PROGRAM YEAR 2022-2023 SUBRECIPIENT AGREEMENT - STATE HOUSING INITIATIVES PARTNERSHIP (SHIP)PROGRAM YEAR 2022-2023
SUBRECIPIENT AGREEMENT BY AND BETWEEN
CITY OF CLEARWATER AND
CLEARWATER NEIGHBORHOOD HOUSING SERVICES
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THIS AGREEMENT is made on this lug' day of -Septenib r- 2022, between the
CITY OF CLEARWATER, a municipal corporation of the State of Florida, whose address is 600
Cleveland Street, Suite 600, Clearwater, Florida 33755, (hereinafter referred to as ("CITY")
and CLEARWATER NEIGHBORHOOD HOUSING SERVICES, Inc., a non-profit, 501(c)(3)
corporation under the laws of Florida, whose corporate headquarters mailing address is 608
North Garden Avenue, Clearwater, Florida 33755, (herein after referred to as "CNHS" or
"Subrecipient").
WHEREAS, the City is the recipient of the State Housing Initiatives Partnership
("SHIP") Program funds (CSFA 40.901) established in accordance with Section 420.907-
9079, Florida Statutes, and Rules 67-37, Florida Administrative Code. The SHIP program
was created for the purpose of providing funds to local governments as incentive for the
creation of public-private partnerships to produce and preserve affordable housing. The City
of Clearwater has met all prerequisites for participation in the State Housing Initiatives
Partnership (SHIP) Program; and
WHEREAS, the State of Florida authorized and directed the City to utilize funds
distributed under the State Housing Initiatives Partnership (SHIP) Program for eligible
housing activities and projects; and
WHEREAS, the City desires to use a portion of said grant for the improvement of the
social and economic welfare of its citizens through the provision of affordable housing to low
to moderate -income persons, and
WHEREAS, the City Council Resolution number 21-04 has approved its Local Housing
Assistance Plan ("LHAP") under the State Housing Initiatives Partnership ("SHIP") Program
for FY 2021 through FY 2024 by which said goals shall be implemented; and
WHEREAS, Clearwater Neighborhood Housing Services, Inc., has applied for and
been approved to administer the city's Down Payment Assistance Program for very low, low
and moderate -income eligible homebuyers utilizing the SHIP Program; and
WHEREAS, on July 21, 2022, the City Council authorized the City Manager to execute
an Agreement with Clearwater Neighborhood Housing Services, Inc., to provide Down
Payment & Closing Costs Assistance Services utilizing up to $45.000.00 in SHIP funds for
existing or newly constructed homes. In conjunction with other funding sources, Clearwater
Neighborhood Housing Servicess, Inc., will provide services for up to seven (7) homebuyers
within the city limits of Clearwater, Florida; and
WHEREAS, the City of Clearwater and CNHS desire to carry out a housing activity
specified in Part II of this Agreement; and
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WHEREAS, the City Council has authorized and appropriated a portion of its SHIP
funds for the implementation of the Down Payment Assistance Strategy by an Eligible
Subrecipient as specified in the City of Clearwater's approved 2021-2024 SHIP Local Housing
Assistance Plan; and
WHEREAS, the regulations contained in Section 420.907 of the Florida Statutes and
Chapter 67-37 of the Florida Administrative Code, as now in effect and as may be amended
from time to time govern this agreement;
NOW THEREFORE, the City and CNHS hereby execute this agreement to undertake
the described Down Payment Assistance Services.
FUTHERMORE, the City and CNHS agree as follows:
I. DEFINITIONS AND PURPOSE
A. DEFINITIONS
1. "City" means City of Clearwater, Pinellas County, Florida.
2. "F. A. C." means the Florida Administrative Code.
3. "FHFC" means the Florida Housing Finance Corporation.
4. "Very low- income person" or "very low-income household" means one
or more natural persons or a family, that has a total annual anticipated gross
household income that does not exceed fifty percent (50%) of the median
annual income for the Tampa -St. Petersburg MSA, adjusted for household
size.
5. "Low-income person" or "low-income household" means one or more
natural persons or a family, that has a total annual anticipated gross
household income that does not exceed eighty percent (80%) of the median
annual income for the Tampa -St. Petersburg Clearwater Metropolitan
Statistical Area (MSA).
6. "Moderate -income person" or "moderate low-income household"
means one or more natural persons or a family, that has a total annual
anticipated gross household income that does not exceed one hundred
twenty percent (120%) of the median annual income for the Tampa -St.
Petersburg MSA, adjusted for household size.
7. "Program" means the administration of Down Payment Assistance loans.
8. "SHIP" means the State Housing Initiatives Partnership Program.
The purpose of this Agreement is to state the covenants and conditions under which
the Subrecipient will implement the Scope of Service summarized in Section II of this
Agreement.
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II. SCOPE OF SERVICE
A. SCOPE
Subrecipient shall qualify, approve, and coordinate loan closing for seven (7) income -
eligible homebuyers within the city limits of Clearwater.
B. MARKETING
Subrecipient shall affirmatively market this program to eligible, very low-, low to
moderate -income, homebuyers. very low- and low to moderate is defined as having
an annual gross income at or below 120% of the Area Median Income (AMI) for the
Tampa St. Petersburg -Clearwater MSA, as determined by the guidelines updated
annually by the Department of Housing and Urban Development and posted at
www.floridahousing.org. The current income limits for the Tampa St. Petersburg -
Clearwater MSA are contained in Exhibit "A".
C. PROJECT COMPLETION
Subrecipient shall complete the project within one year from the date this agreement
is executed unless a time extension is requested by Subrecipient in writing and
granted by the City in writing. Any such time extension shall be attached to and made
a part of this agreement.
D. ACCOMPLISHMENT
Subrecipient shall accomplish the contracted activities in program year 2022-2023
(October 1, 2022 through September 30, 2023).
III. TIME OF PERFORMANCE
This Agreement and all rights and duties designated hereunder shall be in effect from
October 1st, 2022 and all services required hereunder shall be completed by
September 30, 2023 in accordance with this agreement.
IV. PROJECT FUNDING
A . DUTIES
The City of Clearwater hereby approves SHIP Program funding for Down Payment &
Closing Costs Assistance Services in the amount not to exceed $45.000.00 for existing
and newly built homes from SHIP Program funds per household. As a subrecipient,
CNHS will serve as the primary contact. Subrecipient will provide marketing, intake,
processing and loan closing for up to seven (7) down payment and closing costs
assistance loans for income eligible, very low, low to moderate -income homebuyers
who purchase homes within the city limits of Clearwater.
B. HOMEBUYER INCOME QUALIFICATION. UNDERWRITING & CLOSING
GUIDELINES
Subrecipient shall determine that each household is income eligible by verifying the
household's total current combined gross annual income from all sources. All income
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and assets must be verified, with source documents and in writing. To be eligible for
assistance, the household's total current combined gross annual income from all
sources cannot exceed the limits set by HUD for Tampa St. Petersburg -Clearwater, FL
MSA (Exhibit "A"). Total household income is the total current, annualized gross
income, before taxes and withholding, of the purchaser and all adult members, over
the age of 18, residing or intending to permanently reside in the dwelling. This
includes a spouse, fiance, parent, relative, adult child, etc.
C. REQUESTS FOR DISBURSEMENTS
Subrecipient shall ensure SHIP funds provided under this agreement will be
requested for disbursement only in required amounts and as needed for payment of
eligible costs. Subrecipient shall be responsible for the outlay of funding for the down
payment assistance. Once the case is completed and has been reviewed and approved
by the City, Subrecipient shall submit a request for reimbursement for the down
payment assistance case along with the payment request for processing fee. The City
reserves the right to liquidate funds available under this agreement for eligible costs
incurred by the City on behalf of Subrecipient to complete the project.
D. FUNDING AMOUNT
The full amount of SHIP funds, not to exceed $45,000.00 for existing and newly
constructed homes from the SHIP Program, shall be released as earned by verified
performance of activities to be completed under this agreement, as determined by the
City of Clearwater.
It is expressly agreed and understood that the total amount of down payment
assistance processing services shall not exceed $45,000.00 for existing and newly
built homes from the 2022 SHIP Program. Subrecipient will be awarded $1.500.00
per down payment assistance loan successfully processed.
E. PROGRESS REPORTS
The Subrecipient shall submit Progress Reports to the City in the form, content and
frequency required by the City.
V. GENERAL CONDITIONS
A. GENERAL COMPLIANCE
Subrecipient agrees to comply with the requirements as outlined in Section 420.907
of the Florida Statutes and F.A.C. 67-37. Subrecipient also agrees to comply with all
other applicable state and local laws, regulations, and policies governing the funds
provided under this contract. Subrecipient agrees to utilize funds available under this
Agreement for the Down Payment Assistance Program exclusively for down payment
and closing costs to eligible persons and households.
B. INDEPENDENT CONTRACTOR
Nothing contained in this Agreement is intended to, or shall be construed in any
manner, as creating or establishing the relationship of employer/employee between
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the parties. CNHS shall at all times remain an "independent contractor" with respect
to the services to be performed under this Agreement. The City shall be exempt from
payment of all Unemployment Compensation, FICA, retirement benefits, life and/or
medical insurance and Workers' Compensation Insurance, as CNHS is an independent
eligible subrecipient.
C. WORKERS' COMPENSATION
Subrecipient shall provide Workers' Compensation Insurance coverage for all of its
employees involved in the performance of this contract.
D. INSURANCE
Subrecipient shall furnish a Certificate of Insurance naming the City of Clearwater as
an additional insured with general liability limits of at least $1,000,000 per
occurrence.
E. INDEMNIFICATION
Subrecipient shall indemnify and hold the City of Clearwater harmless from any and
all claims, losses, damages and causes of actions which may arise out of the
performance of this Agreement, including costs and expenses for or on account of any
or all suits relating to this Agreement, and shall pay all costs and judgments which
may be issued thereon. In particular, CNHS will hold the City harmless and will
indemnify the City for any obligations imposed by the State arising out of the conduct
of activities under this Agreement.
F. GRANTOR RECOGNITION
Subrecipient shall ensure recognition of the role of the grantor agency and the SHIP
Program in providing services through this contract. All publicity materials or notices
pursuant to this contract shall be prominently labeled as to funding source.
G. AMENDMENTS
The City or Subrecipient may amend this Agreement at any time provided that such
amendments make specific reference to this Agreement, and are executed in writing,
signed by a duly authorized representative of both organizations. Such amendments
shall not invalidate this Agreement, nor relieve or release the City or Subrecipient
from its obligations under this Agreement. The City may, in its discretion, amend this
Agreement to conform with State or local governmental guidelines, policies, and
available funding amounts, or for other reasons. If such amendments result in a
change in the funding, the scope of services, or schedule of the activities to be
undertaken as part of this Agreement, such modifications will be incorporated only
by written amendment signed by both City and Subrecipient.
H. SUSPENSION OR TERMINATION
Either party may terminate this contract at any time by giving written notice to the
other party of such termination and specifying the effective date thereof at least thirty
(30) days before the effective date of such termination. In the event of any
termination for convenience, all finished or unfinished documents, data, reports or
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other materials prepared by Subrecipient under this Agreement shall, at the option of
the City, become the property of the City. The City may also suspend or terminate this
Agreement, in whole or in part, if Subrecipient materially fails to comply with any
term of this Agreement, or with any of the rules, regulations or provisions referred to
herein, in addition to other remedies as provided by law. If, through any cause,
Subrecipient shall fail to fulfill in a timely and proper manner its obligations under
this Agreement, or violates any of the covenants, agreements, or stipulations of this
Agreement, the City shall thereupon have the right to terminate this Agreement or
suspend payment in whole or part by giving written notice to Subrecipient of such
termination or suspension of payment and specify the effective date thereof, at least
five (5) working days before the effective date of termination or suspension. If
payments are withheld, Economic Development & Housing Department staff shall
specify, in writing, the actions that must be taken by Subrecipient as a condition
precedent to resumption of payments and shall specify a reasonable date for
compliance. Sufficient cause for suspension of payments shall include, but not be
limited to:
• Failure to comply with Section II, Scope of Service of this Agreement.
• Failure to submit periodic reports as determined by the City.
VI. ADMINISTRATIVE REQUIREMENTS
A. RECORDS TO BE MAINTAINED
Subrecipient shall maintain all records required by the City of Clearwater that are
pertinent to the activities to be funded under this Agreement.
B. RETENTION
Subrecipient shall retain all records pertinent to expenditures incurred under this
Agreement for a period of seven (7) years after the termination of all activities funded
under this Agreement. Notwithstanding the above, if there is litigation, claims, audits,
negotiations or other actions that involve any of the records cited and that have
started before the expiration of the five-year period, then such records must be
retained until completion of the actions and resolution of all issues, or the expiration
of the ten-year period, whichever occurs later.
C. DISCLOSURE
Subrecipient shall maintain records in accordance with Florida's Public Information
Law (F.S. 119).
D. CLOSEOUTS
Subrecipient's obligation to the City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to,
making final payments and determining the custodianship of records.
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E. AUDITS & INSPECTIONS
1. Audits
In the event that the Subrecipient expends a total amount of state financial
assistance equal to or in excess of $750,000 in any fiscal year of such
Subrecipient (for fiscal years ending June 30, 2020 or thereafter), the
Subrecipient must have a State single or project -specific audit for such fiscal
year in accordance with Section 215.97, Florida Statutes; applicable rules of
the Department of Financial Services; and Chapters 10.550 (local
governmental entities) or 10.650 (nonprofit and for-profit organizations),
Rules of the Auditor General. EXHIBIT 1 to this agreement indicates state
financial assistance awarded through the City of Clearwater by this agreement.
In determining the state financial assistance expended in its fiscal year, the
Subrecipient shall consider all sources of state financial assistance, including
state financial assistance received from the City of Clearwater, other state
agencies, and other nonstate entities. State financial assistance does not
include Federal direct or pass-through awards and resources received by a
nonstate entity for Federal program matching requirements.
In connection with the audit requirements addressed in Part II, paragraph 1,
the Subrecipient shall ensure that the audit complies with the requirements of
Section 215.97(8), Florida Statutes. This includes submission of a financial
reporting package as defined by Section 215.97(2), Florida Statutes, and
Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-
profit organizations), Rules of the Auditor General.
If the Subrecipient expends less than $750,000 in state financial assistance in
its fiscal year, an audit conducted in accordance with the provisions of Section
215.97, Florida Statutes, is not required. In the event that the Subrecipient
expends less than $500,000 in state financial assistance in its fiscal year and
elects to have an audit conducted in accordance with the provisions of Section
215.97, Florida Statutes, the cost of the audit must be paid from the nonstate
entity's resources (i.e., the cost of such an audit must be paid from the
Subrecipient's resources obtained from other than State entities). Full audit
language is attached as Exhibit "B".
2. Inspections
Subrecipient's records with respect to any matters covered by this Agreement
shall be made available to the City and/or the FHFC at any time during normal
business hours, as often as the City of Clearwater or the FHFC deems
necessary, to audit, examine, and make excerpts or transcripts of all relevant
data.
VII. CIVIL RIGHTS COMPLIANCE
Subrecipient agrees that no person shall, on the ground of race, creed, color, religion,
national origin, sex, handicap, familial status, marital status or age be excluded from
the benefits of or be subjected to discrimination under any activity carried out by
Subrecipient in performance of this Agreement. Upon receipt of evidence of such
discrimination, the City shall have the right to terminate this Agreement. Subrecipient
will take affirmative action to ensure that all employment practices are free from such
discrimination. Such employment practices include but are not limited to the
following: hiring, upgrading, demotion, transfer, recruitment or recruitment
advertising, layoff, termination, rate of pay or other forms of compensation, and
selection for training, including apprenticeship. Subrecipient agrees to post in
conspicuous places, available to employees and applicants for employment, notices
setting forth the provisions of this nondiscrimination clause.
VIII. PROHIBITED ACTIVITY
Subrecipient is prohibited from using funds provided herein or personnel employed
in the administration of the program for: political activities; sectarian or religious
activities; lobbying, political patronage, and nepotism activities.
IX. SEVERABILITY OF PROVISIONS
If any provision of this Agreement is held invalid, the remainder of this Agreement
shall not be affected thereby, if such remainder would then continue to conform to
the terms and requirements of applicable law.
X. NOTICE
All notice required to be given under this Agreement shall be sufficient when
delivered to the Economic Development & Housing Department office located at 600
Cleveland Street, Suite 600, Clearwater, Florida 33755 and to CNHS having its mailing
address 2139 NE Coachman Road, Clearwater, FL 33755.
XL COUNTERPARTS OF THE AGREEMENT
This Agreement, consisting of fifteen (15) enumerated pages and the exhibits
referenced herein, shall be executed in two counterparts, each of which shall be
deemed to be an original, and such counterparts will constitute one and the same
instrument.
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IN WITNESS WHEREOF, thePrties
set their hands and seals this IU' ` day
ATTEST:
0,,e4
Rosemarie Call, City Clerk
STATE OF FLORIDA
COUNTY OF PINELLAS
hereto have executed these presents and have
of(, 2022.
CITY OF CLEARWATER, FLORIDA, a municipal
corporation organized and existing under the laws of the
State of Florida
By: . ...i
Jon P. Jennings, City Manager
Clearwater Neighborhood Housing Services,
Inc., a Florida non-profit corporation
By:
Title: ire -4i \' g c V
Print Name: Fr'v -Corn i
30 2co2).
Date:
THE FOREGOING SHIP AGREEMENT was acknowledged before me this day of
e��rw T ,2022, by r-72kJ/ Cv.ZNlc/z as
He/She is personally known to me ❑ or has produced as
identification.
ROGER D. RAYBURN
1.; Commission 6 HH 167360
a' Expires October 30, 2025
...Rt e'Bonded Thor Troy Fain Imam 800485.701$
rye • ROGER C. �t
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• .20;;IV Bonded T . EC0415J010
9
NOTARY PUBLIC
Print Name: /�
My Commission Expires: /3c /z
APPROVED AS TO FORM
for the use and reliance of the City of
Clearwater, Florida, only.
? ZDZZ , 2022.
Laura Mahony, Senior Assistanity Attorney
Clearwater, Florida
Exhibit "A"
INCOME LIMITS
April 18, 2022
SHIP Income Limits
Effective April 18, 2022
0 to . 30+ to ; 50} to 80+ to
Houset 6 wi `` AMI 80 A Mi 120% Ami
Site 1 (Extremely ow) (very Low) ; (Low) � (Moderate)
1 Peet on 17, 28,7 46,000 ,
2 Person E $ 19,750 1 $ 32,850. $ 52,600 ! $ 78,840
3 t : 23, 36, 1 59,'150 1 ,
4 Persons 27,750 11 41,050 , 65,700 I ' 8,520
5 i $ 32,470$ 44,350$ 71,UDO� $ 108,
6 Persons $ 37,190 i $ 47,650 1 $ 76,250 ; $ 114,360
W7� .. �. �. 41,910 1$ ,'� 1 $ 81500 122
8 Parsons € $ 46,630. $ 54,200 I $ 88,750 I $ 130,01
GROSS {UNADJUSTED) MEDIAN HOIISEHOLi) +ICOME - $#32,100
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Exhibit "B"
The administration of resources awarded by the City of Clearwater to Subrecipient may
be subject to audits and/or monitoring by the City of Clearwater as described in this
section.
MONITORING
In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit
Requirements, and section 215.97, Florida Statutes (F.S.), as revised (see Audits below),
monitoring procedures may include, but not be limited to, on-site visits by City of Clearwater
staff, limited scope audits as defined by 2 CFR §200.425, or other procedures. By entering
into this agreement, the Subrecipient agrees to comply and cooperate with any monitoring
procedures or processes deemed appropriate by the City of Clearwater. In the event the City
of Clearwater determines that a limited scope audit of the Subrecipient is appropriate, the
Subrecipient agrees to comply with any additional instructions provided by City of
Clearwater staff to the Subrecipient regarding such audit. The Subrecipient further agrees
to comply and cooperate with any inspections, reviews, investigations, or audits deemed
necessary by the Chief Financial Officer (CFO) or Auditor General.
AUDITS
PART I: FEDERALLY FUNDED
This part is applicable if the Subrecipient is a state or local government or a nonprofit
organization as defined in 2 CFR §200.90, §200.64, and §200.70.
1. A recipient that expends $750,000 or more in federal awards in its fiscal year must have
a single or program -specific audit conducted in accordance with the provisions of 2 CFR
200, Subpart F - Audit Requirements. EXHIBIT 1 to this form lists the federal resources
awarded through the City of Clearwater by this agreement. In determining the federal
awards expended in its fiscal year, the Subrecipient shall consider all sources of federal
awards, including federal resources received from the Clearwater of Clearwater. The
determination of amounts of federal awards expended should be in accordance with the
guidelines established in 2 CFR §§200.502-503. An audit of the Subrecipient conducted
by the Auditor General in accordance with the provisions of 2 CFR §200.514 will meet
the requirements of this Part.
2. For the audit requirements addressed in Part I, paragraph 1, the Subrecipient shall fulfill
the requirements relative to auditee responsibilities as provided in 2 CFR §§200.508-
512.
3. A recipient that expends less than $750,000 in federal awards in its fiscal year is not
required to have an audit conducted in accordance with the provisions of 2 CFR 200,
Subpart F - Audit Requirements. If the Subrecipient expends less than $750,000 in
federal awards in its fiscal year and elects to have an audit conducted in accordance with
the provisions of 2 CFR 200, Subpart F - Audit Requirements, the cost of the audit must
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be paid from non-federal resources (i.e., the cost of such an audit must be paid from
Subrecipient resources obtained from other than federal entities).
PART II: STATE FUNDED
This part is applicable if the Subrecipient is a non -state entity as defined by Section
215.97(2), Florida Statutes.
1. In the event that the Subrecipient expends a total amount of state financial assistance
equal to or in excess of $750,000 in any fiscal year of such Subrecipient (for fiscal years
ending June 30, 2017, and thereafter), the Subrecipient must have a state single or
project -specific audit for such fiscal year in accordance with section Section 215.97(2),
Florida Statutes, F.S.; Rule Chapter 69I-5, F.A.C., State Financial Assistance; and Chapters
10.550 (local governmental entities) and 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General. EXHIBIT 1 to this form lists the state financial
assistance awarded through the Department of ABC by this agreement. In determining
the state financial assistance expended in its fiscal year, the Subrecipient shall consider
all sources of state financial assistance, including state financial assistance received from
the Department of ABC, other state agencies, and other nonstate entities. State financial
assistance does not include federal direct or pass-through awards and resources
received by a nonstate entity for federal program matching requirements.
2. For the audit requirements addressed in Part II, paragraph 1, the Subrecipient shall
ensure that the audit complies with the requirements of section Section 215.97(2),
Florida Statutes. This includes submission of a financial reporting package as defined by
section Section 215.97(2), Florida Statutes and Chapters 10.550 (local governmental
entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor
General.
3. If the Subrecipient expends less than $750,000 in state financial assistance in its fiscal
year (for fiscal years ending June 30, 2017, and thereafter), an audit conducted in
accordance with the provisions of section Section 215.97(2), Florida Statutes, is not
required. If the Subrecipient expends less than $750,000 in state financial assistance in
its fiscal year and elects to have an audit conducted in accordance with the provisions of
section Section 215.97(2), Florida Statutes, the cost of the audit must be paid from the
nonstate entity's resources (i.e., the cost of such an audit must be paid from the
Subrecipient's resources obtained from other than state entities).
PART III: OTHER AUDIT REQUIREMENTS
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Note: This Part should be used to specify any additional audit requirements imposed
by the state awarding entity that are solely a matter of that state awarding entity's
policy (i.e., the audit is not required by federal or state laws and is not in conflict with
other federal or state audit requirements). Pursuant to section Section 215.97(2),
Florida Statutes state agencies may conduct or arrange for audits of state financial
assistance that are in addition to audits conducted in accordance with Section
215.97(2), Florida Statutes. In such an event, the state awarding agency must arrange
for funding the full cost of such additional audits
PART IV: REPORT SUBMISSION
1.Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart
F - Audit Requirements, and required by Part I of this form shall be submitted, when required
by 2 CFR §200.512, by or on behalf of the Subrecipient directly to the Federal Audit
Clearinghouse (FAC) as provided in 2 CFR §200.36 and 2 CFR §200.512.
The FAC's website provides a data entry system and required forms for submitting the single
audit reporting package. Updates to the location of the FAC and data entry system may be
found at the OMB website.
2. Copies of financial reporting packages required by Part II of this form shall be
submitted by or on behalf of the Subrecipient directly to each of the following:
A. The City of Clearwater at the following address:
Economic Development & Housing Department
600 Cleveland Street, Suite 600
Clearwater, Florida 33755
B. The Auditor General's Office at the following address:
Auditor General
Local Government Audits/342
111 West Madison Street
Tallahassee, Florida 32399-1450
The Auditor General's website provides instructions for filing an electronic copy
of a financial reporting package.
3. (The state awarding agency should use the following language, if applicable.) Copies of
reports or the management letter required by Part III of this form shall be submitted by
or on behalf of the Subrecipient directly to:
The Department of ABC at each of the following addresses:
Department address(es) (i.e., office(s) responsible for program oversight)
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4. Any reports, management letters, or other information required to be submitted to the
Department of ABC pursuant to this agreement shall be submitted timely in accordance
with 2 CFR §200.512, section Section 215.97(2), Florida Statutes and Chapters 10.550
(local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules
of the Auditor General, as applicable.
5. Recipients, when submitting financial reporting packages to the Department of ABC for
audits done in accordance with 2 CFR 200, Subpart F - Audit Requirements, or Chapters
10.550 (local governmental entities) and 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General, should indicate the date on which the
reporting package was delivered to the Subrecipient.
PART V: RECORD RETENTION
The Subrecipient shall retain sufficient records demonstrating its compliance with the terms
of the award(s) and this agreement for a period of years (at least seven years) from the date
the audit report is issued, and shall allow the City of Clearwater, or its designee, the CFO, or
Auditor General access to such records upon request. The Subrecipient shall ensure that
audit working papers are made available to the City of Clearwater, or its designee, the CFO,
or Auditor General upon request for a period of seven years from the date the audit report is
issued, unless extended in writing by the City of Clearwater.
o or grnal vouchers as prescribed by,thexDepartment o
o ervices: or, eau;ofArrchives and Record Manage r
EXHIBIT -1
State Resources Awarded to the Recipient Pursuant to this Agreement Consist of the
Following:
Matching Resources for Federal Programs:
ent for matching represent m
or each federal
eral'
st
sources awarded for.ma
1. Federal Program A:
List federal agency, Catalog of Federal Domestic Assistance title and number, and $
(amount).
2. Federal Program B:
List federal agency, Catalog of Federal Domestic Assistance title and number, and $
(amount).
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Subject to Section 215.97, F.S.:
Note: If the resources awarded to the recipient represent more than one state project, provide
the same information shown below for each state project and show total state financial
assistance awarded that is subject to section 215.97, F.S.
3. State Project A:
List state awarding agency, Catalog of State Financial Assistance title and number, and $
(amount).
4. State Project B:
List state awarding agency, Catalog of State Financial Assistance title and number, and $
(amount).
Compliance Requirements Applicable to State Resources Awarded Pursuant to this
Agreement Are as Follows:
icable compliance requirements in.the same manner as illus
rr matching resources provided by the City ofCtearwater foreect
equirements might be similar to the requirements for the applicc ble ede'fp
erent=requirements` pertain to different am
orethanegrouping (i.e,1, 2, 3, etc.) listed un
.cat
'-A2-CL, contact- our FSAA suite agency liais
ureau of Auditing, at FSAAC MyFlorida CFO con
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