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02/14/2022 Pension Trustees Meeting Minutes February 14, 2022 City of Clearwater Main Library- Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 m Meeting Minutes Monday, February 14, 2022 9:00 AM Main Library - Council Chambers Pension Trustees Page 1 City of Clearwater Pension Trustees Meeting Minutes February 14, 2022 Roll Call Present 5 - Chair Frank Hibbard, Trustee David Allbritton, Trustee Hoyt Hamilton, Trustee Kathleen Beckman, and Trustee Mark Bunker Also Present—Jon Jennings—City Manager, Micah Maxwell — Assistant City Manager, Michael Delk — Assistant City Manager, David Margolis - City Attorney, Rosemarie Call — City Clerk, Nicole Sprague — Deputy City Clerk, and Jennifer Poirrier— Human Resources Director To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 1. Call to Order— Chair Hibbard The meeting was called to order at 9:00 a.m. 2. Approval of Minutes 2.1 Approve the minutes of the December 13, 2021 Pension Trustees Meeting as submitted in written summation by the City Clerk. Trustee Hamilton move to approve the minutes of the December 13, 2021 Pension Trustees Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 3. Citizens to be Heard Regarding Items Not on the Agenda — None. 4. New Business Items 4.1 Approve the new hires for acceptance into the Pension Plan as listed. LAST NAME/FIRST NAME/JOB CLASS/DEPARTMENT PENSION ELIGIBILITY DATE Johnson, Keron, Water Distribution Oper, Public Utilities 10/25/2021 Taraj, Abin, Tree Trimmer, Parks & Recreation 10/25/2021 Pinell, Charles, Parking Enforcement Spec, Engr- Parking 10/25/2021 Castleberry, Torey, Solid Waste Worker, Solid Waste & Recycling 10/25/2021 Domanico, Eric, Plumber, Gs - Mechanical/Plumbing 10/25/2021 Page 2 City of Clearwater Pension Trustees Meeting Minutes February 14, 2022 Drelick, Philip, Storeskeeper, Fire Department 10/25/2021 Faison, Tyre, Solid Waste Worker, Solid Waste & Recycling 10/25/2021 Kopke, Mark, Water Distr Oper Trainee, Public Utilities 10/25/2021 Coyle, Colin, Fire Medic 106hr, Fire Department 11/08/2021 Debose, Marquis, Parks Service Technician, Parks & Recreation 11/08/2021 Deuel, Lindsey, Wstwtr Trtmnt Plant Oper Trn, Public Utilities 11/08/2021 Feaster, Edward, Industrial Electrician, Public Utilities 11/08/2021 Hiller, Scott, Industrial Pretrmnt Inspector, Public Utilities 11/08/2021 Kemry, Brian, Fire Medic 106hr, Fire Department 11/08/2021 Sowers, Kathy, Contracts & Procurement Spec, Engineering 11/08/2021 Mathews, Paul, Storeskeeper, Fire Department 11/08/2021 Ryan, Austin, Fire Medic 106hr, Fire Department 11/08/2021 Skopis, Panagiotis, Fire Medic 106hr, Fire Department 11/08/2021 O'connell, Kathryn, Library Assistant, Library 11/22/2021 Heine, Thomas, Aquatics Coordinator, Parks & Recreation 11/22/2021 Kramer, Suzanne, Real Estate Services Coord, Engineering 11/22/2021 Dowd, Ryan, Solid Waste Technical Oper, Solid Waste& Recycling 12/06/2021 Mcdowell, Hubert, Building Constructn Inspector, Planning & Development 12/06/2021 Perez, Dania, Housing Specialist, Economic Development & Housing 12/06/2021 Ayotte, Shelby, Police Telecommunicator, Police Department 12/06/2021 Paradowski, Jordan, Library Assistant, Library Department 10/23/2021 Dressel, Kaitlin, Library Assistant, Library Department 11/20/2021 Avgoustis, Anna, Customer Service Rep, Planning & Development 12/06/2021 Toney, Georgia, Beach Lifeguard, Fire Department 12/06/2021 Steen, Adam, Beach Lifeguard, Fire Department 12/06/2021 Taylor, Donald, Recreation Leader, Parks & Recreation 10/25/2021 Jacobs, Colton, Recreation Leader, Parks & Recreation 10/25/2021 Hutfilz, Emily, Recreation Leader, Parks & Recreation 10/25/2021 Cooper, Ahmad, Solid Waste Worker, Solid Waste & Recycling 12/20/2021 Floyd, Antonio, Wastewater Treatment Plant Op. Trainee, Public Utilities 12/20/2021 Murray, Shaun, Street Sweeper, Engineering Stormwater 12/20/2021 Teuber, Travis, Public Utilities Asst Manager, Public Utilities 12/20/2021 Thomas, Bradley, Gas Technician Apprentice, Gas 12/20/2021 Trustee Allbritton moved to approve the new hires for acceptance into the Pension Plan as listed. The motion was duly seconded and carried unanimously. 4.2 Approve the following request of employee Bennett Elbo, Engineering Department to vest his pension as provided by Section 2.419 of the Employees' Pension Plan. Bennett Elbo, Senior Engineering Specialist, Engineering Department, was Page 3 City of Clearwater Pension Trustees Meeting Minutes February 14, 2022 employed by the City on February 3, 2003, and began participating in the Pension Plan on that date. Mr. Elbo terminated from City employment on December 13, 2021. The Employees' Pension Plan provides that should an employee cease to be an employee of the City of Clearwater or change status from full-time to part-time after completing ten or more years of creditable service (pension participation), such employee shall acquire a vested interest in the retirement benefits. Vested pension payments commence on the first of the month following the month in which the employee normally would have been eligible for retirement. Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of fifty-five years and completed twenty years of credited service; the date on which a participant has reached age sixty-five years and completed ten years of credited service; or the date on which a member has completed thirty years of service regardless of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of sixty years and completed twenty-five years of credited service; or the date on which a participant has reached the age of sixty-five years and completed ten years of credited service. Mr. Elbo will meet the non-hazardous duty criteria and begin collecting a pension in April 2025. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed twenty years of credited service regardless of age, or the date on which the participant has reached fifty-five years and completed ten years of credited service. Trustee Beckman moved to approve the following request of employee Bennett Elbo, Engineering Department to vest his pension as provided by Section 2.419 of the Employees' Pension Plan. The motion was duly seconded and carried unanimously. 4.3 Approve the following request of employees Paul Bosco, Police Department, Suzanne Melton, Engineering Department, Denis O'Connor, Fire Department, Fatos Pojani, Public Utilities Department, and Karen Wiseman, Parks and Recreation Department for a regular pension as provided by Sections 2.416 and 2.424 of the Employees' Pension Plan. Page 4 City of Clearwater Pension Trustees Meeting Minutes February 14, 2022 Paul Bosco, Police Officer, Police Department, was employed by the City on April 28, 1997, and his pension service credit is effective on that date. His pension will be effective February 1, 2022. Based on an average salary of approximately $112,325.13 over the past five years, the formula for computing regular pensions and Mr. Bosco's selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $74,318.52 annually. Suzanne Melton, Staff Assistant, Engineering Department, was employed by the City on November 5, 2001, and her pension service credit is effective on that date. Her pension will be effective February 1, 2022. Based on an average salary of approximately $33,219.17 over the past five years, the formula for computing regular pensions and Ms. Melton's selection of the Single Life Annuity, this pension benefit will be approximately $18,483.72 annually. Denis O'Connor, Firefighter, Fire Department, was employed by the City on September 24, 2001, and his pension service credit is effective on that date. His pension will be effective February 1, 2022. Based on an average salary of approximately $78,118.20 over the past five years, the formula for computing regular pensions and Mr. O'Connor's selection of the 100% Joint and Survivor Annuity with a 30% partial lump sum, this pension benefit will be approximately $29,849.40 annually. Fatos Pojani, Utilities Electronics Technician, Public Utilities Department, was employed by the City on June 11, 2007, and his pension service credit is effective on that date. His pension will be effective February 1, 2022. Based on an average salary of approximately $47,918.66 over the past five years, the formula for computing regular pensions and Mr. Pojani's selection of the Single Life Annuity this pension benefit will be approximately $19,243.08 annually. Karen Wiseman, Senior Parks Service Technician, Parks and Recreation Department, was employed by the City on August 18, 1997, and her pension service credit is effective on that date. Her pension will be effective February 1, 2022. Based on an average salary of approximately $34,624.55 over the past five years, the formula for computing regular pensions and Ms. Wiseman's selection of the Single Life Annuity this pension benefit will be approximately $12,625.80 annually. Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of fifty-five years and completed twenty years of credited service; the date on which a participant has reached age sixty-five years and completed ten years of credited service; or the date on which a member has completed thirty years of service regardless of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of sixty years and completed twenty-five years of credited service; or the date on which a participant has Page 5 City of Clearwater Pension Trustees Meeting Minutes February 14, 2022 reached the age of sixty-five years and completed ten years of credited service. Ms. Melton, Mr. Pojani, and Ms. Wiseman have met the non-hazardous duty criteria. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed twenty years of credited service regardless of age, or the date on which the participant has reached fifty-five years and completed ten years of credited service. Mr. Bosco and Mr. O'Connor have met the hazardous duty criteria. Trustee Bunker moved to approve the following request of employees Paul Bosco, Police Department, Suzanne Melton, Engineering Department, Denis O'Connor, Fire Department, Fatos Pojani, Public Utilities Department, and Karen Wiseman, Parks and Recreation Department for a regular pension as provided by Sections 2.416 and 2.424 of the Employees' Pension Plan. The motion was duly seconded and carried unanimously. 4.4 Approve beneficiary Ryan Webb to be granted a death benefit as provided by Clearwater Code of Ordinances Sections 2.420 and 2.455 of the Employee' Pension Plan. Donna Light-Cowley, Customer Service Department, was employed by the City on January 19, 2021, and her pension service credit is effective on that date. Ms. Light-Cowley passed away on September 27, 2021, due to an injury that occurred on the job. Ms. Light- Cowley named Ryan Webb as her pre-retirement beneficiary. Based on an average salary of approximately $19,478.32 over the year, this pension benefit will be approximately $5,042.16 annually. Mr. Webb will begin collecting effective October 1, 2021. Sec. 2.420. - Death benefit. (1)a.ln the event of the death of a participant who is vested in his accrued benefit prior to his termination of employment, his beneficiary (as described below) shall be entitled to receive a death benefit. Said death benefit shall be in an amount equal to the accrued benefit of such participant as of the date of his death. (3) The participant's surviving spouse shall be deemed to be the beneficiary designated to receive the death benefit payable under the plan, and if none, his children under the age of 18 who are the participant's dependents (within the meaning of Section 152 of the Internal Revenue Code) at the time of his death. Sec. 2.455. - Beneficiaries. (1) Each member or retiree may, on a form provided for that purpose, signed and filed with the board, designate a beneficiary (or beneficiaries) to receive the benefit, if any, which may be payable in the event of his death. Each designation may be revoked or changed by such member or retiree by signing and filing with Page 6 City of Clearwater Pension Trustees Meeting Minutes February 14, 2022 the board a new designation-of-beneficiary form. Upon such change, the rights of all previously designated beneficiaries to receive any benefits under the system shall cease.(2)lf a deceased member or retiree failed to name a beneficiary in the manner prescribed in subsection (1), or if the beneficiary (or beneficiaries) named by a deceased member or retiree predeceased the member or retiree, the death benefit, if any, which may be payable under the system with respect to such deceased member or retiree, shall be paid to the estate of the member or retiree. Trustee Allbritton moved to approve beneficiary Ryan Webb to be granted a death benefit as provided by Clearwater Code of Ordinances Sections 2.420 and 2.455 of the Employee' Pension Plan. The motion was duly seconded and carried unanimously. 4.5 Approve beneficiaries Edith Sterling and Robbin Beem to be granted a death benefit as provided by Code of Ordinances Sections 2.420 and 2.455 of the Employees' Pension Plan. Stacey Sterling, Parks and Recreation Department, was employed by the City on April 14, 1997, and his pension service credit is effective on that date. Mr. Sterling passed away September 30, 2021. Mr. Sterling named Edith Sterling as his pre-retirement beneficiary. Based on an average salary of approximately $43,878.67 over the past five years, this pension benefit will be approximately $25,953.24 annually. Mrs. Sterling will begin collecting effective October 1, 2021. Louis Beem, Solid Waste and Recycling Department, was employed by the City on July 14, 2003, and his pension service credit is effective on that date. Mr. Beem passed away October 20, 2021. Robbin Beem is the spouse of Louis Beem. Based on an average salary of approximately $40,874.91 over the past five years, this pension benefit will be approximately $17,758.68 annually. Mrs. Beem will begin collecting effective November 1, 2021. Sec. 2.420. - Death benefit. (1)a. In the event of the death of a participant who is vested in his accrued benefit prior to his termination of employment, his beneficiary (as described below) shall be entitled to receive a death benefit. Said death benefit shall be in an amount equal to the accrued benefit of such participant as of the date of his death. (3) The participant's surviving spouse shall be deemed to be the beneficiary designated to receive the death benefit payable under the plan, and if none, his children under the age of 18 who are the participant's dependents (within the meaning of Section 152 of the Internal Revenue Code) at the time of his death. Sec. 2.455. - Beneficiaries. Page 7 City of Clearwater Pension Trustees 5. Adjourn Meeting Minutes February 14, 2022 (1) Each member or retiree may, on a form provided for that purpose, signed and filed with the board, designate a beneficiary (or beneficiaries) to receive the benefit, if any, which may be payable in the event of his death. Each designation may be revoked or changed by such member or retiree by signing and filing with the board a new designation -of -beneficiary form. Upon such change, the rights of all previously designated beneficiaries to receive any benefits under the system shall cease.(2)If a deceased member or retiree failed to name a beneficiary in the manner prescribed in subsection (1), or if the beneficiary (or beneficiaries) named by a deceased member or retiree predeceased the member or retiree, the death benefit, if any, which may be payable under the system with respect to such deceased member or retiree, shall be paid to the estate of the member or retiree. Trustee Beckman moved to approve beneficiaries Edith Sterling and Robbin Beem to be granted a death benefit as provided by Code of Ordinances Sections 2.420 and 2.455 of the Employees' Pension Plan. The motion was duly seconded and carried unanimously. The meeting adjourned at 9:02 a.m. it..-, /c/119---ev/ Chair Employees' Pension Plan Trustees Page 8 City of Clearwater