PROGRAM YEAR 2022-2023 SUBRECIPIENT AGREEMENT - STATE HOUSING INITIATIVES PARTNERSHIP (SHIP)PROGRAM YEAR 2022-2023
SUBRECIPIENT AGREEMENT BY AND BETWEEN
CITY OF CLEARWATER AND
TAMPA BAY COMMUNITY DEVELOPMENT CORPORATION
THIS AGREEMENT is made on this �` day of September 2022, between the CITY OF
CLEARWATER, a municipal corporation of the State of Florida, whose address is 600
Cleveland Street, Suite 600, Clearwater, Florida 33755, (hereinafter referred to as ( "CITY" )
and TAMPA BAY COMMUNITY DEVELOPMENT CORPORATION, a Florida non-profit
corporation, under the laws of Florida, whose corporate headquarters mailing address is 2139 NE
Coachman Road, Clearwater, Florida 33765, (herein after referred to as ("SUBRECIPIENT")
WHEREAS, the City is the recipient of the State Housing Initiatives Partnership ("SHIP")
Program funds (CSFA 40.901) established in accordance with Section 420.907-9079, Florida
Statutes, and Rules 67-37, Florida Administrative Code. The SHIP program was created for the
purpose of providing funds to local governments as incentive for the creation of public-private
partnerships to produce and preserve affordable housing. The City of Clearwater has met all
prerequisites for participation in the State Housing Initiatives Partnership (SHIP) Program; and
WHEREAS, the State of Florida authorized and directed the City to utilize funds
distributed under the State Housing Initiatives Partnership (SHIP) Program for eligible housing
activities and projects; and
WHEREAS, the City desires to use a portion of said grant for the improvement of the
social and economic welfare of its citizens through the provision of affordable housing to low to
moderate -income persons, and
WHEREAS, the City Council Resolution number 21-04 has approved its Local Housing
Assistance Plan ( "LHAP" ) under the State Housing Initiatives Partnership ( "SHIP" ) Program
for FY 2021 through FY 2024 by which said goals shall be implemented; and
WHEREAS, SUBRECIPIENT has applied for and been approved to provide homebuyer
education and counseling services for very low-, low and moderate -income eligible homebuyers
residing within the City of Clearwater limits (Tax District CW, CWD, or CWDO) utilizing the
SHIP Program; and
WHEREAS, on July 21, 2022, the City Council authorized the City Manager to execute
an Agreement with SUBRECIPIENT to provide homebuyer education and counseling services
utilizing up to $18,000.00 in SHIP funds. SUBRECIPIENT will provide services for potential
homebuyers within the city limits of Clearwater, Florida; and
WHEREAS, the City of Clearwater and SUBRECIPIENT desire to carry out a housing
activity specified in Part II of this Agreement; and
WHEREAS, the City Council has authorized and appropriated a portion of its SHIP funds
for providing homebuyer education and counseling services to potential homebuyers in the City
[] 1
of Clearwater by the implementation of the Purchase Assistance Strategy by an Eligible
SUBRECIPIENT as specified in the City of Clearwater's approved 2021-2024 SHIP Local
Housing Assistance Plan; and
WHEREAS, the regulations contained in Section 420.907 of the Florida Statutes and
Chapter 67-37 of the Florida Administrative Code, as now in effect and as may be amended from
time to time govern this agreement;
NOW THEREFORE, the CITY and SUBRECIPIENT hereby execute this agreement to
undertake the described Down Payment Assistance Services.
FUTHERMORE, the CITY and SUBRECIPIENT agree as follows:
I. DEFINITIONS AND PURPOSE
A. DEFINITIONS
1. "City" means City of Clearwater, Pinellas County, Florida.
2. "F. A. C." means the Florida Administrative Code.
3. "FHFC" means the Florida Housing Finance Corporation.
4. "Very low- income person" or "very low-income household" means one
or more natural persons or a family, that has a total annual anticipated gross
household income that does not exceed fifty percent (50%) of the median annual
income for the Tampa -St. Petersburg MSA, adjusted for household size.
5. "Low-income person" or "low-income household" means one or more
natural persons or a family, that has a total annual anticipated gross household
income that does not exceed eighty percent (80%) of the median annual income
for the Tampa -St. Petersburg Clearwater Metropolitan Statistical Area (MSA).
6. "Moderate -income person" or "moderate low-income household" means
one or more natural persons or a family, that has a total annual anticipated gross
household income that does not exceed one hundred twenty percent (120%) of
the median annual income for the Tampa -St. Petersburg MSA, adjusted for
household size.
7. "Program" means the administration of Down Payment Assistance loans.
8. "SHIP" means the State Housing Initiatives Partnership Program.
The purpose of this Agreement is to state the covenants and conditions under which the
SUBRECIPIENT will implement the Scope of Service summarized in Section II of this
Agreement.
II. SCOPE OF SERVICE
A. SCOPE
SUBRECIPIENT shall qualify, approve, and provide homebuyer education and counseling
services for income -eligible potential homebuyers within the city limits of Clearwater.
B. MARKETING
[] 2
SUBRECIPIENT shall affirmatively market this program to eligible, very low-, low to
moderate -income, homebuyers. very low- and low to moderate is defined as having an
annual gross income at or below 120% of the Area Median Income (AMI) for the Tampa
St. Petersburg -Clearwater MSA, as determined by the guidelines updated annually by the
Department of Housing and Urban Development and posted at www.floridahousing.org.
The current income limits for the Tampa St. Petersburg -Clearwater MSA are contained in
Exhibit "A".
C. PROJECT COMPLETION
SUBRECIPIENT shall complete the project within one year from the date this agreement
is executed unless a time extension is requested by SUBRECIPIENT in writing and granted
by the CITY in writing. Any such time extension shall be attached to and made a part of
this agreement.
D. ACCOMPLISHMENT
SUBRECIPIENT shall accomplish the contracted activities in program year 2022-2023
(October 1, 2022 through September 30, 2023).
III. TIME OF PERFORMANCE
This Agreement and all rights and duties designated hereunder shall be in effect from
October 1st, 2022 and all services required hereunder shall be completed by September 30,
2023 in accordance with this agreement.
IV. PROJECT FUNDING
A . DUTIES
The City of Clearwater hereby approves SHIP Program funding for homebuyer education
and counseling services in the amount not to exceed $18,000.00. As a SUBRECIPIENT,
SUBRECIPIENT will serve as the primary contact.
B. INCOME QUALIFICATION GUIDELINES
SUBRECIPIENT shall determine that each household is income eligible by verifying the
household's total current combined gross annual income from all sources. All income and
assets must be verified, with source documents and in writing. To be eligible for assistance,
the household's total current combined gross annual income from all sources cannot,
exceed the limits set by HUD for Tampa St. Petersburg -Clearwater, FL MSA (Exhibit "A").
Total household income is the total current, annualized gross income, before taxes and
withholding, of the purchaser and all adult members, over the age of 18, residing or
intending to permanently reside in the dwelling. This includes a spouse, fiance, parent,
relative, adult child, etc.
V. PAYMENT
It is expressly agreed and understood that the total amount to be paid by the CITY for each
City of Clearwater resident served under this Agreement is detailed in Exhibit C — Budget.
The total amount to be paid for the length of the agreement is not to exceed
EIGHTEEN THOUSAND DOLLARS AND NO 00/100 ($18,000.00).
0 3
Payment of funds under this Agreement may be requested only for allowable costs described
in the Budget, attached here to Exhibit C. Upon compliance with the terms of this Agreement,
the City will disburse funds only after receipt and approval by appropriate CITY personnel of
the Draw Request (to be submitted in the City's Participant Portal of Neighborly Software).
Draw Requests shall be submitted no more frequently than once a month and shall be in
accordance with the Budget specifying the services performed and expenses incurred. Upon
compliance with the terms of this Agreement, the City will disburse funds to the
SUBRECIPIENT for the Project after verification that the services by the Economic
Development and Housing Department. Draw Requests shall include adequate documentation
of clients served and all other information as described in Exhibit C, attached hereto and
incorporated herein by reference. All Draw Requests submitted to the City must be submitted
by an authorized signatory of SUBRECIPIENT. Notwithstanding anything to the contrary in
this Agreement, the City reserves the right to request additional supporting documentation to
verify the reasonableness and validity of all Draw Requests.
METHOD OF PAYMENT:
Payments shall be made based on completed services and submission of documentation as
outlined in this Agreement between the City and SUBRECIPIENT. SUBRECIPIENT shall
submit monthly requests for payment to the City's Economic Development and Housing
Department, via the City's Participant Portal of Neighborly Software, in accordance with the
following:
1. The City shall authorize the reimbursement of SUBRECIPIENT for services
provided as outlined in the Budget as expressed in Exhibit C of this Agreement.
2. Provided that the requests for payment are complete and undisputed, the City's
Economic Development and Housing Department shall authorize reimbursement
of approved requests within thirty (30) days of receipt of such requests.
3. The monthly requests for payment shall be submitted through the Neighborly portal
and shall include:
• An invoice on SUBRECIPIENT letterhead, signed by an authorized
representative, that includes the name and address of each client receiving
services and signature verifying their attendance'
• Brief description of services or activities undertaken during the month for which
payment is being requested'
• Evidence that the clients served lived in the appropriate Clearwater tax districts
and have been income qualified;
• Certificates of Completion for the workshops
E. PROGRESS REPORTS
The SUBRECIPIENT shall submit Progress Reports to the City in the form, content and
frequency required by the City.
V. GENERAL CONDITIONS
A. GENERAL COMPLIANCE
SUBRECIPIENT agrees to comply with the requirements as outlined in Section 420.907
of the Florida Statutes and F.A.C. 67-37. SUBRECIPIENT also agrees to comply with all
�� 4
other applicable state and local laws, regulations, and policies governing the funds
provided under this contract. SUBRECIPIENT agrees to utilize funds available under this
Agreement for the Down Payment Assistance Program exclusively for down payment and
closing costs to eligible persons and households.
B. INDEPENDENT CONTRACTOR
Nothing contained in this Agreement is intended to, or shall be construed in any manner,
as creating or establishing the relationship of employer/employee between the parties.
SUBRECIPIENT shall at all times remain an "independent contractor" with respect to the
services to be performed under this Agreement. The City shall be exempt from payment
of all Unemployment Compensation, FICA, retirement benefits, life and/or medical
insurance and Workers' Compensation Insurance, as SUBRECIPIENT is an independent
eligible SUBRECIPIENT.
C. WORKERS' COMPENSATION
SUBRECIPIENT shall provide Workers' Compensation Insurance coverage for all of its
employees involved in the performance of this contract.
D. INSURANCE
SUBRECIPIENT shall furnish a Certificate of Insurance naming the City of Clearwater as
an additional insured with general liability limits of at least One Million Dollars and xx/100
($1,000,000.00) per occurrence.
E. INDEMNIFICATION
SUBRECIPIENT shall indemnify and hold the City of Clearwater harmless from any and
all claims, losses, damages and causes of actions which may arise out of the performance
of this Agreement, including costs and expenses for or on account of any or all suits relating
to this Agreement, and shall pay all costs and judgments which may be issued thereon. In
particular, SUBRECIPIENT will hold the CITY harmless and will indemnify the CITY for
any obligations imposed by the State arising out of the conduct of activities under this
Agreement.
F. GRANTOR RECOGNITION
SUBRECIPIENT shall ensure recognition of the role of the grantor agency and the SHIP
Program in providing services through this contract. All publicity materials or notices
pursuant to this contract shall be prominently labeled as to funding source.
G. AMENDMENTS
The CITY or SUBRECIPIENT may amend this Agreement at any time provided that such
amendments make specific reference to this Agreement, and are executed in writing, signed
by a duly authorized representative of both organizations. Such amendments shall not
invalidate this Agreement, nor relieve or release the CITY or SUBRECIPIENT from its
obligations under this Agreement. The CITY may, in its discretion, amend this Agreement
to conform with State or local governmental guidelines, policies, and available funding
amounts, or for other reasons. If such amendments result in a change in the funding, the
scope of services, or schedule of the activities to be undertaken as part of this Agreement,
[] 5
such modifications will be incorporated only by written amendment signed by both CITY
and SUBRECIPIENT.
H. SUSPENSION OR TERMINATION
Either party may terminate this contract at any time by giving written notice to the other
party of such termination and specifying the effective date thereof at least thirty (30) days
before the effective date of such termination. In the event of any termination for
convenience, all finished or unfinished documents, data, reports or other materials prepared
by SUBRECIPIENT under this Agreement shall, at the option of the CITY, become the
property of the CITY. The CITY may also suspend or terminate this Agreement, in whole
or in part, if SUBRECIPIENT materially fails to comply with any term of this Agreement,
or with any of the rules, regulations or provisions referred to herein, in addition to other
remedies as provided by law. If, through any cause, SUBRECIPIENT shall fail to fulfill
in a timely and proper manner its obligations under this Agreement, or violates any of the
covenants, agreements, or stipulations of this Agreement, the CITY shall thereupon have
the right to terminate this Agreement or suspend payment in whole or part by giving written
notice to SUBRECIPIENT of such termination or suspension of payment and specify the
effective date thereof, at least five (5) working days before the effective date of termination
or suspension. If payments are withheld, Economic Development & Housing Department
staff shall specify, in writing, the actions that must be taken by SUBRECIPIENT as a
condition precedent to resumption of payments and shall specify a reasonable date for
compliance. Sufficient cause for suspension of payments shall include, but not be limited
to:
• Failure to comply with Section II, Scope of Service of this Agreement.
• Failure to submit periodic reports as determined by the City.
VI. ADMINISTRATIVE REQUIREMENTS
A. RECORDS TO BE MAINTAINED
SUBRECIPIENT shall maintain all records required by the City of Clearwater that are
pertinent to the activities to be funded under this Agreement.
B. RETENTION
SUBRECIPIENT shall retain all records pertinent to expenditures incurred under this
Agreement for a period of five (5) years after the funds have been expended and accounted
for, and/or the loan has been released or satisfied, or after the ship closeout annual report
for these funds has been submitted, whichever is later. Notwithstanding the above, if
there is litigation, claims, audits, negotiations or other actions that involve any of the
records cited and that have started before the expiration of the five-year period, then such
records must be retained until completion of the actions and resolution of all issues, or the
expiration of the ten-year period, whichever occurs later.
C. DISCLOSURE
SUBRECIPIENT shall maintain records in accordance with Florida's Public Information
Law (F.S. 119).
[] 6
D. CLOSEOUTS
SUBRECIPIENT' s obligation to the CITY shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to,
making final payments and determining the custodianship of records.
E. AUDITS & INSPECTIONS
1) In the event that the SUBRECIPIENT expends a total amount of state financial
assistance equal to or in excess of $750,000 in any fiscal year of such SUBRECIPIENT,
the SUBRECIPIENT must have a State single or project -specific audit for such fiscal year
in accordance with Section 215.97, Florida Statutes; applicable rules of the Department of
Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit
and for-profit organizations), Rules of the Auditor General. State financial assistance is
being awarded through the City by this Agreement. In determining the state financial
assistance expended in its fiscal year, the SUBRECIPIENT shall consider all sources of
state financial assistance, including state financial assistance received from the City, other
state agencies, and other nonstate entities. State financial assistance does not include
Federal direct or pass-through awards and resources received by a nonstate entity for
Federal program matching requirements.
2) In connection with the audit requirements addressed in this Article, paragraph 1, the
SUBRECIPIENT shall ensure that the audit complies with the requirements of Section
215.97(8), Florida Statutes. This includes submission of a financial reporting package as
defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local governmental
entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General.
3) If the SUBRECIPIENT expends less than $750,000 in state financial assistance in
its fiscal year, an audit conducted in accordance with the provisions of Section 215.97,
Florida Statutes, is not required. In the event that the SUBRECIPIENT expends less than
$750,000 in state financial assistance in its fiscal year and elects to have an audit conducted
in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit
must be paid from the nonstate entity's resources (i.e., the cost of such an audit must be
paid from the SUBRECIPIENT's resources obtained from other than State entities).
4) Copies of financial reporting packages required by this Article shall be submitted
by or on behalf of SUBRECIPIENT directly to the City, at the address set forth in Section
X herein, and to the Auditor General's Office at the following address:
Auditor General's Office
Room 401, Pepper Building
111 West Madison Street
Tallahassee, Florida 32399-1450
5) In the event the audit shows that the entire funds disbursed hereunder, or any
portion thereof, were not expended in accordance with the conditions of this Agreement,
the SUBRECIPIENT shall be held liable for reimbursement to the City of all funds not
(] 7
expended in accordance with these applicable regulations and Agreement provisions within
thirty (30) days after the City has notified SUBRECIPIENT of such non-compliance. Said
reimbursement shall not preclude the City from taking any other action as provided in
Section V, Subsection H herein.
6) If expenditure does not exceed $750,000.00 during an operating year,
SUBRECIPIENT shall submit to the City, within one hundred eighty (180) days after the
end of the SUBRECIPIENT's fiscal year, and otherwise upon request by the City, audited
financial statements, which must comply with Generally Accepted Accounting Principles
(GAAP), covering the entire Term of this Agreement. If the SUBRECIPIENT fails to
provide its audited financial statements within the one hundred eighty (180) day time
period referenced above, then, the SUBRECIPIENT shall be in default hereunder.
Notwithstanding the foregoing, the City may grant the SUBRECIPIENT an extension of
the one hundred eighty (180) day time period to provide its audited financials, but such
extension shall be solely at the City's discretion.
The SUBRECIPIENT shall assure the City that it will administer, in good faith, a policy
designed to ensure that the SUBRECIPIENT is free from the illegal use, possession, or
distribution of drugs or alcohol.
VII. CIVIL RIGHTS COMPLIANCE
SUBRECIPIENT agrees that no person shall, on the ground of race, creed, color, religion,
national origin, sex, handicap, familial status, marital status or age be excluded from the
benefits of or be subjected to discrimination under any activity carried out by
SUBRECIPIENT in performance of this Agreement. Upon receipt of evidence of such
discrimination, the City shall have the right to terminate this Agreement. SUBRECIPIENT
will take affirmative action to ensure that all employment practices are free from such
discrimination. Such employment practices include but are not limited to the following:
hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff,
termination, rate of pay or other forms of compensation, and selection for training,
including apprenticeship. SUBRECIPIENT agrees to post in conspicuous places, available
to employees and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
VIII. PROHIBITED ACTIVITY
SUBRECIPIENT is prohibited from using funds provided herein or personnel employed
in the administration of the program for: political activities; sectarian or religious activities;
lobbying, political patronage, and nepotism activities.
IX. SEVERABILITY OF PROVISIONS
If any provision of this Agreement is held invalid, the remainder of this Agreement shall
not be affected thereby, if such remainder would then continue to conform to the terms and
requirements of applicable law.
X. NOTICE
[1 8
All notice required to be given under this Agreement shall be sufficient when delivered to
City of Clearwater Tampa Bay Community Development Corp
Charles Lane Fran Pheeny, President/CEO
Asst Director, Economic Development 2139 NE Coachman Road
& Housing
PO Box 4748 Clearwater FL 33765
Clearwater, FL 33758-4748
XI. COUNTERPARTS OF THE AGREEMENT
This Agreement, consisting of seventeen (17) enumerated pages and the exhibits
referenced herein, shall be executed in two counterparts, each of which shall be deemed to
be an original, and such counterparts will constitute one and the same instrument.
[] 9
IN WITNESS WHEREOF, the parties hereto have executed these presents and have
set their hands and seals this U WI day of eptember, 2022.
CITY OF CLEARWATER, FLORIDA, a municipal
corporation organized and existing under the laws of the State
of Florida
ATTEST:
Rosemarie Call, City Clerk
STATE OF FLORIDA
COUNTY OF PINELLAS
By:
Jon P. Jennings, City Manager
TAMPA BAY COMMUNITY
DEVELOPMENT CORPORATION, a Florida
non-profit : -.. ration
By:
Title: `drps t(1 1' £V
Print Name: t t-rto,e,f, S
Date: q I (S J
E �O•RF,GOING SHIP AGREE NT was acknowledged before me this;i0� day of
, 2022, by . a € S Ph i inJ as
alm.14,--)1SCE()
e/.$hHepersonally known
to me n or has
as identification.
,4�►Y STEPHANIE SCALOS
,0•14.,
:p ••1 Notary Public • • State of Florida
Commission # GG 958272 L
, t` ,o<n, � My Comm. Expires Feb 13, 2024 I
4 Bonded through National Notary Assn.
ailleePosimileampeopispimpimpRapipwRi
used
11.
OfV)
�
Print Name: phs CcLi
My Commission Expires: P -k 1
Y P BLIC 1
APPROVED AS TO FORM
for the use and reliance of the City of
Clearwater, Florida, only.
. 30 / , 2022.
1
Laura Mahony, Senior Assistakke City Attorney
Clearwater, Florida
[] 10
Exhibit "A"
INCOME LIMITS
April 18, 2022
SHIP Income Limits
Effective April 18, 2022
Household
Size
0 to
30% AMI
(Extremely Low)
30+ to
50% AMI
(Very Low)
; 50+ to 80+ to
80% AMI 1 120% AMI
(Low) I (Moderate)
1 Person $ 17,300 1 $ 28,750
$ 46,000 69,000
2 Persons
3 Persons
4 Persons
5 Persons
$ 19,750
i $ 23,030
$ 27,750
i$ 32,470
$ 37,190
€ $ 41,910
$ 46,630
$ 32,850
; $ 36,950
$ 41,050
$ 44,350 1
0 $ 47,650 ;
i $ 50,950
1 $ 54,200 1
j $ 52,600 1$ 78,840
$ 59,150 I $ 88,680
! $ 65,700 ; $ 98,520
$ 71,000 I $ 106,440
6 Persons
7 Persons
8 Persons
$ 76,250
$ 81,500
$ 86,750
? $ 114,360
$ 122,280
1 $ 130,080
GROSS (UNADJUSTED) MEDIAN HOUSEHOLD INCOME - $82,100
Exhibit "B"
The administration of resources awarded by the City of Clearwater to SUBRECIPIENT may be
subject to audits and/or monitoring by the City of Clearwater as described in this section.
MONITORING
In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit
Requirements, and section 215.97, Florida Statutes (F.S.), as revised (see Audits below),
monitoring procedures may include, but not be limited to, on-site visits by City of Clearwater staff,
limited scope audits as defined by 2 CFR §200.425, or other procedures. By entering into this
agreement, the SUBRECIPIENT agrees to comply and cooperate with any monitoring procedures
or processes deemed appropriate by the City of Clearwater. In the event the City of Clearwater
determines that a limited scope audit of the SUBRECIPIENT is appropriate, the SUBRECIPIENT
agrees to comply with any additional instructions provided by City of Clearwater staff to the
SUBRECIPIENT regarding such audit. The SUBRECIPIENT further agrees to comply and
cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief
Financial Officer (CFO) or Auditor General.
AUDITS
PART I: FEDERALLY FUNDED
This part is applicable if the SUBRECIPIENT is a state or local government, or a nonprofit
organization as defined in 2 CFR §200.1., §200.64, and 200.70.
1. A recipient that expends $750,000 or more in federal awards in its fiscal year must have a
single or program -specific audit conducted in accordance with the provisions of 2 CFR 200,
Subpart F - Audit Requirements. EXHIBIT 1 to this form lists the federal resources awarded
through the City of Clearwater by this agreement. In determining the federal awards expended
in its fiscal year, the SUBRECIPIENT shall consider all sources of federal awards, including
federal resources received from the Clearwater of Clearwater. The determination of amounts
of federal awards expended should be in accordance with the guidelines established in 2 CFR
§§200.502-503. An audit of the SUBRECIPIENT conducted by the Auditor General in
accordance with the provisions of 2 CFR §200.514 will meet the requirements of this Part.
2. For the audit requirements addressed in Part I, paragraph 1, the SUBRECIPIENT shall fulfill
the requirements relative to auditee responsibilities as provided in 2 CFR §§200.508-512.
3. A recipient that expends less than $750,000 in federal awards in its fiscal year is not required
to have an audit conducted in accordance with the provisions of 2 CFR 200, Subpart F - Audit
Requirements. If the SUBRECIPIENT expends less than $750,000 in federal awards in its
fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR
200, Subpart F - Audit Requirements, the cost of the audit must be paid from non-federal
resources (i.e., the cost of such an audit must be paid from SUBRECIPIENT resources
obtained from other than federal entities).
PART II: STATE FUNDED
This part is applicable if the SUBRECIPIENT is a non -state entity as defined by Section 215.97(2),
Florida Statutes.
0 12
1. In the event that the SUBRECIPIENT expends a total amount of state financial assistance
equal to or in excess of $750,000 in any fiscal year of such SUBRECIPIENT (for fiscal years
ending June 30, 2017, and thereafter), the SUBRECIPIENT must have a state single or project -
specific audit for such fiscal year in accordance with section Section 215.97, Florida Statutes,
F.S.; Rule Chapter 691-5, F.A.C., State Financial Assistance; and Chapters 10.550 (local
governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the
Auditor General. EXHIBIT 1 to this form lists the state financial assistance awarded through
the City of Clearwater by this agreement. In determining the state financial assistance
expended in its fiscal year, the SUBRECIPIENT shall consider all sources of state financial
assistance, including state financial assistance received from the City of Clearwater, other state
agencies, and other nonstate entities. State financial assistance does not include federal direct
or pass-through awards and resources received by a nonstate entity for federal program
matching requirements.
2. For the audit requirements addressed in Part II, paragraph 1, the SUBRECIPIENT shall ensure
that the audit complies with the requirements of section Section 215.97(8), Florida Statutes.
This includes submission of a financial reporting package as defined by section Section
215.97, Florida Statutes and Chapters 10.550 (local governmental entities) and 10.650
(nonprofit and for-profit organizations), Rules of the Auditor General.
3. If the SUBRECIPIENT expends less than $750,000 in state financial assistance in its fiscal
year (for fiscal years ending June 30, 2017, and thereafter), an audit conducted in accordance
with the provisions of section Section 215.97, Florida Statutes, is not required. If the
SUBRECIPIENT expends less than $750,000 in state financial assistance in its fiscal year and
elects to have an audit conducted in accordance with the provisions of section Section
215.97(2), Florida Statutes, the cost of the audit must be paid from the nonstate entity's
resources (i.e., the cost of such an audit must be paid from the SUBRECIPIENT's resources
obtained from other than state entities).
PART III: OTHER AUDIT REQUIREMENTS
Note: This Part should be used to specify any additional audit requirements imposed by
the state awarding entity that are solely a matter of that state awarding entity's policy
(i.e., the audit is not required by federal or state laws and is not in conflict with other
federal or state audit requirements). Pursuant to section Section 215.97(8), Florida
Statutes state agencies may conduct or arrange for audits of state financial assistance that
are in addition to audits conducted in accordance with Section 215.97, Florida Statutes.
In such an event, the state awarding agency must arrange for funding the full cost of such
additional audits
PART IV: REPORT SUBMISSION
1.Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F -
Audit Requirements, and required by Part I of this form shall be submitted, when required by 2
CFR §200.512, by or on behalf of the SUBRECIPIENT directly to the Federal Audit
Clearinghouse (FAC) as provided in 2 CFR §200.36 and 200.512.
[1 13
The FAC's website provides a data entry system and required forms for submitting the single
audit reporting package. Updates to the location of the FAC and data entry system may be found
at the OMB website.
2. Copies of financial reporting packages required by Part II of this form shall be submitted
by or on behalf of the SUBRECIPIENT directly to each of the following:
A. The City of Clearwater at the following address:
Economic Development & Housing Department
600 Cleveland Street, Suite 600
Clearwater, Florida 33755
B. The Auditor General's Office at the following address:
Auditor General
Local Government Audits/342
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee, Florida 32399-1450
The Auditor General's website (https://flauditor.gov/) provides instructions for filing an electronic
copy of a financial reporting package.
3. If applicable, copies of reports or the management letter required by Part III of this form shall
be submitted by or on behalf of the SUBRECIPIENT directly to:
The City of Clearwater at the following address:
Economic Development & Housing Department
600 Cleveland Street, Suite 600
Clearwater, Florida 33755
4. Any reports, management letters, or other information required to be submitted to the City of
Clearwater or the Auditor General pursuant to this agreement shall be submitted timely in
accordance with 2 CFR §200.512, section Section 215.9, Florida Statutes and Chapters 10.550
(local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the
Auditor General, as applicable.
5. Recipients, when submitting financial reporting packages to the Auditor General for audits
done in accordance with 2 CFR 200, Subpart F - Audit Requirements, or Chapters 10.550
(local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the
Auditor General, should indicate the date on which the reporting package was delivered to the
SUBRECIPIENT.
PART V: RECORD RETENTION
The SUBRECIPIENT shall retain sufficient records demonstrating its compliance with the terms
of the award(s) and this agreement for a period of five (5) years from the date the audit report is
issued, and shall allow the City of Clearwater, or its designee, the CFO, or Auditor General access
to such records upon request. The SUBRECIPIENT shall ensure that audit working papers are
[1 14
made available to the City of Clearwater, or its designee, the CFO, or Auditor General upon request
for a period of three years from the date the audit report is issued, unless extended in writing by
the City of Clearwater.
Note: Records need to be retained for at least five years to comply with record retention
requirements related to original vouchers as prescribed by the Department of State, Division of
Library and Information Services, Bureau of Archives and Records Management.
EXHIBIT —1
State Resources Awarded to the Recipient Pursuant to this Agreement Consist of the
Following:
Matching Resources for Federal Programs:
Note: If the resources awarded to the recipient for matching represent more than one federal
program, provide the same information shown below for each federal program and show total
state resources awarded for matching.
1. Federal Program A: N/A
List federal agency, Catalog of Federal Domestic Assistance title and number, and $
(amount).
2. Federal Program B:
List federal agency, Catalog of Federal Domestic Assistance title and number, and $
(amount).
Subject to Section 215.97, F.S.:
Note: If the resources awarded to the recipient represent more than one state project, provide the
same information shown below for each state project and show total state financial assistance
awarded that is subject to section 215.97, F.S.
3. State Project A:
List state awarding agency, Catalog of State Financial Assistance title and number, and $
(amount).
4. State Project B:
List state awarding agency, Catalog of State Financial Assistance title and number, and $
(amount).
Compliance Requirements Applicable to State Resources Awarded Pursuant to this
Agreement Are as Follows:
Note: List applicable compliance requirements in the same manner as illustrated above for federal
resources. For matching resources provided by the City of Clearwater for federal programs, the
requirements might be similar to the requirements for the applicable federal programs. Also, to
the extent that different requirements pertain to different amounts of the non-federal resources,
there may be more than one grouping (i.e., 1, 2, 3, etc.) listed under this category.
[] 15
Note: 2 CFR §200.513 and section 215.97(5), F.S., require that the information about federal
programs and state projects included in EXHIBIT 1 be provided to the recipient.
For questions regarding Form DFS -A2 -CL, contact your FSAA state agency liaison or the
Department of Financial Services, Bureau of Auditing, at FSAA@MyFloridaCFO.com or (850)
413-3060.
[] 16
Project Funding Source: SHIP
Amount of Funding:
$18,000.00
EXHIBIT C
Budget
SUBRECIPIENT
FY 2022-2023
Services Funded
Homeownership Education and Counseling
(See additional information below)
Beneficiaries assisted must reside within the City of Clearwater limits (Tax District CW, CWD,
or CWDO) and household income must be at or below 80% AMI based on the SHIP income
limits in effect at the time assistance is provided.
Total: $18,000.00
Payment Structure:
Homeownership Education:
Homeownership Counseling:
Homeownership Counseling:
$75.00 (per class participant)
$250.00 for initial counseling session (per household)
$250.00 additional when client successfully purchases a
home within the incorporated limits of Clearwater (per
purchase)
City staff may shift encumbered funds from one housing counseling agency to another.
Income eligibility is determined by household.
ll 17