FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES - RFQ#23-19FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN CITY OF CLEARWATER AND WRIGHT-PIERCE, INC.
RFQ#23-19
This First Amendment is made and entered into this / 5- day of September 2022, by and
between the City of Clearwater, Florida ("City") and Wright -Pierce, Inc. ("Consultant").
WHEREAS the City selected the Consultant in accordance with the competitive selection
process described in Section 287.055 of the Florida Statutes, and in response to Request For
Qualifications #23-19;
WHEREAS, the Parties entered into that certain Agreement for Professional Services with
a three year term that begins after the notice of intent to proceed has been issued ("Agreement");
WHEREAS, the Agreement expires on September 30, 2022;
WHEREAS, Exhibit A allows the Agreement to be amended upon written mutual consent
of both Parties;
WHEREAS, RFQ#23-19 allows for the project to be extended after the initial three year
term;
WHEREAS, the Parties desire to amend this Agreement for the continuation of the project.
NOW THEREFORE, in consideration of the mutual promises contained herein and other
good and valuable consideration, the Parties agree that the above terms, recitals, and
representations are true and accurate and are incorporated herein by reference, and the Parties agree
as follows:
1. Section 2.2 is hereby amended as follows:
The CONSULTANT'S services under this Agreement will be provided under a project
specific Work Order(s). Each Work Order will include the services for a single project,
phase, task or assignment, and will contain a mutually agreed-upon detailed scope of
services, project goals, fee and schedule of performance in accordance with applicable
1
fiscal and budgetary constraints. Total compensation for all services shall not exceed
$2,376,751.00 $4-764078407043 unless specifically authorized by the City Council.
See Work Order attached hereto as Exhibit B.
See Supplemental Work Order 1 attached hereto as Exhibit B.1.
2. Section 3.3 is hereby amended as follows:
It is the intent of the parties hereto that this Agreement continue in force for a period not
to exceed to four (4) three (3) years, for the period of October 1, 2019 until September
30, 2023, subject to the provisions for termination contained herein.
3. All other terms and conditions of this Agreement which are not expressly amended or
deleted herein shall continue in full force.
[Remainder of Page Intentionally Left Blank]
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IN WITNESS WHEREOF, the Parties hereto have duly executed this First Amendment by the
appropriate officials as of the day and year first written above.
CITY OF CLEARWATER, FLORIDA
WRIGHT-PIERCE, INC. kiL
By:
Print Name: mil `i;b) C •44-11
Title: 0 iC t
• % By: ;.J G.. s.t
�/.%
Frank V. Hibbard Jon Jennings
Mayor City Manager
Approved as to form: Attest:
Owen Kohler
Lead Assistant City Attorney
3
Cd
Rosemarie Call
City Clerk
WRIGHT-PIERCE
Engineering a Better Environment
BRIGHT AND BEAUTIFUL • BAY TO BEACH
City of Clearwater
CONSULTANT SUPPLEMENTAL
WORK ORDER 1
Date:
July 27, 2022
1. PROTECT INFORMATION:
Project Title:
Wastewater Collection System Flow Monitoring Services
City Project Number:
19 -0024 -UT
City Plan Set Number::.,
N/A
Consultant Project Number:
20172
2. SCOPE OF SERVICES:
This is Supplemental Work Order 1 to the existing Scope of Services for the Wastewater
Collection System Flow Monitoring Services. This Scope provides additional contract
time and funds for the project. Other items as described in the original Scope of Services
dated September 10, 2019, remain in effect.
This Scope of Services generally includes:
• Monitoring wastewater collection system flows.
• Monitoring rainfall.
• Monitoring groundwater levels.
• Analysis of the monitored data to identify areas experiencing excessive
inflow and infiltration Al).
• Recommendations for further study (smoke testing, TVing, etc) to
determine cause of identified excessive inflow and infiltration (I&I).
• Quarterly Reports on data analysis.
3. PROJECT GOALS:
The project goals are to continue to maintain equipment at strategic locations in the
wastewater collection system throughout the contract period; collect, summarize and
evaluate flow, rainfall and groundwater level data; determine the locations of excessive
I&I and recommend corrective actions.
Consultant Work Order Page 1 of 5 Revised: 10/27/2021
CONSULTANT WORK ORDER
Wright -Pierce
Supplemental Work Order 1
Wastewater Collection System Flow Monitoring Services
City Project Number: 19 -0024 -UT City of Clearwater
Tasks and Deliverables associated with the project are described in the original work
order and remain in effect, except reports will be provided quarterly instead of monthly.
4. FEES:
See Attachment "A"
This recommended price increase includes all labor and expenses anticipated to be
incurred by Wright -Pierce for the completion of these tasks in accordance with
Professional Services Method "A" — Hourly Rate for a fee not to exceed seven hundred
thirty five thousand eight hundred and seventy one dollars ($735,871.00).
Permit application fees, if any, Will be paid by Wright -Pierce and invoiced to the City as a
reimbursable.
5. SCHEDULE:
The continued flow monitoring project will be completed as follows:
Task
Dates
Comments
Continue with Flow Monitoring
October 1, 2022 through
September 30, 2023
Remove flow meters, rain gauges
and piezometers
October 1— 20, 2023
Data collection ends
September 30, 2023
Draft of Final Quarterly Report to
City
November 2023
Data Analysis for final
quarterly report
Address City Comments
December 2023
Final Report and data files to City
No Later Than December
29, 2023
Supplemental Work
Order 1 End Date
6. STAFF ASSIGNMENT:
City's Staff:
Kaylynn B. Price
Jeremy J. Brown, PE
Richard G. Gardner, PE
Michael Flanigan
Frederick Hemerick
Project Manager
Utilities Engineering Manager
Public Utilities Director
Public Utilities Assistant Director
WWCS Manager
Consultant Work Order Page 2 of 5 Revised: 10/27/2021
CONSULTANT WORK ORDER
Wright -Pierce
Supplemental Work Order 1
Wastewater Collection System Flow Monitoring Services
City Project Number: 19 -0024 -UT City of Clearwater
Wright -Pierce Key Project Staff:
Don McCullers Project Manager
Steven C. Hallowell, PE Principal -in -Charge
Dennis A. Davis, PE Client Manager
Laurie Perkins, PE Technical Reviewer/Flow Monitoring
Specialist
7. CORRESPONDENCE/REPORTING PROCEDURES:
ENGINEER's project correspondence shall be directed to:
Don McCullers, Project Manager
Steven C. Hallowell, PE
Laurie Perkins, PE
All City project correspondence shall be directed to:
Kaylynn B. Price Project Manager
with copies to the Utilities Engineering Manager, Public Utilities Director and Public
Utilities Assistant Director.
Wright -Pierce shall provide a minimum of forty-eight (48) hours' notice prior to
conducting fieldwork/site visitsat lift stations. Wright -Pierce shall provide a minimum
of seven (7) days notification for site visits requiring the assistance of City Operations
and Maintenance personnel. ENGINEER acknowledges that all City directives shall be
provided by the City Project Manager.
8. INVOICING/FUNDING PROCEDURES:
City Invoicing Code: _3217321-530100-96212_
For work performed, invoices shall be submitted monthly to:
ATTENTION: LELAND SIVANISH, SENIOR ACCOUNTANT
CITY OF CLEARWATER, ENGINEERING DEPARTMENT
PO BOX 4748
CLEARWATER, FLORIDA 33758-4748
Contingency services will be billed as incurred only after written authorization provided
by the City to proceed with those services.
Consultant Work Order Page 3 of 5 Revised: 10/27/2021
CONSULTANT WORK ORDER
Wright -Pierce
Supplemental Work Order 1
Wastewater Collection System Flow Monitoring Services
City Project Number: 19 -0024 -UT City of Clearwater
9. INVOICING PROCEDURES:
At a minimum, in addition to the invoice amount(s) the following information shall be
provided on all invoices submitted on the Work Order:
1. Purchase Order, Project--. and Invoice Numbers and Contract Amount.
2. The time period (begin and end date) covered by the invoice.
3. A short narrative summary of activities completed in the time period.
4. Contract billing method — Lump Sum or Hourly Rate.
5. If Lump Sum, the percent completion, amount due, previous amount earned and
total earned to date for all tasks (direct costs, if any, shall be included in lump
sum amount).
6. If Hourly Rate, hours, hourly rates, names of individuals being billed, amount
due, previous amount earned, the percent completion, total earned to date for
each task and other direct costs (receipts will be required for any single item
with a cost of $50 or greater or cumulative monthly expenses greater than
$100).
7. If the Work Order is funded by multiple funding codes, an itemization of tasks
and invoice amounts by funding code.
10. CONSIDERATIONS:
Consultant acknowledges the following:
1. The Consultant named above is required to comply with Section 119.0701,
Florida Statutes, where applicable.
2. All City directives shall be provided by the City Project Manager.
3. "Alternate equals" shall not be approved until City Project Manager agrees.
4. All submittals must be accompanied by evidence each has been internally
checked for QA/QC before providing to City.
5. Consultants/Contractors are not permitted to use City -owned equipment (i.e.
sampling equipment, etc.).
6. Documents posted on City website must ADA accessible.
11. ADDITIONAL CONSIDERATIONS:
All work orders should include considerations for the following:
1. Sea Level Rise and Flood Resilience, as applicable.
2. Submittal of a Critical Path Method (CPM) Schedule(s).
3. Submittal of a Project Catalog with the following items, as appropriate:
a. Data requests, assumptions, critical correspondence, meeting agenda,
sign -in sheets, meeting minutes, document comment -response log(s),
Consultant Work Order Page 4 of 5 Revised: 10/27/2021
CONSULTANT WORK ORDER
Wright -Pierce
Supplemental Work Order 1
Wastewater Collection System Flow Monitoring Services
City Project Number: 19 -0024 -UT City of Clearwater
technical memorandum/reports, addenda, progress reports, regulatory
correspondence, and other project -related documents.
b. If construction project, also include design plans, conformed plans,
change orders, field orders, RFIs, work change directives, addenda,
progress reports, shop drawing and progress submittals, as-builts, record
drawings, and other project -related documents such as O&M manuals
and warranty information.
c. At the conclusion of the project, ENGINEER will combine this information
into a Project Catalog and submit to the City for review and comment.
4. Arc Flash labeling requirements:
a. All electrical designs and construction shall adhere to NFPA 70 E
"Standard for Electrical Safety in the Workplace".
b. Updated calculations of Fault and Arc Flash, and provisions for new or
updated Arc Flash equipment labeling shall be included in the contract
documents.
12. SIGNATURES:
PREPARED BY: APPROVED BY:
Steven C. Hallowell, P.E.
Principal in Charge; Vice President
Wright -Pierce, Inc.
7- Z1- Zora_
Tara Kivett, P.E.
City Engineer
City of Clearwater
Date Date
Consultant Work Order Page 5 of 5 Revised: 10/27/2021
ATTACHMENT "A"
CONSULTANT WORK ORDER
Wright -Pierce
Supplemental Work Order 1
Wastewater Collection System Flow Monitoring Services
City Project Number: 19 -0024 -UT City of Clearwater
CONSULTANT WORK ORDER
PROJECT FEES TABLE
Task
Description
Expenses/
Subconsultant
Services
Labor
Total
I.
Wastewater Collection System Flow Monitoring Services
1.11
Administration and meetings
$0
$45,480
$45,480
1.12
Flow, Rainfall and Groundwater
Monitoring
A. Permanent Flow Meter
Monitoring
$115,900
$147,940
$263,840
B. Rotating Flow Meter Monitoring
$38,800
$60,500
$99,300
C. Rainfall Monitoring
$32,850
$21,450
$54,300
D. Groundwater Monitoring
$0
$6,720
$6,720
1.13
Data Evaluation and Reporting
A. Utilize Sliicer
$31,500
$1,850
$33,350
B. Data Evaluation and Reporting
$0
$46,520
$46,520
1.14
Flow Isolations (Dry/Wet)
$0
$17,640
$17,640
1.15
Maintenance of Traffic Control
$26,850
$10,040
$36,890
1.16
Quality Assurance/Control
$0
$13,570
$13,570
1.17
Contingency (10%)
$61,761
Subtotal, Labor and Subcontractors
$679,371
Permit Review Fees
$0
1.18
Other Direct Costs (prints, photocopies, postage, etc.)
(Not applicable to lump sum Work Orders)
$56,500
Grand Total
5735,871
Consultant Work Order — City Deliverables Page 1 of 1
Revised: 10/27/2021
ATTACHMENT "B"
CONSULTANT WORK ORDER
Wright -Pierce
Supplemental Work Orderl
Wastewater Collection System Flow Monitoring Services
City Project Number: 19 -0024 -UT City of Clearwater
CONSULTANT WORK ORDER
CITY DELIVERABLES
1. FORMAT:
The design plans shall be compiled utilizing the following methods:
1. City of Clearwater CAD standards.
2. Datum: Horizontal and Vertical datum shall be referenced to North American
Vertical Datum of 1988 (vertical) and North American Datum of 1983/90
(horizontal). The unit of measurement shall be the United States Foot. Any
deviation from this datum will not be accepted unless reviewed by City of
Clearwater Engineering/Geographic Technology Division.
2. DELIVERABLES:
The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20'
unless approved otherwise. Upon completion the consultant shall deliver all drawing
files in digital format with all project data in Autodesk Civil 3D file format.
NOTE: If approved deviation from Clearwater CAD standards are used the Consultant
shall include all necessary information to aid in manipulating the drawings including
either PCP, CTB file or pen schedule for plotting. The drawing file shall include only
authorized fonts, shapes, line types or other attributes contained in the standard
release of Autodesk, Inc. software. All block references and references contained within
the drawing file shall be included. Please address any questions regarding format to Mr.
Tom Mahony, at (727) 562-4762 or email address Tom.Mahony@myClearwater.com.
All electronic files (including CAD and Specification files) must be delivered upon
completion of project or with 100% plan submittal to City of Clearwater.
Consultant Work Order — City Deliverables Page 2 of 2 Revised: 10/27/2021