08/16/2021 Council Work Session Meeting Minutes August 16, 2021
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
e
Meeting Minutes
Monday, August 16, 2021
9:00 AM
Main Library - Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes August 16, 2021
Roll Call
Present 5 - Mayor Frank Hibbard, Councilmember David Allbritton, Vice Mayor
Hoyt Hamilton, Councilmember Kathleen Beckman, and
Councilmember Mark Bunker
Also Present: Micah Maxwell —Assistant City Manager, Michael Delk—Assistant
City Manager, Pamela K. Akin City Attorney, Rosemarie Call — City
Clerk, and Nicole Sprague — Deputy City Clerk.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Hibbard
The meeting was called to order at 9:07 a.m.
2. Presentations — None.
3. Economic Development and Housing
3.1 Amend Clearwater Code of Ordinances, Sections 2.226 through 2.229, addressing
statutorily mandated changes in Section 420.9076, Florida Statutes (2020), which sets
forth the requirements for establishing a local Affordable Housing Advisory Committee
and pass Ordinance 9438-21 on first reading.
As a recipient of State Housing Initiatives Partnership Program funding, the City
of Clearwater is required by Section 420.9076, Florida Statutes, to establish an
Affordable Housing Advisory Committee (AHAC). The AHAC is required to
review the city's policies and procedures, ordinances, land development
regulations, and adopted local government comprehensive plan and
recommend specific actions or initiatives to facilitate affordable housing. The
AHAC's recommendations are memorialized in the City's Local Housing
Incentive Strategy which is submitted to City Council and to the entity providing
statewide training and technical assistance for the Affordable Housing Catalyst
Program under Section 420.531, Florida Statutes (2020) at the completion of
the AHAC's work each year.
In 2008, City Council adopted Ordinance No. 7981-08 to establish the
Neighborhood and Affordable Housing Advisory Board as the AHAC. Ordinance
No, 8068-09 provided for the AHAC to be constituted every three years, as
previously statutorily mandated, and for the termination of terms of the
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Committee following completion of its periodic duties. Ordinance 9438-21
captures the 2020 statutory changes regarding the composition of the AHAC.
The AHAC was previously required to convene every three years; the AHAC is
now required to meet annually. The Committee must consist of one locally
elected official from Clearwater and three additional committee members as
provided for in the statute. The locally elected official serving on the AHAC must
attend biannual regional workshops convened and administered under the
Affordable Housing Catalyst Program as provided in section 420.531(2), Florida
Statutes. If the locally elected official or a locally elected designee fails to attend
three consecutive regional workshops, the Florida Housing Finance Corporation
may withhold funds pending the person's attendance at the next regularly
scheduled biannual meeting.
Staff will present a recommendation to appoint the 2021 AHAC by resolution at
the September 2, 2021 council meeting.
In response to a question, Assistant City Manager Micah Maxwell said the
proposed changes related to affordable accessory units were
statutorily required changes.
3.2 Approve State Housing Initiatives Partnership (SHIP) Program Annual Report and Local
Housing Incentive Certification for the closeout year 2018-2019 and interim years
2019-2020 and 2020-2021 and authorize the appropriate officials to execute same.
(consent)
The Florida Legislature enacted the William E. Sadowski Affordable Housing Act
(Act) in 1992. The Act created a dedicated revenue source for state and local
housing trust funds including the State Housing Initiatives Partnership (SHIP)
Program.
Through the SHIP Program, the Economic Development and Housing
Department has provided funding for the following housing activities:
Downpayment and closing costs assistance of new and existing structures; the
construction of new single- and multi-family housing units; the rehabilitation of
owner-occupied single-family dwellings; and the rehabilitation of rental
properties.
All local governments receiving SHIP funds must submit their annual report to
the Florida Housing Finance Corporation by September 15 of each year. The
annual report provides details of expended and encumbered funds. The report
also provides information on the strategies funded, the number of households
served, and income category, age, family size, race and other data regarding
special needs populations such as homeless persons, persons with disabilities
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and the elderly. The report is submitted electronically to the State of Florida.
For closeout year 2018-2019, the City received $156,785 from the state annual
distribution, $963,670 in program income and related interest, and carryover of
a negative balance of$28,980 from previous year funds. The department
assisted twenty-six families utilizing its approved strategies. The department
also used these SHIP funds and SHIP program income to match other program
funds to support additional housing activities.
SHIP funding has a positive impact on the City's economy, as evidenced by
activities in closeout year 2018-2019, where the City expended $984,950 on
SHIP strategies in SHIP dollars to leverage over $1.1 million in other funds.
In response to questions, Economic Development and Housing Assistant
Director Chuck Lane said the low-income housing units are easier to make a
difference but the hardest area to secure. The states required set-asides
include 65% of funds be used for homeownership, 75% for
construction/rehabilitation, 40% very low-income housing, 30% for low
income housing, and 20% for households with special needs. He said it very
difficult to meet these requirements and that is why the SHIP funds are
available for three years, allowing staff to transfer expenses from one year to
another.
4. Human Resources
4.1 Approve to re-issue a contract for Employee Benefit Broker and Consulting Services
from The Gehring Group for the period of January 1, 2022 through December 31, 2027 in
the amount of$1,389,000 for services to cover the next 5 calendar years and authorize
the appropriate officials to execute same. (consent)
The City of Clearwater is currently comprised of approximately 1,855
full/part-time employees and 1400 retirees. The City of Clearwater offers a
comprehensive group benefits program to its employees and their dependents.
Persons covered by the City's insurance plan also have access to the
Employee Health Center. The core benefit program consists of employer paid
or partially paid group health, life, and Accidental Death and Dismemberment
(AD&D) insurance. The City's group health and prescription insurance is
self-insured, and group life insurance and long-term disability is fully insured.
Since 2001, The Gehring Group has been the Agent of Record for the City of
Clearwater.
Although the City's Human Resources department was extremely satisfied with
the services provided by The Gehring Group, the city issued an RFP for
Employee Benefit Brokerage and Consulting Services on March 29, 2021 and
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received 5 proposals respectively on April 29, 2021. A committee comprised of
5 (Lead Assistant City Attorney, Director of Finance, City Auditor, HR Benefits
Manager, and HR Assistant Director) independently reviewed all the proposals
and on May 12, 2021 met to discuss and rank them with The Gehring Group
ranking number 1.
In the current agreement (established in 2001), the city does not pay The
Gehring Group directly. Gehring reports the current year's claims commissions
as $398,327 which is considerably more than the flat rate fee proposed.
Gehring does not receive overrides, additional commissions, contingencies, or
supplemental compensation from carriers.
Additionally, It is important to note that The Gehring Group's proposal had the
most straight forward fee structure and offered a flat rate fee that has many
services bundled in that all other proposers charged separate fees for.
Additionally, The Gehring Group's proposal was the only proposal submitted that
clearly articulated its ability to provide comprehensive consultive services in
support of the Employee Health Center.
The contract to be awarded will span 5 years as follows:
Year 1 - $275,000 (2022-2023)
Year 2 - $275,000 (2023-2024)
Year 3 - $275,000 (2024-2025)
Year 4 - $282,000 (2025-2026)
Year 5 - $282,000 (2026-2027)
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 590-07590-530300, contractual services, to
fund the current year of this contract. Funding for future years will be included
in the annual budget request.
5. Parks and Recreation
5.1 Approve a Sublease Amendment between the City of Clearwater, the Greater Clearwater
Chamber of Commerce, Inc. and the State of Florida, Bureau of Public Land
Administration, Division of State Lands to extend the lease period from ten years to thirty
years for use of the Florida Department of Transportation Building and property located at
3204 Gulf-to-Bay Boulevard for a visitor welcome center and trailhead facility and
authorize the appropriate officials to execute same. (consent)
The City entered into a Sublease Agreement with the State of Florida, Bureau of
Public Land Administration, Division of State Lands for lease of said property on
August 16, 2017. On April 18, 2019, the City entered into a Sublease
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Agreement between the City, State and Greater Clearwater Chamber of
Commerce, Inc. (Amplify) to develop a portion of the property and building into a
visitor welcome center.
Terms of the Sublease were for ten years. Amplify notified city staff that in
order to obtain grant funding for renovations of the building, the Sublease
needed to be a minimum of twenty-five years. The State was contacted and
agreed to change the Sublease from ten years to thirty years to accommodate
the time frame needed by Amplify.
All other terms of the original Sublease remain untouched. Amplify will be
responsible for all costs associated with the operations, general maintenance,
and improvements to be made inside the building. The City has agreed to pay
for water and sewer.
In response to questions, Parks & Recreation Director Jim Halios said the
building is located at the future pedestrian overpass site. The public restroom
will be accessible to those using the trail. Amplify Clearwater will be
maintaining the restrooms.
5.2 Approve a purchase order to TriCorps of Oklahoma City, OK for security services in an
annual not-to-exceed amount of$172,000.00, including three, one-year renewal options,
pursuant to Request for Proposal (RFP) 26-21, Security Services and authorize the
appropriate officials to execute same. (consent)
RFP 26-21 was issued on March 17, 2021 for licensed security service
companies to perform services for various departments and locations within the
City of Clearwater, with trained, uniformed, unarmed security guards/officers on
an as-needed basis. The City received six responsive proposals, which were
evaluated by a committee comprised of staff from the General Services and
Parks and Recreation departments. The proposals were evaluated on three key
areas: responsiveness, responsibility, and technical capabilities. The committee
chose TriCorps to provide these services.
The amount requested includes a contingency (approximately 10%) in the event
additional services are requested and to cover any applicable Consumer Price
Index increases.
APPROPRIATION CODE AND AMOUNT:
Funds have been budgeted in Building and Maintenance contractual services
cost code for the Municipal Services Building and Main Library which includes
Work Sessions, Council Meetings, and designated advisory board meetings.
Security services for special events will be charged to Parks & Recreation
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Special Events Programs which are funded by special events revenues.
Security services for parking will be charged to Engineering's Parking Fund
which is funded by parking revenues.
5.3 Ratify and confirm the City Manager's authorization to increase purchase order(s) to the
City's custodial vendor(s) for custodial services in an amount of$150,000.00 for a new
cumulative annual not-to-exceed amount of$750,000.00 for the remainder of this term.,
authorize to increase purchase order(s) to the City's custodial vendor(s) for custodial
services in the amount of$180,000 for a new cumulative not-to-exceed amount of
$780,000.00 for the final term August 1, 2021 through July 31, 2022, pursuant to Invitation
to Bid (ITB) 24-18, Custodial Services. (consent)
On July 19, 2018, City Council authorized the award of ITB 24-18 to multiple
vendors for citywide custodial services for a one-year term, with three one-year
renewal terms at the City's discretion.
Due to increased cleaning requirements associated with the COVID virus, the
frequency of cleaning city facilities, recreation, and athletic centers as well as
the opening of park and athletic restroom facilities have increased throughout
2020 and into 2021.
A request was approved by the City Manager to cover services rendered to
date.
Both the Parks and Recreation Department and the Building and Maintenance
Division are requesting the cumulative increase of$180,000.00, bringing the
cumulative total to $780,000.00 for the final contract term which expires on July
31, 2022.
APPROPRIATION CODE AND AMOUNT:
Funds are available in FY 21 departmental budgets and planned for in FY22.
USE OF RESERVE FUNDS:
N/A
5.4 Authorize purchase orders to Aqua Triangle 1 Corp d/b/a Triangle Pool Service of Largo,
FL, Harcros Chemicals Inc of Tampa, FL and Leslie's Poolmart Inc d/b/a Leslie's
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swimming Pool Supplies of Phoenix, AZ to provide swimming pool chemicals for a
cumulative annual not to exceed amount of$150,000 for the term of October 1, 2021
through September 30, 2022, with two one-year renewal options at the City's discretion
pursuant to Invitation to Bid (ITB) No. 36-21 - Swimming Pool Chemicals and authorize
the appropriate officials to execute the same. (consent)
The City operates swimming pools, splash pads, slides, and kiddy pools at six
of the seven community parks, the exception being Countryside Recreation
Complex. While only the Olympic-size pool and therapy pool at The Long
Center are operated year-round, the other pools need to be maintained during
the off season as well.
ITB No. 36-21, Swimming Pool Chemicals was issued on June 3, 2021 with
four submissions received on July 6, 2021 however, one respondent withdrew
their bid. After full review, the Parks & Recreation Department is
recommending award for the purchase of swimming pool chemicals to the
three responsive, responsible vendors as follows:
Triangle Pool Service
Item 1: Liquid Chlorine (Sodium Hypochlorite 10-12% available chlorine) - per
Gallon
Item 3: Muriatic Acid (Hydrochloric Acid 31.45-37% 20-22 Degrees Baum) - per
15 Gallons
Item 5: Sulfuric Acid (40%) - per 15 Gallons
Harcros Chemicals Inc
Item 4: Muriatic Acid (Hydrochloric Acid 31.45-37% 20-22 Degrees Baum) - per
55 Gallon Drum
Item 7: Calcium Hypochlorite - Pulsar Granules (65%) - per 1001b Bag
Leslie's Swimming Pool Supplies
Item 2: Muriatic Acid (Hydrochloric Acid 31.45-37% 20-22 Degrees Baum) - per
Gallon
Item 8: Sodium Bicarbonate (100%) - per 501b Bag
Item 6: Calcium Hypochlorite-Pulsar Granules (65%) received no bids therefore
will be purchased from the open market on an as needed basis.
In the event the awarded vendors cannot fulfill the needs of the Parks and
Recreation Department, due to lack of supply or delivery, the City may purchase
products from the second lowest bidder if available and a tertiary from the open
market if needed.
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APPROPRIATION CODE AND AMOUNT:
Funding for this purchase order will come from various Parks and Recreation
cost centers including 0101813; 0101816; 0101817; 0101825; 0101827
In response to questions, Parks & Recreation Director Jim Halios said most
of the chemicals are brought to staff. If a gallon is needed, staff would go to
Leslie's.
6. Police Department
6.1 Approve an Interlocal Agreement between the Clearwater Community Redevelopment
Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year
2021-2022 in the amount of$252,549.84 to underwrite the cost of additional Community
Policing services by the Clearwater Police Department in the Downtown Gateway
District, Prospect Lake District, and the Downtown Core District, encompassed by the
CRA to address quality of life issues, drug dealing, prostitution, and homelessness and
authorize the appropriate officials to execute same. (consent)
Quality of life issues, drug dealing, prostitution, and homelessness, all
negatively impact the re-development plans. Additional community policing
resources are needed to effectively address these issues above and beyond
the level provided by routine road patrol functions.
An allowable funding source of this active item is the use of CRA Tax Increment
Financing (TIF) funds. Florida Statutes allows for the use of TIF funds for
"community policing innovations" in the Community Redevelopment Areas. The
CRA is providing an additional $40,000 to work with the police department to
develop a community policing co-responder program. The program will assist
police officers with connecting persons encountered in the CRA area with
services needed to address homelessness, mental health, drug addiction and
physical support services.
The CRA and Clearwater Police Department have reached an agreement on a
proposed scope of services and terms as delineated in the Interlocal
Agreement. Included in the scope is the delineation of specific, measurable
crime reduction targets by which to monitor the success of the initiative as well
as providing clear language required by statute assuring that the resources are
applied to the CRA/Downtown Gateway area.
APPROPRIATION CODE AND AMOUNT:
Funding for this Interlocal Agreement will be from CRA Project Code R2001
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Community Policing.
6.2 Approve acceptance of University of North Florida Training and Services Institute, Inc.,
d/b/a Institute of Police Technology and Management (IPTM), High Visibility Education
(HVE) and Enforcement Campaign for Pedestrian and Bicycle Safety Grant Award in the
amount of$21,455.01 for police overtime and authorize the appropriate officials to
execute same. (consent)
The Clearwater Police Department (CPD) was granted approval by the
Resource Management Committee to submit a grant application under the state
HVE program to continue its grant-funded pedestrian and bicycle safety project.
The grant has been officially awarded in the amount of$21,455.01 and CPD
now seeks approval to accept it.
CPD has conducted eight grant-funded comprehensive enforcement/education
projects since March 2014 aimed at changing the behavior of all who use
Clearwater's roadways - pedestrians, bicyclists, and motorists. Due to the
success of the previous projects, the University would like to see Clearwater
continue to build upon what it has already accomplished.
CPD will again carefully select a pool of patrol officers/sergeants for this project
who have demonstrated a sincere interest and affinity for traffic, bicycle, and
pedestrian enforcement. The details will be worked by this select group of
officers, focusing on those areas with a high volume of crashes compared to
other parts of the city, have a high volume of pedestrian traffic, or both.
The project period will commence within 30 days of the contract execution date
and will end on or before May 13, 2022.
As with the previous grants, selected officers will receive specific training as
required on traffic enforcement and educational opportunities with the public
prior to implementation of the project. CPD will also work closely with the
University during the project period to ensure accurate data collection and to
advise of any problems or successes that are accomplished.
CPD will continue to get the word out about the project through a variety of
means. CPD's Public Safety Information Officer will distribute a minimum of
two releases, as outlined in the agreement.
There will be no direct adverse impact to the Police Department annual
operating budget nor is there a required match.
APPROPRIATION CODE AND AMOUNT:
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Special project number G2110 - Pedestrian/Bicycle Safety Grant 2022, will be
established to account for the grant expenditures.
In response to questions, Police Chief Daniel Slaughter said after reviewing
the data, it was determined the Department's focus needed to shift from
education to enforcement. Officers 85% of the time issues warnings, with
enforcement conducted 15% of the time. Chief Slaughter said he would
prefer the inverse occur. The pedestrians are not following the rules and are
getting hurt. Enforcement would result in officers issuing citations for
pedestrians, bicycles and vehicles not following the rules.
7. Engineering
7.1 Approve the closure, for an indefinite time, to unauthorized motorized vehicles, of certain
portions of Cleveland Street, as described, generally, as the 400 and 500 blocks
between Osceola and Garden Avenues with all north/south streets remaining open and
adopt Resolution 21-31.
May 6, 2020, the City closed the described portions of Cleveland Street to
unauthorized vehicles in response to requests from business owners during the
State of Florida's State of Emergency initiated by Executive Order 20-52..
September 28, 2020, City Council directed staff to develop a pilot program
which would allow for the continuance of the temporary closure after the state
orders allowing for flexible operations are revoked.
July 12, 2021, City Council directed staff to indefinitely close the described
portions of Cleveland St. Resolution 21-31, if adopted, formalizes council's
request for the closure until the proposed resolution is rescinded or replaced.
Engineering has made improvements to signage and striping and replaced
numerous concrete jersey barriers for the short term. A cost estimate to
implement a more permanent closure will be shared with Council prior to
proceeding.
7.2 Parking Inequity Presentation (WSO)
Parking Manager Jeremy Alleshouse provided a PowerPoint presentation.
It was requested that Mr. Alleshouse have one-on-ones with Council before
next steps.
In response to a question, Mr. Alleshouse said staff has not discussed the
proposed changes with the Marina stakeholders. Staff wanted to present the
proposed changes with Council prior to moving forward.
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It was suggested that information be provided regarding how other beach
communities are handling beach parking, employee parking discounts, and
designated vendor parking.
8. Fire Department
8.1 Approve Amendment No. 1 for the Fire Protection Services Agreement between Pinellas
County and City of Clearwater to add reimbursement for Marine 49 and Engine 50 to the
Clearwater Fire District and authorize the appropriate officials to execute same.
(consent)
The Pinellas County Fire Protection Authority is a special district created for the
purpose of providing fire protection services throughout the unincorporated
areas of Pinellas County, pursuant to Chapter 73-600, Laws of Florida.
Pinellas County has contracted with various municipalities and independent
special fire districts in the County to provide fire protection services, including
the City of Clearwater, for the unincorporated area of Pinellas County that is
located within the Clearwater Fire Control District.
Pinellas County Fire Protection Authority will continue to compensate
Clearwater Fire and Rescue for the fiscal year commencing October 1, 2019
and ending midnight September 30, 2024, which may be extended for an
additional five-year period following the initial term, provided that the Parties
mutually agree in writing to such extension which is subject to Authority and
Contractor approval prior to July 1, 2024.
This agreement provides for reimbursement of fire stations and apparatus as
outlined in the projected capital projects in Appendix A. The County will pay its
proportionate share of the capital expenditure based upon the percentage of
unincorporate area within the Fire District.
Amendment No. 1, effective October 1, 2021, will add Marine 49 to the capital
projects for water rescue services within the Clearwater Fire District in FY
2021-2022 and Fire Engine 50 in Fiscal Year 2023-2024.
All terms of the initial Agreement will remain in full force and effect, and the
Contractor and Authority agree that Amendment No. 1 will run concurrent with
the Fire Protection Services Agreement.
9. Planning
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9.1 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 3036 Glen Oak Avenue N. and pass Ordinances 9478-21, 9479-21, and 9480-21 on
first reading. (ANX2021-06009)
This voluntary annexation petition involves a 0.214-acre property consisting of
one parcel of land occupied by a single-family dwelling. The property is located
on the north side of Glen Oak Avenue N. approximately 150 feet east of Moss
Avenue. The applicant is requesting annexation in order to receive sanitary
sewer and solid waste service from the City. The property is located within an
enclave and is contiguous to existing city boundaries to the west and south. It is
proposed that the property be assigned a Future Land Use Map designation of
Residential Low (RL) and a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• The property currently receives water service from the City of
Clearwater. The closest sanitary sewer line is located in the adjacent
Glen Oak Avenue N. right-of-way. The applicant has paid the City's
sewer impact and assessment fees and is aware of the additional costs
to extend city sewer service to this property. Collection of solid waste
will be provided by the City of Clearwater. The property is located within
Police District III and service will be administered through the district
headquarters located at 2851 McMullen Booth Road. Fire and
emergency medical services will be provided to this property by Station
#49 located at 565 Sky Harbor Drive. The City has adequate capacity to
serve this property with sanitary sewer, solid waste, police, fire, and
EMS service. The property will continue to receive water service from
the City. The proposed annexation will not have an adverse effect on
public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
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• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of the property.
This designation primarily permits residential uses at a density of 5 units
per acre. The proposed zoning district to be assigned to the property is
the Low Medium Density Residential (LMDR) District. The use of the
subject property is consistent with the uses allowed in the District and
the property exceeds the District's minimum dimensional requirements.
The proposed annexation is therefore consistent with the Countywide
Plan and the City's Comprehensive Plan and Community Development
Code; and
• The property proposed for annexation is contiguous to existing city
boundaries to the west and south; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
9.2 Approve the annexation, initial Future Land Use Map designation of Residential Urban
(RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1272 Sedeeva Circle North and pass Ordinances 9484-21, 9485-21, and
9486-21 on first reading. (ANX2021-06011)
This voluntary annexation petition involves a 0.186-acre property consisting of
one parcel of land occupied by a new single-family dwelling (currently under
construction). The property is located on the north side of Sedeeva Circle N.
approximately 220 feet west of N. Betty Lane. The applicant is requesting
annexation in order to receive water, sanitary sewer, and solid waste service
from the City. The property is contiguous to existing city boundaries to the north,
east and south. It is proposed that the property be assigned a Future Land Use
Map designation of Residential Urban (RU) and a Zoning Atlas designation of
Low Medium Density Residential (LMDR).
The need for sanitary sewer and water service was prompted by the applicant's
proposal to construct a single-family dwelling on a previously vacant lot. Due to
timing issues, the applicant has started construction of the single-family
dwelling while located in the County. The site plan approved by the County
meets the minimum standard development provisions of the Low Medium
Density Residential (LMDR) District. Due to the nature of the construction,
Pinellas County will require the applicant to connect to the City's sanitary sewer
system prior to the issuance of a Certificate of Occupancy (CO). To ensure
consistency in the application of Building Code inspections and to prevent any
construction liability issues, the project will be built in its entirety under Pinellas
County jurisdiction. For that reason, second reading of the annexation cannot
occur until after the County issues a CO. The Planning and Development
Department will schedule second and final reading after the applicant obtains
the CO.
The Planning and Development Department determined that the proposed
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annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• Water, sanitary sewer, and solid waste service will be provided by the
City. The closest sanitary sewer line is located in the adjacent Sedeeva
Circle N. right-of-way. The applicant is aware that the sewer impact and
assessment fees must be paid in full prior to connection and of the
additional costs to extend to the City's sewer system. The property is
located within Police District II and service will be administered through
the district headquarters located at 645 Pierce Street. Fire and
emergency medical services will be provided to this property by Station
#51 located at 1712 Overbrook Avenue. The City has adequate capacity
to serve this property with water, sanitary sewer, solid waste, police, fire
and EMS service. The proposed annexation will not have an adverse
effect on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Urban (RU) Future Land Use Map category is
consistent with the current Countywide Plan designation of the property.
This designation primarily permits residential uses at a density of 7.5
units per acre. The proposed zoning district to be assigned to the
property is the Low Medium Density Residential (LMDR) District. The
proposed use of the subject property is consistent with the uses allowed
in the District and the property exceeds the District's minimum
dimensional requirements. The proposed annexation is therefore
consistent with the Countywide Plan and the City's Comprehensive Plan
and Community Development Code; and
• The property proposed for annexation is contiguous to existing city
boundaries to the north, east and south; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
10. Public Utilities
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10.1Authorize an increase to Purchase Order 21000897, InSource Software Solutions, Inc. of
Richmond, VA, for additional SCADA licenses and associated software maintenance in
a not-to-exceed amount of$115,138.38 for a two-year term, effective July 1, 2021 through
June 30, 2023, and increase the authorization for existing licenses ($35,994.97 through
6/30/2022) by an estimated amount of$37,254.79 to allow for and extension of the
support of existing licenses from July 1, 2022 through June 30, 2023 bringing the new
cumulative total $188,388.14 between 6/1/2021 and 6/30/2023, pursuant to Clearwater
Code of Ordinances 2.563(1)(a) Single Source, and authorize the appropriate officials to
execute same. (consent)
InSource Software Solutions, Inc. is the sole provider for the SCADA Software,
which is utilized for day-to-day plant operations and assists Plant Operators in
management of the city's water and wastewater facilities. This software
provides real time data for plant operation to staff as they maintain the plants in
compliance with Florida Department of Environmental Protection (FDEP) rules.
This item represents a reconfiguration and upgrade of our current SCADA
system, as well as an expansion of the number of terminals the city uses, and
includes licensing and maintenance costs through June 30, 2023.
Because the agreement did not begin on 7/1/2021, the total amount expended
should not reach the total not to exceed amount.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds are available in Public Utilities' cost centers to cover the cost of
the contract for FY21.
Funding for the period in fiscal year FY22 will be requested within contract
calendar and spending limits.
7/1/2021 - 06/30/2022 Existing licenses support cost $35,994.97
7/1/2021 - 06/30/2023 New licenses and support cost $115,138.38
7/1/2022 - 06/30/2023 Existing licenses support cost estimated
$37,254.79 (based on a 3.5% increase from
previous year, July 1, 2021 through June 30,
2022)
11. Solid Waste
11.1Authorize a purchase order to Sprinklermatic Fire Protection Systems, Inc of Seminole,
FL., for safety testing, inspection, certification, and repair services of the fire sprinkler
systems, in the not-to-exceed amount of$275,000 from July 1, 2021 through December
6, 2023, pursuant to Clearwater Code of Ordinances Section 2.564(1)(d) Other
Government Entities Contracts, and authorize the appropriate officials to execute same.
(consent)
The Building & Maintenance Division's fire sprinkler inspection, repair,
replacement, and additions have been procured by obtaining quotes or
piggybacking other government entities contracts. Staff is requesting the ability
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Council Work Session Meeting Minutes August 16, 2021
to piggyback an existing contract for Sprinklermatic Fire Protection Systems
Inc. for various fire sprinkler inspection, certification, and repair services
throughout the city for the duration of their respective contract. This will allow
the City to benefit from pre-negotiated pricing on annual requirements of fire
protection systems maintenance and repairs.
Piggyback Contract:
Pinellas County #178-0431-B(AM), Fire Protection Systems - Safety Testing,
Inspection, Certification & repair services:
Sprinklermatic Fire Protection Systems Inc., of Seminole, FL - expires
December 6, 2023.
Flexibility is requested to allow for expenditure of budgeted funds as needed
throughout the year, in accordance with the intent of this general authorization.
APPROPRIATION CODE AND AMOUNT:
5656531-530300
GSBM180008 - R&M - MTRLS
11.2Authorize a purchase order to Precision Gate and Security of Venice, FL. for installation,
maintenance, and repair of the City's automated gate systems, in the not-to-exceed
amount of$165,000.00 from May 1, 2021 through September 23, 2022, with two,
one-year renewals in the annual amount of$100,000 pursuant to Clearwater Code of
Ordinances Section 2.564(1)(d) Other Government Entities Contracts and authorize the
appropriate officials to execute same. (consent)
The Building & Maintenance (B&M) Division's preventative maintenance, repairs
and installations of automatic gates have previously been procured by obtaining
quotes or piggybacking other government entities contracts. Staff is requesting
the ability to piggyback an existing contract for Precision Gate and Security of
Venice, FL. for various gate maintenance, repair and installs throughout the city
for the duration of their respective contract. This will allow B&M to benefit from
pre-negotiated pricing on various required services.
Piggyback Contract:
Sarasota County Contract No: 191847JSO - Precision Gate and Security of
Venice FL
Term: September 24, 2019 through September 23, 2022 with two, one- year
renewal options.
Flexibility is requested to allow for expenditure of budgeted funds as needed
throughout the year, in accordance with the intent of this general authorization.
APPROPRIATION CODE AND AMOUNT:
5656531-530300
GSBM180008 - R&M - MTRLS
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City of Clearwater
Council Work Session Meeting Minutes August 16, 2021
11.3Authorize purchase orders to Iron Container of Miami, FL and Wastequip Manufacturing
Company LLC of Statesville, NC to provide front load containers in a cumulative not to
exceed amount of$250,000.00 for the term September 1, 2021 through August 31, 2022
with two one-year renewal options at the City's discretion pursuant to Invitation to Bid
(ITB) No. 32-21, Front Load Containers, and authorize the appropriate officials to execute
same. (consent)
ITB No. 32-21, Front Load Containers was issued on May 14, 2021 with two
submissions received on June 15, 2021. After full review, the Solid Waste and
Recycling Department is recommending award for the purchase of front load
containers to the two respondents as follows:
Wastequip Manufacturing Company LLC
Item 1: Two cubic yard (2 yd3) slant top - caster pads
Item 2: Three cubic yard (3 yd3) slant top - caster pads
Item 4: Four cubic yard (4 yd3) slant top - caster pads
Item 7: Six cubic yard (6 yd3) slant top
Item 9: Eight cubic yard (8 yd3) slant top
Item 10: Eight cubic yard (8 yd3) straight top w/doors
Iron Container
Item 3: Three cubic yard (3 yd3) straight top - caster pads
Item 5: Four cubic yard (4 yd3) straight top - caster pads
Item 6: Four cubic yard (4 yd3) straight top w/doors - caster pads
Item 8: Six cubic yard (6 yd3) straight top w/doors
To ensure continuity of supply, due to the volatile steel market, and to minimize
vendor's freight charges, staff is requesting flexibility to order from either vendor
to ensure the City is getting the best price available.
APPROPRIATION CODE AND AMOUNT:
Funding for this contract is available in capital project 96444, Commercial
Container Acquisition.
In response to a question, Solid Waste/General Services Assistant Director
Bryant Johnson said front load containers are the traditional dumpsters.
12. Official Records and Legislative Services
12.1 Reappoint Councilmember David Allbritton to the Forward Pinellas/Metropolitan Planning
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Council Work Session Meeting Minutes August 16, 2021
Organization (MPO)/Pinellas Planning Council (PPC), as the Clearwater representative,
for a four-year term, beginning October 1, 2021 through September 30, 2025. (consent)
12.2Reappoint Councilmember David Allbritton to the Pinellas Suncoast Transit Authority
(PSTA), as the Clearwater representative, for a three-year term beginning October 1,
2021 through September 30, 2024. (consent)
13. Legal
13.1Amend Clearwater Code of Ordinances, Chapter 2, Article VI, Division 3, Purchasing by
adding Section 2.561(1)(k) and new Subdivision V Public-Private Partnerships and pass
Ordinance 9502-21 on first reading.
Division 3 of Article VI, Chapter 2 governs the purchasing procedures for
the acquisition of commodities, services, and construction, and the
expenditure of those funds. This amendment will create a uniform process
for private entities and the city to engage in a public-private partnership
(P3) consistent with section 255.065, Florida Statutes.
A summary is as follows:
Sec. 2.561(1)(k) - Adds P3 as new procurement method.
Subdivision V - Public-private partnerships.
Sec. 2.581 - Purpose and scope.
Sec. 2.582 - Definitions.
Sec. 2.583 - Conceptual proposal.
Sec. 2.584 - Unsolicited detailed proposals.
Sec. 2.585 - Solicited detailed proposals.
Sec. 2.586 - Competitive review and negotiation of detailed proposals.
Sec. 2.587 - Public records.
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Council Work Session Meeting Minutes August 16, 2021
In response to questions, Lead Assistant City Attorney Owen Kohler said
an applicant would submit a conceptual proposal, which would not involve
much details. The City would review the unsolicited proposal and invite the
company for a more detailed proposal after the initial review. The City
Attorney said the PPP process is not for ideas but for purchasing goods or
facilities, for example building a new city hall and parking garage.
14. City Manager Verbal Reports
14.1 City Center Development Group, LLC. negotiations update. (WSO)
On December 17, 2020, the City Council authorized the issuance of the
waterfront bluff properties request for proposals to seek out qualified developers
that were looking to develop the bluff properties and help create an active edge
for Coachman Park. At the close of the RFP, the Bluff RFP Selection
Committee found that five firms made responsive submittals with two of the five
firms meeting the minimum requirements set forth by the committee. On June
3, 2021, the City Council approved the recommendation of the Bluff RFP
Selection Committee and authorized city staff to engage in negotiations with
City Center Development Group LLC, for the purpose of establishing a
development agreement for the development of the Harborview, City Hall, and
Pierce Street sites. Since then, negotiations have been ongoing and the
purpose of this agenda item is to update the City Council on the status of the
negotiations with City Center Development, LLC, regarding the future
development of the aforementioned bluff properties.
Assistant City Manager Michael Delk said staff anticipated a term sheet by
today but the parties are not there yet. The issue at hand is a difference of
opinion with the parking garage component. During the original review of the
proposal, the Committee expressed concerns with the extent of the parking
garage and Council reiterated the same concern. He said a number of the
issues raised with the city hall and Pierce Street sites were addressed but
the development of the Harborview site remains an obstacle. Staff is not
optimistic about meeting a March referendum deadline. He said staff expects
to determine whether or not negotiations proceed by the next meeting.
City Manager Search
Human Resources Director Jennifer Poirrier said Mr. Fletcher has withdrawn
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Council Work Session Meeting Minutes August 16, 2021
from the process because he accepted the city manager position in North
Port. Mr. Duggan, Council's alternate, has accepted to be interviewed.
In response to questions, Ms. Poirrier said copies of the city attorney finalists
report will be provided tomorrow, with hard copies following the day after.
Questions for the interview process were provided previously, she will
redistribute the questions later today.
15. City Attorney Verbal Reports — None.
16. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
Councilmember Beckman requested consideration to discuss the City's role
and expected level of support by city departments and employees for Paint
Your Heart Out, directing staff to create a one-pager for Greenprint 2.0, and
adopting an ordinance requiring ev charging stations for new buildings at a
future work session.
17. Closing Comments by Mayor
18. Adjourn
The meeting adjourned at 10:26 a.m.
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City of Clearwater