AGREEMENT FOR CONDUCTING IN CONJUNCTION MUNICIPAL ELECTION - GENERAL ELECTION - NOVEMBER 8, 2022Julie Marcus, Pinellas County Supervisor of Elections
13001 Starkey Rd. (Starkey Lakes Corp. Ctr.), Largo, Florida 33773 • 727 464 6108 • VotePinellas.gov
Agreement for Conducting In -Conjunction Municipal Election
City of Clearwater
General Election — November 8, 2022
WHEREAS, the City/Town has requested the assistance of the Office of the County Supervisor of Elections (Supervisor) in conducting
its General Election; and
WHEREAS, the Supervisor is agreeable to providing such assistance to the City/Town subject to the following conditions, considerations
and agreements arrived at between the parties;
IT IS HEREBY AGREED AS FOLLOWS:
GENERAL PROVISIONS
The election is to be conducted under any applicable ordinances of the City/Town and all sections of Chapters 97-106, Florida Statutes
(the State Election Code). It is understood that the Supervisor is in charge of the election, and that the County Canvassing Board is
responsible for canvassing the election (no cost to the City/Town). The City/Town may have a designated representative in the canvassing
board room. This designee may only serve in an "observer" capacity and may not participate in the canvassing of the election. The
County Canvassing Board will determine whether a recount is required and advise the City/Town. The County Canvassing Board will
certify the election results and will provide a Certificate of Election to the City/Town (ONE Certificate of Election will include all elections
held on the same day). The Certificate of Election will be provided to the City/Town after the County Canvassing Board certifies the official
election results.
The Post -Election Audit may not begin until the Canvassing Board has certified the official election results.
The City/Town is responsible for the costs associated with conducting an annexation election (mapping annexation areas, reassigning
addresses, and mailing new voter registration cards).
The City/Town is responsible for the costs associated with any legal action or contest of election arising from its election. The City/Town,
the Supervisor of Elections and the County Canvassing Board agree that the County Attomey's Office will represent the Supervisor of
Elections and County Canvassing Board in any legal action conceming the canvass or certification of the election.
It is understood that the provisions of this contract are based on current state law, and if any changes in election law should occur during
the period of this agreement, those changes will supersede the terms of this contract where applicable.
Pinellas County Supervisor of Elections (RV 7128/22 WG) Page 1 of 8
City of Clearwater
s
Agreement for Conducting In -Conjunction Municipal Election
The City/Town will provide the Supervisor with the current City/Town definition/boundaries (which includes ALL current
annexations) no later than 5:00 p.m., August 16, 2022. It is the responsibility of the City/Town to ensure the Supervisor has the
current definition/boundary information so all eligible voters can participate in the CitylTown's election. The City/Town agrees
that NO changes to the City/Town definition/boundaries will be made effective between 5:00 p.m., August 16, 2022, and
Midnight, November 8, 2022.
This contract must be signed by the City/Town and received by the Supervisor no later than the ballot language deadline of
5:00 p.m., August 16, 2022.
Upon request, the Supervisor may provide to the City/Town with the number of registered voters for this election.
ELECTION INFORMATION
Election Title:
Election Date:
Voter Registration Deadline:
SPECIAL PROVISIONS
City/Town Clerk:
*Election Day Cell Phone:
Alternate Phone:
Email:
Mailing Address:
2022 General Election
November 8, 2022
October 11, 2022
Rosemarie Call
(727) 224-2351
(727) 562-4092
rosemarie.cal lamyclearwater.com
P.O. Box 4748, Clearwater FL 33758
*The City/Town Clerk MUST be available from 5:00 a.m. to 10:00 p.m. on Election Day.
TRANSLATION (Spanish — Section 203, Voting Rights Act) (Dustin Chase — 464-4988)
a. Pinellas County is a jurisdiction covered by Section 203 of the Voting Rights Act and must provide language assistance
(Spanish). ALL municipalities within Pinellas County are also covered by Section 203 of the Voting Rights Act.
b. Full compliance is a requirement for all jurisdictions (County and Municipal). This means that all information directed to voters or
otherwise concerning voting -connected activities must be provided in both English and Spanish. This includes, but is not limited to,
voter registration, legal advertisements and/or other notices, forms, voting instructions and procedures at the polls or otherwise, polling
place signage, any printed voter information guides or website information concerning elections, communication assistance
Pinellas County Supervisor of Elections (RV 7128122 WG)
City of Clearwater
Page 2 of 8
Agreement for Conducting In -Conjunction Municipal Election
at the polls and election offices and communication with the jurisdiction's minority language community. The obligations and
requirements apply to all elections conducted by the City/Town.
c. Questions concerning your legal obligations/requirements to comply with Section 203, Voting Rights Act should be directed to your
legal counsel.
BALLOT INFORMATION (Wendy Grimes — 464-49871
a. Final Ballot Language is due no later than 5:00 p.m., August 16, 2022 and must include all qualified opposed candidates and
resolutions and/or ordinances with ballot questions (English/Spanish).
b. All ballot language must comply with Florida Statutes 101.161(1) and the Uniform Ballot Rule (1 S-2.032).
c. Using the Ballot Language Submittal Forms — Complete required information. Include information and Candidate Oaths for ONLY
qualified opposed candidates in ballot order. All Charter Amendments and/or Referendum Questions with SIGNED/APPROVED
Ordinances/Resolutions must include numbering for ballot order and English and Spanish translated text.
d. Scan and email ballot language to Wendy Grimes at wgrimeseyotepinellas.gov by the final ballot language deadline.
BALLOT LAYOUT/PRINTING (David Wise — 464-4958)
a. The Supervisor is responsible for creating the ballot (ballot layout will comply with Florida Statutes and the Uniform Ballot Rule).
b. The City/Town is responsible for approving the City/Town's portion of ballot.
c. Precinct ballots will be printed by the Supervisor. The Supervisor will bill the City/Town 22 cents per ballot card (includes shipping
charges) if the City/Town's portion of the ballot creates an additional ballot card ($0.23 for 2 sided ballots).
d. Provisional Ballots (minimum of 25 ballots per precinct) will be printed by the Supervisor. The Supervisor will bill the City/Town
22 cents per ballot card if the City/Town's portion of the ballot creates an additional ballot card.
e. If the City/Town requires a ballot change after ballots are printed, the City/Town is responsible for additional costs.
CANDIDATE AUDIO RECORDING (Nicole Sokolowski/David Wise — 464-49581
The deadline for candidates to record their names and office titles for the audio ballot is 5:00 p.m., August 16, 2022. It is the responsibility
of the City/Town to notify City/Town candidates of this deadline. Candidates must call (727) 453-3293; a voice message will prompt the
candidate to record his/her name as indicated on the Candidate Oath and the office for which the candidate is running.
MAIL BALLOTS (Alex Pena-Rosado — 464-5719)
a. The Supervisor will bill the City/Town 38 cents per ballot card, if the City/Town's portion of the ballot creates an additional ballot card,
used in the initial mailing.
Pinellas County Supervisor of Elections (RV 7/28/22 WG) Page 3 of 8
City of Clearwater
Agreement for Conducting In -Conjunction Municipal Election
b. The Supervisor will bill the City/Town 38 cents per ballot card, if the City/Town's portion of the ballot creates an additional ballot card,
used in daily mailings.
c. If placement of the City/Town's municipal contests/questions on the ballot causes an additional ballot card to be created, the
Supervisor will bill the City/Town for the cost of that additional card and postage for mailing that ballot.
d. The deadline for mailing military/overseas mail ballots is September 24, 2022 [F.S. 101.62(4)(a)]. Tentative Mailing Schedule
for militaryloverseas ballots: The week of September 19, 2022, no later than September 24, 2022.
e. Domestic ballots must be mailed no earlier than September 29, 2022 and no later than October 6, 2022 [F.S.101.62(4)(b)].
f. After the initial mailings, ballots will be mailed daily up to the eighth day prior to the election. The deadline to request a ballot be mailed
is 5:00 p.m., October 29, 2022, ten days prior to the election [F.S. 101.62].
g. Duplicate and test ballots will be printed by the Supervisor; the Supervisor will bill the City/Town 38 cents per ballot card if the
City/Town's portion of the ballot creates an additional ballot card.
LEGAL NOTICES (Dustin Chase — 464-4988)
a. The Supervisor is responsible for publishing the canvassing board meeting schedule.
b. The Supervisor is responsible for creating the Sample Ballot and publishing it in a newspaper of general circulation. The City/Town is
responsible for the advertising costs associated with publishing their portion of the sample ballot advertisement. The Supervisor will
bill the City/Town for the City/Town's portion of the sample ballot advertisement.
c. The Supervisor is responsible for mailing any necessary polling place change notices and publishing the list in a newspaper of general
circulation.
d. If the City/Town is conducting a special election or special referendum election, the City/Town is responsible for any additional notices
required by Florida law. The City/Town is responsible for any notices required in its charter or by ordinance.
TESTING BALLOT COUNTING EQUIPMENT (David Wise — 464-4958)
The County Canvassing Board will certify test results of the ballot counting equipment and file the election parameters with the Division
of Elections. All tests will be performed at the Election Service Center,13001 Starkey Road, Largo.
CANVASSING BOARD MEETING SCHEDULE (Dustin Chase — 464-4988)
a. The Supervisor will publish the Canvassing Board Meeting/Testing Schedule at no cost to the City/Town.
b. All Canvassing Board Meetings will take place at the Election Service Center, 13001 Starkey Rd., Largo.
Pinellas County Supervisor of Elections (RV 7/28/22 WG) Page 4 of 8
City of Clearwater
Agreement for Conducting In -Conjunction Municipal Election
c. A Canvassing Board Schedule will be emailed to the City/Town Clerk as part of this contract.
i. The Canvassing Board/testing schedule reflects ALL possible meeting days.
ii. The Canvassing Board will modify the schedule as needed based on the number of mail ballots received. Updates to the
canvassing board schedule will be posted to the Supervisor's website (VotePinellas.gov).
EARLY VOTING (Jeff Mendes — 464-6110)
a. Early Voting ballots will be printed by the Supervisor; the Supervisor will bill the City/Town 36 cents per ballot card if the City/Town's
portion of the ballot creates an additional ballot card.
b. The Supervisor will provide early voting locations. Locations, dates and times will be included in each mail ballot kit and posted to the
Supervisor's website (Votepinellas.gov).
MAIL BALLOT RETURN LOCATIONS (Jeff Mendes — 464-6110)
The Supervisor will provide mail ballot return locations. Locations, dates and times will be included in each mail ballot kit and posted to
the Supervisor's website (Votepinellas.gov).
POLL WATCHERS (Wendy Grimes — 464-4987)
a. Early Voting poll watcher designations for municipal candidates/committees must be submitted to the City/Town
prior to Noon, October 10, 2022 [F.S. 101.131(2)].
b. The City/Town must submit Early Voting poll watcher designations to the Supervisor prior to 5:00 p.m., October 10, 2022.
c. Election Day poll watcher designations for municipal candidates/committees must be submitted to the City/Town
prior to Noon, October 25, 2022 [F.S. 101.131(2)].
d. The City/Town must submit Election Day poll watcher designations to the Supervisor prior to 5:00 p.m., October 25, 2022.
e. Poll watchers shall produce identification to the early voting site manager or precinct clerk upon entering the early voting site or polling
place (this information will be verified against a list of designated poll watchers compiled prior to election day).
f. The Supervisor of Elections shall provide to each designated poll watcher a poll watcher identification badge that identifies the poll
watcher by name. Each poll watcher must wear his or her identification badge while in the early voting area or polling room.
[F.S. 101.131(5)1
Pinellas County Supervisor of Elections (RV 7/28/22 WG) Page 5 of 8
City of Clearwater
Agreement for Conducting In -Conjunction Municipal Election
OVER-THE-COUNTER BALLOT PICKUP (Virgie Madrigal — 464-5722)
In -office ballot pickup will be available in each of the Supervisor of Elections locations during the following dates and times:
*Dates/times are subject to change
• *September 26 — October 21: 8:00 a.m. - 5:00 p.m. (Closed weekends and holidays)
• *October 24 — November 7: 7:00 a.m. - 7:00 p.m.
• *November 8: 7:00 a.m. - 7:00 p.m. [Only permitted in cases of emergency, F.S. 101.62(4)(c).5]
VOTING EQUIPMENT AND SUPPLIES (Jeff Mendes — 464-6110)
a. The Supervisor will contract with a moving company to transport the voting equipment and supplies to and from polling locations.
b. Supplies not transported by the moving company will be picked up by the precinct clerks after Clerks' Class at the
Election Service Center.
POLL WORKERS (Jeff Mendes — 464-6110)
a. The Supervisor will recruit, assign, train, and compensate ALL poll workers.
b. A Deputy Sheriff will deputize the poll deputies.
c. The Supervisor will bill the City/Town for additional poll workers needed to support voters eligible to vote only in City/Town's election.
POLLING PLACES (Linda Cahill — 464-6110)
The Supervisor will select, contract with and compensate polling places [F.S. 101.71, 101.715].
CANVASSING MAIL BALLOTS (Virgie Madrigal — 464-5722)
The Supervisor, in the presence of the County Canvassing Board will open and prepare mail ballots for tabulation at the Election Service
Center. Questionable ballots will be presented to the County Canvassing Board for decision. The Canvassing Board/testing schedule
reflects ALL possible meeting days. The Canvassing Board will modify the schedule as needed based on the number of mail ballots
received. Updates to the canvassing board schedule will be posted to the Supervisor's website (Votepinellas.gov).
Pinellas County Supervisor of Elections (RV 7/28/22 WG) Page 6 of 8
City of Clearwater
Agreement for Conducting In -Conjunction Municipal Election
PROVISIONAL BALLOTS (Virgie Madrigal — 464.57221
The Supervisor will research each provisional ballot to determine the voter's eligibility and will present the provisional ballots to the County
Canvassing Board for decision. Voters casting a provisional ballot have two days after Election Day to provide written proof of eligibility
to the County Canvassing Board. The deadline for this election is 5:00 p.m., November 10, 2022 [F.S. 101.048]. All provisional ballots
will be canvassed at the Election Service Center.
ELECTION NIGHT PROCEDURES (Dustin Chase — 464-4988)
a. The Supervisor will have unofficial election results modemed from the polling places to the Election Service Center.
b. The Supervisor will have the precinct scanner memory sticks, voted precinct and provisional ballots, and election supplies transported
to the Election Service Center.
c. Results will be released throughout the night and posted to the Supervisor's website (Votepinellas.gov). The Supervisor will provide
unofficial results on election night.
d. Campaign Signs — If candidates wish to reuse their campaign signs left at the polls on Election Day, the signs must be collected by
campaign staff prior to poll workers removing and disposing of them after the polls close.
AFTER ELECTION DAY (Dustin Chase — 464-4988)
a. Provisional ballots will be canvassed. All ballots accepted by the County Canvassing Board will be processed and added to the
election night results to produce Official Election Results. Provisional ballots cannot be rejected until after the deadline for provisional
ballot voters to provide written proof of eligibility [F.S. 101.048].
b. The County Canvassing Board will certify the election results and will provide a certificate of election to the City/Town (One Certificate
of Election will include all elections held on the same day). This document will be provided to the City/Town via email after the County
Canvassing Board certifies the official election results.
c. The County Canvassing Board will conduct a post-election manual audit in accordance with F.S. 101.591 and Division of Elections
Administrative Rule 1S-5.026. The Supervisor will post the required post-election audit notices to the Supervisor's website
(Votepinellas.gov) and at each election office. The Supervisor will post the final post-election audit report to the Supervisor's website
(Votepinellas.gov) after the County Canvassing Board completes the audit.
d. The Supervisor of Elections in accordance with F.S. 98.0981(2) will report precinct -level results to the Department of State within
30 days following the election.
DATA PROCESSING ORDERS (Nicole Sokolowski — 464.4958)
The City/Town is to place data orders directly with an IT staff member by contacting (727) 464-4958 or SOEIT@Votepinellas.gov.
Pinellas County Supervisor of Elections (RV 7/28/22 WG) Page 7 of 8
City of Clearwater
Agreement for Conducting In -Conjunction Municipal Election
VOTER HISTORY (David Wise/Nicole Sokolowski — 464-4958)
When voter history is completed, the City/Town may request the names of those who voted by contacting (727) 464-4958
or SOEIT a(�Votepinellas.gov.
ELECTION COSTS (Susan Morse —464-6108)
a. There will be a 10 -cent election administration fee per registered voter.
b. The City/Town will be provided an invoice based on election cost estimates. Payment must be received no later than
5:00 p.m., August 16, 2022. After the election, based on actual election costs, the Supervisor will reimburse the City/Town for unused
funds or provide the City/Town with an invoice for additional costs incurred.
c. In the event the election is cancelled or otherwise not conducted, the City/Town is responsible for all costs associated with
preparations and/or conduct of this election.
By affixing their signatures hereto, the parties acknowledge each to the other that they have full authority to enter into this Contract.
APPROVED: APPROVED:
OFFICE OF THE SUPERVISOR OF ELECTIONS in CITY/TOWN MANAGER OR ❑MUNI�LERK (CHECK BOX)
Print Name: Print Name: Jon Jennings
Dated:
APPROVED AS TO FORM:
Dated: 1103.2.
REVIEWED AND APPROVED:
4 /%
OFFICE OF THE COUNTY ATTORNEY CITY/TOWN ATTORNEY
Print Name: Print Name: David Margolis
Dated: Dated: 9-.5-- ?
ATTEST TO:
W,`idt40,4.,
MUNICIPAL CLERK OR 0 CITY/TOWN MANAGER (CHECK BOX)
Print Name: Rosemarie Call
Dated: lq! 12l.0a�
Pinellas County Supervisor of Elections (RV 7/28/22 WG) Page 8 of 8
City of Clearwater
Agreement for Conducting In-Coniunction Municipal Election
VOTER HISTORY(David Wise/Nicole Sokolowski 464-49581
When voter history is completed, the City/Town may request the names of those who voted by contacting (727) 4644958
or SOEIT@Votepinellas aov,
ELECTION COSTS(Susan Morse 464-61081
a. There will be a 10-cent election administration fee per registered voter.
b. The City/Town will be provided an invoice based on election cost estimates. Payment must be received no later than
5:00 p.m.,August 16 2022 After the election,based on actual election costs,the Supervisor will reimburse the City/Town for unused
funds or provide the City/Town with an invoice for additional costs incurred,
c. In the event the election is cancelled or otherwise not conducted, the City/Town is responsible for all costs associated with
preparations and/or conduct of this election.
By affixing their signatures hereto,the parties acknowledge each to the other that they have full authority to enter into this Contract.
APPROVED: APPROVED:
OFFICE OF THE SUPERVISOR OF ELECTIONS CITY/TOWN MANAGER OR �MUNICIPA CLERK(CHECK BOX)
Print Name: vc (y�®�` Print Name: Jon Jennings
Dated: Dated:
APPROVED AS TO FORM: REVIEWED AND APPROVED:
F E HE COUNTY ATTORNEY CITYfTOWN ATTORNEY
Print Name:Qccucj Print Name: David Margolis
Dated: Dated:
ATTEST TO:
In MUNICIPAL CLERK OR ❑CITY/TOWN MANAGER(CHECK BOX)
Print Name: Rosemarie Call
IISHEID®� Dated: �t
Pinellas County Supervisor of Elections(RV 7/28122 WG) Page 8 of 8
City of Clearwater
Pinellas County Supervisor of Elections
13001 Starkey Road
Largo, FL 33773
Phone: 727-464-6108
Fax: 727-453-3058
Bill To
City of Clearwater
Attn: City Clerk
P. 0. Box 4748
Clearwater, FL 33758-4748
Invoice
Date
Invoice #
7/11/2022
14975
Balance Due
$9,785.80
P.O. No.
Terms
Project
Net 90
Quantity
Description
Rate
Amount
85,618
1
City of Clearwater Municipal Election held in
conjunction with General Election
November 8, 2022
Election Administration Fee (85,618 registered
voters)
Tampa Bay Times Sample Ballot Publication
0.10
1,224.00
8,561.80`
1,224.00
Total $9,785.80
Balance Due
$9,785.80
Agreement for Conducting In -Conjunction Municipal Election
VOTER HISTORY (David Wise/Nicole Sokolowski — 464.4958)
When voter history is completed, the City/Town may request the names of those who voted by contacting (727) 464-4958
or SOEIT(aVotepinellas.gov.
ELECTION COSTS (Susan Morse — 464-6108)
a. There will be a 10 -cent election administration fee per registered voter.
b. The City/Town will be provided an invoice based on election cost estimates. Payment must be received no later than
5:00 p.m., August 16, 2022. After the election, based on actual election costs, the Supervisor will reimburse the CitylTown for unused
funds or provide the City/Town with an invoice for additional costs incurred.
c. In the event the election is cancelled or otherwise not conducted, the City/Town is responsible for all costs associated with
preparations and/or conduct of this election.
By affixing their signatures hereto, the parties acknowledge each to the other that they have full authority to enter into this Contract.
APPROVED: i APPROVED:
OFFICE OF THE SUPERVISOR OF ELECTIONS
Print Name: ,.c C1�
Dated: 6 \ a-6- \---
CIT'(/TOWN
0,1°?, ad.0 •
MANAGER OR 0 MUNICIP CLERK (CHECK BOX)
Print Name: Jon Jennings
Dated: Advadl. 4% 1102.7 -
APPROVED AS TO FORM: REVIEWED AND APPROVED:
FF HE COUNTY ATTORNEY t -
Print Name: cU.)d
fiza
CITY/TOWN ATTORNEY
Print Name: David Margolis
Dated: S' I l° z 2- Dated: 9-s-1-(
ATTEST TO:
MUNICIPAL CLERK OR 0 CITY/TOWN MANAGER (CHECK BOX)
Print Name: Rosemarie Call
Dated: 0f 61l A,D9-
Pinellas County Supervisor of Elections (RV 7/28/22 WG) Page 8 of 8
City of Clearwater