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08/15/2022 Council Work Session Meeting Minutes August 15, 2022 City of Clearwater Main Library- Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 m ap ® e Meeting Minutes Monday, August 15, 2022 9:00 AM Main Library - Council Chambers Council Work Session Page 1 City of Clearwater Council Work Session Meeting Minutes August 15, 2022 Roll Call Present 5 - Mayor Frank Hibbard, Councilmember David Allbritton, Councilmember Kathleen Beckman, Councilmember Mark Bunker, and Councilmember Teixeira Also Present: Jon Jennings — City Manager, Micah Maxwell —Assistant City Manager, Michael Delk—Assistant City Manager, David Margolis — City Attorney, Rosemarie Call — City Clerk and Nicole Sprague — Deputy City Clerk. To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 1. Call to Order— Mayor Hibbard The meeting was called to order at 9:00 a.m. 2. City Manager 2.1 Approve an Interlocal Agreement between the City of Clearwater and the Community Redevelopment Agency (CRA) to provide staffing and administrative services for the CRA, provide for the reimbursement of certain expenses by the CRA to the City, and authorize the appropriate officials to execute same. (consent) The Clearwater Downtown Redevelopment Plan establishes that Tax Increment Funding (TIF) funds received by the CRA may be used for certain redevelopment activities. As per Section 163.387, Florida Statues allow that money in the redevelopment trust fund may be expended to support the activities of the Community Redevelopment Agency, including providing for staff. The CRA partners with the City to provide staffing and other administrative services (IT, Legal etc.) to implement the Downtown Redevelopment Plan. The CRA agrees to provide TIF funding in a total amount not to exceed $691,422 for this contract year. This amount includes $661,392 for existing staffing and $30,030 for other administrative services. These amounts are subject to adjustment and approval in the CRA budget each year.The CRA will only pay the City for actual funds spent. Any unspent funds carry over to the next fiscal year and are reallocated as part of an amended budget request. 3. Economic Development and Housing Page 2 City of Clearwater Council Work Session Meeting Minutes August 15, 2022 3.1 Certify two housing projects completed by Habitat for Humanity of Pinellas County, Inc. are consistent with local plans and regulations and adopt Resolution 22-17. Florida Statutes provide for tax credits such as the as the Community Contribution Tax Credit Program, as set out in Section 220.183, Florida Statues, as an incentive to donate to eligible projects for the construction of affordable housing. The statute requires a certification by local government that the projects are consistent with local plans and regulations be included in the application for community contribution tax credits. Habitat has completed construction of projects at 602 Alden Avenue, Clearwater, FL 33755 and at 1175 Tangerine Street, Clearwater FL 33755 identified by Pinellas County Property Identification Numbers 09-29-15-08622-000-0560 and 10-29-15-33552-004-0050 respectively. Staff has confirmed that these projects are consistent with applicable local plans and regulations. 3.2 Approve the Community Development Block Grant - Coronavirus (CDBG-CV) Program Agreement between the City of Clearwater and the Early Learning Coalition of Pinellas County, Inc. in an amount not to exceed $345,593 and authorize the appropriate officials to execute same. (consent) The Early Learning Coalition of Pinellas County, Inc. (ELC) partners with more than 500 preschools, family childcare homes and school age care providers to deliver education and enrichment programs that set a lifelong trajectory. Lack of access to affordable childcare is a common issue preventing families from returning to the workforce. As the cost of childcare rises, families are forced to make tough decisions that impact their children's self-sufficiency and academic success. Access to affordable childcare helps to stabilize families and rebuild our economy. The ELC's School Readiness program provides tuition assistance to working families. School Readiness funds pay a portion of childcare costs based on the family's household size and annual gross income. While this program serves an average of 6,000 children countywide, the restrictive eligibility criteria leave many families with no support at all. The CDBG-CV Agreement between the City of Clearwater and the ELC will provide tuition assistance to students from low- to moderate-income families who may not qualify under other funding programs. Under this agreement, ELC estimates they will provide partial tuition assistance Page 3 City of Clearwater Council Work Session Meeting Minutes August 15, 2022 to 42 Clearwater children at an average subsidy of$145/week over twelve months. Additional benefits to this partnership include a structured learning environment for children, parents returning to the workforce, and increased enrollment for the local childcare industry. APPROPRIATION CODE AND AMOUNT: This agreement will be funded with Community Development Block Grant - Coronavirus funds, a funding source provided by the United States Department of Housing and Urban Development. In response to questions, Economic Development and Housing Assistant Director Chuck Lane said organizations receiving funds must meet reporting requirements. Staff anticipates assisting 42 families with these funds. He said advertising the availability of funds is not necessary as the Early Learning Coalition of Pinellas County(ELCPC) has a waiting list. Qualifying families need to reside in Clearwater or use a daycare facility within city limits. ELCPC CEO Lindsey Carson said the organization partners with private providers/small business community that get contacted for care and realize the families cannot afford. The organization also receives referrals from family care providers and preschools. She said ELCPC has a marketing campaign as part of their family outreach services. Many individuals do not apply for assistance if they know there is no available funding, staff anticipates an influx of applications as the availability of funds is known. There are currently 100 kids on the countywide waiting list. She said staff is identifying those who live within Clearwater city limits as candidates for this program. 3.3 Approve State Housing Initiatives Partnership (SHIP) Program Annual Report and Local Housing Incentive Certification for the closeout year 2019-2020 and interim year 2020-2021 and authorize the appropriate officials to execute same. (consent) The Florida Legislature enacted the William E. Sadowski Affordable Housing Act (Act) in 1992. The Act created a dedicated revenue source for state and local housing trust funds including the State Housing Initiatives Partnership (SHIP) Program. Through the SHIP Program, the Economic Development and Housing Department has provided funding for the following housing activities: Down payment and closing costs assistance of existing structures; the construction of new dwellings; the rehabilitation of owner-occupied single-family dwellings; and the rehabilitation of rental properties. All local governments receiving SHIP funds must submit their annual report to the Florida Housing Finance Corporation by September 15 of each year. The Page 4 City of Clearwater Council Work Session Meeting Minutes August 15, 2022 annual report provides details of expended and encumbered funds. The report also provides information on the strategies funded, the number of households served, and income category, age, family size, race and other data regarding special needs populations such as homeless persons, persons with disabilities and the elderly. The report is submitted electronically to the State of Florida. For closeout year 2019-2020, the City received $202,776 from the state annual distribution, $326,478.43 in program income and related interest, carryover of a negative balance of($1,747.01) from previous year funds for FY 2019-2020 total revenue of$527,507.42. The City expended a total of$552,541.84 to assist nine families utilizing its approved strategies. The City expended $252,541.84 on construction of two new single-family homes and $300,000 to rehabilitate seven multi-family units. SHIP funding has a positive impact on the City's economy, as evidenced by activities in closeout year 2019-2020, where the City expended $552,541.84 on SHIP strategies in SHIP dollars to leverage approximately $9.1 million in other funds. Additionally, the city spent $52,925.44 on program administration. The City's SHIP program will carry a negative balance of$77,959.86 into FY 2020-21 which will be closed out this time next year. 4. Human Resources 4.1 Approve purchase orders to various insurance carriers for payment of premiums under the City's 1% life insurance program in the annual not-to-exceed amount of$106,000 for the period of October 1, 2022 through September 30, 2023, with two one-year renewals, pursuant to Clearwater Code of Ordinances Section 2.563(1)(i), Insurance, and authorize the appropriate officials to execute same. (consent) The City maintains a benefit for employees referred to as the 1% life insurance program. The program provides for employees to contribute up to 1% of their annual salary toward life insurance premiums with the City matching that amount. Effective October 1, 2008, no new enrollments in the program are permitted, but grandfathered employees are allowed to continue participation. This program was replaced for CWA-represented employees with life insurance coverage of$50,000 provided by Unum. This request is to approve payment of premiums to the following insurance carriers for the period of October 1, 2022 through September 30, 2023, with two one-year renewals for ongoing participants in the annual amount not-to-exceed $106,000. Axa Equitable Life Insurance Company, $2,000 Prudential Insurance Company, $6,000 Transamerica Premier Life Insurance Company, $5,000 Principal Life Insurance Company, $21,000 Page 5 City of Clearwater Council Work Session Meeting Minutes August 15, 2022 New York Life Insurance Company, $72,000 This requested is exempt from competitive solicitation, except when bidding is required by Statute, Pursuant to City Code section 2.563 (1)(i) Contracts of Insurance. APPROPRIATION CODE AND AMOUNT: Funds for City contributions to this program are included in the annual budget. In response to questions, Human Resources Director Jennifer Poirrier said the city does not own the plans. Since the employees own the plans, the City does not have any options but to maintain the plans. She said the program ceased in 2008. 4.2 Approve a purchase order to Unum Life Insurance Company of America for city and employee paid life and Long-Term Disability benefits in the amount of$813,000 for the period of January 1, 2023, through December 31, 2024, pursuant to Clearwater Code of Ordinances Section 2.563(1)(i), Insurance, and authorize the appropriate officials to execute same. (consent) The City currently provides life insurance to all full-time employees and provides Long-Term Disability to those employees who do not participate in the City Pension Plan. The coverage will stay with the current carrier (Unum), with no increase for 2023 and 2024. The coverage is as follows: • CWA Life in an amount equivalent to 1 '/2 times the employee's annual base salary not to exceed $50,000. • SAMP Life in an amount equivalent to 1 times the employee's annual base salary. • Voluntary SAMP Supplemental Life in incremental amounts of$50,000, not to exceed $500,000, with premium payroll- deducted from the employee's salary. • Basic Life insurance in the amount of$2,500 for all employees except CWA. • Basic Life insurance in the amount of$1,000 for grandfathered retirees. • Long Term Disability Insurance for those employees who do not participate in the City Pension Plan. APPROPRIATION CODE AND AMOUNT: Funds are available in the Central Insurance Fund code 5907590-545500(Insurance Premium-Life) and 5907590-545700 (Insurance Premium- Disability) to fund this contract. Funding will be included in the fiscal year 2024/25 budget for the final year of the contract. Page 6 City of Clearwater Council Work Session Meeting Minutes August 15, 2022 5. Parks and Recreation 5.1 Authorize a Guaranteed Maximum Price proposal to Certus Builders, Inc., of Bristol, FL for the construction of a new pier and dock at the Ross Norton Recreation Complex located at 1426 South Martin Luther King Jr. Avenue, in the amount of$231,194.70, which includes a 10% contingency, pursuant to RFQ 40-20, Construction Manager at Risk (CMAR) Services for Continuing Contracts and authorize the appropriate officials to execute same. (consent) On September 17, 2020, Council approved the use of thirteen firms to serve as construction managers for the City under RFQ 40-20 and Certus Builders, Inc., was selected as one of the approved firms. The Ross Norton Recreation Complex is a 19.59-acre parcel that contains the Ross Norton Recreation and Aquatics Center, as well as a recreation trail adjacent to Lake Belleview. The complex has seen heavy use by the Lake Belleview Community, of which the surrounding neighborhood and residents have expressed interest to city staff for the construction of a new dock overlooking Lake Belleview, following the demolition of a previously existing dock in 2014. This proposal is for all work needed for the project, which includes the construction of structural and marine elements, decking, paneling, and handrails. The proposed dock will be located in the same location as it existed previously and will provide for compliance with accessibility standards of the Americans with Disabilities Act. This is a 120-day contract which will commence upon issuance of a Notice to Proceed. A Community Development Block Grant of$190,000.00 has been requested for this project utilizing CDBG-CV funds. Once approval is complete, a future budget amendment will be required to recognize these grant funds in the project. This is a reimbursement grant. Funding will be transferred upon project completion. APPROPRIATION CODE AND AMOUNT: Funds are available in capital improvement project M2206, Parks & Beautification R&R. A future amendment will increase the project budget by $190,000.00 to recognize the transfer of CDBG-CV funds allocated for this project. Staff was directed to provide the dock measurements. Page 7 City of Clearwater Council Work Session Meeting Minutes August 15, 2022 6. Police Department 6.1 Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year 2022-2023 in the amount of$226,703.04 to underwrite the cost of additional Community Policing services by the Clearwater Police Department in the Downtown Gateway District, Prospect Lake District, and the Downtown Core District, encompassed by the CRA to address quality of life issues, drug dealing, prostitution, and homelessness and authorize the appropriate officials execute same. (consent) Quality of life issues, drug dealing, prostitution, and homelessness, all negatively impact the re-development plans. Additional community policing resources are needed to effectively address these issues above and beyond the level provided by routine road patrol functions. An allowable funding source of this active item is the use of CRA Tax Increment Financing (TIF) funds. Florida Statutes allows for the use of TIF funds for "community policing innovations" in the Community Redevelopment Areas. The CRA and Clearwater Police Department have reached an agreement on a proposed scope of services and terms as delineated in the Interlocal Agreement. Included in the scope is the delineation of specific, measurable crime reduction targets by which to monitor the success of the initiative as well as providing clear language required by statute assuring that the resources are applied to the CRA/Downtown Gateway area. APPROPRIATION CODE AND AMOUNT: Funding for this Interlocal Agreement will be from CRA Project Code R2001 Community Policing. 7. Engineering 7.1 Approve increases of residential and commercial Stormwater Utility rates by 1.75% per Equivalent Residential Unit (ERU) beginning October 1, 2022, October 1, 2023, October 1, 2024, October 1, 2025, and October 1, 2026; and pass Ordinance 9608-22. August 14, 2019, City Council adopted a rate decrease of 8.5% effective October 1, 2019 and two years of 0% Stormwater rate increases for Fiscal Year (FY) 21 and FY22 (beginning October 1, 2020 and October 1, 2021). Stantec Consulting Services' 2022 revenue sufficiency and financial forecast analysis determined that, due to current capital and operating cost projections, increases of 1.75% are needed for fiscal years 2023 ($13.64), 2024 ($13.87), 2025 ($14.11), 2026 ($14.36) and 2027 ($14.61). Per Stantec's analysis, 1.75% Page 8 City of Clearwater Council Work Session Meeting Minutes August 15, 2022 increases are recommended for the remaining five years of the ten-year rate study forecast. The Stormwater Utility fees are utilized for planning, design, construction, operation, maintenance, regulation, and inspection of the stormwater management facilities of the City. In response to questions, Engineering Assistant Director Elliot Shoberg said the 8.5% reduction was related to pending stormwater regulations that anticipated large capital expenditures, the regulations did not pan out. Staff used the extra funds to pay off one of the bonds and reduce the rates. He said the Department is now back on a standard track. The City's customer base is consistent as the city is built out. 7.2 Approve Change Order One to Biltmore Construction Co. Inc, of Clearwater, FL, in the amount of$629,493.00 for the fabrication and installation of Phase Two of the Downtown Wayfinding program (19-0016-EN), increasing the contract from $995,826.00 to $1,625,319.00, extend the contract through February 28, 2023, and authorize the appropriate officials to execute same. (consent) The preparation and installation of a wayfinding program was identified as a strategy in the U.S. 19 Corridor Redevelopment Plan. In August 2015, the Planning and Development Department issued a Request for Qualifications for environmental graphic and design services to develop a wayfinding and signage master plan for the Corridor. On January 29, 2016, MERJE, a nationally recognized firm with extensive community wayfinding experience, was awarded a contract to develop such a plan. Key objectives of the plan were to: • Strengthen the City's brand identity • Identify key destinations • Help drivers better navigate and direct pedestrians, bicyclists and transit users in the area On May 20, 2021, Council approved a $995,826 contract with Biltmore Construction Company Inc, Construction Manager at Risk, to fabricate and install the first phase of the wayfinding program which focused heavily on the downtown core and CRA district. Phase One is nearing full completion. Phase Two of the program includes 81 sign locations in the Clearwater Beach area. Biltmore will coordinate and procure the required state and county permits for the next phase of the program. Traffic Operations will maintain the signage. Page 9 City of Clearwater Council Work Session Meeting Minutes August 15, 2022 APPROPRIATION CODE AND AMOUNT: 3157549-530300-92842 $629,493.00 7.3 Approve a Contract for Purchase of Real Property by the Community Redevelopment Agency of the City of Clearwater, Florida (CRA) between the CRA and Peace Memorial Presbyterian Church of Clearwater, Florida, Inc., (Contract) for purposes of the City of Clearwater (City)joining in on the Contract to the extent expressly provided for therein, or as may be delegated by the CRA from time to time and authorize the appropriate officials to execute same. (consent) This is a companion item to the CRA Meeting Agenda Item on Monday, August 15, 2022, addressing the Purchase Agreement between the CRA and Peace Memorial Presbyterian Church of Clearwater, Florida, Inc. The CRA has contracted with Peace Memorial Presbyterian Church of Clearwater, Florida, Inc. (Seller) to purchase real property located at 107 S. Osceola Avenue, Clearwater, Florida (Property). As a condition to closing, the Seller has requested that the City vacate the alleyway located between the Property and the Seller's adjacent property situated at 110 S. Ft. Harrison Avenue. Additionally, the Contract provides for benefits and obligations which may be enjoyed or carried out by the CRA and/or the City as expressly provided for in the Contract or as may be delegated by the CRA from time to time. Further, certain covenants, restrictions and easements are provided for in the Contract and will be memorialized in a Covenants, Restrictions, and Grant of Easements agreement (CREA) that must be executed and entered into as a condition to the closing of the transaction. Specifically, Sections 37 and 38 and Exhibit "C" of the Contract provide that the City agrees to cooperate in good faith with the Seller in its vacation request, and that it will cooperate and support the CRA in meeting the obligations and enjoying the benefits of the provisions provided for in the Contract. The City makes no guarantees or representations as to the outcome of the regulatory process required for the requested vacation. Typical requirements of the vacation process will apply, including but not limited to, the reservation and/or grant of easements for utilities. The Seller has agreed to the terms of the Contract prior to presentation to Council and the CRA. Should the City and the CRA approve the Contract, each via its applicable process, each will execute the Contract accordingly. If approved by the CRA and the City, the Seller will present for formal approval by its governing body. If approved by Seller's governing body, the Seller will execute and deliver a fully executed copy of the Contract to the City and the CRA. 7.4 Declare as surplus, certain real property identified as parcel number 10-29-15-68346-000-0050 at 918 Palmetto Street (city-owned property) for the purpose Page 10 City of Clearwater Council Work Session Meeting Minutes August 15, 2022 of exchanging the Palmetto Street property for certain real property owned by Barnell Evans and Sandra Evans, husband and wife at 900 Palmetto Street; approve the related Contract for Exchange of Real Property between Barnell Evans and Sandra Evans, husband and wife and the City of Clearwater, and authorize the appropriate officials to execute same, together with all other instruments necessary to affect closing. (APH) City-owned 918 Palmetto Street Property is 5,200 square feet (SF) of unimproved land, zoned residential, that was acquired by Certificate of Title from Pinellas County Clerk of Court as a result of foreclosure on December 30, 1997, for$0.00. It is currently being leased by Hope Academy and being used as a playground for their daycare located at 920 Palmetto Street. The site consists of one parcel identified by the Pinellas County Property Appraiser as 10-29-15-68346-000-0050, which is legally described in Exhibit A of the contract. The property owned by Barnell Evans and Sandra Evans, husband and wife, is located at 900 Palmetto St, and is a 7881 SF vacant lot. The site is in the proposed North Greenwood CRA District and is zoned commercial. The site consists of one parcel identified by the Property Appraiser as 10-29-15-45000-006-0040, which is legally described in Exhibit B of the contract. The exchange is contingent upon the following: declaration of the city property as surplus; termination of the lease between the City and Hope Academy; and the City being granted adequate access to the Evans property for purposes of conducting inspections and investigations, including environmental investigations. If any of the contingencies are not met, the contract will become null and void. An independent appraisal was performed by James Millspaugh and Associates on both sites involved in the proposed property exchange. The City's 918 Palmetto Street property's fair market value was determined to be $43,000 as of June 30, 2022, and Barnell Evans and Sandra Evans 900 Palmetto Street Property was determined to have a $63,000 fair market value as of June 30, 2022. With the proposed land exchange, the City will receive a property with a higher appraised value in the proposed North Greenwood Community Redevelopment Agency district. Per City Charter Section 2.01(d)(5)(iv), real property declared surplus may be exchanged for other real property having a comparable appraised value. The property exchange contract between the City and Barnell Evans and Sandra Evans contemplates the closing to occur on or before December 19, 2022. City closing costs shall not exceed $6,000. APPROPRIATION CODE AND AMOUNT: Page 11 City of Clearwater Council Work Session Meeting Minutes August 15, 2022 Funding for costs related to closing are available in capital improvement project ENGF180003, Miscellaneous Engineering. In response to a question, Real Estate Services Coordinator Suzanne Kramer said she confirmed with the property owner that the daycare will remain. 7.5 Declare surplus for the purpose of sale, through Invitation to Bid 43-22, real property located on North Garden Avenue, Clearwater, FL 33755, identified as Parcel ID. 09-29-15-25542-004-0360, said real property legally described as: Eldridge, J. J. Part of Lots 36 and 37 DESC FROM SW COR OF SD LOT 36 TH NE'LY 33.7FT ALG W'LY LOT LINE FOR POB TH CONT NE'LY 41.31FT ALG W'LY LOT LINE TO POINT 12.51FT N OF SW COR OF SD LOT 37 TH FLY 125FT ALG LINE PARALLEL TO S BNDRY OF LOT 37 TO E'LY BNDRY OF SD LOT 37 TH SW'LY 65.07FT ALG E'LY LOT LINES TO POINT 9.30FT N OF SE COR OF LOT 36 TH NW'LY TO POB as recorded in PB OH1 at Page 85 of the Public Records of Pinellas County, Florida. (APH) On December 28, 2018, the City of Clearwater acquired the fee simple ownership of this vacant lot on N Garden Ave in foreclosure via Certificate of Title from the Circuit/County Court, Pinellas County, Civil Division. On June 2, 2022, a written request was received from Palm Bluff Development Group to declare the parcel surplus to afford them the opportunity to bid on it to become part of an approved Development Order, Case FLD2021-12023, for a 60-unit condominium plus 5000 SF of commercial space adjacent to this vacant lot via a formal amendment to the Flexible Development project. The appraised value of the N Garden Ave vacant lot has been determined by James Millspaugh &Associates, Inc., to be Eighty-Seven Thousand Five Hundred Dollars ($87,500). Per City Charter 2.01, real property declared surplus shall be sold to the party submitting the highest competitive bid above the appraised value whose bid meets the terms set by the Council and whose proposed use of the property is in accordance with the Council's stated purpose for declaring the property surplus. The City's total investment in the N Garden Avenue vacant lot is $0.00. City Management recommends Council set the minimum required bid at the appraised value of$87,500 from the successful bidder in the Invitation to Bid. 8. Planning 8.1 Approve the first amendment to an existing Development Agreement between Beachrock Lodging LLLP (the property owner) and the City of Clearwater for property located at 325 Gulfview Boulevard and 326 Coronado Drive, 325 Gulfview Boulevard and 326 Coronado Drive and set a new date by which time site plan approval must be obtained; adopt Page 12 City of Clearwater Council Work Session Meeting Minutes August 15, 2022 Resolution 22-06 and authorize the appropriate officials to execute same. (HDA2013-08004A) Development Proposal: No changes have been made to the Development Proposal presented at the August 4, 2022 Council meeting. This proposed first amendment will reduce the proposed height of the building from 140 feet to no more than 100 feet along with associated changes to the building design. There is no change in the site area (1.60 acres), density (113 units per acre) or the total number of allocated (100) or proposed (180) hotel units. The owners propose to utilize the otherwise permitted density of 50 units per acre or 80 units associated with the 1.60 acre-site and incorporate the previously approved allocation of an additional 100 units from the Hotel Density Reserve through Beach by Design resulting in a total of 180 units as originally approved. The request includes a new conceptual site plan and accompanying building elevations (Exhibit B) and certain changes to the Development Agreement as listed below. ■ Section 4.4 is updated to show a decrease in height from 140 feet to more than 100 feet. ■ Exhibit B is updated to reflect the revised conceptual site plan and elevations. The current proposal continues to be to demolish all structures on the site and redevelop the site with a 180-unit overnight accommodation use (113 rooms per acre, including the allocation of 100 rooms from the Hotel Density Reserve). The building will be no more than 100 feet as measured from the point at which minimum floor elevations have been established by law to flat roof with parking on the first two levels. The proposal includes a tropical modern architecture, which is consistent with and complements the tropical vernacular envisioned in Beach by Design. Consistency with the Community Development Code: No changes have been made to the Conceptual Site Plan presented at the August 4, 2022 Council meeting. The Conceptual Site Plan continues to appear to be consistent with the CDC regarding: ■ Minimum Lot Area and Width ■ Minimum Setbacks ■ Maximum Height ■ Minimum Off-Street Parking ■ Landscaping Consistency with Beach by Design: Page 13 City of Clearwater Council Work Session Meeting Minutes August 15, 2022 No changes have been made to the Conceptual Site Plan presented at the August 4, 2022 Council meeting. The Conceptual Site Plan continues to appear to be consistent with the Beach by Design with regard to: ■ Design Guidelines ■ Hotel Density Reserve Standards for Development Agreements: The proposal is in compliance with the standards for development agreements, is consistent with the Comprehensive Plan and furthers the vision of beach redevelopment set forth in Beach by Design. The proposed first amended and restated amendment to the existing Development Agreement will be in effect for a period not to exceed ten years, meets the criteria for the allocation of rooms from the Hotel Density Reserve under Beach by Design and includes the following main provisions: • Provides for no change in the number of units (100 units) allocated from the Hotel Density Reserve (previously approved as part of HDA2013- 08004/Resolution No. 14-11); • Revises Exhibit B which includes new conceptual site plans, architectural drawings, elevations and perspectives; • Requires the developer to obtain building permits within one year of approval of the amended and restated Development Agreement and certificates of occupancy in accordance with Community Development Code (CDC) Section 4-407; • Requires the return of any hotel unit obtained from the Hotel Density Reserve that is not constructed; • Prohibits the conversion of any hotel unit allocated from the Hotel Density Reserve to a residential use and requires the recording of a covenant restricting use of such hotel units to overnight accommodations usage; and • Requires a legally enforceable mandatory evacuation/closure covenant that the hotel will be closed as soon as practicable after a hurricane watch that includes Clearwater Beach is posted by the National Hurricane Center. Changes to Development Agreements: Pursuant to Section 4-606.1., CDC, a Development Agreement may be amended by mutual consent of the parties, provided the notice and public hearing requirements of Section 4-206 are followed. Revisions to conceptual site plans and/or architectural elevations attached as exhibits to this Development Agreement shall be governed by the provisions of Section 4-406, CDC. Minor revisions to such plans may be approved by the Community Development Coordinator. Other revisions not specified as minor shall require an amendment to this Development Agreement. Summary and Recommendation Page 14 City of Clearwater Council Work Session Meeting Minutes August 15, 2022 The proposal appears to be generally consistent with applicable components of the Community Development Code and Beach by Design and staff is supportive of the request. 9. Information Technology 9.1 Authorize a Purchase Order to GSA Security, Inc. of Tampa, FL, for the purchase, installation, maintenance, and repairs of security cameras in the not-to-exceed amount of $550,000.00 for a two-year term expiring on June 24, 2024, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) The City currently has approximately 750 Axis IP security cameras composed primarily of exterior facility security cameras. The Information Technology Department requests authorization to use GSA Security for the purchase and installation of new cameras and the maintenance of new and existing camera's, piggybacking off of the City of St Petersburg RFP 7222, Security Cameras, Installation, Maintenance and Repairs which expires on June 24, 2024. Future projects anticipated during this contract term include Crest Lake Park, Imagine Clearwater Waterfront, Cleveland Street Downtown District, PD District 3 Substation, and other locations for the Intelligent Policing Project. APPROPRIATION CODE AND AMOUNT: Installation of security cameras at other city facilities will be funded from various operating /capital codes as requested, and CIP 94873 (Citywide Camera System). In response to questions, IT Director Dan Mayer said the contract will add approximately 300 to 500 new cameras over the next three years. Most of the initial cameras will be related to traffic. Police Chief Daniel Slaughter said no cameras are located in residential areas. The focal point of the cameras are public areas, such as Imagine Clearwater and Crest Lake Park. He said the focus has been to place cameras where the public expects them. 9.2 Authorize a purchase order to CDW Government LLC (CDW-G) of Vernon Hills, IL for the renewal of the Pure Storage Evergreen Gold Subscription and software in the not-to-exceed amount of$177,158.59 for a three-year term, pursuant to Clearwater Code of Ordinance Section 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) Page 15 City of Clearwater Council Work Session Meeting Minutes August 15, 2022 Authorization is requested to enter a three-year term with CDW-G for ongoing maintenance to include hardware and software for the City's Pure mass storage device located in the two data centers, piggybacking off Omnia Contract 2018011-01, Information Technology Solutions & Services, valid through February 28, 2025. Additional discounts were passed on to the City by CDW-G. The CDW-G pricing for three years is $161,053.26. Authorization to add a contingency of$16,105.33 is requested for additional support services as needed during the term. APPROPRIATION CODE AND AMOUNT: Current and future maintenance (FY22, FY23 and FY24) will be budgeted in the Information Technology operating budget, codes 5559864-530300. 10. Public Utilities 10.1Authorize a purchase order to Applied Industrial Technologies Inc. of Cleveland, OH, for Maintenance, Repair, Operating Supplies, Industrial Supplies and Related Products and Services in the not-to-exceed amount of$40,000.00, beginning August 19, 2022 through December 31, 2022, with the option for four, one-year renewals in an annual not-to-exceed amount of$150,000.00 thereafter, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) Public Utilities is requesting authorization to purchase various industrial maintenance, repair and operating items related to our water plants, wastewater plants, lift stations and booster pump stations, piggybacking Maricopa County #16154-RFP with Omnia Partners which expires December 31, 2026. Such items include, but are not limited to, bearings, gear boxes, sleeves, shaft couplings, packing and seal materials, bushings, sprockets, belts, drive chains, pulleys, and other miscellaneous industrial maintenance items. All invoices and quotes will reference the list price along with the discounted price and Public Utilities staff will ensure that they are receiving the correct discounted pricing as outlined in the contract. APPROPRIATION CODE AND AMOUNT: Budgeted funds for FY22 are available in Public Utilities' cost centers, cost code 550400 Operating Supplies and Materials. Funding for future years will be requested within contract calendar and spending Page 16 City of Clearwater Council Work Session Meeting Minutes August 15, 2022 limits. 10.2Approve a Purchase Order to Odyssey Manufacturing of Tampa, FL for Removal and Replacement of Sodium Hypochlorite Tanks at the Marshall Street Water Reclamation Facility (WRF) in the amount of$88,500.00, which includes a contingency of$20,000, pursuant to Invitation to Bid (ITB) 21-22 and authorize the appropriate officials to execute same. (consent) On June 13, 2022, Procurement issued ITB 21-22, Removal and Replacement of Sodium Hypochlorite Tanks and received two responses. Odyssey Manufacturing Co. of Tampa, FL represented the lowest responsive, responsible bidder in accordance with the specifications outlined in the bid. Odyssey Manufacturing Co will be responsible to remove and replace three 2,500-gallon Sodium Hypochlorite bulk chemical tanks, along with associated pipes and appurtenances within the containment area, at the Marshall Street WRF. These tanks are used to store bulk quantities of Sodium Hypochlorite, commonly known as bleach, which is used during the disinfection process in wastewater treatment. The existing tanks are near the end of their useful life. In February 2022, Public Utilities received quotes to remove, dispose and install three tanks at the East WRF in the amount of$49,750.00. With this purchase, the total amount to replace all tanks at the two WRF's through Odyssey Manufacturing Co will be $138,250.00. APPROPRIATION CODE AND AMOUNT: 3277327-546700-M 1905 $88,500.00 Funds are available in capital improvement project M1906 Marshall Street Plant R&R, to fund this project. 10.31ncrease domestic water, lawn water, wastewater collection, and reclaimed water rates annually by 3% effective October 1, 2022, October 1, 2023, October 1, 2024, October 1, 2025, and October 1, 2026; increase other fees and charges; and pass Ordinance 9570-22 on first reading. This utility rate increase is needed to provide adequate funding to operate the City's water and wastewater systems and maintain compliance with debt service coverage requirements. Additionally, these rate increases will support continuation of the capital improvement projects needed to sustain the city utility infrastructure. Public Utilities regularly evaluates the sufficiency of the revenues provided by the City's water, sewer, and reclaimed water rates to meet both the current and future requirements of the Utility. In June of 2022, Stantec Consulting Services Inc. completed a Water and Sewer Revenue Sufficiency Analysis to cover five Page 17 City of Clearwater Council Work Session Meeting Minutes August 15, 2022 years of operations. The Consultant is recommending a rate increase to provide adequate revenue to fund utility cost requirements while recognizing the effects of demand growth, increased purchased water costs, increased cost of operations, and renewal and replacement requirements. The study covers the period Fiscal Year (FY) 2023 through FY2027 and recommends 3% increases annually for the entire period to be effective October 1, 2022, October 1, 2023, October 1, 2024, October 1, 2025, and October 1, 2026. The increases are applicable to domestic water, lawn water, wastewater collection, and reclaimed water. Public Utilities has also completed a review of the other fees listed under Section XXIV. Public Works - Fees, Rates and Charges (§32.068) and is requesting an increase in fees related to water meter connection charges, taps on water mains, backflow preventer device installations, and fire lines installation charges. This increase is intended to bring these charges in line with the actual costs to provide these services. In response to questions, Stantec Managing Consultant Leticia Doohaluk said the average single family residential customer will see an increase of $2.38 per month. A survey comparing a typical water bill was conducted and it showed that the City of Clearwater is in the middle of the pack when compared to surrounding communities. 11. Solid Waste 11.1 Ratify and confirm an increase to the current purchase order with Sunbelt Rentals, Inc. of Fort Mill, SC, for citywide equipment rental from $75,000.00 to $145,000.00; and authorize the appropriate officials to execute same. (consent) In September 2021, General Services Building & Maintenance Division (BM) issued a Purchase Order to Sunbelt Rentals for miscellaneous Citywide Equipment Rentals in the amount of$20,000.00, piggybacking off of Sourcewell contract#062320-snb for the term September 01, 2021 through September 30, 2022. In February of 2022, the Dectron HVAC unit, which dehumidifies the pool area of the Long Center, and was supplied and maintained by Honeywell, experienced total mechanical failure. BM brought in rental equipment (one 150kw diesel generator, two 40-ton air conditioners, and temporary insulated ducting) to keep the pool usable while Honeywell completed repair of the Dectron unit. The cost of the rentals quickly exceeded the original $20,000.00 purchase order and approval by the City Manager was obtained to increase the purchase order by $55,000.00, bringing the total to $75,000.00. Page 18 City of Clearwater Council Work Session Meeting Minutes August 15, 2022 Repair of the Dectron unit is being delayed by several factors including challenges with international shipping and the need to custom manufacture required parts, adding an additional three to four months to the rental of equipment provided by Sunbelt Rentals. The impact of the additional delay is an additional $47,000 spent, bringing the total cost to $122,000, $22,000 over the City Manager's purchasing authority. An additional $23,000 in expense is anticipated prior to the project completion, for a total anticipated expense of$145,000. Staff requests an increase of the purchase order to $145,000 to keep the Long Center pool operational. APPROPRIATION CODE AND AMOUNT: 5656531-544100 $145,000.00 In response to a question, Parks and Recreation Director Jim Halios said the main tenant is the Clearwater Aquatics Team at no cost. Asking them to modify the agreement in order to make a financial contribution may be an issue. He said citizens are able to use the pool year-round and rentals are booked a year in advance. Most of the pools are closed after Labor Day. 12. Legal 12.1Adopt Ordinance 9598-22 on second reading, vacating the 5-foot wide platted utility easement located on Lot 24, re-plat of Willow Ridge, according to the map or plat thereof as recorded in Plat Book 71, Pages 98-101 of the Public Records of Pinellas County, Florida, less and except the east and west 10 feet thereof. 12.2Adopt 9596-22 on second reading, amending Code of Ordinances, Chapter 2, Article VI, Division 3, Purchasing to change definitions, increase approval authority for department directors, clarify contract requirements, performance and payment bond requirements, change small purchase monetary threshold, increase micro purchase monetary threshold, amending Code of Ordinances, Chapter 2, Article VI, Division 4, to increase disposal authority for surplus sales officer. 13. City Manager Verbal Reports 13.1 Discuss budget follow-up items Budget discussion was deferred to Thursday, August 18, 2022. Page 19 City of Clearwater Council Work Session Meeting Minutes August 15, 2022 Neighborhood Services Division Manager Samantha Moullet reviewed a PowerPoint presentation that described the proposed services and activities for the upcoming fiscal year. In response to questions, Ms. Moullet said most of the historical neighborhood association have expressed how they wish to interact with Neighborhood Services, but there are many associations that are not registered with the City. She said staff proposes to contact those associations not registered with the City to determine how they wish to interact with the City. 14. City Attorney Verbal Reports The City Attorney thanked Assistant City Attorney Laura Mahony for her work on the Peace Memorial item. 15. Council Discussion Item 15.1 Discuss PSTA Transit Center Site - Councilmember Allbritton Councilmember Allbritton said as the City's PSTA board member, last week began with some exciting news and ended with some confusion. He received a call from PSTA CEO Brad Miller who informed him that PSTA was awarded a $20 million RAISE grant for the intermodal center. He said the intermodal center has been discussed since 2010, this was PS TA's fourth attempt to seek grant funding. The city Council unanimously supported the intermodal center at this site last summer. He said he fully supports the intermodal center at this site and requested council consensus to move forward with this site. In response to questions, PSTA CEO Brad Miller said the estimated cost for the project was revised due to inflation. He was confident that PSTA will secure additional monies needed for the funding gap. PSTA may reorganize its capital funding plan. PSTA will have three years to encumber the grant funds. He said the NEPA environmental work on this site has been completed, moving to an alternative site would delay the project because the environmental work must be completed before construction begins. Moving the project to an alternate site would jeopardize the three-year timeline. The reason why PSTA finally received the grant was because the City of Clearwater adopted a resolution that secured this site for the project. PSTA invested approximately$2 million in the NEPA study. The site was identified Page 20 City of Clearwater Council Work Session Meeting Minutes August 15, 2022 in the grant application. The City Manager said when he was hired, Council wanted the new city manager to look anew at everything. A majority of Council supported moving city hall adjacent to the Municipal Services Building this past March. He said he wants to see a new mulitmodal facility in Clearwater because the City could do better than the current facility. He said he met with Mr. Miller on various occasions to discuss options, to include meeting with Pinellas County on an alternative site. He sees the site as a fantastic opportunity to have a direct impact on the Downtown by investing in housing or mixed-use. When the PSTA was unsuccessful in receiving the grant last December, he spoke with city staff regarding the agreement the City entered into with PSTA and understood the agreement was null and void because the grant was not awarded. He said that is when he started the process to communicate with PSTA and Council that better opportunities were identified for the site. Discussion ensued with comments made that the City Manager never mentioned that the site was off the table during his weekly meetings with councilmembers and that the matter should have been discussed on the dais. There was unanimous consensus to direct staff to move forward the Court Street and Myrtle Avenue site for the intermodal center. The City Attorney said Council will need to decide, as a condition for closing, that PSTA obtain the required gap funding prior to closing, or close without securing the gap funding. There was council consensus for the City Attorney to resume negotiations with PSTA. 16. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). Vice Mayor Beckman said she will be providing an update on the Florida League of Cities Annual Conference at the next meeting. 17. Closing Comments by Mayor— None. 18. Adjourn The meeting adjourned at 10:42 a.m. Page 21 City of Clearwater