01/31/2022 Council Work Session Meeting Minutes January 31, 2022
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
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Meeting Minutes
Monday, January 31, 2022
9:00 AM
Main Library - Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes January 31, 2022
Roll Call
Present 5 - Mayor Frank Hibbard, Councilmember Hoyt Hamilton, Councilmember
David Allbritton, Councilmember Kathleen Beckman, and
Councilmember Mark Bunker
Also Present: Jon Jennings — City Manager, Micah Maxwell —Assistant City
Manager, Michael Delk—Assistant City Manager, David Margolis -
City Attorney, Rosemarie Call — City Clerk, and Nicole Sprague —
Deputy City Clerk.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Hibbard
The meeting was called to order at 9:29 a.m.
2. Economic Development and Housing
2.1 Declare surplus, for the purpose of sale for development of affordable housing, real
property located at 601, 619, 637, 655 and 673 Blanche B. Littlejohn Trail, in accordance
with Paragraph 5 of the Contract for Purchase of Real Property (Contract); approve the
Contract between the City and Habitat for Humanity of Pinellas County, Inc. and authorize
the appropriate officials to execute same, together with all other instruments required to
affect closing. (APH)
Clearwater Gas System acquired the combined parcels (Property) to be used
as staging during construction of its recently completed headquarters complex.
The City acquired the Property in January 2018 with a purchase price of
$230,000. The Property is no longer needed for Clearwater Gas System's
purposes or other city functions. Staff is recommending a reduced sales price
of$100,000 ($20,000 per buildable lot) to Habitat for Humanity of Pinellas
County, Inc. (Habitat) to provide for development of affordable housing under
challenging market conditions. The City may transfer the Property with two
separate closings to provide time to process a Zoning and Land Use change
affecting two of the lots.
The Property is located within the North Greenwood Neighborhood
Revitalization Strategy Area which is identified in the city's Consolidated Plan.
The Property is also located within the North Greenwood Community
Redevelopment Area, currently being created under the direction of City Council
and the Pinellas County Board of County Commissioners. The Property is
located along the Pinellas Trail within a neighborhood mostly comprised of
single-family homes. Habitat is planning to construct five single family homes.
Three will be sold to households with total household income up to 80% of Area
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Median Income (AMI) and two will be sold to households with income up to
120% of AMI. AMI levels are determined by the United States Department of
Housing and Urban Development. The Contract requires Habitat to commence
construction of all five homes within one year of closing and to sell each home
to a qualified household within two years of closing. Staff may extend these
deadlines should unforeseen circumstances cause delay.
James Millspaugh and Associates, Inc. provided an appraisal valuing Property
at $153,500 prior to the City acquiring the Property for Clearwater Gas System's
purposes. Staff's opinion of the Property's current market value is $225,000.
According to Section 2.01(d)(5)(i) of the Clearwater City Charter, the City
Council may approve the donation or sale for less than fair market value of
city-owned Property of not more than five acres in size for workforce or
affordable housing following a public hearing. The Property is approximately
0.76 acres (32,997 square feet).
APPROPRIATION CODE AND AMOUNT:
Proceeds from this sale of land will be credited to Gas Fund surplus land sales
revenue code 423-364220.
3. Parks and Recreation
3.1 Approve a Locally Funded Agreement between the State of Florida, Department of
Transportation (FDOT), and the City of Clearwater to fund $250,000.00 of design fees for
the State Road 60 (SR 60) Pedestrian Overpass from the Courtney Campbell Trail to
Bayshore Trail and authorize the appropriate officials to execute same. (consent)
Trails are an essential part of the City of Clearwater's multi-modal transportation
and recreation network.
In 2004, the City identified both the Courtney Campbell Causeway Trail and the
Ream Wilson Clearwater Trail, Bayshore segment, as trails needed in the
bicycle and pedestrian master plan. Subsequently, both trails have been
included in the Pinellas County long range transportation plan and have been
funded and completed.
The Courtney Campbell Causeway Trail currently terminates on the south side
of SR 60 connecting to the Ream Wilson Clearwater Trail, Bayshore segment,
on the north side utilizing a signalized pedestrian crosswalk. The current
configuration slows down motor vehicle traffic on SR 60. The proposed
overpass project will provide a safer alternative to the current at grade crossing
for the trail users as well as enhance the traffic flow of motor vehicles on SR 60.
On June 16, 2016, the Council approved supporting the SUN Trail funding to
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construct the Courtney Campbell Causeway Trail Overpass, authorized the City
Manager to commit to the transfer of necessary city right-of-way/property for the
project, and authorized the City Manager to execute a Memorandum of
Understanding for maintenance of the overpass upon completion.
The City desired to be a part of the design team and to assist in funding of the
bridge aesthetics and has verbally committed to funding $1,000,000.00 to the
project for both design and construction costs. The total costs for design work
are $2,049,875.00, of which the City will commit $250,000.00 as part of this
funding agreement. The remaining commitment of up to $750,000.00 to fund
construction costs will be requested of the Council in a separate funding
agreement once the plans are completed and the project is awarded. The
design phase will take approximately one year.
APPROPRIATION CODE AND AMOUNT:
Funds are available in CIP 315-93272 "Bicycle Paths & Bridges."
Discussion ensued with comments made supporting the overpass.
Parks and Recreation Director Jim Halios said the overpass design has not
been finalized. There will be three more iterations that will be shared with
Council.
4. Police Department
4.1 Approve an agreement between the City of Clearwater and Fusus of Peachtree Corners,
Georgia, for a video and data collaboration platform, associated equipment and training,
in an amount not to exceed $345,000, to commence upon execution of the contract and
expire three calendar years after the execution date, pursuant to City Code of Ordinances
Section 2.563(1)(a), Single Source, and authorize the appropriate officials to execute
same. (consent)
On February 20, 2020, City Council authorized the purchase of technology and
equipment to implement and construct a Real Time Crime Center (RTCC)
within the main police headquarters building. The RTCC provides all facets of
the agency with live intelligence relating to emerging criminal threats, threats to
citizen/officer safety, and provides investigative leads using security cameras,
License Plate Reader (LPR) cameras and various databases. LPRs are
strategically deployed throughout the city and work in concert with the RTCC to
provide our personnel with additional investigative avenues for solving crime,
keeping our citizens and visitors safe, and preventing victimization.
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CPD seeks to enhance the current capabilities of the RTCC through the
incorporation of the Fusus platform. Fusus creates a public safety ecosystem
that combines video from a variety of sources with computer aided dispatch
(CAD) data, officer location information, and other law enforcement sources -
including the Flock LPR system which was recently approved for
implementation. The Fusus platform allows investigators within the RTCC the
ability to view/access these video feeds and provides a mapped view with
instant access to secondary applications. Access to these data sources results
in real-time intelligence which can be provided to dispatch, responding units and
detectives, while enhancing citizen, officer, and community safety. The Fusus
product also allows for archival views of video footage, allowing instant access
to key evidence, while enhancing productivity of both CPD officers and
detectives.
Fusus fosters public-private partnerships, wherein private organizations/entities
can opt-in to either register the existence of private security video systems with
CPD or allow real-time viewing of some, or all, of the private video cameras,
allowing for advanced intelligence concerning recently occurred or ongoing
events. Access to these private video systems is accomplished through the
purchase or supply of Fusus Core devices, which can connect with almost any
video system, allowing situational awareness in real-time to the RTCC from a
variety of businesses, private entities, or City facilities. Fusus Core devices,
which allow real-time viewing from private security systems, must be
purchased; these items range in cost from $250 to $5,000 depending on the
size and complexity of the video system being accessed.
Fusus is already utilized by several local law enforcement agencies with
existing RTCCs. After review with the City's IT Department, CPD seeks
approval to enter into an agreement with Fusus to provide a video and data
collaboration platform at a cost of$95,000 per year. The initial term of this
agreement is for three years; therefore, total cost of the agreement for video
and data collaboration and training is $285,000. CPD also requests
authorization to purchase annually up to $20,000 worth of Core devices,
depending on need and application. The authorization for Core devices, over
the three years of the agreement, would total $60,000.
CPD has funding available for the first year of this agreement. Future fiscal
year funding will be required through the annual operating budget process.
APPROPRIATION CODE AND AMOUNT:
Funding for the first year of this agreement is available through special program
181-99387 (Federal Forfeiture Sharing).
Future fiscal year funding will be requested through the annual budget process
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increasing the Police Department operating budget by approximately $115,000
annually.
In response to questions, Police Chief Daniel Slaughter said the registry
allows businesses with cameras to identify a point of contact who would
review and provide pertinent security footage in response to CPD request.
Businesses can also provide CPD access to their cameras. IT Director
Daniel Mayer said the core devices are an encoder that allows the
Department to view any camera, even those off the city network. Staff
selected Fusus because it is an open platform and does not bound the City
to use a specific camera or manufacturer. The core devices have
approximately a 5-year lifespan.
5. Engineering
5.1 Approve Change Order 2 to Gibbs and Register, Inc., of Winter Garden, FL, in the
amount of$1,209,110.15 for the construction of Cleveland Street Streetscape Phase III
increasing the contract from $15,215,742.30 to $16,424,852.45, add sixty-three calendar
days to the contract and authorize the appropriate officials to execute same. (consent)
May 20, 2021, Council awarded a $15,215,742.30 construction contract to
Gibbs & Register per Invitation to Bid (ITB) 16-0003-EN and 19-0026-EN for
work associated with Cleveland Street Streetscape Phase III. Construction
began in late June.
Through the course of excavation and the installation of new utilities, various
unforeseen conditions were discovered and adjustments to the installation
plans were necessary. These adjustments include additional materials required
to resolve conflicts between water, storm, and sanitary utilities and with existing
private utilities.
Reclaimed water service was also expanded to include lateral connections to
properties on San Juan Avenue.
Contingencies are being expanded to account for future unforeseen conditions
as excavation of the existing roadway proceeds.
In January 2022, City Manager approved a net zero Change Order 1,
reallocating funds from unneeded project line items to other line items requiring
additional work.
The additional work will require sixty-three calendar days to the contract with the
updated completion scheduled for March 2023.
APPROPRIATION CODE AND AMOUNT:
3277327-546900-C2103 $512,581.50 Water
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3277327-546900-C2103 $459,090.38 RCW
3277327-546900-C2103 $237,438.27 Sewer
First quarter budget amendments will provide transfers of Utility Renewal and
Replacement Revenue in amounts of$971,671.88 from 327-96722, Line
Relocation - Maintenance and $237,438.27 from 327-96634, Sanitary Utility
Relocation Accommodation to Utility Renewal and Replacement project C2103,
Downtown Streetscaping, to fund the change order.
An additional first quarter budget amendment will transfer $450,000 of
Stormwater Revenue from capital improvement project ENST180005, Coastal
Basin, to C2103, Downtown Streetscaping to provide contingency funds in the
project.
In response to questions, Catherine Corcoran Senior Landscape Architect
said the undergrounding has not been completed. The project is currently in
phase 2 of 4 and approaching phase 3. This section of Cleveland Street and
portion of Gulf to Bay Boulevard is an extremely old roadway and include
abandoned lines not previously known and numerous private utilities not
identified under the 811-locate. She said Spectrum, Wow, and Duke Energy
are considered private utilities.
5.2 Approve Supplemental 1 Work Order to Jones Edmunds and Associates, Inc., for the
East Plant WRF Filter Feed Pump Station and Force Main Improvements (17-0048-UT)
in the amount of$155,364.00, increasing the work order from $93,550.00 to
$248,914.00, pursuant to Request for Qualifications (RFQ) 26-19, Engineer of Record
Continuing Services (EOR) and authorize the appropriate officials to execute same.
(consent)
The East Water Reclamation Facility (WRF) has a Filter Feed Pump Station
(FFPS) that pumps clarifier effluent to the sand filters. The FFPS is the only
means to convey clarifier effluent to the filters, and therefore is a critical pump
station for plant reliability. Due to age, condition, and risk/consequence of failure,
the FFPS discharge piping, valves, ancillary equipment, and the associated
30-inch-diameter force main, need to be replaced. The sand filter process is a
critical near last step in the treatment process to ensure quality discharge to the
bay.
February 27, 2018, the City Manager approved the initial work order to Jones
Edmunds &Associates, Inc., to provide a basis of design report for the
rehabilitation of the East WRF FFPS and force main in the amount of
$93,550.00.
This project will provide the design, permitting, and bid phase services to
improve the FFPS and force main. Scope includes potential resiliency
improvements such as raising electrical components and the top elevation of
the wet well.
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It is anticipated the work will be completed within 340 calendar days from
issuance of Notice to Proceed.
APPROPRIATION CODE AND AMOUNT:
3217321-530100-96214 $155,364.00
Funds are available in capital improvement project 321-96214, East Plant
Upgrades/ Improvements, to fund this work order.
5.3 Approve a work order to Black and Veatch, for Northeast Water Reclamation Facility
Clarifier Splitter Box Rehabilitation (21-0017-UT) in the amount of$201,524.00 pursuant
to Request for Qualifications (RFQ) 26-19, Engineer of Record Continuing Services
(EOR), and authorize the appropriate officials to execute same. (consent)
The Northeast Water Reclamation Facility (NEWRF) contains eight
75-foot-diameter secondary clarifiers divided into two trains (north and south;
four clarifiers at each train). Within each train is a common channel and splitter
box that distributes flow to each clarifier via four sluice gates. In late 2021, one
of the sluice gates failed leaving it in the closed position and the concrete at
another splitter box sluice gate experienced cracking and sloughing, making two
clarifiers inoperable.
This project will provide engineering services for the rehabilitation of the two
clarifier splitter boxes (north and south) at the City's NEWRF. The services to
be provided will generally include an evaluation of options for replacement of the
sluice gates for all eight clarifiers, estimation of quantity of concrete repairs
needed, development of design plans and technical specifications for concrete
repairs and new sluice gates, and assistance with bidding services.
It is anticipated the design will be completed within five months from issuance of
Notice to Proceed.
APPROPRIATION CODE AND AMOUNT:
3217321-530100-96215 $201,524.00
Funds are available in capital improvement project 321-96215, Northeast Plant
Upgrades, to fund this work order.
In response to questions, Engineering Manager Jeremy Brown said there
are 8 clarifiers, two failed and the others need to be replaced. The
mechanical gates are operated manually, which are routinely inspected.
5.4 Approve a purchase order to T2 Systems, Inc., of Indianapolis, IN, for the purchase of
License Plate Recognition (LPR) equipment in the amount of$167,597.39 pursuant to
Clearwater Code of Ordinances Sections 2.563 (1)(c), Piggyback, and 2.563 (1)(d),
non-competitive purchase, and authorize the appropriate officials to execute same.
(consent)
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The Parking Division requests authorization to purchase four License Plate
Reader (LPR) systems from T2 Systems, Inc. These LPR's use camera
technology to extract license plate information quickly and accurately, using
infrared illuminators or ambient lighting, to help identify parking violations. The
LPR's will allow the operator to check hundreds of vehicles per minute while the
enforcement vehicle is in motion, which improves efficiency, speeds workflow,
and improves safety for the operator as they don't need to walk amongst
vehicles as frequently.
This contract is to replace and expand the existing system and includes
equipment, hardware, software, hard installation in city vehicles, subscription,
and services. The reads captured by Genetec LPR systems will be made
available to the Clearwater Police Department for their public safety and law
enforcement needs.
The purchase order includes subscriptions, services, and hardware in an
amount of$147,145.01, procured as a piggyback off Sourcewell Contract
080321-TSI, Parking Management Systems with Related Equipment, Supplies
and Services, valid through October 7, 2025, pursuant to Section 2.563(1)(c) of
the Clearwater Code of Ordinances.
Purchase order also includes implementation and shipping fees in the amount
of$8,000.00, procured as a non-competitive purchase pursuant to Section
2.563 (1)(d) of the Clearwater Code of Ordinances. These fees are necessary
to cover the estimated freight charges of$1,000.00 to have the equipment
delivered and $7,000.00 to fund the programming and technical work to
integrate the new equipment with Clearwater's existing parking permit and
payment systems vendors. To have a different company supply these services
would be impractical pursuant to the code since T2 is supplying the equipment
and is ultimately responsible for proper integration.
The purchase of three years of preventative maintenance coverage in an
amount of$12,452.38 will be procured as a non-competitive purchase pursuant
to Section 2.563 (1)(d) of the Clearwater Code of Ordinances. To have a
different company supply this coverage would be impractical pursuant to the
code as T2 partners with ComSonics for the integration, installation, and
maintenance of this project. Work performed by non-Genetec trained
technicians' risks voiding the factory warranty and could possibly affect the
function and ability to support the LPR solution.
APPROPRIATION CODE AND AMOUNT:
EN PK1 80002-ACQ-EQ>5K$167,597.39
Funds are available in Capital Improvement Project ENPK180002, Parking Lot
Improvements, to fund the purchase.
In response to questions, Parking Manager Jeremy Alleshouse said the
standard warranty is for one year, an extended warranty is available for
$35,000. He said the City can buy a lot of parts for the cost of the extended
warranty. The program is being used to enhance parking enforcement, not
replace employees. He said the City collected over$1 million in parking
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revenue.
5.5 Approve a Master Agreement and Work Order from Atkins North America, Inc., of
Tampa, FL, for design and bidding of Phase I of the Fort Harrison Avenue Corridor
Improvements Project (19-0036-EN) in the amount of$2,767,677.32, per Request for
Qualifications (RFQ) 04-21, and authorize the appropriate officials to execute same.
(consent)
The potable water, wastewater collection, and stormwater systems along Fort
Harrison are aging beyond their useful life and must be replaced. This project
will replace those systems, including construction of a new reclaimed water
main, followed by roadway reconstruction and potential implementation of
mobility enhancements.
March 2021, Atkins was selected as Engineer of Record (EOR) through RFQ
#04-21, from which seven submittals were received. The selection committee
consisted of representatives from the Engineering and Planning Departments.
This initial design effort will cover the northern portion of Ft. Harrison Avenue,
from the "apex" where Ft. Harrison Avenue intersects Myrtle Avenue, south to
Jones Street. The estimated construction value for this phase is approximately
$22.5 million. The remaining corridor construction estimate is $44 million.
The project scope includes utility design (potable water, wastewater collection,
stormwater, and reclaimed water), roadway design, intersection evaluations
that may lead to temporary demonstration projects and associated public
outreach, in addition to recommending means of incorporating green
infrastructure and sustainability to align with Greenprint 2.0.
Atkins will prepare the design drawings, specifications, cost estimates, permits,
and provide bidding support.
Design is expected to take 1.5 years.
APPROPRIATION CODE AND AMOUNT:
3157541-530100-C2102 Roads $371,967.54
3197319-530100-C2102 Storm $597,974.24
3217321-530100-C2102 Water $826,119.81
3217321-530100-C2102 Sewer $826,119.81
3217321-530100-C2102 RCW $145,495.92
Funding is available in Capital Improvement Project C2102, Fort Harrison
Reconstruction to fund the work order.
In response to questions, Engineering Manager Jeremy Brown said the
consultant will review Greenprint 2.0 and identify the initiatives that can be
incorporated. Engineering Director Tara Kivett said the bulk of the funding
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will come later as part of the construction phase. Most of the project will be
funded by the enterprise funds.
6. Planning
6.1 Approve the first amendment to an existing Development Agreement between A P Beach
Properties, LLC (the property owner) and the City of Clearwater for property located at
401/405/415/419 Coronado Drive and 406/410/420 Hamden Drive, which includes a
revision to Exhibit B to provide new conceptual site plans and elevations, revises the
overall size of the site and density and sets a new date by which time site plan approval
must be obtained; adopt Resolution 22-01, and authorize the appropriate officials to
execute same. (HDA2013-08006A)
Development Proposal:
No changes have been made to the Development Proposal presented at the
January 20, 2022 council meeting.
This proposed first amendment will add three parcels (located centrally along
Hamden Drive) totaling 0.44 acres to the subject site increasing the area from
1.32 acres to 1.759 acres. The owners propose to utilize the otherwise
permitted density of 50 units per acre or 66 units associated with the original
1.32 acres and incorporate the previously approved allocation of an additional
100 units from the Hotel Density Reserve through Beach by Design resulting in
a total of 166 units as originally approved. The three added parcels do not
include any intensity of use because all of it has been or is in the process of
being transferred to other sites. The density (hotel units per acre) will decrease
from 125.75 hotel units per acre to 94.32 units per acre. The additional property
will enable the applicant to provide a larger building footprint and a more efficient
parking layout. The request includes a new conceptual site plan and
accompanying building elevations (Exhibit B) and certain changes to the
Development Agreement as listed below.
■ Fifth Recital is updated to provide an increase in project area to 1.759 acres.
■ Sixth Recital is updated because the proposed demolition of a hotel in the
original agreement is no longer applicable as that hotel has since been
demolished.
■ Section 3.3 is updated to reflect the address of the three additional lots.
■ Section 4.2 is updated to show an increase in provided parking spaces.
The number of spaces required (199 spaces) has not increased however
the applicant is committing to providing more parking than otherwise
required.
■ Exhibit A is updated to provide a revised legal description which includes the
three additional lots.
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■ Exhibit B is updated to reflect the three additional lots on the conceptual site
plan and elevations.
The current proposal will result in the removal of the existing surface parking lot
and as noted, redevelop the site with a 166-unit overnight accommodation use
(94.32 hotel units per acre, including the previously approved allocation of 100
rooms from the Hotel Density Reserve). The building will be 100 feet as
measured from the point at which minimum floor elevations have been
established by law) to flat roof with the parking on the first four levels. The
proposal continues to include a tropical modern architecture, which is
consistent with and complements the tropical vernacular envisioned in Beach
by Design.
Consistency with the Community Development Code:
No changes have been made to the Conceptual Site Plan presented at the
January 20, 2022 council meeting. The Conceptual Site Plan continues to
appear to be consistent with the CDC regarding:
■ Minimum Lot Area and Width
■ Minimum Setbacks
■ Maximum Height
■ Minimum Off-Street Parking
■ Landscaping
Consistency with Beach by Design:
No changes have been made to the Conceptual Site Plan presented at the
January 20, 2022 council meeting. The Conceptual Site Plan continues to
appear to be consistent with the Beach by Design with regard to:
■ Design Guidelines
■ Hotel Density Reserve
Standards for Development Agreements:
The proposal is in compliance with the standards for development agreements,
is consistent with the Comprehensive Plan and furthers the vision of beach
redevelopment set forth in Beach by Design. The proposed first amended and
restated amendment to the existing Development Agreement will be in effect for
a period not to exceed ten years, meets the criteria for the allocation of rooms
from the Hotel Density Reserve under Beach by Design and includes the
following main provisions:
■ Provides for no change in the number of units (100 units) allocated from the
Hotel Density Reserve (previously approved as part of HDA2013-
08006/Resolution No. 14-25);
■ Revises Exhibit B which includes new conceptual site plans, architectural
drawings, elevations and perspectives;
■ Requires the developer to obtain building permits within one year of approval
of the amended and restated Development Agreement and certificates of
occupancy in accordance with Community Development Code (CDC)
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Section 4-407;
■ Requires the return of any hotel unit obtained from the Hotel Density
Reserve that is not constructed;
■ For units allocated from the Hotel Density Reserve, prohibits the conversion
of any hotel unit to a residential use and requires the recording of a covenant
restricting use of such hotel units to overnight accommodation usage; and
■ Requires a legally enforceable mandatory evacuation/closure covenant that
the hotel will be closed as soon as practicable after a hurricane watch that
includes Clearwater Beach is posted by the National Hurricane Center.
Changes to Development Agreements:
Pursuant to Section 4-606.1., CDC, a Development Agreement may be
amended by mutual consent of the parties, provided the notice and public
hearing requirements of Section 4-206 are followed. Revisions to conceptual
site plans and/or architectural elevations attached as exhibits to this
Development Agreement shall be governed by the provisions of Section 4-406,
CDC. Minor revisions to such plans may be approved by the Community
Development Coordinator. Other revisions not specified as minor shall require
an amendment to this Development Agreement.
The Planning and Development Department is recommending approval of this
first amendment to an existing Development Agreement which provided for the
allocation of up to 100 units from the Hotel Density Reserve under Beach by
Design.
7. Information Technology
7.1 Authorize an increase to current purchase orders with Verizon Wireless for cellular and
mobile data services in an amount of$475,000.00 for a new total of$700,000.00,
approve extending through September 30, 2022, pursuant to Clearwater Code of
Ordinances Section 2.563 (1)(c), Piggyback, and authorize the appropriate officials to
execute same. (consent)
On September 16, 2021, Council authorized purchase orders with Verizon
Wireless in the amount of$225,000.00 valid through January 19, 2022 under
DMS-10/11-008C. A new contract has been awarded under the State of Florida
Department of Management Services, contract DMS-19/20-006C, valid through
August 23, 2026.
City operating departments facilitate mobile services and field data collection
with the use of mobile computing devices (phones, tablets, laptops, etc.) and
wireless data connections (air cards) and cellular phones.
All mobile/wireless services are aggregated and billed through the Information
Technology Department. Verizon is being selected off State contract for its
quality of coverage and reliability within our service area.
This total modified award amount of$700,000.00 will be broken down as
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follows:
$375,000.00: Cellular/ smart phones - P.O. #22000212
$325,000.00: data cards for departments - P.O. #22000211
The City currently has 698 cellular/smart phones in use and approximately 687
cellular data cards (280 for police patrol units).
APPROPRIATION CODE AND AMOUNT:
5559865-542100 - $375,000
5559862-530300 - $325,000
8. Public Utilities
8.1 Authorize a purchase order to Barney's Pumps, Inc of Lakeland, FL, for the purchase of
Aurora and Homa pumps, parts, and maintenance/ repair services, in an annual
not-to-exceed amount of$150,000.00 with the option for two, one-year extensions,
pursuant to Clearwater Code of Ordinances Section 2.563(1)(d), Non-competitive
purchases (impractical), and authorize the appropriate officials to execute same.
(consent)
Aurora centrifugal pumps are used at the Reverse Osmosis Water Treatment
Plant #1 (RO1) to boost pressure to the RO treatment system and distribute
treated drinking water throughout the City. Homa submersible pumps are used
at the Reverse Osmosis Water Treatment Plant#2 (R02) to move filtered
backwash waste to sanitary sewer. These pumps are critical components of
the overall treatment system that produces the City's drinking water.
Replacement of existing pumps with other manufacturers equipment would
require re-engineering and modification to existing piping, fittings and electrical
systems.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds are available in Public Utilities operating cost centers 550400
Operating Supplies & Materials to cover the cost of the contract for FY22.
Funding for future fiscal years (FY23 through FY25) will be requested within
contract calendar and spending limits.
9. Official Records and Legislative Services
9.1 Amend City Council Rule 6, Order of Business, and adopt Resolution 22-03.
To streamline the motion process at council meetings, staff is proposing to
amend Rule 6 (2) as follows:
(2) Motion process for agenda items with Ordinances or
Resolutions: agenda items will be presented by the City Manager and any
staff designee(s) of his or her choosing, followed by questions by Council
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Council Work Session Meeting Minutes January 31, 2022
public input, discussion/comments by Council, a motion and second to
approve e the agenda item ander^, , notion ,n,+ ,+^nr.n +ho
ordinance or resolution, discussion/comments by Council regarding the
motion, and vote.
Motion process for other agenda items: agenda items will be
presented by the City Manager and any staff designee(s) of his or her
choosing, questions by Council, public input, discussion/comments by
Council, a motion and second to approve e-R the agenda item, and vote.
9.2 Schedule a special council meeting for September 29, 2022, at 6:00 p.m., to adopt the
millage rate for fiscal year 2022/2023. (consent)
Staff is recommending a special council meeting on September 29,2022 to
adopt the City's budget and millage rate for fiscal year 2022/2023, to avoid a
meeting conflict with the Pinellas County Commission or Pinellas County
School Board.
Staff was directed to place the item on the Consent Agenda.
9.3 Appoint three individuals to the Marine Advisory Board to fill the remainder of unexpired
terms, two through May 31, 2023 and one through July 31, 2023.
APPOINTMENT WORKSHEET
BOARD: Marine Advisory Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7 + 1 Ex Officio
MEETING DATES: 2nd Wed., 8 am (Quarterly)
PLACE: Main Library
APPTS. NEEDED: 3
THE FOLLOWING ADVISORY BOARD MEMBERS HAVE EITHER BEEN
REMOVED FROM THE BOARD BY THE CITY MANAGER OR HAVE
RESIGNED, AND NOW REQUIRE REPLACEMENT BY A NEW APPOINTEE:
1. Christina M. Joseph -2990 Drew St., Apt. 426, 33759 - Graduate Student
Original Appointment: 7/18/19
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Council Work Session Meeting Minutes January 31, 2022
(was serving 1st term until 7/31/23)
Removed from board by City Manager 12/17/21 due to excessive
absences
2. Michael Mack -2981 Castle Woods Ln., 33759 - Retired/Credit Officer
Original Appointment: 7/20/17
(was serving 1st term until 5/31/23)
Resigned 12/8/21
3. Edward T. O'Brien Jr. - 3376 Ferncliff Ln., 33761 - Retired/College
Psychology Professor
Original Appointment: 7/17/14
(was serving 2nd term until 5/31/23)
Resigned 12/14/21
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO
FILL THE ABOVE VACANCIES:
1. Julie Battaglia -2670 Barksdale Ct., 33761
2. Deena Stanley - 1280 Lakeview Rd., Lot 339, 33756
3. Steven Voras - 1101 Stevenson Ave., 33755
Zip codes of current members on board:
1 at 33756
1 at 33759
1 at 33761
1 at 33767
1 at 33786
Discussion was deferred to February 3, 2022.
9.4 Appoint one member to the Public Art and Design Board with term to expire February 28,
2026.
APPOINTMENT WORKSHEET
BOARD: Public Art and Design Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater resident except for the
Clearwater Arts Alliance, Inc., formerly, Clearwater Arts Foundation, and the
Creative Pinellas representative
MEMBERS: 7
Liaison: Christopher Hubbard, Cultural Affairs Coord.
CHAIR: Neale Stralow
MEETING DATE: Quarterly - January, March, June, Sep.
TIME/PLACE: 2:00 PM/Chambers
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Council Work Session Meeting Minutes January 31, 2022
APPOINTMENTS NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH
EXPIRES AND NOW REQUIRE REPLACEMENT BY A NEW APPOINTEE:
1. Neale A. Stralow -2257 Bascom Way, 33764 - Landscape Architect
Original Appointment: 4/18/13
(currently serving 2nd term until 2/28/22)
(Citizen)
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION
TO FILL THE ABOVE VACANCY:
1. Theresa E. Bromm-Boesen -2612 Pearce Dr., #210, 33764 - Teacher/College
Adm.Asst.
2. Meg Taylor - 1423 Pinebrook Dr., 33755 - sales/Admin Mgr
(Currently serving 1st term on the Nuisance Abatement Board until
8/31/23)
Zip codes of current members:
2 - 33755
1 - 33761
1 - 33764
2 - 33765
1 - 34653
Current Categories:
1 Artist/Art Business Owner
3 Citizens
1 Clearwater Arts Alliance, Inc.
1 Creative Pinellas
1 Landscape Architect
There was council consensus to appoint Theresa Bromm-Boesen. Staff was
directed to place the item on the Consent Agenda.
9.5 Appoint three members to the Community Development Board with terms to expire
February 28, 2026.
APPOINTMENT WORKSHEET
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Council Work Session Meeting Minutes January 31, 2022
BOARD: Community Development Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Yes
RESIDENCY REQUIREMENT: City of Clearwater
MEMBERS: 7 & 1 alternate
CHAIRPERSON: Mary Lau
MEETING DATES: 3rd Tues., 1:00 p.m.
PLACE: Main Library
APPTS. NEEDED: 3
SPECIAL QUALIFICATIONS: Per the Community Development Code, Section
5-202, "the city commission shall seek a membership with diverse economic,
social and professional representation and shall include members qualified and
experienced in the fields of architecture, planning, landscape architecture,
engineering, construction, planning and land use law and real estate."
THE FOLLOWING ADVISORY BOARD MEMBERS HAVE A TERM WHICH
EXPIRES AND NOW REQUIRE REPLACEMENT BY A NEW APPOINTEE:
1. Brian A. Barker - 1430 Rosetree Court, 33764 - Civil Engineer
Original Appointment: 4/4/18
(currently serving 1st term to expire 2/28/22)
Interested in Reappointment: No
2. Jordan Behar - 990 Bay Esplanade, 33767 -Architecture
Original Appointment: 4/4/18
(currently serving 1st term to expire 2/28/22)
Interested in Reappointment: No
3. Michael Boutzoukas -2433 Bond Ave., 33759 -Attorney
Original Appointment: 2/20/14
(currently serving 2nd term to expire 2/28/22 - Ending 2nd term)
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION
TO FILL THE ABOVE VACANCIES:
1. Andrew Jeffrey Caudell - 420 Druid Road West, 33756 - General
Contractor
2. Brenda L. Dallas Griffith - 2055 Wilson Blvd., 33755 - Real Estate
3. David Jaye - 2856 Shady Oak Court, 33761 - Real Estate
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Council Work Session Meeting Minutes January 31, 2022
4. William C. Jonson - 2694 Redford Court W., 33761 - Former Councilmember&
Project Mgr.
5. Travis Norton - 310 Kerry Dr., 33765 - Community Relations
6. Nicholas West - 111 N. Nimbus Ave., 33765 - Political Analyst
7. Andrew Winkler -2921 Meadow Wood Dr., 33761 - Financial Advisor
8. Bruce Rector - 800 S. Gulfview Blvd., #303, 33767 - Corporate General
Counsel
(Currently serving 1st term on the Parks and Recreation Board
through 7/31/24)
Zip codes of current members: 2 at 33755, 1 at 33761, 1 at 33764 and 1 at
33767
2 - 33755
1 - 33759
1 - 33761
2 - 33764
2 - 33767
Current Categories:
1 Architecture
2 Attorneys
1 Civil Engineer
1 Construction and Real Estate
1 Professional Engineer
1 Real Estate Broker/Developer
1 Retired/Public Service
Discussion was deferred to February 3, 3022.
In response to a question, the City Clerk said Mr. Abdur-Rahim, the alternate
member, was not interested in serving as a regular member.
10. Legal
10.1Adopt Ordinance 9514-22 on second reading, approving amendments to the Community
Development Code addressing recent legislative changes related to home-based
businesses, building design review and building permit fees, and supporting the City's
affordable and workforce housing initiatives.
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Council Work Session Meeting Minutes January 31, 2022
11. City Manager Verbal Reports — None.
12. City Attorney Verbal Reports — None.
13. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
Councilmember Beckman said during the Environmental Advisory Board's
recent meeting, concerns were raised regarding Imagine Clearwater's impact
on the sea grass and manatees. She requested a presentation by an expert
regarding potential sea grass and manatee protections be scheduled at a
future work session.
14. Closing Comments by Mayor— None.
15. Adjourn
The meeting adjourned at 10:22 a.m.
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City of Clearwater