INTERLOCAL AGREEMENT FOR THE CREATION OF THE PINELLAS REGIONAL INFORMATION MANAGEMENT ENTERPRISE AND BYLAWS INTERLOCAL AGREEMENT
FOR THE CREATION OF THE
PINELLAS REGIONAL INFORMATION
MANAGEMENT ENTERPRISE
(PRIME)
This Interlocal Agreement ("Agreement") is made and entered into this 10th day of June, 2022,by
and between the City of Clearwater, City of Largo, City of Pinellas Park, City of St. Petersburg,
City of Tarpon Springs, Pinellas County, and Pinellas County Sheriff (Sheriff),
hereinafter collectively referred to as "Parties."
Recitals
WHEREAS, section 163.01,Florida Statutes,permits political subdivisions, agencies,or officers of
the State, including, but not limited to counties, cities, school districts, single and multipurpose
special districts, single and multipurpose public authorities, metropolitan or consolidated
governments, separate legal entities or administrative entities created under Section 163.01(7),
Florida Statutes, or independently elected county officers (collectively, "Public Agencies"), to enter
into an interlocal agreement to jointly exercise any power,privilege, or authority which such Public
Agencies share in common and which each might exercise separately,permitting the Public Agencies
to make the most efficient use of their powers by enabling them to cooperate on a basis of mutual
advantage and thereby provide for the sharing of their powers in a manner and pursuant to forms of
governmental organization that are in the best interests of the Public Agencies; and
WHEREAS,each of the Parties are Public Agencies authorized to provide law enforcement dispatch
emergency response services within its respective jurisdiction; and
WHEREAS,Pinellas County operates Pinellas County's Primary 911 Public Safety Answering Point
(hereafter, "PRIMARY PSAP"); and
WHEREAS, Pinellas County is responsible for all 911 call-taking and dispatch for all Pinellas
County fire departments and emergency medical service (EMS) first responders throughout Pinellas
County, Florida,from the PRIMARY PSAP; and
WHEREAS, the Sheriff provides primary law enforcement dispatch service for unincorporated
Pinellas County and nineteen of Pinellas County's twenty-four cities; and
WHEREAS,the City of St.Petersburg,City of Clearwater, City of Largo, City of Pinellas Park,and
City of Tarpon Springs provide the primary law enforcement dispatch service for their respective
jurisdictions, and each operates a Secondary PSAP; and
WHEREAS, the Parties recognize and acknowledge that immediate response of first responders is
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an essential component of effective public safety and that seconds matter in response to a call for
help involving an active and imminent threat to life or great bodily harm; and
WHEREAS,the Parties further recognize the benefits of a shared common computer-aided dispatch
system, including increasing efficiency in workflow, reducing repetition of data entry, and saving
time in an emergency situation,which could save lives; and
WHEREAS, the Parties further recognize the benefits of shared data through a common records
management system, including increasing the efficiency of solving crimes, identifying trends in
criminal activity, and forecasting workforce staffing levels for law enforcement; and
WHEREAS,in the exercise of its statutory duties, Pinellas County desires to implement a new
computer-aided dispatch system to ensure the dispatch of an appropriate emergency response
to telephone calls placed to 911; and
WHEREAS,many of the computer-aided dispatch and record management systems currently in use
throughout Pinellas County have reached or are rapidly approaching the end of their useful life; and
WHEREAS, the replacement of the existing independent computer-aided dispatch and records
management systems with advanced technology adhering to national data standards is a crucial
priority of the Parties; and
WHEREAS, the Parties entered into a Memorandum of Understanding which establishes a
temporary advisory body, Pinellas Regional Information Management Enterprise (PRIME) to assist
in evaluating and making recommendations as to the selection of a vendor pursuant to that certain
Request for Proposals No. 421-02 issued by the Sheriff on May 28, 2021 (the "RFP") the scope of
which provides for a shared computer-aided dispatch and records management system to the Parties
and Participants; and
WHEREAS, the Parties now desire to more permanently establish and maintain PRIME, as a
separate legal entity and public body corporate politic pursuant to section 163.01(7), Florida
Statutes, with the goal of integrating the various information systems used by emergency response
agencies throughout Pinellas County, Florida through advanced integrated technology and
standardized reporting methods; and
WHEREAS, establishing and maintaining PRIME is in the best interest of the Parties and
Participants, their officials, officers, and citizens in that PRIME will (a) offer integrated and
standardize response mechanism to meet emergency response needs, (b) create greater
purchasing powers through economies of scale, (c) lower the costs associated with the
investment and reinvestment into individualized system; and (d) provide assistance on
emergency response alternatives and other issues of concern to the Parties; and
WHEREAS, the joint exercise of the power to integrate the various existing information
systems will be benefited and made more efficient if(a) all computer-aided dispatch systems and
records management systems were administered by the same body, and (b) the record-keeping
and other administrative functions to be performed by PRIME; and
WHEREAS, each of the Parties has duly taken all official action necessary and appropriate to
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become a party to this Agreement and perform hereunder, including, the passing of any
ordinances,resolutions, or taking of other actions required under its respective charter, and other
applicable laws and regulations; and
WHEREAS, by this Interlocal Agreement, the Parties define the powers of PRIME to include
the performance of the duties set forth in this Agreement; and
NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein,
the Parties hereby agree as follows:
Article L General Provisions
Section 1.01 Recitals Incorporated. The recitals set forth above are agreed upon as true, correct,
and intended to be incorporated and made a part of this Agreement as if fully contained herein.
Section 1.02 Purpose. In addition to the public purposes stated in the incorporated recitals, the
Parties have entered this Agreement to implement,operate,and maintain the new unified Computer-
Aided Dispatch and Records Management System as procured and provided through the Vendor
throughout the entire geographic area of Pinellas County, Florida(the "System"), to provide for the
long-term operation and maintenance of the System.
Section 1.03 Scope. The Parties intend that this Agreement shall in all respects govern and provide
for the powers, duties, and responsibilities of PRIME as a separately created entity governing the
implementation, operation,maintenance, and upgrade of the System.
Section 1.04 Definitions. As used in this Agreement,
(a) "Board" means the governing body of PRIME by a Board of Directors as defined in Article V
of this Agreement.
(b) "Executive Director" is the individual responsible for the oversight of PRIME and managing
staff assigned to PRIME as defined in Article VI.
(c) "FIBRS" means Florida Incident-Based Reporting System, an incident-based reporting
system used by law enforcement agencies throughout Florida for collecting and reporting data
on crimes. Local agencies generate FIBRS data from their records management systems.
(d) "NIBRS" means National Incident-Based Reporting System, an incident-based reporting
system used by law enforcement agencies in the United States for collecting and reporting
data on crimes. Local, state, and federal agencies generate NIBRS data from their records
management systems.
(e) "NFIRS"means National Fire Incident Reporting System,an incident-based reporting system
used by fire departments in the United States for collecting and reporting data on fire,
emergency medical services, and severe weather or natural disasters.Local, state, and federal
agencies generate NFIRS data from their records.
(f) "NEMSIS" means National Emergency Medical Services Information System, an incident-
based reporting system used by Emergency Medical Services agencies in the United States
and territories for collecting and reporting data for patient care information resulting from an
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emergency 911 call.
(g) "Participant" means any Party or other duly authorized entity separately contracting to
participate in the System in accordance with the provisions of this Agreement.
(h) "Party/Parties" means the City of Clearwater, City of Largo, City of Pinellas Park,City of St.
Petersburg, City of Tarpon Springs, Pinellas County Safety and Emergency Services (SES),
and Pinellas County Sheriff collectively.
(i) "PRIME" means the Pinellas Regional Information Management Enterprise entity formed and
established by this Agreement.
(j) "Sheriff' means the Pinellas County Sheriffs Office.
(k) "System" means the unified computer-aided dispatch and joint records management system
provided by the Vendor pursuant to the contract awarded by the Sheriff pursuant to the RFP.
(1) "User" means an employee or other authorized agent of a Participant to whom secure and
unique credentials are assigned for access to the System on a Participant's behalf.
(m) "Vendor" means Intergraph Corporation by and through its Hexagon Safety, Infrastructure &
Geospatial division,the entity awarded the contract through the RFP,or its proper successor or
assignee.
Article IL Establishment of PRIME
Section 2.01 Establishment. The Parties hereby jointly establish PRIME as a separate administrative
legal entity and public body corporate politic with the specific common power of emergency dispatch
and response as specifically authorized in section 163.01, Florida Statutes, and herein. Specifically,
PRIME shall have the following powers solely to carry out the purposes of this Agreement and is
authorized in its own name under section 163.01, Florida Statutes to: make and enter into contracts;
to employ employees;to acquire,manage,maintain,or operate buildings;and to incur debts,liabilities,
or obligations which do not constitute the debts, liabilities, or obligations of any of the Parties and
which does not constitute borrowing money or issuing bonds. PRIME shall not have the power to
levy or collect taxes, nor does this Agreement delegate any police or other governmental regulatory
power.
Section 2.02 Board of Directors. PRIME will be governed by the Board as described in Article
V.
Section 2.03 Administration. PRIME will administer the System on behalf of the Participants
pursuant to the terms, conditions,powers, authorities, and limitations set forth in this Agreement.
Section 2.04 Staffing. PRIME staff will oversee the implementation of the System and maintain
its associated database.
Section 2.05 Project Management. PRIME will provide project management services for the
implementation and maintenance of the System and the Parties.
Section 2.06 Deliverables. PRIME will ensure that the Vendor performs its responsibilities under
the Vendor contract.
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Section 2.07 System Configuration. PRIME will configure the System as one unified,
countywide application adhering to NIBRS,NFIRS and FIBRS standards. The System map will
be configured as one unified, map throughout all of Pinellas County, Florida to allow seamless
reporting and analytics. Although the generally applicable configurations will be set by PRIME,
each individual Party may nevertheless undertake such unique configurations as are available and
desirable to that Parry and that do not disrupt the purpose, function,or performance of the county-
wide system as determined by the Board.
Section 2.08 Parry Rights. Each Parry will retain the following rights and privileges:
a. Data entered into the System by each Parry may only be merged,modified,deleted,or edited
through a process approved by that Party.
b. Each Party retains the right to add or remove User(s)and define User authority levels within
their respective organization.
c. PRIME will manage global custom form fields as outlined in its bylaws. Additionally,
PRIME will support adding local custom fields for each Party and make every reasonable
effort to satisfy a Parry request for a custom field within three (3)business days. Each Parry
retains the right to add custom fields to its respective local layouts and forms.
d. No Party will be required to"go-live"with its respective local layouts and forms on the System
until the Parry approves of the individual Parry layout, and to the extent the System allows,
the configuration options available to the Parry.
e. Each Party retains the right to extract its data from the System's data warehouse. This includes
the use of third-party applications purchased or developed by the Party as long as the data
extraction does not negatively impact performance or other Parties. The Parties understand
that the vendor has certain monthly data egress limits and that parties may incur a fee if data
extract amounts are above the Parry's share of the total monthly egress limits as determined
by the Board.
Article III. Responsibilities of the Parties
Section 3.01 Procurement. The Sheriff has awarded the contract for the acquisition of the System to
the Vendor. Pinellas County, subject to the limitations contained herein, will pay from its funds, the
costs of System licensing and implementation for the first two (2) years of System operation.
Following the initial two (2) years of this Agreement, the cost of System operation will be allocated
in accordance with Article VII.
Section 3.02 Staff. The Parties may be called upon to assign experienced personnel from their
respective agencies to assist the Executive Director in maintaining and managing the System,
including its operating system, system software, database management software, and other necessary
hardware and software components to operate and manage the System. Personnel may be assigned
full-time or part-time. The Parry assigning a staff member will remain responsible for establishing the
salary and benefits, including any applicable overtime and workers compensation and making all
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payments due to any person assigned to PRIME as staff until the term of this Agreement expires or
the person is removed from the PRIME staff assignment.
Since continuity is required, a Parry will not remove their assigned staff members during the term of
this Agreement absent good cause, which is solely determined by the assigning Parry's own policies
and procedures. Any Party removing a staff member from PRIME shall notify the Executive Director
as soon as possible who will immediately request a replacement the staff member from the same Party.
If a replacement staff member is not provided within ten business days by the removing Party, a
replacement staff member may be requested by the Executive Director from another Party.
Section 3.03 PRIME Operation Fund. The Sheriff will establish an internal intergovernmental
fund for the benefit of PRIME operations, which shall be known as the PRIME Operation Fund.
The Board is authorized to make and approve expenditures from the PRIME Operation Fund
consistent with this Agreement. All funds held in the PRIME Operation Fund shall be invested
in an interest-bearing account consistent with all respective investment policies adopted by the
Parties pursuant to chapter 218, Florida Statutes, and the title to such interest shall vest in the
PRIME Operation Fund for the purposes of authorizing expenditures from the PRIME Operation
Fund consistent with this Agreement. The funds therein shall not be co-mingled with any other
funds.
Section 3.04 System Oversight. The Board shall oversee the System as described in Article V.
Section 3.05 Auditing. Consistent with section 163.01(5)(q), Florida Statutes, the Sheriff will
require an independent, external auditor or the Inspector General to audit all receipts and
disbursements from the PRIME Operation Fund annually for compliance with this Agreement
and generally accepted accounting principles (GAAP), and will report thereon to the Board and
the Parties. Any Parry may inspect the books and records of the PRIME Operation Fund at any time.
Section 3.06 Additional Administrative Responsibilities. The Parties shall provide PRIME with
reasonable assistance in performing its duties under this Agreement. Such assistance shall include
administrative, clerical and compliance-related functions,including those required by the Florida
Sunshine Act. Participant staff shall assist PRIME in the preparation of its annual budget and
quarterly or other financial reports.
Section 3.07 Deposit of Funds. The Sheriff will deposit all money collected from Parties and
Participants for the operation of the System into the PRIME Operation Fund.
Section 3.08 Participant Responsibilities. The Parties shall further have all responsibilities of
Participants as set forth in Article IV of this Agreement.
Article IV. Responsibilities of Participants
Section 4.01 Payment. Participants will, subject to appropriation, make annual payments to the
Sheriff f/b/o the PRIME Operation Fund to be expended for the purposes set forth in this Agreement
in accordance with the cost allocations of Article VII and in accordance with the schedule in Section
7.04.
Section 4.02 Operation. Participants will ensure that their personnel utilize the System according to
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FDLE CJIS policies, this Agreement,NENA NG9-1-1 Geographic Information Systems Data Model
Standards where applicable,and the policies and procedures that PRIME may,from time to time,adopt
and amend, including those that require the standardization of data and data entry procedures.
Section 4.03 Network Connectivity. Participants will, at their own expense, provide network
connectivity to the System that must conform to the minimum specifications adopted by PRIME,
which may from time to time be amended based on the operating needs of the System.
Section 4.04 Hardware. Participants shall, at their own expense, procure and maintain such
hardware as may be necessary for use of the System by personnel and that must conform to minimum
specifications adopted by PRIME,which may from time to time be amended based on the operating
needs of the System.
Section 4.05 Data Ownership. Participants will retain ownership of all electronic data they provide
to the System.
Section 4.06 Non-parry Participants. All Participants which are not otherwise a Party to this
Agreement shall be required by separate contract to comply with all terms and conditions of a
Participant under this Agreement.
Article V. PRIME BOARD
Section 5.01 Composition. PRIME shall be governed by,and all its powers,authorities,privileges,
rights,protections and immunities exercised and protected by a board of directors. The Board shall
consist of members appointed as follows:
(a) A designee appointed by the Pinellas Police Standards Council;
(b) City of Clearwater Chief of Police, or their designee;
(c) City of Largo Chief of Police, or their designee;
(d) City of Pinellas Park Chief of Police, or their designee;
(e) A designee appointed by the Pinellas Fire Chiefs Association;
(f) City of St.Petersburg Chief of Police, or their designee;
(g) City of Tarpon Springs Chief of Police, or their designee;
(h) Director of Pinellas County Safety and Emergency Services, or their designee; and
(i) Sheriff, or their designee.
Board members shall receive no compensation for their services,but shall be entitled to receive their
necessary expenses incurred in the performance of their official duties as set forth in the PRIME
Bylaws.
Section 5.02 Powers and Duties. The Board shall, subject to applicable law and the terms of this
Agreement,have full and complete power to take all actions,do all things,and execute all instruments
as it deems necessary or desirable in order to carry out,promote, or advance the objectives,interests,
and purposes of PRIME. The Board shall use ordinary care and reasonable diligence in the
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administration of PRIME. Nothing contained in this Agreement, either expressly or by implication,
shall be deemed to impose any duties or responsibilities on the Board other than those expressly set
forth in this Agreement. Any determination as to what is in the best interest of PRIME made by the
Board in good faith will be conclusive establishment of the proper public interest. Specifically, the
Board will:
(a) Elect a Board Chair and Vice-Chair;
(b) Adopt Bylaws which shall provide for the governance and on-going administration and
operation of the Board and its functions related to the System but which shall not provide for
additional powers or authorities outside of that established and delegated by this Agreement;
(c) Establish a process for each Parry to have licensed access for the users in each Parry. It is
understood the number of Users of each Parry may change during a calendar year. No process
will restrict the ability of each Parry to add licenses for a fraction of a calendar year at the
prorated User cost established by the Board;
(d) Determine the budget for the annual operation of the System subject to annual acceptance and
approval by the Parties;
(e) Develop policies and procedures in accordance with Florida's public records laws
governing the documentation, retention, ownership, and management of electronic data
storage; and
(f) Perform any other administrative tasks necessary and proper to carry out the purposes of this
Agreement and the goals of standardization and interoperability not otherwise provided for
herein.
Section 5.03 Finance and Procurement Policies.
(a) Authorization. The Board has the exclusive authority to authorize PRIME Operation
Fund expenditures. The Board further has the authority to apply for and receive gifts,
grants, assistance funds, or bequests which align with the purposes of and which would
not create any conflict or issue with the powers delegated under this Agreement, and for
which the Board has formally adopted a plan for assuring compliance with any and all
terms, conditions,restrictions, or limitations placed on the gift, grant, assistance fund, or
bequest. All such funds received shall be deposited into the PRIME Operation Fund
unless otherwise restricted.
(b) Expenditures from the PRIME Operation Fund. The Board will use monies in the
PRIME Operation Fund for the purposes of:
(i) Paying the ongoing periodic costs associated with maintaining the System;
(ii) Paying the costs of system upgrades or enhancements when such funds have been
approved and transferred from the respective Participants; and
(iii) Any other purpose the Board may expressly authorize, provided that funds shall
only be authorized for costs associated with the System.
Section 5.04 Meetings of the Board. All meetings of the Board shall be conducted in
accordance with Florida's Sunshine Laws. No Board member shall vote upon any measure
which would inure to his or her special private gain or loss(as defined in Section 112.3143(1)(d),
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Florida Statutes); which he or she knows would inure to the special private gain or loss of any
principal by whom he or she is retained or to the parent organization or subsidiary of a corporate
principal by which he or she is retained, other than an agency(as such term is defined in Section
112.312(2), Florida Statutes); or which he or she knows would inure to the special private gain
or loss of a relative or business associate of the Board member.
Section 5.05 Fiscal Year. The Board will operate on a fiscal year of October 1 to September
30.
Article VL Executive Director
Section 6.01 Appointment. The Board is authorized to appoint and remove an Executive
Director, who will serve the Board and report to the Board Chair.
Article VII. Finance
Section 7.01 Initial Cost Allocations. Pinellas County agrees to pay a not to exceed amount of
nine million three hundred thousand dollars ($9,300,000.00), excluding pro rata costs, from its
available funds for the initial costs of the System for the first two (2) years of this Agreement
on a schedule as defined in the contract with Vendor, which is attached hereto and incorporated
herein as Exhibit A. All parties, other than Pinellas County, agree to pay any remaining balance
for the initial costs of the System for the first two (2) years of this Agreement, excluding pro
rata costs, as set forth in the preliminary estimate of the initial cost as shown in Exhibit B. The
total initial cost of the System, not including reoccurring maintenance, shall not exceed fifteen
million dollars ($15,000,000.00). Following the first two (2) years, all costs will be allocated in
accordance with Section 7.03. Pro rata costs distributions are further set forth below.
Preliminary estimates of the initial pro-rata cost allocations are attached as Exhibit B. Not later
than 14-days after contract signing with Vendor, the Board shall provide each Party and
Participant with an estimated total initial cost for the first year of the System and the cost
attributable to each Party and Participant. The initial cost estimate will include the total costs of
the System acquisition, maintenance, operation and the total number of user licenses System-
wide. As set forth in section 3.02 and 3.06, Parties assigning a staff member to PRIME will be
subject to approval by the Board. Once approved, the respective party will receive a credit to
their attributable costs for an amount equal to the hourly rate of such staff member based on
reimbursement rates established by the Board. If a Party removes a staff member, any credit
applied to the Parry's attributable cost will be adjusted based on the length of service in the
billing cycle and the Parry's attributable cost will be adjusted.
Section 7.02 Costs Attributable to System and PRIME. All costs will be allocated at the
beginning of each year. No refunds will be issued if a Participant chooses to terminate its
participation during a term of this Agreement. The following costs are deemed attributable to
the System and PRIME, and shall be paid from the PRIME Operation Fund:
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(a) The total cost of annual System licensing and maintenance paid to the Vendor;
(b) The full salary and benefits approved by the Board of the Executive Director and
personnel devoting 100% of their duties to the maintenance or operating of the System;
(c) Ongoing maintenance costs of System and PRIME equipment;
(d) Other costs related to System or PRIME when expressly determined and authorized by
the Board including commodities, hardware, professional services, and capital.
Section 7.03 System Cost Allocation Formula. The Board shall allocate the cost of System
and PRIME among Participants based on the number of users of each participant. Costs that
are attributable to law enforcement only will use a formula based on the number of users from
law enforcement entities. Costs that are attributable to Pinellas County only (i.e., R911, Fire,
EMS)will be paid by Pinellas County Costs that are attributable to all Parties will use a formula
based on the total number of users from all Parties. The Board will allocate costs in accordance
with the following formulas:
(System operation and maintenance cost)+(PRIME personnel and operating costs)
Cost per user=
Total Number of authorized users
Annual Participant Cost=(Cost per user) x(number of users per participant)
Section 7.04 User licenses. Annually,on a date determined by the Board,each Participant will provide
a projected number of users anticipated for the next one-year term for the purpose of establishing the
PRIME budget and billing of each Participant. Additional users may be added by any Participant at
any time during the term of this agreement. Any increase in additional users will be reflected in future
billing of the participants. The number of licensed users can only be reduced annually.
Section 7.05 Invoice Schedule. The Board,through the Sheriff Finance Director,shall annually
invoice each Participant for System operation. Each Participant shall pay such invoices in
accordance with the provisions of the Florida Prompt Payment Act.
Section 7.06 Fiscal Non-Funding. In the event sufficient budgeted funds are not available or
allocated in any fiscal year to a Parry during the term of this Agreement, the Parry shall immediately
notify the Board and all other Parties upon becoming aware of the unavailability of funds and this
Agreement shall terminate as to that Parry on the last date for which funds are available without penalty
or cost to the Parry. In the event of termination due to lack of funding, the Parry shall be responsible
to pay for those costs and services rendered in the current fiscal year up to the date of termination.
Non-parry Participants which are governmental entities may include fiscal non-funding clauses in its
separate agreement.
Article VIII. Term and Termination
Section 8.01 Effective Date. This Agreement shall become effective upon filing with the Clerk
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of the Circuit Court for Pinellas County, Florida, as required by section 163.01(11), Florida Statutes.
Section 8.02 Term of Agreement. The term of this Agreement shall commence upon the Effective
Date and shall continue in full force and effect for five (5)years (the "Initial Term") subject only to
Section 7.06. Thereafter, the Agreement shall automatically renew for successive one (1) year
terms,each a"Renewal Term")unless terminated pursuant to this Agreement. The maximum term,
including the Initial Term and all Renewal Term(s) shall be ten (10) years. Any length of term
beyond the maximum term established herein must be approved by each Party's respective
governing body.
Section 8.03 Termination by Election of Parties. Any Parry may terminate this Agreement during
the term of the Agreement with or without cause by written notification consistent with section 9.02
after the Initial Term. No monies paid will be refunded. If after the Initial Term, any Party elects not
to participate in the next term of the Agreement, the Party must notify the Board and all other Parties
in writing pursuant to 9.02 at least one hundred twenty (120) days prior to the expiration of the then-
current term so costs may be reconsidered and/or re-allocated among the remaining Parties and
Participants.
Section 8.04 Completion of Purpose. Upon full and final termination by all Parties the purposes of this
Agreement will be complete and any surplus money shall be returned in proportion to the contributions
made by the participating Parties pursuant to section 163.01(5)(1),Florida Statutes.
Article IX. Miscellaneous Terms
Section 9.01 No Joint Venture. This Agreement shall not be construed in such a way that any
one Parry is or is deemed to be the representative, agent, employee, partner, or joint venture of
another Parry. The Parties shall neither have the authority to enter into any agreement, nor
assume any liability on behalf of any other Parry, nor bind or commit the other Parry in any
manner, except as expressly provided herein.
Section 9.02 Notice. All notices required to be given pursuant to this Agreement shall be in
writing to the Parties and Board as set forth on the Parties signature page. This information may
be updated as set forth in the Bylaws. Notice shall be effective upon being sent electronically
with no error message or by being mailed with proper U.S. postage.
Section 9.03 Entire Agreement. This Agreement constitutes the entire Agreement with respect
to the subject matter hereof and supersedes all other prior and contemporary agreements,
understandings, representations, negotiations, and commitments between the Parties with
respect to the subject matter hereof.
Section 9.04 Approval Required and Binding Effect. This Agreement shall not become
effective unless authorized by each Party's respective corporate authorities or governing body.
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Upon authorization, this Agreement constitutes a legal, valid, and binding agreement,
enforceable against the Parties.
Section 9.05 Representations. Each Parry represents that it has the authority to enter into this
Agreement and undertake the duties and obligations contemplated by this Agreement and that
it has taken or caused to be taken all necessary action to authorize the execution and delivery
of this Agreement.
Section 9.06 Indemnification. Each Parry agrees to be responsible for their respective
employees' acts of negligence when acting within the scope of their employment and agrees to
be liable for only such damages resulting from said negligence to the extent permitted by
section 768.28, Florida Statutes. Nothing herein is intended to nor shall it be construed as a
waiver of any immunity by the Participant or a waiver of any limitation from liability that the
Participants are entitled to under the doctrine of sovereign immunity (section 768.28, Florida
Statutes). Nothing herein shall be construed as consent by the Parties or Participants to be sued
by third Parties in any manner arising out of this Agreement.
Section 9.07 Board Liabilities. Subject to the limited waiver of sovereign immunity as provided
in section 768.28, Florida Statutes, the entity created by this Agreement will have all
protections and limitations of liability afforded by the doctrine of sovereign immunity.
Expenses in connection with the preparation and presentation of a defense to any claim, action,
suit, or proceeding of the character against the Board may be paid as an expense of the PRIME
Operation Fund from time to time upon approval by the Board. No Board liabilities shall be
borne by any of the Parties hereto. Subject to applicable law, the Board may, if requested in
writing by a Board member, undertake the defense of any claim, action, or proceeding in
connection with a matter within the scope of PRIME. The Board may further purchase one or
more policies pursuant to the policy of insurance covering potential liabilities, claims, or
damages, and/or director and officer coverage, in its discretion.
Section 9.08 Amendments. This Agreement may be amended upon the written agreement of
the Parties.
Section 9.09 Recording. The Sheriff is responsible for recording this Interlocal Agreement.
WHEREFORE, this Interlocal Agreement takes effect on the 10th day of June, 2022; the
Parties have signed and executed this Agreement as of the dates written below in the County of
Pinellas, State of Florida.
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Countersigned: CITY OF CLEARWATER, FLORIDA
By: --
Frank Hibbard Jon P.Jennings
Mayor City Manager
Approved as to form: Attest.
d�sA:se�1
e
e
Melissa Isabel Rosemarie Call
Assistant City Attorney City Clerk
BilOVOR
CITY OF CLEARWATER Notice:
Chief of Clearwater Police Department
645 Pierce St.
Clearwater, FL 33756
Office: (727) 562-4242
daniel.slaugliter@mycleai-water.com
Copy to:
Clearwater City Attorney's Office
One Clearwater Tower, 6th Floor
600 Cleveland St.
Clearwater, FL 33756
Office: (727) 5624467
melissa.isabel@myclearwater.com
WHEREFORE, this Interlocal Agreement was executed in the County of Pinellas, State of Florida,
this day of April, 2022.
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ATTEt OF
't CITY OF LARGO
000,
i. By:
Diane Bruner, Clerk Louis L."Woody"Brown,Mayor
RLO'RIDA,
APPROVED AS TO FORM:
For
Alan S.Zimmet,Ci Attorney
LARGO Official Notice:
CITY OF LARGO
Attn: Henry Schubert, City Manager
201 Highland Avenue
Largo, FL 33771
With required copy to:
Bryant Miller Olive P.A.
One Tampa City Center, Suite 2700
Tampa, FL 33602
WHEREFORE, this Interlocal Agreement was executed in the County of Pinellas, State of Florida,
this day of April,2022.
14
ATTEST: CITY OF PINELLAS PARK
By.
i lane Cocoa,City Clerk Sandra LBradbury,Mayor
APPROVED AS TO FORM AND CORRECTNESS:
Lauren Christ Rubenstein,City Attorney
Pinellas Park Official Notice:
CITY OF PINELLAS PARD
Attn: Bart Diebold, City Manager
P.O. Box 1.100
Pinellas Park,FL 33780
Copy to:
Lauren Christ Rubenstein, City Attorney
Denhardt and Rubenstein
2700 1"Avenue North
St. Petersburg, FL 3371.3
WHEREFORE, this Interlocal. Agreement was executed in the County of Pinellas, State of Florida,
this day of April,2022.
15
ATTEST: CITY OF ST.PETERSBURG
By:
Chandrahasa Srinivasa,City Clerk K nneth T.Welch,Mayor
APPROVED AS TO FORM: '
Christina Boussi lty
a— t- kA�ta
ST. PETERSBURG Official Notice:
CITY OF ST. PETERSBURG
Attn: Assistant Chief of Police
Administrative Services Bureau
1301 First Avenue North
St. Petersburg, FL 33705
Copy to:
Laura Roe, Esq.
Police Legal Counsel
1301 First Avenue North
St. Petersburg, FL 33705
WHEREF RE, this Interlocal Agreement was executed in the County of Pinellas, State of Florida,
this day of A,2022.
16
bar
y h
nj
ATTEST: CITY OF TARPON SPRINGS
AAAf
Ire ac ljs, qty Ott Cost a'Motis,Mayor
APPROV D AS TO FORM:
7onias 1."Trask it)-Attorney
"TARPON SPRINGS Official Notice:
CITY OF TARPON SPICINGS
Attn: Mark G. LeCouris,City Manager
324 E. fine St.
Tarpon Springs, FI_311689
Copy to:
Thomas J.Trask, Esq.City Attorney
Trask Daigneault,LLP
1001 South Ft. Harrison Ave.
Suite 201
Clearwater,FL 33756
WHEREFORE, this Interlocal Agreement ktas executed in the County ole Pinellas, State of Florida,
this clay of April, 2022.
17
PINELLAS COUNTY,FLORIDA,by �.10�*WY Co, 4p
and through its Board of County
Commissioners: '
SEAL
CGUNVF� V - ,1
�%
Charlie Justice, Ch irman APPROVED AS TO FORM
B IR ERKB Michael A. Zas
� . F E ' " Office of the County Attorney
PINELLAS COUNTY Official Notice:
Safety & Emergency Services Director
Administration
10750 Ulmer-ton Rd.
Building 1, Suite 343
Largo, FL 33778
(727) 464-3835
jfogarty@pinellascounty.org
Copy to:
Pinellas County Attorney's Office
315 Court St., 6t'Floor
Clearwater, FL 33756
Fax: (727) 464-3354
WHEREFORE, this Interlocal Agreement was executed in the County of Pinellas, State of
Florida, this day of 2022.
18
PINEL At O NT"Y SHERIFF'S OFFICE
Bob Gualtieri,Sheriff`
PINELL AS COUNTY SHERIFF'S OFFICE Official Notice:
Tom L,ancto
10750 Ul erten Rd
Largo, FL. 33778
(727)582-6719
TTL,ancto`izcsonet.corn
Copy to:
General Counsel
10750 Ulmerton Road
Largo, FL, 33778
Fax: (727)582-6459
19
INTERLOCAL AGREEMENT
FOR THE CREATION OF THE
PINELLAS REGIONAL INFORMATION
MANAGEMENT ENTERPRISE
(PRIME)
This Interlocal Agreement ("Agreement") is made and entered into this _ day of , 2022,
by and between the City of Clearwater, City of Largo, City of Pinellas Park, City of St. Petersburg,
City of Tarpon Springs, Pinellas County, and Pinellas County Sheriff (Sheriff), hereinafter
collectively referred to as "Parties."
Recitals
WHEREAS, section 163.01, Florida Statutes, permits political subdivisions, agencies, or officers of
the State, including, but not limited to counties, cities, school districts, single and multipurpose
special districts, single and multipurpose public authorities, metropolitan or consolidated
governments, separate legal entities or administrative entities created under Section 163.01(7),
Florida Statutes, or independently elected county officers (collectively, "Public Agencies"), to enter
into an interlocal agreement to jointly exercise any power, privilege, or authority which such Public
Agencies share in common and which each might exercise separately, permitting the Public Agencies
to make the most efficient use of their powers by enabling them to cooperate on a,basis of mutual
advantage and thereby provide for the sharing of their powers in a manner and pursuant to forms of
governmental organization that are in the best interests of the Public Agencies; and
WHEREAS, each of the Parties are Public Agencies authorized to provide law enforcement dispatch
emergency response services within its respective jurisdiction; and
WHEREAS, Pinellas County operates Pinellas County's Primary 911 Public Safety Answering Point
(hereafter, "PRIMARY PSAP"); and
WHEREAS, Pinellas County is responsible for all 911 call -taking and dispatch for all Pinellas
County fire departments and emergency medical service (EMS) first responders throughout Pinellas
County, Florida, from the PRIMARY PSAP; and
WHEREAS, the Sheriff provides primary law enforcement dispatch service for unincorporated
Pinellas County and nineteen of Pinellas County's twenty-four cities; and
WHEREAS, the City of St. Petersburg, City of Clearwater, City of Largo, City of Pinellas Park, and
City of Tarpon Springs provide the primary law enforcement dispatch service for their respective
jurisdictions, and each operates a Secondary PSAP; and
WHEREAS, the Parties recognize and acknowledge that immediate response of first responders is
1
an essential component of effective public safety and that seconds matter in response to a call for
help involving an active and imminent threat to life or great bodily harm; and
WHEREAS, the Parties further recognize the benefits of a shared common computer-aided dispatch
system, including increasing efficiency in workflow, reducing repetition of data entry, and saving
time in an emergency situation, which could save lives; and
WHEREAS, the Parties further recognize the benefits of shared data through a common records
management system, including increasing the efficiency of solving crimes, identifying trends in
criminal activity, and forecasting workforce staffing levels for law enforcement; and
WHEREAS, in the exercise of its statutory duties, Pinellas County desires to implement a new
computer-aided dispatch system to ensure the dispatch of an appropriate emergency response
to telephone calls placed to 911; and
WHEREAS, many of the computer-aided dispatch and record management systems currently in use
throughout Pinellas County have reached or are rapidly approaching the end of their useful life; and
WHEREAS, the replacement of the existing independent computer-aided dispatch and records
management systems with advanced technology adhering to national data standards is a crucial
priority of the Parties; and
WHEREAS, the Parties entered into a Memorandum of Understanding which establishes a
temporary advisory body, Pinellas Regional Information Management Enterprise (PRIME) to assist
in evaluating and making recommendations as to the selection of a vendor pursuant to that certain
Request for Proposals No. #21-02 issued by the Sheriff on May 28, 2021 (the "RFP") the scope of
which provides for a shared computer-aided dispatch and records management system to the Parties
and Participants; and
WHEREAS, the Parties now desire to more permanently establish and maintain PRIME, as a
separate legal entity and public body corporate politic pursuant to section 163.01(7), Florida
Statutes, with the goal of integrating the various information systems used by emergency response
agencies throughout Pinellas County, Florida through advanced integrated technology and
standardized reporting methods; and
WHEREAS, establishing and maintaining PRIME is in the best interest of the Parties and
Participants, their officials, officers, and citizens in that PRIME will (a) offer integrated and
standardize response mechanism to meet emergency response needs, (b) create greater
purchasing powers through economies of scale, (c) lower the costs associated with the
investment and reinvestment into individualized system; and (d) provide assistance on
emergency response alternatives and other issues of concern to the Parties; and
WHEREAS, the joint exercise of the power to integrate the various existing information
systems will be benefited and made more efficient if (a) all computer-aided dispatch systems and
records management systems were administered by the same body, and (b) the record-keeping
and other administrative functions to be performed by PRIME; and
WHEREAS, each of the Parties has duly taken all official action necessary and appropriate to
2
become a party to this Agreement and perform hereunder, including, the passing of any
ordinances, resolutions, or taking of other actions required under its respective charter, and other
applicable laws and regulations; and
WHEREAS, by this Interlocal Agreement, the Parties define the powers of PRIME to include
the performance of the duties set forth in this Agreement; and
NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein,
the Parties hereby agree as follows:
Article I. General Provisions
Section 1.01 Recitals Incorporated. The recitals set forth above are agreed upon as true, correct,
and intended to be incorporated and made a part of this Agreement as if fully contained herein.
Section 1.02 Purpose. In addition to the public purposes stated in the incorporated recitals, the
Parties have entered this Agreement to implement, operate, and maintain the new unified Computer -
Aided Dispatch and Records Management System as procured and provided through the Vendor
throughout the entire geographic area of Pinellas County, Florida (the "System"), to provide for the
long-term operation and maintenance of the System.
Section 1.03 Scope. The Parties intend that this Agreement shall in all respects govern and provide
for the powers, duties, and responsibilities of PRIME as a separately created entity governing the
implementation, operation, maintenance, and upgrade of the System.
Section 1.04 Definitions. As used in this Agreement,
(a) "Board" means the governing body of PRIME by a Board of Directors as defined in Article V
of this Agreement.
(b) "Executive Director" is the individual responsible for the oversight of PRIME and managing
staff assigned to PRIME as defined in Article VI.
(c) "FIBRS" means Florida Incident -Based Reporting System, an incident -based reporting
system used by law enforcement agencies throughout Florida for collecting and reporting data
on crimes. Local agencies generate FIBRS data from their records management systems.
(d) "NIBRS" means National Incident -Based Reporting System, an incident -based reporting
system used by law enforcement agencies in the United States for collecting and reporting
data on crimes. Local, state, and federal agencies generate NIBRS data from their records
management systems.
"NFIRS" means National Fire Incident Reporting System, an incident -based reporting system
used by fire departments in the United States for collecting and reporting data on fire,
emergency medical services, and severe weather or natural disasters. Local, state, and federal
agencies generate NFIRS data from their records.
(f) "NEMSIS" means National Emergency Medical Services Information System, an incident -
based reporting system used by Emergency Medical Services agencies in the United States
and territories for collecting and reporting data for patient care information resulting from an
(e)
3
emergency 911 call.
(g) "Participant" means any Party or other duly authorized entity separately contracting to
participate in the System in accordance with the provisions of this Agreement.
(h) "Party/Parties" means the City of Clearwater, City of Largo, City of Pinellas Park, City of St.
Petersburg, City of Tarpon Springs, Pinellas County Safety and Emergency Services (SES),
and Pinellas County Sheriff collectively.
(i) "PRIME" means the Pinellas Regional Information Management Enterprise entity formed and
established by this Agreement.
(j) "Sheriff' means the Pinellas County Sheriffs Office.
(k) "System" means the unified computer-aided dispatch and joint records management system
provided by the Vendor pursuant to the contract awarded by the Sheriff pursuant to the RFP.
(1) "User" means an employee or other authorized agent of a Participant to whom secure and
unique credentials are assigned for access to the System on a Participant's behalf.
(m) "Vendor" means Intergraph Corporation by and through its Hexagon Safety, Infrastructure &
Geospatial division, the entity awarded the contract through the RFP, or its proper successor or
assignee.
Article II. Establishment of PRIME
Section 2.01 Establishment. The Parties hereby jointly establish PRIME as a separate administrative
legal entity and public body corporate politic with the specific common power of emergency dispatch
and response as specifically authorized in section 163.01, Florida Statutes, and herein. Specifically,
PRIME shall have the following powers solely to carry out the purposes of this Agreement and is
authorized in its own name under section 163.01, Florida Statutes to: make and enter into contracts;
to employ employees; to acquire, manage, maintain, or operate buildings; and to incur debts, liabilities,
or obligations which do not constitute the debts, liabilities, or obligations of any of the Parties and
which does not constitute borrowing money or issuing bonds. PRIME shall not have the power to
levy or collect taxes, nor does this Agreement delegate any police or other governmental regulatory
power.
Section 2.02 Board of Directors. PRIME will be governed by the Board as described in Article
V.
Section 2.03 Administration. PRIME will administer the System on behalf of the Participants
pursuant to the terms, conditions, powers, authorities, and limitations set forth in this Agreement.
Section 2.04 Staffing. PRIME staff will oversee the implementation of the System and maintain
its associated database.
Section 2.05 Project Management. PRIME will provide project management services for the
implementation and maintenance of the System and the Parties.
Section 2.06 Deliverables. PRIME will ensure that the Vendor performs its responsibilities under
the Vendor contract.
4
Section 2.07 System Configuration. PRIME will configure the System as one unified,
countywide application adhering to NIBRS, NFIRS and FIBRS standards. The System map will
be configured as one unified, map throughout all of Pinellas County, Florida to allow seamless
reporting and analytics. Although the generally applicable configurations will be set by PRIME,
each individual Party may nevertheless undertake such unique configurations as are available and
desirable to that Party and that do not disrupt the purpose, function, or performance of the county-
wide system as determined by the Board.
Section 2.08 Party Rights. Each Party will retain the following rights and privileges:
a. Data entered into the System by each Party may only be merged, modified, deleted, or edited
through a process approved by that Party.
b. Each Party retains the right to add or remove User(s) and define User authority levels within
their respective organization.
c. PRIME will manage global custom form fields as outlined in its bylaws. Additionally,
PRIME will support adding local custom fields for each Party and make every reasonable
effort to satisfy a Party request for a custom field within three (3) business days. Each Party
retains the right to add custom fields to its respective local layouts and forms.
d. No Party will be required to "go -live" with its respective local layouts and forms on the System
until the Party approves of the individual Party layout, and to the extent the System allows,
the configuration options available to the Party.
e. Each Party retains the right to extract its data from the System's data warehouse. This includes
the use of third -party applications purchased or developed by the Party as long as the data
extraction does not negatively impact performance or other Parties. The Parties understand
that the vendor has certain monthly data egress limits and that parties may incur a fee if data
extract amounts are above the Party's share of the total monthly egress limits as determined
by the Board.
Article III. Responsibilities of the Parties
Section 3.01 Procurement. The Sheriff has awarded the contract for the acquisition of the System to
the Vendor. Pinellas County, subject to the limitations contained herein, will pay from its funds, the
costs of System licensing and implementation for the first two (2) years of System operation.
Following the initial two (2) years of this Agreement, the cost of System operation will be allocated
in accordance with Article VII.
Section 3.02 Staff. The Parties may be called upon to assign experienced personnel from their
respective agencies to assist the Executive Director in maintaining and managing the System,
including its operating system, system software, database management software, and other necessary
hardware and software components to operate and manage the System. Personnel may be assigned
full-time or part-time. The Party assigning a staff member will remain responsible for establishing the
salary and benefits, including any applicable overtime and workers compensation and making all
5
payments due to any person assigned to PRIME as staff until the term of this Agreement expires or
the person is removed from the PRIME staff assignment.
Since continuity is required, a Party will not remove their assigned staff members during the term of
this Agreement absent good cause, which is solely determined by the assigning Party's own policies
and procedures. Any Party removing a staff member from PRIME shall notify the Executive Director
as soon as possible who will immediately request a replacement the staff member from the same Party.
If a replacement staff member is not provided within ten business days by the removing Party, a
replacement staff member may be requested by the Executive Director from another Party.
Section 3.03 PRIME Operation Fund. The Sheriff will establish an internal intergovernmental
fund for the benefit of PRIME operations, which shall be known as the PRIME Operation Fund.
The Board is authorized to make and approve expenditures from the PRIME Operation Fund
consistent with this Agreement. All funds held in the PRIME Operation Fund shall be invested
in an interest-bearing account consistent with all respective investment policies adopted by the
Parties pursuant to chapter 218, Florida Statutes, and the title to such interest shall vest in the
PRIME Operation Fund for the purposes of authorizing expenditures from the PRIME Operation
Fund consistent with this Agreement. The funds therein shall not be co -mingled with any other
funds.
Section 3.04 System Oversight. The Board shall oversee the System as described in Article V.
Section 3.05 Auditing. Consistent with section 163.01(5)(q), Florida Statutes, the Sheriff will
require an independent, external auditor or the Inspector General to audit all receipts and
disbursements from the PRIME Operation Fund annually for compliance with this Agreement
and generally accepted accounting principles (GAAP), and will report thereon to the Board and
the Parties. Any Party may inspect the books and records of the PRIME Operation Fund at any time.
Section 3.06 Additional Administrative Responsibilities. The Parties shall provide PRIME with
reasonable assistance in performing its duties under this Agreement. Such assistance shall include
administrative, clerical and compliance -related functions, including those required by the Florida
Sunshine Act. Participant staff shall assist PRIME in the preparation of its annual budget and
quarterly or other financial reports.
Section 3.07 Deposit of Funds. The Sheriff will deposit all money collected from Parties and
Participants for the operation of the System into the PRIME Operation Fund.
Section 3.08 Participant Responsibilities. The Parties shall further have all responsibilities of
Participants as set forth in Article IV of this Agreement.
Article IV. Responsibilities of Participants
Section 4.01 Payment. Participants will, subject to appropriation, make annual payments to the
Sheriff f/b/o the PRIME Operation Fund to be expended for the purposes set forth in this Agreement
in accordance with the cost allocations of Article VII and in accordance with the schedule in Section
7.04.
Section 4.02 Operation. Participants will ensure that their personnel utilize the System according to
6
FDLE CJIS policies, this Agreement, NENA NG9-1-1 Geographic Information Systems Data Model
Standards where applicable, and the policies and procedures that PRIME may, from time to time, adopt
and amend, including those that require the standardization of data and data entry procedures.
Section 4.03 Network Connectivity. Participants will, at their own expense, provide network
connectivity to the System that must conform to the minimum specifications adopted by PRIME,
which may from time to time be amended based on the operating needs of the System.
Section 4.04 Hardware. Participants shall, at their own expense, procure and maintain such
hardware as may be necessary for use of the System by personnel and that must conform to minimum
specifications adopted by PRIME, which may from time to time be amended based on the operating
needs of the System.
Section 4.05 Data Ownership. Participants will retain ownership of all electronic data they provide
to the System.
Section 4.06 Non-party Participants. All Participants which are not otherwise a Party to this
Agreement shall be required by separate contract to comply with all terms and conditions of a
Participant under this Agreement.
Article V. PRIME BOARD
Section 5.01 Composition. PRIME shall be governed by, and all its powers, authorities, privileges,
rights, protections and immunities exercised and protected by a board of directors. The Board shall
consist of members appointed as follows:
(a) A designee appointed by the Pinellas Police Standards Council;
(b) City of Clearwater Chief of Police, or their designee;
(c) City of Largo Chief of Police, or their designee;
(d) City of Pinellas Park Chief of Police, or their designee;
(e) A designee appointed by the Pinellas Fire Chiefs Association;
(f) City of St. Petersburg Chief of Police, or their designee;
(g) City of Tarpon Springs Chief of Police, or their designee;
(h) Director of Pinellas County Safety and Emergency Services, or their designee; and
(i) Sheriff, or their designee.
Board members shall receive no compensation for their services, but shall be entitled to receive their
necessary expenses incurred in the performance of their official duties as set forth in the PRIME
Bylaws.
Section 5.02 Powers and Duties. The Board shall, subject to applicable law and the terms of this
Agreement, have full and complete power to take all actions, do all things, and execute all instruments
as it deems necessary or desirable in order to carry out, promote, or advance the objectives, interests,
and purposes of PRIME. The Board shall use ordinary care and reasonable diligence in the
7
administration of PRIME. Nothing contained in this Agreement, either expressly or by implication,
shall be deemed to impose any duties or responsibilities on the Board other than those expressly set
forth in this Agreement. Any determination as to what is in the best interest of PRIME made by the
Board in good faith will be conclusive establishment of the proper public interest. Specifically, the
Board will:
(a) Elect a Board Chair and Vice -Chair;
(b) Adopt Bylaws which shall provide for the governance and on-going administration and
operation of the Board and its functions related to the System but which shall not provide for
additional powers or authorities outside of that established and delegated by this Agreement;
(c) Establish a process for each Party to have licensed access for the users in each Party. It is
understood the number of Users of each Party may change during a calendar year. No process
will restrict the ability of each Party to add licenses for a fraction of a calendar year at the
prorated User cost established by the Board;
(d) Determine the budget for the annual operation of the System subject to annual acceptance and
approval by the Parties;
(e) Develop policies and procedures in accordance with Florida's public records laws
governing the documentation, retention, ownership, and management of electronic data
storage; and
(f) Perform any other administrative tasks necessary and proper to carry out the purposes of this
Agreement and the goals of standardization and interoperability not otherwise provided for
herein.
Section 5.03 Finance and Procurement Policies.
(a) Authorization. The Board has the exclusive authority to authorize PRIME Operation
Fund expenditures. The Board further has the authority to apply for and receive gifts,
grants, assistance funds, or bequests which align with the purposes of and which would
not create any conflict or issue with the powers delegated under this Agreement, and for
which the Board has formally adopted a plan for assuring compliance with any and all
terms, conditions, restrictions, or limitations placed on the gift, grant, assistance fund, or
bequest. All such funds received shall be deposited into the PRIME Operation Fund
unless otherwise restricted.
(b) Expenditures from the PRIME Operation Fund. The Board will use monies in the
PRIME Operation Fund for the purposes of:
(i) Paying the ongoing periodic costs associated with maintaining the System;
(ii) Paying the costs of system upgrades or enhancements when such funds have been
approved and transferred from the respective Participants; and
(iii) Any other purpose the Board may expressly authorize, provided that funds shall
only be authorized for costs associated with the System.
Section 5.04 Meetings of the Board. All meetings of the Board shall be conducted in
accordance with Florida's Sunshine Laws. No Board member shall vote upon any measure
which would inure to his or her special private gain or loss (as defined in Section 112.3143(1)(d),
8
Florida Statutes); which he or she knows would inure to the special private gain or loss of any
principal by whom he or she is retained or to the parent organization or subsidiary of a corporate
principal by which he or she is retained, other than an agency (as such term is defined in Section
112.312(2), Florida Statutes); or which he or she knows would inure to the special private gain
or loss of a relative or business associate of the Board member.
Section 5.05 Fiscal Year. The Board will operate on a fiscal year of October 1 to September
30.
Article VI. Executive Director
Section 6.01 Appointment. The Board is authorized to appoint and remove an Executive
Director, who will serve the Board and report to the Board Chair.
Article VII. Finance
Section 7.01 Initial Cost Allocations. Pinellas County agrees to pay a not to exceed amount of
nine million three hundred thousand dollars ($9,300,000.00), excluding pro rata costs, from its
available funds for the initial costs of the System for the first two (2) years of this Agreement
on a schedule as defined in the contract with Vendor, which is attached hereto and incorporated
herein as Exhibit A. All parties, other than Pinellas County, agree to pay any remaining balance
for the initial costs of the System for the first two (2) years of this Agreement, excluding pro
rata costs, as set forth in the preliminary estimate of the initial cost as shown in Exhibit B . The
total initial cost of the System, not including reoccurring maintenance, shall not exceed fifteen
million dollars ($15,000,000.00). Following the first two (2) years, all costs will be allocated in
accordance with Section 7.03. Pro rata costs distributions are further set forth below.
Preliminary estimates of the initial pro -rata cost allocations are attached as Exhibit B. Not later
than 14 -days after contract signing with Vendor, the Board shall provide each Party and
Participant with an estimated total initial cost for the first year of the System and the cost
attributable to each Party and Participant. The initial cost estimate will include the total costs of
the System acquisition, maintenance, operation and the total number of user licenses System -
wide. As set forth in section 3.02 and 3.06, Parties assigning a staff member to PRIME will be
subject to approval by the Board. Once approved, the respective party will receive a credit to
their attributable costs for an amount equal to the hourly rate of such staff m ember based on
reimbursement rates established by the Board. If a Party removes a staff member, any credit
applied to the Party's attributable cost will be adjusted based on the length of service in the
billing cycle and the Party's attributable cost will be adjusted.
Section 7.02 Costs Attributable to System and PRIME. All costs will be allocated at the
beginning of each year. No refunds will be issued if a Participant chooses to terminate its
participation during a term of this Agreement. The following costs are deemed attributable to
the System and PRIME, and shall be paid from the PRIME Operation Fund:
9
(a) The total cost of annual System licensing and maintenance paid to the Vendor;
(b) The full salary and benefits approved by the Board of the Executive Director and
personnel devoting 100% of their duties to the maintenance or operating of the System;
(c) Ongoing maintenance costs of System and PRIME equipment;
(d) Other costs related to System or PRIME when expressly determined and authorized by
the Board including commodities, hardware, professional services, and capital.
Section 7.03 System Cost Allocation Formula. The Board shall allocate the cost of System
and PRIME among Participants based on the number of users of each participant. Costs that
are attributable to law enforcement only will use a formula based on the number of users from
law enforcement entities. Costs that are attributable to Pinellas County only (i.e., R911, Fire,
EMS) will be paid by Pinellas County Costs that are attributable to all Parties will use a formula
based on the total number of users from all Parties. The Board will allocate costs in accordance
with the following formulas:
(System operation and maintenance cost)+(PRIME personnel and operating costs)
Cost per user —
Total Number of authorized users
Annual Participant Cost = (Cost per user) x (number of users per participant)
Section 7.04 User licenses. Annually, on a date determined by the Board, each Participant will provide
a projected number of users anticipated for the next one-year term for the purpose of establishing the
PRIME budget and billing of each Participant. Additional users may be added by any Participant at
any time during the term of this agreement. Any increase in additional users will be reflected in future
billing of the participants. The number of licensed users can only be reduced annually.
Section 7.05 Invoice Schedule. The Board, through the Sheriff Finance Director, shall annually
invoice each Participant for System operation. Each Participant shall pay such invoices in
accordance with the provisions of the Florida Prompt Payment Act.
Section 7.06 Fiscal Non -Funding. In the event sufficient budgeted funds are not available or
allocated in any fiscal year to a Party during the term of this Agreement, the Party shall immediately
notify the Board and all other Parties upon becoming aware of the unavailability of funds and this
Agreement shall terminate as to that Party on the last date for which funds are available without penalty
or cost to the Party. In the event of termination due to lack of funding, the Party shall be responsible
to pay for those costs and services rendered in the current fiscal year up to the date of termination.
Non-party Participants which are governmental entities may include fiscal non -funding clauses in its
separate agreement.
Article VIII. Term and Termination
Section 8.01 Effective Date. This Agreement shall become effective upon filing with the Clerk
10
of the Circuit Court for Pinellas County, Florida, as required by section 163.01(11), Florida Statutes.
Section 8.02 Term of Agreement. The term of this Agreement shall commence upon the Effective
Date and shall continue in full force and effect for five (5) years (the "Initial Term") subject only to
Section 7.06. Thereafter, the Agreement shall automatically renew for successive one (1) year
terms, each a "Renewal Term") unless terminated pursuant to this Agreement. The maximum term,
including the Initial Term and all Renewal Term(s) shall be ten (10) years. Any length of term
beyond the maximum term established herein must be approved by each Party's respective
governing body.
Section 8.03 Termination by Election of Parties. Any Party may terminate this Agreement during
the term of the Agreement with or without cause by written notification consistent with section 9.02
after the Initial Term. No monies paid will be refunded. If after the Initial Term, any Party elects not
to participate in the next term of the Agreement, the Party must notify the Board and all other Parties
in writing pursuant to 9.02 at least one hundred twenty (120) days prior to the expiration of the then -
current term so costs may be reconsidered and/or re -allocated among the remaining Parties and
Participants.
Section 8.04 Completion of Purpose. Upon full and final termination by all Parties the purposes of this
Agreement will be complete and any surplus money shall be returned in proportion to the contributions
made by the participating Parties pursuant to section 163.01(5)(1), Florida Statutes.
Article IX. Miscellaneous Terms
Section 9.01 No Joint Venture. This Agreement shall not be construed in such a way that any
one Party is or is deemed to be the representative, agent, employee, partner, or joint venture of
another Party. The Parties shall neither have the authority to enter into any agreement, nor
assume any liability on behalf of any other Party, nor bind or commit the other Party in any
manner, except as expressly provided herein.
Section 9.02 Notice. All notices required to be given pursuant to this Agreement shall be in
writing to the Parties and Board as set forth on the Parties signature page. This information may
be updated as set forth in the Bylaws. Notice shall be effective upon being sent electronically
with no error message or by being mailed with proper U.S. postage.
Section 9.03 Entire Agreement. This Agreement constitutes the entire Agreement with respect
to the subject matter hereof and supersedes all other prior and contemporary agreements,
understandings, representations, negotiations, and commitments between the Parties with
respect to the subject matter hereof.
Section 9.04 Approval Required and Binding Effect. This Agreement shall not become
effective unless authorized by each Party's respective corporate authorities or governing body.
Upon authorization, this Agreement constitutes a legal, valid, and binding agreement,
enforceable against the Parties.
Section 9.05 Representations. Each Party represents that it has the authority to enter into this
Agreement and undertake the duties and obligations contemplated by this Agreement and that
it has taken or caused to be taken all necessary action to authorize the execution and delivery
of this Agreement.
Section 9.06 Indemnification. Each Party agrees to be responsible for their respective
employees' acts of negligence when acting within the scope of their employment and agrees to
be liable for only such damages resulting from said negligence to the extent permitted by
section 768.28, Florida Statutes. Nothing herein is intended to nor shall it be construed as a
waiver of any immunity by the Participant or a waiver of any limitation from liability that the
Participants are entitled to under the doctrine of sovereign immunity (section 768.28, Florida
Statutes). Nothing herein shall be construed as consent by the Parties or Participants to be sued
by third Parties in any manner arising out of this Agreement.
Section 9.07 Board Liabilities. Subject to the limited waiver of sovereign immunity as provided
in section 768.28, Florida Statutes, the entity created by this Agreement will have all
protections and limitations of liability afforded by the doctrine of sovereign immunity.
Expenses in connection with the preparation and presentation of a defense to any claim, action,
suit, or proceeding of the character against the Board may be paid as an expense of the PRIME
Operation Fund from time to time upon approval by the Board. No Board liabilities shall be
borne by any of the Parties hereto. Subject to applicable law, the Board may, if requested in
writing by a Board member, undertake the defense of any claim, action, or proceeding in
connection with a matter within the scope of PRIME. The Board may further purchase one or
more policies pursuant to the policy of insurance covering potential liabilities, claims, or
damages, and/or director and officer coverage, in its discretion.
Section 9.08 Amendments. This Agreement may be amended upon the written agreement of
the Parties.
Section 9.09 Recording. The Sheriff is responsible for recording this Interlocal Agreement.
WHEREFORE, this Interlocal Agreement takes effect on the day of
2022; the Parties have signed and executed this Agreement as of the dates written below in the
County of Pinellas, State of Florida.
WHEREFORE, this Interlocal Agreement was executed in the County of Pinellas, State of Florida,
this day of April, 2022.
12
Countersigned: CITY OF CLEARWATER, FLORIDA
Frank Hibbard
Mayor
Approved as to form:
Melissa Isabel
Assistant City Attorney
By: 6(0%. ?, dej /000•4116
Jon P. Jennings
City Manager
Attest:
Rosemarie Call
City Clerk
CITY OF CLEARWATER Notice:
Chief of Clearwater Police Department
645 Pierce St.
Clearwater, FL 33756
Office: (727) 562-4242
daniel.slaughter@myclearwater.com
Copy to:
Clearwater City Attorney's Office
One Clearwater Tower, 6th Floor
600 Cleveland St.
Clearwater, FL 33756
Office: (727) 562-4467
melissa.isabel@myclearwater.com
WHEREFORE, this Interlocal Agreement was executed in the County of Pinellas, State of Florida,
this day of April, 2022.
13
PINELLAS REGIONAL INFORMATION MANAGEMENT ENTERPRISE (PRIME)
BYLAWS
Article I. Name and Location of the Enterprise
Section 1.01 Entity Name. The name of the entity shall be the Pinellas Regional Information
Management Enterprise (PRIME)
Section 1.02 Entity Office. The principal office of the entity shall be located in Largo, Florida.
The entity shall have and continuously maintain in this county a registered office.
Article II. Definitions
Section 2.01 Definitions. As used in these bylaws, unless otherwise defined herein the capitalized
terms used in these Bylaws have the same meaning as described in that certain Interlocal Agreement
(ILA) creating and establishing PRIME as recorded at OR Book , page
Article III. PRIME Board
Section 3.01 Composition. The Board shall consist of members as established in the ILA.
Section 3.02 Voting. Each Board member will have one vote per agenda item.
Section 3.03 Proxy. Any member of the Board may designate no more than one proxy to serve in
the absence of the Board member. A Board member may not cast a vote by proxy through another
Board member. Each member of the Board will be responsible for ensuring their proxy follows all
Sunshine Laws.
Section 3.04 Officers. The Board shall include the Officer positions of Chair and Vice -Chair.
Officers are required to be voting members. Duties of the Chair and Vice -Chair are as follows:
(a) Chair. The Board Chair shall preside at all Board meetings and liaison between the Board
and the Executive Director. The Chair will help ensure the Board's directives and resolutions
are carried out and exercise and perform such other powers and duties as prescribed by the
Board. More specifically, the Chair shall be responsible for:
i. Leading the Board to carry out its functions;
ii. Building unity of purpose;
iii. Guiding conduct of meetings;
iv. Ensuring sufficient consideration of issues;
v. Assessing the performance of the committees;
vi. Working with the Executive Director to ensure the Board has the information
required to make decisions;
vii. Evaluating the performance of the Executive Director;
viii. Setting priorities and creating agendas for Board meetings;
1
ix. Presiding over Board meetings;
x. Overseeing the taking of minutes at all Board meetings;
(b) Vice -Chair. The Vice -Chair assumes the role and responsibilities of the Chair in the Chair's
absence. The Vice -Chair is also responsible for performing other duties assigned by the
Board or the Chair.
Section 3.05 Term. Officers of the Board shall serve a term of two years or until the Member is
unable or unwilling.
Section 3.06 Elections. To maintain continuity, if able and willing, the Vice -Chair will elevate to
the position of Chair when the term of the Chair is complete or the Chair is otherwise unable to serve
due to resignation or termination.
No election for Chair shall occur unless the sitting Vice -Chair is unable or unwilling to assume the
role of Chair. In that event, any voting Board member may nominate an eligible Voting Board
member for the Chair position. An individual may not be nominated or elected in their absence.
Elections will be held at a general or special meeting in August biennially. If circumstances arise
which do not permit a meeting in August, elections will be held at the next general or special meeting.
Once a quorum is present, a simple majority is required for the election of any voting member of the
Board.
Section 3.07 Meetings of the Board. All official action shall be taken by a majority vote of those
present and voting
Article IV. Executive Director
Section 4.01 Duties and Responsibilities. The Executive Director will have day-to-day
responsibility for carrying out the Board's goals and policies. Additional duties not outlined in the
interlocal include:
(a) Managing the System in accordance with policies, procedures, standards, and directives
established by the Board;
(b) Develop a proposed budget for Board approval;
(c) Manage staff working for PRIME;
(d) Regularly keeping the Board apprised of major tasks, financial status, System functionality, and
overall service levels;
(e) Properly posting Board meetings as required by law, sending out meeting announcements,
distributing copies of minutes and the agenda to each Board member, and assuring that records
are maintained;
(f) Addressing cost sharing concerns brought forward by the Finance Committee (7.05 C).
Unresolved issues shall be brought to the Board for resolution;
2
(g) Approve non-recurring expeditures under $1,000.00 or in an amount determined by the Board;
(h) Any other duties assigned by the Board as necessary within the scope of the ILA.
Article V. Standing Committees
Section 5.01 Role of Standing Committees. The primary purpose of standing committees is to
assist the Board in fulfilling its oversight and responsibilities on specific technical, operational, and
financial matters which may be beyond the scope of expertise of Board members.
Section 5.02 Membership of Standing Committees.
(a) After consultation with the involved individuals, the Board shall appoint experienced
members to serve two years to maintain continuity and stability within standing committees.
Nothing prevents a member from serving successive terms.
(b) The Committee Chair of each standing committee shall be ex officio and non-voting
members of each standing committee except in the event of a tie. If there is a tie related to
an agenda item, the Committee Chair shall vote to break the tie.
(c) Each standing committee shall elect its chair annually after the Board conducts it's election.
(d) Each Party may have a minimum of one representative on each Standing Committee.
Section 5.03 Duties of Standing Committee Chairs. The duties of the Standing Committee Chairs
shall include:
(a) Schedule meetings.
(b) Preparing agendas.
(c) Presiding over meetings.
(d) Assisting the Executive Director in preparing an annual budget.
(e) Performing other duties as consistent with the efficient management of the committee or as
directed by the Board or Executive Director.
Section 5.04 Vacancies on Standing Committees. The Board shall appoint members to vacancies
on standing committees for the remainder of the term.
Section 5.05 Standing Committees Titles and Responsibilities.
(a) Technical. The PRIME Technical Committee will be responsible for evaluating, operating
administrative matters of a technical nature associated with the operations, upgrades, updates,
process enhancements, change enablement requests, performance issues, and continuity of
service, and reporting to the Executive Director. The Technical Committee will meet upon
the call of the committee chair either in person or virtually. Representatives serving on the
PRIME Technical Committee should have experience in the field of information technology.
This Committee is fact finding only and will report to the Executive Director and will not be
subject to the open meeting laws.
(b) Operational. The PRIME Operational Committee will be responsible for evaluating,
3
operating administrative matters of an operational nature associated with the operations,
upgrades, updates, process enhancements, change enablement requests, performance issues,
and continuity of service, and reporting to the Executive Director. The Operational
Committee will meet upon the call of the committee chair either in person or virtually.
Representatives serving on the PRIME Operational Committee should have experience with
and be active users of the PRIME System. This Committee is fact finding only and will
report to the Executive Director and will not be subject to the open meeting laws.
(c) Finance. The PRIME Finance Committee will be responsible for aiding in developing the
budget of costs associated with the operation, maintenance, updates, and upgrades to the
System. In addition, the Finance Committee will address concerns surrounding the cost-
sharing model which is outlined in the interlocal and escalate to the Executive Director if
appropriate. The Finance Committee will meet as needed to review and develop a proposed
budget and cost-sharing model in time for each Party to seek approval from their respective
governing body. The Finance Committee will also plan for future anticipated and
unanticipated expenses, upgrades, modifications, and project other expenses as much as
possible. This Committee is subject to open meeting laws.
Article VI. Enhancement Requests and Change Enablement
Section 6.01 Change Enablement. See Appendix A for Enhancement Requests and Change
Enablement (formerly Change Management).
Article VII. Licenses
Section 7.01 Obtaining Licenses. Each Participant will make a request to the Executive Director
of the number of licenses anticpated for that Participant's operational needs. The Executive
Director will approve all requests unless good cause exists to deny. Any denial is immediately
appealable to the BOARD to determine whether the additional licenses shall issue.
Section 7.02. Authorized Personnel. Participants will only allow its authorized individuals to
register as Users and further agrees that Participant shall immediately inactivate its User's
permissions following separation, or negligent or improper or unauthorized use. If Participant is
unable to update the access/permissions themselves, Participant shall notify the Executive
Director immediately to inactivate.
Article VIII. Criminal Justice Agencies ("CA")
The Board and the criminal justice agencies associated with PRIME agree to abideby the FBI
Criminal Justice Information System (CJIS) Security Policy (CSP) for access to state and national
Criminal Justice Information (CJI) as defined by the CSP as is more fully set forth by the
Memorandum of Understanding Between the Criminal Justice Agencies of the Pinellas Regional
Information Management Enterprise and Florida Department of Law Enforcement.
4
Article IX. Miscellaneous
Section 9.01. Minimum Specifications. The Executive Director will review and ensure all
Participants meet the minimum specifications to meet all audit and contractual requirements.
Section 9.02. Fiscal Non -funding. If a Party invokes the fiscal non -funding clause, the Executive
Director will summarize the status of all licenses and costs and bring the matter before the Board
to address.
Section 9.03. Notices. Any Party can update their contact information as set forth in the ILA
section 9.02 by sending the new contact information to the Board and all other parties, specifically
including the effective date. The Executive Director or his/her designee will maintain a list of the
current contact information for all parties.
Section 9.04. Amendments. The Board may amend the Bylaws consistent with the ILA.
Section 9.05. Legal Representation. The Board may retain its own independent attorney.
5
Appendix A.
Enhancement Requests and Change Enablement
The purpose of the change enablement practice is to maximize the number of successful service and
product changes by ensuring that risks have been appropriately assessed, changes have been authorized
to proceed, and the change schedule is properly managed. In addition, this practice includes
documenting the change, analyzing return on investment, informing customers and employees, and
monitoring pre and post -implementation activities to ensure lasting benefits while responsibly managing
the human side of change.
It is important to distinguish change enablement from organizational change management.
Organizational change management manages the people aspects of changes to ensure that improvements
are implemented successfully. Conversely, change enablement usually focuses on changes to products
and services.
Enhancement Requests
System and service enhancement requests from each PRIME Participant should be directed to the
requesting agency's corresponding technical or operational Standing Committee representative or the
Standing Committee chair. PRIME Standing Committee members will collectively review the
underlying need for each enhancement request and evaluate the request for System and user impact as
well as workable alternatives.
Each Standing Committee Party will have one vote to approve or reject the enhancement request. If the
enhancement request is passed by a majority vote and requires funding, the Executive Director will bring
the enhancement request to the Board of Directors for approval. If funding is not a requirement, a
PRIME staff member will submit the enhancement request to the vendor.
Change Requests
System and service change requests from each PRIME Participant should be directed to the requesting
agency's corresponding technical or operational Standing Committee representative or Standing
Committee chair. All changes should be assessed by Operational and Technical Standing Committee
members who are able to understand the risks and the expected benefits. Standing Committee members
will collectively review and classify changes and requests as Significant, Minor, or Emergency. Each
Standing Committee Party will have one vote to approve or reject the change request. If the change
request is passed, PRIME staff will record all Change requests in the Change Management System and
implement the change.
Minor Changes
The Executive Director is responsible for overseeing and handling all minor change management
requests related to the delivery of services and performance of the System identified by the Operational
and Technical Standing Committees. Minor changes to the System shall be reviewed and vetted by the
Technical or Operational Standing Committees, as appropriate, and implemented by the PRIME staff
after approval from the Executive Director or his designee. A minor change includes:
6
• Picklist modification
• Subject, vehicle, and address merges
• Application updates
• GIS updates
• Report generation
• Statute updates
• Custom workflow
• Custom forms
Emergency Changes
The Executive Director is responsible for overseeing and handling all emergency change management
requests related to the delivery of services and performance of the System identified by the Operational
and Technical Standing Committees. When possible, emergency changes to the System shall be
reviewed and vetted by the Technical or Operational Standing Committees, as appropriate. If the
Standing Committees are unavailable, an emergency change group consisting of at least two subject
matter experts should review the change. If the change is approved, it will be implemented by the
PRIME staff after approval from the Executive Director or his designee. The Executive Director will
discuss Emergency Changes at the next regularly scheduled Board of Director's meeting. An Emergency
change has at least one of the following characteristics:
• High priority incident resolution
• Severe or significant levels of service disruption
• Significant data loss
• No workaround is available, and the change is implemented outside the regularly scheduled
maintenance window
Significant Changes
The Board of Directors is responsible for overseeing and handling all significant change management
requests related to the delivery of services and performance of the System identified by the Operational
and Technical Standing Committees. A significant change includes:
• Items that require funding approval
• Items that are highly visible or involve external stakeholders
• Items with critical deadlines or timeframes
• Items with high impact on systems, services, or business units
• An item that may impede program progress
• Any item deemed appropriate by the Executive Director
Matters of significant change will be brought to the Board of Directors by the Executive Director at the
next regularly scheduled meeting or, if circumstances require, at an emergency board meeting. In
addition, each Board member will be provided an agenda of voting matters and supporting documents
one week before the scheduled meeting or as soon as possible for emergency meetings. For rules
surrounding voting, see Section 5.02 and Section 5.03.
7
PRIME Regional CAD/RMS Cost Estimate Breakdown
AR REGIONALR911
PRIMELaw
Year 1 Year 2
Year 3
Year 4
Year 5
Year 6
Year 7
Software Cost
Software Cost
$1,984,816.00 $1,117,181.00
$4,415,577.00 $1,778,649.00
$1,493,912.00
$1,108,453.00
$1,493,912.00
$1,108,453.00
$1,493,912.00
$1,108,453.00
$1,493,912.00
$1,108,453.00
$1,493,912.00
$1,108,453.00
INFORMATION MANAGEMENTENTERPRIY
County Funding
($6,400,393.00) ($2,895,830.00)
Software Total
$0.00 $0.00
$2,602,365.00
$2,602,365.00
$2,602,365.00
$2,602,365.00
$2,602,365.00
PRIME Personnel
PRIME Operating
$1,984,947.00 $2,044,496.00
$216,522.00 $173,000.00
$2,201,469.00 $2,217,496.00
$2,105,831.00
$173,000.00
$2,278,831.00
$2,169,006.00
$173,000.00
$2,342,006.00
$2,234,076.00
$173,000.00
$2,407,076.00
$2,301,098.00
$173,000.00
$2,474,098.00
$2,370,131.00
$173,000.00
$2,543,131.00
# Users
% of Users
% of Law
Users
Totals
R911
2650
39.59%
--
$871,640.95 $877,986.61
$2,396,183.35
$2,421,196.61
$2,446,960.17
$2,473,496.60
$2,500,829.25
$13,988,293.54
Law:
PCSO
2047
30.58%
50.63%
$673,301.52 $678,203.24
$1,258,179.79
$1,277,501.35
$1,297,402.49
$1,317,900.63
$1,339,013.81
$7,841,502.83
SPPD
CPD
948
438
14.16%
6.54%
23.45%
10.83%
$311,817.21 $314,087.29
$144,067.45 $145,116.28
$582,684.14
$269,214.83
$591,632.28
$273,349.09
$600,848.83
$277,607.37
$610,341.86
$281,993.39
$620,119.73
$283,742.73
$3,631,531.35
$1,675,091.13
LPD
237
3.54%
5.86%
$77,954.30 $78,521.82
$145,671.04
$147,908.07
$150,212.21
$152,585.47
$155,029.93
$907,882.84
PPPD
139
2.08%
3.44%
$45,720.03 $46,052.88
$85,435.76
$86,747.77
$88,099.14
$89,491.05
$90,924.73
$532,471.37
TSPD
67
1.00%
1.66%
$22,037.71 $22,198.15
$41,181.26
$41,813.67
$42,465.05
$43,135.98
$43,827.03
$256,658.86
GPD
TIPD
36
24
0.54%
0.36%
0.89%
0.59%
$11,841.16 $11,927.37
$7,894.11 $7,951.58
$22,127.25
$14,751.50
$22,467.05
$14,978.03
$22,817.04
$15,211.36
$23,177.54
$15,451.69
$23,548.85
$15,699.23
$137,906.25
$91,937.50
KCPD
17
0.25%
0.42%
$5,591.66 $5,632.37
$10,448.98
$10,609.44
$10,774.72
$10,944.95
$11,120.29
$65,122.40
BEPD
ISPD
26
16
0.39%
0.24%
0.64%
0.40%
$8,551.95 $8,614.21
$5,262.74 $5,301.05
$15,980.79
$9,834.33
$16,226.20
$9,985.35
$16,478.98
$10,140.91
$16,739.33
$10,301.13
$17,007.50
$10,466.16
$99,598.96
$61,291.67
PCS
48
0.72%
1.19%
$15,788.21 $15,903.15
$29,502.99
$29,956.06
$30,422.73
$30,903.39
$31,398.47
$183,875.01
Law Total Users
4043
R911 Users
2650
Law + R911 Users
6693
* Figures are based on current estimates; final estimates will be calculated and distributed within 14 days of the full execution of the vendor contract.