surrounding uses, transportation facilities, and
natural resource features, and may include residential as part of the mix of uses.
The proposed use, as indicated by the applicant, will potentially be a facility built for the delivery of social/public services and/or educational services, which is an appropriate use within the area and consistent
with the existing and surrounding Countywide Plan Map categories. Expansion of institutional use would be
consistent with the character and scale of such a use relative to the uses surrounding the subject site and
transportation facilities available to serve the site (S Highland Ave).
Recommended Conclusion of Law:
The proposed Future Land Use Map Amendment will require an amendment to the Countywide Plan Map
category from Office (O) to Public/Semi Public (P/SP). The proposed Future Land Use Map Amendment is
consistent with the purpose of the proposed category in the Countywide Rule.
Compatibility with Surrounding Properties/Character of the City & Neighborhood [Section 4-603.F.3 and Section 4-603.F.6]
Recommended Findings of Fact:
Existing surrounding uses consists of detached dwellings to the west across S Highland Avenue, and further
north along S Highland Avenue and across Druid Road. The property to the north and wrapping around to
the east of the subject property is owned by the Salvation Army and includes the Social Services Department and a family medical practice. To the south is the current YMCA of the Suncoast location but has been sold
and will be transitioning to the LIFT School.
Recommended Conclusions of Law:
The proposed expansion of the Institutional (I) future land use category would allow development that is in
character with the Future Land Use Map designations in the area. Further, the proposal is compatible with surrounding uses and consistent with the character of the surrounding properties and neighborhood.
Community Development Board – June 21, 2022 LUP2022-03003 - Page 6 of 9
Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION
Sufficiency of Public Facilities [Section 4-603.F. 4]
Recommended Findings of Fact:
To assess the sufficiency of public facilities needed to support potential development on the proposed
amendment area, the maximum development potential of the property under the existing and proposed City
Future Land Use Map designations were analyzed.
Table 2. Development Potential for Existing & Proposed FLUM Designations
Existing FLUM Designation “R/OG”
Proposed FLUM Designation “I” Net Change
Site Area 1.86 AC
(81,021 SF)
1.86 AC
(81,021 SF)
Maximum Development
Potential
0 DUs / 83 Beds1
40,510 SF
0.50 FAR
0 DUs / 69 Beds2
52,664 SF
0.65 FAR
0 DUs / -14 Beds
+12,154 SF
+0.15 FAR
Notes: 1. Residential uses are not permitted through the consistent Office (O) District; however, residential equivalent uses are permitted (3 beds per unit per acre).
2. Residential uses are not permitted through the consistent Institutional (I) District; however, residential equivalent uses are permitted (3 beds per unit per acre). Abbreviations:
FLUM – Future Land Use Map DUs – Dwelling Units AC – Acres FAR – Floor Area Ratio SF – Square feet
As shown in the table, there is an increase in maximum development potential of over 12,000 square feet.
The following analysis compares the maximum potential development of the proposed Institutional (I) future
land use developed with a 52,664 square foot non-residential use to the maximum development potential of the existing Residential/Office General (R/OG) future land use category developed with 40,510 square feet of non-residential use.
Potable Water
The change in development potential from this amendment would result in a decrease in potable water use of
up to 1,763.6 gallons per day. This decrease is determined by taking the potential potable water utilization of the proposed land use developed with the maximum square footage allowed (5,266.4 gallons per day) and subtracting it from the potential usage of an office use built out at the maximum square footage permitted by
the current land use designation (7,030 gallons per day).
The City’s current potable water demand is 10.64 million gallons per day (MGD). The City’s adopted level
of service (LOS) standard for potable water service is 120 gallons per day per capita, while the actual usage is estimated at 72 gallons per day per capita (2020 Annual Water Report). The City’s 10-year Water Supply Facilities Work Plan (2016-2026 Planning Period), completed October 2017, indicates that based on the
updated water demand projections and other factors, the City has adequate water supply and potable water
capacity for the 10-year planning horizon.
Community Development Board – June 21, 2022 LUP2022-03003 - Page 7 of 9
Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION
Wastewater
The change in development potential from this amendment would result in a decrease in wastewater use of
up to 2,114 gallons per day. This decrease is determined by taking the potential wastewater utilization of the
proposed land use developed with the maximum square footage allowed (4,213 gallons per day) and
subtracting it from the potential usage of an office use built out at the maximum square footage permitted by
the current land use designation (6,327 gallons per day).
The subject property is served by the Marshall Street Water Reclamation Facility, which presently has excess
permitted capacity estimated to be 4.82 million gallons per day. Therefore, there is excess sanitary sewer
capacity to serve the amendment area.
Solid Waste
The change in development potential from this amendment would result in an increase in solid waste generated of up to 73.8 tons per year. This increase is determined by taking the utilization of the proposed
land use developed with the maximum square footage allowed (142.2 tons per year) and subtracting it from
the potential utilization of an office use built out at the maximum square footage permitted by the current
land use designation (68.4 tons per year).
Pinellas County handles all solid waste disposal at the Pinellas County Waste-to-Energy Plant and the Bridgeway Acres Sanitary Landfill which has significant capacity. Additionally, the city provides a full-
service citywide recycling program which diverts waste from the landfill, helping to extend the lifespan of
Bridgeway Acres. There is excess solid waste capacity to serve the amendment area.
Parkland
Under both the existing and proposed future land use, the LOS citywide will continue to exceed the adopted LOS of 4 acres per 1,000 residents. The city is currently providing 7.95 acres of parkland per 1,000 residents.
The proposed future land use amendment will not impact the City’s adopted LOS for parkland acreage.
Based on this impact analysis, the current provision of 7.95 acres of parkland per 1,000 would remain
unchanged [Source: Parks and Recreation Facilities Impact Fee Study, prepared by Benesch (formerly
Tindale Oliver) May 23, 2022]
Amending a property’s future land use or zoning designation does not have an immediate impact on the
City’s Parks and Recreation system and parkland requirements. Impacts are felt when development occurs.
This Future Land Use Map Amendment will have no additional impact on parkland.
Stormwater
Site plan approval will be required before the property can be developed. At that time, the stormwater management system for the site will be required to meet all City and Southwest Florida Water Management
District (SWFWMD) stormwater management criteria.
Community Development Board – June 21, 2022 LUP2022-03003 - Page 8 of 9
Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION
Streets
The subject property is located on the east side of S Highland Avenue approximately 450 feet south of Druid
Road. To evaluate potential impacts on streets, the typical traffic impacts figure (trips per day per acre) in the
Countywide Rules for the corresponding Countywide Plan Map categories (current and proposed) are
compared. The current number of trips per day (165 trips) is calculated based on the per acre impact for the
Office (O) category of 89 trips/day/acre. The proposed Countywide Plan Map category of Institutional (I) category has an impact of 192 trips/day/acre (357 trips); therefore, the proposed amendment could result in
an increase of up to 192 trips per day.
S Highland Avenue is a paved, two-lane divided road with sidewalks available on both sides of the roadway
in the vicinity of the subject parcel. Although there is potential for an increase in the number of trips that
could be generated from the proposed amendment, S Highland Avenue has the capacity available to serve these additional trips.
Recommended Conclusions of Law:
Based upon the findings of fact, the proposed change would decrease the demand on several public facilities
including potable water, wastewater, parkland, and stormwater management; but would potentially see an
increase in solid waste and traffic generation. However, this will not result in the degradation of the current levels of service for solid waste and streets.
Impact on Natural Resources [Section 4-603.F.5]
Recommended Finding of Fact:
No wetlands appear to be located on the subject property. The City’s codes require that development is
compliant with the City’s tree preservation, landscaping, and stormwater management requirements.
Recommended Conclusion of Law:
Based on the findings of fact, it is determined that the proposed Future Land Use Map Amendment will not negatively impact natural resources on the subject property.
Community Development Board – June 21, 2022 LUP2022-03003 - Page 9 of 9
Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION
SUMMARY AND RECOMMENDATION: No amendment to the Comprehensive Plan or Future Land Use Map shall be recommended for approval or
receive a final action of support unless it complies with the standards contained in Section 4-603.F,
Community Development Code. Table 3 below depicts the consistency of the proposed amendment with the
standards under to Section 4-603.F:
Table 3. Consistency with Community Development Code Standards for Review
CDC Section 4-603 Standard Consistent Inconsistent
F.1 The amendment will further implementation of the Comprehensive Plan consistent with the goals, policies
and objectives contained in the Plan.
X
F.2 The amendment is not inconsistent with other provisions
of the Comprehensive Plan.
X
F.3 The available uses, if applicable, to which the properties
may be put are appropriate to the properties in question and compatible with existing and planned uses in the
area.
X
F.4 Sufficient public facilities are available to serve the
properties.
X
F.5 The amendment will not adversely affect the natural
environment.
X
F.6 The amendment will not adversely impact the use of
properties in the immediate area.
X
Based on the foregoing, the Planning and Development Department recommends the following action:
Recommend APPROVAL of the Future Land Use Map Amendment from Residential/Office General
(R/OG) to Institutional (I).
Prepared by Planning and Development Department Staff: ________
Dylan Prins
Planner
ATTACHMENTS:
Ordinance No. 9575-22
Resume
Photographs of Site and Vicinity
AERIAL PHOTOGRAPH
Owner(s): YMCA OF THE SUNCOAST INC Case: LUP2022-03003
REZ2022-03003
Site: 905 S Highland Avenue Property
Size(Acres): 1.86
Land Use Zoning
PIN: 14-29-15-00000-340-0200
From: Residential/Office
General (R/OG) Office (O)
To: Institutional (I) Institutional (I) Atlas Page: 297A
LOCATION MAP
Owner(s): YMCA OF THE SUNCOAST INC Case: LUP2022-03003
REZ2022-03003
Site: 905 S Highland Avenue Property
Size(Acres): 1.86
Land Use Zoning
PIN: 14-29-15-00000-340-0200
From: Residential/Office
General (R/OG) Office (O)
To: Institutional (I) Institutional (I) Atlas Page: 297A
EXISTING SURROUNDING USES MAP
Owner(s): YMCA OF THE SUNCOAST INC Case: LUP2022-03003
REZ2022-03003
Site: 905 S Highland Avenue Property
Size(Acres): 1.86
Land Use Zoning
PIN: 14-29-15-00000-340-0200
From: Residential/Office
General (R/OG) Office (O)
To: Institutional (I) Institutional (I) Atlas Page: 297A Detached Dwellings Institutional
Community
Center
Detached
Dwellings
FUTURE LAND USE MAP
Owner(s): YMCA OF THE SUNCOAST INC Case: LUP2022-03003
REZ2022-03003
Site: 905 S Highland Avenue Property
Size(Acres): 1.86
Land Use Zoning
PIN: 14-29-15-00000-340-0200
From: Residential/Office
General (R/OG) Office (O)
To: Institutional (I) Institutional (I) Atlas Page: 297A
LUP/REZ2022-03003
City of Clearwater
905 S Highland Avenue
View looking east at subject property on S Highland Ave
North of the subject property
South of the subject property
Across the street, to the west of the subject property
View looking southerly along S Highland Ave View looking northerly along S Highland Ave
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: REZ2022-03003
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Planning CaseIn Control: Planning & Development
Agenda Number: 9.5
SUBJECT/RECOMMENDATION:
Approve a Zoning Atlas Amendment from the Office (O) District to the Institutional (I) District for
property located at 905 South Highland Avenue and pass Ordinance 9576-22 on first reading.
(REZ2022-03003)
SUMMARY:
This Zoning Atlas Amendment involves a 1.86-acre vacant property located on the east side of
South Highland Avenue approximately 450 feet south of Druid Road. The parcel, owned by
YMCA of the Suncoast Inc., is currently vacant; however, the property was previously occupied
by a nursing home that was demolished in 2006. YMCA of the Suncoast would like the option to
construct a new smaller facility to replace their current one on the parcel directly to the south,
which has been sold to the Learning Independence for Tomorrow (LIFT) School. This
amendment would allow the applicant to develop the property with a facility built for delivery of
social/public services and/or educational services, although no plans have been submitted at
this time.
The request is to change the property’s Zoning Atlas designation from the Office (O) District to
the Institutional (I) District. A request to amend the future land use designation of the property
from Residential/Office General (R/OG) to Institutional (I) is being processed concurrently with
this case (LUP2022-03003). Social and community centers are not a listed permitted use in the
Office (O) District and would require submission of a Comprehensive Infill Redevelopment
application. The proposed amendment would allow for the property to be developed with the
clarity of institutional standards.
The Planning and Development Department determined that the proposed Zoning Atlas
Amendment is consistent with the Clearwater Community Development Code as specified
below:
·The proposed amendment is consistent with the Comprehensive Plan and the
Community Development Code.
·The available uses in the Institutional (I) District are compatible with the surrounding
area.
·The proposed amendment is compatible with the surrounding property and character of
the neighborhood.
Page 1 City of Clearwater Printed on 7/13/2022
File Number: REZ2022-03003
·The proposed amendment will not adversely or unreasonably affect the use of other
property in the area.
·The proposed amendment will not adversely burden public facilities, including the
traffic-carrying capacities of streets, in an unreasonably or disproportionate manner.
·The proposed Institutional (I) District boundaries are appropriately drawn in regard to
location and classification of streets, ownership lines, existing improvements, and the
natural environment.
The Community Development Board reviewed this application at its June 21, 2022 public
hearing and made a unanimous recommendation of approval to City Council.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 7/13/2022
Ordinance No. 9576-22
ORDINANCE NO. 9576-22
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY REZONING CERTAIN REAL PROPERTY LOCATED ON
THE EAST SIDE OF SOUTH HIGHLAND AVENUE
APPROXIMATELY 450 FEET SOUTH OF DRUID ROAD,
WHOSE POST OFFICE ADDRESS IS 905 SOUTH
HIGHLAND AVENUE, CLEARWATER, FLORIDA 33756,
FROM OFFICE (O) TO INSTITUTIONAL (I); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the assignment of a zoning classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's
Comprehensive Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in the City of Clearwater,
Florida, is hereby rezoned as indicated, and the Zoning Atlas of the City is amended, as
follows:
The map attached as Exhibit “B” is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect contingent upon and at such time that
Ordinance 9575-22 becomes effective.
Property Zoning District
See attached Exhibit “A” for legal description; From: Office (O)
To: Institutional (I)
(REZ2022-03003)
Ordinance No. 9576-22
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
Exhibit A
LUP2022-03003 & REZ2022-03003, 905 S Highland Avenue, 14-29-15-00000-340-0200
A parcel of land lying in the SE ¼ of the SW ¼ of Section 14, Township 29 South, Range 15 East, Pinellas
County, Florida and being more particularly described as follows:
Commence at the SW Corner of the SE ¼ of the SW ¼ of said Section 14, Township 29 South, Range 15
East; thence run N. 00 deg. 03 min. 29 sec. W., a distance of 772.88 feet to a POINT OF BEGINNING;
thence N. 00 deg. 03 min. 29 sec. W. for a distance of 228.42 feet; thence S. 89 deg. 03 min. 55 sec. E.
for a distance of 406.0 feet; thence S. 00 deg. 03 min. 29 sec. E. for a distance of 228.4 7 feet; thence N.
89 deg. 03 min. 22 sec. W. for a distance of 406.0 feet to the POINT OF BEGINNING, LESS the West 50.0
feet thereof for HIGHLAND AVENUE right-of-way.
Exhibit “B”
PROPOSED ZONING MAP
Owner(s): YMCA OF THE SUNCOAST INC Case: LUP2022-03003
REZ2022-03003
Site: 905 S Highland Avenue Property
Size(Acres): 1.86
Land Use Zoning
PIN: 14-29-15-00000-340-0200
From: Residential/Office
General (R/OG) Office (O)
To: Institutional (I) Institutional (I) Atlas Page: 297A
PLANNING & DEVELOPMENT DEPARTMENT
COMMUNITY DEVELOPMENT BOARD STAFF REPORT
MEETING DATE: June 21, 2022
AGENDA ITEM: F.4.
CASE: REZ2022-03003
REQUEST: To amend the Zoning Atlas designation from the Office (O) District to the
Institutional (I) District.
GENERAL DATA:
Owner .............................
Representative................. YMCA of the Suncoast Inc.
Brian J. Aungst
Location ......................... 905 S Highland Avenue, located on the east side of S Highland Avenue approximately 450 feet south of Druid Road
Property Size................... 1.86 acres
Background:
This case involves a 1.86-acre vacant property located on the east side of S Highland Avenue approximately
450 feet south of Druid Road. The parcel, owned by YMCA of the Suncoast Inc., is currently vacant; however, the property was previously occupied by a nursing home that was demolished in 2006. YMCA of the Suncoast would like the option to construct a new smaller facility to replace their current one on the
parcel directly to the south, which has been sold to the Learning Independence for Tomorrow (LIFT) School.
This amendment would allow the applicant to develop the property with a facility built for delivery of
social/public services and/or educational services, although no plans have been submitted at this time.
The request is to change the property’s Zoning Atlas designation from the Office (O) District to the Institutional (I) District. A request to amend the future land use designation of the property from
Residential/Office General (R/OG) to Institutional (I) is being processed concurrently with this case (see
LUP2022-03003). Social and community centers are not a listed permitted use in the Office (O) District and
would require submission of a Comprehensive Infill Redevelopment application. The proposed amendment would allow for the property to be developed with the clarity of institutional standards.
Community Development Board – June 21, 2022 REZ2022-03003 - Page 2 of 8
Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION
Vicinity Characteristics: Maps 1 and 2 show the general location of the property and an aerial view of the amendment area and its
surroundings.
Map 1 Map 2
Map 3 shows the existing surrounding uses. The property to the north and wrapping around to the east of the
subject property is owned by the Salvation Army and includes the Social Services Department and a family
medical practice. The property to the south is the current YMCA of the Suncoast location that has been sold and will be transitioning to the LIFT School. Across S Highland Avenue to the west there is residential use
which includes detached dwellings. Further north along S Highland Avenue and across Druid Road
additional residential uses are present.
Map 3
Community Development Board – June 21, 2022 REZ2022-03003 - Page 3 of 8
Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION
As shown on Map 4, the abutting zoning district to the north, south, and east is institutional (I). Low Medium Density Residential (LMDR) exists across S Highland Avenue to the west and to the north along S Highland
Avenue and across Druid Road.
Map 4
REVIEW CRITERIA:
Consistency with the Clearwater Comprehensive Plan and Community Development Code and Regulations [Sections 4-602.F.1]
Recommended Findings of Fact:
Applicable goal, objective and policies of the Clearwater Comprehensive Plan which support the proposed
amendment include:
Objective A.2.2 Future Land Use in the City of Clearwater shall be guided by the City’s Future Land Use Map, which shall be consistent with the Countywide Plan for Pinellas County (The Countywide Plan)
including the Countywide Plan Map and shall be implemented through the City’s Community Development
Code.
Goal A.4 The City shall work toward a land use pattern that can be supported by the available community and public facilities that would be required to serve the development.
Policy A.5.5.1 Development shall be designed to maintain and support the existing or envisioned character
of the neighborhood.
Community Development Board – June 21, 2022 REZ2022-03003 - Page 4 of 8
Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION
Policy B.1.4.1 The City will continue to review potential trips generated by requests for amendment to the
Future Land Use Map.
Policy B.1.5.1 The City shall continue to review trips generated by land development projects through the
Mobility Management System.
Applicable section of the Community Development Code which supports the proposed amendment:
Division 12, Institutional District, Section 2-1201. Intent and Purpose. The intent and purpose of the
Institutional "I" District is to establish areas where public and private organizations can establish and
operate institutions with a public interest in support of the quality of life of the citizens of the City of Clearwater without adversely impacting the integrity of adjacent residential neighborhoods, diminishing
the scenic quality of the City of Clearwater or negatively impacting the safe and efficient movement of
people and things within the City of Clearwater.
The proposed Institutional (I) District is compatible with the surrounding institutional and single-family uses. The zoning districts consistent with the current Residential/Office General (R/OG) designation do not permit
social and community center uses, which is the classification of the YMCA. As a result, a concurrent
application for amendment to the Future Land Use Map is also being processed to change the land use
designation of the property from Residential/Office General (R/OG) to Institutional (I) to allow social and
community center uses (LUP2022-03003). Overall, the intensity of development allowed will be greater than what is permitted by the current Residential/Office General (R/OG) future land use designation and will be
equal or similar to adjacent parcels to the north and south. Although there is potential for increased traffic
generation with a change to Institutional use, S Highland Avenue has the capacity to support this increase.
The expansion of institutional use does not directly abut residential uses, therefore concerns regarding
character of the neighborhood and compatibility do not arise with this application. In addition, the proposal does not degrade the level of service for public facilities below the adopted standards (a detailed public
facilities analysis follows in this report).
Recommended Conclusion of Law:
The request does not conflict with the goals, objectives, and policies of the Clearwater Comprehensive Plan and furthers said plan and the Community Development Code as indicated above.
Compatibility with Surrounding Properties/Character of the City & Neighborhood [Section 4-602.F.2,
4-602.F.3 and Section 4-602.F.4]
Recommended Findings of Fact:
Existing surrounding uses consists of detached dwellings to the west across S Highland Avenue, and further
north along S Highland Avenue and across Druid Road. The property to the north and wrapping around to
the east of the subject property is owned by the Salvation Army and includes the Social Services Department
and a family medical practice. To the south is the current YMCA of the Suncoast location but has been sold
and will be transitioning to the LIFT School.
Community Development Board – June 21, 2022 REZ2022-03003 - Page 5 of 8
Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION
Recommended Conclusions of Law:
The proposed expansion of the Institutional (I) zoning district would allow development that is in character
with the zoning districts in the area. Further, the proposal is compatible with surrounding uses and consistent
with the character of the surrounding properties and neighborhood.
Sufficiency of Public Facilities [Section 4-602.F.5]
Recommended Findings of Fact:
Even though this is a Zoning Atlas Amendment application, maximum development potential is based on the
underlying future land use, so to assess the sufficiency of public facilities needed to support potential
development on the proposed property, the maximum development potential under the existing Future Land
Use Map designation was analyzed.
Table 1. Development Potential for Existing and Proposed FLUM Designation
Existing FLUM Designation
“R/OG”
Proposed FLUM Designation
“I”
Net Change
Site Area 1.86 AC
(81,021 SF)
1.86 AC
(81,021 SF)
Maximum
Development Potential
0 DUs / 83 Beds1
40,510 SF
0.50 FAR
0 DUs / 69 Beds2
52,664 SF
0.65 FAR
0 DUs / -14 Beds
+12,154 SF
+0.15 FAR
Notes:
1. Residential uses are not permitted through the consistent Office (O) District; however, residential equivalent uses are permitted (3 beds per unit per acre). 2. Residential uses are not permitted through the consistent Institutional (I) District; however, residential equivalent uses are
permitted (3 beds per unit per acre). Abbreviations:
FLUM – Future Land Use Map DUs – Dwelling Units AC – Acres FAR – Floor Area Ratio SF – Square feet
As shown in the table, there is an increase in maximum development potential of over 12,000 square feet.
The following analysis compares the maximum potential development of the proposed Institutional (I) future land use developed with a 52,664 square foot non-residential use to the maximum development potential of
the existing Residential/Office General (R/OG) future land use category developed with 40,510 square feet
of non-residential use.
Potable Water
The change in development potential from this amendment would result in a decrease in potable water use of up to 1,763.6 gallons per day. This decrease is determined by taking the potential potable water utilization of
the proposed land use developed with the maximum square footage allowed (5,266.4 gallons per day) and
subtracting it from the potential usage of an office use built out at the maximum square footage permitted by
the current land use designation (7,030 gallons per day).
The City’s current potable water demand is 10.64 million gallons per day (MGD). The City’s adopted level of service (LOS) standard for potable water service is 120 gallons per day per capita, while the actual usage
Community Development Board – June 21, 2022 REZ2022-03003 - Page 6 of 8
Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION
is estimated at 72 gallons per day per capita (2020 Annual Water Report). The City’s 10-year Water Supply Facilities Work Plan (2016-2026 Planning Period), completed October 2017, indicates that based on the
updated water demand projections and other factors, the City has adequate water supply and potable water
capacity for the 10-year planning horizon.
Wastewater
The change in development potential from this amendment would result in a decrease in wastewater use of up to 2,114 gallons per day. This decrease is determined by taking the potential wastewater utilization of the
proposed land use developed with the maximum square footage allowed (4,213 gallons per day) and
subtracting it from the potential usage of an office use built out at the maximum square footage permitted by
the current land use designation (6,327 gallons per day).
The subject property is served by the Marshall Street Water Reclamation Facility, which presently has excess permitted capacity estimated to be 4.82 million gallons per day. Therefore, there is excess sanitary sewer
capacity to serve the amendment area.
Solid Waste
The change in development potential from this amendment would result in an increase in solid waste
generated of up to 73.8 tons per year. This increase is determined by taking the utilization of the proposed land use developed with the maximum square footage allowed (142.2 tons per year) and subtracting it from
the potential utilization of an office use built out at the maximum square footage permitted by the current
land use designation (68.4 tons per year).
Pinellas County handles all solid waste disposal at the Pinellas County Waste-to-Energy Plant and the
Bridgeway Acres Sanitary Landfill which has significant capacity. Additionally, the city provides a full-service citywide recycling program which diverts waste from the landfill, helping to extend the lifespan of
Bridgeway Acres. There is excess solid waste capacity to serve the amendment area.
Parkland
Under both the existing and proposed future land use, the LOS citywide will continue to exceed the adopted
LOS of 4 acres per 1,000 residents. The city is currently providing 7.95 acres of parkland per 1,000 residents. The proposed future land use amendment will not impact the City’s adopted LOS for parkland acreage.
Based on this impact analysis, the current provision of 7.95 acres of parkland per 1,000 would remain
unchanged [Source: Parks and Recreation Facilities Impact Fee Study, prepared by Benesch (formerly
Tindale Oliver) May 23, 2022].
Amending a property’s future land use or zoning designation does not have an immediate impact on the City’s Parks and Recreation system and parkland requirements. Impacts are felt when development occurs.
This Zoning Atlas Amendment will have no additional impact on parkland.
Community Development Board – June 21, 2022 REZ2022-03003 - Page 7 of 8
Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION
Stormwater
Site plan approval will be required before the property can be developed. At that time, the stormwater
management system for the site will be required to meet all City and Southwest Florida Water Management
District (SWFWMD) stormwater management criteria.
Streets
The subject property is located on the east side of S Highland Avenue approximately 450 feet south of Druid Road. To evaluate potential impacts on streets, the typical traffic impacts figure (trips per day per acre) in the
Countywide Rules for the corresponding Countywide Plan Map categories (current and proposed) are
compared. The current number of trips per day (165 trips) is calculated based on the per acre impact for the
Office (O) category of 89 trips/day/acre. The proposed Countywide Plan Map category of Institutional (I)
category has an impact of 192 trips/day/acre (357 trips); therefore, the proposed amendment could result in an increase of up to 192 trips per day.
S Highland Avenue is a paved, two-lane divided road with sidewalks available on both sides of the roadway
in the vicinity of the subject parcel. Although there is potential for an increase in the number of trips that
could be generated from the proposed amendment, S Highland Avenue has the capacity available to serve
these additional trips.
Recommended Conclusions of Law:
Based upon the findings of fact, the proposed change would decrease the demand on several public facilities
including potable water, wastewater, parkland, and stormwater management; but would potentially see an
increase in solid waste and traffic generation. However, this will not result in the degradation of the current
levels of service for solid waste and streets.
Location of District Boundaries [Section 4-602.F.6]
Recommended Finding of Fact:
The location of the proposed Institutional (I) District is logical and consistent with the boundaries of the
subject property.
Recommended Conclusion of Law:
The district boundaries are appropriately drawn in regard to location and classifications of streets, ownership
lines, existing improvements, and the natural environment.
Community Development Board – June 21, 2022 REZ2022-03003 - Page 8 of 8
Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION
SUMMARY AND RECOMMENDATION:
No amendment to the Zoning Atlas shall be recommended for approval or receive a final action of approval
unless it complies with the standards contained in Section 4-602.F, Community Development Code. Table 2
below depicts the consistency of the proposed amendment with the standards under Section 4-602.F:
Table 2. Consistency with Community Development Code Standards for Review
CDC Section 4-602 Standard Consistent Inconsistent
F.1 The proposed amendment is consistent with and features the
goals, policies and objectives of the Comprehensive Plan and
furthers the purposes of this Development Code and other city ordinances and actions designed to implement the plan.
X
F.2 The available uses to which the property may be put are appropriate to the property which is subject to the proposed amendment and compatible with existing and planned uses in the
area.
X
F.3 The amendment does not conflict with the needs and character of the neighborhood and the city. X
F.4 The amendment will not adversely or unreasonably affect the use of other property in the area. X
F.5 The amendment will not adversely burden public facilities,
including the traffic-carrying capacities of streets, in an
unreasonably or disproportionate manner.
X
F.6 The district boundaries are appropriately drawn with due regard
to locations and classifications of streets, ownership lanes, existing improvements and the natural environment.
X
Based on the foregoing, the Planning and Development Department recommends the following action:
Recommend APPROVAL of the Zoning Atlas Amendment from the Office (O) District to the Institutional
(I) District.
Prepared by Planning and Development Department Staff: ________
Dylan Prins
Planner
ATTACHMENTS: Ordinance No. 9576-22
Resume
Photographs of Site and Vicinity
AERIAL PHOTOGRAPH
Owner(s): YMCA OF THE SUNCOAST INC Case: LUP2022-03003
REZ2022-03003
Site: 905 S Highland Avenue Property
Size(Acres): 1.86
Land Use Zoning
PIN: 14-29-15-00000-340-0200
From: Residential/Office
General (R/OG) Office (O)
To: Institutional (I) Institutional (I) Atlas Page: 297A
LOCATION MAP
Owner(s): YMCA OF THE SUNCOAST INC Case: LUP2022-03003
REZ2022-03003
Site: 905 S Highland Avenue Property
Size(Acres): 1.86
Land Use Zoning
PIN: 14-29-15-00000-340-0200
From: Residential/Office
General (R/OG) Office (O)
To: Institutional (I) Institutional (I) Atlas Page: 297A
EXISTING SURROUNDING USES MAP
Owner(s): YMCA OF THE SUNCOAST INC Case: LUP2022-03003
REZ2022-03003
Site: 905 S Highland Avenue Property
Size(Acres): 1.86
Land Use Zoning
PIN: 14-29-15-00000-340-0200
From: Residential/Office
General (R/OG) Office (O)
To: Institutional (I) Institutional (I) Atlas Page: 297A Detached Dwellings Institutional
Community
Center
Detached
Dwellings
PROPOSED ZONING MAP
Owner(s): YMCA OF THE SUNCOAST INC Case: LUP2022-03003
REZ2022-03003
Site: 905 S Highland Avenue Property
Size(Acres): 1.86
Land Use Zoning
PIN: 14-29-15-00000-340-0200
From: Residential/Office
General (R/OG) Office (O)
To: Institutional (I) Institutional (I) Atlas Page: 297A
LUP/REZ2022-03003
City of Clearwater
905 S Highland Avenue
View looking east at subject property on S Highland Ave
North of the subject property
South of the subject property
Across the street, to the west of the subject property
View looking southerly along S Highland Ave View looking northerly along S Highland Ave
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: DVA2022-06001
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Planning CaseIn Control: Planning & Development
Agenda Number: 9.6
SUBJECT/RECOMMENDATION:
Approve a Development Agreement between the City of Clearwater and Gotham Property
Acquisitions, LLC and The DeNunzio Group providing for the redevelopment of two sites on the
west side of Osceola Avenue abutting Coachman Park in the Downtown Core for overnight
accommodations, attached dwellings, commercial uses such as retail, food and beverage,
cultural uses and event space pursuant to Community Development Code Section 4-606;
adopt Resolution 22-15, and authorize appropriate officials to execute same. (DVA2022-06001)
SUMMARY:
The properties subject to this Development Agreement include a portion of the former City Hall
site located at the northwest corner South Osceola Avenue and Pierce Street (112 South
Osceola Avenue) and a portion of the former Harborview site located north of Cleveland Street
(50 North Osceola Avenue). The properties are located within the Central Business District
(CBD) future land use category, the Downtown (D) District and the Downtown Core Character
District of the Clearwater Downtown Redevelopment Plan.
The proposed Development Agreement between the City and the Developer (i.e., Gotham
Property Acquisitions, LLC and The DeNunzio Group, LLC) is anticipated to be in effect for 30
years and includes the following main provisions:
·Permits certain uses: Attached dwellings (apartments), hotel, commercial uses such
as retail, food and beverage, and cultural uses, and event space
·Prohibits certain uses: Self-storage facilities, nightclubs and light assembly uses
·Limits building height: former Harborview site limited to 157 feet for the hotel (north
building) and 53 feet for the south building; City Hall site limited to 289 feet
·Establishes maximum density and intensity (FAR) for both sites, consistent with the
Clearwater Downtown Redevelopment Plan and Community Development Code
·Anticipates Public Amenities Incentive Pool allocation by the Community Development
Board: 36 hotel units and 422 residential units
·Requires minimum number of surface and underground off-street parking spaces: 169
parking spaces at the former Harborview site, 119 of which will be reserved and
allocated for hotel use, and 600 underground parking spaces at the City Hall site
·Anticipates the need for the City to process a plat for the city-owned property along the
waterfront and bluff.
·Recognizes the need for a license agreement to govern cross access between the
Page 1 City of Clearwater Printed on 7/13/2022
File Number: DVA2022-06001
Library parking lot and the former Harborview site
·Requires all buildings to be constructed to standards equivalent to LEED Silver
certification
The proposal is in compliance with the standards for Development Agreements contained in
Section 4-606, is consistent with the City’s Comprehensive Plan and Community Development
Code, and furthers the vision of Downtown redevelopment as set forth in Clearwater Downtown
Redevelopment Plan, as determined by the Planning and Development Department.
The Community Development Board will review this Development Agreement application at its
public hearing on July 19, 2022 and make a recommendation to City Council. The Planning and
Development Department staff will report the recommendation at the city council meeting.
APPROPRIATION CODE AND AMOUNT:
Funding for this agreement is available in the unrestricted reserve balance of the Parking Fund.
USE OF RESERVE FUNDS:
The remaining balance of Parking Fund reserves after 25% working capital reserves is
approximately $13.0 million or 156% of the current Parking Fund operating budget.
Page 2 City of Clearwater Printed on 7/13/2022
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: LUP2022-04004
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Planning CaseIn Control: Planning & Development
Agenda Number: 9.7
SUBJECT/RECOMMENDATION:
Withdrawn: Deny a Future Land Use Map Amendment from the Residential Low (RL) category
to the Institutional (I) category for the property located at 1885 County Road (CR) 193 and do
not pass Ordinance 9577-22 on first reading. (LUP2022-04004)
SUMMARY:
This Future Land Use Map Amendment involves a 2.618-acre property located on the east side
of CR 193 approximately 500 feet south of Sunset Point Road. The applicant, St. Mary and St.
Mina Coptic Orthodox Church, is requesting to amend the future land use category from
Residential Low (RL) to Institutional (I). The applicant has submitted a Zoning Atlas Amendment
which is being processed concurrently with this case (REZ2022-04004).
The subject property is currently developed with a detached dwelling which was constructed in
1973. In 2006, the property was annexed into the city by ordinance No. 7683-06, with
subsequent ordinances establishing the future land use of Residential Low (RL) and zoning
designation of Low Medium Density Residential (LMDR). St. Mary and St. Mina Coptic Orthodox
Church (hereinafter the Church) purchased the property in 2015. The Church also owns the
property adjacent to the south, 2930 CR 193, and operates their main Church campus from
this site which consists of three buildings totaling just under 30,000 square feet of development
of 4.469± acres.
Site plans are not required as part of Future Land Use Map amendment applications; however,
the applicant has previously brought forward conceptual site plans that propose a two -story,
28,000 square foot multi-use building with associated parking on the subject property and
rearranged parking on the main Church property, including during pre-application meetings late
last year. Staff has not formally reviewed the site plan, but previous comments focused on the
increase of development potential in the requested Institutional (I) future land use category and
uses in the consistent zoning district, as well as concerns about additional traffic. Staff
encouraged the applicant to explore site design options where future vertical development is
limited to the main Church parcel to the south which is already designated as Institutional (I),
and to explore ways to mitigate impacts to surrounding properties.
The proposed expansion of the Institutional (I) future land use category would negatively impact
the low-density character of the area. The addition of Institutional property as proposed is
incompatible with surrounding uses and inconsistent with the character of the surrounding
properties and neighborhood. Additionally, the increase in development potential would likely
lead to traffic capacity issues along CR 193, a dead-end roadway that lacks sidewalks and has
no opportunities to connect to Sunset Point Road or another outlet. The main Church campus
to the south, 2930 CR 193, has a maximum development potential of up to 126,534 square feet
based on its current designation of Institutional (I) on the city’s Future Land Use Map. The
Page 1 City of Clearwater Printed on 7/13/2022
File Number: LUP2022-04004
existing development is approximately 29,247 square feet, which leaves up to 97,287 square
feet of unrealized development potential on the site. The main Church campus could support
expansion of the Church without the need to extend the Institutional (I) future land use category
north to the subject property.
The Planning and Development Department has determined that the proposed Future Land
Use Map Amendment is not consistent with the provisions of the Clearwater Community
Development Code as specified below:
·The amendment will not further implementation of the Comprehensive Plan consistent
with the goals, policies and objectives contained in the Plan.
·The amendment is inconsistent with other provisions of the Comprehensive Plan.
·The available uses, if applicable, to which the property may be put are not appropriate to
the property in question and not compatible with existing and planned uses in the area.
·Sufficient public facilities are available to serve the subject property; however, sufficient
traffic levels of service are not available to serve the property.
·The amendment will adversely impact the use of properties in the immediate area.
If approved, the proposed City of Clearwater future land use category of Residential Low (RL)
will necessitate an amendment of the Countywide Plan Map from the Residential Low Medium
(RLM) category to the Public/Semi-Public (P/SP) category. In accordance with the Countywide
Plan Rules, the land use plan amendment is subject to the approval of Forward Pinellas, in its
role as the Pinellas Planning Council, and the Board of County Commissioners acting as the
Countywide Planning Authority. The application is a small-scale amendment so review and
approval by the Florida Department of Economic Opportunity would not be required.
The Community Development Board reviewed this application at its June 21, 2022 public
hearing and made a unanimous recommendation of denial to City Council.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 7/13/2022
Background:
This case involves a 2.618-acre property located on the east side of County Road (CR) 193 approximately
500 feet south of Sunset Point Road. A detached dwelling which was constructed in 1973 occupies the site.
The subject property was annexed into the City in 2006 by Ordinance No. 7683-06, with Ordinance No.
7684-06 setting the initial future land use category of Residential Low (RL) and Ordinance No. 7685-06
setting the initial zoning designation of Low Medium Density Residential (LMDR). The current owner, St.
Mary & St. Mina Coptic Orthodox Church, which is located on the parcel to the south (2930 CR 193),
purchased the property in June 2015. The request is to change the Future Land Use Map designation of the
subject property from Residential Low (RL) to Institutional (I). A request to rezone the property from the
Low Medium Density Residential (LMDR) District to the Institutional (I) District is being processed
concurrently with this case (see REZ2022-04004).
The church’s campus (2930 CR 193) is comprised of three buildings which total just under 30,000 square
feet of development on 4.469 acres. In late 2007, the church approached the city requesting annexation in
order to connect to the City’s sewer system. However, as the closest sanitary sewer manhole was to the east
in the Castle Woods Drive right-of-way it was not readily available. After six months of inactivity, staff
withdrew the petition.
In 2014, the City’s Public Utilities Department was expanding sanitary sewer service in certain areas of the
city, one of the areas being on CR 193. In late 2014, the church again requested annexation in order to
connect to the City’s sanitary sewer system during the expansion work. Applications to amend the church’s
future land use and zoning designations to Institutional (I) were also submitted, and the three cases were
reviewed concurrently. The Community Development Code only permits places of worship within the
PLANNING & DEVELOPMENT DEPARTMENT
COMMUNITY DEVELOPMENT BOARD STAFF REPORT
MEETING DATE: June 21, 2022
AGENDA ITEM: F.1.
CASE: LUP2022-04004
REQUEST: To amend the Future Land Use Map designation from Residential Low
(RL) to Institutional (I)
GENERAL DATA:
Agent...............................
Owner.............................
Todd Pressman, President, Pressman & Associates, Inc.
St. Mary & St. Mina Coptic Orthodox Church
Location .......................... 1885 County Road 193 located on the east side of County Road 193
approximately 500 feet south of Sunset Point Road
Property Size ................... 2.618 acres
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Institutional (I) District, necessitating the Future Land Use Map and Zoning Atlas Amendment applications
so the existing church remained a conforming use upon annexation.
The Future Land Use Map and Zoning Atlas Amendments were heard before the Community Development
Board on February 17, 2015. Concerns about the increased number of uses permitted in the City’s
Institutional (I) District, greater development intensity, traffic, and noise from the church property were
raised during the hearing by the neighbors. After deliberation, the Community Development Board
recommended approval to the City Council, and the City Council ultimately approved the annexation and
future land use and zoning amendments on April 2, 2015. These concerns by the neighbors were also raised
at the first City Council meeting on March 19, 2015.
In early 2018, the applicant contacted staff because the church was looking to create a master plan, which
included the addition of the subject property (the parcel north of the main campus). In late 2018, the
applicant submitted a request to amend the Future Land Use Map designation from Residential Low (RL) to
Institutional (I), case LUP2018-11008, and the Zoning Atlas designation from Low Medium Density
Residential (LMDR) to Institutional (I), case REZ2018-12005. Staff recommended denial of these two
proposed amendments to Institutional (I). The 2018 request did not include a site plan as part of the
application package as they are not required; however, at the February 19, 2019, Community Development
Board meeting, the applicants introduced a conceptual site plan that showed a new 28,000 square foot multi-
function building on the subject property. As such, staff nor the board were able to adequately review the
conceptual site plan prior to the meeting.
At the February 19, 2019, Community Development Board meeting, concerns were again raised by the
neighbors about the traffic, greater number of uses, increased development potential, and noise from the
existing church property. Through discussion at the meeting, staff stated to the applicant and to the board that
non-residential off-street parking was a permitted use in the existing Low Medium Density Residential
(LMDR) District, and that pursuing this use would not require the need for the Future Land Use Map or
Zoning Atlas Amendments. The applicant stated that they would be willing to continue the case to a date
uncertain to allow for more discussions with staff, and the board voted unanimously to continue the case to a
date uncertain. Due to inactivity on the application, and after numerous correspondence with the owner and
the applicant, staff withdrew the application on September 24, 2019. It should be noted that the Clearwater
Police Department has received nine calls for service related to noise at the main church campus. There was
one call in 2016, five in 2017, two in 2018, none in 2019 and one in 2020.
In late 2021, the applicant scheduled two pre-application meetings with staff to gather feedback on two
conceptual site plans for the subject property and church property. The two conceptual site plans were like
the one presented at the 2019 Community Development Board meeting, and staff recommended and
encouraged the applicant to look for solutions where new structures were limited to the existing church
parcel currently designated as Institutional (I). Staff also noted that expansion of the Institutional (I) future
land use and zoning was inconsistent with many of the review criteria in the Code.
The applicant has not submitted a site plan at this time but has indicated on the application that the proposed
use of the subject property is a place of worship and responses to the review criteria indicate an expansion of
the existing place of worship onto the subject property.
The existing Institutional (I) future land use category on the main church campus to the south, 2930 CR 193,
has a maximum development potential of up to 126,534 square feet. The existing development on the main
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church campus is approximately 29,247 square feet, which leaves a potential of up to 97,287 square feet of
unrealized development potential on the site. The main church campus could support expansion of the
church without the need to expand the Institutional (I) future land use category north to the subject property.
Vicinity Characteristics:
Maps 1 and 2 show the general location of the property and an aerial view of the amendment area and its
surroundings.
Map 1 Map 2
Map 3 shows the existing surrounding uses. Adjacent to the east and farther north along Sunset Point Road
and Sunrise Drive are detached dwellings, and adjacent to the north is a community residential home.
Adjacent to the south is the main St. Mary & St. Mina Coptic Orthodox Church, and further south across CR
193 is Paul B. Stephens School. To the west across CR 193 is Sylvan Abbey Funeral Home and a vacant
tract of land owned by Sylvan Abbey, and to the southwest across CR 193 is a detached dwelling on a large
tract of land also owned by Sylvan Abbey but under a 99-year ground lease.
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Map 3
As shown on Map 4, the abutting future land use designations are Residential Suburban (RS) to the east,
Residential Low (RL) to the north, and Institutional (I) to the south. Across CR 193 to the west, south and
southwest is also Institutional (I). Residential Low (RL) also exists further north for the residential properties
along Sunset Point Road.
Community Development Board – June 21, 2022
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Map 4
A comparison between the uses, densities and intensities allowed by the existing and proposed Future Land
Use Map designations appears in Table 1, along with the consistent zoning districts.
Table 1. Uses, Densities and Intensities Allowed by Existing and Proposed Future Land Use Designations
Exsiting FLUM Designation
Residential Low (RL)
Proposed FLUM Designation
Institutional (I)
Primary Uses: Low Density Residential Public/Private Schools, Churches, Public
Offices, Hospitals, Residential Equivalent
Maximum Density: 5 Dwelling Units per Acre 12.5 Dwelling Units per Acre
Maximum
Intensity:
FAR 0.40; ISR 0.65 FAR 0.65; ISR 0.85
Consistent Zoning
Districts:
Low Density Residential (LDR); Low
Medium Density Residential (LMDR)
Institutional (I)
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REVIEW CRITERIA:
Consistency with the Clearwater Comprehensive Plan [Sections 4-603.F.1 and 4-603.F.2]
Recommended Findings of Fact:
Applicable goals, objective and policies of the Clearwater Comprehensive Plan which do not support the
proposed amendment include:
Goal A.2 A sufficient variety and amount of future land use categories shall be provided to accommodate
public demand and promote infill development.
Objective A.2.2 Future Land Use in the City of Clearwater shall be guided by the City’s Future Land Use
Map, which shall be consistent with the Countywide Plan for Pinellas County (The Countywide Plan)
including the Countywide Plan Map and shall be implemented through the City’s Community Development
Code.
Goal A.4. The City shall work toward a land use pattern that can be supported by the available community
and public facilities that would be required to serve the development.
Policy A.5.5.1 Development shall be designed to maintain and support the existing or envisioned character
of the neighborhood.
Policy B.1.4.1 The City will continue to review potential trips generated by requests for amendment to the
Future Land Use Map.
Policy B.1.5.1 The City shall continue to review trips generated by land development projects through the
Mobility Management System.
Additionally, as stated in the introduction of the City’s Comprehensive Plan Future Land Use Element, the
goals, objectives and policies provide for sustainable redevelopment and infill development, as well as
neighborhood preservation, and are “… designed to preserve and enhance community character and quality
of life, while ensuring continued economic vitality of the community.”
The current mix of future land use categories is generally sufficient in this area to support the character of the
neighborhood, which is more rural in nature than most areas within the City of Clearwater. The residential
neighborhood abutting to the east is a larger lot subdivision (between approximately 15,000 – 19,000 square
feet on average) compared to many subdivisions in the city. Although institutional uses can be compatible
within and near residential areas, the scale and operational characteristics of the use are important factors.
The request as submitted does not demonstrate how the expansion of Institutional (I) future land use by an
additional 2.618 acres, as proposed in the amendment, would not adversely affect the community character
and quality of life of the overall neighborhood. While there are properties that are designated Institutional (I)
in the vicinity, the largest is Sylvan Abbey funeral home and church which has direct access to Sunset Point
Road, a minor arterial road. CR 193 is a two-lane, undivided local road that lacks sidewalks. There are
several challenges along CR 193, most notably that it is a short dead-end road with no obvious solutions or
opportunities to build a connection through a second outlet. As detailed below in the Public Facilities review,
development of the subject site would likely lead to degradation of CR 193. A transportation management
plan or traffic impact study would be required depending on the number of trips a development proposal
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adds to the road network. The Paul B. Stephens School and the existing church likely use a large portion of
the roadway’s maximum capacity, and additional development would further strain the roadway. Staff is
concerned that the expansion of the Institutional (I) future land use designation would allow additional
development that is out of character or would have negative impacts in the area.
Recommended Conclusions of Law:
The request is inconsistent with the goals, objectives and policies of the Clearwater Comprehensive Plan and
does not further said plan as indicated above.
Consistency with the Countywide Rules
Recommended Findings of Fact:
The underlying Countywide Plan Map category on the proposed amendment area is Residential Low
Medium (RLM). This Residential Low Medium (RLM) category is also to the north and east. Properties to
the south and west are designated with the Public/Semi-Public (P/SP) category. Section 2.3.3.2 of the
Countywide Rules states that the current Residential Low Medium (RLM) category is intended to depict
areas that are now developed, or appropriate to be developed, in a suburban, low density or moderately dense
residential manner; and to recognize such areas as primarily well-suited for residential uses that are
consistent with the suburban qualities, transportation facilities, including transit, and natural resources of
such areas.
The proposed City of Clearwater future land use designation of Institutional (I) will necessitate a Countywide
Plan Map amendment from the Residential Low Medium (RLM) category to the Public/Semi-Public (P/SP)
category in order to maintain consistency between the City’s Future Land Use Map and the Countywide Plan
Map. Section 2.3.3.10 of the Countywide Rules states that the Public/Semi-Public (P/SP) category is intended
to recognize institutional and transportation/utility uses that serve the community or region, especially larger
facilities having acreage exceeding the threshold established in other plan categories, and which are
consistent with the need, character, and scale of such uses relative to the surrounding uses, transportation
facilities, and natural resource features.
Although the applicant has indicated the church’s intention is to expand the existing place of worship use to
the north onto the subject site, the applicant has not submitted a site plan or provided enough information for
staff to evaluate whether the increase in development potential across the subject parcel is compatible with
the surrounding development and Countywide Plan Map categories. Expansion of this institutional use
would be inconsistent with the character and scale of such a use relative to the uses surrounding the subject
site and transportation facilities available to serve the site (CR 193).
Recommended Conclusions of Law:
The proposed Future Land Use Map Amendment will require an amendment to the Countywide Plan Map
category from Residential Low Medium (RLM) to Public/Semi Public (P/SP). Although the proposed
amendment is consistent with the purpose of the proposed category in the Countywide Rules, the expansion
of this designation onto the subject property is inconsistent with the character and scale relative to the
surrounding uses, transportation facilities, and natural resource features.
Community Development Board – June 21, 2022
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Compatibility with Surrounding Properties/Character of the City & Neighborhood [Section 4-603.F.3
and Section 4-603.F.6]
Recommended Findings of Fact:
Existing surrounding uses consist of detached dwellings to the north and east. To the south is the main St.
Mary & St. Mina Coptic Orthodox Church campus, and further south along CR 193 is the Paul B. Stephens
School. To the west is land owned by the Sylvan Abbey Memorial Park that is developed with various uses
as previously discussed.
The proposed Institutional (I) future land use category primarily permits residential equivalent uses at a
density of 12.5 dwelling units per acre and 3 beds per dwelling unit, or nonresidential development at a floor
area ratio (FAR) of 0.65. The future land use designations of surrounding properties include Residential
Low (RL), Residential Suburban (RS) and Institutional (I).
The proposed Institutional (I) future land use category, which primarily allows for public/private schools,
churches, public offices or residential equivalent, is consistent with the church property adjacent to the south;
however, the expansion of the Institutional (I) future land use category onto an additional 2.618 acres of land
creates uncertainty regarding compatibility with the properties designated Residential Low (RL) and
Residential Suburban (RS) future land use which exist to the north and east. Those future land use categories
primarily permit low density residential uses.
The main church campus appears to also be very active throughout the week with the number of services and
activities they provide. According to their website, stmarystmina.com/#schedule, the earliest service starts at
4:45 am, and the latest service concludes at 9:45 pm. Further expansion would likely lead to an increase in
the number of services, more scheduled times for services, or an increase in the number of members
attending these services, which would likely lead to future negative impacts on the surrounding residential
neighborhood.
Recommended Conclusions of Law:
The proposed expansion of the Institutional (I) future land use category will negatively impact the low-
density residential character of the area. The addition of Institutional property is incompatible with
surrounding uses and inconsistent with the character of the surrounding properties and neighborhood.
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Sufficiency of Public Facilities [Section 4-603.F.4]
Recommended Findings of Fact:
To assess the sufficiency of public facilities needed to support potential development on the proposed
amendment area, the maximum development potential of the property under the existing and proposed City
Future Land Use Map designations were analyzed.
Table 2. Development Potential for Existing & Proposed FLUM Designations
Existing FLUM
Designation
“RL”
Proposed FLUM
Designation
“I”
Net Change
Site Area 2.618 AC
(114,040 SF)
2.618 AC
(114,040 SF)
Maximum
Development
Potential
13 DUs / 0 Beds1
45,616 SF
0.40 FAR
0 DUs2 / 96 Beds
74,126 SF
0.65 FAR
-13 DUs / +96 Beds
+28,510 SF
+0.25 FAR
Notes:
1. Residential equivalent uses are not permitted in the consistent Low Medium Density Residential (LMDR)
District; therefore, the development potential is zero.
2. Residential uses are not permitted through the consistent Institutional (I) District; however, residential equivalent
uses are permitted (3 beds per unit per acre).
Abbreviations:
FLUM – Future Land Use Map DUs – Dwelling Units
AC – Acres FAR – Floor Area Ratio
SF – Square feet
As shown in the table, there is an increase in maximum development potential of over 28,000 square feet
even though there is a reduction in the number of dwelling units able to be constructed. The following
analysis compares the maximum potential development of the proposed Institutional (I) future land use
developed with a 74,126 square foot non-residential use to the maximum development potential of the
existing Residential Low (RL) future land use category developed with a maximum of 13 dwelling units.
Potable Water
The change in development potential from this amendment would result in an increase in potable water use
of up to 3,669 gallons per day. This increase is determined by taking the potential potable water utilization of
the proposed land use developed with the maximum square footage allowed (7,413 gallons per day) and
subtracting it from the potential usage of a residential use built out at the maximum density permitted by the
current land use designation (3,744 gallons per day).
When comparing the potable water utilization of the maximum potential square footage of development
(74,126 SF; 7,413 gallons per day) to the utilization of the existing detached dwelling (1 DU; 288 gallons per
day) it shows that the proposed change could result in an increase of approximately 7,125 gallons per day.
The City’s current potable water demand is 10.64 million gallons per day (MGD). The City’s adopted level
of service (LOS) standard for potable water service is 120 gallons per day per capita, while the actual usage
is estimated at 72 gallons per day per capita (2020 Annual Water Report). The City’s 10-year Water Supply
Facilities Work Plan (2016-2026 Planning Period), completed October 2017, indicates that based on the
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updated water demand projections and other factors, the City has adequate water supply and potable water
capacity for the 10-year planning horizon.
Wastewater
The change in development potential from this amendment would result in an increase in wastewater use of
up to 2,561 gallons per day. This increase is determined by taking the potential wastewater utilization of the
proposed land use developed with the maximum square footage allowed (5,930 gallons per day) and
subtracting it from the potential usage of a residential use built out at the maximum density permitted by the
current land use designation (3,369 gallons per day).
When comparing the wastewater utilization of the maximum square footage potential (74,126 SF; 5,930
gallons per day) to the utilization of the existing detached dwelling development (1 DU; 259 gallons per day)
it shows that the proposed change could result in an increase of approximately 5,671 gallons per day.
The subject property is served by the Marshall Street Water Reclamation Facility, which presently has excess
permitted capacity estimated to be 4.82 million gallons per day. Therefore, there is excess wastewater
capacity to serve the amendment area.
Solid Waste
The change in development potential from this amendment would result in an increase of solid waste
generated of up to 26.3 tons per year. This increase is determined by taking the utilization of the proposed
land use developed with the maximum square footage permitted (59.3 tons per year) and subtracting it from
the potential utilization of a residential use built out at the maximum density permitted by the current land
use designation (33 tons per year).
When comparing the solid waste generated from the maximum square footage potential (59.3 tons per year)
to the solid waste generated by the existing detached dwelling use (2.5 tons per year) it shows that the
proposed change could result in an increase of approximately 56.8 tons per year.
Pinellas County handles all solid waste disposal at the Pinellas County Waste-to-Energy Plant and the
Bridgeway Acres Sanitary Landfill, which has significant capacity. Additionally, the city provides a full-
service citywide recycling program which diverts waste from the landfill, helping to extend the lifespan of
Bridgeway Acres. There is excess solid waste capacity to serve the amendment area.
Parkland
Under both the existing and proposed land use, the LOS citywide will continue to exceed the adopted LOS of
4 acres per 1,000 residents. The city is currently providing 7.95 acres of parkland per 1,000 residents. This is
calculated using the most recent ACS estimate of 2.4 persons per household within the City of Clearwater.
Based on this impact analysis, the current provision of 7.95 acres of parkland per 1,000 would remain
unchanged [Source: Parks and Recreation Facilities Impact Fee Study, prepared by Benesch (formerly
Tindale Oliver) May 23, 2022].
Amending a property’s future land use or zoning designation does not have an immediate impact on the
City’s Parks and Recreation system and parkland requirements. Impacts are felt when development occurs.
This Future Land Use Map amendment will have no additional impact on parkland.
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Stormwater
Site plan approval will be required before the property can be redeveloped. At that time, the stormwater
management system for the site will be required to meet all City and Southwest Florida Water Management
District (SWFWMD) stormwater management criteria.
Streets
The subject property is located on the east side of CR 193 approximately 500 feet south of Sunset Point
Road. To evaluate potential impacts to streets, the typical traffic impacts figure (trips per day per acre) in the
Countywide Rules for the corresponding Countywide Plan Map categories (current and proposed) are
compared. The current number of trips per day (175 trips) is calculated based on the traffic generation
numbers for the Residential Low Medium (RLM) category (67 trips per day per acre), and the proposed
number of trips under the Public/Semi-Public (P/SP) category would be 272 trips (104 trips per day per
acre). This could be an increase of 97 trips from the subject property. Additionally, depending on the number
of trips generated by a proposed development, a transportation management plan or traffic impact study
could be required.
As stated before, CR 193 is a two-lane, undivided, dead-end road that lacks sidewalks. There are no obvious
solutions or opportunities to build a connection through a second outlet to another roadway, or to Sunset
Point Road. These right-of-way constraints, along with Paul B. Stephens School and the existing church
using a large portion of CR 193’s maximum capacity, would likely be further exacerbated by additional
institutional development.
Recommended Conclusions of Law:
Based upon the findings of fact, the proposed expansion would increase the demand on several of the public
facilities when compared to the existing residential development; however, it is determined that the proposed
change will not result in the degradation of the existing levels of service for potable water, sanitary sewer,
solid waste, parkland, and stormwater management. Degradation to the level of service for streets would
likely occur with this proposed amendment.
Impact on Natural Resources [Section 4-603.F.5]
Recommended Findings of Fact:
No wetlands appear to be located on the subject property. The City’s codes require that development is
compliant with the City’s tree preservation, landscaping and stormwater management requirements.
Recommended Conclusions of Law:
Based on the findings of fact, it is determined that the proposed Future Land Use Map Amendment will not
negatively impact natural resources on the subject property.
Community Development Board – June 21, 2022
Revised for City Council 1st Reading – July 21, 2022
LUP2022-04004 - Page 12 of 12
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
SUMMARY AND RECOMMENDATION:
No amendment to the Comprehensive Plan or Future Land Use Map shall be recommended for approval or
receive a final action of support unless it complies with the standards contained in Section 4-603.F,
Community Development Code. Table 3 below depicts the consistency of the proposed amendment with the
standards under to Section 4-603.F:
Table 3. Consistency with Community Development Code Standards for Review
CDC Section 4-603 Standard Consistent Inconsistent
F.1 The amendment will further implementation of the
Comprehensive Plan consistent with the goals, policies
and objectives contained in the Plan.
X
F.2 The amendment is not inconsistent with other provisions
of the Comprehensive Plan.
X
F.3 The available uses, if applicable, to which the properties
may be put are appropriate to the properties in question
and compatible with existing and planned uses in the
area.
X
F.4 Sufficient public facilities are available to serve the
properties.
X
F.5 The amendment will not adversely affect the natural
environment.
X
F.6 The amendment will not adversely impact the use of
properties in the immediate area.
X
Based on the foregoing, the Planning and Development Department recommends the following action:
Recommend DENIAL of the Future Land Use Map Amendment from Residential Low (RL) to Institutional
(I).
Prepared by Planning and Development Department Staff:
Kyle Brotherton
Senior Planner
ATTACHMENTS:
Ordinance No. 9577-22
Resume
Photographs of Site and Vicinity
Ordinance No. 9577-22
ORDINANCE NO. 9577-22
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT
OF THE COMPREHENSIVE PLAN OF THE CITY, TO
CHANGE THE LAND USE DESIGNATION FOR CERTAIN
REAL PROPERTY LOCATED ON THE EAST SIDE OF CR
193 APPROXIMATELY 500 FEET SOUTH OF SUNSET
POINT ROAD, WHOSE POST OFFICE ADDRESS IS 1885
CR 193, CLEARWATER, FLORIDA 33759, FROM
RESIDENTIAL LOW (RL), TO INSTITUTIONAL (I);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the Future Land Use Element of the
Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's Comprehensive Plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The Future Land Use Element of the Comprehensive Plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
properties, as follows:
Properties Land Use Category
See attached Exhibit “A” for legal
description;
From: Residential
Low (RL)
To Institutional (I)
(LUP2022-04004)
The map attached as Exhibit “B” is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s Comprehensive Plan.
Section 3. This ordinance shall take effect contingent upon approval of the
countywide plan land use designation by the Pinellas County Board of Commissioners,
where applicable, and thirty-one (31) days post-adoption. If this ordinance is appealed
within thirty (30) days after adoption, then this ordinance will take effect only after approval
of the countywide plan land use designation by the Pinellas County Board of
Commissioners and upon issuance of a final order determining this amendment to be in
compliance either by the Department of Economic Opportunity (DEO) or the
Administration Commission, where applicable, pursuant to section 163.3187, Florida
Statutes. The Community Development Coordinator is authorized to transmit to Forward
Pinellas, in its role as the Pinellas Planning Council, an application to amend the
Countywide Plan in order to achieve consistency with the Future Land Use Plan Element
of the City’s Comprehensive Plan as amended by this ordinance.
Ordinance No. 9577-22
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
Exhibit “A”
LUP2022‐04004 & REZ2022‐04004, 1885 County Road (CR) 193, 05‐29‐16‐00000‐410‐0300
A part of the Northwest ¼ of the North ½ of the Northeast ¼ of the Southeast ¼ of SecƟon 5, Township
29 South, Range 16 East Pinellas County, Florida: and being more parƟcularly described as follows:
Commencing at the northwest corner of the Northeast ¼ of the Southeast ¼ of said SecƟon 5, thence
South 89 degr. 41’18” East 30.00 feet to the East right‐of‐way line of County Road No. 193: thence South
00 deg. 18’48” West along the East right‐of‐way line of said County Road No. 193 a distance of 155.47
feet to the Point of Beginning.
Thence conƟnue South 89 deg. 41’18” East a distance of 540.12 feet; thence South 00 deg. 19’04” West s
distance of 178.23 feet; thence North 89 deg . 40’15” West a distance of 540.11feet; thence North 00
deg. 18’48” East a distance of 178.07 feet to the Point of Beginning. A survey of a part of the North half
(1/2)of the Northwest ¼ of the Northeast 1/4of the Southeast ¼ of SecƟon 5, Township 29 South,Range
16 East, Pinellas County , Florida described as follows: Commencing at the Northwest corner of the
Northeast ¼ of the Southeast ¼ of said SecƟon 5; thence south 89 deg. 41’18” East, 30.00 feet to the
East right‐of‐wayline of County Road No. 193; thence South 00 deg. 18’48 West, along the east right‐of‐
way line of said County Road No. 193, 155.47 feet; thence South 89 deg. 41’18 East, 540.12 feet for the
Point of Beginning; thence South 89 deg. 41’18 East 99.99; thence South 00 deg. 18’45”West 178.26
feet; thence North 89 deg. 40’15” West, 100.00 feet thence North 00 deg. 19’04” East, 178.23 feet to the
Point of Beginning.
Subject to easements and restricƟons of record.
Exhibit “B”
PROPOSED FUTURE LAND USE MAP
Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: LUP2022-04004
REZ2022-04004
Site: 1885 CR 193 Property
Size(Acres): 2.618
Land Use Zoning
PIN: 05-29-16-00000-410-0300
From: Residential Low (RL) Low Medium Density
Residential (LMDR)
To: Institutional (I) Institutional (I) Atlas Page: 264B
LUP2022-04004 & REZ2022-04004
St. Mina & St. Mary Coptic Orthodox Church
1885 County Road (CR) 193
View looking east at subject property 1885 CR 193
South of the subject property
North of the subject property
Across the street, to the west of the subject property
View looking northerly along CR 193 View looking southerly along CR 193
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: REZ2022-04004
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Planning CaseIn Control: Planning & Development
Agenda Number: 9.8
SUBJECT/RECOMMENDATION:
Withdrawn: Deny a Zoning Atlas Amendment from the Low Medium Density Residential
(LMDR) District to the Institutional (I) District for the property located at 1885 County Road (CR)
193 and do not pass Ordinance 9578-22 on first reading. (REZ2022-04004)
SUMMARY:
This Zoning Atlas Amendment involves a 2.618-acre property located on the east side of CR
193 approximately 500 feet south of Sunset Point Road. The applicant, St. Mary and St. Mina
Coptic Orthodox Church, is requesting to rezone the property from the Low Medium Density
Residential (LMDR) District to the Institutional (I) District. The applicant has submitted a Future
Land Use Map Amendment, which is being processed concurrently with this case
(LUP2022-04004).
The subject property is currently developed with a detached dwelling which was constructed in
1973. In 2006, the property was annexed into the city by ordinance No. 7683-06, with
subsequent ordinances establishing the future land use of Residential Low (RL) and zoning
designation of Low Medium Density Residential (LMDR). St. Mary and St. Mina Coptic Orthodox
Church (hereinafter the Church) purchased the property in 2015. The Church also owns the
property adjacent to the south, 2930 CR 193, and operates their main Church campus from
this site which consists of three buildings totaling just under 30,000 square feet of development
of 4.469± acres.
Site plans are not required as part of rezoning applications; however, the applicant has
previously brought forward conceptual site plans that propose a two-story, 28,000 square foot
multi-use building with associated parking on the subject property and rearranged parking on
the main Church property, including during pre-application meetings earlier this year. Staff has
not formally reviewed the site plan, but previous comments focused on the increase of
permitted uses in the requested Institutional (I) zoning district and development potential in the
consistent future land use category, as well as concerns about additional traffic. Staff
encouraged the applicant to explore site design options where future vertical development is
limited to the main Church parcel to the south which is already designated Institutional (I)
District, and to explore ways to mitigate impacts to surrounding properties.
The proposed expansion of the Institutional (I) zoning district would negatively impact the
low-density character of the area. The addition of Institutional property as proposed is
incompatible with surrounding uses and inconsistent with the character of the surrounding
properties and neighborhood. Additionally, the increase in development would likely lead to
traffic capacity issues along CR 193, a dead-end roadway that lacks sidewalks and has no
opportunities to connect to Sunset Point Road or another outlet. The main Church campus to
the south, 2930 CR 193, has a maximum development potential of up to 126,534 square feet
Page 1 City of Clearwater Printed on 7/13/2022
File Number: REZ2022-04004
based on its current designation of Institutional (I) on the city’s Future Land Use Map. The
existing development is approximately 29,247 square feet, which leaves up to 97,287 square
feet of unrealized development potential on the site. The main Church campus could support
expansion of the Church without the need to extend the Institutional (I) zoning district north to
the subject property.
The Planning and Development Department has determined that the proposed Zoning Atlas
Amendment is not consistent with the provisions of the Community Development Code as
specified below:
·The proposed amendment is not consistent with the Comprehensive Plan and the
Community Development Code.
·The available uses in the Institutional (I) District are not compatible with the surrounding
area.
·The proposed amendment is not compatible with the surrounding property and
character of the neighborhood.
·The proposed amendment will adversely or unreasonably affect the use of other
property in the area.
·The proposed amendment will not adversely burden public facilities, excluding the
traffic-carrying capacities of streets, in an unreasonably or disproportionate manner.
The Community Development Board reviewed this application at its June 21, 2022 public
hearing and made a unanimous recommendation of denial to City Council.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 7/13/2022
PLANNING & DEVELOPMENT DEPARTMENT
COMMUNITY DEVELOPMENT BOARD STAFF REPORT
MEETING DATE: June 21, 2022
AGENDA ITEM: F.2.
CASE: REZ2022-04004
REQUEST: To amend the Zoning Atlas designation from Low Medium Density
Residential (LMDR) to Institutional (I)
GENERAL DATA:
Agent................................
Owner ............................. Todd Pressman, President, Pressman & Associates, Inc.
St. Mary & St. Mina Coptic Orthodox Church
Location ......................... 1885 County Road 193 located on the east side of County Road 193
approximately 500 feet south of Sunset Point Road
Property Size................... 2.618 acres
Background:
This case involves a 2.618-acre property located on the east side of County Road (CR) 193 approximately
500 feet south of Sunset Point Road. A detached dwelling which was constructed in 1973 occupies the site.
The subject property was annexed into the City in 2006 by Ordinance No. 7683-06, with Ordinance No.
7684-06 setting the initial future land use category of Residential Low (RL) and Ordinance No. 7685-06
setting the initial zoning designation of Low Medium Density Residential (LMDR). The current owner, St.
Mary & St. Mina Coptic Orthodox Church, which is located on the parcel to the south (2930 CR 193),
purchased the property in June 2015. The request is to change the Zoning Atlas designation of the subject
property from the Low Medium Density Residential (LMDR) District to the Institutional (I) District. A
request to amend the property’s Future Land Use Map category from Residential Low (RL) to Institutional
(I) is being processed concurrently with this case (see LUP2022-04004).
The church’s campus (2930 CR 193) is comprised of three buildings which total just under 30,000 square
feet of development on 4.469 acres. In late 2007, the church approached the city requesting annexation in
order to connect to the City’s sewer system. However, as the closest sanitary sewer manhole was to the east
in the Castle Woods Drive right-of-way it was not readily available. After six months of inactivity, staff
withdrew the petition.
In 2014, the City’s Public Utilities Department was expanding sanitary sewer service in certain areas of the
city, one of the areas being on CR 193. In late 2014, the church again requested annexation in order to
connect to the City’s sanitary sewer system during the expansion work. Applications to amend the church’s
future land use and zoning designations to Institutional (I) were also submitted, and the three cases were
Community Development Board – June 21, 2022
REZ2022-04004 - Page 2 of 11
Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
reviewed concurrently. The Community Development Code only permits places of worship within the
Institutional (I) District, necessitating the Future Land Use Map and Zoning Atlas Amendment applications
so the existing church remained a conforming use upon annexation.
The Future Land Use Map and Zoning Atlas Amendments were heard before the Community Development
Board on February 17, 2015. Concerns about the increased number of uses permitted in the City’s
Institutional (I) District, greater development intensity, traffic, and noise from the church property were
raised during the hearing by the neighbors. After deliberation, the Community Development Board
recommended approval to the City Council, and the City Council ultimately approved the annexation and
future land use and zoning amendments on April 2, 2015. These concerns by the neighbors were also raised
at the first City Council meeting on March 19, 2015.
In early 2018, the applicant contacted staff because the church was looking to create a master plan, which
included the addition of the subject property (the parcel north of the main campus). In late 2018, the
applicant submitted a request to amend the Future Land Use Map designation from Residential Low (RL) to
Institutional (I), case LUP2018-11008, and the Zoning Atlas designation from Low Medium Density
Residential (LMDR) to Institutional (I), case REZ2018-12005. Staff recommended denial of these two
proposed amendments to Institutional (I). The 2018 request did not include a site plan as part of the
application package as they are not required; however, at the February 19, 2019 Community Development
Board meeting, the applicants introduced a conceptual site plan that showed a new 28,000 square foot multi-
function building on the subject property. As such, staff nor the board were able to adequately review the
conceptual site plan prior to the meeting.
At the February 19, 2019, Community Development Board meeting, concerns were again raised by the
neighbors about the traffic, increased number of uses, greater development potential, and noise from the
existing church property. Through discussion at the meeting, staff stated to the applicant and to the board that
non-residential off-street parking was a permitted use in the existing Low Medium Density Residential
(LMDR) District, and that pursuing this use would not require the need for the Future Land Use Map or
Zoning Atlas Amendments. The applicant stated that they would be willing to continue the case to a date
uncertain to allow for more discussions with staff, and the board voted unanimously to continue the case to a
date uncertain. Due to inactivity on the application, and after numerous correspondence with the owner and
the applicant, staff withdrew the application on September 24, 2019. It should be noted that the Clearwater
Police Department has received nine calls for service related to noise at the main church campus. There was
one call in 2016, five in 2017, two in 2018, none in 2019, and one in 2020.
In late 2021, the applicant scheduled two pre-application meetings with staff to gather feedback on two
conceptual site plans for the subject property and church property. The two conceptual site plans were like
the one presented at the 2019 Community Development Board meeting, and staff recommended and
encouraged the applicant to look for solutions where new structures were limited to the existing church
parcel currently designated as Institutional (I). Staff also noted that expansion of the Institutional (I) future
land use and zoning was inconsistent with many of the review criteria in the Code.
The applicant has not submitted a site plan at this time but has indicated on the application that the proposed
use of the subject property is a place of worship and responses to the review criteria indicate an expansion of
the existing place of worship onto the subject property.
Community Development Board – June 21, 2022
REZ2022-04004 - Page 3 of 11
Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
The existing Institutional (I) future land use category on the main church campus to the south, 2930 CR 193,
has a maximum development potential of up to 126,534 square feet. The existing development on the main
church campus is approximately 29,247 square feet, which leaves a potential of up to 97,287 square feet of
unrealized development potential on the site. The main church campus could support expansion of the
church without the need to expand the Institutional (I) future land use category and the consistent
Institutional (I) zoning district north to the subject property.
Vicinity Characteristics:
Maps 1 and 2 show the general location of the property and an aerial view of the amendment area and its
surroundings.
Map 1 Map 2
Map 3 shows the existing surrounding uses. Adjacent to the east and farther north along Sunset Point Road
and Sunrise Drive are detached dwellings, and adjacent to the north is a community residential home.
Adjacent to the south is the main St. Mary & St. Mina Coptic Orthodox Church, and further south across CR
193 is Paul B. Stephens School. To the west across CR 193 is Sylvan Abbey Funeral Home and a vacant
tract of land owned by Sylvan Abbey, and to the southwest across CR 193 is a detached dwelling on a large
tract of land also owned by Sylvan Abbey but under a 99-year ground lease.
Community Development Board – June 21, 2022
REZ2022-04004 - Page 4 of 11
Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Map 3
As shown on Map 4, the Zoning Atlas designations around the property are Low Medium Density
Residential (LMDR) abutting to the north and east. Institutional (I) abuts the property to the south and exists
to the west and further south across CR 193.
Community Development Board – June 21, 2022
REZ2022-04004 - Page 5 of 11
Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Map 4
REVIEW CRITERIA:
Consistency with the Clearwater Comprehensive Plan and Community Development Code and
Regulations [Section 4-602.F.1]
Recommended Findings of Fact:
Applicable goal, objective and policies of the Clearwater Comprehensive Plan that do not support of the
proposed amendment include:
Objective A.2.2 Future Land Use in the City of Clearwater shall be guided by the City’s Future Land Use
Map, which shall be consistent with the Countywide Plan for Pinellas County (The Countywide Plan)
including the Countywide Plan Map and shall be implemented through the City’s Community Development
Code.
Goal A.4. The City shall work toward a land use pattern that can be supported by the available community
and public facilities that would be required to serve the development.
Policy A.5.5.1 Development shall be designed to maintain and support the existing or envisioned character
of the neighborhood.
Policy B.1.4.1 The City will continue to review potential trips generated by requests for amendment to the
Future Land Use Map.
Community Development Board – June 21, 2022
REZ2022-04004 - Page 6 of 11
Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Policy B.1.5.1 The City shall continue to review trips generated by land development projects through the
Mobility Management System.
Additionally, as stated in the introduction of the City’s Comprehensive Plan Future Land Use Element, the
goals, objectives and policies provide for sustainable redevelopment and infill development, as well as
neighborhood preservation, and are “… designed to preserve and enhance community character and quality
of life, while ensuring continued economic vitality of the community.”
Applicable section of the Community Development Code to the proposed amendment:
Division 12. Institutional District, Section 2-1201. Intent and Purpose. The intent and purpose of the
Institutional “I” District is to establish areas where public and private organizations can establish and operate
institutions with a public interest in support of the quality of life of the citizens of the City of Clearwater
without adversely impacting the integrity of adjacent residential neighborhoods, diminishing the scenic
quality of the City of Clearwater or negatively impacting the safe and efficient movement of people and
things within the City of Clearwater.
The residential neighborhood abutting to the east is a larger lot subdivision (between approximately 15,000 –
19,000 square feet on average) compared to many subdivisions in the city. Although institutional uses can be
compatible within and near residential areas, the scale and operational characteristics of the use are important
factors. The request as submitted does not demonstrate how the expansion of the Institutional (I) District by
an additional 2.618 acres, as proposed in the amendment, would not adversely affect the community
character and quality of life of the overall neighborhood. While there are properties that are designated
Institutional (I) in the vicinity, the largest is Sylvan Abbey funeral home and church which has direct access
to Sunset Point Road, a minor arterial road. CR 193 is a two-lane, undivided local road that lacks sidewalks.
There are several challenges along CR 193, most notably that it is a short dead-end road with no obvious
solutions or opportunities to build a connection through a second outlet. As detailed below in the Public
Facilities review, development of the subject site would likely lead to degradation of CR 193. A
transportation management plan or traffic impact study would be required depending on the number of trips
a development proposal adds to the road network. The Paul B. Stephens School and the existing church
likely use a large portion of the roadway’s maximum capacity, and additional development would further
strain the roadway. Staff is concerned that the expansion of the Institutional (I) zoning district would allow
additional development that would adversely impact the adjacent residential neighborhoods, diminish the
scenic qualities of the CR 193 area, and negatively impact of the movement of the residents who live in the
adjacent neighborhood.
Recommended Conclusions of Law:
The request is inconsistent with the goals, objectives and policies of the Clearwater Comprehensive Plan and
conflicts with said plan and the Community Development Code as indicated above.
Community Development Board – June 21, 2022
REZ2022-04004 - Page 7 of 11
Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Compatibility with Surrounding Properties/Character of the City & Neighborhood [Section 4-602.F.2,
4-602.F.3 and Section 4-602.F.4]
Recommended Findings of Fact:
Existing surrounding uses consist of detached dwellings to the north and east. To the south is the main St.
Mary & St. Mina Coptic Orthodox Church campus, and further south along CR 193 is the Paul B. Stephens
school. To the west is land owned by the Sylvan Abbey Memorial Park that is developed with various uses
as previously discussed.
The proposed Institutional (I) zoning district, which primarily allows for public/private schools, churches,
public offices or residential equivalent, is consistent with the church property adjacent to the south; however,
the expansion of the Institutional (I) District onto an additional 2.618 acres of land creates uncertainty
regarding compatibility with the properties designated as the Low Medium Density (LMDR) District which
exist to the north and east and allows primarily detached dwellings.
The main church campus appears to also be very active throughout the week with the number of services and
activities they provide. According to their website, stmarystmina.com/#schedule, the earliest service starts at
4:45 am, and the latest services concludes at 9:45 pm. Further expansion would likely lead to an increase in
the number of services, more scheduled times for services, or an increase in the number of members
attending these services, which would likely lead to future negative impacts on the surrounding residential
neighborhood.
Recommended Conclusions of Law:
The proposed expansion of the Institutional (I) zoning district would negatively impact the low-density
residential character of the area. The addition of Institutional property is incompatible with surrounding uses
and inconsistent with the character of the surrounding properties and neighborhood.
Sufficiency of Public Facilities [Section 4-602.F.5]
Recommended Findings of Fact:
Even though this is a Zoning Atlas Amendment application, maximum development potential is based on the
underlying future land use, so to assess the sufficiency of public facilities needed to support potential
development on the proposed property, the maximum development potential under the existing Future Land
Use Map designation was analyzed.
Community Development Board – June 21, 2022
REZ2022-04004 - Page 8 of 11
Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Table 1. Development Potential for Existing & Proposed FLUM Designations
Existing FLUM
Designation
“RL”
Proposed FLUM
Designation
“I”
Net Change
Site Area 2.618 AC
(114,040 SF)
2.618 AC
(114,040 SF)
Maximum
Development
Potential
13 DUs / 0 Beds1
45,616 SF
0.40 FAR
0 DUs2 / 96 Beds
74,126 SF
0.65 FAR
-13 DUs / +96 Beds
+28,510 SF
+0.25 FAR
Notes:
1. Residential equivalent uses are not permitted in the consistent Low Medium Density Residential (LMDR)
District; therefore, the development potential is zero.
2. Residential uses are not permitted through the consistent Institutional (I) District; however, residential equivalent
uses are permitted (3 beds per unit per acre).
Abbreviations:
FLUM – Future Land Use Map DUs – Dwelling Units
AC – Acres FAR – Floor Area Ratio
SF – Square feet
As shown in the table, there is an increase in maximum development potential of over 28,000 square feet
even though there is a reduction in the number of dwelling units able to be constructed. The following
analysis compares the maximum potential development of the proposed Institutional (I) future land use
developed with a 74,126 square foot non-residential use to the maximum development potential of the
existing Residential Low (RL) future land use category developed with a maximum of 13 dwelling units.
Potable Water
The change in development potential from this amendment would result in an increase in potable water use
of up to 3,669 gallons per day. This increase is determined by taking the potential potable water utilization of
the proposed land use developed with the maximum square footage allowed (7,413 gallons per day) and
subtracting it from the potential usage of a residential use built out at the maximum density permitted by the
current land use designation (3,744 gallons per day).
When comparing the potable water utilization of the maximum potential square footage of development
(74,126 SF; 7,413 gallons per day) to the utilization of the existing detached dwelling (1 DU; 288 gallons per
day) it shows that the proposed change could result in an increase of approximately 7,125 gallons per day.
The City’s current potable water demand is 10.64 million gallons per day (MGD). The City’s adopted level
of service (LOS) standard for potable water service is 120 gallons per day per capita, while the actual usage
is estimated at 72 gallons per day per capita (2020 Annual Water Report). The City’s 10-year Water Supply
Facilities Work Plan (2016-2026 Planning Period), completed October 2017, indicates that based on the
updated water demand projections and other factors, the City has adequate water supply and potable water
capacity for the 10-year planning horizon.
Community Development Board – June 21, 2022
REZ2022-04004 - Page 9 of 11
Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Wastewater
The change in development potential from this amendment would result in an increase in wastewater use of
up to 2,561 gallons per day. This increase is determined by taking the potential wastewater utilization of the
proposed land use developed with the maximum square footage allowed (5,930 gallons per day) and
subtracting it from the potential usage of a residential use built out at the maximum density permitted by the
current land use designation (3,369 gallons per day).
When comparing the wastewater utilization of the maximum square footage potential (74,126 SF; 5,930
gallons per day) to the utilization of the existing detached dwelling development (1 DU; 259 gallons per day)
it shows that the proposed change could result in an increase of approximately 5,671 gallons per day.
The subject property is served by the Marshall Street Water Reclamation Facility, which presently has excess
permitted capacity estimated to be 4.82 million gallons per day. Therefore, there is excess wastewater
capacity to serve the amendment area.
Solid Waste
The change in development potential from this amendment would result in an increase of solid waste
generated of up to 26.3 tons per year. This increase is determined by taking the utilization of the proposed
land use developed with the maximum square footage permitted (59.3 tons per year) and subtracting it from
the potential utilization of a residential use built out at the maximum density permitted by the current land
use designation (33 tons per year).
When comparing the solid waste generated from the maximum square footage potential (59.3 tons per year)
to the solid waste generated by the existing detached dwelling use (2.5 tons per year) it shows that the
proposed change could result in an increase of approximately 56.8 tons per year.
Pinellas County handles all solid waste disposal at the Pinellas County Waste-to-Energy Plant and the
Bridgeway Acres Sanitary Landfill, which has significant capacity. Additionally, the City provides a full-
service citywide recycling program which diverts waste from the landfill, helping to extend the lifespan of
Bridgeway Acres. There is excess solid waste capacity to serve the amendment area.
Parkland
Under both the existing and proposed land use, the LOS citywide will continue to exceed the adopted LOS of
4 acres per 1,000 residents. The city is currently providing 7.95 acres of parkland per 1,000 residents. This is
calculated using the most recent ACS estimate of 2.4 persons per household within the City of Clearwater.
Based on this impact analysis, the current provision of 7.95 acres of parkland per 1,000 would remain
unchanged [Source: Parks and Recreation Facilities Impact Fee Study, prepared by Benesch (formerly
Tindale Oliver) May 23, 2022].
Amending a property’s future land use or zoning designation does not have an immediate impact on the
City’s Parks and Recreation system and parkland requirements. Impacts are felt when development occurs.
This Zoning Atlas Amendment will have no additional impact on parkland.
Community Development Board – June 21, 2022
REZ2022-04004 - Page 10 of 11
Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Stormwater
Site plan approval will be required before the property can be redeveloped. At that time, the stormwater
management system for the site will be required to meet all City and SWFWMD stormwater management
criteria.
Streets
The subject property is located on the east side of CR 193 approximately 500 feet south of Sunset Point
Road. To evaluate potential impacts to streets, the typical traffic impacts figure (trips per day per acre) in the
Countywide Rules for the corresponding Countywide Plan Map categories (current and proposed) are
compared. The current number of trips per day (175 trips) is calculated based on the traffic generation
numbers for the Residential Low Medium (RLM) category (67 trips per day per acre), and the proposed
number of trips under the Public/Semi-Public (P/SP) category would be 272 trips (104 trips per day per
acre). This could be an increase of 97 trips from the subject property. Additionally, depending on the number
of trips generated by a proposed development, a transportation management plan or traffic impact study
could be required.
As stated before, CR 193 is a two-lane, undivided, dead-end road that lacks sidewalks. There are no obvious
solutions or opportunities to build a connection through a second outlet to another roadway, or to Sunset
Point Road. These right-of-way constraints, along with Paul B. Stephens School and the existing church
using a large portion of CR 193’s maximum capacity, would likely be further exacerbated by additional
institutional development.
Recommended Conclusions of Law:
Based upon the findings of fact, the proposed expansion would increase the demand on several of the public
facilities when compared to the existing residential development; however, it is determined that the proposed
change will not result in the degradation of the existing levels of service for potable water, sanitary sewer,
solid waste, parkland, and stormwater management. Degradation to the level of service for streets would
likely occur with this proposed amendment.
Location of District Boundaries [Section 4-602.F.6]
Recommended Findings of Fact:
The location of the proposed Institutional (I) District boundaries is consistent with the signed and sealed
legal description provided by a licensed land surveyor and with the boundaries on the subject property.
Recommended Conclusions of Law:
The District boundaries are appropriately drawn in regard to location and classifications of streets, ownership
lines, existing improvements and the natural environment.
Community Development Board – June 21, 2022
REZ2022-04004 - Page 11 of 11
Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
SUMMARY AND RECOMMENDATION:
No amendment to the Zoning Atlas shall be recommended for approval or receive a final action of approval
unless it complies with the standards contained in Section 4-602.F, Community Development Code. Table 2
below depicts the consistency of the proposed amendment with the standards under Section 4-602.F:
Table 2. Consistency with Community Development Code Standards for Review
CDC Section
4-602 Standard Consistent Inconsistent
F.1 The proposed amendment is consistent with and features the
goals, policies and objectives of the Comprehensive Plan and
furthers the purposes of this Development Code and other city
ordinances and actions designed to implement the plan.
X
F.2 The available uses to which the property may be put are
appropriate to the property which is subject to the proposed
amendment and compatible with existing and planned uses in the
area.
X
F.3 The amendment does not conflict with the needs and character of
the neighborhood and the city.
X
F.4 The amendment will not adversely or unreasonably affect the use
of other property in the area.
X
F.5 The amendment will not adversely burden public facilities,
including the traffic-carrying capacities of streets, in an
unreasonably or disproportionate manner.
X
F.6 The district boundaries are appropriately drawn with due regard
to locations and classifications of streets, ownership lanes,
existing improvements and the natural environment.
X
Based on the foregoing, the Planning and Development Department recommends the following action:
Recommend DENIAL of the Zoning Atlas Amendment from the Low Medium Density Residential (LMDR)
District to the Institutional (I) District.
Prepared by Planning and Development Department Staff: ________
Kyle Brotherton
Senior Planner
ATTACHMENTS:
Ordinance No. 9578-22
Resume
Photographs of Site and Vicinity
Ordinance No. 9578-22
ORDINANCE NO. 9578-22
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY REZONING CERTAIN REAL PROPERTY LOCATED ON
THE EAST SIDE OF CR 193 APPROXIMATELY 500 FEET
SOUTH OF SUNSET POINT ROAD, WHOSE POST
OFFICE ADDRESS IS 1885 CR 193, CLEARWATER,
FLORIDA 33759, FROM LOW MEDIUM DENSITY
RESIDENTIAL (LMDR) TO INSTITUTIONAL (I); PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's
Comprehensive Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in the City of Clearwater,
Florida, is hereby rezoned as indicated, and the Zoning Atlas of the City is amended, as
follows:
The map attached as Exhibit “B” is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect contingent upon and at such time that
Ordinance 9577-22 becomes effective.
Property Zoning District
See attached Exhibit “A” for legal description; From: Low Medium Density
Residential (LMDR)
To: Institutional (I)
(REZ2022-04004)
Ordinance No. 9578-22
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
Exhibit “A”
LUP2022‐04004 & REZ2022‐04004, 1885 County Road (CR) 193, 05‐29‐16‐00000‐410‐0300
A part of the Northwest ¼ of the North ½ of the Northeast ¼ of the Southeast ¼ of SecƟon 5, Township
29 South, Range 16 East Pinellas County, Florida: and being more parƟcularly described as follows:
Commencing at the northwest corner of the Northeast ¼ of the Southeast ¼ of said SecƟon 5, thence
South 89 degr. 41’18” East 30.00 feet to the East right‐of‐way line of County Road No. 193: thence South
00 deg. 18’48” West along the East right‐of‐way line of said County Road No. 193 a distance of 155.47
feet to the Point of Beginning.
Thence conƟnue South 89 deg. 41’18” East a distance of 540.12 feet; thence South 00 deg. 19’04” West s
distance of 178.23 feet; thence North 89 deg . 40’15” West a distance of 540.11feet; thence North 00
deg. 18’48” East a distance of 178.07 feet to the Point of Beginning. A survey of a part of the North half
(1/2)of the Northwest ¼ of the Northeast 1/4of the Southeast ¼ of SecƟon 5, Township 29 South,Range
16 East, Pinellas County , Florida described as follows: Commencing at the Northwest corner of the
Northeast ¼ of the Southeast ¼ of said SecƟon 5; thence south 89 deg. 41’18” East, 30.00 feet to the
East right‐of‐wayline of County Road No. 193; thence South 00 deg. 18’48 West, along the east right‐of‐
way line of said County Road No. 193, 155.47 feet; thence South 89 deg. 41’18 East, 540.12 feet for the
Point of Beginning; thence South 89 deg. 41’18 East 99.99; thence South 00 deg. 18’45”West 178.26
feet; thence North 89 deg. 40’15” West, 100.00 feet thence North 00 deg. 19’04” East, 178.23 feet to the
Point of Beginning.
Subject to easements and restricƟons of record.
Exhibit “B”
PROPOSED ZONING MAP
Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: LUP2022-04004
REZ2022-04004
Site: 1885 CR 193 Property
Size(Acres): 2.618
Land Use Zoning
PIN: 05-29-16-00000-410-0300
From: Residential Low (RL) Low Medium Density
Residential (LMDR)
To: Institutional (I) Institutional (I) Atlas Page: 264B
LUP2022-04004 & REZ2022-04004
St. Mina & St. Mary Coptic Orthodox Church
1885 County Road (CR) 193
View looking east at subject property 1885 CR 193
South of the subject property
North of the subject property
Across the street, to the west of the subject property
View looking northerly along CR 193 View looking southerly along CR 193
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#22-0651
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: ResolutionIn Control: Marine & Aviation
Agenda Number: 10.1
SUBJECT/RECOMMENDATION:
Authorize the Marine and Aviation Director to apply for and administer the Florida Fish and
Wildlife Conservation Commission (FWC) Sportfishing Restoration / Florida Boating
Infrastructure Grant(s) on behalf of the City of Clearwater, for Capital Improvements Project
(C1905), Clearwater Beach Marina and adopt Resolution 22-16.
SUMMARY:
On October 7, 2021, Clearwater City Council Authorized the Marine and Aviation Department to
proceed with the design and engineering phase of the Clearwater Beach Marina Replacement
Project (Project # 21-0008-MA). The last comprehensive renovation to this marina took place
in 1977. This extensive project involves the complete replacement of all utilities, docks, and
fueling facilities at the Clearwater Beach Marina.
Part of the scope of work for the Design and Engineering Team, Moffatt & Nichol, involved
identification of potential grant funding sources applicable to the project. Accordingly, there are
potential Florida Fish and Wildlife Conservation Commission (FWC) grant opportunities
available that could finance portions of the project related to transient boaters and the general
boating public.
The FWC application process requires a City Council Resolution authorizing a representative
of the City to apply for and administer these grants. If adopted by council resolution, the Marine
and Aviation Director, Eric Gandy, would be authorized to act on behalf of the City to apply for
and administer the applicable grants. The resolution would also reflect the Council’s
commitment to entering into a twenty-year agreement for the maintenance and operation of the
project(s). This resolution allows for the application. If the City is chosen as a grant recipient,
the grant would be presented to Council for approval.
Page 1 City of Clearwater Printed on 7/13/2022
1
RESOLUTION NO. 22-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA AUTHORIZING THE
MARINE & AVIATION DEPARTMENT DIRECTOR TO
APPLY FOR AND ADMINISTER THE SPORT FISH
RESTORATION/FLORIDA BOATING INFRASTRUCTURE
GRANT(S) ON BEHALF OF THE CITY OF CLEARWATER,
THE GOVERNING BODY; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the Florida Fish and Wildlife Conservation Commission (FWC)
requires the City Council, as the Governing Body, of the City of Clearwater to adopt a
resolution authorizing a City Official to apply for and administer the Sport Fish
Restoration/Florida Boating Infrastructure Grant(s) on the City's behalf; and
WHEREAS, the passage of this resolution would reflect the City Council's
willingness and desire to enter into a 20-year agreement for the maintenance and
operation of the Clearwater Beach Marina project (the “Project”) at such time that the
grant is awarded; and
WHEREAS, the Project would involve utilizing grant funds to make much needed
improvements to the Clearwater Beach Marina to include the replacement of all docks,
utilities, and fueling facilities, servicing transient vessels and the boating public at
large; now therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The City Council hereby authorizes the Marine & Aviation Department Director, Eric Gandy, to apply for and administer the Sport Fish Restoration/Boating
Infrastructure Grant(s) on behalf of the City of Clearwater, the Governing Body. The
City Council is willing to enter into a 20-year agreement for the maintenance and operation of the Project at such time as the grant(s) is/are awarded.
Section 2. This resolution shall take effect immediately upon adoption.
2
PASSED ON FIRST READING AND ADOPTED ________________
___________________________ By: __________________________ Frank Hibbard Jon P. Jennings
Mayor City Manager
Approved as to form: Attest:
___________________________ ________________________________ Matthew J. Mytych, Esq. Rosemarie Call Assistant City Attorney City Clerk
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#22-0579
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Solid Waste/General Services
Agenda Number: 11.1
SUBJECT/RECOMMENDATION:
Authorize a purchase order to Alan Jay of Sebring, FL for the purchase of ten Police Pursuit
Vehicles in a not to exceed amount of $359,150.00 pursuant to Clearwater Code of Ordinances
Section 2.563(1)(c), Piggyback, and Section 2.563(1)(d), impractical to bid; authorize an
extension through October 31, 2022 and an increase of $40,000.00 to Contract 900729,
Enforcement One of Oldsmar, FL for Police Upfitting to allow the upfitting of the additional ten
vehicles pursuant to ITB 47-19, Police Vehicle Upfitting Services and authorize the appropriate
officials to execute same.
SUMMARY:
In February 2022, the Clearwater Police Department (CPD) requested to add ten new police
officers for Fiscal Year 2023, which was approved by the City Manager. Due to the length of
time it is taking for the arrival of new vehicles, authorization was given for Fleet to start
acquiring the vehicles. Fleet was able to secure ten vehicles from Alan Jay that were
previously ordered for inventory vehicles. The vehicles in the amount of $353,900.00 will be
procured from the Sourcewell Contract Numbers 2022.5 091521-NAF and 060920-NAF. Alan
Jay Automotive is a subsidiary of National Auto Fleet Group. The company that CPD used for
their graphics is no longer in business. To expedite completion and avoid substantial delay,
CPD and Fleet request authorization to procure five of these vehicles with graphics from Alan
Jay totaling $5,250.00 as impractical to bid.
In addition, in order to upfit these vehicles to road ready condition, Fleet is requesting an
extension to their current contract 900729 from September 30, 2022 to October 31, 2022 and
an increase of $40,000.00 bringing the total to $340,000.00 for the final year. The original
award of ITB 47-19, Police Vehicle Upfitting Services was approved by Council on October 16,
2019.
APPROPRIATION CODE AND AMOUNT:
A third quarter budget amendment will establish capital project L2301, Motorized Equipment
Purchases, recognizing a budget increase of $359,150.00 in lease purchase revenue to fund
the vehicle purchase order.
Sufficient funds are available in the Police Department operating budget to fund the additional
$40,000.00 needed for vehicle upfitting.
Page 1 City of Clearwater Printed on 7/13/2022
v. 11.2018 Purchasing Office 100 S Myrtle Ave 33756-5520 PO Box 4748 33758-4748 Clearwater FL 727-562-4633
INVITATION TO BID #47-19 Police Vehicle Upfitting Services
August 21, 2019
NOTICE IS HEREBY GIVEN that sealed bids will be received by the City of Clearwater (City) until 10:00 A.M., Local Time, September 19, 2019 to provide Police Vehicle Upfitting Services.
Brief Description: The successful bidder will be responsible for the installation of miscellaneous equipment (i.e. lighting, consoles, controllers, brackets, outlets, etc.) in Police vehicles, with the work to be performed in a professional and uniform manner. Bids must be in accordance with the provisions, specifications and instructions set forth herein and will be received by Purchasing until the above noted time, when they will be publicly acknowledged and accepted.
Bid packets, any attachments and addenda are available for download at www.myclearwater.com/bid .
Please read the entire solicitation package and submit the bid in accordance with the instructions. This
document (less this invitation and the instructions) and any required response documents, attachments, and submissions will constitute the bid.
General, Process or Technical Questions concerning this solicitation should be directed, IN WRITING, to the following Procurement Analyst: Kelly Rogers Procurement Analyst Kelly.Rogers@myclearwater.com
This Invitation to Bid is issued by:
Alyce Benge, CPPO, C.P.M. Purchasing Manager Alyce.Benge@myclearwater.com
INSTRUCTIONS
Police Vehicle Upfitting Services 2 ITB #47-19
i.1 VENDOR QUESTIONS: All questions regarding the contents of this solicitation, and solicitation process (including requests for ADA accommodations), shall be directed solely to the Purchasing Manager. Questions should be submitted in writing via letter, fax or email. Questions received less than seven (7) calendar days prior to the due date and time may be answered at the discretion of the City.
i.2 ADDENDA/CLARIFICATIONS: Any changes to the specifications will be in the form of an
addendum. Addenda are posted on the City website and mailed to those who register on the City website when downloading solicitations no less than seven (7) days prior to the Due Date. Vendors are cautioned to check the Purchasing Website for addenda and clarifications prior to submitting their bid. The City cannot be held responsible if a vendor fails to receive any addenda issued. The City shall not be responsible for any oral changes to these specifications made by any employees or officer of the City. Failure to acknowledge receipt of an addendum may result in
disqualification of a bid.
i.3 VENDOR CONFERENCE / SITE VISIT: Yes No Mandatory Attendance: Yes No
If so designated above, attendance is mandatory as a condition of submitting a bid. The conference/site visit provides interested parties an opportunity to discuss the City's needs, inspect the site and ask questions. During any site visit you must fully acquaint yourself with the conditions
as they exist and the character of the operations to be conducted under the resulting contract.
i.4 DUE DATE & TIME FOR SUBMISSION AND OPENING:
Date: September 19, 2019 Time: 10:00 A.M. (Local Time)
The City will open all bids properly and timely submitted and will record the names and other information specified by law and rule. All bids become the property of the City and will not be
returned except in the case of a late submission. Respondent names, as read at the bid opening, will be posted on the City website. Once a notice of intent to award is posted or 30 days from day of opening elapses, whichever occurs earlier, bids are available for inspection by contacting Purchasing.
i.5 BID FIRM TIME: 90 days from Opening
Bid shall remain firm and unaltered after opening for the number of days shown above. The City
may accept the bid, subject to successful contract negotiations, at any time during this time.
i.6 BID SECURITY: Yes No
If so designated above, a bid security in the amount specified must be submitted with the bid. The security may be submitted in any one of the following forms: an executed surety bond issued by a firm licensed and registered to transact such business with the State of Florida; cash; certified check, or cashier's check payable to the City of Clearwater (personal or company checks are not
acceptable); certificate of deposit or any other form of deposit issued by a financial institution and acceptable to the City. Such bid security shall be forfeited to the City of Clearwater should the bidder selected fail to execute a contract when requested.
PERFORMANCE SECURITY: Yes No If required herein, the Contractor, simultaneously with the execution of the Contract, will be required to furnish a performance security. The security may be submitted in one-year increments and in any one of the following forms: an executed surety bond issued by a firm licensed and registered to transact such business with the State of Florida; cash; certified check, cashier's check or money order payable to the City of Clearwater (personal and company checks are not acceptable); certificate of deposit or any other form of deposit issued by a financial institution and acceptable to the City. If the Contractor fails or refuses to fully comply with the terms and conditions of the contract, the City shall have the right to use all or such part of said security as may be necessary
INSTRUCTIONS
Police Vehicle Upfitting Services 3 ITB #47-19
to reimburse the City for loss sustained by reason of such breach. The balance of said security, if any, will be returned to Contractor upon the expiration or termination of the contract.
i.6 SUBMIT BIDS TO: Use label at the end of this solicitation package
City of Clearwater Attn: Purchasing 100 S Myrtle Ave, 3rd Fl, Clearwater FL 33756-5520
or PO Box 4748, Clearwater FL 33758-4748 Bids will be received at this address. Bidders may mail or hand-deliver bids. E-mail or fax submissions will not be accepted.
No responsibility will attach to the City of Clearwater, its employees or agents for premature
opening of a bid that is not properly addressed and identified.
i.7 LATE BIDS. The bidder assumes responsibility for having the bid delivered on time at the place specified. All bids received after the date and time specified shall not be considered and will be returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in handling of the mail by employees of the City of Clearwater, or any private courier, regardless whether sent by mail or by means of personal delivery. You must allow adequate time to accommodate all
registration and security screenings at the delivery site. A valid photo I.D. may be required. It shall not be sufficient to show that you mailed or commenced delivery before the due date and time. All times are Clearwater, Florida local times. The bidder agrees to accept the time stamp in the City Purchasing Office as the official time.
i.8 COMMENCEMENT OF WORK. If bidder begins any billable work prior to the City’s final approval and execution of the contract, bidder does so at its own risk.
i.9 RESPONSIBILITY TO READ AND UNDERSTAND. Failure to read, examine and understand the solicitation will not excuse any failure to comply with the requirements of the solicitation or any resulting contract, nor shall such failure be a basis for claiming additional compensation. If a vendor suspects an error, omission or discrepancy in this solicitation, the vendor must immediately and in
any case not later than seven (7) business days in advance of the due date notify the contact on page one (1). The City is not responsible for and will not pay any costs associated with the
preparation and submission of the bid. Bidders are cautioned to verify their bids before submission, as amendments to or withdrawal of bids submitted after time specified for opening of bids may not
be considered. The City will not be responsible for any bidder errors or omissions.
i.10 FORM AND CONTENT OF BIDS. Unless otherwise instructed or allowed, bids shall be submitted
on the forms provided. An original and the designated number of copies of each bid are required. Bids, including modifications, must be submitted in ink, typed, or printed form and signed by an
authorized representative. Please line through and initial rather than erase changes. If the bid is not properly signed or if any changes are not initialed, it may be considered non-responsive. In the
event of a disparity between the unit price and the extended price, the unit price shall prevail unless obviously in error, as determined by the City. The City may require that an electronic copy of the
bid be submitted. The bid must provide all information requested and must address all points. The City does not encourage exceptions. The City is not required to grant exceptions and depending
on the exception, the City may reject the bid.
i.11 SPECIFICATIONS. Technical specifications define the minimum acceptable standard. When the
specification calls for “Brand Name or Equal,” the brand name product is acceptable. Alternates will be considered upon demonstrating the other product meets stated specifications and is
equivalent to the brand product in terms of quality, performance and desired characteristics.
Minor differences that do not affect the suitability of the supply or service for the City’s needs may
be accepted. Burden of proof that the product meets the minimum standards or is equal to the brand name, product, is on the bidder. The City reserves the right to reject bids that the City deems
unacceptable.
INSTRUCTIONS
Police Vehicle Upfitting Services 4 ITB #47-19
i.12 MODIFICATION / WITHDRAWAL OF BID. Written requests to modify or withdraw the bid received by the City prior to the scheduled opening time will be accepted and will be corrected after opening. No oral requests will be allowed. Requests must be addressed and labeled in the same manner as the bid and marked as a MODIFICATION or WITHDRAWAL of the bid. Requests for withdrawal after the bid opening will only be granted upon proof of undue hardship and may result in the forfeiture of any bid security. Any withdrawal after the bid opening shall be allowed solely at the
City’s discretion.
i.13 DEBARMENT DISCLOSURE. If the vendor submitting this bid has been debarred, suspended, or otherwise lawfully precluded from participating in any public procurement activity, including being disapproved as a subcontractor with any federal, state, or local government, or if any such preclusion from participation from any public procurement activity is currently pending, the bidder shall include a letter with its bid identifying the name and address of the governmental unit, the
effective date of this suspension or debarment, the duration of the suspension or debarment, and the relevant circumstances relating the suspension or debarment.
i.14 RESERVATIONS. The City reserves the right to reject any or all bids or any part thereof; to rebid the solicitation; to reject non-responsive or non-responsible bids; to reject unbalanced bids; to reject
bids where the terms, prices, and/or awards are conditioned upon another event; to reject individual bids for failure to meet any requirement; to award by item, part or portion of an item, group of items,
or total; to make multiple awards; to waive minor irregularities, defects, omissions, technicalities or form errors in any bid. The City may seek clarification of the bid from bidder at any time, and failure to respond is cause for rejection. Submission of a bid confers on bidder no right to an award or to a subsequent contract. The City is charged by its Charter to make an award that is in the best
interest of the City. All decisions on compliance, evaluation, terms and conditions shall be made solely at the City’s discretion and made to favor the City. No binding contract will exist between
the bidder and the City until the City executes a written contract or purchase order.
i.15 OFFICIAL SOLICITATION DOCUMENT. Changes to the solicitation document made by a bidder
may not be acknowledged or accepted by the City. Award or execution of a contract does not constitute acceptance of a changed term, condition or specification unless specifically
acknowledged and agreed to by the City. The copy maintained and published by the City shall be the official solicitation document.
i.16 COPYING OF BIDS. Bidder hereby grants the City permission to copy all parts of its bid, including without limitation any documents and/or materials copyrighted by the bidder. The City’s right to
copy shall be for internal use in evaluating the proposal.
i.17 CONTRACTOR ETHICS. It is the policy of the City to promote courtesy, fairness, impartiality,
integrity, service, professionalism, economy, and government by law in the Procurement process. The responsibility for implementing this policy rests with each individual who participates in the
Procurement process, including Respondents and Contractors.
To achieve the purpose of this Article, it is essential that Respondents and Contractors doing
business with the City also observe the ethical standards prescribed herein. It shall be a breach of ethical standards to:
• Exert any effort to influence any City employee or agent to breach the standards of ethical conduct.
• Intentionally invoice any amount greater than provided in Contract or to invoice for Materials or Services not provided.
• Intentionally offer or provide sub-standard Materials or Services or to intentionally not comply with any term, condition, specification or other requirement of a City Contract.
i.18 GIFTS. The City will accept no gifts, gratuities or advertising products from bidders or prospective bidders and affiliates. The City may request product samples from vendors for product evaluation.
i.19 PROTESTS AND APPEALS. If a Respondent believes there is a mistake, impropriety, or defect in the solicitation, believes the City improperly rejected its proposal, and/or believes the selected
INSTRUCTIONS
Police Vehicle Upfitting Services 5 ITB #47-19
proposal is not in the City’s best interests, the Respondent may submit a written protest. All protests and appeals are governed by the City of Clearwater Purchasing Policy and Procedures. If any discrepancy exists between this Section and the Purchasing Policy, the language of the Purchasing Policy controls.
Protests based upon alleged mistake, impropriety, or defect in a solicitation that is apparent before the bid opening must be filed with the Procurement Officer no later than five (5) business days
before Bid Opening. Protests that only become apparent after the Bid Opening must be filed within ten (10) business days of the alleged violation of the applicable purchasing ordinance. The
complete protest procedure can be obtained by contacting Purchasing.
ADDRESS PROTESTS TO: Alyce Benge, CPPO, C.P.M. Purchasing Manager
100 S Myrtle Ave, 3rd Fl Clearwater FL 33756-5520 or PO Box 4748 Clearwater FL 33758-4748
INSTRUCTIONS – EVALUATION
Police Vehicle Upfitting Services 6 ITB #47-19
i.20 EVALUATION PROCESS. Bids will be reviewed by Purchasing and representative(s) of the respective department(s). The City staff may or may not initiate discussions with bidders for clarification purposes. Clarification is not an opportunity to change the bid. Bidders shall not initiate discussions with any City employee or official.
i.21 PRESENTATIONS/INTERVIEWS. The bidder must provide a formal presentation/interview upon request.
i.22 CRITERIA FOR EVALUATION AND AWARD. The City evaluates three (3) categories of information: responsiveness, responsibility, and price. All bids must meet the following
responsiveness and responsibility criteria to be considered further.
a) Responsiveness. The City will determine whether the bid complies with the instructions for submitting bids including completeness of bid which encompasses the inclusion of all required attachments and submissions. The City must reject any bids that are submitted late. Failure
to meet other requirements may result in rejection.
b) Responsibility. The City will determine whether the bidder is one with whom it can or should do business. Factors that the City may evaluate to determine "responsibility" include, but are not limited to: excessively high or low priced bids, past performance, references (including
those found outside the bid), compliance with applicable laws-including tax laws, bidder's record of performance and integrity - e.g. has the bidder been delinquent or unfaithful to any
contract with the City, whether the bidder is qualified legally to contract with the City, financial stability and the perceived ability to perform completely as specified. A bidder must at all times have financial resources sufficient, in the opinion of the City, to ensure performance of the contract and must provide proof upon request. City staff may also use Dun & Bradstreet
and/or any generally available industry information. The City reserves the right to inspect and review bidder’s facilities, equipment and personnel and those of any identified subcontractors.
The City will determine whether any failure to supply information, or the quality of the information, will result in rejection.
c) Price. We will then evaluate the bids that have met the requirements above.
i.23 COST JUSTIFICATION. In the event only one response is received, the City may require that the bidder submit a cost proposal in sufficient detail for the City to perform a cost/price analysis to
determine if the bid price is fair and reasonable.
i.24 CONTRACT NEGOTIATIONS AND ACCEPTANCE. Bidder must be prepared for the City to
accept the bid as submitted. If bidder fails to sign all documents necessary to successfully execute the final contract within a reasonable time as specified, or negotiations do not result in an
acceptable agreement, the City may reject bid or revoke the award, and may begin negotiations with another bidder. Final contract terms must be approved or signed by the appropriately
authorized City official(s). No binding contract will exist between the bidder and the City until the City executes a written contract or purchase order.
i.25 NOTICE OF INTENT TO AWARD. Notices of the City’s intent to award a Contract are posted to Purchasing’s website. It is the bidder’s responsibility to check the City of Clearwater’s website at www.myclearwater.com/bid to view relevant bid information and notices.
i.26 BID TIMELINE. Dates are tentative and subject to change. Release ITB: August 21, 2019 Advertise Tampa Bay Times: August 21, 2019 Bids due: September 19, 2019 Review bids: September 19-26, 2019 Award recommendation: September 26, 2019 Council authorization: October 17, 2019 Contract begins: October 2019
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S.1 DEFINITIONS. Uses of the following terms are interchangeable as referenced: “vendor, contractor, supplier, proposer, company, parties, persons”, “purchase order, PO, contract, agreement”, “city,
Clearwater, agency, requestor, parties”, “bid, proposal, response, quote”.
S.2 INDEPENDENT CONTRACTOR. It is expressly understood that the relationship of Contractor to the City will be that of an independent contractor. Contractor and all persons employed by Contractor, either directly or indirectly, are Contractor’s employees, not City employees.
Accordingly, Contractor and Contractor’s employees are not entitled to any benefits provided to City employees including, but not limited to, health benefits, enrollment in a retirement system, paid time off or other rights afforded City employees. Contractor employees will not be regarded as City employees or agents for any purpose, including the payment of unemployment or workers’ compensation. If any Contractor employees or subcontractors assert a claim for wages or other employment benefits against the City, Contractor will defend, indemnify and hold harmless the City
from all such claims.
S.3 SUBCONTRACTING. Contractor may not subcontract work under this Agreement without the express written permission of the City. If Contractor has received authorization to subcontract work, it is agreed that all subcontractors performing work under the Agreement must comply with its
provisions. Further, all agreements between Contractor and its subcontractors must provide that the terms and conditions of this Agreement be incorporated therein.
S.4 ASSIGNMENT. This Agreement may not be assigned either in whole or in part without first receiving the City’s written consent. Any attempted assignment, either in whole or in part, without such consent will be null and void and in such event the City will have the right at its option to terminate the Agreement. No granting of consent to any assignment will relieve Contractor from
any of its obligations and liabilities under the Agreement.
S.5 SUCCESSORS AND ASSIGNS, BINDING EFFECT. This Agreement will be binding upon and
inure to the benefit of the parties and their respective permitted successors and assigns.
S.6 NO THIRD-PARTY BENEFICIARIES. This Agreement is intended for the exclusive benefit of the
parties. Nothing set forth in this Agreement is intended to create, or will create, any benefits, rights, or responsibilities in any third parties.
S.7 NON- EXCLUSIVITY. The City, in its sole discretion, reserves the right to request the materials or services set forth herein from other sources when deemed necessary and appropriate. No
exclusive rights are encompassed through this Agreement.
S.8 AMENDMENTS. There will be no oral changes to this Agreement. This Agreement can only be
modified in a writing signed by both parties. No charge for extra work or material will be allowed unless approved in writing, in advance, by the City and Contractor.
S.9 TIME OF THE ESSENCE. Time is of the essence to the performance of the parties’ obligations under this Agreement.
S.10 COMPLIANCE WITH APPLICABLE LAWS.
a. General. Contractor must procure all permits and licenses and pay all charges and fees
necessary and incidental to the lawful conduct of business. Contractor must stay fully informed of existing and future federal, state, and local laws, ordinances, and regulations that in any
manner affect the fulfillment of this Agreement and must comply with the same at its own expense. Contractor bears full responsibility for training, safety, and providing necessary
equipment for all Contractor personnel to achieve throughout the term of the Agreement. Upon request, Contractor will demonstrate to the City's satisfaction any programs, procedures, and
other activities used to ensure compliance.
b. Drug-Free Workplace. Contractor is hereby advised that the City has adopted a policy
establishing a drug-free workplace for itself and those doing business with the City to ensure the safety and health of all persons working on City contracts and projects. Contractor will
require a drug-free workplace for all Contractor personnel working under this Agreement. Specifically, all Contractor personnel who are working under this Agreement must be notified
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in writing by Contractor that they are prohibited from the manufacture, distribution, dispensation, possession, or unlawful use of a controlled substance in the workplace. Contractor agrees to prohibit the use of intoxicating substances by all Contractor personnel and will ensure that Contractor personnel do not use or possess illegal drugs while in the course of performing their duties.
c. Federal and State Immigration Laws. Contractor agrees to comply with the Immigration
Reform and Control Act of 1986 (IRCA) in performance under this Agreement and to permit the City and its agents to inspect applicable personnel records to verify such compliance as permitted by law. Contractor will ensure and keep appropriate records to demonstrate that all Contractor personnel have a legal right to live and work in the United States.
(i) As applicable to Contractor, under this provision, Contractor hereby warrants to the City that Contractor and each of its subcontractors will comply with, and are contractually
obligated to comply with, all federal immigration laws and regulations that relate to their employees (hereinafter “Contractor Immigration Warranty”).
(ii) A breach of the Contractor Immigration Warranty will constitute as a material breach of this Agreement and will subject Contractor to penalties up to and including termination of this
Agreement at the sole discretion of the City.
(iii) The City retains the legal right to inspect the papers of all Contractor personnel who provide
services under this Agreement to ensure that Contractor or its subcontractors are complying with the Contractor Immigration Warranty. Contractor agrees to assist the City
in regard to any such inspections.
(iv) The City may, at its sole discretion, conduct random verification of the employment records
of Contractor and any subcontractor to ensure compliance with the Contractor Immigration Warranty. Contractor agrees to assist the City in regard to any random verification
performed.
(v) Neither Contractor nor any subcontractor will be deemed to have materially breached the Contractor Immigration Warranty if Contractor or subcontractor establishes that it has complied with the employment verification provisions prescribed by Sections 274A and
274B of the Federal Immigration and Nationality Act.
d. Nondiscrimination. Contractor represents and warrants that it does not discriminate against
any employee or applicant for employment or person to whom it provides services because of race, color, religion, sex, national origin, or disability, and represents and warrants that it
complies with all applicable federal, state, and local laws and executive orders regarding employment. Contractor and Contractor’s personnel will comply with applicable provisions of
Title VII of the U.S. Civil Rights Act of 1964, as amended, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. § 12101 et seq.), and
applicable rules in performance under this Agreement.
S.11 SALES/USE TAX, OTHER TAXES. Contractor is responsible for the payment of all taxes including
federal, state, and local taxes related to or arising out of Contractor’s services under this Agreement, including by way of illustration but not limitation, federal and state income tax, Social
Security tax, unemployment insurance taxes, and any other taxes or business license fees as required. If any taxing authority should deem Contractor or Contractor employees an employee of
the City, or should otherwise claim the City is liable for the payment of taxes that are Contractor’s responsibility under this Agreement, Contractor will indemnify the City for any tax liability, interest,
and penalties imposed upon the City.
The City is exempt from paying state and local sales/use taxes and certain federal excise taxes
and will furnish an exemption certificate upon request.
S.12 AMOUNTS DUE THE CITY. Contractor must be current and remain current in all obligations due
to the City during the performance of services under the Agreement. Payments to Contractor may be offset by any delinquent amounts due the City or fees and charges owed to the City.
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S.13 OPENNESS OF PROCUREMENT PROCESS. Written competitive proposals, replies, oral presentations, meetings where vendors answer questions, other submissions, correspondence, and all records made thereof, as well as negotiations or meetings where negotiation strategies are discussed, conducted pursuant to this Invitation to Bid (ITB), shall be handled in compliance with Chapters 119 and 286, Florida Statutes.
Proposals or replies received by the City pursuant to this ITB are exempt from public disclosure
until such time that the City provides notice of an intended decision or until 30 days after opening the proposals, whichever is earlier. If the City rejects all proposals or replies pursuant to this ITB and provides notice of its intent to reissue the ITB, then the rejected proposals or replies remain exempt from public disclosure until such time that the City provides notice of an intended decision concerning the reissued ITB or until the City withdraws the reissued ITB. A proposal or reply shall not be exempt from public disclosure longer than 12 months after the initial City notice rejecting all
proposals or replies.
Oral presentations, meetings where vendors answer questions, or meetings convened by City staff to discuss negotiation strategies, if any, shall be closed to the public (and other proposers) in compliance with Chapter 286 Florida Statutes. A complete recording shall be made of such closed
meeting. The recording of, and any records presented at, the exempt meeting shall be available to the public when the City provides notice of an intended decision or until 30 days after opening
proposals or final replies, whichever occurs first. If the City rejects all proposals or replies pursuant to this ITB and provides notice of its intent to reissue the ITB, then the recording and any records presented at the exempt meeting remain exempt from public disclosure until such time that the City provides notice of an intended decision concerning the reissued ITB or until the City withdraws the
reissued ITB. A recording and any records presented at an exempt meeting shall not be exempt from public disclosure longer than 12 months after the initial City notice rejecting all proposals or
replies.
In addition to all other contract requirements as provided by law, the contractor executing this agreement agrees to comply with public records law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, Rosemarie Call, phone: 727-562-4092 or Rosemarie.Call@myclearwater.com, One Clearwater Tower, 6th Floor, 600 Cleveland Street,
Clearwater, FL 33756.
The contractor’s agreement to comply with public records law applies specifically to:
a) Keep and maintain public records required by the City of Clearwater (hereinafter “public agency”) to perform the service being provided by the contractor hereunder.
b) Upon request from the public agency’s custodian of public records, provide the public agency
with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided for in Chapter 119, Florida
Statutes, as may be amended from time to time, or as otherwise provided by law.
c) Ensure that the public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the contractor does not transfer the records to the public agency.
d) Upon completion of the contract, transfer, at no cost, to the public agency all public records in
possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon
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completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology
systems of the public agency. e) A request to inspect or copy public records relating to a public agency’s contract for services must be made directly to the public agency. If the public agency does not possess the requested records, the public agency shall immediately notify the contractor of the request and the contractor must provide the records to the public agency or allow the records to be
inspected or copied within a reasonable time. f) The contractor hereby acknowledges and agrees that if the contractor does not comply with the public agency’s request for records, the public agency shall enforce the contract provisions
in accordance with the contract.
g) A contractor who fails to provide the public records to the public agency within a reasonable time may be subject to penalties under Section 119.10, Florida Statutes.
h) If a civil action is filed against a contractor to compel production of public records relating to a
public agency’s contract for services, the court shall assess and award against the contractor the reasonable costs of enforcement, including reasonable attorney fees, if:
1. The court determines that the contractor unlawfully refused to comply with the public records request within a reasonable time; and
2. At least eight (8) business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the contractor has not
complied with the request, to the public agency and to the contractor.
i) A notice complies with subparagraph (h)2. if it is sent to the public agency’s custodian of public
records and to the contractor at the contractor’s address listed on its contract with the public agency or to the contractor’s registered agent. Such notices must be sent by common carrier
delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format.
A contractor who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement.
S.14 AUDITS AND RECORDS. Contractor must preserve the records related to this Agreement for five (5) years after completion of the Agreement. The City or its authorized agent reserves the right to
inspect any records related to the performance of work specified herein. In addition, the City may inspect any and all payroll, billing or other relevant records kept by Contractor in relation to the
Agreement. Contractor will permit such inspections and audits during normal business hours and upon reasonable notice by the City. The audit of records may occur at Contractor’s place of
business or at City offices, as determined by the City.
S.15 BACKGROUND CHECK. The City may conduct criminal, driver history, and all other requested
background checks of Contractor personnel who would perform services under the Agreement or who will have access to the City’s information, data, or facilities in accordance with the City’s current
background check policies. Any officer, employee, or agent that fails the background check must be replaced immediately for any reasonable cause not prohibited by law.
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S.16 SECURITY CLEARANCE AND REMOVAL OF CONTRACTOR PERSONNEL. The City will have final authority, based on security reasons: (i) to determine when security clearance of Contractor personnel is required; (ii) to determine the nature of the security clearance, up to and including fingerprinting Contractor personnel; and (iii) to determine whether or not any individual or entity may provide services under this Agreement. If the City objects to any Contractor personnel for any reasonable cause not prohibited by law, then Contractor will, upon notice from the City,
remove any such individual from performance of services under this Agreement.
S.17 DEFAULT.
a. A party will be in default if that party: (i) is or becomes insolvent or is a party to any voluntary bankruptcy or receivership proceeding, makes an assignment for a creditor, or there is any similar action that affects Contractor’s capability to perform under the Agreement; (ii) is the subject of a petition for involuntary bankruptcy not removed within sixty (60) calendar days; (iii)
conducts business in an unethical manner or in an illegal manner; or (iv) fails to carry out any term, promise, or condition of the Agreement. b. Contractor will be in default of this Agreement if Contractor is debarred from participating in City procurements and solicitations in accordance with the City’s Purchasing Policy and
Procedures Manual.
c. Notice and Opportunity to Cure. In the event a party is in default then the other party may,
at its option and at any time, provide written notice to the defaulting party of the default. The defaulting party will have thirty (30) days from receipt of the notice to cure the default; the thirty (30) day cure period may be extended by mutual agreement of the parties, but no cure period may exceed ninety (90) days. A default notice will be deemed to be sufficient if it is reasonably
calculated to provide notice of the nature and extent of such default. Failure of the non-defaulting party to provide notice of the default does not waive any rights under the Agreement.
d. Anticipatory Repudiation. Whenever the City in good faith has reason to question
Contractor’s intent or ability to perform, the City may demand that Contractor give a written assurance of its intent and ability to perform. In the event that the demand is made and no
written assurance is given within five (5) calendar days, the City may treat this failure as an anticipatory repudiation of the Agreement.
S.18 REMEDIES. The remedies set forth in this Agreement are not exclusive. Election of one remedy
will not preclude the use of other remedies. In the event of default:
a. The non-defaulting party may terminate the Agreement, and the termination will be effective
immediately or at such other date as specified by the terminating party.
b. The City may purchase the services required under the Agreement from the open market,
complete required work itself, or have it completed at the expense of Contractor. If the cost of obtaining substitute services exceeds the contract price, the City may recover the excess cost
by: (i) requiring immediate reimbursement to the City; (ii) deduction from an unpaid balance due to Contractor; (iii) collection against the proposal and/or performance security, if any; (iv)
collection against liquidated damages (if applicable); or (v) a combination of the aforementioned remedies or other remedies as provided by law. Costs includes any and all,
fees, and expenses incurred in obtaining substitute services and expended in obtaining reimbursement, including, but not limited to, administrative expenses, attorneys’ fees, and
costs.
c. The non-defaulting party will have all other rights granted under this Agreement and all rights
at law or in equity that may be available to it.
d. Neither party will be liable for incidental, special, or consequential damages.
S.19 CONTINUATION DURING DISPUTES. Contractor agrees that during any dispute between the parties, Contractor will continue to perform its obligations until the dispute is settled, instructed to
cease performance by the City, enjoined or prohibited by judicial action, or otherwise required or obligated to cease performance by other provisions in this Agreement.
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S.20 TERMINATION FOR CONVENIENCE. The City reserves the right to terminate this Agreement in part or in whole upon thirty (30) calendar days’ written notice.
S.21 TERMINATION FOR CONFLICT OF INTEREST Florida Statutes Section 112. Pursuant to F.S. Section 112, the City may cancel this Agreement after its execution, without penalty or further obligation, if any person significantly involved in initiating, securing, drafting, or creating the Agreement for the City becomes an employee or agent of Contractor.
S.22 TERMINATION FOR NON-APPROPRIATION AND MODIFICATION FOR BUDGETARY CONSTRAINT. The City is a governmental agency which relies upon the appropriation of funds by its governing body to satisfy its obligations. If the City reasonably determines that it does not have funds to meet its obligations under this Agreement, the City will have the right to terminate the Agreement without penalty on the last day of the fiscal period for which funds were legally available. In the event of such termination, the City agrees to provide written notice of its intent to
terminate thirty (30) calendar days prior to the stated termination date.
S.23 PAYMENT TO CONTRACTOR UPON TERMINATION. Upon termination of this Agreement, Contractor will be entitled only to payment for those services performed up to the date of termination, and any authorized expenses already incurred up to such date of termination. The
City will make final payment within thirty (30) calendar days after the City has both completed its appraisal of the materials and services provided and received Contractor’s properly prepared final
invoice.
S.24 NON-WAIVER OF RIGHTS. There will be no waiver of any provision of this agreement unless approved in writing and signed by the waiving party. Failure or delay to exercise any rights or remedies provided herein or by law or in equity, or the acceptance of, or payment for, any services
hereunder, will not release the other party of any of the warranties or other obligations of the Agreement and will not be deemed a waiver of any such rights or remedies.
S.25 INDEMNIFICATION/LIABILITY.
a. To the fullest extent permitted by law, Contractor agrees to defend, indemnify, and hold the City, its officers, agents, and employees, harmless from and against any and all liabilities, demands, claims, suits, losses, damages, causes of action, fines or judgments, including costs,
attorneys’, witnesses’, and expert witnesses’ fees, and expenses incident thereto, relating to, arising out of, or resulting from: (i) the services provided by Contractor personnel under this
Agreement; (ii) any negligent acts, errors, mistakes or omissions by Contractor or Contractor personnel; and (iii) Contractor or Contractor personnel’s failure to comply with or fulfill the
obligations established by this Agreement.
b. Contractor will update the City during the course of the litigation to timely notify the City of any
issues that may involve the independent negligence of the City that is not covered by this indemnification.
c. The City assumes no liability for actions of Contractor and will not indemnify or hold Contractor or any third party harmless for claims based on this Agreement or use of Contractor-provided
supplies or services.
S.26 WARRANTY. Contractor warrants that the services and materials will conform to the requirements
of the Agreement. Additionally, Contractor warrants that all services will be performed in a good, workman-like and professional manner. The City’s acceptance of service or materials provided by
Contractor will not relieve Contractor from its obligations under this warranty. If any materials or services are of a substandard or unsatisfactory manner as determined by the City, Contractor, at
no additional charge to the City, will provide materials or redo such services until in accordance with this Agreement and to the City’s reasonable satisfaction.
Unless otherwise agreed, Contractor warrants that materials will be new, unused, of most current manufacture and not discontinued, will be free of defects in materials and workmanship, will be
provided in accordance with manufacturer's standard warranty for at least one (1) year unless otherwise specified, and will perform in accordance with manufacturer's published specifications.
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S.27 THE CITY’S RIGHT TO RECOVER AGAINST THIRD PARTIES. Contractor will do nothing to prejudice the City’s right to recover against third parties for any loss, destruction, or damage to City property, and will at the City’s request and expense, furnish to the City reasonable assistance and cooperation, including assistance in the prosecution or defense of suit and the execution of instruments of assignment in favor of the City in obtaining recovery.
S.28 NO GUARANTEE OF WORK. Contractor acknowledges and agrees that it is not entitled to deliver
any specific amount of materials or services or any materials or services at all under this Agreement and acknowledges and agrees that the materials or services will be requested by the City on an as needed basis at the sole discretion of the City. Any document referencing quantities or performance frequencies represent the City's best estimate of current requirements, but will not bind the City to purchase, accept, or pay for materials or services which exceed its actual needs.
S.29 OWNERSHIP. All deliverables, services, and information provided by Contractor or the City
pursuant to this Agreement (whether electronically or manually generated) including without limitation, reports, test plans, and survey results, graphics, and technical tables, originally prepared in the performance of this Agreement, are the property of the City and will not be used or released by Contractor or any other person except with prior written permission by the City.
S.30 USE OF NAME. Contractor will not use the name of the City of Clearwater in any advertising or publicity without obtaining the prior written consent of the City.
S.31 PROHIBITED ACTS. Pursuant to Florida Constitution Article II Section 8, a current or former public officer or employee within the last two (2) years shall not represent another organization before the City on any matter for which the officer or employee was directly concerned and personally participated in during their service or employment or over which they had a substantial or material
administrative discretion.
S.32 FOB DESTINATION FREIGHT PREPAID AND ALLOWED. All deliveries will be FOB destination
freight prepaid and allowed unless otherwise agreed.
S.33 RISK OF LOSS. Contractor agrees to bear all risks of loss, injury, or destruction of goods or equipment incidental to providing these services and such loss, injury, or destruction will not release Contractor from any obligation hereunder.
S.34 SAFEGUARDING CITY PROPERTY. Contractor will be responsible for any damage to City real property or damage or loss of City personal property when such property is the responsibility of or
in the custody of Contractor or its employees.
S.35 WARRANTY OF RIGHTS. Contractor warrants it has title to, or the right to allow the City to use,
the materials and services being provided and that the City may use same without suit, trouble or hindrance from Contractor or third parties.
S.36 PROPRIETARY RIGHTS INDEMNIFICATION. Without limiting the foregoing, Contractor will without limitation, at its expense defend the City against all claims asserted by any person that
anything provided by Contractor infringes a patent, copyright, trade secret or other intellectual property right and must, without limitation, pay the costs, damages and attorneys' fees awarded
against the City in any such action, or pay any settlement of such action or claim. Each party agrees to notify the other promptly of any matters to which this provision may apply and to cooperate with
each other in connection with such defense or settlement. If a preliminary or final judgment is obtained against the City’s use or operation of the items provided by Contractor hereunder or any
part thereof by reason of any alleged infringement, Contractor will, at its expense and without limitation, either: (a) modify the item so that it becomes non-infringing; (b) procure for the City the
right to continue to use the item; (c) substitute for the infringing item other item(s) having at least equivalent capability; or (d) refund to the City an amount equal to the price paid, less reasonable
usage, from the time of installation acceptance through cessation of use, which amount will be calculated on a useful life not less than five (5) years, plus any additional costs the City may incur
to acquire substitute supplies or services.
S.37 CONTRACT ADMINISTRATION. The contract will be administered by the Purchasing
Administrator and/or an authorized representative from the using department. All questions
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regarding the contract will be referred to the administrator for resolution. Supplements may be written to the contract for the addition or deletion of services. Payment will be negotiated and
determined by the contract administrator(s).
S.38 FORCE MAJEURE. Failure by either party to perform its duties and obligations will be excused by unforeseeable circumstances beyond its reasonable control, including acts of nature, acts of the public enemy, riots, fire, explosion, legislation, and governmental regulation. The party whose
performance is so affected will within five (5) calendar days of the unforeseeable circumstance notify the other party of all pertinent facts and identify the force majeure event. The party whose performance is so affected must also take all reasonable steps, promptly and diligently, to prevent such causes if it is feasible to do so, or to minimize or eliminate the effect thereof. The delivery or performance date will be extended for a period equal to the time lost by reason of delay, plus such additional time as may be reasonably necessary to overcome the effect of the delay, provided
however, under no circumstances will delays caused by a force majeure extend beyond one hundred-twenty (120) calendar days from the scheduled delivery or completion date of a task
unless agreed upon by the parties.
S.39 COOPERATIVE USE OF CONTRACT. The City has entered into various cooperative purchasing
agreements with other Florida government agencies, including the Tampa Bay Area Purchasing Cooperative. Under a Cooperative Purchasing Agreement, any contract may be extended for use
by other municipalities, school districts and government agencies in the State of Florida with the approval of Contractor. Any such usage by other entities must be in accordance with the statutes, codes, ordinances, charter and/or procurement rules and regulations of the respective government agency.
Orders placed by other agencies and payment thereof will be the sole responsibility of that agency. The City is not responsible for any disputes arising out of transactions made by others.
S.40 FUEL CHARGES AND PRICE INCREASES. No fuel surcharges will be accepted. No price increases will be accepted without proper request by Contractor and response by the City’s
Purchasing Division.
S.41 NOTICES. All notices to be given pursuant to this Agreement must be delivered to the parties at
their respective addresses. Notices may be (i) personally delivered; (ii) sent via certified or registered mail, postage prepaid; (iii) sent via overnight courier; or (iv) sent via facsimile. If provided
by personal delivery, receipt will be deemed effective upon delivery. If sent via certified or registered mail, receipt will be deemed effective three (3) calendar days after being deposited in
the United States mail. If sent via overnight courier or facsimile, receipt will be deemed effective two (2) calendar days after the sending thereof.
S.42 GOVERNING LAW, VENUE. This Agreement is governed by the laws of the State of Florida. The exclusive venue selected for any proceeding or suit in law or equity arising from or incident to this
Agreement will be Pinellas County, Florida.
S.43 INTEGRATION CLAUSE. This Agreement, including all attachments and exhibits hereto,
supersede all prior oral or written agreements, if any, between the parties and constitutes the entire agreement between the parties with respect to the work to be performed.
S.44 PROVISIONS REQUIRED BY LAW. Any provision required by law to be in this Agreement is a part of this Agreement as if fully stated in it.
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S.45 SEVERABILITY. If any provision of this Agreement is declared void or unenforceable, such provision will be severed from this Agreement, which will otherwise remain in full force and effect. The parties will negotiate diligently in good faith for such amendment(s) of this Agreement as may be necessary to achieve the original intent of this Agreement, notwithstanding such invalidity or unenforceability.
S.46 SURVIVING PROVISIONS. Notwithstanding any completion, termination, or other expiration of
this Agreement, all provisions which, by the terms of reasonable interpretation thereof, set forth rights and obligations that extend beyond completion, termination, or other expiration of this Agreement, will survive and remain in full force and effect. Except as specifically provided in this Agreement, completion, termination, or other expiration of this Agreement will not release any party from any liability or obligation arising prior to the date of termination.
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1. INTRODUCTION. The City of Clearwater (City) is located on the West Coast of Florida in the Tampa Bay region. It is the third largest city in the region with an estimated population of 110,000 residents. The City of Clearwater is a major tourist destination – Clearwater Beach was recently rated #1 U.S. Beach by TripAdvisor, previously named “Florida’s Best Beach Town 2013” by USA Today, and was on the “Top Ten List of Best Beaches from Maine to Hawaii”. The City of Clearwater is home to the Philadelphia Phillies Spring Training and Clearwater Threshers Minor
League Baseball and hosts several sports tournaments through the year that attract visitors from across the country. Clearwater is home for Winter the Dolphin and the Clearwater Marine Aquarium. Winter’s story has made it all the way to Hollywood in the motion pictures “Dolphin Tale” and “Dolphin Tale 2”, both filmed here in Clearwater.
2. SCOPE OF WORK. The successful bidder shall furnish and install all equipment listed in the bid
documents for City of Clearwater Police Department vehicles. The bid award is intended to facilitate
upcoming fiscal year (FY20) new vehicle purchases (including replacements), repairs, and upfitting
needs for the City of Clearwater Police Department. Delivery of new vehicles is typically 90 to 120
days. On an annual basis approximately four (4) to six (6) replacement vehicles are ordered. The
vehicles being replaced may require removal of salvageable equipment, some new equipment
order(s), and upfitting when replacement vehicle is delivered.
The initial upfitting services to be performed are for 26 new vehicles scheduled to be ordered early October 2019, as listed below:
14 each Police Ford Interceptors Utility which have been ordered with the following features:
• Road Ready Package
• Driver’s side spotlight
• Rear window switches inoperative
• Dome lamp – red/white
• Front warning auxiliary lamps
6 each Police Chevrolet Tahoes which have been ordered with the following features:
• Driver’s side spotlight
• Rear window switches inoperative
• Wiring grille lamp and siren speaker
• Flash system-headlight/taillight 3 each Civilian Ford F150 Trucks 2 each Civilian Nissan Frontiers 1 each Civilian Ford Explorer which has been order with the following features:
• Non-Sworn amber road ready package
Upfitter must have ability to complete a minimum of three (3) vehicles on a weekly basis.
Upfitter must coordinate an initial consult with City representative(s) for planning the vehicle upfit, to include the layout/location of equipment and organization of wiring, harnesses, mountings, etc.
Upfitter must facilitate the review/approval of City representative(s) for the initial vehicle completed. Upfitter is required to be consistent in duplicating the approved vehicle’s layout/location of equipment and organization of wiring, harnesses, mountings, etc.
Upfitter must have the proper facilities to provide for required services, and such facilities must be secure – preferably fenced including security features – including 24/7 camera monitoring while police vehicles are on premise.
Upfitter must be an authorized Whelen distributor and provide documentation as such.
DETAILED SPECIFICATIONS
Police Vehicle Upfitting Services 17 ITB #47-19
Upfitter must have a full-service shop located in Pinellas County.
Upfitter must complete warranty repair work within twenty-four (24) hours of initial vehicle drop-off. f
A. Eleven (11) each Marked Police Ford Interceptors Utility are to be upfitted as follows:
• Whelen Legacy® GB WeCan® DUO+™ Color Series Super-LED
• Whelen Low Profile Mounting Kit Police Interceptor Utility / 2013-2017 / 48" - 55"
• Whelen 100-watt speaker, thin profile, 123db, nylon/composite
• Whelen mounting bracket for SA315 series speaker '14 Explorer/ '13-'14 PI Utility Drivers side lower grille
• Whelen mounting bracket for SA315 series speaker '14 Explorer/ '13-'14 PI Utility Pass
side lower grille Whelen Dual Avenger TRIO red/blue/white
• Whelen Avenger II dual TRIO, red/blue/white *replaces AVNT2RBC
• Whelen Dual Dominator Plus Red/Blue LINZ6 Module
• Whelen Dominator swivel mounting bracket for D2 and D4
• Jotto / Patriot Single Cell, PI Utility 16+
• 475-0381/STR----Jotto Desk Gun Mount, GR7, 870, Sigle Cell, Spineless
• ADD THE 475-8819 GL3-XL/STR
• Ford Police Interceptor Utility (2016+) Police Equipment Console - Contour
• Computer side mount w/Standard-A-Mod desktop
• Side Hinged Armrest, IPBCC for Charger 13+ / PI Utility 13+ / PI Sedan 13+
• Console Side Mount Extension
• Jotto Desk ABS dual cupholder
• Whelen Cencom face plate
• Jotto Desk Face Plate 3", Harris XG-75M / M7300 / M5300
• Havis Charge Guard Select timer
• Two (2) 12-volt outlets 3" Faceplate with Plastic Covers and one (1) USB outlet
B. Three (3) each Un-Marked Police Ford Interceptors Utility are to be upfitted as follows:
• Whelen Inner Edge® FST™ WeCan®, SOLO™, DUO™ and TRIO
• Whelen 100-watt speaker, thin profile, 123db, nylon/composite
• Whelen mounting bracket for SA315 series speaker '14 Explorer/ '13-'14 PI Utility Drivers side lower grille
• Whelen mounting bracket for SA315 series speaker '14 Explorer/ '13-'14 PI Utility Pass
side lower grille Whelen Dual Avenger TRIO red/blue/white
• Whelen Avenger II dual TRIO, red/blue/white *replaces AVNT2RBC
• Whelen Dual Dominator Plus Red/Blue LINZ6 Module
• Whelen Dominator swivel mounting bracket for D2 and D4
• 475-0381/STR----Jotto Desk Gun Mount, GR7, 870, Sigle Cell, Spineless
• ADD THE 475-8819 GL3-XL/STR
• Ford Police Interceptor Utility (2016+) Police Equipment Console - Contour
• Computer side mount w/Standard-A-Mod desktop
• Side Hinged Armrest, IPBCC for Charger 13+ / PI Utility 13+ / PI Sedan 13+
• Console Side Mount Extension
• Jotto Desk ABS dual cupholder
• Whelen Cencom face plate
• Jotto Desk Face Plate 3", Harris XG-75M / M7300 / M5300
• Havis Charge Guard Select timer
• Two (2) 12-volt outlets 3" Faceplate with Plastic Covers and one (1) USB outlet
DETAILED SPECIFICATIONS
Police Vehicle Upfitting Services 18 ITB #47-19
C. Three (3) each Marked Police Chevrolet Tahoes are to be upfitted as follows:
• Whelen Legacy® GB WeCan® DUO+™ Color Series Super-LED
• Whelen mounting kit 2015 + Tahoe
• CenCom Carbide with Traffic Advisor™ Module
• CenCom Carbide 3 Section Control Head and 21 Push-Buttons, 4-Position Slide Switch, Microphone with Extension Cord
• Installation Kit for CCSRN5 Series for 2017-2018 Chevy Tahoe and Silverado 1500
• Output Expansion Module, for Carbide Only
• Whelen 100-watt speaker, thin profile, 123db, nylon/composite
• Mounting brackets Chevy Tahoe, 2017-2019, Driver Side
• Mounting brackets Chevy Tahoe, 2017-2019, Passenger Side
• Optional Grille Mount Brackets (pair) for 2015-2018 Chevy Tahoe, Requires Four ION™
Series Lightheads
• Whelen ION lighthead, split red/blue w/black housing
• Whelen Avenger II dual TRIO, red/blue/white *replaces AVNT2RBC
• Strip-Lite™ Plus Surface Mount Super-LED® Series--duo Red/Blue
• 45 Degree mounting bracket for above on hatch
• Whelen Dominator Traffic Advisor 8 TIR3 Super LED modules with flashing ends **specify colors 28.36'
• Whelen Dominator mounting bracket 'L' for D2 and D4
• Whelen plug & play 100% solid state headlight & taillight flasher for Tahoe
• Chevy Tahoe Police Equipment Console with Locking Lid Storage - Contour (2015+)
• Jotto Desk ABS dual cupholder
• Blank Faceplate Three 7/8" Hole Power Mounting Plate for 12V - 3" Faceplate
• Side Hinged Armrest, IPBCC for Tahoe 15+
• Computer side mount w/Standard-A-Mod desktop
• 4" Utility Box - Faceplate Mount
• Whelen Cencom face plate 425-6368 M7200/M7300, XG75 CH721 (REMOTE HEAD) M/A-COM 3" - 2.375 x 6.938 x 3.875
• Whelen Thin ION Red/Blue split (formerly TIONJ)
• Whelen LINSV under mirror bracket for '15 Tahoe, pair
• V-Series™, Combination 180° Warning and Puddle Light with Scan-Lock™ Flash Patterns for Under Surface Mounting-BLUE
• V-Series™, Combination 180° Warning and Puddle Light with Scan-Lock™ Flash Patterns
for Under Surface Mounting---RED
• Whelen DUO Linear ION Lighthead Red/White with Black Flange
• Whelen ION Duo Blue/White
• Jotto Single Cell Prisoner Transport System for Chevy Tahoe (2015+)
• Joto/Patro Vertical Single Cell gun mount
• Havis Charge Guard Select timer
D. Three (3) each Un-Marked Police Chevrolet Tahoes are to be upfitted as follows:
• Whelen Inner Edge® FST™ WeCan®, SOLO™, DUO™ and TRIO
• CenCom Carbide with Traffic Advisor™ Module
• CenCom Carbide 3 Section Control Head and 21 Push-Buttons, 4-Position Slide Switch,
Microphone with Extension Cord
• Installation Kit for CCSRN5 Series for 2017-2018 Chevy Tahoe and Silverado 1500
• Output Expansion Module, for Carbide Only
• Whelen 100-watt speaker, thin profile, 123db, nylon/composite
• Mounting brackets Chevy Tahoe, 2017-2019, Driver Side
• Mounting brackets Chevy Tahoe, 2017-2019, Passenger Side
DETAILED SPECIFICATIONS
Police Vehicle Upfitting Services 19 ITB #47-19
• Optional Grille Mount Brackets (pair) for 2015-2018 Chevy Tahoe, Requires Four ION™
Series Lightheads
• Whelen ION lighthead, split red/blue w/black housing
• Whelen Avenger II dual TRIO, red/blue/white *replaces AVNT2RBC
• Strip-Lite™ Plus Surface Mount Super-LED® Series--duo Red/Blue
• 45 Degree mounting bracket for above on hatch
• Whelen Dominator Traffic Advisor 8 TIR3 Super LED modules with flashing ends **specify colors 28.36'
• Whelen Dominator mounting bracket 'L' for D2 and D4
• Whelen plug & play 100% solid state headlight & taillight flasher for Tahoe
• Chevy Tahoe Police Equipment Console with Locking Lid Storage - Contour (2015+)
• Jotto Desk ABS dual cupholder
• Blank Faceplate Three 7/8" Hole Power Mounting Plate for 12V - 3" Faceplate
• Side Hinged Armrest, IPBCC for Tahoe 15+
• Computer side mount w/Standard-A-Mod desktop
• 4" Utility Box - Faceplate Mount
• Whelen Cencom face plate 425-6368 M7200/M7300, XG75 CH721 (REMOTE HEAD) M/A-COM 3" - 2.375 x 6.938 x 3.875
• Whelen Thin ION Red/Blue split (formerly TIONJ)
• Whelen LINSV under mirror bracket for '15 Tahoe, pair
• V-Series™, Combination 180° Warning and Puddle Light with Scan-Lock™ Flash Patterns for Under Surface Mounting-BLUE
• V-Series™, Combination 180° Warning and Puddle Light with Scan-Lock™ Flash Patterns for Under Surface Mounting---RED
• Whelen DUO Linear ION Lighthead Red/White with Black Flange
• Whelen ION Duo Blue/White
• 15+ GR6-TAHOE-870-AR-BLM Dual Gun Rack GM/CHEVY with STR—Key
• Havis Charge Guard Select timer
E. Three (3) each Civilian Ford F-150 are to be upfitted as follows:
• Legacy® GB WeCan® DUO+™ Color Series Super-LED (Amber/White)
• Whelen mounting kit F-150 / 2015-2019 / Legacy® II 59”, Freedom® IV 60”, Justice® 62”
• Siren Amplifier with Hand-Held Controller (CANCTL5)
• Whelen 100-watt speaker, thin profile 123db, nylon/composite
• Whelen mounting bracket for SA315 series speaker – Ford F-150 2015-2016e
• Whelen Linz-V Series LED Lighthead White
• Ford F-150, 2015-2019, Under-the-Side View Mirror Mount for Two LINSV2™ Series
• Dual, Each Lighthead Red/Amber/White, with White Steady Override
• Whelen Vertex hideaway SuperLED w/flasher & 9’ cable split amber/clear four corners
• Premium Passenger Side Mount Package for 2017-2018 F-250, 350, 450 Pickup and F-450
and 550 Cab Chassis and 2015-2018 Ford F-150
• Universal Rugged Cradle for approximately 11”-14” computing devices with added depth
• Havis ChargeGuard Select timer
• Wires, Loom, Connectors, etc.
DETAILED SPECIFICATIONS
Police Vehicle Upfitting Services 20 ITB #47-19
F. Two (2) each Civilian Nissan Frontiers are to be upfitted as follows:
• Legacy® GB WeCan® DUO+™ Color Series Super-LED (Amber/White)
• Whelen mounting kit Liberty™ II 59”, Freedom® IV 60”, Justice® 62”
• Siren Amplifier with Hand-Held Controller (CANCTL5)
• Whelen 100-watt speaker, thin profile 123db, nylon/composite
• Whelen mounting bracket for SA315 series speaker
• Driver Side Lower Grille
• Whelen Linz-V Series LED Lighthead White
• Under-the-Side View Mirror Mount for Two LINSV2™ Series
• Dual, Each Lighthead Red/Amber/White, with White Steady Override
• Whelen Vertex hideaway SuperLED w/flasher & 9’ cable split amber/clear four corners
• 2011-2018 Nissan Frontier Premium Passenger Side Mount
• Universal Rugged Cradle for approximately 11”-14” computing devices with added depth
• Havis ChargeGuard Select timer
• Wires, Loom, Connectors, etc.
G. One (1) Civilian Ford Explorer is to be upfitted as follows:
• Legacy® GB WeCan® DUO+™ Color Series Super-LED (Amber/White)
• Whelen low profile mounting kit for Police Interceptor Utility / 2013-2019 / 48”-55”
• Siren Amplifier with Hand-Held Controller (CANCTL5)
• Whelen 100-watt speaker, thin profile 123db, nylon/composite
• Whelen mounting bracket for SA315 series speaker - Ford Police Interceptor Utility, 2013- 2019
• Driver Side Lower Grille
• Whelen Linz-V Series LED Lighthead White
• Ford Police Interceptor Utility, 2013-2019, Under-the-Side View Mirror Mount for Two
LINSV2™ Series
• Dual, Each Lighthead Red/Amber/White, with White Steady Override
• Whelen Dominator Traffic Advisor 6 TIR3 Super LED modules 23.36’
• Whelen Vertex hideaway SuperLED w/flasher & 9’ cable split amber/clear four corners
• Havis Premium Passenger side laptop mount package
• Gamber Notepad V universal computer cradle
• Havis ChargeGuard Select timer
• Wires, Loom, Connectors, etc.
3. MINIMUM QUALIFICATIONS. Bidders must have proper ability to procure and install specified equipment so that applicable warranties are not voided or ineligible. Three (3) current references for
whom similar services have been provided must be included with bid documents. Any equipment manufacturer qualifications (i.e. certified installer, distributor, etc.) should be provided.
5. INSURANCE REQUIREMENTS. The Vendor shall, at its own cost and expense, acquire and
maintain (and cause any subcontractors, representatives or agents to acquire and maintain) during the term with the City, sufficient insurance to adequately protect the respective interest of the parties.
Coverage shall be obtained with a carrier having an AM Best Rating of A-VII or better. In addition, the City has the right to review the Contractor’s deductible or self-insured retention and to require that it be reduced or eliminated.
Specifically the Vendor must carry the following minimum types and amounts of insurance on an occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis, then
coverage can be obtained on a claims-made basis with a minimum three (3) year tail following the termination or expiration of this Agreement:
DETAILED SPECIFICATIONS
Police Vehicle Upfitting Services 21 ITB #47-19
a. Commercial General Liability Insurance coverage, including but not limited to, premises operations, products/completed operations, products liability, contractual liability, advertising injury, personal injury, death, and property damage in the minimum amount of $1,000,000 (one million dollars) per occurrence and $2,000,000 (two million dollars) general aggregate. b. Commercial Automobile Liability Insurance coverage for any owned, non-owned, hired or borrowed automobile is required in the minimum amount of $1,000,000 (one million dollars) combined single limit.
c. Unless waived by the State of Florida and proof of waiver is provided to the City, statutory Workers’ Compensation Insurance coverage in accordance with the laws of the State of Florida, and Employer’s Liability Insurance in the minimum amount of $500,000 (five hundred thousand dollars) each employee each accident, $500,000 (five hundred thousand dollars) each employee by disease, and $500,000 (five hundred thousand dollars) disease policy limit. Coverage should include Voluntary Compensation, Jones Act, and U.S.
Longshoremen’s and Harbor Worker’s Act coverage where applicable. Coverage must be applicable to employees, contractors, subcontractors, and volunteers, if any. d. Garagekeepers Liability Insurance to cover bodily injury or property damage caused by an accident arising out of garage operations with a limit of $1,000,000 (one million dollars). This includes garage operations involving the ownership, maintenance or use of a garage business. It also includes the ownership, maintenance or use of non-owned autos being
service or stored. The above insurance limits may be achieved by a combination of primary and umbrella/excess liability policies. Other Insurance Provisions.
a. Prior to the execution of this Agreement, and then annually upon the anniversary date(s) of the insurance policy’s renewal date(s) for as long as this Agreement remains in effect, the Vendor will furnish the City with a Certificate of Insurance(s) (using appropriate ACORD certificate, SIGNED by the Issuer, and with applicable endorsements) evidencing all of the coverage set forth above and naming the City as an “Additional Insured” on the Commercial General Liability Insurance and Auto Liability policies. In addition, when requested in writing from the City,
Vendor will provide the City with certified copies of all applicable policies. The address where such certificates and certified policies shall be sent or delivered is as follows: City of Clearwater Attn: Purchasing Department, ITB #47-19 P.O. Box 4748 Clearwater, FL 33758-4748
b. Vendor shall provide thirty (30) days written notice of any cancellation, non-renewal, termination, material change or reduction in coverage.
c. Vendor’s insurance as outlined above shall be primary and non-contributory coverage for Vendor’s negligence.
d. Vendor reserves the right to appoint legal counsel to provide for the Vendor’s defense, for any and all claims that may arise related to Agreement, work performed under this Agreement, or to Vendor’s design, equipment, or service. Vendor agrees that the City shall not be liable to reimburse Vendor for any legal fees or costs as a result of Vendor providing its defense as
contemplated herein. The stipulated limits of coverage above shall not be construed as a limitation of any potential liability to the City, and City’s failure to request evidence of this insurance shall
not be construed as a waiver of Vendor’s (or any contractors’, subcontractors’, representatives’ or agents’) obligation to provide the insurance coverage specified.
MILESTONES
Police Vehicle Upfitting Services 22 ITB #47-19
1. BEGINNING AND END DATE OF INITIAL TERM. October 2019 through September 2020.
If the commencement of performance is delayed because the City does not execute the contract on the start date, the City may adjust the start date, end date and milestones to reflect the delayed execution.
2. EXTENSION. The City reserves the right to extend the term of this contract, provided however, that the City shall give written notice of its intentions to extend this contract no later than thirty (30)
days prior to the expiration date of the contract.
3. RENEWAL. At the end of the initial term of this contract, the City may initiate renewal(s) as provided. The decision to renew a contract rests solely with the City. The City will give written notice of its intention to renew the contract no later than thirty (30) days prior to the expiration.
Two (2), one (1) year renewals possible at the City’s option.
4. PRICES. All pricing shall be firm for the initial term of one (1) year; except where otherwise
provided by the specifications, and include all transportation, insurance and warranty costs. The City shall not be invoiced at prices higher than those stated in any contract resulting from this bid.
The Contractor certifies that the prices offered are no higher than the lowest price the Contractor charges other buyers for similar quantities under similar conditions. The Contractor further agrees that any reductions in the price of the goods or services covered by this bid and occurring after award will apply to the undelivered balance. The Contractor shall promptly notify the City of such
price reductions.
Not more than annually, the Contractor may submit written a price adjustment request no less than fifteen (15) days prior to term renewal. The change shall be a percentage increase not to exceed 5% for originally requested equipment, and to be negotiated for any newly requested equipment.
The City shall review the request for adjustment and respond in writing; such response and approval shall not be unreasonably withheld.
At the end of the initial term, pricing may be adjusted for amounts other than inflation based on mutual agreement of the parties after review of appropriate documentation. Renewal prices shall be firm for at least one year, and may be adjusted thereafter as outlined in the previous paragraph.
No fuel surcharges will be accepted.
RESPONSE ELEMENTS
Police Vehicle Upfitting Services 23 ITB #47-19
1. BID SUBMISSION. Submit one (1) signed original bid and one (1) electronic copy on a CD or flash drive of the bid in a sealed container.
2. BIDDER RESPONSE CHECKLIST. This checklist is provided for your convenience. It is not necessary to return a copy of this solicitation’s Instructions, Terms and Conditions, or Detailed Specifications with your bid response. Only submit the requested forms and any other requested or descriptive literature.
Original and proper number of copies with electronic format Bid container properly labeled Bid pricing form A pricing list to be itemized by component represented in upfitting groups W-9 Form to be provided by Bidder (http://www.irs.gov/pub/irs-pdf/fw9.pdf)
Exceptions/Additional Materials/Addenda form Vendor Information form Offer Certification form Scrutinized Businesses form Equipment Warranty information Verification of authorized Whelen distributor
Any equipment manufacturer qualifications (i.e. certified installer, distributor, etc.) Three (3) references 3. REFERENCES. Company/Agency
Date contract began Date contract completed
Contact name
E-mail address Phone Company/Agency
Date contract began Date contract completed
Contact name
E-mail address Phone
Company/Agency
Date contract began Date contract completed
Contact name
E-mail address Phone Vendor: _________________________________________ Date: ________________________
BID PRICING
Police Vehicle Upfitting Services 24 ITB #47-19
Pursuant to the contract specifications enumerated and described in this solicitation, we agree to furnish Police Vehicle Upfitting Services to the City of Clearwater at the price(s) stated below.
As noted in Bidders Response Checklist, an itemized list of component pricing is required with bid submittal. This list will be used for component pricing when some equipment has been removed from a damaged vehicle. An updated pricing list will be required annually with the contract renewal. FOB: Destination, Freight Prepaid and Allowed
Delivery, as stated in Detailed Specifications, can be met _ Yes No If no, specify number of days for delivery
PAYMENT TERMS Select one choice of payment terms:
Net 30, City of Clearwater’s standard payment terms
2%15, Net 30
_____%10, Net 30 (identify discount not less than 3%)
Vendor: _________________________________________ Date: _______________________________
Item Qty Description Unit Price Unit Total Price
A 11 Marked Police Interceptor, upfit services $ Each $
B
3
Un-marked Police Interceptor, upfit services
$
Each
$
C 3 Marked Police Chevrolet Tahoe, upfit services
$ Each $
D 3 Un-marked Police Chevrolet Tahoe, upfit services $ Each $
E 3 Civilian Ford F150 Patrol, upfit services $ Each $
F 2 Civilian Nissan Frontier, upfit services $ Each $
G
1
Civilian Ford Explorer, upfit services
$
Each
$
H n/a Hourly service rate for equipment removal from damaged vehicles $ Hour n/a
Total Bid $
EXCEPTIONS/ADDITIONAL MATERIALS/ADDENDA
Police Vehicle Upfitting Services 25 ITB #47-19
Bidders shall indicate any and all exceptions taken to the provisions or specifications in this solicitation document. Exceptions that surface elsewhere and that do not also appear under this section shall be considered invalid and void and of no contractual significance. Exceptions (mark one):
Note – Any material exceptions taken to the City’s Standard Terms and Conditions will render a Bid Non-responsive.
No exceptions
Exceptions taken (describe--attach additional pages if needed)
Additional Materials submitted (mark one):
No additional materials have been included with this bid
Additional Materials attached (describe--attach additional pages if needed) Addenda Bidders are responsible for verifying receipt of any addenda issued by checking the City’s website at http://www.myclearwater.com/business/bid-information/ prior to the bid opening. Failure to acknowledge any addenda issued may result in a response being deemed non-responsive.
Acknowledgement of Receipt of Addenda (initial for each addenda received, if applicable): Addenda Number Initial to acknowledge receipt
Vendor Name ____ Date: ____
VENDOR INFORMATION
Police Vehicle Upfitting Services 26 ITB #47-19
Company Legal/Corporate Name: Doing Business As (if different than above):
Address: City: State: Zip: - Phone: Fax:
E-Mail Address: Website: DUNS # Remit to Address (if different than above): Order from Address (if different from above):
Address: Address: City: State: Zip: City: State: Zip: Contact for Questions about this bid: Name: Fax: Phone: E-Mail Address:
Day-to-Day Project Contact (if awarded): Name: Fax: Phone: E-Mail Address:
Certified Small Business Certifying Agency: Certified Minority, Woman or Disadvantaged Business Enterprise Certifying Agency:
OFFER CERTIFICATION
Police Vehicle Upfitting Services 27 ITB #47-19
By signing and submitting this Bid, the Vendor certifies that: a) It is under no legal prohibition on contracting with the City of Clearwater. b) It has read, understands, and is in compliance with the specifications, terms and conditions stated herein, as well as its attachments, and any referenced documents. c) It has no known, undisclosed conflicts of interest. d) The prices offered were independently developed without consultation or collusion with any of the other respondents or potential respondents or any other anti-competitive practices. e) No offer of gifts, payments or other consideration were made to any City employee, officer, elected official, or
consultant who has or may have had a role in the procurement process for the services and or goods/materials covered by this contract. f) It understands the City of Clearwater may copy all parts of this response, including without limitation any documents and/or materials copyrighted by the respondent, for internal use in evaluating respondent’s offer, or in response to a public records request under Florida’s public records law (F.S. 119) or other applicable law, subpoena, or other judicial process; provided that Clearwater agrees not to change or delete any copyright or proprietary notices. g) Respondent hereby warrants to the City that the respondent and each of its subcontractors (“Subcontractors”) will comply with, and are contractually obligated to comply with, all Federal Immigration laws and regulations that relate to their employees. h) Respondent certifies that they are not in violation of section 6(j) of the Federal Export Administration Act and not debarred by any Federal or public agency. i) It will provide the materials or services specified in compliance with all Federal, State, and Local Statutes and Rules if awarded by the City. j) It is current in all obligations due to the City. k) It will accept such terms and conditions in a resulting contract if awarded by the City. l) The signatory is an officer or duly authorized agent of the respondent with full power and authority to submit
binding offers for the goods or services as specified herein. ACCEPTED AND AGREED TO: Company Name: Signature: Printed Name:
Title: Date:
SCUTINIZED COMPANIES FORM
Police Vehicle Upfitting Services 28 ITB #47-19
SCRUTINIZED COMPANIES THAT BOYCOTT ISRAEL LIST CERTIFICATION FORM
THIS FORM MUST BE COMPLETED AND SUBMITTED WITH THE BID/PROPOSAL. FAILURE TO SUBMIT THIS FORM AS REQUIRED MAY DEEM YOUR SUBMITTAL NONRESPONSIVE.
The affiant, by virtue of the signature below, certifies that:
1. The vendor, company, individual, principal, subsidiary, affiliate, or owner is aware of the requirements of section 287.135, Florida Statutes, regarding companies on the Scrutinized Companies that Boycott
Israel List, or engaged in a boycott of Israel; and 2. The vendor, company, individual, principal, subsidiary, affiliate, or owner is eligible to participate in this
solicitation and is not listed on the Scrutinized Companies that Boycott Israel List, or engaged in a boycott of Israel; and
3. “Boycott Israel” or “boycott of Israel” means refusing to deal, terminating business activities, or taking other actions to limit commercial relations with Israel, or persons or entities doing business in Israel or in Israeli-controlled territories, in a discriminatory manner. A statement by a company that it is participating in a boycott of Israel, or that it has initiated a boycott in response to a request for a boycott
of Israel or in compliance with, or in furtherance of, calls for a boycott of Israel, may be considered as evidence that a company is participating in a boycott of Israel; and
4. If awarded the Contract (or Agreement), the vendor, company, individual, principal, subsidiary, affiliate, or owner will immediately notify the City of Clearwater in writing, no later than five (5) calendar days after any of its principals are placed on the Scrutinized Companies that Boycott Israel List, or engaged in a boycott of Israel.
__________________________________________ Authorized Signature __________________________________________ Printed Name __________________________________________ Title
__________________________________________ Name of Entity/Corporation
STATE OF _____________________
COUNTY OF ___________________
The foregoing instrument was acknowledged before me on this ______ day of _____________________, 20____, by _________________________________ (name of person whose signature is being
notarized) as the ________________________ (title) of ________________________________________ (name of corporation/entity), personally known to me as described herein _____________________, or produced a _________________________ (type of identification) as identification, and who did/did not take an oath.
_______________________________________ Notary Public ____________________________________ Printed Name
My Commission Expires: __________________
NOTARY SEAL ABOVE
MAILING LABEL
CUT ALONG THE LINE AND AFFIX TO THE FRONT OF YOUR BID CONTAINER
Fire Hydrants 29 ITB #42-19
--------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------ SEALED BID
Submitted by: Company Name:
Address:
City, State, Zip: ITB #47-19, Police Vehicle Upfitting Services Due Date: September 19, 2019, at 10:00 A.M. City of Clearwater
Attn: Purchasing
PO Box 4748
Clearwater FL 33758-4748
--------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------
---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------
SEALED BID
Submitted by:
Company Name:
Address:
City, State, Zip:
ITB #47-19, Police Vehicle Upfitting Services Due Date: September 19, 2019, at 10:00 A.M.
---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------
City of Clearwater
Attn: Purchasing
100 S Myrtle Ave 3rd Fl
Clearwater FL 33756-5520
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#22-0660
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Official Records & Legislative Services
Agenda Number: 12.1
SUBJECT/RECOMMENDATION:
Appoint Stephanie Chill to the Sister Cities Advisory Board as the Sister Cities, Inc.
representative for an unexpired term through July 31, 2023. (consent)
SUMMARY:
APPOINTMENT WORKSHEET
BOARD: Sister Cities Advisory Board
TERM: 4 years
APPOINTED BY: Sister Cities Advisory Board
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: One member of the City Council
MEMBERS: 6 + 1 At-large member
CHAIRPERSON: Michael Ballard
MEETING DATES: Quarterly
PLACE: Council Chambers
APPOINTMENTS NEEDED: 1
SPECIAL QUALIFICATIONS: Representatives of Clearwater Sister Cities, Inc., the local
business community, the School Board’s World Language Coordinator or designee, and the
Clearwater Arts Alliance shall not be required to reside within the City of Clearwater.
THE FOLLOWING ADVISORY BOARD MEMBER HAS RESIGNED:
1.Candace Hays - 2664 Augusta Drive North, Clearwater 33761 - Clearwater Sister
Cities, Inc.
Resigned April 28, 2022 - No longer President of Clearwater Sister Cities, Inc.
THE FOLLOWING APPLICATION HAS BEEN SUBMITTED FOR COUNCIL’S CONSIDERATION:
1.Stephanie Chill - 4700 19th Street N, St. Petersburg - Clearwater Sister Cities, Inc.,
President
Zip codes of current members:
1 - 33763
1 - 33710
1 - 33761
1 - 33755
1 - 34683
1 - 33755
Page 1 City of Clearwater Printed on 7/13/2022
File Number: ID#22-0660
Page 2 City of Clearwater Printed on 7/13/2022
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#22-0611
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Legal Department
Agenda Number: 13.1
SUBJECT/RECOMMENDATION:
Request for authority to settle case of City of Clearwater v. 1510 Barry Holding, LLC, et al.,
Case No. 21-4847-CI. (consent)
SUMMARY:
On July 19, 2018, the City retained Weidner Law, P.A. (outside counsel) for representation in
municipal lien foreclosure matters. The outside counsel then filed a foreclosure action against
1510 Barry Holding LLC, then-owner of the property located at 1510 Barry Road, over three
code enforcement liens (the Lien) with an aggregate amount of $402,142.25.
Since that time, the property has been sold to a developer group (the Developer) that intends to
redevelop the property into a 43-unit multi-family, two-story affordable housing unit (the Project).
The Developer proposes the following core terms to settle the lawsuit and complete the
Project:
·Payment to the City of $50,000.00
·Obtain all necessary building permits for the Project within 3 months
·Begin construction on the Project within 4 months
·Obtain a certificate of occupancy for the Project within 12 months
·A 90% occupancy rate within 18 months
·A promise that if any of the requirements of the settlement agreement are not met, the
City would be entitled to an immediate foreclosure judgment in the full amount of the
Lien
This settlement proposal meets the criterion established in Council Policy 6-9 for proposed lien
reductions. Therefore, authority is being sought to settle this case for $50,000.00 along with the
Developer’s promise to complete the Project as detailed above, in exchange for which the City
will release the Lien and dismiss the lawsuit.
Page 1 City of Clearwater Printed on 7/13/2022
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9597-22b
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Legal Department
Agenda Number: 13.2
SUBJECT/RECOMMENDATION:
Call for an election on November 8, 2022 to present a referendum question to the city electors
amending the Charter of the City to allow the redevelopment and sale of two certain
unoccupied properties in the downtown core and pass Ordinance 9597-22 on first reading.
SUMMARY:
On May 5, 2022, City Council directed the City Manager and City Attorney to take all necessary
actions to identify a redevelopment concept and team(s) for the former City Hall site and former
Harborview Center site to present to Clearwater voters for consideration at a November 8,
2022, referendum. Staff recommended disposition of the properties through an open call for
development concepts and adoption of a development agreement to better define and manage
the long-term redevelopment of the sites.
The City of Clearwater has adopted a community redevelopment plan entitled the 2018
Clearwater Downtown Redevelopment Plan, which contemplates the area generally referred to
as Downtown Clearwater as a community redevelopment area.
Pursuant to Florida Statute § 163.380(3)(a), the City released a Call for Development Concepts
#28-22 by publication in a newspaper having a general circulation in Clearwater, Florida. The
solicitation closed on June 9, 2022. The solicitation was designed to identify opportunities to
redevelop the former City Hall, which is unoccupied, and the former Harborview Center, which
is vacant land. Both properties are located within the downtown core, and within the
community redevelopment area.
After reviewing each of the three responses, on June 16, 2022 the City Council unanimously
selected Gotham Property Acquisitions and The DeNunzio Group as the City’s development
partners for these properties.
When selling city property, the Clearwater City Charter normally requires the City to sell the
property to the highest bidder at a public auction. Although the City can impose terms or
restrictions relating to bidding, a public auction could result in the purchase of these properties
by a person or entity who would leave the properties vacant, or use the properties in a way that
is undesirable for Clearwater residents. In addition, a public auction leaves the City with no
mechanism, subsequent to the sale, to compel the buyer to design their property in a certain
way, or advance their plans in a timely manner.
Page 1 City of Clearwater Printed on 7/13/2022
File Number: 9597-22b
Instead of conducting a public auction, the ordinance proposes an amendment to the City
Charter whereby the City will be allowed to enter into a purchase and development agreement
with Gotham and DeNunzio. This ordinance, if approved by Council and by voters, will allow
the City and voters to have certainty as to the identity of the purchaser, and the purchaser’s
plan for the properties. The proposed Charter amendment confers this authority only as to the
two properties described in the ordinance.
Page 2 City of Clearwater Printed on 7/13/2022
Ordinance No. 9597-22
ORDINANCE NO. 9597-22
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
CALLING FOR AN ELECTION TO BE HELD ON NOVEMBER 8, 2022; SUBMITTING TO THE CITY ELECTORS A PROPOSED AMENDMENT TO THE CITY CHARTER TO ALLOW THE CITY TO NEGOTIATE THE REDEVELOPMENT AND SALE OF CERTAIN
UNOCCUPIED DOWNTOWN PROPERTY IN THE DOWNTOWN
CORE FOR THE PURPOSE OF CREATING A VIBRANT, MIXED USE DEVELOPMENT CONSISTING OF APARTMENTS, HOTEL, AND COMMERCIAL SPACE INCLUDING RESTAURANT DINING, CAFES, AND EVENT SPACE ACTIVATING THE AREA ADJACENT
TO COACHMAN PARK.
WHEREAS, Clearwater’s former City Hall, which is located on a portion of 112 S.
Osceola Avenue, has remained a vacant structure since January 2019; and
WHEREAS, a new City Hall is planned for construction near the intersection of S. Myrtle Avenue and Pierce Street; and
WHEREAS, the unoccupied property contributes no taxable value to the City, nor
does it provide housing, jobs, or amenities for Clearwater residents; and
WHEREAS, Clearwater residents amended the City Charter to adopt the Imagine
Clearwater plan for Coachman Park, which identified potential complementary
redevelopment of certain downtown core properties adjacent to Coachman Park and the
intention is to create activation between Imagine Clearwater, the identified properties, and
the downtown core; and
WHEREAS, the site of the former Harborview Center, which was located at 320 Cleveland Street, is a vacant property as defined by the Pinellas County Property Appraiser; and
WHEREAS, the property on which the former Harborview Center was located is
being re-addressed to 50 N. Osceola Ave.; and
WHEREAS, the former Harborview Center also contributes neither taxable value nor housing, jobs, or amenities for Clearwater residents; and
WHEREAS, the Clearwater City Council would like to stimulate downtown redevelopment for the benefit of all Clearwater residents; and
WHEREAS, Gotham Property Acquisitions, LLC and The DeNunzio Group, LLC
are willing and financially able to purchase both properties for the purpose of creating
apartments and amenities at the unoccupied City Hall site, and a full-service hotel, retail,
dining, and event space at the site of the former Harborview Center; and
2 Ordinance No. 9597-22
WHEREAS, the City Council on June 16, 2022, unanimously selected Gotham Property Acquisitions, LLC and The DeNunzio Group, LLC, as the City’s development partners following a competitive process under the Community Redevelopment Act; and
WHEREAS, the City Council has determined that Gotham Property Acquisitions,
LLC and The DeNunzio Group, LLC are committed to the long-term success of this project
and downtown Clearwater; and
WHEREAS, the Clearwater City Charter Section 2.01(d)(5), Real Property,
contains certain restrictions on the Council's authority to sell or transfer City owned real property; and
WHEREAS, those restrictions require the City to publicly auction the property to the highest bidder who meets the terms established by Council; and
WHEREAS, the Clearwater City Council would like to ensure that the buyer of
the unoccupied City Hall site and vacant site of the former Harborview Center develops
the property in a way that provides long-term housing, jobs, and amenities for
Clearwater residents; and
WHEREAS, the Clearwater City Charter Section 2.01(d)(7) regulates property
bounded by Drew Street on the north, Osceola Avenue on the east, Pierce Street on
the south, and Clearwater Harbor on the west, and prohibits the lease, sale, donation
or use of the property for other than City facilities without a referendum; now therefore
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The foregoing prefatory clauses are hereby fully incorporated herein
as findings of the City Council.
Section 2. In furtherance of the implementation of the project described in both
the prefatory clauses and Section 3 of this ordinance, it is hereby proposed that
Section 2.01(d) of the City Charter be amended to add a new Subsection (8) as
follows:
Section 2.01 Commission; composition; powers.
* * * * *
(d) Limitations. The legislative power provided herein shall have the following
limitations:
* * * * *
(8) Notwithstanding and as an exception to anything contained in
section 2.01 herein, the City Council is authorized to:
3 Ordinance No. 9597-22
(a) Negotiate, enter into purchase and development agreements with Gotham Property Acquisitions, LLC, The DeNunzio Group, LLC, or their affiliated entities for the purpose of redeveloping two properties in the downtown core, and convey said properties
being more particularly described as follows: i. A portion of parcel identification number 16-29-15-20358-001-0040, known
as the “Old City Hall Parcel,” not to exceed 2.7 acres in size. ii. A portion of parcel identification number 16-29-15-57996-000-0030, known
as the “Former Harborview Site,” not to exceed 1.5 acres in size.
(b) The agreements described in subparagraph (a) must include, at a minimum, the following enforceable provisions: i. As to the Former Harborview Site, retail and dining amenities that remain
accessible to Clearwater residents and visitors. ii. As to the Old City Hall Parcel, apartments that remain available for rent to the general public. iii. As to both sites, thoughtful and measurable sustainability provisions for environmental stewardship.
iv. As to both sites, project timelines that offer reasonable assurance of timely completion. v. As to both sites, a long-term prohibition against any development of self-storage facilities and light assembly, even if such uses would otherwise be permissible within the downtown core.
vi. A development agreement with an initial term of thirty (30) years. vii. A provision in the development agreement requiring the development agreement to be subject to the provisions in this charter.
Section 3. A City election is hereby called and will be held on November 8, 2022, for the consideration by the voters of the City of Clearwater of the proposed Charter Amendment. The question to appear on the referendum ballot shall be as follows: Redevelopment of two government-owned properties located west of Osceola Avenue in the downtown core
Shall the Clearwater City Charter be amended to allow the City, instead of
selling the vacant City Hall and a portion of the former Harborview sites to
the highest bidder at a public auction, to sell the properties to Gotham
Property Acquisitions and The DeNunzio Group; who will create
approximately 600 apartments and 158-key hotel, retail, entertainment,
restaurants and cultural uses available to all Clearwater residents, as
further described and limited by City Ordinance 9597-22?
4 Ordinance No. 9597-22
Yes _________
No ______
Section 4. The City Clerk is directed to notify the Pinellas County Supervisor of
Elections that the referendum item provided above shall be considered in
conjunction with the general election to be held on November 8, 2022.
Section 5. This ordinance shall take effect immediately upon adoption. The
amendments to the City Charter provided for herein shall take effect only upon
approval of a majority of the City electors voting at the referendum election on
these issues and upon the filing of the Amended Charter with the Secretary of
State.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
___________________________
Frank Hibbard
Mayor
Approved as to form: Attest:
____________________________ ____________________________
David Margolis Rosemarie Call
City Attorney City Clerk
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9564-22 3rd rdg
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 13.3
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9564-22 on third reading, annexing certain real property whose post office
address is 1272 Sedeeva Circle N., Clearwater, FL 33755, into the corporate limits of the city
and redefining the boundary lines of the city to include said addition.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 7/13/2022
Ordinance No. 9564-22
ORDINANCE NO. 9564-22
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED ON THE NORTH SIDE OF SEDEEVA CIRCLE N
APPROXIMATELY 220 FEET WEST OF N BETTY LANE,
WHOSE POST OFFICE ADDRESS IS 1272 SEDEEVA
CIRCLE N, CLEARWATER, FLORIDA 33755, INTO THE
CORPORATE LIMITS OF THE CITY, AND REDEFINING
THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID
ADDITION; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owners of the real property described herein and depicted on the
map attached hereto as Exhibit “A” have petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
The West 10 feet of Lot 4 and all of Lot 5, Floradel Sub-Division, according to the
map or plat thereof, as recorded in Plat Book 15, Page(s) 7, of the Public Records of
Pinellas County, Florida;
(ANX2021-06011)
The map attached as Exhibit “A” is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Community Development Coordinator
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 9564-22
PASSED ON FIRST READING
(AS ORDINANCE NO. 9484-21)
PASSED ON SECOND READING
PASSED ON THIRD AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
Exhibit "A"
PROPOSED ANNEXATION MAP
Owner(s): Paramount Court LLC Case: ANX2021-06011
Site: 1272 Sedeeva Circle N.
Property
Size(Acres):
ROW (Acres):
0.186
Land Use Zoning PIN:03-29-15-28098-000-0050
From : Residential Urban
(RU)
R-4 One, Two & Three
Family Residential
Atlas Page: 251B To: Residential Urban
(RU)
Low Medium Density
Residential (LMDR)
LAKE
28098
80388
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U.S.A.VET.ADM.
VAC
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1 N BETTY LN STATE ST
WOODLAWN TER
SEDEEVA CIR N POINSETTA AVE CHENANGO AVE BERTLAND WAY SEDEEVA CIR SSHORE DR PINECREST WAY 197112781291124512571261130112651952 132512432024
1950128019491276128319541252
1329127812711942128712321273
1969
2021
1952
2025
132712901276126013101256126719471245 1295196312641234124612371235
19581249
1940
2022
19621231 12791287126712611274125612652020
123012662028
127412441275127012511960 12961260125312441288128412361938
12391240 1258127712711241127312871964 126819431233½12291998
12721992
129412901286128212741235131712351247
1941
1974
12262028
1946
1994
12851251
1249
20141300
12812020
12551937
2017
1245
1995
12951996128620301232
1940 19371234 1978
1969
1987
1283126612621997
2027
12371940
1979
2021
12772025
2026
2010
1273123312952022
2031
1961
1999
2026
12261261 12911944
1981
12332031
1257
2015
2024
12891244½-Not to Scale--Not a Survey-Rev. 6/9/2021
LOCATION MAP
Owner(s): Paramount Court LLC Case: ANX2021-06011
Site: 1272 Sedeeva Circle N.
Property
Size(Acres):
ROW (Acres):
0.186
Land Use Zoning PIN: 03-29-15-28098-000-0050
From : Residential Urban
(RU) R-4 One, Two & Three Family Residential
Atlas Page: 251B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
UNION ST KINGS HWY N BETTY LN DOUGLAS AVE IDLEWILD DR
SUNSET POINT RD
WOODLAWN TER
PALM ST
STATE ST
BERMUDA ST POINSETTA AVE SEDEEVA CIR N
ARBELIA ST THE MALL CHENANGO AVE ALOHA LN COLES RD N EVERGREEN AVE SEDEEVA CIR S
MACOMBER AVE SHERIDAN RD OAKDALE WAY PINECREST WAY PROJECT
SITE -Not to Scale--Not a Survey-Rev. 6/9/2021
AERIAL PHOTOGRAPH
Owner(s): Paramount Court LLC Case: ANX2021-06011
Site: 1272 Sedeeva Circle N.
Property
Size(Acres):
ROW (Acres):
0.186
Land Use Zoning PIN: 03-29-15-28098-000-0050
From : Residential Urban
(RU) R-4 One, Two & Three Family Residential
Atlas Page: 251B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR) N BETTY LN N BETTY LN IDLEWILD DR
IDLEWILD DR
STATE ST STATE ST
WOODLAWN TER WOODLAWN TER
SEDEEVA CIR NSEDEEVA CIR N POINSETTA AVE POINSETTA AVE CHENANGO AVE CHENANGO AVE BERTLAND WAY BERTLAND WAY SEDEEVA CIR SSEDEEVA CIR SSHORE DR
SHORE DR PINECREST WAY PINECREST WAY -Not to Scale--Not a Survey-Rev. 6/9/2021
EXISTING SURROUNDING USES MAP
Owner(s): Paramount Court LLC Case: ANX2021-06011
Site: 1272 Sedeeva Circle N.
Property
Size(Acres):
ROW (Acres):
0.186
Land Use Zoning PIN: 03-29-15-28098-000-0050
From : Residential Urban
(RU) R-4 One, Two & Three Family Residential
Atlas Page: 251B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
LAKE
28098
80388
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U.S.A.VET.ADM.
VAC
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1 N BETTY LN STATE ST
WOODLAWN TER
SEDEEVA CIR N POINSETTA AVE CHENANGO AVE BERTLAND WAY SEDEEVA CIR SSHORE DR PINECREST WAY 197112781291124512571261130112651952 132512432024
1950128019491276128319541252
1329127812711942128712321273
1969
2021
1952
2025
132712901276126013101256126719471245 1295196312641234124612371235
19581249
1940
2022
19621231 12791287126712611274125612652020
123012662028
127412441275127012511960 12961260125312441288128412361938
12391240 1258127712711241127312871964 126819431233½12291998
12721992
129412901286128212741235131712351247
1941
1974
12262028
1946
1994
12851251
1249
20141300
12812020
12551937
2017
1245
1995
12951996128620301232
1940 19371234 1978
1969
1987
1283126612621997
2027
12371940
1979
2021
12772025
2026
2010
1273123312952022
2031
1961
1999
2026
12261261 12911944
1981
12332031
1257
2015
2024
12891244½-Not to Scale--Not a Survey-Rev. 6/9/2021Single Family
Residential
Single Family Residential Single Family Residential Single Family
Residential
Park Single Family Residential
ANX2021-06011
Paramount Court, LLC
1272 Sedeeva Circle N
View looking north at subject property 1272 Sedeeva Circle N
West of the subject property
East of the subject property
Across the street, to the south of the subject property
View looking easterly along Sedeeva Circle N View looking westerly along Sedeeva Circle N
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9565-22 3rd rdg
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 13.4
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9565-22 on third reading, amending the future land use plan element of the
Comprehensive Plan of the city to designate the land use for certain real property whose post
office address is 1272 Sedeeva Circle N., Clearwater, FL 33755, upon annexation into the City
of Clearwater, as Residential Urban (RU).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 7/13/2022
Ordinance No. 9565-22
ORDINANCE NO. 9565-22
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT
OF THE COMPREHENSIVE PLAN OF THE CITY, TO
DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTY LOCATED ON THE NORTH SIDE OF
SEDEEVA CIRCLE N APPROXIMATELY 220 FEET WEST
OF N BETTY LANE, WHOSE POST OFFICE ADDRESS IS
1272 SEDEEVA CIRCLE N, CLEARWATER, FLORIDA
33755, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS RESIDENTIAL URBAN (RU);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the Future Land Use Element of the
Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's Comprehensive Plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The Future Land Use Element of the Comprehensive Plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property, upon annexation into the City of Clearwater, as follows:
Property Land Use
Category
The West 10 feet of Lot 4 and all of Lot 5,
Floradel Sub-Division, according to the map
or plat thereof, as recorded in Plat Book 15,
Page(s) 7, of the Public Records of Pinellas
County, Florida;
Residential Urban
(RU)
(ANX2021-06011)
The map attached as Exhibit "A" is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s Comprehensive Plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9564-22.
Ordinance No. 9565-22
PASSED ON FIRST READING
(AS ORDINANCE NO. 9485-21)
PASSED ON SECOND READING
PASSED ON THIRD AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
Exhibit "A"
PROPOSED FUTURE LAND USE MAP
Owner(s): Paramount Court LLC Case: ANX2021-06011
Site: 1272 Sedeeva Circle N.
Property
Size(Acres):
ROW (Acres):
0.186
Land Use Zoning PIN:03-29-15-28098-000-0050
From : Residential Urban
(RU)
R-4 One, Two & Three
Family Residential
Atlas Page: 251B To: Residential Urban
(RU)
Low Medium Density
Residential (LMDR)
LAKE
28098
80388
K
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13
14
151617181920
2122
26
8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
23
24
1
2
3
4
5
6
7
8
9
10
11
12
2627
2829
4445
4647
55
56
7 8
8
22
U.S.A.VET.ADM.
VAC
1
1
1
1
1
1
RU
RU
RU
RU
RU
R/OS
RU
RM
RU
RU
RU
RMRU
RU
R/OS
RM
RURU
RU N BETTY LN STATE ST
WOODLAWN TER
SEDEEVA CIR N POINSETTA AVE CHENANGO AVE BERTLAND WAY SEDEEVA CIR SPINECREST WAY 197112781291124512571261130112651952 13251243195012801949127612831954125212781271
1942128712321273
1969
2021
1952 12901276126013101256126712451295196312641234124612371235
19581249
1940
2022
19621231 1279126712611274125612652020
123012662028
127412441275127012511960 1296126012531244128812841236193812401258 127712711241127312871964 12681233½12291998
12721992
129412901286128212741235131712351247
2024
1941
1974
12262028
1946
1994
132912851251
1249
20141300 2025
132712812020
12551937
2017
1947
1245
1995
12951996128620301232
1940 19371234 1978
1969
1987
1283126612621997
12872027
12371940
1979
2021
12772025
2026
2010
1273123312952022
2031
1961
1999
2026
1239
12261261 12911944
1981
12332031
1257
2015
2024
1943 12891244½-Not to Scale--Not a Survey-Rev. 6/9/2021
LOCATION MAP
Owner(s): Paramount Court LLC Case: ANX2021-06011
Site: 1272 Sedeeva Circle N.
Property
Size(Acres):
ROW (Acres):
0.186
Land Use Zoning PIN: 03-29-15-28098-000-0050
From : Residential Urban
(RU) R-4 One, Two & Three Family Residential
Atlas Page: 251B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
UNION ST KINGS HWY N BETTY LN DOUGLAS AVE IDLEWILD DR
SUNSET POINT RD
WOODLAWN TER
PALM ST
STATE ST
BERMUDA ST POINSETTA AVE SEDEEVA CIR N
ARBELIA ST THE MALL CHENANGO AVE ALOHA LN COLES RD N EVERGREEN AVE SEDEEVA CIR S
MACOMBER AVE SHERIDAN RD OAKDALE WAY PINECREST WAY PROJECT
SITE -Not to Scale--Not a Survey-Rev. 6/9/2021
AERIAL PHOTOGRAPH
Owner(s): Paramount Court LLC Case: ANX2021-06011
Site: 1272 Sedeeva Circle N.
Property
Size(Acres):
ROW (Acres):
0.186
Land Use Zoning PIN: 03-29-15-28098-000-0050
From : Residential Urban
(RU) R-4 One, Two & Three Family Residential
Atlas Page: 251B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR) N BETTY LN N BETTY LN IDLEWILD DR
IDLEWILD DR
STATE ST STATE ST
WOODLAWN TER WOODLAWN TER
SEDEEVA CIR NSEDEEVA CIR N POINSETTA AVE POINSETTA AVE CHENANGO AVE CHENANGO AVE BERTLAND WAY BERTLAND WAY SEDEEVA CIR SSEDEEVA CIR SSHORE DR
SHORE DR PINECREST WAY PINECREST WAY -Not to Scale--Not a Survey-Rev. 6/9/2021
EXISTING SURROUNDING USES MAP
Owner(s): Paramount Court LLC Case: ANX2021-06011
Site: 1272 Sedeeva Circle N.
Property
Size(Acres):
ROW (Acres):
0.186
Land Use Zoning PIN: 03-29-15-28098-000-0050
From : Residential Urban
(RU) R-4 One, Two & Three Family Residential
Atlas Page: 251B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
LAKE
28098
80388
K
L
M
O
O
G
B
C
E
1
2
3
4
5
6
7
8
9
10
11
12
1
2
3
4
5 6 7
8
9
10
11
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20 21 22
12345678910111213
14
15
16
17
18
19
20
21 24 25 26 27 28 29 30 31 32
33
34
35
36
37
38394041424344
45 46 47 48 49 50 51
9
18
9 10 11 12
13
14
15
16
17
18
1920
12
1
2 3 4 5 6 7 8
9
10
11
12
13
14
151617181920
2122
26
8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
23
24
1
2
3
4
5
6
7
8
9
10
11
12
2627
2829
4445
4647
55
56
7 8
8
22
U.S.A.VET.ADM.
VAC
1
1
1
1
1
1 N BETTY LN STATE ST
WOODLAWN TER
SEDEEVA CIR N POINSETTA AVE CHENANGO AVE BERTLAND WAY SEDEEVA CIR SSHORE DR PINECREST WAY 197112781291124512571261130112651952 132512432024
1950128019491276128319541252
1329127812711942128712321273
1969
2021
1952
2025
132712901276126013101256126719471245 1295196312641234124612371235
19581249
1940
2022
19621231 12791287126712611274125612652020
123012662028
127412441275127012511960 12961260125312441288128412361938
12391240 1258127712711241127312871964 126819431233½12291998
12721992
129412901286128212741235131712351247
1941
1974
12262028
1946
1994
12851251
1249
20141300
12812020
12551937
2017
1245
1995
12951996128620301232
1940 19371234 1978
1969
1987
1283126612621997
2027
12371940
1979
2021
12772025
2026
2010
1273123312952022
2031
1961
1999
2026
12261261 12911944
1981
12332031
1257
2015
2024
12891244½-Not to Scale--Not a Survey-Rev. 6/9/2021Single Family
Residential
Single Family Residential Single Family Residential Single Family
Residential
Park Single Family Residential
ANX2021-06011
Paramount Court, LLC
1272 Sedeeva Circle N
View looking north at subject property 1272 Sedeeva Circle N
West of the subject property
East of the subject property
Across the street, to the south of the subject property
View looking easterly along Sedeeva Circle N View looking westerly along Sedeeva Circle N
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9566-22 3rd rdg
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 13.5
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9566-22 on third reading, amending the Zoning Atlas of the city by zoning
certain real property whose post office address is 1272 Sedeeva Circle N., Clearwater, FL
33755, upon annexation into the City of Clearwater, as Low Medium Density Residential
(LMDR).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 7/13/2022
Ordinance No. 9566-22
ORDINANCE NO. 9566-22
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE NORTH SIDE OF SEDEEVA CIRCLE N
APPROXIMATELY 220 FEET WEST OF N BETTY LANE,
WHOSE POST OFFICE ADDRESS IS 1272 SEDEEVA
CIRCLE N, CLEARWATER, FLORIDA 33755, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW
MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the assignment of a zoning classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's
Comprehensive Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning
Atlas of the City is amended, as follows:
Property Zoning District
The West 10 feet of Lot 4 and all of Lot 5,
Floradel Sub-Division, according to the map
or plat thereof, as recorded in Plat Book 15,
Page(s) 7, of the Public Records of Pinellas
County, Florida;
Low Medium Density Residential
(LMDR)
(ANX2021-06011)
The map attached as Exhibit "A" is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9564-22.
Ordinance No. 9566-22
PASSED ON FIRST READING
(AS ORDINANCE NO. 9486-21)
PASSED ON SECOND READING
PASSED ON THIRD AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
Exhibit "A"
PROPOSED ZONING MAP
Owner(s): Paramount Court LLC Case: ANX2021-06011
Site: 1272 Sedeeva Circle N.
Property
Size(Acres):
ROW (Acres):
0.186
Land Use Zoning PIN:03-29-15-28098-000-0050
From : Residential Urban
(RU)
R-4 One, Two & Three
Family Residential
Atlas Page: 251B To: Residential Urban
(RU)
Low Medium Density
Residential (LMDR)
LAKE
28098
80388
K
L
M
O
O
G
B
C
E
1
2
3
4
5
6
7
8
9
10
11
12
1
2
3
4
5 6 7
8
9
10
11
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20 21 22
12345678910111213
14
15
16
17
18
19
20
21 24 25 26 27 28 29 30 31 32
33
34
35
36
37
38394041424344
45 46 47 48 49 50 51
9
18
9 10 11 12
13
14
15
16
17
18
1920
12
1
2 3 4 5 6 7 8
9
10
11
12
13
14
151617181920
2122
26
8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
23
24
1
2
3
4
5
6
7
8
9
10
11
12
2627
2829
4445
4647
55
56
7 8
8
22
U.S.A.VET.ADM.
VAC
1
1
1
1
1
1
LMDR MDR
OS/R
MDRLMDR
LMDR
LMDR
N BETTY LN STATE ST
WOODLAWN TER
SEDEEVA CIR N POINSETTA AVE CHENANGO AVE BERTLAND WAY SEDEEVA CIR SSHORE DR PINECREST WAY 197112781291124512571261130112651952 132512432024
195012801949127612831954125212781271128712321273
1969
2021
1952
2025
132712901276126013101256126719471245 1295196312641234124612371235
19581249
1940
2022
19621231 1279127412562020
123012662028
127412441275127012511960 12961260125312441288128412361938
12391240 1258127712711241127312871964 126819431233½12291998
12721992
129412901286128212741235131712351247
1941
1974
12262028
1946
1994
132912851251
1249
1942
20141300
12812020
12551937
2017
1245
1995
12951996128620301232
1940 19371234 1978
1969
1987
1283126612621997
1287126712612027
123712651940
1979
2021
12772025
2026
2010
1273123312952022
2031
1961
1999
2026
12261261 12911944
1981
12332031
1257
2015
2024
12891244½-Not to Scale--Not a Survey-Rev. 6/9/2021
LOCATION MAP
Owner(s): Paramount Court LLC Case: ANX2021-06011
Site: 1272 Sedeeva Circle N.
Property
Size(Acres):
ROW (Acres):
0.186
Land Use Zoning PIN: 03-29-15-28098-000-0050
From : Residential Urban
(RU) R-4 One, Two & Three Family Residential
Atlas Page: 251B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
UNION ST KINGS HWY N BETTY LN DOUGLAS AVE IDLEWILD DR
SUNSET POINT RD
WOODLAWN TER
PALM ST
STATE ST
BERMUDA ST POINSETTA AVE SEDEEVA CIR N
ARBELIA ST THE MALL CHENANGO AVE ALOHA LN COLES RD N EVERGREEN AVE SEDEEVA CIR S
MACOMBER AVE SHERIDAN RD OAKDALE WAY PINECREST WAY PROJECT
SITE -Not to Scale--Not a Survey-Rev. 6/9/2021
AERIAL PHOTOGRAPH
Owner(s): Paramount Court LLC Case: ANX2021-06011
Site: 1272 Sedeeva Circle N.
Property
Size(Acres):
ROW (Acres):
0.186
Land Use Zoning PIN: 03-29-15-28098-000-0050
From : Residential Urban
(RU) R-4 One, Two & Three Family Residential
Atlas Page: 251B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR) N BETTY LN N BETTY LN IDLEWILD DR
IDLEWILD DR
STATE ST STATE ST
WOODLAWN TER WOODLAWN TER
SEDEEVA CIR NSEDEEVA CIR N POINSETTA AVE POINSETTA AVE CHENANGO AVE CHENANGO AVE BERTLAND WAY BERTLAND WAY SEDEEVA CIR SSEDEEVA CIR SSHORE DR
SHORE DR PINECREST WAY PINECREST WAY -Not to Scale--Not a Survey-Rev. 6/9/2021
EXISTING SURROUNDING USES MAP
Owner(s): Paramount Court LLC Case: ANX2021-06011
Site: 1272 Sedeeva Circle N.
Property
Size(Acres):
ROW (Acres):
0.186
Land Use Zoning PIN: 03-29-15-28098-000-0050
From : Residential Urban
(RU) R-4 One, Two & Three Family Residential
Atlas Page: 251B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
LAKE
28098
80388
K
L
M
O
O
G
B
C
E
1
2
3
4
5
6
7
8
9
10
11
12
1
2
3
4
5 6 7
8
9
10
11
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20 21 22
12345678910111213
14
15
16
17
18
19
20
21 24 25 26 27 28 29 30 31 32
33
34
35
36
37
38394041424344
45 46 47 48 49 50 51
9
18
9 10 11 12
13
14
15
16
17
18
1920
12
1
2 3 4 5 6 7 8
9
10
11
12
13
14
151617181920
2122
26
8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
23
24
1
2
3
4
5
6
7
8
9
10
11
12
2627
2829
4445
4647
55
56
7 8
8
22
U.S.A.VET.ADM.
VAC
1
1
1
1
1
1 N BETTY LN STATE ST
WOODLAWN TER
SEDEEVA CIR N POINSETTA AVE CHENANGO AVE BERTLAND WAY SEDEEVA CIR SSHORE DR PINECREST WAY 197112781291124512571261130112651952 132512432024
1950128019491276128319541252
1329127812711942128712321273
1969
2021
1952
2025
132712901276126013101256126719471245 1295196312641234124612371235
19581249
1940
2022
19621231 12791287126712611274125612652020
123012662028
127412441275127012511960 12961260125312441288128412361938
12391240 1258127712711241127312871964 126819431233½12291998
12721992
129412901286128212741235131712351247
1941
1974
12262028
1946
1994
12851251
1249
20141300
12812020
12551937
2017
1245
1995
12951996128620301232
1940 19371234 1978
1969
1987
1283126612621997
2027
12371940
1979
2021
12772025
2026
2010
1273123312952022
2031
1961
1999
2026
12261261 12911944
1981
12332031
1257
2015
2024
12891244½-Not to Scale--Not a Survey-Rev. 6/9/2021Single Family
Residential
Single Family Residential Single Family Residential Single Family
Residential
Park Single Family Residential
ANX2021-06011
Paramount Court, LLC
1272 Sedeeva Circle N
View looking north at subject property 1272 Sedeeva Circle N
West of the subject property
East of the subject property
Across the street, to the south of the subject property
View looking easterly along Sedeeva Circle N View looking westerly along Sedeeva Circle N
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9589-22 2nd rdg
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 13.6
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9589-22 on second reading, amending the Operating Budget for the fiscal
year ending September 30, 2022 to reflect increases and decreases in revenues and
expenditures for the General Fund, Special Development Fund, Special Program Fund, Gas
Fund, Marine Fund, and Parking Fund.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 7/13/2022
Ordinance #9589-22 41
ORDINANCE NO. 9589-22 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2022 TO REFLECT INCREASES AND DECREASES IN REVENUES AND
EXPENDITURES FOR THE GENERAL FUND, SPECIAL DEVELOPMENT FUND, SPECIAL PROGRAM FUND, GAS FUND, MARINE FUND, AND PARKING FUND AS PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 30, 2022, for operating purposes, including debt service, was adopted by Ordinance No. 9498-21; and WHEREAS, at the mid-year review it was found that an increase of $18,776,765 is
necessary for revenues and an increase of $20,235,733 is necessary for expenditures; and WHEREAS, a summary of the amended revenues and expenditures is attached hereto and marked Exhibit A; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal
year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA:
Section 1. Section 1 of Ordinance No. 9498-21 is amended to read: Pursuant to the Amended City Manager's Annual Report and estimate for the fiscal year beginning October 1, 2021 and ending September 30, 2022 a copy, of which is on file with the City Clerk, the City Council hereby adopts an
amended budget for the operation of the City, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _________________________ PASSED ON SECOND AND FINAL _________________________ READING AND ADOPTED
_______________________________ Frank Hibbard, Mayor Approved as to form: Attest:
_______________________________ ________________________________ David Margolis, City Attorney Rosemarie Call, City Clerk
EXHIBIT A
2021-22 BUDGET REVENUE
FirstQuarter Mid-Year
Budgeted Amended AmendedRevenuesBudgetBudget
2021/22 2021/22 2021/22 Amendments
General Fund: Ad Valorem Taxes 72,648,340 72,648,340 72,648,340 -
Utility Taxes 17,270,000 17,270,000 17,270,000 - Local Option, Fuel & Other Taxes 6,080,000 6,080,000 6,080,000 -
Franchise Fees 10,527,550 10,527,550 10,527,550 -
Other Permits & Fees 2,808,500 2,808,500 3,208,500 400,000 Intergovernmental Revenues 24,259,680 24,399,380 24,399,380
Charges for Services 15,799,810 15,799,810 15,799,810 - Judgments, Fines & Forfeitures 1,429,000 1,429,000 1,429,000 -
Miscellaneous Revenues 2,719,226 2,719,226 2,719,226 - Transfers In 11,276,294 11,395,080 11,425,143 30,063
Transfer (to) from Reserves - 3,741,980 13,431,675 9,689,695
Total, General Fund 164,818,400 168,818,866 178,938,624 10,119,758
Special Revenue Funds: Special Development Fund 18,133,820 18,133,820 18,483,820 350,000
Special Program Fund 1,574,736 4,764,006 5,568,036 804,030
Local Housing Asst Trust Fund 1,231,489 1,231,489 1,231,489 -
Utility & Other Enterprise Funds: Water & Sewer Fund 110,251,710 110,251,710 110,251,710 -
Stormwater Utility Fund 24,042,640 24,042,640 24,042,640 - Solid Waste & Recycling Fund 29,366,280 29,366,280 29,366,280 -
Gas Fund 49,235,700 49,235,700 55,738,677 6,502,977
Airpark Fund 350,000 350,000 350,000 - Marine Fund 5,723,810 5,723,810 6,723,810 1,000,000
Clearwater Harbor Marina 928,730 928,730 928,730 - Parking Fund 9,544,080 9,544,182 9,544,182 -
Internal Service Funds:
Administrative Services Fund 15,025,780 15,025,984 15,025,984 - General Services Fund 6,146,260 6,146,260 6,146,260 -
Garage Fund 17,623,060 17,623,060 17,623,060 -
Central Insurance Fund 32,285,530 32,285,530 32,285,530 -
Total, All Funds 486,282,025 493,472,067 512,248,832 18,776,765
42 Ordinance #9589-22
EXHIBIT A (Continued)
2021-22 BUDGET EXPENDITURES
FirstQuarter Mid-Year
Original Amended AmendedBudgetBudgetBudget
2021/22 2021/22 2021/22 Amendments
General Fund: City Council 419,450 419,450 419,450 -
City Manager's Office 1,485,330 1,485,384 1,485,384 - City Attorney's Office 1,826,656 1,966,428 1,966,428 -
City Audit 233,752 233,764 233,764 - City Clerk 1,307,108 1,307,156 1,307,156 -
CRA Administration 504,274 619,304 619,304 -
Economic Development & Housing 1,992,482 1,992,554 2,042,554 50,000
Engineering 8,492,000 8,492,000 8,492,000 -
Fire 30,788,310 31,289,534 31,289,534 - Finance 2,800,130 2,800,310 2,800,310 -
Human Resources 1,662,773 1,904,855 1,904,855 - Library 8,416,337 8,416,841 8,416,841 -
Non-Departmental 8,854,656 11,854,656 21,494,351 9,639,695 Parks & Recreation 37,205,403 37,206,825 37,206,825 -
Planning & Development 7,057,846 7,057,846 7,457,846 400,000
Police 50,099,334 50,099,334 50,129,397 30,063 Public Communications 1,274,489 1,274,555 1,274,555 -
Public Utilities 398,070 398,070 398,070 -
Total, General Fund 164,818,400 168,818,866 178,938,624 10,119,758
Special Revenue Funds: Special Development Fund 16,451,790 16,451,790 16,801,790 350,000
Special Program Fund 1,499,736 4,689,006 5,493,036 804,030 Local Housing Asst Trust Fund 1,231,489 1,231,489 1,231,489 -
Utility & Other Enterprise Funds:
Water & Sewer Fund 110,251,710 110,251,710 110,251,710 -
Stormwater Utility Fund 24,042,640 24,042,640 24,042,640 - Solid Waste & Recycling Fund 28,044,120 28,044,120 28,044,120 -
Gas Fund 49,176,970 49,176,970 55,638,915 6,461,945 Airpark Fund 333,690 333,690 333,690 -
Marine Fund 5,723,810 5,723,810 6,723,810 1,000,000 Clearwater Harbor Marina 909,680 909,680 909,680 -
Parking Fund 6,852,830 6,852,932 8,352,932 1,500,000
Internal Service Funds:
Administrative Services Fund 15,025,780 15,025,984 15,025,984 - General Services Fund 6,146,260 6,146,260 6,146,260 -
Garage Fund 17,595,180 17,595,180 17,595,180 - Central Insurance Fund 32,285,530 32,285,530 32,285,530 -
Total, All Funds 480,389,615 487,579,657 507,815,390 20,235,733
43 Ordinance #9589-22
Mid-Year Budget Review
Fiscal Year 2021-22
Memorandum
TO: Mayor and City Council
FROM: Jon Jennings, City Manager
COPIES: Micah Maxwell, Assistant City Manager
Michael Delk, Assistant City Manager
SUBJECT: Mid-year budget review - amended City Manager's annual budget report
DATE: June 1, 2022
Attached is the mid-year budget review in accordance with the City Code of Ordinances.
This report is based on the first six months of activity in the current fiscal year (October 2021 through March
2022). Contained within are comments on major variances and documentation of all proposed
amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenue and expenditure amendments reflect a net increase of $10,119,758.
The General Fund expenditure increase at mid-year includes Council approved appropriation of General
Fund reserves of $2,289,695 for the Clearwater Harbor Marina Replacement & Upgrade project and $50,000
for consulting services in Economic Development. Other amendments include an increase of $400,000 in
Planning and Development for increased contractual services for building inspection/plans review which is
offset by increased building permit revenue; an increase of $30,063 for the refurbishment of command
vehicles in the Police Department offset by revenues returned from the capital fund; and the allocation of
$7,350,000 of General Fund reserves to provide funding for the New City Hall project.
General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that General
Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures must be
maintained as a reserve to guard against future emergencies.
With the closing of the year-end 2021 books, estimated General Fund reserves at mid-year are
approximately $54.2 million, or 32.9% of the current year’s General Fund budget, exceeding our minimum
reserve requirement by $40.2 million.
Mid-Year Budget Review
Fiscal Year 2021-22
Significant amendments to other city operating funds are noted as follows:
Gas Fund
Amendments to Gas Fund expenditures include increases totaling $6,711,900 for gas commodities for
resale; a decrease of $300,000 to interfund transfers for the annual gas dividend payment; amendments
to various cost codes which net an increase of $49,385 to adjust the budget in line with actual
expenditures; and an increase of $660 for recognition of the 2nd quarter safety award. Gas fund revenues
are amended to offset this expenditure increase.
Marine Fund
Amendments to Marine Fund expenditures reflect an increase of $1,000,000 for marine fuel for resale
due to increased prices and demand. Offsetting amendments are made to increase fuel sales revenues.
Parking Fund
Amendments to Parking Fund expenditures reflect a transfer of $1,500,000.00 to the Parking Facilities
project to fund renovations of the MSB garage. Budgeted revenues are sufficient to cover this increase.
Capital Improvement Program
Mid-year amendments to the capital improvement program reflect a net increase of $12,724,924.
Amendments previously approved by Council include an increase of $1,500,000 in parking revenues in the
Parking Facilities project; an increase of $350,000 of open space impact fee revenue in the Park Land
Acquisition project; an increase of $2,289,695 of General Fund revenues in the Clearwater Harbor Marina
project; and an increase of $65,000 in grant revenues from FDOT and $13,000 of administrative services
revenue in the Airpark Security System Upgrade project.
Project activity not previously approved by the Council is summarized on page 18. Significant amendments
include a transfer of $7,350,000 of General Fund reserves to the New City Hall project; an increase of
$299,000 reimbursed for trade in credit in the P25 Radio Equipment & Infrastructure project, an increase
of $149,566 reimbursed from Pinellas County in the Aerial Truck project; an increase of $129,957 in
parking revenues in the Seminole Boat Ramp project; an increase of $99,994 in property owner share
revenues in the Pinellas New Mains/Service Lines project; an increase of $50,000 in donation revenues for
the Long Center Infrastructure Repairs project; and a decrease of $101,000 in transfers from the Special
Program Fund in the Phillip-Jones Restroom/Concession project.
Special Program Fund
The Special Program Fund reflects a net budget increase of $804,030 at mid-year. Significant amendments
include an increase of $41,799 in public safety grant revenues for Federal Forfeiture Sharing and
Pedestrian/Bicycle Safety; $30,000 to account for Police overtime reimbursements from various law
enforcement agencies; $427,541 in contractual service revenue for police extra duty; $11,620 in donation
revenues to support Parks and Library programs; $6,952 in Community Development Block Grant program
income; $5,700 in foreclosure registry fees collected; $128,460 in fines and court proceeds for public
safety programs, and the tree replacement program; $11,972 in special events revenues; and $139,986
transferred between existing police programs.
CITY OF CLEARWATER
MID-YEAR SUMMARY
2021/22
FY 21/22 First Variance %
Adopted Quarter Mid Year YTD Actual vs.YTD vs.Mid Year Amended
Description Budget Amended Actual Amend Budget Budget Adjustment Budget
General Fund:
Revenues 164,818,400 168,818,866 114,339,260 54,479,606 68%10,119,758 178,938,624
Expenditures 164,818,400 168,818,866 93,455,897 75,362,969 55%10,119,758 178,938,624
Utility Funds:
Water & Sewer Fund
Revenues 110,251,710 110,251,710 51,450,780 58,800,930 47%- 110,251,710
Expenditures 110,251,710 110,251,710 78,070,228 32,181,482 71%- 110,251,710
Stormwater Fund
Revenues 24,042,640 24,042,640 8,767,673 15,274,967 36%- 24,042,640
Expenditures 24,042,640 24,042,640 19,227,118 4,815,522 80%- 24,042,640
Gas Fund
Revenues 49,235,700 49,235,700 24,161,434 25,074,266 49%6,502,977 55,738,677
Expenditures 49,176,970 49,176,970 31,174,750 18,002,220 63%6,461,945 55,638,915
Solid Waste and Recycling Fund
Revenues 29,366,280 29,366,280 15,823,839 13,542,441 54%- 29,366,280
Expenditures 28,044,120 28,044,120 13,851,989 14,192,131 49%- 28,044,120
Enterprise Funds:
Marine Fund
Revenues 5,723,810 5,723,810 2,957,368 2,766,442 52%1,000,000 6,723,810
Expenditures 5,723,810 5,723,810 3,451,385 2,272,425 60%1,000,000 6,723,810
Airpark Fund
Revenues 350,000 350,000 151,313 198,687 43%- 350,000
Expenditures 333,690 333,690 160,342 173,348 48%- 333,690
Clearwater Harbor Marina Fund
Revenues 928,730 928,730 528,898 399,832 57%- 928,730
Expenditures 909,680 909,680 472,063 437,618 52%- 909,680
Parking Fund
Revenues 9,544,080 9,544,182 5,012,814 4,531,368 53%- 9,544,182
Expenditures 6,852,830 6,852,932 3,476,746 3,376,186 51%1,500,000 8,352,932
Internal Service Funds:
General Services Fund
Revenues 6,146,260 6,146,260 3,133,765 3,012,495 51%- 6,146,260
Expenditures 6,146,260 6,146,260 2,504,408 3,641,852 41%- 6,146,260
Administrative Services
Revenues 15,025,780 15,025,984 7,102,946 7,923,038 47%- 15,025,984
Expenditures 15,025,780 15,025,984 7,549,023 7,476,961 50%- 15,025,984
Garage Fund
Revenues 17,623,060 17,623,060 8,355,311 9,267,749 47%- 17,623,060
Expenditures 17,595,180 17,595,180 7,292,394 10,302,786 41%- 17,595,180
Central Insurance Fund
Revenues 32,285,530 32,285,530 14,130,060 18,155,470 44%- 32,285,530
Expenditures 32,285,530 32,285,530 13,793,132 18,492,398 43%- 32,285,530
1
MID-YEAR REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2021-22 REPORT
PAGE #
General Fund Operating Budget ..................................................................................................... 3
Utility Funds Operating Budget ...................................................................................................... 6
Other Enterprise Funds Operating Budgets ................................................................................. 10
Internal Service Funds Operating Budgets ................................................................................... 14
Capital Improvement Program Budget ........................................................................................ 18
Special Program Fund Budget ....................................................................................................... 32
Special Development Fund ........................................................................................................... 37
Administrative Change Orders ...................................................................................................... 40
Ordinances ..................................................................................................................................... 41
The amended 2021/22 operating budget, presented by operating fund and/or department, is
submitted for the City Council review.
The actual and projected data contained in this review represents six months, October 1, 2021
through March 31, 2022. The adjustments, however, represent all data available at the time of the
report, including action taken by the City Council after March 31, 2022.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Adopted Budget - The budget as adopted by the City Council on September 30, 2021.
Variance YTD Actual
vs. Adopted Budget - Difference between year to date actual and adopted budget.
% YTD vs. Budget - Percentage of adopted budget expended, year to date.
Proposed Amendments - Adjustments that have been approved by the City Council, made at
the Manager’s discretion, and/or adjustments proposed based on
this quarter’s review.
Amended Budget - Adding the Original Budget and Adjustments.
2
Capital Improvement Program
The amended 2021/22 Capital Improvement Projects budget report is submitted for the City
Council review. This review provides the opportunity to analyze the status of all active projects and
present formal amendments to the project budget.
The Capital Improvement Program and Special Program fund information is presented as follows:
Definitions:
Budget - The budget as of October 1, 2021, which includes project budgets
from prior years, which have not been completed.
Amendment - Amendments which have been approved by the City Council, made
at the Manager's discretion, and/or adjustments proposed as a
result of this quarter’s review.
Revised Budget - Adding the Budget and Amendment columns.
Encumbrance - Outstanding contract or purchase order commitment.
Available Balance - Difference between revised budget and expenditure, plus
encumbrance.
Status - C - project is completed
Amend Ref - Reference number for description of amendment.
Increase/
(Decrease)Description
Ad Valorem Taxes -
At mid year,approximately 95%of property tax revenue has
been received.As projected,most property tax payments are
made within the first six months of the fiscal year.No
amendment is proposed at this time.
Other Permits and Fees 400,000
At mid year,87%of other permits and fees revenues have
been collected primarily due to increased building/sign
permit revenues.Amendments reflect an increase of
$400,000.00 to building/sign permit revenues which offset
the expenditure increase in Planning and Development for
building inspection contractors.
Miscellaneous -
At mid year,approximately 99%of budgeted miscellaneous
revenues have been collected,primarily due to the sale of
surplus property in the first period of the fiscal year.No
amendment is proposed at this time.
30,063
At mid year,transfer in revenues reflect an increase of
$30,063.00 to recognize the return of unspent funds in
project P1803,Command Bus Refurbishment,to fund an
increase to Police Departement expenditures for command
vehicle refurbishment as approved by the Council on April 7,
2022.
50,000
1)An appropriation of $50,000.00 from fund reserves to
provide funding for consulting services in Economic
Development as approved by the Council on October 4, 2021.
2,289,695
2)An appropriation of $2,289,695.00 from fund reserves to
provide funding for capital improvement project C1906
Clearwater Harbor Marina Replacement &Upgrade,as
approved by the Council on May 19, 2022.
7,350,000
3)An appropriation of $7,350,000.00 from fund reserves to
provide funding for capital improvement project
ENGF220001, New City Hall.
9,689,695
10,119,758 Net General Fund Revenue
City of Clearwater
General Fund Revenues
Mid-Year Amendments
FY 2021/22
Transfer (to) from Surplus
Transfers In
Net Transfer (to) from
Retained Earnings
3
Increase/(Decrease)Description
-
Mid year amendments to CRA Administration include the
recognition of one additional FTE (CRA Events Specialist)as
approved by CRA trustees on May 16,2022.Funding for
this position is included in the interlocal agreement with
the City recognized in General Fund transfer-in revenue.
50,000
At mid year,Economic Development and Housing
expenditures reflect an increase of $50,000.00 to
professional services for consulting services,as approved
by the Council on October 4, 2021.
-
Amendments to Parks &Recreation expenditures include a
net zero amendment transferring budget savings of
$18,690.47 to capital improvement project 93650,Crest
Lake Park Improvement,as approved by the Council on
April 7, 2022.
400,000
At mid year,amendments to Planning and Development
expenditures reflects an increase of $400,000.00 to
contractual services for building inspections and plans
review,offset by an amendment increasing building/permit
revenues.
30,063
Amendments to Police Department expenditures reflect an
increase of $30,063.00 to contractual services for the
refurbishment of command vehicles,as approved by the
Council on April 7, 2022.
Non-Departmental
Amendments to Non-Departmental reflect Council
approved interfund transfers to capital improvement
projects as follows:
2,289,695
1)A transfer of $2,289,695.00 to capital improvement
project C1906 Clearwater Harbor Marina Replacement &
Upgrade, as approved by the Council on May 19, 2022.
7,350,000
2)A transfer of $7,350,000.00 to capital improvement
project ENGF220001, New City Hall.
9,639,695
10,119,758
City of Clearwater
General Fund Expenditures
Mid-Year Amendments
FY 2021/22
Economic Development and
Housing
CRA Administration
Planning & Development
Police
Net General Fund Expenditure
Parks & Recreation
4
2021/22 Variance %2021/22
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Amended Bud Budget Amendment Budget
General Fund Revenues
Ad Valorem Taxes 72,648,340 68,665,775 3,982,565 95%- 72,648,340
Utility Taxes 17,270,000 7,322,210 9,947,790 42%- 17,270,000
Local Option, Fuel
and Other Taxes 6,080,000 3,324,941 2,755,059 55%- 6,080,000
Franchise Fees 10,527,550 4,169,408 6,358,142 40%- 10,527,550
Other Permits & Fees 2,808,500 2,430,620 377,880 87%400,000 3,208,500
Intergovernmental 24,399,380 10,951,049 13,448,331 45%- 24,399,380
Charges for Services 15,799,810 7,791,264 8,008,546 49%- 15,799,810
Judgments, Fines
and Forfeitures 1,429,000 607,346 821,654 43%- 1,429,000
Miscellaneous Revenues 2,719,226 2,688,687 30,539 99%- 2,719,226
Transfers In 11,395,080 6,387,961 5,007,119 56%30,063 11,425,143
Total Revenues 165,076,886 114,339,260 50,737,626 69%430,063 165,506,949
Transfer (to) from Surplus 3,741,980 3,741,980 9,689,695 13,431,675
Adjusted Revenues 168,818,866 114,339,260 54,479,606 68%10,119,758 178,938,624
General Fund Expenditures
City Council 419,450 229,832 189,618 55%- 419,450
City Manager's Office 1,485,384 700,296 785,088 47%- 1,485,384
City Attorney's Office 1,966,428 905,953 1,060,475 46%- 1,966,428
City Audit 233,764 111,098 122,666 48%- 233,764
City Clerk 1,307,156 703,759 603,397 54%- 1,307,156
CRA Administration 619,304 261,859 357,445 42%- 619,304
Economic Development
and Housing 1,992,554 1,204,398 788,156 60%50,000 2,042,554
Engineering 8,492,000 3,650,060 4,841,940 43%- 8,492,000
Fire 31,289,534 17,343,516 13,946,018 55%- 31,289,534
Finance 2,800,310 1,209,293 1,591,017 43%- 2,800,310
Human Resources 1,904,855 717,670 1,187,185 38%- 1,904,855
Library 8,416,841 3,975,939 4,440,902 47%- 8,416,841
Non-Departmental 11,854,656 10,460,813 1,393,843 88%9,639,695 21,494,351
Parks & Recreation 37,206,825 20,675,230 16,531,595 56%- 37,206,825
Planning & Development 7,057,846 3,421,950 3,635,896 48%400,000 7,457,846
Police 50,099,334 27,136,209 22,963,125 54%30,063 50,129,397
Public Communications 1,274,555 556,179 718,376 44%- 1,274,555
Public Utilities 398,070 191,843 206,227 48%- 398,070
Total Expenditures 168,818,866 93,455,897 75,362,969 55%10,119,758 178,938,624
For the Six Month Period of October 1, 2021- March 31, 2022
GENERAL FUND
MID-YEAR REVIEW
5
2021/22 Variance %2021/221 Qtr Amended Mid-Year YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
WATER & SEWER FUND
Water & Sewer Revenues:
Charges for Service 97,290,030 50,396,572 46,893,458 52%- 97,290,030
Judgments, Fines and Forfeits 271,000 190,383 80,617 70%- 271,000
Miscellaneous 1,010,000 863,825 146,175 86%- 1,010,000
Transfers In - - - ~- -
Fund Equity 11,680,680 - 11,680,680 0%- 11,680,680
Total Revenues 110,251,710 51,450,780 58,800,930 47%- 110,251,710
Water & Sewer Expenditures:
Public Utilities Administration 2,036,598 977,518 1,059,080 48%- 2,036,598
Wastewater Collection 15,789,628 12,927,845 2,861,783 82%- 15,789,628
Public Utilities Maintenance 8,503,140 5,234,423 3,268,717 62%- 8,503,140
WPC / Plant Operations 29,942,959 20,760,958 9,182,001 69%- 29,942,959
WPC / Laboratory Operations 546,103 270,649 275,454 50%- 546,103
WPC / Industrial Pretreatment 1,048,590 439,332 609,258 42%- 1,048,590
Water Distribution 25,566,884 19,114,958 6,451,926 75%- 25,566,884
Water Supply 22,115,654 15,133,736 6,981,918 68%- 22,115,654
Reclaimed Water 4,702,154 3,210,808 1,491,346 68%- 4,702,154
Total Expenditures 110,251,710 78,070,228 32,181,482 71%- 110,251,710
Increase/
(Decrease)Amendment Description:
Water and Sewer Fund
Revenues:-
Water and Sewer Fund
Expenditures:-
At mid year, anticipated revenues of the Water and Sewer Fund equal anticipated expenditures for fiscal year 2021/22.
No amendments are proposed to Water and Sewer
Fund revenues at mid year.
No amendments are proposed to Water and Sewer
Fund expenditures at mid year.Expenditures reflect
71%of total budget due to transfers to the capital fund
which happen in the first period of the year.
For the Six Month Period of October 1, 2021 to March 31, 2022
UTILITY FUNDS
MID-YEAR REVIEW
6
2021/22 Variance %2021/221 Qtr Amended Mid-Year YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Six Month Period of October 1, 2021 to March 31, 2022
UTILITY FUNDS
MID-YEAR REVIEW
STORMWATER FUND
Stormwater Revenues:
Charges for Service 17,019,900 8,529,484 8,490,416 50%- 17,019,900
Judgments, Fines and Forfeits 73,000 38,032 34,968 52%- 73,000
Miscellaneous 281,560 200,158 81,402 71%- 281,560
Transfers In - - - ~- -
Fund Equity 6,668,180 - 6,668,180 0%- 6,668,180
Total Revenues 24,042,640 8,767,673 15,274,967 36%- 24,042,640
Stormwater Expenditures:
Stormwater Management 18,331,501 16,687,910 1,643,591 91%- 18,331,501
Stormwater Maintenance 5,711,139 2,539,208 3,171,931 44%- 5,711,139
Total Expenditures 24,042,640 19,227,118 4,815,522 80%- 24,042,640
Increase/
(Decrease)Amendment Description:
Stormwater Fund Revenues:-
Stormwater Fund Expenditures:-
No amendments are proposed to Stormwater Fund
revenues at mid year.
No amendments are proposed to Stormwater Fund
expenditures at mid year.Expenditures reflect 80%of
total budget due to transfers to the capital fund which
happen in the first period of the year.
At mid year, anticipated revenues of the Stormwater Fund equal anticipated expenditures for fiscal year 2021/22.
7
2021/22 Variance %2021/221 Qtr Amended Mid-Year YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Six Month Period of October 1, 2021 to March 31, 2022
UTILITY FUNDS
MID-YEAR REVIEW
GAS FUND
Gas Revenues:
Charges for Service 48,761,009 23,980,535 24,780,474 49%6,649,500 55,410,509
Judgments, Fines and Forfeits 100,000 45,840 54,160 46%- 100,000
Miscellaneous 374,691 135,059 239,632 36%(147,183) 227,508
Transfers In - - - ~660 660
Fund Equity - - - ~- -
Total Revenues 49,235,700 24,161,434 25,074,266 49%6,502,977 55,738,677
Gas Expenditures:
Administration & Supply 22,687,939 13,440,534 9,247,405 59%6,328,965 29,016,904
Pinellas Gas Operations 12,318,997 8,245,670 4,073,327 67%188,783 12,507,780
Pasco Gas Operations 7,514,340 5,444,737 2,069,603 72%- 7,514,340
Marketing & Sales 6,655,694 4,043,809 2,611,885 61%(55,803) 6,599,891
Total Expenditures 49,176,970 31,174,750 18,002,220 63%6,461,945 55,638,915
Increase/
(Decrease)Amendment Description:
Gas Fund Revenues:6,502,977
Gas Fund Expenditures:6,461,945
At mid year, anticipated revenues of the Gas Fund exceed anticipated expenditures by $99,762 for fiscal year 2021/22.
At mid year,amendments to Gas Fund revenues reflect
a net increase of $6,502,977.00.Amendments include:
1)a net increase of $6,649,500.00 to various sales
revenues to adjust to bring the budget in line with
projected sales activity for the year;2)a decrease to
miscellaneous revenues of $147,183.00 for land
dispositions,and 3)an increase of $660.00 to transfer
in revenue to recognize safety award funding from the
Central Insurance Fund.
At mid year,Gas Fund expenditures reflect 63%of total
budget primarily due to transfers to the capital fund
which happen in the first period of the year.
Amendments reflect a net increase of $6,461,945.00
which include:1)a net increase of $6,711,900.00 to
various operating codes for the increase of gas
commodities for resale;2)a net decrease of
$300,000.00 to inter-fund transfers for gas dividend
payment;3)a net increase of $49,385.00 to various
operating codes to adjust the budget,bringing it in line
with actuals; and 4) an increase of $660.00 to employee
recognition for receipt of the 2nd quarter FY22 safety
award.
8
2021/22 Variance %2021/221 Qtr Amended Mid-Year YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Six Month Period of October 1, 2021 to March 31, 2022
UTILITY FUNDS
MID-YEAR REVIEW
SOLID WASTE AND RECYCLING FUND
Solid Waste Revenues:
Other Permits and Fees 1,000 1,977 (977) 198%- 1,000
Charges for Service 26,060,000 13,694,088 12,365,912 53%- 26,060,000
Judgments, Fines and Forfeits 95,000 52,033 42,967 55%- 95,000
Miscellaneous 533,000 356,413 176,587 67%- 533,000
Transfers In - - - ~- -
Solid Waste Revenues 26,689,000 14,104,511 12,584,489 53%- 26,689,000
Recycling Revenues:
Other Permits and Fees 280 - 280 0%- 280
Intergovernmental - 83,528 (83,528) ~- -
Charges for Service 2,465,000 1,370,551 1,094,449 56%- 2,465,000
Judgments, Fines and Forfeits 8,000 4,974 3,026 62%- 8,000
Miscellaneous 204,000 260,276 (56,276) 128%- 204,000
Transfers In - - - ~- -
Recycling Revenues 2,677,280 1,719,328 957,952 64%- 2,677,280
Fund Equity - - - ~- -
Total Revenues 29,366,280 15,823,839 13,542,441 54%- 29,366,280
Solid Waste Expenditures:
Collection 18,875,351 9,051,084 9,824,267 48%- 18,875,351
Transfer 2,368,119 1,185,736 1,182,383 50%- 2,368,119
Container Maintenance 993,626 501,008 492,618 50%- 993,626
Administration 1,050,974 489,614 561,360 47%- 1,050,974
Solid Waste Expenditures 23,288,070 11,227,441 12,060,629 48%- 23,288,070
Recycling Expenditures:
Residential 1,577,272 609,449 967,823 39%- 1,577,272
Multi-Family 434,888 188,295 246,593 43%- 434,888
Commercial 2,743,890 1,826,805 917,085 67%- 2,743,890
Recycling Expenditures 4,756,050 2,624,548 2,131,502 55%- 4,756,050
Total Expenditures 28,044,120 13,851,989 14,192,131 49%- 28,044,120
Increase/
(Decrease)Amendment Description:
Solid Waste and Recycling Fund
Revenues:-
Solid Waste and Recycling Fund
Expenditures:-
No amendments are proposed to Solid Waste and
Recycling Fund revenues at mid year.
No amendments are proposed to Solid Waste and
Recycling Fund expenditures at mid year.
At mid year, anticipated revenues of the Solid Waste and Recycling Fund exceed anticipated expenditures by $1,322,160
for fiscal year 2021/22.
9
2021/22 Mid-Year Variance %2021/22
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
MARINE FUND
Marine Revenues:
Intergovernmental - - - ~- -
Charges for Service 5,211,800 2,871,019 2,340,781 55%1,200,000 6,411,800
Judgments, Fines and Forfeits 3,200 500 2,700 16%- 3,200
Miscellaneous Revenue 136,000 85,850 50,150 63%- 136,000
Transfers In - - - ~- -
Fund Equity 372,810 - 372,810 0%(200,000) 172,810
Total Revenues 5,723,810 2,957,368 2,766,442 52%1,000,000 6,723,810
Marine Expenditures:
Marina Operations 5,723,810 3,451,385 2,272,425 60%1,000,000 6,723,810
Total Expenditures 5,723,810 3,451,385 2,272,425 60%1,000,000 6,723,810
Increase/
(Decrease)Amendment Description:
Marine Fund Revenues:1,000,000
Marine Fund Expenditures:1,000,000
At mid year, anticipated revenues of the Marine Fund equal anticipated expenditures for fiscal year 2021/22.
Amendments to Marine Fund revenues reflect a net
increase of $1,000,000.00.Amendments include:1)
an increase of $600,000.00 to gas sales;2)an
increase of $600,000.00 to diesel sales;and 3)a
decrease of $200,000.00 to fund equity as planned
use of reserves will be offset by this increased
revenue.
Amendments to Marine Fund expenditures reflect
an increase of $1,000,000.00 to cost of goods sold to
cover increased cost of marine fuel for resale.These
expenditures will be offset by increased fuel sale
revenues.
For the Six Month Period of October 1, 2021 - March 31, 2022
ENTERPRISE FUNDS
MID-YEAR REVIEW
10
2021/22 Mid-Year Variance %2021/22
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Six Month Period of October 1, 2021 - March 31, 2022
ENTERPRISE FUNDS
MID-YEAR REVIEW
CLEARWATER HARBOR MARINA FUND
Clearwater Harbor Marina Revenues:
Intergovernmental - - - ~- -
Charges for Service 900,630 510,503 390,127 57%- 900,630
Judgments, Fines and Forfeits 1,600 100 1,500 6%- 1,600
Miscellaneous Revenue 26,500 18,295 8,205 69%- 26,500
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 928,730 528,898 399,832 57%- 928,730
Clearwater Harbor Marina Expenditures
Clearwater Harbor Marina Operations 909,680 472,063 437,618 52%- 909,680
Total Expenditures 909,680 472,063 437,618 52%- 909,680
Increase/
(Decrease)Amendment Description:
Clearwater Harbor Marina Fund
Revenues:-
Clearwater Harbor Marina Fund
Expenditures:-
No amendments are proposed to Clearwater Harbor
Marina Fund revenues at mid year.
No amendments are proposed to Clearwater Harbor
Marina Fund expenditures at mid year.
At mid year, anticipated revenues of the Clearwater Harbor Marina Fund exceed anticipated expenditures by $19,050 for
fiscal year 2021/22.
11
2021/22 Mid-Year Variance %2021/22
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Six Month Period of October 1, 2021 - March 31, 2022
ENTERPRISE FUNDS
MID-YEAR REVIEW
AIRPARK FUND
Airpark Revenues:
Intergovernmental - - - ~- -
Charges for Service 18,000 7,466 10,534 41%- 18,000
Miscellaneous Revenue 332,000 143,847 188,153 43%- 332,000
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 350,000 151,313 198,687 43%- 350,000
Airpark Expenditures:
Airpark Operations 333,690 160,342 173,348 48%- 333,690
Total Expenditures 333,690 160,342 173,348 48%- 333,690
Increase/
(Decrease)Amendment Description:
Airpark Fund Revenues:-
Airpark Fund Expenditures:-
At mid year, anticipated revenues of the Airpark Fund exceed anticipated expenditures by $16,310 for fiscal year 2021/22.
No amendments are proposed to Airpark Fund
revenues at mid year.
No amendments are proposed to Airpark Fund
expenditures at mid year.
12
2021/22 Mid-Year Variance %2021/22
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Six Month Period of October 1, 2021 - March 31, 2022
ENTERPRISE FUNDS
MID-YEAR REVIEW
PARKING FUND
Parking Revenues:
Charges for Service 8,600,430 4,297,477 4,302,953 50%- 8,600,430
Judgments, Fines and Forfeits 818,650 611,997 206,653 75%- 818,650
Miscellaneous Revenue 125,000 103,237 21,763 83%- 125,000
Transfers In 102 102 - 100%- 102
Fund Equity - - - ~- -
Total Revenues 9,544,182 5,012,814 4,531,368 53%- 9,544,182
Parking Expenditures
Engineering/Parking System 4,671,650 2,491,137 2,180,513 53%1,500,000 6,171,650
Engineering/Parking Enforcement 980,857 413,970 566,887 42%- 980,857
Fire Dept/Beach Guards 1,059,762 512,131 547,631 48%- 1,059,762
Seminole Street Boat Ramp 140,663 59,509 81,154 42%- 140,663
Total Expenditures 6,852,932 3,476,746 3,376,186 51%1,500,000 8,352,932
Increase/
(Decrease)Amendment Description:
Parking Fund Revenues:-
Parking Fund Expenditures:1,500,000
No amendments are proposed to Parking Fund
revenues at mid year.
At mid year,amendments to Parking Fund
expenditures reflect a transfer of $1,500,000.00 to
capital improvement project ENPK180003,Parking
Facilities,as approved by the Council on March 17,
2022.
At mid year, anticipated revenues of the Parking Fund exceed anticipated expenditures by $1,191,250 for fiscal year
2021/22.
13
2021/22 Mid-Year Variance %2021/22
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
GENERAL SERVICES FUND
General Services Revenues:
Charges for Service 6,046,260 3,060,877 2,985,383 51%- 6,046,260
Miscellaneous Revenues 100,000 72,888 27,112 73%- 100,000
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 6,146,260 3,133,765 3,012,495 51%- 6,146,260
General Services Expenditures:
Administration 468,795 236,401 232,394 50%- 468,795
Building & Maintenance 5,677,465 2,268,008 3,409,457 40%- 5,677,465
Total Expenditures 6,146,260 2,504,408 3,641,852 41%- 6,146,260
Increase/
(Decrease)Amendment Description:
General Services Fund Revenues:-
General Services Fund Expenditures:-
For the Six Month Period of October 1, 2021 - March 31, 2022
INTERNAL SERVICE FUNDS
MID-YEAR REVIEW
At mid year, anticipated revenues of the General Services Fund equal anticipated expenditures for fiscal year 2021/22.
No amendments are proposed to General Services
Fund revenues at mid year.
No amendments are proposed to General Services
Fund expenditures at mid year.
14
2021/22 Mid-Year Variance %2021/22
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Six Month Period of October 1, 2021 - March 31, 2022
INTERNAL SERVICE FUNDS
MID-YEAR REVIEW
ADMINISTRATIVE SERVICES FUND
Administrative Services Revenues:
Charges for Service 14,179,530 7,042,725 7,136,805 50%- 14,179,530
Miscellaneous Revenues 75,000 60,017 14,983 80%- 75,000
Transfers In 204 204 - 100%- 204
Fund Equity 771,250 - 771,250 0%- 771,250
Total Revenues 15,025,984 7,102,946 7,923,038 47%- 15,025,984
Administrative Services Expenditures:
Info Tech / Admin 475,752 222,872 252,880 47%- 475,752
Info Tech / Network Ops & User Suport 5,243,321 2,175,937 3,067,384 41%- 5,243,321
Info Tech / Network Security & Architecture - 129,117 (129,117) ~- -
Info Tech / Solutions & Programming 3,401,594 1,888,960 1,512,634 56%- 3,401,594
Info Tech / Telecommunications 1,807,617 1,262,245 545,372 70%- 1,807,617
Info Tech / Enterprise Systems & Training - 43,875 (43,875) ~- -
Public Comm / Courier 190,860 72,917 117,943 38%- 190,860
Clearwater Customer Service 3,906,840 1,753,099 2,153,741 45%- 3,906,840
Total Expenditures 15,025,984 7,549,023 7,476,961 50%- 15,025,984
Increase/
(Decrease)Amendment Description:
Administrative Services Fund Revenues:-
Administrative Services Fund Expenditures:-
At mid year, anticipated revenues of the Administrative Services Fund equal anticipated expenditures for fiscal year 2021/22.
No amendments are proposed to Administrative
Services Fund revenues at mid year.
No amendments are proposed to Administrative
Services Fund expenditures at mid year.
15
2021/22 Mid-Year Variance %2021/22
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Six Month Period of October 1, 2021 - March 31, 2022
INTERNAL SERVICE FUNDS
MID-YEAR REVIEW
GARAGE FUND
Garage Fund Revenues
Charges for Service 16,698,060 7,972,355 8,725,705 48%- 16,698,060
Miscellaneous Revenues 925,000 382,956 542,044 41%- 925,000
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 17,623,060 8,355,311 9,267,749 47%- 17,623,060
Garage Fund Expenditures:
Fleet Maintenance 16,631,707 6,949,977 9,681,730 42%- 16,631,707
Radio Communications 963,473 342,417 621,056 36%- 963,473
Total Expenditures 17,595,180 7,292,394 10,302,786 41%- 17,595,180
Increase/
(Decrease)Amendment Description:
Garage Fund Revenues:-
Garage Fund Expenditures:-
At mid year, anticipated revenues of the Garage Fund equal anticipated expenditures by $27,880 for fiscal year 2021/22.
No amendments are proposed to Garage Fund
revenues at mid year.
No amendments are proposed to Garage Fund
expenditures at mid year.
16
2021/22 Mid-Year Variance %2021/22
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Six Month Period of October 1, 2021 - March 31, 2022
INTERNAL SERVICE FUNDS
MID-YEAR REVIEW
CENTRAL INSURANCE FUND
Central Insurance Revenues:
Charges for Service 29,719,086 13,822,197 15,896,889 47%- 29,719,086
Miscellaneous Revenues 300,000 307,863 (7,863) 103%- 300,000
Transfers In - - - ~- -
Fund Equity 2,266,444 - 2,266,444 0%- 2,266,444
Total Revenues 32,285,530 14,130,060 18,155,470 44%- 32,285,530
Central Insurance Expenditures:
Finance / Risk Management 417,234 157,914 259,320 38%- 417,234
HR / Employee Benefits 439,346 126,477 312,869 29%- 439,346
HR / Employee Health Clinic 1,721,400 588,555 1,132,845 34%- 1,721,400
Non-Departmental 29,707,550 12,920,185 16,787,365 43%- 29,707,550
Total Expenditures 32,285,530 13,793,132 18,492,398 43%- 32,285,530
Increase/
(Decrease)Amendment Description:
Central Insurance Fund Revenues:-
Central Insurance Fund Expenditures:-
No amendments are proposed to Central Insurance
Fund revenues at mid year.
Amendments to Central Insurance Fund
expenditures reflect a net zero amendment to
transfer quarterly safety award winnings to other
departments.
At mid year, anticipated revenues of the Central Insurance Fund equal anticipated expenditures for fiscal year 2021/22.
17
CAPITAL IMPROVEMENT PROGRAM
Mid-Year Summary
FY 2021/22
18
The amended 2021/22 Capital Improvement Program budget report is submitted for the City Council's mid-year review.
The proposed amendment is a net budget increase in the amount of $12,724,924. This review provides the opportunity
to examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant
budget increases encompassed within this review are as follows:
The City Council did not previously approve the following capital improvement budget activity:
New City Hall – a budget increase of $7,350,000 in General Fund revenues.
P25 Radio Equipment & Infrastructure – a budget increase of $299,000 in reimbursement revenue.
Aerial Truck – a budget increase of $149,566 in county fire reimbursement revenue.
Seminole Boat Ramp – a budget increase of $129,957 in parking revenue.
Pinellas New Mains/Service Lines - a budget increase of $99,994 in property owners share revenue.
Long Center Infrastructure Repairs – a budget increase of $50,000 in donations revenue.
Philip-Jones Restroom/Concessions – a budget decrease of $101,000 in special program fund revenue.
All significant budget increases that have been previously approved by the City Council are listed below:
Project Council Budget Increase Approval
Parking Facilities $ 1,500,000 03/17/22
Park Land Acquisition $ 350,000 05/05/22
Clearwater Harbor Marina Replace & Upgrade $ 2,289,695 05/19/22
Security System Upgrade $ 78,000 05/19/22
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
Computer Monitors - CLOSE PROJECT
1 94833 (25,735)
To record a budget transfer of $25,735.02 in administrative
services revenue to project 94883,Business Process Review
and Improvement. This project will be closed.(25,735)
Business Process Review & Improvement
2 94883 25,735
To record a budget transfer of $25,735.02 in administrative
services revenue from project 94833, Computer Monitors. 25,735
New City Hall
3 ENGF220001 7,350,000 2,000,000
To record a budget transfer of $2,000,000.00 in
infrastructure sales tax revenue from project 96212,
Sanitary Sewer Upgrades/Improvement as approved by
City Council on March 3,2022;and a transfer of
$7,350,000.00 from General Fund reserves to provide
funding for the project.9,350,000
P25 Radio Equipment & Infrastructure
4 L2001 299,000
To record a budget increase of $299,000.00 in
reimbursement revenue for a trade in credit,as approved
by City Council on April 7, 2022.299,000
Aerial Truck
5 91244 149,566
To record a budget increase of $149,566.40 of county fire
tax reimbursement revenue to bring the budget in line with
revenues received.149,566
Line Relocation-Pinellas Maintenance
6 96365 5,273
To record a budget increase of $5,273.45 in property
owner share revenue to bring the budget in line with
revenues received.5,273
Line Relocation - Pasco Maintenance
7 96376 2,244
To record a budget increase of $2,243.73 in property
owner share revenue to bring the budget in line with
revenues received.2,244
Pinellas New Mains / Service Lines
8 96377 99,994
To record a budget increase of $99,993.76 in property
owner share revenue to bring the budget in line with
revenues received.99,994
Pasco New Mains / Service Lines
9 96378 2,352
To record a budget increase of $2,351.50 in property
owner share revenue to bring the budget in line with
revenues received.2,352
CAPITAL IMPROVEMENT PROGRAM
Mid-Year Amendments
FY 2021/22
19
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Mid-Year Amendments
FY 2021/22
Sanitary Sewer Upgrades/Improvements
10 96212 (2,000,000)
To record a budget transfer of $2,000,000.00 of
infrastructure sales tax revenue to project ENGF220001,
New City Hall,as approved by City Council on March 3,
2022.(2,000,000)
System R & R - Maintenance
11 96721 1,000,000
To record a budget transfer of $1,000,000.00 in water
revenue from project 96783,Water System
Upgrades/Improvement,as approved by City Council on
May 5, 2022.1,000,000
Water System Upgrades/Improvement
12 96783 (1,000,000)
To record a budget transfer of $1,000,000.00 in water
revenue to project 96721,System R&R Maintenance,as
approved by City Council on May 5, 2022.(1,000,000)
Pollutant Storage Tank - CLOSE PROJECT
13 ENGF180010 (376,028)
To record a budget transfer of $376,028.48 in General Fund
revenue to project ENGF180011,Environmental
Assessment & Clean-up. This project will be closed.(376,028)
Environmental Assessment & Clean-up
14 ENGF180011 376,028
To record a budget transfer of $376,028.48 in General Fund
revenue from project ENGF180010, Pollutant Storage Tank. 376,028
Traffic Calming - CLOSE PROJECT
15 ENRD180003 (1,809,477)
To record a budget transfer of $1,809,476.54 to project
ENRD180005,City-Wide Intersection Improvements.This
project will be closed.(1,809,477)
City-Wide Intersection Improvement
16 ENRD180005 1,809,477
To record a budget transfer of $1,809,476.54 from project
ENRD180003, Traffic Calming. 1,809,477
Security System Upgrade
17 G2108 78,000
To record a budget increase of $65,000.00 in FDOT Grant
revenue,and a transfer of $13,000.00 in administrative
service revenue from project 94729,City-wide Connect
Infrastructure,as approved by City Council on May 19,
2022.78,000
Parking Facilities
18 ENPK180003 1,500,000
To record a budget increase of $1,500,000.00 in parking
revenue for MSB garage rehabilitation,as approved by the
City Council on March 17, 2022.1,500,000
20
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Mid-Year Amendments
FY 2021/22
Seminole Boat Ramp
19 M2102 129,957
To record a budget increase of $129,957.46 in parking
revenues representing net operating revenues from fiscal
year 2020/21.This will bring the project budget in line with
revenues received.129,957
Library FF&E Repair & Replacement
20 93534 (150,000)
To record a budget decrease of $150,000.00 in General
Fund revenue to new project C2211,Main Library
Renovation.(150,000)
Main Library Renovation - NEW PROJECT
21 C2211 150,000
To record a budget increase of $150,000.00 in General
Fund revenue from project 93534,Library FF&E Repair and
Replacement.150,000
Park Land Acquisition
22 93133 350,000
To record a budget increase of $350,000.00 in open space
impact fees from the Special Development fund,as
approved by City Council on May 5, 2022.350,000
Fitness Equipment Replacement - CLOSE PROJECT
23 93247 500 (54,053)
To record a budget increase of $500.00 in reimbursement
revenue;and a budget transfer of $54,053.35 in General
Fund revenue to new project M2205,Recreation Center
R&R. This project will be closed.(53,553)
Swimming Pool R&R - CLOSE PROJECT
24 93271 (147,745)
To record a budget transfer of $147,745.01 in General Fund
revenue to new project M2205,Recreation Center R&R.
This project will be closed.(147,745)
Parking Lot/Bike Path Rest/Impv - CLOSE PROJECT
25 93286 (376,291)
To record a budget transfer of $376,291.45 in General Fund
revenue to new project M2206,Parks &Beautification
R&R. This project will be closed.(376,291)
Boardwalks & Docks Repair & Repl - CLOSE PROJECT
26 93604 (13,497)
To record a budget transfer of $13,497.32 in General Fund
revenue to new project M2206,Parks &Beautification
R&R. This project will be closed.(13,497)
Concrete Sidewalk & Pad Repair - CLOSE PROJECT
27 93634 (139,335)
To record a budget transfer of $139,335.22 in General Fund
revenue to new project M2206,Parks &Beautification
R&R. This project will be closed.(139,335)
21
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Mid-Year Amendments
FY 2021/22
Park Amenity Purchase & Repl - CLOSE PROJECT
28 93635 (31,513)
To record a budget transfer of $31,512.52 in General Fund
revenue to new project M2206,Parks &Beautification
R&R. This project will be closed.(31,513)
Tennis Court Resurfacing - CLOSE PROJECT
29 93636 (266,665)
To record a budget transfer of $266,665.45 in General Fund
revenue to new project M2207,Athletic Field R&R.This
project will be closed.(266,665)
Playground & Fitness Purch & Rplc - CLOSE PROJECT
30 93637 (20,396)
To record a budget transfer of $20,395.73 in General Fund
revenue to new project M2206,Parks &Beautification
R&R. This project will be closed.(20,396)
Fencing Replacement Program - CLOSE PROJECT
31 93638 (86,016)
To record a budget transfer of $86,016.19 in General Fund
revenue to new project M2207,Athletic Field R&R.This
project will be closed.(86,016)
Parks & Beautification R&R - NEW PROJECT
32 M2206 581,032
To establish the project and record a budget increase of
$581,032.24 representing the following transfers of
General Fund revenue:1)$376,291.45 from project 93286,
Parking Lot/Bike Path Resurface;2)$13,497.32 from
project 93604,Boardwalk &Docks Replacement Repair &
Replacement;3)$139,335.22 from project 93634,Concrete
Sidewalk &Pad Repair;4)$31,512.52 from project 93635,
Park Amenity Purchase &Replacement;and 5)$20,395.73
from project 93637,Playground &Fitness Purchase &
Replacement. 581,032
Carpenter Field-Infra Repair/Improve - CLOSE PROJECT
33 93203 (86,363)
To record a budget transfer of $86,362.62 in General Fund
revenue to new project M2204,Carpenter &BayCare R&R.
This project will be closed.(86,363)
BayCare Ballpark Infrastructure Repair/Improve - CLOSE PROJECT
34 93205 652 (451,044)
To record a budget increase of $652.21 of General Fund
revenue to correct a 1st quarter amendment;and to record
a budget transfer of $451,044.44 in General Fund revenue
to new project M2204,Carpenter &BayCare R&R.This
project will be closed.(450,392)
22
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Mid-Year Amendments
FY 2021/22
Long Center Infrastructure Repairs - CLOSE PROJECT
35 93278 50,000 (143,660)
To record a budget increase of $50,000.00 in donations
revenue;and budget transfer of $143,659.92 in General
Fund revenue to new project M2205,Recreation Center
R&R. This project will be closed.(93,660)
Utilities Services Replacement - CLOSE PROJECT
36 93418 (342,258)
To record a budget transfer of $342,257.79 in Marina Fund
revenue to project C1905,Beach Marina Upgrade.This
project will be closed.(342,258)
Sports Field Lighting - CLOSE PROJECT
37 93620 (68,824)
To record a budget transfer of $68,823.66 in General Fund
revenue to new project M2207,Athletic Field R&R.This
project will be closed.(68,824)
Pier 60 Pk & Bchwlk Rep & Improv -CLOSE PROJECT
38 93633 (766,901)
To record a budget transfer of $766,901.03 in General Fund
revenue to new project M2208,Beach Walk/Pier 60 Park
R&R. This project will be closed.(766,901)
Phillip-Jones Restroom/Concessions
39 93642 (101,000)
To record a budget decrease of $101,000.00 of Special
Program Fund revenue to bring the budget in line with
actual receipts.(101,000)
Crest Lake Park Improvement
40 93650 18,690
To record a budget increase of $18,690.47 of General Fund
revenue for equipment purchases,as approved by City
Council on April 7, 2022.18,690
Recreation Center Infrastructure Repairs - CLOSE PROJECT
41 93654 (156,711)
To record a budget transfer of $156,710.67 in General Fund
revenue to new project M2205,Recreation Center R&R.
This project will be closed.(156,711)
Beach Marina Upgrade
42 C1905 500,000 342,258
To record a budget transfer of $342,257.59 in Marina Fund
revenue from project 93418,Utilities Services replacement;
and budget increase of $500,000.00 in General Fund
revenue transferred from project ENGF180006,City-wide
Docks and Seawalls. 842,258
Clearwater Harbor Marina Replacement & Upgrade
43 C1906 2,289,695
To record a budget increase of $2,289,695.00 in General
Fund revenue for wave attenuator construction as
approved by Council on May 19, 2022.2,289,695
23
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Mid-Year Amendments
FY 2021/22
Carpenter & BayCare R&R - NEW PROJECT
44 M2204 537,407
To establish the project and record a budget transfer of
$86,362.62 in General Fund revenue from project 93203,
Carpenter Field-Infrastructure Replacement/Improvement
and $451,044.44 from project 93205,BayCare Ballpark
Infrastructure Replacement/Improvement. 537,407
Recreation Center R&R - NEW PROJECT
45 M2205 502,169
To establish the project and record a budget increase of
$502,169.95 representing the following transfers of
General Fund revenue:1)$54,053.35 from project 93247,
Fitness Equipment Replacement;2)$147,745.01 from
project 93271,Swimming Pool R&R;3)$143,659.92 from
project 93278,Long Center Infrastructure Repairs;and 4)
$156,710.67 from project 93654,Recreation Centers
Infrastructure Repairs. 502,169
Athletic Field R&R - NEW PROJECT
46 M2207 421,505
To establish the project and record a budget increase of
$421,505.30 representing the following transfers of
General Fund revenue:1)$68,823.66 from project 93620,
Sports Field Lighting;2)$266,665.45 from project 93636,
Tennis Court Resurfacing;and 3)$86,016.19 from project
93638, Fencing Replacement Program. 421,505
Beach Walk/Pier 60 Park R&R - NEW PROJECT
47 M2208 766,901
To establish the project and record an increase of
$766,901.03 in General Fund revenue transferred from
project 93633,Pier 60 Park &Beachwalk Replacement &
Improvement. 766,901
12,724,924 (0) - 12,724,924 TOTAL
24
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Mid-Year Amendments
FY 2021/22
City-wide Connect Infrastructure
94729 13,000
To record a transfer of $13,000.00 of Administrative
Service revenue to project G2108,Security System
Upgrade, as approved by City Council on May 19, 2022.
Command Bus Refurbishment
P1803 30,063
To record a budget transfer of $30,063.00 of General Fund
revenue returned to the General Fund for Police vehicle
refurbishment,as approved by City Council on April 7,2022
.
City-wide Docks and Seawalls
ENGF180006 500,000
To record a budget transfer of $250,000.00 in General Fund
revenue to project C1905, Beach Marina Upgrade.
TOTAL INTERFUND TRANSFERS:543,063
INTERFUND TRANSFERS
25
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID-YEAR: October 1, 2021 to March 31, 2022
Budget Amended Revised Project Open Available Amend
Description 10/1/21 Prev Qtr Amdmts Budget To Date Encumbrance Balance Status Ref
Other General Government
93535 Countryside Library Demolition 75,000 75,000 - 75,000 - - 75,000
94233 Motorized Equip-Cash 2,473,945 2,473,945 - 2,473,945 2,340,860 55,045 78,040
94246 Fleet Management & Mapping 710,000 710,000 - 710,000 598,888 - 111,112
94729 City-wide Connect Infra 4,423,089 4,423,089 - 4,423,089 3,726,372 - 696,718
94736 Geographic Information Sys 1,210,997 1,210,997 - 1,210,997 954,455 - 256,542
94828 Financial Systems Upgrades 4,158,165 4,158,165 - 4,158,165 2,805,032 39,664 1,313,469
94829 CIS Upgrades / Replacement 1,382,376 1,382,376 - 1,382,376 439,168 - 943,208
94830 MS Licensing / Upgrades 1,200,000 1,200,000 - 1,200,000 842,601 - 357,399
94833 Computer Monitors 429,828 429,828 (25,735) 404,093 404,093 - - C 1
94850 Backfile Conversion of Records 500,000 500,000 - 500,000 192,043 - 307,957
94857 Accela Permit & Code Enforce 400,000 400,000 - 400,000 304,871 23,642 71,488
94873 Citywide Camera System 360,000 360,000 - 360,000 221,664 - 138,336
94874 City Enterprise Timekeep Sys 360,000 360,000 - 360,000 202,802 - 157,198
94880 Granicus Agenda Mgt Sys 210,000 210,000 - 210,000 41,136 - 168,864
94883 Business Proc Review & Improve 800,000 800,000 25,735 825,735 311,925 - 513,810 2
94888 City EOC & Disaster Recovery Fac 3,360,000 3,360,000 - 3,360,000 3,134,363 40,537 185,099
C1901 Beach Radio Tower 852,370 852,370 - 852,370 - - 852,370
C2004 Lift Stations - General Gov 2,160,000 2,160,000 - 2,160,000 176,562 - 1,983,438
C2006 ADA Transition Plan 900,000 900,000 - 900,000 174,812 - 725,188
C2007 Citywide Audio/Visual Solutions 265,053 265,053 - 265,053 - - 265,053
C2101 North Ward Preservation 77,920 77,920 - 77,920 58,665 - 19,255
C2106 Greenprint Implementation 320,000 620,000 - 620,000 - - 620,000
ENGF220001 New City Hall 350,300 350,300 9,350,000 9,700,300 - - 9,700,300 3
GSBM180001 Air Cond Replace-City Wide 1,779,436 1,779,436 - 1,779,436 980,789 32,132 766,515
GSBM180002 Flooring for Facilities 1,477,837 1,477,837 - 1,477,837 873,634 31,746 572,457
GSBM180003 Roof Repair and Replacement 2,304,213 2,604,213 - 2,604,213 1,582,406 222,801 799,006
GSBM180004 Painting of Facilities 792,923 792,923 - 792,923 235,630 82,356 474,936
GSBM180005 Fencing of Facilities 173,170 173,170 - 173,170 73,199 - 99,970
GSBM180006 Light Replacement & Repair 728,197 728,197 - 728,197 312,726 - 415,470
GSBM180007 Elevator Refurbish/Modern 760,576 760,576 - 760,576 11,118 - 749,458 GSBM180008 Building Systems 2,018,377 1,718,377 - 1,718,377 809,035 525 908,817
GSBM180009 New A/C Chiller System 5,200,000 5,200,000 - 5,200,000 1,752,713 - 3,447,287
GSBM180010 General Services R&R 500,000 500,000 - 500,000 212,670 - 287,330
GSBM180011 Generator Maintenance 650,000 650,000 - 650,000 - - 650,000
GSBM180012 General Faci Bldg Major Reno 2,185,242 2,185,242 - 2,185,242 256,834 - 1,928,409
GSFL180001 Fleet Facility R&R 644,520 644,520 - 644,520 81,990 4,074 558,456
L1902 B&M Vehicle & Equipment 65,000 65,000 - 65,000 35,046 - 29,955
L1906/M2202 Telecommunications Upgrade 1,769,047 1,769,047 - 1,769,047 - 1,769,047
L1907/M1911 IT Disaster Recovery 480,396 480,396 480,396 57,869 - 422,527
L1908/M1912 Network Infra & Server R&R 2,341,417 2,341,417 - 2,341,417 1,343,419 13,722 984,276
L1910 Motorized Equip Replace - LP 17,437,127 17,437,127 - 17,437,127 12,146,602 3,795,448 1,495,077
L1911 Garage - Off Cycle Replacements 500,000 500,000 - 500,000 205,544 - 294,456
M1914 Sustainability Initiatives 200,000 200,000 - 200,000 127,710 19,000 53,290
M2007 City EOC Maintenance 100,000 100,000 - 100,000 - - 100,000
L2001/M2010 P25 Radio Equipment & Infrast 2,543,104 3,208,104 299,000 3,507,104 2,821,544 42,400 643,160 4
M2201 Studio/Production Eqp.25,000 26,344 - 26,344 - - 26,344
Sub-Total 71,654,624 72,620,968 9,649,000 82,269,968 40,850,792 4,403,091 37,016,085
Police Protection
94238 Police Vehicles 2,602,032 2,602,032 - 2,602,032 2,491,068 - 110,964 C2201 Police CAD Replacement 900,000 900,000 - 900,000 - - 900,000 C2206 PD Equipment Facility 750,000 750,000 - 750,000 - - 750,000 P1802 Police Equipment Replacement 679,686 679,686 - 679,686 503,275 31,973 144,437 P1803 Command Bus Refurbishment 200,000 200,000 200,000 121,055 32,488 46,457 P1902 Police Information Systems 425,000 425,000 - 425,000 357,945 - 67,055 P2102 Training Range Sound Mitigation 820,000 820,000 - 820,000 787,787 15,408 16,805 PD00180001 Police District 3 Station 13,050,000 13,050,000 - 13,050,000 5,488,188 7,154,191 407,621 Sub-Total 19,426,718 19,426,718 - 19,426,718 9,749,317 7,234,061 2,443,340
Actual Expenditures
26
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID-YEAR: October 1, 2021 to March 31, 2022
Budget Amended Revised Project Open Available Amend
Description 10/1/21 Prev Qtr Amdmts Budget To Date Encumbrance Balance Status Ref
Actual Expenditures
Fire Protection
91218 Fire Engine Replacement 3,520,566 3,520,566 - 3,520,566 3,482,241 718,190 (679,864)
91244 Aerial Truck 3,218,514 3,218,514 149,566 3,368,080 2,653,479 - 714,601 5
91260 Thermal Imaging Cameras 295,270 295,270 - 295,270 148,954 - 146,316
91261 Personal Protection Equip 2,564,250 2,564,250 - 2,564,250 2,001,085 - 563,165
91262 SCBA Upgrade - Fill Station 125,000 125,000 - 125,000 82,366 - 42,634
91264 Fire Hose Replacement 516,010 516,010 - 516,010 301,045 15,426 199,539
91271 Fire Boat 1,008,363 1,008,363 - 1,008,363 694,171 - 314,192
C2207 FD Equipment Facility 750,000 750,000 - 750,000 - - 750,000
FD00190001 Fire Station 46 - Beach 6,372,693 10,350,693 - 10,350,693 1,309,766 8,414,896 626,032
FD00190002 Fire Station 47 Replacement 4,839,441 4,839,441 - 4,839,441 1,195,432 117,800 3,526,208
M2005 Fire Training Tower 225,286 225,286 - 225,286 52,987 - 172,299
Sub-Total 23,435,392 27,413,392 149,566 27,562,958 11,921,526 9,266,311 6,375,121
91229 Replace & Upgrade Airpacks 1,201,680 1,201,680 - 1,201,680 888,659 - 313,021
91236 Rescue Vehicle 602,500 602,500 - 602,500 275,930 219,850 106,720
91257 AED Program 293,510 293,510 - 293,510 269,334 14,000 10,176
91263 Extrication Tools 177,000 177,000 - 177,000 125,708 - 51,292
ENGF190002 Beach Guard Tower 258,239 258,239 258,239 90,033 - 168,205
ENGF200002 Beach Guard Admin Building 85,000 85,000 - 85,000 47,330 - 37,670
Sub-Total 2,617,929 2,617,929 - 2,617,929 1,696,994 233,850 687,085
Gas Utility Services
96358 Environmental Remediation 2,134,794 2,134,794 - 2,134,794 1,848,086 41,665 245,043
96365 Line Relocation-Pinellas Maint 806,106 806,106 5,273 811,379 559,924 - 251,455 6
96367 Gas Meter Change Out-Pinellas 4,363,000 4,363,000 - 4,363,000 4,144,959 - 218,041
96374 Line Relocation-Pinellas Capital 3,033,500 3,033,500 - 3,033,500 2,483,467 2,000 548,033
96376 Line Relocation - Pasco Maint 334,140 334,140 2,244 336,384 146,186 - 190,198 7
96377 Pinellas New Mains / Serv Lines 39,496,650 39,496,650 99,994 39,596,643 35,856,647 - 3,739,996 8
96378 Pasco New Mains / Serv Lines 25,386,980 25,386,980 2,352 25,389,332 23,052,488 57,775 2,279,068 9
96379 Pasco Gas Meter Change Out 1,392,821 1,392,821 - 1,392,821 857,660 - 535,161
96381 Line Reloc-Pasco-Capitalized 1,539,160 1,539,160 - 1,539,160 1,275,499 786 262,875
96382 Gas Inventory - Work Mgmt Sys 1,742,000 1,742,000 - 1,742,000 856,268 - 885,732
96384 Gas System - Pinellas Building 28,857,855 28,857,855 - 28,857,855 27,846,137 339,958 671,760
96385 Gas Main Extensions 1,807,845 1,807,845 - 1,807,845 1,503,357 - 304,488
96386 Expanded Energy Conservation 14,878,589 14,878,589 - 14,878,589 12,176,861 - 2,701,728
96387 Natural Gas Vehicle 7,484,584 7,484,584 - 7,484,584 4,677,771 2,373,967 432,846
96389 Future IMS Software & Hardware 1,450,000 1,450,000 - 1,450,000 361,793 - 1,088,207
96391 Gas System Pasco Building 700,000 700,000 - 700,000 - - 700,000
M1904 Pinellas Building Equip R&R 800,000 800,000 - 800,000 - - 800,000
Sub-Total 136,208,023 136,208,023 109,862 136,317,885 117,647,101 2,816,152 15,854,632
Solid Waste Control Services
96426 Facility R & R 3,027,608 3,027,608 - 3,027,608 1,849,997 24,049 1,153,562
96443 Res Container Acquisition 2,326,741 2,326,741 - 2,326,741 1,672,966 - 653,775
96444 Comm Container Acquisition 4,695,420 4,695,420 - 4,695,420 4,269,189 13,970 412,261
96445 Solar Trash & Recycling Kiosks 364,414 364,414 - 364,414 239,182 - 125,232
96448 Solid Waste CNG Station 150,000 150,000 - 150,000 - - 150,000
96449 Solid Waste Truck Wash Fac 555,500 555,500 - 555,500 - - 555,500
96804 Recycling Carts/Dumpsters 1,426,650 1,426,650 - 1,426,650 894,412 - 532,238
96805 Recycling Expan/Particip/R&R 1,341,525 1,341,525 - 1,341,525 1,222,936 - 118,589
C2005/L2005 Underground Refuse Program 1,945,090 1,945,090 - 1,945,090 1,235,145 372,366 337,579
L2201 SW/Recyc Add Veh & Equip 185,000 185,000 - 185,000 - - 185,000
SR00180003 Processing Ctr Building Replace 5,062,633 5,062,633 - 5,062,633 4,396 - 5,058,237
SRTS180001 S.W.Transfer Station Rebuild 19,650,130 19,650,130 19,650,130 19,051,177 34,149 564,804
Sub-Total 40,730,710 40,730,710 - 40,730,710 30,439,399 444,534 9,846,777
27
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID-YEAR: October 1, 2021 to March 31, 2022
Budget Amended Revised Project Open Available Amend
Description 10/1/21 Prev Qtr Amdmts Budget To Date Encumbrance Balance Status Ref
Actual Expenditures
Water-Sewer Combination Services
96212 Sanitary Sewer Upgrades/Impr 44,040,261 23,345,431 (2,000,000) 21,345,431 7,634,573 6,108,480 7,602,379 10
96213 Marshall Street Upgrades/Impr 15,744,299 15,744,299 - 15,744,299 7,052,656 4,703,723 3,987,920
96214 East Plant Upgrades/Improve 4,150,000 4,150,000 - 4,150,000 343,950 431,265 3,374,784
96215 N.E. Plant Upgrades/Improve 32,263,620 32,263,620 - 32,263,620 6,064,429 16,720,494 9,478,697
96216 Laboratory Upgrade/Improve 1,155,079 1,155,079 - 1,155,079 12,168 - 1,142,912
96217 Pump Station R&R 1,950,192 1,350,192 - 1,350,192 664,247 4,843 681,103
96523 Pub Utilities Adm Bldg R&R 556,703 556,703 - 556,703 436,694 - 120,009
96526 Public Utility Admin Building 1,004,306 1,004,306 - 1,004,306 - - 1,004,306
96630 Sanitary Sewer Extension 15,182,068 15,182,068 - 15,182,068 12,611,362 8,352 2,562,355
96634 Sanitary Sewer Relocation 4,629,932 4,392,493 - 4,392,493 3,355,402 127,772 909,318
96645 Laboratory Upgrade & R&R 1,146,761 1,146,761 - 1,146,761 1,126,761 - 20,000
96654 Facilities Upgrade & Improve 13,779,876 13,779,876 13,779,876 10,588,663 296,536 2,894,678
96664 Water Pollution Control R & R 32,260,864 28,081,864 - 28,081,864 17,569,967 5,317,175 5,194,722
96665 Sanitary Sewer R&R 56,346,228 54,163,458 - 54,163,458 38,664,352 11,076,023 4,423,083
96686 Pump Station Replacement 13,613,137 11,413,137 - 11,413,137 5,547,736 394,713 5,470,688 96721 System R & R - Maintenance 9,020,686 9,515,686 1,000,000 10,515,686 2,949,436 4,333,633 3,232,617 1196722Line Relocation - Maintenance 10,718,140 4,646,468 - 4,646,468 3,624,731 102,772 918,966 96739 Reclaimed Water Dist Sys 47,316,014 47,316,014 - 47,316,014 45,384,999 711,336 1,219,679
96742 Line Relocation-Capitalized 5,869,275 5,869,275 - 5,869,275 4,255,780 - 1,613,495
96744 System Expansion 3,709,043 3,709,043 - 3,709,043 3,278,241 - 430,802
96764 RO Plant Exp Res #1 16,499,527 16,499,527 - 16,499,527 13,227,850 15,843 3,255,834
96767 RO Plant at Res #2 49,495,439 49,495,439 - 49,495,439 41,809,191 860,155 6,826,093
96773 Groundwater Replenishm Fac 20,900,118 20,900,118 - 20,900,118 5,902,487 - 14,997,631
96782 RO Plant @WTP #3 2,069,594 2,069,594 - 2,069,594 346,352 4,628 1,718,614
96783 Water Sys Upgrades/Improve 9,953,600 9,953,600 (1,000,000) 8,953,600 1,391,222 1,602,181 5,960,197 12
96784 Reclaim Water Distrib Sys R&R 2,340,936 3,840,936 - 3,840,936 1,175,556 1,789,649 875,731
96785 Feasibility Studies/Evalu - Water 3,755,000 3,755,000 - 3,755,000 2,322,017 167,533 1,265,451
96786 Devices/Equipments - Water 1,100,000 1,100,000 - 1,100,000 - - 1,100,000
G2206 Portable Generators 630,000 630,000 - 630,000 - - 630,000
L1904/L1905/
M2008 Vehicle & Equip-Sewer 1,077,913 1,077,913 - 1,077,913 755,016 242,323 80,574
M1905 Marshall Street Plant R&R 4,160,000 4,160,000 - 4,160,000 281,393 118,224 3,760,383
M1906 Northeast Plant R&R 2,029,313 2,029,313 - 2,029,313 430,513 8,717 1,590,083
M1907 East Plant R&R 5,165,000 5,165,000 - 5,165,000 268,179 3,874 4,892,947 M1908 RO Plant Exp Res #1 R&R 1,300,000 1,300,000 - 1,300,000 40,155 2,045 1,257,800
M1909 RO Plant at Res #2 R&R 1,250,000 1,250,000 - 1,250,000 66,546 969 1,182,485
M1910 Water Treatment Plant #3 R&R 898,851 898,851 - 898,851 152,182 969 745,701
M2103 Utilities Bldg & Maint 1,000,000 1,000,000 - 1,000,000 123,885 - 876,115
Sub-Total 438,081,774 403,911,063 (2,000,000) 401,911,063 239,458,688 55,154,225 107,298,150
Flood Protection/SW Management
C1908 Stormwater Vehicles & Equip 4,388,380 4,388,380 - 4,388,380 3,377,022 322,642 688,716
ENST180001 Stormwater Pipe System Improve 13,389,067 13,389,067 - 13,389,067 3,743,749 3,053,047 6,592,271
ENST180002 Allen's Creek 2,816,271 2,816,271 - 2,816,271 2,509,926 - 306,345
ENST180003 Stormwater System Expansion 1,094,986 1,094,986 - 1,094,986 - - 1,094,986
ENST180004 Stevenson Creek 2,935,066 2,935,066 - 2,935,066 37,612 91,685 2,805,770
ENST180005 Coastal Basin 4,328,800 3,878,800 - 3,878,800 2,801,259 167,274 910,267
ENST180006 Alligator Creek Watershed 3,592,512 3,592,512 - 3,592,512 450,144 186,123 2,956,244
ENST180008 Hillcrest Bypass Culvert 4,096,167 4,096,167 - 4,096,167 3,611,508 - 484,658
ENST180010 Lower Spring Branch Improve 2,320,000 2,320,000 - 2,320,000 265,153 184,141 1,870,706
Sub-Total 38,961,249 38,511,249 - 38,511,249 16,796,373 4,004,912 17,709,964
28
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID-YEAR: October 1, 2021 to March 31, 2022
Budget Amended Revised Project Open Available Amend
Description 10/1/21 Prev Qtr Amdmts Budget To Date Encumbrance Balance Status Ref
Actual Expenditures
Other Physical Environment
93422 Dredging of City Waterways 1,246,204 1,246,204 - 1,246,204 483,487 - 762,717
C2208 Coopers Point 1,400,000 1,400,000 - 1,400,000 - - 1,400,000
ENGF180006 City-wide Docks and Seawall 2,586,739 2,586,739 2,586,739 1,294,552 - 1,292,188
ENGF180010 Pollutant Storage Tank 419,408 419,408 (376,028) 43,380 43,380 - - C 13
ENGF180011 Environmental Assmt & Clean-up 763,636 763,636 376,028 1,139,664 107,062 22,398 1,010,204 14
ENGF180012 Public Works Complex 1,615,664 1,615,664 - 1,615,664 1,926 - 1,613,738
ENGF180014 Seminole Boat Launch Improve 6,752,000 6,752,000 - 6,752,000 4,293,348 48,285 2,410,367
M2002 Environ Park Remediate & Protect 150,000 150,000 - 150,000 - - 150,000
M2006 Right of Way Tree Mgt Prog 500,000 500,000 - 500,000 121,682 - 378,318
Sub-Total 15,433,651 15,433,651 - 15,433,651 6,345,437 70,683 9,017,531
C2102 Fort Harrison Reconstruction 11,015,576 11,015,576 - 11,015,576 - 2,767,677 8,247,899
C2103 Downtown Streetscaping 15,864,691 17,523,802 - 17,523,802 4,649,006 11,801,648 1,073,148
C2105 Mercado - Downtown Gateway 500,000 927,795 - 927,795 - 927,795 -
ENGF180001 Downtown Streetscaping 1,644,610 1,644,610 - 1,644,610 1,567,006 - 77,605
ENGF200003 Memorial Causeway Bridge Lighting 200,000 200,000 - 200,000 152,656 - 47,344
ENRD180002 Bridge Maintenance & Improve 8,849,747 8,849,747 - 8,849,747 1,538,174 3,317,057 3,994,516 ENRD180003 Traffic Calming 2,205,031 2,205,031 (1,809,477) 395,554 395,554 - 0 C 15
ENRD180004 Streets and Sidewalks 21,072,094 21,072,094 - 21,072,094 12,012,068 2,509,103 6,550,923
ENRD180005 City-Wide Intersection Improve 2,613,430 2,613,430 1,809,477 4,422,907 866,266 352,800 3,203,841 16
ENRD180006 Traffic Signals 1,284,534 1,284,534 - 1,284,534 813,968 127,130 343,436
ENRD180007 Traffic Safety Infrastructure 1,281,765 1,281,765 - 1,281,765 816,013 70,198 395,554
Sub-Total 66,531,479 68,618,385 - 68,618,385 22,810,711 21,873,409 23,934,265
Airports
94817 Airpark Maintenance & Repair 338,976 339,245 339,245 259,949 - 79,296
G1901 Replace Hangar C 1,305,000 1,305,000 - 1,305,000 1,264,714 29,765 10,522
G2012 Clw Airpark Vehicle Replace 32,018 30,673 - 30,673 - - 30,673
G2108 Security System Upgrade 150,000 150,000 78,000 228,000 71,741 - 156,259 17
Sub-Total 1,825,994 1,824,918 78,000 1,902,918 1,596,404 29,765 276,749
93415 Waterway Maintenance 750,000 750,000 - 750,000 505,435 39,420 205,145
Sub-Total 750,000 750,000 - 750,000 505,435 39,420 205,145
Parking Facilities
ENPK180001 Parking Lot Resurfacing 758,476 758,476 - 758,476 31,609 - 726,867
ENPK180002 Parking Lot Improvements 2,268,802 2,268,802 - 2,268,802 635,869 63,817 1,569,117
ENPK180003 Parking Facilities 2,169,348 2,169,348 1,500,000 3,669,348 917,326 70,912 2,681,110 18
M2102 Seminole Boat Launch Maint 225,125 225,125 129,957 355,083 19,075 - 336,007 19
Sub-Total 5,421,752 5,421,752 1,629,957 7,051,709 1,603,879 134,730 5,313,101
92842 City Wayfinding Project 2,050,000 2,050,000 - 2,050,000 771,302 461,158 817,540
ENGF180002 Downtown Intermodal 924,756 924,756 - 924,756 - - 924,756
ENGF180003 Miscellaneous Engineering 354,146 354,146 - 354,146 150,845 55,987 147,314
ENGF180004 Survey Equipment Replacement 33,788 33,788 - 33,788 - - 33,788
ENGF180013 Imagine Clearwater 84,661,322 84,661,322 - 84,661,322 24,369,618 56,336,161 3,955,544 Sub-Total 88,024,013 88,024,013 - 88,024,013 25,291,765 56,853,306 5,878,942
Libraries
93527 Books & Other Lib Materials 7,696,601 7,696,601 - 7,696,601 7,645,242 7,280 44,078
93530 Consolidated Eastside/SPC Libr 5,430,000 5,430,000 - 5,430,000 5,300,608 - 129,392
93532 Libr Maker Space Maint. & Up 282,560 282,560 - 282,560 200,775 - 81,785
93534 Library FF&E Repair & Replace 480,000 480,000 (150,000) 330,000 140,998 1,420 187,582 20
94861 Library Technology 1,525,000 1,525,000 - 1,525,000 1,320,243 - 204,757
C2211 Main Library Renovation - - 150,000 150,000 - - 150,000 21
Sub-Total 15,414,161 15,414,161 - 15,414,161 14,607,867 8,700 797,594
29
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID-YEAR: October 1, 2021 to March 31, 2022
Budget Amended Revised Project Open Available Amend
Description 10/1/21 Prev Qtr Amdmts Budget To Date Encumbrance Balance Status Ref
Actual Expenditures
Parks & Recreation93133Park Land Acquisition 1,627,351 1,627,351 350,000 1,977,351 1,623,963 - 353,388 22
93247 Fitness Equipment Replacement 550,000 550,000 (53,553) 496,447 496,447 - - C 23
93271 Swimming Pool R&R 1,742,876 1,742,876 (147,745) 1,595,131 1,551,546 43,586 (0) C 24
93272 Bicycle Paths-Bridges 5,420,232 4,370,232 - 4,370,232 4,236,627 40,964 92,640
93286 Parking Lot/Bike Path Rsr/Imprv 1,026,618 986,618 (376,291) 610,327 610,327 - (0) C 25
93602 Sp Events Equip Rep & Rplcmnt 360,000 360,000 - 360,000 323,389 - 36,611
93604 Brdwlks & Docks Rep & Rplcmnt 905,000 905,000 (13,497) 891,503 757,697 133,806 0 C 26
93618 Miscellaneous Park & Rec Contract 935,000 935,000 - 935,000 524,010 132,688 278,302
93634 Concrete Sidewalk & Pad Repair 488,176 488,176 (139,335) 348,840 344,576 4,264 (0) C 27
93635 Park Amenity Purch & Rplcmnt 1,460,210 1,460,210 (31,513) 1,428,698 1,283,778 144,920 0 C 28
93636 Tennis Court Resurfacing 1,150,311 1,150,311 (266,665) 883,645 837,357 46,288 0 C 29
93637 Playground & Fitness Purch & Rplc 1,358,198 1,411,198 (20,396) 1,390,803 1,104,847 285,955 0 C 30
93638 Fencing Replacement Program 1,229,664 1,229,664 (86,016) 1,143,648 1,149,918 (6,270) 0 C 31
93646 Rest Rm Expan-Barefoot Bch House 520,950 520,950 - 520,950 518,374 1,500 1,076
93667 Del Oro Park Renovations 450,000 2,686,000 - 2,686,000 179,334 2,408,512 98,154
93672 Clw Bch Infrast Repairs & Improve 447,690 447,690 447,690 410,761 40,829 (3,900) C
93673 Jack Russell Stadium Improve 1,154,582 1,051,730 - 1,051,730 1,051,730 - - C
C1902 Long Center Parking Improve 550,000 550,000 - 550,000 493,577 2,343 54,081 C1903 Phillies Entrance Sign 150,000 150,000 - 150,000 - - 150,000
C1904 Ruth Eckerd Hall 8,500,000 8,500,000 - 8,500,000 7,000,000 - 1,500,000
C2002 Ed Wright Park Renovations 600,000 600,000 - 600,000 - - 600,000
C2202 Long Center Major Reno 2,000,000 2,000,000 - 2,000,000 20,090 35,022 1,944,888
C2209 Neighborhood Park Renovations 400,000 0 - 0 - - -
L1901 P&R Vehicle and Equip Additions 546,210 546,210 - 546,210 481,007 39,431 25,772
M1915 Belmont Park Revitalization 627,909 627,909 - 627,909 555,223 13,199 59,487
M2206 Parks & Beautification R&R - 0 581,032 581,032 - 581,032 32
ENGF180007 Phillip Jones Park Renovations 224,726 224,726 - 224,726 54,097 10,001 160,628
Sub-Total 34,425,704 35,121,852 (203,980) 34,917,872 25,608,675 3,377,039 5,932,159
A1901 Miscellaneous Minor Public Art 202,079 202,079 - 202,079 90,633 - 111,446
A2201 Cultural Arts Plan 70,000 70,000 - 70,000 - - 70,000
Sub-Total 272,078.62 272,079 - 272,079 90,633 - 181,446
30
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID-YEAR: October 1, 2021 to March 31, 2022
Budget Amended Revised Project Open Available Amend
Description 10/1/21 Prev Qtr Amdmts Budget To Date Encumbrance Balance Status Ref
Actual Expenditures
Special Recreation Facilities
93203 Carpenter Field-Infras Rep/Imprv 932,817 932,817 (86,363) 846,454 846,454 - - C 33
93205 Baycare Ballpark Infrast Rep/Improv 5,257,649 5,258,302 (450,392) 4,807,910 4,539,156 268,754 (0) C 34
93278 Long Center Infra Repairs 2,430,815 2,377,815 (93,660) 2,284,155 2,284,155 - - C 35
93410 Clwr Harbor Marina Maint R&R 372,500 372,500 - 372,500 327,311 7,400 37,789
93418 Utilities Services Replacement 512,714 512,714 (342,258) 170,456 170,456 - 0 C 36
93420 Fuel System R & R 222,752 222,752 - 222,752 152,743 - 70,009
93499 Pier 60/Sailing Center Maint 601,952 371,952 - 371,952 344,505 218 27,228
93620 Sports Field Lighting 750,362 750,362 (68,824) 681,539 601,653 79,885 (0) C 37
93633 Pier 60 Pk & Bchwlk Rep & Improv 1,839,377 1,839,377 (766,901) 1,072,476 1,072,476 - (0) C 38
93642 Phillip-Jones Restroom/Concess 557,944 557,944 (101,000) 456,944 378,688 2,000 76,255 39
93650 Crest Lake Park Improvement 7,690,532 7,690,532 18,690 7,709,222 7,581,995 6,400 120,828 40
93654 Recreation Centers Infras Repairs 732,468 732,468 (156,711) 575,757 483,411 92,347 (0) 41
C1905 Beach Marina Upgrade 2,150,000 2,150,000 842,258 2,992,258 187,132 1,312,800 1,492,326 42
C1906 Clw Harbor Marina Repl & Up 406,000 406,000 2,289,695 2,695,695 191,590 131,737 2,372,367 43
C2001 Athletic Flds & Fac Reno/Improve 8,500,000 8,500,000 - 8,500,000 - - 8,500,000
C2203 Ross Norton Skate Park 110,000 110,000 - 110,000 - - 110,000
C2204 Soccer Reno EC Moore 40,000 40,000 - 40,000 - - 40,000
C2205 Enterprise Dog Park 220,000 260,000 - 260,000 221,820 9,191 28,989
C2210 Sailing Center Dock Replacement - 732,852 - 732,852 - - 732,852
M1902 Marine Fac Maint Dock R&R 514,970 514,970 - 514,970 340,058 8,903 166,009
M2204 Carpenter & BayCare R&R - 0 537,407 537,407 - 537,407 44
M2205 Recreation Center R&R - 0 502,169 502,169 - 502,169 45
M2207 Athletic Field R&R - 0 421,505 421,505 - - 421,505 46
M2208 Beach Walk/Pier 60 Park R&R - 0 766,901 766,901 - 766,901 47
Sub-Total 33,842,852 34,333,357 3,312,518 37,645,874 19,723,604 1,919,636 16,002,633
TOTAL ALL PROJECTS 1,033,058,103 1,006,654,218 12,724,924 1,019,379,142 586,744,601 167,863,824 264,770,717
31
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Public Safety Programs
Foreclosure Registry - Nuisance Abatement
1 98609 5,700
To record a budget increase of $5,700.00 which represents
foreclosure registry fees collected to date to bring the budget in
line with actual receipts.5,700
Police Extra Duty
2 99215 427,541
To record a budget increase of $427,541.34 in police service
revenue to bring the budget in line with actual receipts.427,541
Police Education Fund
3 99317 9,650
To record a budget increase of $9,650.41 in police education fine
revenue which will bring the budget in line with actual receipts.9,650
Investigative Costs Recovery
4 99329 43,733
To record a budget increase of $43,733.28 in fines,forfeitures and
penalties revenue to bring the budget in line with actual receipts. 43,733
Florida Contraband Forfeiture Fund
5 99330 53,740
To record a budget increase of $53,740.00 in fines,forfeitures and
penalties revenue which will bring the budget in line with actual
receipts.53,740
Vehicle Replacement Fund
6 99350 32,586
To record a budget increase representing a transfer of $32,586.25
from 99215,Police Extra Duty.This represents revenue collected
for vehicle usage on extra duty jobs.32,586
Federal Forfeiture Sharing
7 99387 16,799
To record an increase of $16,798.75 in grant revenues from the
US Department of Justice which will bring the budget in line with
actual receipts.16,799
Pedestrian/Bicycle Safety Grant 2022
8 G2110 25,000
To record a budget increase of $25,000.00 in grant revenues from
the University of North Florida as approved by Council on March
3, 2022.25,000
Mental Health Co-Responder Team
9 P2101 107,400
To record a budget transfer of $107,400.00 in fines,forfeitures
and penalties revenue from 99329,Investigative Recovery Costs
to provide funding needed for the remainder of fiscal year 2022.107,400
Special Program Fund
Mid-Year Amendments
FY 2021/22
32
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Special Program Fund
Mid-Year Amendments
FY 2021/22
Public Safety Programs (continued)
DEA Overtime Reimbursement
10 P2201 10,000
To record a budget increase of $10,000.00 in reimbursement
revenue from the Drug Enforcement Agency (DEA)to account for
special duty assignments.10,000
FBI Overtime Reimbursement
11 P2203 10,000
To record a budget increase of $10,000.00 in reimbursement
revenue from the Federal Bureau of Investigation (FBI)to account
for special duty assignments.10,000
Secret Service Overtime Reimbursement
12 P2204 10,000
To record a budget increase of $10,000.00 in reimbursement
revenue from the US Secret Services Agency to account for special
duty assignments.10,000
Public Safety Program
Totals:752,150 - 752,150
Physical Environment Programs
Tree Replacement Program
13 99970 21,336
To record a budget increase of $21,336.00 in fines,forfeiture and
penalties revenue to bring the budget in line with actual receipts.21,336
Physical Environment Programs Program:
Totals:21,336 - 21,336
Economic Environment Programs
Public Services 2022
14 G2205 6,952
To record a budget increase of $6,952.00 in CDBG program
income revenue from the NSP3 closeout.6,952
Economic Environment Program
Totals:6,952 - 6,952
Culture and Recreation Programs
Library Special Account
15 99910 120
To record a budget increase of $120.00 in donation revenue to
bring the budget in line with actual receipts.120
Clearwater for Youth Grants
16 G1907 11,500
To record a budget increase of $11,500.00 in donation revenue
for youth programs at North Greenwood which will bring the
budget in line with actual receipts.11,500
33
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Special Program Fund
Mid-Year Amendments
FY 2021/22
Culture and Recreation Programs (continued)
Special Events
17 PRSE190001 11,972
To record budget increase of $11,972.45 in sales revenue to bring
the budget in line with actual receipts.11,972
Culture and Recreation Program
Total:23,592 - 23,592
804,030 - 804,030
Intrafund/Interfund Transfers
Police Extra Duty
99215 32,586
To record a transfer of $32,586.25 to 99350,Vehicle
Replacement,representing revenue collected for vehicle usage on
extra duty jobs.
Investigative Cost Recovery
99329 107,400
To record a transfer of $107,400.00 of fines,forfeiture and
penalty revenues to P2101,Mental Health Co-Responder Team,to
provide fiscal year 2022 funding for this agreement.
Total Interfund Transfers:139,986
Total Budget
Increase/(Decrease):
34
SPECIAL PROGRAM STATUS SUMMARY
MID YEAR REVIEW: October 1, 2021 to March 31, 2022
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description Budget Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
GENERAL GOVERNMENT PROGRAMS
99857 Stimulus - Elctrnc Plan Submittal & Rev 289,000 289,000 - 289,000 149,927 - 139,073
99925 Peg Access Support 838,261 838,261 - 838,261 838,261 - - C
99928 Nagano Sister City Program 341,519 341,519 - 341,519 172,561 - 168,958
M1913 Lien Foreclosure Program 725,984 850,984 - 850,984 386,969 - 464,015
M2101 Planning Studies Fund 750,000 750,000 - 750,000 234,477 177,948 337,575
G2109 American Rescue Plan Act Fund 11,241,947 11,241,947 - 11,241,947 - - 11,241,947
Sub-Total 14,186,710 14,311,710 - 14,311,710 1,782,194 177,948 12,351,568
PUBLIC SAFETY PROGRAMS
98609 Foreclosure Registry-Nuisance Abtmnt 153,700 160,900 5,700 166,600 22,163 - 144,438 1
98610 Hurricane Irma 3,506,686 3,918,682 - 3,918,682 2,706,118 - 1,212,563
99215 Police Extra Duty 4,924,539 5,431,894 427,541 5,859,435 5,851,280 2,674 5,481 2
99279 Police Recruitments 231,010 231,010 - 231,010 85,961 - 145,049
99281 Fed Forfeitures - Treasury 167,234 195,885 - 195,885 120,171 - 75,714
99316 Police Volunteers 158,519 158,519 - 158,519 147,667 - 10,851
99317 Police Education Fund 1,414,856 1,428,799 9,650 1,438,449 1,304,567 - 133,882 3
99329 Investigative Recovery Costs 2,796,014 2,863,495 43,733 2,907,228 2,672,783 159,194 75,250 4
99330 FL Contraband Forfeiture Fund 1,021,489 1,069,661 53,740 1,123,401 1,025,276 - 98,124 5
99350 Vehicle Replacement Fund 661,532 711,365 32,586 743,951 444,133 36,275 263,543 6
99356 Safe Neighborhood Program 1,352,719 1,427,719 - 1,427,719 1,343,631 - 84,088
99364 Crime Prevention Program 240,574 241,424 - 241,424 185,519 11,500 44,405
99387 Federal Forfeiture Sharing 2,462,883 2,479,961 16,799 2,496,760 1,911,139 - 585,621 7
99927 Emergency Operations 4,328,870 4,328,870 - 4,328,870 3,224,770 37,976 1,066,123
99982 EMS Incentive/Recognition 69,700 69,700 - 69,700 41,088 - 28,612
D2001 COVID-19 Prep & Response 1,980,740 1,981,240 - 1,981,240 646,992 - 1,334,249
G2110 Pedestrian/Bicycle Safety Grant 2022 21,455 21,455 25,000 46,455 46,358 - 97 8
P1801 School Resource Officers 1,670,795 2,266,427 - 2,266,427 2,005,828 - 260,599
P2002 Police Body Worn Camera Program 761,253 882,922 - 882,922 652,236 68,685 162,002
P2101 Mental Health Co-Responder Team 143,200 143,200 107,400 250,600 143,200 - 107,400 9
P2201 DEA OT Reimbursement Program - 10,000 10,000 20,000 12,597 - 7,403 10
P2202 ESST OT Reimbursement Program - 2,000 - 2,000 81 - 1,919
P2203 FBI OT Reimbursement Program - 10,000 10,000 20,000 11,872 - 8,128 11
P2204 Secret Service OT Reimb Program - 10,000 10,000 20,000 10,241 - 9,759 12
Sub-Total 28,067,766 30,045,127 752,150 30,797,277 24,615,672 316,304 5,865,301
PHYSICAL ENVIRONMENT PROGRAMS
99970 Tree Replacement Program 1,956,306 1,971,666 21,336 1,993,002 984,908 50,097 957,998 13
Sub-Total 1,956,306 1,971,666 21,336 1,993,002 984,908 50,097 957,998
ECONOMIC ENVIRONMENT PROGRAMS
99764 Public Facilities 2018 443,768 381,432 - 381,432 381,432 - (0) C
99802 Brownfield Revolving Loan 1,216,732 1,216,732 - 1,216,732 420,381 - 796,351
99846 Economic Development - QTI 166,879 166,879 - 166,879 71,591 - 95,288
G1902 Public Facilities 2019 319,253 234,746 - 234,746 234,746 - (0) C
G2004 Public Facilities 2020 105,345 104,841 - 104,841 104,841 - (0) C
G2010 CDBG-CV Fund 1,549,338 1,549,338 - 1,549,338 273,444 43,970 1,231,923
G2011 Back to Business Grant Program 3,550,000 3,550,000 - 3,550,000 1,427,498 - 2,122,502
G2101 Public Facilities 2021 492,291 690,825 - 690,825 496,667 64,951 129,207
G2102 Economic Development 2021 100,000 165,836 - 165,836 86,100 - 79,736
G2103 Program Administration 2021 182,446 138,635 - 138,635 138,635 - - C
G2105 Public Services 2021 155,486 213,384 - 213,384 120,477 - 92,907
M2009 Afford Housing & Comm Development 290,853 290,853 - 290,853 13,962 - 276,891
M2105 ED Strategic Plan 153,896 153,896 - 153,896 - - 153,896
G2201 Public Facilities 2022 671,925 740,471 - 740,471 2,325 549,925 188,221
35
SPECIAL PROGRAM STATUS SUMMARY
MID YEAR REVIEW: October 1, 2021 to March 31, 2022
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description Budget Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
ECONOMIC ENVIRONMENT PROGRAMS (CONTINUED)
G2202 Economic Development 2022 229,866 410,246 - 410,246 14,300 85,700 310,246
G2203 Program Administration 2022 118,637 231,771 - 231,771 166,282 10,551 54,938
G2204 Infill Housing 2022 86,154 86,154 - 86,154 - - 86,154
G2205 Public Services 2022 226,560 226,560 6,952 233,512 86,368 140,192 6,952 14
Sub-Total 10,059,430 10,552,601 6,952 10,559,553 4,039,050 895,289 5,625,214
HUMAN SERVICES PROGRAMS
98601 Next Steps to Better Nutrition 9,000 9,000 - 9,000 6,574 - 2,426
98607 Senior Citizens Services - Trips 14,000 14,000 - 14,000 10,958 - 3,042
99562 HUD Special Education 30,000 30,000 - 30,000 27,600 - 2,400
99844 United Way 16,580 16,580 - 16,580 12,431 - 4,149
99869 Health Prevention Program 190,269 190,269 - 190,269 180,134 - 10,135
G2107 JWB Youth Programming 802,228 1,196,323 - 1,196,323 622,778 1,200 572,345
Sub-Total 1,062,077 1,456,172 - 1,456,172 860,474 1,200 594,498
CULTURE AND RECREATION PROGRAMS
98608 Clark-Turner Trust (Library)106,077 106,077 - 106,077 - 106,077
99910 Library Special Account 890,525 892,950 120 893,070 869,723 13,718 9,628 15
G1907 Clearwater for Youth Grants 30,000 30,000 11,500 41,500 15,100 - 26,400 16
PRSE190001Special Events 2,635,227 2,817,085 11,972 2,829,058 2,656,277 4,599 168,182 17
Sub-Total 3,661,829 3,846,112 23,592 3,869,704 3,541,100 18,317 310,287
TOTAL ALL PROJECTS 58,994,119 62,183,389 804,030 62,987,419 35,823,400 1,459,155 25,704,864
36
City of Clearwater
SPECIAL DEVELOPMENT FUND
Mid-Year
FY 2021/22
Increase/
(Decrease)Description
Revenues
Allocation of Assigned Fund Balance 350,000
Mid year amendments reflect an allocation of
$350,000.00 in open space impact fees to capital
project 93133,Park Land Acquisition,as approved by
the Council on May 5, 2022.
350,000$ Net Revenue Amendments
Expenditures
Transfer to Capital Improvement Fund 350,000
Mid year amendments reflect a transfer of
$350,000.00 in open space impact fees to capital
project 93133,Park Land Acquisition,as approved by
the Council on May 5, 2022.
350,000$ Net Expenditure Amendments
37
SPECIAL REVENUE FUNDS
Mid-Year: October 1, 2021 - March 31, 2022
Original First Quarter Mid Year
Budget Amended Budget Amended Budget
2021/22 2021/22 2021/22 Amendments
Revenues:
Ad Valorem Taxes 3,634,340 3,634,340 3,634,340 -
Infrastructure Tax 12,699,480 12,699,480 12,699,480 -
Interest Earnings 300,000 300,000 300,000 -
Open Space Fees - - - -
Recreation Facility Impact Fees - - - -
Recreation Land Impact Fees - - - -
Fee in Lieu of Sidewalks - - - -
Multi-Modal Impact Fees 150,000 150,000 150,000 -
Local Option Gas Tax 1,350,000 1,350,000 1,350,000 -
Allocation of Assigned Fund Balance - - 350,000 350,000
18,133,820 18,133,820 18,483,820 350,000
Expenditures:
Transfer to Capital Improvement Fund
Road Millage 3,634,340 3,634,340 3,634,340 -
Infrastructure Tax 5,350,300 5,350,300 5,350,300 -
Recreation Facility Land Fees - - - -
Open Space Impact Fees - - 350,000 350,000
Multi-Modal Impact fees 140,000 140,000 140,000 -
Local Option Gas Tax 1,327,150 1,327,150 1,327,150 -
Infrastructure Tax - Debt on Internal L 6,000,000 6,000,000 6,000,000 - 16,451,790 16,451,790 16,801,790 350,000
Revenues:
CDBG/Home Funds 922,626 922,626 922,626 -
Interest Earnings 75,000 81,458 81,458 -
Intergovernmental Revenue - 1,333,604 1,405,403 71,799
Charges for Service Revenue - 514,555 947,796 433,241
Judgments, Fines and Forfeit Revenue - 244,678 373,138 128,460
Miscellaneous Revenue - 17,883 41,475 23,592
Transfers from General Fund:- - - -
Sister City Program 37,380 37,380 37,380 -
Planning Study Fund 275,000 275,000 275,000 -
United Way Campaign Fund 1,500 1,500 1,500 -
Special Events 70,000 237,750 237,750 -
Economic Development Strategic Pla 88,230 88,230 88,230 -
Police Recruitments 30,000 30,000 30,000 -
Police Body Worn Camera Program 75,000 128,314 128,314 -
Transfers from other Housing Funds - 493,171 493,171 -
Transfers from Special Programs - 357,857 504,795 146,938
1,574,736 4,764,006 5,568,037 804,030
SPECIAL PROGRAM FUND
SPECIAL DEVELOPMENT FUND
38
SPECIAL REVENUE FUNDS
Mid-Year: October 1, 2021 - March 31, 2022
Original First Quarter Mid Year
Budget Amended Budget Amended Budget
2021/22 2021/22 2021/22 Amendments
Expenditures:
General Government 312,380 437,380 437,380 -
Public Safety 105,000 2,082,361 2,834,511 752,150
Physical Environment - 15,360 36,696 21,336
Economic Environment 820,831 1,314,002 1,320,954 6,952
Human Services 1,500 395,595 395,595 -
Culture and Recreation 70,000 254,283 277,875 23,592
Interfund Transfers 190,025 190,025 190,025 -
Transfer to Capital Fund - - - -
1,499,736 4,689,006 5,493,037 804,030
Revenues:
HOME Investment Partnerships 452,259 452,259 452,259 -
State Housing Initiatives Partnerships 779,230 779,230 779,230 -
Total - HOME/SHIP Funds 1,231,489 1,231,489 1,231,489 -
Expenditures:
Economic Environment 1,108,344 1,108,344 1,108,344
Interfund Transfers 123,145 123,145 123,145
Total - HOME/SHIP Programs 1,231,489 1,231,489 1,231,489 -
OTHER HOUSING ASSISTANCE FUNDS
SPECIAL PROGRAM FUND (continued)
39
ADMINISTRATIVE CHANGE ORDERS
Mid-Year Review
FY 2021/22
40
In accordance with City of Clearwater Code Section 2.554(6), the City Manager may approve and execute
change orders without City Council approval within certain limitations.
The following change orders have been administratively approved since the last report to the Council based
on the code specified criteria:
1. The city manager may increase any contract up to a total award of one hundred thousand
dollars ($100,000.00).
2. The city manager may approve any increase of contract up to a maximum of ten percent
(10%) over the most recent award of the city council.
3. No contract price increase shall be approved unless sufficient funds are available for such
purpose.
4. Contract price decreases may be approved without limitation.
5. The time for completion may be extended up to ninety (90) days, in any one change or
cumulatively for the same project, beyond the most recent city council approved
completion time.
*****
There were no change orders at mid-year that meet the guidelines above.
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9590-22 2nd rdg
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 13.7
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9590-22 on second reading, amending the Capital Improvement Budget for
the fiscal year ending September 30, 2022, to reflect an increase of $12,724,924.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 7/13/2022
44 Ordinance #9590-22
ORDINANCE NO. 9590-22 AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2022, TO REFLECT AN INCREASE OF $12,724,924 PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30, 2021 was adopted by Ordinance No. 9499-21; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the
fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 9499-21 is amended to read: Pursuant to the Mid-Year Amended Capital Improvement Program Report and estimated budget for the fiscal year beginning October 1, 2021
and ending September 30, 2022, a copy of which is on file with the City
Clerk, the City Council hereby adopts a Mid-Year Amended budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED
___________________________
Frank Hibbard, Mayor Approved as to form: Attest:
______________________________ ____________________________ David Margolis, City Attorney Rosemarie Call, City Clerk
First Qtr.Mid-Year
Original Amended Amended
Budget Budget Budget
2021/22 2021/22 2021/22 Amendments
Police Protection 1,905,500 1,905,500 1,905,500 -
Fire Protection 1,005,000 4,983,000 5,132,566 149,566
Fire Rescue Services 458,280 458,280 458,280 -
Road and Street Facilities 11,090,300 13,177,206 13,177,206 -
Flood Protection/Stormwater Mgmt 2,955,170 2,505,170 2,505,170 -
Parking Facilities 734,000 734,000 2,363,957 1,629,957
Other General Government 12,008,000 12,974,344 22,623,344 9,649,000 Special Recreation Facilities 7,258,030 7,748,534 11,061,052 3,312,518 Other Physical Environment 1,920,000 1,920,000 1,920,000 -
Airports 25,000 23,924 101,924 78,000
Other Transportation 51,500 51,500 51,500 -
Libraries 110,000 110,000 110,000 -
Gas Utility Services 10,900,000 10,900,000 11,009,862 109,862
Parks & Recreation 2,286,000 2,982,148 2,778,168 (203,980)
Cultural Services 95,000 95,000 95,000 -
Solid Waste Services 2,200,000 2,200,000 2,200,000 - Water Transportation Systems 150,000 150,000 150,000 - Water-Sewer Services 79,487,300 45,316,589 43,316,589 (2,000,000)
TOTAL PROJECT EXPENDITURES 134,639,080 108,235,195 120,960,119 12,724,924
GENERAL SOURCES:
General Operating Revenue 12,210,030 15,710,030 25,369,068 9,659,038
Penny for Pinellas 5,350,300 5,350,300 5,350,300 -
Road Millage 3,634,340 3,634,340 3,634,340 -
Local Option Gas Tax 1,327,150 1,327,150 1,327,150 -
Grants 385,000 383,924 448,924 65,000 County Fire Reimbursements 290,000 1,424,000 1,573,566 149,566 Other Governmental - 427,795 427,795
Multi-Modal Impact Fee 140,000 140,000 140,000 -
Special Program Fund - 1,344 (99,656) (101,000)
Open Space Impact Fee - - 350,000 350,000
Donations 50,000 50,000 100,000 50,000
Other - 652 300,152 299,500
Transfer-in - 830,000 1,343,000 513,000
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2021/22
45 Ordinance # 9590-22
First Qtr.Mid-Year
Original Amended Amended
Budget Budget Budget
2021/22 2021/22 2021/22 Amendments
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2021/22
SELF SUPPORTING FUNDS: Parking Revenue 819,000 819,000 2,448,957 1,629,957
Marine Revenue 1,190,000 1,190,000 1,190,000 -
Clearwater Harbor Marina Revenue 150,000 150,000 150,000 -
Airpark Revenue 25,000 25,000 25,000 -
Water Revenue 15,696,000 15,696,000 15,696,000 -
Sewer Revenue 19,685,350 19,685,350 19,685,350 -
Utility R&R 11,964,700 11,964,700 11,964,700 Water Impact Fees 160,000 160,000 160,000 - Sewer Impact Fees 50,000 50,000 50,000 -
Stormwater Utility Revenue 6,500,630 6,500,630 6,500,630 -
Gas Revenue 10,900,000 10,900,000 11,009,862 109,862
Solid Waste Revenue 775,000 775,000 775,000 -
Recycling Revenue 1,240,000 1,240,000 1,240,000 -
INTERNAL SERVICE FUNDS: Garage Revenue 365,700 365,700 365,700 - Administrative Services Revenue 1,820,000 1,820,000 1,820,000 -
General Services Revenue 100,000 100,000 100,000 -
Central Insurance Revenue 28,280 28,280 28,280
-
BORROWING - GENERAL SOURCES:
Lease Purchase - General Fund 106,000 106,000 106,000 -
BORROWING - SELF SUPPORTING FUNDS:
Bond Financing - Water & Sewer Fund 32,961,600 - - -
Lease Purchase - Water & Sewer Fund 428,000 428,000 428,000
Lease Purchase - Solid Waste/Recycling 185,000 185,000 185,000
BORROWING - INTERNAL SERVICE FUNDS: Lease Purchase - Garage 5,702,000 6,367,000 6,367,000 - Lease Purchase - Administrative Services 400,000 400,000 400,000 -
TOTAL ALL FUNDING SOURCES:134,639,080 108,235,195 120,960,119 12,724,924
46 Ordinance # 9590-22
Mid-Year Budget Review
Fiscal Year 2021-22
Memorandum
TO: Mayor and City Council
FROM: Jon Jennings, City Manager
COPIES: Micah Maxwell, Assistant City Manager
Michael Delk, Assistant City Manager
SUBJECT: Mid-year budget review - amended City Manager's annual budget report
DATE: June 1, 2022
Attached is the mid-year budget review in accordance with the City Code of Ordinances.
This report is based on the first six months of activity in the current fiscal year (October 2021 through March
2022). Contained within are comments on major variances and documentation of all proposed
amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenue and expenditure amendments reflect a net increase of $10,119,758.
The General Fund expenditure increase at mid-year includes Council approved appropriation of General
Fund reserves of $2,289,695 for the Clearwater Harbor Marina Replacement & Upgrade project and $50,000
for consulting services in Economic Development. Other amendments include an increase of $400,000 in
Planning and Development for increased contractual services for building inspection/plans review which is
offset by increased building permit revenue; an increase of $30,063 for the refurbishment of command
vehicles in the Police Department offset by revenues returned from the capital fund; and the allocation of
$7,350,000 of General Fund reserves to provide funding for the New City Hall project.
General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that General
Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures must be
maintained as a reserve to guard against future emergencies.
With the closing of the year-end 2021 books, estimated General Fund reserves at mid-year are
approximately $54.2 million, or 32.9% of the current year’s General Fund budget, exceeding our minimum
reserve requirement by $40.2 million.
Mid-Year Budget Review
Fiscal Year 2021-22
Significant amendments to other city operating funds are noted as follows:
Gas Fund
Amendments to Gas Fund expenditures include increases totaling $6,711,900 for gas commodities for
resale; a decrease of $300,000 to interfund transfers for the annual gas dividend payment; amendments
to various cost codes which net an increase of $49,385 to adjust the budget in line with actual
expenditures; and an increase of $660 for recognition of the 2nd quarter safety award. Gas fund revenues
are amended to offset this expenditure increase.
Marine Fund
Amendments to Marine Fund expenditures reflect an increase of $1,000,000 for marine fuel for resale
due to increased prices and demand. Offsetting amendments are made to increase fuel sales revenues.
Parking Fund
Amendments to Parking Fund expenditures reflect a transfer of $1,500,000.00 to the Parking Facilities
project to fund renovations of the MSB garage. Budgeted revenues are sufficient to cover this increase.
Capital Improvement Program
Mid-year amendments to the capital improvement program reflect a net increase of $12,724,924.
Amendments previously approved by Council include an increase of $1,500,000 in parking revenues in the
Parking Facilities project; an increase of $350,000 of open space impact fee revenue in the Park Land
Acquisition project; an increase of $2,289,695 of General Fund revenues in the Clearwater Harbor Marina
project; and an increase of $65,000 in grant revenues from FDOT and $13,000 of administrative services
revenue in the Airpark Security System Upgrade project.
Project activity not previously approved by the Council is summarized on page 18. Significant amendments
include a transfer of $7,350,000 of General Fund reserves to the New City Hall project; an increase of
$299,000 reimbursed for trade in credit in the P25 Radio Equipment & Infrastructure project, an increase
of $149,566 reimbursed from Pinellas County in the Aerial Truck project; an increase of $129,957 in
parking revenues in the Seminole Boat Ramp project; an increase of $99,994 in property owner share
revenues in the Pinellas New Mains/Service Lines project; an increase of $50,000 in donation revenues for
the Long Center Infrastructure Repairs project; and a decrease of $101,000 in transfers from the Special
Program Fund in the Phillip-Jones Restroom/Concession project.
Special Program Fund
The Special Program Fund reflects a net budget increase of $804,030 at mid-year. Significant amendments
include an increase of $41,799 in public safety grant revenues for Federal Forfeiture Sharing and
Pedestrian/Bicycle Safety; $30,000 to account for Police overtime reimbursements from various law
enforcement agencies; $427,541 in contractual service revenue for police extra duty; $11,620 in donation
revenues to support Parks and Library programs; $6,952 in Community Development Block Grant program
income; $5,700 in foreclosure registry fees collected; $128,460 in fines and court proceeds for public
safety programs, and the tree replacement program; $11,972 in special events revenues; and $139,986
transferred between existing police programs.
CITY OF CLEARWATER
MID-YEAR SUMMARY
2021/22
FY 21/22 First Variance %
Adopted Quarter Mid Year YTD Actual vs.YTD vs.Mid Year Amended
Description Budget Amended Actual Amend Budget Budget Adjustment Budget
General Fund:
Revenues 164,818,400 168,818,866 114,339,260 54,479,606 68%10,119,758 178,938,624
Expenditures 164,818,400 168,818,866 93,455,897 75,362,969 55%10,119,758 178,938,624
Utility Funds:
Water & Sewer Fund
Revenues 110,251,710 110,251,710 51,450,780 58,800,930 47%- 110,251,710
Expenditures 110,251,710 110,251,710 78,070,228 32,181,482 71%- 110,251,710
Stormwater Fund
Revenues 24,042,640 24,042,640 8,767,673 15,274,967 36%- 24,042,640
Expenditures 24,042,640 24,042,640 19,227,118 4,815,522 80%- 24,042,640
Gas Fund
Revenues 49,235,700 49,235,700 24,161,434 25,074,266 49%6,502,977 55,738,677
Expenditures 49,176,970 49,176,970 31,174,750 18,002,220 63%6,461,945 55,638,915
Solid Waste and Recycling Fund
Revenues 29,366,280 29,366,280 15,823,839 13,542,441 54%- 29,366,280
Expenditures 28,044,120 28,044,120 13,851,989 14,192,131 49%- 28,044,120
Enterprise Funds:
Marine Fund
Revenues 5,723,810 5,723,810 2,957,368 2,766,442 52%1,000,000 6,723,810
Expenditures 5,723,810 5,723,810 3,451,385 2,272,425 60%1,000,000 6,723,810
Airpark Fund
Revenues 350,000 350,000 151,313 198,687 43%- 350,000
Expenditures 333,690 333,690 160,342 173,348 48%- 333,690
Clearwater Harbor Marina Fund
Revenues 928,730 928,730 528,898 399,832 57%- 928,730
Expenditures 909,680 909,680 472,063 437,618 52%- 909,680
Parking Fund
Revenues 9,544,080 9,544,182 5,012,814 4,531,368 53%- 9,544,182
Expenditures 6,852,830 6,852,932 3,476,746 3,376,186 51%1,500,000 8,352,932
Internal Service Funds:
General Services Fund
Revenues 6,146,260 6,146,260 3,133,765 3,012,495 51%- 6,146,260
Expenditures 6,146,260 6,146,260 2,504,408 3,641,852 41%- 6,146,260
Administrative Services
Revenues 15,025,780 15,025,984 7,102,946 7,923,038 47%- 15,025,984
Expenditures 15,025,780 15,025,984 7,549,023 7,476,961 50%- 15,025,984
Garage Fund
Revenues 17,623,060 17,623,060 8,355,311 9,267,749 47%- 17,623,060
Expenditures 17,595,180 17,595,180 7,292,394 10,302,786 41%- 17,595,180
Central Insurance Fund
Revenues 32,285,530 32,285,530 14,130,060 18,155,470 44%- 32,285,530
Expenditures 32,285,530 32,285,530 13,793,132 18,492,398 43%- 32,285,530
1
MID-YEAR REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2021-22 REPORT
PAGE #
General Fund Operating Budget ..................................................................................................... 3
Utility Funds Operating Budget ...................................................................................................... 6
Other Enterprise Funds Operating Budgets ................................................................................. 10
Internal Service Funds Operating Budgets ................................................................................... 14
Capital Improvement Program Budget ........................................................................................ 18
Special Program Fund Budget ....................................................................................................... 32
Special Development Fund ........................................................................................................... 37
Administrative Change Orders ...................................................................................................... 40
Ordinances ..................................................................................................................................... 41
The amended 2021/22 operating budget, presented by operating fund and/or department, is
submitted for the City Council review.
The actual and projected data contained in this review represents six months, October 1, 2021
through March 31, 2022. The adjustments, however, represent all data available at the time of the
report, including action taken by the City Council after March 31, 2022.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Adopted Budget - The budget as adopted by the City Council on September 30, 2021.
Variance YTD Actual
vs. Adopted Budget - Difference between year to date actual and adopted budget.
% YTD vs. Budget - Percentage of adopted budget expended, year to date.
Proposed Amendments - Adjustments that have been approved by the City Council, made at
the Manager’s discretion, and/or adjustments proposed based on
this quarter’s review.
Amended Budget - Adding the Original Budget and Adjustments.
2
Capital Improvement Program
The amended 2021/22 Capital Improvement Projects budget report is submitted for the City
Council review. This review provides the opportunity to analyze the status of all active projects and
present formal amendments to the project budget.
The Capital Improvement Program and Special Program fund information is presented as follows:
Definitions:
Budget - The budget as of October 1, 2021, which includes project budgets
from prior years, which have not been completed.
Amendment - Amendments which have been approved by the City Council, made
at the Manager's discretion, and/or adjustments proposed as a
result of this quarter’s review.
Revised Budget - Adding the Budget and Amendment columns.
Encumbrance - Outstanding contract or purchase order commitment.
Available Balance - Difference between revised budget and expenditure, plus
encumbrance.
Status - C - project is completed
Amend Ref - Reference number for description of amendment.
Increase/
(Decrease)Description
Ad Valorem Taxes -
At mid year,approximately 95%of property tax revenue has
been received.As projected,most property tax payments are
made within the first six months of the fiscal year.No
amendment is proposed at this time.
Other Permits and Fees 400,000
At mid year,87%of other permits and fees revenues have
been collected primarily due to increased building/sign
permit revenues.Amendments reflect an increase of
$400,000.00 to building/sign permit revenues which offset
the expenditure increase in Planning and Development for
building inspection contractors.
Miscellaneous -
At mid year,approximately 99%of budgeted miscellaneous
revenues have been collected,primarily due to the sale of
surplus property in the first period of the fiscal year.No
amendment is proposed at this time.
30,063
At mid year,transfer in revenues reflect an increase of
$30,063.00 to recognize the return of unspent funds in
project P1803,Command Bus Refurbishment,to fund an
increase to Police Departement expenditures for command
vehicle refurbishment as approved by the Council on April 7,
2022.
50,000
1)An appropriation of $50,000.00 from fund reserves to
provide funding for consulting services in Economic
Development as approved by the Council on October 4, 2021.
2,289,695
2)An appropriation of $2,289,695.00 from fund reserves to
provide funding for capital improvement project C1906
Clearwater Harbor Marina Replacement &Upgrade,as
approved by the Council on May 19, 2022.
7,350,000
3)An appropriation of $7,350,000.00 from fund reserves to
provide funding for capital improvement project
ENGF220001, New City Hall.
9,689,695
10,119,758 Net General Fund Revenue
City of Clearwater
General Fund Revenues
Mid-Year Amendments
FY 2021/22
Transfer (to) from Surplus
Transfers In
Net Transfer (to) from
Retained Earnings
3
Increase/(Decrease)Description
-
Mid year amendments to CRA Administration include the
recognition of one additional FTE (CRA Events Specialist)as
approved by CRA trustees on May 16,2022.Funding for
this position is included in the interlocal agreement with
the City recognized in General Fund transfer-in revenue.
50,000
At mid year,Economic Development and Housing
expenditures reflect an increase of $50,000.00 to
professional services for consulting services,as approved
by the Council on October 4, 2021.
-
Amendments to Parks &Recreation expenditures include a
net zero amendment transferring budget savings of
$18,690.47 to capital improvement project 93650,Crest
Lake Park Improvement,as approved by the Council on
April 7, 2022.
400,000
At mid year,amendments to Planning and Development
expenditures reflects an increase of $400,000.00 to
contractual services for building inspections and plans
review,offset by an amendment increasing building/permit
revenues.
30,063
Amendments to Police Department expenditures reflect an
increase of $30,063.00 to contractual services for the
refurbishment of command vehicles,as approved by the
Council on April 7, 2022.
Non-Departmental
Amendments to Non-Departmental reflect Council
approved interfund transfers to capital improvement
projects as follows:
2,289,695
1)A transfer of $2,289,695.00 to capital improvement
project C1906 Clearwater Harbor Marina Replacement &
Upgrade, as approved by the Council on May 19, 2022.
7,350,000
2)A transfer of $7,350,000.00 to capital improvement
project ENGF220001, New City Hall.
9,639,695
10,119,758
City of Clearwater
General Fund Expenditures
Mid-Year Amendments
FY 2021/22
Economic Development and
Housing
CRA Administration
Planning & Development
Police
Net General Fund Expenditure
Parks & Recreation
4
2021/22 Variance %2021/22
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Amended Bud Budget Amendment Budget
General Fund Revenues
Ad Valorem Taxes 72,648,340 68,665,775 3,982,565 95%- 72,648,340
Utility Taxes 17,270,000 7,322,210 9,947,790 42%- 17,270,000
Local Option, Fuel
and Other Taxes 6,080,000 3,324,941 2,755,059 55%- 6,080,000
Franchise Fees 10,527,550 4,169,408 6,358,142 40%- 10,527,550
Other Permits & Fees 2,808,500 2,430,620 377,880 87%400,000 3,208,500
Intergovernmental 24,399,380 10,951,049 13,448,331 45%- 24,399,380
Charges for Services 15,799,810 7,791,264 8,008,546 49%- 15,799,810
Judgments, Fines
and Forfeitures 1,429,000 607,346 821,654 43%- 1,429,000
Miscellaneous Revenues 2,719,226 2,688,687 30,539 99%- 2,719,226
Transfers In 11,395,080 6,387,961 5,007,119 56%30,063 11,425,143
Total Revenues 165,076,886 114,339,260 50,737,626 69%430,063 165,506,949
Transfer (to) from Surplus 3,741,980 3,741,980 9,689,695 13,431,675
Adjusted Revenues 168,818,866 114,339,260 54,479,606 68%10,119,758 178,938,624
General Fund Expenditures
City Council 419,450 229,832 189,618 55%- 419,450
City Manager's Office 1,485,384 700,296 785,088 47%- 1,485,384
City Attorney's Office 1,966,428 905,953 1,060,475 46%- 1,966,428
City Audit 233,764 111,098 122,666 48%- 233,764
City Clerk 1,307,156 703,759 603,397 54%- 1,307,156
CRA Administration 619,304 261,859 357,445 42%- 619,304
Economic Development
and Housing 1,992,554 1,204,398 788,156 60%50,000 2,042,554
Engineering 8,492,000 3,650,060 4,841,940 43%- 8,492,000
Fire 31,289,534 17,343,516 13,946,018 55%- 31,289,534
Finance 2,800,310 1,209,293 1,591,017 43%- 2,800,310
Human Resources 1,904,855 717,670 1,187,185 38%- 1,904,855
Library 8,416,841 3,975,939 4,440,902 47%- 8,416,841
Non-Departmental 11,854,656 10,460,813 1,393,843 88%9,639,695 21,494,351
Parks & Recreation 37,206,825 20,675,230 16,531,595 56%- 37,206,825
Planning & Development 7,057,846 3,421,950 3,635,896 48%400,000 7,457,846
Police 50,099,334 27,136,209 22,963,125 54%30,063 50,129,397
Public Communications 1,274,555 556,179 718,376 44%- 1,274,555
Public Utilities 398,070 191,843 206,227 48%- 398,070
Total Expenditures 168,818,866 93,455,897 75,362,969 55%10,119,758 178,938,624
For the Six Month Period of October 1, 2021- March 31, 2022
GENERAL FUND
MID-YEAR REVIEW
5
2021/22 Variance %2021/221 Qtr Amended Mid-Year YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
WATER & SEWER FUND
Water & Sewer Revenues:
Charges for Service 97,290,030 50,396,572 46,893,458 52%- 97,290,030
Judgments, Fines and Forfeits 271,000 190,383 80,617 70%- 271,000
Miscellaneous 1,010,000 863,825 146,175 86%- 1,010,000
Transfers In - - - ~- -
Fund Equity 11,680,680 - 11,680,680 0%- 11,680,680
Total Revenues 110,251,710 51,450,780 58,800,930 47%- 110,251,710
Water & Sewer Expenditures:
Public Utilities Administration 2,036,598 977,518 1,059,080 48%- 2,036,598
Wastewater Collection 15,789,628 12,927,845 2,861,783 82%- 15,789,628
Public Utilities Maintenance 8,503,140 5,234,423 3,268,717 62%- 8,503,140
WPC / Plant Operations 29,942,959 20,760,958 9,182,001 69%- 29,942,959
WPC / Laboratory Operations 546,103 270,649 275,454 50%- 546,103
WPC / Industrial Pretreatment 1,048,590 439,332 609,258 42%- 1,048,590
Water Distribution 25,566,884 19,114,958 6,451,926 75%- 25,566,884
Water Supply 22,115,654 15,133,736 6,981,918 68%- 22,115,654
Reclaimed Water 4,702,154 3,210,808 1,491,346 68%- 4,702,154
Total Expenditures 110,251,710 78,070,228 32,181,482 71%- 110,251,710
Increase/
(Decrease)Amendment Description:
Water and Sewer Fund
Revenues:-
Water and Sewer Fund
Expenditures:-
At mid year, anticipated revenues of the Water and Sewer Fund equal anticipated expenditures for fiscal year 2021/22.
No amendments are proposed to Water and Sewer
Fund revenues at mid year.
No amendments are proposed to Water and Sewer
Fund expenditures at mid year.Expenditures reflect
71%of total budget due to transfers to the capital fund
which happen in the first period of the year.
For the Six Month Period of October 1, 2021 to March 31, 2022
UTILITY FUNDS
MID-YEAR REVIEW
6
2021/22 Variance %2021/221 Qtr Amended Mid-Year YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Six Month Period of October 1, 2021 to March 31, 2022
UTILITY FUNDS
MID-YEAR REVIEW
STORMWATER FUND
Stormwater Revenues:
Charges for Service 17,019,900 8,529,484 8,490,416 50%- 17,019,900
Judgments, Fines and Forfeits 73,000 38,032 34,968 52%- 73,000
Miscellaneous 281,560 200,158 81,402 71%- 281,560
Transfers In - - - ~- -
Fund Equity 6,668,180 - 6,668,180 0%- 6,668,180
Total Revenues 24,042,640 8,767,673 15,274,967 36%- 24,042,640
Stormwater Expenditures:
Stormwater Management 18,331,501 16,687,910 1,643,591 91%- 18,331,501
Stormwater Maintenance 5,711,139 2,539,208 3,171,931 44%- 5,711,139
Total Expenditures 24,042,640 19,227,118 4,815,522 80%- 24,042,640
Increase/
(Decrease)Amendment Description:
Stormwater Fund Revenues:-
Stormwater Fund Expenditures:-
No amendments are proposed to Stormwater Fund
revenues at mid year.
No amendments are proposed to Stormwater Fund
expenditures at mid year.Expenditures reflect 80%of
total budget due to transfers to the capital fund which
happen in the first period of the year.
At mid year, anticipated revenues of the Stormwater Fund equal anticipated expenditures for fiscal year 2021/22.
7
2021/22 Variance %2021/221 Qtr Amended Mid-Year YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Six Month Period of October 1, 2021 to March 31, 2022
UTILITY FUNDS
MID-YEAR REVIEW
GAS FUND
Gas Revenues:
Charges for Service 48,761,009 23,980,535 24,780,474 49%6,649,500 55,410,509
Judgments, Fines and Forfeits 100,000 45,840 54,160 46%- 100,000
Miscellaneous 374,691 135,059 239,632 36%(147,183) 227,508
Transfers In - - - ~660 660
Fund Equity - - - ~- -
Total Revenues 49,235,700 24,161,434 25,074,266 49%6,502,977 55,738,677
Gas Expenditures:
Administration & Supply 22,687,939 13,440,534 9,247,405 59%6,328,965 29,016,904
Pinellas Gas Operations 12,318,997 8,245,670 4,073,327 67%188,783 12,507,780
Pasco Gas Operations 7,514,340 5,444,737 2,069,603 72%- 7,514,340
Marketing & Sales 6,655,694 4,043,809 2,611,885 61%(55,803) 6,599,891
Total Expenditures 49,176,970 31,174,750 18,002,220 63%6,461,945 55,638,915
Increase/
(Decrease)Amendment Description:
Gas Fund Revenues:6,502,977
Gas Fund Expenditures:6,461,945
At mid year, anticipated revenues of the Gas Fund exceed anticipated expenditures by $99,762 for fiscal year 2021/22.
At mid year,amendments to Gas Fund revenues reflect
a net increase of $6,502,977.00.Amendments include:
1)a net increase of $6,649,500.00 to various sales
revenues to adjust to bring the budget in line with
projected sales activity for the year;2)a decrease to
miscellaneous revenues of $147,183.00 for land
dispositions,and 3)an increase of $660.00 to transfer
in revenue to recognize safety award funding from the
Central Insurance Fund.
At mid year,Gas Fund expenditures reflect 63%of total
budget primarily due to transfers to the capital fund
which happen in the first period of the year.
Amendments reflect a net increase of $6,461,945.00
which include:1)a net increase of $6,711,900.00 to
various operating codes for the increase of gas
commodities for resale;2)a net decrease of
$300,000.00 to inter-fund transfers for gas dividend
payment;3)a net increase of $49,385.00 to various
operating codes to adjust the budget,bringing it in line
with actuals; and 4) an increase of $660.00 to employee
recognition for receipt of the 2nd quarter FY22 safety
award.
8
2021/22 Variance %2021/221 Qtr Amended Mid-Year YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Six Month Period of October 1, 2021 to March 31, 2022
UTILITY FUNDS
MID-YEAR REVIEW
SOLID WASTE AND RECYCLING FUND
Solid Waste Revenues:
Other Permits and Fees 1,000 1,977 (977) 198%- 1,000
Charges for Service 26,060,000 13,694,088 12,365,912 53%- 26,060,000
Judgments, Fines and Forfeits 95,000 52,033 42,967 55%- 95,000
Miscellaneous 533,000 356,413 176,587 67%- 533,000
Transfers In - - - ~- -
Solid Waste Revenues 26,689,000 14,104,511 12,584,489 53%- 26,689,000
Recycling Revenues:
Other Permits and Fees 280 - 280 0%- 280
Intergovernmental - 83,528 (83,528) ~- -
Charges for Service 2,465,000 1,370,551 1,094,449 56%- 2,465,000
Judgments, Fines and Forfeits 8,000 4,974 3,026 62%- 8,000
Miscellaneous 204,000 260,276 (56,276) 128%- 204,000
Transfers In - - - ~- -
Recycling Revenues 2,677,280 1,719,328 957,952 64%- 2,677,280
Fund Equity - - - ~- -
Total Revenues 29,366,280 15,823,839 13,542,441 54%- 29,366,280
Solid Waste Expenditures:
Collection 18,875,351 9,051,084 9,824,267 48%- 18,875,351
Transfer 2,368,119 1,185,736 1,182,383 50%- 2,368,119
Container Maintenance 993,626 501,008 492,618 50%- 993,626
Administration 1,050,974 489,614 561,360 47%- 1,050,974
Solid Waste Expenditures 23,288,070 11,227,441 12,060,629 48%- 23,288,070
Recycling Expenditures:
Residential 1,577,272 609,449 967,823 39%- 1,577,272
Multi-Family 434,888 188,295 246,593 43%- 434,888
Commercial 2,743,890 1,826,805 917,085 67%- 2,743,890
Recycling Expenditures 4,756,050 2,624,548 2,131,502 55%- 4,756,050
Total Expenditures 28,044,120 13,851,989 14,192,131 49%- 28,044,120
Increase/
(Decrease)Amendment Description:
Solid Waste and Recycling Fund
Revenues:-
Solid Waste and Recycling Fund
Expenditures:-
No amendments are proposed to Solid Waste and
Recycling Fund revenues at mid year.
No amendments are proposed to Solid Waste and
Recycling Fund expenditures at mid year.
At mid year, anticipated revenues of the Solid Waste and Recycling Fund exceed anticipated expenditures by $1,322,160
for fiscal year 2021/22.
9
2021/22 Mid-Year Variance %2021/22
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
MARINE FUND
Marine Revenues:
Intergovernmental - - - ~- -
Charges for Service 5,211,800 2,871,019 2,340,781 55%1,200,000 6,411,800
Judgments, Fines and Forfeits 3,200 500 2,700 16%- 3,200
Miscellaneous Revenue 136,000 85,850 50,150 63%- 136,000
Transfers In - - - ~- -
Fund Equity 372,810 - 372,810 0%(200,000) 172,810
Total Revenues 5,723,810 2,957,368 2,766,442 52%1,000,000 6,723,810
Marine Expenditures:
Marina Operations 5,723,810 3,451,385 2,272,425 60%1,000,000 6,723,810
Total Expenditures 5,723,810 3,451,385 2,272,425 60%1,000,000 6,723,810
Increase/
(Decrease)Amendment Description:
Marine Fund Revenues:1,000,000
Marine Fund Expenditures:1,000,000
At mid year, anticipated revenues of the Marine Fund equal anticipated expenditures for fiscal year 2021/22.
Amendments to Marine Fund revenues reflect a net
increase of $1,000,000.00.Amendments include:1)
an increase of $600,000.00 to gas sales;2)an
increase of $600,000.00 to diesel sales;and 3)a
decrease of $200,000.00 to fund equity as planned
use of reserves will be offset by this increased
revenue.
Amendments to Marine Fund expenditures reflect
an increase of $1,000,000.00 to cost of goods sold to
cover increased cost of marine fuel for resale.These
expenditures will be offset by increased fuel sale
revenues.
For the Six Month Period of October 1, 2021 - March 31, 2022
ENTERPRISE FUNDS
MID-YEAR REVIEW
10
2021/22 Mid-Year Variance %2021/22
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Six Month Period of October 1, 2021 - March 31, 2022
ENTERPRISE FUNDS
MID-YEAR REVIEW
CLEARWATER HARBOR MARINA FUND
Clearwater Harbor Marina Revenues:
Intergovernmental - - - ~- -
Charges for Service 900,630 510,503 390,127 57%- 900,630
Judgments, Fines and Forfeits 1,600 100 1,500 6%- 1,600
Miscellaneous Revenue 26,500 18,295 8,205 69%- 26,500
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 928,730 528,898 399,832 57%- 928,730
Clearwater Harbor Marina Expenditures
Clearwater Harbor Marina Operations 909,680 472,063 437,618 52%- 909,680
Total Expenditures 909,680 472,063 437,618 52%- 909,680
Increase/
(Decrease)Amendment Description:
Clearwater Harbor Marina Fund
Revenues:-
Clearwater Harbor Marina Fund
Expenditures:-
No amendments are proposed to Clearwater Harbor
Marina Fund revenues at mid year.
No amendments are proposed to Clearwater Harbor
Marina Fund expenditures at mid year.
At mid year, anticipated revenues of the Clearwater Harbor Marina Fund exceed anticipated expenditures by $19,050 for
fiscal year 2021/22.
11
2021/22 Mid-Year Variance %2021/22
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Six Month Period of October 1, 2021 - March 31, 2022
ENTERPRISE FUNDS
MID-YEAR REVIEW
AIRPARK FUND
Airpark Revenues:
Intergovernmental - - - ~- -
Charges for Service 18,000 7,466 10,534 41%- 18,000
Miscellaneous Revenue 332,000 143,847 188,153 43%- 332,000
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 350,000 151,313 198,687 43%- 350,000
Airpark Expenditures:
Airpark Operations 333,690 160,342 173,348 48%- 333,690
Total Expenditures 333,690 160,342 173,348 48%- 333,690
Increase/
(Decrease)Amendment Description:
Airpark Fund Revenues:-
Airpark Fund Expenditures:-
At mid year, anticipated revenues of the Airpark Fund exceed anticipated expenditures by $16,310 for fiscal year 2021/22.
No amendments are proposed to Airpark Fund
revenues at mid year.
No amendments are proposed to Airpark Fund
expenditures at mid year.
12
2021/22 Mid-Year Variance %2021/22
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Six Month Period of October 1, 2021 - March 31, 2022
ENTERPRISE FUNDS
MID-YEAR REVIEW
PARKING FUND
Parking Revenues:
Charges for Service 8,600,430 4,297,477 4,302,953 50%- 8,600,430
Judgments, Fines and Forfeits 818,650 611,997 206,653 75%- 818,650
Miscellaneous Revenue 125,000 103,237 21,763 83%- 125,000
Transfers In 102 102 - 100%- 102
Fund Equity - - - ~- -
Total Revenues 9,544,182 5,012,814 4,531,368 53%- 9,544,182
Parking Expenditures
Engineering/Parking System 4,671,650 2,491,137 2,180,513 53%1,500,000 6,171,650
Engineering/Parking Enforcement 980,857 413,970 566,887 42%- 980,857
Fire Dept/Beach Guards 1,059,762 512,131 547,631 48%- 1,059,762
Seminole Street Boat Ramp 140,663 59,509 81,154 42%- 140,663
Total Expenditures 6,852,932 3,476,746 3,376,186 51%1,500,000 8,352,932
Increase/
(Decrease)Amendment Description:
Parking Fund Revenues:-
Parking Fund Expenditures:1,500,000
No amendments are proposed to Parking Fund
revenues at mid year.
At mid year,amendments to Parking Fund
expenditures reflect a transfer of $1,500,000.00 to
capital improvement project ENPK180003,Parking
Facilities,as approved by the Council on March 17,
2022.
At mid year, anticipated revenues of the Parking Fund exceed anticipated expenditures by $1,191,250 for fiscal year
2021/22.
13
2021/22 Mid-Year Variance %2021/22
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
GENERAL SERVICES FUND
General Services Revenues:
Charges for Service 6,046,260 3,060,877 2,985,383 51%- 6,046,260
Miscellaneous Revenues 100,000 72,888 27,112 73%- 100,000
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 6,146,260 3,133,765 3,012,495 51%- 6,146,260
General Services Expenditures:
Administration 468,795 236,401 232,394 50%- 468,795
Building & Maintenance 5,677,465 2,268,008 3,409,457 40%- 5,677,465
Total Expenditures 6,146,260 2,504,408 3,641,852 41%- 6,146,260
Increase/
(Decrease)Amendment Description:
General Services Fund Revenues:-
General Services Fund Expenditures:-
For the Six Month Period of October 1, 2021 - March 31, 2022
INTERNAL SERVICE FUNDS
MID-YEAR REVIEW
At mid year, anticipated revenues of the General Services Fund equal anticipated expenditures for fiscal year 2021/22.
No amendments are proposed to General Services
Fund revenues at mid year.
No amendments are proposed to General Services
Fund expenditures at mid year.
14
2021/22 Mid-Year Variance %2021/22
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Six Month Period of October 1, 2021 - March 31, 2022
INTERNAL SERVICE FUNDS
MID-YEAR REVIEW
ADMINISTRATIVE SERVICES FUND
Administrative Services Revenues:
Charges for Service 14,179,530 7,042,725 7,136,805 50%- 14,179,530
Miscellaneous Revenues 75,000 60,017 14,983 80%- 75,000
Transfers In 204 204 - 100%- 204
Fund Equity 771,250 - 771,250 0%- 771,250
Total Revenues 15,025,984 7,102,946 7,923,038 47%- 15,025,984
Administrative Services Expenditures:
Info Tech / Admin 475,752 222,872 252,880 47%- 475,752
Info Tech / Network Ops & User Suport 5,243,321 2,175,937 3,067,384 41%- 5,243,321
Info Tech / Network Security & Architecture - 129,117 (129,117) ~- -
Info Tech / Solutions & Programming 3,401,594 1,888,960 1,512,634 56%- 3,401,594
Info Tech / Telecommunications 1,807,617 1,262,245 545,372 70%- 1,807,617
Info Tech / Enterprise Systems & Training - 43,875 (43,875) ~- -
Public Comm / Courier 190,860 72,917 117,943 38%- 190,860
Clearwater Customer Service 3,906,840 1,753,099 2,153,741 45%- 3,906,840
Total Expenditures 15,025,984 7,549,023 7,476,961 50%- 15,025,984
Increase/
(Decrease)Amendment Description:
Administrative Services Fund Revenues:-
Administrative Services Fund Expenditures:-
At mid year, anticipated revenues of the Administrative Services Fund equal anticipated expenditures for fiscal year 2021/22.
No amendments are proposed to Administrative
Services Fund revenues at mid year.
No amendments are proposed to Administrative
Services Fund expenditures at mid year.
15
2021/22 Mid-Year Variance %2021/22
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Six Month Period of October 1, 2021 - March 31, 2022
INTERNAL SERVICE FUNDS
MID-YEAR REVIEW
GARAGE FUND
Garage Fund Revenues
Charges for Service 16,698,060 7,972,355 8,725,705 48%- 16,698,060
Miscellaneous Revenues 925,000 382,956 542,044 41%- 925,000
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 17,623,060 8,355,311 9,267,749 47%- 17,623,060
Garage Fund Expenditures:
Fleet Maintenance 16,631,707 6,949,977 9,681,730 42%- 16,631,707
Radio Communications 963,473 342,417 621,056 36%- 963,473
Total Expenditures 17,595,180 7,292,394 10,302,786 41%- 17,595,180
Increase/
(Decrease)Amendment Description:
Garage Fund Revenues:-
Garage Fund Expenditures:-
At mid year, anticipated revenues of the Garage Fund equal anticipated expenditures by $27,880 for fiscal year 2021/22.
No amendments are proposed to Garage Fund
revenues at mid year.
No amendments are proposed to Garage Fund
expenditures at mid year.
16
2021/22 Mid-Year Variance %2021/22
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Six Month Period of October 1, 2021 - March 31, 2022
INTERNAL SERVICE FUNDS
MID-YEAR REVIEW
CENTRAL INSURANCE FUND
Central Insurance Revenues:
Charges for Service 29,719,086 13,822,197 15,896,889 47%- 29,719,086
Miscellaneous Revenues 300,000 307,863 (7,863) 103%- 300,000
Transfers In - - - ~- -
Fund Equity 2,266,444 - 2,266,444 0%- 2,266,444
Total Revenues 32,285,530 14,130,060 18,155,470 44%- 32,285,530
Central Insurance Expenditures:
Finance / Risk Management 417,234 157,914 259,320 38%- 417,234
HR / Employee Benefits 439,346 126,477 312,869 29%- 439,346
HR / Employee Health Clinic 1,721,400 588,555 1,132,845 34%- 1,721,400
Non-Departmental 29,707,550 12,920,185 16,787,365 43%- 29,707,550
Total Expenditures 32,285,530 13,793,132 18,492,398 43%- 32,285,530
Increase/
(Decrease)Amendment Description:
Central Insurance Fund Revenues:-
Central Insurance Fund Expenditures:-
No amendments are proposed to Central Insurance
Fund revenues at mid year.
Amendments to Central Insurance Fund
expenditures reflect a net zero amendment to
transfer quarterly safety award winnings to other
departments.
At mid year, anticipated revenues of the Central Insurance Fund equal anticipated expenditures for fiscal year 2021/22.
17
CAPITAL IMPROVEMENT PROGRAM
Mid-Year Summary
FY 2021/22
18
The amended 2021/22 Capital Improvement Program budget report is submitted for the City Council's mid-year review.
The proposed amendment is a net budget increase in the amount of $12,724,924. This review provides the opportunity
to examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant
budget increases encompassed within this review are as follows:
The City Council did not previously approve the following capital improvement budget activity:
New City Hall – a budget increase of $7,350,000 in General Fund revenues.
P25 Radio Equipment & Infrastructure – a budget increase of $299,000 in reimbursement revenue.
Aerial Truck – a budget increase of $149,566 in county fire reimbursement revenue.
Seminole Boat Ramp – a budget increase of $129,957 in parking revenue.
Pinellas New Mains/Service Lines - a budget increase of $99,994 in property owners share revenue.
Long Center Infrastructure Repairs – a budget increase of $50,000 in donations revenue.
Philip-Jones Restroom/Concessions – a budget decrease of $101,000 in special program fund revenue.
All significant budget increases that have been previously approved by the City Council are listed below:
Project Council Budget Increase Approval
Parking Facilities $ 1,500,000 03/17/22
Park Land Acquisition $ 350,000 05/05/22
Clearwater Harbor Marina Replace & Upgrade $ 2,289,695 05/19/22
Security System Upgrade $ 78,000 05/19/22
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
Computer Monitors - CLOSE PROJECT
1 94833 (25,735)
To record a budget transfer of $25,735.02 in administrative
services revenue to project 94883,Business Process Review
and Improvement. This project will be closed.(25,735)
Business Process Review & Improvement
2 94883 25,735
To record a budget transfer of $25,735.02 in administrative
services revenue from project 94833, Computer Monitors. 25,735
New City Hall
3 ENGF220001 7,350,000 2,000,000
To record a budget transfer of $2,000,000.00 in
infrastructure sales tax revenue from project 96212,
Sanitary Sewer Upgrades/Improvement as approved by
City Council on March 3,2022;and a transfer of
$7,350,000.00 from General Fund reserves to provide
funding for the project.9,350,000
P25 Radio Equipment & Infrastructure
4 L2001 299,000
To record a budget increase of $299,000.00 in
reimbursement revenue for a trade in credit,as approved
by City Council on April 7, 2022.299,000
Aerial Truck
5 91244 149,566
To record a budget increase of $149,566.40 of county fire
tax reimbursement revenue to bring the budget in line with
revenues received.149,566
Line Relocation-Pinellas Maintenance
6 96365 5,273
To record a budget increase of $5,273.45 in property
owner share revenue to bring the budget in line with
revenues received.5,273
Line Relocation - Pasco Maintenance
7 96376 2,244
To record a budget increase of $2,243.73 in property
owner share revenue to bring the budget in line with
revenues received.2,244
Pinellas New Mains / Service Lines
8 96377 99,994
To record a budget increase of $99,993.76 in property
owner share revenue to bring the budget in line with
revenues received.99,994
Pasco New Mains / Service Lines
9 96378 2,352
To record a budget increase of $2,351.50 in property
owner share revenue to bring the budget in line with
revenues received.2,352
CAPITAL IMPROVEMENT PROGRAM
Mid-Year Amendments
FY 2021/22
19
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Mid-Year Amendments
FY 2021/22
Sanitary Sewer Upgrades/Improvements
10 96212 (2,000,000)
To record a budget transfer of $2,000,000.00 of
infrastructure sales tax revenue to project ENGF220001,
New City Hall,as approved by City Council on March 3,
2022.(2,000,000)
System R & R - Maintenance
11 96721 1,000,000
To record a budget transfer of $1,000,000.00 in water
revenue from project 96783,Water System
Upgrades/Improvement,as approved by City Council on
May 5, 2022.1,000,000
Water System Upgrades/Improvement
12 96783 (1,000,000)
To record a budget transfer of $1,000,000.00 in water
revenue to project 96721,System R&R Maintenance,as
approved by City Council on May 5, 2022.(1,000,000)
Pollutant Storage Tank - CLOSE PROJECT
13 ENGF180010 (376,028)
To record a budget transfer of $376,028.48 in General Fund
revenue to project ENGF180011,Environmental
Assessment & Clean-up. This project will be closed.(376,028)
Environmental Assessment & Clean-up
14 ENGF180011 376,028
To record a budget transfer of $376,028.48 in General Fund
revenue from project ENGF180010, Pollutant Storage Tank. 376,028
Traffic Calming - CLOSE PROJECT
15 ENRD180003 (1,809,477)
To record a budget transfer of $1,809,476.54 to project
ENRD180005,City-Wide Intersection Improvements.This
project will be closed.(1,809,477)
City-Wide Intersection Improvement
16 ENRD180005 1,809,477
To record a budget transfer of $1,809,476.54 from project
ENRD180003, Traffic Calming. 1,809,477
Security System Upgrade
17 G2108 78,000
To record a budget increase of $65,000.00 in FDOT Grant
revenue,and a transfer of $13,000.00 in administrative
service revenue from project 94729,City-wide Connect
Infrastructure,as approved by City Council on May 19,
2022.78,000
Parking Facilities
18 ENPK180003 1,500,000
To record a budget increase of $1,500,000.00 in parking
revenue for MSB garage rehabilitation,as approved by the
City Council on March 17, 2022.1,500,000
20
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Mid-Year Amendments
FY 2021/22
Seminole Boat Ramp
19 M2102 129,957
To record a budget increase of $129,957.46 in parking
revenues representing net operating revenues from fiscal
year 2020/21.This will bring the project budget in line with
revenues received.129,957
Library FF&E Repair & Replacement
20 93534 (150,000)
To record a budget decrease of $150,000.00 in General
Fund revenue to new project C2211,Main Library
Renovation.(150,000)
Main Library Renovation - NEW PROJECT
21 C2211 150,000
To record a budget increase of $150,000.00 in General
Fund revenue from project 93534,Library FF&E Repair and
Replacement.150,000
Park Land Acquisition
22 93133 350,000
To record a budget increase of $350,000.00 in open space
impact fees from the Special Development fund,as
approved by City Council on May 5, 2022.350,000
Fitness Equipment Replacement - CLOSE PROJECT
23 93247 500 (54,053)
To record a budget increase of $500.00 in reimbursement
revenue;and a budget transfer of $54,053.35 in General
Fund revenue to new project M2205,Recreation Center
R&R. This project will be closed.(53,553)
Swimming Pool R&R - CLOSE PROJECT
24 93271 (147,745)
To record a budget transfer of $147,745.01 in General Fund
revenue to new project M2205,Recreation Center R&R.
This project will be closed.(147,745)
Parking Lot/Bike Path Rest/Impv - CLOSE PROJECT
25 93286 (376,291)
To record a budget transfer of $376,291.45 in General Fund
revenue to new project M2206,Parks &Beautification
R&R. This project will be closed.(376,291)
Boardwalks & Docks Repair & Repl - CLOSE PROJECT
26 93604 (13,497)
To record a budget transfer of $13,497.32 in General Fund
revenue to new project M2206,Parks &Beautification
R&R. This project will be closed.(13,497)
Concrete Sidewalk & Pad Repair - CLOSE PROJECT
27 93634 (139,335)
To record a budget transfer of $139,335.22 in General Fund
revenue to new project M2206,Parks &Beautification
R&R. This project will be closed.(139,335)
21
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Mid-Year Amendments
FY 2021/22
Park Amenity Purchase & Repl - CLOSE PROJECT
28 93635 (31,513)
To record a budget transfer of $31,512.52 in General Fund
revenue to new project M2206,Parks &Beautification
R&R. This project will be closed.(31,513)
Tennis Court Resurfacing - CLOSE PROJECT
29 93636 (266,665)
To record a budget transfer of $266,665.45 in General Fund
revenue to new project M2207,Athletic Field R&R.This
project will be closed.(266,665)
Playground & Fitness Purch & Rplc - CLOSE PROJECT
30 93637 (20,396)
To record a budget transfer of $20,395.73 in General Fund
revenue to new project M2206,Parks &Beautification
R&R. This project will be closed.(20,396)
Fencing Replacement Program - CLOSE PROJECT
31 93638 (86,016)
To record a budget transfer of $86,016.19 in General Fund
revenue to new project M2207,Athletic Field R&R.This
project will be closed.(86,016)
Parks & Beautification R&R - NEW PROJECT
32 M2206 581,032
To establish the project and record a budget increase of
$581,032.24 representing the following transfers of
General Fund revenue:1)$376,291.45 from project 93286,
Parking Lot/Bike Path Resurface;2)$13,497.32 from
project 93604,Boardwalk &Docks Replacement Repair &
Replacement;3)$139,335.22 from project 93634,Concrete
Sidewalk &Pad Repair;4)$31,512.52 from project 93635,
Park Amenity Purchase &Replacement;and 5)$20,395.73
from project 93637,Playground &Fitness Purchase &
Replacement. 581,032
Carpenter Field-Infra Repair/Improve - CLOSE PROJECT
33 93203 (86,363)
To record a budget transfer of $86,362.62 in General Fund
revenue to new project M2204,Carpenter &BayCare R&R.
This project will be closed.(86,363)
BayCare Ballpark Infrastructure Repair/Improve - CLOSE PROJECT
34 93205 652 (451,044)
To record a budget increase of $652.21 of General Fund
revenue to correct a 1st quarter amendment;and to record
a budget transfer of $451,044.44 in General Fund revenue
to new project M2204,Carpenter &BayCare R&R.This
project will be closed.(450,392)
22
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Mid-Year Amendments
FY 2021/22
Long Center Infrastructure Repairs - CLOSE PROJECT
35 93278 50,000 (143,660)
To record a budget increase of $50,000.00 in donations
revenue;and budget transfer of $143,659.92 in General
Fund revenue to new project M2205,Recreation Center
R&R. This project will be closed.(93,660)
Utilities Services Replacement - CLOSE PROJECT
36 93418 (342,258)
To record a budget transfer of $342,257.79 in Marina Fund
revenue to project C1905,Beach Marina Upgrade.This
project will be closed.(342,258)
Sports Field Lighting - CLOSE PROJECT
37 93620 (68,824)
To record a budget transfer of $68,823.66 in General Fund
revenue to new project M2207,Athletic Field R&R.This
project will be closed.(68,824)
Pier 60 Pk & Bchwlk Rep & Improv -CLOSE PROJECT
38 93633 (766,901)
To record a budget transfer of $766,901.03 in General Fund
revenue to new project M2208,Beach Walk/Pier 60 Park
R&R. This project will be closed.(766,901)
Phillip-Jones Restroom/Concessions
39 93642 (101,000)
To record a budget decrease of $101,000.00 of Special
Program Fund revenue to bring the budget in line with
actual receipts.(101,000)
Crest Lake Park Improvement
40 93650 18,690
To record a budget increase of $18,690.47 of General Fund
revenue for equipment purchases,as approved by City
Council on April 7, 2022.18,690
Recreation Center Infrastructure Repairs - CLOSE PROJECT
41 93654 (156,711)
To record a budget transfer of $156,710.67 in General Fund
revenue to new project M2205,Recreation Center R&R.
This project will be closed.(156,711)
Beach Marina Upgrade
42 C1905 500,000 342,258
To record a budget transfer of $342,257.59 in Marina Fund
revenue from project 93418,Utilities Services replacement;
and budget increase of $500,000.00 in General Fund
revenue transferred from project ENGF180006,City-wide
Docks and Seawalls. 842,258
Clearwater Harbor Marina Replacement & Upgrade
43 C1906 2,289,695
To record a budget increase of $2,289,695.00 in General
Fund revenue for wave attenuator construction as
approved by Council on May 19, 2022.2,289,695
23
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Mid-Year Amendments
FY 2021/22
Carpenter & BayCare R&R - NEW PROJECT
44 M2204 537,407
To establish the project and record a budget transfer of
$86,362.62 in General Fund revenue from project 93203,
Carpenter Field-Infrastructure Replacement/Improvement
and $451,044.44 from project 93205,BayCare Ballpark
Infrastructure Replacement/Improvement. 537,407
Recreation Center R&R - NEW PROJECT
45 M2205 502,169
To establish the project and record a budget increase of
$502,169.95 representing the following transfers of
General Fund revenue:1)$54,053.35 from project 93247,
Fitness Equipment Replacement;2)$147,745.01 from
project 93271,Swimming Pool R&R;3)$143,659.92 from
project 93278,Long Center Infrastructure Repairs;and 4)
$156,710.67 from project 93654,Recreation Centers
Infrastructure Repairs. 502,169
Athletic Field R&R - NEW PROJECT
46 M2207 421,505
To establish the project and record a budget increase of
$421,505.30 representing the following transfers of
General Fund revenue:1)$68,823.66 from project 93620,
Sports Field Lighting;2)$266,665.45 from project 93636,
Tennis Court Resurfacing;and 3)$86,016.19 from project
93638, Fencing Replacement Program. 421,505
Beach Walk/Pier 60 Park R&R - NEW PROJECT
47 M2208 766,901
To establish the project and record an increase of
$766,901.03 in General Fund revenue transferred from
project 93633,Pier 60 Park &Beachwalk Replacement &
Improvement. 766,901
12,724,924 (0) - 12,724,924 TOTAL
24
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Mid-Year Amendments
FY 2021/22
City-wide Connect Infrastructure
94729 13,000
To record a transfer of $13,000.00 of Administrative
Service revenue to project G2108,Security System
Upgrade, as approved by City Council on May 19, 2022.
Command Bus Refurbishment
P1803 30,063
To record a budget transfer of $30,063.00 of General Fund
revenue returned to the General Fund for Police vehicle
refurbishment,as approved by City Council on April 7,2022
.
City-wide Docks and Seawalls
ENGF180006 500,000
To record a budget transfer of $250,000.00 in General Fund
revenue to project C1905, Beach Marina Upgrade.
TOTAL INTERFUND TRANSFERS:543,063
INTERFUND TRANSFERS
25
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID-YEAR: October 1, 2021 to March 31, 2022
Budget Amended Revised Project Open Available Amend
Description 10/1/21 Prev Qtr Amdmts Budget To Date Encumbrance Balance Status Ref
Other General Government
93535 Countryside Library Demolition 75,000 75,000 - 75,000 - - 75,000
94233 Motorized Equip-Cash 2,473,945 2,473,945 - 2,473,945 2,340,860 55,045 78,040
94246 Fleet Management & Mapping 710,000 710,000 - 710,000 598,888 - 111,112
94729 City-wide Connect Infra 4,423,089 4,423,089 - 4,423,089 3,726,372 - 696,718
94736 Geographic Information Sys 1,210,997 1,210,997 - 1,210,997 954,455 - 256,542
94828 Financial Systems Upgrades 4,158,165 4,158,165 - 4,158,165 2,805,032 39,664 1,313,469
94829 CIS Upgrades / Replacement 1,382,376 1,382,376 - 1,382,376 439,168 - 943,208
94830 MS Licensing / Upgrades 1,200,000 1,200,000 - 1,200,000 842,601 - 357,399
94833 Computer Monitors 429,828 429,828 (25,735) 404,093 404,093 - - C 1
94850 Backfile Conversion of Records 500,000 500,000 - 500,000 192,043 - 307,957
94857 Accela Permit & Code Enforce 400,000 400,000 - 400,000 304,871 23,642 71,488
94873 Citywide Camera System 360,000 360,000 - 360,000 221,664 - 138,336
94874 City Enterprise Timekeep Sys 360,000 360,000 - 360,000 202,802 - 157,198
94880 Granicus Agenda Mgt Sys 210,000 210,000 - 210,000 41,136 - 168,864
94883 Business Proc Review & Improve 800,000 800,000 25,735 825,735 311,925 - 513,810 2
94888 City EOC & Disaster Recovery Fac 3,360,000 3,360,000 - 3,360,000 3,134,363 40,537 185,099
C1901 Beach Radio Tower 852,370 852,370 - 852,370 - - 852,370
C2004 Lift Stations - General Gov 2,160,000 2,160,000 - 2,160,000 176,562 - 1,983,438
C2006 ADA Transition Plan 900,000 900,000 - 900,000 174,812 - 725,188
C2007 Citywide Audio/Visual Solutions 265,053 265,053 - 265,053 - - 265,053
C2101 North Ward Preservation 77,920 77,920 - 77,920 58,665 - 19,255
C2106 Greenprint Implementation 320,000 620,000 - 620,000 - - 620,000
ENGF220001 New City Hall 350,300 350,300 9,350,000 9,700,300 - - 9,700,300 3
GSBM180001 Air Cond Replace-City Wide 1,779,436 1,779,436 - 1,779,436 980,789 32,132 766,515
GSBM180002 Flooring for Facilities 1,477,837 1,477,837 - 1,477,837 873,634 31,746 572,457
GSBM180003 Roof Repair and Replacement 2,304,213 2,604,213 - 2,604,213 1,582,406 222,801 799,006
GSBM180004 Painting of Facilities 792,923 792,923 - 792,923 235,630 82,356 474,936
GSBM180005 Fencing of Facilities 173,170 173,170 - 173,170 73,199 - 99,970
GSBM180006 Light Replacement & Repair 728,197 728,197 - 728,197 312,726 - 415,470
GSBM180007 Elevator Refurbish/Modern 760,576 760,576 - 760,576 11,118 - 749,458 GSBM180008 Building Systems 2,018,377 1,718,377 - 1,718,377 809,035 525 908,817
GSBM180009 New A/C Chiller System 5,200,000 5,200,000 - 5,200,000 1,752,713 - 3,447,287
GSBM180010 General Services R&R 500,000 500,000 - 500,000 212,670 - 287,330
GSBM180011 Generator Maintenance 650,000 650,000 - 650,000 - - 650,000
GSBM180012 General Faci Bldg Major Reno 2,185,242 2,185,242 - 2,185,242 256,834 - 1,928,409
GSFL180001 Fleet Facility R&R 644,520 644,520 - 644,520 81,990 4,074 558,456
L1902 B&M Vehicle & Equipment 65,000 65,000 - 65,000 35,046 - 29,955
L1906/M2202 Telecommunications Upgrade 1,769,047 1,769,047 - 1,769,047 - 1,769,047
L1907/M1911 IT Disaster Recovery 480,396 480,396 480,396 57,869 - 422,527
L1908/M1912 Network Infra & Server R&R 2,341,417 2,341,417 - 2,341,417 1,343,419 13,722 984,276
L1910 Motorized Equip Replace - LP 17,437,127 17,437,127 - 17,437,127 12,146,602 3,795,448 1,495,077
L1911 Garage - Off Cycle Replacements 500,000 500,000 - 500,000 205,544 - 294,456
M1914 Sustainability Initiatives 200,000 200,000 - 200,000 127,710 19,000 53,290
M2007 City EOC Maintenance 100,000 100,000 - 100,000 - - 100,000
L2001/M2010 P25 Radio Equipment & Infrast 2,543,104 3,208,104 299,000 3,507,104 2,821,544 42,400 643,160 4
M2201 Studio/Production Eqp.25,000 26,344 - 26,344 - - 26,344
Sub-Total 71,654,624 72,620,968 9,649,000 82,269,968 40,850,792 4,403,091 37,016,085
Police Protection
94238 Police Vehicles 2,602,032 2,602,032 - 2,602,032 2,491,068 - 110,964 C2201 Police CAD Replacement 900,000 900,000 - 900,000 - - 900,000 C2206 PD Equipment Facility 750,000 750,000 - 750,000 - - 750,000 P1802 Police Equipment Replacement 679,686 679,686 - 679,686 503,275 31,973 144,437 P1803 Command Bus Refurbishment 200,000 200,000 200,000 121,055 32,488 46,457 P1902 Police Information Systems 425,000 425,000 - 425,000 357,945 - 67,055 P2102 Training Range Sound Mitigation 820,000 820,000 - 820,000 787,787 15,408 16,805 PD00180001 Police District 3 Station 13,050,000 13,050,000 - 13,050,000 5,488,188 7,154,191 407,621 Sub-Total 19,426,718 19,426,718 - 19,426,718 9,749,317 7,234,061 2,443,340
Actual Expenditures
26
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID-YEAR: October 1, 2021 to March 31, 2022
Budget Amended Revised Project Open Available Amend
Description 10/1/21 Prev Qtr Amdmts Budget To Date Encumbrance Balance Status Ref
Actual Expenditures
Fire Protection
91218 Fire Engine Replacement 3,520,566 3,520,566 - 3,520,566 3,482,241 718,190 (679,864)
91244 Aerial Truck 3,218,514 3,218,514 149,566 3,368,080 2,653,479 - 714,601 5
91260 Thermal Imaging Cameras 295,270 295,270 - 295,270 148,954 - 146,316
91261 Personal Protection Equip 2,564,250 2,564,250 - 2,564,250 2,001,085 - 563,165
91262 SCBA Upgrade - Fill Station 125,000 125,000 - 125,000 82,366 - 42,634
91264 Fire Hose Replacement 516,010 516,010 - 516,010 301,045 15,426 199,539
91271 Fire Boat 1,008,363 1,008,363 - 1,008,363 694,171 - 314,192
C2207 FD Equipment Facility 750,000 750,000 - 750,000 - - 750,000
FD00190001 Fire Station 46 - Beach 6,372,693 10,350,693 - 10,350,693 1,309,766 8,414,896 626,032
FD00190002 Fire Station 47 Replacement 4,839,441 4,839,441 - 4,839,441 1,195,432 117,800 3,526,208
M2005 Fire Training Tower 225,286 225,286 - 225,286 52,987 - 172,299
Sub-Total 23,435,392 27,413,392 149,566 27,562,958 11,921,526 9,266,311 6,375,121
91229 Replace & Upgrade Airpacks 1,201,680 1,201,680 - 1,201,680 888,659 - 313,021
91236 Rescue Vehicle 602,500 602,500 - 602,500 275,930 219,850 106,720
91257 AED Program 293,510 293,510 - 293,510 269,334 14,000 10,176
91263 Extrication Tools 177,000 177,000 - 177,000 125,708 - 51,292
ENGF190002 Beach Guard Tower 258,239 258,239 258,239 90,033 - 168,205
ENGF200002 Beach Guard Admin Building 85,000 85,000 - 85,000 47,330 - 37,670
Sub-Total 2,617,929 2,617,929 - 2,617,929 1,696,994 233,850 687,085
Gas Utility Services
96358 Environmental Remediation 2,134,794 2,134,794 - 2,134,794 1,848,086 41,665 245,043
96365 Line Relocation-Pinellas Maint 806,106 806,106 5,273 811,379 559,924 - 251,455 6
96367 Gas Meter Change Out-Pinellas 4,363,000 4,363,000 - 4,363,000 4,144,959 - 218,041
96374 Line Relocation-Pinellas Capital 3,033,500 3,033,500 - 3,033,500 2,483,467 2,000 548,033
96376 Line Relocation - Pasco Maint 334,140 334,140 2,244 336,384 146,186 - 190,198 7
96377 Pinellas New Mains / Serv Lines 39,496,650 39,496,650 99,994 39,596,643 35,856,647 - 3,739,996 8
96378 Pasco New Mains / Serv Lines 25,386,980 25,386,980 2,352 25,389,332 23,052,488 57,775 2,279,068 9
96379 Pasco Gas Meter Change Out 1,392,821 1,392,821 - 1,392,821 857,660 - 535,161
96381 Line Reloc-Pasco-Capitalized 1,539,160 1,539,160 - 1,539,160 1,275,499 786 262,875
96382 Gas Inventory - Work Mgmt Sys 1,742,000 1,742,000 - 1,742,000 856,268 - 885,732
96384 Gas System - Pinellas Building 28,857,855 28,857,855 - 28,857,855 27,846,137 339,958 671,760
96385 Gas Main Extensions 1,807,845 1,807,845 - 1,807,845 1,503,357 - 304,488
96386 Expanded Energy Conservation 14,878,589 14,878,589 - 14,878,589 12,176,861 - 2,701,728
96387 Natural Gas Vehicle 7,484,584 7,484,584 - 7,484,584 4,677,771 2,373,967 432,846
96389 Future IMS Software & Hardware 1,450,000 1,450,000 - 1,450,000 361,793 - 1,088,207
96391 Gas System Pasco Building 700,000 700,000 - 700,000 - - 700,000
M1904 Pinellas Building Equip R&R 800,000 800,000 - 800,000 - - 800,000
Sub-Total 136,208,023 136,208,023 109,862 136,317,885 117,647,101 2,816,152 15,854,632
Solid Waste Control Services
96426 Facility R & R 3,027,608 3,027,608 - 3,027,608 1,849,997 24,049 1,153,562
96443 Res Container Acquisition 2,326,741 2,326,741 - 2,326,741 1,672,966 - 653,775
96444 Comm Container Acquisition 4,695,420 4,695,420 - 4,695,420 4,269,189 13,970 412,261
96445 Solar Trash & Recycling Kiosks 364,414 364,414 - 364,414 239,182 - 125,232
96448 Solid Waste CNG Station 150,000 150,000 - 150,000 - - 150,000
96449 Solid Waste Truck Wash Fac 555,500 555,500 - 555,500 - - 555,500
96804 Recycling Carts/Dumpsters 1,426,650 1,426,650 - 1,426,650 894,412 - 532,238
96805 Recycling Expan/Particip/R&R 1,341,525 1,341,525 - 1,341,525 1,222,936 - 118,589
C2005/L2005 Underground Refuse Program 1,945,090 1,945,090 - 1,945,090 1,235,145 372,366 337,579
L2201 SW/Recyc Add Veh & Equip 185,000 185,000 - 185,000 - - 185,000
SR00180003 Processing Ctr Building Replace 5,062,633 5,062,633 - 5,062,633 4,396 - 5,058,237
SRTS180001 S.W.Transfer Station Rebuild 19,650,130 19,650,130 19,650,130 19,051,177 34,149 564,804
Sub-Total 40,730,710 40,730,710 - 40,730,710 30,439,399 444,534 9,846,777
27
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID-YEAR: October 1, 2021 to March 31, 2022
Budget Amended Revised Project Open Available Amend
Description 10/1/21 Prev Qtr Amdmts Budget To Date Encumbrance Balance Status Ref
Actual Expenditures
Water-Sewer Combination Services
96212 Sanitary Sewer Upgrades/Impr 44,040,261 23,345,431 (2,000,000) 21,345,431 7,634,573 6,108,480 7,602,379 10
96213 Marshall Street Upgrades/Impr 15,744,299 15,744,299 - 15,744,299 7,052,656 4,703,723 3,987,920
96214 East Plant Upgrades/Improve 4,150,000 4,150,000 - 4,150,000 343,950 431,265 3,374,784
96215 N.E. Plant Upgrades/Improve 32,263,620 32,263,620 - 32,263,620 6,064,429 16,720,494 9,478,697
96216 Laboratory Upgrade/Improve 1,155,079 1,155,079 - 1,155,079 12,168 - 1,142,912
96217 Pump Station R&R 1,950,192 1,350,192 - 1,350,192 664,247 4,843 681,103
96523 Pub Utilities Adm Bldg R&R 556,703 556,703 - 556,703 436,694 - 120,009
96526 Public Utility Admin Building 1,004,306 1,004,306 - 1,004,306 - - 1,004,306
96630 Sanitary Sewer Extension 15,182,068 15,182,068 - 15,182,068 12,611,362 8,352 2,562,355
96634 Sanitary Sewer Relocation 4,629,932 4,392,493 - 4,392,493 3,355,402 127,772 909,318
96645 Laboratory Upgrade & R&R 1,146,761 1,146,761 - 1,146,761 1,126,761 - 20,000
96654 Facilities Upgrade & Improve 13,779,876 13,779,876 13,779,876 10,588,663 296,536 2,894,678
96664 Water Pollution Control R & R 32,260,864 28,081,864 - 28,081,864 17,569,967 5,317,175 5,194,722
96665 Sanitary Sewer R&R 56,346,228 54,163,458 - 54,163,458 38,664,352 11,076,023 4,423,083
96686 Pump Station Replacement 13,613,137 11,413,137 - 11,413,137 5,547,736 394,713 5,470,688 96721 System R & R - Maintenance 9,020,686 9,515,686 1,000,000 10,515,686 2,949,436 4,333,633 3,232,617 1196722Line Relocation - Maintenance 10,718,140 4,646,468 - 4,646,468 3,624,731 102,772 918,966 96739 Reclaimed Water Dist Sys 47,316,014 47,316,014 - 47,316,014 45,384,999 711,336 1,219,679
96742 Line Relocation-Capitalized 5,869,275 5,869,275 - 5,869,275 4,255,780 - 1,613,495
96744 System Expansion 3,709,043 3,709,043 - 3,709,043 3,278,241 - 430,802
96764 RO Plant Exp Res #1 16,499,527 16,499,527 - 16,499,527 13,227,850 15,843 3,255,834
96767 RO Plant at Res #2 49,495,439 49,495,439 - 49,495,439 41,809,191 860,155 6,826,093
96773 Groundwater Replenishm Fac 20,900,118 20,900,118 - 20,900,118 5,902,487 - 14,997,631
96782 RO Plant @WTP #3 2,069,594 2,069,594 - 2,069,594 346,352 4,628 1,718,614
96783 Water Sys Upgrades/Improve 9,953,600 9,953,600 (1,000,000) 8,953,600 1,391,222 1,602,181 5,960,197 12
96784 Reclaim Water Distrib Sys R&R 2,340,936 3,840,936 - 3,840,936 1,175,556 1,789,649 875,731
96785 Feasibility Studies/Evalu - Water 3,755,000 3,755,000 - 3,755,000 2,322,017 167,533 1,265,451
96786 Devices/Equipments - Water 1,100,000 1,100,000 - 1,100,000 - - 1,100,000
G2206 Portable Generators 630,000 630,000 - 630,000 - - 630,000
L1904/L1905/
M2008 Vehicle & Equip-Sewer 1,077,913 1,077,913 - 1,077,913 755,016 242,323 80,574
M1905 Marshall Street Plant R&R 4,160,000 4,160,000 - 4,160,000 281,393 118,224 3,760,383
M1906 Northeast Plant R&R 2,029,313 2,029,313 - 2,029,313 430,513 8,717 1,590,083
M1907 East Plant R&R 5,165,000 5,165,000 - 5,165,000 268,179 3,874 4,892,947 M1908 RO Plant Exp Res #1 R&R 1,300,000 1,300,000 - 1,300,000 40,155 2,045 1,257,800
M1909 RO Plant at Res #2 R&R 1,250,000 1,250,000 - 1,250,000 66,546 969 1,182,485
M1910 Water Treatment Plant #3 R&R 898,851 898,851 - 898,851 152,182 969 745,701
M2103 Utilities Bldg & Maint 1,000,000 1,000,000 - 1,000,000 123,885 - 876,115
Sub-Total 438,081,774 403,911,063 (2,000,000) 401,911,063 239,458,688 55,154,225 107,298,150
Flood Protection/SW Management
C1908 Stormwater Vehicles & Equip 4,388,380 4,388,380 - 4,388,380 3,377,022 322,642 688,716
ENST180001 Stormwater Pipe System Improve 13,389,067 13,389,067 - 13,389,067 3,743,749 3,053,047 6,592,271
ENST180002 Allen's Creek 2,816,271 2,816,271 - 2,816,271 2,509,926 - 306,345
ENST180003 Stormwater System Expansion 1,094,986 1,094,986 - 1,094,986 - - 1,094,986
ENST180004 Stevenson Creek 2,935,066 2,935,066 - 2,935,066 37,612 91,685 2,805,770
ENST180005 Coastal Basin 4,328,800 3,878,800 - 3,878,800 2,801,259 167,274 910,267
ENST180006 Alligator Creek Watershed 3,592,512 3,592,512 - 3,592,512 450,144 186,123 2,956,244
ENST180008 Hillcrest Bypass Culvert 4,096,167 4,096,167 - 4,096,167 3,611,508 - 484,658
ENST180010 Lower Spring Branch Improve 2,320,000 2,320,000 - 2,320,000 265,153 184,141 1,870,706
Sub-Total 38,961,249 38,511,249 - 38,511,249 16,796,373 4,004,912 17,709,964
28
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID-YEAR: October 1, 2021 to March 31, 2022
Budget Amended Revised Project Open Available Amend
Description 10/1/21 Prev Qtr Amdmts Budget To Date Encumbrance Balance Status Ref
Actual Expenditures
Other Physical Environment
93422 Dredging of City Waterways 1,246,204 1,246,204 - 1,246,204 483,487 - 762,717
C2208 Coopers Point 1,400,000 1,400,000 - 1,400,000 - - 1,400,000
ENGF180006 City-wide Docks and Seawall 2,586,739 2,586,739 2,586,739 1,294,552 - 1,292,188
ENGF180010 Pollutant Storage Tank 419,408 419,408 (376,028) 43,380 43,380 - - C 13
ENGF180011 Environmental Assmt & Clean-up 763,636 763,636 376,028 1,139,664 107,062 22,398 1,010,204 14
ENGF180012 Public Works Complex 1,615,664 1,615,664 - 1,615,664 1,926 - 1,613,738
ENGF180014 Seminole Boat Launch Improve 6,752,000 6,752,000 - 6,752,000 4,293,348 48,285 2,410,367
M2002 Environ Park Remediate & Protect 150,000 150,000 - 150,000 - - 150,000
M2006 Right of Way Tree Mgt Prog 500,000 500,000 - 500,000 121,682 - 378,318
Sub-Total 15,433,651 15,433,651 - 15,433,651 6,345,437 70,683 9,017,531
C2102 Fort Harrison Reconstruction 11,015,576 11,015,576 - 11,015,576 - 2,767,677 8,247,899
C2103 Downtown Streetscaping 15,864,691 17,523,802 - 17,523,802 4,649,006 11,801,648 1,073,148
C2105 Mercado - Downtown Gateway 500,000 927,795 - 927,795 - 927,795 -
ENGF180001 Downtown Streetscaping 1,644,610 1,644,610 - 1,644,610 1,567,006 - 77,605
ENGF200003 Memorial Causeway Bridge Lighting 200,000 200,000 - 200,000 152,656 - 47,344
ENRD180002 Bridge Maintenance & Improve 8,849,747 8,849,747 - 8,849,747 1,538,174 3,317,057 3,994,516 ENRD180003 Traffic Calming 2,205,031 2,205,031 (1,809,477) 395,554 395,554 - 0 C 15
ENRD180004 Streets and Sidewalks 21,072,094 21,072,094 - 21,072,094 12,012,068 2,509,103 6,550,923
ENRD180005 City-Wide Intersection Improve 2,613,430 2,613,430 1,809,477 4,422,907 866,266 352,800 3,203,841 16
ENRD180006 Traffic Signals 1,284,534 1,284,534 - 1,284,534 813,968 127,130 343,436
ENRD180007 Traffic Safety Infrastructure 1,281,765 1,281,765 - 1,281,765 816,013 70,198 395,554
Sub-Total 66,531,479 68,618,385 - 68,618,385 22,810,711 21,873,409 23,934,265
Airports
94817 Airpark Maintenance & Repair 338,976 339,245 339,245 259,949 - 79,296
G1901 Replace Hangar C 1,305,000 1,305,000 - 1,305,000 1,264,714 29,765 10,522
G2012 Clw Airpark Vehicle Replace 32,018 30,673 - 30,673 - - 30,673
G2108 Security System Upgrade 150,000 150,000 78,000 228,000 71,741 - 156,259 17
Sub-Total 1,825,994 1,824,918 78,000 1,902,918 1,596,404 29,765 276,749
93415 Waterway Maintenance 750,000 750,000 - 750,000 505,435 39,420 205,145
Sub-Total 750,000 750,000 - 750,000 505,435 39,420 205,145
Parking Facilities
ENPK180001 Parking Lot Resurfacing 758,476 758,476 - 758,476 31,609 - 726,867
ENPK180002 Parking Lot Improvements 2,268,802 2,268,802 - 2,268,802 635,869 63,817 1,569,117
ENPK180003 Parking Facilities 2,169,348 2,169,348 1,500,000 3,669,348 917,326 70,912 2,681,110 18
M2102 Seminole Boat Launch Maint 225,125 225,125 129,957 355,083 19,075 - 336,007 19
Sub-Total 5,421,752 5,421,752 1,629,957 7,051,709 1,603,879 134,730 5,313,101
92842 City Wayfinding Project 2,050,000 2,050,000 - 2,050,000 771,302 461,158 817,540
ENGF180002 Downtown Intermodal 924,756 924,756 - 924,756 - - 924,756
ENGF180003 Miscellaneous Engineering 354,146 354,146 - 354,146 150,845 55,987 147,314
ENGF180004 Survey Equipment Replacement 33,788 33,788 - 33,788 - - 33,788
ENGF180013 Imagine Clearwater 84,661,322 84,661,322 - 84,661,322 24,369,618 56,336,161 3,955,544 Sub-Total 88,024,013 88,024,013 - 88,024,013 25,291,765 56,853,306 5,878,942
Libraries
93527 Books & Other Lib Materials 7,696,601 7,696,601 - 7,696,601 7,645,242 7,280 44,078
93530 Consolidated Eastside/SPC Libr 5,430,000 5,430,000 - 5,430,000 5,300,608 - 129,392
93532 Libr Maker Space Maint. & Up 282,560 282,560 - 282,560 200,775 - 81,785
93534 Library FF&E Repair & Replace 480,000 480,000 (150,000) 330,000 140,998 1,420 187,582 20
94861 Library Technology 1,525,000 1,525,000 - 1,525,000 1,320,243 - 204,757
C2211 Main Library Renovation - - 150,000 150,000 - - 150,000 21
Sub-Total 15,414,161 15,414,161 - 15,414,161 14,607,867 8,700 797,594
29
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID-YEAR: October 1, 2021 to March 31, 2022
Budget Amended Revised Project Open Available Amend
Description 10/1/21 Prev Qtr Amdmts Budget To Date Encumbrance Balance Status Ref
Actual Expenditures
Parks & Recreation93133Park Land Acquisition 1,627,351 1,627,351 350,000 1,977,351 1,623,963 - 353,388 22
93247 Fitness Equipment Replacement 550,000 550,000 (53,553) 496,447 496,447 - - C 23
93271 Swimming Pool R&R 1,742,876 1,742,876 (147,745) 1,595,131 1,551,546 43,586 (0) C 24
93272 Bicycle Paths-Bridges 5,420,232 4,370,232 - 4,370,232 4,236,627 40,964 92,640
93286 Parking Lot/Bike Path Rsr/Imprv 1,026,618 986,618 (376,291) 610,327 610,327 - (0) C 25
93602 Sp Events Equip Rep & Rplcmnt 360,000 360,000 - 360,000 323,389 - 36,611
93604 Brdwlks & Docks Rep & Rplcmnt 905,000 905,000 (13,497) 891,503 757,697 133,806 0 C 26
93618 Miscellaneous Park & Rec Contract 935,000 935,000 - 935,000 524,010 132,688 278,302
93634 Concrete Sidewalk & Pad Repair 488,176 488,176 (139,335) 348,840 344,576 4,264 (0) C 27
93635 Park Amenity Purch & Rplcmnt 1,460,210 1,460,210 (31,513) 1,428,698 1,283,778 144,920 0 C 28
93636 Tennis Court Resurfacing 1,150,311 1,150,311 (266,665) 883,645 837,357 46,288 0 C 29
93637 Playground & Fitness Purch & Rplc 1,358,198 1,411,198 (20,396) 1,390,803 1,104,847 285,955 0 C 30
93638 Fencing Replacement Program 1,229,664 1,229,664 (86,016) 1,143,648 1,149,918 (6,270) 0 C 31
93646 Rest Rm Expan-Barefoot Bch House 520,950 520,950 - 520,950 518,374 1,500 1,076
93667 Del Oro Park Renovations 450,000 2,686,000 - 2,686,000 179,334 2,408,512 98,154
93672 Clw Bch Infrast Repairs & Improve 447,690 447,690 447,690 410,761 40,829 (3,900) C
93673 Jack Russell Stadium Improve 1,154,582 1,051,730 - 1,051,730 1,051,730 - - C
C1902 Long Center Parking Improve 550,000 550,000 - 550,000 493,577 2,343 54,081 C1903 Phillies Entrance Sign 150,000 150,000 - 150,000 - - 150,000
C1904 Ruth Eckerd Hall 8,500,000 8,500,000 - 8,500,000 7,000,000 - 1,500,000
C2002 Ed Wright Park Renovations 600,000 600,000 - 600,000 - - 600,000
C2202 Long Center Major Reno 2,000,000 2,000,000 - 2,000,000 20,090 35,022 1,944,888
C2209 Neighborhood Park Renovations 400,000 0 - 0 - - -
L1901 P&R Vehicle and Equip Additions 546,210 546,210 - 546,210 481,007 39,431 25,772
M1915 Belmont Park Revitalization 627,909 627,909 - 627,909 555,223 13,199 59,487
M2206 Parks & Beautification R&R - 0 581,032 581,032 - 581,032 32
ENGF180007 Phillip Jones Park Renovations 224,726 224,726 - 224,726 54,097 10,001 160,628
Sub-Total 34,425,704 35,121,852 (203,980) 34,917,872 25,608,675 3,377,039 5,932,159
A1901 Miscellaneous Minor Public Art 202,079 202,079 - 202,079 90,633 - 111,446
A2201 Cultural Arts Plan 70,000 70,000 - 70,000 - - 70,000
Sub-Total 272,078.62 272,079 - 272,079 90,633 - 181,446
30
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID-YEAR: October 1, 2021 to March 31, 2022
Budget Amended Revised Project Open Available Amend
Description 10/1/21 Prev Qtr Amdmts Budget To Date Encumbrance Balance Status Ref
Actual Expenditures
Special Recreation Facilities
93203 Carpenter Field-Infras Rep/Imprv 932,817 932,817 (86,363) 846,454 846,454 - - C 33
93205 Baycare Ballpark Infrast Rep/Improv 5,257,649 5,258,302 (450,392) 4,807,910 4,539,156 268,754 (0) C 34
93278 Long Center Infra Repairs 2,430,815 2,377,815 (93,660) 2,284,155 2,284,155 - - C 35
93410 Clwr Harbor Marina Maint R&R 372,500 372,500 - 372,500 327,311 7,400 37,789
93418 Utilities Services Replacement 512,714 512,714 (342,258) 170,456 170,456 - 0 C 36
93420 Fuel System R & R 222,752 222,752 - 222,752 152,743 - 70,009
93499 Pier 60/Sailing Center Maint 601,952 371,952 - 371,952 344,505 218 27,228
93620 Sports Field Lighting 750,362 750,362 (68,824) 681,539 601,653 79,885 (0) C 37
93633 Pier 60 Pk & Bchwlk Rep & Improv 1,839,377 1,839,377 (766,901) 1,072,476 1,072,476 - (0) C 38
93642 Phillip-Jones Restroom/Concess 557,944 557,944 (101,000) 456,944 378,688 2,000 76,255 39
93650 Crest Lake Park Improvement 7,690,532 7,690,532 18,690 7,709,222 7,581,995 6,400 120,828 40
93654 Recreation Centers Infras Repairs 732,468 732,468 (156,711) 575,757 483,411 92,347 (0) 41
C1905 Beach Marina Upgrade 2,150,000 2,150,000 842,258 2,992,258 187,132 1,312,800 1,492,326 42
C1906 Clw Harbor Marina Repl & Up 406,000 406,000 2,289,695 2,695,695 191,590 131,737 2,372,367 43
C2001 Athletic Flds & Fac Reno/Improve 8,500,000 8,500,000 - 8,500,000 - - 8,500,000
C2203 Ross Norton Skate Park 110,000 110,000 - 110,000 - - 110,000
C2204 Soccer Reno EC Moore 40,000 40,000 - 40,000 - - 40,000
C2205 Enterprise Dog Park 220,000 260,000 - 260,000 221,820 9,191 28,989
C2210 Sailing Center Dock Replacement - 732,852 - 732,852 - - 732,852
M1902 Marine Fac Maint Dock R&R 514,970 514,970 - 514,970 340,058 8,903 166,009
M2204 Carpenter & BayCare R&R - 0 537,407 537,407 - 537,407 44
M2205 Recreation Center R&R - 0 502,169 502,169 - 502,169 45
M2207 Athletic Field R&R - 0 421,505 421,505 - - 421,505 46
M2208 Beach Walk/Pier 60 Park R&R - 0 766,901 766,901 - 766,901 47
Sub-Total 33,842,852 34,333,357 3,312,518 37,645,874 19,723,604 1,919,636 16,002,633
TOTAL ALL PROJECTS 1,033,058,103 1,006,654,218 12,724,924 1,019,379,142 586,744,601 167,863,824 264,770,717
31
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Public Safety Programs
Foreclosure Registry - Nuisance Abatement
1 98609 5,700
To record a budget increase of $5,700.00 which represents
foreclosure registry fees collected to date to bring the budget in
line with actual receipts.5,700
Police Extra Duty
2 99215 427,541
To record a budget increase of $427,541.34 in police service
revenue to bring the budget in line with actual receipts.427,541
Police Education Fund
3 99317 9,650
To record a budget increase of $9,650.41 in police education fine
revenue which will bring the budget in line with actual receipts.9,650
Investigative Costs Recovery
4 99329 43,733
To record a budget increase of $43,733.28 in fines,forfeitures and
penalties revenue to bring the budget in line with actual receipts. 43,733
Florida Contraband Forfeiture Fund
5 99330 53,740
To record a budget increase of $53,740.00 in fines,forfeitures and
penalties revenue which will bring the budget in line with actual
receipts.53,740
Vehicle Replacement Fund
6 99350 32,586
To record a budget increase representing a transfer of $32,586.25
from 99215,Police Extra Duty.This represents revenue collected
for vehicle usage on extra duty jobs.32,586
Federal Forfeiture Sharing
7 99387 16,799
To record an increase of $16,798.75 in grant revenues from the
US Department of Justice which will bring the budget in line with
actual receipts.16,799
Pedestrian/Bicycle Safety Grant 2022
8 G2110 25,000
To record a budget increase of $25,000.00 in grant revenues from
the University of North Florida as approved by Council on March
3, 2022.25,000
Mental Health Co-Responder Team
9 P2101 107,400
To record a budget transfer of $107,400.00 in fines,forfeitures
and penalties revenue from 99329,Investigative Recovery Costs
to provide funding needed for the remainder of fiscal year 2022.107,400
Special Program Fund
Mid-Year Amendments
FY 2021/22
32
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Special Program Fund
Mid-Year Amendments
FY 2021/22
Public Safety Programs (continued)
DEA Overtime Reimbursement
10 P2201 10,000
To record a budget increase of $10,000.00 in reimbursement
revenue from the Drug Enforcement Agency (DEA)to account for
special duty assignments.10,000
FBI Overtime Reimbursement
11 P2203 10,000
To record a budget increase of $10,000.00 in reimbursement
revenue from the Federal Bureau of Investigation (FBI)to account
for special duty assignments.10,000
Secret Service Overtime Reimbursement
12 P2204 10,000
To record a budget increase of $10,000.00 in reimbursement
revenue from the US Secret Services Agency to account for special
duty assignments.10,000
Public Safety Program
Totals:752,150 - 752,150
Physical Environment Programs
Tree Replacement Program
13 99970 21,336
To record a budget increase of $21,336.00 in fines,forfeiture and
penalties revenue to bring the budget in line with actual receipts.21,336
Physical Environment Programs Program:
Totals:21,336 - 21,336
Economic Environment Programs
Public Services 2022
14 G2205 6,952
To record a budget increase of $6,952.00 in CDBG program
income revenue from the NSP3 closeout.6,952
Economic Environment Program
Totals:6,952 - 6,952
Culture and Recreation Programs
Library Special Account
15 99910 120
To record a budget increase of $120.00 in donation revenue to
bring the budget in line with actual receipts.120
Clearwater for Youth Grants
16 G1907 11,500
To record a budget increase of $11,500.00 in donation revenue
for youth programs at North Greenwood which will bring the
budget in line with actual receipts.11,500
33
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Special Program Fund
Mid-Year Amendments
FY 2021/22
Culture and Recreation Programs (continued)
Special Events
17 PRSE190001 11,972
To record budget increase of $11,972.45 in sales revenue to bring
the budget in line with actual receipts.11,972
Culture and Recreation Program
Total:23,592 - 23,592
804,030 - 804,030
Intrafund/Interfund Transfers
Police Extra Duty
99215 32,586
To record a transfer of $32,586.25 to 99350,Vehicle
Replacement,representing revenue collected for vehicle usage on
extra duty jobs.
Investigative Cost Recovery
99329 107,400
To record a transfer of $107,400.00 of fines,forfeiture and
penalty revenues to P2101,Mental Health Co-Responder Team,to
provide fiscal year 2022 funding for this agreement.
Total Interfund Transfers:139,986
Total Budget
Increase/(Decrease):
34
SPECIAL PROGRAM STATUS SUMMARY
MID YEAR REVIEW: October 1, 2021 to March 31, 2022
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description Budget Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
GENERAL GOVERNMENT PROGRAMS
99857 Stimulus - Elctrnc Plan Submittal & Rev 289,000 289,000 - 289,000 149,927 - 139,073
99925 Peg Access Support 838,261 838,261 - 838,261 838,261 - - C
99928 Nagano Sister City Program 341,519 341,519 - 341,519 172,561 - 168,958
M1913 Lien Foreclosure Program 725,984 850,984 - 850,984 386,969 - 464,015
M2101 Planning Studies Fund 750,000 750,000 - 750,000 234,477 177,948 337,575
G2109 American Rescue Plan Act Fund 11,241,947 11,241,947 - 11,241,947 - - 11,241,947
Sub-Total 14,186,710 14,311,710 - 14,311,710 1,782,194 177,948 12,351,568
PUBLIC SAFETY PROGRAMS
98609 Foreclosure Registry-Nuisance Abtmnt 153,700 160,900 5,700 166,600 22,163 - 144,438 1
98610 Hurricane Irma 3,506,686 3,918,682 - 3,918,682 2,706,118 - 1,212,563
99215 Police Extra Duty 4,924,539 5,431,894 427,541 5,859,435 5,851,280 2,674 5,481 2
99279 Police Recruitments 231,010 231,010 - 231,010 85,961 - 145,049
99281 Fed Forfeitures - Treasury 167,234 195,885 - 195,885 120,171 - 75,714
99316 Police Volunteers 158,519 158,519 - 158,519 147,667 - 10,851
99317 Police Education Fund 1,414,856 1,428,799 9,650 1,438,449 1,304,567 - 133,882 3
99329 Investigative Recovery Costs 2,796,014 2,863,495 43,733 2,907,228 2,672,783 159,194 75,250 4
99330 FL Contraband Forfeiture Fund 1,021,489 1,069,661 53,740 1,123,401 1,025,276 - 98,124 5
99350 Vehicle Replacement Fund 661,532 711,365 32,586 743,951 444,133 36,275 263,543 6
99356 Safe Neighborhood Program 1,352,719 1,427,719 - 1,427,719 1,343,631 - 84,088
99364 Crime Prevention Program 240,574 241,424 - 241,424 185,519 11,500 44,405
99387 Federal Forfeiture Sharing 2,462,883 2,479,961 16,799 2,496,760 1,911,139 - 585,621 7
99927 Emergency Operations 4,328,870 4,328,870 - 4,328,870 3,224,770 37,976 1,066,123
99982 EMS Incentive/Recognition 69,700 69,700 - 69,700 41,088 - 28,612
D2001 COVID-19 Prep & Response 1,980,740 1,981,240 - 1,981,240 646,992 - 1,334,249
G2110 Pedestrian/Bicycle Safety Grant 2022 21,455 21,455 25,000 46,455 46,358 - 97 8
P1801 School Resource Officers 1,670,795 2,266,427 - 2,266,427 2,005,828 - 260,599
P2002 Police Body Worn Camera Program 761,253 882,922 - 882,922 652,236 68,685 162,002
P2101 Mental Health Co-Responder Team 143,200 143,200 107,400 250,600 143,200 - 107,400 9
P2201 DEA OT Reimbursement Program - 10,000 10,000 20,000 12,597 - 7,403 10
P2202 ESST OT Reimbursement Program - 2,000 - 2,000 81 - 1,919
P2203 FBI OT Reimbursement Program - 10,000 10,000 20,000 11,872 - 8,128 11
P2204 Secret Service OT Reimb Program - 10,000 10,000 20,000 10,241 - 9,759 12
Sub-Total 28,067,766 30,045,127 752,150 30,797,277 24,615,672 316,304 5,865,301
PHYSICAL ENVIRONMENT PROGRAMS
99970 Tree Replacement Program 1,956,306 1,971,666 21,336 1,993,002 984,908 50,097 957,998 13
Sub-Total 1,956,306 1,971,666 21,336 1,993,002 984,908 50,097 957,998
ECONOMIC ENVIRONMENT PROGRAMS
99764 Public Facilities 2018 443,768 381,432 - 381,432 381,432 - (0) C
99802 Brownfield Revolving Loan 1,216,732 1,216,732 - 1,216,732 420,381 - 796,351
99846 Economic Development - QTI 166,879 166,879 - 166,879 71,591 - 95,288
G1902 Public Facilities 2019 319,253 234,746 - 234,746 234,746 - (0) C
G2004 Public Facilities 2020 105,345 104,841 - 104,841 104,841 - (0) C
G2010 CDBG-CV Fund 1,549,338 1,549,338 - 1,549,338 273,444 43,970 1,231,923
G2011 Back to Business Grant Program 3,550,000 3,550,000 - 3,550,000 1,427,498 - 2,122,502
G2101 Public Facilities 2021 492,291 690,825 - 690,825 496,667 64,951 129,207
G2102 Economic Development 2021 100,000 165,836 - 165,836 86,100 - 79,736
G2103 Program Administration 2021 182,446 138,635 - 138,635 138,635 - - C
G2105 Public Services 2021 155,486 213,384 - 213,384 120,477 - 92,907
M2009 Afford Housing & Comm Development 290,853 290,853 - 290,853 13,962 - 276,891
M2105 ED Strategic Plan 153,896 153,896 - 153,896 - - 153,896
G2201 Public Facilities 2022 671,925 740,471 - 740,471 2,325 549,925 188,221
35
SPECIAL PROGRAM STATUS SUMMARY
MID YEAR REVIEW: October 1, 2021 to March 31, 2022
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description Budget Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
ECONOMIC ENVIRONMENT PROGRAMS (CONTINUED)
G2202 Economic Development 2022 229,866 410,246 - 410,246 14,300 85,700 310,246
G2203 Program Administration 2022 118,637 231,771 - 231,771 166,282 10,551 54,938
G2204 Infill Housing 2022 86,154 86,154 - 86,154 - - 86,154
G2205 Public Services 2022 226,560 226,560 6,952 233,512 86,368 140,192 6,952 14
Sub-Total 10,059,430 10,552,601 6,952 10,559,553 4,039,050 895,289 5,625,214
HUMAN SERVICES PROGRAMS
98601 Next Steps to Better Nutrition 9,000 9,000 - 9,000 6,574 - 2,426
98607 Senior Citizens Services - Trips 14,000 14,000 - 14,000 10,958 - 3,042
99562 HUD Special Education 30,000 30,000 - 30,000 27,600 - 2,400
99844 United Way 16,580 16,580 - 16,580 12,431 - 4,149
99869 Health Prevention Program 190,269 190,269 - 190,269 180,134 - 10,135
G2107 JWB Youth Programming 802,228 1,196,323 - 1,196,323 622,778 1,200 572,345
Sub-Total 1,062,077 1,456,172 - 1,456,172 860,474 1,200 594,498
CULTURE AND RECREATION PROGRAMS
98608 Clark-Turner Trust (Library)106,077 106,077 - 106,077 - 106,077
99910 Library Special Account 890,525 892,950 120 893,070 869,723 13,718 9,628 15
G1907 Clearwater for Youth Grants 30,000 30,000 11,500 41,500 15,100 - 26,400 16
PRSE190001Special Events 2,635,227 2,817,085 11,972 2,829,058 2,656,277 4,599 168,182 17
Sub-Total 3,661,829 3,846,112 23,592 3,869,704 3,541,100 18,317 310,287
TOTAL ALL PROJECTS 58,994,119 62,183,389 804,030 62,987,419 35,823,400 1,459,155 25,704,864
36
City of Clearwater
SPECIAL DEVELOPMENT FUND
Mid-Year
FY 2021/22
Increase/
(Decrease)Description
Revenues
Allocation of Assigned Fund Balance 350,000
Mid year amendments reflect an allocation of
$350,000.00 in open space impact fees to capital
project 93133,Park Land Acquisition,as approved by
the Council on May 5, 2022.
350,000$ Net Revenue Amendments
Expenditures
Transfer to Capital Improvement Fund 350,000
Mid year amendments reflect a transfer of
$350,000.00 in open space impact fees to capital
project 93133,Park Land Acquisition,as approved by
the Council on May 5, 2022.
350,000$ Net Expenditure Amendments
37
SPECIAL REVENUE FUNDS
Mid-Year: October 1, 2021 - March 31, 2022
Original First Quarter Mid Year
Budget Amended Budget Amended Budget
2021/22 2021/22 2021/22 Amendments
Revenues:
Ad Valorem Taxes 3,634,340 3,634,340 3,634,340 -
Infrastructure Tax 12,699,480 12,699,480 12,699,480 -
Interest Earnings 300,000 300,000 300,000 -
Open Space Fees - - - -
Recreation Facility Impact Fees - - - -
Recreation Land Impact Fees - - - -
Fee in Lieu of Sidewalks - - - -
Multi-Modal Impact Fees 150,000 150,000 150,000 -
Local Option Gas Tax 1,350,000 1,350,000 1,350,000 -
Allocation of Assigned Fund Balance - - 350,000 350,000
18,133,820 18,133,820 18,483,820 350,000
Expenditures:
Transfer to Capital Improvement Fund
Road Millage 3,634,340 3,634,340 3,634,340 -
Infrastructure Tax 5,350,300 5,350,300 5,350,300 -
Recreation Facility Land Fees - - - -
Open Space Impact Fees - - 350,000 350,000
Multi-Modal Impact fees 140,000 140,000 140,000 -
Local Option Gas Tax 1,327,150 1,327,150 1,327,150 -
Infrastructure Tax - Debt on Internal L 6,000,000 6,000,000 6,000,000 - 16,451,790 16,451,790 16,801,790 350,000
Revenues:
CDBG/Home Funds 922,626 922,626 922,626 -
Interest Earnings 75,000 81,458 81,458 -
Intergovernmental Revenue - 1,333,604 1,405,403 71,799
Charges for Service Revenue - 514,555 947,796 433,241
Judgments, Fines and Forfeit Revenue - 244,678 373,138 128,460
Miscellaneous Revenue - 17,883 41,475 23,592
Transfers from General Fund:- - - -
Sister City Program 37,380 37,380 37,380 -
Planning Study Fund 275,000 275,000 275,000 -
United Way Campaign Fund 1,500 1,500 1,500 -
Special Events 70,000 237,750 237,750 -
Economic Development Strategic Pla 88,230 88,230 88,230 -
Police Recruitments 30,000 30,000 30,000 -
Police Body Worn Camera Program 75,000 128,314 128,314 -
Transfers from other Housing Funds - 493,171 493,171 -
Transfers from Special Programs - 357,857 504,795 146,938
1,574,736 4,764,006 5,568,037 804,030
SPECIAL PROGRAM FUND
SPECIAL DEVELOPMENT FUND
38
SPECIAL REVENUE FUNDS
Mid-Year: October 1, 2021 - March 31, 2022
Original First Quarter Mid Year
Budget Amended Budget Amended Budget
2021/22 2021/22 2021/22 Amendments
Expenditures:
General Government 312,380 437,380 437,380 -
Public Safety 105,000 2,082,361 2,834,511 752,150
Physical Environment - 15,360 36,696 21,336
Economic Environment 820,831 1,314,002 1,320,954 6,952
Human Services 1,500 395,595 395,595 -
Culture and Recreation 70,000 254,283 277,875 23,592
Interfund Transfers 190,025 190,025 190,025 -
Transfer to Capital Fund - - - -
1,499,736 4,689,006 5,493,037 804,030
Revenues:
HOME Investment Partnerships 452,259 452,259 452,259 -
State Housing Initiatives Partnerships 779,230 779,230 779,230 -
Total - HOME/SHIP Funds 1,231,489 1,231,489 1,231,489 -
Expenditures:
Economic Environment 1,108,344 1,108,344 1,108,344
Interfund Transfers 123,145 123,145 123,145
Total - HOME/SHIP Programs 1,231,489 1,231,489 1,231,489 -
OTHER HOUSING ASSISTANCE FUNDS
SPECIAL PROGRAM FUND (continued)
39
ADMINISTRATIVE CHANGE ORDERS
Mid-Year Review
FY 2021/22
40
In accordance with City of Clearwater Code Section 2.554(6), the City Manager may approve and execute
change orders without City Council approval within certain limitations.
The following change orders have been administratively approved since the last report to the Council based
on the code specified criteria:
1. The city manager may increase any contract up to a total award of one hundred thousand
dollars ($100,000.00).
2. The city manager may approve any increase of contract up to a maximum of ten percent
(10%) over the most recent award of the city council.
3. No contract price increase shall be approved unless sufficient funds are available for such
purpose.
4. Contract price decreases may be approved without limitation.
5. The time for completion may be extended up to ninety (90) days, in any one change or
cumulatively for the same project, beyond the most recent city council approved
completion time.
*****
There were no change orders at mid-year that meet the guidelines above.
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9597-22 2nd rdg
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 13.8
SUBJECT/RECOMMENDATION:
Continue to August 4, 2022: Adopt Ordinance 9597-22 on second reading, calling for an
election to be held on November 8, 2022 on a proposed amendment to the City Charter to allow
the City to negotiate the development and sale of certain unoccupied properties in the
downtown core for the purpose of creating a vibrant, mixed-use development consisting of
apartments, hotel and commercial space including restaurant dining, cafes, and event space,
activating the area adjacent to Coachman Park.
SUMMARY:
Page 1 City of Clearwater Printed on 7/13/2022
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#22-0612
Agenda Date: 7/18/2022 Status: Approval ReviewVersion: 1
File Type: City Manager Verbal
Report
In Control: Council Work Session
Agenda Number: 14.1
SUBJECT/RECOMMENDATION:
Provide project update on the redevelopment of Coachman Park/Imagine Clearwater. (WSO)
SUMMARY:
This agenda item provides an update to Council on the on-going construction of the Imagine
Clearwater project which remains on schedule and within the approved overall $84,000,000
budget. This overall project budget includes three Guaranteed Maximum Price (GMPs)
construction contracts to Skanska, with a total value of $69,498,152, including $3,284,530 of
Owner contingency. As anticipated, $885,691.40 of this contingency has already been used to
cover several unforeseen underground site conditions.
As construction progressed, two additional scope items were developed and incorporated into
the project. Specifically, a rain gutter system for the canopy as well as enhancement of the
initial audio-video package (total cost of approximately $2,361,637). These items were
temporarily funded from buy-out and tax savings, as well as contingency funds in the current
GMP.
Available funds from the overall Imagine Clearwater (17-0031-EN) project savings will be used
to replenish Skanska’s contract contingency to avoid potential delays in the final year of
construction. Replenishing the contingency will afford the opportunity to meet any unforeseen
needs that may arise without delaying construction, ensuring the project remains on schedule.
$2,361,637 will be transferred into the construction budget to replenish the contingency used
for the enhanced audio-visual system and canopy rain gutters. The fund transfer will be
handled by an administrative change order as the increase is less than 10% of the $69,498,152
contract amount previously approved by Council on July 15, 2021.
APPROPRIATION CODE AND AMOUNT:
Funding is available in capital improvement project ENGF180013, Imagine Clearwater, to fund
the increase to the construction contract
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 7/13/2022
Imagine Clearwater
Memorandum
Topic: Added scope items and Owner Contingency replenishment
Recipients: Michael Delk, Assistant City Manager
Tara Kivett, Engineering Director
cc: Tim Kurtz, Catherine Corcoran
Date: June 24, 2022
Background:
The Imagine Clearwater project remains on schedule and within the approved $84,000,000
overall budget. This overall project budget includes the three GMP construction contracts, with
a total value of $69,498,152, including $3,284,530 of Owner contingency. As anticipated,
$885,691.40 of this contingency has already been used to cover several unforeseen
underground site conditions.
As the construction of the project progressed, the following two additional scope items were
developed and were incorporated into the project; in order to not affect the schedule, these
items were temporarily funded by using buy-out and tax savings, as well Owner contingency.
Added Scope Items:
Rain gutter system and related underground stormwater piping:
The original design of the Bandshell canopy did not include a gutter system to collect
the water runoff off the canopy structure and prevent ground erosion and
hardscape/landscape protection around the Bandshell Canopy.
The total cost for the gutter system, including tie-ins to the stormwater underground is
$827,807.39
Enhanced A/V system: The allowance for the cost of the A/V included in the GMP was
$1,000,000.00; this allowance was based on the initial operational and equipment
assumptions for a basic system.
During the design of the A/V, several enhancements were requested by the City and
incorporated into the design of the system; the final design of the A/V system included
additional equipment and required increases in structural loads, foundations, electrical
loads and canopy size.
The final total cost of the A/V system and its impact of the Bandshell canopy structure
and the electrical system is $2,533,829.57, or $1,533,829.57 over the allowance carried
in the GMP.
We request that $2,361,637.00 is transferred into the construction budget to replenish the
contingency that was used. The contingency is necessary to deal with any additional issues that
may arise since the project completion date is still a year away.
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#22-0605
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 19.1
SUBJECT/RECOMMENDATION:
July Service Awards
SUMMARY:
5 Years of Service:
Michael Lavery City Manager’s Office
Jeffery Harmon Library
Jacinta Garcia Corcoba Gas
Tara Elswick Public Utilities
Eric Keels Parks and Recreation
Isabel Mastrapa Winget Planning & Development
10 Years of Service:
Malik Salam Engineering/Stormwater
Carl Allison Public Utilities
Terrell Smith Solid Waste
15 Years of Service:
Michael Gitchell Gas
Christopher Miller Police
20 Years of Service:
David Clark Planning & Development
Elizabeth Westerfield Gas
Leah Turpack Police
David Bruneau Police
25 Years of Service:
John Memmer General Services
John Chatman Solid Waste
David Derrick Police
Christian Zarra Police
30 Years of Service:
Page 1 City of Clearwater Printed on 7/13/2022
File Number: ID#22-0605
Creighton Harvey Gas
Page 2 City of Clearwater Printed on 7/13/2022
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#22-0682
Agenda Date: 7/18/2022 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 19.2
SUBJECT/RECOMMENDATION:
Drowning Prevention Presentation - Recreation Manager, Parks and Recreation Department
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 7/13/2022
98 children drowned in FL in 2021, Tampa Bay
leaders are on a mission to save children's lives
By: Sarah Hollenbeck
In 2021, 24 children
drowned in the Tampa Bay area.
This is what we're doing to
make a difference.
Clearwater Parks &
Recreation hosted a
total of 3,696
swim lessons for
two schools.
616 Students 9 Lifeguards
Say Hello to
Our Partners
This program wouldn't be possible without the help of the organizations below.
STINGRAY
ION Physical Therapy
Network
HEALTH, SAFETY, AND LEARNING
THROUGH HAVING FUN
Our lifeguards are certified by
the American Red Cross on
how to teach kids to be safe
in, on or around water.
Students received
Two-weeks of swim lessons
Swim Cap
Goggles
T-shirt
Brought awareness to the
importance of water safety
Media Reach: 142,200 viewers
NEXT YEAR'S GOALS
#1
Long Center
McMullen Elementary
Morningside
Eisenhower Elementary
North Greenwood
Kings Highway Elementary
To add three more schools