10/07/2021Thursday, October 7, 2021
6:00 PM
City of Clearwater
Main Library - Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
Main Library - Council Chambers
City Council
Meeting Agenda
October 7, 2021City Council Meeting Agenda
Welcome. We are glad to have you join us. If you wish to address the Council, please complete a
Comment Card. Comment Cards are on the right-hand side of the dais by the City Clerk. When
recognized, please hand your card to the Clerk, approach the podium and state your name. Persons
speaking before the City Council shall be limited to 3 minutes unless otherwise noted under Public
Hearings. For other than "Citizens to be heard regarding items not on the Agenda," a spokesperson for
a group may speak for 3 minutes plus an additional minute for each person in the audience that waives
their right to speak, up to a maximum of 10 minutes. Prior to the item being presented, please obtain
the form to designate a spokesperson from the City Clerk. Up to 60 minutes of public comment will be
allowed for an agenda item. No person shall speak more than once on the same subject unless
granted permission by the City Council. The City of Clearwater strongly supports and fully complies
with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting
if you require special accommodations at 727-562-4090. Assisted Listening Devices are available.
Kindly refrain from using cell phones and electronic devices during the meeting.
Citizens wishing to provide comments on an agenda item are encouraged to do so in advance through
written comment. The City has established the following two options:
1) eComments via Granicus - eComments is integrated with the published meeting agenda.
Individuals may review the agenda item details and indicate their position on the item. You will be
prompted to set up a user profile to allow you to comment, which will become part of the official public
record. The eComment period is open from the time the agenda is published. Comments received
during the meeting will become part of the official record, if posted prior to the closing of public
comment. The City Clerk will read received comments into the record.
2) Email – Individuals may submit written comments or videos to
ClearwaterCouncil@myclearwater.com. All comments received by 5:00 p.m. the day before the
meeting (October 6) will become part of the official record. The City Clerk will read received comments
into the record.
1. Call to Order
2. Invocation
3. Pledge of Allegiance
4. Special recognitions and Presentations (Proclamations, service awards, or other
special recognitions. Presentations by governmental agencies or groups providing
formal updates to Council will be limited to ten minutes.)
4.1 Manufacturing Month Proclamation - Beth Galic, Executive Director Bay Area
Manufacturers Association
4.2 Domestic Violence Awareness Month Proclamation - Tracy Wiecking, Vice
President, Abuse Services Division; Executive Director, The Haven at HVA
4.3 Fire Prevention Week 2021 Proclamation
4.4 United Way Proclamation - Chuck Warrington, Clearwater Gas System
Director and Ilise James, United Way
Page 2 City of Clearwater Printed on 10/6/2021
October 7, 2021City Council Meeting Agenda
5. Approval of Minutes
5.1 Approve the minutes of the September 16, 2021 City Council Meeting as
submitted in written summation by the City Clerk.
6. Citizens to be heard re items not on the agenda
7. Consent Agenda
The Consent Agenda contains normal, routine business items that are
very likely to be approved by the City Council by a single motion. These
items are not discussed, and may all be approved as recommended on
the staff reports. Council questions on these items were answered prior to
the meeting. The Mayor will provide an opportunity for a Councilmember
or a member of the public to ask that an item be pulled from the Consent
Agenda for discussion. Items pulled will receive separate action. All
items not removed from the Consent Agenda will be approved by a
single motion of the council.
7.1 Approve a contract with Complete Property Services, LLC of Tampa, FL to
perform structural repairs and refinishing services at BayCare Ballpark in an
amount not to exceed $356,407.70 pursuant to Invitation to Bid (ITB)
20-0036-EN-A, BayCare Ballpark - Structural Repairs (2021) and authorize the
appropriate officials to execute same. (consent)
7.2 Approve a purchase order to Dana Safety Supply, Inc., of Greensboro, NC to
purchase 25 Sig Sauer MCX rifles, 25 Sig Sauer SLX suppressors, 25 Sig
Sauer Romeo sighting devices and associated equipment in an amount not to
exceed $99,711.00 pursuant to Clearwater Code of Ordinances Section
2.563(1)(d) Impractical; declare 23 HK416D rifles, 24 Surefire suppressors, and
30 Eotech XPS2 sighting systems surplus and approve trade-in in the amount
of $92,350.00 pursuant to Clearwater Code of Ordinances Section 2.623(7)(e),
and authorize the appropriate officials to execute same. (consent)
7.3 Approve a purchase order to Pinellas County Solid Waste Management for the
disposal of solid waste at the Pinellas County landfill for a not-to-exceed amount
of $689,000.00 for the term October 1, 2021 through September 30, 2026
pursuant to Clearwater Code of Ordinances Section 2.563(1)(a), Single source,
and authorize the appropriate officials to execute same. (consent)
7.4 Approve the Pinellas County Technical Rescue Team Agreement 2021 with
Pinellas County and the City of Clearwater for a five-year term through
September 30, 2026 and authorize the appropriate officials to execute same.
(consent)
Page 3 City of Clearwater Printed on 10/6/2021
October 7, 2021City Council Meeting Agenda
7.5 Approve purchase orders to multiple vendors for the acquisition of library books
and materials in the cumulative not-to-exceed amount of $487,000.00 for the
term October 1, 2021 through September 30, 2022, pursuant to Clearwater
Code of Ordinances Section 2.563 (1)(d) - Piggyback and cooperative
purchases and Section 2.563 (1)(I) - Copyrighted materials, and authorize the
appropriate officials to execute same. (consent)
7.6 Declare library materials surplus and authorize donation to designated local
not-for-profit organizations pursuant to Clearwater Code of Ordinances Section
2.623(7)(d) and authorize the appropriate officials to execute same. (consent)
7.7 Approve a professional services agreement and design work order with Moffat
and Nichol, Inc. of Tampa, FL, per Request for Qualifications 24-21, for
replacement of the Clearwater Beach Marina (21-0008-MA) in the amount of
$1,484,174.50 and authorize the appropriate officials to execute same.
(consent)
7.8 Authorize purchase orders to multiple vendors for the purchase of vehicle parts
for heavy and light duty city vehicles and equipment in the not-to-exceed
amount of $1,500,000.00 for term October 1, 2021 through September 30, 2022
pursuant to City Code of Ordinances Section 2.563(1)(a) Single source,
Section 2.563 (1)(b) Micro purchases, and Section 2.563 (1)(c) Piggyback and
authorize the appropriate officials to execute same. (consent)
7.9 Reappoint John Thomas, Sr. to the Environmental Advisory Board with a term
to expire October 31, 2025. (consent)
Public Hearings - Not before 6:00 PM
8. Administrative Public Hearings
- Presentation of issues by City staff
- Statement of case by applicant or representative (5 min.)
- Council questions
- Comments in support or opposition (3 min. per speaker or 10 min
maximum as spokesperson for others that have waived their time)
- Council questions
- Final rebuttal by applicant or representative (5 min.)
- Council disposition
Page 4 City of Clearwater Printed on 10/6/2021
October 7, 2021City Council Meeting Agenda
8.1 Approve the request from the owner of property addressed as 2975 Gulf to Bay
Boulevard, Clearwater, to vacate a portion of Rogers Street Right-of-Way
described as that certain portion of Rogers Street lying west of the east
boundaries of Lots 2 and 17, Wm. Brown’s Subdivision of Bayview, Florida, per
map or plat thereof as recorded in Plat Book 1, Page 13, of the Public Records
of Hillsborough County of which Pinellas was formerly a part; and east of that
portion of said Rogers Street vacated per Resolution 69-18 as recorded in
Official Records Book 3095, Page 79, of the Public Records of Pinellas County,
Florida, and that portion of Rogers Street conveyed to the City of Clearwater by
deed recorded in Official Records Book 6302, Page 1729 of the Public Records
of Pinellas County, Florida, and pass Ordinance 9507-21 on first reading.
9. Second Readings - Public Hearing
9.1 Adopt Ordinance 9481-21 on second reading, annexing certain real property
described as Lot 1, Hillcrest Estates First Addition, Clearwater, Florida, together
with certain Lake Forest Road right-of-way, into the corporate limits of the city
and redefining the boundary lines of the city to include said addition.
9.2 Adopt Ordinance 9482-21 on second reading, amending the future land use
plan element of the Comprehensive Plan to designate the land use for certain
real property described as Lot 1, Hillcrest Estates First Addition, Clearwater,
Florida, upon annexation into the City of Clearwater, as Residential Low (RL).
9.3 Adopt Ordinance 9483-21 on second reading, amending the Zoning Atlas of the
city by zoning certain real property described as Lot 1, Hillcrest Estates First
Addition, Clearwater, Florida, upon annexation into the City of Clearwater, as
Low Medium Density Residential (LMDR).
9.4 Adopt Ordinance 9487-21 on second reading, amending Section 3-909.B of the
Community Development Code by clarifying who may obtain outdoor café
permits and that such permits expire on a yearly basis and require renewal;
amending Section 3-909.C to allow outdoor cafes to be located in adjacent
streets if closed to vehicular traffic and authorized by the city; amending Section
3-909.D to require operators to maintain outdoor café areas in a neat and
orderly appearance and amending Appendix A Schedule of Fees to establish a
reduced renewal fee for outdoor café permits and deleting a duplicative and
higher fee for outdoor café permits.
9.5 Adopt Ordinance 9488-21 on second reading, amending the Community
Development Code by adding a new section 3-204 to allow for the keeping of
chickens in certain residential zoning districts, providing standards for the
keeping of chickens and associated accessory structures, and amending
Section 8-102 to include definitions for chicken, chicken coop, and chicken run.
Page 5 City of Clearwater Printed on 10/6/2021
October 7, 2021City Council Meeting Agenda
9.6 Adopt Ordinance 9489-21 on second reading, amending Section 8.04, Code of
Ordinances, providing an exception from the general keeping of certain animals
to allow for the keeping of chickens in certain residential zoning districts and
amending Section 8.33 to clarify that it shall be unlawful to allow chickens to
wander public streets or the property of another.
9.7 Adopt Ordinance 9490-21 on second reading, annexing certain unaddressed
real property located approximately 835 feet South of Gulf to Bay Boulevard
between 2975 Gulf to Bay Boulevard and Old Tampa Bay in Clearwater, Florida
33759, into the corporate limits of the city and redefining the boundary lines of
the city to include said addition.
9.8 Adopt Ordinance 9491-21 on second reading, amending the future land use
plan element of the Comprehensive Plan to designate the land use for certain
unaddressed real property located approximately 835 feet South of Gulf to Bay
Boulevard between 2975 Gulf to Bay Boulevard and Old Tampa Bay in
Clearwater, Florida 33759, upon annexation into the City of Clearwater, as US
19 - Regional Center (US 19-RC) and Water.
9.9 Adopt Ordinance 9492-21 on second reading, amending the Zoning Atlas of the
city by zoning certain unaddressed real property located approximately 835 feet
South of Gulf to Bay Boulevard between 2975 Gulf to Bay Boulevard and Old
Tampa Bay in Clearwater, Florida 33759, upon annexation into the City of
Clearwater, as US 19 (US 19) and Preservation (P).
9.10 Adopt Ordinance 9493-21 on second reading, annexing certain real property
whose post office address is 1729 Brentwood Drive, Clearwater, Florida 33756
into the corporate limits of the city and redefining the boundary lines of the city
to include said addition.
9.11 Adopt Ordinance 9494-21 on second reading, amending the future land use
plan element of the Comprehensive Plan to designate the land use for certain
real property whose post office address is 1729 Brentwood Drive, Clearwater,
Florida 33756, upon annexation into the City of Clearwater, as Residential Low
(RL).
9.12 Adopt Ordinance 9495-21 on second reading, amending the Zoning Atlas of the
city by zoning certain real property whose post office address is 1729
Brentwood Drive, Clearwater, Florida 33756, upon annexation into the City of
Clearwater, as Low Medium Density Residential (LMDR).
9.13 Adopt Ordinance 9496-21 on second reading, vacating tow Drainage and Utility
Easements as retained in that certain Ordinance No. 6879-01 of the City of
Clearwater, Florida, as recorded in Official Records Book 11701, Page 1155, of
the Public Records of Pinellas County, Florida.
Page 6 City of Clearwater Printed on 10/6/2021
October 7, 2021City Council Meeting Agenda
9.14 Adopt Ordinance 9500-21 on second reading, amending the Operating Budget
for the Fiscal Year ending September 30, 2021 to reflect increases and
decreases in revenues and expenditures for the General Fund, Special
Development Fund, Special Program Fund, Gas Fund, Solid Waste and
Recycling Funds, Marine Fund, Parking Fund, and Central Insurance Fund.
9.15 Adopt Ordinance 9501-21 on second reading, amending the Capital
Improvement Budget for the Fiscal Year ending September 30, 2021, to reflect
a net increase of $38,577,718.
9.16 Adopt Ordinance 9506-21 on second reading, vacating the East 6 feet of a
platted 10 foot Drainage and Utility Easement, located along the West 10 fee of
Lot 1, Rosetree Court, according to the plat thereof as recorded in Plat Book 79,
Page 20, of the Public Records of Pinellas County, Florida.
10. City Manager Reports
10.1 Appoint two members to the Municipal Code Enforcement Board with terms to
expire October 31, 2024 and appoint one member to fill the remainder of an
unexpired term through October 31, 2022.
10.2 Amend Section 8.05 of the City Charter to provide for Ranked Choice Voting for
city council elections, provide for a referendum to be held at the general election
on March 15, 2022, and pass Ordinance 9512-21 on first reading.
11. City Attorney Reports
12. Other Council Action
12.1 PSTA/Forward Pinellas Update - Councilmember Allbritton
13. Closing comments by Councilmembers (limited to 3 minutes)
14. Closing Comments by Mayor
15. Adjourn
Page 7 City of Clearwater Printed on 10/6/2021
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9797
Agenda Date: 10/7/2021 Status: Agenda ReadyVersion: 1
File Type: Special recognitions
and Presentations
(Proclamations, service awards,
or other special recognitions.
Presentations by government
agencies or groups providing
formal updates to Council will be
limited to ten minutes.)
In Control: Council Work Session
Agenda Number: 4.1
SUBJECT/RECOMMENDATION:
Manufacturing Month Proclamation - Beth Galic, Executive Director Bay Area Manufacturers
Association
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/6/2021
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9801
Agenda Date: 10/7/2021 Status: Agenda ReadyVersion: 1
File Type: Special recognitions
and Presentations
(Proclamations, service awards,
or other special recognitions.
Presentations by government
agencies or groups providing
formal updates to Council will be
limited to ten minutes.)
In Control: Council Work Session
Agenda Number: 4.2
SUBJECT/RECOMMENDATION:
Domestic Violence Awareness Month Proclamation - Tracy Wiecking, Vice President, Abuse
Services Division; Executive Director, The Haven at HVA
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/6/2021
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9762
Agenda Date: 10/7/2021 Status: Agenda ReadyVersion: 1
File Type: Special recognitions
and Presentations
(Proclamations, service awards,
or other special recognitions.
Presentations by government
agencies or groups providing
formal updates to Council will be
limited to ten minutes.)
In Control: Council Work Session
Agenda Number: 4.3
SUBJECT/RECOMMENDATION:
Fire Prevention Week 2021 Proclamation
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/6/2021
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9770
Agenda Date: 10/7/2021 Status: Agenda ReadyVersion: 1
File Type: Special recognitions
and Presentations
(Proclamations, service awards,
or other special recognitions.
Presentations by government
agencies or groups providing
formal updates to Council will be
limited to ten minutes.)
In Control: Council Work Session
Agenda Number: 4.4
SUBJECT/RECOMMENDATION:
United Way Proclamation - Chuck Warrington, Clearwater Gas System Director and Ilise
James, United Way
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/6/2021
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8640
Agenda Date: 10/7/2021 Status: Agenda ReadyVersion: 1
File Type: MinutesIn Control: City Council
Agenda Number: 5.1
SUBJECT/RECOMMENDATION:
Approve the minutes of the September 16, 2021 City Council Meeting as submitted in written
summation by the City Clerk.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/6/2021
City Council Meeting Minutes September 16, 2021
Page 1 City of Clearwater
City of Clearwater
Main Library - Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
Meeting Minutes
Thursday, September 16, 2021
6:00 PM
Main Library - Council Chambers
City Council
Draft
City Council Meeting Minutes September 16, 2021
Page 2 City of Clearwater
Roll Call
Present: 5 - Mayor Frank Hibbard, Vice Mayor Hoyt Hamilton, Councilmember
David Allbritton, Councilmember Mark Bunker and Councilmember
Kathleen Beckman Also Present: Micah Maxwell – Interim City Manager, Pamela K. Akin - City Attorney, Rosemarie Call – City Clerk, and Nicole Sprague – Deputy City Clerk.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order. Unapproved 1. Call to Order – Mayor Hibbard
The meeting was called to order at 6:00 p.m.
2. Invocation – Mr. Duncan Kovar from Suncoast Humanists. 3. Pledge of Allegiance 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) – Given.
4.1 September Service Awards
The August 2021 Employee of the month award was presented to Freda Dixon,
Parks & Recreation.
4.2 Parks & Recreation Volunteer of the Year Award - Samantha (Sam) Moullet, Recreation
Specialist
Volunteers were recognized for their efforts in cleaning up neighborhoods
and the Courtney Campbell Causeway:
Volunteer Leader of the Year – Betsy Marvin, Courtney Campbell Causeway
Clean Up Crew
Adopt-a-Street Group of the Year – Phillip Currey Family
Adopt Group of the Year – Spring Branch Neighborhood Association/State
Street Park Draft
City Council Meeting Minutes September 16, 2021
Page 3 City of Clearwater
Public Spaces Steward of the Year – Jane Grossman
Corporate Volunteer Partner of the Year – Sandy Feet Kayak Tours and
Rentals
Moccasin Lake Nature Park Volunteer of the Year – Chris Hitchingham
Police Volunteer of the Year – Father Ted Costello
Police Lifetime Achievement Award – John Pergantis and Yvette Sussman
4.3 Public Natural Gas Week Proclamation, October 3-9, 2021 - Chuck Warrington, Clearwater Gas System
4.4 Library Board Annual Report - Donna Dennis, Library Board Chair
5. Approval of Minutes
5.1 Approve the minutes of the September 2, 2021 City Council Meeting as submitted in
written summation by the City Clerk.
Vice Mayor Hamilton moved to approve the minutes of the
September 2, 2021 City Council Meeting as submitted in written
summation by the City Clerk. The motion was duly seconded and
carried unanimously.
6. Citizens to be heard re items not on the agenda
Rob Daley expressed concerns with the lack of trash collection at his
property.
Jaclyn Boland invited all to attend the Hispanic Outreach Center's event
next week at Station Square Park in honor of Hispanic Heritage Month
and encouraged all to participate in Dine Out for a Difference afterwards,
which will donate proceeds to the Gabe Cazares Memorial Scholarship.
Lina Teixeira said an art component was added to the Clean Up
Clearwater initiative, engaging and promoting the local art community.
Ten to twelve artists will be given bags of trash on October 16. The trash
will be used to create art pieces that will be exhibited throughout the city.
Patrick Raftery encouraged the City to utilize Novak Consulting to
implement action items outlined in Greenprint 2.0, such as the
conversion of light vehicles to electric vehicles. He said Novak
Consulting recently presented a report to the Pinellas County
Commission on electric vehicles and ev charging stations. Draft
City Council Meeting Minutes September 16, 2021
Page 4 City of Clearwater
7. Consent Agenda – Approved as submitted.
7.1 Approve a local government contribution of $75,000 in General Fund Reserves to be set
aside as a commitment for the Minimum Local Government Contribution that is required
for Archway Partners, LLC (Archway) to receive a basis boost in the State of Florida’s
Low Income Housing Tax Credit Program (LIHTC) for an 80-unit affordable housing
development project at 1250 Cleveland Street; approve Section 15.18 and 15.21 of the
Development Agreement between the Community Redevelopment Agency of the City of
Clearwater and Archway and authorize the appropriate officials to execute same.
(consent)
7.2 Approve the purchase of excess liability, excess workers compensation, and numerous
specialty insurance policies from October 1, 2021 through September 30, 2022 at an
amount not to exceed $1,300,000 pursuant to City Code of Ordinances Section 2.563(1)
(i), Insurance, and authorize the appropriate officials to execute same. (consent)
7.3 Approve an extension of the Claims Service Contract with Sedgwick Claims
Management Services, Inc. of Nashville, TN, in the not-to-exceed amount of $300,000 for
a three-year term, pursuant to City Code of Ordinances Section 2.563, (1)(i), Insurance,
and authorize the appropriate officials to execute same.
7.4 Approve a two-year extension of Master Banking Services Agreement with Wells Fargo
Bank, N.A. for the period October 1, 2021 through September 30, 2023, for a
not-to-exceed total of $240,000, for banking and custodial safekeeping services, and
authorize the appropriate officials to execute same. (consent)
7.5 Approve a one-year renewal term for the professional services agreement between the
City of Clearwater and Evernorth Direct Health, LLC (formerly Cigna Onsite Health, LLC)
to provide onsite health clinic services to employees, family members, and retirees who
are covered by the City of Clearwater health insurance for a not to exceed amount of
$1,721,400 and authorize the appropriate officials to execute same. (consent)
7.6 Authorize the funding of city medical insurance for the Administrative Services Agreement
between the City and Cigna Healthcare under a self-insured funding arrangement for the
period January 1, 2022 through December 31, 2022, at a total not-to-exceed $22.5
million, to be funded by city budgeted funds, payroll deductions of employees, retiree
premiums, and an estimated $1.7 million of Central Insurance Fund reserves. (consent)
7.7 Approve the amendment to the collective bargaining agreement as negotiated between
the City of Clearwater and Communications Workers of America, Local 3179 (CWA) for
Fiscal year 2021/2022 and authorize the appropriate officials to execute same. (consent)
7.8 Approve a one-year Agreement with Juvenile Welfare Board (JWB) and the City of Draft
City Council Meeting Minutes September 16, 2021
Page 5 City of Clearwater
Clearwater for funding youth programs and approve a first quarter budget amendment of
$394,095 in special program G2107, JWB Youth Programming and authorize the
appropriate officials to execute same. (consent)
7.9 Approve the Agreement between the Martin Luther King Jr. Neighborhood Family Center,
Inc. (MLKNFC) and the City of Clearwater for the recreational, educational, and social
programming at the North Greenwood Recreation and Aquatics Complex and North
Greenwood Library from October 1, 2021 through September 30, 2026 with one five-year
extension and authorize the appropriate officials to execute same. (consent)
7.10 Approve a purchase order to TriTech Software Systems of San Diego, CA for the
renewal of TriTech Software Support in the amount of $198,451.06 from October 1, 2021
through September 30, 2022, pursuant to City Code of Ordinances Section 2.563(1)(a),
Single Source, and authorize the appropriate officials to execute same. (consent)
7.11 Approve the final plat for Angelfish, whose physical address is 25400 US Highway 19
North, located on the west side of US Highway 19 North, approximately one-half mile
south of Enterprise Road. (consent)
7.12 Authorize an increase to Contract 900566 and approve the service agreement
addendum to Convergint Technologies, LTD of Schaumburg, IL in an amount of
$375,000.00 for a new not to exceed amount of $881,392.22 for the period January 5,
2019 through January 3, 2024, pursuant to Request for Proposal (RFP) 32-18, Building
Security Hardware and Software and authorize the appropriate officials to execute same.
(consent)
7.13 Approve a contract with GeoNexus Technologies, LLC (GeoNexus) of Ann Arbor, MI for
software licensing and maintenance of field mobility software and integration services in
the amount of $286,831.20 for the period October 1, 2021 through September 30, 2024
pursuant to City Code of Ordinances Section 2.563(1)(a) Single Source and authorize the
appropriate officials to execute same. (consent)
7.14 Authorize a purchase order with Verizon Wireless for basic cellular/smart phones and
mobile data services in an amount of $225,000.00 for the period of October 1, 2021
through January 19, 2022, pursuant to Clearwater Code of Ordinances Section 2.563 (1)
(c), Piggyback, and authorize the appropriate officials to execute same. (consent)
7.15 Approve a purchase order (contract) to Oracle America, Inc. of Redwood Shores, CA for
software maintenance in a not-to-exceed amount of $303,229.47 for term October 1,
2021 through September 30, 2022 pursuant to City Code of Ordinances 2.563 (1)(a)
single source and authorize the appropriate officials to execute same. (consent)
7.16 Authorize a purchase order to Tencarva Machinery CO LLC, dba Hudson Pump and Draft
City Council Meeting Minutes September 16, 2021
Page 6 City of Clearwater
Equipment Associates, Inc. Of Greensboro NC for additional SmartCover Systems
associated with wastewater system manhole sewage level monitoring equipment in a
not-to-exceed amount of $49,912.00, pursuant to Clearwater Code of Ordinances
2.563(1)(a) single source and authorize the appropriate officials to execute same.
(consent)
7.17 Authorize a purchase order to Rexel USA, Inc of Dallas, TX for Allen-Bradley equipment,
parts, and maintenance in an annual not-to-exceed amount of $150,000.00 for the term of
October 17, 2021 through October 16, 2022 with the option for two, one-year renewals at
the City's discretion pursuant to Clearwater Code of Ordinances 2.563(1)(a) single
source and authorize the appropriate officials to execute same. (consent)
7.18 Approve an Interlocal Agreement between the City of Clearwater and the Community
Redevelopment Agency (CRA) to provide staffing and administrative services for the
CRA, provided for the reimbursement of certain expense by the CRA to the City, and
authorize the appropriate officials to execute same. (consent)
7.19 Request for authority to initiate a quiet title action against the real property located at 407
Vine Avenue, Clearwater, FL. (consent)
7.20 Request for authority to initiate foreclosure actions on behalf of the City to recover of
amounts owed on municipal liens imposed against certain real property. (consent)
7.21 Appoint Jon Jennings as City Manager effective November 8, 2021 and approve the
Employment Agreement. (consent)
Councilmember Allbritton moved to approve the Consent Agenda
as submitted and authorize the appropriate officials to execute
same. The motion was duly seconded and carried unanimously.
Public Hearings - Not before 6:00 PM 8. Administrative Public Hearings
8.1 Set final millage rate of 5.9550 mills for fiscal year 2021/2022 against non-exempt real
and personal property within the City of Clearwater and pass Ordinance 9497-21 on first
reading.
In accordance with Chapter 200 of the Florida Statutes, which defines
requirements for the Determination of Millage and the rules governing Truth in
Millage (TRIM) compliance, the City Council must hold two public hearings to
adopt a final millage rate for the new fiscal year. The adoption of this ordinance Draft
City Council Meeting Minutes September 16, 2021
Page 7 City of Clearwater
to establish the millage rate and the two related budget ordinances are an
integral part of fulfilling these requirements.
The City Council set a tentative millage rate of 5.9550 mills on July 15, 2021,
which is the rate that appeared on the TRIM notices mailed to taxpayers in
August. The millage rate of 5.9550 mills represents a 4.60% increase from the
rolled back rate of 5.6932 mills.
Ordinance 9497-21 is presented in order to adopt the millage rate of 5.9550
mills to support the operating and capital improvement budgets for the
2021/2022 fiscal year.
Budget Manager Kayleen Kastel provided a PowerPoint presentation.
In response to a question, Ms. Kastel said the total number of FTE
positions highlighted in the presentation includes current vacant
positions.
Councilmember Beckman moved to set final millage rate of 5.9550
mills for fiscal year 2021/2022 against non-exempt real and personal
property within the City of Clearwater. The motion was duly
seconded and carried unanimously.
Ordinance 9497-21 was presented and read in full. Councilmember
Bunker moved to pass Ordinance 9497-21 on first reading. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
8.2 Approve the City of Clearwater Annual Operating Budget for the 2021/2022 fiscal year
and pass Ordinance 9498-21 on first reading.
In accordance with Chapter 200 of the Florida Statutes and the rules governing
Truth in Millage (TRIM) compliance, the City Council must hold two public
hearings to adopt the budget. The adoption of this ordinance and the related
ordinances adopting the 2021/22 millage rate and the Capital Improvement
Budget are an integral part of fulfilling these requirements.
On June 30, 2021, the City Manager provided the City Council with a Preliminary
Annual Operating and Capital Improvement Budget that outlined estimates of
revenues and expenditures for the 2021/2022 fiscal year. The City Manager
presented the preliminary budget at the City Council meeting on July 15, 2021,
for Council discussion and citizen input. In addition, a Special Budget Work
Session was held on August 3, 2021, for Council discussion of the proposed Draft
City Council Meeting Minutes September 16, 2021
Page 8 City of Clearwater
budget.
The following changes have been made to the preliminary operating budget and
are included in the ordinances for adoption of the fiscal year 2021/2022
operating budget:
• Updates made in Miscellaneous and Transfer In revenues (net zero) to
account for revenues in the correct categories.
• The Non-Departmental budget is being reduced by $1,300,835,
transferring this amount to the Police Department to account for the
FOP and FOP Supervisors contracts which were approved on
September 2, 2021.
• In the Parking Fund, a correction is made to account for vehicle
purchases originally budgeted in the wrong cost center.
Vice Mayor Hamilton moved to approve the City of Clearwater
Annual Operating Budget for the 2021/2022 fiscal year. The motion
was duly seconded and carried unanimously.
Ordinance 9498-21 was presented and read by title only.
Councilmember Allbritton moved to pass Ordinance 9498-21 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
8.3 Approve the fiscal year 2021/2022 Annual Capital Improvement Budget, establish a
six-year plan for the Capital Improvement Program (CIP), and pass Ordinance 9499-21
on first reading.
In accordance with Chapter 200 of the Florida Statutes and the rules governing
Truth in Millage (TRIM) compliance, the City Council must hold two public
hearing to adopt the final budget. The adoption of this ordinance and the related
ordinances adopting the 2021/22 millage rate and operating budget are an
integral part of fulfilling these requirements.
On June 30, 2021, the City Manager provided the City Council with a Preliminary
Annual Operating and Capital Improvement Budget that outlined estimates of
revenues and expenditures for the 2021/22 fiscal year. The City Manager
presented the preliminary budget at the City Council meeting on July 15, 2021,
for Council discussion and citizen input. In addition, a Special Budget Work Draft
City Council Meeting Minutes September 16, 2021
Page 9 City of Clearwater
Session was held on August 3, 2021 for Council discussion of the proposed
budget.
No changes have been made to the Preliminary Capital Improvement Budget.
Councilmember Beckman moved to approve the fiscal year
2021/2022 Annual Capital Improvement Budget, establish a six-year
plan for the Capital Improvement Program (CIP). The motion was
duly seconded and carried unanimously.
Ordinance 9499-21 was presented and read by title only.
Councilmember Bunker moved to pass Ordinance 9499-21 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
8.4 Approve the recommended Penny for Pinellas project list, as revised for fiscal years
2021/2022 through 2029/2030.
On March 6, 1997, the City Council adopted Ordinance 6137-97. The ordinance
established the requirement for a special hearing prior to adoption of the capital
improvement budget to discuss the use of Penny for Pinellas tax, and at any
time in which there is any proposed change to the Penny for Pinellas project
funding of $500,000 or more.
Changes to Penny for Pinellas projects that meet this criterion in the proposed
2021/22 capital improvement budget and six-year plan include the following:
• Fire Engines/Ladder Truck Replacement - The funding for this
project is being reduced by a total of $350,300 due to recognizing the
allocation of Fire Tax revenues from the county for fire services provided
in unincorporated areas of the Clearwater Fire District. This funding is
being reallocated to the City Hall project in fiscal year 2021/2022 to
provide funding to respond to location studies, site surveys and/or
property valuations if opportunities are presented in advance of
construction funding which is available in fiscal year 2024/25.
• Public Safety Vehicle/Equipment Facility - This project with total
funding of $1,500,000 is being separated into two separate projects,
Fire Vehicle/Equipment Facility and Police Vehicle/Equipment
Facility, budgeted at $750,000 each. These new projects, funded in
fiscal year 2021/2022, are created to provide for location specific
storage of the Fire and Police department’s oversized vehicles.
Draft
City Council Meeting Minutes September 16, 2021
Page 10 City of Clearwater
• Aviation Operations Center - The funding for this project, which
provides for construction of a new operation center at the Clearwater
Airpark facility, is being postponed to fiscal year 2026/2027.
• Sand Key Bridge Replacement Fund - This project, with total funding
of $22,000,000 planned for fiscal years 2026/2027 through 2029/2030, is
being eliminated from the project list due to an updated replacement
timeline now estimated for 2070.
• Waterfront/Bluff Masterplan (Imagine Clearwater) - This project is
being increased by $22,000,000 to provide additional funding needed for
construction of the Imagine Clearwater waterfront/bluff redevelopment
plan. This funding will be available in fiscal years 2026/2027 through
2029/2030.
In response to a question, Budget Manager Kayleen Kastel said staff
plans to advance fund the Imagine Clearwater expenditures now with
other revenue on hand and payback as the Penny revenues are
received.
Vice Mayor Hamilton moved to approve the recommended Penny
for Pinellas project list, as revised for fiscal years 2021/2022 through
2029/2030. The motion was duly seconded and carried
unanimously.
8.5 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for certain residential real property with the legal description attached hereto as Exhibit A
and pass Ordinances 9481-21, 9482-21, and 9483-21 on first reading.
(ANX2021-06010)
This voluntary annexation petition involves a property with a protected address
consisting of one parcel of land occupied by a single-family dwelling. The
applicant is requesting annexation in order to receive sanitary sewer and solid
waste service from the City. The Development Review Committee is proposing
that the 0.94-acres of certain road right-of-way depicted in Exhibit “B” not
currently within the city limits also be annexed. The property is contiguous to
existing city boundaries to the east. It is proposed that the property be assigned
a Future Land Use Map designation of Residential Low (RL) and a Zoning Atlas
designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
Draft
City Council Meeting Minutes September 16, 2021
Page 11 City of Clearwater
• The property currently receives water service from Pinellas County. The
closest sanitary sewer line is located within the abutting road
right-of-way. The applicant has paid the required sewer impact and
assessment fees in full and is aware of the additional costs to extend
City sewer service to this property. Collection of solid waste will be
provided by the City of Clearwater. The property is located within Police
District III and service will be administered through the district
headquarters located at 2851 N McMullen Booth Road. Fire and
emergency medical services will be provided to this property by Station
#48 located at 1700 N. Belcher Road. The City has adequate capacity to
serve this property with sanitary sewer, solid waste, police, fire and EMS
service. The property will continue to receive water service from Pinellas
County. The proposed annexation will not have an adverse effect on
public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City’s tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of the property.
This designation primarily permits residential uses at a density of 5 units
per acre. The proposed zoning district to be assigned to the property is
the Low Medium Density Residential (LMDR) District. The use of the
subject property is consistent with the uses allowed in the District and
the property exceeds the District’s minimum dimensional requirements.
The proposed annexation is therefore consistent with the Countywide
Plan and the City’s Comprehensive Plan and Community Development
Code; and
• The property proposed for annexation is contiguous to existing city
boundaries to the east; therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
Councilmember Allbritton moved to approve the annexation, initial
Future Land Use Map designation of Residential Low (RL) and initial
Zoning Atlas designation of Low Medium Density Residential Draft
City Council Meeting Minutes September 16, 2021
Page 12 City of Clearwater
(LMDR) District for certain residential real property with the legal
description attached hereto as Exhibit A. The motion was duly
seconded and carried unanimously.
Ordinance 9481-21 was presented and read by title only.
Councilmember Beckman moved to pass Ordinance 9481-21 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
Ordinance 9482-21 was presented and read by title only.
Councilmember Bunker moved to pass Ordinance 9482-21 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
Ordinance 9483-21 was presented and read by title only. Vice Mayor
Hamilton moved to pass Ordinance 9483-21 on first reading. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
8.6 Approve the annexation, initial Future Land Use Map designations of US 19-Regional
Center (US 19-RC) and Water, and initial Zoning Atlas designations of US 19 and
Preservation (P) Districts for two unaddressed parcels located between 2975 Gulf to Bay
Boulevard and Old Tampa Bay; and pass ordinances 9490-21, 9491-21, and 9492-21 on
first reading. (ANX2021-07012)
This voluntary annexation petition involves a 2.49-acre property including 0.616
acres of uplands and 2.114 acres of submerged lands, more or less. The
property is comprised of two parcels, and records show that a portion of the
western parcel was previously annexed into the city of Clearwater. Both parcels
are located approximately 835 feet south of Gulf to Bay Boulevard between
2975 Gulf to Bay Boulevard and Old Tampa Bay. The applicant owns 2975 Gulf
to Bay Boulevard, abutting to the north, and is requesting this annexation so that
these additional parcels are also fully in the City’s jurisdiction for future
redevelopment of the entire site. The site is vacant and being used as a
construction staging area for the property to the east that is currently under
construction. The property is located within an enclave and is contiguous to
existing city limits to the north, west and east. It is proposed that the property be Draft
City Council Meeting Minutes September 16, 2021
Page 13 City of Clearwater
assigned the Future Land Use Map designations of US 19-Regional Center (US
19-RC) and Water and Zoning Atlas designations of US 19 and Preservation
(P).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently does not have water or sewer service as the
majority of the parcels are submerged land. The applicant is requesting
annexation in order to develop attached dwellings primarily on the
abutting parcel to the north and would include this parcel within any
development application. Therefore, connection to urban infrastructure
(i.e., city sewer and water) is not being requested at this time, but is
anticipated in the future. The applicant is aware that the required sanitary
sewer and water impact and assessment fees must be paid in full prior
to connection and of any additional costs to extend to the City’s sanitary
sewer and water lines. The property is located within Police District III
and service will be administered through the district headquarters
located at 2851 N. McMullen Booth Road. Fire and emergency medical
services will be provided to this property by Station #49 located at 565
Sky Harbor Drive. The City has adequate capacity to serve this property
with solid waste, police, fire and EMS service, as well as water and
sanitary sewer when requested in the future. The proposed annexation
will not have an adverse effect on public facilities and their levels of
service; and
• The proposed annexation is consistent with and promotes the following
objectives of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City’s tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.5 Unincorporated property within the Clearwater
Planning Area located within the US 19 Corridor redevelopment
area shall be designated through an amendment to the Future
Land Use Map with the appropriate future land use category upon
annexation, consistent with the US 19 Regional Center, US 19
Neighborhood Center and US 19 Corridor future boundaries
depicted on Map A-17.
• The proposed US 19-Regional Center (US 19-RC) and Water Future
Land Use Map categories to be assigned to the property are consistent
with the Countywide Plan designations. The US 19-Regional Center (US
19-RC) category primarily permits a mix of uses at a floor area ratio Draft
City Council Meeting Minutes September 16, 2021
Page 14 City of Clearwater
(FAR) of 2.5. The Water category is proposed to be applied to the
submerged lands, utilizing the mean high water line to delineate the two
categories. The proposed zoning districts to be assigned to the property
are US 19 and Preservation (P). The proposed use of the subject
property as part of a larger multi-family residential development is
consistent with the uses allowed in the US 19 District. The proposed
annexation is therefore consistent with the City’s Comprehensive Plan,
the Countywide Plan Map and Community Development Code; and
• The property proposed for annexation is contiguous to existing city limits
to the north, west and east; therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
Councilmember Allbritton moved to approve the annexation, initial
Future Land Use Map designations of US 19-Regional Center (US
19-RC) and Water, and initial Zoning Atlas designations of US 19
and Preservation (P) Districts for two unaddressed parcels located
between 2975 Gulf to Bay Boulevard and Old Tampa Bay. The
motion was duly seconded and carried unanimously.
Ordinance 9490-21 was presented and read by title only.
Councilmember Beckman moved to pass Ordinance 9490-21 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
Ordinance 9491-21 was presented and read by title only.
Councilmember Bunker moved to pass Ordinance 9491-21 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
Ordinance 9492-21 was presented and read by title only. Vice Mayor
Hamilton moved to pass Ordinance 9492-21 on first reading. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman Draft
City Council Meeting Minutes September 16, 2021
Page 15 City of Clearwater
8.7 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 1729 Brentwood Drive, and pass Ordinances 9493-21, 9494-21, and 9495-21 on first
reading. (ANX2021-07013)
This voluntary annexation petition involves a 0.288-acre property consisting of
one parcel of land occupied by a single-family dwelling. The property is located
on the south side of Brentwood Drive approximately 340 feet west of Woodcrest
Avenue. The applicant is requesting annexation in order to receive sanitary
sewer and solid waste service from the City. The property is contiguous to
existing city boundaries to the north and west. It is proposed that the property be
assigned a Future Land Use Map designation of Residential Low (RL) and a
Zoning Atlas designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• The property currently receives water service from the City of
Clearwater. The closest sanitary sewer line is located in an easement to
the southwest of the subject property, at the northwest corner of 1726
Lakeview Road. The applicant has paid the City's sewer impact and
assessment fees and is aware of the additional costs to extend city
sewer service to this property. Collection of solid waste will be provided
by the City of Clearwater. The property is located within Police District II
and service will be administered through the district headquarters
located at 645 Pierce Street. Fire and emergency medical services will
be provided to this property by Station #47 located at 1460 Lakeview
Road. The City has adequate capacity to serve this property with
sanitary sewer, solid waste, police, fire and EMS service. The proposed
annexation will not have an adverse effect on public facilities and their
levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City’s tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
Draft
City Council Meeting Minutes September 16, 2021
Page 16 City of Clearwater
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of the property.
This designation primarily permits residential uses at a density of 5 units
per acre. The proposed zoning district to be assigned to the property is
the Low Medium Density Residential (LMDR) District. The use of the
subject property is consistent with the uses allowed in the District and
the property exceeds the District’s minimum dimensional requirements.
The proposed annexation is therefore consistent with the Countywide
Plan and the City’s Comprehensive Plan and Community Development
Code; and
• The property proposed for annexation is contiguous to existing city
boundaries to the north and west; therefore, the annexation is consistent
with Florida Statutes Chapter 171.044
Councilmember Allbritton moved to approve the annexation, initial
Future Land Use Map designation of Residential Low (RL) and initial
Zoning Atlas designation of Low Medium Density Residential
(LMDR) District for 1729 Brentwood Drive. The motion was duly
seconded and carried unanimously.
Ordinance 9493-21 was presented and read by title only.
Councilmember Beckman moved to pass Ordinance 9493-21 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
Ordinance 9494-21 was presented and read by title only.
Councilmember Bunker moved to pass Ordinance 9494-21 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
Ordinance 9495-21 was presented and read by title only. Vice Mayor
Hamilton moved to pass Ordinance 9495-21 on first reading. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
Draft
City Council Meeting Minutes September 16, 2021
Page 17 City of Clearwater
8.8 Approve amendments to the Community Development Code revising Section 3-909,
Outdoor cafés located within public right(s)-of-way and Appendix A Schedule of Fees,
Rate and Charges and pass Ordinance 9487-21 on first reading. (TA2021-07002)
The Community Development Code currently allows outdoor cafés located
within public right(s)-of-way in the Downtown and Clearwater Beach. The
closure of Cleveland Street to support outdoor cafes beyond the timeframe of
the COVID emergency has generated the need for some minor amendments to
the outdoor café provisions. Upon review of the existing code, it was
determined some additional clarity was needed in the permit process, location,
design, and operational requirements, as well as the fee schedule.
Proposed Ordinance No. 9487-21 includes the following amendments:
• Specifies outdoor café permits shall be issued to a person who has a
business tax permit and who wishes to place tables and chairs in the
right-of-way.
• Allows outdoor cafes to extend beyond the sidewalk into the Cleveland
Street right-of-way if closed to traffic, authorized by the city and in
compliance with ADA requirements.
• Requires the outdoor café operator to be responsible for keeping the café
area clean, orderly, and free of debris.
• Prohibits the use of city owned waste receptacles for café food and waste
disposal.
• Provides that outdoor café permits expire on September 30th of each year.
• Provides for a reduced outdoor café permit renewal fee of $25.
The Planning and Development Department has determined that the proposed
text amendments to the Community Development Code is consistent with and
furthers the goals, objectives and policies of the Comprehensive Plan and the
Community Development Code as outlined in the staff report. The CDB
reviewed the proposed text amendment at its meeting of August 17, 2021, and
unanimously recommended approval of the amendment.
One individual spoke in support.
Councilmember Allbritton moved to approve amendments to the
Community Development Code revising Section 3-909, Outdoor
cafés located within public right(s)-of-way and Appendix A
Schedule of Fees, Rate and Charges. The motion was duly
seconded and carried unanimously.
Ordinance 9487-21 was presented and read by title only.
Councilmember Beckman moved to pass Ordinance 9487-21 on first Draft
City Council Meeting Minutes September 16, 2021
Page 18 City of Clearwater
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
8.9 Amend Clearwater Community Development Code Article 3, Development Standards,
Section 3-204., which relates to accessory uses and structures standards, to add
subsection I, which will allow for the keeping of chickens as an accessory use in certain
residential zoning districts and provide standards for associated accessory structures,
and pass Ordinance 9488-21 on first reading.
At the City Council meeting on May 6, 2021, the Council engaged in a
discussion with city staff, residents, and chicken advocates regarding the
possibility of allowing chickens in certain residential zoning districts within the
City. At that meeting, the Council directed staff to prepare an ordinance that
would allow such chickens.
The proposed amendments to the Community Development Code would allow
for the keeping of up to four backyard chickens as an accessory use to
detached dwellings located in the LDR, LMDR, MDR, MHDR, and HDR zoning
districts. The keeping of other fowl or roosters is prohibited, as is the sale of
eggs and manure in addition to the breeding of chickens for commercial
purposes. However, the sale of eggs that are a part of a lawful home-based
business that has obtained the necessary permits and approvals is allowed.
The ordinance establishes location, size and other standards for chicken coops
and associated chicken runs, obligates owners to maintain coops and runs in
clean and sanitary manner to ensure proper health and sanitation, and
establishes situations that would be constitute nuisance conditions. The
ordinance also defines chicken, chicken coop and chicken run.
Assistant City Attorney Matthew Mytych said since the work session, staff
reached out to local municipalities regarding permit requirements and
learned that the cities of Gulfport, Largo, Dunedin, and St. Petersburg do
not require permits but Tarpon Springs requires a permit for the chicken
coops. He said Gulfport and St. Petersburg allow 10 chickens; Largo
allows 12; and Pinellas County, Pinellas Park and Tarpon Springs allow
4. Mr. Mytych said that the main concerns raised in Gulfport were the
presence of roosters and chickens not kept in their cages. The Gulfport
Code Compliance Director did not recommend Clearwater adopt an
ordinance to allow backyard chickens. He said sometimes it is hard to
determine the sex of the chick; Shell's Feed & Garden Supply in
Tampa and Buckingham Farm in Plant City accept roosters since the
proposed ordinance does not allow roosters. The main concern raised in Draft
City Council Meeting Minutes September 16, 2021
Page 19 City of Clearwater
St. Petersburg was noise, receiving approximately two calls weekly. He
said Largo's main issues were the presence of roosters and loose
chickens. Mr. Mytych said Dunedin stated that smell and noise were their
main issues but only five chicken related complaints in the last five
years. He said in Largo and Gulfport, owners are required to catch their
loose chickens, while Pinellas Park uses a trapper.
Three individuals spoke in support.
One individual spoke in opposition.
Discussion ensued with a concern raised with enforcing coop setback
requirements without a permitting process.
In response to a question, Mr. Mytych said an individual would be
considered a repeat violator if found guilty by the Municipal Code
Enforcement Board or via the civil citation process of creating a nuisance
on the second violation.
Councilmember Bunker moved to amend Clearwater Community
Development Code Article 3, Development Standards, Section
3-204., which relates to accessory uses and structures standards, to
add subsection I, which will allow for the keeping of chickens as an
accessory use in certain residential zoning districts and provide
standards for associated accessory structures. The motion was
duly seconded and carried with the following vote:
Ayes: 4 - Mayor Hibbard, Councilmember Allbritton, Councilmember Bunker
and Councilmember Beckman Nays: 1 - Vice Mayor Hamilton
Ordinance 9488-21 was presented and read by title only.
Councilmember Allbritton moved to pass Ordinance 9488-21 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 4 - Mayor Hibbard, Councilmember Allbritton, Councilmember Bunker
and Councilmember Beckman Nays: 1 - Vice Mayor Hamilton
8.10 Approve the request from city staff to vacate two Drainage and Utility Easements that Draft
City Council Meeting Minutes September 16, 2021
Page 20 City of Clearwater
were retained as a part of Ordinance 6879-01 of the City of Clearwater, Florida as
recorded in Official Records Book 11701, Page 1155, of the Public Records of Pinellas
County, Florida, and pass Ordinance 9496-21 on first reading.
In 2001, the City of Clearwater passed Ordinance No. 6879-01, vacating
portions of Park Street, Ewing Avenue, and Pierce Street Rights-of-Way in
support of development that would later become the Nolen Apartments.
A Drainage and Utility Easement was retained over the entire extent of the
vacated Rights-of-Way (ROW). Portions of this vacated ROW and
accompanying easements are on City-owned property and portions on The
Nolan parcel.
No utilities are present in these easements. City staff has reviewed and
determined the easements are no longer needed and in the best interest of the
City to be vacated.
Councilmember Beckman moved to approve the request from city
staff to vacate two Drainage and Utility Easements that were
retained as a part of Ordinance 6879-01 of the City of Clearwater,
Florida as recorded in Official Records Book 11701, Page 1155, of
the Public Records of Pinellas County, Florida. The motion was duly
seconded and carried unanimously.
Ordinance 9496-21 was presented and read by title only.
Councilmember Bunker moved to pass Ordinance 9496-21 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
8.11 Approve the request from the owner of property addressed 1496 Rosetree Court,
Clearwater to vacate the east 6 feet of a platted 10-foot Drainage and Utility Easement,
located along the west 10 feet of lot 1, of Rosetree Court, according to the plat thereof as
recorded in Plat Book 79, Page 20, of the Public Records of Pinellas County, Florida,
and pass Ordinance 9506-21 on first reading.
The property owner at 1496 Rosetree Court, Clearwater, has requested that the
City vacate the east 6 feet of the 10-foot platted Drainage and Utility Easement
along the rear of their property.
The purpose of this vacation will be to eliminate an encroachment of the existing
pool and pool deck.
Draft
City Council Meeting Minutes September 16, 2021
Page 21 City of Clearwater
There are no utilities present within this easement. The remaining 4 feet of this
easement will be sufficient for drainage purposes and future city needs. City
staff have reviewed this vacation and have no objection.
The Council recessed from 7:38 p.m. to 7:46 p.m.
Vice Mayor Hamilton moved to approve the request from the owner
of property addressed 1496 Rosetree Court, Clearwater to vacate
the east 6 feet of a platted 10-foot Drainage and Utility Easement,
located along the west 10 feet of lot 1, of Rosetree Court, according
to the plat thereof as recorded in Plat Book 79, Page 20, of the
Public Records of Pinellas County, Florida. The motion was duly
seconded and carried unanimously.
Ordinance 9506-21 was presented and read by title only.
Councilmember Allbritton moved to pass Ordinance 9506-21 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
9. City Manager Reports
9.1 Amend the City’s fiscal year 2020/2021 operating and capital improvement budgets at
third quarter and pass Ordinances 9500-21 and 9501-21 on first reading.
The fiscal year 2020/21 operating and capital improvement budgets were
adopted in September 2020 by ordinances 9408-20 and 9409-20. Section
2.521 of the City’s Code of Ordinances requires the City Manager to prepare a
quarterly report detailing income, expenditure estimates, collections, the
explanation of significant variances, as well as the financial status of all capital
improvement projects.
Councilmember Beckman moved to amend the City’s fiscal year
2020/2021 operating and capital improvement budgets at third
quarter. The motion was duly seconded and carried unanimously.
Ordinance 9500-21 was presented and read by title only.
Councilmember Bunker moved to pass Ordinance 9500-21 on first
reading. The motion was duly seconded and upon roll call, the vote
was: Draft
City Council Meeting Minutes September 16, 2021
Page 22 City of Clearwater
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
Ordinance 9501-21 was presented and read by title only. Vice Mayor
Hamilton moved to pass Ordinance 9501-21 on first reading. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
9.2 Accept Ordinance 536, an Interlocal Agreement/Franchise with the Town of Belleair, in
order for Clearwater Gas System to continue to provide natural gas service to the citizens
of Belleair and adopt Resolution 21-33.
On August 17, 2021, the Town of Belleair Commission approved an Interlocal
Agreement, on second reading, with the City of Clearwater, which provides a
franchise for Clearwater Gas System to provide natural gas service in Belleair.
The previous franchise with Town of Belleair was approved on June 14, 1990.
The thirty-year term ended on June 13, 2020, and the Franchise is currently in
effect on a month-to-month basis under the provisions of the franchise
agreement (as the renewal was delayed due to the COVID-19 pandemic).
The effective date of the new franchise shall be the 1st day of the following
month after the Interlocal Agreement is approved by the City of Clearwater. The
Agreement provides the City of Clearwater a 15-year non-exclusive right to
continue to construct, operate and maintain all facilities necessary to supply
natural gas to the Town of Belleair. The agreement also provides for renewal
options, which may be extended for an additional 15 years.
The Interlocal Agreement provides for a 5.5% franchise fee to be paid by the
consumers of natural gas within the Town of Belleair and continues to exempt
industrial customer revenues. The prior franchise fee was 5.5%.
Councilmember Allbritton moved to accept Ordinance 536, an
Interlocal Agreement/Franchise with the Town of Belleair, in order
for Clearwater Gas System to continue to provide natural gas
service to the citizens of Belleair. The motion was duly seconded
and carried unanimously.
Resolution 21-33 was presented and read by title only.
Councilmember Beckman moved to adopt Resolution 21-33. The Draft
City Council Meeting Minutes September 16, 2021
Page 23 City of Clearwater
motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
9.3 Approve Third Amendment to Lease Agreement between Clearwater Golf Associates,
Inc. and City of Clearwater to provide assistance of $58,100.00 to partially offset the cost
of installing reclaimed water at the Landings Golf Course and authorize the appropriate
officials to execute same.
On December 19, 2001, the Council approved a 20-year Agreement between
Clearwater Golf Associates, Inc. (Club) and the City for the operation of the
property known as Clearwater Executive Golf Course, including an annual lease
payment and improvements to the course.
On February 4, 2010, the Council approved a First Amendment to the Lease
Agreement to increase the length of the Agreement by seven years from 20
years to 27 years; and extend rent relief for seven years to complete a number
of additional improvements needed at the Club.
On July 20, 2017, the Council approved a Second Amendment to the lease to
extend rent relief for the remaining 12 years of the lease and set a schedule to
complete $400,000.00 of additional improvements to the course by the Club.
Over the past twenty years, the Club has invested over one million dollars in
upgrades and improvements to the golf course including renovations to the club
house/pro shop, driving range, storage and cart facilities, parking lot, irrigation
system, greens, and tee boxes.
Included in the Second Amendment was a requirement that the Club connect to
reclaimed water when available. Reclaimed water is now available, and the
Club is currently in the process of connecting from well water to reclaimed
water. The cost of this project is $116,200.00. The Club is requesting partial
relief from these obligations by requesting that the City pay for 50% of the cost
to convert to reclaimed water. Staff is recommending that the City participate in
the cost of this project by contributing 50% or $58,100.00.
In the future, the City may be required to dispose of all reclaimed water on
upland properties rather than disposing excess water into Tampa Bay. This
improvement will help in meeting this requirement regardless of how the
property is used.
APPROPRIATION CODE AND AMOUNT:
Funding is available in the Parks and Recreation operating code Draft
City Council Meeting Minutes September 16, 2021
Page 24 City of Clearwater
0101867-530300 Contract Team.
In response to questions, Parks and Recreation Director Jim Halios said
the rationale for the expenditure is due to 1) the Landings is required by
the Southwest Florida Water Management District to connect to
reclaimed water when available and 2) allows the City to alleviate the
excess of reclaimed water in the community since Senate Bill 64
prohibits the discharge of reclaimed water into the bay. Interim City
Manager Micah Maxwell said there are some ponds on the golf course
that will store reclaimed water. Mr. Halios said if the City took over the
site, it would cost approximately $53,000 annually to be maintained to
meet city code and $1 million annually to be maintained as a golf course.
Vice Mayor Hamilton moved to approve Third Amendment to Lease
Agreement between Clearwater Golf Associates, Inc. and City of
Clearwater to provide assistance of $58,100.00 to partially offset the
cost of installing reclaimed water at the Landings Golf Course and
authorize the appropriate officials to execute same. The motion was
duly seconded and carried unanimously.
9.4 Award Invitation to Bid 46-21 to Covenant Property Investors, LLC, approve the Contract
for Purchase of Real Property by the City of Clearwater, Florida (City) by and between the
City and Covenant Property Investors, LLC (Covenant) for the City to sell to Covenant a
Parking Condominium containing 450 public parking spaces, more particularly described
as Condominium Unit Pub Of North Beach Plaza Condominium, a Condominium,
according to the Declaration of Condominium thereof, recorded in Official Records Book
19444, Page 145, and any amendments thereto, and the plat thereof recorded in
Condominium Plat Book 159, Page 91, of the Public Records of Pinellas County, Florida,
together with its undivided share in the common elements appurtenant thereto (Parking
Unit), located at 490 Poinsettia Street, Clearwater, and authorize the appropriate officials
to execute same, together with all other instruments required to affect closing.
On June 17, 2021, the City Council declared the Parking Unit surplus for the
purpose of sale, through Invitation to Bid # 46-21, whereby the successful bid
was required to meet the terms set by Council. Per City Charter 2.01 (d)(5)(ii),
real property declared surplus shall be sold to the party submitting the highest
competitive bid above the appraised value whose bid meets the terms set by
the Council and whose proposed use of the property is in accordance with the
Council’s stated purpose for declaring the property surplus. Accordingly, all
qualifying bids were required to meet the following terms:
• Bid price shall exceed $12,000,000.00 Draft
City Council Meeting Minutes September 16, 2021
Page 25 City of Clearwater
The appraised value of the Parking Unit/450 parking spaces was determined by
James Millspaugh & Associates, Inc., to be $11,160,000.00 and Tobias Realty
Advisors to be $13,245,000.00.
The city received two bids; both meet the required term listed above.
Covenant submitted the successful qualifying bid with a proposed purchase
price of $12,500,000.00.
Consistent with City Charter 2.01 (d)(5)(ii) referenced above, staff recommends
approval of the Contract.
Proceeds from the sale will be credited to the Parking Fund, revenue code
435-364220, Surplus Land Sales.
One individual spoke in opposition and raised concerns that Park Simple
was not qualified to conduct business in Florida, that Covenant Property
LLC is an affiliate of Park Simple and had access to financial information
before it was available to the City, and that Covenant had insider
information not available to any other bidder.
One individual spoke in support.
One individual spoke in opposition.
In response to a question, the City Attorney said she does not know if
Park Simple is not qualified to work in Florida. She said the predecessor
in interest to SCI chose Park Simple, before the City owned the
condominium. Staff will look into the matter. Lead Assistant City Attorney
Owen Kohler said the bid was opened on June 28, 2021. At the beginning of
July prospective bidders raised some questions regarding financial
information. The City's procurement department made two different
addendums, providing 41 months of data (January 2018 to May 2020) and
29 months of data (January 2019 to May 2021). The City issued the second
addendum on July 19, 2021 and the bid closed on July 28, 2021. He said the
procurement department closed off all questions when the bid was
closed. The City did not have any information pertaining to June 2021.
Mr. Kohler said the City received two bids and the highest bid should be
awarded the contract. The focus of a bid protest is whether the proposed
action by the City is arbitrary, capricious, or illegal. Mr. Kohler said, in this
instance, it is not; the City gave the same information and instruction to
all bidders and did not favor one bidder over the other. The City complied
with the charter in that it is recommended the sale goes to the party that
submitted the highest bid, as well as the Code of Ordinances, the Draft
City Council Meeting Minutes September 16, 2021
Page 26 City of Clearwater
purchasing manual, and bidding instruction, and the term set by Council
was a bid exceeding $12 million. He said the bid submitted by Covenant
was $12.5 million. The bid protest referenced that the financial
information for June 2020 and July 2021 were missing; the City did not
have the information and would have posted the information if it was in
the City's possession. The data from June 2021 shows the net income
was actually lower than March and April in 2021. He said the City
received the final report for July 2021 yesterday and the net income was
lower than March and April 2021. The data does not support the
arguments raised by SCI. Park Simple and Covenant are not the same
company; they are two separate companies. Assistant City Attorney
Matthew Mytych said the condominium documents can be amended if
the other owners agree to change the documents. The City Attorney said
there is the ability to amend the documents by vote of the parking
condominium association. Now is not the time to amend the documents
since the City is selling its portion of ownership. She said the
appraisals for the property were not income based. The appeal process
was exhausted. She said the City followed its charter and procedures.
Vice Mayor Hamilton moved to award Invitation to Bid 46-21 to
Covenant Property Investors, LLC, approve the Contract for
Purchase of Real Property by the City of Clearwater, Florida (City)
by and between the City and Covenant Property Investors, LLC
(Covenant) for the City to sell to Covenant a Parking Condominium
containing 450 public parking spaces, more particularly described
as Condominium Unit Pub of North Beach Plaza Condominium, a
Condominium, according to the Declaration of Condominium
thereof, recorded in Official Records Book 19444, Page 145, and any
amendments thereto, and the plat thereof recorded in Condominium
Plat Book 159, Page 91, of the Public Records of Pinellas County,
Florida, together with its undivided share in the common elements
appurtenant thereto (Parking Unit), located at 490 Poinsettia Street,
Clearwater, and authorize the appropriate officials to execute same,
together with all other instruments required to affect closing. The
motion was duly seconded and carried unanimously.
9.5 Amend Clearwater Code of Ordinances Chapter 8, Animals, Section 8.04, Exceptions to
Section 8.03, to add subsection 11 allowing for the keeping of chickens pursuant to
Section 3-204.I of the Clearwater Community Development Code; amend Section 8.33 to
include chickens in the list of animals owners are prohibited from allowing to roam at
large; and pass Ordinance 9489-21 on first reading.
Draft
City Council Meeting Minutes September 16, 2021
Page 27 City of Clearwater
At the City Council meeting on May 6, 2021, the Council engaged in a
discussion with city staff, residents, and chicken advocates regarding the
possibility of allowing chickens in certain residential zoning districts within the
City. At that meeting, the Council directed staff to prepare an ordinance that
would allow such chickens.
In order to implement the necessary revisions to the Community Development
Code as proposed in Ordinance 8488-21, certain revisions to the Clearwater
Code of Ordinances are required. Currently, Section 8.03 does not allow for the
keeping of backyard chickens. This ordinance creates an exception to that
prohibition. In addition, it amends Chapter 8.33 to add chickens to the animals
that owners are prohibited from allowing to roam at large.
One eComment was received supporting Item 9.5 that was read into the
record by the City Clerk (see page 30).
Councilmember Allbritton moved to amend Clearwater Code of
Ordinances Chapter 8, Animals, Section 8.04, Exceptions to Section
8.03, to add subsection 11 allowing for the keeping of chickens
pursuant to Section 3-204.I of the Clearwater Community
Development Code; amend Section 8.33 to include chickens in the
list of animals owners are prohibited from allowing to roam at large.
The motion was duly seconded and carried with the following vote:
Ayes: 4 - Mayor Hibbard, Councilmember Allbritton, Councilmember Bunker
and Councilmember Beckman Nays: 1 - Vice Mayor Hamilton
Ordinance 9489-21 was presented and read by title only.
Councilmember Beckman moved to pass Ordinance 9489-21 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 4 - Mayor Hibbard, Councilmember Allbritton, Councilmember Bunker
and Councilmember Beckman Nays: 1 - Vice Mayor Hamilton 10. City Attorney Reports – None. 11. Closing comments by Councilmembers (limited to 3 minutes) Draft
City Council Meeting Minutes September 16, 2021
Page 28 City of Clearwater
Councilmember Allbritton said there was a press conference held for the PSTA
intermodal center today and he said he wanted to thank Council and the Mayor;
the Mayor actually got the whole thing started about a decade ago and he thanked
Council for setting the goal of having the intermodal center in Clearwater and
setting the groundwork for that to possibly come to fruition. He said he hoped to hear that the RAISE grant gets awarded to PSTA.
Councilmember Beckman invited all to learn about what is going on in Clearwater
and to get involved; she listed several opportunities available where anyone can
find opportunities to get involved.
Councilmember Bunker said he applauded Councilmember Allbritton for all the
work he has done championing the intermodal center and said it was inspirational
to him to see how active Allbritton is. He expressed condolences on the loss of
comedian Norm Macdonald. He thanked Summer and Tyler for coming to the meeting and speaking about chickens.
12. Closing Comments by Mayor The Mayor thanked all who came out to the Imagine Clearwater groundbreaking
ceremony. He thanked Clearwater Marine Aquarium for their manatee awareness
program; it has been a historically bad year for manatees and asking all to be
cognizant and careful. He thanked Police Chief Slaughter and staff for hosting the
International Association of Human Trafficking Investigators; Human Trafficking is a terrible crime that goes unreported and takes advantage of the most vulnerable.
He thanked the Philadelphia Phillies organization for a great and productive
meeting in Philadelphia over the weekend. He expressed his condolences to the
family of James Rembert, who celebrated his 100th birthday a couple months ago,
who passed away. 13. Adjourn
The meeting adjourned at 8:35 p.m.
Mayor City of Clearwater Attest City Clerk Draft
City Council on 2021-09-16 6:00 PM
Meeting Time: 09-16-21 18:00
eComments Report
Meetings Meeting
Time
Agenda
Items
Comments Support Oppose Neutral
City Council on 2021-09-16 6:00 PM 09-16-21
18:00
571100
Sentiments for All Meetings
The following graphs display sentiments for comments that have location data. Only locations of users who have commented
will be shown.
Overall Sentiment
29
City Council on 2021-09-16 6:00 PM
09-16-21 18:00
Agenda Name Comments Support Oppose Neutral
9.5 9489-21 Amend Clearwater Code of Ordinances Chapter 8, Animals,
Section 8.04, Exceptions to Section 8.03, to add subsection 11 allowing
for the keeping of chickens pursuant to Section 3-204.I of the Clearwater
Community Development Code; amend Section 8.33 to include chickens
in the list of animals owners are prohibited from allowing to roam at large;
and pass Ordinance 9489-21 on first reading.
1100
Sentiments for All Agenda Items
The following graphs display sentiments for comments that have location data. Only locations of users who have commented
will be shown.
Overall Sentiment
Agenda Item: eComments for 9.5 9489-21 Amend Clearwater Code of Ordinances Chapter 8, Animals, Section 8.04, Exceptions
to Section 8.03, to add subsection 11 allowing for the keeping of chickens pursuant to Section 3-204.I of the Clearwater
Community Development Code; amend Section 8.33 to include chickens in the list of animals owners are prohibited from
allowing to roam at large; and pass Ordinance 9489-21 on first reading.
Overall Sentiment
Samantha Levy
Location:
Submitted At: 1:36pm 09-16-21
I have lived here for 20 years and have always wanted chickens. I own my home and have enough land that can
provide a good life for chickens. I pay my taxes and don’t upset my neighbors. I believe that chickens improve
livelihood. They provide work, care and give back to their owners in the form of love and eggs. Please, unless one
is harming others or themself they should be allowed to do what they want on their own land. All of this is
provided one also has the adequate means and space I to do so for the benefit of all. Please pass this code :)
30
INDIVIDUAL SPEAKER
Citizen Comment Card
Name: A._...\‘,..
Address:
city. C1 -.v0 Zip '—
Telephone Number: J 1 o b U'
Email Address: ' (N QCfl .Com
Speaking under citizens to b1e heard re
items not on the agenda? j
Agenda item(s) to which you wish to speak.
1„
r'
What is your position on the item? For Against
INDIVIDUAL SPEAKER
Citizen Comment Card
Name:
Address: 1 2.
city: L t/
Telephone Number:
Zip:
1/2
Email Address: EC6/'L
La'
Speaking under citizens to be heard re
items not on the agenda? 47
Agenda item(s) to which you wish to speak.
What is your position on the item? For Against
INDIVIDUAL SPEAKER
Citizen Comment Card
Name. Pe v
Address: R K 1 ( kik-1Z
City: Ce -1 Zip: .36 5-
Telephone Number: ,S-/ 7- o! /67- / 4-11'
Email Address: S ( y (77P(2 e‹g— t I.._liul2.n0, l
Speaking under citizens to be heard re
items not on the agenda?
Agenda item(s) to which you wish to speak.
L 11 ?.v‘ c( per) c.
10
What is your position on the item? For Against
INDIVIDUAL SPEAKER
Citizen Comment Card
Name:
Address: 9 7//1,0
City: CAC/ Zip:
Telephone Number:
Email Address:
Speaking under citizens to be heard re
items not on the agenda?
g""C-
What
Agenda item(s) to which you wish to speak•
is your position on the item? For Against
7 East Gateway Business and Neighbors Association
We are back! East Gateway Business and Neighbors Association
You are cordially invited to the First " Kick Off" Meeting!
Monday October llth starting @5:30pm
at Hacienda Corralejo Mexican Kitchen located at
1238 Cleveland Street across from Save A Lot
Clearwater Mayor Frank Hibbard will be stopping by
As before the Gateway Police, Sargent Dean will be present to give a Gateway update.
We will always acknowledge and highlight any Gateway business, side table
to display their business cards and literature.
After meeting order a drink and some good food and enjoy the Mexican Cuisine
Ice cold Margaritas and mingle with the Gateway Merchants, City Officials and staff
while meeting your neighbors.
Follow us on Facebook: Clearwater East Gateway Business and Neighbors Assocation
Any questions please reach out to
Eleanore at 727.453.9967
or
Maryce at 727.464.2499
The East Gateway is Coming back Baby.... We're Coming Back!!!"
A
East Gateway Business and Neighbors Association
Lets Keep The Ball Rolling "
The New And Soon To Be Our Beautiful New Gateway
Folks, it has been over a "decade" of promises to start, "Phase 111- Streetscape and
Festival Corridor" in the East Gateway. We are known as the "City's Step Child" even
though we are the Gateway to Downtown Clearwater, now "The District."
And,
Yes it has finally come to fruition.
The project will take approximately 18 months to completion. So we have this time to
generate new ideas and complete several goals before the ribbon cutting celebration.
The East Gateway Business and Neighbors Association (EGBNA) is a very fun and
active group of business owners and passionate neighbors living in the Gateway.
Come join us again to be a part of this transformation.
So... going forward we are going to re -launch the EGBNA again.
We want to invite you to our first meeting, October 11, @5:30 PM
Hacienda Corralejo Mexican Kitchen in the Gateway.
Follow us on Facebook: Clearwater East Gateway Business and Neighbors Association
Questions contact Maryce at 727.464.2499 or Eleanore 727.453.9967
GATEWAY HISTORY
Sixty -plus years ago, Rutenberg built the Drew Ridge condominiums and several others
along Drew Street. All are still standing.
PJ's Auto World Classics, a unique collection of classic and antique motor cars is more
than 60 years old and still going strong. They have expanded with two more locations.
FrankCrum Insurance was originally a Montgomery Ward's, and then the City of
Clearwater was housed in this building with many offices. later, a computer company
bought the property and totally renovated the building and landscaping. keeping it until
around 2000. Now FrankCrum Insurance owns the property and have continued to
maintain the beautiful landscaping, wonderful sculptures, and a water fountain entrance —
a nice addition leading into our Gateway. Thank you, Frank Crum and family.
Cleveland Plaza — a Fun Place to Shop
In 1952, Jack Eckerd bought three fledgling drug stores in the Tampa Bay area. One was
in the Cleveland Plaza and is now CVS. Eckerd's home office was in Largo, and at the
height of his success, there were over 2,800 Eckerd Drug stores in 23 states as far west as
Arizona.
So the Cleveland Plaza had the 2nd Publix ever built in Florida and the 3rd Eckerd Drug
Store. This second Publix was where Nature's Food Patch, Nedd Chiropractor, Dollar
General, and Quest Diagnostic is now.
Before relocating to Cleveland Plaza, Nature's Food Patch was originally a co-op where
Senor Bubbles laundromat is now.
Next to Publix was Panda, a wonderful Chinese restaurant with a beautiful hand -carved
wood interior, now a Save A Lot grocery store. Save A Lot is now under new ownership,
Fresh Encounters purchasing all of the Save A Lot stores in Florida. They came in recently
and gave the store a new and attractive face lift.
Woolworths at the other end of Cleveland Plaza for many, many years. It featured a real
soda fountain and was a great place to sit on a green vinyl -top stool at the counter for a
quick breakfast or lunch. The Dutch Pantry was next to Woolworths.
The Regal Motel, now Tropical Inn & Suites, was totally gutted by its three owners several
years ago and has been beautifully remodeled. Not a chain, it's painted in pastel multi -
colors and has a beautiful pool area. This motel is a welcome addition to the Gateway.
Even the Idle Spur has a past history and photographs of the family who were the original
owners. The owner, Clint, saved a lot of the old pictures and shared some of the history
with us.
Next door, the old I -Hop building was a Shell's Seafood Restaurant, then Dolce Speakeasy
Supper Club. Now "the new kids in the Gateway," De Luka's Italian Restaurant & Bar
has an expanded patio for outside dining and music on the weekends. Check it out. It's
beautiful inside and has a private event room.
The old Federal Bank building — remember the clock on the corner? — was bought
several years ago and is now the Ultimate Medical Academy (UMA).
Who remembers Morrison's Cafeteria? How many times did you pig out there? This
location later became Day Labor. The EGBNA again went to the City Council to protest
this company coming to our Gateway. We won, and it was defeated, but several months
later, a judge overruled the vote and they were allowed to come. The building is now
owned by Energy Professionals.
Did Lou at Lou's Tattoo ever design a tattoo for you? Lou's Tattoo's was there for years.
It's now owned by Dustin Miller, a well-known sculptor. Fine Metal Arts is just one of his
locations. Welcome to the Gateway!
From Cleveland Street Up The Hill to Gulf to Bay
Remember the Chick -Inn? Best chicken ever and famous for their milk shakes and French
fries. They later built a second floor.
On the left was Kyle's Clock Shop, and the Oriental looking building across the street was
a Chinese buffet restaurant.
Finally, the intersection of Cleveland Street with Gulf to Bay was once acres and acres of
gladiolus. H.H. Constantine was a pioneer grower with one of the largest gladiola farms in
the state. Constantine Farms is the inspiration for our logo.
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9632
Agenda Date: 10/7/2021 Status: Consent AgendaVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 7.1
SUBJECT/RECOMMENDATION:
Approve a contract with Complete Property Services, LLC of Tampa, FL to perform structural
repairs and refinishing services at BayCare Ballpark in an amount not to exceed $356,407.70
pursuant to Invitation to Bid (ITB) 20-0036-EN-A, BayCare Ballpark - Structural Repairs (2021)
and authorize the appropriate officials to execute same. (consent)
SUMMARY:
A 20-year capital improvement (reserve) study was completed in Fiscal Year 2014/15 by
Wannemacher Jenson Architects Inc. (WJA) and Delta Engineering for Baycare Ballpark
(formerly Spectrum/Bright House Field).
As a result of the study, CIP budgets for the maintenance and upkeep of Baycare Ballpark were
established. Pennoni Associates, Inc. conducted their annual structural inspection of the
stadium and recommend that several structural cracks and spalling concrete be repaired.
On July 14, 2021, the City issued ITB #20-0036-EN-A, Baycare Ball Park Structural Repairs
(2021). Four bids were received, of which Complete Property Services, LLC, was the lowest,
most responsive bid at $356,407.70, which includes a 10% contingency.
This contract will provide for concrete repairs at several locations in the stadium where various
structural cracks have appeared in the precast beams, corbels, columns, and slabs. The
contractor will rout and seal concrete slab cracks, install epoxy injections in precast beams,
corbels and columns, and replace spalling concrete by forming and pouring with an approved
repair material.
This repair work is estimated to take 90 consecutive calendar days, to be completed prior to
the Phillies 2022 Spring Season.
APPROPRIATION CODE AND AMOUNT:
Funds are available in CIP 315-93205 “Baycare Ballpark Infrastructure Repairs/Improvements”
to fund this contract.
Page 1 City of Clearwater Printed on 10/6/2021
SECTION V Page i Updated: 5/4/2020
SECTION V
CONTRACT DOCUMENTS
Table of Contents
PUBLIC CONSTRUCTION BOND ......................................................................................................... 1
CONTRACT ................................................................................................................................................ 3
CONSENT OF SURETY TO FINAL PAYMENT .................................................................................. 7
PROPOSAL/BID BOND ............................................................................................................................ 8
AFFIDAVIT ................................................................................................................................................ 9
NON-COLLUSION AFFIDAVIT ........................................................................................................... 10
PROPOSAL ............................................................................................................................................... 11
CITY OF CLEARWATER ADDENDUM SHEET ............................................................................... 13
BIDDER’S PROPOSAL ........................................................................................................................... 14
SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS WITH CUBA AND SYRIA CERTIFICATION FORM ....................................................................................................................... 19
SCRUTINIZED COMPANIES THAT BOYCOTT ISRAEL LIST CERTIFICATION FORM...... 20
SECTION V – Contract Documents
SECTION V Page 1 of 20 Updated: 5/4/2020
Bond No.: ________________
PUBLIC CONSTRUCTION BOND
(1)
This bond is given to comply with § 255.05, Florida Statutes, and any action instituted by a claimant under this bond for payment must be in accordance with the notice and time limitation provisions in subsections (2) and (10).
Pursuant to § 255.05(1)(b), Florida Statutes, “Before commencing the work or before recommencing the work after a default or abandonment, the contractor shall provide to the public entity a certified copy of the recorded bond. Notwithstanding the terms of the contract or any other law governing prompt payment for construction services, the public entity may not make a payment to the contractor until the contractor has complied with this paragraph.”
CONTRACTOR SURETY OWNER
Complete Property Services 13505 Prestige Place Tampa, FL 33635
(727) 793-977
[name]
[principal business address]
[phone number]
City of Clearwater Parks and Recreation 100 S. Myrtle Avenue Clearwater, FL 33756 (727) 562-4750
PROJECT NAME: BayCare Ballpark Structural Repairs 2021
PROJECT NO.: 20-0036-EN-A
PROJECT DESCRIPTION: The work shall consist of various types of repairs as follows, concrete repairs as
identified herein, sealant joint replacement, membrane repairs, handrail (HR) post pocket repairs, painting of metal bridge decks plus misc. items noted on the plans and specifications.
BY THIS BOND, We, Complete Property Services, as Contractor, and __________________________________________________, a corporation, as Surety, are bound to the City of Clearwater, Florida, herein called Owner, in the sum of $356,407.70, for payment of which we bind ourselves, our heirs, personal representatives, successors, and assigns, jointly and severally.
THE CONDITION OF THIS BOND is that if Contractor:
1. Performs the contract dated _________________, between Contractor and Owner for construction
of BayCare Ballpark Structural Repairs 2021, the contract documents being made a part of this bond by reference (which include the Advertisement for Bids, Proposal, Contract, Surety Bond, Instructions to Bidders, General Conditions, Plans, Technical Specifications and Appendix, and
such alterations as may be made in said Plans and Specifications as therein provided for), at the times and in the manner prescribed in the contract; and
2. Promptly makes payments to all claimants, as defined in Section 255.05(1), Florida Statutes,
supplying Contractor with labor, materials, or supplies, used directly or indirectly by Contractor in
the prosecution of the work provided for in the contract; and
SECTION V – Contract Documents
SECTION V Page 2 of 20 Updated: 5/4/2020
Bond No.:________________
PUBLIC CONSTRUCTION BOND
(2)
3. Pays Owner all losses, damages, expenses, costs, and attorney’s fees, including appellate
proceedings, that Owner sustains because of a default by Contractor under the contract; and 4. To the limits of § 725.06(2), Florida Statutes, shall indemnify and hold harmless Owner, their officers and employees, from liabilities, damages, losses and costs, including, but not limited to,
reasonable attorney’s fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of Contractor and persons employed or utilized by Contractor in the performance of the construction contract; and 5. Performs the guarantee of all work and materials furnished under the contract for the time specified in the contract, then this bond is void; otherwise it remains in full force. 6. Any action instituted by a claimant under this bond for payment must be in accordance with the notice and time limitation provisions in Section 255.05(2), Florida Statutes. 7. Any changes in or under the contract documents and compliance or noncompliance with any formalities connected with the contract or the changes does not affect Surety’s obligation under this bond, and Surety does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications.
IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this __________ day of ________________, 20___.
(If sole Ownership or Partnership, two (2) Witnesses required).
(If Corporation, Secretary only will attest and affix seal).
Complete Property Services
By: ____________________________ Title: ____________________________ Print Name: ____________________________
WITNESS: WITNESS: _______________________________________ _______________________________________ Corporate Secretary or Witness Print Name: ____________________________ Print Name: _____________________________
(affix corporate seal) _______________________________________ (Corporate Surety) By: _________________________________ ATTORNEY-IN-FACT
Print Name: ___________________________ (affix corporate seal)
(Power of Attorney must be attached)
SECTION V – Contract Documents
SECTION V Page 3 of 20 Updated: 5/4/2020
CONTRACT (1)
This CONTRACT made and entered into this ___ day of ____________, 20___ by and between the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and Complete Property Services, of the City of Tampa, County of Hillsborough and State of Florida, hereinafter
designated as the "Contractor".
[Or, if out of state:] NOT APPLICABLE
This CONTRACT made and entered into this ___ day of ____________, 20___ by and between the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and _____________________________________, a/an _____________(State) Corporation authorized to do business in the State of Florida, of the City of ____________________ County of
__________________________ and State of ____________, hereinafter designated as the "Contractor".
WITNESSETH:
That the parties to this contract each in consideration of the undertakings, promises and agreements on the
part of the other herein contained, do hereby undertake, promise and agree as follows:
The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the sums
of money as herein after set forth to be paid by the City and to the Contractor, shall and will at their own cost and expense perform all labor, furnish all materials, tools and equipment for the following:
PROJECT NAME: BayCare Ballpark Structural Repairs 2021
PROJECT NO.: 20-0036-EN-A
in the amount of $356,407.70
In accordance with such proposal and technical supplemental specifications and such other special
provisions and drawings, if any, which will be submitted by the City, together with any advertisement, instructions to bidders, general conditions, technical specifications, proposal and bond, which may be hereto attached, and any drawings if any, which may be herein referred to, are hereby made a part of this contract, and all of said work to be performed and completed by the contractor and its successors and assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City.
If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as
contained herein within the time specified for completion of the work to be performed by the Contractor, then the City, may at its option, avail itself of any or all remedies provided on its behalf and shall have the right to proceed to complete such work as Contractor is obligated to perform in accordance with the
provisions as contained herein.
SECTION V – Contract Documents
SECTION V Page 4 of 20 Updated: 5/4/2020
CONTRACT (2)
THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE BROUGHT AGAINST THE CITY AS A RESULT OF THE CONTRACTOR'S ACTIVITIES ARISING OUT OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF THE TERMS, STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES TO HOLD THE CITY FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR DAMAGES, COSTS OF SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY CLAIMS MADE UNDER THIS CONTRACT AGAINST THE CITY OR THE CONTRACTOR OR THE CONTRACTOR'S SUB CONTRACTORS, AGENTS, SERVANTS OR EMPLOYEES RESULTING FROM ACTIVITIES BY THE AFOREMENTIONED CONTRACTOR, SUB CONTRACTOR, AGENT SERVANTS OR EMPLOYEES, TO THE LIMITS OF § 725.06(2).
In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements:
In connection with the performance of work under this contract, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, sex, religion, color, or national origin. The aforesaid provision shall include, but not be limited to, the following: employment, upgrading,
demotion, or transfer; recruitment or recruitment advertising; lay off or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post hereafter in conspicuous places, available for employees or applicants for employment, notices to be
provided by the contracting officer setting forth the provisions of the non-discrimination clause.
The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including contracts or agreements with labor unions and/or worker's representatives, except sub-contractors for
standard commercial supplies or raw materials.
It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the event that the work to be performed by the Contractor is not completed within the time stipulated herein, it is then further agreed that the City may deduct from such sums or compensation as may be due to the Contractor the sum of $1,000.00 per day for each day that the work to be performed by the Contractor remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per day shall only and solely
represent damages which the City has sustained by reason of the failure of the Contractor to complete the work within the time stipulated, it being further agreed that this sum is not to be construed as a penalty but is only to be construed as liquidated damages for failure of the Contractor to complete and perform all work
within the time period as specified in this contract.
It is further mutually agreed between the City and the Contractor that if, any time after the execution of this contract and the public construction bond which is attached hereto for the faithful performance of the terms and conditions as contained herein by the Contractor, that the City shall at any time deem the surety or sureties upon such public construction bond to be unsatisfactory or if, for any reason, the said bond ceases
to be adequate in amount to cover the performance of the work the Contractor shall, at his or its own expense, within ten (10) days after receipt of written notice from the City to do so, furnish an additional bond or bonds in such term and amounts and with such surety or sureties as shall be satisfactory to the City.
If such an event occurs, no further payment shall be made to the Contractor under the terms and provisions of this contract until such new or additional security bond guaranteeing the faithful performance of the work under the terms hereof shall be completed and furnished to the City in a form satisfactory to it.
SECTION V – Contract Documents
SECTION V Page 5 of 20 Updated: 5/4/2020
CONTRACT (3)
In addition to all other contract requirements as provided by law, the contractor executing this agreement
agrees to comply with public records law.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, THE CONTRACTORS DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS CONTRACT. CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT 727-562-4092, Rosemarie.Call@myclearwater.com, 600 Cleveland St. Clearwater, FL 33756
The contractor’s agreement to comply with public records law applies specifically to:
a) Keep and maintain public records required by the City of Clearwater (hereinafter “public agency”) to perform the service being provided by the contractor hereunder. b) Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided for in Chapter 119, Florida Statutes, as may be amended from time to time, or as otherwise provided by law. c) Ensure that the public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency. d) Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency
to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. e) A request to inspect or copy public records relating to a public agency’s contract for services must be made directly to the public agency. If the public agency does not possess the requested records, the public agency shall immediately notify the contractor of the request and the contractor must provide the records to the public agency or allow the records to be inspected or copied within a reasonable time. f) The contractor hereby acknowledges and agrees that if the contractor does not comply with the public agency’s request for records, the public agency shall enforce the contract provisions in accordance with the contract. g) A contractor who fails to provide the public records to the public agency within a reasonable time may be subject to penalties under Section 119.10, Florida Statutes. h) If a civil action is filed against a contractor to compel production of public records relating to a
public agency’s contract for services, the court shall assess and award against the contractor
the reasonable costs of enforcement, including reasonable attorney fees, if:
1. The court determines that the contractor unlawfully refused to comply with the public records request within a reasonable time; and
SECTION V – Contract Documents
SECTION V Page 6 of 20 Updated: 5/4/2020
CONTRACT (4)
2. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the contractor has not complied with the request, to the public agency and to the contractor. i) A notice complies with subparagraph (h)2. if it is sent to the public agency’s custodian of public records and to the contractor at the contractor’s address listed on its contract with the public agency or to the contractor’s registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. j) A contractor who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and have
executed this Agreement, the day and year first above written.
CITY OF CLEARWATER IN PINELLAS COUNTY, FLORIDA
By: __________________________________ (SEAL) William B. Horne, II
City Manager Attest: Countersigned: __________________________________________
Rosemarie Call City Clerk
By: __________________________________ Approved as to form: Frank Hibbard Mayor __________________________________________ Owen Kohler Assistant City Attorney
Contractor must indicate whether: ______ Corporation, ______ Partnership, ______ Company, or ______ Individual
__________________________________________ (Contractor)
By: _________________________ (SEAL) Print Name: ________________________________
Title: _____________________________________
The person signing shall, in his own handwriting, sign the Principal's name, his own name, and his title; where the person is signing for a Corporation, he must, by Affidavit, show his authority to bind the
Corporation – provide Affidavit.
SECTION V – Contract Documents
SECTION V Page 7 of 20 Updated: 5/4/2020
CONSENT OF SURETY TO FINAL PAYMENT
TO OWNER: City of Clearwater PROJECT NAME: BayCare Ballpark Structural Repairs 2021
Parks and Recreation PROJECT NO.: 20-0036-EN-A
100 S. Myrtle Ave. CONTRACT DATE: [__________]
Clearwater, FL 33756 BOND NO.: [__________], recorded in O.R. Book [____], Page [____], of the Public Records of Pinellas County, Florida.
CONTRACTOR: Complete Property Services
Pursuant to § 255.05(11), Florida Statutes, and in accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the:
[insert name of Surety] [address] [address] ,SURETY,
on bond of
Complete Property Services 13505 Prestige Place
Tampa, FL 33635 ,CONTRACTOR,
hereby approves of the final payment to the Contractor, and agrees that final payment to the Contractor
shall not relieve Surety of any of its obligations to
City of Clearwater Parks and Recreation
100 S. Myrtle Ave. Clearwater, FL 33756 ,OWNER,
as set forth in said Surety’s bond.
IN WITNESS WHEREOF, the Surety has hereunto set its hand this ___ day of ___________, ______
__________________________________________ (Surety)
__________________________________________ (Signature of authorized representative)
__________________________________________
(Printed name and title)
Attest: (Seal):
DBE = NO DBE= NO DBE = NO DBE = YES
BID ITEMS UNIT QTY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT1General Conditions
a Permits (Pricing Not Applicable; No Building Permit s Required for Str LS 1 -$ -$ -$ -$
b Supervision LS 1 35,300.00$ 35,300.00$ 9,520.00$ 9,520.00$ 90,050.00$ 90,050.00$ 100,000.00$ 100,000.00$
c Tools, Equipment etc. LS 1 34,500.00$ 34,500.00$ 101,320.63$ 101,320.63$ 35,500.00$ 35,500.00$ 50,000.00$ 50,000.00$
d Survey Quantities LS 1 1,500.00$ 1,500.00$ 3,720.00$ 3,720.00$ 3,990.00$ 3,990.00$ 5,000.00$ 5,000.00$
e Owner Supplied Roll Off (Includes Dumping Fees - No Pricing Require LS 1 -$ -$ -$ -$
2 Demolition
a Disposal of Materials LS 1 1,500.00$ 1,500.00$ 650.00$ 650.00$ 14,850.00$ 14,850.00$ 15,000.00$ 15,000.00$ b Dust Control LS 1 2,500.00$ 2,500.00$ 3,720.00$ 3,720.00$ 33,250.00$ 33,250.00$ 40,000.00$ 40,000.00$
c Water Test for Leaks EA 6 300.00$ 1,800.00$ 170.00$ 1,020.00$ 327.50$ 1,965.00$ 500.00$ 3,000.00$
3 Concrete Repairs
a Deck Spalls CF 20 350.00$ 7,000.00$ 320.00$ 6,400.00$ 350.00$ 7,000.00$ 400.00$ 8,000.00$
b Column Spalls CF 5 375.00$ 1,875.00$ 485.00$ 2,425.00$ 375.00$ 1,875.00$ 400.00$ 2,000.00$
c Wall Spalls CF 5 375.00$ 1,875.00$ 485.00$ 2,425.00$ 375.00$ 1,875.00$ 400.00$ 2,000.00$
d Crack Repair Epoxy LF 20 45.00$ 900.00$ 45.00$ 900.00$ 45.00$ 900.00$ 75.00$ 1,500.00$
4 Repairs to Finish Surfaces
a Replace Deck Sealant Joints LF 2500 11.38$ 28,450.00$ 9.00$ 22,500.00$ 7.18$ 17,950.00$ 8.00$ 20,000.00$
b **Repair to six leaks (allowance) EA 6 2,500.00$ 15,000.00$ 2,500.00$ 15,000.00$ 2,500.00$ 15,000.00$ 2,500.00$ 15,000.00$
c Replace expansion joints at 107 (P86-Detail # 14), 10 L. F. Estimated LS 1 3,131.00$ 3,131.00$ 5,200.00$ 5,200.00$ 4,215.00$ 4,215.00$ 5,000.00$ 5,000.00$
d Replace expansion joints at Suites (P15-P19/SR9/Detail # 16), Estimate LS 1 14,850.00$ 14,850.00$ 3,400.00$ 3,400.00$ 22,600.00$ 22,600.00$ 25,000.00$ 25,000.00$
e Replace expansion joint @ C line (DOW123) Detail #11, Estimated 80 LS 1 44,000.00$ 44,000.00$ 9,600.00$ 9,600.00$ 31,500.00$ 31,500.00$ 40,000.00$ 40,000.00$
f Repair steel flashing at Slab Edge Above P124, Detail #13, Estimated 5 LS 1 3,625.00$ 3,625.00$ 6,000.00$ 6,000.00$ 2,500.00$ 2,500.00$ 3,750.00$ 3,750.00$
g New Membrane @ Batter's Eye Platform P#106, Detail # 8 LS 1 1,880.00$ 1,880.00$ 6,720.00$ 6,720.00$ 900.00$ 900.00$ 1,500.00$ 1,500.00$
5 Misc. Repairs
a Repair Handrail (HR) post pockets P128 Detail 1 EA 250 60.00$ 15,000.00$ 25.00$ 6,250.00$ 25.40$ 6,350.00$ 25.00$ 6,250.00$ b**Seal/Reseal Ramp Light Fixtures (P140/P14/Detail #15), Estimated 24 LS 1 240.00$ 240.00$ 2,040.00$ 2,040.00$ 510.00$ 510.00$ 1,000.00$ 1,000.00$
c**Fence Repairs P2 (allowance) EA 2 250.00$ 500.00$ 250.00$ 500.00$ 250.00$ 500.00$ 250.00$ 500.00$
d Replace Conduit Clamps P139 EA 12 25.00$ 300.00$ 85.00$ 1,020.00$ 20.00$ 240.00$ 25.00$ 300.00$
e Repairs to North & South Stairwells Detail #6, #7 EA 2 31,950.00$ 63,900.00$ 54,700.00$ 109,400.00$ 11,325.00$ 22,650.00$ 15,000.00$ 30,000.00$
6 Painting (SeeTNEMEC Spec)
a Paint Faded Frames at Scoreboard P10/11 LS 1 17,067.00$ 17,067.00$ 68,560.00$ 68,560.00$ 45,700.00$ 45,700.00$ 50,000.00$ 50,000.00$
b Paint Outfield Posts P114 & P115 EA 2 3,707.00$ 7,414.00$ 12,670.00$ 25,340.00$ 7,700.00$ 15,400.00$ 10,000.00$ 20,000.00$
BayCare Ballpark Structural Repairs (2021) 20-0036-EN-ABID OPENING - August 12, 2021 AWARD - September 16, 2021
P&R Pro Coatings, Inc. 2078
Weaver Park Dr.
Clearwater FL 33765
Schnell Contractors, Inc.
1343 Tile Factory Lane
Louisville, KY 40213
Complete Property Services
13505 Prestige Place Tampa,
FL 33635
Innovative Masonry Restoration
LLC
13234 Lakeside Ave SE
Prior Lake, MN 55372
DBE = NO DBE= NO DBE = NO DBE = YES
BID ITEMS UNIT QTY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
BayCare Ballpark Structural Repairs (2021) 20-0036-EN-ABID OPENING - August 12, 2021 AWARD - September 16, 2021
P&R Pro Coatings, Inc. 2078
Weaver Park Dr.
Clearwater FL 33765
Schnell Contractors, Inc.
1343 Tile Factory Lane
Louisville, KY 40213
Complete Property Services
13505 Prestige Place Tampa,
FL 33635
Innovative Masonry Restoration
LLC
13234 Lakeside Ave SE
Prior Lake, MN 55372
c Paint Batter's Eye Platform/Frame/Base Plates Detail #9 LS 1 12,500.00$ 12,500.00$ 19,840.00$ 19,840.00$ 12,550.00$ 12,550.00$ 13,000.00$ 13,000.00$
d Paint Door Frames, Detail #12 EA 6 600.00$ 3,600.00$ 370.00$ 2,220.00$ 940.00$ 5,640.00$ 1,000.00$ 6,000.00$ e Paint Pole Base Plate Only, Detail #10 LS 1 300.00$ 300.00$ 680.00$ 680.00$ 3,750.00$ 3,750.00$ 5,000.00$ 5,000.00$
f **Misc. Painting (allowance) LS 1 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 7 Cleanup and Demobilize LS 1 1,500.00$ 1,500.00$ 7,440.00$ 7,440.00$ 23,550.00$ 23,550.00$ 25,000.00$ 25,000.00$
8 Sub Total of Items 1 - 7 INCLUDING SUBSETS a-g 324,007.00$ 445,810.63$ 424,760.00$ 495,800.00$ 9 10% Contingency of Line 8 Contingency funds shall only be LS 1 32,400.70$ 32,400.70$ 44,581.06$ 44,581.06$ 42,476.00$ 42,476.00$ 49,580.00$ 49,580.00$
10 Grand total of lines 8 & 9 includes contingency.356,407.70$ 490,391.69$ 467,236.00$ 545,380.00$
11 Note (*) Contingency requires Owner Approval for unknown cost
item before proceeding
12 1. Lump sum (LS) quantiles are for information only. Contactor
to verify all LS Quantities.
13 2. Allowances (**) labor and materials to be billed on a Time &
Materials (T&M) bases.
14 3. Any contingency funds remaining shall be returned to the Owner
upon close out of purchase order.15 4. Photos are noted by P#'s. Details are noted by Detail #'s.
16 Construction Schedule
17
1. Contractor agrees to commence work withing 7 calendar
days from the execution of the contract notice to proceed and
permit is available.
18
2. Contractor further agrees to complete the work within 90
calendar days execution of the contractor, notice to proceed
and receipt of the permit.
19 Alternates
20
1. Alternates #1 Painting of the entire scoreboard frame (less
item #6.A) See Detail #9) ADD $_______________$48,900.00 $60,000.00 $0.00 $2,500.00
21
2. Labor rate for work performed on Time & Material (T&M)
basis $___________ Per Hour $40.00 $85.00 $65.00 85
DBE = NO DBE= NO DBE = NO DBE = YES
BID ITEMS UNIT QTY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
BayCare Ballpark Structural Repairs (2021) 20-0036-EN-ABID OPENING - August 12, 2021 AWARD - September 16, 2021
P&R Pro Coatings, Inc. 2078
Weaver Park Dr.
Clearwater FL 33765
Schnell Contractors, Inc.
1343 Tile Factory Lane
Louisville, KY 40213
Complete Property Services
13505 Prestige Place Tampa,
FL 33635
Innovative Masonry Restoration
LLC
13234 Lakeside Ave SE
Prior Lake, MN 55372
22
3. Material for Work Performed on a Time & Material Basis at
Cost Plus. $____________%15.00%15.00%20.00%20.00%
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9746
Agenda Date: 10/7/2021 Status: Consent AgendaVersion: 1
File Type: Action ItemIn Control: Police Department
Agenda Number: 7.2
SUBJECT/RECOMMENDATION:
Approve a purchase order to Dana Safety Supply, Inc., of Greensboro, NC to purchase 25 Sig
Sauer MCX rifles, 25 Sig Sauer SLX suppressors, 25 Sig Sauer Romeo sighting devices and
associated equipment in an amount not to exceed $99,711.00 pursuant to Clearwater Code of
Ordinances Section 2.563(1)(d) Impractical; declare 23 HK416D rifles, 24 Surefire
suppressors, and 30 Eotech XPS2 sighting systems surplus and approve trade-in in the
amount of $92,350.00 pursuant to Clearwater Code of Ordinances Section 2.623(7)(e), and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
The Clearwater Police Department (Police) purchased its current Heckler and Koch (HK) 416D
rifles, assigned to Special Weapons and Tactics (SWAT) personnel, in 2007. Five years is the
average duty life of standard police weapons before safety and maintenance problems begin to
occur.
Though the Police Department has not experienced significant maintenance problems with the
current HK416D rifle, the manufacturer does not recommend utilizing this firearm with a
suppression system, as the rifle does not have an adjustable gas block. Lack of an adjustable
gas block results in rifle malfunction and increased gas blowback to the user. As a result, the
Police Department began exploring other appropriate weapons systems in replacement.
After several months of review, a SWAT user group recommended that the Police Department
transition from the HK416D to the Sig Sauer MCX rifle. The rationale for this transition is that
the Sig Sauer MCX is more compact which allows for maneuverability in confined areas, this
rifle comes standard with an adjustable gas block, the weapon is made in the United States
(allowing for quicker service if needed), as well as the age of the current platform (already
fourteen years of service).
There are only two authorized SIG Law Enforcement Distributors for the State of Florida. Of
the two authorized dealers for these firearms, Dana Safety Supply, Inc. has submitted the most
competitive pricing with trade-in allowance for this purchase. The direct price of the Sig Sauer
MCX rifle from Dana Safety Supply, Inc., is $1,665.00/each with a trade-in value for Police's
current HK416D rifle (in their current condition) of $3,500.00/each.
In accordance with City Code 2.623, Disposal and disposition of surplus tangible personal
Page 1 City of Clearwater Printed on 10/6/2021
File Number: ID#21-9746
property, the Police Department requests to declare as surplus and authorize the trade-in of its
23 HK416D rifles, to help offset the cost of the new firearms. It is anticipated these trade-in
weapons will be refurbished and re-sold to authorized purchasers.
In replacement, Police seeks to purchase 25 Sig Sauer MCX rifles in an amount of $41,625.00,
25 Sig Sauer SLX suppressors in the amount of $20,626.00, 25 Sig Sauer Romeo sighting
devices in the amount of $9,150.00, and associated equipment in the amount of $28,311.00,
totaling $99,711.00, with a trade-in amount of $92,350.00 for a total purchase of $7,361.00.
Additionally, due to the nationwide shortage of handgun and rifle ammunition, the Police
Department is planning to purchase ammunition specifically engineered and developed by Sig
Sauer and recommended for usage in the Sig Sauer MCX rifle, directly through Sig Sauer, as
an exemption to the competitive procurement process. The ammunition, in the amount of
$49,095.60, would include both practice ($44,227.00) and duty/field usage ($4,868.60)
ammunition.
All SWAT personnel will be required to attend mandatory firearms training with the Sig Sauer
MCX, before they are deployed in the field, at no additional cost to the City.
APPROPRIATION CODE AND AMOUNT:
The department anticipated this purchase and has funding available, in the amount of
$56,456.60, through P1802 - Police Equipment Replacement.
Page 2 City of Clearwater Printed on 10/6/2021
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9767
Agenda Date: 10/7/2021 Status: Consent AgendaVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 7.3
SUBJECT/RECOMMENDATION:
Approve a purchase order to Pinellas County Solid Waste Management for the disposal of solid
waste at the Pinellas County landfill for a not-to-exceed amount of $689,000.00 for the term
October 1, 2021 through September 30, 2026 pursuant to Clearwater Code of Ordinances
Section 2.563(1)(a), Single source, and authorize the appropriate officials to execute same.
(consent)
SUMMARY:
The National Pollutant Discharge Elimination System permit that the Stormwater Maintenance
Division (as part of the Engineering Department) operates under requires debris generated
from street sweepers, jet/vac operations and ditch and pond cleanings be disposed of at a
licensed landfill disposal site.
Pinellas County operates the only licensed landfill in the county.
Purchase orders will be evaluated and renewed annually for up to five years, with a first year
not to exceed $137,800 amount.
APPROPRIATION CODE AND AMOUNT:
4192090-543500 $137,800
Funds are available in cost code 4192090-543500, Dump Fees, to fund this contract. Future
year funds will be requested as part of the budget process.
Page 1 City of Clearwater Printed on 10/6/2021
August 23, 2021
Dear Customer,
Subject: Pinellas County Disposal Rate and Fee Increases Effective 10/1/21
On March 12, 2019, the Board of County Commissioners (BCC) approved Resolution 19-14 (excerpted
below), which set the following increases for disposal of municipal solid waste, commercial waste, and
yard waste:
Disposal Rate Increase: Effective October 1, 2021, the disposal rate is $44.70 per ton
Fee Increases: The following fee increases will take effect October 1, 2021 when the Department of
Solid Waste’s budget receives final approval from the BCC on September 21, 2021:
1. Tire Fee increases from $110 per ton to $125 per ton (tire fee is applicable to any load containing
five or more waste tires; reweigh is required).
2. Out-of-County Waste Surcharge is applied at $44.70 per ton in addition to the per ton rate of
$44.70.
3. Radio Frequency (RFID) Window Sticker cost increases from $17 to $18.
No Fee Change:
1. Special Handling Service Fee remains $110 per load in addition to per ton rate.
2. Contractor Surcharge Fee remains $100 per load in addition to the per ton rate.
3. Christmas Tree Disposal Fee remains $3 per load for up to five Christmas trees.
4. Passenger Vehicle Flat Rate Fee remains at $4.
5. Unmodified Pickup Trucks and Vans Flat Rate Fee remains at $11.
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9752
Agenda Date: 10/7/2021 Status: Consent AgendaVersion: 1
File Type: Action ItemIn Control: Fire Department
Agenda Number: 7.4
SUBJECT/RECOMMENDATION:
Approve the Pinellas County Technical Rescue Team Agreement 2021 with Pinellas County
and the City of Clearwater for a five-year term through September 30, 2026 and authorize the
appropriate officials to execute same. (consent)
SUMMARY:
Pinellas County produced an interlocal agreement between the Cities of Clearwater, Largo,
Pinellas Park, St. Petersburg, and the Pinellas County Board of County Commissioners to
provide specialized rescue services to the residents of Pinellas County. The original agreement
effective October 1, 2015, expired September 30, 2020, and continued with a one-year
extension that expires September 30, 2021.
This agreement defines the obligations and responsibilities of the cities for these services in
exchange for funding from Pinellas County for a five-year period effective October 1, 2021,
expiring midnight on September 30, 2026, which may be renewed for an additional five-year
period following the initial term, provided both parties mutually agree and approve prior to July 1,
2026.
In order to provide specialized rescue services (technical rescues) to include, but not be limited
to, confined space, high angle/advanced rope, trench and excavation, water, wilderness,
structural collapse, complex vehicles, and machinery extrication to the residents of Pinellas
County, it is essential to continue to develop the capability, expertise, and resources to handle
situations where such rescues could occur.
Each participating agency will be reimbursed by Pinellas County for up to $123,145 in overtime
and backfill staffing costs for personnel to attend training, pay up to $75.00 per hour for any
overtime or back fill costs for TRT Training Instructors to teach, and up to $10,000 for the travel
and training related expenses each year.
APPROPRIATION CODE AND AMOUNT:
NA
USE OF RESERVE FUNDS:
NA
Page 1 City of Clearwater Printed on 10/6/2021
2021
PINELLAS COUNTY
TECHNICAL RESCUE TEAM AGREEMENT
CITY OF CLEARWATER
October 1, 2021
PINELLAS COUNTY
EMS & FIRE ADMINISTRATION
12490 Ulmerton Road
Largo, FL 33774
Technical Rescue Team Agreement
Page 2
PINELLAS COUNTY TECHNICAL RESCUE TEAM AGREEMENT
THIS INTERLOCAL AGREEMENT (“Agreement”) is entered into this ____ day of
___________, 2021, by and between the City of Clearwater, a Florida municipal
corporation, Contractor(“Contractor”) and the Pinellas County Board of County
Commissioners (“County”) (“individually, “Party”, collectively, “Parties”).
RECITALS
WHEREAS, the Cities of Clearwater, Largo, Pinellas Park, St. Petersburg and the County
established the Pinellas County Technical Rescue Team (“TRT”) and desire to continue
the collaboration to respond to emergency incidents that involve complex rescue
situations within Pinellas County
WHEREAS, it is essential to maintain preparedness, training, expertise, equipment and
resources to maintain an effective capability to respond to emergency incidents involving
complex rescue situations and provide specialized Technical Rescue.
NOW THEREFORE, in consideration of the mutual covenants expressed herein, and for
other good and valuable consideration, receipt of which is hereby acknowledged, the
Parties agree as follows:
ARTICLE I
THE AGREEMENT
SECTION 101. RECITALS AND PURPOSE. The foregoing recitals are hereby
incorporated and made part of this Agreement. The purpose of this Agreement is to
define the obligations and responsibilities of the Parties hereto with respect to the funding
and the provision of Technical Rescue in Pinellas County.
SECTION 102. COOPERATION. The Parties shall cooperate and use all
reasonable efforts, pursuant to the terms of this Agreement, to facilitate the terms of this
Agreement. Accordingly, the Parties further agree in good faith to mutually undertake
Technical Rescue Team Agreement
Page 3
resolution of disputes, if any, in an equitable and timely manner so as to limit the need for
costly, time-consuming, adversarial proceedings to resolve such disputes.
SECTION 103. CONTRACT DOCUMENTS. The following Appendices are attached
to and made part of this Agreement:
Appendix A. Technical Rescue Vehicles, Equipment and Supplies
Appendix B. Provider Agencies Contacts
Appendix C. Technical Rescue Standard Operating Procedures (“SOPs”) Manual
SECTION 104. SCOPE OF SERVICES. In exchange for funding from the County
as outlined herein, the services to be performed by Contractor under this Agreement
include the following:
(a) Make available one technical rescue support company comprised of Contractor's
personnel who are trained as technical rescue team members and are on duty to
respond to any upgraded technical rescue incident in an appropriate technical
rescue unit.
(b) Rescue of patients during an incident for the best possible outcome in order to
protect the health, safety and improving the quality of life of the community by
providing Technical Rescue as per the SOP.
Such services shall be provided in accordance with the terms and conditions of this
Agreement. The specific terms and conditions of this Agreement shall govern and prevail
over this Section 104 other than payment provisions by the County.
ARTICLE II
DEFINITIONS
SECTION 201. WORDS AND TERMS. Unless the context otherwise requires,
capitalized terms used herein shall have the following meanings ascribed to them:
“Advanced Practice Paramedic” or “APP” means a certified paramedic who, through
additional training and demonstration of expertise, is authorized by the EMS
Medical Director to perform specific diagnostic and/or therapeutic modalities
beyond the usual scope of practice of a certified paramedic. The APP’s expanded
Technical Rescue Team Agreement
Page 4
scope of practice applies only during the operation of, and in support of, the specific
special operations team to which they are trained and certified.
“Automatic Aid/Closest Unit Response Agreement” means the agreement by and
between every political subdivision and fire control district within Pinellas County
dated October 16, 1990.
“CAD” means the computer aided dispatch system.
“Continuing Education” means (1) the minimum required continuing technical rescue
education required for Technical Rescue Technicians to maintain their certification
in specific areas of technical competence within the State of Florida; and (2) the 8-
hour bi-monthly training class which totals forty-eight (48) hours of training
annually. Each bi-monthly training is provided three times to accommodate shift-
based Field Personnel.
“County” means Pinellas County, Florida, a political subdivision of the State of Florida.
“Disaster” means an occurrence of a severity and magnitude that normally results in
death, injuries and/or property damage and that cannot be managed through
routine procedures and resources of the EMS System.
“EMS System” means the network of organizations and individuals, including, but not
limited to the authority, ambulance contractor, the Contractor, the EMS Advisory
Council, the Medical Control Board and the Medical Director, established to
provide emergency medical services in Pinellas County.
“Field Personnel” means Technical Rescue Technicians, “operations level” and
“awareness level” technicians, paramedics and emergency medical technicians
employed by the Contractor or Provider Agencies.
“Fiscal Year” means the year commencing on October 1st of any given year and ending
on September 30th of the immediately succeeding year.
“Florida Urban Search and Rescue Specialist” or “FLUSAR Specialist” means any member
who is a Technical Rescue Technician and has additional training to include a one
hundred twenty (120) hour structural collapse course and an eighty (80) hour vehicle and
machinery extrication course. A sub-set of members shall attend a forty (40) hour swift
water technician course.
“Party” or “Parties” means either the County or the Contractor, or all, as the context of
the usage of such term may require.
Technical Rescue Team Agreement
Page 5
“Patient” means an individual who is ill, sick, injured, wounded or otherwise
incapacitated and is in need of or is at risk of needing medical care.
“Pinellas County Technical Rescue Team” or “TRT” means the unified response
team of Field Personnel that have the capability and expertise to respond to
emergency incidents which require Technical Rescue.
“Provider Agencies” means the Cities of Clearwater, Largo, Pinellas Park and St.
Petersburg.
“Regional 9-1-1 Center” means the communications center and related telephone, radio
and data systems operated and maintained by Pinellas County as the countywide
public safety answering point for the purpose of receiving 9-1-1 calls from citizens;
providing emergency dispatch of all Fire Rescue and EMS System resources
including the Technical Rescue Team; and providing for the ongoing
communications via radio and wireless data systems.
“Run Cards” means the Regional 9-1-1 Center’s computer aided dispatch software
database that, based upon the location of the technical rescue incident and a
predetermined listing of Technical Rescue units which the Contractor has
determined to be the closest by travel time or most appropriate in ranked order or
successor methods (i.e. GPS).
“Safe Useful Life” means the period during which a vehicle is expected to be useable
for the purpose for which it was acquired. With respect to tractor trailer
combination, fifteen (15) years front line, five (5) years reserve; with respect to
medium/heavy duty chassis and all other vehicles, ten (10) years front line, five
(5) years reserve.
“State” means the State of Florida.
“State of Emergency” means a Disaster which has been declared by proclamation of
the State, County, or a municipality in the County, to be of such severity as to
warrant institution of special legal conditions authorized by Chapter 252, Florida
Statutes.
“Technical Rescue” means the services needed for emergency incidents, industrial
accidents and natural and man-made disasters involving: search and rescue
operations in damaged or collapsed structures; confined space rescue; trench and
below grade rescue; high angle and advanced rope rescue; technical water rescue
Technical Rescue Team Agreement
Page 6
including swift water; wilderness search and rescue; large animal rescue; complex
entrapment in machinery and vehicles; and the extrication, evacuation, and
medical stabilization of victims.
“Technical Rescue Standard Operating Procedures or (SOP)” means the then
current established procedures to be followed in carrying out a given operation or
in a given situation. Such procedures shall be developed by the Parties and may
be amended only upon mutual agreement of the Parties. The current version is
attached hereto as Appendix C.
“Technical Rescue Technician” means any member of the TRT having successfully
completed technician level training consisting of an eighty (80) hour high angle
rope rescue class; a forty (40) hour confined space class; and a forty (40) hour
trench rescue class.
SECTION 202. TERMS GENERALLY. Whenever the context may require, any
pronoun shall include corresponding masculine, feminine and neuter forms. The words
“include”, “includes” and “including” shall be deemed to be followed by the phrase
“without limitation”, except as the context may otherwise require. The words “agree”,
“agreement”, “approval” and “consent” shall be deemed to be followed by the phrase
“which shall not be unreasonably withheld or unduly delayed”, except as the context may
otherwise require.
ARTICLE III
INTENTIONALLY OMITTED
ARTICLE IV
DUTIES AND RESPONSIBILITIES OF CONTRACTOR
SECTION 401. TRAINING AND CONTINUING EDUCATION.
Contractor shall ensure its Field Personnel attend all required classes to attain and
maintain the requirements to be a certified Technical Rescue Technician as soon as
practicable in accordance with National Fire Protection Agency (NFPA) Standard 1006
and 1670 and the TRT SOP. Training will consist of classroom based and/or distance
learning methods as determined by the Parties, in accordance with the TRT SOP.
Technical Rescue Team Agreement
Page 7
(a) Awareness level. New members assigned to the TRT will receive in house
training, be classified as “awareness level” and will attend bimonthly training sessions.
(b) Operations level. New members assigned to the TRT that have started but
not completed all of the Technician level training courses will be classified as “operations
level” and will attend the remaining Technician level training courses needed and bi-
monthly training sessions necessary to achieve Technician level.
(c) Technician level. Technician level training will consist of an eighty (80)
hour high angle rope rescue class; a forty (40) hour confined space class; and a forty (40)
hour trench rescue class. These classes will be held on an episodic basis over a two-year
period.
(d) FLUSAR Specialist level. FLUSAR Specialist level training will consist of
Technical Rescue Technician training and the additional training to include a one hundred
twenty (120) hour structural collapse class and an eighty (80) hour vehicle and machinery
extrication class. A sub-set of members shall attend a forty (40) hour swift water
technician class.
(e) Field Personnel shall attend a minimum of thirty-two (32) hours of the
regularly scheduled forty-eight (48) hours of Continuing Education (i.e. bi-monthly
training.)
(f) Command staff will select a sub-set of Field Personnel to attend additional
training to include a one hundred twenty (120) hour structural collapse class; an eighty
(80) hour vehicle and machinery extrication class; and a forty (40) hour swift water
technician class. This class will be scheduled on an episodic basis when funding is
available.
(g) Medical training is addressed in 402(f).
SECTION 402. PERSONNEL.
(a) Response with Trained Personnel. Contractor shall ensure that the
minimum level of Field Personnel are on duty to respond to any technical rescue related
incident. Minimum staffing levels are as follows: Clearwater to provide five (5) personnel,
Largo to provide two (2) personnel, Pinellas Park to provide two (2) personnel, and
St. Petersburg to provide five (5) personnel. In the event of a long-term technical rescue
incident, Contractor may call back its off-duty Field Personnel to assist.
Technical Rescue Team Agreement
Page 8
(b) Rights and Duties of TRT Personnel. Personnel assigned by a Contractor
to the TRT, who are performing their duties pursuant to this Agreement outside of their
jurisdiction, shall have the same powers, duties, rights, privileges, and immunities as if
they were performing their duties in the jurisdiction in which they are normally employed,
provided however, such powers are limited to, and are to be exercised by such personnel
only while performing duties pursuant to this Agreement.
(c) Training and Qualifications. All Field Personnel employed by a Contractor
in the performance of work under this Agreement shall be trained and qualified at a level
consistent with the standard established by the TRT SOP for Technical Rescue incidents
and shall hold appropriate credentials in their respective Technical Rescue profession.
Personnel whose education and training are not current shall not be permitted to
participate in Technical Rescue responses as a Technical Rescue Technician.
(d) Training Instructors. Contractor personnel that have met the training
requirements and have been authorized by the TRT command staff may conduct
Technical Rescue Technician courses and Continuing Education as designated TRT
instructors. TRT Instructors shall be compensated in accordance with Section 701(b).
Adjunct Instructors are TRT Instructors that have demonstrated proficiency in the
technical rescue field and may instruct under the supervision of a lead instructor. Lead
Instructors shall attain and then maintain State of Florida - Fire College Department of
Insurance Continuing Education (FCDICE) credentials as an instructor for each topic or
course that they teach.
(e) Technical Rescue Command Staff. Each Contractor shall designate a
company officer or staff level position as a Technical Rescue command staff member who
will be responsible for:
(1) Responding to Technical Rescue incidents and overseeing rescue
operations in accordance with TRT SOP’s and in coordination with incident
command.
(2) Monitoring Contractor Field Personnel to ensure compliance with TRT
SOP’s.
(3) Monitoring Contractor Field Personnel to ensure they maintain an
appropriate level Technical Rescue competence based on the required
Technical Rescue Team Agreement
Page 9
training, that training requirements are met, and that members provide
services in a manner that is professional.
(4) Attending and actively participating in technical rescue related meetings.
(5) Participating in capital and operating budget development of the TRT,
including identifying areas for improvement or gaps in team capability during
the County’s annual budget process.
(6) Coordinating with County administrative staff to manage contract
compliance of the TRT.
(7) Participating with the County on hazard vulnerability and risk assessments
regarding Emergency Support Function (ESF) 9 issues upon request.
(8) Providing an on-site command staff person to assist with the ESF-9
requirements in the Pinellas County Emergency Operations Center (EOC)
upon EOC activation upon request. This may be one TRT command staff
member to represent TRT at the EOC.
(9) TRT team members from each Contractor shall be designated for logistics
and medical liaison positions to support TRT operations. The logistics
position will be utilized to maintain existing equipment and supplies;
research new equipment and supplies as needed; and work with County
staff. The medical position will be responsible for working with the EMS
Medical Director and County staff to coordinate Advanced Practice
Paramedic protocols and continuing medical education. Such personnel
shall be compensated for work performed in addition to their normal work
schedule utilizing training funds in accordance with Section 701(a).
(f) Advanced Practice Paramedics. An APP at a technical rescue incident
involving the response of a special operations team shall have clinical oversight and
authority. APPs on the TRT are required to attend and/or obtain the below requirements.
Requirements for County Certified Advanced Practice Paramedics
(1) Current Pinellas County certified paramedic in good standing;
(2) Submission of a request to obtain Advanced Practice Paramedic
certification;
(3) Minimum of three (3) years paramedic experience or equivalent approved
by the EMS Medical Director; and
Technical Rescue Team Agreement
Page 10
(4) Completion of the Urban Search and Rescue (USAR) Medical Specialist
Course.
SECTION 403. STATE OF EMERGENCY ASSISTANCE, TECHNICAL RESCUE EMERGENCY AND MUTUAL AID.
(a) State of Emergency Assistance Within Pinellas County. Immediately
upon notification by the County of a State of Emergency within Pinellas County,
Contractor shall commit such resources given the nature of the State of Emergency and
shall assist in accordance with applicable plans and protocols mutually agreed upon by
the Parties. When a Contractor ceases providing assistance with the State of Emergency,
that Contractor shall resume normal operations as rapidly as is practical and notify the
County’s authorized representative that the Contractor is able to resume normal
operations considering exhaustion of personnel, need for restocking and other relevant
considerations.
(b) State of Emergency Assistance Outside of Pinellas County. Contractor
shall manage any State of Emergency assistance or mutual aid response outside of
Pinellas County in a manner which does not prevent Contractor(s) from rendering
services in accordance with this Agreement.
SECTION 404. AUTOMATIC AID/CLOSEST UNIT RESPONSE. Upon notification
by the Regional 9-1-1 Center of a technical rescue incident, each Contractor shall provide
Technical Rescue in accordance with the Automatic Aid/Closest Unit Response
Agreement. The technical rescue unit which is predetermined to be the closest to the
emergency scene, by the Run Cards, shall be dispatched without regard to district or
jurisdictional boundaries. In the event that the Automatic Aid/Closest Unit Response
Agreement is terminated, Contractor shall provide Technical Rescue in accordance with
the then current Run Cards for all technical rescue incidents. Contractor's authorized
representative will periodically, or at the request of the County, update their Run Cards to
ensure their accuracy and coordinate any changes with any other affected Contractor.
SECTION 405. TECHNICAL RESCUE SUPPLIES AND INVENTORY CONTROL.
Contractor and County shall establish and implement inventory control procedures for the
stocking and use of technical rescue supplies. Contractor shall maintain inventory
Technical Rescue Team Agreement
Page 11
records that identify all technical rescue unit supplies and will keep supplies under lock
so that access is limited to only authorized personnel. Contractor shall utilize the County’s
vehicle, equipment and supply inspection and inventory software system and adhere to
inventory control procedures that the County may require.
SECTION 406. UTILIZATION OF REGIONAL 9-1-1 CENTER.
The Contractor shall utilize the Regional 9-1-1 Center for the dispatch of all
Technical Rescue units to technical rescue incidents. Contractor shall utilize the
Regional 9-1-1 Center’s radio and data systems to include, but not limited to, computer
aided dispatch (CAD) software, mobile communications terminal software, and the
County’s public safety and intergovernmental voice and data radio system.
Contractor shall provide and maintain all fire station alerting systems, base
stations, pagers, fire station computers and peripherals, all mobile and portable radios
except as provided in Section 503, and mobile communications terminals and radio
modems to communicate with the Regional 9-1-1 Center’s radio and data system
following the County’s technical specifications.
County shall provide and maintain, at no cost to the Contractor, all necessary
broadband networking from Fire Stations to the Regional 9-1-1 Center’s data system.
County shall provide a mutually agreed upon appropriate planning phase, cost
analysis, changes in the County’s technical specifications, and implementation plan for
any future upgrades or system changes.
SECTION 407. CERTIFICATION. Contractor shall maintain records of their
personnel’s certifications. County shall be responsible for payment of any fees
associated with successfully completed technical rescue certification and/or re-
certification using funds provided under this Agreement.
SECTION 408. ACCURATE INFORMATION. Any news releases, statements, or
public information given by the Contractor or County personnel to the public or the media
that pertain to the TRT shall accurately portray the Pinellas County Technical Rescue
Team.
Technical Rescue Team Agreement
Page 12
ARTICLE V
DUTIES AND RESPONSIBILITIES OF COUNTY
SECTION 501. VEHICLES AND EQUIPMENT.
(a) Obligation to Provide Vehicles. At all times during the term of this
Agreement, County shall provide/fund the technical rescue vehicles described on
Appendix A. Vehicle specification and selection shall be “mission capable” depending
on the type of incident.
(b) Maintenance of Vehicles and Fuel. County shall be responsible for the
maintenance and repair of County owned technical rescue vehicles and for furnishing
maintenance, equipment, supplies, repairs, spare parts, replacement vehicles and fuel.
County shall maintain records of maintenance and fuel in order to document that technical
rescue vehicles are maintained and used in accordance with this Agreement. The
Contractor will use its best efforts to keep County vehicles secure in a covered facility.
(c) Staffing of Vehicles. Contractor shall ensure that at least one technical
rescue support company comprised of the Contractor's personnel, as stated in 402(a),
who are trained as Technical Rescue Technicians are on duty to respond to any upgraded
technical rescue incidents in an appropriate technical rescue vehicle.
(d) Equipment and Supplies. With the exception of equipment owned and
maintained by a Contractor, County shall furnish and maintain all technical rescue
equipment required to be provided by the County pursuant to Appendix A. Capital
equipment purchases are subject to separately budgeted and approved County funding.
County shall also be responsible for the cost of replacing utilized technical rescue
supplies.
(e) Technical Rescue Communications Equipment. County will provide
mobile data terminal(s) (MDT) and mobile and portable radios upon approved funding.
Contractor shall be responsible for the replacement of all technical rescue
communications equipment that is lost, stolen or damaged due to that Contractor's
negligence. County shall be responsible for all routine maintenance of such equipment.
The County shall be responsible for the replacement of any technical rescue
communications equipment that is lost, stolen or damaged due to a cause other than a
Contractor's negligence.
Technical Rescue Team Agreement
Page 13
(f) Inspections. Contractor shall allow representatives of the County to
inspect technical rescue vehicles and equipment during normal business hours upon
reasonable notice.
SECTION 502. CONTINUING TECHNICAL RESCUE EDUCATION. County shall
provide and make available to the Contractor, at the County's cost, a Continuing
Education training program.
SECTION 503. TECHNICAL RESCUE COMMUNICATION EQUIPMENT. County
has provided, or shall provide and maintain, as applicable, radios assigned to technical
rescue vehicles as per Appendix A. The radio equipment shall be installed in the
technical rescue vehicles by the County and remain County property. County shall be
responsible for such equipment, as provided for in Section 501(e) hereof. County shall
be responsible for replacing such equipment at the end of its reasonable useful life, as
determined by the County. County shall ensure all frontline technical rescue vehicles are
equipped with GPS enabled mobile communications terminals running mobile CAD
software.
SECTION 504. TECHNICAL RESCUE SUPPLIES. The County shall provide and
replace, as necessary, without cost to the Contractor, the technical rescue supplies used
by the Contractor on technical rescue incidents under this Agreement. The County shall
coordinate delivery or pick up of all supplies as needed or as convenient. The County
shall not be responsible for costs of replacing inventory items lost, stolen, damaged or
unaccounted for due to a Contractor's negligence but the County shall be responsible for
the costs of replacing inventory items lost, stolen damaged or unaccounted for due to a
cause other than a Contractor's negligence. The County will work cooperatively with the
Contractor to develop inventory controls and expiration tracking mechanisms.
SECTION 505. TECHNICAL RESCUE EQUIPMENT AND MAINTENANCE. The
County shall provide all equipment listed in Appendix A for technical rescue units
including adequate spare equipment excluding equipment normally utilized for firefighting
operations. Contractor agrees to continue using the current equipment on technical
Technical Rescue Team Agreement
Page 14
rescue units over its useful life which equipment will be maintained by the County and
repaired or replaced at the County’s option. The County shall be responsible for replacing
such equipment at the end of a reasonable useful life, as determined by the County.
Contractor shall be responsible for any repairs that are necessary due to their own
negligence.
SECTION 506. HAZARDOUS WASTE COLLECTION. All hazardous waste or
materials, other than bio-hazardous waste, from all technical rescue incidents remain the
responsibility of the incident owner or the agency having jurisdiction. The County is in no
way liable for any hazardous waste the Contractor collects during a technical rescue
incident. Contractor shall follow applicable procedures for the collection of hazardous
waste. Bio-hazardous waste will be handled in accordance with normal operating
procedures for the EMS System.
SECTION 507. SPECIAL OPERATIONS COORDINATOR. County will provide a
special operations coordinator to the TRT. The coordinator shall be a command staff
member and act as the liaison between the Parties. Duties of the coordinator will include,
but are not limited to, supply and equipment procurement and/or repairs, budget
preparation, inventory maintenance and controls, training coordination, invoice
processing, keeping of meeting agendas and minutes, contract management, fleet
management, liaison to state for specialty teams, grant management, asset management
and representation on various regional committees.
ARTICLE VI
INSURANCE AND LIABILITY
SECTION 601. MINIMUM INSURANCE REQUIREMENTS. Contractor shall be self-
insured or shall pay for and maintain at least the following insurance coverage and limits
as listed below. Insurance coverage and limits shall be evidenced by delivery to the
County of: a certificate of insurance executed by the insurer(s) listing coverage and limits,
expiration dates and terms of policies and all endorsements whether or not required by
the County, and listing all carriers issuing said policies; and, a certified copy of each
policy, including all endorsements. Where applicable, Contractor shall submit to County
a letter from Contractor’s Risk Manager stating that Contractor is self-insured, or the
Technical Rescue Team Agreement
Page 15
amount of insurance per claim and per occurrence, any gap and the amount of excess
insurance up to its coverage. Notwithstanding anything to the contrary contained in this
Agreement, Contractor does not waive any immunity or limitation of liability it may have
under the doctrine of sovereign immunity or Section 768.28 Florida Statutes. The
following insurance requirements shall remain in effect throughout the term of this
Agreement (unless Contractor is self-insured, in which case Contractor shall not be
required to comply with the following insurance requirements):
(a) Provide Workers’ compensation insurance as required by Florida Law.
(b) Provide commercial general liability, employers’ liability and commercial
vehicle liability insurance that reflects the limits of liability for governmental entities in
accordance with Section 768.28(5), F.S., should the State Legislature change these
limits, coverage consistent with the revised limits shall be obtained.
(c) Professional Liability Insurance, including errors and omissions, with
minimum limits of $1,000,000 per occurrence; if occurrence form is available; or claims
made form with “tail coverage” extending three (3) years beyond the ending date of this
Agreement. In lieu of “tail coverage” the Contractor may submit annually to the County a
current certificate of insurance proving claims made insurance remains in force
throughout the same three (3) year period. This coverage is subject to statutory and
regulatory requirements of Federal, State or local law.
(d) Personal and/or Bodily Injury including death and property damage liability
Insurance with minimum limits of $1,000,000 Combined Single Limit insurance in excess of
all primary coverage.
SECTION 602. ADDITIONAL INSURANCE REQUIREMENTS. To the extent that
Contractor maintains insurance policies rather than being self-insured, each insurance
policy shall include the following conditions by endorsement to the policy:
(a) Each policy shall require that forty-five (45) days prior to expiration,
cancellation, non-renewal or any material change in coverage or limits, a notice thereof
shall be given to County. Contractor shall also notify County within twenty-four (24) hours
after receipt of any notices of expiration, cancellation, non-renewal or material changes
in coverage received by said Contractor from its insurer.
(b) Companies issuing the insurance policy, or policies, shall have no recourse
Technical Rescue Team Agreement
Page 16
against County for payment of premiums or assessments for any deductibles which all
are at the sole responsibility and risk of Contractor.
(c) The County shall be endorsed to the required policy or policies as an
additional insured, exclusive of professional liability insurance. The additional insured
clause covers the actions of the Contractor while providing services under the terms of
this Agreement.
(d) The policy clause “Other Insurance” shall not apply to any insurance
coverage currently held by the County, to any such future coverage, or to County’s Self-
Insured Retention of whatever nature.
SECTION 603. LIABILITY. Contractor and County agree to be fully responsible for
their own acts of negligence or their respective agents’ acts of negligence when acting
within the scope of their employment and agree to be liable for any damages resulting
from said negligence. Nothing herein is intended to serve as a waiver of sovereign
immunity or the limits of liability contained in Section 768.28, Florida Statutes, by the
Contractor or County. Nothing herein shall be construed as consent by Contractor or
County to be sued by third parties in any manner arising out of this Agreement. Contractor
is not liable for the causes of action arising out of the negligence of the County, its
employees or agents, or arising out of the negligence of any persons or entities contracted
by, appointed by, or approved by the County to provide services related to this Agreement
(including but not limited to other Contractors, the Ambulance Contractor, Medical Control
Board and Medical Director). This Section 603 shall survive expiration or earlier
termination of this Agreement.
ARTICLE VII
COMPENSATION AND OTHER FINANCIAL PROVISIONS
SECTION 701. COMPENSATION.
(a) Training funds. County will provide Contractor up to $123,145 in Fiscal
Year 2021-2022 to pay the reimbursement of overtime or backfill costs for TRT members
successfully completing initial training and/or attending Continuing Education as identified
in Section 401 or logistics or medical support as identified in Section 402(e)(9). Each
Fiscal Year the reimbursement cap will be the amount in the County’s adopted budget
Technical Rescue Team Agreement
Page 17
which shall not be less than the Fiscal Year 2021-2022 reimbursement amount. These
funds may also be used for reimbursement of overtime or backfill costs for command staff
personnel, which normally work a shift schedule, for the time spent on TRT duties
performed outside of their normally scheduled shift. It is the Contractor's responsibility to
submit reimbursement documentation within twenty (20) calendar days from the last date
of training. Funds budgeted in any Fiscal Year will not be carried over to succeeding
Fiscal Years. Contractor, at their sole discretion, will manage and prioritize the use of
funds as provided in this section. The Contractor is responsible for any costs incurred
above the reimbursement cap.
(b) Training Instructors. County shall reimburse the Contractor for the actual
cost of salary and benefits up to $75.00 per hour for any overtime or backfill costs for TRT
Training Instructors to teach a training course or Continuing Education. Such instructor
hours must be pre-authorized by the County. Such reimbursement is separate from the
funds provided in Section 701(a) herein and is subject to the amount budgeted by the
County each Fiscal Year. The County may utilize vendors or St. Petersburg College on
an as needed basis.
(c) Travel funds. The County shall provide up to $10,000 each Fiscal Year
for all Provider Agencies combined, to reimburse Contractor for pre-authorized travel
expenses for TRT members or command staff to attend training or professional
conferences.
a. Travel requests must be submitted forty-five (45) days in advance, in writing
using County forms provided.
b. Such travel requests may be approved by the County’s Director of EMS & Fire
Administration, at his or her sole discretion, and subject to the availability of
funds.
c. Travel must be coordinated, booked, and paid for by the Contractor and be
accomplished by the most economical means available.
d. Travel expenses will be limited to lodging, air and ground transportation, and
conference, training registration fees or any other pre-approved expense. Per
diem/subsistence will not be paid by the County.
Technical Rescue Team Agreement
Page 18
e. Reimbursement of such costs will be made in arrears and upon presentation of
successful completion of training or attendance and supporting
invoices/receipts submitted within twenty (20) days of travel.
SECTION 702. ADDITIONAL UNITS.
Contractor-Funded. To ensure the integrity of the TRT and the coordinated
implementation of any improvements, if a Contractor desires to operate additional
technical rescue unit(s) as a Contractor funded unit, Contractor may elect to do so.
Contractor is responsible for all costs associated with staffing, equipping and operating
its own such Contractor funded units.
SECTION 703. AUDITS AND INSPECTIONS. At any time during normal business
hours, and as often as may reasonably be deemed necessary, representatives of the
County may observe Contractor's operations or vice versa. Parties shall make available
to the other Parties for their examination, its records with respect to all matters covered
by this Agreement, and Parties may, at their own cost and expense, audit, examine, copy,
and make excerpts or transcripts from such records, and may, and their own cost and
expense, make audits of all contract, invoices, materials, payrolls, inventory records,
records of personnel, daily logs, conditions of employment, and other data related to all
matters covered by this Agreement to the extent permitted by law.
Contractor shall make available to the Medical Director their records with respect
to all clinical matters covered by this Agreement and the Medical Director may, at his/her
own cost and expense, audit, examine, copy and make excerpts or transcripts from such
records and inspections to the extent permitted by law.
The Parties right to observe and inspect operations or records in the other Parties
business office shall, however, be restricted to normal business hours, and reasonable
notification shall be given the Parties in advance of any such visit.
Records relating to contract activities shall be retained for a period of three (3)
years from final payment in each year.
All representatives of all Parties who observe operations or audit or examine the
other Parties records shall conduct themselves in a polite manner; complete any training
Technical Rescue Team Agreement
Page 19
required by law; and not interfere with Parties employees’ duties. Audits and inspections
shall be done to the extent permitted by law.
SECTION 704. FISCAL NON-FUNDING. Notwithstanding any other provision of
this Agreement to the contrary, in the event sufficient budgeted funds are not available
for a new fiscal year, the County shall notify the Contractor in writing within five (5) days
of the determination of such occurrence and this Agreement shall terminate on the last
day of current fiscal year without penalty or expense to the County.
SECTION 705. NOT TO EXCEED CAP. Any and all compensation, payment, or
reimbursement of any kind to the Contractor provided for in this Agreement in any Fiscal
Year shall not exceed the specific amount of the approved budget adopted through the
County’s governing body’s budgetary process for services or reimbursement to the
Contractor provided under this Agreement for such Fiscal Year. It is recognized by the
Parties that no payment may be compelled or made without a budget amendment
approved by the County for any compensation that exceeds the total compensation
authorized through the County approved budget. The Parties recognize that in the event
of a Disaster, it may be necessary for the County’s governing body to utilize the
emergency powers of Chapter 252, Florida Statutes, to authorize a budget amendment
modifying such approved budget to provide funds for compensation or reimbursements
necessitated by such emergency expenditures. It is further agreed and understood
among the Parties that the County may not compel the Contractor to incur expenses
beyond the County’s approved budget amount until such time as a budget amendment
raising such budget is approved.
ARTICLE VIII
TERM AND TERMINATION
SECTION 801. TERM. The initial term of this Agreement shall be for five (5) years,
commencing upon October 1, 2021 and ending at midnight September 30, 2026, unless
this Agreement is earlier terminated as provided for in this Agreement. This Agreement
may be renewed for an additional five (5) year period following the initial term, provided
that the Parties mutually agree in writing to such renewal which is subject to County and
Technical Rescue Team Agreement
Page 20
Contractor's approval prior to July 1, 2026. References in this Agreement to “Term” shall
include the initial term of this Agreement and all renewals thereof. The effective date of
this Agreement for reimbursement purposes shall be October 1, 2021.
SECTION 802. TERMINATION.
(a) By County for Cause. This Agreement may be terminated by the County
for cause upon twenty (20) days written notice to the Contractor in breach. For purposes
of this section 802(a), “cause” shall mean a material breach by a Contractor of any term,
covenant or warranty contained in this Agreement; provided, however, that in the case of
a breach of any term, covenant or warranty, the County shall provide written notice of
such breach and the Contractor shall have the opportunity to cure such breach within
twenty (20) days of receipt of such notice or within such additional period of time mutually
agreed upon by the Parties.
(b) By Contractor for Cause. This Agreement may be terminated by
Contractor for cause upon twenty (20) days written notice to the County. For purposes of
this section 802(b), “cause” shall mean a material breach by the County of any term,
covenant or warranty contained in this Agreement; provided, however, that in the case of
a breach of any term, covenant or warranty, Contractor shall provide written notice of
such breach and the County shall have the opportunity to cure such breach within twenty
(20) days of receipt of such notice, or, within such additional period of time mutually
agreed upon by the Parties.
(c) By County or Contractor Without Cause. This Agreement may be
terminated without cause by the Contractor or the County upon six (6) months written
notice to the other Parties.
SECTION 803. DISPOSITION OF ASSETS.
(a) Assets Paid For By County. Upon termination of this Agreement,
Contractor shall return to County, for the use and benefit of the taxpayers, all assets
purchased with funds provided to Contractor under this Agreement for the services
provided under this Agreement with the County. County will assume any obligation on
such assets which was incurred in accordance with the terms of this Agreement.
Technical Rescue Team Agreement
Page 21
(b) Assets Paid For By Contractor. Any assets which were purchased solely
with funds other than those provided by County to a Contractor under this or any preceding
Agreement shall remain the property of the Contractor.
(c) Assets Paid For By Both Contractor and County. In case of any asset
purchased with funds of both the Contractor and the County, Contractor and County shall
determine the fair market value of such asset and then shall pro-rate such fair market
value according to the respective interest of the Contractor and the County. In the event
Contractor desire to retain said asset, Contractor shall pay to County an amount equal to
County's interest in said asset. In the event that County desires to retain said asset,
County shall pay to Contractor an amount equal to Contractor's interest in said asset. If
neither the Contractor nor the County desire to retain said asset, then the asset will be
sold at public sale to the highest bidder and the net proceeds distributed according to the
respective interest of the Contractor and the County.
(d) Date to Return Assets. The return of any assets and/or funds in lieu of
assets as described in this Section 803 above, shall be executed and completed upon
the effective date of termination as specified in the termination notice.
SECTION 804. RESOLUTION OF DISPUTES. To the extent that Contractor and
County cannot, after good faith attempt, resolve any controversy or dispute that may have
arisen under this Agreement or Section 701, Contractor and County shall appoint an ad-
hoc committee consisting of one representative from the County, one representative from
the Contractor and one mutually agreed upon representative from the Pinellas County
Fire Chiefs Association, to facilitate a timely and effective resolution. The ad-hoc
committee shall meet as often as necessary under the circumstances in an attempt to
resolve the controversy or dispute. The committee shall review each Party’s submittal of
its interpretation of the Agreement and may request additional information as necessary.
The committee shall complete its review within sixty (60) days of the date that the
committee is notified of the controversy or dispute (unless the Parties mutually agree to
extend this period of time) and submit any recommendation to the Pinellas County
Administrator and Contractor. All recommendations and other actions of the committee
shall be non-binding. After the committee has submitted its recommendation to the
Pinellas County Administrator and Contractor, either Party may thereafter request to refer
Technical Rescue Team Agreement
Page 22
the matter to non-binding mediation in the State of Florida. If the Parties do not agree
upon a representative for the committee, if either Party chooses not to engage in
mediation or if the Parties engage in mediation but mediation fails to resolve the dispute,
either Party may pursue its legal remedies, including, but not limited to, filing a complaint
(including but not limited to a complaint for injunctive relief) in the appropriate court
possessing competent jurisdiction.
ARTICLE IX
MISCELLANEOUS
SECTION 901. NON-DISCRIMINATION IN EMPLOYMENT. The Contractor will not
discriminate against any applicant for employment because of age, race, color, religion,
sex, sexual orientation or national origin. Contractor agrees that applicants will be
employed, and that employees are treated during employment, (e.g. layoff or termination,
promotion, demotion, transfer, rates of pay and compensation, and selection for training,
including apprenticeship), without regard to age, race, color, religion, sex, sexual
orientation or national origin.
SECTION 902. NOTICES. All notices, consents and agreements required or
permitted by this Agreement shall be in writing, and, as applicable, shall be transmitted
by registered or certified mail, return receipt requested, with notice deemed to be given
upon receipt; postage prepaid, and shall be addressed as follows:
If to County: Director, Pinellas County EMS & Fire Administration
12490 Ulmerton Road – Suite 134
Largo, Florida 33774
If to Contractor: See Appendix B
SECTION 903. ENTIRE AND COMPLETE AGREEMENT. This Agreement, as
amended, and all Appendices hereto, constitute the entire and complete agreement of
the Parties with respect to the services to be provided hereunder. This Agreement, unless
provided herein to the contrary, may be modified only by written agreement duly executed
by the Parties with the same formality as this Agreement.
Technical Rescue Team Agreement
Page 23
SECTION 904. OTHER DOCUMENTS. Each Party agrees to execute and deliver
any instruments and to perform any acts that may be necessary or reasonably requested
in order to give full effect to this Agreement.
SECTION 905. APPLICABLE LAW. Florida Law shall govern the validity,
interpretation, construction and performance of this Agreement.
SECTION 906. WAIVER. Unless otherwise specifically provided by the terms of this
Agreement, no delay or failure to exercise a right resulting from any breach of this
Agreement shall impair such right or shall be construed to be a waiver thereof, but such
may be exercised from time to time and as often as may be deemed necessary. Any
waiver shall be in writing and signed by the Party granting such waiver. If any
representation, warranty or covenant contained in this Agreement is breached by either
Party and thereafter waived by the other Party, such waiver shall be limited to the
particular breach so waived and shall not be deemed to waive any other breach under
this Agreement.
SECTION 907. SEVERABILITY. In the event that any provision of this Agreement
shall, for any reason, be determined to be invalid, illegal, or unenforceable in any respect,
the Parties hereto shall negotiate in good faith and agree to such amendments,
modifications, or supplements of or to this Agreement or such other appropriate actions
as shall, to the maximum extent practicable in light of such determination, implement and
give effect to the intentions of the Parties as reflected herein.
SECTION 908. CONTRACTOR IS AN INDEPENDENT CONTRACTOR. The
Parties agree that throughout the term of this Agreement, and during the performance of
any obligations hereunder, Contractor is an independent Contractor in all respects and
shall not be the agent, servant, officer, or employee of Pinellas County.
SECTION 909. NO THIRD-PARTY BENEFICIARIES, ASSIGNMENT. This
Agreement is not intended, nor shall it be construed, to inure to the benefit of any third
person or entity not a party hereto, and no right, duty or obligation of the Contractor under
Technical Rescue Team Agreement
Page 24
this Agreement, shall be assigned to any person, private association or corporation, not-
for-profit corporation, or public body without the prior written consent of the County.
SECTION 910. HEADINGS. Captions and headings in this Agreement are for ease
of reference and do not constitute a part of this Agreement.
SECTION 911. COUNTERPARTS. This Agreement may be executed in more than
one counterpart, each of which shall be deemed an original.
[Signature Page to Follow]
Technical Rescue Team Agreement
Page 25
IN WITNESS WHEREOF the parties hereto, by and through their undersigned
authorized officers have caused this Agreement to be executed on this __________day of
_________________, 2021.
ATTEST: PINELLAS COUNTY, KENNETH BURKE, CLERK by and through its governing body, the
Board of County Commissioners
by: ___________________________ by: ________________________________ Deputy Clerk Chairman
Countersigned: CITY OF CLEARWATER, FLORIDA
by: __________________________ by: ____________________________ Frank Hibbard Mayor Micah Maxwell Assistant City Manager
Approved as to Form: Attest:
by: ____________________________ by: __________________________ Matthew SmithAssistant City Attorney Rosemarie Call
City Clerk
Technical Rescue Team Agreement
Page 26
APPENDIX A
TECHNICAL RESCUE VEHICLES, EQUIPMENT AND SUPPLIES
VEHICLES
Vehicle Description Unit Id
2021 Ward Medium Duty Rescue Unit TE14
2018 Pierce Heavy Duty Rescue Unit TE34
2016 International Tractor / 2018 Hackney Trailer TE42
2019 Pierce Heavy Rescue Unit TE48
2021 Equipment Trailer – Shoring/Hydraulic Equipment TE4
2015 Equipment Trailer – Shoring TRL48
2010 Equipment Trailer – Animal Rescue TRL34
2010 Equipment Trailer – Deployment N/A
2007 Ford F450 Utility Vehicle U4
Technical Rescue Team Agreement
Page 27
EQUIPMENT
800 MHz Mobile Radio per unit
800 MHz Portable Radios x4 per unit
Air Bag System
Air Carts and Tanks
Air Powered Tools – Hammer Chisel/Drill/Jack Hammer
Animal Rescue System – Rescue Glide
Confined Space Communications System
Digital Camera
Hasty Search Kit
Inflatable Boat/Motor
Jon Boat/Motor
Magnetote Cutting Torch System
Mobile Data Terminal – Rugged Laptop
Mud Pump
Multi-RAE Calibration Cradle
Multi-RAE Gas Detection Monitors
Oxy-acetylene Torch
Rescue 1 Platform Boat/Motor/Trailer
Saw - Masonry
SCBA Packs and Bottles
SCBA SKA Pak Plus
Search Camera System
Shoring Equipment
Shoring System – Bi Pod
Shoring System - Flying Raker
SKA Pak Plus
SKED Evacuation Tripod
SKED Litter
Thermal Camera
Vacuum Truck Hose System
Winch
Technical Rescue Team Agreement
Page 28
EQUIPMENT AND SUPPLIES
Pinellas County will provide supplies to outfit the following caches. The caches will be developed with minimum inventory levels and a replacement schedule to support technical rescue responses with the appropriate equipment.
Confined Space: To include escape packs, lighting, communications equipment, and air supply equipment.
Vehicle Machinery and Equipment: To include anchor shackles, cutting blades, digital and thermal
cameras, drill bits, dust masks, canopy, hoists, heavy rigging equipment, nails, marking paint, air tool oil, angle grinder blades, and cutting equipment. Personal Protective Equipment (PPE) (Individual Issue): To include boots, extrication gloves, gear bags, goggles, SCBA masks, half face respirators, helmets, headlamps, rope gloves, t-shirts, and pants.
Personal Protective Equipment (PPE) (Unit Issue): To include P100 cartridge filters, Class III Harnesses, hearing protection, elbow & knee pads, safety vests, and safety glasses.
Rope Rescue Equipment: To include ascenders, descenders, edge protectors, pulleys, carabiners,
webbing, ropes, harnesses, minding pulleys, rescue racks, gear bags, prusiks, anchor straps and pick off straps, stokes basket, and stretcher harnesses. Shoring: To include struts, screw jacks, brace equipment, pneumatic tools, drills, nails, wood, screws and cutting equipment. Structural collapse: To include hydraulic equipment to include spreaders/rams/cutters, portable generators, core drills, listening devices, anchor shackles, anchoring systems, cutting blades, digital and thermal cameras, drill bits, dust masks, canopy, hoists, nails, concrete anchors, marking paint, air tool oil, angle grinder blades, wood, welding tips and cutting blades. Swiftwater Personal Protective Equipment (PPE) (Unit Issue): To include extrication leash, flashlights, flippers, gear bag, knife, personal floatation device, strobes, wetsuits and dry suits, and
whistle. Swiftwater Personal Protective Equipment (PPE) (Individual Issue for Swiftwater Trained Personnel): To include boots, gloves, helmet, and masks. Team Identification: To include team pins, team patch, vehicle and helmet stickers. Trench: To include struts, trench boards, air bags, dewatering equipment, cribbing, plywood and lumber.
Technical Rescue Team Agreement
Page 29
APPENDIX B PROVIDER AGENCY CONTACTS
City of Clearwater 1140 Court Street Clearwater, FL 33756
Attn: Fire Chief City of Largo P.O. Box 296 Largo, FL 33779
Attn: Fire Chief
Attn: City Attorney (additional required copy) City of Pinellas Park 11350 43rd Street North
Clearwater, FL 33762
Attn: Fire Chief City of St. Petersburg 400 Dr. Martin Luther King, Jr. Street South
St. Petersburg, FL 33701
Attn: Fire Chief
Technical Rescue Team Agreement
Page 30
APPENDIX C
PINELLAS COUNTY TECHNICAL RESCUE TEAM STANDARD OPERATING PROCEDURES MANUAL
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9742
Agenda Date: 10/7/2021 Status: Consent AgendaVersion: 1
File Type: Action ItemIn Control: Library
Agenda Number: 7.5
SUBJECT/RECOMMENDATION:
Approve purchase orders to multiple vendors for the acquisition of library books and materials
in the cumulative not-to-exceed amount of $487,000.00 for the term October 1, 2021 through
September 30, 2022, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(d) -
Piggyback and cooperative purchases and Section 2.563 (1)(I) - Copyrighted materials, and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
Clearwater Public Library System is requesting authorization to purchase library books and
materials utilizing competitively awarded piggyback and cooperative contracts.
Piggyback Contract #2017-71500-01: MALIA Books & Publication Contract Commonwealth of
VA valid through June 30, 2022. Commonwealth of Virginia anticipates a rebid in June 2022
however, if award is delayed, staff would utilize Code Section 2.563(1)(l) Copyrighted materials
from service provider to the book publishers.
·Baker and Taylor, LLC: $165,000.00
·Ingram Library Services, LLC: $150,000.00
Pinellas Public Library Cooperative Agreement: 10/01/2018-09/30/2023
·Pinellas Public Library Cooperative: $172,000.00
APPROPRIATION CODE AND AMOUNT:
Appropriation Code: 00101731-564400, Books and Publications
Amount: $487,000
Page 1 City of Clearwater Printed on 10/6/2021
1
Library lnterlocal Agreement
THIS INTERLOCAL AGREEMENT ("Agreement") is made and entered into by and
between the undersigned Governmental Units as set forth on the signature pages attached hereto
("Parties"), for the participation in a cooperative library service for Pinellas County (the
"Cooperative").
RECITALS:
WHEREAS, Pinellas County and various municipalities entered into an Interlocal
Agreement providing for the establishment of the Cooperative dated the 10th day of January 1989,
which was subsequently amended and extended, and which was superseded by an Interlocal
Agreement entered into on the 10th day of September 2001, which expired on September 30,
2013; and which was superseded by an Interlocal Agreement entered into on the 1st day of October,
2013, which expired on September 30, 2018; and which was superseded by an Interlocal Agreement
entered into on the 1st day of October 2018, which expires on September 30, 2023; and
WHEREAS, it is in the public interest to provide a free public library service for the use of the
permanent residents of Pinellas County ("County"); and
WHEREAS, this Agreement is authorized by Section 163.01 of the Florida Interlocal
Cooperation Act of 1969, which was promulgated to permit local governmental units to make the
most effective use of their powers by enabling them to cooperate with other governmental units
thereby providing services and facilities in a manner and pursuant to forms of governmental
organization that will include geographic, economic, population, and other factors influencing the
needs and development of local communities; and
WHEREAS, any public agency of this state may exercise jointly with any other public
agency of this state any power, privilege, or authority which such agencies share in common and
which each might exercise separately; and
WHEREAS, the Parties to this Agreement have determined that in order to most effectively
utilize their separate powers, a cooperative effort in the form of an Interlocal Agreement is
needed; and
WHEREAS, Sections 257.12 through 257.25, Florida Statutes (“Free Library Service”
verified 2017), provide state funds to assist in the furnishing of library services.
NOW THEREFORE, in consideration of the mutual benefits and in consideration of the
covenants and agreements set forth herein, the Parties hereto agree as follows:
2
I. PURPOSE; EXECUTION; EFFECTIVE DATE; TERM OF AGREEMENT
A. Purpose:
The purpose and intent of this Agreement is to continue to operate the Cooperative to
extend library services to the unincorporated areas of the County and to municipalities that do not
have such services as of the effective date of this Agreement, and to improve library services to
residents of municipalities and Municipal Services Taxing Units with Libraries as of the date of
this Agreement.
The primary functions of the Cooperative are as follows:
1. To receive and disburse funds from federal, state, and local sources.
2. To maintain a shared library automation system serving Member Libraries.
3. To maintain a shared materials delivery system serving Member Libraries.
4. Where agreed by individual Member Libraries for the most efficient use of fiscal
resources, to assist Member Libraries in the collective purchase of library resources
and services.
B. Execution; Effective Date
This Interlocal Agreement may be signed in counterparts by the Parties hereto. This
Agreement shall become effective on October 1, 2018.
C. Term of Agreement:
This Agreement will be in force for a period of five (5) years, ending September 30,
2023. The Agreement may be renewed for an additional period of five (5) years to September 30,
2028 with the mutual consent of the Parties.
II. DEFINITIONS:
A. Articles of Incorporation:
"Articles of Incorporation” as used in this Agreement refer to the Articles of
Incorporation of the Pinellas Public Library Cooperative, Inc., (PPLC) approved by the signatories
to the 1989 Interlocal Agreement establishing the Cooperative and executed and filed with the
Secretary of State pursuant to Chapter 617, Florida Statutes (1987), as may be amended.
B. Board:
"Board" as used in this Agreement refers to the Board of Directors of the Pinellas Public
Library Cooperative, Inc.
C. Board of County Commissioners:
"Board of County Commissioners" as used in this Agreement refers to the Pinellas County
Board of County Commissioners and may be delineated as "BCC”.
3
D. By-Laws:
“By-Laws” as used in this Agreement refer to the By-Laws of the Pinellas Public Library
Cooperative, Inc., approved by the signatories to the 1989 Interlocal Agreement establishing the
Cooperative, as may be amended by the Board as needed.
E. Cooperative:
"Cooperative" as used in this Agreement refers to the Pinellas Public Library Cooperative,
Inc. and may be delineated as "PPLC”.
F. County:
“County” as used in this Agreement refers to Pinellas County, a political subdivision of
the State of Florida. The County as used in this Agreement is a Party to this Agreement but is
not a Member of the Cooperative.
G. Disbursement Formula:
“Disbursement Formula” as used in this Agreement refers to the formula according to
which disbursements to Members with Libraries shall be made pursuant to this Agreement. The
Disbursement Formula is attached hereto and incorporated herein as Exhibit “B”.
H. Governmental Unit:
"Governmental Unit" as used in this Agreement refers to municipalities; Municipal
Services Taxing Units (MSTU) with Libraries; a municipal consortium offering library services;
and the County. Governmental Units which are parties to this Agreement are included within the
definition of Governmental Unit and may also be delineated as "Members" of the Cooperative.
I. Library:
"Library" as used in this Agreement refers to the public Libraries and Library systems
operated by Members. To qualify as a " Library" for purposes of this Agreement, the Library
must be approved by the Board, which shall determine if the Library meets the basic standards
set forth in the Policy on Admission, a copy of which is attached hereto and incorporated herein
as Exhibit “A.”
J. Library MSTU
"Library MSTU” shall mean the Pinellas County Library Services District municipal
services taxing unit as established by Ordinance 1989-5, and codified at Pinellas County Code
Section 78-2; and excludes any individual MSTU for library services subsequently established.
K. Local Support:
"Local Support" as used in this Agreement refers to the dollar amount of funds
expended for allowable costs by each Member with a Library during the fiscal year for library
operations. Funds received from the County for the support of a Library that exists wholly in the
unincorporated area of Pinellas County (Library MSTU), excluding all monies received by such
4
Libraries from the Cooperative, shall be considered as additional local support for the Member
Library for purposes of the application of the disbursement formula. Local Support shall be
determined by adding the expenditures for Personnel Services (State of Florida Uniform
Accounting System Manual for Florida Local Governments, Object Code 10), Operating
Expenditures/Expenses (Object Code 30), and “Books, Publications, Subscriptions, and
Memberships” (State of Florida Uniform Chart of Accounts Object Code 60, Sub-Object Code
66). All other expenditures not specifically listed above shall not be tabulated when determining
the Local Support.
L. Member:
"Member" as used in this Agreement refers to a Governmental Unit which is a Party to
this Agreement and which forms part of the Cooperative either as a Member with a Library or as
a Member without a Library.
M. MSTU:
“Municipal Services Taxing Unit” as used in this agreement refers to unincorporated
Pinellas County. The Pinellas County Board of County Commissioners serves as the local
government for the MSTU. A portion of the County budget (MSTU) is paid by residents of the
unincorporated area and is devoted to providing municipal services, such as public library
services.
N. Reciprocal Borrower:
“Reciprocal Borrower” is a cardholder from cooperating Libraries which have
reciprocal borrowing agreements with PPLC.
N. Year:
"Year" as used in this Agreement, unless otherwise indicated, means the fiscal year
from October 1 to September 30. The fiscal year of the Cooperative shall run from October 1 to
September 30.
III. GOVERNING STRUCTURE OF THE COOPERATIVE:
A. Corporate Structure:
The Cooperative is a private non-profit organization incorporated under the Florida
Not- For-Profit Corporation Act, Chapter 617, Florida Statutes (2000). Additional Members may
be admitted in the manner specified in the Articles of Incorporation or the By-laws.
B. Board of Directors:
1. Membership. Each Board member represents the interests of all Parties, including the
County, the Cooperative, Members with and without Libraries, and patrons. Each Board
member can envision the future of countywide library services. The Board of Directors
shall consist of nine (9) voting members who shall be selected and appointed in
5
accordance with the provisions of the Articles of Incorporation and the By-laws, as
amended, as follows:
a. Four members of the Board of Directors shall be the City
Administrator of the City of St. Petersburg and the City Managers of
Clearwater, Largo and Pinellas Park, or their senior management
designees.
b. Three members of the Board of Directors shall be county senior
management employees, representing Pinellas County, who shall be appointed
by the BCC upon the recommendation of the Pinellas County Administrator.
c. Two members of the Board of Directors shall be appointed by the
Board of County Commissioners and shall serve a term of three (3) years.
Criteria for such appointment shall be as follows:
1) The candidate has previous experience serving on a board or similar
body and the capacity to evaluate a full range of perspectives, from
library service providers to library users.
2) The candidate represents the interests of all Parties, including the
County, the Cooperative, Members with and without Libraries, and
patrons.
3) The candidate can envision the future of countywide library
services.
4) The candidate may not be an employee or member of the governing
body of a PPLC Member Library.
2. Terms. The Articles of Incorporation shall specify the term of office for Directors
in conformance with Section III.B.1 above.
3. Officers. The Officers of the Cooperative shall be: Chair of the Board of
Directors, Vice-Chair of the Board of Directors, and Secretary/Treasurer. The
terms of office, election and duties of Officers shall be as specified in the By--
laws.
4. Compensation. Directors and Officers shall not be paid a salary or wages but
may be reimbursed for travel and per diem expenses on behalf of the Cooperative
as approved by the Board, based on the PPLC Policies and Procedures Manual and
in accordance with Section 112.061, Florida Statutes (“Per diem and travel
expenses” verified 2017).
6
5. Meetings. The Board of Directors shall meet at least six (6) times each year.
Meetings shall be conducted pursuant to the Sunshine Law, Chapter 286, Florida
Statutes. The Chairperson or a simple majority of the Board may call emergency
meetings. Such meetings shall require at least 24 hours' notice.
6. Duties. The duties of the Board of Directors shall include, but not be limited
to:
a. Managing the affairs of the Cooperative;
b. Amending the Articles of Incorporation and the By-laws;
c. Establishing administrative policy for the operation of the Cooperative;
d. Receiving and disbursing funds from local, state and federal sources and
entering into arrangements as appropriate in connection therewith, and
receiving and disbursing funds from Members without Libraries participating
in the Cooperative;
e. Investing the Cooperative funds;
f. Employing and directing an Executive Director;
g. Conducting open and public meetings, the time and place to be decided by the
Board of Directors;
h. Establishing the operating budget for the Cooperative, which is subject to the
review upon request of the BCC, and overseeing its execution, including
approving expenditures for administration;
i. Advising the Parties and Members with respect to the budget, disbursements,
extension and expansion of library services and other affairs of the
Cooperative;
j. Submission of funding requirements in accordance with the provisions of
Section V.C.
k. Developing, in collaboration with the Executive Director and Library
directors of Members, the Long-Range Plan for the Cooperative to improve
library services to residents of municipalities, library taxing districts, and
unincorporated areas.
l. Review and approve the Annual Plan of Service.
C. Executive Director:
1. Duties. The duties of the Executive Director shall include, but not be
limited to:
7
a. Facilitating joint planning for coordination of library services among
Members with Libraries and other Libraries within the County that
participate in reciprocal borrowing and joint planning as recipients of
State Aid to Libraries.
b. Maintaining information for and submitting applications on behalf of the
Cooperative for available local, State, and Federal library funds with
Board approval, and filing reports with the Division of Library and
Information Services pursuant to Section 257.16, Florida Statutes (2000),
as may be amended;
c. Preparing, in coordination with the library directors of Members, the
annual operating and capital budgets of the Cooperative, and presenting
the annual operating budget of the Cooperative to the Board and
Members.
d. Developing, in collaboration with the library directors of Members, the
Annual Plan of Service that shall include goals, objectives and activities,
and the budget that will support library services for the year. This plan
must clearly demonstrate that resources will be allocated in a way that
serves the goal of access to library services throughout the area.
2. Qualifications. The Executive Director must have an American Library
Association accredited Master’s degree in Library Science (MLS), and a minimum of
five (5) years library administration experience, with experience in library
cooperative administration preferred.
D. Advisory Council:
A Library Directors Advisory Council (LDAC) made up of all library directors of
Members, or their designees, will collaborate with the Executive Director in coordination,
planning and other matters as appropriate. The Officers of the LDAC shall be: Chair, Vice-
Chair, and Secretary. The terms of office, election, and duties of Officers shall be as specified in
the LDAC By-laws. The By-laws of the LDAC shall provide that the office of Chair will be
rotated yearly among the members of the Advisory Council and that the Chair will participate in
the meetings of the Cooperative Board of Directors and represent the LDAC.
The duties of the LDAC shall be as follows:
1. Conduct open and public meetings, the time and place to be decided by LDAC.
2. Collaborate with the Executive Director on the establishment and revision of the
PPLC Public Service Policies for Member Libraries.
8
3. Review and provide recommendations in the preparation of the annual budget.
4. Advise the Board on Board meeting agenda items as needed.
E. Long-Range and Annual Plans of Service:
Each year an Annual Plan of Service and Budget shall be adopted by the Board of
Directors. The Long-Range Plan must be updated every five years. The Plans will meet the
requirements for participation in the State Aid to Libraries Program. The Executive Director will
disseminate the Plans.
F. Reports:
The Executive Director will provide annual reports on the progress toward meeting the
objectives of the Long-Range Plan and the Annual Plan of service. The reports will include
audited statements of operating expenditures, capital expenditures, and reserve accounts. Annual
reports will be presented to the Board, the Members, and the Division of Library and
Information Services.
IV. PARTICIPATION:
A. General:
Participation will be voluntary and open to any Governmental Unit. People residing in
participating areas will be eligible to use the services of Member Libraries of the Cooperative
without charge. People residing in Governmental Units or areas not electing to participate will
be excluded from the use of the Cooperative's services unless individual people join Member
Libraries by paying an annual fee; such fee may be adjusted by a majority of Parties to this
Agreement. People who join by paying the annual fee to a Member Library will then be counted
as residents of that Member Library's governmental unit. Members may withdraw pursuant to
the provisions of Section VI.
B. Members With Libraries:
1. Admission. Governmental units applying for the first time for membership in
the Pinellas Public Library Cooperative, Inc. must be approved by the Board
which shall determine if the Library meets the statutory requirements and
operational standards established in Exhibit “A”: Policy on Admission.
2. Membership. Members with Libraries will adhere to the operational
standards established in Exhibit “A”: Policy on Admission, and comply with
participation requirements as detailed in this section.
3. Noncompliance and Enforcement. Any Member with a Library that fails to
9
maintain the requirements established in the Policy on Admission or the
Participation requirements, may be provided a Notice of Deficiency as follows:
a. Subject to Board authorization, any Member with a Library that is found to be
non-compliant may be issued a Notice of Deficiency effective upon the date
of such Notice. A Member with a Library that has received a Notice of
Deficiency will be granted a period not to exceed 12 months (as determined
by the Board based on the nature of the deficiency) from the date of the
Notice to achieve compliance with the requirements of Membership and to
provide documentation of such compliance to the Board. Upon determination
that the Member successfully demonstrated compliance with the requirements,
the Board shall authorize a written Notice of Compliance to be provided to the
Member.
b. A Member with a Library that has received a Notice of Deficiency and has
failed to successfully demonstrate compliance within the prescribed time
period will be considered to have withdrawn from the Cooperative. Such
Member will comply with the requirements for withdrawal indicated in
Section VI. B. of this Agreement.
4. Autonomy. Each Member with a Library shall continue to decide the level of
library service for its community and shall prepare its own budget. Each Library
shall remain autonomous and retain control of its operations and functions, i.e.:
a. Trust funds, individual gifts or donations made to a Library shall remain
the property of that Library.
b. All Library staff shall remain employees of the various Members with no
loss in benefits.
c. Each Library shall remain the property of the Member in which it is
located, and all maintenance and repairs shall be affected through
operating budgets from allocated local appropriations.
d. Members with Libraries will continue to fund their local Libraries and are
not required to make any payment to the Cooperative for participation in
the Cooperative.
5. Audits. Each Member with a Library shall provide to the Cooperative by
March 31 of each year an audited statement of its Library operating costs for its
last completed fiscal year. The audits are to be reviewed by the Cooperative
10
to determine the dollars expended locally for library operations. Allowable costs
for each Library shall consist of all personnel and direct operating costs, and
non-fixed capital as provided for in the State of Florida Chart of Accounts. All
other costs, including fixed capital items and debt expenses, are not allowable.
6. Materials and Services.
a. Members with Libraries agree to allow all circulating materials (non-
electronic formats) of existing Libraries to be freely available to
cardholding residents of all participants in the Cooperative.
b. Members with Libraries agree to allow all circulating materials
(electronic formats) to be freely available to all cardholders of that
specific Library regardless of cardholder’s address.
c. Reciprocal Borrowers may borrow circulating materials in non-electronic
formats only.
d. Within policies established by the Cooperative all reference and public
programming services are equally available to the public.
7. Staff Development. All Members with Libraries will agree to have their
Libraries closed on Columbus Day (or alternately designated day) each year,
unless otherwise prohibited, for participation in an annual county-wide staff
development day. Staff development day planning will be coordinated by PPLC
staff in collaboration with Member Library directors and staff.
C. Members Without Libraries:
1. Basis for Funding:
The County, on behalf of the Library MSTU, and subject to the provisions and
limitations in Section V.A. and any other Member without a Library, shall provide
annual financial support to the Cooperative which, when calculated on a per capita
(of population of such Member) basis for any year, shall be equivalent to the
average per capita funding, excluding all monies received from the Cooperative,
provided during the most recent preceding year by the Members having Libraries
subject to the provision of, and limitations in, Section V.A., the funding shall be
calculated as follows: The total expenditures, as adjusted for monies received from
the Cooperative, of the Members from the prior year shall be divided by the total
population of the Members to obtain the aggregate average per capita cost. For
purposes of this subsection C, "funding" means the amount of Library expenditures
11
for any year as described in Section V.A. by a Member having a Library, and
"population" means the number of residents residing in the Member governmental
unit determined in accordance with Section V.B. Payments shall be made by the
County and each Member without a Library of annual financial support due from it
in four (4) quarterly payments of twenty-five percent (25%) each.
2. Underfunding:
If financial support paid to the Cooperative by a Member without a Library is
less than the amount due under Section V, written notice shall be provided by
PPLC, to such unit of the deficiency and all funds due under Section V shall be
immediately due and payable as specified in Section VI.C. Such unit shall be
deemed to have withdrawn from the Cooperative notwithstanding the provisions of
Section VI.A or VI.C effective thirty (30) days following the receipt of written
notice of deficiency unless payment of such deficiency is made within that thirty
(30) day period.
V. FUNDING MECHANISM:
A. Fiscal Funding:
The County will provide an amount of annual financial support equal to the financial
support provided by all Members with Libraries, calculated on a per capita basis for the previous
year, excluding all monies received from the Cooperative, provided that the amount shall not
exceed the ad valorem revenue, excluding statutory payments to the Tax Collector and Property
Appraiser, generated by the millage rate levied by the County in support of Cooperative Library
services. At no time shall the millage rate levied by the County in support of Cooperative
Library services exceed 0.5 mill. The County shall submit the funds to the Cooperative in
quarterly payments. The County shall notify the Cooperative of any changes to the population
figures subject to the amount of annual per capita financial support for the new fiscal period
prior to May 30 of each year.
The obligations of the County as to any funding required pursuant to this Agreement
are subject to annual approval of the Library MSTU millage by the County. If funds are not
appropriated by the County through the Library MSTU for any or all the obligations in this
Agreement, the County shall not be obligated to pay for the services provided pursuant to this
Agreement beyond the portion for which funds are appropriated. The County agrees to promptly
notify the Cooperative in writing of such failure of appropriation, and upon such notice, the
provisions of Section IV shall govern.
12
B. Determination and Notification of Per Capita Amounts for Members Without Libraries:
The Cooperative shall advise each Member without a Library by June 1 of each year, of
such unit's funding requirement for the next fiscal year, together with the calculations by which
such funding requirement was determined and the backup information for such calculation,
consisting of (i) average per capita locally funded library expenditures of Members with
Libraries for the last completed year and (ii) appropriate population statistics. The expenditures
shall be based on audited financial statements for such last completed year in accordance with
budget line items identified in Section IV.B.5. The population statistics used to calculate such
per capita expenditures shall be for such year and shall be from one of the following sources: the
Bureau of Economics and Business Research of the University of Florida, the Pinellas County
Planning Department, or the U.S. Census Bureau.
C. Fiduciary Responsibility for Funds:
1. All funds of the Cooperative shall be maintained in an interest-bearing
public depository as set forth in Florida Statutes, Chapter 280 (“Security for
Public Deposits,” verified 2017), as may be amended;
2. Complete and accurate records shall be kept of the receipts and
disbursement of all funds of the Cooperative, subject to the PPLC adopted
Record Retention and Document Destruction Policy, which will comply with
Florida Department of State General Schedule for State and Local Government
Agencies GS1-SL, Internal Revenue Code 501(c)(3), and all other applicable
federal, state, and local law;
3. An annual audit of the Cooperative by an independent certified public
accountant, to be paid for from the operating funds of the Cooperative, shall be
made and filed annually with the Department of State;
4. The Cooperative shall abide by the terms and provisions of the laws of the
State of Florida and the provisions of this Agreement and any other applicable
Federal, State, or local laws, rules and regulations including the County's
Investment Policy.
D. Disbursement:
The Board of Directors shall disburse funds received by the Cooperative according to
the formula below:
1. The Board of Directors shall annually establish the budgeted administrative
costs of the Cooperative, including salary, office supplies, and any rents or other
costs related to the administrative operations of the Cooperative.
13
2. The remaining funds shall be distributed to Members with Libraries in
accordance with the disbursement formula, which is attached hereto and
incorporated herein as Exhibit “B.” This distribution is to be based on submittal
of annual library operating costs with descriptive codes in accordance with the
State of Florida Uniform Chart of Accounts. All funds collected from sources
other than Members shall be allocated as determined by the Board. In no
instance shall the total allocation to a Member Library exceed the amount of the
Local Support. Funds received by the Cooperative shall be disbursed within a
reasonable time after receipt. Payments to Member Libraries shall be made in
quarterly disbursements. The Libraries shall use those funds for materials and
operations of their Libraries. The disbursement formula may only be amended by
the Board, with the approval of a simple majority of the Members with Libraries
and the approval of the BCC.
3. State Aid funds and program grants received from the state shall be used in
accordance with the provisions of applicable state law, Florida Statutes 257
(“Public Libraries and State Archives” verified 2017) and Florida Administrative
Code 1B-2 (“Library Grant Programs” verified 2017).
VI. WITHDRAWAL:
A. All Participants:
1. Any Member wishing to withdraw shall submit written notice thereof to the
Cooperative no later than six (6) months prior to the beginning of any fiscal year
of the Cooperative.
2. Withdrawal of Members without Libraries may occur in the manner
specified in Section IV.C.2.
B. Members with Libraries:
A Member with a Library that submits a withdrawal notice to the Cooperative shall:
1. At the request of the Cooperative's Board, promptly furnish usage statistics
and an audit of library operating costs for such Library's last fiscal year
completed prior to the date the withdrawal is effective to ensure maintenance of
proper accounting for the Cooperative; and
2. Return to the Cooperative within sixty (60) days after withdrawal, any
special equipment or collections purchased for such Member with funds from the
Cooperative capital improvements fund within the previous five years. In lieu of
returning the equipment or collection so purchased, the amortized balance
14
thereof based on an amortization period of five years from date of purchase may
be repaid to the Cooperative during the year following withdrawal; and
3. Repay to the Cooperative within sixty (60) days after withdrawal any then
remaining unexpended and uncommitted funds received from the Cooperative;
C. Members Without a Library:
A Member without a Library that submits or receives a withdrawal notice shall
pay all sums due for library services provided prior to the date of withdrawal
pursuant to Sections IV and V prior to withdrawal.
VII. TERMINATION OF AGREEMENT:
In the event that Members representing more than fifty percent (50 %) of the total
population of all Members withdraw under Section VI or are deemed to have withdrawn under
Section IV.C.2 of this Agreement, the remaining Members shall consider the continuation or
termination of the Agreement and may terminate the Agreement by consent of a simple majority
of the Members.
IN WITNESS WHEREOF, the Parties hereto have caused this Interlocal Agreement to be executed on the day and year first above written.
15
EXHIBIT "A" Policy on Admission
Pinellas Public Library Cooperative, Inc.
For a Library Seeking Membership Libraries applying for membership in the Pinellas Public Library Cooperative, Inc. must be approved by the Board, which shall determine if the Library meets the basic eligibility requirements outlined below:
1. The Library meets the Essential level of Core Standards as defined in the Florida Public Library Standards (FLA, 2006 Revision, updated 2015 “Standards for Customer Focused Library Facilities” verified 2017). 2. The Library meets the Florida Public Library Standards (FLA 2006 Revision, updated 2015, verified
2017) for Interconnectivity, Lending Services, Services-Resource Sharing and Interlibrary Cooperation. 3. The governing entity must have an established budget for the maintenance and operation of the Library and must be audited each year. 4. There must be evidence that such funding is available, restricted for the Library and will continue to
be available.
5. The Library has a long-range plan, an annual plan of service, and an annual budget [Florida Statutes 257.17(2)(e)] (long range plan statement, verified 2017). 6. The Library engages in joint planning for coordinating of library services within the county or counties that receive operating grants from the state [Florida Statutes 257.17(2)(f)] (joint planning
statement, verified 2017).
7. The Library adapts its services to meet the needs of people with disabilities as required by the Americans with Disabilities Act and its attendant regulations. 8. The Library has established hiring practices that are in accordance with Equal Employment regulations.
When the Library and its governing entity determine that these eligibility requirements can be met the attached Procedures for Admission must be followed. Such requests may be initiated at any time but the funding cycle for the subsequent fiscal year requires a March
31 deadline. See the Procedures for Admission for steps to be taken.
16
Procedures for Admission To the Pinellas Public Library Cooperative, Inc.
As a Member Library
1. The Library seeking admission to the Cooperative must provide documentation that it can
meet the standards spelled out in the Policy on Admission.
2. The Library must submit a letter of request signed by its governing entity (city commission,
Board of Directors, etc.) to the Board/Executive Director.
3. The Library must submit with its letter of request documentation that it meets the basic
eligibility standards for admission to the Pinellas Public Library Cooperative, Inc. as
provided for in the Policy on Admission.
4. Upon receipt of the letter of request and documentation, the Board and Executive Director
will review the request and appoint a committee to visit and evaluate the Library.
5. The committee will determine readiness for services by the requesting Library and will report
any deficiencies in writing to the Board and to the Library's governing entity.
6. If the Library's governing entity wishes to pursue membership, it will be given a period of
time in which to correct deficiencies, if any, and to prepare the Library for final evaluation by
the Board.
7. Upon receipt of the final evaluation, the Board will have up to sixty (60) days in which to
vote upon admission.
8. Following a positive vote, the Board will present the Library's governing entity with a copy
of the Interlocal Agreement, which must be executed and returned, and an agreement form
for the basic policies and procedures in effect for Member Libraries, including all public
service policies such as patron registration, patron cards, materials circulation rules and
others.
9. In order to be included in the subsequent year's funding allocations, the Procedures for
Admission must be completed by March 31st in any given year.
17
EXHIBIT "B" Disbursement Formula
Base Allocations to Members with Libraries shall be 90% of the balance remaining after the adjustments
stated in Section V.D.1 and V.D.2 of the Library Interlocal Agreement. Each Library's percentage of the total
Local Support extended, as determined through the review of the Certified Annual Financial Reports (CAFR),
shall then be determined and translated into dollar amounts. The percentage of the total Local Support
extended shall be determined by dividing the sums expended locally by the total Local Support for all
Members. As set forth in Section IV.B.5 of the agreement, the Local Support shall be determined by adding
the expenditures for Personnel Services (State of Florida Uniform Accounting System Manual for Florida
Local Governments, Object Code 10), Operating Expenditures/Expenses (Object Code 30), and books,
publications, and library materials (State of Florida Uniform Chart of Accounts Object Code 60, Sub-Object
Code 66). All other expenditures not specifically listed above shall not be tabulated when determining the
Local Support. The Members shall receive a percentage of the available funds equal to the percentage of their
total support extended as a base allocation subject to a maximum of 16% and a minimum of 4%.
Circulation Allocations to Members with Libraries shall be 10% after the adjustments stated in Section
V.D.1. and V.D.2. The dollars available for distribution include the balance remaining after the base
allocation. The circulation pool allocation percentage shall be derived by taking non-resident (residents from
unincorporated Pinellas County and other Member cities) circulation figures for each Library and dividing it
by the total non-resident circulation for all Members.
Total Allocations to Members with Libraries shall not exceed the amount of the Local Support.
Final 7.11.18
18
Member signature and date page
Each member decides what signatures will appear: Mayor / Commissioner City Manager City / Town Attorney
City / Town Clerk County Commission for Palm Harbor and East Lake
BCC page PPLC page
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9750
Agenda Date: 10/7/2021 Status: Consent AgendaVersion: 1
File Type: Action ItemIn Control: Library
Agenda Number: 7.6
SUBJECT/RECOMMENDATION:
Declare library materials surplus and authorize donation to designated local not-for-profit
organizations pursuant to Clearwater Code of Ordinances Section 2.623(7)(d) and authorize
the appropriate officials to execute same. (consent)
SUMMARY:
Seeking Council’s authorization to surplus and donate city-owned library materials consisting of
paperback and hardcover books in the quantity of 5,704 items valued at $5,704.00 to local
not-for-profit organizations.
Clearwater Public Library System recently underwent removal of library materials due to
materials being outdated, unused and uncirculated. Weeding is an essential, continuous
component of collections maintenance in libraries. The items identified as surplus are no longer
needed for municipal public use and are valued as follows:
·Book (paperback / hardcover) $1.00
Requesting authorization to donate to the following local not-for-profit organizations:
·AmVets, Clearwater, FL ~ pickup donations at no charge; items area delivered to the
Tampa warehouse and a $100.00 voucher is offered to local veterans, which they in
turn select what they want/need; all leftovers are then sold and all proceeds go back into
the AmVets organization which provides assistance, jobs, and services to our veterans.
·HEP (Homeless Empowerment Program), Clearwater, FL ~ pickup donations at no
charge; items not suitable for their program will go into the thrift store to be sold to the
general public. 100% of proceeds from the store directly benefits HEP program and
clients.
·Hospice, Clearwater, FL ~ pickup donations at no charge; items are sold at their thrift
stores; all proceeds are used for patient care.
·Salvation Army, Clearwater, FL ~ pickup donations at no charge; items are sold at their
thrift stores; valuables are auctioned. All proceeds are used for adult rehabilitation
programs, social programs and homeless programs.
Page 1 City of Clearwater Printed on 10/6/2021
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9747
Agenda Date: 10/7/2021 Status: Consent AgendaVersion: 1
File Type: Action ItemIn Control: Marine & Aviation
Agenda Number: 7.7
SUBJECT/RECOMMENDATION:
Approve a professional services agreement and design work order with Moffat and Nichol, Inc.
of Tampa, FL, per Request for Qualifications 24-21, for replacement of the Clearwater Beach
Marina (21-0008-MA) in the amount of $1,484,174.50 and authorize the appropriate officials to
execute same. (consent)
SUMMARY:
The beach marina, located on the south side of the Clearwater beach roundabout, dates to the
early 1950’s. Due to the dock and utility infrastructure’s age and outdated mix of slip sizes and
types, the marina no longer meets current best practices and standards and needs
replacement.
A Request for Qualifications (RFQ) was issued in April seeking a firm to design and permit the
beach marina replacement project. The RFQ selection committee, consisting of five
representatives from the Marine & Aviation, Engineering, and Building & Maintenance
departments, conducted interviews with four of the eight engineering firms that submitted
qualifications. The committee selected Moffat & Nichol design and permit the replacement and
upland improvements.
Moffat & Nichol’s initial work order includes the new marina design (architectural, structural,
civil, mechanical, electrical, plumbing, fire protection & alarm, security, and landscape),
permitting and bid assistance. A separate construction administration and inspection work
order will be submitted for approval prior to the construction of the new marina.
The marina’s design and permitting duration is estimated to be twelve months with construction
expected to begin in early 2023. The total project budget, including design and construction, is
$18.15 million, including $15 million in Penny funds.
The Marine & Aviation department is responsible for owning and operating the beach marina.
APPROPRIATION CODE AND AMOUNT:
3327332-530100-C1905 $1,484,174.50
Funds are available in capital improvement project C1905, Beach Marina Upgrade, to fund this
work order.
Page 1 City of Clearwater Printed on 10/6/2021
Procurement Division 100 S Myrtle Ave Clearwater FL 33756-5520 PO Box 4748, 33578-4748 727-562-4630 Tel
REQUEST FOR QUALIFICATIONS
Design Services – Clearwater Beach Marina Replacement RFQ #24-21
April 20, 2021 NOTICE IS HEREBY GIVEN that sealed Statements of Qualifications will be received by the City of Clearwater (City) until 10:00 AM, Local Time, June 9, 2021 to provide Design Services for the Clearwater Beach Marina Replacement Project. Brief Description: The City of Clearwater is seeking a firm to provide design and permit services for the replacement of the Beach Marina facility, including seawall repairs, utilities and adjacent upland improvements. Responses must be in accordance with the provisions, specifications and instructions set forth herein and will be received by the Procurement Division until the above noted time, when they will be publicly acknowledged and accepted.
This Request for Qualifications, any attachments and addenda are available for download at https://www.myclearwater.com/business/rfp
Please read the entire solicitation package and submit the response in accordance with the instructions. This document (less this invitation and the instructions) and any required documents, attachments, and submissions will constitute the response.
General, Process, or Technical Questions concerning this solicitation should be directed, IN WRITING, to the Procurement Manager.
This Request for Qualifications is issued by:
Lori Vogel, CPPB Procurement Manager lori.vogel@myclearwater.com
INSTRUCTIONS
Design Services – CWT Bch Marina Replacement 2 RFQ #24-21
i.1 VENDOR QUESTIONS: All questions regarding the contents of this solicitation, and solicitation process (including requests for ADA accommodations), shall be directed solely to the Contact listed on Page One (1). Questions should be submitted in writing via letter, fax or email. Questions received less than ten (10) calendar days prior to the due date and time may be answered at the discretion of the City.
i.2 ADDENDA/CLARIFICATIONS: Any changes to the specifications will be in the form of an addendum. Addenda are posted on the City website no less than seven (7) days prior to the Due Date. Vendors are cautioned to check the Purchasing Website for addenda and clarifications prior to submitting their response. The City cannot be held responsible if a vendor fails to receive any addenda issued. The City shall not be responsible for any oral changes to these specifications made by any employees or officer of the City. Failure to acknowledge receipt of an addendum may result in disqualification of a response.
i.3 DUE DATE & TIME FOR SUBMISSION AND OPENING:
Date: June 9, 2021 Time: 10:00 AM (Local Time)
The City will open all responses properly and timely submitted and will record the names and other information specified by law and rule. All responses become the property of the City and will not be returned except in the case of a late submission. Respondent names, as read at the opening, will be posted on the City website. Once a notice of intent to award is posted or 30 days from day of opening elapses, whichever occurs earlier, responses are available for inspection by contacting the Procurement Division. i.4 RESPONSE SUBMITTAL: It is recommended that responses are submitted electronically through our bids website at https://www.myclearwater.com/business/rfp. Firms may mail or hand-deliver responses to the address below. Use label at the end of this solicitation package. E-mail or fax submissions will not be accepted. City of Clearwater Attn: Procurement Division 100 S Myrtle Ave, 3rd Fl, Clearwater FL 33756-5520 or PO Box 4748, Clearwater FL 33758-4748 No responsibility will attach to the City of Clearwater, its employees or agents for premature opening of a response that is not properly addressed and identified.
i.5 LATE RESPONSES. The respondent assumes responsibility for having the response delivered on time at the place specified. All responses received after the date and time specified shall not be considered and will be returned unopened to the respondent. The respondent assumes the risk of any delay in the mail or in handling of the mail by employees of the City of Clearwater, or any private courier, regardless whether sent by mail or by means of personal delivery. It shall not be sufficient to show that you mailed or commenced delivery before the due date and time. All times are Clearwater, Florida local times. The respondent agrees to accept the time stamp in the City’s Procurement Division as the official time.
i.6 LOBBYING. Any communication regarding this solicitation for the purpose of influencing the process or the award, between any person or affiliates seeking an award from this solicitation and the City is prohibited. This section shall not prohibit public comment at any City Council meeting, study session or Council committee meeting. This prohibition shall not apply to communication with the contact(s) identified in the solicitation or City-initiated communications for the purposes of conducting the procurement including but not limited to clarification of responses, presentations if
INSTRUCTIONS
Design Services – CWT Bch Marina Replacement 3 RFQ #24-21
provided in the solicitation, contract negotiations, protest/appeal resolution, or surveying non-responsive vendors.
i.7 RESPONSIBILITY TO READ AND UNDERSTAND. Failure to read, examine and understand the solicitation will not excuse any failure to comply with the requirements of the solicitation or any resulting contract, nor shall such failure be a basis for claiming additional compensation. If a vendor suspects an error, omission or discrepancy in this solicitation, the vendor must immediately and in any case not later than seven (7) business days in advance of the due date notify the contact on page One (1). The City is not responsible for and will not pay any costs associated with the preparation and submission of the response. Respondents are cautioned to verify their responses before submission, as amendments to or withdrawal of responses submitted after time specified for opening of responses may not be considered. The City will not be responsible for any respondent errors or omissions.
i.8 FORM AND CONTENT OF RESPONSES. Unless otherwise instructed or allowed, responses shall be submitted on the forms provided. An original and the designated number of copies of each response are required. Responses, including modifications, must be submitted in ink, typed, or printed form and signed by an authorized representative. Please line through and initial rather than erase changes. If the response is not properly signed or if any changes are not initialed, it may be considered non-responsive. The City may require that an electronic copy of the response be submitted. The response must provide all information requested and must address all points. The City does not encourage exceptions. The City is not required to grant exceptions and depending on the exception, the City may reject the response.
i.9 DEBARMENT DISCLOSURE. If the respondent has been debarred, suspended, or otherwise lawfully precluded from participating in any public procurement activity, including being disapproved as a (sub)contractor with any federal, state, or local government, or if any such preclusion from participation from any public procurement activity is currently pending, the respondent shall include a letter with its response identifying the name and address of the governmental unit, the effective date of this suspension or debarment, the duration of the suspension or debarment, and the relevant circumstances relating to the suspension or debarment. If suspension or debarment is currently pending, a detailed description of all relevant circumstances including the details enumerated above must be provided. A response from a respondent who is currently debarred, suspended or otherwise lawfully prohibited from any public procurement activity may be rejected.
i.10 RESERVATIONS. The City reserves the right to reject any or all responses or any part thereof; to reissue the solicitation; to reject non-responsive or non-responsible responses; to reject unbalanced responses; to reject responses where the terms and/or awards are conditioned upon another event; to reject individual responses for failure to meet any requirement; to award by part or portion, or total; to make multiple awards; to waive minor irregularities, defects, omissions, technicalities or form errors in any response. The City may seek clarification of the response from respondent at any time, and failure to respond is cause for rejection. Submission of a response confers on respondent no right to an award or to a subsequent contract. The City is responsible to make an award that is in the best interest of the City. All decisions on compliance,
evaluation, terms and conditions shall be made solely at the City’s discretion and made to favor the City. No binding contract will exist between the respondent and the City until the City executes a written contract or purchase order.
i.11 OFFICIAL SOLICITATION DOCUMENT. Changes to the solicitation document made by a respondent may not be acknowledged or accepted by the City. Award or execution of a contract does not constitute acceptance of a changed term, condition or specification unless specifically acknowledged and agreed to by the City. The copy maintained and published by the City shall be the official solicitation document.
i.12 ETHICS. It is the intention of the City to promote courtesy, fairness, impartiality, integrity, service, professionalism, economy, and government by law in the Procurement process. The responsibility for implementing this policy rests with each individual who participates in the procurement process, including respondents and contractors.
INSTRUCTIONS
Design Services – CWT Bch Marina Replacement 4 RFQ #24-21
To achieve the purpose of this Article, it is essential that respondents and contractors doing business with the City also observe the ethical standards prescribed herein. It shall be a breach of ethical standards to:
a. Exert any effort to influence any City employee or agent to breach the standards of ethical conduct.
b. Intentionally invoice any amount greater than provided in Contract or to invoice for Materials or Services not provided.
c. Intentionally offer or provide sub-standard Materials or Services or to intentionally not comply with any term, condition, specification or other requirement of a City Contract.
i.13 GIFTS. The City will accept no gifts, gratuities or advertising products from respondents or prospective respondents and affiliates.
i.14 PROTESTS AND APPEALS. If a respondent believes there is a mistake, impropriety, or defect in the solicitation, believes the City improperly rejected its response, and/or believes the selected response is not in the City’s best interests, the respondent may submit a written protest. All protests and appeals are governed by the City of Clearwater Purchasing Policies and Procedures. If any discrepancy exists between this Section and the Procurement Rules, the language of the Procurement Rules controls.
Protests based upon alleged mistake, impropriety, or defect in a solicitation that is apparent before the opening must be filed with the Procurement Manager no later than five (5) business days before Opening. Protests that only become apparent after the Bid Opening must be filed within ten (10) business days of the alleged violation of the applicable purchasing ordinance. The complete protest procedure can be obtained by contacting the Procurement Division.
ADDRESS PROTESTS TO: City of Clearwater - Procurement Division 100 So Myrtle Ave, 3rd Fl Clearwater FL 33756-5520 or PO Box 4748 Clearwater FL 33758-4748
INSTRUCTIONS – EVALUATION
Design Services – CWT Bch Marina Replacement 5 RFQ #24-21
i.15 EVALUATION PROCESS. Responses will be reviewed by a screening committee comprised of City employees and/or authorized agents. The City staff may or may not initiate discussions with respondents for clarification purposes. Clarification is not an opportunity to change the response. Respondents shall not initiate discussions with any City employee or official.
i.16 CRITERIA FOR EVALUATION AND AWARD. The City evaluates three (3) categories of information: responsiveness, responsibility, and the technical response. All responses must meet the following responsiveness and responsibility criteria.
a) Responsiveness. The City will determine whether the response complies with the instructions for submitting responses including completeness of response which encompasses the inclusion of all required attachments and submissions. The City must reject any responses that are submitted late. Failure to meet other requirements may result in rejection.
b) Responsibility. The City will determine whether the respondent is one with whom it can or should do business. Factors that the City may evaluate to determine "responsibility" include, but are not limited to: past performance, references (including those found outside the response), compliance with applicable laws, respondent's record of performance and integrity- e.g. has the respondent been delinquent or unfaithful to any contract with the City, whether the respondent is qualified legally to contract with the City, financial stability and the perceived ability to perform completely as specified. A respondent must at all times have financial resources sufficient, in the opinion of the City, to ensure performance of the contract and must provide proof upon request. City staff may also use Dun & Bradstreet and/or any generally available industry information. The City reserves the right to inspect and review respondent’s facilities, equipment and personnel and those of any identified subcontractors. The City will determine whether any failure to supply information, or the quality of the information, will result in rejection.
c) Technical Response. The City will determine how well responses meet its requirements in terms of the response to the solicitation and how well the offer addresses the needs of the project. The City will rank offers using a point ranking system (unless otherwise specified) as an aid in conducting the evaluation.
The criteria that will be evaluated and their relative weights are:
Evaluation Criteria (response format pages 12-13) Points
Qualifications (Tab 2) 35
Relevant Experience and References (Tab 3) 25
Technical Approach (Tab 4 ) 20
Work Plan and Schedule (Tab 5 ) 20
i.17 SHORT-LISTING. The City at its sole discretion may create a short-list of the highest ranked
proposals based on a preliminary evaluation against the evaluation criteria. Only those short-listed proposers would be invited to give presentations and/or interviews. The City will finalize
ranking of the firms upon conclusion of presentations/interviews.
i.18 PRESENTATIONS/INTERVIEWS. The respondent must provide a formal presentation/interview
on-site at a City location or virtual upon request.
i.19 CONTRACT NEGOTIATIONS AND ACCEPTANCE. Respondent must be prepared for the City
to accept the response as submitted. If respondent fails to sign all documents necessary to successfully execute the final contract within a reasonable time as specified, or negotiations do
not result in an acceptable agreement, the City may reject response or revoke the award, and may begin negotiations with another Respondent. Final contract terms must be approved or
INSTRUCTIONS – EVALUATION
Design Services – CWT Bch Marina Replacement 6 RFQ #24-21
signed by the appropriately authorized City official(s). No binding contract will exist between the respondent and the City until the City executes a written contract or purchase order.
i.20 NOTICE OF INTENT TO AWARD. Notices of the City’s intent to award a Contract are posted to Purchasing’s website. It is the respondent’s responsibility to check the City of Clearwater’s Purchasing website at https://www.myclearwater.com/business/rfp to view the Procurement
Division’s Intent to Award postings.
i.21 RFQ TIMELINE. All dates are tentative and subject to change. Release RFQ: April 20, 2021 Advertise Tampa Bay Times: April 21, 2021 Responses due: June 9, 2021 Review responses/presentations: June 10, 2021-July 8, 2021 Award recommendation: July 8, 2021 Council authorization: September 2021 Contract begins: September 2021
DETAILED SPECIFICATIONS
Design Services – CWT Bch Marina Replacement 7 RFQ #24-21
1. PROJECT MISSION. The City of Clearwater is dedicated to providing superior services to its customers in order to improve the quality of life for Clearwater residents, businesses and visitors. The City is looking for vendors who share that dedication and will help the City meet that goal. 2. BACKGROUND. The Clearwater Beach Marina is located at 25 Causeway Blvd Clearwater Florida 33767 on approximately 12-acres of sovereign submerged lands with approximately 4-acres of upland support all owned by the City of Clearwater. 3. SCOPE OF SERVICES. The City of Clearwater is seeking an architectural or engineering firm to provide consulting services, including but not limited to; design, permitting, procurement, and CEI services for the Clearwater Beach Marina Replacement Project in order to achieve maximizing
the city’s submerged land ownership under the existing facility along with modifications to or recommendations for relocation of the existing fuel dock, fueling system, ship store, restroom and the centralized sewage pump-out location. The estimated construction budget is $17 million and will include the following major elements:
• Mix of fixed and concrete floating docks
• Metered electric at each slip and metered water at all commercial slips
• Cable/Fiber and Wi-Fi capabilities at each slip
• Security access gates, cameras and lighting
• Upland utilities servicing the marina
• Seawall tieback and cap repairs
• Upland improvements surrounding the marina, sidewalks, lighting and landscape features. Full range design services (architectural, structural, civil, mechanical, electrical, plumbing, etc.) are to include required agency permitting, and architectural services throughout construction. It is planned to bring on a Construction Manager at Risk (CMAR) through a separate Request for Qualification (RFQ) process at the + 30% design phase to begin working with the designer creating a Project Team. This CMAR will ultimately be responsible to bid and construct all phases of the beach marina replacement project. Optional Services: The City of Clearwater in partnership with the Pinellas Suncoast Transit Authority (PSTA) is seeking a discretionary grant from the Federal Transit Administration (FTA) for the implementation of a water taxi/ferry landing to be integrated within the Marina. The City may exercise the option to have the selected firm design and/or construct a water taxi/ferry landing as part of the Beach Marina footprint. These optional services should be priced as a
standalone task.
Engineering Services shall include but are not limited to the following: i. 30% Design Plans, Cost Estimate & Review
ii. 60% Design Plans, Cost Estimate & Review iii. 90% Design Plans, Cost Estimate & Review
iv. Final Design Plans/Construction Documents & Permitting v. Bidding and Conformed packages (assist CMAR)
vi. Construction Phase Services
The following exhibits have been provided on the City’s FTP site to assist with the project design
(note that access issues are typically due to user’s firewall settings):
FTP Site Access ftp://vendor:clearwater@ftpserver.myclearwater.com/Purchasing/24-21_Design Services - Clearwater Beach Marina Replacment Project/
Logon username – vendor
DETAILED SPECIFICATIONS
Design Services – CWT Bch Marina Replacement 8 RFQ #24-21
Logon password – clearwater (note the lower case “c”) Select Purchasing folder Open Folder RFQ 24-21, Design Services - Clearwater Beach Marina Replacement Project
• Exhibit E_Clearwater Bch Municipal Marina Exp Feasibility Study_Wade Trim 2005
• Exhibit F_Clearwater Bch Marina Utilities and Drainage Improvements_URS 2015
• Exhibit G_Clearwater Bch Marina Electrical Distribution Evaluation_Long & Assoc 2018
• Exhibit H_Seawall Inspection Report Bch Marina_Reuben Clarson 2020
• Exhibit I_Hydrographic_Topographic Marina Survey_George F Young 2020
• Exhibit J_Aerial View of Project Limits
• Exhibit K_Optional Services
• Exhibit L_Addendum to General Provisions - (Federally Assisted Supply_Services
Contract)
4. SPECIFICATIONS. Design assumptions shall include a primarily concrete floating dock system, maintaining a fifty (50) commercial slip mix adjacent to the seawall, while expanding the total number and sizes of recreational slips. In addition to the docking system(s), project design shall include necessary seawall/cap repairs, associated upland and over water marina utilities and installation of a utility duct bank behind the north seawall. At a minimum, upland design work shall include marina access security gates, security cameras, dock lighting, and sidewalk improvements as part of the utility duct bank behind the seawall. These sidewalk improvements will begin at Coronado Drive heading east behind the marina building ending at the pedestrian trail bridge which crosses over Mandalay Chanel. Additional upland support options will be required to centralize shared ticket and vending kiosks, along with storage needs for commercial fishing and tour operators. These options will be evaluated to replace the existing over water dock structures no longer allowed under current Pinellas County Code. 5. TIMELINE. The City’s expectation is that the project would begin promptly with substantial design and permitting completed within one year. Construction shall be proposed in multiple phases beginning with upland utility and seawall work (late 2022) followed by a phased demolition and construction of the new marina (2023-2024). Phasing shall also consider displacement of vessels and temporary mooring of vessels.
6. REQUIRED QUALIFICATIONS. Responding firms must have demonstrated experience providing competence in areas of design, permitting, engineering/architectural services and
construction engineering and inspection for similar marine facilities.
7. INSURANCE REQUIREMENTS. The Consultant (respondent) shall, at its own cost and expense, acquire and maintain (and cause any subcontractors, representatives or agents to
acquire and maintain) during the term with the City, sufficient insurance to adequately protect the respective interest of the parties. Coverage shall be obtained with a carrier having an AM Best
Rating of A-VII or better. In addition, the City has the right to review the Consultant’s deductible or self-insured retention and to require that it be reduced or eliminated.
Specifically the Consultant must carry the following minimum types and amounts of insurance on
an occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis, then coverage can be obtained on a claims-made basis with a minimum three (3) year tail
following the termination or expiration of this Agreement. Specific work may require additional coverage on a case by case basis:
DETAILED SPECIFICATIONS
Design Services – CWT Bch Marina Replacement 9 RFQ #24-21
a. Commercial General Liability Insurance coverage, including but not limited to, premises operations, products/completed operations, products liability, contractual liability, advertising injury, personal injury, death, and property damage in the minimum amount of $5,000,000 (five million dollars) per occurrence and $10,000,000 (ten million dollars) general aggregate. b. Commercial Automobile Liability Insurance coverage for any owned, non-owned, hired or borrowed automobile is required in the minimum amount of $1,000,000 (one million dollars) combined single limit. c. Unless waived by the State of Florida, statutory Workers’ Compensation Insurance coverage in accordance with the laws of the State of Florida, and Employer’s Liability Insurance in the minimum amount of $100,000 (one hundred thousand dollars) each employee each accident, $100,000 (one hundred thousand dollars) each employee by disease and $500,000 (five hundred thousand dollars) aggregate by disease with benefits afforded under the laws of the State of Florida. Coverage should include Voluntary Compensation, Jones Act, and U.S. Longshoremen’s and Harbor Worker’s Act coverage where applicable. Coverage must be applicable to employees, contractors, subcontractors, and volunteers, if any. d. If the Contractor is using its own property, or the property of the City or other provider, in connection with the performance of its obligations under this Agreement, then Contractor’s Equipment Insurance or Property Insurance on an “All Risks” basis with replacement cost coverage for property and equipment in the care, custody and control of others is required. e. Professional Liability Insurance coverage appropriate for the type of business engaged in by the Contractor with minimum limits of $5,000,000 (five million dollars) per occurrence. If a claims made form of coverage is provided, the retroactive date of coverage shall be no later than the inception date of claims made coverage, unless prior policy was extended indefinitely to cover prior acts. Coverage shall be extended beyond the policy year either by a supplemental extended reporting period (ERP) of as great a duration as available, and with no less coverage and with reinstated aggregate limits, or by requiring that any new policy provide a retroactive date no later than the inception date of claims made coverage. The above insurance limits may be achieved by a combination of primary and umbrella/excess liability policies. OTHER INSURANCE PROVISIONS. a. Prior to the execution of this Agreement, and then annually upon the anniversary date(s) of
the insurance policy’s renewal date(s) for as long as this Agreement remains in effect, the Contractor will furnish the City with a Certificate of Insurance(s) (using appropriate ACORD certificate, SIGNED by the Issuer, and with applicable endorsements) evidencing all of the coverage set forth above and naming the City and Pinellas Suncoast Transit Authority, Board
Members, Officers and Employees” as “Additional Insured.” In addition, when requested in writing from the City, Contractor will provide the City with certified copies of all applicable policies. The address where such certificates and certified policies shall be sent or delivered is as follows: City of Clearwater Attn: Procurement Division, RFQ #24-21 P.O. Box 4748 Clearwater, FL 33758-4748 b. Contractor shall provide thirty (30) days written notice of any cancellation, non-renewal, termination, material change or reduction in coverage. c. Contractor’s insurance as outlined above shall be primary and non-contributory coverage for
Contractor’s negligence.
DETAILED SPECIFICATIONS
Design Services – CWT Bch Marina Replacement 10 RFQ #24-21
d. Contractor reserves the right to appoint legal counsel to provide for the Contractor’s defense, for any and all claims that may arise related to Agreement, work performed under this
Agreement, or to Contractor’s design, equipment, or service. Contractor agrees that the City shall not be liable to reimburse Contractor for any legal fees or costs as a result of Contractor providing its defense as contemplated herein. e. All of Contractor/Vendor’s insurance policies, except Professional Liability, will waive rights of recovery against PSTA. The stipulated limits of coverage above shall not be construed as a limitation of any potential liability to the City and failure to request evidence of this insurance shall not be
construed as a waiver of Contractor’s obligation to provide the insurance coverage specified.
MILESTONES
Design Services – CWT Bch Marina Replacement 11 RFQ #24-21
1. ANTICIPATED BEGINNING AND END DATE OF INITIAL TERM. September 2021 – September 2022
If the commencement of performance is delayed because the City does not execute the contract on the start date, the City may adjust the start date, end date and milestones to reflect the delayed execution.
2. EXTENSION. The City reserves the right to extend the term of this contract, provided however, that the City shall give written notice of its intentions to extend this contract no later than thirty (30) days prior to the expiration date of the contract.
RESPONSE FORMAT
Design Services – CWT Bch Marina Replacement 12 RFQ #24-21
1. RESPONSE SUBMISSION. It is recommended that responses are submitted electronically through our bids website at https://www.myclearwater.com/business/rfp. For responses mailed and/or hand-delivered, firm must submit one (1) signed original (identified as ORIGINAL) response, five (5) copies of the response and one (1) copy in an electronic format, on a disc or thumb drive, in a sealed container using the label provided at the end of this solicitation.
NOTE: If submitting responses electronically, copies are not required. 2. RESPONSE FORMAT - Qualifications shall be submitted in bound volumes on standard 8½" x 11" paper. A single 8½" x 11" sheet printed on both sides is two (2) pages. All information must be assembled and indexed in the order indicated below. The page count shall not exceed twenty-six (26) total pages, including typed text, graphics, charts and photographs. The total page count does not include documents submitted for Tabs 6 and 7, the tabbed separator pages, cover page, and back page. TAB 1 – Letter of Interest (two [2] pages). The cover letter should briefly introduce the Consultant and also include: a. A statement confirming that all information contained in the response is complete and accurate. b. Signature from the firm’s principal certifying that sufficient resources in personnel, equipment, and time are available and can be committed to this project. c. Contact information for the firm’s principal including email address and phone number. TAB 2 – Qualifications (six [6] pages). Describe the firm’s professional background, experience with similar projects, and qualifications of key personnel proposed to work on the project. Include an organization chart and an affirmative statement indicating that the firm and all assigned key professional staff are properly licensed to practice in Florida. Include resumes for key team members (including subconsultants) demonstrating specific project experience relevant to the project. Include the expected amount of involvement for each consultant team member. Any changes in key personnel after the contract award must be approved by the City. TAB 3 – Relevant Experience and References (ten [10] pages). Provide background about the firm and present an understanding of the Scope of Services to be provided and ability to provide such services, including: a. Information for three (3) projects, preferably within the last 10 years, for which Consultant has provided closely related services to this Scope of Services. System design(s) should be appropriate for the climate and coastal storm conditions realized in Southwest Florida and the Caribbean. Production and delivery of docking system components are to be readily available and known to Florida and Caribbean markets. b. Provide client references for the three (3) selected projects including contact name, mailing address, email address, and phone number. TAB 4 – Technical Approach (four [4] pages). Describe the firm’s understanding of the project and methodology for meeting the needs of the City. Include a summary of knowledge of local conditions, City/County/State/Federal ordinances, codes, regulations and challenges.
Describe the firm’s approach for successful regulatory approval and permitting. TAB 5 – Work Plan and Schedule. (four [4] pages). Include a summary narrative and schedule of the planned approach to address the project scope including but not limited to; regulatory review, technical review complete with dock equipment selection, marina layout, design & cost estimate phases. Phasing to also include displacement of vessels and temporary mooring of vessels during each phase.
RESPONSE FORMAT
Design Services – CWT Bch Marina Replacement 13 RFQ #24-21
TAB 6 – Litigation. NOTE: this is not considered Confidential or Proprietary information – any response indicating such will be deemed non-responsive to the RFQ. 1. Provide a complete listing of any convictions or fines incurred by the respondent firm or any of its principals for violations of any state or federal law within the past three (3) years. Identify firm’s executives who have current claims or who have participated in litigation against the City of Clearwater while with another firm. Executives of firms currently under litigation with the City may not be considered for this project. 2. Provide a complete listing of all litigation involving a construction project or contract
(excluding personal injury and workers’ compensation) whether currently pending or concluded within the past three (3) years in which the respondent firm was a named party. 3. Provide a complete listing of all administrative proceedings involving a construction project or contract, whether currently pending or concluded within the past three (3) years, in which the respondent firm was a named party. (NOTE: Administrative Proceedings shall include: (i) any action taken or proceeding brought by a governmental agency, department, or officer to enforce any law, regulation, code, legal, or contractual requirement, except for those brought in state or federal courts; (ii) any action taken by a governmental agency, department, or officer imposing penalties, fines, or other sanctions for failure to comply with any such legal or contractual requirement, or (iii) any other matter before an administrative body.) 4. Provide a complete listing of all arbitrations involving a construction project or contract, whether currently pending or concluded in the past three (3) years, in which the respondent firm was a named party.
TAB 7 - Other Forms. The following forms should be completed and signed: a. Exceptions, Additional Materials, Addenda form b. Company Information form c. Response Certification form d. Copy of the firm’s current Florida Department of Business and Professional Regulation’s License e. Exhibit B_Scrutinized Companies Forms f. Exhibit C_E-Verify Eligibility Form g. If the firm is a corporation, a copy of the current Florida Corporation Registration h. W-9 Form. All responses should include a fully completed, most current W-9 form. Failure to include the W-9 will not disqualify your bid. (http://www.irs.gov/pub/irs-pdf/fw9.pdf)
EXCEPTIONS/ADDITIONAL MATERIALS/ADDENDA
Design Services – CWT Bch Marina Replacement 14 RFQ #24-21
Respondents shall indicate any and all exceptions taken to the provisions or requirements in this solicitation document. Exceptions that surface elsewhere and that do not also appear under this section shall be considered invalid and void and of no contractual significance. Exceptions (mark one):
**Special Note – Any material exceptions taken to the City’s Terms and Conditions may render a Response non-responsive.
No exceptions
Exceptions taken (describe--attach additional pages if needed) Additional Materials submitted (mark one):
No additional materials have been included with this response
Additional Materials attached (describe--attach additional pages if needed) Addenda Respondents are responsible for verifying receipt of any addenda issued by checking the City’s website at https://www.myclearwater.com/business/rfp prior to the bid opening. Failure to acknowledge any addenda issued may render a Bid Non-responsive. Acknowledgement of Receipt of Addenda (initial for each addenda received, if applicable):
Addenda Number Initial to acknowledge receipt
Vendor Name__________________________________________________ Date__________________
COMPANY INFORMATION
Design Services – CWT Bch Marina Replacement 15 RFQ #24-21
Company Legal/Corporate Name: Doing Business As (if different than above): Address: City: State: Zip: - Phone: Fax: E-Mail Address: Website: DUNS # Remit to Address (if different than above): Order from Address (if different from above): Address: Address: City: State: Zip: City: State: Zip: Contact for Questions about this response: Name: Fax: Phone: E-Mail Address: Day-to-Day Project Contact (if awarded): Name: Fax: Phone: E-Mail Address: Certified Small Business Certifying Agency: Certified Minority, Woman or Disadvantaged Business Enterprise Certifying Agency:
RESPONSE CERTIFICATION
Design Services – CWT Bch Marina Replacement 16 RFQ #24-21
By signing and submitting this Response, the Company certifies that: a) It is under no legal prohibition to contract with the City of Clearwater. b) It has read, understands, and is in compliance with the specifications, terms and conditions stated herein, as well as its attachments, and any referenced documents. c) It has no known, undisclosed conflicts of interest. d) No offer of gifts, payments or other consideration were made to any City employee, officer, elected official, or consultant who has or may have had a role in the procurement process for the services and or goods/materials covered by this contract. e) It understands the City of Clearwater may copy all parts of this response, including without limitation any
documents and/or materials copyrighted by the respondent, for internal use in evaluating respondent’s offer, or in response to a public records request under Florida’s public records law (F.S. 119) or other applicable law, subpoena, or other judicial process. f) Respondent hereby warrants to the City that the respondent and each of its subcontractors (“Subcontractors”) will comply with, and are contractually obligated to comply with, all Federal Immigration laws and regulations that relate to their employees. g) Respondent certifies that they are not in violation of section 6(j) of the Federal Export Administration Act and not debarred by any Federal or public agency. h) It will provide the materials or services specified in compliance with all Federal, State, and Local Statutes and Rules if awarded by the City. i) It is current in all obligations due to the City. j) It will accept such terms and conditions in a resulting contract if awarded by the City. k) The signatory is an officer or duly authorized agent of the respondent with full power and authority to submit binding offers for the services as specified herein. ACCEPTED AND AGREED TO: Company Name: Signature: Printed Name: Title: Date:
MAILING LABEL
CUT ALONG THE LINE AND AFFIX TO THE FRONT OF YOUR BID CONTAINER
Design Services – CWT Bch Marina Replacement 17 RFQ #24-21
--------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------ SEALED RESPONSE
Submitted by:
Company Name:
Address:
City, State, Zip:
RFQ #24-21 Design Services – Clearwater Beach Marina Replacement Due Date: June 9, 2021, at 10:00 A.M. City of Clearwater Attn: Procurement Division
PO Box 4748
Clearwater FL 33758-4748
--------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------
---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------
SEALED RESPONSE
Submitted by:
Company Name:
Address:
City, State, Zip: RFQ #24-21 Design Services – Clearwater Beach Marina Replacement Due Date: June 9, 2021, at 10:00 A.M. City of Clearwater
Attn: Procurement Division
100 S Myrtle Ave 3rd Fl Clearwater FL 33756
---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services------------------------------------------------
RFQ #24-21, Exhibit A
STANDARD TERMS AND CONDITIONS
1
S.1 DEFINITIONS. Uses of the following terms are interchangeable as referenced: “vendor, contractor, consultant, supplier, proposer, company, parties, persons”, “purchase order, PO,
contract, agreement”, “city, Clearwater, agency, requestor, parties”, “bid, proposal, response,
quote”.
S.2 INDEPENDENT CONTRACTOR. It is expressly understood that the relationship of Contractor to the City will be that of an independent contractor. Contractor and all persons employed by Contractor, either directly or indirectly, are Contractor’s employees, not City employees.
Accordingly, Contractor and Contractor’s employees are not entitled to any benefits provided to City employees including, but not limited to, health benefits, enrollment in a retirement system, paid time off or other rights afforded City employees. Contractor employees will not be regarded as City employees or agents for any purpose, including the payment of unemployment or
workers’ compensation. If any Contractor employees or subcontractors assert a claim for wages or other employment benefits against the City, Contractor will defend, indemnify and hold harmless the City from all such claims.
S.3 SUBCONTRACTING. Contractor may not subcontract work under this Agreement without the express written permission of the City. If Contractor has received authorization to subcontract work, it is agreed that all subcontractors performing work under the Agreement must comply with its provisions. Further, all agreements between Contractor and its subcontractors must provide that the terms and conditions of this Agreement be incorporated therein.
S.4 ASSIGNMENT. This Agreement may not be assigned either in whole or in part without first
receiving the City’s written consent. Any attempted assignment, either in whole or in part, without such consent will be null and void and in such event the City will have the right at its option to terminate the Agreement. No granting of consent to any assignment will relieve Contractor from any of its obligations and liabilities under the Agreement.
S.5 SUCCESSORS AND ASSIGNS, BINDING EFFECT. This Agreement will be binding upon and inure to the benefit of the parties and their respective permitted successors and assigns.
S.6 NO THIRD PARTY BENEFICIARIES. This Agreement is intended for the exclusive benefit of the parties. Nothing set forth in this Agreement is intended to create, or will create, any benefits, rights, or responsibilities in any third parties.
S.7 NON- EXCLUSIVITY. The City, in its sole discretion, reserves the right to request the materials or services set forth herein from other sources when deemed necessary and appropriate. No exclusive rights are encompassed through this Agreement.
S.8 AMENDMENTS. There will be no oral changes to this Agreement. This Agreement can only be modified in a writing signed by both parties. No charge for extra work or material will be allowed unless approved in writing, in advance, by the City and Contractor.
S.9 TIME OF THE ESSENCE. Time is of the essence to the performance of the parties’ obligations under this Agreement.
S.10 COMPLIANCE WITH APPLICABLE LAWS.
a. General. Contractor must procure all permits and licenses, and pay all charges and fees necessary and incidental to the lawful conduct of business. Contractor must stay fully informed of existing and future federal, state, and local laws, ordinances, and regulations that in any manner affect the fulfillment of this Agreement and must comply with the same at its own expense. Contractor bears full responsibility for training, safety, and providing necessary equipment for all Contractor personnel to achieve throughout the term of the Agreement. Upon request, Contractor will demonstrate to the City's satisfaction any programs, procedures, and other activities used to ensure compliance.
b. Drug-Free Workplace. Contractor is hereby advised that the City has adopted a policy establishing a drug-free workplace for itself and those doing business with the City to ensure the safety and health of all persons working on City contracts and projects. Contractor will
RFQ #24-21, Exhibit A
STANDARD TERMS AND CONDITIONS
2
require a drug-free workplace for all Contractor personnel working under this Agreement. Specifically, all Contractor personnel who are working under this Agreement must be notified in writing by Contractor that they are prohibited from the manufacture, distribution, dispensation, possession, or unlawful use of a controlled substance in the workplace. Contractor agrees to prohibit the use of intoxicating substances by all Contractor personnel, and will ensure that Contractor personnel do not use or possess illegal drugs while in the course of performing their duties.
c. Federal and State Immigration Laws. Contractor agrees to comply with the Immigration Reform and Control Act of 1986 (IRCA) in performance under this Agreement and to permit the City and its agents to inspect applicable personnel records to verify such compliance as permitted by law. Contractor will ensure and keep appropriate records to demonstrate that all Contractor personnel have a legal right to live and work in the United States.
(i) As applicable to Contractor, under this provision, Contractor hereby warrants to the City that Contractor and each of its subcontractors will comply with, and are contractually obligated to comply with, all federal immigration laws and regulations that relate to their employees (hereinafter “Contractor Immigration Warranty”).
(ii) A breach of the Contractor Immigration Warranty will constitute as a material breach of this Agreement and will subject Contractor to penalties up to and including termination of this Agreement at the sole discretion of the City.
(iii) The City retains the legal right to inspect the papers of all Contractor personnel who provide services under this Agreement to ensure that Contractor or its subcontractors are complying with the Contractor Immigration Warranty. Contractor agrees to assist the City in regard to any such inspections.
(iv) The City may, at its sole discretion, conduct random verification of the employment records of Contractor and any subcontractor to ensure compliance with the Contractor Immigration Warranty. Contractor agrees to assist the City in regard to any random verification performed.
(v) Neither Contractor nor any subcontractor will be deemed to have materially breached the Contractor Immigration Warranty if Contractor or subcontractor establishes that it has complied with the employment verification provisions prescribed by Sections 274A and 274B of the Federal Immigration and Nationality Act.
d. Nondiscrimination. Contractor represents and warrants that it does not discriminate against any employee or applicant for employment or person to whom it provides services because of race, color, religion, sex, national origin, or disability, and represents and warrants that it complies with all applicable federal, state, and local laws and executive orders regarding employment. Contractor and Contractor’s personnel will comply with applicable provisions of Title VII of the U.S. Civil Rights Act of 1964, as amended, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. § 12101 et seq.), and applicable rules in performance under this Agreement.
S.11 SALES/USE TAX, OTHER TAXES. Contractor is responsible for the payment of all taxes including federal, state, and local taxes related to or arising out of Contractor’s services under this Agreement, including by way of illustration but not limitation, federal and state income tax, Social Security tax, unemployment insurance taxes, and any other taxes or business license fees as required. If any taxing authority should deem Contractor or Contractor employees an employee of the City, or should otherwise claim the City is liable for the payment of taxes that are
Contractor’s responsibility under this Agreement, Contractor will indemnify the City for any tax liability, interest, and penalties imposed upon the City.
The City is exempt from paying state and local sales/use taxes and certain federal excise taxes and will furnish an exemption certificate upon request.
RFQ #24-21, Exhibit A
STANDARD TERMS AND CONDITIONS
3
S.12 AMOUNTS DUE THE CITY. Contractor must be current and remain current in all obligations due to the City during the performance of services under the Agreement. Payments to Contractor may be offset by any delinquent amounts due the City or fees and charges owed to the City.
S.13 OPENNESS OF PROCUREMENT PROCESS. Written competitive proposals, replies, oral presentations, meetings where vendors answer questions, other submissions, correspondence, and all records made thereof, as well as negotiations or meetings where negotiation strategies are discussed, conducted pursuant to this Invitation to Bid (ITB), shall be handled in compliance with Chapters 119 and 286, Florida Statutes.
Proposals or replies received by the City pursuant to this ITB are exempt from public disclosure until such time that the City provides notice of an intended decision or until 30 days after opening the proposals, whichever is earlier. If the City rejects all proposals or replies pursuant to this ITB and provides notice of its intent to reissue the ITB, then the rejected proposals or replies remain exempt from public disclosure until such time that the City provides notice of an intended decision concerning the reissued ITB or until the City withdraws the reissued ITB. A proposal or reply shall not be exempt from public disclosure longer than 12 months after the initial City notice rejecting all proposals or replies.
Oral presentations, meetings where vendors answer questions, or meetings convened by City staff to discuss negotiation strategies, if any, shall be closed to the public (and other proposers) in compliance with Chapter 286 Florida Statutes. A complete recording shall be made of such closed meeting. The recording of, and any records presented at, the exempt meeting shall be available to the public when the City provides notice of an intended decision or until 30 days after opening proposals or final replies, whichever occurs first. If the City rejects all proposals or replies pursuant to this ITB and provides notice of its intent to reissue the ITB, then the recording and any records presented at the exempt meeting remain exempt from public disclosure until such time that the City provides notice of an intended decision concerning the reissued ITB or until the City withdraws the reissued ITB. A recording and any records presented at an exempt meeting shall not be exempt from public disclosure longer than 12 months after the initial City notice rejecting all proposals or replies.
In addition to all other contract requirements as provided by law, the contractor executing this agreement agrees to comply with public records law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, Rosemarie Call, phone: 727-562-4092 or Rosemarie.Call@myclearwater.com, 600 Cleveland Street, Suite 600, Clearwater, FL 33755. The contractor’s agreement to comply with public records law applies specifically to:
a) Keep and maintain public records required by the City of Clearwater (hereinafter “public
agency”) to perform the service being provided by the contractor hereunder. b) Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided for in Chapter 119, Florida Statutes, as may be amended from time to time, or as otherwise provided by law. c) Ensure that the public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.
RFQ #24-21, Exhibit A
STANDARD TERMS AND CONDITIONS
4
d) Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the
public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. e) A request to inspect or copy public records relating to a public agency’s contract for services must be made directly to the public agency. If the public agency does not possess the requested records, the public agency shall immediately notify the contractor of the request and the contractor must provide the records to the public agency or allow the records to be inspected or copied within a reasonable time. f) The contractor hereby acknowledges and agrees that if the contractor does not comply with
the public agency’s request for records, the public agency shall enforce the contract provisions in accordance with the contract. g) A contractor who fails to provide the public records to the public agency within a reasonable time may be subject to penalties under Section 119.10, Florida Statutes.
h) If a civil action is filed against a contractor to compel production of public records relating to a
public agency’s contract for services, the court shall assess and award against the contractor the reasonable costs of enforcement, including reasonable attorney fees, if:
1. The court determines that the contractor unlawfully refused to comply with the public records request within a reasonable time; and
2. At least eight (8) business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the contractor has not complied with the request, to the public agency and to the contractor.
i) A notice complies with subparagraph (h)2. if it is sent to the public agency’s custodian of
public records and to the contractor at the contractor’s address listed on its contract with the
public agency or to the contractor’s registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format.
A contractor who complies with a public records request within eight (8) business days after the notice is sent is not liable for the reasonable costs of enforcement.
S.14 AUDITS AND RECORDS. Contractor must preserve the records related to this Agreement for five (5) years after completion of the Agreement. The City or its authorized agent reserves the right to inspect any records related to the performance of work specified herein. In addition, the City may inspect any and all payroll, billing or other relevant records kept by Contractor in relation to the Agreement. Contractor will permit such inspections and audits during normal business
hours and upon reasonable notice by the City. The audit of records may occur at Contractor’s place of business or at City offices, as determined by the City.
S.15 BACKGROUND CHECK. The City may conduct criminal, driver history, and all other requested background checks of Contractor personnel who would perform services under the Agreement or
RFQ #24-21, Exhibit A
STANDARD TERMS AND CONDITIONS
5
who will have access to the City’s information, data, or facilities in accordance with the City’s current background check policies. Any officer, employee, or agent that fails the background check must be replaced immediately for any reasonable cause not prohibited by law.
S.16 SECURITY CLEARANCE AND REMOVAL OF CONTRACTOR PERSONNEL. The City will have final authority, based on security reasons: (i) to determine when security clearance of Contractor personnel is required; (ii) to determine the nature of the security clearance, up to and including fingerprinting Contractor personnel; and (iii) to determine whether or not any individual or entity may provide services under this Agreement. If the City objects to any Contractor personnel for any reasonable cause not prohibited by law, then Contractor will, upon notice from the City, remove any such individual from performance of services under this Agreement.
S.17 DEFAULT.
a. A party will be in default if that party: (i) is or becomes insolvent or is a party to any voluntary bankruptcy or receivership proceeding, makes an assignment for a creditor, or there is any
similar action that affects Contractor’s capability to perform under the Agreement; (ii) is the subject of a petition for involuntary bankruptcy not removed within sixty (60) calendar days; (iii) conducts business in an unethical manner or in an illegal manner; or (iv) fails to carry out any term, promise, or condition of the Agreement. b. Contractor will be in default of this Agreement if Contractor is debarred from participating in
City procurements and solicitations in accordance with the City’s Purchasing Policy and Procedures Manual.
c. Notice and Opportunity to Cure. In the event a party is in default then the other party may, at its option and at any time, provide written notice to the defaulting party of the default. The defaulting party will have thirty (30) days from receipt of the notice to cure the default; the thirty (30) day cure period may be extended by mutual agreement of the parties, but no cure period may exceed ninety (90) days. A default notice will be deemed to be sufficient if it is reasonably calculated to provide notice of the nature and extent of such default. Failure of the non-defaulting party to provide notice of the default does not waive any rights under the Agreement. d. Anticipatory Repudiation. Whenever the City in good faith has reason to question
Contractor’s intent or ability to perform, the City may demand that Contractor give a written assurance of its intent and ability to perform. In the event that the demand is made and no written assurance is given within five (5) calendar days, the City may treat this failure as an anticipatory repudiation of the Agreement. S.18 REMEDIES. The remedies set forth in this Agreement are not exclusive. Election of one remedy will not preclude the use of other remedies. In the event of default:
a. The non-defaulting party may terminate the Agreement, and the termination will be effective immediately or at such other date as specified by the terminating party.
b. The City may purchase the services required under the Agreement from the open market, complete required work itself, or have it completed at the expense of Contractor. If the cost of obtaining substitute services exceeds the contract price, the City may recover the excess cost by: (i) requiring immediate reimbursement to the City; (ii) deduction from an unpaid balance due to Contractor; (iii) collection against the proposal and/or performance security, if any; (iv) collection against liquidated damages (if applicable); or (v) a combination of the aforementioned remedies or other remedies as provided by law. Costs includes any and all, fees, and expenses incurred in obtaining substitute services and expended in obtaining reimbursement, including, but not limited to, administrative expenses, attorneys’ fees, and costs.
c. The non-defaulting party will have all other rights granted under this Agreement and all rights at law or in equity that may be available to it.
RFQ #24-21, Exhibit A
STANDARD TERMS AND CONDITIONS
6
d. Neither party will be liable for incidental, special, or consequential damages.
S.19 CONTINUATION DURING DISPUTES. Contractor agrees that during any dispute between the parties, Contractor will continue to perform its obligations until the dispute is settled, instructed to cease performance by the City, enjoined or prohibited by judicial action, or otherwise required or obligated to cease performance by other provisions in this Agreement.
S.20 TERMINATION FOR CONVENIENCE. The City reserves the right to terminate this Agreement in part or in whole upon thirty (30) calendar days’ written notice.
S.21 TERMINATION FOR CONFLICT OF INTEREST Florida Statutes Section 112. Pursuant to F.S. Section 112, the City may cancel this Agreement after its execution, without penalty or further obligation, if any person significantly involved in initiating, securing, drafting, or creating the Agreement for the City becomes an employee or agent of Contractor.
S.22 TERMINATION FOR NON-APPROPRIATION AND MODIFICATION FOR BUDGETARY CONSTRAINT. The City is a governmental agency which relies upon the appropriation of funds by its governing body to satisfy its obligations. If the City reasonably determines that it does not have funds to meet its obligations under this Agreement, the City will have the right to terminate the Agreement without penalty on the last day of the fiscal period for which funds were legally available. In the event of such termination, the City agrees to provide written notice of its intent to terminate thirty (30) calendar days prior to the stated termination date.
S.23 PAYMENT TO CONTRACTOR UPON TERMINATION. Upon termination of this Agreement, Contractor will be entitled only to payment for those services performed up to the date of termination, and any authorized expenses already incurred up to such date of termination. The City will make final payment within thirty (30) calendar days after the City has both completed its appraisal of the materials and services provided and received Contractor’s properly prepared final invoice.
S.24 NON-WAIVER OF RIGHTS. There will be no waiver of any provision of this agreement unless approved in writing and signed by the waiving party. Failure or delay to exercise any rights or remedies provided herein or by law or in equity, or the acceptance of, or payment for, any services hereunder, will not release the other party of any of the warranties or other obligations of the Agreement and will not be deemed a waiver of any such rights or remedies.
S.25 INDEMNIFICATION/LIABILITY.
a. To the fullest extent permitted by law, Contractor agrees to defend, indemnify, and hold the City, its officers, agents, and employees, harmless from and against any and all liabilities, demands, claims, suits, losses, damages, causes of action, fines or judgments, including
costs, attorneys’, witnesses’, and expert witnesses’ fees, and expenses incident thereto, relating to, arising out of, or resulting from: (i) the services provided by Contractor personnel under this Agreement; (ii) any negligent acts, errors, mistakes or omissions by Contractor or Contractor personnel; and (iii) Contractor or Contractor personnel’s failure to comply with or fulfill the obligations established by this Agreement.
b. Contractor will update the City during the course of the litigation to timely notify the City of any issues that may involve the independent negligence of the City that is not covered by this indemnification.
c. The City assumes no liability for actions of Contractor and will not indemnify or hold Contractor or any third party harmless for claims based on this Agreement or use of Contractor-provided supplies or services.
S.26 WARRANTY. Contractor warrants that the services and materials will conform to the requirements of the Agreement. Additionally, Contractor warrants that all services will be performed in a good, workman-like and professional manner. The City’s acceptance of service or materials provided by Contractor will not relieve Contractor from its obligations under this warranty. If any materials or services are of a substandard or unsatisfactory manner as
RFQ #24-21, Exhibit A
STANDARD TERMS AND CONDITIONS
7
determined by the City, Contractor, at no additional charge to the City, will provide materials or redo such services until in accordance with this Agreement and to the City’s reasonable satisfaction.
Unless otherwise agreed, Contractor warrants that materials will be new, unused, of most current manufacture and not discontinued, will be free of defects in materials and workmanship, will be provided in accordance with manufacturer's standard warranty for at least one (1) year unless otherwise specified, and will perform in accordance with manufacturer's published specifications.
S.27 THE CITY’S RIGHT TO RECOVER AGAINST THIRD PARTIES. Contractor will do nothing to
prejudice the City’s right to recover against third parties for any loss, destruction, or damage to City property, and will at the City’s request and expense, furnish to the City reasonable assistance and cooperation, including assistance in the prosecution or defense of suit and the execution of instruments of assignment in favor of the City in obtaining recovery.
S.28 NO GUARANTEE OF WORK. Contractor acknowledges and agrees that it is not entitled to deliver any specific amount of materials or services or any materials or services at all under this Agreement and acknowledges and agrees that the materials or services will be requested by the City on an as needed basis at the sole discretion of the City. Any document referencing quantities or performance frequencies represent the City's best estimate of current requirements, but will not bind the City to purchase, accept, or pay for materials or services which exceed its actual needs.
S.29 OWNERSHIP. All deliverables, services, and information provided by Contractor or the City pursuant to this Agreement (whether electronically or manually generated) including without limitation, reports, test plans, and survey results, graphics, and technical tables, originally prepared in the performance of this Agreement, are the property of the City and will not be used or released by Contractor or any other person except with prior written permission by the City.
S.30 USE OF NAME. Contractor will not use the name of the City of Clearwater in any advertising or publicity without obtaining the prior written consent of the City.
S.31 PROHIBITED ACTS. Pursuant to Florida Constitution Article II Section 8, a current or former public officer or employee within the last two (2) years shall not represent another organization before the City on any matter for which the officer or employee was directly concerned and personally participated in during their service or employment or over which they had a substantial or material administrative discretion.
S.32 FOB DESTINATION FREIGHT PREPAID AND ALLOWED. All deliveries will be FOB destination freight prepaid and allowed unless otherwise agreed.
S.33 RISK OF LOSS. Contractor agrees to bear all risks of loss, injury, or destruction of goods or equipment incidental to providing these services and such loss, injury, or destruction will not release Contractor from any obligation hereunder.
S.34 SAFEGUARDING CITY PROPERTY. Contractor will be responsible for any damage to City real property or damage or loss of City personal property when such property is the responsibility of or in the custody of Contractor or its employees.
S.35 WARRANTY OF RIGHTS. Contractor warrants it has title to, or the right to allow the City to use, the materials and services being provided and that the City may use same without suit, trouble or hindrance from Contractor or third parties.
S.36 PROPRIETARY RIGHTS INDEMNIFICATION. Without limiting the foregoing, Contractor will without limitation, at its expense defend the City against all claims asserted by any person that anything provided by Contractor infringes a patent, copyright, trade secret or other intellectual property right and must, without limitation, pay the costs, damages and attorneys' fees awarded against the City in any such action, or pay any settlement of such action or claim. Each party agrees to notify the other promptly of any matters to which this provision may apply and to
RFQ #24-21, Exhibit A
STANDARD TERMS AND CONDITIONS
8
cooperate with each other in connection with such defense or settlement. If a preliminary or final judgment is obtained against the City’s use or operation of the items provided by Contractor hereunder or any part thereof by reason of any alleged infringement, Contractor will, at its expense and without limitation, either: (a) modify the item so that it becomes non-infringing; (b) procure for the City the right to continue to use the item; (c) substitute for the infringing item other item(s) having at least equivalent capability; or (d) refund to the City an amount equal to the price paid, less reasonable usage, from the time of installation acceptance through cessation of use, which amount will be calculated on a useful life not less than five (5) years, plus any additional costs the City may incur to acquire substitute supplies or services.
S.37 CONTRACT ADMINISTRATION. The agreement will be administered by the Purchasing Administrator and/or an authorized representative from the using department. All questions regarding the agreement will be referred to the administrator for resolution. Supplements may be written to the agreement for the addition or deletion of services. Payment will be negotiated and determined by the contract administrator(s).
S.38 FORCE MAJEURE. Failure by either party to perform its duties and obligations will be excused by unforeseeable circumstances beyond its reasonable control, including acts of nature, acts of the public enemy, riots, fire, explosion, legislation, and governmental regulation. The party whose performance is so affected will within five (5) calendar days of the unforeseeable circumstance notify the other party of all pertinent facts and identify the force majeure event. The party whose performance is so affected must also take all reasonable steps, promptly and diligently, to prevent such causes if it is feasible to do so, or to minimize or eliminate the effect thereof. The delivery or performance date will be extended for a period equal to the time lost by reason of delay, plus such additional time as may be reasonably necessary to overcome the effect of the delay, provided however, under no circumstances will delays caused by a force majeure extend beyond one hundred-twenty (120) calendar days from the scheduled delivery or completion date of a task unless agreed upon by the parties.
S.39 COOPERATIVE USE OF CONTRACT. The City has entered into various cooperative purchasing agreements with other Florida government agencies, including the Tampa Bay Area Purchasing Cooperative. Under a Cooperative Purchasing Agreement, any contract may be extended for use by other municipalities, school districts and government agencies in the State of Florida with the approval of Contractor. Any such usage by other entities must be in accordance with the statutes, codes, ordinances, charter and/or procurement rules and regulations of the respective government agency.
Orders placed by other agencies and payment thereof will be the sole responsibility of that agency. The City is not responsible for any disputes arising out of transactions made by others.
S.40 FUEL CHARGES AND PRICE INCREASES. No fuel surcharges will be accepted. No price
increases will be accepted without proper request by Contractor and response by the City’s Purchasing Division.
S.41 NOTICES. All notices to be given pursuant to this Agreement must be delivered to the parties at their respective addresses. Notices may be (i) personally delivered; (ii) sent via certified or registered mail, postage prepaid; (iii) sent via overnight courier; or (iv) sent via facsimile. If provided by personal delivery, receipt will be deemed effective upon delivery. If sent via certified or registered mail, receipt will be deemed effective three (3) calendar days after being deposited in the United States mail. If sent via overnight courier or facsimile, receipt will be deemed effective two (2) calendar days after the sending thereof.
S.42 GOVERNING LAW, VENUE. This Agreement is governed by the laws of the State of Florida. The exclusive venue selected for any proceeding or suit in law or equity arising from or incident to this Agreement will be Pinellas County, Florida.
S.43 INTEGRATION CLAUSE. This Agreement, including all attachments and exhibits hereto, supersede all prior oral or written agreements, if any, between the parties and constitutes the entire agreement between the parties with respect to the work to be performed.
RFQ #24-21, Exhibit A
STANDARD TERMS AND CONDITIONS
9
S.44 PROVISIONS REQUIRED BY LAW. Any provision required by law to be in this Agreement is a part of this Agreement as if fully stated in it.
S.45 SEVERABILITY. If any provision of this Agreement is declared void or unenforceable, such provision will be severed from this Agreement, which will otherwise remain in full force and effect. The parties will negotiate diligently in good faith for such amendment(s) of this Agreement as may be necessary to achieve the original intent of this Agreement, notwithstanding such invalidity or unenforceability.
S.46 SURVIVING PROVISIONS. Notwithstanding any completion, termination, or other expiration of this Agreement, all provisions which, by the terms of reasonable interpretation thereof, set forth rights and obligations that extend beyond completion, termination, or other expiration of this Agreement, will survive and remain in full force and effect. Except as specifically provided in this Agreement, completion, termination, or other expiration of this Agreement will not release any party from any liability or obligation arising prior to the date of termination.
EXHIBIT C - INSURANCE REQUIREMENTS
1. INSURANCE REQUIREMENTS. The Consultant (respondent) shall, at its own cost and expense, acquire and maintain (and cause any subcontractors, representatives or agents to acquire and maintain) during the term with the City, sufficient insurance to adequately protect the respective interest of the parties. Coverage shall be obtained with a carrier having an AM Best Rating of A-
VII or better. In addition, the City has the right to review the Consultant’s deductible or self-insured retention and to require that it be reduced or eliminated. Specifically the Consultant must carry the following minimum types and amounts of insurance on an occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis, then coverage can be obtained on a claims-made basis with a minimum three (3) year tail following the termination or expiration of this Agreement. Specific work may require additional coverage on a case by case basis: a. Commercial General Liability Insurance coverage, including but not limited to, premises operations, products/completed operations, products liability, contractual liability, advertising injury, personal injury, death, and property damage in the minimum amount of $5,000,000 (five million dollars) per occurrence and $10,000,000 (ten million dollars) general aggregate. b. Commercial Automobile Liability Insurance coverage for any owned, non-owned, hired or borrowed automobile is required in the minimum amount of $1,000,000 (one million dollars) combined single limit. c. Unless waived by the State of Florida, statutory Workers’ Compensation Insurance coverage in accordance with the laws of the State of Florida, and Employer’s Liability Insurance in the minimum amount of $100,000 (one hundred thousand dollars) each employee each accident, $100,000 (one hundred thousand dollars) each employee by disease and $500,000 (five hundred thousand dollars) aggregate by disease with benefits afforded under the laws of the State of Florida. Coverage should include Voluntary Compensation, Jones Act, and U.S. Longshoremen’s and Harbor Worker’s Act coverage where applicable. Coverage must be applicable to employees, contractors, subcontractors, and volunteers, if any. d. If the Contractor is using its own property, or the property of the City or other provider, in connection with the performance of its obligations under this Agreement, then Contractor’s Equipment Insurance or Property Insurance on an “All Risks” basis with replacement cost coverage for property and equipment in the care, custody and control of others is required. e. Professional Liability Insurance coverage appropriate for the type of business engaged in by the Contractor with minimum limits of $5,000,000 (five million dollars) per occurrence. If a claims made form of coverage is provided, the retroactive date of coverage shall be no later than the inception date of claims made coverage, unless prior policy was extended indefinitely to cover prior acts. Coverage shall be extended beyond the policy year either by a supplemental extended reporting period (ERP) of as great a duration as available, and with no less coverage and with reinstated aggregate limits, or by requiring that any new policy provide a retroactive date no later than the inception date of claims made coverage. The above insurance limits may be achieved by a combination of primary and umbrella/excess liability policies. OTHER INSURANCE PROVISIONS. a. Prior to the execution of this Agreement, and then annually upon the anniversary date(s) of the insurance policy’s renewal date(s) for as long as this Agreement remains in effect, the Contractor will furnish the City with a Certificate of Insurance(s) (using appropriate ACORD certificate, SIGNED by the Issuer, and with applicable endorsements) evidencing all of the coverage set forth above and naming the City and Pinellas Suncoast Transit Authority, Board
Members, Officers and Employees” as “Additional Insured.” In addition, when requested in
EXHIBIT C - INSURANCE REQUIREMENTS
writing from the City, Contractor will provide the City with certified copies of all applicable policies. The address where such certificates and certified policies shall be sent or delivered is as follows: City of Clearwater Attn: Procurement Division, RFQ #24-21 P.O. Box 4748 Clearwater, FL 33758-4748 b. Contractor shall provide thirty (30) days written notice of any cancellation, non-renewal, termination, material change or reduction in coverage. c. Contractor’s insurance as outlined above shall be primary and non-contributory coverage for
Contractor’s negligence. d. Contractor reserves the right to appoint legal counsel to provide for the Contractor’s defense, for any and all claims that may arise related to Agreement, work performed under this
Agreement, or to Contractor’s design, equipment, or service. Contractor agrees that the City shall not be liable to reimburse Contractor for any legal fees or costs as a result of Contractor providing its defense as contemplated herein.
e. All of Contractor/Vendor’s insurance policies, except Professional Liability, will waive rights of recovery against PSTA. The stipulated limits of coverage above shall not be construed as a limitation of any potential liability to the City and failure to request evidence of this insurance shall not be
construed as a waiver of Contractor’s obligation to provide the insurance coverage specified.
CORONADO DR CAUSEWAY BLVD MEMORIAL CSWY
S GULFVIEW BLVD
MANDALAY AVE
Document Path: C:\Users\Kelsey.Troyer\City of Clearwater\Engineering Geographic Technology - Documents\GIS\Engineering\Location Maps\21-0008-MA\21-0008-MA_Aerial.mxd
PROJECTLOCATION
AERIAL MAP
Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Page 1 of 1
Beach Marina ReplacementProject Number 21-0008-MA ²
N.T.S.Scale:Date:8/27/2021Aerial Flown 2020KTMap Gen By:WDReviewed By:
1
AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN
CITY OF CLEARWATER AND MOFFAT AND NICHOL, INC. RFQ #24-21
DESIGN SERVICES – CLEARWATER BEACH MARINA REPLACEMENT
This Agreement for Professional Services (this “AGREEMENT”) is made and entered into on the
day of October 2021 by and between the City of Clearwater, Florida (the “CITY”) and Moffatt &
Nichol, Inc. (the “ENGINEER”).
WITNESSETH:
WHEREAS, the CITY desires to engage the ENGINEER to perform certain professional services
pertinent to such work in accordance with this AGREEMENT; and
WHEREAS, the ENGINEER desires to provide such professional services in accordance with this
AGREEMENT; and
WHEREAS, the CITY selected the ENGINEER in accordance with the competitive selection
process described in Section 287.055 of the Florida Statutes, and based on information and
representations given by the ENGINEER in a response to Request For Qualifications #24-21.
NOW, THEREFORE, in consideration of the premises and the mutual benefits which will accrue
to the parties hereto in carrying out the terms of this AGREEMENT, it is mutually understood and
agreed as follows:
1.0 GENERAL SCOPE OF THIS AGREEMENT
The relationship of the ENGINEER to the CITY will be that of a professional engineer,
and the ENGINEER will provide the professional and technical services required under
this AGREEMENT in accordance with acceptable engineering practices, by exercising the
skill and ability ordinarily required of engineers performing the same or similar services,
under the same or similar circumstances, in the State of Florida, and ethical standards.
2.0 PROFESSIONAL TECHNICAL SERVICES
2.1 It shall be the responsibility of the ENGINEER to work with and for the CITY to perform
an array of services for the City as set forth in RFQ #24-21, Scope of Services.
2.2 The ENGINEER’s services under this AGREEMENT will be provided under a project
specific Work Order(s). Each Work Order will include the services for a single project,
phase, task, or assignment, and will contain a mutually agreed-upon detailed scope of
services, project goals, fee and schedule of performance in accordance with applicable
fiscal and budgetary constraints. Work Orders will be incorporated by reference and
attached hereto this AGREEMENT.
2
Total compensation for all services shall not exceed one million four hundred eighty-four
thousand one hundred seventy-four U.S. dollars and fifty cents ($1,484,174.50) unless
specifically authorized by the Clearwater City Council.
See Work Order attached hereto as Exhibit “B”.
2.3 The ENGINEER shall maintain a capable and competent staff of professionally qualified
personnel available to the CITY for the purpose of rendering the required architectural
and/or engineer services hereunder and shall diligently execute the work to meet the
completion time established in the Work Orders. The ENGINEER shall notify the CITY
by U.S. Mail addressed to the City Engineer of any changes in company contact
information, including but not limited to contact phone, address, project manager, email
addresses, etc.
2.4 The CITY reserves the right to enter into contracts with other engineering and/or
architectural firms for similar services. The ENGINEER will, when directed to do so by
the CITY, coordinate and work with other engineering and/or architectural firms retained
by the CITY.
2.5 The CITY reserves the right to remove any and all projects, phases, tasks or assignments
referenced in Section 2.1 of this AGREEMENT. The CITY further reserves the right to enter
into contracts with other architectural firms for services related to such projects, phases,
tasks or assignments. The ENGINEER will, when directed to do so by the CITY,
coordinate and work with other architectural firms retained by the CITY.
3.0 PERIOD OF SERVICES
3.1 The ENGINEER shall begin work promptly after receipt of a fully executed Work Order.
Receipt of a fully executed Work Order shall constitute written notice to proceed.
3.2 If the ENGINEER’S services are delayed for reasons beyond the ENGINEER’S control,
the time of performance shall be adjusted as appropriate.
3.3 It is the intent of the parties hereto that this AGREEMENT continue in force for a period
not to exceed to two (2) years, subject to the provisions for termination contained herein.
Assignments that are in progress at the Termination Date shall be completed by the
ENGINEER unless specifically terminated by the CITY. Should the ENGINEER be in the
progress of completing work under this AGREEMENT at the Termination Date, this
AGREEMENT shall continue with all terms, conditions and obligations being in full force
and effect until such time as the work is completed. All provisions expressly intended to
survive termination shall do so.
4.0 PROFESSIONAL SERVICES/ENGINEER’S COMPETITIVE
NEGOTIATION ACT (CCNA)
Professional Services provided under this AGREEMENT are within the scope of the
practice of architecture, landscape architecture, professional engineering, or registered land
3
surveying and mapping, as defined by the laws of the State of Florida. Provisions of F.S.
287.055 apply.
5.0 GENERAL CONSIDERATIONS
5.1 All documents including field books, drawings, specifications, calculations, geotechnical
investigation reports, etc., used in the preparation of the work shall be supplied by the
ENGINEER and shall become the property of the CITY. The CITY acknowledges that
such documents are not intended or represented to be suitable for use by the CITY or others
for purposes other than those for which the documents are prepared. Any reuse of these
documents without written verification or adaptation by the ENGINEER for the specific
purpose intended will be at the CITY’s sole risk without liability or legal exposure to the
ENGINEER.
5.2 The ENGINEER shall prepare preliminary construction cost estimates with each design
submittal to verify the proposed design is within the City project budgets. The ENGINEER
shall prepare a final estimate of probable construction costs, following CITY approval of
the bid documents and other pre-bid activities. The CITY hereby acknowledges that
estimates of probable construction costs cannot be guaranteed, and such estimates are not to
be construed as a promise that designed facilities will not exceed a cost limitation.
5.3 The ENGINEER will provide expert witnesses, if required, to testify in connection with
any suit at law. A supplemental agreement will be negotiated between the CITY and the
ENGINEER describing the services desired and providing a basis for compensation to the
ENGINEER.
5.4 Upon the ENGINEER’S written request, the CITY will furnish or cause to be furnished such
reports, studies, instruments, documents, and other information as the ENGINEER and
CITY mutually deem necessary.
5.5 The CITY and the ENGINEER each bind themselves and their successors, legal
representatives and assigns to the other party to this AGREEMENT and to the partners,
successors, legal representatives and assigns of each other party, in respect to all covenants
of this AGREEMENT; and, neither the CITY nor the ENGINEER will assign or transfer its
interest in this AGREEMENT without written consent of the other.
5.6 To the fullest extent permitted by law, the ENGINEER agrees to indemnify and hold
harmless the CITY, and its officers and employees, from liabilities, damages, losses, and
costs, including, but not limited to, reasonable attorneys’ fees, to the extent caused by the
negligence, recklessness, or intentionally wrongful conduct of the ENGINEER and other
persons employed or utilized by the ENGINEER in the performance of this ENGINEER
under this AGREEMENT. Notwithstanding any provision herein to the contrary, this
paragraph shall not be construed as a waiver of any immunity to which CITY is entitled or
the extent of any limitation of liability pursuant to § 768.28, Florida Statutes. Furthermore,
this provision is not intended to nor shall it be interpreted as limiting or in any way
affecting any defense CITY may have under § 768.28, Florida Statutes or as
4
consent to be sued by third parties. The obligations under this paragraph shall expressly
survive termination or expiration of this AGREEMENT.
5.7 The ENGINEER agrees not to engage the services of any person or persons in the employ
of the CITY to an allied capacity, on either a full or part-time basis, on the date of the
signing of this AGREEMENT, or during its term.
5.8 Key personnel assigned to the CITY’s projects by the ENGINEER shall not be removed
from the projects until alternate personnel acceptable to the CITY are approved in writing
by the CITY. Key personnel are identified as: Project Manager and technical experts.
5.9 The ENGINEER shall attach a brief status report on the projects with each request for
payment.
5.10 Unless otherwise required by law or judicial order, the ENGINEER agrees that it shall make
no statements, press releases or other public communication concerning this AGREEMENT
or its subject matter or otherwise disclose or permit to be disclosed any of the data, technical
processes, business affairs or other information obtained or furnished in the conduct of work
under this AGREEMENT without first notifying the CITY and securing its consent in
writing. The ENGINEER also agrees that it shall not publish copyright or patent any of the
site-specific data or reports furnished for or resulting from work under this AGREEMENT.
This does not include materials previously or concurrently developed by the ENGINEER
for “In House” use. Only data and reports generated by the ENGINEER under this
AGREEMENT shall be the property of the CITY.
5.11 Public Records. The ENGINEER will be required to comply with Section 119.0701,
Florida Statutes, as may be amended from time to time, specifically to:
IF THE ENGINEER HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
ENGINEER’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT: 727-562-4092, Rosemarie.Call@myclearwater.com, 600
Cleveland Street, Suite 600, Clearwater, FL 33755.
ENGINEER shall comply with the following:
a) Keep and maintain public records required by the City of Clearwater (hereinafter
“public agency”) to perform the service being provided by the contractor
hereunder.
b) Upon request from the public agency’s custodian of public records, provide the
public agency with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the
cost provided for in Chapter 119, Florida Statutes, as may be amended from time
to time, or as otherwise provided by law.
5
c) Ensure that the public records that are confidential or exempt from public records
disclosure requirements are not disclosed except as authorized by law for the
duration of the contract term and following completion of the contract if the
contractor does not transfer the records to the public agency.
d) Upon completion of the contract, transfer, at no cost, to the public agency all public
records in possession of the contractor or keep and maintain public records
required by the public agency to perform the service. If the contractor transfers all
public records to the public agency upon completion of the contract, the contractor
shall destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. If the contractor keeps and
maintains public records upon completion of the contract, the contractor shall meet
all applicable requirements for retaining public records. All records stored
electronically must be provided to the public agency, upon request from the public
agency’s custodian of public records, in a format that is compatible with the
information technology systems of the public agency.
e) A request to inspect or copy public records relating to a public agency’s contract
for services must be made directly to the public agency. If the public agency does
not possess the requested records, the public agency shall immediately notify the
contractor of the request and the contractor must provide the records to the public
agency or allow the records to be inspected or copied within a reasonable time.
f) The contractor hereby acknowledges and agrees that if the contractor does not
comply with the public agency’s request for records, the public agency shall
enforce the contract provisions in accordance with the contract.
g) A contractor who fails to provide the public records to the public agency within a
reasonable time may be subject to penalties under Section 119.10, Florida Statutes.
h) If a civil action is filed against a contractor to compel production of public records
relating to a public agency’s contract for services, the court shall assess and award
against the contractor the reasonable costs of enforcement, including reasonable
attorney fees, if:
1. The court determines that the contractor unlawfully refused to comply with the
public records request within a reasonable time; and
2. At least eight (8) business days before filing the action, the plaintiff provided
written notice of the public records request, including a statement that the
contractor has not complied with the request, to the public agency and to the
contractor.
6
i) A notice complies with subparagraph (h)2. if it is sent to the public agency’s
custodian of public records and to the contractor at the contractor’s address listed
on its contract with the public agency or to the contractor’s registered agent. Such
notices must be sent by common carrier delivery service or by registered, Global
Express Guaranteed, or certified mail, with postage or shipping paid by the sender
and with evidence of delivery, which may be in an electronic format.
A contractor who complies with a public records request within eight (8)
business days after the notice is sent is not liable for the reasonable costs of
enforcement.
6.0 COMPENSATION
6.1 The ENGINEER shall be compensated for services rendered under this AGREEMENT in
accordance with the provisions of each Work Order, upon presentation of ENGINEER’S
invoice and as provided for below.
6.2 Compensation for services shall be invoiced by the ENGINEER and paid by the CITY in
accordance with the Florida Local Government Prompt Payment Act, § 218.70, Florida
Statutes.
6.3 The ENGINEER agrees to allow full and open inspection of payroll records and
expenditures in connection with hourly rate and cost-plus fixed fee work assignments upon
request of the CITY.
7.0 PROHIBITION AGAINST CONTINGENT FEES
The ENGINEER warrants that it has not employed or retained any company or person, other
than a bona fide employee working solely for the ENGINEER to solicit or secure this
AGREEMENT and that it has not paid or agreed to pay any persons, company, corporation,
individual or Firm, other than a bona fide employee working for the ENGINEER any fee,
commission, percentage, gift, or any other consideration, contingent upon or resulting from
the award or making of this AGREEMENT.
8.0 TERMINATION FOR CAUSE
This AGREEMENT may be terminated by either party with seven (7) days prior written
notice, in the event of substantial failure to perform in accordance with the terms hereof by
the other party through no fault of the terminating party. If this AGREEMENT is
terminated, the ENGINEER shall be paid in accordance with the provisions of outstanding
Work Orders for all work performed up to the date of termination.
9.0 SUSPENSION, CANCELLATION OR ABANDONMENT
If the project described in any Work Order is suspended, canceled, or abandoned by the
CITY, without affecting any other Work Order or this AGREEMENT, the ENGINEER
shall be given five (5) days prior written notice of such action and shall be compensated
7
for professional services provided up to the date of suspension, cancellation or
abandonment.
10.0 GOVERNING LAW AND VENUE
This AGREEMENT shall be administered and interpreted under the laws of the State of
Florida. The exclusive venue for any proceeding or suit in law or equity arising from or
incident to this AGREEMENT will be in Pinellas County Florida.
11.0 TERMINATION FOR CONVENIENCE
Either the CITY or the ENGINEER may terminate the AGREEMENT at any time by
giving written notice to the other of such termination and specifying the effective date of
such termination at least thirty (30) days before said termination date. If the AGREEMENT
is terminated by the CITY as provided herein, the ENGINEER will be paid for services
rendered through the date of termination.
12.0 PUBLIC ENTITY CRIMES
Pursuant to Florida Statute § 287.132-133, the City of Clearwater, as a public entity, may
not accept any proposal from, award any contract to, or transact any business in excess of
the threshold amount provided in § 287.017, F.S., for Category Two (currently $35,000)
with any person or affiliate on the convicted vendor list for a period of 36 months from the
date that person or affiliate was placed on the convicted vendor list unless that person of
affiliate has been removed from the list pursuant to § 287.133 (3)(f), F.S. By submitting a
proposal, ENGINEER is certifying that Florida Statute 287.132 and 287.133 does not
restrict submission.
13.0 SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS
The ENGINEER will be required to comply with Section 287.135, Florida Statues,
specifically by executing the forms provided (attached).
14.0 RFQ #24-21, STANDARD TERMS AND CONDITIONS
All terms and conditions as set forth in RFQ #24-21, Standard Terms of Conditions are
incorporated by reference and hereto attached as Exhibit “A”.
15.0 ORDER OF PRECEDENCE
Any inconsistency in documents relating to this AGREEMENT shall be resolved by giving
precedence in the following order: (i) this AGREEMENT and subsequent Amendments;
(ii) RFQ #24-21, Standard Terms and Conditions; and (iii) Work Orders.
8
16.0 INSURANCE REQUIREMENTS
Insurance Requirements are set forth in Exhibit “C”, which is incorporated by reference
and attached hereto.
17.0 TERMINATION FOR LACK OF FUNDING
The CITY’S performance and obligation to pay under this AGREEMENT is contingent
upon an annual appropriation by the Clearwater City Council. In the event the Clearwater
City Council does not appropriate funds in a sufficient amount for the CITY to perform its
obligations hereunder, the CITY may terminate this AGREEMENT upon thirty (30) days
written notice to the ENGINEER.
IN WITNESS WHEREOF, the parties hereto have made and executed this AGREEMENT on the
date and year first above written.
MOFFATT & NICHOL, INC.,
A California Corporation
By:
Print Name:
Title:
WITNESS:
By:
Print Name:
Countersigned: CITY OF CLEARWATER
Frank Hibbard Micah Maxwell
Mayor Interim City Manager
Approved as to form: Attest:
Matthew J. Mytych, Esq. Rosemarie Call
Assistant City Attorney City Clerk
9
SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS WITH CUBA AND SYRIA
CERTIFICATION FORM
PER SECTION III, ITEM 25, IF YOUR BID IS $1,000,000 OR MORE, THIS FORM MUST BE
COMPLETED AND SUBMITTED WITH THE BID PROPOSAL. FAILURE TO SUBMIT THIS
FORM AS REQUIRED, MAY DEEM YOUR SUBMITTAL NONRESPONSIVE.
The affiant, by virtue of the signature below, certifies that:
1. The vendor, company, individual, principal, subsidiary, affiliate, or owner is aware of the
requirements of section 287.135, Florida Statutes, regarding companies on the Scrutinized
Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran
Petroleum Energy Sector List, or engaging in business operations in Cuba and Syria; and
2. The vendor, company, individual, principal, subsidiary, affiliate, or owner is eligible to participate
in this solicitation and is not listed on either the Scrutinized Companies with Activities in Sudan
List, the Scrutinized Companies with Activities in the Iran Petroleum Sector List, or engaged in
business operations in Cuba and Syria; and
3. Business Operations means, for purposes specifically related to Cuba or Syria, engaging in
commerce in any form in Cuba or Syria, including, but not limited to, acquiring, developing,
maintaining, owning, selling, possessing, leasing or operating equipment, facilities, personnel,
products, services, personal property, real property, military equipment, or any other apparatus of
business or commerce; and
4. If awarded the Contract (or Agreement), the vendor, company, individual, principal, subsidiary,
affiliate, or owner will immediately notify the City of Clearwater in writing, no later than five (5)
calendar days after any of its principals are placed on the Scrutinized Companies with Activities in
Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Sector List, or engaged
in business operations in Cuba and Syria.
Authorized Signature
Printed Name
Title
Name of Entity/Corporation
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me, by means of ࠄ physical presence or ࠄ online
notarization, this day of , 20 , by
(name of person whose signature is being notarized) as the (title) of
(name of corporation/entity),
personally known to me as described herein , or produced a
(type of identification) as identification, and who did/did not take an oath.
Notary Public
Printed Name
My Commission Expires:
NOTARY SEAL ABOVE
10
SCRUTINIZED COMPANIES THAT BOYCOTT ISRAEL LIST CERTIFICATION FORM
PER SECTION III, ITEM 25, THIS FORM MUST BE COMPLETED AND SUBMITTED WITH
THE BID PROPOSAL. FAILURE TO SUBMIT THIS FORM AS REQUIRED, MAY DEEM YOUR
SUBMITTAL NONRESPONSIVE.
The affiant, by virtue of the signature below, certifies that:
5. The vendor, company, individual, principal, subsidiary, affiliate, or owner is aware of the
requirements of section 287.135, Florida Statutes, regarding companies on the Scrutinized
Companies that Boycott Israel List, or engaged in a boycott of Israel; and
6. The vendor, company, individual, principal, subsidiary, affiliate, or owner is eligible to participate
in this solicitation and is not listed on the Scrutinized Companies that Boycott Israel List, or
engaged in a boycott of Israel; and
7. “Boycott Israel” or “boycott of Israel” means refusing to deal, terminating business activities, or
taking other actions to limit commercial relations with Israel, or persons or entities doing business
in Israel or in Israeli-controlled territories, in a discriminatory manner. A statement by a company
that it is participating in a boycott of Israel, or that it has initiated a boycott in response to a request
for a boycott of Israel or in compliance with, or in furtherance of, calls for a boycott of Israel, may
be considered as evidence that a company is participating in a boycott of Israel; and
8. If awarded the Contract (or Agreement), the vendor, company, individual, principal, subsidiary,
affiliate, or owner will immediately notify the City of Clearwater in writing, no later than five (5)
calendar days after any of its principals are placed on the Scrutinized Companies that Boycott Israel
List, or engaged in a boycott of Israel.
Authorized Signature
Printed Name
Title
Name of Entity/Corporation
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me, by means of ࠄ physical presence or ࠄ online
notarization, on this day of , 20 , by
(name of person whose signature is being notarized) as the (title) of
(name of corporation/entity),
personally known to me as described herein , or produced a
(type of identification) as identification, and who did/did not take an oath.
Notary Public
Printed Name
My Commission Expires:
NOTARY SEAL ABOVE
Moffatt & Nichol City of Clearwater
Consultant Work Order Page 1 of 25 Revised: 8/3/2021
CONSULTANT WORK ORDER
Date: September 14, 2021
1. PROJECT INFORMATION:
Project Title: Clearwater Beach Marina Replacement
City Project Number: 21-0008-MA
City Plan Set Number: 2021015
Consultant Project Number: 211223
2. SCOPE OF SERVICES:
This scope of services is for the Moffatt & Nichol Team to provide planning, permitting,
and design for the City of Clearwater (City) for the replacement of the Clearwater Beach
Marina. The marina replacement will consist of a new floating and fixed dock marina with
associated marina utility upgrades, sidewalk replacement, minor drainage and minor
architectural improvements including a potential collocated ticket sale kiosk for the
commercial users. This scope includes the planning, permitting, and design of a new PSTA
water taxi / ferry landing integrated into the marina redevelopment as outlined in RFQ
24-21.
Moffatt & Nichol (M&N) and subconsultants will provide the City with the following
services related to the redevelopment: planning and targeted stakeholder outreach;
permitting; geotechnical, civil, coastal, structural, electrical, and mechanical engineering;
architecture; and landscape architecture. The team will also provide technical support to
the City during their preparation of a Request for Qualifications to select a Construction
Manager at Risk (CMAR) for this project.
Construction documents will be developed for the full scope of the project. The design
plans shall be compiled using the City of Clearwater CAD standards, as attached.
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 2 of 25 Revised: 8/3/2021
I PRE-DESIGN PHASE:
Task I.1. Project Kick Off
The Project Team will attend a kick-off meeting and site visit with the City to review the
project scope, key project goals, schedule, responsibilities, etc.
• Key members of the Project Team will attend one (1) kick-off meeting at the marina.
Following the meeting, the team will walk the site.
• Prepare meeting agenda and initial project design schedule prior to kick-off
meeting. Project schedule will be prepared using Microsoft Project and updated
throughout the duration of the project.
• Prepare meeting minutes following kick-off meeting using City’s preferred template.
• Perform a detailed review of available documentation (studies, surveys, record
drawings, etc.) and identify any data gaps.
Task I.2. Fieldwork
M&N will coordinate the fieldwork needed for planning and design of the project. This
includes the geotechnical exploration and the marine resource survey as further outlined
below.
The City has recently completed topographic and bathymetric surveys for the project site.
No survey work is included in this proposal.
A. Geotechnical Exploration
Driggers Engineering Services (DESI) will complete the geotechnical field exploration for
the project.
• Complete a geotechnical field exploration inclusive of:
o 12 in-water soil borings, drilled to a depth of 50 feet at key locations around the
marina basin. Water borings will be used for the design of the marina structures.
o 6 upland SPT borings, drilled to a depth of 30 feet (or 180 total feet if deeper or
shallower borings are determined to be necessary) at key locations inside the
project limits. Landside borings will be used for the design of upland foundation
structures, utility trench, and analysis of the existing seawall to implement
repairs.
o Collect dredge samples for contaminant testing as needed for permitting
• Collect and test field samples to determine the soil classifications and properties to
be used for the design of the marina structures.
• Prepare a geotechnical report summarizing the findings from the exploration and
recommendations for the design of the marina structures. Report to be
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 3 of 25 Revised: 8/3/2021
electronically signed/sealed by a Registered Professional Engineer and delivered in
PDF format.
B. Marine Resource Survey
Wood Consulting, supported by Environmental Consulting & Technology (ECT), will
complete an environmental resource survey of the project limits to identify the type,
limits, and density of protected marine resources such as seagrass, mangroves, oysters,
corals, etc. observed within the project limits. Survey to be delivered in PDF format.
Task I.3. Utility Assessment
M&N’s marina utility team consisting of three engineers representing electrical, water,
and sanitary disciplines will conduct a one (1) day site visit to evaluate the existing marina
utility infrastructure. Site visit will include the evaluation of the existing marina utilities
and upland utility services for preparation of demolition drawings and coordination of
new utility services. Site visit will be a non-destructive, visual assessment of the utilities
supported by available as-built drawings provided by the City, as outlined below. No
investigation or mapping of below ground utilities, building MEP, or life safety (within
buildings) is included.
• Investigate existing Duke Energy service and service entrance equipment.
Coordinate with Duke Energy regarding available capacity to existing service.
• Identify existing upland electrical loads/services which may need to be maintained
and/or backfeed from new marina design.
• Visual assessment of future/anticipated utility locations and routing.
• Record specific vessel requirements including shore power and connection types.
City to provide list of existing commercial vessel shore power requirements,
preferences, and other utility needs (fuel, pumpout, etc.) (to be supplemented by
survey – see Outreach section of proposal).
• Identify existing communications/data provider service locations
• Evaluate existing security/CCTV/access control infrastructure.
• Evaluate current equipment condition and performance for sewage pumpout,
potable water, fire water, and fuel.
• Investigate lift station #81 which serves the marina sewage pumpout system, Bait
House, and associated restrooms.
• Evaluate the existing fuel system for reconfiguration and potential expansion.
• Prepare a brief technical memorandum summarizing our observations from the
utility assessment with an existing condition plan which will be used as the basis for
the utility demolition drawings. Memorandum will be delivered electronically in PDF
format.
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 4 of 25 Revised: 8/3/2021
Task I.4. Marina Market Analysis:
M&N will evaluate the existing local boating market as it relates to slip size, distribution,
and occupancy for use in planning the replacement of the Clearwater Beach Marina. M&N
will conduct a limited marina market study of the regional commercial, transient, and
recreational boating market and prepare a report summarizing the current market trends.
• Define the competing market area using geographic and use type determinations.
• Survey competing wet slip marinas within the market area to establish typical slip
sizes, occupancy, dock types, fees, and amenities. The marina research will include
a broad representation of wet slip marinas of similar size, scale, and function.
Research will be limited to internet-based research, phone interviews with marina
staff, and local knowledge (including City provided information for the Downtown
and Beach Marinas). The survey will focus on the following:
o The size and demand for slips in the region
o The types of end users (transient, long term lease, seasonal, live aboard, etc.)
that frequent the facility
o Available amenities at existing facilities
o Occupancy rates and waitlists
• Prepare a summary report with results of the marina market survey with target slip
mix, recommended amenities, and market rates, where available. The report will
include documentation of the data sources as well as graphical representation of
the data and results. Report will be delivered in PDF format.
• Analysis will be based on existing conditions and existing regional competing
marinas. Forecasting future demand and revenues for marina slips is not included
in this scope of work.
Task I.5. Master Planning
The project team will work with the City of Clearwater to develop a Master Plan for the
marina replacement. The Master Plan will incorporate the findings and recommendations
from the other tasks in this scope of work. The Team will develop alternative marina
concept layouts incorporating proposed docking facilities, pedestrian traffic flow,
commercial ticket sale kiosks, commercial slip signage, and marina security.
• Attend monthly meetings with the City to review project progress. M&N will prepare
meeting agenda and update project design schedule prior to meetings and prepare
meeting minutes following meetings.
• Develop a preliminary marina program based on preliminary City, Harbormaster,
and stakeholder’s input and considering prior reports and concepts provided by the
City. The preliminary marina program will:
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 5 of 25 Revised: 8/3/2021
o Evaluate size and general location and integration of waterside and landside
elements with consideration of environmental permitting constraints for the
project site.
o Consider user types and how they are located throughout the marina.
o Consider visitor and user experience.
• Lead one (1) design meeting with City Representatives and key design team
members to present, review, and expand on the preliminary marina program.
Meeting is expected to last four hours and can be hosted at the marina or other
appropriate City venue.
• The results of the design meeting will be used to generate marina concept layouts
for City review and comment. M&N will prepare three (3) marina layouts. Up to
three (3) iterations of the preferred layout are budgeted. Marina concepts will
evaluate:
o Slip distribution and dimensions using current market trends
o Dock types (fixed and floating)
o Compliance with environmental permitting regulations
o Constructability and phasing considerations for the proposed layouts
o Potential locations for a ferry dock.
• A master plan concept will be developed using the input from the design meeting,
the preferred marina layout, and with the consideration of the following:
o Support facilities and amenities including fueling operations, marina utilities,
security, and ADA-accessibility.
o Stormwater requirements for landside development options.
o Concept level utility impacts for proposed improvements.
o Pedestrian circulation and options to reconfigure the ticket sale kiosks and
improve flow and wayfinding on the sidewalk along the marina and Coronado
Dr.
• Prepare Master Plan Figures and Renderings that capture the project vision.
o One (1) draft rendered master plan will be prepared based on input from design
team during the master planning phase for City’s review and comment.
o One (1) final rendered master plan will be prepared based on input from the City
to use as the selected Master Plan for the project.
o Two (2) rendered views highlighting specific components of interest will be
prepared using the preferred concept. Renderings will not be photorealistic.
• Prepare a concept-level Engineer’s Opinion of Probable Construction Cost (EOPCC)
with Rough Order of Magnitude (ROM) Costs for primary master plan elements.
Task I.6. Stakeholder Outreach
The Project Team will prepare presentation materials and attend stakeholder meetings
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 6 of 25 Revised: 8/3/2021
during the master planning phase to present the project and gather input. Stakeholder
outreach will include:
• Prepare PowerPoint presentation and up to four (4) presentation boards for
meetings.
• Conduct in-person meetings with up to three (3) end user groups.
o Meetings will be held at the marina offices
o Meetings will solicit input from commercial users regarding their needs and
concerns.
o Evaluate marina access for commercial patrons and ticket kiosks.
• Prepare a survey for the City to distribute electronically to existing marina tenants,
specifically the commercial vessels, to identify their vessel requirements and
preferences. Interpret survey results and prepare summary of tenant input.
• Attend up to two (2) Marine Advisory Board meetings.
o The first meeting is anticipated to occur at the beginning of the master planning
phase to garner input that will be evaluated and incorporated into the master
plan where appropriate.
o The second meeting is anticipated to occur at the conclusion of the master
planning phase to review the City’s selected plan.
• Attend one (1) City council work session.
• Attend one (1) City council meeting.
• Prepare meeting minutes for the stakeholder meetings.
II DESIGN PHASE:
Task II.1. Coastal Engineering
M&N will evaluate Meteorological and Oceanic (Metocean) conditions at the project site
and develop a hydrodynamic model to evaluate tidal currents and water quality and to
develop the performance criteria for the floating docks. Results of the analysis will be
summarized in the Design Criteria Memorandum in Section II.3.
• Review available metocean data from public sources including:
o NOAA wind, tidal and current data.
o Historical tidal data for operational water level ranges
o Projected NOAA and USACE Sea Level Rise (SLR) rates
o FEMA Flood Insurance Study and identify potential storm surge conditions for
available/published return periods
• Determine extreme and operational design wave conditions using existing data and
analytical methods. Wave modeling is not included in this scope of work.
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 7 of 25 Revised: 8/3/2021
• Develop a hydrodynamic model to evaluate tidal currents in the project vicinity for
design consideration. Using the MIKE 21 HD model, develop a model grid using
available bathymetric and topographic data of the site and surrounding areas. No
new data collection is included.
• Complete a flushing analysis (required for permitting) to estimate the tidal flushing
capability and residence time of the marina basin based on bathymetry and water
level data using the MIKE21 HD/AD model.
o The hydrodynamic model developed for the hydraulic analysis will be used in
conjunction with the advection/dispersion model to evaluate flushing.
o A theoretical non-decaying tracer will be used in the model within the marina
basin. Tidal exchange will be simulated over a four-day period to determine the
remaining tracer vs. the original tracer in accordance with FDEP requirements.
o Existing conditions and proposed conditions will be simulated (if different) and
compared to demonstrate impacts of the proposed marina development on
flushing.
o Calibrating the model with field collected data is not included in this scope of
services. Field data may be requested by the permitting agencies to measure
current flow data to verify the inputs of the hydrodynamic flushing model.
Task II.2. Seawall Repair & Dredging Permit Drawings
A 2020 seawall inspection report identified the need for seawall repair and replacement
with general recommendations and approximate repair extents. The repairs
recommended in the report consisted of cap repair and installation of soil anchors. These
above water repairs should qualify as exempt activities from the state. M&N will complete
30% design of the seawall repairs and prepare a permit drawing set to be submitted with
the FDEP exemption request under Task II.4.
Other components of the project that are considered exempt activities from the state are
maintenance dredging and demolition. M&N will also complete 30% dredge and
demolition drawings for incorporation with the permit drawings for the permit exemption
request.
• Conduct a site visit and make wall observations using kayaks during low tide to
observe the above water portion of the seawall.
o Observe the above water condition of the seawall and confirm the applicability
and extents of the recommended repairs.
o Collect field data, including stationing and size of repair, needed for preparation
of seawall repair drawings.
o Site visit includes two (2) people for (2) days. Additional inspection (above and
below water) is not included in this scope of work.
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 8 of 25 Revised: 8/3/2021
• Complete preliminary structural design of the seawall repairs. The repairs are
anticipated to include select replacement of the existing seawall cap in-kind and
installation of new tieback system with soil anchors to restrain the wall. Bulkhead
replacement design, if required, is not included in this scope.
• Complete preliminary dredge design and dredge quantities using AutoCAD Civil3D
to remove “high spots” in marina basin.
• Prepare permit drawings with the necessary level of detail to commence the
environmental permitting process (permit exemption request) and refine project
budget. Drawings are anticipated to include:
o Coversheet and Index of Drawings
o General Notes
o Environmental notes and details
o Existing conditions plan
o Demolition plan and typical details
o Overall site plan
o Maintenance dredge plan and typical sections
o Dredged Material Disposal
o Seawall repair plan(s) and typical sections
Task II.3. 30% Submittal
The M&N team will provide preliminary design services and prepare 30% construction
documents for the project based on the approved master plan developed in Section 1.
Drawings will include suitable detail to initiate the environmental permitting phase,
upland utility coordination, and for inclusion in the City’s upcoming RFQ for selection of a
Construction Manager at Risk (CMAR). The project team will complete the following scope
of work for 30% Design Submittal:
• Attend monthly meetings with the City to review project progress. M&N will prepare
meeting agenda and update project design schedule prior to meetings and prepare
meeting minutes following meetings.
• Update EOPCC for 30% design.
• Develop project phasing plans based on anticipated construction sequencing and
available budget.
• Prepare a Design Criteria Memorandum which will serve as the Basis of Design for
this project. The memorandum, which will serve as a living document throughout
the design phase of the project, will include the results of the coastal engineering
analysis completed in Task II, and summarize the initial marina programming
decisions including dock geometry and phasing as well as spatial, environmental,
sustainability/resiliency, and other requirements for upland support amenities,
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 9 of 25 Revised: 8/3/2021
utilities, and materials. The project’s sustainability goals will be guided by the City’s
published sustainability plan, Greenprint 2.0.
• Prepare 30% level construction drawings. The following drawings are anticipated for
all disciplines:
o Coversheet and Index of Drawings
o General Notes
o Environmental notes and details
o Existing Conditions Plan(s)
o Demolition Plans and Sections
o Overall Site Plan
o Phasing Plan
o Structural Plan(s) and Typical Sections
o Electrical Routing Plans and Single Line Diagrams
o Marina Water and Sanitary Plans and Typical sections
o Marina Utility Routing Plans
o Grading and Drainage Plans and Details
o Onsite Utility Plans
o Site Hardscape Plan
o Landscape Development Plan and Details
o Irrigation Head Layout and Details
o Architectural Site Plan
o Building Plans, Sections and Elevations
A. Marina Structures
Design of the marina structures will be completed by M&N and includes the horizontal
marina components from the seawall and waterward. 30% design of the marina
structures includes:
• Evaluate dock type and material alternatives for dock system based on
environmental exposure and City’s preferences. The results of the coastal analysis
and consideration of vessel needs will inform the dock selection and final marina
configuration. M&N will evaluate the suitability of floating and fixed dock types as
well as the orientation of the docks based on the results of the coastal analysis. If
concrete floating docks are not suitable based on the environmental exposure at
the project site, alternatives will be provided to the City for review and decision.
Additionally, M&N will evaluate the feasibility of a building on a floating platform to
support fuel sales operations.
• Refine marina layout and detail overall dock geometry. Minor revisions to optimize
the master plan layout are included.
• Prepare demolition plans for docks and dock utilities reflecting phasing.
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 10 of 25 Revised: 8/3/2021
• Complete preliminary design of the fixed structures which are anticipated to
include:
o Pile-support gangway platforms at the marina access points. One platform
design is assumed.
o Fixed dock structure. One dock structure type (one material and typical width)
is included.
o Design of a pile supported building foundation is not included. The building, if
deemed feasible given the exposure, is assumed to be attached to a floating
platform. Building load criteria will be specified for final design of the platform
and structural connections by the dock manufacturer.
B. Marina Utilities
Design of the marina utilities will be completed by M&N, and the scope of the marina
utilities is from the seawall waterward except where specified otherwise. The marina
utilities are anticipated to consist of shore power, solar lighting, CCTV, access control,
communications/Wi-Fi, water, fire protection, sewage pumpout, and fuel. A utility duct
bank installed landside of the seawall, if required, will be considered part of the marina
utilities and included in this scope. 30% design of the marina utilities includes:
• Develop utility routing plans to initiate coordination with utilities/service providers,
considering the phasing defined in the selected master plan.
• Estimate water, sewer, and fire water demands for the marina and coordinate utility
requirements with upland design.
• Estimate power demands for the proposed marina slip layout and prepare a Utility
Service Demand Letter as required to begin coordination with Duke Energy.
• Specify marina power requirements at each slip.
• Identify major pieces of electrical distribution equipment. Coordinate landside
utility service locations and estimated footprint with the Project Team for
incorporation into the overall site design. This includes coordination with the
Authority Having Jurisdiction (AHJ) for utility service elevation requirements.
• Define fuel system modifications and routing. Fuel system will service dispensers on
new fuel dock as well as provide fueling options for fueling the larger commercial
vessels along the seawall.
• Initiate coordination with the City’s preferred communications/Wi-Fi and CCTV
vendors to understand their infrastructure requirements. M&N will coordinate with
these vendors during the final design phase and incorporate infrastructure
provisions for these services.
• Attend one site visit and up to two (2) coordination meetings with Duke Energy to
discuss service size and locations. Meetings with other utility departments are
included in other subtasks.
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 11 of 25 Revised: 8/3/2021
C. Civil Engineering / Landscape Architecture
Civil engineering/Landscape Architecture will be completed by Kimley-Horn and includes
the horizontal components of the project landside of the seawall. 30% design of civil
engineering and landscape architecture includes:
• Preliminary site grading and drainage design. Coordinate with the design team to
establish desired site grades for the features identified in approved master plan.
• Preliminary design of upland water, sewer, and fire lines. Offsite utilities outside the
marina parking lot are not included.
• Limited hydraulic modeling for water demand for the new marina. Estimated marina
demands based on slip mix will be used in overall demand calculations.
• Collaborate with the City and make recommendations on preferred plant species
for specified areas within the project limits.
• Prepare preliminary landscape/hardscape layout and a board/summary of proposed
hardscape and plant palette material to be used in different zones.
D. Architecture
Architecture scope will be completed by WJA and includes the vertical elements of the
project including architecture, building structural, mechanical, electrical, and plumbing
(MEP). 30% design for architecture includes:
• Architecture site plan.
• Demolition plan for existing structures:
o Overwater buildings.
o Minor landside structures.
• Preliminary design of the vertical structures:
o Minor renovations to existing building such as lighting upgrades and shade
canopies to exterior of existing building.
o Ticket kiosks. One ticket kiosk design is assumed (approximately 10’ x 10’
footprint) with minor architectural tweaks for up 3 different locations.
o Prefabricated shade structures.
o Overwater fuel dock office with restroom.
• Incorporate photovoltaic elements such as solar lighting on docks and walkways and
electric vehicle charging stations in the parking lot. Evaluate the feasibility of
additional photovoltaic design elements such as solar panels. A simple system such
as flexible peel and stick PV modules will be incorporated into kiosk or shade
structure design at the 60% design stage if deemed feasible for this project. More
complex systems beyond solar lighting, charging stations, and peel and stick
modules will be considered additional services and can be provided in a separate
scope of work.
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 12 of 25 Revised: 8/3/2021
Task II.4. Permitting
M&N and Woods Consulting will attend pre-application meetings and prepare
environmental permit application packages for the marina replacement to submit to
Federal, State, and Local (County) regulatory agencies, and coordinate with the regulatory
agencies throughout the review process. Upon completion of the construction
documents, Kimley-Horn will provide upland permitting services with the City and State
for the stormwater system.
A. Environmental Permitting
• Prepare for and attend pre-application meetings and/or phone calls with the
following regulatory agencies to review the project and develop a permitting
strategy for the project.
o Federal - U.S. Army Corps of Engineers (USACE)
o State – Florida Department of Environmental Protection (FDEP)
o Local - Pinellas County Water and Navigation Control Authority (PCWNCA)
• Attend one (1) call with the project team following regulatory meetings to review
strategy and steps forward.
• Woods Consulting will prepare and submit an FDEP exemption request for the
seawall-repairs/replacement and other exempt activities which are anticipated to
include maintenance dredging and demolition.
• Woods Consulting will prepare permit application packages for the Federal, State,
and County permitting with technical input from M&N based on established
permitting strategy. Application packages will be submitted to the City for review
and signature prior to submittal to agencies for review and processing.
• Prepare a temporary permit application for temporary mooring of displaced vessels
during construction. This scope of work assumes the temporary mooring facility will
be located within the footprint of the proposed marina facility.
• Confer with regulatory staff to further advise them of the details of the Project and
to address staff comments or requests for additional information (RAIs). Woods
Consulting will coordinate with M&N and the City to address technical questions,
drawing/design revisions, and/or additional items that may be required by agency
staff.
• Permit drawings, marine resource survey, and hydrodynamic flushing study
required for environmental permitting process will be provided by the project team
under Fieldwork (I.2) and Coastal Engineering (II.1) tasks. Water quality testing or
other testing/surveys not known at this time are not included in this scope of work.
The City will be advised of any additional scope/fees required due to unanticipated
environmental impacts, design changes, or other issues.
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 13 of 25 Revised: 8/3/2021
• The scope of this task assumes that the proposed marina footprint will be located
within the City’s property boundary and the total quantity of proposed slips will not
exceed what is existing.
o Submerged land lease: If the marina extends onto state owned submerged
lands, a submerged land lease will be required. Submerged land lease
coordination or preparation is not included in this task.
o Protected species impact reviews: Manatee impacts and biological impact
statements/minimization measures, or negotiations with USFWS are not
included in this task, but will be required if expansion results in more wet slips.
• Permitting for civil utilities and stormwater, as needed, is included under other
tasks.
• An allowance of $10k has been included for environmental permitting fees for FDEP
permit application fee and temporary mooring permit application fee.
B. Upland Civil Permitting
• Prepare and submit an FDEP/SWFWMD exemption request for the proposed upland
improvements.
• Prepare and submit a City of Clearwater Site Civil Permit.
• Submit application packages to the City for review and signature prior to submittal
to agencies for review and processing.
• Review and respond to up to two (2) requests for information during the agency
review process for obtaining the upland permits.
Task II.5. Grant Services
M&N will identify potential Federal and State grant sources for the proposed marina
redevelopment. A number of funding sources, e.g. grants, are available for recreational
boating facilities and other publicity accessible waterfront developments. M&N will
prepare a grant matrix summarizing potential grant sources and associated application
contacts, deadlines, probabilities, disbursement schedule, and requirements.
The scope of this task includes assisting the City with applications for the FDEP Clean
Vessel Act grant program for public pumpout facilities (assumes current pump-out facility
is not already encumbered under a CVA grant) and one (1) of the U.S. Fish and Wildlife
Service boating grants; either the Boating Infrastructure Grant (BIG) Program for transient
boat docks or Florida Boating Improvement Program (FBIP) grant for the public access
docks which are administered by the Florida Fish and Wildlife Conservation Commission
(FFWCC). These grants require a minimum 25% match by the City. If other grants are
identified in the grant research portion of this task, applications for these grants may be
provided under a separate scope of work.
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 14 of 25 Revised: 8/3/2021
M&N will prepare the technical writeup, construction cost estimates, and supporting
exhibits for the two (2) grant applications identified above. The City is responsible for
signing applications and for providing property ownership, financial, operations, and
insurance information requested by grant agencies. M&N cannot guarantee a successful
grant award, but will work with the Client and grant agencies to leverage project
components to maximize available ranking points.
Task II.6. City Planning & Permitting
• Attend one (1) comprehensive pre-application meeting with the following City
departments: Fire department, Public Utilities Department, Stormwater
Engineering, building, zoning, and planning during preliminary design stage. Prepare
meeting minutes following the meeting.
• Attend up to two (2) Beach by Design meetings to coordinate architectural design
information and project vision.
• Attend up to two (2) Public Art meetings.
• Assumes CMAR will be responsible for obtaining other local permits such as building
permits and trade permits, based on the EOR developed Construction Documents.
M&N will provide technical support to CMAR including responses to requests for
information and drawing revisions, as applicable. Scope includes up to four (4)
requests for information from building department review.
III FINAL DESIGN PHASE:
Task III.1. 60% Submittal
The M&N team will advance the design and detailing of architectural, structural, civil,
utility, and landscape components to 60% design and prepare and 60% level design
documents for City review. The 60% design submittal will build from the 30% design
submittal and incorporate the City’s comments. The submittal will also be coordinated
with the selected CMAR, and the documents will be provided to the CMAR to update the
project budget. The project team will complete the following scope of work for 60%
Design:
• Attend monthly meetings with the City to review project progress. M&N will prepare
meeting agenda and update project design schedule prior to meetings and prepare
meeting minutes following meetings.
• Update project phasing plans based on anticipated construction sequencing and
CMAR budget.
• Update Design Criteria Memorandum to include the following design decisions.
o Dock loading (dead, live, wind, berthing, etc.)
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 15 of 25 Revised: 8/3/2021
o Environmental design parameters (wind, wave, etc.) for the design of dock
structures.
o Material Selection and finishes
o Final marina program including spatial, environmental, and other requirements
for upland support amenities and utilities.
• Prepare list of technical and performance specifications for primary project
components.
• Prepare 60% construction drawings for City review and comment based on 30%
design layout. The following drawings are anticipated for all disciplines:
o Coversheet and Index of Drawings
o General Notes
o General Arrangement Plan
o Phasing Plans
o Existing Conditions Plans
o Demolition Plans, Sections, and Details
o Demolition Plan and Details
o Overall Site Plan
o Maintenance dredge Plan, Notes, and Sections
o Dredged Material Disposal Plan and Containment Area Details
o Overall Marina Structural Plan
o Seawall repair Plans, Sections, and Details
o Enlarged Marina Plans
o Dock Sections and Details
o Electrical Plans, Notes, Details, Single Line Diagrams, and Schedules
o Marina Utility Routing Plans
o Marina Potable Water, Fire Water, and Sanitary Plans, Notes, and Details
o Fuel System Modification Plans and Details
o Grading and Drainage Plans and Details
o Stormwater Pollution Prevention Plans
o Onsite Utility Plans and Details
o Site Hardscape Plan and Details
o Landscape Development Plan and Details
o Lighting Plans, Details, and Luminaire Schedules
o Irrigation Head Layout and Details
o Architectural Site Plan and Details
o Diagrammatic Layouts for Building Systems
o Building Plans, Sections and Elevations
o Photovoltaic Plan and Details
• Update EOPCC for 60% design stage.
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 16 of 25 Revised: 8/3/2021
A. Marina Structures
60% design of the marina structures includes:
• Progress dock layout and detailing to 60% level including locating primary dock
equipment and appurtenances such as pedestals, gangway landings, seating, fishing
cleaning stations, dock boxes, cleats, ladders, life rings, etc.
• Develop performance criteria for floating dock marina to be incorporated in the
technical and performance specifications in the final design phase.
• Complete 60% design of the fixed gangway platforms and dock structures.
• Following approval of the FDEP exemption, M&N will complete final design of the
seawall repairs, maintenance dredging, and demolition. These project elements will
be detailed to 100% construction document level to allow construction to
commence.
B. Marina Utilities
60% design of the marina utilities includes:
• Update the utility demands for potable water, fire protection, sewage pump-out,
and electrical loads for the marina utilities.
• Progress utility routing to 60% level design and size major dock equipment such as
pedestals, pipes, conduits, etc.
• Develop hydraulic models of utility systems and hydraulic calculations to validate
sizing of proposed water, sewer, and fire water systems. The utility demand for the
marina utilities will be provided to the upland civil engineer (Kimley-Horn) who will
coordinate the utility connections with the City.
• Coordinate with pump-out vendors to size an appropriate system for the design
vessels. Coordinate sewer and pump out connections for overwater restroom
associated with fuel sales building.
• Design fire protection system in accordance with NFPA 303 and NFPA 14. The design
is anticipated to consist of a Class 1 manual dry or wet standpipe system with one
or more fire department connections (FDC) located landside.
• Calculate electrical equipment sizes/ratings. Electrical distribution is assumed to be
at 480V, 3Phase. Additional utilization voltages (120/240V, 208Y/120V) will be
transformed, as required.
• Define dispenser locations, routing, and general performance requirements for fuel
system modifications. The fuel system will be a performance specified system for a
fuel vendor to complete the final engineering design and installation.
• Design utility duct bank landside of seawall, if required.
C. Civil and Landscape
60% design of the civil engineering and landscape architecture includes:
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 17 of 25 Revised: 8/3/2021
• Progress grading, drainage, onsite utility, irrigation, and landscape design to 60%
level.
• Progress planting plan to include different plant palettes for use in the various zones
as requested by the Client. The planting plan will identify canopy trees,
accent/flowering trees, palms, and areas of shrubs and groundcover and include
rough spacing and quantities.
• Prepare a stormwater pollution prevention plan.
D. Architecture
60% design of architecture includes:
• Progress architectural and building design to 60% level to illustrate and describe the
development to 60% design.
• Prepare diagrammatic layouts of building systems necessary to convey the
character of the project.
• Progress photovoltaic integration design including PV system performance, solar
panels, inverter specification, and PV A/C integration.
Task III.2. Final Design & Construction Documents
The M&N team will complete the final design and detailing of architectural, structural,
civil, utility, and landscape components and prepare draft-final (90% level) and final
(100%) construction documents. The final design will incorporate City comments from
60% submittal and build on the approved master plan. The design will be coordinated
with the selected CMAR and the documents will be provided to the CMAR to finalize their
construction budget. The construction documents will include a combination of drawings,
technical specifications, and performance specifications detailing final dock geometry,
facility function design requirements, final utility routing, civil grading/drainage, final
landscape/hardscape, and architectural details as outlined below. The project team will
complete the following scope of work for final design:
• Attend monthly meetings with the City to review project progress. M&N will prepare
meeting agenda and update project design schedule prior to meetings and prepare
meeting minutes following meetings.
• Finalize project phasing plans based on anticipated construction sequencing and
CMAR budget.
• Finalize Design Criteria Memorandum with final performance requirements,
material selections, finishes, etc.
• Prepare technical and performance specifications for primary project components.
• Prepare construction drawings at draft (90%) and final (100%) level design for City
review and contractor pricing. Upon approval of final construction drawings,
provide signed/sealed drawings for City permitting and construction.
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 18 of 25 Revised: 8/3/2021
• One comprehensive drawing set with Marine Structural, Marina Utilities, Civil,
Landscape, Irrigation, Architectural, Building Structural, and MEP will be provided
for entire project including phasing. CMAR is responsible for separating the
disciplines as desired for bidding to qualified contractors.
• Update EOPCC at 90% and 100% design stages.
A. Marina Structural [M&N]
Final design of the marina structures includes:
• Prepare performance specifications for a floating dock vendor to complete the final
engineering design of the floating docks, floating building platform (if applicable),
and gangways based on the selected system of floating docks. Drawings will detail
overall geometry, ADA compliant access, and location of utilities and
appurtenances. Performance Specifications will incorporate data from design
criteria memorandum, final material selections, and requirements for the dock
restraint system (i.e. guide piling).
• Complete final design and detailing of the fixed structures.
B. Marina Utilities [M&N]
Final design of the marina utilities includes:
• Complete final design of the marina electrical system including shore power to each
boat slip, security level lighting on docks, and required electrical distribution
equipment. Design will include infrastructure provisions for vendor supplied
systems such as CCTV, Wi-Fi, and access control in the marina construction
documents. These systems will be selected and integrated into the marina
management system by the City.
• Complete final design of potable water, sewage pump-out, fuel, and fire protection
systems for the marina. Prepare final hydraulic calculations to validate sizing of
proposed utility systems.
C. Civil and Landscape [KH]
Final design of the civil engineering and landscape architecture:
• Complete final design of the grading and drainage components.
o Driveways, parking lots, sidewalks, bike lane, and roadway improvements, as
applicable. Staking information and dimensions will be provided to assist the
contractor in site layout and provide horizontal control of the proposed
improvements.
o Signage and Striping.
o Spot elevations in critical areas, proposed contour lines interpolated between
spot elevations, and building pad finished floor elevations will be shown within
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 19 of 25 Revised: 8/3/2021
the proposed grading plan. Storm drainage pipes and stormwater management
facilities will be sized and specified in accordance with City requirements.
• Prepare final stormwater Pollution Prevention Plans per State and City
requirements. The location and identification of specific erosion and sediment
control measures, or Best Management Practices (BMPs) will be delineated within
the plans and will include proposed grading and drainage improvements. Additional
measures may be required during various phases of construction.
• Complete final design of the onsite water and sewer utilities to connect marina
potable water, sanitary sewer, and fire water systems to the City’s water and sewer
main. Drawings will contain horizontal and vertical (sanitary sewer) information of
the proposed system, as well as the City’s typical standard utility details and
specifications.
o The proposed water and sewer utilities will be designed in accordance with the
current Florida Department of Environmental Protection and City requirements.
The water service to existing and/or future buildings is not included in this task.
It is assumed that no new lift station will be required.
o Final design of fire water line includes hydrant and marina FDC, sized using water
demands calculated by M&N in marina utilities task. Fire water design does not
include building fire protection.
• Complete final planting plan and tree mitigation plan. Tree mitigation plan will
include tree mitigation notes, specifications and tree protection fencing limits and
details.
• Prepare final irrigation plan identifying locations and types of equipment and
materials including mainline, lateral lines, valve boxes, controllers, spray heads and
drip tubing.
• Complete final design of hardscape, miscellaneous site structures, and amenities
and incorporate details provided by the Architect into final landscape architectural
drawings. Hardscape and amenity details are anticipated to include:
o Pavers, concrete, decorative concrete or similar for pedestrian and vehicular
areas.
o Site furnishings and installation details
o Utility slab foundations
o Stairs, Seat walls and low retaining walls
o Fences and railings
• Prepare lighting concept package, design narrative, electrical site plan, and
luminaire schedule with images of proposed fixture types in coordination with the
Client and the overall project design aesthetic.
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 20 of 25 Revised: 8/3/2021
D. Architecture [WJA]
Final design of architecture includes:
• Complete final architectural and building design and prepare detailed construction
drawings and specifications the describe requirements for construction of the work.
Final design does not include life cycle cost, energy analysis (FLEET), or LEED
consultation.
• Prepare diagrammatic layouts of building systems necessary to convey the
character of the project.
• Define signage for wayfinding and commercial slips. Commercial slip signage is
assumed to include one typical design in accordance with City code. Scope includes
coordination with one (1) signage company.
IV BIDDING PHASE:
Task IV.1. CMAR RFQ Support
The Project Team will assist the City during the CMAR selection process. It is assumed that
the City will lead this process with the following technical input from the Project Team:
• Provide list of qualified construction managers and marine contractors
• Prepare scope of work description for RFQ
• Review contractor qualifications section and recommend edits, if needed
• Provide responses to requests for additional information pertaining to the technical
scope of work during the RFQ period.
3. PROJECT GOALS:
• Meeting minutes in MS Word and PDF format
o 1 Kick-off meeting
o 12 City project progress meetings (monthly)
o 7 stakeholder outreach meetings and work sessions.
• Fieldwork:
o Geotechnical Report (signed and sealed) in PDF format
o Marine Resource Survey in PDF and CAD format
o Utility Assessment Memorandum in PDF format
• Marina Market Analysis Report in PDF format
• Marina master plan and renderings in PDF format
• Concept level EOPCC based on Master Plan in PDF format
• Design Criteria Memorandum in PDF format
• 30% Submittal (drawings) in PDF format
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 21 of 25 Revised: 8/3/2021
• 30% EOPCC in PDF format
• Permit Application Packages in PDF format
• Grant Applications in PDF format
• 60% Submittal (drawings, list of specifications) in PDF format
• 60% EOPCC in PDF format
• 90% Submittal (drawings, specifications) in PDF format
• 100% Construction Documents (drawings, specifications) in PDF format
• 100% Construction Documents (signed & sealed) in Hard Copy (Arch D, 5 copies)
• 100% EOPCC in PDF Format
• CMAR RFQ Scope Narrative in MS Word and PDF format
4. FEES:
See Attachment “A”.
This price includes all labor and expenses anticipated to be incurred by Moffatt & Nichol
for the completion of these tasks in accordance with Professional Services Method “B” –
Lump Sum – Percentage of Completion by Task, for a fee not to exceed One Million Four
Hundred Eighty-Four Thousand, One Hundred Seventy-four Dollars and Fifty Cents ($
1,484,174.50).
The permit application fees will be paid by the consultant and invoiced to the City as a
reimbursable.
5. SCHEDULE:
The project is to be completed in 12 months from issuance of notice-to-proceed. The
project deliverables are to be phased as follows:
Master Plan: 70 calendar days
30% Submittal: 84 calendar days
Permit applications:* 14 calendar days
60% Submittal: 84 calendar days
90% Submittal: 84 calendar days
Final Construction Documents: 28 calendar days
*Permitting review/approvals are not included in this schedule. The permit applications
will be used to initiate the environmental permitting process; however, duration of this
process varies by project and agency reviewer and is outside of the Consultants’ control.
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 22 of 25 Revised: 8/3/2021
6. STAFF ASSIGNMENT:
Consultant Team
Moffatt & Nichol (M&N) – Project management, marina planning and design, coastal
engineering, marine structural engineering, marina utility (mechanical, plumbing,
electrical) engineering.
Wannemacher Jensen Architects (WJA) – Architecture and building S/MEP.
Kimley-Horn and Associates (KH) – Civil engineering, landscape architecture, onsite utility
engineering
Woods Consulting (Woods) – Environmental Permitting
Driggers Engineering Services (DESI) – Geotechnical engineering
City of Clearwater Staff:
Jeff Walker, P.E. Project Manager
Ed Chesney, P.E. Marine & Aviation Director
7. CORRESPONDENCE/REPORTING PROCEDURES:
Consultant’s project correspondence shall be directed to:
Moffatt & Nichol
501 E. Kennedy Blvd, Suite 1910
Tampa, FL 33602
813.258.8818
Project Manager
Nicole Pauly, P.E.
npauly@moffattnichol.com
305.393.1939
Project Director
Michael Herrman, P.E.
mherrman@moffattnichol.com
813.463.4423
All City project correspondence shall be directed to:
Jeff Walker, P.E.
100 S. Myrtle Ave.
Clearwater, FL 33756
727.562.4827
Jeff.Walker@myclearwater.com
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 23 of 25 Revised: 8/3/2021
With copies to others as appropriate.
8. INVOICING/FUNDING PROCEDURES:
City Invoicing Code: _3327332-530100-C1905
For work performed, invoices shall be submitted monthly to:
City of Clearwater
Engineering Department
Attn: Brooke Freeman, Accountant
PO Box 4748
Clearwater, Florida 33758-4748.
Contingency services will be billed as incurred only after written authorization provided
by the City to proceed with those services.
9. INVOICING PROCEDURES:
At a minimum, in addition to the invoice amount(s) the following information shall be
provided on all invoices submitted on the Work Order:
1. Purchase Order, Project and Invoice Numbers and Contract Amount.
2. The time period (begin and end date) covered by the invoice.
3. A short narrative summary of activities completed in the time period.
4. Contract billing method – Lump Sum or Hourly Rate.
5. If Lump Sum, the percent completion, amount due, previous amount earned
and total earned to date for all tasks (direct costs, if any, shall be included in
lump sum amount).
6. If Hourly Rate, hours, hourly rates, names of individuals being billed, amount
due, previous amount earned, the percent completion, total earned to date
for each task and other direct costs (receipts will be required for any single
item with a cost of $50 or greater or cumulative monthly expenses greater
than $100).
7. If the Work Order is funded by multiple funding codes, an itemization of tasks
and invoice amounts by funding code.
10. CONSIDERATIONS:
Consultant acknowledges the following:
1. The Consultant named above is required to comply with Section 119.0701, Florida
Statutes, where applicable.
2. All City directives shall be provided by the City Project Manager.
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 24 of 25 Revised: 8/3/2021
3. “Alternate equals” shall not be approved until City Project Manager agrees.
4. All submittals must be accompanied by evidence each has been internally checked
for QA/QC before providing to City.
5. Consultants/Contractors are not permitted to use City-owned equipment (i.e.
sampling equipment, etc.).
6. Documents posted on City website must ADA accessible.
11. ADDITIONAL CONSIDERATIONS:
All work orders should include considerations for the following:
1. Sea Level Rise and Flood Resilience, as applicable.
2. Submittal of a Critical Path Method (CPM) Schedule(s).
3. Submittal of a Project Catalog with the following items, as appropriate:
a. Data requests, assumptions, critical correspondence, meeting agenda,
sign-in sheets, meeting minutes, document comment-response log(s),
technical memorandum/reports, addenda, progress reports, regulatory
correspondence, and other project-related documents.
b. If construction project, also include design plans, conformed plans, change
orders, field orders, RFIs, work change directives, addenda, progress
reports, shop drawing and progress submittals, as-builts, record drawings,
and other project-related documents such as O&M manuals and warranty
information.
c. At the conclusion of the project, ENGINEER will combine this information
into a Project Catalog and submit to the City for review and comment.
4. Arc Flash labeling requirements:
a. All electrical designs and construction shall adhere to NFPA 70 E “Standard
for Electrical Safety in the Workplace”.
b. Updated calculations of Fault and Arc Flash, and provisions for new or
updated Arc Flash equipment labeling shall be included in the contract
documents.
12. SPECIAL CONSIDERATIONS:
The M&N Team does not issue environmental or construction permits and cannot control
agency permit review and issuance timelines. The project schedule is predicated on
assumed agency responsiveness but delays due to permitting agency processing are
outside of the Consultants’ control.
CONSULTANT WORK ORDER
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order Page 25 of 25 Revised: 8/3/2021
13. SIGNATURES:
PREPARED BY: APPROVED BY:
Michael Herrman, P.E. Tara Kivett, P.E.
Vice President City Engineer
Moffatt & Nichol City of Clearwater
Date Date
ATTACHMENT “A”
CONSULTANT WORK ORDER – PROJECT FEES TABLE
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order – Project Fees Table Page 1 of 1 Revised: 8/3/2021
CONSULTANT WORK ORDER
PROJECT FEES TABLE
Task Description Subconsultant
Services Labor Total
1.0 Pre-Design
1.1 Project Kick-off $ 7,843.00 $ 11,274.00 $ 19,117.00
1.2 Fieldwork $ 91,718.00 $ 5,264.00 $ 96,982.00
1.3 Utility Assessment $ - $ 17,148.00 $ 17,148.00
1.4 Marina Market Analysis $ - $ 13,996.00 $ 13,996.00
1.5 Master Planning $ 94,303.00 $ 50,532.00 $ 144,835.00
1.6 Public Outreach $ 20,817.50 $ 22,576.00 $ 43,393.50
Pre-Design Total: $ 335,471.50
2.0 Design
2.1 Coastal Engineering $ - $ 42,386.00 $ 42,386.00
2.2 Seawall Repair Permit
Drawings $ - $ 34,932.00 $ 34,932.00
2.3 30% Submittal $ 75,212.50 $ 115,822.00 $ 191,034.50
2.4 Permitting $ 64,768.00 $ 31,690.00 $ 96,458.00
2.5 Grant Services $ - $ 23,832.00 $ 23,832.00
2.6 City Planning & Permitting $ 20,471.00 $ 10,032.00 $ 30,503
Design Total: $ 419,145.50
3.0 Final Design Plans and Specifications
3.1 60% Submittal $ 69,162.50 $ 176,892.00 $ 246,054.50
3.2 Final Design & Construction
Documents $ 97,471.00 $ 224,268.00 $ 321,739.00
Final Design Plans and Specifications Total: $ 567,793.50
4.0 Bidding
4.1 CMAR RFQ Support $ 15,741.00 $ 11,098.00 $ 26,839.00
Bidding Services Total: $ 26,839.00
SUBTOTAL, LABOR, AND SUB-CONTRACTORS $ 1,349,249.50
5.0 Contingency (~10% project budget) $ 134,925.00
GRAND TOTAL $ 1,484,174.50
ATTACHMENT “B”
CONSULTANT WORK ORDER – CITY DELIVERABLES
Clearwater Beach Marina Replacement
Moffatt & Nichol 21-0008-MA City of Clearwater
Consultant Work Order – City Deliverables Page 1 of 1 Revised: 8/3/2021
CONSULTANT WORK ORDER
CITY DELIVERABLES
1. FORMAT:
The design plans shall be compiled utilizing the following methods:
1. City of Clearwater CAD standards.
2. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical
Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit
of measurement shall be the United States Foot. Any deviation from this datum will
not be accepted unless reviewed by City of Clearwater Engineering/Geographic
Technology Division.
2. DELIVERABLES:
The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20’
unless approved otherwise. Upon completion the consultant shall deliver all drawing
files in digital format with all project data in Autodesk Civil 3D file format.
NOTE: If approved deviation from Clearwater CAD standards are used the Consultant
shall include all necessary information to aid in manipulating the drawings including
either PCP, CTB file or pen schedule for plotting. The drawing file shall include only
authorized fonts, shapes, line types or other attributes contained in the standard
release of Autodesk, Inc. software. All block references and references contained within
the drawing file shall be included. Please address any questions regarding format to Mr.
Tom Mahony, at (727) 562-4762 or email address Tom.Mahony@myClearwater.com.
All electronic files (including CAD and Specification files) must be delivered upon
completion of project or with 100% plan submittal to City of Clearwater.
1) ARO Engineering, LLC 2) Atkins North America, Inc
780 94th Ave N, Ste 102 4030 W Boy Scout Blvd, Ste 700
St. Petersburg, FL 33702-2454 Tampa, FL 33607727-527-5900 571.423.8065
3) Cummins Cederberg, Inc 4) GHD Services Inc.
735 Ar;omgtpm Ave N, Ste 205 5904 Hampton Oaks Parkway, Suite F
St Petersburg, FL 33701 Tampa, FL 33610
727.992.2028 813-765-3990
Certified Small Business
5) Moffatt & Nichol, Inc.6) Sea Diversified, Inc.
501 E. Kennedy Blvd., Ste. 1910 160 Congress Park Dr. Suite 114Tampa, FL 33602 Delray Beach, Fl 33445
813-258-8818 561-243-4920
Certified Small Business
7) Tetra Tech, Inc.8)WGI, Inc.
759 S. Federal Highway, Suite 314 311 W. Dr. MLK Jr. Boulevard, Suite 375
Stuart, Fl 34994 Tampa, Fl 33607
772-781-3400 813-739-7420
ADVERTISED: TAMPA BAY TIMES 4/21/2021
POSTED:myclearwater.com 04/20/21-06/09/21
Due/Opening: June 9, 2021; 10:00 a.m.
REQUEST FOR QUALIFICATIONS TO BID No. 24-21
Design Services - Clearwater Beach Marina Replacement
Solicitation Response Listing
FOR THE CITY OF CLEARWATER
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9748
Agenda Date: 10/7/2021 Status: Consent AgendaVersion: 1
File Type: Action ItemIn Control: Solid Waste/General Services
Agenda Number: 7.8
SUBJECT/RECOMMENDATION:
Authorize purchase orders to multiple vendors for the purchase of vehicle parts for heavy and
light duty city vehicles and equipment in the not-to-exceed amount of $1,500,000.00 for term
October 1, 2021 through September 30, 2022 pursuant to City Code of Ordinances Section
2.563(1)(a) Single source, Section 2.563 (1)(b) Micro purchases, and Section 2.563 (1)(c)
Piggyback and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The Fleet Division is requesting authorization to purchase vehicle parts from various vendors
for heavy and light duty city vehicles and equipment.
Purchases will be obtained through various methods to include single source, micro
purchases, and piggyback contracts.
Additional vendors will be engaged if needed. Flexibility is requested to allow for expenditure of
budgeted funds as needed through the year, in accordance with the intent of this general
authorization, with the Procurement Division providing oversite.
APPROPRIATION CODE AND AMOUNT:
05666611-550600, Vehicle Parts
These funds are available in the operating expense of fleet maintenance as budgeted in fiscal
year 21/22.
Page 1 City of Clearwater Printed on 10/6/2021
PO'S / Direct Pay
PREVIOUS YEAR
21'Contract / Sole source / Small Dollar PO/Micro/P-card
Altec Industries Inc 5,000.00$ 5,000.00$ City Of Miami FB-00399 02/28/23
Dobbs Equipment, LLC 10,000.00$ 10,000.00$ City Of Miami FB-00399 02/28/23
Environmental Products Group INC 10,000.00$ 35,000.00$ City Of Miami FB-00399 02/28/23
Florida Kenworth 45,000.00$ 60,000.00$ City Of Miami FB-00399 02/28/23
Genuine Parts CO - NAPA 10,000.00$ 10,000.00$ City Of Miami FB-00399 02/28/23
Glades Parts Company Inc 17,000.00$ 25,000.00$ City Of Miami FB-00399 02/28/23
McNeilus Financial LLC 30,000.00$ 35,000.00$ City Of Miami FB-00399 02/28/23
Pats Pump and Blower 15,000.00$ 15,000.00$ City Of Miami FB-00399 02/28/23
Ring Power Corporation 25,000.00$ 10,000.00$ City Of Miami FB-00399 02/28/23
SSES INC 53,000.00$ 75,000.00$ City Of Miami FB-00399 02/28/23
Stewart & Stevenson FDDA LLC 9,000.00$ 10,000.00$ City Of Miami FB-00399 02/28/23
TPH Acquisition LLLP 125,000.00$ 120,000.00$ City Of Miami FB-00399 02/28/23
Total 354,000.00$ 410,000.00$
Cummins Sales & Service 70,000.00$ 70,000.00$ Hillsborough County Public Schools 20204-DST-KJ (03/09/22) with three (3), one (1) renewals
Fleet Asquisitions LLC dba Fleet Products 135,000.00$ 150,000.00$ Hillsborough County Public Schools 20204-DST-KJ (03/09/22) with three (3), one (1) renewals
Sun State International Trucks LLC 35,000.00$ 35,000.00$ Hillsborough County Public Schools 20204-DST-KJ (03/09/22) with three (3), one (1) renewals
Tampa Spring Company 15,000.00$ 45,000.00$ Hillsborough County Public Schools 20204-DST-KJ (03/09/22) with three (3), one (1) renewals
Total 255,000.00$ 300,000.00$
Bobcat 45,000.00$ 25,000.00$ Small Dollar PO based on low quote
Container Systems 55,000.00$ 25,000.00$ Small Dollar PO based on low quote
Cycle Springs / Team Savage 20,000.00$ 20,000.00$ Small Dollar PO based on low quote
Dayton Andrews 5,000.00$ 5,000.00$ Small Dollar PO based on low quote
DHS 2,500.00$ 5,000.00$ Small Dollar PO based on low quote
Dimmitt 35,000.00$ 25,000.00$ Small Dollar PO based on low quote
E & N Distributing 25,000.00$ 25,000.00$ Small Dollar PO based on low quote
Fleet Pride 50,000.00$ 20,000.00$ Small Dollar PO based on low quote
H Barber 30,000.00$ 30,000.00$ Small Dollar PO based on low quote
Keystone 5,000.00$ 5,000.00$ Small Dollar PO based on low quote
Kussmaul 10,000.00$ 5,000.00$ Small Dollar PO based on low quote
Pye Barker 15,000.00$ 15,000.00$ Small Dollar PO based on low quote
Quality Mowers 5,000.00$ 5,000.00$ Small Dollar PO based on low quote
Smith Equipment 15,000.00$ 20,000.00$ Small Dollar PO based on low quote
Southeast Power Systems 10,000.00$ 10,000.00$ Small Dollar PO based on low quote
0566-06611-550600-519
Vendor FY 22
PO'S / Direct Pay
PREVIOUS YEAR
21'Contract / Sole source / Small Dollar PO/Micro/P-card
0566-06611-550600-519
Vendor FY 22
Trekker Tractor 10,000.00$ 10,000.00$ Small Dollar PO based on low quote
Walker Ford 5,000.00$ 5,000.00$ Small Dollar PO based on low quote
Wastebuilt 10,000.00$ 15,000.00$ Small Dollar PO based on low quote
Zone Defense 5,000.00$ 5,000.00$ Small Dollar PO based on low quote
Total 357,500.00$ 275,000.00$
Atmax 10,000.00$ 10,000.00$ Sole Source
Broyhill 15,000.00$ 15,000.00$ Sole Source
Everglades Equipment Group 35,000.00$ 35,000.00$ Sole Source
Rush Truck 151,000.00$ 100,000.00$ Sole Source
Southport Truck 20,000.00$ 25,000.00$ Sole Source
Ten-8 75,000.00$ 80,000.00$ Sole Source
Wesco 83,000.00$ 70,000.00$ Sole Source
Total 389,000.00$ 335,000.00$
Advance Auto Parts 5,000.00$ Micro Purchase / P-card
Altech-eco 5,000.00$ Micro Purchase / P-card
Amazon 15,000.00$ Micro Purchase / P-card
Autonation Lincoln 5,000.00$ Micro Purchase / P-card
Autoway Chevy 5,000.00$ Micro Purchase / P-card
Autoway Parts Center 5,000.00$ Micro Purchase / P-card
Distributor Operations 25,000.00$ Micro Purchase / P-card
Grainger 5,000.00$ Micro Purchase / P-card
Maher Chevrolet 5,000.00$ Micro Purchase / P-card
OneSource Parts 5,000.00$ Micro Purchase / P-card
Total 80,000.00$
1,400,000.00$
$ 100,000.00 Contingency
$ 1,500,000.00 Total Requested for 21-22 Fiscal Year
Hillsborough County Public Schools Page 1 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
BUSINESS SERVICES DIVISION
PROCUREMENT SERVICES
INVITATION TO BID
December 3, 2020
Solicitation No. and Name. 20204-DST-KJ Truck, Bus, and Vehicle Parts
Purpose. Public notice is hereby given that Hillsborough County Public Schools (“HCPS” or the “District”) on behalf of
The School Board of Hillsborough County, Florida (the “Board”) has issued this Invitation to Bid (“ITB”) for the goods and
services herein. HCPS seeks bids from qualified vendors to provide parts for trucks, buses, and vehicles (new and
rebuilt). The work to be done under this contract includes, but is not limited to; providing all labor, materials,
supervision, equipment, incidentals, and related items necessary to complete the work in accordance with the
specifications contained herein. HCPS currently owns and maintains approximately 1,950 vehicles and pieces of
equipment and inventories.
Questions Due Date. Tuesday, January 5, 2021 at 12:00 PM (Noon) EST
Bid Due Date. Tuesday, January 12, 2021 at 12:00 PM (Noon) EST
Bid Submittal. ELECTRONIC COPY SUBMITTAL. BIDDER MUST SUBMIT THEIR BID VIA UPLOAD at
WWW.MYVENDORLINK.COM. HCPS no longer accepts paper submittals. The Bidder is solely responsible for submittal of
their Bid through VendorLink no later than the time and date specified in the solicitation or subsequent addenda. The
Bidder must allow adequate time to upload their submittal on VendorLink. The Bidder is responsible to contact
VendorLink technical support at support@evendorlink.com if technical difficulties arise during submission of the Bid.
HCPS shall not be responsible for delays caused in any occurrence and shall reject Bids submittals via any other means.
The Bidder must transmit their Bid electronically via VendorLink at www.myvendorlink.com. Acceptable file formats for
upload are Microsoft Excel (.xls or .xlsx), Adobe Portable Document (.pdf), or .ZIP file formats and printing must be
enabled on all files submitted.
Vendorlink. HCPS will post all solicitations and supporting documents on www.myvendorlink.com. It is the sole
responsibility of interested parties to monitor VendorLink for solicitation opportunities and updates. Each Bidder must
have a current vendor application on file with Vendorlink to conduct business, receive updates and addenda, and ask
questions under any HCPS solicitation. HCPS may disqualify a Bidder for failure to comply with this condition. For
technical support contact the Vendor Registration Helpdesk via email at support@evendorlink.com for additional
registration questions.
Lobbying/Cone of Silence. The Cone of Silence, HCPS policy 6320 – Procurement, prohibits any communication
regarding an active competitive solicitation between any District employee or School Board member and any third party,
representative, or lobbyist of that party, in effect from the time of release of the competitive solicitation until the
contract is awarded by the School Board.
Notice. Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the
bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings
under chapter 120, Florida Statutes.
[INTENTIONALLY BLANK]
Superintendent of Schools
Addison G. Davis
School Board Lynn L. Gray, Chair
Stacy A. Hahn, Ph.D., Vice Chair
Nadia T. Combs
Karen Perez
Melissa Snively
Jessica Vaughn
Henry “Shake” Washington
Hillsborough County Public Schools Page 2 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
1 INTRODUCTION ......................................................................................................................................................................... 3
1.1 HCPS BACKGROUND ........................................................................................................................................................................................ 3
1.2 DEFINITIONS .................................................................................................................................................................................................... 3
2 GENERAL TERMS AND CONDITIONS ........................................................................................................................................... 5
2.1 LEGAL REQUIREMENTS ................................................................................................................................................................................... 5
2.2 DISCRIMINATION ............................................................................................................................................................................................ 7
2.3 VENDOR SANCTIONS ....................................................................................................................................................................................... 7
2.4 HCPS’ RIGHTS .................................................................................................................................................................................................. 8
2.5 ALTERNATIVE PURCHASING OPTIONS (NON-EXCLUSIVITY) ............................................................................................................................ 9
2.6 CONTRACT TERMINATION & DEFAULT ......................................................................................................................................................... 10
2.7 CONTRACTOR’S OBLIGATIONS ...................................................................................................................................................................... 11
2.8 ACCOUNTING & INVOICING .......................................................................................................................................................................... 12
2.9 CONFLICT OF INTEREST ................................................................................................................................................................................. 13
2.10 HAZARDOUS MATERIALS............................................................................................................................................................................... 14
2.11 INDEMNIFICATION ........................................................................................................................................................................................ 16
2.12 WARRANTY ................................................................................................................................................................................................... 17
2.13 INFORMATION TECHNOLOGY ....................................................................................................................................................................... 17
3 BIDDER INSTRUCTIONS ............................................................................................................................................................ 19
3.1 VENDORLINK ................................................................................................................................................................................................. 19
3.2 PRE-BID MEETING ......................................................................................................................................................................................... 19
3.3 BID SUBMITTAL ............................................................................................................................................................................................. 19
3.4 NOTICE OF INTENT ........................................................................................................................................................................................ 21
3.5 CONTRACT ..................................................................................................................................................................................................... 22
4 SPECIAL CONDITIONS ............................................................................................................................................................... 23
4.1 CONTACT INFORMATION & CERTIFICATION ................................................................................................................................................. 23
4.2 SUBSTITUTE W-9 AND VENDOR INFORMATION FORM................................................................................................................................. 24
4.3 BIDDER’S STATEMENT OF PRINCIPAL PLACE OF BUSINESS ........................................................................................................................... 25
4.4 STATEMENT OF QUALIFICATIONS ................................................................................................................................................................. 26
4.5 PAYMENT OPTIONS ....................................................................................................................................................................................... 27
4.6 DRUG-FREE WORKPLACE CERTIFICATION ..................................................................................................................................................... 28
4.7 SCRUTINIZED COMPANY CERTIFICATION ...................................................................................................................................................... 29
4.8 CERTIFICATION REGARDING DEBARMENT, SUSPENSION INELIGIBILITY AND VOLUNTARY EXCLUSION ....................................................... 30
4.9 TRUTH AND ACCURACY STATEMENT ............................................................................................................................................................ 31
4.10 BYRD ANTI-LOBBYING AMENDMENT CERTIFICATION FORM ........................................................................................................................ 32
4.11 SMALL BUSINESS ENCOURAGEMENT (SBE) PROGRAM LETTER OF INTENT .................................................................................................. 33
4.12 ADDENDA AND BID FORM ............................................................................................................................................................................ 34
4.13 ESTIMATED BUDGET ..................................................................................................................................................................................... 35
4.14 CONTRACT TERM/RENEWALS ....................................................................................................................................................................... 35
4.15 MINIMUM QUALIFICATIONS ......................................................................................................................................................................... 35
4.16 THE JESSICA LUNSFORD ACT (JLA) BADGES (APPLICABLE UPON AWARD) .................................................................................................... 37
4.17 INSURANCE REQUIREMENTS (APPLICABLE UPON AWARD) .......................................................................................................................... 37
4.18 SCOPE OF WORK/SERVICES ........................................................................................................................................................................... 38
5 JUST-IN-TIME INVENTORY ........................................................................................................................................................ 40
5.2 CUSTOMER SERVICE/DELIVERY ..................................................................................................................................................................... 40
5.3 GENERAL PARTS INFORMATION ................................................................................................................................................................... 40
5.4 REBUILT/REFURBISHED OR RECYCLED PARTS ............................................................................................................................................... 40
5.5 CORE EXCHANGE ........................................................................................................................................................................................... 40
5.6 INVENTORY TRACKING .................................................................................................................................................................................. 40
5.7 WARRANTY RECORDS ................................................................................................................................................................................... 41
6 BID RESPONSE FORM/PRICING SHEET...................................................................................................................................... 42
6.1 PRICING SHEET .............................................................................................................................................................................................. 42
EXHIBIT A: SAMPLE AGREEMENT ..................................................................................................................................................... 44
Hillsborough County Public Schools Page 3 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
1 INTRODUCTION
1.1 HCPS BACKGROUND
Hillsborough County Public Schools, Florida (“HCPS” or the “District”) is a political subdivision organized under Section 4,
Article IX, of the State Constitution and Florida Statutes. HCPS, which is coterminous with Hillsborough County, is the
nation’s seventh largest school system. HCPS presently has 235 PreK-12 schools, specialty centers and technical colleges
with approximately 225,000 students and approximately 24,000 employees. Management of HCPS is independent of
metropolitan and city governments. The School Board of Hillsborough County, Florida (the “Board”), a public
corporation existing under the Laws of the State of Florida, is the policy-making body of HCPS. The Board consists of
seven members elected by geographic area. Among other duties, the Board has broad financial responsibilities, including
the approval of the annual budget, which for the 2019–2020 fiscal year is approximately $3 billion. The Chief Executive
Officer is the Superintendent of Schools, Mr. Addison Davis, appointed by the Board, who is responsible for all financial
transactions and records of HCPS.
1.1.1 Vision. Preparing Students for Life.
1.1.2 Mission. To provide an education and the supports that enable each student to excel as a successful and
responsible citizen.
1.2 DEFINITIONS
Whenever the following terms are used, its intent and meaning shall be as follows.
- Addendum. All written or graphic instruments issued prior to the date for opening of the proposal, which
modify or interpret the solicitation by additions, deletions, corrections, or clarifications.
- Bidder. The term "Bidder" as used within this Invitation to Bid (ITB) refers to the person, company or
organization responding to this ITB. The Bidder is responsible for understanding and complying with the terms
and conditions herein.
- Board. The term “Board” refers to The School Board of Hillsborough County, Florida.
- Competitive Solicitation. “Competitive solicitation” or “solicitation” is the process of requesting and receiving
two or more sealed bids submitted by responsive vendors in accordance with the terms of a competitive
process, regardless of the method of procurement § 287.012(6), Florida Statutes.
- Contract. “Contract” includes this competitive solicitation, all related addenda and answers to questions via
www.myvendorlink.com, the Bid, all mutually agreed amendments, and subsequent renewals covering the
provision of goods and services herein.
- Contractor. The “Contractor” refers to any type of business entity awarded by The School Board of Hillsborough
County, Florida or approved by Hillsborough County Public Schools in accordance with a proposal submitted by
that organization in reply to any HCPS competitive solicitation.
- Default. The omission or failure to fulfill a duty, observe a promise, discharge an obligation, or perform as
agreed.
- Florida Statutes (F.S.). The Florida Statutes are the codified, statutory laws of Florida.
- Goods. “Goods” means any of the various supplies, materials, commodities, merchandise, food, equipment,
information technology, and other personal property, including a mobile home, trailer, or other portable
structure that has less than 5,000 square feet of floor space, purchased, leased, or otherwise contracted for by
HCPS.
- Invitation to Bid (ITB). Per 6A-1.012(1)(b) Purchasing Policies, “Invitation to bid” is a written publicly posted
solicitation for competitive sealed bids. The ITB is used when HCPS is capable of specifically defining the scope of
work for which a service is required or when HCPS is capable of establishing precise specifications defining the
goods required.
- Procurement Officer. HCPS contracting personnel, as identified in the cover sheet of all competitive
solicitations.
- Protest. A formalized process, governed by § 120.57(3), F.S., § 287.042(2), F.S., and § 28-110, Florida
Hillsborough County Public Schools Page 4 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
Administrative Code, by which providers have an opportunity to challenge a procurement practice or contract
award.
- Renewal. “Renewal” means contracting with the same contractor for an additional contract period after the
initial contract period, only if pursuant to contract terms specifically providing for such renewal.
- Responsive Bid. “Responsive bid,” “responsive proposal,” or “responsive reply” means a bid, or proposal, or
reply submitted by a responsive and responsible vendor which conforms in all material respects to the
solicitation.
- Responsive Vendor. “Responsive vendor” means a vendor that has submitted a bid, proposal, or reply that
conforms in all material respects to the solicitation.
- Small Business Encouragement (SBE) Program. Per School Board policy 6320.02 - Supplier Diversity,
www.sdhc.k12.fl.us/policymanual/detail/502 the School Board commits to doing business with contractors,
vendors, and other suppliers who reflect the diversity of our community. It is the policy of the School Board to
promote and attain that diversity through the Small Business Encouragement (SBE) Program that encourages
and facilitates the participation of small businesses, including those that are woman and minority owned, in
every aspect of the School Board's procurement activities. The SBE Program is gender/race neutral and is open
to any small, certified business that meets the eligibility requirements set forth in this policy.
- Service. “Service” means the rendering by a contractor of its time and effort rather than the furnishing of
specific goods. The term applies only to those services rendered by individuals and firms who are independent
contractors, and such services may include, but are not limited to, evaluations; consultations; maintenance;
accounting; security; management systems; management consulting; educational training programs; research
and development studies or reports on the findings of consultants engaged thereunder; and professional,
technical, and social services. The term does not include a contract for the furnishing of labor or materials for
the construction, renovation, repair, modification, or demolition of a facility, building, portion of building, utility,
park, parking lot, or structure or other improvement to real property entered into pursuant to chapter 255 and
rules adopted thereunder.
- Subcontractor. The Bidder understands that, as a prime contractor, said contractor is responsible for all actions
taken by its subcontractor(s) and shall bare all liability for the subcontractors’ action under this agreement. HCPS
must pre-approve each subcontractor and must follow all the Contractor’s requirements herein. All the
Contractor’s requirements and references to the Contractor herein shall apply to all HCPS approved
subcontractor(s). The subcontractor includes any organization whom the Contractor utilizes for the provision of
goods and services subject to this contract. The Contractor must notify HCPS for prior approval as to the use of
any subcontractor. The subcontractor must adhere to the Contractor’s obligations and the Contractor shall
remain responsible for the subcontractor’s actions.
- Superintendent. The term “superintendent” shall mean the District “superintendent or designee.” For the
purposes of this solicitation, the General Manager of Procurement Services will serve as the designee.
- Term Contract. “Term contract” means an indefinite quantity contract to furnish goods or services during a
defined period.
- Vendor. The term “vendor” shall apply to any business entity or organization that sells goods and services to
achieve certain commercial goals.
[INTENTIONALLY BLANK]
Hillsborough County Public Schools Page 5 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
2 GENERAL TERMS AND CONDITIONS
The following General Terms and Conditions are incorporated and applicable to all Hillsborough County Public Schools
(HCPS)-issued competitive solicitations and to each purchase made by any authorized method of acquisition. HCPS shall
deem that each organization or entity (the “Bidder”) submitting a bid (Bid), to have assented to these non-negotiable
conditions by the act of responding to this competitive solicitation (solicitation) and acceptance of a request for
purchase via duly issued purchase order (PO). Prior to the solicitation due date. During the active solicitation process,
HCPS may incorporate additional conditions, without limitation, referenced as Addendum, Attachment, Appendix, or
Exhibit. Any conflict in terms between any additional conditions, and any HCPS-issued addenda will require the following
descending order of precedence: addenda, answers to questions on www.myvendorlink.com, appendix, attachment,
exhibition, and the solicitation. Unless specifically stated, the terms and conditions in this solicitation are nonnegotiable.
HCPS will reject all Bids that fail to accept the stated terms and conditions as "non-responsive."
2.1 LEGAL REQUIREMENTS
The Contractor must be knowledgeable of and in compliance with all applicable federal, state, county, and local laws,
ordinances, rules, regulations, and Board Policy (www.sdhc.k12.fl.us/policymanual/policy/7) that may affect the
provision of commodities and contractual services covered herein. The Contractor’s lack of knowledge shall not be a
cause for relief from responsibility.
2.1.1 Governing Law, Jurisdiction, and Venue. This contract shall be governed by and interpreted in accordance with
the laws of the State of Florida other than its conflict of laws principles. The parties agree that if any suit or proceeding is
brought in connection with this Agreement, such suit or proceeding shall be brought in the state or federal courts
located in Hillsborough County, Florida, and the parties shall submit to the exclusive jurisdiction of such courts and
waive any and all jurisdictional, venue, and inconvenient forum objections to such courts. Each party shall be responsible
for its own attorneys’ fees and costs incurred because of any action or proceeding under this Agreement.
2.1.2 Protest. Any protest concerning bid specifications, a decision, or intended decision pursuant to this solicitation
shall be made in accordance with § 120.57(3) F.S. and Board Policy chapter 6320 (Bid Protest). Questions to
Procurement Services, Board member, or any HCPS employee shall not constitute formal notice of a protest. HCPS shall
post Board recommendations and tabulations for this solicitation on www.myVendorLink.com. It shall be the sole
responsibility of each Proposer to review this solicitation on VendorLink. HCPS will not mail tabulations,
recommendations, or notices.
A Bidder who wishes to file a bid protest must file such notice and follow procedures prescribed by F.S. 120.57(3) for
resolution shall file a Notice of Intent to Protest, in writing, within 72 hours after the solicitation document is posted or
after the notice of decision is posted, respectively, excluding Saturdays, Sundays, and state holidays. For solicitations by
Procurement Services, the notice must be filed with the General Manager of Procurement Services, 901 East Kennedy
Boulevard, Tampa, Florida 33602.
Any person who files an action protesting a decision or intended decision pertaining to a solicitation pursuant to F.S.
120.57(3)(b) shall post, at the time of filing the formal written protest that states, with particularity, the facts and law
upon which the protest is based. A bond payable to the Board in an amount of five percent (5%) of the lowest accepted
bid for all other projects, conditioned upon payment of all costs and fees which may be adjudged against the protestor
in the administrative hearing. If at the hearing the Board prevails, it shall recover all costs excluding attorney's fees from
the protestor; if the protestor prevails, the protestor shall recover from the Board all costs excluding attorney's fees.
Failure to file a protest within the time prescribed in § 120.57(3) b, F.S., shall constitute a waiver of proceedings under
Chapter 120, Florida Statutes.
Florida Department of State, Division of Corporations Registration Requirements. Proposers that are required to be
registered with the Florida Department of State, Division of Corporations or who are incorporated within the State of
Florida must furnish their Florida document number, and written documentation of “active” status. All registered
proposers must have an active status in order to be eligible to do business with HCPS. Proposer doing business under a
fictitious name must submit their proposal using the company’s complete registered legal name, i.e. ABC, Inc. d/b/a XYZ
Company. To register with the State of Florida, visit: www.Sunbiz.org.
2.1.3 Severability. In case of any one or more of the provisions contained in this solicitation shall be for any reason be
held to be invalid, illegal, unlawful, unenforceable or void in any respect, the invalidity, illegality, unenforceability,
Hillsborough County Public Schools Page 6 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
unlawful, or void nature of that provision shall not affect any other provision and this Agreement shall be considered as
if such invalid, unlawful, unenforceable, or void provision had never been included herein.
2.1.4 Fair Labor Standards Act (“Hot Goods”). The proposer certifies that the production of the provided commodities
and contractual services shall be compliant with all applicable requirements of sections 6, 7, and 12 of the Fair Labor
Standards Act, as amended, and of regulations and orders of the United States Department of Labor issued under
section 14 thereof.
2.1.5 Student Confidentiality. Any records, materials, documents or other objects containing confidential information,
and copies thereof, obtained by the Contractor during the provision of commodities and contractual services for HCPS
are confidential and shall not be used or disclosed in any manner by the Contractor, except as allowed by applicable law
and regulations and the policies and practices of HCPS. Notwithstanding the policies and practices of HCPS, in no event
shall the Contractor use or disclose confidential information in violation of the Health Insurance Portability and
Accountability Act (HIPAA), Family Educational Rights and Privacy Act (FERPA), Americans with Disabilities Act (ADA),
Family and Medical Leave Act (FMLA), or other applicable laws or regulations. After the termination of the contract with
HCPS, the Contractor shall not use or disclose the contents of such confidential information for any purpose whatsoever,
except as may be required by law if the Contractor must first furnish prompt notice thereof to HCPS to permit HCPS an
opportunity to contest such disclosure. The Contractor agrees to not remove from HCPS premises, except as a
contractor, acting on behalf of HCPS and in pursuit of the business for HCPS or except as authorized or directed by HCPS,
any records, materials, documents or objects containing or reflecting any confidential information. The Contractor
recognizes that all such documents and objects, whether developed by the Contractor or someone else, are the
exclusive property of HCPS. Upon contract expiration, or at any other time upon request by HCPS, and at the sole
discretion of HCPS, the Contractor shall promptly deliver to HCPS all documents and records which are in the
Contractor's possession or control and which are confidential information as defined in this contract. The Contractor’s
failure to comply with the provisions of this contract pertaining to confidential information is a breach of this contract
and may result in the termination of the contract and further legal action against contractor. The provisions of this
contract pertaining to confidential information shall survive termination of the contract between HCPS and the
Contractor. The Contractor shall be solely responsible for any claims, damages, costs, and expenses, including
reasonable attorney fees incurred by HCPS because due to the Contractor's breach of the confidentiality provisions of
this contract. The contractor further agrees that HCPS may obtain injunctive or other equitable relief in a court action to
restrain further breach of this contract or to prevent unauthorized uses or disclosures of confidential information by the
Contractor.
2.1.6 Tax Exemption. HCPS is exempt from federal and state taxes for tangible personal property. HCPS’ State Sales
Tax Exemption Number is 85-8012621971C-8 and the Federal Excise Tax Exemption Number is 59 72-0088 K. The Sales
Tax Exemption Form is available for download at https://www.sdhc.k12.fl.us/doc/163. Note, the contractor cannot claim
exemption from taxes for materials to fulfill its contractual obligations to HCPS. HCPS shall not authorize the use HCPS’
tax exemption number to purchase such materials.
2.1.7 Public Records Laws. The Contractor acknowledges that this contract and all documents submitted to The School
Board of Hillsborough County, Florida related to this contract are a matter of public record and are subject to the State
of Florida Public Records Law Ch. 119 F.S., Art. I s. 24, of the State Constitution, and any other comparable federal laws.
The Contractor further acknowledges that HCPS may post this contract on The School Board of Hillsborough County,
Florida website. The Contractor also understands the broad nature of these laws and agrees to comply with Florida’s
public records laws and laws relating to records retention. If the Contractor is acting on behalf of HCPS pursuant to s.
119.0701 F.S., the Contractor shall:
keep and maintain public records that ordinarily and necessarily would be required by HCPS to perform the
service, and
provide the public with access to public records on the same terms and conditions that HCPS would provide the
records and at a cost that does not exceed the cost provided in s. 119 F.S. or as otherwise provided by law, and
ensure that public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law, and
meet all requirements for retaining public records and transfer, at no cost, to HCPS all public records in
Hillsborough County Public Schools Page 7 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
possession of the contractor upon termination of the Agreement and destroy any duplicate public records that
are exempt or confidential and exempt from public records disclosure requirements, and
can provide all electronically stored records in a format that is compatible with the HCPS information technology
systems
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE HCPS OFFICE OF
COMMUNICATIONS AT PHONE: (813) 272-4060, EMAIL: PRR@SDHC.K12.FL.US, 901 E. KENNEDY BOULEVARD, TAMPA,
FLORIDA 33602.
2.2 DISCRIMINATION
The Contractor shall comply with all applicable laws, ordinances, codes, and statutes of all local, state, or national
governing bodies included within this section. In the event of the Contractor’s noncompliance with the
nondiscrimination clauses of this Agreement or with any of such rules, regulations, or orders, this Agreement may be
cancelled, terminated, or suspended in whole or in part.
2.2.1 Statement of Assurance. The Contractor must comply with the regulations of Title VII of the Civil Rights Act of
1964, as amended, and the Florida Civil Rights Act of 1992, in which no person in the United States shall on the grounds
of race, color, religion, sex, pregnancy, national origin, age, handicap, or marital status be excluded from participation in
or be denied the proceeds of or be subject to discrimination in the performance of this contract. Also, all the funds,
services, materials, property, etc. inclusive in the contract shall not be used in the performance of any partisan political
activity or to further the election or defeat of any candidate for public office.
2.2.2 Americans with Disabilities Act. Any Proposer submitting a proposal to HCPS for the provision of commodities
and contractual services may not exclude any person(s) from participating in; deny any person(s) the proceeds or
benefits of; not otherwise subject any person(s) or subcontractors to any form of discrimination based on grounds of
race, creed, color, national origin, age, sex, or disability. All contractors and subcontractors providing commodities and
contractual services must comply with the pertinent portion of the Americans with Disabilities Act of 1990, Public Law
101-336.
2.3 VENDOR SANCTIONS
The Bidder certifies that it complies fully with the Federal Debarment Certification regarding debarment suspension,
ineligibility, and voluntary exclusion. HCPS may, by written notice to the Contractor, immediately terminate this contract
if HCPS determines that the Contractor has been disbarred, suspended or otherwise lawfully prohibited from
participating in any public procurement activity, including but not limited to, being disapproved as a subcontractor of
any public procurement unit or other governmental body.
2.3.1 Public Entity Crimes (§287.133(2)(A). "A person or affiliate who has been placed on the convicted vendor(s) list
following a conviction for a public entity crime may not submit a Bid on a contract to provide any commodities and
contractual services to a public entity, may not submit a Bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit Bids on leases of real property to a public entity, may not be
awarded or perform work as a vendor(s), supplier, subcontractor(s) or consultant under a contract with any public
entity, and may not transact business with any public entity in excess of the threshold amount provided in Florida
Statute 287.01 7 for category two ($35,000) for a period of 36 months from the date of being placed on the convicted
vendor(s) list."
2.3.2 Convicted and Discriminatory Vendor Lists (ss. 287.133(2)(a) and 287.134, F.S., and Rule 60A1.006 (1), F.A.C.). A
person or affiliate who has been placed on the State of Florida Discriminatory Vendor List or the Convicted Vendor List:
following a conviction for a public entity crime may not submit a Bid on a contract to provide commodities and
contractual services to a public entity; may not submit a Bid on a contract with a public entity for the construction or
repair of a public building or public work; may not submit Bids on leases of real property to a public entity; may not be
awarded or perform work as a Contractor, supplier, subcontractor, or consultant under a contract with any public entity;
and may not transact business with any public entity in excess of the threshold amount of $35,000 for a period of 36
months following the date of being placed on the convicted vendor list.
www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/vendor_registration_and_
vendor_lists/convicted_vendor_list.
Hillsborough County Public Schools Page 8 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
2.3.3 Bankruptcy. At the time of Proposal submission, the Proposer shall not be in the process of or engaged in any
type of proceedings relating to insolvency or bankruptcy, either voluntary or involuntary, or receivership proceedings. If
Proposer is awarded a contract for one (1) year or longer, and files for bankruptcy, insolvency, or receivership
thereafter, HCPS may, at its option, terminate the contract.
2.3.4 Employment of Unauthorized Aliens. The employment of unauthorized aliens by the Contractor is considered a
violation for §274A (e) of the Immigration and Nationality Act. If the Contractor knowingly employs unauthorized aliens,
such violation shall be cause for unilateral cancellation of the Contract.
2.3.5 Scrutinized Companies Lists/Business Operations in Cuba or Syria. Per the provisions of s. 287.135 F.S., a
company that, at the time of bidding or submitting a Proposal for a new contract or renewal of an existing contract, is on
the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum
Energy Section List, created pursuant to s. 215.473 F.S., or is engaged in business operations in Cuba or Syria, is ineligible
for, and may not bid on, submit a Bid for, or enter into or renew a contract with an agency or local governmental entity
for commodities and contractual services exceeding one-million dollars. The Proposer certifies by submission and
signature of this Proposal that it is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized
Companies with Activities in the Iran Petroleum Energy Section List or been engaged in business operations in Cuba or
Syria. Any contract for commodities and contractual services of $1,000,000 or more may be terminated at the option of
the awarding body if the company is found to have submitted false certification or been placed on either of these lists or
been engaged in business operations in Cuba or Syria.
2.4 HCPS’ RIGHTS
This solicitation will comply with all applicable HCPS policies, federal, state, and local laws. HCPS reserves the right to
qualify Proposals that HCPS deems to meet the qualifications listed in this solicitation. HCPS is therefore not bound to
accept a Proposal solely based on lowest price. In addition, HCPS at its sole discretion, reserves the right to cancel, recall,
or reissue all, or parts of the solicitation, to reject any Bid, to waive any formality and irregularity, or to re-advertise the
identical or revised specifications. HCPS may investigate the qualifications of any Proposer under consideration, require
confirmation of information furnished by a Proposer, and require additional evidence of qualifications to perform the
services described in this solicitation. Furthermore, HCPS reserves, but not limited to, the following rights:
A Bidder’s past performance may be used in the evaluation of this solicitation.
Reject any or all the Proposals; and
issue subsequent solicitation for the same statement of work; and
cancel the entire solicitation; and
remedy solicitation errors; and
reduce the scope of work (if deemed in HCPS’ best interest and at HCPS sole discretion); and
appoint evaluation committees to review Proposals; and
seek the assistance of technical experts to review Proposals; and
approve or disapprove the use of subcontractors and suppliers; and
award a contract to one or more (or none) of the Proposers; and
accept other than the lowest priced Proposal; and
waive informalities and irregularities in Proposals; and
award a contract without discussions or negotiations; and
disqualify proposals upon evidence of collusion with intent to defraud or other illegal practices on the part of
the Proposer; and
this solicitation does not commit HCPS to enter into a contract nor obligate HCPS to pay for any costs incurred in
the preparation and submission of Proposals or in anticipation of a contract.
2.4.1 Submittal Confidentiality. Pursuant to s. 119.071(1) (b) 2 Florida Statutes, proposals received by HCPS pursuant
Hillsborough County Public Schools Page 9 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
to a competitive solicitation are exempt from ss. 119.07 (1) and 24 (a), Art. I of the State Constitution until HCPS
provides notice of an intended decision or until thirty (30) days after receipt of the proposals, whichever is earlier. All
proposal evaluation meetings and discussions with the Proposer shall be subject to § 286.0113, F.S.
2.4.2 Submittal Rejection. HCPS, at its discretion, may reject any, or part(s) of any proposal; advertise, postpone, or
cancel, at any time, the competitive solicitation process, or waive any irregularities in the solicitation in the proposal
received. HCPS also reserves the right to request clarification of information from any Proposer.
2.5 ALTERNATIVE PURCHASING OPTIONS (NON-EXCLUSIVITY)
This solicitation does not establish an exclusive arrangement between HCPS and the Contractor. Additionally, HCPS
reserves the following additional unrestrictive rights:
Use additional vendors to provide the commodities and contractual services, or deliver the same or similar
products, as described herein when it is to the economic benefit of HCPS; and
Propose any work, products, or services as described herein when it is to the economic benefit of HCPS; and
May purchase items on this solicitation from any State of Florida public entity, the General Services
Administration (GSA), Bay Area Schools Purchasing Council (BASPC), or any purchasing cooperative that serves
school districts; and
Generate emergency purchases from the next highest-ranked Proposer(s); and
Generate additional purchases due to the Contractor’s inability provide the commodities and contractual
services under the requested timeframe.
2.5.1 Purchases by Other Public Agencies. In accordance with the State of Florida Department of Education (FLDOE)
Purchasing Rule 6A-1.012 (6), in lieu of requesting competitive solicitations from three (3) or more sources, district
school boards may make purchases at or below the specified prices from contracts awarded by other city or county
governmental agencies, other district school boards, community colleges, federal agencies, the public or governmental
agencies of any state, or from state university system cooperative bid contracts, when the Proposer awarded a contract
by another entity defined herein will permit purchases by a district school board at the same terms, conditions, and
prices (or below such prices) awarded in such contract, and such purchases are to the economic advantage of the district
school board.
2.5.2 Purchases from Other Public Agencies (within Hillsborough County). In accordance with Laws of Florida,
Chapters 69-1112 and 69-1119, any public agency or authority existing within Hillsborough County that may desire to
purchase commodities and contractual services under a contract, entered into pursuant to law by any other political
subdivision, such authority existing within Hillsborough County may purchase the commodities and contractual services
at the contract price. Submission of a Proposal in response to this solicitation also constitutes a Bid under the same
contract conditions and at the same contract price, during the effective period of the contract, to all the other public
entities there listed (Governmental Purchasing Council of Hillsborough County). Each member of the Governmental
Purchasing Council of Hillsborough County will issue their own purchase orders, issue payments, and coordinate the
service locations with the Contractor, as applicable. The Hillsborough County Governmental Purchasing Council consists
of the following agencies.
Children’s Board of Hillsborough Hillsborough County Clerk of Courts
City of Plant City Hillsborough County Property Appraiser
City of Tampa Hillsborough County Sheriff
City of Tampa Housing Authority Hillsborough County Supervisor of Elections
City of Temple Terrace Hillsborough County Tax Collector
Hillsborough Area Regional Transit Office of the State Attorney, Hillsborough County, FL
Hillsborough Community College Tampa Hillsborough Expressway Authority
Hillsborough County Aviation Authority Tampa Palms Community Development
Hillsborough County Board of County
Commissioners
Tampa Sports Authority
Hillsborough County Public Schools Page 10 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
2.5.3 Charter Schools. Commodities and Contractual services awarded under this contract shall be made available to
Hillsborough County charter schools approved by the Board. The Board is not responsible or liable for purchases that
may be made by charter schools.
2.6 CONTRACT TERMINATION & DEFAULT
In accordance with Board Policy chapter 6320 - Procurement Procedures, Suspension or Debarment, the General
Manager of Procurement Services may debar contractors for a defined period from bidding on or performing as a
subcontractor on any HCPS contract. The suspended or debarred contractor may request removal from suspended or
debarred status after the expiration of the suspension or debarment period. The General Manager of Procurement
Services shall have the authority to suspend or debar any contractor for the following:
default on awarded contract; or
violation of contract terms and conditions without cure or remedy; or
default of any payment or other monies due to HCPS; or
conviction of fraud or criminal acts while performing as a contractor on any contracts, even those not associated
or written by HCPS; or
consistent past performance record of habitual or continuous unsatisfactory performance, safety violations,
failure to adhere to the Jessica Lunsford Act, as defined in the contract, repeated violations of any contract
provisions, or delinquent performance by the Contractor; or
possession of firearms on HCPS property; or
violation of Federal or State law and any applicable HCPS policy regarding Drug-Free Workplace (will be subject
to the immediate termination of any contract)
2.6.1 Termination for Convenience. HCPS shall have the right to terminate this contract, with or without cause, upon
written notice of such termination provided not less than 30 days prior to the date that such termination is to be
effective, or with such lesser notice as HCPS may deem appropriate under the circumstances. If HCPS elects to terminate
this contract without cause, HCPS shall compensate the Contractor for all satisfactory commodities and contractual
services provided prior to the date of termination. If a notice of termination is given, the Contractor agrees to abide and
perform all covenants and provisions of this contract until the date of the termination specified in the written notice of
termination. The Contractor shall have no further rights, and HCPS shall have no further obligation to the Contractor,
after the date of termination of this contract as specified in the written notice. HCPS may discontinue the provision of
commodities and contractual services to any HCPS site as it deems necessary, that portion of the contract shall be void
for the said site.
2.6.2 Non-Appropriation of Funds (Funding Out). It is understood and agreed between the parties hereto that HCPS
shall be bound and obligated hereunder only to the extent that the funds shall have been appropriated and budgeted
for the contract. In the event funds are not appropriated and budgeted in any fiscal year for payments due under the
contract, HCPS will notify the Contractor of such occurrence and the contract must terminate on the last day of the fiscal
year for which appropriation(s) received, sans penalty or expense to HCPS.
2.6.3 Termination for Cause. HCPS will periodically inspect commodities and contractual services to ensure that the
Contractor meets all requirements. HCPS reserves the right to terminate this contract for cause, which shall include
without limitation the Contractor’s failure to comply with any provision of this contract. Prior to the district terminating
a contract, the General Manager of Procurement Services or designee may initiate an internal review of the situation;
HCPS may invite the Contractor to participate. If HCPS determines that grounds exist to declare the Contractor in
default, the Superintendent or designee shall provide the Contractor written notice of default and termination, making
specific reference to the provision(s) that gave rise to the breach. Inaction by HCPS to exercise its rights is not a waiver
of such rights. HCPS may notify the Contractor as follows:
Initial Cure Notice. An initial notification will require the correction of any discrepancies, inconsistencies, or
items not meeting the specifications contained herein at no additional cost to HCPS. Within ten (10) days upon
receipt of notice, or as mutually agreed, the Contractor must provide a written response describing the
Contractor’s steps to correct the noted deficiencies.
Hillsborough County Public Schools Page 11 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
Second Notice. A second discrepancy notification shall serve, upon receipt, as notification of immediate
termination due to the discrepancies, inconsistencies, or commodities or contractual services not meeting
specifications contained herein and the Contractor shall cease with the provision of commodities and
contractual services. In such event, HCPS shall pay the Contractor only for satisfactory commodities and
contractual services. The Contractor and its sureties may be liable to HCPS for any additional HCPS-incurred
costs to complete the job and repair of damages to the site and shall be deemed a breach of contract, subject to
termination, and shall be a factor during the evaluation of future HCPS solicitations.
o If Performance Security Was Required. HCPS may elect to execute the performance security as
liquidated damages.
o If Performance Security Was Not Required. The Contractor shall pay HCPS, as liquidated damages, an
amount not to exceed five (5%) percent of the total estimated value of the item(s) in question. If the
proposed pricing is a lump sum amount then the amount due is five (5%), percent of the remaining
value of the contract. The Contractor’s failure to pay the liquidated damages within thirty (30) days after
notification that liquidated damages are due, shall lose eligibility to transact business with HCPS for a
period of not less than one (1) year, but no more than two (2) years after the date of the default, as
determined by the General Manager of Procurement Services. Thereafter, the Contractor may request
reinstatement to the Active Bidders List. HCPS reserves the right, upon contract cancellation, to award
the contract to the next highest rated Proposal for the unexpired contract term or publish a new
competitive solicitation.
2.6.4 Force Majeure. No default, delay, or failure to perform on the part of the either party will be considered a
default, delay, or failure to perform otherwise chargeable, hereunder, if such default, delay, or failure to perform is due
to causes beyond either party’s reasonable control including, but not limited to, strikes, lockouts, or inactions of
governmental authorities; pandemics; epidemics; acts of terrorism; war; embargoes; fire; earthquake; acts of God; or
default of common carrier. In the event of such default, delay, or failure to perform, any date or times by which either
party is otherwise scheduled to perform will be extended automatically for a period equal in duration to the time lost by
reason of the excused default, delay, or failure to perform.
2.7 CONTRACTOR’S OBLIGATIONS
The Contractor shall keep HCPS fully informed as to the progress of the provision of commodities and contractual
services. The Contractor may do so not only through regularly issued progress reports, cost reports, and minutes, but
also through close liaison between such designated HCPS personnel. The Contractor shall submit to HCPS minutes of any
meetings attended by the Contractor and HCPS relating to the commodities and contractual services within (10)
business days following such meetings.
2.7.1 HCPS Procurement Policy (6320). HCPS Procurement Policy (www.sdhc.k12.fl.us/policymanual/) is incorporated
into this solicitation (and, therefore, any contract awarded as the result of this solicitation) by reference. HCPS
Procurement Policy binds the Contractor, by participation in this solicitation, in any issue or action related to this
solicitation or subsequent contract resulting from this solicitation.
2.7.2 Subcontractors. The Contractor is responsible for performance and meeting all specifications and for the
performance of any subcontractor used in conjunction with an award hereunder. The Proposer must disclose the
name(s) of any sub-contractor(s) used to satisfy performance herein and ensure that the subcontractor(s) are qualified,
insured, and that subcontractor’s employees meet all requirements set forth herein.
2.7.3 Assignment. The Contractor, whether under separate contract or not, shall not assign any part or whole of this
contract to another party, subcontractor, or company nor shall they assign any money due or to become due to him
hereunder, without the previous written consent of HCPS. HCPS may transfer this contract to any successor performing
the same functions. The parties acknowledge that HCPS may transfer any or all its interest in this contract to any
successor of HCPS.
2.7.4 Licenses & Taxes. The Contractor shall remain compliant with all federal, state, and local regulations as to
licenses, permits, and tax obligations required for the operation of the Contractor’s business activities.
2.7.5 Bid Cost. All expenses involved with the preparation and submission of the Proposal to HCPS, or any services
performed in connection therewith, shall be borne by the Proposer. HCPS shall not provide payment for any submittals
Hillsborough County Public Schools Page 12 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
received, or for any other effort required of or made, or expenses incurred by the Proposer.
2.8 ACCOUNTING & INVOICING
In accordance with the Florida Prompt Payment Act (ss. 218.70218.80). Invoice payment is Net 45 days from the date of
delivery or the receipt of satisfactory invoice, whichever occurs last, unless invoices specify early payment discounts. All
payments due and not made within the time specified by this section bear interest from thirty (30) days after the due
date at the rate of one (1%) percent per month on the unpaid balance.
2.8.1 Purchase Order (PO) Number. All accounting and invoicing correspondence must reference an HCPS PO number.
HCPS may generate Individual purchases via blanket or multiple POs against the contract as item(s) are required.
2.8.2 Offered Prices. All pricing shall be based on FOB Destination and will include all packaging, handling, and
shipping charges. HCPS is exempt and does not pay Federal Excise and State of Florida sales taxes.
2.8.3 Invoice Submittal. The Contractor shall submit an original invoice to the HCPS Accounts Payable Department.
P.O. Box 3408, Tampa, Florida, 33601-3408. Per s. 287.058(1)(a), F.S.: bills for fees or other compensation for services or
expenses shall be submitted with enough detail for a proper pre-audit and post-audit thereof.
2.8.4 “Duplicate” or “Copy” Invoice. All service contracts require a duplicate invoice, identified as a “duplicate” or
“copy” to the ordering department or designated project leader.
2.8.5 Payment Assignment. Any PO or contract issued pursuant to an award hereunder, and the monies that may
become due are not assignable except with prior written approval by HCPS Procurement Services.
2.8.6 Request for Payment. The Contractor, unless under mutual written contract, shall provide invoices that will
include all scheduled services, products purchased, and services completed during the previous 1-month period. The
Contractor represents and agrees that information submitted in support of its requests for payment is the basis of
payment and is true and accurate to the best knowledge of the responsible signatory. A violation of this provision shall
subject the violator to the provisions of s. 68.082, F.S., pertaining to false claims against the State, and s. 837.06, F.S.,
pertaining to false official statements.
2.8.7 Excess Funds. A Contractor who receives funds paid by HCPS under this contract agrees to promptly notify HCPS
of any funds erroneously received from HCPS upon discovery of erroneous payment or overpayment. The excess funds
must be refunded to HCPS with interest calculated from the date of the erroneous payment or overpayment. Interest
shall be calculated using the interest rate for judgments under s. 55.03, F.S., applicable at the time the erroneous
payment or overpayment was made by HCPS.
2.8.8 Stop Work Order. HCPS may at any time by written notice to the Contractor stop all or any part of the
contractual services for this solicitation. Upon receiving such notice, the Contractor will take all reasonable steps to
minimize additional costs during the period of work stoppage. HCPS may subsequently either cancel the stop work order
resulting in an equitable adjustment in the delivery schedule and the price or terminate the work in accordance with the
provisions of the solicitation terms and conditions.
2.8.9 Deliveries. HCPS shall provide payment for deliveries on a per order basis and delivery shall be to any point
within Hillsborough County, Florida to a secure area or inside delivery, as requested by the school site.
2.8.10 Travel Expenses. Per s. 287.058(1)(b), F.S.: bills for HCPS-approved travel expenses will be reimbursed only if
expressly authorized by the contract terms. Bills for any travel expenses shall be submitted in accordance with s.
112.061, F.S.
2.8.11 Right to Audit Provisions. The Contractor’s records shall include, but not be limited to, accounting records,
payroll time sheets, audited and unaudited financial statements to substantiate payment rates and income, written
policies and procedures, subcontractor’s files and any other supporting evidence necessary to substantiate payments
and income related to this contract (records) shall be open to inspection and subject to audit and reproduction, during
normal working hours, by an HCPS authorized representative to adequately permit evaluation and verification of any
invoices, payments, or claims submitted by the Contractor or any of his/her payees pursuant to the execution of the
contract. Such records subject to examination shall also include, but not be limited to, those records necessary to
evaluate and verify payments and any other matters or items associated with this contract.
For such audits, inspections, examinations, and evaluations, the HCPS authorized representative shall have access to the
Hillsborough County Public Schools Page 13 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
records from the effective date of this contract, for the duration of the work, and until five (5) years after the date of the
Contractor’s final payment pursuant to this contract. All payments which cannot be documented as paid as required by
the contract and found not to follow the provisions of this contract, shall be reimbursed to HCPS.
The HCPS agent or its authorized representative shall have access to the Contractor’s facilities, all necessary records, and
shall be provided adequate and appropriate workspace to conduct audits in compliance with this section. The HCPS
authorized representative shall give the Contractor reasonable notice of intended audits.
The Contractor shall certify that payments are accurate and correct on each payment. If an audit reveals a discrepancy,
such as an over payment, the Contractor must reimburse HCPS for the discrepancy with a minimum of 18% per annum
interest.
If an audit inspection or examination in accordance with this article, discloses overpayments (of any nature) by HCPS to
the Contractor of more than 10% of the total payments, the actual cost of HCPS’s audit shall be paid by the Contractor in
addition to the overpayments by HCPS.
2.9 CONFLICT OF INTEREST
The award made pursuant to this solicitation is subject to the provisions of ss. 112.313(3), 112.313(7), Part III Code of
Ethics, F.S., and Board Policy 6460.01 – Conflict of Interest. Employees shall not engage in or have a financial interest,
directly or indirectly, in any activity that conflicts or raises a reasonable question of conflict with their duties and
responsibilities in the school system. Employees shall not engage in business, private practice of their profession, the
rendering of services, or the sale of goods of any type where advantage is taken of any professional relationship they
may have with any student, client, or parents of students, or clients during their employment with HCPS.
Employees shall not make use of materials, equipment, or facilities of the District in private practice. Examples would be
the use of facilities before, during, or after regular business hours for service to private practice clients, or the checking
out of items from an instructional materials center for private practice.
HCPS shall not enter into a contract knowingly with any supplier of materials, supplies, and services to HCPS that any
Board member or the Superintendent has any material interest. This prohibition shall not prevent any person from
receiving royalties upon the sale of any educational material of which she/he is the author, and which has been properly
approved for use in HCPS’ schools.
Any employee who knowingly is in a capacity to influence, approve, or cause the purchase of any item to the Board that
can render him/her, or an immediate relative personal gain must immediately disclose that fact. Any violation of these
policies by an HCPS employee shall be subject to disciplinary actions up to and including termination of employment.
Personnel Qualifications/Behavior. The Contractor will provide a written list of, and qualifications, of new or additional
people working under the Contract for approval prior to the provision of commodities and contractual services under
this Contract.
Personnel Appearance & Conduct. The Contractor’s staff members are to present a professional appearance Personnel
shall be neat, clean, well groomed, if applicable properly uniformed, and conduct themselves in a respectable and
courteous manner.
2.9.1 Uniforms. If applicable, employees shall wear a recognizable uniform, no hats indoors. Each employee,
performing services for HCPS, must carry a government issued picture ID and be presented upon request while on HCPS
property.
2.9.2 Tobacco Products. Use of tobacco products must be in designated areas.
2.9.3 Disruptive Behavior. The Contractor’s personnel shall not play loud music, make unnecessary noises, or use
language that causes offense to others.
2.9.4 Site Security. The Contractor’s personnel must coordinate with the site's front office or security personnel and
shall be properly identified and must sign-in and sign-out when working or making deliveries during operational hours.
All personnel must remain in the assigned work area.
2.9.5 Contractor’s Tools and Equipment. The Contractor is solely responsible for safeguarding its own materials, tools,
and equipment while at an HCPS site. HCPS shall not assume any responsibility for vandalism or theft of the Contractor’s
materials or property.
Hillsborough County Public Schools Page 14 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
2.9.6 Firearms & Narcotics. HCPS will not tolerate the possession of firearms and narcotics while on HCPS property;
nor violations of Federal and State laws and any applicable HCPS policy regarding Drug Free Workplace. Violators will be
subject to the immediate termination of any contract resulting from this solicitation.
“Firearm” shall mean any weapon (including a starter gun or antique firearm) which can, is designed to, or may
readily, be converted to expel a projectile by the action of an explosive; the frame or receiver of any such
weapon; any destructive device; or any machine gun.
No person who has a firearm in their vehicle may park their vehicle on HCPS property.
If any employee of a Contractor or its subcontractor brings a firearm on HCPS property, the Contractor or
subcontractor will terminate said employee from the HCPS contract. HCPS shall terminate the contract if
Contractor or its subcontractor fails to remove said employee from this Contract.
2.10 HAZARDOUS MATERIALS
THIS SECTION APPLIES TO ALL VENDORS WHOSE COMMODITIES OR CONTRACTUAL SERVICES ENABLE OR REQUIRE THE
PROVISION OR USE OF HAZARDOUS MATERIALS.
The HCPS Safety (Safety Office) Office will monitor and enforce compliance by all contractors and sub-
contractors that provide HCPS with commodities and contractual services. It is HCPS intent that all contractors
and sub-contractors shall at no time cause unsafe conditions or acts that may affect the safety and health of
students, employees, or visitors to HCPS operations.
HCPS may require the Contractor to supply a written copy of their Safety Program/Manual for review after
contract award and may conduct periodic review of the Contractor's safety manual and operations.
Contractors and their employees, including sub-contractors, performing work under the terms of this contract
will follow safe working practices always, as well as comply with all Federal, State, Local, and HCPS safety
policies and procedures, including the operation of vehicles and equipment on HCPS-owned property.
The Contractor must report any accident, injury, or incident occurring on HCPS property to the District Safety
Office.
2.10.1 Safety Data Sheets (SDS). In compliance with Chapter 442, Florida Statutes, any item delivered or used when
providing services under this contract must have a published SDS.
2.10.2 The Hazard Communication Standard (HCS) (29 CFR 1910.1200(g)). The HCS, revised in 2012, requires that the
chemical manufacturer, distributor, or importer provide Safety Data Sheets (SDS) (formerly MSDS or Material Safety
Data Sheets) for each hazardous chemical to downstream users to communicate information on these hazards. The
information contained in the SDS is largely the same as the MSDS, except now the SDS is required in a consistent user
friendly, 16-section format. The SDS includes information such as the properties of each chemical; the physical, health,
and environmental health hazards; protective measures; and safety precautions for handling, storing, and transporting
the chemical. The information contained in the SDS must be in English and Spanish. In addition, OSHA requires that SDS
preparers provide specific minimum information as detailed in Appendix D of 29 CFR 1910.1200. Sections 1 through 8
contain general information about the chemical, identification, hazards, composition, safe handling practices, and
emergency control measures (e.g., firefighting). This information should be helpful to those that need to get the
information quickly. Sections 9 through 11 and 16 contain other technical and scientific information, such as physical
and chemical properties, stability and reactivity information, toxicological information, exposure control information,
and other information including the date of preparation or last revision. The SDS must state the lack of applicable
information found when the preparer does not find relevant information for any required element. The SDS must also
contain Sections 12 through 15, to be consistent with the UN Globally Harmonized System of Classification and Labeling
of Chemicals (GHS), but OSHA will not enforce the content of these sections because they concern matters handled by
other agencies. Each SDS Must be written in English and Spanish; and include information regarding the specific
chemical identity of the hazardous chemical(s) involved and the common names. Information must be provided
regarding:
the physical and chemical characteristics of the hazardous chemical; and
known acute and chronic health effects and related health information; and
Hillsborough County Public Schools Page 15 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
exposure limits; and
whether the chemical is a carcinogen as identified by the National Toxicology Program (NTP), International
Agency for Research on Cancer (IARC) or the Occupational Safety and Health Administration (OSHA), emergency
first aid procedures; and
the identification of the organization responsible for preparing the SDS.
2.10.3 Hazardous Material. The Safety Office defines Hazardous Material as, "Any material or substance for which there
is sufficient data to indicate a reasonable risk to physical and environmental health." These substances, classified as
poisonous, toxic, corrosive and flammable, explosive, radioactive, or otherwise have any warning on the product label.
The Contractor must:
provide current and legible SDS to the Safety Office for each hazardous material they may use at an HCPS site at
least five (5) working days prior to use; and
provide its safety plan (precautions needed by the Contractor's employees); and
maintain a copy of the approved SDS at the job location.
After review by the Safety Office, HCPS may provide the Contractor a stamped SDS, as approved, approved with or
without restrictions, or not approved.
2.10.4 Approval of Hazardous Materials. Prior to the Contractor’s use, the Safety Office must approve all hazardous
materials. The Contractor must submit all requests for product approval to the Safety Office, at 4224 W. Crest Avenue,
Tampa, Florida 33614. Telephone (813) 872-5263, Facsimile (813) 356-1471. The Contractor using the product must
follow any identified restrictions. The Contractor’s use of any product at an HCPS site must be in accordance with the
manufacturer's instructions and applicable HCPS Policies. Sites where no students or employees are present do not
require approval, provided the materials are not within 250 feet of sites with students or employees. All Federal, State,
and Local regulations shall apply.
2.10.5 Contractor’s Use of Product. Product approval for use by HCPS employees does not constitute an automatic
approval for use by the Contractor for all applications. The Safety Office must specifically approve each product used by
the Contractor and must be specifically approved for each HCPS assignment.
2.10.6 HCPS Employee Use of Products. The Contractor (prior to use by HCPS employees) must submit the approved
SDS to the HCPS supervisor and ensure filing of the SDS in the worksite’s SDS Book (even if approved for use by the
Contractor).
2.10.7 Rejection of Hazardous Materials. HCPS may ban certain products for use in HCPS to prevent any incidence of
exposure to students or employees. HCPS may apply restrictions to the use of certain materials to reduce or eliminate
the incidence of exposure.
2.10.8 Product Removal. The Contractor is responsible for removal of all materials used on projects immediately upon
completion. The Contractor must list all materials left for HCPS use on a manifest identifying the container type, amount,
and where located. The HCPS employee that originated the service or contract shall sign the manifest and deliver to the
District Safety Office.
2.10.9 Hazard Notification-Asbestos Containing Materials (ACM) and Lead Based Paint (LBP). ACM and LBP are present
in many HCPS buildings. The presence of ACM and LBP does not necessarily mean that a hazard exists; however, it may
be hazardous to disturb ACM and LBP. The Contractor must contact the Safety Office prior to commence any work that
may affect ACM or LBP materials.
2.10.10 Unsafe Conditions. The Contractor will:
perform work under the terms of this contract will follow the best environmental working practices always; and
not cause any unsafe conditions or perform acts that could have an impact on the safety and health of students,
employees, or visitors to HCPS operations; and
comply with all Federal, State, Local, and HCPS environmental policies and procedures; and
Hillsborough County Public Schools Page 16 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
supply, upon request, a written copy of its Environmental Program/Manual for review after contract award
(HCPS may periodically review the Contractor's environmental manual and operations); and
be responsible for removal and clean-up of all contamination (or potential contamination) upon occurrence or
when identified by the Safety Office; and
immediately report all incidents to the Safety Office.
2.11 INDEMNIFICATION
The Contractor agrees to indemnify, hold harmless, and defend HCPS, its agents, servants, and employees servants, and
employees from any and all claims, judgments, costs, and expenses including, but not limited to, reasonable attorney’s
fees, reasonable investigative and discovery costs, court costs, and all other sums which HCPS, its agents, servants, and
employees may pay or become obligated to pay on account of any, all and every claim or demand, or assertion of
liability, or any claim or action founded thereon, arising or alleged to have arisen out of the commodities and
contractual services furnished by the Contractor, its agents, servants, or employees; the Contractor’s equipment, its
agents, servants, or employees while such equipment is on premises owned or controlled by HCPS; or the negligence of
the Contractor or the negligence of Contractor's agents when acting within the scope of their employment, whether
such claims, judgements, costs, and expenses be for damages, damage to property including HCPS’s property, and injury
or death of any person whether employed by the Contractor, HCPS or otherwise.
Indemnification (Copyright Infringement). The Contractor shall defend, indemnify, and hold HCPS and its successors and
assigns harmless from and against all third-party claims, suits and proceedings, and any and all damages, liabilities, costs
and expenses (including reasonable attorneys’ fees and court costs) incurred as a result of (i) infringement by the
Contractor of any third-party patent, copyright or trademark, or (ii) misappropriation by the Contractor of any third
party trade secret in connection with any of the foregoing.
2.11.1 The Patient Protection and Affordable Care Act. The Contractor agrees that it will offer Minimum Essential
Coverage, as that term is defined in the Patient Protection and Affordable Care Act (PPACA) and related regulations, to
any agents, servants, employees, assigns, independent contractors, or anyone else retained by the Contractor for the
performance of the Contractor’s obligations under this Agreement who spends more than 30 hours per week on average
performing services for HCPS. Except as expressly provided herein, the Contractor agrees to assume complete
responsibility and liability and indemnify HCPS for any fines, penalties, taxes, excise taxes or other amounts incurred by
HCPS related to agents, servants, employees, assigns, independent contractors, or anyone else retained by the
Contractor for the performance of the Contractor’s obligations under this Agreement. This includes any fines, penalties,
taxes, excise taxes, or other amounts incurred by HCPS based on the Contractor’s failure to comply with requirements
under the PPACA including any failure to offer PPACA compliant minimum essential coverage that is affordable and
provides minimum value to any agents, servants, employees, assigns, independent contractors, or anyone else retained
by the Contractor for the performance of the Contractor’s obligations under this Agreement.
2.11.2 No Waiver of Sovereign Immunity. Nothing herein contained shall be deemed or construed as a waiver of
sovereign immunity as provided by § 768.28, Florida Statutes, by any agency or political subdivision to which sovereign
immunity may be applicable. HCPS shall not be liable to pay a claim or a judgment by any one person which exceeds the
sum of $200,000 or any claim or judgment, or portions thereof, which, when totaled with all other claims or judgments
paid by HCPS arising out of the same incident or occurrence, exceeds the sum of $300,000. Nothing herein shall be
construed as consent by HCPS to be sued by third parties in any matter arising out of this Agreement.
2.11.3 Independent Contractor. HCPS engages the Contractor as an independent business. The Contractor agrees to
provide the commodities and contractual services in the manner of and as an independent contractor. In accordance
with the status of an independent contractor the Contractor covenants and agrees that the Contractor will conduct itself
consistent with such status, that the Contractor will neither hold HCPS as, nor claim to be an officer or employee of
HCPS for any right or privilege applicable to an officer or employee of HCPS, including, but not limited to workers’
compensation coverage, unemployment insurance benefits, social security coverage or retirement membership or
credit.
[INTENTIONALLY BLANK]
Hillsborough County Public Schools Page 17 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
2.12 WARRANTY
The Contractor warrants that provided commodities and contractual services supplied hereunder will be of good
workmanship and of proper materials, free from defects and in accordance with specifications. If the Contractor knows
of the purchaser’s intended use, the Contractor warrants that the commodities and contractual services are suitable for
that intended use. Repeated failure to meet established inspection and repair timeframes below will be cause for
default.
The minimum warranty on product shall be one (1)-year. The Contractor shall warranty and guarantee all commodities
and contractual services for a period of one (1)-year from the date of acceptance and shall repair or replace any and all
defects in material or workmanship which are discovered or exist during the warranty period.
The Contractor shall bear all labor, products, and transportation costs.
Labor shall have a warranty of one (1)-year from the date of completion. Rework for incomplete, insufficient or failed
work under a current warranty shall be at no cost to HCPS. A “No Charge” invoice shall be submitted on all warranty
repairs detailing the any and all product replaced including dimensions and quantity in writing.
The Contractor shall respond to all warranty requests within 24-hours of notification.
Effective date on all warranties shall begin at time of complete installation and acceptance by HCPS.
2.13 INFORMATION TECHNOLOGY
THIS SECTION APPLIES TO ALL CONTRACTORS WHOSE COMMODITIES OR CONTRACTUAL SERVICES ENABLE OR REQUIRE
THE PROVISION THE CONTRACTOR’S ONLINE SOFTWARE SERVICES OR USE OF HCPS’ COMPUTER DATA.
2.13.1 Web Content Accessibility. If the online services will be used by:
students, parents, and the community: the Contractor supplying online services on behalf of HCPS must adhere
to the Americans with Disabilities Act (ADA) and with Section 508 of the Rehabilitation Act of 1973. The
Contractor will indemnify and defend HCPS from and against any and all losses, liabilities , and claims (including
reasonable attorneys’ fees) arising out of any claims by a third party alleging that the online services provided by
the Contractor do not adhere to the ADA or with Section 508 of the Rehabilitation Act of 1973.
HCPS Employees: the Contractor supplying online services on behalf of HCPS must adhere to the Americans with
Disabilities Act (ADA) and with Section 508 of the Rehabilitation Act of 1973.
2.13.2 Data Re-Use. The Contractor agrees that any and all data exchanged shall be used expressly and solely for the
purposes enumerated in this contract. The Contractor must not distribute, repurpose, or share across any other
application, environment, or business unit. As required by Federal law, the Contractor further agrees that no HCPS data
shall be revealed, transmitted, exchanged, or otherwise passed to other contractors or interested parties except as
agreed, in writing, by HCPS’ Procurement Services or its General Manager of Information Technology.
2.13.3 Data Breach. The Contractor agrees to comply with § 501.171 the State of Florida Database Breach Notification
process and all applicable laws that require the notification of individuals in the event of unauthorized release of
personally identifiable information or other event requiring notification. In the event of a breach of any of the
Contractor’s security obligations or other event requiring notification under applicable law (“Notification Event”), the
Contractor agrees to notify HCPS immediately and assume responsibility for informing all such individuals in accordance
with applicable law and to indemnify, hold harmless, and defend HCPS and its trustees, officers, and employees from
and against any claims, damages, or other harm related to such Notification Event.
2.13.4 Data Storage and Backup. The Contractor agrees that any and all HCPS data will be stored, processed, and
maintained solely on designated servers and that no HCPS data at any time will be processed on or transferred to any
portable or laptop computing device or any portable storage medium, unless that storage medium is in use as part of
the Contractor’s designated backup and recovery processes. All servers, storage, backups, and network paths utilized in
the delivery of the service shall be contained within the states, districts, and territories of the United States unless
specifically agreed to in writing by an HCPS officer with designated data, security, or signature authority. An appropriate
officer with the necessary authority can be identified by HCPS’ General Manager of Information Technology for any
general or specific case. The Contractor agrees to store all HCPS’ backup data stored as part of its backup and recovery
Hillsborough County Public Schools Page 18 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
processes in encrypted form, using no less than 128-bit key.
2.13.5 End of Agreement Data Handling. The Contractor agrees that upon termination of this contract it shall return all
data to HCPS in a useable electronic form, and erase, destroy, and render unreadable all HCPS data in its entirety in a
manner that prevents its physical reconstruction through the use of commonly available file restoration utilities, and
certify in writing that these actions have been completed within thirty (30) days of the termination of this contract or
within seven (7) days of the request of an agent of HCPS, whichever shall come first.
[INTENTIONALLY BLANK]
Hillsborough County Public Schools Page 19 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
3 BIDDER INSTRUCTIONS
3.1 VENDORLINK
VendorLink (www.myvendorlink.com), HCPS’ primary vendor/supplier portal, is a web-based, vendor self-service
solution that allows HCPS to collaborate with vendors in a secure, online environment 24×7.
HCPS requires Bidders to have a current vendor application on file with www.myvendorlink.com. HCPS may rescind an
award for failure to comply with this condition. Potential HCPS contractors must sign-up to register and receive
electronic email notification of upcoming solicitations and addenda as they become available. When a solicitation
matching those selections becomes available, the VendorLink system automatically sends an email notification to the
email address provided during the registration process. The email notification contains the link and information
necessary for the solicitation to be viewed and downloaded from any computer.
Suppliers can view solicitations by selecting the Bid Solicitations link:
www.myvendorlink.com/common/searchsolicitations.aspx. To receive automatic notifications, VendorLink requires all
suppliers to be registered by completing the supplier registration process.
A vendor with additional questions regarding this solicitation or a related document(s) may submit a written request for
clarification to the solicitation at www.myvendorlink.com no later than the “last day to request additional information
or clarification,” see coversheet. Any interpretation to a vendor shall be via written addenda posted on VendorLink prior
to the bid due date. Any information that amends any portion of this solicitation, received by any method other than an
addendum issued to the solicitation, is not binding on HCPS. Where there appears to be a conflict between the
solicitation and any addenda issued, the last addendum issued will prevail.
3.2 PRE-BID MEETING
If applicable, HCPS may conduct a Pre-Bid Meeting (attendance may be mandatory or voluntary, as required by HCPS) to
explain the procurement requirements. HCPS will hold the Pre-Bid Meeting long enough after the issuance of the
solicitation to allow vendors to familiarize themselves with the solicitation, but sufficiently before the due date to allow
consideration of the meeting results in preparing their bid. Nothing stated at the Pre-Bid Meeting shall change the
solicitation until addressed via an HCPS-issued addendum via www.myvendorlink.com.
3.3 BID SUBMITTAL
HCPS WILL NOT ACCEPT PAPER (HARDCOPY) BIDS. The Bidder must transmit their Bid electronically through VendorLink
at www.myvendorlink.com. Acceptable file formats for upload are Microsoft Excel (.xls or .xlsx), Adobe Portable
Document (.pdf), or .ZIP file formats and printing must be enabled on all files submitted. If applicable, the price sheet is
available electronically on VendorLink.
3.3.1 On-Time Submittal. The vendor is solely responsible for on-time bid submittal via VendorLink. The vendor must
allow adequate time to upload their submittal on VendorLink and shall contact VendorLink’s technical support at
support@evendorlink.com if technical difficulties arise during bid upload. HCPS shall not be responsible for delays
caused in any occurrence and shall reject bids submitted via any other means.
3.3.2 Weather Closures. Should weather conditions require HCPS to close its offices on the Bid due date, said date will
become effective on the same hour of the following HCPS business day or will post any additional extensions via
www.myvendorlink.com.
3.3.3 Bid Withdrawal. The Bidder may not withdraw their bid for a period of 120 days after the due date unless
otherwise specified.
3.3.4 Variance from Terms. The Bidder must indicate in the bid any variances from specifications, terms, and/or
conditions regardless of how slight. HCPS will assume that the goods and services fully comply with the specifications,
terms, and conditions herein.
3.3.5 Discrepancies. HCPS is not responsible for discrepancies or inconsistencies provided in the bid and may reject
any bid it deems as non-responsive.
3.3.6 Forms. The Bidder, unless otherwise specified, must use the form(s) furnished by HCPS. Failure to do so may be
cause for rejection of the bid.
3.3.7 Missing Attachments/Documents. The bid must include all required attachments and requested documentation.
Hillsborough County Public Schools Page 20 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
HCPS will not review any Bid prior to the due date and time. HCPS cannot accept any missing documents after the due
date unless HCPS deems the missing document as non-material to evaluation of the bid. The Bidder shall promptly
provide said documents prior to School Board submittal and/or award.
3.3.8 Signatures. An officer or employee having the authority to contractually bind the vendor must sign the bid.
3.3.9 Trade Secret. The Bidder must submit all “trade secret” information, in response to this solicitation, in
compliance with ss. 119.07 F.S., and 812.081 in a separate file and so titled. The Bidder’s failure to prepare and label the
confidential or exempt portions of their bid in the manner specified in this section shall constitute a waiver by the Bidder
of any applicable exemptions from disclosure or any confidential status including ones that may be applicable to trade
secrets under Florida law. If challenged, the Bidder who submits the trade secret information shall bear all costs
associated with defending their position.
3.3.10 Joint Bid. HCPS will recognize a single Bidder as the primary contractor, should multiple Bidders submit a joint
bid in response to the solicitation. If offering a joint bid, the primary contractor must:
include the names and addresses of all parties of the joint bid; and
provide all bonding and insurance requirements, execute the contract, complete the bid, and have overall and
complete accountability to resolve any dispute arising within the contract. Only a single contract with one Bidder
shall be acceptable; and
be responsible for performance of services associated with response to this solicitation and overall contract
administration; and
preside over other Bidders participating or present at HCPS meetings, oversee preparation of reports and
presentations, and file any notice of protest and final protest as described herein; and
prepare and present consolidated invoice(s) for services performed. HCPS shall issue only one check for each
consolidated invoice to the prime contractor for services performed.
3.3.11 Costs. All prices/costs/fees/charges offered herein shall be firm against any increase for the initial term of the
contract, unless mutually agreed or as stated otherwise in this solicitation or addenda. The Contractor shall bear sole
responsibility to notify Procurement Services no less than 60 days prior to any anticipated changes in prices. Any request
for changes requires the submittal of bona-fide manufacturer's documents, including but not limited to Producer Price
Index information, Consumer Price Index for the affected market, industry, goods, and/or manufacturer’s price list for
evaluation by HCPS. HCPS reserves the right to accept or reject within thirty (30) days after the request for a price
change. HCPS will cease orders for items rejected for price change. If HCPS approves the requested price change, the
price will remain firm for at least one (1) year or as stated in a written mutually signed renewal letter.
3.3.12 Favored Nation Clause. The Contractor agrees, based on comparable size and quantity, that the Contractor is
providing HCPS the same or better pricing than other organizations and governmental agencies. If during the term of
this agreement, HCPS identifies better pricing for the same item, the Contractor agrees to offer HCPS the reduced price.
3.3.13 Prompt Payment Discount. The Bidder may offer a cash discount for prompt payment. However, HCPS shall not
consider such discounts in determining the lowest net cost for proposal evaluation purposes. HCPS shall compute
discounts from the date of satisfactory delivery at place of acceptance or from receipt of correct invoice at the office
specified, whichever is later.
3.3.14 Additional Charges and Fees. The Bidder must provide all additional charges such as installation, shipping,
insurance, normal service consumables, shop supplies, environmental fees, administration fees, etc. in the Bid. HCPS will
not be responsible for any type of miscellaneous surcharges or fees. Post award, the Contractor may not add any
additional fees to the order including, but not limited to, special handling charges, hazardous materials fees, fuel
surcharges, etc. after award without written HCPS approval.
3.3.15 Orders for Goods. The Bidder shall adhere to the following:
Delivered Cost. Delivered costs shall be included in your Bid. Unit pricing shall be inclusive of inside delivery.
FOB Destination. Offered prices for all items shall be F.O.B. Destination and include all shipping charges to all
HCPS locations.
Hillsborough County Public Schools Page 21 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
Unit Of Measure. Unit of measure should be as stated on the Bid Response Form/Pricing Sheet.
Minimum Order. HCPS assumes that it will purchase goods on either the smallest unit of measure or as stated in
the solicitation. A Bidder’s minimum order requirement exceeding the stated unit of measure is cause for
rejection of the Bid as non-responsive.
Stated Quantities. HCPS may provide stated quantities and amounts for the Bidder’s guidance only and does not
guarantee quantities utilized during the agreement period. HCPS may base quantities and amounts on historical
or projected needs for a specified period.
Bid Only/Or Equal. Specifications in this solicitation may reference specific manufacturers’ products and list
their model or part numbers, followed by the words “or equal,” or “approved brands.” Unless the words “only”
or “No Substitutes” is used in place of “or equal,” these references are intended to establish a quality and
performance standard only. Anything listed, herein, of a proprietary nature is without express knowledge or
intent to exclude other manufacturers’ products from consideration.
Return of Goods. All goods returned for any reason other than the Contractor’s error, misrepresentation of
specifications, or due to defect may be subject to return freight charges, negotiable between HCPS and the
Contractor. HCPS agrees to return goods in the original factory sealed packaging, when possible. The Contractor
must provide a return merchandise authorization (RMA) without requiring a purchase order or credit card. If
applicable, the Contractor shall ship replacement goods prior to receipt of returned merchandise.
3.3.16 Service Contracts. The Contractor shall adhere to the following:
Rental Equipment. HCPS will reimburse for labor and equipment rental costs in quarter (1/4)-hour increments
(when and where applicable and if pre-approved in writing). HCPS will reject Invoices for non-pre-approved
rental equipment or "tools of trade." Detailed cost sheets for each project denoting equipment, labor, disposal
fees, etc. must accompany invoices. The Contractor must provide the HCPS representative the request for
payment no less than ten (10) working days prior to the deadline for submission of the request for payment
date.
Materials Markup. The Bidder may only charge a maximum price of cost-plus ten percent (10%) for materials.
The parties shall approve cost-plus pricing for unspecified miscellaneous items “balance of line” or “catalog
items.” Offered discounts will remain firm for the contract term. The Contractor must provide supporting
documentation for said items. The Contractor shall limit this approach to unforeseen goods and services, which
should account for a small percentage of purchases for this agreement. HCPS may request additional evidence
to identify reasonable charges.
Materials. HCPS will pay only for actual quantity of materials installed for repairs.
Premium Or Weekend Rates. HCPS will not pay any premium for weekends or holidays unless approved in
writing prior to the provisions of services.
Travel Time/Call Out Fees. HCPS will not pay for call-out fees or travel time to and from the work site or any
travel made during lunch breaks.
Quote Fees. HCPS will not pay for quotes, estimates, or estimator fees.
Minor Consumables. The submitted rates shall be inclusive of minor consumables. HCPS will not provide
separate payment for these items. Minor consumables or items listed under the hourly rate are NOT eligible for
reimbursement or percentage markup. The cost for these items will be inclusive to the submitted hourly rates.
Any discounts offered with the Bid will remain firm for the term of the agreement.
3.4 NOTICE OF INTENT
HCPS will post a Notice of Intent to Award/Rejection to enter into one or more agreements with Bidder(s) identified
therein, on www.myvendorlink.com. A notice of intent to award under this solicitation shall not constitute or form any
agreement between HCPS and a Bidder.
Hillsborough County Public Schools Page 22 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
3.5 CONTRACT
This solicitation, all related addenda, and the submitted bid, upon award by the School Board or approved by HCPS shall
constitute a legally binding agreement (the “Agreement”). The Contractor shall not provide goods and services nor shall
HCPS compensate a Contractor for said goods and services until the Contractor has submitted the required insurance
certificate, met Jessica Lunsford Act compliance (if applicable), and is in receipt of an HCPS award letter and related
purchase order.
[INTENTIONALLY BLANK]
Hillsborough County Public Schools Page 23 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
4 SPECIAL CONDITIONS
4.1 CONTACT INFORMATION & CERTIFICATION
The Bidder must supply the information listed below for consideration. In case of dispute or if further clarification
becomes necessary, please indicate your representative’s contact information. The General Manager of Procurement
Services shall serve as the HCPS representative.
LOCAL CONTACT INFORMATION
Account Representative Name Title
Local Address
Phone Number Cell Phone Number
Email Address Fax Number
X
Signature of Owner or Authorized Officer
CORPORATE INFORMATION
Representative's Name Telephone Number
Company Name
Principal Place of Business Address
Remit-To Address (if different from above)
☐ Corporation ☐ Sole Proprietor/Partnership ☐ Limited Liability Corp.
FEIN or SS# ________________________________ ☐ Other. ______________________________________
Preferred method to receive purchase order. ☐ US Mail ☐ Fax
☐ Yes ☐ No. Is vendor Workers’ Compensation Exempt? If Yes, attach proof of exemption
☐ Yes ☐ No. Is your company registered as an SBE with the HCPS Office of Supplier Diversity?
☐ Yes ☐ No. Is your company M/SBE certified with any of the following agencies?
- City of Tampa: www.tampagov.net/minority-business-development
- FL. Statewide & Inter-Local Certification: www.tampagov.net/minority-business-development
- Hillsborough County: www.hillsboroughcounty.org/en/businesses/doing-business-with-hillsborough/minorities-and-
women
- Florida State Minority Supplier Development Council: www.fsmsdc.org/mbe.php#new-app
- City of St. Petersburg: www.stpete.org/assistance/small_business_enterprise_program.php
Hillsborough County Public Schools Page 24 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
4.2 SUBSTITUTE W-9 AND VENDOR INFORMATION FORM
To conform to IRS regulations for Form 1099 reporting, HCPS must have a Federal Tax Identification Number or Social Security
Number in our files for ALL VENDORS and INDIVIDUALS receiving payments from HCPS; therefore, we request that you provide the
following information. Notwithstanding, all inquiries regarding Ethnicity, Race, Gender or Business Certification/Designation are of a
purely voluntary nature.
☐ New Request
☐ Change ☐ Name ☐ Tax ID ☐ Remit Address ☐ Other
Entity Designation (check only one type)
☐ Individual/Sole Proprietorship
☐ Partnership, ☐ C Corporation
☐ S Corporation
☐ Limited Liability Company – Individual
☐ Limited Liability Company – Partnership
☐ Limited Liability Company – Corporation
☐ Government Entity
☐ Estate / Trust
☐ Organization Exempt from Tax – Nonprofit (under
Section 501 (a)(b)(c)(d))
Exemption (See Instructions)
☐ Exempt payee code (if any)
☐ Exemption from FATCA Reporting Code (if any)
Legal Name (as shown on your income tax return)
______________________________________________________
Business Name, if different from above
(use if doing business as (DBA) or enter business name of Sole
Proprietorship)
______________________________________________________
Primary Address (for purchase orders)
PO Box or Number and Street, City, State, Zip + 4
______________________________________________________
______________________________________________________
______________________________________________________
Remittance/Accounts Receivable Information
(if different from above) PO Box or Number and Street, City, State, Zip + 4
______________________________________________________
Contact Name, Phone, Email (accounts receivable)
______________________________________________________
______________________________________________________
______________________________________________________
Services Provided ☐ Medical ☐ Legal
HCPS is committed to doing business with
contractors, vendors and other suppliers who reflect
the great diversity of our community. We encourage
Small Business Enterprises to register with our Office
of Supplier Diversity, (813) 635-1240. Please
complete the following information:
______________________________________________________
Taxpayer Identification Number (TIN) Provide Only One
(If sole proprietorship, provide EIN, if applicable)
______________________________________________________
Social Security Number (SSN) or Employer Identification Number (EIN)
NOTE: Our standard payment terms are 45 days net.
Would you like to discuss “pay upon approval” terms? ☐ Yes ☐ No
Accepted Payment Types ☐ Check ☐ Visa ☐ ACH
Service-Disabled Veteran ☐ Yes ☐ No
Small/Small Local Business Enterprise
☐ Yes ☐ No
Minority Classification
☐ African American, ☐ Asian American
☐ Caucasian Female, ☐ Hispanic American
☐ Native American
Certification: The Internal Revenue Service does not require your consent to any
provision of this document other than the certifications required to avoid backup
withholding. Under penalties of perjury, I certify that:
The number shown on this form is my correct taxpayer identification number,
and I am not subject to backup withholding because (a) I am exempt from backup
withholding, or (b) I have not been notified by the Internal Revenue Service (IRS)
that I am subject to backup withholding as a result of a failure to report all
interest or dividends, or (c) the IRS has notified me that I am no longer subject to
backup withholding, and I am a U.S. citizen or other U.S. person (including a U.S.
resident alien), and The FATCA code(s) entered on this form (if any) indicating I
am exempt from FATCA reporting is correct.
Majority Owner’s Gender ☐ Female ☐ Male
Certified/Registered Agency (select most recent
approval)
☐ FSMSDC (Florida State Minority Supplier
Development Council)
☐ WBENC (Women’s Business Enterprise National
Council)
☐ City of Tampa, ☐ Hillsborough County
☐ State of Florida, ☐ Other
Printed Name Title Telephone Number
X
Signature Date Email Address
Hillsborough County Public Schools Page 25 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
4.3 BIDDER’S STATEMENT OF PRINCIPAL PLACE OF BUSINESS
☐ If box is checked. Name of Vendor: _______________________________ whose principal place of business is in
the state of: ___________________________________________
Vendor’s Signature: X___________________________________________________
INSTRUCTIONS. IF your principal place of business above is located within the State of Florida, provide the information
as indicated above and return this form with your bid response. No further action is required. IF your principal place of
business is outside of the State of Florida, the following must be completed by an attorney and returned with your bid
response. Failure to comply shall be considered to be non-responsive to the terms of this solicitation.
OPINION OF OUT-OF-STATE BIDDER’S ATTORNEY ON BIDDING PREFERENCES
(To be completed by the Attorney for an Out-of-State Vendor)
NOTICE. Section 287.084(2), Florida Statutes, provides that “a vendor whose principal place of business is outside this
state must accompany any written bid, proposal, or reply documents with a written opinion of an attorney at law
licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state [or
political subdivision thereof] to its own business entities whose principal places of business are in that foreign state in
the letting of any or all public contracts.” See also. Section 287.084(1), Florida Statutes.
LEGAL OPINION ABOUT STATE BIDDING PREFERENCES
(Please Select One)
The Vendor’s principal place of business is in the State of _____________________________ and it is my legal
opinion that the laws of that state do not grant a preference in the letting of any or all public contracts to business
entities whose principal places of business are in that state.
The Vendor’s principal place of business is in the State of _________________________________ and it is my legal
opinion that the laws of that state grant the following preference(s) in the letting of any or all public contracts to
business entities whose principal places of business are in that state: [Please describe applicable preference(s) and
identify applicable state law(s)]: ____________________________________________________
LEGAL OPINION ABOUT POLITICAL SUBDIVISION BIDDING PREFERENCES
(Please Select One)
The Vendor’s principal place of business is in the political subdivision of ___________________________________
and it is my legal opinion that the laws of that political subdivision do not grant a preference in the letting of any or all
public contracts to business entities whose principal places of business are in that political subdivision.
The Vendor’s principal place of business is in the political subdivision of _______________________________ and it
is my legal opinion that the laws of that political subdivision grant the following preference(s) in the letting of any or all
public contracts to business entities whose principal places of business are in that political subdivision: [Please describe
applicable preference(s) and identify applicable authority granting the preference(s)]: ___________________________.
Signature of out-of-state Bidder’s attorney
Printed name of out of state Bidder’s attorney Attorney’s state(s) of bar admission.
Telephone number of out of state Bidder’s attorney. Email of out of state Bidders’ attorney
Hillsborough County Public Schools Page 26 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
4.4 STATEMENT OF QUALIFICATIONS
Please provide written responses to the following questions. If the answer to any of the questions is “Yes,” the Proposer
shall describe fully the circumstances, reasons therefore, the current status, and ultimate disposition of each matter that
is the subject of this inquiry. If additional space is needed for any question, please attach to this document.
Has Proposer been declared in default of any contract?
☐ Yes ☐ No
Has Bidder forfeited any payment of performance bond issued by a surety company on any contract?
☐ Yes ☐ No
Has an uncompleted contract been assigned by Bidder’s surety company on any payment of performance bond issued to
Bidder arising from its failure to fully discharge all contractual obligations there under?
☐ Yes ☐ No
Within the past three (3) years, has Bidder filed for reorganization, protection from creditors, or dissolution under the
bankruptcy statutes?
☐ Yes ☐ No
Is Bidder now the subject of any litigation in which an adverse decision might result in a material change in the firm’s
financial position or future viability?
☐ Yes ☐ No
Is Bidder currently involved in any state of a fact-finding, negotiations, or resistance to a merger, friendly acquisition, or
hostile take-over, either as a target or as a pursuer?
☐ Yes ☐ No
License Sanctions: List any regulatory or license agency sanctions. HCPS may perform a background check on any Bidder
with all state and regulatory agencies.
☐ Yes ☐ No
X
Signature
Title
Print Name Date
[INTENTIONALLY BLANK]
Hillsborough County Public Schools Page 27 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
4.5 PAYMENT OPTIONS
☐ P-Card If box is checked, HCPS personnel may choose to use a P-card in place of a PO to make purchases from this
solicitation. Unless exception is communicated to HCPS, the Contractor, by submitting a bid, agrees to accept the P-card
as an acceptable form of payment and may not add additional service fees or handling charges to purchases made with
the P-card. Refusal to accept this condition may cause your bid to be declared as non-responsive.
I accept the Purchasing Card conditions stated in this solicitation. If yes, please check the level of reporting your firm
offers its customers who utilize the P-Card:
Level Date Supplier Transaction Amount Sales Tax Customer-Defined Code Line-Item Detail
☐ Level 1 X X X
☐ Level 2 X X X X X
☐ Level 3 X X X X X X
Other Payment Options. Please check one:
☐ Net 21 Days (E-Payables Option; Visa Virtual Credit Card). Contact Procurement Services for specific information for
the E-Payable option. This option will require the use of credit cards through your financial institution and/or credit card
processor.
☐ NET 45 (Standard Payment Terms). Invoice payment is Net 45 days from the date of delivery or the receipt of
satisfactory invoice, whichever occurs last, unless invoices specify early payment discounts. All payments, other than
payments for construction services, due and not made within the time specified by this section bear interest from 30
days after the due date at the rate of one (1%) percent per month on the unpaid balance. HCPS provides payment to its
OSD-registered vendors as Net 14 days with no cash discount.
☐ _____ % 21 Days, Net 45. (Discount for early payment; i.e.: 2% 21, NET 45). Invoices less agreed upon discount are
paid in 21 days. This option requires you to enter a discount percent.
X
Signature
Title
Print Name Date
[INTENTIONALLY BLANK]
Hillsborough County Public Schools Page 28 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
4.6 DRUG-FREE WORKPLACE CERTIFICATION
HCPS shall provide tie bid preference to businesses with drug-free workplace programs. Whenever two or more bids,
which are equal with respect to price, quality, and service, are received by HCPS for the procurement of commodities or
contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace
program shall be given preference in the award process. HCPS shall establish procedures for processing tie bids if none
of the tie bids have a drug-free workplace program. To have a drug-free workplace program, a business shall:
Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or
use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against
employees for violations of such prohibition.
Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a
drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs, and the
penalties that may be imposed upon employees for drug abuse violations.
Give each employee engaged in providing the commodities or contractual services that are under bid a copy of
the statement specified in subsection (1).
In the statement specified in subsection (I), notify the employees that, as a condition of working on the
commodities or contractual services that are under bid, the employee will abide by the terms of the statement
and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter
893 or of any controlled substance law of the United States, or any state, for a violation occurring in the
workplace no later than five (5) days after such conviction.
Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation
program, if such is available in the employee's community, by any convicted employee.
Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.
AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS COMPANY COMPLIES FULLY WITH THE
ABOVE DRUG-FREE WORKPLACE REQUIREMENTS.
X
Signature
Title
Print Name Date
[INTENTIONALLY BLANK]
Hillsborough County Public Schools Page 29 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
4.7 SCRUTINIZED COMPANY CERTIFICATION
I hereby swear or affirm that as if the date below this company is not listed on a Scrutinized Companies list created
pursuant ss. 215.4725, 215.473, or 287.135, Florida Statutes. Pursuant to s. 287.135, Florida Statutes I further affirm
that:
This company is not participating in a boycott of Israel such that is not refusing to deal, terminating business activities, or
taking other actions to limit commercial relations with Israel, or persons or entities doing business in Israel or in Israeli-
controlled territories, in a discriminatory manner.
This Company does not appear on the Scrutinized Companies with Activities in Sudan List where the State Board of
Administration has established the following criteria:
Have a material business relationship with the government of Sudan or a government-created project involving oil
related, mineral extraction, or power generation activities, or
Have a material business relationship involving the supply of military equipment, or
Impart minimal benefit to disadvantaged citizens that are typically located in the geographic periphery of Sudan, or
Have been complicit in the genocidal campaign in Darfur.
This Company does not appear on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List
where the State Board of Administration has established the following criteria:
Have a material business relationship with the government of Iran or a government-created project involving oil related
or mineral extraction activities, or
Have made material investments with the effect of significantly enhancing Iran‘s petroleum sector.
This Company is not engaged in business operations in Cuba or Syria.
X
Signature
Title
Print Name Date
[INTENTIONALLY BLANK]
Hillsborough County Public Schools Page 30 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
4.8 CERTIFICATION REGARDING DEBARMENT, SUSPENSION INELIGIBILITY AND VOLUNTARY EXCLUSION
This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR
Part 3017, Section 3017.510, Participants responsibilities. The regulations were published as Part IV of the January 30,
1989, Federal Register (pages 4722-4733). By signing and submitting this certification the potential contractor accepts
the following terms:
***** BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS BELOW *****
(1) The prospective lower tier participant certifies, by submission of this Bid, that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such
prospective participant shall attach an explanation to this proposal.
Name of Potential Contractor
Name and Title of Authorized Representative.
X
Signature of Authorized Representative Date
INSTRUCTIONS FOR CERTIFICATION
1. By signing and submitting this form, the prospective lower tier participant is providing the certification set out on the reverse side in accordance
with these instructions.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is
later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available
to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension
and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the
prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary
covered transaction," "principal," "proposal," "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and
Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in
obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered transaction be entered into, it shall not
knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from
participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this form that it will include this clause titled "Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions," without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not
debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A
participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required
to, check the Non-procurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the
certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by
a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower
tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in
addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue
available remedies, including suspension and/or debarment.
Hillsborough County Public Schools Page 31 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
4.9 TRUTH AND ACCURACY STATEMENT
The signer of this bid guarantees, as evidence by the affidavit required herein, the truth and accuracy of all statements
and of all answers to interrogatories hereinafter made.
The undersigned hereby:
authorizes any public official, engineer, architect, surety company, bank depository, material or equipment
manufacturer or distributor or any person, firm, or corporation to furnish any HCPS-requested pertinent information, or
its representative, deemed necessary to verify the statements made in this qualification form or regarding the standing
and general reputation of the organization; and
states that all information given is an accurate representation of the office location and resources from where the
services are to be rendered; and
certifies that he/she is authorized to sign this bid for the organization and that this bid is made without prior
understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same materials,
supplies, or equipment and is in all respects fair and without collusion or fraud. The undersigned certifies acceptance of
this solicitation’s terms, conditions, exhibits, specifications, attachments, and addenda.
“I certify (or declare) under penalty of perjury under the laws of the State of Florida that the foregoing is true and
correct.”
X
Signature
Title
Print Name Date
[INTENTIONALLY BLANK]
Hillsborough County Public Schools Page 32 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
4.10 BYRD ANTI-LOBBYING AMENDMENT CERTIFICATION FORM
TO BE SUBMITTED WITH EACH BID EXCEEDING $100,000
The undersigned Contractor certifies to the best of his or her knowledge that:
No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan,
or cooperative agreement.
If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form - LLL, “Disclosure Form to Report Lobbying,” in
accordance with its instructions.
The undersigned shall require that the language of this certification be included in the award documents for all sub-
awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements)
and that all sub-recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31,
U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification
shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The undersigned contractor certifies or affirms the truthfulness and accuracy of each statement of its certification and
disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. § 3801 et seq.,
apply to this certification and disclosure, if any.
X
Signature
Title
Print Name Date
[INTENTIONALLY BLANK]
Hillsborough County Public Schools Page 33 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
4.11 SMALL BUSINESS ENCOURAGEMENT (SBE) PROGRAM LETTER OF INTENT
☐If box is checked: The Office of Supplier Diversity (OSD) www.sdhc.k12.fl.us/doc/list/office-of-supplier-
diversity/about/25-117/ registers vendors who desire to compete as part of HCPS’ Small Business, Woman-Owned
Business, Minority-Owned, and/or a Service-Disabled Veteran-Owned business. The SBE Program provides a means to
measure the HCPS use of Tampa Bay area small businesses. As a result, HCPS contractors, staff, and Bidders are
encouraged to utilize businesses registered with the OSD to assist HCPS in reaching its small business reinvestment
objectives. HCPS expects participation of OSD-registered SBE vendors in the provision of commodities or contractual
services. If third-party agreements are necessary for Contractor to complete the Contract, HCPS recommends using an
OSD-registered SBE vendor. The Bidder must note that only those companies that are small or minority certified and
meet HCPS’ SBE Program criteria are eligible for participation and/or recognition in HCPS’ SBE Program. A searchable
vendor directory is designed to inform interested parties of registered vendors, at: www.sdhc.k12.fl.us/doc/list/office-
of-supplier-diversity/documents-forms/25-119/. HCPS will accept only vendors who appear as a registered SBE on the
website. The Bidder must submit with the bid a copy of the SBE’s OSD certificate. The Bidder must indicate whether and
how third-party vendors are incorporated into the bid. A Bidder who plans to utilize HCPS OSD vendor(s), either as
secondary or tertiary sub-contractors, must provide evidence, below. The Bidder-submitted information shall be part of
the Contract with HCPS and agrees to submit regular updates, as mutually agreed with the OSD Supplier Diversity
Officer.
The Contractor (vendor who will receive payment(s) directly from HCPS) must identify SBE utilization expenditures to
HCPS’ OSD-registered SBE subcontractor(s) that perform a function in the provision of commodities and contractual
services in the Bid. Subcontractor(s) must identify whether they enter second tier subcontracts with an SBE sub-
contractors to ensure completion of work.
SBE(s) (________ %) percent of the TOTAL dollar value of this Bid or commensurate with actual dollars to be paid by
HCPS. A Bidder who claims to utilize HCPS SBE vendors must sign, below, and list the i) names of all proposed SBE
subcontractors, ii) contact information, and (iii) description of the commodities and contractual services to be provided.
The parties understand that they will enter into a formal agreement for the commodities and contractual services listed
herein upon award to Contractor by the Board or HCPS.
To be signed by each proposed SBE Subcontractor: The undersigned is currently an OSD-registered SBE who is prepared
to perform the described provision of the commodities and contractual services relating to this ITB. The subcontractor
understands that services are provided on behalf of the Contractor. HCPS is not responsible for any remuneration on
behalf of, or monies owed by the Contractor.
SBE Subcontractor Name (A copy of the SBE OSD certificate must be attached.
Contact Name, Address, & Telephone
Name of Bidder/Prime Contractor Percentage (%) of Total Contract Dollars to
Subcontractor
Description of Commodities and Contractual Services
Name of SBE Vendor Representative Phone Number
x
Signature of Authorized SBE Representative Email Address
Hillsborough County Public Schools Page 34 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
4.12 ADDENDA AND BID FORM
The signer of this bid guarantees, as evidence by the affidavit required herein, the truth and accuracy of all statements
and of all answers to interrogatories hereinafter made. The undersigned hereby authorizes any public official, engineer,
architect, surety company, bank depository, material or equipment manufacturer or distributor or any person, firm or
corporation to furnish any pertinent information requested by HCPS or its representative, deemed necessary to verify
the statements made in this qualification form or regarding the standing and general reputation of the applicant. The
signer also states that all information given is an accurate representation of the office location and resources from
where the commodities and contractual services are to be rendered.
The Bidder is not responsible for acknowledging the final HCPS-uploaded addenda (addenda provided after the Question
Due Date) if the final addenda does not create a fundamental change to the Bid.
Receipt of the following Addenda are hereby acknowledged. (List all Addenda as follows):
Addendum No.:
1
Dated:
Addendum No.:
2
Dated:
Addendum No.:
3
Dated:
Addendum No.:
4
Dated:
Addendum No.:
5
Dated:
Addendum No.:
6
Dated:
Addendum No.:
7
Dated:
Addendum No.:
9
Dated:
X
Signature
Title
Print Name Date
[INTENTIONALLY BLANK]
Hillsborough County Public Schools Page 35 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
THE BIDDER MUST READ AND RESPOND TO THIS SECTION IN ITS ENTIRETY AND MAY SUPPLEMENT THIS SECTION WITH
ADDITIONAL PAGES AS TO PROVIDE HCPS WITH A MORE DETAILED BREAKDOWN, BACKUP AND/OR OPTIONS OF
RELATED COSTS ASSOCIATED WITH THE SOLICITED COMMODITIES AND CONTRACTUAL SERVICES.
4.13 ESTIMATED BUDGET
Estimated yearly spend for the commodities and contractual herein are $3,000,000, subject to the availability of funds.
HCPS’ performance and obligation to pay under this contract is contingent upon an annual appropriation by The School
Board of Hillsborough County, Florida. The costs of commodities and contractual services paid under any other contract
or from any other source are not eligible for reimbursement under this Contract.
4.14 CONTRACT TERM/RENEWALS
The Contract period will be for a one (1) year period with an option to renew for four (4) additional one (1) year periods
as appropriations allow in the budget. Renewals shall be based on vendor performance and mutual agreement between
HCPS and the Contractor to provide the identical services required under this Contract as outlined in the Scope of
Work/Services and maintain the same terms, conditions, and cost structure as delineated herein. All renewals shall be in
writing at least ninety (90) days prior to the termination of the current Contract period.
4.14.1 Temporary Renewal. If HCPS has a need to extend this Contract beyond the stated renewal periods, HCPS and
the Contractor may agree to renew the Contract for a period not to exceed 180 days.
4.14.2 Temporary Unilateral Renewal. If the Contractor requests to not renew this Contract at the end of an effective
term, it is understood and agreed that HCPS may unilaterally renew this Contract, for a period not to exceed ninety (90)
days, under the same prices, terms, conditions, and specifications to allow for resoliciting this Contract.
4.15 MINIMUM QUALIFICATIONS
The Bidder must provide and/or be compliant with all the below documentation. HCPS will not evaluate Bids that fail to
provide the documentation below and shall deem the Bidder as non-responsible. Additionally, HCPS reserves the right to
request documentation at any time during the agreement period. THE BIDDER MUST PROVIDE DOCUMENTATION TO
PROVIDE PROOF OF THE REQUIREMENTS BELOW.
4.15.1 Experience. The Bidder shall have been in the provision of the required commodities and contractual services
herein for a minimum of three (3) year(s) and shall provide proof along with the bid (including but not limited to articles
of incorporation, business tax receipts…). Failure to provide said proof may be grounds for rejection of bid. Bidders must
prove validity of the stated documents to be in effect at the time of Bid opening. HCPS will not award on assumptions
that a granting of a license will occur at a future date. The Bidder must provide written evidence that it maintains a
permanent place of business and have adequate equipment, finances, and personnel to furnish the goods and services
offered satisfactorily and expeditiously.
4.15.2 Business References (Three). The Bidder must submit the requested reference information with the Bid. HCPS
may contact these references during the evaluation process and may utilize other references’ information to predict the
Bidder's capabilities. Negative references, in HCPS’ sole discretion, may be cause for the Bidder’s disqualification.
Included references should be customers from the previous three (3) years; and
Provide at least three (3) filled-in reference forms; and
HCPS-Preferred references shall be in the following order:
o School districts
o Hillsborough County, Florida based references
o State of Florida based references
o Large municipalities or local governments
o Private sector
Hillsborough County Public Schools Page 36 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
REFERENCE # 1.
Vendor Name Telephone #
Contact Name E-mail Address
Scope of Work Provided
Contract/Project Dollar Value
REFERENCE # 2.
Vendor Name Telephone #
Contact Name E-mail Address
Scope of Work Provided
Contract/Project Dollar Value
REFERENCE # 3.
Vendor Name Telephone #
Contact Name E-mail Address
Scope of Work Provided
Contract/Project Dollar Value
Hillsborough County Public Schools Page 37 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
4.15.3 Licenses/Permits/Business Tax. The Bidder must provide proof that it is in possession of and is current with all
applicable business/occupational licenses, business taxes, and able to obtain all applicable permits, whether municipal,
county, state, or federally, required for the provision of the Contractor’s obligations and functions hereunder upon the
Bid’s due date. Failure to adhere to this paragraph or provide any necessary licenses or qualifications to lawfully provide
the required goods and services shall be cause for rejection of the Bid, agreement default, or, if not specifically stated in
this solicitation, shall be cause for immediate termination and further sanctions.
4.15.4 Proof of Insurance. The Bidder must provide with the bid a copy of any policy evidencing the insurance
coverages and limits required by the ITB. However, it does not constitute approval or agreement by HCPS that the
insurance requirements have been satisfied or that the insurance policies shown on the Certificates of Insurance follow
the requirements of the solicitation.
4.16 THE JESSICA LUNSFORD ACT (JLA) BADGES (APPLICABLE UPON AWARD)
☐ If box is checked. To comply with ss. 1012.465 and 1012.467, Florida Statutes, the “Jessica Lunsford Act”, a
Contractor meeting any of the three (3) criteria, below, upon award, must be Level II fingerprinted and Florida
Department of Law Enforcement (FDLE)/Federal Bureau of Investigations (FBI) screened by the HCPS Professional
Standards Department. Those Contractor’s employees must have the statewide JLA badge and the HCPS yellow badge to
access HCPS sites. Site personnel will deny access to all Contractors violating this requirement. More information is
available at www.sdhc.k12.fl.us/doc/164/procurement-jla.
be at school when students are present, or
have direct contact with students, or
have access to or control of school funds. The only applicable exception is the "six-foot fence" rule where the
Contractor shall perform work, and always remain, in an area separated from students by a chain link fence
that is at least six (6) feet high.
4.17 INSURANCE REQUIREMENTS (APPLICABLE UPON AWARD)
At its sole expense, the Contractor shall maintain the following insurance during the term of this Bid and such insurance
will apply to the Contractor, its employees, agents, and subcontractors.
4.17.1 Workers’ Compensation and Employers’ Liability. The Contractor must comply with all requirements of the State
of Florida Division of Workers’ Compensation. The Workers’ Compensation insurance coverage (inclusive of any amount
provided by an umbrella or excess policy) shall be as required by s. 440, F.S. Coverage shall be for all its employees
connected with the services of the contract. Unless insured by the Provider, the Provider shall require its subcontractors
similarly to provide Workers’ Compensation Insurance for all subcontractor employees. THE BIDDER, IF EXEMPT BY THE
STATE OF FLORIDA, MUST PROVIDE PROOF OF EXEMPTION (UNLESS A SOLE PROPRIETOR OR PARTNERSHIP).
Employers’ Liability/Accident. $100,000
Disease Policy Limit. $500,000
Disease Each Employee. $100,000
4.17.2 Commercial/General Liability Insurance (Occurrence Form Only). The Contractor must submit a certificate of
insurance for contractors/subcontractors showing the coverages below. Hillsborough County Public Schools, 901 East
Kennedy Boulevard, Tampa, FL 33602, its board members, officials, employees and volunteers are to be covered as an
additional insured in respect to liability arising out of activities performed by or on behalf of the Contractor; products
and completed operations of the Contractor; or automobile owned, leased, hired or borrowed by the Contractor. The
coverage shall contain no special limitation on the scope of protection afforded to HCPS, its officials, employees, or
volunteers.
COMMERCIAL GENERAL LIABILITY - Occurrence Form Only Projects < $1 million Projects > $1 million
General Aggregate. $1,000,000 $2,000,000
Each Occurrence. $500,000 $1,000,000
Products/Completed Operations Aggregate. $500,000 $1,000,000
Personal and Advertising Injury. $500,000 $1,000,000
Damage to Rented Premises [Fire Legal Liability]. $50,000 $50,000
Hillsborough County Public Schools Page 38 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
Medical Payments. $5,000 $5,000
General Aggregate. $1,000,000 $2,000,000
Each Occurrence. $500,000 $1,000,000
4.17.3 Business Automobile Liability Insurance. A Contractor who utilizes automobiles that stay on public roads and
parking lots only need to have insurance as required by the State of Florida to operate on public roadways. Automobile
operation anywhere else on HCPS property requires the below listed insurance. This coverage shall be an "Any Auto"
form policy. Hillsborough County Public Schools, 901 East Kennedy Boulevard, Tampa, FL 33602, its board members,
officials, employees and volunteers are to be covered as an additional insured in respect to liability arising out of
activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; or
automobile owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitation on the
scope of protection afforded to HCPS, its officials, employees, or volunteers.
Coverage must be afforded under a per occurrence from policy for
limits not less than:
Not Transporting
Students/Employees
Transporting
Students/Employees
Bodily Injury [per person/per accident]. $500,000 $1,000,000
Personal Injury Protection (No Fault). $10,000 $10,000
Property Damage. $500,000 $1,000,000
Hired – Non-Owned Liability. $500,000 $1,000,000
Medical Expense. $5,000 $5,000
Combined Single Limit [in lieu of above split limits]. $1,000,000 $5,000,000
4.17.4 Professional Liability and/or Errors and Omissions Liability Insurance. ☐ If box is checked. Claims Made,
Professional (E&O) Liability must be afforded for:
Bodily Injury. $ 1,000,000
Property Damage. $ 1,000,000
Policy Aggregate. $ 1,000,000
4.17.5 Pollution Liability Insurance. ☐ If box is checked. When this agreement includes the pick-up, transportation
and/or disposal of hazardous wastes as governed under title 40 or 49 of the Code of Federal Regulations, the
transporter's Automobile Insurance shall be endorsed to include the ICC Form MSC90 (Motor Carrier Act of 1980) and
the ISO Form CA 9948 (Pollution Liability-Broadened Coverage for Covered Autos-Business Auto and Truckers Coverage
Forms).Occurrence or Claims Made, Pollution Liability must be afforded for:
Bodily Injury: $ 1,000,000
Property Damage: $ 1,000,000
4.17.6 No Waiver of Sovereign Immunity. Nothing herein contained shall be deemed or construed as a waiver of
sovereign immunity as provided by § 768.28, Florida Statutes, by any agency or political subdivision to which sovereign
immunity may be applicable.
4.18 SCOPE OF WORK/SERVICES
HCPS is seeking Bids from experienced and qualified Bidders interested in providing the goods and services referenced
herein. All specifications in this solicitation are designed to enable a Contractor to satisfy a requirement for a product,
material, process, or service. A specification may be expressed as a standard, a part of a standard, or independent of a
standard. No specification is intended to unnecessarily limit competition by eliminating items capable of satisfactorily
meeting HCPS actual needs and preferences. The fact that a manufacturer or supplier chooses not to produce or supply
equipment, supplies, or services to meet these specifications will not be considered sufficient cause to adjudge these
specifications as restrictive.
The Contractor agrees to furnish and pay for all management, supervision, financing, labor, materials, tools, fuel,
supplies, utilities, equipment, and services of every kind and type necessary to diligently, timely, and fully perform and
complete in a good workmanlike manner the goods and services required by this Agreement.
Hillsborough County Public Schools Page 39 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
In order to increase the efficiency of the HCPS Transportation Department, the awarded vendor(s) will be required to do
the following:
Provide sufficient new and rebuilt parts for trucks, buses, and vehicles to meet the requirements of HCPS
Transportation Department, on as needed basis, for our just in time (JIT) Inventory and,
Assist HCPS in determining industry nomenclature/descriptions, purchasing UOM’s, and manufacturer’s part
numbers and,
Keep abreast of new merchandise of interest to HCPS, as well as, any items identified as discontinued. Supply
HCPS with an equal substituted item for all discontinued items. All substitutions are to be approved by the
Procurement Department first and substitutions will only be allowed for items that have been discontinued by
vendors’ manufacturer and,
If needed, have a local facility were items are available for pickup.
4.18.1 At its discretion, HCPS may elect to purchase and maintain ownership of certain specialized items.
4.18.2 HCPS reserves the right to add any items(s) to this bid as a permanent item at a set price, should HCPS have the
need to stock the items at the Transportation Department warehouses.
4.18.3 Changes in Scope of Work. HCPS may order changes in the products or services consisting of additions,
deletions, or other revisions within the general scope of the solicitation. Unless accepted by a mutually signed written
amendment, Contractor may make no changes related to the scope of the project, amount of compensation, or any
other adjustments to the Contract.
4.18.4 Out Of Scope. If the Contractor believes that any goods and services is not within the scope of work/services of
the agreement, is a material change, or will otherwise require more compensation to the Contractor, the Contractor
must notify the General Manager of Procurement Services, in writing, of this belief. If the General Manager of
Procurement Services agrees that the goods and services is within the Contract’s scope, as written, the Contractor shall
continue providing the goods and services as changed and at the cost stated for the product or service within the scope.
The Contractor must assert its right to an adjustment under this clause within thirty (30) days from the date of receipt of
the written order. The General Manager of Procurement Services reserves the right to negotiate with the Contractor
without completing the competitive bidding process for goods and services like those specified within the solicitation for
which requirements were unknown upon release of the solicitation.
4.18.5 Tasks. The required tasks are listed herein, including necessary resources, deliverables, quality of performance
and project requirements that the Contractor must comply with during the provision of commodities and contractual
services.
Vendor must deliver product to four facilities.
4.18.6 Deliverables. Below, HCPS identifies project deliverables required for the services to be successfully completed,
including any time-sensitive milestones or deliverables:
SIGNATURE ACKNOWLEDGES THAT THE BIDDER HAS READ THE TERMS AND CONDITIONS HEREIN PRIOR TO SUBMITTING
A BID AND IS READY, WILLING, AND ABLE TO FULFILL THE APPLICABLE OBLIGATIONS IN ACCORDANCE TO SAID TERMS
AND CONDITIONS AND IS SUBMITTING WITHOUT COLLUSION WITH ANY OTHER INDIVIDUAL OR FIRM.
Vendor’s Name
Signature of Bidder’s Authorized Official Date
Print Name and Title of Authorized Official
Hillsborough County Public Schools Page 40 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
5 JUST-IN-TIME INVENTORY
HCPS Transportation Department will work with the awarded vendor throughout the contract period to determine the
parts, supplies, and equipment to carry in inventory. This determination will be based on usage, fleet size, and critical
need of the part, ordering specifications, turnaround time, or any combination of these factors.
The vendor shall have access to usage reports and will be able to offer suggestions based on usage, delivery time and/or
availability. Prompt response requests for parts is crucial to establish and maintain a high level of maintenance shop
productivity. Any decision to make changes that impact response times will be mutually agreeable with the HCPS
Transportation Fleet Manager and the Vendor.
5.1.1 Quality: The vendor shall provide stock and non-stock original equipment parts, supplies and equipment, or
aftermarket items in equal or higher quality. All hydraulic equipment, components, and parts must meet JIC and SAE
specifications.
5.1.2 Periodic Inspection: HCPS reserves the right to inspect the quality of materials, supplies, and equipment
proposed to be furnished and to reject any item(s) deemed not to meet original equipment standards and performance.
All such items provided by the selected vendor for resale to HCPS will remain the property of the vendor until used by
HCPS.
5.2 CUSTOMER SERVICE/DELIVERY
Provide efficient and rapid customer response at all times. Rapid response shall include delivery to the end user(s)
warehouses at all times, or other locations throughout the school district if the need should arise or in the case of an
emergency. Delivery expectations:
5.2.1 Delivery hours are Monday through Friday 7:00 AM to 5:00 PM. Warehouse stock deliveries are to be made
within two (2) days of receipt of purchase order.
5.2.2 Vendor is to notify HCPS within 24 hours of receipt of purchase order if unable to meet delivery requirements as
noted above.
5.2.3 Vendor must be able to provide delivery of non-stocked items within five (5) days of receipt of purchase order.
5.2.4 Vendor must be able to provide emergency deliveries by start of business the day following request/receipt of
purchase order to the designated location or warehouse.
5.2.5 HCPS reserves the right to purchase parts and/or services from other sources if the vendor cannot obtain the
desired part(s) by start of the next business day to procure parts immediately (for emergencies), if the vendor cannot
supply the part(s) in an acceptable period.
5.3 GENERAL PARTS INFORMATION
Original equipment quality parts, supplies, and equipment or the equivalent or better are required. HCPS
Transportation Department reserves the right to purchase parts and other supplies that are not provided by the vendor
within the timeframes specified, or that do not meet original equipment quality, or that are deemed inferior or
unacceptable by the fleet facility.
5.3.1 HCPS reserves the right to solicit repairs from any private vendor where said vendor may provide parts and/or
labor for the repair of fleet equipment.
5.4 REBUILT/REFURBISHED OR RECYCLED PARTS
HCPS requires that in every application, where reasonable and acceptable, the supplier provide retreaded, rebuilt,
refurbished, recycled, or re-refined products that meet or exceed OEM, SAE, UL, Mil-spec, ANSI or other industry quality
standards, HCPS Transportation Department reserves the right, over the course of the contract period to determine
which products must be new, refurbished, recycled, or retreaded.
5.5 CORE EXCHANGE
The vendor shall also accept industry standard cores for rebuilding where the parts are acceptable as core exchanges,
including water pumps, carburetors, pumps, alternators, engine blocks, etc.
5.6 INVENTORY TRACKING
All invoices, packing slips, or receipts shall contain specific tracking information, i.e. equipment number, reference
Hillsborough County Public Schools Page 41 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
number, receiving employee name, parts quantities, part number and alpha description, price detail and any other data
deemed necessary for effective accounting tracking.
5.7 WARRANTY RECORDS
The vendor shall maintain warranty records of items sold to the HCPS and issue any credits, including labor and parts,
due the HCPS covered under these warranties.
Hillsborough County Public Schools Page 42 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
6 BID RESPONSE FORM/PRICING SHEET
6.1 PRICING SHEET
HCPS may provide the Response Form as a separate Microsoft Word or Excel file. The Bidder must submit the Response
Form in the same format or as requested below. HCPS may deem the bid as “non-responsive” for failure to comply with
this provision.
All prices offered must include all labor, supervision, equipment, travel, charges, and any other incidentals to complete
the solution, application, or service. Labor categories shall be cost per hour, either all-inclusive or cost per position
(director, technical architect, project manager, etc.).
☐ Statement of Work or Quote. The Bidder must supply Statement of Work or Quote for services (including
timeline and payment information). The Statement of Work (SOW) or quote for services, as applicable, shall describe the
framework within which the Contractor is expected to operate — that is, the work to be performed and/or the results to
be achieved. The SOW should contain the following elements:
Introduction & Background identifies the need for the work, cites the Contract’s goals, describes the location of
the work, and identifies how the Contract work fits into the project/program’s mission and goals.
Objectives are well-defined statements of the results to be achieved for the overall mission of the work to be
accomplished. They should be quantifiable criteria that must be met for the work to be considered successful.
Scope gives a brief description of what the work does and does not cover. It should be limited to what is
necessary to convey the intent of the Contract. It may include an outline of the extent of the work, a brief
overview of the steps of the project, a brief description of the methodology used, and a description of the
location of the work.
Tasks are activities and milestones to accomplish the Contract objectives. The Bidder may structure the work
using milestones, deliverables, or processes. The following may be part of this section.
Time Frame and Deliverables specifies timeframes applicable to the completion of tasks, milestones, and/or
completion of the entire Contract and states what the Contractor is responsible for delivering during the work
and at the end of the project, as applicable.
Associated Costs specifies costs associated with all required tasks, including rates (hourly/flat) and fees (e.g. for
travel, materials & supplies, and miscellaneous expenses).
Signatures from Involved Parties should require signatures from HCPS and the Contractor, including
titles/positions and date.
☐ The Bidder must provide a self-generated MS Excel spreadsheet with all applicable pricing and rates.
☒ The Bidder must provide an MS Excel spreadsheet (provided as a separate attachment or on VendorLink).
☐ The Bidder must provide prices for items in HCPS-provided later in this section.
6.1.1 Delivery. What is your company’s delivery time after receipt of order? _____________________________.
6.1.2 Minimum Order. A minimum order requirement may be cause for rejection of the Bid. Preference may go to
those Bids with no minimum order requirement, even if the price is higher. HCPS assumes that it will purchase goods on
either the smallest unit of measure or as stated in the solicitation. A Bidder’s minimum order requirement exceeding the
said unit of measure is cause for rejection of the bid as non-responsive. However, HCPS authorizes additional discounts
for quantity purchases (as an alternative).
☐ Yes ☐ No. Does Bidder require a minimum order” If yes, please explain. _________________________________.
6.1.3 On-Line Ordering Information. Please answer the following on-line ordering questions.
☐ Yes ☐ No. The Bidder can offer on-line ordering.
If yes, what is the URL? _____________________________________
☐ Yes ☐ No. The Bidder can customize Its website for the needs of HCPS at no additional charge.
Hillsborough County Public Schools Page 43 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
If yes, how long would customization take? ______________________________________________________.
AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS ORGANIZATION, UPON ACCEPTANCE BY
HCPS OR AWARD BY THE BOARD, SHALL COMPLY FULLY WITH THE REQUIREMENTS IN THIS SECTION.
Vendor’s Name
Print Name
Title
Signature Date
[INTENTIONALLY BLANK]
Hillsborough County Public Schools Page 44 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
EXHIBIT A: SAMPLE AGREEMENT
HILLSBOROUGH COUNTY PUBLIC SCHOOLS
CONTINUING SERVICES AGREEMENT
This Hillsborough County Public Schools Continuing Services Agreement (“Agreement”) is hereby entered into by and
between The School Board of Hillsborough County, Florida, a body corporate and public, (the "Board") as the governing
body of Hillsborough County Public Schools (“HCPS”), and Contractor Name ("Contractor”) as of the date last signed
below (“Effective Date”). HCPS and Contractor will collectively be known herein as “the Parties.”
NOW THEREFORE, the Parties hereby agree as follows:
1. Award/Order of Precedence. This Agreement is being entered pursuant to HCPS’ Invitation to Bid ITB# ITB number
and name (“ITB”) to which Contractor was a bidder. This Agreement is subject to compliance with all the terms and
conditions of the ITB and specifications set forth therein, as well as, any amendment or revision thereto, as
applicable. The terms of the ITB and the Contractor’s proposal in response to the ITB (“Contractor’s Bid”) are
expressly incorporated into this Agreement. The terms of this Agreement, the ITB, and the Contractor’s Bid are
intended to be read in conjunction with each other to every extent possible; however, in the event of a conflict, the
documents will control in the following priority: 1) Agreement; 2) ITB; and 3) Contractor’s Bid.
2. Services. HCPS hereby engages Contractor to provide the commodities and contractual services (“Services”) as
described in the ITB and Contractor’s Bid incorporated herein by reference.
3. Term. The initial term of this Agreement is Click or tap here to enter text. [#] year(s) beginning on Click or tap to
enter a date.the “Effective Date.” Any renewals will be in accordance with the ITB.
4. Termination. HCPS may terminate this Agreement with thirty (30) days’ prior written notice to the other Party. HCPS
shall be responsible only for payments still due to Contractor for services performed in accordance with this
Agreement up to the time of termination.
a. Termination for Breach. Contractor agrees to the use of liquidated damages in the event Contractor fails to
perform in accordance with the provisions herein. On the occasion where Contractor is in default of
contract, or any material provision thereof, or fails to remedy any deficiency in performance, HCPS may
procure the necessary commodities and contractual services from an alternative source and hold Contractor
financially responsible for any excess costs incurred. HCPS may deduct the difference between the proposed
price of the commodity or contractual service and the actual price paid from any current or future
obligations owed to Contractor. In addition, default will result in termination of this Agreement and a
prohibition against future business with HCPS for a term of not less than two (2) years.
b. Non-Appropriation of Funds (Funding Clause). HCPS’ payment obligations are conditioned upon the
availability of funds that are appropriated or allocated for the payment of commodities and contractual
services. If such funds are not allocated and available, HCPS may terminate this Agreement at the end of the
period for which funds are available and shall notify the Consultant at the earliest possible time before such
termination. No penalty shall accrue to HCPS and shall not be obligated or liable for any future payments
due or for any damages due to termination under this section.
5. Indemnification. Contractor agrees to indemnify, hold harmless, and defend HCPS from and against all claims, suits,
actions, damages, or causes of action arising out of the negligent acts of Contractor arising out of or regarding the
provisions of this Agreement.
6. Amount. There is no minimum or maximum total contract amount guaranteed pursuant to this Agreement. HCPS
will engage Contractor as needed on a project-by-project basis in accordance with the terms and conditions of the
ITB.
7. Payment. All accounting and invoicing correspondence must reference an HCPS purchase order number. HCPS
complies with the Florida Prompt Payment Act (ss. 218.70-218.80, Florida Statutes). Invoice payment is Net 45 days
from the date of delivery or the receipt of a proper invoice, whichever occurs last, unless invoices specify early
payment discounts. All payments due and not made within the time specified by this section bear interest from
Hillsborough County Public Schools Page 45 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
thirty (30) days after the due date at the rate of one (1%) percent per month on the unpaid balance. The Consultant
must ensure that each invoice contains the following:
Purchase order number. Contractor must not provide the commodities and contractual services without an HCPS-
issued purchase order.
Contractor’s contact information (phone number, shipped quantities, item descriptions, and units of measure).
Addressed to Hillsborough County Public Schools, Attn. Accounts Payable Department, P.O. Box 3408, Tampa, FL
33601-3408.
Include all provided commodities and contractual services provided during the invoice period.
c. Service invoices. Contractor must provide a duplicate invoice for all services, identified as a “duplicate” or
“copy” to the ordering department or designated the hcps contact.
d. Commodity Invoices. Payment is on a per order basis.
8. Jessica Lunsford Act. Per §§ 1012.465 and 1012.467, Florida Statutes, the “Jessica Lunsford Act” requires that
Contractors who meet any of the three (3) criteria below must be Level II fingerprinted and Florida Department of
Law Enforcement (FDLE)/Federal Bureau of Investigations (FBI) screened by the HCPS Professional Standards:
be at school when students are present, or
have direct contact with students, or
have access to or control of school funds
The only applicable exception is the "six-foot fence" rule where the Consultant shall perform work, and always remain, in
an area separated from students by a chain link fence that is at least six (6) feet high. The Consultant’s employees will be
required to have the statewide JLA badge and the HCPS yellow badge to access school sites. HCPS site personnel will deny
access to the Consultant’s personnel who violate this requirement. HCPS will not use the “in-line-of-sight” rule. All
fingerprinting is through the HCPS Fingerprinting Department located at the Instructional Services Center, 2920 N. 40th
Street, Tampa, FL 33605. If you have any specific questions regarding fingerprinting procedures or hours of operation,
please call (813) 840-7178, or go to www.sdhc.k12.fl.us/Procurement/JessicaLunsfordAct.asp for additional information
9. Amendments. Any changes, amendments, or modifications to this Agreement must be in writing and signed by both
parties to be effective.
10. Assignment. Contractor may not, without the advance written approval of HCPS, assign any right or delegate any
duties hereunder nor may it transfer, pledge, surrender, or otherwise encumber or dispose of its interest in any
portion of this Agreement.
11. Public Records Law. Contractor acknowledges that this Agreement and all documents submitted to HCPS related to
this Agreement are a matter of public record and are subject to the State of Florida Public Records Law Ch. 119 F.S.,
Art. I s. 24, of the State Constitution, and any other comparable federal laws. Contractor further acknowledges that
HCPS may post this Agreement on HCPS’ website. Contractor also understands the broad nature of these laws and
agrees to comply with Florida’s public records laws and laws relating to records retention. If Contractor is acting on
behalf of HCPS pursuant to § 119.0701, Florida Statutes Contractor shall:
keep and maintain public records that ordinarily and necessarily would be required by HCPS to perform the
service, and
provide the public with access to public records on the same terms and conditions that HCPS would provide the
records and at a cost that does not exceed the cost provided in chapter 119, Florida Statutes or as otherwise
provided by law, and
ensure that public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law, and
meet all requirements for retaining public records and transfer, at no cost, to HCPS all public records in possession
of the Consultant upon termination of this Agreement and destroy any duplicate public records that are exempt
or confidential and exempt from public records disclosure requirements, and
Hillsborough County Public Schools Page 46 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
can provide all electronically stored records in a format that is compatible with HCPS’ information technology
systems
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE HCPS OFFICE OF
COMMUNICATIONS AT 901 E. KENNEDY BOULEVARD, TAMPA, FLORIDA 33602. PHONE: (813) 272-4060, EMAIL:
PRR@SDHC.K12.FL.US.
12. Force Majeure. No default, delay, or failure to perform on the part of the either Party will be considered a default,
delay, or failure to perform otherwise chargeable, hereunder, if such default, delay, or failure to perform is due to
causes beyond either Party’s reasonable control including, but not limited to, strikes, lockouts, or inactions of
governmental authorities; epidemics; pandemics; acts of terrorism; war; embargoes; fire; earthquake; acts of God;
or default of common carrier. In the event of such default, delay, or failure to perform, any date or times by which
either Party is otherwise scheduled to perform will be extended automatically for a period equal in duration to the
time lost because of the excused default, delay, or failure to perform.
13. Notice. When either Party desires to give notice to the other, such notice must be in writing, sent by email, U.S.
Mail, postage prepaid, addressed to the Party for whom it is intended at the place last specified; the place for giving
notice shall remain such until it is changed by written notice in compliance with the provisions of this paragraph. For
the present, the parties designate the following as the respective places for giving notice:
If to HCPS: With a copy to:
Corey A. Murphy, General Manager
Procurement Services
901 East Kennedy Boulevard
Tampa, Florida 33602
Phone: (813) 272-4374
Email: corey.murphy@hcps.net
Department contact, title
Department
Address 1
Address 2
Phone: (813) 999-9999
Email: Email
To Consultant:
Contact name and title
Address 1
Address 2
Phone: (999) 999-9999
Email: Email
14. No Third-Party Beneficiaries. This Agreement is made and entered into for the sole protection and benefit of HCPS
and Contractor, and their respective successors, and no other person or entity shall have any right or action under
this Agreement.
15. Statement of Assurance. Contractor shall comply with all applicable laws, ordinances, codes, and statutes of all
local, state, or national governing bodies included within this section. Contractor shall comply with the regulations of
Title VII of the Civil Rights Act of 1964, as amended, and the Florida Civil Rights Act of 1992, in which no person in
the United States shall on the grounds of race, color, religion, sex, pregnancy, national origin, age, handicap, or
marital status be excluded from participation in or be denied the proceeds of or be subject to discrimination in the
performance of this Agreement.
16. Assignment. Contractor shall not assign, sublet, or otherwise dispose of, without prior written consent of HCPS, any
portion of services or responsibilities under this Agreement.
17. Counterparts. This Agreement may be executed in two or more counterparts, each of which together shall be
deemed an original, but all of which together shall constitute one and the same instrument. If any signature is
delivered by facsimile transmission or by e-mail delivery of a “PDF” format data file, such signature shall create a
valid and binding obligation of the Party executing (or on whose behalf such signature is executed) with the same
force and effect as if such facsimile or PDF signature page were an original thereof.
18. Governing Law & Venue. This Agreement shall be interpreted and construed in accordance with and governed by
the laws of the State of Florida. Any controversies or legal problems arising out of this Agreement and any action
Hillsborough County Public Schools Page 47 of 47
Invitation to Bid: 20204-DST-KJ Truck, Bus, and Vehicle Parts
involving the enforcement or interpretation of any rights hereunder shall be submitted exclusively to the authority
of the State courts of the Thirteenth Judicial Circuit of Hillsborough County, Florida or to the authority of the United
States District Court for the Middle District of Florida. Each Party agrees and admits that the state courts of the
Thirteenth Judicial Circuit of Hillsborough County, Florida or the United States District Court for the Middle District
of Florida shall have authority over it for any dispute arising under this Agreement.
19. Authority. Each person signing on behalf of the Parties to this Agreement represents and warrants that they have
full authority to execute this Agreement on behalf of such party and that this Agreement will constitute a legal and
binding obligation of such party.
By their duly authorized signatures below, the Parties hereby enter into this Agreement:
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed by their duly authorized
representatives on the day and date written below.
Contractor’s legal name
The School Board of Hillsborough County, Florida
Signature Board Chair
Print Name Print Name
Date Date
March 30, 2021 To Whom It May Concern: This letter is to inform you that we are the sole source manufacturer and supplier of the Load and Pack system refuse vehicle and parts. We provide these systems to the major parks, trail systems and beaches throughout the USA. The biggest sales features of the vehicle are it can pick up speed, labor savings and reduction on major work comp. claims. This unique vehicle is a one-man unit that is second to none and evolves from improvements and updates on a continuous basis. The standard life of a unit is 7-9 years depending on maintenance and environment. Your pay back is normally 2 ½ years or less depending on your current system in use and care of the machine. Thank you for your continued interest in Broyhill vehicles and products. Please check our website for a full line up of our equipment at www.broyhill.com. Sincerely, Craig G. Broyhill President
PETERBILT MOTORS COMPANY
A COMPANY
1700 WOODBROOK STREET DENTON, TEXAS 76205-7864
940-591-4000 FAX: 940-591-4260
July 30, 2021
Patty Pride
City of Clearwater Fleet Maintenance
Clearwater, Florida
Subject: Peterbilt Dealership Sole Source Letter
Mrs. Pride,
This letter is to inform all parties that Rush Truck Center, Tampa is the sole Peterbilt dealer located in the
Clearwater/Tampa area authorized to sell and service Peterbilt trucks, tractors, parts and accessories
manufactured by or for Peterbilt and Paccar Parts. The dealership is the only Peterbilt dealer specifically
authorized by Peterbilt to do so in the following counties in the state of Florida:
• Charlotte • Sarasota
• Citrus
• Glades
• Hernando
• Hillsborough
• Manatee
• Pasco
• Pinellas
If you have additional questions, please feel free to contact me at 940.591.4218
PETERBILT MOTORS COMPANY
By: ______________________________
John Ball
Title: Manager of Dealer Network Development
Date: July 30, 2021
DAIMLER
Daimler Trucks North America
Distribution Network Development
July 30, 2021
The City of Clearwater
1900 Grand Ave.
Clearwater, FL. 33755
To whom it may concern:
This letter is to confirm that Tampa Truck Center LLC, DBA: Southport Truck Group, located at 7528 US
HWY 301 North, Tampa, FL. is an authorized Freightliner, Western Star, Sterling and Detroit Diesel
dealership in the Tampa, FL. market. Tampa Truck Center is the exclusive sales franchise for Freightliner and
Western Star in the following counties:
Charlotte De Soto Hardee Hernando
Highlands Hillsborough Lee Manatee
Pasco Pinellas Polk Sarasota
Please feel free to contact me directly at (803) 280-1208 if you require additional information.
A Daimler Company
Daimler Trucks North America LLC
2477 Deerfield Drive
Fort Mill, SC 29715
Cell: 803-280-1208
Douglas.Rogers@Daimler.com
8111 Lyndale Avenue South, Bloomington, Minnesota 55420-1196 ▪ Phone 952-888-8801 ▪ www.thetorocompany.com ▪ Fax 952/887-8258
September 13, 2021
Joyce Hunt
Senior Accountant, General Services
City of Clearwater
1900 Grand Ave.
Clearwater, FL 33758
Dear Joyce Hunt,
This letter is to inform you that Wesco Turf, Inc. at 2101 Cantu Court, Sarasota,
FL (941-377-6777) is the sole source distributor for Toro commercial turf
equipment, parts and service and Toro golf course irrigation products for your
geographic area.
If you have any questions, please contact me.
Sincerely,
Troy von Holdt
Troy von Holdt
District Sales Manager-Sports Fields and Grounds
The Toro Company
Commercial Products Division
The Toro Company
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9736
Agenda Date: 10/7/2021 Status: Consent AgendaVersion: 1
File Type: Action ItemIn Control: Official Records & Legislative Services
Agenda Number: 7.9
SUBJECT/RECOMMENDATION:
Reappoint John Thomas, Sr. to the Environmental Advisory Board with a term to expire
October 31, 2025. (consent)
SUMMARY:
APPOINTMENT WORKSHEET
BOARD: Environmental Advisory Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 5
CHAIRPERSON: Jared Leone
MEETING DATES: Quarterly Meetings - 3rd Wed., 4 pm (Jan., April, July, Oct.)
STAFF LIAISON: Sarah Kessler/Eng.
PLACE: Main Library/Council Chambers
APPTS. NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH EXPIRES AND NOW
REQUIRES REAPPOINTMENT OR REPLACEMENT BY A NEW APPOINTEE:
1. John E. Thomas, Sr. - 1200 Gulf Blvd., Unit 904, 33767 - Environmental Consultant
Original Appointment: 10/19/17
(0 absences in the last year)
(currently serving 1st term to expire 10/31/21)
Interested in Reappointment: Yes
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE
ABOVE VACANCY:
1. Erika Escamilla - 1812 Beverly Cir. N., 33764 - Interpreter
2. Deena Stanley - 1280 Lakeview Rd., Lot 339, 33756 - Tax and Payroll Accounting
Page 1 City of Clearwater Printed on 10/6/2021
File Number: ID#21-9736
3. Sheila Sullivan - 3043 Marlo Blvd., 33759 - Graduate Student in Sustainability program
4. Nicholas T. West (Pasierb) - 111 N. Nimbus Ave., 33765 - Political Analyst
Zip codes of current members:
1 at 33755
1 at 33756
1 at 33764
1 at 33765
1 at 33767
At the October 4 work session, there was council consensus to reappoint Mr. Thomas. Staff
was directed to place the item on the consent agenda.
Page 2 City of Clearwater Printed on 10/6/2021
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: Ord. 9507-21
Agenda Date: 10/7/2021 Status: Public HearingVersion: 1
File Type: OrdinanceIn Control: Engineering Department
Agenda Number: 8.1
SUBJECT/RECOMMENDATION:
Approve the request from the owner of property addressed as 2975 Gulf to Bay Boulevard,
Clearwater, to vacate a portion of Rogers Street Right-of-Way described as that certain portion
of Rogers Street lying west of the east boundaries of Lots 2 and 17, Wm. Brown’s Subdivision
of Bayview, Florida, per map or plat thereof as recorded in Plat Book 1, Page 13, of the Public
Records of Hillsborough County of which Pinellas was formerly a part; and east of that portion
of said Rogers Street vacated per Resolution 69-18 as recorded in Official Records Book 3095,
Page 79, of the Public Records of Pinellas County, Florida, and that portion of Rogers Street
conveyed to the City of Clearwater by deed recorded in Official Records Book 6302, Page 1729
of the Public Records of Pinellas County, Florida, and pass Ordinance 9507-21 on first reading.
SUMMARY:
The property owner at 2975 Gulf to Bay Boulevard, Clearwater, has requested the City vacate
this remaining portion of Rogers Street within this platted subdivision. All abutting portions of
Rogers Street Right-of-Way have been previously vacated.
If vacated, the portion vesting in Applicant will be used as a private internal driveway for new
apartments being constructed on the abutting property. The property south of Rogers Street,
along the proposed vacation, is part of the development requesting this vacation.
The City will reserve a utility easement to support existing and future utilities.
City staff reviewed this vacation request and determined this Right-of-Way is not necessary for
city needs and is in the best interest of the City to be vacated.
Page 1 City of Clearwater Printed on 10/6/2021
[RE15-1313-080/275398/1] RE15-1313-080/275398/1 1 Ord. No. 9507-21
ORDINANCE NO. 9507-21
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING PUBLIC RIGHT-OF-WAY
DESCRIBED AS THAT CERTAIN PORTION OF ROGERS STREET LYING WEST OF THE EAST BOUNDARIES OF
LOTS 2 AND 17, WM. BROWN’S SUBDIVISION OF BAYVIEW, FLORIDA, PER MAP OR PLAT THEREOF AS RECORDED IN PLAT BOOK 1, PAGE 13, OF THE PUBLIC
RECORDS OF HILLSBOROUGH COUNTY, FLORIDA, OF WHICH PINELLAS COUNTY WAS FORMERLY A PART; AND EAST OF THAT PORTION OF SAID ROGERS STREET VACATED PER RESOLUTION NO.69-18 AS RECORDED IN OFFICIAL RECORDS BOOK 3095, PAGE 79, OF THE
PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA, AND THAT PORTION OF ROGERS STREET CONVEYED TO THE CITY OF CLEARWATER BY DEED RECORDED IN OFFICIAL RECORDS BOOK 6302, PAGE 1729 OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owner in fee title of certain real property described herein per the above plat book, and the same owner, as the adjacent property owner of the portion of
Rogers Street conveyed to the City as reflected above, both as depicted in Exhibit “A”
(attached hereto and incorporated herein), has requested that the city vacate said right-of-way; and WHEREAS, the City Council of the City of Clearwater, Florida finds that said right-
of-way is not necessary for municipal use and it is deemed to be in the best interest of the
City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA:
Section 1. The following: The right-of-way described as follows: See Exhibit “A”
Is hereby vacated, closed, and released, and the City of Clearwater releases all of its right, title and interest thereto, contingent upon, and subject to, the City’s fee simple interest therein, which is expressly reserved hereby, and the following conditions precedent:
[RE15-1313-080/275398/1] RE15-1313-080/275398/1 2 Ord. No. 9507-21
1. City of Clearwater hereby reserves a utility easement under, over, across and
through the property described in Exhibit “B” (attached hereto and incorporated
herein), for the installation and maintenance of any and all public utilities. Section 2. The City Clerk shall record this ordinance in the Public Records of Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING ________________________________ PASSED ON SECOND AND FINAL READING AND ADOPTED ________________________________
________________________________ Frank Hibbard Mayor
Approved as to form: Attest:
________________________________ ________________________________ Laura Lipowski Mahony Rosemarie Call Assistant City Attorney City Clerk
2963297529812985GULF-TO-BAY BLVD BAY
VI
EW AVE
ROGERS ST
S
BAYV
I
E
W
A
V
E
5 2 0
5 1 729342990295029603004294030092999300029512970A2970C2970B
Document Path: C:\Users\Kieffer.Nyland\City of Clearwater\Engineering Geographic Technology - Location Maps\Stantec\ROWVacation_Aerial_8x11_LAND.mxd
PROPOSED R.O.W.VACATION
AERIAL MAP
Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Page 1 of 2
Proposed Right-of-Way Vacation of Rogers Street
N.T.S.Scale:Date:8/18/2021Aerial Flown 2019KNMap Gen By:JBReviewed By:
2963297529812985GULF-TO-BAY BLVD BAY
VI
EW AVE
ROGERS ST
S
BAYV
I
E
W
A
V
E
5 2 0
5 1 729342990295029603004294030092999300029512970A2970C2970B
Document Path: C:\Users\Kieffer.Nyland\City of Clearwater\Engineering Geographic Technology - Location Maps\Stantec\ROWRetention_Aerial_8x11_LAND.mxd
PROPOSED EASEMENTRETENTION
AERIAL MAP
Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Page 2 of 2 N.T.S.Scale:Date:8/18/2021Aerial Flown 2019
Proposed Utility Easement to be Retained
KNMap Gen By:JBReviewed By:
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9481-21 2nd rdg
Agenda Date: 10/7/2021 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 9.1
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9481-21 on second reading, annexing certain real property described as Lot
1, Hillcrest Estates First Addition, Clearwater, Florida, together with certain Lake Forest Road
right-of-way, into the corporate limits of the city and redefining the boundary lines of the city to
include said addition.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/6/2021
Ordinance No. 9481-21
ORDINANCE NO. 9481-21
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
DESCRIBED AS LOT 1, HILLCREST ESTATES FIRST
ADDITION, CLEARWATER, FLORIDA, TOGETHER WITH
CERTAIN LAKE FOREST ROAD RIGHT-OF-WAY, INTO
THE CORPORATE LIMITS OF THE CITY, AND
REDEFINING THE BOUNDARY LINES OF THE CITY TO
INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the owners of the real property described herein and depicted on the
map attached hereto as Exhibit “B” have petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
See attached Exhibit “A” for legal descriptions;
(ANX2021-06010)
The map attached as Exhibit “B” is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Community Development Coordinator
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 9481-21
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
ANX2021-06010
=========================================================================================
Lot 1, Hillcrest Estates First Addition, according to the Plat thereof as recorded in Plat Book 63, page(s)
48, of the Public Records of Pinellas County, Florida; less that part described as follows: Begin at the
most Westerly corner of Lot 1, Hillcrest Estates First Addition, for a point of beginning; thence North 54°
08' 50" East, 108.90 feet; thence South 0° 10' 49" East, 63.85 feet; thence North 89° 57' 30" West, 88.47
feet to the point of beginning.
Together with:
All unincorporated Right-of-Way (670 LF, more or less) of Lake Forest Road Right-of-Way, South from
the south Right-of-Way line of NE Coachman Road (SR 590).
Exhibit B
PROPOSED ANNEXATION
Owner(s): Protected Owners Case: ANX2021-06010
Site: Protected Address
Property
Size(Acres):
ROW (Acres):
Land Use Zoning PIN: Protected
From : Residential Low (RL) R-2 Single Family
Residential
Atlas Page: To: Residential Low (RL) Low Medium Density
Residential (LMDR)
3 9 9 2 5
16840
13
14
15
121
1.71
24/03
399063 9 9 4 2
39924399256
7
8
9
12
13
1
2
3
4
5
6
7
8
19
20
21
1
2
3
4 5
6
7
8 9
10
11
24
1
2
3 16
17 18
19
484950
1A
2A
3A
4A
5A
6A
32/02
1.43 AC(C)
AC(C)
1
1
LAKE FOREST RD N E C OA C H M A N R D VARSITY DR COLLEGE HILL DR FOREST GLEN RD 92 5
899
8 4 5
977
930
950
920
9 5 1
888
945
862
8 4 4
910
921
811
887
812 981765
808
911
764
766
874
810
808
832
809
2
3
0
9
2
2
5
1
2
3
5
1
2
3
1
4
229522922356764 765985809
764
905
952
9 9 5
765
945
863
935
955
896
920
2
3
3
0
2364-Not to Scale--Not a Survey-Rev. 6/14/2021
LOCATION MAP
Owner(s): Protected Owners Case: ANX2021-06010
Site: Protected Address
Property
Size(Acres):
ROW (Acres):
Land Use Zoning PIN: Protected
From : Residential Low (RL) R-2 Single Family Residential
Atlas Page: To: Residential Low (RL) Low Medium Density
Residential (LMDR)
DREW ST
SHARKEY RD ANNA AVE DORA DR
N E C OA C H M A N R D N OLD COACHMAN RDLAKE FOREST RD LORENA LN
ELLA PL
VARSITY DR COLLEGE HILL DR FOREST GLEN RD RUSKIN RD TERRACE DR EOBERLIN DR NORMAN DR
TERRACE DR NACORN CT ^
PROJECT
SITE -Not to Scale--Not a Survey-Rev. 6/10/2021
AERIAL PHOTOGRAPH
Owner(s): Protected Owners Case: ANX2021-06010
Site: Protected Address
Property
Size(Acres):
ROW (Acres):
Land Use Zoning PIN: Protected
From : Residential Low (RL) R-2 Single Family Residential
Atlas Page: To: Residential Low (RL) Low Medium Density
Residential (LMDR) LAKE FOREST RD LAKE FOREST RD N E C OA C H M A N R D N E C OA C H M A N R D VARSITY DR VARSITY DR COLLEGE HILL DR COLLEGE HILL DR FOREST GLEN RD FOREST GLEN RD -Not to Scale--Not a Survey-Rev. 6/10/2021
N
EXISTING SURROUNDING USES MAP
Owner(s): Protected Owners Case: ANX2021-06010
Site: Protected Address
Property
Size(Acres):
ROW (Acres):
Land Use Zoning PIN: Protected
From : Residential Low (RL) R-2 Single Family Residential
Atlas Page: To: Residential Low (RL) Low Medium Density
Residential (LMDR)
3 9 9 2 5
16840
13
14
15
121
1.71
24/03
399063 9 9 4 2
39924399256
7
8
9
12
13
1
2
3
4
5
6
7
8
19
20
21
1
2
3
4 5
6
7
8 9
10
11
24
1
2
3 16
17 18
19
484950
1A
2A
3A
4A
5A
6A
32/02
1.43 AC(C)
AC(C)
1
1
LAKE FOREST RD N E C OA C H M A N R D VARSITY DR COLLEGE HILL DR FOREST GLEN RD 92 5
899
8 4 5
977
930
950
920
9 5 1
888
945
862
8 4 4
910
921
811
887
812 981765
808
911
764
766
874
810
808
832
809
2
3
0
9
2
2
5
1
2
3
5
1
2
3
1
4
229522922356764 765985809
764
905
952
9 9 5
765
945
863
935
955
896
920
2
3
3
0
2364-Not to Scale--Not a Survey-Rev. 6/14/2021
Single Family Residential Single Family Residential Single Family Residential Single Family
Residential
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9482-21 2nd rdg
Agenda Date: 10/7/2021 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 9.2
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9482-21 on second reading, amending the future land use plan element of the
Comprehensive Plan to designate the land use for certain real property described as Lot 1,
Hillcrest Estates First Addition, Clearwater, Florida, upon annexation into the City of Clearwater,
as Residential Low (RL).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/6/2021
Ordinance No. 9482-21
ORDINANCE NO. 9482-21
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT
OF THE COMPREHENSIVE PLAN OF THE CITY, TO
DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTY DESCRIBED AS LOT 1, HILLCREST ESTATES
FIRST ADDITION, CLEARWATER, FLORIDA, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the amendment to the Future Land Use Element of the
Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's Comprehensive Plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The Future Land Use Element of the Comprehensive Plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property, upon annexation into the City of Clearwater, as follows:
Property Land Use
Category
See attached Exhibit “A” for legal
description;
Residential Low
(RL)
(ANX2021-06010)
The map attached as Exhibit “B” is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s Comprehensive Plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9481-21.
Ordinance No. 9482-21
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
Exhibit A
LEGAL DESCRIPTION
ANX2021-06010
=========================================================================================
Lot 1, Hillcrest Estates First Addition, according to the Plat thereof as recorded in Plat Book 63, page(s)
48, of the Public Records of Pinellas County, Florida; less that part described as follows: Begin at the
most Westerly corner of Lot 1, Hillcrest Estates First Addition, for a point of beginning; thence North 54°
08' 50" East, 108.90 feet; thence South 0° 10' 49" East, 63.85 feet; thence North 89° 57' 30" West, 88.47
feet to the point of beginning.
Exhibit B
PROPOSED FUTURE LAND USE MAP
Owner(s): Protected Owners Case: ANX2021-06010
Site: Protected Address
Property
Size(Acres):
ROW (Acres):
Land Use Zoning PIN: Protected
From : Residential Low (RL) R-2 Single Family Residential
Atlas Page: To: Residential Low (RL) Low Medium Density
Residential (LMDR)
3 9 9 2 5
16840
13
14
15
121
1.71
24/03
399063 9 9 4 2
39924399256
7
8
9
12
13
1
2
3
4
5
6
7
8
19
20
21
1
2
3
4 5
6
7
8 9
10
11
24
1
2
3 16
17 18
19
484950
1A
2A
3A
4A
5A
6A
32/02
1.43 AC(C)
AC(C)
1
1
I
RL
RE RU
RURU
RL
RU RURU
RE
P P
RE
LAKE FOREST RD N E C OA C H M A N R D VARSITY DR COLLEGE HILL DR FOREST GLEN RD 92 5
899
8 4 5
977
930
950
920
9 5 1
888
945
862
8 4 4
910
811
887
812 981765
808
911
764
905
874
810
808
832
945
955
896
920
2
3
0
9
2
2
5
1
2
3
5
1
2
3
1
42292
2356764 765
921985
809
764
766
952
9 9 5
765
809
863
935
2
3
3
0
22952364-Not to Scale--Not a Survey-Rev. 6/14/2021
N
LOCATION MAP
Owner(s): Protected Owners Case: ANX2021-06010
Site: Protected Address
Property
Size(Acres):
ROW (Acres):
Land Use Zoning PIN: Protected
From : Residential Low (RL) R-2 Single Family Residential
Atlas Page: To: Residential Low (RL) Low Medium Density
Residential (LMDR)
DREW ST
SHARKEY RD ANNA AVE DORA DR
N E C OA C H M A N R D N OLD COACHMAN RDLAKE FOREST RD LORENA LN
ELLA PL
VARSITY DR COLLEGE HILL DR FOREST GLEN RD RUSKIN RD TERRACE DR EOBERLIN DR NORMAN DR
TERRACE DR NACORN CT ^
PROJECT
SITE -Not to Scale--Not a Survey-Rev. 6/10/2021
AERIAL PHOTOGRAPH
Owner(s): Protected Owners Case: ANX2021-06010
Site: Protected Address
Property
Size(Acres):
ROW (Acres):
Land Use Zoning PIN: Protected
From : Residential Low (RL) R-2 Single Family Residential
Atlas Page: To: Residential Low (RL) Low Medium Density
Residential (LMDR) LAKE FOREST RD LAKE FOREST RD N E C OA C H M A N R D N E C OA C H M A N R D VARSITY DR VARSITY DR COLLEGE HILL DR COLLEGE HILL DR FOREST GLEN RD FOREST GLEN RD -Not to Scale--Not a Survey-Rev. 6/10/2021
N
EXISTING SURROUNDING USES MAP
Owner(s): Protected Owners Case: ANX2021-06010
Site: Protected Address
Property
Size(Acres):
ROW (Acres):
Land Use Zoning PIN: Protected
From : Residential Low (RL) R-2 Single Family Residential
Atlas Page: To: Residential Low (RL) Low Medium Density
Residential (LMDR)
3 9 9 2 5
16840
13
14
15
121
1.71
24/03
399063 9 9 4 2
39924399256
7
8
9
12
13
1
2
3
4
5
6
7
8
19
20
21
1
2
3
4 5
6
7
8 9
10
11
24
1
2
3 16
17 18
19
484950
1A
2A
3A
4A
5A
6A
32/02
1.43 AC(C)
AC(C)
1
1
LAKE FOREST RD N E C OA C H M A N R D VARSITY DR COLLEGE HILL DR FOREST GLEN RD 92 5
899
8 4 5
977
930
950
920
9 5 1
888
945
862
8 4 4
910
921
811
887
812 981765
808
911
764
766
874
810
808
832
809
2
3
0
9
2
2
5
1
2
3
5
1
2
3
1
4
229522922356764 765985809
764
905
952
9 9 5
765
945
863
935
955
896
920
2
3
3
0
2364-Not to Scale--Not a Survey-Rev. 6/14/2021
Single Family Residential Single Family Residential Single Family Residential Single Family
Residential
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9483-21 2nd rdg
Agenda Date: 10/7/2021 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 9.3
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9483-21 on second reading, amending the Zoning Atlas of the city by zoning
certain real property described as Lot 1, Hillcrest Estates First Addition, Clearwater, Florida,
upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/6/2021
Ordinance No. 9483-21
ORDINANCE NO. 9483-21
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY DESCRIBED AS
LOT 1, HILLCREST ESTATES FIRST ADDITION,
CLEARWATER, FLORIDA, UPON ANNEXATION INTO THE
CITY OF CLEARWATER, AS LOW MEDIUM DENSITY
RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's
Comprehensive Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning
Atlas of the City is amended, as follows:
The map attached as Exhibit “B” is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9481-21.
Property Zoning District
See attached Exhibit “A” for legal
description;
Low Medium Density Residential
(LMDR)
(ANX2021-06010)
Ordinance No. 9483-21
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
Exhibit A
LEGAL DESCRIPTION
ANX2021-06010
=========================================================================================
Lot 1, Hillcrest Estates First Addition, according to the Plat thereof as recorded in Plat Book 63, page(s)
48, of the Public Records of Pinellas County, Florida; less that part described as follows: Begin at the
most Westerly corner of Lot 1, Hillcrest Estates First Addition, for a point of beginning; thence North 54°
08' 50" East, 108.90 feet; thence South 0° 10' 49" East, 63.85 feet; thence North 89° 57' 30" West, 88.47
feet to the point of beginning.
Exhibit B
PROPOSED ZONING MAP
Owner(s): Protected Owners Case: ANX2021-06010
Site: Protected
Property
Size(Acres):
ROW (Acres):
Land Use Zoning PIN: Protected
From : Residential Low (RL) R-2 Single Family Residential
Atlas Page: To: Residential Low (RL) Low Density
Residential (LMDR)
3 9 9 2 5
16840
13
14
15
121
1.71
24/03
399063 9 9 4 2
39924399256
7
8
9
12
13
1
2
3
4
5
6
7
8
19
20
21
1
2
3
4 5
6
7
8 9
10
11
24
1
2
3 16
17 18
19
484950
1A
2A
3A
4A
5A
6A
32/02
1.43 AC(C)
AC(C)
1
1
LAKE FOREST RD N E C OA C H M A N R D VARSITY DR COLLEGE HILL DR FOREST GLEN RD LMDR
I
OS/R
LMDR
92 5
899
8 4 5
977
950
920
9 5 1
888
945
862
8 4 4
910
921
811
887 981765
808
911
764
766
905
874
810
808
832
9 9 5
809
935
955
896
920
2
3
0
9
2
2
5
1
2
3
5
1
2
3
1
4
229522922356764
930
765
812 985809
764
952
765
945
863
2
3
3
0
2364-Not to Scale--Not a Survey-Rev. 6/17/2021
LOCATION MAP
Owner(s): Protected Owners Case: ANX2021-06010
Site: Protected Address
Property
Size(Acres):
ROW (Acres):
Land Use Zoning PIN: Protected
From : Residential Low (RL) R-2 Single Family Residential
Atlas Page: To: Residential Low (RL) Low Medium Density
Residential (LMDR)
DREW ST
SHARKEY RD ANNA AVE DORA DR
N E C OA C H M A N R D N OLD COACHMAN RDLAKE FOREST RD LORENA LN
ELLA PL
VARSITY DR COLLEGE HILL DR FOREST GLEN RD RUSKIN RD TERRACE DR EOBERLIN DR NORMAN DR
TERRACE DR NACORN CT ^
PROJECT
SITE -Not to Scale--Not a Survey-Rev. 6/10/2021
AERIAL PHOTOGRAPH
Owner(s): Protected Owners Case: ANX2021-06010
Site: Protected Address
Property
Size(Acres):
ROW (Acres):
Land Use Zoning PIN: Protected
From : Residential Low (RL) R-2 Single Family Residential
Atlas Page: To: Residential Low (RL) Low Medium Density
Residential (LMDR) LAKE FOREST RD LAKE FOREST RD N E C OA C H M A N R D N E C OA C H M A N R D VARSITY DR VARSITY DR COLLEGE HILL DR COLLEGE HILL DR FOREST GLEN RD FOREST GLEN RD -Not to Scale--Not a Survey-Rev. 6/10/2021
N
EXISTING SURROUNDING USES MAP
Owner(s): Protected Owners Case: ANX2021-06010
Site: Protected Address
Property
Size(Acres):
ROW (Acres):
Land Use Zoning PIN: Protected
From : Residential Low (RL) R-2 Single Family Residential
Atlas Page: To: Residential Low (RL) Low Medium Density
Residential (LMDR)
3 9 9 2 5
16840
13
14
15
121
1.71
24/03
399063 9 9 4 2
39924399256
7
8
9
12
13
1
2
3
4
5
6
7
8
19
20
21
1
2
3
4 5
6
7
8 9
10
11
24
1
2
3 16
17 18
19
484950
1A
2A
3A
4A
5A
6A
32/02
1.43 AC(C)
AC(C)
1
1
LAKE FOREST RD N E C OA C H M A N R D VARSITY DR COLLEGE HILL DR FOREST GLEN RD 92 5
899
8 4 5
977
930
950
920
9 5 1
888
945
862
8 4 4
910
921
811
887
812 981765
808
911
764
766
874
810
808
832
809
2
3
0
9
2
2
5
1
2
3
5
1
2
3
1
4
229522922356764 765985809
764
905
952
9 9 5
765
945
863
935
955
896
920
2
3
3
0
2364-Not to Scale--Not a Survey-Rev. 6/14/2021
Single Family Residential Single Family Residential Single Family Residential Single Family
Residential
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9487-21 2nd rdg
Agenda Date: 10/7/2021 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 9.4
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9487-21 on second reading, amending Section 3-909.B of the Community
Development Code by clarifying who may obtain outdoor café permits and that such permits
expire on a yearly basis and require renewal; amending Section 3-909.C to allow outdoor cafes
to be located in adjacent streets if closed to vehicular traffic and authorized by the city;
amending Section 3-909.D to require operators to maintain outdoor café areas in a neat and
orderly appearance and amending Appendix A Schedule of Fees to establish a reduced
renewal fee for outdoor café permits and deleting a duplicative and higher fee for outdoor café
permits.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/6/2021
Ordinance No. 9487-21
Ordinance No. 9487-21
AN ORDINANCE OF THE CITY OF CLEARWATER MAKING AMENDMENTS TO THE COMMUNITY DEVELOPMENT CODE BY AMENDING SECTION 3-909.B OUTDOOR CAFES LOCATED WITHIN PUBLIC RIGHT(S)-OF-WAY BY CLARIFYING WHO MAY OBTAIN OUTDOOR CAFÉ PERMITS AND THAT SUCH PERMITS EXPIRE ON A YEARLY BASIS AND REQUIRE RENEWAL; BY AMENDING SUBSECTION 3-909.C, LOCATION AND DESIGN REQUIREMENTS BY ALLOWING OUTDOOR CAFES TO BE LOCATED IN ADJACENT STREETS IF CLOSED TO VEHICULAR TRAFFIC AND AUTHORIZED BY THE CITY; BY AMENDING SUBSECTION 3-909.D OPERATIONAL REQUIREMENTS TO REQUIRE OUTDOOR CAFÉ OPERATORS TO BE RESPONSIBLE FOR MAINTAINING OUTDOOR CAFÉ AREAS IN A NEAT AND ORDERLY APPEARANCE AND FREE AND CLEAR FROM DEBRIS; BY AMENDING APPENDIX A, SCHEDULE OF FEES, RATES AND CHARGES, VIII LAND DEVELOPMENT, (1) LEVEL ONE, BY ESTABLISHING A REDUCED RENEWAL FEE
FOR OUTDOOR CAFÉ PERMITS AND DELETING A DUPLICATIVE AND HIGHER FEE FOR OUTDOOR CAFÉ PERMITS; CERTIFYING CONSISTENCY WITH THE CITY’S COMPREHENSIVE PLAN AND PROPER ADVERTISEMENT; PROVIDING FOR
SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, outdoor cafes encourage pedestrian traffic and activity and redevelopment; and WHEREAS, outdoor cafes provide a unique environment for relaxation and food consumption; and WHEREAS, it is advisable to clarify certain permitting requirements for outdoor cafes; and WHEREAS, the established permit requirements and operational standards are necessary to protect and promote the general health, safety and welfare of the residents of the city, now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA:
Section 1. That Article 3, Development Standards, Section 3- 909. Outdoor cafes located within public right(s)-of-way, Community Development Code, be amended to read as follows:
Section 3-909. Outdoor cafés located within public right(s)-of-way.
* * * * * B. Outdoor café permits Application process. The community development coordinator shall review all outdoor cafes as an allowable encroachment into the public right(s)-of-way subject to compliance with the location, design and operational requirements below.
1. An outdoor cafe permit shall only be issued to a person who has paid the business tax for a business establishment and who wishes to provide tables and chairs on the right-of-way consistent with this section.
Ordinance No. 9487-21
2. Outdoor cafe permits expire on September 30th of each year and shall be renewed yearly to continue operation of the café. * * * * * C. Location and design requirements. 1. Outdoor cafés are restricted to the sidewalk frontage of the subject business applying for a permit, except that outdoor cafes located within the Cleveland Street District may extend the linear distance of any adjacent business frontage, in accordance with the provisions of Section 3-909.D.10. In the Cleveland Street Café District such cafes may also extend the linear distance of any adjacent business frontage, in accordance with the provisions of Section 3-909.D.10. If authorized by the city, outdoor cafes may also
extend into the adjacent Cleveland Street right-of-way provided the street is closed to vehicular traffic and all applicable ADA requirements are met.
* * * * * Section 2. That Article 3, Development Standards, Section 3- 909. Outdoor cafes located
within public right(s)-of-way, be amended to read as follows with subsections re-numbered as appropriate. D. Operational requirements. * * * * * * 15. The outdoor café operator is responsible for maintaining the outdoor café area and five feet beyond its perimeters in a neat and orderly appearance at all times and shall clear all debris on a periodic basis during the day and at the close of each business day. City owned waste receptacles shall not be used for café food and waste disposal. . Section 3. That Appendix A, Schedule of Fees, Rates and Charges, VIII. Land Development, Section (1) Level 1 Community Development Code, be amended to read as follows.
Appendix A, Schedule of Fees, Rates and Charges, VIII. Land Development
(1) Level One * * * * * *
(i) Outdoor café initial permit (applicable only if located within the public right(s)-of-way) . .$50 Yearly renewal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . .. . . . .$25 * * * * * *
(m) Dog-friendly restaurant or outdoor café permit . . . . . . . . . . .. . . . . . . . . . . . . . . . $75
Ordinance No. 9487-21
Section 4. Amendments to the Community Development Code of the City of Clearwater (as originally adopted by Ordinance No. 6348-99 and subsequently amended) are hereby
adopted to read as set forth in this Ordinance. Section 5. The City of Clearwater does hereby certify that the amendments contained herein, as well as the provisions of this Ordinance, are consistent with and in conformance with
the City’s Comprehensive Plan. Section 6. Should any part or provision of this Ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a whole, or any part thereof other than the part declared to be invalid. Section 7. Notice of the proposed enactment of this Ordinance has been properly advertised in a newspaper of general circulation in accordance with applicable law. Section 8. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _______________________________
PASSED ON SECOND AND FINAL ____________________________ READING AND ADOPTED ___________________________ Frank V. Hibbard Mayor Approved as to form: Attest: ____________________________ ____________________________
Matthew Mytych Rosemarie Call Assistant City Attorney City Clerk
.
PLANNING & DEVELOPMENT DEPARTMENT
COMMUNITY DEVELOPMENT BOARD STAFF REPORT
MEETING DATE: August 17, 2021
AGENDA ITEM: E.2.
CASE: TA2021-07002
ORDINANCE NO.: 9487-21
REQUEST: To amend certain City of Clearwater Community Development
Code operational and permit requirements for outdoor cafés, as well
as establish a reduced café renewal permit fee in Appendix A,
Schedule of Fees, Rates and Charges.
INITIATED BY: City of Clearwater, Planning and Development Department
BACKGROUND:
During the re-opening phases of the COVID emergency the city of Clearwater allowed regulatory
flexibility for temporary outdoor cafes and closed Cleveland Street to traffic to accommodate
expanded outdoor dining. During this time there was an increase in the number of outdoor cafes
in both Downtown and Clearwater Beach. Since the emergency is now over, the city, Amplify
Clearwater and the Community Redevelopment Agency are working together to ensure that
businesses obtain the proper approval to continue operating outdoor cafes consistent with city
ordinances.
Upon review of current outdoor café requirements, the Planning and Development Department
identified several needed amendments to the Community Development Code to provide greater
clarity on permit and operational requirements. Also, as the city has decided to continue the
closure of Cleveland Street for outdoor dining, the code needs to provide for café space in the
public right-of-way beyond sidewalk areas.
ANALYSIS:
The proposed amendments to the Community Development Code revise the outdoor café
provisions as follows.
-
Planning & Development Department Community Development Code Text Amendment
Community Development Board – August 17, 2021
TA2021-07002 – Page 2
• Clarifies outdoor café permits are issued to those with business tax receipts for the business
they serve.
• Provides for the yearly renewal of outdoor café permits and at a reduced fee.
• Allows for outdoor cafes in the Cleveland Street right-of-way if the street is closed to traffic
and ADA requirements are met.
• Requires the outdoor café operator to maintain the café area in a neat and orderly
appearance and free of debris throughout the business day. It also precludes businesses
from using city owned waste receptacles for café food and waste disposal.
CRITERIA FOR TEXT AMENDMENTS:
CDC Section 4-601 sets forth the procedures and criteria for reviewing text amendments. All text
amendments must comply with the following:
1. The proposed amendment is consistent with and furthers the goals, policies and
objectives of the Comprehensive Plan.
A review of the Clearwater Comprehensive Plan identified the following goals, objectives and
policies which will be furthered by the proposed Code amendments:
Goal A.3 The City of Clearwater shall ensure that all development or redevelopment
initiatives meet the safety, environmental, and aesthetic needs of the City
through consistent implementation of the Community Development Code.
Objective A.5.5 Promote high quality design standards that support Clearwater’s image and
contribute to its identity.
Policy A.6.1.6 Land use decisions in Clearwater shall support the expansion of economic
opportunity, the creation of jobs and training opportunities as well as the
maintenance of existing industries through establishment of enterprise
zones, activity centers and redevelopment areas and by coordination with
the Chamber of Commerce, Tourist Development Council and other
economic development organizations and agencies.
Objective A.6.2 The City of Clearwater shall continue to support innovative planned
development and mixed land use development techniques in order to
promote infill development that is consistent and compatible with the
surrounding environment.
-
Planning & Development Department Community Development Code Text Amendment
Community Development Board – August 17, 2021
TA2021-07002 – Page 3
Objective A.6.6 Tourism is a substantial element of the City’s economic base and as such
the City shall continue to support the maintenance and enhancement of this
important economic sector.
Policy A.6.8.1 Build active, attractive communities that are designed at a human scale
and encourage walking, cycling and use of mass transit.
Outdoor cafes enrich public rights-of-way by creating attractive and inviting areas that increase
pedestrian activity and contribute to a vibrant street life. Outdoor cafes also provide
opportunities for economic growth as businesses can expand seating areas and serve more
customers. This increase in customers and activity generate additional foot traffic in an area
which provides spillover effects to other businesses on the street. The proposed amendments
are consistent with the goals, objectives, and policies of the Comprehensive Plan.
2. The proposed amendment furthers the purposes of the Community Development Code
and other City ordinances and actions designed to implement the Plan.
The proposed text amendment will further the purposes of the CDC in that it will be consistent
with the following purposes set forth in CDC Section 1-103:
Sec. 1-103.A. It is the purpose of this Development Code to implement the
Comprehensive Plan of the city; to promote the health, safety, general
welfare and quality of life in the city; to guide the orderly growth and
development of the city; to establish rules of procedure for land
development approvals; to enhance the character of the city and the
preservation of neighborhoods; and to enhance the quality of life of all
residents and property owners of the city.
Sec. 1-103.B.3 Strengthening the City’s economy and increasing its tax base as a whole.
Sec. 1-103.E.2. Protect the character and the social and economic stability of all parts of the
city through the establishment of reasonable standards which encourage the
orderly and beneficial development of land within the city.
By providing additional clarification to operational and permitting requirements the proposed
amendments to the city’s outdoor café standards further the orderly use of the public right-of-
way. Outdoor dining contributes to the vibrancy and character of the city’s Downtown and
Clearwater Beach which has a positive impact on the city’s quality of life. Outdoor cafes also
provide expanded capacity for eating establishments, increasing the viability of businesses,
which will strengthen the City’s economy. As the ordinance allows the right-of-way beyond
the sidewalk to be used for outdoor dining in the Cleveland Street District, this amendment
will further support the Downtown economy. Establishing clear requirements for maintaining
-
Planning & Development Department Community Development Code Text Amendment
Community Development Board – August 17, 2021
TA2021-07002 – Page 4
clean outdoor dining areas, free and clear from trash and debris also promotes the health and
welfare of the city. Proposed Ordinance 9487-21 furthers the purposes of the Community
Development Code.
SUMMARY AND RECOMMENDATION:
The proposed amendment to the Community Development Code is consistent with and will further
the goals of the Clearwater Comprehensive Plan and the purposes of the Community Development
Code. Based upon the above, the Planning and Development Department recommends
APPROVAL of Ordinance No. 9487-21 that amends the Community Development Code.
Prepared by Planning and Development Department Staff: ___________________________
Gina L. Clayton
Planning and Development Director
ATTACHMENTS: Ordinance No. 9487-21
Resume
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9488-21 2nd rdg
Agenda Date: 10/7/2021 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 9.5
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9488-21 on second reading, amending the Community Development Code by
adding a new section 3-204 to allow for the keeping of chickens in certain residential zoning
districts, providing standards for the keeping of chickens and associated accessory structures,
and amending Section 8-102 to include definitions for chicken, chicken coop, and chicken run.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/6/2021
Ordinance No. 9488-21
ORDINANCE NO. 9488-21
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA
MAKING AMENDMENTS TO THE COMMUNITY DEVELOPMENT CODE BY
PROVIDING A NEW SUBSECTION UNDER SECTION 3-204 TO ALLOW FOR
THE KEEPING OF CHICKENS IN CERTAIN RESIDENTIAL ZONING
DISTRICTS; PROVIDING SPECIFIC STANDARDS FOR THE KEEPING OF
CHICKENS AND ASSOCIATED ACCESSORY STRUCTURES; AMENDING
SECTION 8-102 TO INCLUDE DEFINITIONS FOR CHICKEN, CHICKEN COOP,
AND CHICKEN RUN; CERTIFYING CONSISTENCY WITH THE CITY’S
COMPREHENSIVE PLAN AND PROPER ADVERTISEMENT; PROVIDING FOR
SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, in response to community dialogue and engagement with Clearwater
residents, the City wishes to allow for the keeping of chickens in certain residential zoning districts
subject to certain standards and restrictions; and
WHEREAS, the City has determined that revisions to the Community Development Code
to allow for the keeping of chickens in certain residential zoning districts would serve to promote
more diverse and healthier lifestyle choices for City residents; and
WHEREAS, the City of Clearwater adopted the Community Development Code on
January 21, 1999, which took effect on March 8, 1999; and
WHEREAS, at a duly noticed public meeting the Clearwater Community Development
Board, pursuant to its responsibilities as the Local Planning Agency, has reviewed these
amendments, conducted a public hearing, considered all public testimony and has determined
that these amendments are consistent with the City of Clearwater’s Comprehensive Plan and
recommended that the City Council adopt these amendments; and
WHEREAS, the City Council has fully considered the recommendation of the Community
Development Board and testimony and evidence submitted at its public hearing; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA:
Section 1. That Article 3, Development Standards, Section 3-204., Specific
Standards, Community Development Code, be amended to add subsection “I.” and read as
follows:
Section 3-204. – Specific standards. * * * * * * * * * *
I. Backyard Chickens
2 Ordinance No. 9488-21
1. Purpose. The purpose of this subsection is to allow the keeping of chickens within certain residential zoning districts while limiting the intensity and potential impact on neighboring
properties.
2. Applicability. The provisions of this subsection shall apply to the keeping of chickens as an accessory use to a detached dwelling on properties located in the LDR, LMDR, MDR, MHDR, and HDR zoning districts.
3. Standards.
a. General conditions for the keeping of chickens in the permitted zoning districts.
i. Up to four (4) chickens may be kept on any property with an occupied detached dwelling located in the permitted zoning districts. Chickens may not be kept on properties occupied by attached dwellings, or within mobile home parks.
ii. A chicken coop and a connected chicken run are both required for the keeping of chickens pursuant to this subsection. Chickens shall be kept within the chicken coop or the chicken run connected thereto at all times.
iii. Ducks, geese, turkeys, peafowl, adult male chickens/roosters, or any other
poultry or fowl are not allowed under the provisions of this subsection of the Code.
iv. Chickens shall be kept primarily for personal use. The selling of chickens,
eggs or chicken manure, or the breeding of chickens for commercial purposes is generally prohibited. However, chicken eggs may be sold if the sales are conducted as a part of a lawful home-based business that has
obtained all required permits and approvals for such activity.
v. Chickens shall not be slaughtered on premises.
b. Location and other requirements for chicken coops and chicken runs in the permitted zoning districts.
i. The chicken coop shall be covered and ventilated. The chicken coop and chicken run must both be completely secured from predators, including all openings, ventilation holes, doors, and gates.
ii. Any chicken coop and chicken run must be located in the rear yard of a property unless the property is a corner lot. For a corner lot, a chicken coup and chicken run must be located in the side yard of the property.
iii. The chicken coop and chicken run shall comply with the zoning district’s accessory structure setbacks.
iv. The chicken coop and chicken run must be screened using an opaque fence or a landscape screen so that the coop and run cannot be seen from
adjacent properties and public rights-of-way.
v. The chicken coop shall provide a minimum area of three (3) square feet per chicken and the chicken run shall provide a minimum area of eight (8)
square feet per chicken to ensure that the chicken living area is of sufficient size to permit free movement of the chickens.
vi. Neither the chicken coop nor the chicken run may be taller than six (6) feet
measured from the natural grade and both structures must be accessible for cleaning and maintenance.
3 Ordinance No. 9488-21
c. Health, sanitation, and nuisance as applied to the keeping of chickens in the permitted zoning districts.
i. No person shall release or set any chicken free from any chicken coop or chicken run.
ii. All feed must be stored in a rodent and predator-proof container.
iii. Chicken coops and chicken runs shall be maintained in a clean and sanitary condition at all times. All manure not used for composting or fertilizer shall be promptly removed. Chickens shall not be permitted to create a nuisance consisting of odor, noise or pests, or contribute to any other nuisance condition.
d. Enforcement.
i. In a public health emergency declared by the Director of the Pinellas County Health Department, including but not limited to an outbreak of Avian Flu or West Nile virus, the County or City may require immediate corrective action in accordance with applicable public health regulations and procedures.
ii. No person convicted as a repeat violator of this section may be permitted
to, or continue to, keep chickens on their premises.
Section 2. That Article 8, Definitions and Rules of Construction, Section 8-102.,
Definitions, Community Development Code, be amended to add certain definitions and read as
follows:
Section 8-102. - Definitions. * * * * * * * * * *
Chicken means specifically female chickens only (i.e., hens).
Chicken coop means a covered house, structure, or room that provides
chickens with shelter from weather and with a roosting area protected from predators.
Chicken run means a fenced or wired in area or pen with a roof or fencing completely covering the top portion thereof, required in conjunction with a chicken coop to provide an outside exercise area for chickens free from predators and of a size that allows access to a foraging area and sunlight. * * * * * * * * * *
Section 3. Amendments to the Community Development Code of the City of Clearwater (as originally adopted by Ordinance No. 6348-99 and subsequently amended) are hereby adopted to read as set forth in this Ordinance. Section 4. The City of Clearwater does hereby certify that the amendments contained herein, as well as the provisions of this Ordinance, are consistent with and in conformance with
the City’s Comprehensive Plan.
4 Ordinance No. 9488-21
Section 5. Should any part or provision of this Ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a
whole, or any part thereof other than the part declared to be invalid. Section 6. Notice of the proposed enactment of this Ordinance has been properly advertised in a newspaper of general circulation in accordance with applicable law. Section 7. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING ____________________________
PASSED ON SECOND AND FINAL ____________________________
READING AND ADOPTED
____________________________ Frank V. Hibbard Mayor Approved as to form: Attest:
____________________________ ____________________________ Matthew J. Mytych, Esq. Rosemarie Call Assistant City Attorney City Clerk
PLANNING & DEVELOPMENT DEPARTMENT COMMUNITY DEVELOPMENT BOARD STAFF REPORT
MEETING DATE: August 17, 2021
AGENDA ITEM: E.1.
CASE: TA2021-06001
ORDINANCE NO.: 9488-21
REQUEST: To amend the City of Clearwater’s Community Development Code accessory uses/structures standards to allow for the keeping of backyard chickens and provide standards for associated accessory structures as an accessory use in certain residential zoning districts.
INITIATED BY: City of Clearwater, City Attorney’s Office
BACKGROUND:
At its regular council meeting held on May 6, 2021, the City of Clearwater City Council engaged
in a discussion with city staff, residents, and chicken advocates regarding the possibility of
allowing chickens in certain residential zoning districts in the City of Clearwater. During the
meeting, the City Council requested that the City Attorney’s Office prepare a draft ordinance to
allow for the keeping of such chickens. After having worked closely with Planning and
Development staff, the City Attorney’s Office has prepared Ordinance 9488-21 which proposes
to allow for the keeping of chickens as an accessory use in certain residential districts.
ANALYSIS:
The proposed amendments to the Community Development Code revise the accessory
use/structures specific standards in Section 3-204 and Article 8. Definitions and Rules of
Construction as follows.
• Allows for the keeping of up to four backyard chickens as an accessory use to detached
dwellings located in the LDR, LMDR, MDR, MHDR, and HDR zoning districts.
• Clarifies that the keeping of other poultry or fowl, including roosters, is prohibited.
-
Planning & Development Department Community Development Code Text Amendment
Community Development Board – August 17, 2021 TA2021-06001 – Page 2
• Generally prohibits the sale the chicken eggs, the sale of manure, and the breeding of
chickens for commercial purposes. However, an exception is provided for the sale of eggs
that are a part of a lawful home-based business that has obtained the necessary permits and
approvals.
• Establishes location, size and other standards for chicken coops and associated chicken
runs.
• Obligates owners to maintain chicken coops and runs in clean and sanitary manners to
ensure proper health and sanitation, and establishes what situations would be a nuisance
condition.
• Defines chicken, chicken coop, and chicken run.
It should be noted that a second supplemental ordinance is concurrently being processed through
the City that proposes amendments to Chapter 8, Animals, of the Clearwater Code of Ordinances
to provide consistency with the proposed backyard chickens accessory use section. However,
the supplemental ordinance is not a subject for review by the City of Clearwater Community
Development Board.
CRITERIA FOR TEXT AMENDMENTS:
CDC Section 4-601 sets forth the procedures and criteria for reviewing text amendments. All text
amendments must comply with the following:
1. The proposed amendment is consistent with and furthers the goals, policies and objectives
of the Comprehensive Plan.
2. The proposed amendment furthers the purposes of the Community Development Code and
other City ordinances and actions designed to implement the Plan.
The proposed amendment does not conflict with the Comprehensive Plan, Community
Development Code, or any other City ordinances. Specifically, the proposed text amendment will
further the purposes of the CDC in that it will be consistent with the following purposes set forth
in CDC Section 1-103:
Sec. 1-103.A. It is the purpose of this Development Code to implement the Comprehensive
Plan of the city; to promote the health, safety, general welfare and quality of
life in the city; to guide the orderly growth and development of the city; to
establish rules of procedure for land development approvals; to enhance the
character of the city and the preservation of neighborhoods; and to enhance the
quality of life of all residents and property owners of the city.
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9489-21 2nd rdg
Agenda Date: 10/7/2021 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 9.6
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9489-21 on second reading, amending Section 8.04, Code of Ordinances,
providing an exception from the general keeping of certain animals to allow for the keeping of
chickens in certain residential zoning districts and amending Section 8.33 to clarify that it shall
be unlawful to allow chickens to wander public streets or the property of another.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/6/2021
Ordinance No. 9489-21
ORDINANCE NO. 9489-21
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA
MAKING AMENDMENTS TO THE CODE OF ORDINANCES BY PROVIDING A
NEW EXCEPTION UNDER SECTION 8.04 FROM THE GENERAL KEEPING OF
CERTAIN ANIMALS PROHIBITION OF THE ANIMAL CHAPTER OF THE CODE
OF ORDINANCES SPECIFICALLY FOR THE KEEPING OF CHICKENS IN
CERTAIN RESIDENTIAL ZONING DISTRICTS PURSUANT TO SECTION 3-
204.I OF THE COMMUNITY DEVELOPMENT CODE; AMENDING SECTION 8.33
TO CLARIFY THAT IT SHALL BE UNLAWFUL TO ALLOW CHICKENS TO
WANDER PUBLIC STREETS OR THE PROPERTY OF ANOTHER; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, in response to community dialogue and engagement with Clearwater
residents, the City wishes to allow for the keeping of chickens in certain residential zoning districts
subject to specific standards and restrictions; and
WHEREAS, the City has determined that revisions to the Community Development Code
to allow for the keeping of chickens in certain residential zoning districts would serve to promote
more diverse and healthier lifestyle choices for City residents; and
WHEREAS, in order to implement the necessary revisions to the Community Development
Code to allow for the keeping of said chickens, certain revisions need to be implemented in the
Animal Chapter of the Code of Ordinances; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA:
Section 1. That Chapter 8, Animals, Section 8.04., Exceptions to Section 8.03, Code
of Ordinances City of Clearwater, be amended to add subsection (11) and read as follows:
Sec. 8.04. - Exceptions to section 8.03.
The provisions of section 8.03 shall not apply to the following:
* * * * * * * * * * (11) The keeping of chickens pursuant to Section 3-204.I of the City of Clearwater Community development code.
* * * * * * * * * *
Section 2. That Chapter 8, Animals, Section 8.33., Running at Large; securing on
public property or property of another, Code of Ordinances City of Clearwater, be amended to
read as follows:
2 Ordinance No. 9489-21
Sec. 8.33. - Running at large; securing on public property or property of another.
It shall be unlawful for any person who owns, harbors, keeps or maintains any horse, chicken, cow or other domestic animal or pet including dogs to permit such animal to wander on the public streets or on the property of another. Such animals shall not be secured except temporarily on the public streets, parks, property of another or parkways of the city, and any such horse, cow and other animal or pet including dogs found to be wandering at large out of presence of the owner, or tied or secured on the public streets or parkways of the city except temporarily shall be impounded.
Section 3. Amendments to the Code of Ordinances of the City of Clearwater are hereby adopted to read as set forth in this Ordinance.
Section 4. Should any part or provision of this Ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a
whole, or any part thereof other than the part declared to be invalid. Section 5. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING ____________________________ PASSED ON SECOND AND FINAL ____________________________ READING AND ADOPTED ____________________________
Frank V. Hibbard Mayor Approved as to form: Attest: ____________________________ ____________________________
Matthew J. Mytych, Esq. Rosemarie Call Assistant City Attorney City Clerk
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9490-21 2nd rdg
Agenda Date: 10/7/2021 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 9.7
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9490-21 on second reading, annexing certain unaddressed real property
located approximately 835 feet South of Gulf to Bay Boulevard between 2975 Gulf to Bay
Boulevard and Old Tampa Bay in Clearwater, Florida 33759, into the corporate limits of the city
and redefining the boundary lines of the city to include said addition.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/6/2021
Ordinance No. 9490-21
ORDINANCE NO. 9490-21
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN UNADDRESSED REAL
PROPERTY LOCATED APPROXIMATELY 835 FEET
SOUTH OF GULF TO BAY BOULEVARD BETWEEN 2975
GULF TO BAY BOULEVARD AND OLD TAMPA BAY IN
CLEARWATER, FLORIDA 33759, INTO THE CORPORATE
LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY
LINES OF THE CITY TO INCLUDE SAID ADDITION;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit “B” has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
See attached Exhibit “A” for legal description;
(ANX2021-07012)
The map attached as Exhibit “B” is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Community Development Coordinator
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 9490-21
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
LEGAL DESCRIPTIONS
ANX2021-07012
=========================================================================================
LEGAL DESCRIPTION:
THAT PART OF:
Lots 16 and 17, of WM. Brown's Subdivision of Bay View, Florida, according to the map or plat
thereof as recorded in Plat Book I, Page 13, Public Records of Hillsborough County, Florida, of
which Pinellas County was formerly a part.
and:
The East 70 feet of Lot 15, of WM. Brown's Subdivision of Bay View, Florida, according to the map or
plat thereof as recorded in Plat Book 1. Page 13, Public Records of Hillsborough County, Florida, of
which Pinellas County was formerly a part.
and:
The submerged land lying South [of] and contiguous to the East 70 feet of Lot 15, of WM.
Brown's Subdivision of Bay View, Florida, according to the map or plat thereof as recorded in
Plat Book 1, Page 13, Public Records of Hillsborough County, Florida, described as follows:
From the Northeast corner of said Lot 15, thence South 0 degrees 37'03" West along the East line of
Lot 15, 375 feet to a point of the High Water Mark for Point of Beginning, said point being 833
feet plus or minus South, and 614 feet, plus or minus West of the East quarter corner of
Section 17, Township 29 South, Range 16 East, thence continuing South 0 degrees 37'03"
West 475 feet; thence South 89 degrees 46' 01" West 70 feet; thence North 0 degrees 37'03"
East along a line parallel to the extension of the East line of Lot 15 to the mean High Water Mark;
thence North Easterly along said mean High Water Mark to the Point of Beginning.
and:
The submerged land in Tampa Bay, immediately South of and adjacent to Lot 17, of WM.
Brown's Subdivision of Bay View, Florida, according to the map or plat thereof as recorded in
Plat Book 1, Page 13, Public Records of Hillsborough County, Florida, of which Pinellas County
was formerly a part, which may be more particularly described as follows:
Commencing at the East Quarter corner of Section 17, Township 29 South, Range 16 East; thence
South 37 Minutes 3 Seconds West, 458.44 feet along the East boundary of said Section 17; thence
South 89 Degrees 46 Minutes 1 Seconds West, 194.7 feet to the Northeast corner of said Lot 17;
thence South 37 Minutes 3 Seconds West 462 feet along the East boundary of said Lot 17, to the
intersection with the High Water Mark of Tampa Bay, for a POINT OF BEGINNING; thence continuing
South 37 Minutes 3 Seconds West 372 feet in line with the East boundary of said Lot 17
produced; thence North 89 Degrees 22 Minutes 57 Seconds West 209.22 feet; thence North
37 Minutes 3 Seconds East 433. 16 feet to the intersection with the aforesaid High Water Mark;
thence South 74 Degrees 59 Seconds East, following the High Water Mark 217.8 feet, more or less,
to the POINT OF BEGINNING.
LYING OUTSIDE OF THE CORPORATE LIMITS OF THE CITY OF CLEARWATER, FLORIDA
Exhibit "A"
Exhibit "B"
PROPOSED ANNEXATION
Owner(s): DD Gulf to Bay LLC Case: ANX2021-07012
Site: 2975 Gulf to Bay Blvd (Submerged Lands)
Property
Size(Acres):
ROW (Acres):
2.49
Land Use Zoning
PIN: 17-29-16-00000-410-0200
17-29-16-12312-000-0020
From : Residential Low Medium
(RLM) UZ Unzoned
Atlas Page: 300B To: US 19 – Regional Center
(US 19-RC), Water US 19, Preservation (P)
A
789101112
(13)
49824
5389
3
A
B
C
1
2
3
4
2
3
32/02
4.78
32/
32/04GOVT LOT 1SEE N16-29-16
FOR PARCELINFO60733531.32
11.16
1.48
5040
12312
234567
12
13
14 15 16 17 18
1
41/02
1.93
GOVT LOT 2GOVT LOT 360AC(C)
AC(C)
AC(C)AC(C)
AC(C)
AC(C)
1
1
1
GULF-TO-BAY BLVD THORNTON RD ROGERS ST ROGERS ST
7 0 0
7 0 2
5 2 02975
298929852981290929512940290028982950290529092963-Not to Scale--Not a Survey-Rev. 8/13/2021
Old Tampa Bay
LOCATION MAP
Owner(s): DD Gulf to Bay LLC Case: ANX2021-07012
Site: 2975 Gulf to Bay Blvd (Submerged Lands)
Property
Size(Acres):
ROW (Acres):
2.49
Land Use Zoning
PIN:
17-29-16-00000-410-0200
17-29-16-12312-000-0020
From : Residential Low Medium
(RLM) UZ Unzoned
Atlas Page: 300B To: US 19 – Regional Center
(US 19-RC), Water US 19, Preservation (P) BAYSIDE BRG GULF-TO-BAY BLVD
C R 3 1 S BAYVI
EW AVE
CAROLINA AVE
ROGERS ST BAY ST ROGERS ST
^-Not to Scale--Not a Survey-Rev. 8/13/2021
Old Tampa Bay
^
^
PROJECT
SITE
PROJECT
SITE
PROJECT
SITE
AERIAL PHOTOGRAPH
Owner(s): DD Gulf to Bay LLC Case: ANX2021-07012
Site: 2975 Gulf to Bay Blvd (Submerged Lands)
Property
Size(Acres):
ROW (Acres):
2.49
Land Use Zoning
PIN:
17-29-16-00000-410-0200
17-29-16-12312-000-0020
From : Residential Low Medium
(RLM) UZ Unzoned
Atlas Page: 300B To: US 19 – Regional Center
(US 19-RC), Water US 19, Preservation (P)
GULF-TO-BAY BLVD GULF-TO-BAY BLVD
ROGERS ST ROGERS ST EAST AVE EAST AVE WEST AVE WEST AVE SOUTH AVE SOUTH AVE
ROGERS ST ROGERS ST -Not to Scale--Not a Survey-Rev. 8/13/2021
Old Tampa Bay
EXISTING SURROUNDING USES MAP
Owner(s): DD Gulf to Bay LLC Case: ANX2021-07012
Site: 2975 Gulf to Bay Blvd (Submerged Lands)
Property
Size(Acres):
ROW (Acres):
2.49
Land Use Zoning
PIN:
17-29-16-00000-410-0200
17-29-16-12312-000-0020
From : Residential Low Medium
(RLM) UZ Unzoned
Atlas Page: 300B To: US 19 – Regional Center
(US 19-RC), Water US 19, Preservation (P)
A
789101112
(13)
49824
5389
3
A
B
C
1
2
3
4
2
3
32/02
4.78
32/
32/04GOVT LOT 1SEE N16-29-16
FOR PARCELINFO60733531.32
11.16
1.48
5040
12312
234567
12
13
14 15 16 17 18
1
41/02
1.93
GOVT LOT 2GOVT LOT 360AC(C)
AC(C)
AC(C)AC(C)
AC(C)
AC(C)
1
1
1
GULF-TO-BAY BLVD THORNTON RD ROGERS ST ROGERS ST
7 0 0
7 0 2
5 2 02975
298929852981290929512940290028982950290529092963-Not to Scale--Not a Survey-Rev. 8/13/2021
Old Tampa Bay
Vacant
Office Multi-Family Residential Institutional Retail
Multi-Family
Residential
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9491-21 2nd rdg
Agenda Date: 10/7/2021 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 9.8
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9491-21 on second reading, amending the future land use plan element of the
Comprehensive Plan to designate the land use for certain unaddressed real property located
approximately 835 feet South of Gulf to Bay Boulevard between 2975 Gulf to Bay Boulevard and
Old Tampa Bay in Clearwater, Florida 33759, upon annexation into the City of Clearwater, as
US 19 - Regional Center (US 19-RC) and Water.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/6/2021
Ordinance No. 9491-21
ORDINANCE NO. 9491-21
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT
OF THE COMPREHENSIVE PLAN OF THE CITY, TO
DESIGNATE THE LAND USE FOR CERTAIN
UNADDRESSED REAL PROPERTY LOCATED
APPROXIMATELY 835 FEET SOUTH OF GULF TO BAY
BOULEVARD BETWEEN 2975 GULF TO BAY BOULEVARD
AND OLD TAMPA BAY IN CLEARWATER, FLORIDA 33759,
UPON ANNEXATION INTO THE CITY OF CLEARWATER,
AS US 19 - REGIONAL CENTER (US 19-RC) AND WATER;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the Future Land Use Element of the
Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's Comprehensive Plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The Future Land Use Element of the Comprehensive Plan of the City of
Clearwater is amended by designating the land use categories for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property Land Use
Category
See attached Exhibit “A” for legal
description;
US 19 – Regional
Center (US 19-
RC) and Water
(ANX2021-07012)
The map attached as Exhibit “B” is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s Comprehensive Plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9490-21.
Ordinance No. 9491-21
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
LEGAL DESCRIPTIONS
ANX2021-07012
=========================================================================================
LEGAL DESCRIPTION:
THAT PART OF:
Lots 16 and 17, of WM. Brown's Subdivision of Bay View, Florida, according to the map or plat
thereof as recorded in Plat Book I, Page 13, Public Records of Hillsborough County, Florida, of
which Pinellas County was formerly a part.
and:
The East 70 feet of Lot 15, of WM. Brown's Subdivision of Bay View, Florida, according to the map or
plat thereof as recorded in Plat Book 1. Page 13, Public Records of Hillsborough County, Florida, of
which Pinellas County was formerly a part.
and:
The submerged land lying South [of] and contiguous to the East 70 feet of Lot 15, of WM.
Brown's Subdivision of Bay View, Florida, according to the map or plat thereof as recorded in
Plat Book 1, Page 13, Public Records of Hillsborough County, Florida, described as follows:
From the Northeast corner of said Lot 15, thence South 0 degrees 37'03" West along the East line of
Lot 15, 375 feet to a point of the High Water Mark for Point of Beginning, said point being 833
feet plus or minus South, and 614 feet, plus or minus West of the East quarter corner of
Section 17, Township 29 South, Range 16 East, thence continuing South 0 degrees 37'03"
West 475 feet; thence South 89 degrees 46' 01" West 70 feet; thence North 0 degrees 37'03"
East along a line parallel to the extension of the East line of Lot 15 to the mean High Water Mark;
thence North Easterly along said mean High Water Mark to the Point of Beginning.
and:
The submerged land in Tampa Bay, immediately South of and adjacent to Lot 17, of WM.
Brown's Subdivision of Bay View, Florida, according to the map or plat thereof as recorded in
Plat Book 1, Page 13, Public Records of Hillsborough County, Florida, of which Pinellas County
was formerly a part, which may be more particularly described as follows:
Commencing at the East Quarter corner of Section 17, Township 29 South, Range 16 East; thence
South 37 Minutes 3 Seconds West, 458.44 feet along the East boundary of said Section 17; thence
South 89 Degrees 46 Minutes 1 Seconds West, 194.7 feet to the Northeast corner of said Lot 17;
thence South 37 Minutes 3 Seconds West 462 feet along the East boundary of said Lot 17, to the
intersection with the High Water Mark of Tampa Bay, for a POINT OF BEGINNING; thence continuing
South 37 Minutes 3 Seconds West 372 feet in line with the East boundary of said Lot 17
produced; thence North 89 Degrees 22 Minutes 57 Seconds West 209.22 feet; thence North
37 Minutes 3 Seconds East 433. 16 feet to the intersection with the aforesaid High Water Mark;
thence South 74 Degrees 59 Seconds East, following the High Water Mark 217.8 feet, more or less,
to the POINT OF BEGINNING.
LYING OUTSIDE OF THE CORPORATE LIMITS OF THE CITY OF CLEARWATER, FLORIDA
Exhibit "A"
Exhibit "B"
PROPOSED FUTURE LAND USE MAP
Owner(s): DD Gulf to Bay LLC Case: ANX2021-07012
Site: 2975 Gulf to Bay Blvd (Submerged Lands)
Property
Size(Acres):
ROW (Acres):
2.49
Land Use Zoning
PIN: 17-29-16-00000-410-0200
17-29-16-12312-000-0020
From : Residential Low Medium
(RLM) UZ Unzoned
Atlas Page: 300B To: US 19 – Regional Center
(US 19-RC), Water US 19, Preservation (P)
A
789101112
(13)
49824
5389
3
A
B
C
1
2
3
4
2
3
32/02
4.78
32/0
32/04GOVT LOT 1SEE N16-29-16
FOR PARCELINFO
733531.32
11.16
1.48
12312
234567
12
13
14 15 16 17 18
1
41/02
1.93
GOVT LOT 3AC(C)
AC(C)
AC(C)AC(C)
AC(C)
AC(C)
1
1
1
I
WATER
I
I
I
US 19-RC
US 19-RC
WATER
US 19-RC US 19-RC
US 19-RC
GULF-TO-BAY BLVD THORNTON RD ROGERS ST ROGERS ST
7 0 0
7 0 2
5 2 02975
298929852981290929512940290028982905290929635 1 7
5 1 7
6 0 3
6 0 7300629302990300930003018295029343004296029992970C2970B2970A-Not to Scale--Not a Survey-Rev. 8/13/2021
Old Tampa Bay
LOCATION MAP
Owner(s): DD Gulf to Bay LLC Case: ANX2021-07012
Site: 2975 Gulf to Bay Blvd (Submerged Lands)
Property
Size(Acres):
ROW (Acres):
2.49
Land Use Zoning
PIN:
17-29-16-00000-410-0200
17-29-16-12312-000-0020
From : Residential Low Medium
(RLM) UZ Unzoned
Atlas Page: 300B To: US 19 – Regional Center
(US 19-RC), Water US 19, Preservation (P) BAYSIDE BRG GULF-TO-BAY BLVD
C R 3 1 S BAYVI
EW AVE
CAROLINA AVE
ROGERS ST BAY ST ROGERS ST
^-Not to Scale--Not a Survey-Rev. 8/13/2021
Old Tampa Bay
^
^
PROJECT
SITE
PROJECT
SITE
PROJECT
SITE
AERIAL PHOTOGRAPH
Owner(s): DD Gulf to Bay LLC Case: ANX2021-07012
Site: 2975 Gulf to Bay Blvd (Submerged Lands)
Property
Size(Acres):
ROW (Acres):
2.49
Land Use Zoning
PIN:
17-29-16-00000-410-0200
17-29-16-12312-000-0020
From : Residential Low Medium
(RLM) UZ Unzoned
Atlas Page: 300B To: US 19 – Regional Center
(US 19-RC), Water US 19, Preservation (P)
GULF-TO-BAY BLVD GULF-TO-BAY BLVD
ROGERS ST ROGERS ST EAST AVE EAST AVE WEST AVE WEST AVE SOUTH AVE SOUTH AVE
ROGERS ST ROGERS ST -Not to Scale--Not a Survey-Rev. 8/13/2021
Old Tampa Bay
EXISTING SURROUNDING USES MAP
Owner(s): DD Gulf to Bay LLC Case: ANX2021-07012
Site: 2975 Gulf to Bay Blvd (Submerged Lands)
Property
Size(Acres):
ROW (Acres):
2.49
Land Use Zoning
PIN:
17-29-16-00000-410-0200
17-29-16-12312-000-0020
From : Residential Low Medium
(RLM) UZ Unzoned
Atlas Page: 300B To: US 19 – Regional Center
(US 19-RC), Water US 19, Preservation (P)
A
789101112
(13)
49824
5389
3
A
B
C
1
2
3
4
2
3
32/02
4.78
32/
32/04GOVT LOT 1SEE N16-29-16
FOR PARCELINFO60733531.32
11.16
1.48
5040
12312
234567
12
13
14 15 16 17 18
1
41/02
1.93
GOVT LOT 2GOVT LOT 360AC(C)
AC(C)
AC(C)AC(C)
AC(C)
AC(C)
1
1
1
GULF-TO-BAY BLVD THORNTON RD ROGERS ST ROGERS ST
7 0 0
7 0 2
5 2 02975
298929852981290929512940290028982950290529092963-Not to Scale--Not a Survey-Rev. 8/13/2021
Old Tampa Bay
Vacant
Office Multi-Family Residential Institutional Retail
Multi-Family
Residential
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9492-21 2nd rdg
Agenda Date: 10/7/2021 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 9.9
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9492-21 on second reading, amending the Zoning Atlas of the city by zoning
certain unaddressed real property located approximately 835 feet South of Gulf to Bay
Boulevard between 2975 Gulf to Bay Boulevard and Old Tampa Bay in Clearwater, Florida
33759, upon annexation into the City of Clearwater, as US 19 (US 19) and Preservation (P).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/6/2021
Ordinance No. 9492-21
ORDINANCE NO. 9492-21
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN UNADDRESSED REAL PROPERTY
LOCATED APPROXIMATELY 835 FEET SOUTH OF GULF
TO BAY BOULEVARD BETWEEN 2975 GULF TO BAY
BOULEVARD AND OLD TAMPA BAY IN CLEARWATER,
FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS US 19 (US 19) AND PRESERVATION
(P); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's
Comprehensive Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning
Atlas of the City is amended, as follows:
The map attached as Exhibit “B” is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9490-21.
Property Zoning District
See attached Exhibit “A” for legal description; US 19 (US 19) and Preservation
(P)
(ANX2021-07012)
Ordinance No. 9492-21
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
LEGAL DESCRIPTIONS
ANX2021-07012
=========================================================================================
LEGAL DESCRIPTION:
THAT PART OF:
Lots 16 and 17, of WM. Brown's Subdivision of Bay View, Florida, according to the map or plat
thereof as recorded in Plat Book I, Page 13, Public Records of Hillsborough County, Florida, of
which Pinellas County was formerly a part.
and:
The East 70 feet of Lot 15, of WM. Brown's Subdivision of Bay View, Florida, according to the map or
plat thereof as recorded in Plat Book 1. Page 13, Public Records of Hillsborough County, Florida, of
which Pinellas County was formerly a part.
and:
The submerged land lying South [of] and contiguous to the East 70 feet of Lot 15, of WM.
Brown's Subdivision of Bay View, Florida, according to the map or plat thereof as recorded in
Plat Book 1, Page 13, Public Records of Hillsborough County, Florida, described as follows:
From the Northeast corner of said Lot 15, thence South 0 degrees 37'03" West along the East line of
Lot 15, 375 feet to a point of the High Water Mark for Point of Beginning, said point being 833
feet plus or minus South, and 614 feet, plus or minus West of the East quarter corner of
Section 17, Township 29 South, Range 16 East, thence continuing South 0 degrees 37'03"
West 475 feet; thence South 89 degrees 46' 01" West 70 feet; thence North 0 degrees 37'03"
East along a line parallel to the extension of the East line of Lot 15 to the mean High Water Mark;
thence North Easterly along said mean High Water Mark to the Point of Beginning.
and:
The submerged land in Tampa Bay, immediately South of and adjacent to Lot 17, of WM.
Brown's Subdivision of Bay View, Florida, according to the map or plat thereof as recorded in
Plat Book 1, Page 13, Public Records of Hillsborough County, Florida, of which Pinellas County
was formerly a part, which may be more particularly described as follows:
Commencing at the East Quarter corner of Section 17, Township 29 South, Range 16 East; thence
South 37 Minutes 3 Seconds West, 458.44 feet along the East boundary of said Section 17; thence
South 89 Degrees 46 Minutes 1 Seconds West, 194.7 feet to the Northeast corner of said Lot 17;
thence South 37 Minutes 3 Seconds West 462 feet along the East boundary of said Lot 17, to the
intersection with the High Water Mark of Tampa Bay, for a POINT OF BEGINNING; thence continuing
South 37 Minutes 3 Seconds West 372 feet in line with the East boundary of said Lot 17
produced; thence North 89 Degrees 22 Minutes 57 Seconds West 209.22 feet; thence North
37 Minutes 3 Seconds East 433. 16 feet to the intersection with the aforesaid High Water Mark;
thence South 74 Degrees 59 Seconds East, following the High Water Mark 217.8 feet, more or less,
to the POINT OF BEGINNING.
LYING OUTSIDE OF THE CORPORATE LIMITS OF THE CITY OF CLEARWATER, FLORIDA
Exhibit "A"
Exhibit "B"
PROPOSED ZONING MAP
Owner(s): DD Gulf to Bay LLC Case: ANX2021-07012
Site: 2975 Gulf to Bay Blvd (Submerged Lands)
Property
Size(Acres):
ROW (Acres):
2.49
Land Use Zoning
PIN: 17-29-16-00000-410-0200
17-29-16-12312-000-0020
From : Residential Low Medium
(RLM) UZ Unzoned
Atlas Page: 300B To: US 19 – Regional Center
(US 19-RC), Water US 19, Preservation (P)
A
789101112
(13)
49824
5389
3
A
B
C
1
2
3
4
2
3
32/02
4.78
32/
32/04GOVT LOT 1SEE N16-29-16
FOR PARCEL
INFO
733531.32
11.16
1.48
12312
234567
12
13
14 15 16 17 18
1
41/02
1.93
GOVT LOT 2GOVT LOT 3AC(C)
AC(C)
AC(C)AC(C)
AC(C)
AC(C)
1
1
1
GULF-TO-BAY BLVD THORNTON RD ROGERS ST ROGERS ST
US 19
I
P P
5 2 0
7 0 2
7 0 02975290529852909
29092900295029812940298928982951LMD
OS/-Not to Scale--Not a Survey-Rev. 8/13/2021
Old Tampa Bay
LOCATION MAP
Owner(s): DD Gulf to Bay LLC Case: ANX2021-07012
Site: 2975 Gulf to Bay Blvd (Submerged Lands)
Property
Size(Acres):
ROW (Acres):
2.49
Land Use Zoning
PIN:
17-29-16-00000-410-0200
17-29-16-12312-000-0020
From : Residential Low Medium
(RLM) UZ Unzoned
Atlas Page: 300B To: US 19 – Regional Center
(US 19-RC), Water US 19, Preservation (P) BAYSIDE BRG GULF-TO-BAY BLVD
C R 3 1 S BAYVI
EW AVE
CAROLINA AVE
ROGERS ST BAY ST ROGERS ST
^-Not to Scale--Not a Survey-Rev. 8/13/2021
Old Tampa Bay
^
^
PROJECT
SITE
PROJECT
SITE
PROJECT
SITE
AERIAL PHOTOGRAPH
Owner(s): DD Gulf to Bay LLC Case: ANX2021-07012
Site: 2975 Gulf to Bay Blvd (Submerged Lands)
Property
Size(Acres):
ROW (Acres):
2.49
Land Use Zoning
PIN:
17-29-16-00000-410-0200
17-29-16-12312-000-0020
From : Residential Low Medium
(RLM) UZ Unzoned
Atlas Page: 300B To: US 19 – Regional Center
(US 19-RC), Water US 19, Preservation (P)
GULF-TO-BAY BLVD GULF-TO-BAY BLVD
ROGERS ST ROGERS ST EAST AVE EAST AVE WEST AVE WEST AVE SOUTH AVE SOUTH AVE
ROGERS ST ROGERS ST -Not to Scale--Not a Survey-Rev. 8/13/2021
Old Tampa Bay
EXISTING SURROUNDING USES MAP
Owner(s): DD Gulf to Bay LLC Case: ANX2021-07012
Site: 2975 Gulf to Bay Blvd (Submerged Lands)
Property
Size(Acres):
ROW (Acres):
2.49
Land Use Zoning
PIN:
17-29-16-00000-410-0200
17-29-16-12312-000-0020
From : Residential Low Medium
(RLM) UZ Unzoned
Atlas Page: 300B To: US 19 – Regional Center
(US 19-RC), Water US 19, Preservation (P)
A
789101112
(13)
49824
5389
3
A
B
C
1
2
3
4
2
3
32/02
4.78
32/
32/04GOVT LOT 1SEE N16-29-16
FOR PARCELINFO60733531.32
11.16
1.48
5040
12312
234567
12
13
14 15 16 17 18
1
41/02
1.93
GOVT LOT 2GOVT LOT 360AC(C)
AC(C)
AC(C)AC(C)
AC(C)
AC(C)
1
1
1
GULF-TO-BAY BLVD THORNTON RD ROGERS ST ROGERS ST
7 0 0
7 0 2
5 2 02975
298929852981290929512940290028982950290529092963-Not to Scale--Not a Survey-Rev. 8/13/2021
Old Tampa Bay
Vacant
Office Multi-Family Residential Institutional Retail
Multi-Family
Residential
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9493-21 2nd rdg
Agenda Date: 10/7/2021 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 9.10
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9493-21 on second reading, annexing certain real property whose post office
address is 1729 Brentwood Drive, Clearwater, Florida 33756 into the corporate limits of the city
and redefining the boundary lines of the city to include said addition.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/6/2021
Ordinance No. 9493-21
ORDINANCE NO. 9493-21
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED ON THE SOUTH SIDE OF BRENTWOOD DRIVE
APPROXIMATELY 340 FEET WEST OF WOODCREST
AVENUE, WHOSE POST OFFICE ADDRESS IS 1729
BRENTWOOD DRIVE, CLEARWATER, FLORIDA 33756
INTO THE CORPORATE LIMITS OF THE CITY, AND
REDEFINING THE BOUNDARY LINES OF THE CITY TO
INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit “A” has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Lot 13, Block D, Oak Acres Addition, according to the map or plat thereof as recorded in
Plat Book 32, page 70, Public Records of Pinellas County, Florida
(ANX2021-07013)
The map attached as Exhibit “A” is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Community Development Coordinator
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 9493-21
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
Exhibit “A”
LAKE
ESTELLE
61866
61866
61867
H
H
D
D
C
C
13
14
15
5
6
7
8
9
6
7
83
4
5
11
12
1
6 78 9 10
12345
1
23 4
15
2 13 12 11
567
12
11
45
10
7
8
9
2
3
10
9
8
8765432 1
161514131211109
12A
11A 10A 9A 8A
1A
4
10
3
LAKEVIEW RD
BRENTWOOD DR
EMERALD DR S DUNCAN AVE WOODCREST AVE ESTELLE DR LAUREL DR WOODSIDE AVE S DUNCAN AVE 1720172617211212
171417001220
1208
1738173217081204
1221
1196
1200
1216
1192
1201 17071215
1732171017151714174017181726172217121719173617161129
1736171717281200
171917281721173117321733173717091711173317271739172717191302
1306 11207
91304 17151188
17441121
17271201
1308 1305
1130
1127
1720121617291204
1126
1302
1303
1125
121
174512051201
1300 -Not to Scale--Not a Survey-Rev. 7/14/2021
PROPOSED ANNEXATION
Owner(s): Pecora & Pecora Properties LLC Case: ANX2021-07013
Site: 1729 Brentwood Dr
Property
Size(Acres):
ROW (Acres):
0.288
Land Use Zoning PIN: 23-29-15-61866-004-0130
From : Residential Low (RL) R-3 Single-Family Residential District
Atlas Page: 307B To: Residential Low (RL) Low Medium Density
Residential (LMDR)
S KEENE RD LAKEVIEW RD NORWOOD AVE BRENTWOOD DR S DUNCAN AVE WOODCREST AVE JEFFORDS ST WOODSIDE AVE BALMORAL DR LAUREL DR ESTELLE DR
EMERALD DR IRVING AVE GRACELYN DR MARJOHN AVE JEFFORDS ST WOODCREST AVE S DUNCAN AVE EMERALD DR
^
PROJECT
SITE -Not to Scale--Not a Survey-Rev. 7/14/2021
LOCATION MAP
Owner(s): Pecora & Pecora Properties LLC Case: ANX2021-07013
Site: 1729 Brentwood Dr
Property
Size(Acres):
ROW (Acres):
0.288
Land Use Zoning PIN: 23-29-15-61866-004-0130
From : Residential Low (RL) R-3 Single-Family Residential District
Atlas Page: 307B To: Residential Low (RL) Low Medium Density
Residential (LMDR)
LAKEVIEW RD LAKEVIEW RD
BRENTWOOD DR BRENTWOOD DR
EMERALD DR EMERALD DR S DUNCAN AVE S DUNCAN AVE WOODCREST AVE WOODCREST AVE ESTELLE DR ESTELLE DR LAUREL DR LAUREL DR WOODSIDE AVE WOODSIDE AVE S DUNCAN AVE S DUNCAN AVE -Not to Scale--Not a Survey-Rev. 7/13/2021
AERIAL PHOTOGRAPH
Owner(s): Pecora & Pecora Properties LLC Case: ANX2021-07013
Site: 1729 Brentwood Dr
Property
Size(Acres):
ROW (Acres):
0.288
Land Use Zoning PIN: 23-29-15-61866-004-0130
From : Residential Low (RL) R-3 Single-Family Residential District
Atlas Page: 307B To: Residential Low (RL) Low Medium Density
Residential (LMDR)
LAKE
ESTELLE
61866
61866
61867
H
H
D
D
C
C
13
14
15
5
6
7
8
9
6
7
83
4
5
11
12
1
6 78 9 10
12345
1
23 4
15
2 13 12 11
567
12
11
4
5
10
7
8
9
2
3
10
9
8
8765432 1
161514131211109
12A
11A 10A 9A 8A
1A
4
10
3
LAKEVIEW RD
BRENTWOOD DR
EMERALD DR S DUNCAN AVE WOODCREST AVE ESTELLE DR LAUREL DR WOODSIDE AVE S DUNCAN AVE 1720172617211212
171417001220
1208
1738173217081204
1221
1196
1200
1216
1192
1201 17071215
1732171017151714174017181726172217121719173617161129
1736171717281200
171917281721173117321733173717091711173317271739172717191302
11306 11207
91304 17151188
17441121
17271201
1308 1305
1130
1127
1720121617291204
1126
1302
1303
1125
121
174512051201
1300 -Not to Scale--Not a Survey-Rev. 7/14/2021
EXISTING SURROUNDING USES MAP
Owner(s): Pecora & Pecora Properties LLC Case: ANX2021-07013
Site: 1729 Brentwood Dr
Property
Size(Acres):
ROW (Acres):
0.288
Land Use Zoning PIN: 23-29-15-61866-004-0130
From : Residential Low (RL) R-3 Single-Family Residential District
Atlas Page: 307B To: Residential Low (RL) Low Medium Density
Residential (LMDR)
Single Family Residential
Single Family Residential
Single Family Residential
Single
Family
Residential Single Family Residential
ANX2021-07013
Pecora & Pecora Properties, LLC
1729 Brentwood Drive
View looking south at subject property 1729 Brentwood Drive
West of the subject property
East of the subject property
Across the street, to the north of the subject property
View looking easterly along Brentwood Drive View looking westerly along Brentwood Drive
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9494-21 2nd rdg
Agenda Date: 10/7/2021 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 9.11
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9494-21 on second reading, amending the future land use plan element of the
Comprehensive Plan to designate the land use for certain real property whose post office
address is 1729 Brentwood Drive, Clearwater, Florida 33756, upon annexation into the City of
Clearwater, as Residential Low (RL).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/6/2021
Ordinance No. 9494-21
ORDINANCE NO. 9494-21
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT
OF THE COMPREHENSIVE PLAN OF THE CITY, TO
DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTY LOCATED ON THE SOUTH SIDE OF
BRENTWOOD DRIVE APPROXIMATELY 340 FEET WEST
OF WOODCREST AVENUE, WHOSE POST OFFICE
ADDRESS IS 1729 BRENTWOOD DRIVE, CLEARWATER,
FLORIDA 33756, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS RESIDENTIAL LOW (RL); PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the amendment to the Future Land Use Element of the
Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's Comprehensive Plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The Future Land Use Element of the Comprehensive Plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property, upon annexation into the City of Clearwater, as follows:
Property Land Use
Category
Lot 13, Block D, Oak Acres Addition,
according to the map or plat thereof as
recorded in Plat Book 32, page 70, Public
Records of Pinellas County, Florida
Residential Low
(RL)
(ANX2021-07013)
The map attached as Exhibit “A” is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s Comprehensive Plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9493-21.
Ordinance No. 9494-21
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
Exhibit “A”
LAKE
ESTELLE
61866
61866
61867
H
H
D
D
C
C
13
14
15
5
6
7
8
9
6
7
83
4
5
11
12
1
6 78 9 10
12345
1
23 4
15
2 13 12 11
567
12
11
45
10
7
8
9
2
3
10
9
8
8765432 1
161514131211109
12A
11A 10A 9A 8A
1A
4
10
3
RL
RU
RL
RU
RU
RL
RU
RL
RL
RL
RU RL
RU
LAKEVIEW RD
BRENTWOOD DR
EMERALD DR S DUNCAN AVE WOODCREST AVE ESTELLE DR LAUREL DR WOODSIDE AVE S DUNCAN AVE 172017261302 17211212
171417001306
1220
1304 1738173217081204
1221
17441200
1192
1201 170717271732171017151714174017181308 17261722171217191305
1130
1736171617201216
1129
173617171204
1126
17281303
1200
171917281125
17311732173317371709174517111733172717391201
1300 1727171971011207
591208
91196
17151188
1121
1216
1215
1201
1127
17291302
121
17211205-Not to Scale--Not a Survey-Rev. 7/14/2021
PROPOSED FUTURE LAND USE MAP
Owner(s): Pecora & Pecora Properties LLC Case: ANX2021-07013
Site: 1729 Brentwood Dr
Property
Size(Acres):
ROW (Acres):
0.288
Land Use Zoning PIN: 23-29-15-61866-004-0130
From : Residential Low (RL) R-3 Single-Family
Residential District
Atlas Page: 307B To: Residential Low (RL)
Low Medium Density
Residential (LMDR)
S KEENE RD LAKEVIEW RD NORWOOD AVE BRENTWOOD DR S DUNCAN AVE WOODCREST AVE JEFFORDS ST WOODSIDE AVE BALMORAL DR LAUREL DR ESTELLE DR
EMERALD DR IRVING AVE GRACELYN DR MARJOHN AVE JEFFORDS ST WOODCREST AVE S DUNCAN AVE EMERALD DR
^
PROJECT
SITE -Not to Scale--Not a Survey-Rev. 7/14/2021
LOCATION MAP
Owner(s): Pecora & Pecora Properties LLC Case: ANX2021-07013
Site: 1729 Brentwood Dr
Property
Size(Acres):
ROW (Acres):
0.288
Land Use Zoning PIN: 23-29-15-61866-004-0130
From : Residential Low (RL) R-3 Single-Family Residential District
Atlas Page: 307B To: Residential Low (RL) Low Medium Density
Residential (LMDR)
LAKEVIEW RD LAKEVIEW RD
BRENTWOOD DR BRENTWOOD DR
EMERALD DR EMERALD DR S DUNCAN AVE S DUNCAN AVE WOODCREST AVE WOODCREST AVE ESTELLE DR ESTELLE DR LAUREL DR LAUREL DR WOODSIDE AVE WOODSIDE AVE S DUNCAN AVE S DUNCAN AVE -Not to Scale--Not a Survey-Rev. 7/13/2021
AERIAL PHOTOGRAPH
Owner(s): Pecora & Pecora Properties LLC Case: ANX2021-07013
Site: 1729 Brentwood Dr
Property
Size(Acres):
ROW (Acres):
0.288
Land Use Zoning PIN: 23-29-15-61866-004-0130
From : Residential Low (RL) R-3 Single-Family Residential District
Atlas Page: 307B To: Residential Low (RL) Low Medium Density
Residential (LMDR)
LAKE
ESTELLE
61866
61866
61867
H
H
D
D
C
C
13
14
15
5
6
7
8
9
6
7
83
4
5
11
12
1
6 78 9 10
12345
1
23 4
15
2 13 12 11
567
12
11
4
5
10
7
8
9
2
3
10
9
8
8765432 1
161514131211109
12A
11A 10A 9A 8A
1A
4
10
3
LAKEVIEW RD
BRENTWOOD DR
EMERALD DR S DUNCAN AVE WOODCREST AVE ESTELLE DR LAUREL DR WOODSIDE AVE S DUNCAN AVE 1720172617211212
171417001220
1208
1738173217081204
1221
1196
1200
1216
1192
1201 17071215
1732171017151714174017181726172217121719173617161129
1736171717281200
171917281721173117321733173717091711173317271739172717191302
11306 11207
91304 17151188
17441121
17271201
1308 1305
1130
1127
1720121617291204
1126
1302
1303
1125
121
174512051201
1300 -Not to Scale--Not a Survey-Rev. 7/14/2021
EXISTING SURROUNDING USES MAP
Owner(s): Pecora & Pecora Properties LLC Case: ANX2021-07013
Site: 1729 Brentwood Dr
Property
Size(Acres):
ROW (Acres):
0.288
Land Use Zoning PIN: 23-29-15-61866-004-0130
From : Residential Low (RL) R-3 Single-Family Residential District
Atlas Page: 307B To: Residential Low (RL) Low Medium Density
Residential (LMDR)
Single Family Residential
Single Family Residential
Single Family Residential
Single
Family
Residential Single Family Residential
ANX2021-07013
Pecora & Pecora Properties, LLC
1729 Brentwood Drive
View looking south at subject property 1729 Brentwood Drive
West of the subject property
East of the subject property
Across the street, to the north of the subject property
View looking easterly along Brentwood Drive View looking westerly along Brentwood Drive
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9495-21 2nd rdg
Agenda Date: 10/7/2021 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 9.12
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9495-21 on second reading, amending the Zoning Atlas of the city by zoning
certain real property whose post office address is 1729 Brentwood Drive, Clearwater, Florida
33756, upon annexation into the City of Clearwater, as Low Medium Density Residential
(LMDR).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/6/2021
Ordinance No. 9495-21
ORDINANCE NO. 9495-21
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE SOUTH SIDE OF BRENTWOOD DRIVE
APPROXIMATELY 340 FEET WEST OF WOODCREST
AVENUE, WHOSE POST OFFICE ADDRESS IS 1729
BRENTWOOD DRIVE, CLEARWATER, FLORIDA 33756,
UPON ANNEXATION INTO THE CITY OF CLEARWATER,
AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's
Comprehensive Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning
Atlas of the City is amended, as follows:
The map attached as Exhibit “A” is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9493-21.
Property Zoning District
Lot 13, Block D, Oak Acres Addition,
according to the map or plat thereof as
recorded in Plat Book 32, page 70, Public
Records of Pinellas County, Florida
Low Medium Density Residential
(LMDR)
(ANX2021-07013)
Ordinance No. 9495-21
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Matthew J. Mytych, Esq.
Assistant City Attorney
Attest:
Rosemarie Call, MPA, MMC
City Clerk
Exhibit “A”
LAKE
ESTELLE
61866
61866
61867
H
H
D
D
C
C
13
14
15
5
6
7
8
9
6
7
83
4
5
11
12
1
6 78 9 10
12345
1
23 4
15
2 13 12 11
567
12
11
45
10
7
8
9
2
3
10
9
8
8765432 1
161514131211109
12A
11A 10A 9A 8A
1A
4
10
3
LAKEVIEW RD
BRENTWOOD DR
EMERALD DR S DUNCAN AVE WOODCREST AVE ESTELLE DR LAUREL DR WOODSIDE AVE S DUNCAN AVE LMDR
1720172617211212
171417001220
1208
1738173217081204
1221
1196
1200
1216
1192
1201 17071215
1732171017151714174017181726172217121719173617161129
1736171717281200
171917281721173117321733173717091711173317271739172717191302
1306 11207
91304 17151188
17441121
17271201
1308 1305
1130
1127
1720121617291204
1126
1302
1303
1125
121
174512051201
1300 -Not to Scale--Not a Survey-Rev. 7/14/2021
PROPOSED ZONING MAP
Owner(s): Pecora & Pecora Properties LLC Case: ANX2021-07013
Site: 1729 Brentwood Dr
Property
Size(Acres):
ROW (Acres):
0.288
Land Use Zoning PIN: 23-29-15-61866-004-0130
From : Residential Low (RL) R-3 Single-Family Residential District
Atlas Page: 307B To: Residential Low (RL) Low Medium Density
Residential (LMDR)
S KEENE RD LAKEVIEW RD NORWOOD AVE BRENTWOOD DR S DUNCAN AVE WOODCREST AVE JEFFORDS ST WOODSIDE AVE BALMORAL DR LAUREL DR ESTELLE DR
EMERALD DR IRVING AVE GRACELYN DR MARJOHN AVE JEFFORDS ST WOODCREST AVE S DUNCAN AVE EMERALD DR
^
PROJECT
SITE -Not to Scale--Not a Survey-Rev. 7/14/2021
LOCATION MAP
Owner(s): Pecora & Pecora Properties LLC Case: ANX2021-07013
Site: 1729 Brentwood Dr
Property
Size(Acres):
ROW (Acres):
0.288
Land Use Zoning PIN: 23-29-15-61866-004-0130
From : Residential Low (RL) R-3 Single-Family Residential District
Atlas Page: 307B To: Residential Low (RL) Low Medium Density
Residential (LMDR)
LAKEVIEW RD LAKEVIEW RD
BRENTWOOD DR BRENTWOOD DR
EMERALD DR EMERALD DR S DUNCAN AVE S DUNCAN AVE WOODCREST AVE WOODCREST AVE ESTELLE DR ESTELLE DR LAUREL DR LAUREL DR WOODSIDE AVE WOODSIDE AVE S DUNCAN AVE S DUNCAN AVE -Not to Scale--Not a Survey-Rev. 7/13/2021
AERIAL PHOTOGRAPH
Owner(s): Pecora & Pecora Properties LLC Case: ANX2021-07013
Site: 1729 Brentwood Dr
Property
Size(Acres):
ROW (Acres):
0.288
Land Use Zoning PIN: 23-29-15-61866-004-0130
From : Residential Low (RL) R-3 Single-Family Residential District
Atlas Page: 307B To: Residential Low (RL) Low Medium Density
Residential (LMDR)
LAKE
ESTELLE
61866
61866
61867
H
H
D
D
C
C
13
14
15
5
6
7
8
9
6
7
83
4
5
11
12
1
6 78 9 10
12345
1
23 4
15
2 13 12 11
567
12
11
4
5
10
7
8
9
2
3
10
9
8
8765432 1
161514131211109
12A
11A 10A 9A 8A
1A
4
10
3
LAKEVIEW RD
BRENTWOOD DR
EMERALD DR S DUNCAN AVE WOODCREST AVE ESTELLE DR LAUREL DR WOODSIDE AVE S DUNCAN AVE 1720172617211212
171417001220
1208
1738173217081204
1221
1196
1200
1216
1192
1201 17071215
1732171017151714174017181726172217121719173617161129
1736171717281200
171917281721173117321733173717091711173317271739172717191302
11306 11207
91304 17151188
17441121
17271201
1308 1305
1130
1127
1720121617291204
1126
1302
1303
1125
121
174512051201
1300 -Not to Scale--Not a Survey-Rev. 7/14/2021
EXISTING SURROUNDING USES MAP
Owner(s): Pecora & Pecora Properties LLC Case: ANX2021-07013
Site: 1729 Brentwood Dr
Property
Size(Acres):
ROW (Acres):
0.288
Land Use Zoning PIN: 23-29-15-61866-004-0130
From : Residential Low (RL) R-3 Single-Family Residential District
Atlas Page: 307B To: Residential Low (RL) Low Medium Density
Residential (LMDR)
Single Family Residential
Single Family Residential
Single Family Residential
Single
Family
Residential Single Family Residential
ANX2021-07013
Pecora & Pecora Properties, LLC
1729 Brentwood Drive
View looking south at subject property 1729 Brentwood Drive
West of the subject property
East of the subject property
Across the street, to the north of the subject property
View looking easterly along Brentwood Drive View looking westerly along Brentwood Drive
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9496-21 2nd rdg
Agenda Date: 10/7/2021 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 9.13
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9496-21 on second reading, vacating tow Drainage and Utility Easements as
retained in that certain Ordinance No. 6879-01 of the City of Clearwater, Florida, as recorded in
Official Records Book 11701, Page 1155, of the Public Records of Pinellas County, Florida.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/6/2021
[RE15-1313-080/276300/1] 1 Ord. No. 9496-21
ORDINANCE NO. 9496-21
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING TWO DRAINAGE AND UTILITY
EASEMENTS, AS RETAINED IN THAT CERTAIN ORDINANCE NO. 6879-01 OF THE CITY OF CLEARWATER, FLORIDA, AS RECORDED IN OFFICIAL RECORDS BOOK 11701, PAGE 1155, OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the owner in fee title of real property described and depicted in Exhibit
“A” (attached hereto and incorporated herein), has requested that the City vacate said drainage and utility easements; and
WHEREAS, the Clearwater City Council finds that said drainage and utility easements are not necessary for municipal use and it is deemed to be in the best interest of the City and the general public that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following:
Two drainage and utility easements described as follows: See Exhibit “A” are hereby vacated, closed and released, and the City of Clearwater releases all of its
right, title and interest thereto, subject to the City’s fee simple interest therein, which is expressly reserved hereby. Section 2. The City Clerk shall record this ordinance in the Public Records of Pinellas County, Florida, following adoption.
[RE15-1313-080/276300/1] 2 Ord. No. 9496-21
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING ________________________________ PASSED ON SECOND AND FINAL READING AND ADOPTED ________________________________
________________________________ Frank Hibbard
Mayor
Approved as to form: Attest: ________________________________ ________________________________
Laura Lipowski Mahony Rosemarie Call Senior Assistant City Attorney City Clerk
NOLAN SUBDIVISION
PLAT BOOK 140,
PAGE 24
EWING AVENUE30' R/WPROSPECT AVENUE60' R/WLOT 11
LOT 12
LOT 13
LOT 14
LOT 1
BLOCK 3
LOT 2 LOT 3
LOT 1
LOT 2
LOT 3
LOT 16
LOT 17
LOT 18
LOT 19
LOT 20
LOT 21
LOT 22
LOT 6
LOT 7
LOT 4
LOT 5
LOT 6
LOT 7
LOT 1
LOT 2
"A REPLAT FOR PURPOSE OF SHOWING ALLEY
AT NORTH SIDE OF BLOCKS "A" AND "B"
OF COACHMAN HEIGHTS"
P.B. 20, PG. 26
BLOCK A
PORTIONS OF PARK STREET AND EWING AVENUE
VACATED RIGHT-OF-WAY
ORDINANCE NO. 6879-01
(OR 11701, PG 1155)
LOT 5
"MAGNOLIA PARK"
PLAT BOOK 1, PAGE 70
LOT 3
PORTION OF PIERCE STREET
VACATED RIGHT-OF-WAY
ORDINANCE NO. 6879-01
(O.R. 11701, PG 1155)
Vacation of a Drainage/Utility Easement described as follows:
That portion of the vacated right-of-way of Pierce Street lying between
Prospect Avenue and Ewing Avenue. (Containing 26,985.52 S.F., M.O.L.)
DRAWN BY CHECKED BY
DATE DRAWN
SECT-TWNSP-RNG
SHEETDWG. NO.
OF
--
CITY OF CLEARWATER
ENGINEERING DEPARTMENT
Exhibit "A"
A Vacation of a Drainage/Utility Easement
O.R. 11701, Page 1155Lee Cheek Tom Mahony 7/27/2021
Lgl_2021-05 1 2
15 29S 15E
This is not a survey
N.T.S.
Legal Description
Vacation of a Drainage/Utility Easement described as follows:
Begin at the Northwest corner of Lot 1, Block 3, Magnolia Park, as recorded in Plat Book 1, Page 70 of the Public
Records of Hillsborough County, Florida, of which Pinellas County was once a part; thence N 00° 17' 56" W,
60.00 feet; thence N 89° 57' 12" E, 488.52 feet; thence S 00° 02' 48" E, 60.00 feet; thence S 00° 17' 56" E, 65.30 feet;
thence N 89° 57' 12" E, 1.11 feet; thence S 00° 20' 23" E, 69.20 feet; thence S 89° 57' 12" W, 6.00 feet; thence
S 00° 20' 23" E, 50.00 feet; thence S 89° 57' 12" W, 6.00 feet; thence S 00° 20' 23" E, 80.50 feet; thence
S 89° 57' 12" W, 30.00 feet; thence N 00° 20' 23" W, 196.52 feet; thence N 89° 57' 12" E, 11.59 feet; thence
N 00° 17' 56" W, 68.48 feet; thence S 89° 57' 12" W, 458.95 feet to the point of beginning. (Containing 38,736.79
S.F., M.O.L)
Line #Distance
L2
Line Table
S 00° 02' 48" E 60.00'
L3
L4
L5
S 00° 17' 56" E 65.30'
1.11'
69.20'
N 89° 57' 12" E
S 00° 20' 23" E
Bearing
L6 6.00'S 89° 57' 12" W
L7 50.00'S 00° 20' 23" E
L8 6.00'S 89° 57' 12" W
L9 80.50'S 00° 20' 23" E
L10 30.00'S 89° 57' 12" W
L11 11.59'N 89° 57' 12" E
L12 68.48'N 00° 17' 56" W
L1 N 00° 17' 56" W 60.00'
NOLAN SUBDIVISION
PLAT BOOK 140,
PAGE 24
EWING AVENUE30' R/WPROSPECT AVENUE60' R/WL3L2L5L7L9L10
L8
L6
L4L11L12S 89° 57' 12" W 458.95'
N 89° 57' 12" E 488.52'L1LOT 11
LOT 12
LOT 13
LOT 14
LOT 1
BLOCK 3
LOT 2 LOT 3
LOT 1
LOT 2
LOT 3
LOT 16
LOT 17
LOT 18
LOT 19
LOT 20
LOT 21
LOT 22
LOT 6
LOT 7
LOT 4
LOT 5
LOT 6
LOT 7
LOT 1
LOT 2
"A REPLAT FOR PURPOSE OF SHOWING ALLEY
AT NORTH SIDE OF BLOCKS "A" AND "B"
OF COACHMAN HEIGHTS"
P.B. 20, PG. 26
BLOCK A
PORTION OF PIERCE STREET
VACATED RIGHT-OF-WAY
ORDINANCE NO. 6879-01
(O.R. 11701, PG 1155)
LOT 5
"MAGNOLIA PARK"
PLAT BOOK 1, PAGE 70
N 00° 20' 23" W196.52'POINT OF BEGINNING
NW CORNER OF LOT 1,
BLOCK 3, "MAGNOLIA PARK"
PORTIONS OF PARK STREET AND EWING AVENUE
VACATED RIGHT-OF-WAY
ORDINANCE NO. 6879-01
(OR 11701, PG 1155)
DRAWN BY CHECKED BY
DATE DRAWN
SECT-TWNSP-RNG
SHEETDWG. NO.
OF
--
CITY OF CLEARWATER
ENGINEERING DEPARTMENT
Exhibit "A"
Vacation of a Drainage/Utility Easement
O.R. 11701, Page 1155Lee Cheek Tom Mahony 7/27/2021
Lgl_2021-06 2 2
15 29S 15E
This is not a survey
N.T.S.
Legal Description
CLEVELAND ST S PROSPECT AVE PARK ST EWING AVE P I E R C E S T S MARTIN LUTHER KING, JR. AVE PADUA LN
FRANKLIN ST
NATHANS LN
PIERCE ST
AERIAL MAP
PROPOSED EASEMENTS VACATION
Document Path: C:\Users\Wioletta.Dabrowski\City of Clearwater\Engineering Geographic Technology - Documents\GIS\Engineering\Location Maps\TheNolenApt\VAC2021-20.mxd
²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com N.T.S.Scale:Page: 1 of 19/7/2021Date:Aerial Flown 2020
Proposed Drainage & Utility Easements Vacation at The Nolen Apartments
WDMap Gen By:JBReviewed By:
Owned by City of Clearwater
The Nolen Apartments
Owned byCity of Clearwater
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9500-21 2nd rdg
Agenda Date: 10/7/2021 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 9.14
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9500-21 on second reading, amending the Operating Budget for the Fiscal
Year ending September 30, 2021 to reflect increases and decreases in revenues and
expenditures for the General Fund, Special Development Fund, Special Program Fund, Gas
Fund, Solid Waste and Recycling Funds, Marine Fund, Parking Fund, and Central Insurance
Fund.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/6/2021
Ordinance #9500-21
ORDINANCE NO. 9500-21
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2021 TO REFLECT INCREASES AND DECREASES IN REVENUES AND
EXPENDITURES FOR THE GENERAL FUND, SPECIAL DEVELOPMENT FUND, SPECIAL PROGRAM FUND, GAS FUND, SOLID WASTE AND RECYCLING FUNDS, MARINE FUND, PARKING FUND, AND CENTRAL INSURANCE FUND
AS PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 30, 2021, for operating purposes, including debt service, was adopted by Ordinance No. 9408-20; and
WHEREAS, at the third quarter review it was found that an increase of $21,380,313 is necessary for revenues and an increase of $19,084,551 is necessary for expenditures; and
WHEREAS, a summary of the amended revenues and expenditures is attached
hereto and marked Exhibit A; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the fiscal
year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA:
Section 1. Section 1 of Ordinance No. 9408-20 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the fiscal year beginning October 1, 2020 and ending September 30, 2021 a copy,
of which is on file with the City Clerk, the City Council hereby adopts an amended budget for the operation of the City, a copy of which is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _________________________
PASSED ON SECOND AND FINAL _________________________
READING AND ADOPTED _______________________________ Frank Hibbard, Mayor
Approved as to form: Attest: _______________________________ ________________________________ Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
EXHIBIT A
2020-21 BUDGET REVENUE
First ThirdQuarterMid Year Quarter
Budgeted Amended Amended AmendedRevenuesBudgetBudgetBudget Budget
2020/21 2020/21 2020/21 2020/21 Amendment
General Fund: Ad Valorem Taxes 68,492,140 68,492,140 68,492,140 69,606,903 1,114,763
Utility Taxes 15,230,000 15,230,000 15,230,000 17,380,000 2,150,000
Local Option, Fuel & Other Taxes 6,350,000 6,350,000 6,350,000 6,080,000 (270,000)
Franchise Fees 10,104,770 10,104,770 10,104,770 10,264,770 160,000
Other Permits & Fees 2,309,000 2,309,000 2,309,000 3,734,000 1,425,000 Intergovernmental Revenues 18,862,910 18,862,910 18,862,910 25,162,103 6,299,193
Charges for Services 15,780,380 15,780,380 15,780,380 15,410,380 (370,000) Judgments, Fines & Forfeitures 1,354,000 1,354,000 1,354,000 1,624,000 270,000
Miscellaneous Revenues 2,643,956 2,643,956 2,643,956 2,793,956 150,000 Transfers In 11,052,684 11,079,718 11,080,942 12,265,809 1,184,867
Transfer (to) from Reserves - 1,086,540 1,616,540 (9,906,090) (11,522,630)
Total, General Fund 152,179,840 153,293,414 153,824,638 154,415,831 591,193
Special Revenue Funds:
Special Development Fund 18,076,420 18,372,420 18,372,420 20,293,049 1,920,629
Special Program Fund 1,660,264 5,102,956 7,252,420 19,197,370 11,944,950
Local Housing Asst Trust Fund 431,440 431,440 431,440 431,440 -
Utility & Other Enterprise Funds: Water & Sewer Fund 102,289,480 102,289,480 102,289,480 102,289,480 -
Stormwater Utility Fund 17,899,890 17,899,890 17,899,890 17,899,890 -
Solid Waste & Recycling Fund 27,130,350 27,130,350 27,130,350 27,131,151 801
Gas Fund 47,788,140 47,788,800 47,788,800 47,788,800 -
Airpark Fund 347,860 347,860 367,860 367,860 -
Marine Fund 5,277,210 5,277,210 5,277,210 5,287,210 10,000
Clearwater Harbor Marina 921,970 921,970 921,970 921,970 - Parking Fund 7,330,560 7,330,662 7,330,763 9,830,763 2,500,000
Internal Service Funds:
Administrative Services Fund 13,305,520 13,305,730 13,305,730 13,305,730 -
General Services Fund 6,194,230 6,194,230 6,194,230 6,194,230 -
Garage Fund 18,916,190 18,916,190 18,916,190 18,916,190 -
Central Insurance Fund 26,058,230 26,058,230 26,058,230 30,470,970 4,412,740
Total, All Funds 445,807,594 450,660,832 453,361,621 474,741,934 21,380,313
Ordinance #9500-21
EXHIBIT A (Continued)
2020-21 BUDGET EXPENDITURES
First ThirdQuarterMid Year Quarter
Original Amended Amended AmendedBudgetBudgetBudgetBudget Budget
2020/21 2020/21 2020/21 2020/21 Amendment
General Fund: City Council 395,821 395,821 395,821 395,821 -
City Manager's Office 1,275,890 1,275,944 1,275,944 1,275,944 - City Attorney's Office 1,809,585 1,809,657 1,809,657 1,809,657 -
City Auditor's Office 226,432 226,444 226,444 226,444 -
CRA Administration 468,480 468,510 468,510 468,510 -
Economic Development & Housing S 1,828,948 1,829,014 1,829,014 1,829,014 -
Engineering 8,230,947 8,230,947 8,230,947 8,257,737 26,790
Finance 2,637,681 2,637,861 2,637,861 2,637,861 -
Fire 30,293,051 30,293,051 30,294,275 30,480,437 186,162 Human Resources 1,562,078 1,562,180 1,562,180 1,562,180 -
Library 8,000,965 8,000,965 8,000,965 8,000,965 - Non-Departmental 7,784,508 8,723,248 9,253,248 9,600,248 347,000
Official Records & Legislative Svcs 1,215,681 1,215,729 1,215,729 1,215,729 -
Parks & Recreation 31,136,988 31,311,192 31,311,192 31,311,192 -
Planning & Development 6,458,802 6,458,802 6,458,802 6,458,802 -
Police 47,259,323 47,259,323 47,259,323 47,290,564 31,241 Public Communications 1,196,190 1,196,256 1,196,256 1,196,256 -
Public Utilities 398,470 398,470 398,470 398,470 -
Total, General Fund 152,179,840 153,293,414 153,824,638 154,415,831 591,193
Special Revenue Funds: Special Development Fund 17,361,860 17,657,860 17,657,860 17,657,860 -
Special Program Fund 1,590,264 5,032,956 7,182,420 19,127,370 11,944,950 Local Housing Asst Trust Fund 431,440 431,440 431,440 431,440 -
Utility & Other Enterprise Funds:
Water & Sewer Fund 102,289,480 102,289,480 102,289,480 102,289,480 -
Stormwater Utility Fund 16,706,320 16,706,320 16,706,320 16,706,320 - Solid Waste & Recycling Fund 25,702,930 25,702,930 25,702,930 25,703,731 801
Gas Fund 45,257,380 45,258,040 45,258,040 47,002,907 1,744,867 Airpark Fund 340,770 340,770 360,770 360,770 -
Marine Fund 5,119,120 5,119,120 5,119,120 5,269,120 150,000 Clearwater Harbor Marina 854,430 854,430 866,930 866,930 -
Parking Fund 6,436,140 6,456,242 6,456,343 6,696,343 240,000
Internal Service Funds:
Administrative Services Fund 13,254,460 13,254,670 13,254,670 13,254,670 - General Services Fund 6,162,380 6,162,380 6,162,380 6,162,380 -
Garage Fund 18,916,190 18,916,190 18,916,190 18,916,190 - Central Insurance Fund 26,058,230 26,058,230 26,058,230 30,470,970 4,412,740
Total, All Funds 438,661,234 443,534,472 446,247,761 465,332,312 19,084,551
Ordinance #9500-21
Third Quarter Budget Review
Fiscal Year 2020-21
Memorandum
TO: Mayor and City Council
FROM: Micah Maxwell, Interim City Manager
COPIES: Michael Delk, Assistant City Manager
SUBJECT: Third quarter budget review - amended City Manager's annual budget report
DATE: August 30, 2021
Attached is the third quarter budget review in accordance with the City Code of Ordinances.
This report is based on the first nine months of activity in the current fiscal year (October 2020 through June
2021). Contained within are comments on major variances and documentation of all proposed
amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenue and expenditure amendments reflect a net increase of $591,193.
The General Fund expenditure increase at third quarter includes the Council approved property purchase
on Engman Street for $37,000, and a transfer of $10,000 to the Marine Fund for the water taxi agreement.
Other amendments include an increase which totals $148,493 to police and fire supplemental pension to
bring the budget in line with actual revenues and expenditures; an increase of $95,700 to fire department
overtime which is offset by reimbursement revenues from the County; and the transfer of $300,000 to
establish the Greenprint Implementation project.
In addition, various revenues are amended which will bring the budget in line with anticipated receipts for
the year. The fiscal year 2020/2021 budget was created and adopted in a time of uncertainty during the
COVID-19 pandemic. Both revenues and expenditures were budgeted conservatively not knowing the
continuing effects on revenue streams or the expenses that may be incurred in response. The revenue
sources originally impacted (sales tax, revenue sharing, beach contracts) have fully restored, resulting in
large budget increases recognized at third quarter. Adjusted for the expenditure increases noted above,
this results in a surplus of $11,522,630 to General Fund reserves at third quarter. This surplus offsets the
use of reserves previously allocated this year resulting in an estimated $9.9 million increase to fund reserves
at fiscal year-end.
General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that General
Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures must be
maintained as a reserve to guard against future emergencies.
Third Quarter Budget Review
Fiscal Year 2020-21
With the closing of the year-end 2020 books, estimated General Fund reserves at third quarter are
approximately $58.2 million, or 35.3% of the preliminary fiscal year 2021/22 General Fund budget,
exceeding our minimum reserve requirement by $44.1 million.
Significant amendments to other city operating funds are noted as follows:
Gas Fund
Amendments to Gas fund expenditures include the transfer of $1,184,867 to the General Fund
representing the increased dividend payment, and a transfer of $560,000 to the Natural Gas Vehicle
station project. Budgeted revenues are sufficient to cover this expenditure increase.
Marine Fund
Third quarter amendments to Marine Fund expenditures include a transfer of $150,000 to the Beach
Marina Upgrades project. This expenditure increase is offset by budgeted revenues.
Parking Fund
Third quarter amendments to Parking Fund expenditures reflect an increase of $240,000 to fund the
increases in contractual services and processing fees due to increased usage of the Park Mobile
application. Parking revenues are increased by $2,500,000 to bring the budget in line with anticipated
revenues for the year.
Central Insurance Fund
At third quarter, Central Insurance Fund expenditures are increased by $4,412,740. Amendments include
an increase of $3,062,740 to medical insurance premiums which is offset by a revenue amendment
recognizing health insurance contributions for dependents and retirees; increases totaling $950,000 to
liability and workers compensation claims; and an increase of $400,000 to liability insurance premiums.
Capital Improvement Program
Third quarter amendments to the capital improvement program reflect a net increase of $38,577,718.
Amendments include Council approved increases of $560,000 of Gas Fund revenues in the Natural Gas
Vehicle project. Project activity not previously approved by the Council is summarized on page 20.
Significant amendments include an increase of $37,020,000 in the Imagine Clearwater project; increases
of general fund revenues of $150,000 in the Carpenter Field project, $123,000 in the BayCare Ballpark
project, $95,000 in the parks fencing project, $115,532 in the Crest Lake Park project, and $300,000 in the
new Greenprint implementation project; an increase of $150,000 of Marine Fund revenues in the Beach
Marina Upgrades project; an increase of $20,712 of property owner share revenues in the Pinellas new
mains project; an increase of $100,000 in Gas Fund revenues in the Gas Pinellas building project to correct
a budget error; and a decrease of $89,465 in insurance proceeds in the garage off-cycle replacement
project.
Third Quarter Budget Review
Fiscal Year 2020-21
Special Program Fund
The Special Program Fund reflects a net budget increase of $11,944,950 at third quarter. Significant
amendments include $11,241,947 in American Rescue Plan Act funding; an increase of $46,733 in public
safety grant revenues for Investigative Costs Recovery, Federal Forfeiture Sharing, and Pedestrian/Bicycle
Safety; an increase of $20,157 in governmental revenues from the Pinellas County School Board for school
resource officer’s extra duty; $25,125 in donation revenues to support Police and Library programs;
$87,660 in Community Development Block Grant program income; $3,900 in foreclosure registry fees
collected; $96,067 in fines and court proceeds for public safety programs, and the tree replacement
program; $138,428 in insurance claim revenue for police vehicle replacements; $15,000 for the cost of an
asset transferred to the General Fund; and $270,484 in contractual service revenue for police extra duty.
CITY OF CLEARWATER
THIRD QUARTER SUMMARY
2020/21
FY 20/21 Mid Variance %
Adopted Year Third Qtr.YTD Actual vs.YTD vs.Third Qtr.Amended
Description Budget Amended Actual Amend Budget Budget Adjustment Budget
General Fund:
Revenues 152,179,840 153,824,638 136,026,786 17,797,852 88%591,193 154,415,831
Expenditures 152,179,840 153,824,638 114,087,373 39,737,265 74%591,193 154,415,831
Utility Funds:
Water & Sewer Fund
Revenues 102,289,480 102,289,480 73,300,276 28,989,204 72%- 102,289,480
Expenditures 102,289,480 102,289,480 81,605,850 20,683,630 80%- 102,289,480
Stormwater Fund
Revenues 17,899,890 17,899,890 13,184,055 4,715,835 74%- 17,899,890
Expenditures 16,706,320 16,706,320 14,042,491 2,663,829 84%- 16,706,320
Gas Fund
Revenues 47,788,140 47,788,800 33,764,329 14,024,471 71%- 47,788,800
Expenditures 45,257,380 45,258,040 36,012,949 9,245,091 80%1,744,867 47,002,907
Solid Waste and Recycling Fund
Revenues 27,130,350 27,130,350 22,151,446 4,978,904 82%801 27,131,151
Expenditures 25,702,930 25,702,930 17,434,873 8,268,057 68%801 25,703,731
Enterprise Funds:
Marine Fund
Revenues 5,277,210 5,277,210 4,283,402 993,808 81%10,000 5,287,210
Expenditures 5,119,120 5,119,120 3,908,359 1,210,761 76%150,000 5,269,120
Airpark Fund
Revenues 347,860 367,860 246,273 121,587 67%- 367,860
Expenditures 340,770 360,770 268,967 91,803 75%- 360,770
Clearwater Harbor Marina Fund
Revenues 921,970 921,970 681,063 240,907 74%- 921,970
Expenditures 854,430 866,930 641,830 225,100 74%- 866,930
Parking Fund
Revenues 7,330,560 7,330,763 7,850,579 (519,816) 107%2,500,000 9,830,763
Expenditures 6,436,140 6,456,343 4,846,220 1,610,123 75%240,000 6,696,343
Internal Service Funds:
General Services Fund
Revenues 6,194,230 6,194,230 4,661,454 1,532,776 75%- 6,194,230
Expenditures 6,162,380 6,162,380 3,909,127 2,253,253 63%- 6,162,380
Administrative Services
Revenues 13,305,520 13,305,730 9,781,783 3,523,947 74%- 13,305,730
Expenditures 13,254,460 13,254,670 9,248,977 4,005,693 70%- 13,254,670
Garage Fund
Revenues 18,916,190 18,916,190 11,394,744 7,521,446 60%- 18,916,190
Expenditures 18,916,190 18,916,190 12,350,724 6,565,466 65%- 18,916,190
Central Insurance Fund
Revenues 26,058,230 26,058,230 19,972,407 6,085,823 77%4,412,740 30,470,970
Expenditures 26,058,230 26,058,230 23,208,267 2,849,963 89%4,412,740 30,470,970
1
THIRD QUARTER REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2020-21 REPORT
PAGE #
General Fund Operating Budget ..................................................................................................... 3
Utility Funds Operating Budget ...................................................................................................... 8
Other Enterprise Funds Operating Budgets ................................................................................. 12
Internal Service Funds Operating Budgets ................................................................................... 16
Capital Improvement Program Budget ........................................................................................ 20
Special Program Fund Budget ....................................................................................................... 30
Special Development Fund ........................................................................................................... 36
Administrative Change Orders ...................................................................................................... 39
Ordinances ..................................................................................................................................... 40
The amended 2020/21 operating budget, presented by operating fund and/or department, is
submitted for the City Council review.
The actual and projected data contained in this review represents nine months, October 1, 2020
through June 30, 2021. The adjustments, however, represent all data available at the time of the
report, including action taken by the City Council after June 30, 2021.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Adopted Budget - The budget as adopted by the City Council on September 17, 2020.
Variance YTD Actual
vs. Adopted Budget - Difference between year to date actual and adopted budget.
% YTD vs. Budget - Percentage of adopted budget expended, year to date.
Proposed Amendments - Adjustments that have been approved by the City Council, made at
the Manager’s discretion, and/or adjustments proposed based on
the third quarter review.
Amended Budget - Adding the Original Budget and Adjustments.
2
Capital Improvement Program
The amended 2020/21 Capital Improvement Projects budget report is submitted for the City
Council review. This review provides the opportunity to analyze the status of all active projects and
present formal amendments to the project budget.
The Capital Improvement Program and Special Program fund information is presented as follows:
Definitions:
Budget - The budget as of October 1, 2020, which includes project budgets
from prior years, which have not been completed.
Amendment - Amendments which have been approved by the City Council, made
at the Manager's discretion, and/or adjustments proposed as a
result of the third quarter review.
Revised Budget - Adding the Budget and Amendment columns.
Encumbrance - Outstanding contract or purchase order commitment.
Available Balance - Difference between revised budget and expenditure, plus
encumbrance.
Status - C - project is completed
Amend Ref - Reference number for description of amendment.
Increase/
(Decrease)Description
Ad Valorem Taxes 1,114,763
At third quarter,approximately all property tax revenues have
been received.The budget is increased by $1,114,763.00 to
reflect actual collections for the year.
2,150,000
At third quarter,amendments to utility taxes revenues reflect
a increases of $1,700,000.00 to electricity;and an increase of
$450,000.00 to water.This will bring the budget in line with
anticipated receipts for the year.
(270,000)
Third quarter amendments to local option,fuel and other
taxes reflect a reduction of $270,000.00 to
telecommunications taxes to bring the budget in line with
anticipated receipts for the year.
Franchise Fees 160,000
At third quarter,franchise fee revenues are increased by a net
total of $160,000.00.This includes an increase of $200,000.00
in electric franchise fees,and a decrease of $40,000.00 to gas
franchise fees.
Other Permits and Fees 1,425,000
At third quarter,other permits and fees revenues are being
increased by $1,425,000.00 in building/sign permit revenues
to bring the budget in line with anticipated receipts for the
year.
Intergovernmental 6,299,193
Third quarter amendments to other governmental revenue
reflect a net increase $6,299,193.00.Amendments include
the following increases:1)$1,308,000.00 to state revenue
sharing;2)$3,400,000.00 to 1/2 cent sales tax 3)$102,000 for
Pinellas County library co-op revenues;4)$145,000.00 to Fire
Tax;5)$1,100,000.00 to EMS tax;6)$95,700 to Fire and EMS
reimbursement revenues from the County which offset
overtime increases in the Fire Department;and 7)
$148,493.00 to public safety supplemental pension revenue
which offset expenditure amendments in the Police and Fire
Departments.
Local Option, Fuel &
Other Taxes
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2020/21
Utility Taxes
3
Increase/
(Decrease)Description
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2020/21
Charges for Service (370,000)
Amendments to charges for service reflect a net decrease of
$370,000.00 This includes the following adjustments:1)an
increase of $140,000.00 to fire inspection fees;2)decreases
which total $600,000.00 to various parks and recreation fees;
and 3) increases totaling $90,000.00 to Pier 60 revenues.
270,000
Amendments to fines and forfeiture revenues reflect an
increase of $120,000.00 to code enforcement fines,and
$150,000.00 to red light camera fines.This will bring the
budget in line with actual receipts for the year.
Miscellaneous 150,000
At third quarter,amendments to miscellaneous revenues
include a decrease of $200,000.00 to interest earnings and
increases totaling $350,000.00 to beach rental contracts.
1,184,867
Third quarter amendments to transfer in revenues include an
increase of $1,184,867.00 for additional dividends from the
Gas Fund.
(11,522,630)
Third quarter amendments reflect a net surplus of
$11,522,630.00.This represents the net of revenue
amendments noted above and expenditure amendments.
This will eliminate the use of reserves allocated this year and
return approximately $9.4 million to fund reserves at fiscal
year end.
591,193
Judgments, Fines &
Forfeitures
Net General Fund
Transfer (to) from Surplus
Transfers In
4
Increase/
(Decrease)Description
26,790
At third quarter,amendments to the Engineering
department reflect an increase of $26,790.00 to special
pay to correct a budgeting error for funds that were
allocated to Police Department.
186,162
Amendments to Fire Department reflect an increase of
$90,462.00 to Fire supplemental pension plans,which is
offset by an amendment increasing supplemental pension
revenue;and an increase of $95,700 to overtime which is
offset by reimbursement revenues received from Pinellas
County.
-
Third Quarter amendments to Parks &Recreation
expenditures reflect a net zero amendment transferring
$483,532.00 in salary and operating savings to the
following capital projects:$150,000.00 to 315-93203,
Carpenter Field Infrastructure Repairs/Improvements;
$115,532.00 to 315-93650,Crest Lake Park Improvements;
$123,000.00 to 315-93205,BayCare Ballpark Infrastructure
Repairs/Improvements;and $95,000.00 to 315-93638,
Fencing Replacement Program.
31,241
At third quarter,amendments to the Police Department
include an increase of $58,031.00 to the Police
supplemental pension plans which is offset by an
amendment increasing supplemental pension revenue;
and a decrease of $26,790.00 to special pay to correct a
budgeting error for funds that were to be allocated to
Engineering.
City of Clearwater
General Fund Expenditures
Third Quarter Amendments
FY 2020/21
Engineering
Police
Parks & Recreation
Fire
5
Increase/
(Decrease)Description
City of Clearwater
General Fund Expenditures
Third Quarter Amendments
FY 2020/21
Non-Departmental
Third quarter amendments to Non-Departmental include
the following:
37,000
1)An increase of $37,000.00 to Land Development to fund
the purchase of real property located at the southwest
corner of N.Martin Luther King Jr.Avenue and Engman
Street as approved by City Council on September 2, 2021
10,000
2)A transfer of $10,000.00 to the Marine Fund for the
Clearwater Ferry's use of slips as approved in the water
taxi operating agreement renewal approved by the Council
on November 15, 2018
300,000
3)A transfer of $300,000.00 of General Fund revenues to
establish capital improvement project C2106,Greenprint
Implementation.
347,000
591,193 Net General Fund
6
2020/21 Variance %2020/21
MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Amended Bud Budget Amendment Budget
General Fund Revenues
Ad Valorem Taxes 68,492,140 69,581,285 (1,089,145) 102%1,114,763 69,606,903
Utility Taxes 15,230,000 11,466,502 3,763,498 75%2,150,000 17,380,000
Local Option, Fuel
and Other Taxes 6,350,000 4,456,309 1,893,691 70%(270,000) 6,080,000
Franchise Fees 10,104,770 6,371,842 3,732,928 63%160,000 10,264,770
Other Permits & Fees 2,309,000 3,011,476 (702,476) 130%1,425,000 3,734,000
Intergovernmental 18,862,910 15,964,469 2,898,441 85%6,299,193 25,162,103
Charges for Services 15,780,380 11,554,152 4,226,228 73%(370,000) 15,410,380
Judgments, Fines
and Forfeitures 1,354,000 1,080,314 273,686 80%270,000 1,624,000
Miscellaneous Revenues 2,643,956 2,327,306 316,650 88%150,000 2,793,956
Transfers In 11,080,942 10,213,132 867,810 92%1,184,867 12,265,809
Total Revenues 152,208,098 136,026,786 16,181,312 89%12,113,823 164,321,921
Transfer (to) from Surplus 1,616,540 - 1,616,540 0%(11,522,630) (9,906,090)
Adjusted Revenues 153,824,638 136,026,786 17,797,852 88%591,193 154,415,831
General Fund Expenditures
City Council 395,821 293,834 101,987 74%- 395,821
City Manager's Office 1,275,944 829,799 446,145 65%- 1,275,944
City Attorney's Office 1,809,657 1,336,972 472,685 74%- 1,809,657
City Auditor's Office 226,444 100,453 125,991 44%- 226,444
CRA Administration 468,510 367,827 100,683 79%- 468,510
Economic Development
and Housing 1,829,014 1,388,388 440,626 76%- 1,829,014
Engineering 8,230,947 5,784,426 2,446,521 70%26,790 8,257,737
Finance 2,637,861 1,877,008 760,854 71%- 2,637,861
Fire 30,294,275 23,229,776 7,064,499 77%186,162 30,480,437
Human Resources 1,562,180 1,028,757 533,423 66%- 1,562,180
Library 8,000,965 5,758,776 2,242,189 72%- 8,000,965
Non-Departmental 9,253,248 8,780,197 473,051 95%347,000 9,600,248
Official Records
and Legislative Svcs 1,215,729 784,693 431,036 65%- 1,215,729
Parks & Recreation 31,311,192 21,652,750 9,658,442 69%- 31,311,192
Planning & Development 6,458,802 4,699,524 1,759,278 73%- 6,458,802
Police 47,259,323 35,089,720 12,169,603 74%31,241 47,290,564
Public Communications 1,196,256 797,984 398,272 67%- 1,196,256
Public Utilities 398,470 286,489 111,981 72%- 398,470
Total Expenditures 153,824,638 114,087,373 39,737,265 74%591,193 154,415,831
For Nine Month Period of October 1, 2020 - June 30, 2021
GENERAL FUND
THIRD QUARTER REVIEW
7
2020/21 Variance %2020/21
MY Amended Third Qtr.YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
WATER & SEWER FUND
Water & Sewer Revenues:
Charges for Service 93,969,645 71,833,273 22,136,372 76%- 93,969,645
Judgments, Fines and Forfeits 271,000 272,822 (1,822) 101%- 271,000
Miscellaneous 1,835,000 1,070,815 764,185 58%- 1,835,000
Transfers In - 123,367 (123,367) ~- -
Fund Equity 6,213,835 - 6,213,835 0%- 6,213,835
Total Revenues 102,289,480 73,300,276 28,989,204 72%- 102,289,480
Water & Sewer Expenditures:
Public Utilities Administration 1,703,374 1,172,388 530,986 69%- 1,703,374
Wastewater Collection 13,506,904 11,838,226 1,668,678 88%- 13,506,904
Public Utilities Maintenance 9,060,046 7,067,078 1,992,968 78%- 9,060,046
WPC / Plant Operations 33,737,721 25,182,094 8,555,627 75%- 33,737,721
WPC / Laboratory Operations 1,594,863 920,692 674,171 58%- 1,594,863
WPC / Industrial Pretreatment 1,042,918 576,345 466,573 55%- 1,042,918
Water Distribution 18,805,229 16,520,490 2,284,739 88%- 18,805,229
Water Supply 18,336,027 14,654,000 3,682,027 80%- 18,336,027
Reclaimed Water 4,502,398 3,674,537 827,861 82%- 4,502,398
Total Expenditures 102,289,480 81,605,850 20,683,630 80%- 102,289,480
Increase/
(Decrease)Amendment Description:
Water and Sewer Fund
Revenues:-
Water and Sewer Fund
Expenditures:-
At third quarter, anticipated revenues of the Water and Sewer Fund equal anticipated expenditures for fiscal year 2020/21.
No amendments are proposed to Water and Sewer Fund
revenues at third quarter.
Expenditures reflect 80%of total budget due to transfers to
the capital fund which happen in the first period of the year.
No amendments are proposed to Water and Sewer Fund
expenditures at third quarter.
For the Nine Month Period of October 1, 2020 to June 30, 2021
UTILITY FUNDS
THIRD QUARTER REVIEW
8
2020/21 Variance %2020/21
MY Amended Third Qtr.YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2020 to June 30, 2021
UTILITY FUNDS
THIRD QUARTER REVIEW
STORMWATER FUND
Stormwater Revenues:
Charges for Service 16,910,500 12,821,261 4,089,239 76%- 16,910,500
Judgments, Fines and Forfeits 73,000 54,225 18,775 74%- 73,000
Miscellaneous 916,390 263,325 653,065 29%- 916,390
Transfers In - 45,245 (45,245) ~- -
Fund Equity - - - ~- -
Total Revenues 17,899,890 13,184,055 4,715,835 74%- 17,899,890
Stormwater Expenditures:
Stormwater Management 10,647,663 9,847,206 800,457 92%- 10,647,663
Stormwater Maintenance 6,058,657 4,195,285 1,863,372 69%- 6,058,657
Total Expenditures 16,706,320 14,042,491 2,663,829 84%- 16,706,320
Increase/
(Decrease)Amendment Description:
Stormwater Fund Revenues:-
Stormwater Fund Expenditures:-
No amendments are proposed to Stormwater Fund revenues
at third quarter.
Stormwater Fund expenditures reflect 84%of total budget
due to transfers to the capital fund which happen in the first
period of the year.No amendments are proposed to at third
quarter.
At third quarter, anticipated revenues of the Stormwater Fund exceed anticipated expenditures by $1,193,570 for fiscal year
2020/21.
9
2020/21 Variance %2020/21
MY Amended Third Qtr.YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2020 to June 30, 2021
UTILITY FUNDS
THIRD QUARTER REVIEW
GAS FUND
Gas Revenues:
Charges for Service 47,003,340 33,319,975 13,683,365 71%(159,000) 46,844,340
Judgments, Fines and Forfeits 153,100 65,358 87,742 43%- 153,100
Miscellaneous 631,700 314,601 317,099 50%159,000 790,700
Transfers In 660 64,395 (63,735) 9757%- 660
Fund Equity - - - ~- -
Total Revenues 47,788,800 33,764,329 14,024,471 71%- 47,788,800
Gas Expenditures:
Administration & Supply 21,831,318 16,812,561 5,018,757 77%1,083,014 22,914,332
Pinellas Gas Operations 9,775,059 7,906,610 1,868,449 81%(16,477) 9,758,582
Pasco Gas Operations 6,709,495 5,208,952 1,500,543 78%(243,476) 6,466,019
Marketing & Sales 6,942,168 6,084,826 857,342 88%921,806 7,863,974
Total Expenditures 45,258,040 36,012,949 9,245,091 80%1,744,867 47,002,907
Increase/
(Decrease)Amendment Description:
Gas Fund Revenues:-
Gas Fund Expenditures:1,744,867
At third quarter, anticipated revenues of the Gas Fund exceed anticipated expenditures by $785,893 for fiscal year 2020/21.
At third quarter,a amendments include transfer of funds
between various revenue codes which net to zero.
At third quarter,expenditure amendments reflect a net
increase of $1,744,867.00.Amendments include:1)a transfer
of $1,184,867.00 to the General Fund for additional Gas Fund
dividends;2)a transfer of $560,000.00 to capital project
96387,Natural Gas Vehicle Station,approved by Council June
17,2021;and 3)and amendments which net to zero reflecting
the transfer of funds between various cost centers.
10
2020/21 Variance %2020/21
MY Amended Third Qtr.YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2020 to June 30, 2021
UTILITY FUNDS
THIRD QUARTER REVIEW
SOLID WASTE AND RECYCLING FUND
Solid Waste Revenues:
Other Permits and Fees 1,000 1,356 (356) 136%- 1,000
Charges for Service 23,660,000 19,283,856 4,376,144 82%- 23,660,000
Judgments, Fines and Forfeits 95,000 74,117 20,883 78%- 95,000
Miscellaneous 725,000 527,440 197,560 73%- 725,000
Transfers In - 63,562 (63,562) ~669 669
Solid Waste Revenues 24,481,000 19,950,331 4,530,669 81%669 24,481,669
Recycling Revenues:
Other Permits and Fees 350 288 63 82%- 350
Intergovernmental - - - ~- -
Charges for Service 2,430,000 1,943,973 486,027 80%- 2,430,000
Judgments, Fines and Forfeits 8,000 7,092 908 89%- 8,000
Miscellaneous 211,000 249,763 (38,763) 118%- 211,000
Transfers In - - - ~132 132
Recycling Revenues 2,649,350 2,201,115 448,235 83%132 2,649,482 -
Fund Equity - - ~- -
Total Revenues 27,130,350 22,151,446 4,978,904 82%801 27,131,151
Solid Waste Expenditures:
Collection 17,853,129 12,165,269 5,687,860 68%504 17,853,633
Transfer 2,354,091 1,367,868 986,223 58%66 2,354,157
Container Maintenance 944,923 704,676 240,247 75%54 944,977
Administration 1,036,817 801,383 235,434 77%45 1,036,862
Solid Waste Expenditures 22,188,960 15,039,196 7,149,764 68%669 22,189,629
Recycling Expenditures:
Residential 1,401,597 954,791 446,806 68%60 1,401,657
Multi-Family 460,267 344,396 115,871 75%18 460,285
Commercial 1,652,106 1,096,490 555,616 66%54 1,652,160
Recycling Expenditures 3,513,970 2,395,677 1,118,293 68%132 3,514,102
Total Expenditures 25,702,930 17,434,873 8,268,057 68%801 25,703,731
Increase/
(Decrease)Amendment Description:
Solid Waste and Recycling Fund
Revenues:801
Solid Waste and Recycling Fund
Expenditures:801
At third quarter,revenues reflect an increase of $801.00 to
transfer-in revenue to recognize safety award funding from
the Central Insurance Fund.
Amendments to expenditures include an increase of $801.00
to employee recognition for receipt of the 3rd quarter FY21
safety award.
At third quarter, anticipated revenues of the Solid Waste and Recycling Fund exceed anticipated expenditures by $1,427,420
for fiscal year 2020/21.
11
2020/21 Third Qtr.Variance %2020/21
MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
MARINE FUND
Marine Revenues:
Intergovernmental - - - ~- -
Charges for Service 5,133,210 4,160,121 973,089 81%- 5,133,210
Judgments, Fines and Forfeits 6,000 400 5,600 7%- 6,000
Miscellaneous Revenue 138,000 91,030 46,970 66%- 138,000
Transfers In - 31,850 (31,850) ~10,000 10,000
Fund Equity - - - ~- -
Total Revenues 5,277,210 4,283,402 993,808 81%10,000 5,287,210
Marine Expenditures:
Marina Operations 5,119,120 3,908,359 1,210,761 76%150,000 5,269,120
Total Expenditures 5,119,120 3,908,359 1,210,761 76%150,000 5,269,120
Increase/
(Decrease)Amendment Description:
Marine Fund Revenues:10,000
Marine Fund Expenditures:150,000
At third quarter, anticipated revenues of the Marine Fund exceed anticipated expenditures by $18,090 for fiscal year 2020/21.
Amendments to revenues reflect a transfer of $10,000 from
General Fund revenues to provide funding as outlined in the
Water Taxi Operating Agreement second renewal,approved by
City Council on 11/15/2018.
Amendments to expenditures reflect an increase of
$150,000.00 transferred to capital project C1905,Beach
Marina Upgrades.This increase in expenditures is offset by
budgeted revenues.
For The Nine Month Period of October 1, 2019 - June 30, 2020
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
12
2020/21 Third Qtr.Variance %2020/21
MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For The Nine Month Period of October 1, 2019 - June 30, 2020
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
CLEARWATER HARBOR MARINA FUND
Clearwater Harbor Marina Revenues:
Intergovernmental - - - ~- -
Charges for Service 872,870 659,168 213,702 76%- 872,870
Judgments, Fines and Forfeits 1,600 350 1,250 22%- 1,600
Miscellaneous Revenue 47,500 21,546 25,954 45%- 47,500
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 921,970 681,063 240,907 74%- 921,970
Clearwater Harbor Marina Expenditures
Clearwater Harbor Marina Operations 866,930 641,830 225,100 74%- 866,930
Total Expenditures 866,930 641,830 225,100 74%- 866,930
Increase/
(Decrease)Amendment Description:
Clearwater Harbor Marina Fund
Revenues:-
Clearwater Harbor Marina Fund
Expenditures:-
No amendments are proposed to Clearwater Harbor Marina
Fund revenues at third quarter.
No amendments are proposed to Clearwater Harbor Marina
Fund expenditure at third quarter.
At third quarter, anticipated revenues of the Clearwater Harbor Marina Fund exceed anticipated expenditures by $55,040 for fiscal
year 2020/21.
13
2020/21 Third Qtr.Variance %2020/21
MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For The Nine Month Period of October 1, 2019 - June 30, 2020
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
AIRPARK FUND
Airpark Revenues:
Intergovernmental - - - ~- -
Charges for Service 18,500 10,635 7,865 57%- 18,500
Miscellaneous Revenue 329,360 235,638 93,722 72%- 329,360
Transfers In - - - ~- -
Fund Equity 20,000 - 20,000 0%- 20,000
Total Revenues 367,860 246,273 121,587 67%- 367,860
Airpark Expenditures:-
Airpark Operations 360,770 268,967 91,803 75%- 360,770
Total Expenditures 360,770 268,967 91,803 75%- 360,770
Increase/
(Decrease)Amendment Description:
Airpark Fund Revenues:-
Airpark Fund Expenditures:-
At third quarter, anticipated revenues of the Airpark Fund exceed anticipated expenditures by $7,090 for fiscal year 2020/21.
No amendments are proposed to Airpark Fund revenues at
third quarter.
No amendments are proposed to Airpark Fund expenditures at
third quarter.
14
2020/21 Third Qtr.Variance %2020/21
MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For The Nine Month Period of October 1, 2019 - June 30, 2020
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
PARKING FUND
Parking Revenues:
Charges for Service 6,230,560 7,012,211 (781,651) 113%2,500,000 8,730,560
Judgments, Fines and Forfeits 800,000 713,364 86,636 89%- 800,000
Miscellaneous Revenue 300,000 93,167 206,833 31%- 300,000
Transfers In 203 31,836 (31,633) 15683%- 203
Fund Equity - - - ~- -
Total Revenues 7,330,763 7,850,579 (519,816) 107%2,500,000 9,830,763
Parking Expenditures
Engineering/Parking System 4,552,380 3,511,986 1,040,394 77%240,000 4,792,380
Engineering/Parking Enforcement 800,000 529,238 270,762 66%- 800,000
Fire Dept/Beach Guards 971,123 733,654 237,469 76%- 971,123
Seminole Street Boat Ramp 132,840 71,343 61,497 54%- 132,840
Total Expenditures 6,456,343 4,846,220 1,610,123 75%240,000 6,696,343
Increase/
(Decrease)Amendment Description:
Parking Fund Revenues:2,500,000
Parking Fund Expenditures:240,000
At third quarter,Parking Fund revenues are increased by
$2,500,000,this will bring the budget in line with anticipated
revenues for the year.
At third quarter,expenditure amendments reflect a net
increase of $240,000.00.Amendments include:1)an increase
of $120,000.00 to contractual services to fund additional costs
due to increased usage of Park Mobile system;2)an increase of
$120,000.00 to other charges reflecting increase in credit card
processing fees due to increased usage of cashless Park Mobile
kiosks.
At third quarter, anticipated revenues of the Parking Fund exceed anticipated expenditures by $3,134,420 for fiscal year 2020/21.
15
2020/21 Variance %2020/21
MY Amended Third Quarter YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
GENERAL SERVICES FUND
General Services Revenues:
Charges for Service 6,009,230 4,586,548 1,422,682 76%- 6,009,230
Miscellaneous Revenues 185,000 74,906 110,094 40%- 185,000
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 6,194,230 4,661,454 1,532,776 75%- 6,194,230
General Services Expenditures:
Administration 443,624 330,363 113,261 74%- 443,624
Building & Maintenance 5,718,756 3,578,764 2,139,992 63%- 5,718,756
Total Expenditures 6,162,380 3,909,127 2,253,253 63%- 6,162,380
Increase/
(Decrease)Amendment Description:
General Services Fund Revenues:-
General Services Fund
Expenditures:-
For the Nine Month Period of October 1, 2020 to June 30, 2021
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
At third quarter, anticipated revenues of the General Services Fund exceed anticipated expenditures by $31,850 for fiscal year
2020/21.
No amendments are proposed to General Services Fund
revenues at third quarter.
No amendments are proposed to General Services Fund
expenditures at third quarter.
16
2020/21 Variance %2020/21
MY Amended Third Quarter YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2020 to June 30, 2021
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
ADMINISTRATIVE SERVICES FUND
Administrative Services Revenues:
Charges for Service 13,125,520 9,721,547 3,403,973 74%- 13,125,520
Miscellaneous Revenues 180,000 60,027 119,973 33%- 180,000
Transfers In 210 210 - 100%- 210
Fund Equity - - - ~- -
Total Revenues 13,305,730 9,781,783 3,523,947 74%- 13,305,730
Administrative Services Expenditures:
Info Tech / Admin 408,939 303,037 105,902 74%- 408,939
Info Tech / Network Svcs 4,703,533 3,200,519 1,503,014 68%- 4,703,533
Info Tech / Software Applications 3,272,530 2,464,958 807,572 75%- 3,272,530
Info Tech / Telecommunications 862,372 536,341 326,031 62%- 862,372
Public Comm / Courier 191,636 76,666 114,970 40%- 191,636
Clearwater Customer Service 3,815,660 2,667,456 1,148,204 70%- 3,815,660
Total Expenditures 13,254,670 9,248,977 4,005,693 70%- 13,254,670
Increase/
(Decrease)Amendment Description:
Administrative Services Fund
Revenues:-
Administrative Services Fund
Expenditures:-
At third quarter, anticipated revenues of the Administrative Services Fund exceed anticipated expenditures by $51,060 for fiscal
year 2020/21.
No amendments are proposed to Administrative Services Fund
revenues at third quarter.
No amendments are proposed to Administrative Services Fund
expenditures at third quarter.
17
2020/21 Variance %2020/21
MY Amended Third Quarter YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2020 to June 30, 2021
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
GARAGE FUND
Garage Fund Revenues
Charges for Service 17,494,420 10,937,720 6,556,700 63%- 17,494,420
Miscellaneous Revenues 1,030,000 457,023 572,977 44%- 1,030,000
Transfers In - - - ~- -
Fund Equity 391,770 - 391,770 0%- 391,770
Total Revenues 18,916,190 11,394,744 7,521,446 60%- 18,916,190
Garage Fund Expenditures:
Fleet Maintenance 17,760,211 11,593,471 6,166,740 65%- 17,760,211
Radio Communications 1,155,979 757,253 398,726 66%- 1,155,979
Total Expenditures 18,916,190 12,350,724 6,565,466 65%- 18,916,190
Increase/
(Decrease)Amendment Description:
Garage Fund Revenues:-
Garage Fund Expenditures:-
At third quarter, anticipated revenues of the Garage Fund equal anticipated expenditures for fiscal year 2020/21.
No amendments are proposed to Garage Fund revenues at
third quarter.
No amendments are proposed to Garage Fund expenditures at
third quarter.
18
2020/21 Variance %2020/21
MY Amended Third Quarter YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2020 to June 30, 2021
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
CENTRAL INSURANCE FUND
Central Insurance Revenues:
Charges for Service 23,271,960 19,074,621 4,197,339 82%3,062,740 26,334,700
Miscellaneous Revenues 900,000 897,785 2,215 100%135,000 1,035,000
Transfers In - - - ~- -
Fund Equity 1,886,270 - 1,886,270 0%1,215,000 3,101,270
Total Revenues 26,058,230 19,972,407 6,085,823 77%4,412,740 30,470,970
Central Insurance Expenditures:
Finance / Risk Management 426,898 228,562 198,336 54%- 426,898
HR / Employee Benefits 426,370 185,566 240,804 44%- 426,370
HR / Employee Health Clinic 1,702,340 1,083,350 618,990 64%- 1,702,340
Non-Departmental 23,502,622 21,710,789 1,791,833 92%4,412,740 27,915,362
Total Expenditures 26,058,230 23,208,267 2,849,963 89%4,412,740 30,470,970
Increase/
(Decrease)Amendment Description:
Central Insurance Fund Revenues:4,412,740
Central Insurance Fund
Expenditures:4,412,740
At third quarter,revenue amendments reflect a net increase of
$4,412,740.00.Amendments include an increase of
$3,062,740.00 to dependent and retiree health insurance
contributions;a decrease of $620,000 to interest earnings;
increases totaling $755,000 to insurance recovery revenues;
and an increase of $1,215,000 to the use of reserves to balance
expenditure increases noted below.
At third quarter,expenditure amendments reflect a net
increase of $4,412,740.00.Amendments include an increase
of $3,062,740.00 to medical insurance claims,which is offset
by dependent and retiree health insurance contributions;
increases totaling $950,000.00 to liability and workers
compensation claims;and an increase of $400,000.00 to
liability insurance premiums.
At third quarter, anticipated revenues of the Central Insurance Fund equal anticipated expenditures for fiscal year 2020/21.
19
CAPITAL IMPROVEMENT PROGRAM
Third Quarter Summary
FY 2020/21
20
The amended 2020/21 Capital Improvement Program budget report is submitted for the City Council's third quarter
review. The proposed amendment is a net budget increase in the amount of $38,577,718. This review provides the
opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally
significant budget increases encompassed within this review are as follows:
The City Council did not previously approve the following capital improvement budget activity:
Imagine Clearwater – an increase of $37,020,000 to provide total project budget needed.
Carpenter Field Repair/Improve - a budget increase of $150,000 of General Fund revenue.
BayCare Ballpark Repair/Improve – a budget increase of $123,000 of General Fund revenue.
Fencing Replacement Program - a budget increase of $95,000 of General Fund revenue.
Crest Lake Park Improvement - a budget increase of $115,532 in General Fund revenue.
Beach Marina Upgrade - a budget increase of $150,000 of Marine Fund revenue.
Garage – Off Cycle Replacements - a budget decrease of $89,465 of insurance claims proceeds which is now
being accounted for in Special Program fund.
Greenprint Implementation – to establish the project and record a budget increase of $300,000 of General
Fund revenue.
Pinellas New Mains / Serv Lines – a budget increase of $20,712 in property owners share revenue to bring
the budget in line with actual receipts.
Gas System – Pinellas Building – a budget increase $100,000 in Gas Fund revenue. This will correct a budget
decrease from mid year that should have been transferred.
All significant budget increases that have been previously approved by the City Council are listed below:
Project Council Budget Increase Approval
Natural Gas Vehicle $ 560,000 06/17/21
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
Police Equipment Replacement
1 P1802 16,046
To record a budget increase of $16,045.97 transferred in
from the special program fund recognizing excess General
Fund revenues in 181-99241,Human Trafficking Overtime
which is complete.16,046
Imagine Clearwater
2 ENGF180013 37,020,000 *
To record a budget increase of $37,020,000.00
representing advanced funding of future penny proceeds
of $28,500,000.00 and $8,520,000.00 in revenue yet to be
determined.37,020,000
Carpenter Field-Infras Rep/Imprv
3 93203 150,000
To record a budget increase of $150,000.00 of General
Fund revenue.150,000
Baycare Ballpark Infrast Rep/Improv
4 93205 123,000
To record a budget increase of $123,000.00 of General
Fund revenue.123,000
Morningside Rec Ctr Replacement - CLOSE PROJECT
5 93251 (8,120)
To record a budget transfer of $8,119.60 of General Fund
revenue to project 93637,Playground &Fitness Purchase &
Replacement. This project will be closed.(8,120)
Swimming Pool R&R
6 93271 136,000
To record a budget transfer of $136,000.00 of General Fund
revenue from project 93635,Park Amenity Purchase and
Replacement,as approved by City Council on June 17,
2021.136,000
Long Center Infra Repairs
7 93278 47,532
To record a budget transfer of $15,000.00 of General Fund
revenue from project 93654,Recreation Centers
Infrastructure Repair,and to record a budget transfer of
$32,531.90 of General Fund revenue from project 93654,
Recreation Center Infrastructure Repairs,as approved by
the City Council on June 17, 2021.47,532
Boardwalks & Docks Rep & Rplcmnt
8 93604 100,000
To record a budget transfer of $100,000.00 of General Fund
revenue from project 93673,Jack Russell Stadium
Improvements.100,000
CAPITAL IMPROVEMENT PROGRAM
Third Quarter Amendments
FY 2020/21
21 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Third Quarter Amendments
FY 2020/21
Park Amenity Purch & Rplcmnt
9 93635 6,000 (136,000)
To record a budget increase of $6,000.00 of donation
revenues and a budget transfer of $136,000.00 of General
Fund revenue to project 93271,Swimming Pool R&R,as
approved by City Council on June 17, 2021.(130,000)
Playground & Fitness Purch & Rplc
10 93637 9,600
To record a budget transfer of $8,119.60 of General Fund
revenue from project 93251,Morning Recreation Center
Replacement,and to record a budget transfer of $1,480.14
of General Fund revenue from project 93648,Moccasin
Lake Park Master Plan.9,600
Fencing Replacement Program
11 93638 95,000
To record a budget increase of $95,000.00 of General Fund
revenue.95,000
Phillip-Jones Restroom/Concession
12 93642 50,000
To record a budget transfer of $34,483.71 of General Fund
revenue from project 93673,Jack Russell Stadium
Improvements,and a budget transfer of $15,516.29 of
infrastructure sales tax (Penny)revenue from project
93652, Countryside Complex Rest/Concession.50,000
Moccasin Lake Park Master Plan - CLOSE PROJECT
13 93648 (1,480)
To record a budget transfer of $1,480.14 of General Fund
revenue to project 93637,Playground &Fitness Purch &
Rplc. This project will be closed.(1,480)
Crest Lake Park Improvement
14 93650 115,532
To record a budget increase of $115,532.00 of General
Fund revenue to fund the purchase of park maintenance
equipment.115,532
Countryside Complex Rest/Conces - CLOSE PROJECT
15 93652 (15,516)
To record a budget transfer of $15,516.29 of infrastructure
sales tax (Penny)revenue to project 93642,Phillip-Jones
Rest/Concession. This project will be closed.(15,516)
22 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Third Quarter Amendments
FY 2020/21
Recreation Centers Infras Repairs
16 93654 (47,532)
To record a budget transfer of $15,000.00 of General Fund
revenue to project 93278,Long Center Infrastructure
Repairs,and to record a budget transfer of $32,531.90 of
General Fund revenue to project 93278,Long Center
Infrastructure &Repairs,as approved by the City Council
on June 17, 2021.(47,532)
Jack Russell Stadium Improvements
17 93673 (134,484)
To record a budget transfer of $34,483.71 of General Fund
revenue to project 93642,Phillip-Jones Rest/Concession
and a budget transfer of $100,000.00 of General Fund
revenue to project 93604,Boardwalk &Dock Repair &
Replacement.(134,484)
Ed Wright Park Renovations
18 C2002 (150,000)
To record a budget transfer of $150,000.00 of
infrastructure sales tax (Penny)revenue to project M1915,
Belmont Park Revitalization,as approved by the City
Council on August 5, 2021.(150,000)
Belmont Park Revitalization
19 M1915 150,000
To record a budget transfer of $150,000.00 of
infrastructure sales tax (Penny)revenue from project
C2002,Ed Wright Park Renovations,as approved by the
City Council on August 5, 2021.150,000
Beach Marina Upgrade
20 C1905 150,000
To record a budget increase of $150,000.00 of marina fund
revenues.150,000
Garage - Off Cycle Replacements
21 L1911 (89,465)
To record budget decrease of $89,465.12 in insurance
claims proceeds which is now being accounted for in
special program fund.(89,465)
Greenprint Implementation - NEW PROJECT
22 C2106 300,000
To establish the project and record a budget increase of
$300,000.00 of General Fund revenue.300,000
Line Relocation - Pasco Maint
23 96376 548 *
To record a budget increase of $547.60 in property owners
share revenue.This will bring the project budget in line
with revenues received.548
23 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Third Quarter Amendments
FY 2020/21
Pinellas New Mains / Serv Lines
24 96377 20,712 *
To record a budget increase of $20,712.35 in property
owners share revenue.This will bring the project budget in
line with revenues received.20,712
Gas System - Pinellas Building
25 96384 100,000 *
To record a budget increase of $100,000.00 in gas fund
revenue.This will correct a budget decrease from mid year
that should have been transferred.100,000
Expanded Energy Conservation
26 96386 10,345 *
To record a budget increase of $10,345.41 in property
owner share revenues to bring the project budget in line
with revenues received.10,345
Natural Gas Vehicle
27 96387 560,000
To record a budget transfer of $560,000.00 of gas fund
revenue, as approved by City Council on June 17, 2021.560,000
38,577,718 - - 38,577,718
Gas System - Pinellas Building
96384 100,000
To record a transfer of $100,000.00 in gas fund revenue to
project 92842,City Wayfinding as approved by Council May
20, 2021.
TOTAL INTERFUND TRANSFERS:100,000
TOTAL
INTERFUND TRANSFERS
24 * indicates budget amendment only
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2020 to June 30, 2021
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/20 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Police Protection
P1802 Police Equipment Replacement 499,698 533,140 16,046 549,186 464,186 49,884 35,116 1
P1803 Command Bus Refurbishment 200,000 200,000 - 200,000 - 116,235 83,765
P1902 Police Information Systems 400,000 400,000 - 400,000 357,945 - 42,055 P2102 Training Range Sound Mitigation - 820,000 - 820,000 20,365 781,146 18,489 PD00180001 Police District 3 Station 12,500,000 13,050,000 - 13,050,000 925,401 11,351,570 773,029 Sub-Total 13,599,698 15,003,140 16,046 15,019,186 1,767,897 12,298,835 952,454
Fire Protection
91218 Fire Engine Replacement 4,174,786 4,164,216 - 4,164,216 2,791,668 1,334,223 38,326
91221 EMS Capital Equipment 1,165,710 1,031,480 - 1,031,480 1,031,480 - (0) C
91229 Replace & Upgrade Airpacks 1,146,680 1,146,680 - 1,146,680 849,291 39,368 258,021
91236 Rescue Vehicle 312,500 312,500 - 312,500 230,452 45,478 36,570
91244 Aerial Truck 3,068,781 3,218,514 - 3,218,514 2,653,479 - 565,034
91257 AED Program 265,230 265,230 - 265,230 171,449 - 93,781
91260 Thermal Imaging Cameras 280,270 280,270 - 280,270 148,954 - 131,316
91261 Personal Protection Equip 2,364,250 2,364,250 - 2,364,250 2,001,085 - 363,165
91262 SCBA Upgrade - Fill Station 125,000 125,000 - 125,000 82,366 - 42,634
91263 Extrication Tools 177,000 177,000 - 177,000 125,708 - 51,292
91264 Fire Hose Replacement 501,010 501,010 - 501,010 301,045 - 199,965
91271 Fire Boat 1,008,363 1,008,363 - 1,008,363 619,808 74,363 314,192
FD00190001 Fire Station 46 - Beach 6,372,693 6,372,693 - 6,372,693 524,271 716,312 5,132,110
FD00190002 Fire Station 47 Replacement 4,839,441 4,839,441 - 4,839,441 979,688 325,659 3,534,094
M2005 Fire Training Tower 200,286 200,286 - 200,286 52,987 - 147,299
ENGF190002 Beach Guard Tower 208,239 208,239 - 208,239 67,937 - 140,302
ENGF200002 Beach Guard Admin Building 30,000 50,000 - 50,000 37,283 - 12,717
Sub-Total 26,240,238 26,265,170 - 26,265,170 12,668,950 2,535,403 11,060,817
Major Street & Sidewalk Maintenance
C2102 Fort Harrison Reconstruction - 5,026,766 - 5,026,766 - - 5,026,766
C2103 Downtown Streetscaping - 15,864,691 - 15,864,691 114,559 14,912,718 837,414
C2105 Mercado - Downtown Gateway - 500,000 - 500,000 - - 500,000
ENRD180002 Bridge Maintenance & Improve 7,802,997 7,802,997 - 7,802,997 801,953 104,844 6,896,201
ENRD180003 Traffic Calming 2,055,031 2,055,031 - 2,055,031 395,044 - 1,659,987
ENRD180004 Streets and Sidewalks 17,482,744 17,482,744 - 17,482,744 9,354,422 2,737,798 5,390,524
ENGF180001 Downtown Streetscaping 6,735,405 1,644,610 - 1,644,610 1,634,488 10,123 0 C
ENGF200001 Redesign Fort Harrison/Myrtle 2,000,000 - - - - - - C
Sub-Total 36,076,177 50,376,840 - 50,376,840 12,300,466 17,765,482 20,310,892
Intersections
ENRD180005 City-Wide Intersection Improve 2,510,540 2,510,540 - 2,510,540 866,266 - 1,644,274
ENRD180006 Traffic Signals 1,144,434 1,144,534 - 1,144,534 660,834 178,567 305,133
ENRD180007 Traffic Safety Infrastructure 1,209,265 1,209,265 - 1,209,265 656,997 137,764 414,504
Sub-Total 4,864,239 4,864,339 - 4,864,339 2,184,097 316,331 2,363,911
Parking
ENPK180001 Parking Lot Resurfacing 708,476 708,476 - 708,476 31,609 - 676,867
ENPK180002 Parking Lot Improvements 1,778,802 1,778,802 - 1,778,802 570,502 - 1,208,300
ENPK180003 Parking Facilities 1,985,348 1,985,348 - 1,985,348 813,784 187,835 983,730
Sub-Total 4,472,627 4,472,627 - 4,472,627 1,415,895 187,835 2,868,897
Miscellaneous Engineering
92842 City Wayfinding Project 1,450,000 2,050,000 - 2,050,000 241,284 970,377 838,339
C2004 Lift Stations - General Gov 2,000,000 1,450,000 - 1,450,000 176,245 14,538 1,259,217
ENGF180002 Downtown Intermodal 924,756 924,756 - 924,756 - - 924,756
ENGF180003 Miscellaneous Engineering 309,146 309,146 - 309,146 85,347 - 223,800
ENGF180004 Survey Equipment Replacement 27,288 27,288 - 27,288 - - 27,288
ENGF180013 Imagine Clearwater 16,241,322 47,641,322 37,020,000 84,661,322 10,593,954 14,421,674 59,645,694 2
ENGF200003 Memorial Causeway Bridge Lighting 1,600,000 200,000 - 200,000 152,656 - 47,344
Sub-Total 22,552,513 52,602,513 37,020,000 89,622,513 11,249,485 15,406,589 62,966,439
25
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2020 to June 30, 2021
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/20 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Park Development
93133 Park Land Acquisition 1,331,351 1,627,351 - 1,627,351 1,623,963 - 3,388
93203 Carpenter Field-Infras Rep/Imprv 682,817 682,817 150,000 832,817 624,819 4,707 203,291 3
93205 Baycare Ballpark Infrast Rep/Improv 3,532,272 3,532,272 123,000 3,655,272 3,475,360 44,914 134,998 4
93247 Fitness Equipment Replacement 520,000 520,000 - 520,000 434,088 14,949 70,963
93251 Morningside Rec Ctr Replacement 7,189,000 7,320,652 (8,120) 7,312,532 7,312,532 - 0 C 5
93271 Swimming Pool R&R 1,406,876 1,406,876 136,000 1,542,876 1,090,228 3,950 448,698 6
93272 Bicycle Paths-Bridges 5,495,232 5,420,232 - 5,420,232 3,971,105 32,740 1,416,387
93278 Long Center Infra Repairs 2,233,283 2,233,283 47,532 2,280,815 2,097,307 22,995 160,514 7
93286 Parking Lot/Bike Path Rsr/Imprv 951,618 951,618 951,618 610,327 - 341,291
93602 Sp Events Equip Rep & Rplcmnt 360,000 360,000 - 360,000 323,389 - 36,611
93604 Brdwlks & Docks Rep & Rplcmnt 665,000 665,000 100,000 765,000 601,727 62,280 100,994 8
93612 McMullen Tennis Complex 878,103 867,467 - 867,467 867,467 - - C
93618 Miscellaneous Park & Rec Contract 475,000 635,000 - 635,000 492,459 35,969 106,572
93620 Sports Field Lighting 725,362 725,362 - 725,362 257,673 39,304 428,386
93633 Pier 60 Pk & Bchwlk Rep & Improv 1,339,377 1,339,377 - 1,339,377 1,034,212 32,783 272,382
93634 Concrete Sidewalk & Pad Repair 428,176 428,176 - 428,176 288,162 - 140,014
93635 Park Amenity Purch & Rplcmnt 1,377,800 1,265,210 (130,000) 1,135,210 902,181 53,017 180,012 9
93636 Tennis Court Resurfacing 900,310 900,311 - 900,311 801,277 330 98,703
93637 Playground & Fitness Purch & Rplc 1,198,599 1,198,599 9,600 1,208,198 939,509 186,988 81,701 10
93638 Fencing Replacement Program 984,664 984,664 95,000 1,079,664 747,686 - 331,978 11
93642 Phillip-Jones Restroom/Concess 507,944 507,944 50,000 557,944 272,663 9,025 276,255 12
93646 Rest Rm Expan-Barefoot Bch House 520,950 520,950 - 520,950 513,892 750 6,308
93648 Moccasin Lake Park Master Plan 1,182,432 1,205,657 (1,480) 1,204,177 1,204,177 - - C 13
93650 Crest Lake Park Improvement 7,500,000 7,575,000 115,532 7,690,532 7,321,691 191,027 177,815 14
93652 Countryside Complex Restroom/Conces 4,099,500 4,104,500 (15,516) 4,088,984 4,088,984 - - C 15
93654 Recreation Centers Infras Repairs 670,000 670,000 (47,532) 622,468 387,034 42,295 193,140 16
93667 Del Oro Park Renovations 450,000 450,000 - 450,000 1,543 - 448,457
93668 Showmaster Portable Stage 200,000 142,743 - 142,743 142,743 - - C
93672 Clw Bch Infrast Repairs & Improve 397,690 397,690 - 397,690 361,368 - 36,323
93673 Jack Russell Stadium Improve 1,289,066 1,289,066 (134,484) 1,154,582 1,051,529 - 103,053 17
A1901 Miscellaneous Minor Public Art 112,785 177,079 - 177,079 60,625 - 116,454
C1902 Long Center Parking Improve 550,000 550,000 - 550,000 4,400 491,959 53,641
C1903 Phillies Entrance Sign 150,000 150,000 - 150,000 - - 150,000
C1904 Ruth Eckerd Hall 8,500,000 8,500,000 - 8,500,000 7,000,000 - 1,500,000
C2001 Athletic Flds & Fac Reno/Improve 7,500,000 7,500,000 - 7,500,000 - - 7,500,000
C2002 Ed Wright Park Renovations 750,000 750,000 (150,000) 600,000 - - 600,000 18
L1901 P&R Vehicle and Equip Additions 440,210 440,210 - 440,210 420,093 - 20,117
M1901 Countryside Sports Complex Reno 150,000 - - - - - - C
M1915 Belmont Park Revitalization 382,909 477,909 150,000 627,909 19,300 5,865 602,744 19
M2002 Environ Park Remediate & Protect 100,000 100,000 - 100,000 - - 100,000
M2006 Right of Way Tree Mgt Prog 500,000 500,000 - 500,000 56,686 - 443,314
ENGF180007 Phillip Jones Park Renovations 224,726 224,726 - 224,726 51,704 10,994 162,028
Sub-Total 68,853,052 69,297,741 489,532 69,787,273 51,453,902 1,286,840 17,046,531
Marine Facilities
93410 Clwr Harbor Marina Maint R&R 310,000 322,500 - 322,500 312,811 - 9,689
93415 Waterway Maintenance 600,000 600,000 - 600,000 447,032 31,340 121,628
93418 Utilities Services Replacement 462,714 462,714 - 462,714 170,456 - 292,258
93420 Fuel System R & R 182,752 182,752 - 182,752 148,003 - 34,749
93422 Dredging of City Waterways 1,146,204 1,146,204 - 1,146,204 483,487 - 662,717
93499 Pier 60/Sailing Center Maint 541,952 541,952 - 541,952 330,123 13,400 198,428
C1905 Beach Marina Upgrade 1,000,000 1,000,000 150,000 1,150,000 7,821 - 1,142,179 20
C1906 Clw Harbor Marina Repl & Up 306,000 306,000 - 306,000 59,630 87,450 158,919
ENGF180006 City-wide Docks and Seawall 2,286,739 2,286,739 - 2,286,739 1,294,552 - 992,188
ENGF180014 Seminole Boat Launch Improve 6,752,000 6,752,000 - 6,752,000 4,224,621 48,315 2,479,065
M1902 Marine Fac Maint Dock R&R 414,970 414,970 - 414,970 278,064 - 136,906
M2102 Seminole Boat Launch Maint 10,000 215,125 - 215,125 - 18,948 196,177
Sub-Total 14,013,331 14,230,956 150,000 14,380,956 7,756,601 199,453 6,424,902
26
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2020 to June 30, 2021
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/20 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Airpark
94817 Airpark Maintenance & Repair 269,000 313,976 - 313,976 248,359 - 65,618
94886 Clw Airpark Masterplan Update 110,000 109,325 - 109,325 109,325 - - C
94894 Ground Support Equip Upgrade 100,000 54,560 - 54,560 54,560 - - C
G1901 Replace Hangar C 1,205,000 1,305,000 - 1,305,000 354,701 833,802 116,497
G1908 Clw Airpark FDOT Security Grant 80,000 71,232 - 71,232 71,232 - - C
G2009 Ground Support Equip Replace 19,467 19,467 - 19,467 19,467 - - C
G2012 Clw Airpark Vehicle Replace 32,018 32,018 - 32,018 30,673 - 1,345
G2108 Security System Upgrade 150,000 150,000 - 150,000 66,434 7,169 76,397
Sub-Total 1,965,485 2,055,578 - 2,055,578 954,750 840,971 259,856
Libraries
93527 Books & Other Lib Materials 7,696,601 7,696,601 - 7,696,601 7,606,733 37,157 52,711
93530 Consolidated Eastside/SPC Libr 6,250,000 5,430,000 - 5,430,000 5,300,608 - 129,392
93532 Libr Maker Space Maint. & Up 282,560 282,560 - 282,560 199,945 - 82,615
93534 Library FF&E Repair & Replace 395,000 395,000 - 395,000 135,963 2,950 256,087
93535 Countryside Library Demolition 75,000 75,000 - 75,000 - - 75,000
94861 Library Technology 1,500,000 1,500,000 - 1,500,000 1,309,926 10,317 179,757
Sub-Total 16,199,161 15,379,161 - 15,379,161 14,553,175 50,424 775,562
Garage
94233 Motorized Equip-Cash 2,279,456 2,283,245 - 2,283,245 2,222,453 - 60,792
94238 Police Vehicles 2,502,032 2,502,032 - 2,502,032 2,377,239 72,618 52,175
94246 Fleet Management & Mapping 710,000 710,000 - 710,000 529,007 - 180,993
94627 Misc Budgetary Vehicle Addition 191,617 183,449 - 183,449 183,449 - - C
C1901 Beach Radio Tower 852,370 852,370 - 852,370 - - 852,370
GSFL180001 Fleet Facility R&R 569,520 569,520 - 569,520 49,479 1,141 518,900
L1910 Motorized Equip Replace - LP 13,935,127 13,635,127 - 13,635,127 10,274,352 1,797,740 1,563,034
L1911 Garage - Off Cycle Replacements 235,227 589,465 (89,465) 500,000 205,544 112,981 181,475 21
M2010 P25 Radio Equipment & Infrast 543,104 543,104 - 543,104 - - 543,104
Sub-Total 21,818,453 21,868,312 (89,465) 21,778,847 15,841,523 1,984,480 3,952,844
Maintenance of Buildings
C1907 City Hall Hardening 100,000 25,000 - 25,000 25,000 - - C
C1909 City Hall Move 383,085 380,165 - 380,165 380,165 - - C
ENGF180012 Public Works Complex 1,615,664 1,615,664 - 1,615,664 1,926 - 1,613,738
GSBM180001 Air Cond Replace-City Wide 1,354,436 1,354,436 - 1,354,436 812,086 12,000 530,350
GSBM180002 Flooring for Facilities 1,302,837 1,302,837 - 1,302,837 762,259 2,594 537,984
GSBM180003 Roof Repair and Replacement 1,945,409 1,954,213 - 1,954,213 1,141,618 2,956 809,639
GSBM180004 Painting of Facilities 692,923 692,923 - 692,923 158,091 41,784 493,048
GSBM180005 Fencing of Facilities 158,170 158,170 - 158,170 73,199 - 84,970
GSBM180006 Light Replacement & Repair 578,197 578,197 - 578,197 312,726 - 265,470
GSBM180007 Elevator Refurbish/Modern 660,576 660,576 - 660,576 11,118 - 649,458
GSBM180008 B&M Vehicle & Equipment 1,668,377 1,668,377 - 1,668,377 781,068 1,522 885,788
GSBM180009 New A/C Chiller System 4,850,000 4,850,000 - 4,850,000 1,752,713 27,750 3,069,537
GSBM180010 General Services R&R 400,000 400,000 - 400,000 307,892 - 92,108
GSBM180011 Generator Maintenance 600,000 600,000 - 600,000 - - 600,000
GSBM180012 General Faci Bldg Major Reno 2,035,242 2,035,242 - 2,035,242 256,834 - 1,778,409
C2101 North Ward Preservation - 77,920 77,920 29,098 - 48,822
L1902 B&M Vehicle & Equipment 65,000 65,000 - 65,000 35,046 - 29,955
Sub-Total 18,409,916 18,418,720 - 18,418,720 6,840,840 88,606 11,489,274
27
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2020 to June 30, 2021
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/20 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Miscellaneous
94729 City-wide Connect Infra 4,223,089 4,223,089 - 4,223,089 3,725,400 - 497,690
94736 Geographic Information Sys 1,185,997 1,185,997 - 1,185,997 954,455 - 231,542
94828 Financial Systems Upgrades 4,108,165 4,108,165 - 4,108,165 2,682,407 163,249 1,262,510
94829 CIS Upgrades / Replacement 1,297,376 1,297,376 - 1,297,376 432,023 - 865,353
94830 MS Licensing / Upgrades 1,150,000 1,150,000 - 1,150,000 842,601 16,201 291,198
94833 Computer Monitors 419,828 419,828 - 419,828 392,266 - 27,562
94850 Backfile Conversion of Records 500,000 500,000 - 500,000 187,660 - 312,340
94857 Accela Permit & Code Enforce 350,000 350,000 - 350,000 274,479 - 75,521
94873 Citywide Camera System 310,000 310,000 - 310,000 221,664 - 88,336
94874 City Enterprise Timekeep Sys 335,000 335,000 - 335,000 202,802 5,620 126,578
94880 Granicus Agenda Mgt Sys 185,000 185,000 185,000 41,136 - 143,864
94883 Business Proc Review & Improve 750,000 750,000 750,000 311,925 369 437,706
94888 City EOC & Disaster Recovery Fac 3,360,000 3,360,000 3,360,000 3,133,537 40,196 186,267
C2006 ADA Transition Plan 600,000 600,000 600,000 97,185 - 502,815
C2007 Citywide Audio/Visual Solutions 190,053 190,053 190,053 - - 190,053
C2106 Greenprint Implementation - - 300,000 300,000 - - 300,000 22
ENGF180010 Pollutant Storage Tank 399,408 399,408 - 399,408 43,380 - 356,028
ENGF180011 Environmental Assmt & Clean-up 713,636 713,636 - 713,636 105,562 22,398 585,676
L1906 Telecommunications Upgrade 769,047 769,047 - 769,047 - - 769,047
L1907 IT Disaster Recovery 280,396 280,396 - 280,396 57,869 - 222,527
L1908 Network Infra & Server R&R 1,693,191 1,693,191 - 1,693,191 1,132,098 136,597 424,496
M1911 IT Disaster Recovery Equipment 125,000 125,000 - 125,000 - - 125,000
M1912 Network Infra & Server Upgrade 223,226 223,226 - 223,226 96,803 - 126,423
M1914 Sustainability Initiatives 200,000 200,000 200,000 47,740 3,970 148,290
M2007 City EOC Maintenance 75,000 75,000 75,000 - - 75,000
Sub-Total 23,443,412 23,443,412 300,000 23,743,412 14,982,993 388,600 8,371,820
UTILITIES
Stormwater Utility
ENST180001 Stormwater Pipe System Improve 11,816,127 11,816,127 - 11,816,127 2,736,373 3,090,585 5,989,169
ENST180002 Allen's Creek 2,816,271 2,816,271 - 2,816,271 2,509,926 2,287 304,058
ENST180003 Stormwater System Expansion 1,869,326 869,326 - 869,326 - - 869,326
ENST180004 Stevenson Creek 5,229,146 2,729,146 - 2,729,146 37,612 - 2,691,535
ENST180005 Coastal Basin 6,076,807 4,296,950 - 4,296,950 1,949,196 189,337 2,158,417
ENST180006 Alligator Creek Watershed 6,386,592 3,386,592 - 3,386,592 397,085 239,183 2,750,324
ENST180008 Hillcrest Bypass Culvert 4,096,167 4,096,167 - 4,096,167 3,611,508 - 484,658
ENST180010 Lower Spring Branch Improve 2,320,000 2,320,000 - 2,320,000 236,810 72,234 2,010,956
C1908 Stormwater Vehicles & Equip 3,675,500 3,675,500 - 3,675,500 3,192,934 38,472 444,094
Sub-Total 44,285,936 36,006,079 - 36,006,079 14,671,443 3,632,097 17,702,538
Water System
96721 System R & R - Maintenance 5,065,686 5,065,686 - 5,065,686 2,838,222 172,620 2,054,844 96722 Line Relocation - Maintenance 10,541,545 7,868,140 - 7,868,140 2,706,769 48,952 5,112,419
96739 Reclaimed Water Dist Sys 46,666,014 46,666,014 - 46,666,014 45,375,997 418,607 871,410
96742 Line Relocation-Capitalized 5,669,275 5,669,275 - 5,669,275 4,255,780 - 1,413,495
96744 System Expansion 3,473,043 3,473,043 - 3,473,043 3,146,118 - 326,925
96764 RO Plant Exp Res #1 15,869,527 15,869,527 - 15,869,527 13,159,771 - 2,709,756
96767 RO Plant at Res #2 43,095,439 43,095,439 - 43,095,439 41,721,004 948,343 426,093
96773 Groundwater Replenishm Fac 20,900,118 20,900,118 - 20,900,118 5,902,487 - 14,997,631
96782 RO Plant @WTP #3 1,599,594 1,599,594 - 1,599,594 343,596 7,229 1,248,769
96783 Water Sys Upgrades/Improve 7,803,600 7,803,600 - 7,803,600 1,125,336 420,962 6,257,302
96784 Reclaim Water Distrib Sys R&R 2,095,253 1,518,976 - 1,518,976 849,582 483,394 186,000
96785 Feasibility Studies/Evalu - Water 3,705,000 3,705,000 - 3,705,000 2,212,416 277,133 1,215,451
96786 Devices/Equipments - Water 600,000 600,000 - 600,000 - - 600,000
L1905 Vehicle & Equipment - Water 125,212 125,212 - 125,212 125,212 - - C
M1908 RO Plant Exp Res #1 R&R 1,000,000 1,000,000 - 1,000,000 39,535 2,664 957,800
M1909 RO Plant at Res #2 R&R 1,050,000 1,050,000 - 1,050,000 65,927 1,588 982,485
M1910 Water Treatment Plant #3 R&R 448,851 448,851 - 448,851 1,427 1,588 445,836
M2103 Utilities Bldg & Maint - - - - - - - C
Sub-Total 169,708,155 166,458,474 - 166,458,474 123,869,179 2,783,079 39,806,216
28
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2020 to June 30, 2021
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/20 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Sewer System
96212 Sanitary Sewer Upgrades/Impr 18,701,511 18,701,511 - 18,701,511 7,114,841 3,095,322 8,491,349
96213 Marshall Street Upgrades/Impr 11,644,299 11,644,299 - 11,644,299 4,085,767 5,816,294 1,742,238
96214 East Plant Upgrades/Improve 4,020,000 4,020,000 - 4,020,000 342,044 92,433 3,585,523
96215 N.E. Plant Upgrades/Improve 23,660,120 28,660,120 - 28,660,120 1,673,722 20,707,766 6,278,632
96216 Laboratory Upgrade/Improve 1,155,079 1,155,079 - 1,155,079 12,168 2,690 1,140,222
96217 Pump Station R&R 1,950,192 1,950,192 - 1,950,192 588,687 7,939 1,353,566
96630 Sanitary Sewer Extension 14,944,528 14,944,528 - 14,944,528 12,570,807 48,907 2,324,815
96634 Sanitary Sewer Relocation 5,356,666 4,385,542 - 4,385,542 3,506,320 72,713 806,509
96645 Laboratory Upgrade & R&R 1,146,761 1,146,761 - 1,146,761 1,126,761 - 20,000
96654 Facilities Upgrade & Improve 13,489,876 13,489,876 - 13,489,876 10,530,968 258,998 2,699,911
96664 Water Pollution Control R & R 31,066,864 26,066,864 - 26,066,864 17,374,391 1,067,746 7,624,727
96665 Sanitary Sewer R&R 47,513,458 47,213,458 - 47,213,458 33,779,543 8,398,381 5,035,534
96686 Pump Station Replacement 9,332,747 9,332,747 - 9,332,747 4,281,020 1,661,429 3,390,298
L1903 Generators - Sewer Fund 404,250 404,250 - 404,250 404,250 - - C
L1904 Vehicle & Equip-Sewer 498,701 498,701 - 498,701 498,701 - - C
M1905 Marshall Street Plant R&R 2,900,000 2,900,000 - 2,900,000 69,207 328,910 2,501,883
M1906 Northeast Plant R&R 1,219,313 1,219,313 - 1,219,313 471,311 169,934 578,068
M1907 East Plant R&R 3,320,000 3,320,000 - 3,320,000 235,866 51,050 3,033,084
M2008 Vehicle and Equip-Sewer 26,000 26,000 - 26,000 25,245 - 755
Sub-Total 192,350,365 191,079,241 - 191,079,241 98,691,618 41,780,510 50,607,113
Gas System
96358 Environmental Remediation 2,134,794 2,134,794 - 2,134,794 1,779,932 38,353 316,509
96365 Line Relocation-Pinellas Maint 781,106 781,106 - 781,106 551,258 - 229,848
96367 Gas Meter Change Out-Pinellas 4,113,000 4,113,000 - 4,113,000 4,020,126 - 92,874
96374 Line Relocation-Pinellas Capital 2,733,500 2,733,500 - 2,733,500 2,382,965 7,000 343,535
96376 Line Relocation - Pasco Maint 308,593 308,593 548 309,140 143,245 - 165,896 23
96377 Pinellas New Mains / Serv Lines 35,310,791 35,375,937 20,712 35,396,650 34,405,341 - 991,308 24
96378 Pasco New Mains / Serv Lines 22,876,741 22,886,980 - 22,886,980 21,280,427 66,406 1,540,147
96379 Pasco Gas Meter Change Out 1,142,821 1,142,821 - 1,142,821 829,312 - 313,509
96381 Line Reloc-Pasco-Capitalized 1,209,151 1,239,160 - 1,239,160 949,117 786 289,257
96382 Gas Inventory - Work Mgmt Sys 992,000 992,000 - 992,000 856,268 - 135,732
96384 Gas System - Pinellas Building 28,857,855 28,757,855 100,000 28,857,855 27,517,089 265,590 1,075,176 25
96385 Gas Main Extensions 1,807,845 1,807,845 - 1,807,845 1,496,595 - 311,250
96386 Expanded Energy Conservation 13,609,835 13,618,243 10,345 13,628,589 11,843,133 428 1,785,029 26
96387 Natural Gas Vehicle 6,724,584 6,724,584 560,000 7,284,584 4,677,771 109,536 2,497,277 27
96389 Future IMS Software & Hardware 950,000 950,000 - 950,000 354,293 - 595,707
96390 Gas Vehicle Additions 473,294 460,100 - 460,100 460,100 - (0) C
96391 Gas System Pasco Building 450,000 450,000 - 450,000 - - 450,000
M1904 Pinellas Building Equip R&R 600,000 600,000 - 600,000 - - 600,000
Sub-Total 125,075,908 125,076,518 691,605 125,768,123 113,546,971 488,098 11,733,054
Solid Waste & Recycling
96426 Facility R & R - 2,902,608 - 2,902,608 1,839,197 6,950 1,056,461
96443 Res Container Acquisition - 2,201,741 - 2,201,741 1,644,188 - 557,552
96444 Comm Container Acquisition 4,445,420 4,445,420 - 4,445,420 3,769,664 45 675,711
96445 Solar Trash & Recycling Kiosks 339,414 339,414 - 339,414 239,182 - 100,232
96448 Solid Waste CNG Station 150,000 150,000 - 150,000 - - 150,000
96449 Solid Waste Truck Wash Fac 555,500 555,500 - 555,500 - - 555,500
C2005/L2005 Underground Refuse Program 1,695,090 1,695,090 - 1,695,090 879,852 507,910 307,328
96804 Recycling Carts/Dumpsters 1,396,650 1,396,650 - 1,396,650 879,567 - 517,083
96805 Recycling Expan/Particip/R&R 1,331,525 1,331,525 - 1,331,525 1,213,802 - 117,723
96811 Purchase Transfer Tractors 408,000 395,983 - 395,983 395,983 - - C
SR00180003 Processing Ctr Building Replace 3,862,633 3,862,633 - 3,862,633 4,396 - 3,858,237
SRTS180001 S.W.Transfer Station Rebuild 19,650,130 19,650,130 - 19,650,130 19,045,654 41,976 562,500
Sub-Total 33,834,361 38,926,693 - 38,926,693 29,911,486 556,881 8,458,327
Utility Miscellaneous
96523 Pub Utilities Adm Bldg R&R 556,703 556,703 - 556,703 436,694 - 120,009
96526 Public Utility Admin Building 904,306 904,306 - 904,306 - - 904,306
Sub-Total 1,461,009 1,461,009 - 1,461,009 436,694 - 1,024,315
TOTAL ALL PROJECTS 839,224,036 877,286,522 38,577,718 915,864,240 535,097,965 102,590,513 278,175,762
29
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2020 - June 30, 2021Increase/
Amdmt Program (Decrease)Intrafund Net BudgetNumberNumberAmountTransfer Amount Description Amendment
General Government Programs
Housing Consulting Services - CLOSE PROGRAM
1 99421 (65,666)
To record a budget transfer of $65,666.40 in General Fund
revenues to program M2105,ED Strategic Plan.This program will
be closed. (65,666)
American Rescue Plan Act Fund - NEW PROGRAM
2 G2109 11,241,947
To establish the program and record a budget increase of
$11,241,946.50 in grant revenues from the American Rescue Plan
Act, this will bring the budget in line with revenues received.11,241,947
General Government
Totals:11,241,947 (65,666) 11,176,280
Public Safety Programs
Foreclosure Registry - Nuisance Abatement
3 98609 3,900
To record a budget increase of $3,900.00 which represents
foreclosure registry fees collected to date to bring the budget in
line with actual receipts.3,900
Police Extra Duty
4 99215 270,484
To record a budget increase of $270,484.40 in police service
revenue to bring the budget in line with actual receipts. 270,484
Police Education Fund
5 99317 7,474
To record a budget increase of $7,474.23 in police education fine
revenue which will bring the budget in line with actual receipts.7,474
Investigative Costs Recovery
6 99329 59,765
To record a budget increase of $14,386.31 in grant revenues;an
increase of $30,378.45 in fines,forfeitures and penalties revenue;
and an increase of $15,000.00 transferred from the capital fund
for asset transfer of former police boat. 59,765
Florida Contraband Forfeiture Fund
7 99330 32,918 (10,873)
To record a budget increase of $32,918.14 in fines,forfeitures and
penalties revenue which will bring the budget in line with actual
receipts;and a transfer of $10,873.32 in fines,forfeitures,and
penalties revenue to 99356, Safe Neighborhood Program.22,045
Vehicle Replacement Fund
8 99350 138,428
To record a budget increase of $138,427.79 in insurance claims
revenue which will bring the budget in line with actual receipts.138,428
Safe Neighborhood Program
9 99356 10,873
To record a transfer $10,873.32 in fines,forfeitures,and penalties
revenue from 99330, Florida Contraband Forfeiture Fund.10,873
30
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2020 - June 30, 2021Increase/
Amdmt Program (Decrease)Intrafund Net BudgetNumberNumberAmountTransfer Amount Description Amendment
Public Safety Programs (continued)
Crime Prevention Program
10 99364 25,000
To record a budget increase of $25,000.00 in donation revenues.
This will bring the budget in line with actual receipts.25,000
Federal Forfeiture Sharing
11 99387 11,342
To record an increase of $10,891.58 in grant revenues from the US
Department of Justice,and $450.00 in miscellaneous revenues
which will bring the budget in line with actual receipts.11,342
School Resource Officers
12 P1801 20,157
To record a budget increase of $20,157.37 in reimbursement
revenue from the Pinellas County School Board for SRO extra duty
in fiscal year 2020/21.This will bring the budget in line with
revenues received.20,157
Pedestrian/Bicycle Safety Grant 2022 - NEW PROGRAM
13 G2110 21,455
To establish the program and record a budget increase of
$21,455.01 in grant revenues from the University of North Florida
to fund the fiscal year 2021/22 Pedestrian and Bicycle Safety
Grant as approved by Council on August 19, 2021.21,455
Public Safety Program
Totals:590,923 - 590,923
Physical Environment Programs
Tree Replacement Program
14 99970 25,296
To record a budget increase of $25,296.00 in fines,forfeiture and
penalties revenue to bring the budget in line with actual receipts.25,296
Physical Environment Programs Program:
Totals:25,296 - 25,296
Economic Environment Programs
Public Facilities 2020
15 G2004 (30,000)
To record a budget transfer of $30,000.00 in Community
Development Block Grant revenues to G2201,Public Facilities
2022. (30,000)
Program Administration 2020 - CLOSE PROGRAM
16 G2006 (87,219)
To record a budget transfer of $87,219.03 in Community
Development Block Grant (CDBG)revenue to G2201,Public
Facilities 2022. (87,219)
31
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2020 - June 30, 2021Increase/
Amdmt Program (Decrease)Intrafund Net BudgetNumberNumberAmountTransfer Amount Description Amendment
Economic Environment Programs (Continued)
Public Services 2020 - CLOSE PROGRAM
17 G2008 (10,219)
To record a budget transfer of $10,219.28 in Community
Development Block Grant (CDBG)revenue to G2201,Public
Facilities 2022. (10,219)
CDBG-CV Fund
18 G2010 66,778
To record a budget increase of $66,778.00 in CDBG program
income revenue from the NSP3 closeout.66,778
Public Facilities 2021
19 G2101 1,500 (60,460)
To record a budget transfer of $60,460.00 in Community
Development Block Grant (CDBG)revenue to G2201,Public
Facilities 2022;and an increase of $1,500.00 in CDBG program
income revenue from the NSP3 closeout.(58,960)
Economic Development 2021
20 G2102 (136,464)
To record a budget transfer of $136,464.00 in Community
Development Block Grant (CDBG)revenue to G2202,Economic
Development 2022.(136,464)
Infill Housing 2021 - CLOSE PROGRAM
21 G2104 (86,154)
To record a budget transfer of $86,154.00 in Community
Development Bock Grant (CDBG)revenue to G2204,Infill Housing
2022.(86,154)
Public Services 2021
22 G2105 19,382
To record a budget increase of $19,381.66 in CDBG program
income revenue from the NSP3 closeout.19,382
ED Strategic Plan - NEW PROGRAM
23 M2105 65,666
To record a budget transfer of $65,666.40 in General Fund
revenues from 99421, Housing Consulting Services.65,666
Public Facilities 2022 - NEW PROGRAM
24 G2201 187,898
To record budget transfers in Community Development Bock
Grant (CDBG)revenues of $30,000.00 from G2004,Public
Facilities 2020;$87,219.03 from G2006,Program Administration
2020;$10,219.28 from G2008,Public Services 2020;and $60,460
from G2101, Public Facilities 2021.187,898
Economic Development 2022 - NEW PROGRAM
25 G2202 136,464
To record a budget transfer of $136,464.00 in Community
Development Bock Grant (CDBG)revenue from G2102,Economic
Development 2021.136,464
32
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2020 - June 30, 2021Increase/
Amdmt Program (Decrease)Intrafund Net BudgetNumberNumberAmountTransfer Amount Description Amendment
Economic Environment Programs (Continued)
Infill Housing 2022 - NEW PROGRAM
26 G2204 86,154
To record a budget transfer of $86,154.00 in Community
Development Bock Grant (CDBG)revenue from G2104,Infill
Housing 2021.86,154
Economic Environment Program
Totals:87,660 65,666 153,326
Human Services Programs
Next Steps to Better Nutrition
27 98601 (1,000)
To record a budget decrease of $1,000.00 in grant revenue from
the National Council on Aging.This will bring the budget in line
with revenues received.(1,000)
Human Services Program:
Totals:(1,000) - (1,000.00)
Culture and Recreation Programs
Library Special Account
28 99910 125
To record a budget increase of $125.00 in donation revenue to
bring the budget in line with actual receipts.125
Culture and Recreation Program
Total:125 - 125
11,944,950 (0) 11,944,950
Interfund Transfers
Human Trafficking Overtime - CLOSE PROGRAM
99241 16,046
To record a transfer of $16,045.97 of unspent General Fund
revenues to capital project P1802, Police Equipment Replacement.
Total Interfund Transfers:16,046
Total Budget
Increase/(Decrease):
33
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1, 2020 to June 30, 2021
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description Budget Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
GENERAL GOVERNMENT PROGRAMS
99421 Housing Consulting Service 115,000 115,000 (65,666) 49,334 49,334 - 0 C 1
99857 Stimulus - Elctrnc Plan Submittal & Rev 289,000 289,000 - 289,000 149,927 - 139,073
99868 Federal Early Retiree Reinsurance 651,500 651,500 - 651,500 559,222 - 92,279
99925 Peg Access Support 838,261 838,261 - 838,261 836,917 - 1,344
99928 Nagano Sister City Program 304,139 304,139 - 304,139 172,446 7,500 124,193
M1913 Lien Foreclosure Program 549,868 725,984 - 725,984 330,560 - 395,424
M2101 Planning Studies Fund 300,000 475,000 - 475,000 13,261 238,324 223,415
G2109 American Rescue Plan Act Fund - - 11,241,947 11,241,947 - - 11,241,947 2
Sub-Total 3,047,767 3,398,884 11,176,280 14,575,164 2,111,666 245,824 12,217,674
PUBLIC SAFETY PROGRAMS
98609 Foreclosure Registry-Nuisance Abtmnt 130,500 149,800 3,900 153,700 22,163 - 131,538 3
98610 Hurricane Irma 2,615,206 3,506,686 - 3,506,686 2,706,118 - 800,567
99215 Police Extra Duty 4,076,616 4,654,055 270,484 4,924,539 4,658,776 2,547 263,216 4
99241 Human Trafficking Overtime 87,000 87,000 - 87,000 87,000 - - C
99279 Police Recruitments 201,010 201,010 - 201,010 81,031 650 119,329
99281 Fed Forfeitures - Treasury 196,150 167,234 - 167,234 120,171 - 47,064
99316 Police Volunteers 153,519 158,519 - 158,519 144,562 - 13,957
99317 Police Education Fund 1,391,780 1,407,382 7,474 1,414,856 1,304,567 - 110,288 5
99329 Investigative Recovery Costs 2,601,962 2,736,249 59,765 2,796,014 2,466,431 - 329,583 6
99330 FL Contraband Forfeiture Fund 1,062,172 999,444 22,045 1,021,489 757,538 - 263,951 7
99350 Vehicle Replacement Fund 467,022 523,104 138,428 661,532 291,766 39,386 330,380 8
99356 Safe Neighborhood Program 1,341,846 1,341,846 10,873 1,352,719 1,252,720 100,000 9
99364 Crime Prevention Program 204,374 215,574 25,000 240,574 167,391 - 73,184 10
99387 Federal Forfeiture Sharing 2,423,290 2,451,541 11,342 2,462,883 1,834,172 37,435 591,276 11
99927 Emergency Operations 4,118,821 4,328,870 - 4,328,870 3,102,345 133,660 1,092,865
99982 EMS Incentive/Recognition 69,700 69,700 - 69,700 41,088 - 28,612
G2003 2020 HVE Ped & Bicycle Safety 80,000 49,380 - 49,380 49,380 - - C
G2106 2021 HVE Ped & Bicycle Safety - 56,882 - 56,882 56,882 - - C
P1801 School Resource Officers 1,070,735 1,650,637 20,157 1,670,795 1,441,728 - 229,066 12
D2001 COVID-19 Prep & Response 200,000 1,980,740 - 1,980,740 590,533 - 1,390,207
P2001 Police Boat Replacement 181,526 181,526 - 181,526 181,526 - - C
P2002 Police Body Worn Camera Program 616,957 686,253 - 686,253 639,331 1,005 45,917
P2101 Mental Health Co-Responder Team - 143,200 - 143,200 - - 143,200
G2110 Pedestrian/Bicycle Safety Grant 2022 - - 21,455 21,455 - - 21,455 13
Sub-Total 23,290,186 27,746,631 590,923 28,337,554 21,997,218 214,683 6,125,653
PHYSICAL ENVIRONMENT PROGRAMS
99970 Tree Replacement Program 1,919,579 1,931,010 25,296 1,956,306 965,855 9,034 981,417 14
Sub-Total 1,919,579 1,931,010 25,296 1,956,306 965,855 9,034 981,417
ECONOMIC ENVIRONMENT PROGRAMS
99729 Joint Hercules Pln & Econ Study 150,000 - - - - - - C
99764 Public Facilities 2018 443,768 443,768 - 443,768 344,915 98,853 -
99802 Brownfield Revolving Loan 1,216,732 1,216,732 - 1,216,732 420,381 - 796,351
99846 Economic Development - QTI 166,879 166,879 - 166,879 71,591 - 95,288
99871 State Brownfields Redevelopment Acct 165,463 165,463 - 165,463 165,463 - 0 C
G1902 Public Facilities 2019 319,253 319,253 - 319,253 233,920 85,333 -
G1905 Infill Housing 2019 162,359 162,359 - 162,359 162,359 - 0
G2004 Public Facilities 2020 230,345 135,345 (30,000) 105,345 40,180 64,661 504 15
G2005 Economic Development 2020 60,000 51,575 - 51,575 51,575 - - C
G2006 Program Administration 2020 261,309 246,335 (87,219) 159,116 159,116 - - C 16
G2008 Public Services 2020 114,603 114,603 (10,219) 104,384 104,384 - - C 17
G2010 CDBG-CV Fund 623,592 1,482,560 66,778 1,549,338 139,430 42,079 1,367,829 18
G2011 Back to Business Grant Program 3,550,000 3,550,000 - 3,550,000 1,427,498 - 2,122,502
G2101 Public Facilities 2021 456,251 551,251 (58,960) 492,291 1,500 386,291 104,500 19
G2102 Economic Development 2021 228,039 236,464 (136,464) 100,000 19,700 80,300 - 20
G2103 Program Administration 2021 167,472 182,446 - 182,446 138,575 15,000 28,871
G2104 Infill Housing 2021 86,154 86,154 (86,154) - - - - C 21
G2105 Public Services 2021 136,104 136,104 19,382 155,486 44,384 91,721 19,382 22
M2009 Afford Housing & Comm Development 290,853 290,853 - 290,853 13,962 53 276,838
34
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1, 2020 to June 30, 2021
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description Budget Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
ECONOMIC ENVIRONMENT PROGRAMS (CONTINUED)
M2105 ED Stragegic Plan - - 65,666 65,666 - - 65,666 23
G2201 Public Facilities 2022 - - 187,898 187,898 - - 187,898 24
G2202 Economic Development 2022 - - 136,464 136,464 - - 136,464 25
G2204 Infill Housing 2022 - - 86,154 86,154 - - 86,154 26
Sub-Total 8,829,177 9,538,145 153,326 9,691,471 3,538,932 864,291 5,288,248
HUMAN SERVICES PROGRAMS
98601 Next Steps to Better Nutrition 10,000 10,000 (1,000) 9,000 6,574 - 2,426 27
98607 Senior Citizens Services - Trips 14,000 14,000 - 14,000 10,858 - 3,142
99562 HUD Special Education 30,000 30,000 - 30,000 27,600 - 2,400
99844 United Way 15,080 15,080 - 15,080 11,645 - 3,435
99869 Health Prevention Program 195,269 190,269 - 190,269 176,019 4,115 10,136
99872 Coordinated Child Care - Ross Norton 3,171,577 2,423,266 - 2,423,266 2,423,266 - 0 C
G2107 JWB Youth Programming - 802,228 - 802,228 285,555 10,650 506,023
Sub-Total 3,435,926 3,484,843 (1,000) 3,483,843 2,941,517 14,765 527,561
CULTURE AND RECREATION PROGRAMS
98608 Clark-Turner Trust (Library)106,077 106,077 - 106,077 - - 106,077
99910 Library Special Account 890,399 890,400 125 890,525 859,568 - 30,957 28
G1907 Clearwater for Youth Grants 18,000 30,000 - 30,000 13,074 - 16,926
PRSE190001 Special Events 2,561,950 2,565,227 - 2,565,227 2,326,867 15,707 222,654 Sub-Total 3,576,426 3,591,704 125 3,591,829 3,199,509 15,707 376,614
TOTAL ALL PROJECTS 44,099,061 49,691,217 11,944,950 61,636,168 34,754,696 1,364,304 25,517,167
35
City of Clearwater
SPECIAL DEVELOPMENT FUND
Third Quarter
FY 2020/21
Increase/
(Decrease)Description
Revenues
Ad Valorem Taxes 56,127
An increase in ad valorem taxes to bring the budget in
line with actual receipts for the year.
Sales Tax Infrastructure 1,000,000
An increase in sales tax infrastructure revenues to
bring the budget in line with anticipated receipts for
the year.
Open Space Fees 230,650
An increase in open space fees to bring the budget in
line with actual receipts for the year.
Recreation Facility Impact Fees 22,887
An increase in recreation facility impact fees to bring
the budget in line with actual receipts for the year.
Recreation Land Impact Fees 416,523
An increase in recreation land impact fees to bring
the budget in line with actual receipts for the year.
Interest Earnings (245,000)
A decrease in interest earnings to bring the budget in
line with anticipated receipts for the year.
Fee in Lieu of Sidewalks 14,442
An increase in fee in lieu of sidewalks to bring the
budget in line with actual receipts for the year.
Multi-Modal Impact Fees 425,000
An increase in Multi-Modal Impact Fees to bring the
budget in line with actual receipts for the year.
1,920,629$ Net Revenue Amendments
Expenditures
No amendments are proposed to Special
Development Fund expenditures at mid year.
-$ Net Expenditure Amendments
36
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2020 - June 30, 2021
Original First Quarter Mid Year Third Quarter
Budget Amended Budget Amended Budget Amended Budget
2020/21 2020/21 2020/21 2020/21 Amendments
Revenues:
Ad Valorem Taxes 3,426,420 3,426,420 3,426,420 3,482,547 56,127
Infrastructure Tax 11,771,980 11,771,980 11,771,980 12,771,980 1,000,000
Interest Earnings 550,000 550,000 550,000 305,000 (245,000)
Open Space Fees - - - 230,650 230,650
Recreation Facility Impact Fees - - - 22,887 22,887
Recreation Land Impact Fees - - - 416,523 416,523
Fee in Lieu of Sidewalks - - - 14,442 14,442
Multi-Modal Impact Fees 150,000 150,000 150,000 575,000 425,000
Local Option Gas Tax 1,500,000 1,500,000 1,500,000 1,500,000 -
Allocation of Assigned Fund Balance 678,020 974,020 974,020 974,020 -
18,076,420 18,372,420 18,372,420 20,293,049 1,920,629
Expenditures:
Transfer to Capital Improvement Fund -
Road Millage 3,344,710 3,344,710 3,344,710 3,344,710 -
Infrastructure Tax 12,450,000 12,450,000 12,450,000 12,450,000 -
Recreation Facility Land Fees - 190,286 190,286 190,286 -
Open Space Impact Fees - 105,714 105,714 105,714 -
Multi-Modal Impact fees 140,000 140,000 140,000 140,000 -
Local Option Gas Tax 1,427,150 1,427,150 1,427,150 1,427,150 -
17,361,860 17,657,860 17,657,860 17,657,860 -
SPECIAL DEVELOPMENT FUND
37
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2020 - June 30, 2021
Original First Quarter Mid Year Third Quarter
Budget Amended Budget Amended Budget Amended Budget
2020/21 2020/21 2020/21 2020/21 Amendments
Revenues:
CDBG Program Income 837,360 837,360 837,360 925,020 87,660
Interest Earnings 100,000 100,000 100,000 100,000 -
Intergovernmental Revenue - 2,660,962 4,315,755 15,623,592 11,307,837
Charges for Service Revenue - 311,855 632,856 907,241 274,384
Judgments, Fines and Forfeit Revenu - 272,262 410,126 506,193 96,067
Miscellaneous Revenue - 29,414 65,218 229,221 164,003
Transfers from General Fund:- 143,200 143,200 143,200 -
Sister City Program 37,380 37,380 37,380 37,380 -
Planning Study Fund 300,000 325,000 325,000 325,000 -
United Way Campaign Fund 1,500 1,500 1,500 1,500 -
Special Events 70,000 70,000 70,000 70,000 -
Economic Development QTI 13,230 13,230 13,230 13,230 -
Police Recruitments 30,000 30,000 30,000 30,000 -
Police Body Worn Camera Program 270,794 270,794 270,794 270,794 -
Transfers from Capital Fund - - - 15,000 15,000
1,660,264 5,102,956 7,252,420 19,197,370 11,944,950
Expenditures:
General Government 337,380 455,756 688,496 11,864,776 11,176,280
Public Safety 300,794 2,368,290 4,757,239 5,348,163 590,923
Physical Environment - 5,479 11,431 36,727 25,296
Economic Environment 686,120 1,545,088 1,395,088 1,548,414 153,326
Human Services 1,500 390,595 50,417 49,417 (1,000)
Culture and Recreation 70,000 73,278 85,278 85,403 125
Interfund Transfers 164,470 164,470 164,470 164,470 -
Transfer to Capital Fund 30,000 30,000 30,000 30,000 -
1,590,264 5,032,956 7,182,420 19,127,370 11,944,950
Revenues:
HOME Investment Partnerships 431,440 431,440 431,440 431,440 -
State Housing Initiatives Partnership - - - - -
Total - HOME/SHIP Funds 431,440 431,440 431,440 431,440 -
Expenditures:
Economic Environment 323,580 323,580 323,580 323,580 -
Interfund Transfers 107,860 107,860 107,860 107,860 -
Total - HOME/SHIP Programs 431,440 431,440 431,440 431,440 -
SPECIAL PROGRAM FUND
OTHER HOUSING ASSISTANCE FUNDS
38
ADMINISTRATIVE CHANGE ORDERS
Third Quarter Review
FY 2020/21
39
In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute
change orders without City Council approval within certain limitations.
The following change orders have been administratively approved since the last report to the Council based
on the code specified criteria:
1. Increases do not exceed 10% over Council approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than sixty (60) days, in any one
change or cumulatively for the same project.
*****
06/18/21 Administrative Change Order #3 & Final – East WRF RDT Building Repair
(18-0016-UT). This change order decreases and increases items in
accordance with field conditions to close the contract resulting in a net
decrease to the contract.
Paramount Painting and Services, Inc. (14,862.81)
06/24/21 Administrative Change Order #3 – Clearwater Gas System Facility
Redevelopment (15-0043-GA). This change order increases items in
accordance with field conditions resulting in a net increase to the
contract.
Walbridge Aldinger, LLC 219,172.78
06/24/21 Administrative Change Order #1 & Final – North Garden Avenue Garage
(18-0033-EN). This change order decreases and increases items in
accordance with field conditions to close the contract resulting in a net
decrease to the contract.
Restocon Corp. (52,449.57)
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9501-21 2nd rdg
Agenda Date: 10/7/2021 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 9.15
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9501-21 on second reading, amending the Capital Improvement Budget for
the Fiscal Year ending September 30, 2021, to reflect a net increase of $38,577,718.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/6/2021
Ordinance #9501-21
ORDINANCE NO. 9501-21
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2021, TO REFLECT A NET INCREASE OF $38,577,718 PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30, 2021 was adopted by Ordinance No. 9409-20; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the
fiscal year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 9409-20 is amended to read:
Pursuant to the Third Quarter Amended Capital Improvement Program Report and Estimated Budget for the fiscal year beginning
October 1, 2020 and ending September 30, 2021, a copy of which is on
file with the City Clerk, the City Council hereby adopts a Third Quarter Amended budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED
___________________________
Frank Hibbard, Mayor
Approved as to form: Attest:
______________________________ ____________________________ Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
First Qtr.Mid Year Third Qtr.
Original Amended Amended Amended
Budget Budget Budget Budget
2020/21 2020/21 2020/21 2020/21 Amendments
Police Protection 11,075,000 11,928,442 12,478,442 12,494,488 16,046 Fire Protection 1,996,380 2,021,313 2,021,313 2,021,313 -
Major Street and Sidewalk Maintenance 4,596,470 7,623,236 18,897,133 18,897,133 - Intersections 315,390 315,490 315,490 315,490 -
Parking 834,000 834,000 834,000 834,000 - Miscellaneous Engineering 5,191,500 35,191,500 35,241,500 72,261,500 37,020,000
Park Development 7,665,100 8,109,789 8,109,789 8,599,321 489,532 Marine Facilities 1,460,000 1,665,125 1,677,625 1,827,625 150,000
Airpark Facilities 175,000 165,093 265,093 265,093 -
Libraries 135,000 (685,000) (685,000) (685,000) - Garage 5,899,300 5,949,159 5,949,159 5,859,694 (89,465)
Maintenance of Buildings 2,665,000 2,673,804 2,673,804 2,673,804 - Miscellaneous 2,105,000 2,105,000 2,105,000 2,405,000 300,000
Stormwater Utility 6,063,090 6,063,090 809,999 809,999 - Gas System 8,800,000 8,875,424 8,800,609 9,492,214 691,605
Solid Waste & Recycling 725,000 712,983 712,983 712,983 -
Utilities Miscellaneous 100,000 (2,926,766) (2,926,766) (2,926,766) - Sewer System 30,988,020 30,988,020 29,716,896 29,716,896 -
Water System 9,754,600 9,754,600 6,504,919 6,504,919 -
TOTAL PROJECT EXPENDITURES 100,543,850 131,364,302 133,501,987 172,079,705 38,577,718
GENERAL SOURCES:
General Operating Revenue 7,767,920 8,059,573 8,059,573 8,859,151 799,578 Penny for Pinellas 12,450,000 12,450,000 12,450,000 40,950,000 28,500,000
Road Millage 3,344,710 3,344,710 3,344,710 3,344,710 - Local Option Gas Tax 1,427,150 1,427,150 1,427,150 1,427,150 -
Grants 120,000 (56,466) 23,534 23,534 -
Other Governmental 456,020 605,853 2,605,853 11,125,853 8,520,000 Multi-Modal Impact Fee 140,000 140,000 140,000 140,000 -
Special Program Fund 30,000 125,000 125,000 125,000 - Recreation Land Impact Fee - 190,286 190,286 190,286 -
Open Space Impact Fee - 105,714 105,714 105,714 - Donations 50,000 5,000 5,000 11,000 6,000
Other - 73,098 73,098 73,098 -
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2020/21
Ordinance # 9501-21
First Qtr.Mid Year Third Qtr.
Original Amended Amended Amended
Budget Budget Budget Budget
2020/21 2020/21 2020/21 2020/21 Amendments
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2020/21
SELF SUPPORTING FUNDS:
Parking Revenue 894,000 1,119,125 1,119,125 1,119,125 - Marine Revenue 690,000 690,000 690,000 840,000 150,000
Clearwater Harbor Marina Revenue 150,000 150,000 162,500 162,500 - Airpark Revenue 55,000 55,000 75,000 75,000 -
Water Revenue 4,980,000 4,980,000 4,980,000 4,980,000 - Sewer Revenue 22,733,500 22,733,500 22,733,500 22,733,500 -
Utility R&R 10,575,600 10,575,600 10,575,600 10,575,600 -
Water Impact Fees 160,000 160,000 160,000 160,000 -
Sewer Impact Fees 50,000 50,000 50,000 50,000 -
Stormwater Utility Revenue 6,063,090 6,063,090 6,063,090 6,063,090 - Gas Revenue 8,800,000 8,888,618 8,913,803 9,605,408 691,605
Solid Waste Revenue 625,000 625,000 625,000 625,000 - Recycling Revenue 100,000 100,000 100,000 100,000 -
INTERNAL SERVICE FUNDS:
Garage Revenue 598,300 656,327 656,327 566,862 (89,465) Administrative Services Revenue 985,000 985,000 985,000 985,000 -
General Services Revenue 75,000 75,000 75,000 75,000 - Central Insurance Revenue 152,460 152,460 152,460 152,460 -
-
BORROWING - GENERAL SOURCES: Lease Purchase - General Fund 195,100 (15,125) (15,125) (15,125) -
Interfund Loan - General Fund 11,000,000 11,000,000 11,000,000 11,000,000 -
Bond Financing - 30,000,000 30,000,000 30,000,000 -
BORROWING - SELF SUPPORTING FUNDS: Lease Purchase - Gas - (13,194) (13,194) (13,194) -
Lease Purchase - Solid Waste/Recycling (12,017) (12,017) (12,017) -
BORROWING - INTERNAL SERVICE FUNDS:
Lease Purchase - Garage 5,201,000 5,201,000 5,201,000 5,201,000 -
Lease Purchase - Administrative Services 675,000 675,000 675,000 675,000 -
TOTAL ALL FUNDING SOURCES:100,543,850 131,364,302 133,501,987 172,079,705 38,577,718
Ordinance # 9501-21
Third Quarter Budget Review
Fiscal Year 2020-21
Memorandum
TO: Mayor and City Council
FROM: Micah Maxwell, Interim City Manager
COPIES: Michael Delk, Assistant City Manager
SUBJECT: Third quarter budget review - amended City Manager's annual budget report
DATE: August 30, 2021
Attached is the third quarter budget review in accordance with the City Code of Ordinances.
This report is based on the first nine months of activity in the current fiscal year (October 2020 through June
2021). Contained within are comments on major variances and documentation of all proposed
amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenue and expenditure amendments reflect a net increase of $591,193.
The General Fund expenditure increase at third quarter includes the Council approved property purchase
on Engman Street for $37,000, and a transfer of $10,000 to the Marine Fund for the water taxi agreement.
Other amendments include an increase which totals $148,493 to police and fire supplemental pension to
bring the budget in line with actual revenues and expenditures; an increase of $95,700 to fire department
overtime which is offset by reimbursement revenues from the County; and the transfer of $300,000 to
establish the Greenprint Implementation project.
In addition, various revenues are amended which will bring the budget in line with anticipated receipts for
the year. The fiscal year 2020/2021 budget was created and adopted in a time of uncertainty during the
COVID-19 pandemic. Both revenues and expenditures were budgeted conservatively not knowing the
continuing effects on revenue streams or the expenses that may be incurred in response. The revenue
sources originally impacted (sales tax, revenue sharing, beach contracts) have fully restored, resulting in
large budget increases recognized at third quarter. Adjusted for the expenditure increases noted above,
this results in a surplus of $11,522,630 to General Fund reserves at third quarter. This surplus offsets the
use of reserves previously allocated this year resulting in an estimated $9.9 million increase to fund reserves
at fiscal year-end.
General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that General
Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures must be
maintained as a reserve to guard against future emergencies.
Third Quarter Budget Review
Fiscal Year 2020-21
With the closing of the year-end 2020 books, estimated General Fund reserves at third quarter are
approximately $58.2 million, or 35.3% of the preliminary fiscal year 2021/22 General Fund budget,
exceeding our minimum reserve requirement by $44.1 million.
Significant amendments to other city operating funds are noted as follows:
Gas Fund
Amendments to Gas fund expenditures include the transfer of $1,184,867 to the General Fund
representing the increased dividend payment, and a transfer of $560,000 to the Natural Gas Vehicle
station project. Budgeted revenues are sufficient to cover this expenditure increase.
Marine Fund
Third quarter amendments to Marine Fund expenditures include a transfer of $150,000 to the Beach
Marina Upgrades project. This expenditure increase is offset by budgeted revenues.
Parking Fund
Third quarter amendments to Parking Fund expenditures reflect an increase of $240,000 to fund the
increases in contractual services and processing fees due to increased usage of the Park Mobile
application. Parking revenues are increased by $2,500,000 to bring the budget in line with anticipated
revenues for the year.
Central Insurance Fund
At third quarter, Central Insurance Fund expenditures are increased by $4,412,740. Amendments include
an increase of $3,062,740 to medical insurance premiums which is offset by a revenue amendment
recognizing health insurance contributions for dependents and retirees; increases totaling $950,000 to
liability and workers compensation claims; and an increase of $400,000 to liability insurance premiums.
Capital Improvement Program
Third quarter amendments to the capital improvement program reflect a net increase of $38,577,718.
Amendments include Council approved increases of $560,000 of Gas Fund revenues in the Natural Gas
Vehicle project. Project activity not previously approved by the Council is summarized on page 20.
Significant amendments include an increase of $37,020,000 in the Imagine Clearwater project; increases
of general fund revenues of $150,000 in the Carpenter Field project, $123,000 in the BayCare Ballpark
project, $95,000 in the parks fencing project, $115,532 in the Crest Lake Park project, and $300,000 in the
new Greenprint implementation project; an increase of $150,000 of Marine Fund revenues in the Beach
Marina Upgrades project; an increase of $20,712 of property owner share revenues in the Pinellas new
mains project; an increase of $100,000 in Gas Fund revenues in the Gas Pinellas building project to correct
a budget error; and a decrease of $89,465 in insurance proceeds in the garage off-cycle replacement
project.
Third Quarter Budget Review
Fiscal Year 2020-21
Special Program Fund
The Special Program Fund reflects a net budget increase of $11,944,950 at third quarter. Significant
amendments include $11,241,947 in American Rescue Plan Act funding; an increase of $46,733 in public
safety grant revenues for Investigative Costs Recovery, Federal Forfeiture Sharing, and Pedestrian/Bicycle
Safety; an increase of $20,157 in governmental revenues from the Pinellas County School Board for school
resource officer’s extra duty; $25,125 in donation revenues to support Police and Library programs;
$87,660 in Community Development Block Grant program income; $3,900 in foreclosure registry fees
collected; $96,067 in fines and court proceeds for public safety programs, and the tree replacement
program; $138,428 in insurance claim revenue for police vehicle replacements; $15,000 for the cost of an
asset transferred to the General Fund; and $270,484 in contractual service revenue for police extra duty.
CITY OF CLEARWATER
THIRD QUARTER SUMMARY
2020/21
FY 20/21 Mid Variance %
Adopted Year Third Qtr.YTD Actual vs.YTD vs.Third Qtr.Amended
Description Budget Amended Actual Amend Budget Budget Adjustment Budget
General Fund:
Revenues 152,179,840 153,824,638 136,026,786 17,797,852 88%591,193 154,415,831
Expenditures 152,179,840 153,824,638 114,087,373 39,737,265 74%591,193 154,415,831
Utility Funds:
Water & Sewer Fund
Revenues 102,289,480 102,289,480 73,300,276 28,989,204 72%- 102,289,480
Expenditures 102,289,480 102,289,480 81,605,850 20,683,630 80%- 102,289,480
Stormwater Fund
Revenues 17,899,890 17,899,890 13,184,055 4,715,835 74%- 17,899,890
Expenditures 16,706,320 16,706,320 14,042,491 2,663,829 84%- 16,706,320
Gas Fund
Revenues 47,788,140 47,788,800 33,764,329 14,024,471 71%- 47,788,800
Expenditures 45,257,380 45,258,040 36,012,949 9,245,091 80%1,744,867 47,002,907
Solid Waste and Recycling Fund
Revenues 27,130,350 27,130,350 22,151,446 4,978,904 82%801 27,131,151
Expenditures 25,702,930 25,702,930 17,434,873 8,268,057 68%801 25,703,731
Enterprise Funds:
Marine Fund
Revenues 5,277,210 5,277,210 4,283,402 993,808 81%10,000 5,287,210
Expenditures 5,119,120 5,119,120 3,908,359 1,210,761 76%150,000 5,269,120
Airpark Fund
Revenues 347,860 367,860 246,273 121,587 67%- 367,860
Expenditures 340,770 360,770 268,967 91,803 75%- 360,770
Clearwater Harbor Marina Fund
Revenues 921,970 921,970 681,063 240,907 74%- 921,970
Expenditures 854,430 866,930 641,830 225,100 74%- 866,930
Parking Fund
Revenues 7,330,560 7,330,763 7,850,579 (519,816) 107%2,500,000 9,830,763
Expenditures 6,436,140 6,456,343 4,846,220 1,610,123 75%240,000 6,696,343
Internal Service Funds:
General Services Fund
Revenues 6,194,230 6,194,230 4,661,454 1,532,776 75%- 6,194,230
Expenditures 6,162,380 6,162,380 3,909,127 2,253,253 63%- 6,162,380
Administrative Services
Revenues 13,305,520 13,305,730 9,781,783 3,523,947 74%- 13,305,730
Expenditures 13,254,460 13,254,670 9,248,977 4,005,693 70%- 13,254,670
Garage Fund
Revenues 18,916,190 18,916,190 11,394,744 7,521,446 60%- 18,916,190
Expenditures 18,916,190 18,916,190 12,350,724 6,565,466 65%- 18,916,190
Central Insurance Fund
Revenues 26,058,230 26,058,230 19,972,407 6,085,823 77%4,412,740 30,470,970
Expenditures 26,058,230 26,058,230 23,208,267 2,849,963 89%4,412,740 30,470,970
1
THIRD QUARTER REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2020-21 REPORT
PAGE #
General Fund Operating Budget ..................................................................................................... 3
Utility Funds Operating Budget ...................................................................................................... 8
Other Enterprise Funds Operating Budgets ................................................................................. 12
Internal Service Funds Operating Budgets ................................................................................... 16
Capital Improvement Program Budget ........................................................................................ 20
Special Program Fund Budget ....................................................................................................... 30
Special Development Fund ........................................................................................................... 36
Administrative Change Orders ...................................................................................................... 39
Ordinances ..................................................................................................................................... 40
The amended 2020/21 operating budget, presented by operating fund and/or department, is
submitted for the City Council review.
The actual and projected data contained in this review represents nine months, October 1, 2020
through June 30, 2021. The adjustments, however, represent all data available at the time of the
report, including action taken by the City Council after June 30, 2021.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Adopted Budget - The budget as adopted by the City Council on September 17, 2020.
Variance YTD Actual
vs. Adopted Budget - Difference between year to date actual and adopted budget.
% YTD vs. Budget - Percentage of adopted budget expended, year to date.
Proposed Amendments - Adjustments that have been approved by the City Council, made at
the Manager’s discretion, and/or adjustments proposed based on
the third quarter review.
Amended Budget - Adding the Original Budget and Adjustments.
2
Capital Improvement Program
The amended 2020/21 Capital Improvement Projects budget report is submitted for the City
Council review. This review provides the opportunity to analyze the status of all active projects and
present formal amendments to the project budget.
The Capital Improvement Program and Special Program fund information is presented as follows:
Definitions:
Budget - The budget as of October 1, 2020, which includes project budgets
from prior years, which have not been completed.
Amendment - Amendments which have been approved by the City Council, made
at the Manager's discretion, and/or adjustments proposed as a
result of the third quarter review.
Revised Budget - Adding the Budget and Amendment columns.
Encumbrance - Outstanding contract or purchase order commitment.
Available Balance - Difference between revised budget and expenditure, plus
encumbrance.
Status - C - project is completed
Amend Ref - Reference number for description of amendment.
Increase/
(Decrease)Description
Ad Valorem Taxes 1,114,763
At third quarter,approximately all property tax revenues have
been received.The budget is increased by $1,114,763.00 to
reflect actual collections for the year.
2,150,000
At third quarter,amendments to utility taxes revenues reflect
a increases of $1,700,000.00 to electricity;and an increase of
$450,000.00 to water.This will bring the budget in line with
anticipated receipts for the year.
(270,000)
Third quarter amendments to local option,fuel and other
taxes reflect a reduction of $270,000.00 to
telecommunications taxes to bring the budget in line with
anticipated receipts for the year.
Franchise Fees 160,000
At third quarter,franchise fee revenues are increased by a net
total of $160,000.00.This includes an increase of $200,000.00
in electric franchise fees,and a decrease of $40,000.00 to gas
franchise fees.
Other Permits and Fees 1,425,000
At third quarter,other permits and fees revenues are being
increased by $1,425,000.00 in building/sign permit revenues
to bring the budget in line with anticipated receipts for the
year.
Intergovernmental 6,299,193
Third quarter amendments to other governmental revenue
reflect a net increase $6,299,193.00.Amendments include
the following increases:1)$1,308,000.00 to state revenue
sharing;2)$3,400,000.00 to 1/2 cent sales tax 3)$102,000 for
Pinellas County library co-op revenues;4)$145,000.00 to Fire
Tax;5)$1,100,000.00 to EMS tax;6)$95,700 to Fire and EMS
reimbursement revenues from the County which offset
overtime increases in the Fire Department;and 7)
$148,493.00 to public safety supplemental pension revenue
which offset expenditure amendments in the Police and Fire
Departments.
Local Option, Fuel &
Other Taxes
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2020/21
Utility Taxes
3
Increase/
(Decrease)Description
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2020/21
Charges for Service (370,000)
Amendments to charges for service reflect a net decrease of
$370,000.00 This includes the following adjustments:1)an
increase of $140,000.00 to fire inspection fees;2)decreases
which total $600,000.00 to various parks and recreation fees;
and 3) increases totaling $90,000.00 to Pier 60 revenues.
270,000
Amendments to fines and forfeiture revenues reflect an
increase of $120,000.00 to code enforcement fines,and
$150,000.00 to red light camera fines.This will bring the
budget in line with actual receipts for the year.
Miscellaneous 150,000
At third quarter,amendments to miscellaneous revenues
include a decrease of $200,000.00 to interest earnings and
increases totaling $350,000.00 to beach rental contracts.
1,184,867
Third quarter amendments to transfer in revenues include an
increase of $1,184,867.00 for additional dividends from the
Gas Fund.
(11,522,630)
Third quarter amendments reflect a net surplus of
$11,522,630.00.This represents the net of revenue
amendments noted above and expenditure amendments.
This will eliminate the use of reserves allocated this year and
return approximately $9.4 million to fund reserves at fiscal
year end.
591,193
Judgments, Fines &
Forfeitures
Net General Fund
Transfer (to) from Surplus
Transfers In
4
Increase/
(Decrease)Description
26,790
At third quarter,amendments to the Engineering
department reflect an increase of $26,790.00 to special
pay to correct a budgeting error for funds that were
allocated to Police Department.
186,162
Amendments to Fire Department reflect an increase of
$90,462.00 to Fire supplemental pension plans,which is
offset by an amendment increasing supplemental pension
revenue;and an increase of $95,700 to overtime which is
offset by reimbursement revenues received from Pinellas
County.
-
Third Quarter amendments to Parks &Recreation
expenditures reflect a net zero amendment transferring
$483,532.00 in salary and operating savings to the
following capital projects:$150,000.00 to 315-93203,
Carpenter Field Infrastructure Repairs/Improvements;
$115,532.00 to 315-93650,Crest Lake Park Improvements;
$123,000.00 to 315-93205,BayCare Ballpark Infrastructure
Repairs/Improvements;and $95,000.00 to 315-93638,
Fencing Replacement Program.
31,241
At third quarter,amendments to the Police Department
include an increase of $58,031.00 to the Police
supplemental pension plans which is offset by an
amendment increasing supplemental pension revenue;
and a decrease of $26,790.00 to special pay to correct a
budgeting error for funds that were to be allocated to
Engineering.
City of Clearwater
General Fund Expenditures
Third Quarter Amendments
FY 2020/21
Engineering
Police
Parks & Recreation
Fire
5
Increase/
(Decrease)Description
City of Clearwater
General Fund Expenditures
Third Quarter Amendments
FY 2020/21
Non-Departmental
Third quarter amendments to Non-Departmental include
the following:
37,000
1)An increase of $37,000.00 to Land Development to fund
the purchase of real property located at the southwest
corner of N.Martin Luther King Jr.Avenue and Engman
Street as approved by City Council on September 2, 2021
10,000
2)A transfer of $10,000.00 to the Marine Fund for the
Clearwater Ferry's use of slips as approved in the water
taxi operating agreement renewal approved by the Council
on November 15, 2018
300,000
3)A transfer of $300,000.00 of General Fund revenues to
establish capital improvement project C2106,Greenprint
Implementation.
347,000
591,193 Net General Fund
6
2020/21 Variance %2020/21
MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Amended Bud Budget Amendment Budget
General Fund Revenues
Ad Valorem Taxes 68,492,140 69,581,285 (1,089,145) 102%1,114,763 69,606,903
Utility Taxes 15,230,000 11,466,502 3,763,498 75%2,150,000 17,380,000
Local Option, Fuel
and Other Taxes 6,350,000 4,456,309 1,893,691 70%(270,000) 6,080,000
Franchise Fees 10,104,770 6,371,842 3,732,928 63%160,000 10,264,770
Other Permits & Fees 2,309,000 3,011,476 (702,476) 130%1,425,000 3,734,000
Intergovernmental 18,862,910 15,964,469 2,898,441 85%6,299,193 25,162,103
Charges for Services 15,780,380 11,554,152 4,226,228 73%(370,000) 15,410,380
Judgments, Fines
and Forfeitures 1,354,000 1,080,314 273,686 80%270,000 1,624,000
Miscellaneous Revenues 2,643,956 2,327,306 316,650 88%150,000 2,793,956
Transfers In 11,080,942 10,213,132 867,810 92%1,184,867 12,265,809
Total Revenues 152,208,098 136,026,786 16,181,312 89%12,113,823 164,321,921
Transfer (to) from Surplus 1,616,540 - 1,616,540 0%(11,522,630) (9,906,090)
Adjusted Revenues 153,824,638 136,026,786 17,797,852 88%591,193 154,415,831
General Fund Expenditures
City Council 395,821 293,834 101,987 74%- 395,821
City Manager's Office 1,275,944 829,799 446,145 65%- 1,275,944
City Attorney's Office 1,809,657 1,336,972 472,685 74%- 1,809,657
City Auditor's Office 226,444 100,453 125,991 44%- 226,444
CRA Administration 468,510 367,827 100,683 79%- 468,510
Economic Development
and Housing 1,829,014 1,388,388 440,626 76%- 1,829,014
Engineering 8,230,947 5,784,426 2,446,521 70%26,790 8,257,737
Finance 2,637,861 1,877,008 760,854 71%- 2,637,861
Fire 30,294,275 23,229,776 7,064,499 77%186,162 30,480,437
Human Resources 1,562,180 1,028,757 533,423 66%- 1,562,180
Library 8,000,965 5,758,776 2,242,189 72%- 8,000,965
Non-Departmental 9,253,248 8,780,197 473,051 95%347,000 9,600,248
Official Records
and Legislative Svcs 1,215,729 784,693 431,036 65%- 1,215,729
Parks & Recreation 31,311,192 21,652,750 9,658,442 69%- 31,311,192
Planning & Development 6,458,802 4,699,524 1,759,278 73%- 6,458,802
Police 47,259,323 35,089,720 12,169,603 74%31,241 47,290,564
Public Communications 1,196,256 797,984 398,272 67%- 1,196,256
Public Utilities 398,470 286,489 111,981 72%- 398,470
Total Expenditures 153,824,638 114,087,373 39,737,265 74%591,193 154,415,831
For Nine Month Period of October 1, 2020 - June 30, 2021
GENERAL FUND
THIRD QUARTER REVIEW
7
2020/21 Variance %2020/21
MY Amended Third Qtr.YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
WATER & SEWER FUND
Water & Sewer Revenues:
Charges for Service 93,969,645 71,833,273 22,136,372 76%- 93,969,645
Judgments, Fines and Forfeits 271,000 272,822 (1,822) 101%- 271,000
Miscellaneous 1,835,000 1,070,815 764,185 58%- 1,835,000
Transfers In - 123,367 (123,367) ~- -
Fund Equity 6,213,835 - 6,213,835 0%- 6,213,835
Total Revenues 102,289,480 73,300,276 28,989,204 72%- 102,289,480
Water & Sewer Expenditures:
Public Utilities Administration 1,703,374 1,172,388 530,986 69%- 1,703,374
Wastewater Collection 13,506,904 11,838,226 1,668,678 88%- 13,506,904
Public Utilities Maintenance 9,060,046 7,067,078 1,992,968 78%- 9,060,046
WPC / Plant Operations 33,737,721 25,182,094 8,555,627 75%- 33,737,721
WPC / Laboratory Operations 1,594,863 920,692 674,171 58%- 1,594,863
WPC / Industrial Pretreatment 1,042,918 576,345 466,573 55%- 1,042,918
Water Distribution 18,805,229 16,520,490 2,284,739 88%- 18,805,229
Water Supply 18,336,027 14,654,000 3,682,027 80%- 18,336,027
Reclaimed Water 4,502,398 3,674,537 827,861 82%- 4,502,398
Total Expenditures 102,289,480 81,605,850 20,683,630 80%- 102,289,480
Increase/
(Decrease)Amendment Description:
Water and Sewer Fund
Revenues:-
Water and Sewer Fund
Expenditures:-
At third quarter, anticipated revenues of the Water and Sewer Fund equal anticipated expenditures for fiscal year 2020/21.
No amendments are proposed to Water and Sewer Fund
revenues at third quarter.
Expenditures reflect 80%of total budget due to transfers to
the capital fund which happen in the first period of the year.
No amendments are proposed to Water and Sewer Fund
expenditures at third quarter.
For the Nine Month Period of October 1, 2020 to June 30, 2021
UTILITY FUNDS
THIRD QUARTER REVIEW
8
2020/21 Variance %2020/21
MY Amended Third Qtr.YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2020 to June 30, 2021
UTILITY FUNDS
THIRD QUARTER REVIEW
STORMWATER FUND
Stormwater Revenues:
Charges for Service 16,910,500 12,821,261 4,089,239 76%- 16,910,500
Judgments, Fines and Forfeits 73,000 54,225 18,775 74%- 73,000
Miscellaneous 916,390 263,325 653,065 29%- 916,390
Transfers In - 45,245 (45,245) ~- -
Fund Equity - - - ~- -
Total Revenues 17,899,890 13,184,055 4,715,835 74%- 17,899,890
Stormwater Expenditures:
Stormwater Management 10,647,663 9,847,206 800,457 92%- 10,647,663
Stormwater Maintenance 6,058,657 4,195,285 1,863,372 69%- 6,058,657
Total Expenditures 16,706,320 14,042,491 2,663,829 84%- 16,706,320
Increase/
(Decrease)Amendment Description:
Stormwater Fund Revenues:-
Stormwater Fund Expenditures:-
No amendments are proposed to Stormwater Fund revenues
at third quarter.
Stormwater Fund expenditures reflect 84%of total budget
due to transfers to the capital fund which happen in the first
period of the year.No amendments are proposed to at third
quarter.
At third quarter, anticipated revenues of the Stormwater Fund exceed anticipated expenditures by $1,193,570 for fiscal year
2020/21.
9
2020/21 Variance %2020/21
MY Amended Third Qtr.YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2020 to June 30, 2021
UTILITY FUNDS
THIRD QUARTER REVIEW
GAS FUND
Gas Revenues:
Charges for Service 47,003,340 33,319,975 13,683,365 71%(159,000) 46,844,340
Judgments, Fines and Forfeits 153,100 65,358 87,742 43%- 153,100
Miscellaneous 631,700 314,601 317,099 50%159,000 790,700
Transfers In 660 64,395 (63,735) 9757%- 660
Fund Equity - - - ~- -
Total Revenues 47,788,800 33,764,329 14,024,471 71%- 47,788,800
Gas Expenditures:
Administration & Supply 21,831,318 16,812,561 5,018,757 77%1,083,014 22,914,332
Pinellas Gas Operations 9,775,059 7,906,610 1,868,449 81%(16,477) 9,758,582
Pasco Gas Operations 6,709,495 5,208,952 1,500,543 78%(243,476) 6,466,019
Marketing & Sales 6,942,168 6,084,826 857,342 88%921,806 7,863,974
Total Expenditures 45,258,040 36,012,949 9,245,091 80%1,744,867 47,002,907
Increase/
(Decrease)Amendment Description:
Gas Fund Revenues:-
Gas Fund Expenditures:1,744,867
At third quarter, anticipated revenues of the Gas Fund exceed anticipated expenditures by $785,893 for fiscal year 2020/21.
At third quarter,a amendments include transfer of funds
between various revenue codes which net to zero.
At third quarter,expenditure amendments reflect a net
increase of $1,744,867.00.Amendments include:1)a transfer
of $1,184,867.00 to the General Fund for additional Gas Fund
dividends;2)a transfer of $560,000.00 to capital project
96387,Natural Gas Vehicle Station,approved by Council June
17,2021;and 3)and amendments which net to zero reflecting
the transfer of funds between various cost centers.
10
2020/21 Variance %2020/21
MY Amended Third Qtr.YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2020 to June 30, 2021
UTILITY FUNDS
THIRD QUARTER REVIEW
SOLID WASTE AND RECYCLING FUND
Solid Waste Revenues:
Other Permits and Fees 1,000 1,356 (356) 136%- 1,000
Charges for Service 23,660,000 19,283,856 4,376,144 82%- 23,660,000
Judgments, Fines and Forfeits 95,000 74,117 20,883 78%- 95,000
Miscellaneous 725,000 527,440 197,560 73%- 725,000
Transfers In - 63,562 (63,562) ~669 669
Solid Waste Revenues 24,481,000 19,950,331 4,530,669 81%669 24,481,669
Recycling Revenues:
Other Permits and Fees 350 288 63 82%- 350
Intergovernmental - - - ~- -
Charges for Service 2,430,000 1,943,973 486,027 80%- 2,430,000
Judgments, Fines and Forfeits 8,000 7,092 908 89%- 8,000
Miscellaneous 211,000 249,763 (38,763) 118%- 211,000
Transfers In - - - ~132 132
Recycling Revenues 2,649,350 2,201,115 448,235 83%132 2,649,482 -
Fund Equity - - ~- -
Total Revenues 27,130,350 22,151,446 4,978,904 82%801 27,131,151
Solid Waste Expenditures:
Collection 17,853,129 12,165,269 5,687,860 68%504 17,853,633
Transfer 2,354,091 1,367,868 986,223 58%66 2,354,157
Container Maintenance 944,923 704,676 240,247 75%54 944,977
Administration 1,036,817 801,383 235,434 77%45 1,036,862
Solid Waste Expenditures 22,188,960 15,039,196 7,149,764 68%669 22,189,629
Recycling Expenditures:
Residential 1,401,597 954,791 446,806 68%60 1,401,657
Multi-Family 460,267 344,396 115,871 75%18 460,285
Commercial 1,652,106 1,096,490 555,616 66%54 1,652,160
Recycling Expenditures 3,513,970 2,395,677 1,118,293 68%132 3,514,102
Total Expenditures 25,702,930 17,434,873 8,268,057 68%801 25,703,731
Increase/
(Decrease)Amendment Description:
Solid Waste and Recycling Fund
Revenues:801
Solid Waste and Recycling Fund
Expenditures:801
At third quarter,revenues reflect an increase of $801.00 to
transfer-in revenue to recognize safety award funding from
the Central Insurance Fund.
Amendments to expenditures include an increase of $801.00
to employee recognition for receipt of the 3rd quarter FY21
safety award.
At third quarter, anticipated revenues of the Solid Waste and Recycling Fund exceed anticipated expenditures by $1,427,420
for fiscal year 2020/21.
11
2020/21 Third Qtr.Variance %2020/21
MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
MARINE FUND
Marine Revenues:
Intergovernmental - - - ~- -
Charges for Service 5,133,210 4,160,121 973,089 81%- 5,133,210
Judgments, Fines and Forfeits 6,000 400 5,600 7%- 6,000
Miscellaneous Revenue 138,000 91,030 46,970 66%- 138,000
Transfers In - 31,850 (31,850) ~10,000 10,000
Fund Equity - - - ~- -
Total Revenues 5,277,210 4,283,402 993,808 81%10,000 5,287,210
Marine Expenditures:
Marina Operations 5,119,120 3,908,359 1,210,761 76%150,000 5,269,120
Total Expenditures 5,119,120 3,908,359 1,210,761 76%150,000 5,269,120
Increase/
(Decrease)Amendment Description:
Marine Fund Revenues:10,000
Marine Fund Expenditures:150,000
At third quarter, anticipated revenues of the Marine Fund exceed anticipated expenditures by $18,090 for fiscal year 2020/21.
Amendments to revenues reflect a transfer of $10,000 from
General Fund revenues to provide funding as outlined in the
Water Taxi Operating Agreement second renewal,approved by
City Council on 11/15/2018.
Amendments to expenditures reflect an increase of
$150,000.00 transferred to capital project C1905,Beach
Marina Upgrades.This increase in expenditures is offset by
budgeted revenues.
For The Nine Month Period of October 1, 2019 - June 30, 2020
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
12
2020/21 Third Qtr.Variance %2020/21
MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For The Nine Month Period of October 1, 2019 - June 30, 2020
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
CLEARWATER HARBOR MARINA FUND
Clearwater Harbor Marina Revenues:
Intergovernmental - - - ~- -
Charges for Service 872,870 659,168 213,702 76%- 872,870
Judgments, Fines and Forfeits 1,600 350 1,250 22%- 1,600
Miscellaneous Revenue 47,500 21,546 25,954 45%- 47,500
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 921,970 681,063 240,907 74%- 921,970
Clearwater Harbor Marina Expenditures
Clearwater Harbor Marina Operations 866,930 641,830 225,100 74%- 866,930
Total Expenditures 866,930 641,830 225,100 74%- 866,930
Increase/
(Decrease)Amendment Description:
Clearwater Harbor Marina Fund
Revenues:-
Clearwater Harbor Marina Fund
Expenditures:-
No amendments are proposed to Clearwater Harbor Marina
Fund revenues at third quarter.
No amendments are proposed to Clearwater Harbor Marina
Fund expenditure at third quarter.
At third quarter, anticipated revenues of the Clearwater Harbor Marina Fund exceed anticipated expenditures by $55,040 for fiscal
year 2020/21.
13
2020/21 Third Qtr.Variance %2020/21
MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For The Nine Month Period of October 1, 2019 - June 30, 2020
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
AIRPARK FUND
Airpark Revenues:
Intergovernmental - - - ~- -
Charges for Service 18,500 10,635 7,865 57%- 18,500
Miscellaneous Revenue 329,360 235,638 93,722 72%- 329,360
Transfers In - - - ~- -
Fund Equity 20,000 - 20,000 0%- 20,000
Total Revenues 367,860 246,273 121,587 67%- 367,860
Airpark Expenditures:-
Airpark Operations 360,770 268,967 91,803 75%- 360,770
Total Expenditures 360,770 268,967 91,803 75%- 360,770
Increase/
(Decrease)Amendment Description:
Airpark Fund Revenues:-
Airpark Fund Expenditures:-
At third quarter, anticipated revenues of the Airpark Fund exceed anticipated expenditures by $7,090 for fiscal year 2020/21.
No amendments are proposed to Airpark Fund revenues at
third quarter.
No amendments are proposed to Airpark Fund expenditures at
third quarter.
14
2020/21 Third Qtr.Variance %2020/21
MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For The Nine Month Period of October 1, 2019 - June 30, 2020
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
PARKING FUND
Parking Revenues:
Charges for Service 6,230,560 7,012,211 (781,651) 113%2,500,000 8,730,560
Judgments, Fines and Forfeits 800,000 713,364 86,636 89%- 800,000
Miscellaneous Revenue 300,000 93,167 206,833 31%- 300,000
Transfers In 203 31,836 (31,633) 15683%- 203
Fund Equity - - - ~- -
Total Revenues 7,330,763 7,850,579 (519,816) 107%2,500,000 9,830,763
Parking Expenditures
Engineering/Parking System 4,552,380 3,511,986 1,040,394 77%240,000 4,792,380
Engineering/Parking Enforcement 800,000 529,238 270,762 66%- 800,000
Fire Dept/Beach Guards 971,123 733,654 237,469 76%- 971,123
Seminole Street Boat Ramp 132,840 71,343 61,497 54%- 132,840
Total Expenditures 6,456,343 4,846,220 1,610,123 75%240,000 6,696,343
Increase/
(Decrease)Amendment Description:
Parking Fund Revenues:2,500,000
Parking Fund Expenditures:240,000
At third quarter,Parking Fund revenues are increased by
$2,500,000,this will bring the budget in line with anticipated
revenues for the year.
At third quarter,expenditure amendments reflect a net
increase of $240,000.00.Amendments include:1)an increase
of $120,000.00 to contractual services to fund additional costs
due to increased usage of Park Mobile system;2)an increase of
$120,000.00 to other charges reflecting increase in credit card
processing fees due to increased usage of cashless Park Mobile
kiosks.
At third quarter, anticipated revenues of the Parking Fund exceed anticipated expenditures by $3,134,420 for fiscal year 2020/21.
15
2020/21 Variance %2020/21
MY Amended Third Quarter YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
GENERAL SERVICES FUND
General Services Revenues:
Charges for Service 6,009,230 4,586,548 1,422,682 76%- 6,009,230
Miscellaneous Revenues 185,000 74,906 110,094 40%- 185,000
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 6,194,230 4,661,454 1,532,776 75%- 6,194,230
General Services Expenditures:
Administration 443,624 330,363 113,261 74%- 443,624
Building & Maintenance 5,718,756 3,578,764 2,139,992 63%- 5,718,756
Total Expenditures 6,162,380 3,909,127 2,253,253 63%- 6,162,380
Increase/
(Decrease)Amendment Description:
General Services Fund Revenues:-
General Services Fund
Expenditures:-
For the Nine Month Period of October 1, 2020 to June 30, 2021
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
At third quarter, anticipated revenues of the General Services Fund exceed anticipated expenditures by $31,850 for fiscal year
2020/21.
No amendments are proposed to General Services Fund
revenues at third quarter.
No amendments are proposed to General Services Fund
expenditures at third quarter.
16
2020/21 Variance %2020/21
MY Amended Third Quarter YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2020 to June 30, 2021
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
ADMINISTRATIVE SERVICES FUND
Administrative Services Revenues:
Charges for Service 13,125,520 9,721,547 3,403,973 74%- 13,125,520
Miscellaneous Revenues 180,000 60,027 119,973 33%- 180,000
Transfers In 210 210 - 100%- 210
Fund Equity - - - ~- -
Total Revenues 13,305,730 9,781,783 3,523,947 74%- 13,305,730
Administrative Services Expenditures:
Info Tech / Admin 408,939 303,037 105,902 74%- 408,939
Info Tech / Network Svcs 4,703,533 3,200,519 1,503,014 68%- 4,703,533
Info Tech / Software Applications 3,272,530 2,464,958 807,572 75%- 3,272,530
Info Tech / Telecommunications 862,372 536,341 326,031 62%- 862,372
Public Comm / Courier 191,636 76,666 114,970 40%- 191,636
Clearwater Customer Service 3,815,660 2,667,456 1,148,204 70%- 3,815,660
Total Expenditures 13,254,670 9,248,977 4,005,693 70%- 13,254,670
Increase/
(Decrease)Amendment Description:
Administrative Services Fund
Revenues:-
Administrative Services Fund
Expenditures:-
At third quarter, anticipated revenues of the Administrative Services Fund exceed anticipated expenditures by $51,060 for fiscal
year 2020/21.
No amendments are proposed to Administrative Services Fund
revenues at third quarter.
No amendments are proposed to Administrative Services Fund
expenditures at third quarter.
17
2020/21 Variance %2020/21
MY Amended Third Quarter YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2020 to June 30, 2021
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
GARAGE FUND
Garage Fund Revenues
Charges for Service 17,494,420 10,937,720 6,556,700 63%- 17,494,420
Miscellaneous Revenues 1,030,000 457,023 572,977 44%- 1,030,000
Transfers In - - - ~- -
Fund Equity 391,770 - 391,770 0%- 391,770
Total Revenues 18,916,190 11,394,744 7,521,446 60%- 18,916,190
Garage Fund Expenditures:
Fleet Maintenance 17,760,211 11,593,471 6,166,740 65%- 17,760,211
Radio Communications 1,155,979 757,253 398,726 66%- 1,155,979
Total Expenditures 18,916,190 12,350,724 6,565,466 65%- 18,916,190
Increase/
(Decrease)Amendment Description:
Garage Fund Revenues:-
Garage Fund Expenditures:-
At third quarter, anticipated revenues of the Garage Fund equal anticipated expenditures for fiscal year 2020/21.
No amendments are proposed to Garage Fund revenues at
third quarter.
No amendments are proposed to Garage Fund expenditures at
third quarter.
18
2020/21 Variance %2020/21
MY Amended Third Quarter YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2020 to June 30, 2021
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
CENTRAL INSURANCE FUND
Central Insurance Revenues:
Charges for Service 23,271,960 19,074,621 4,197,339 82%3,062,740 26,334,700
Miscellaneous Revenues 900,000 897,785 2,215 100%135,000 1,035,000
Transfers In - - - ~- -
Fund Equity 1,886,270 - 1,886,270 0%1,215,000 3,101,270
Total Revenues 26,058,230 19,972,407 6,085,823 77%4,412,740 30,470,970
Central Insurance Expenditures:
Finance / Risk Management 426,898 228,562 198,336 54%- 426,898
HR / Employee Benefits 426,370 185,566 240,804 44%- 426,370
HR / Employee Health Clinic 1,702,340 1,083,350 618,990 64%- 1,702,340
Non-Departmental 23,502,622 21,710,789 1,791,833 92%4,412,740 27,915,362
Total Expenditures 26,058,230 23,208,267 2,849,963 89%4,412,740 30,470,970
Increase/
(Decrease)Amendment Description:
Central Insurance Fund Revenues:4,412,740
Central Insurance Fund
Expenditures:4,412,740
At third quarter,revenue amendments reflect a net increase of
$4,412,740.00.Amendments include an increase of
$3,062,740.00 to dependent and retiree health insurance
contributions;a decrease of $620,000 to interest earnings;
increases totaling $755,000 to insurance recovery revenues;
and an increase of $1,215,000 to the use of reserves to balance
expenditure increases noted below.
At third quarter,expenditure amendments reflect a net
increase of $4,412,740.00.Amendments include an increase
of $3,062,740.00 to medical insurance claims,which is offset
by dependent and retiree health insurance contributions;
increases totaling $950,000.00 to liability and workers
compensation claims;and an increase of $400,000.00 to
liability insurance premiums.
At third quarter, anticipated revenues of the Central Insurance Fund equal anticipated expenditures for fiscal year 2020/21.
19
CAPITAL IMPROVEMENT PROGRAM
Third Quarter Summary
FY 2020/21
20
The amended 2020/21 Capital Improvement Program budget report is submitted for the City Council's third quarter
review. The proposed amendment is a net budget increase in the amount of $38,577,718. This review provides the
opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally
significant budget increases encompassed within this review are as follows:
The City Council did not previously approve the following capital improvement budget activity:
Imagine Clearwater – an increase of $37,020,000 to provide total project budget needed.
Carpenter Field Repair/Improve - a budget increase of $150,000 of General Fund revenue.
BayCare Ballpark Repair/Improve – a budget increase of $123,000 of General Fund revenue.
Fencing Replacement Program - a budget increase of $95,000 of General Fund revenue.
Crest Lake Park Improvement - a budget increase of $115,532 in General Fund revenue.
Beach Marina Upgrade - a budget increase of $150,000 of Marine Fund revenue.
Garage – Off Cycle Replacements - a budget decrease of $89,465 of insurance claims proceeds which is now
being accounted for in Special Program fund.
Greenprint Implementation – to establish the project and record a budget increase of $300,000 of General
Fund revenue.
Pinellas New Mains / Serv Lines – a budget increase of $20,712 in property owners share revenue to bring
the budget in line with actual receipts.
Gas System – Pinellas Building – a budget increase $100,000 in Gas Fund revenue. This will correct a budget
decrease from mid year that should have been transferred.
All significant budget increases that have been previously approved by the City Council are listed below:
Project Council Budget Increase Approval
Natural Gas Vehicle $ 560,000 06/17/21
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
Police Equipment Replacement
1 P1802 16,046
To record a budget increase of $16,045.97 transferred in
from the special program fund recognizing excess General
Fund revenues in 181-99241,Human Trafficking Overtime
which is complete.16,046
Imagine Clearwater
2 ENGF180013 37,020,000 *
To record a budget increase of $37,020,000.00
representing advanced funding of future penny proceeds
of $28,500,000.00 and $8,520,000.00 in revenue yet to be
determined.37,020,000
Carpenter Field-Infras Rep/Imprv
3 93203 150,000
To record a budget increase of $150,000.00 of General
Fund revenue.150,000
Baycare Ballpark Infrast Rep/Improv
4 93205 123,000
To record a budget increase of $123,000.00 of General
Fund revenue.123,000
Morningside Rec Ctr Replacement - CLOSE PROJECT
5 93251 (8,120)
To record a budget transfer of $8,119.60 of General Fund
revenue to project 93637,Playground &Fitness Purchase &
Replacement. This project will be closed.(8,120)
Swimming Pool R&R
6 93271 136,000
To record a budget transfer of $136,000.00 of General Fund
revenue from project 93635,Park Amenity Purchase and
Replacement,as approved by City Council on June 17,
2021.136,000
Long Center Infra Repairs
7 93278 47,532
To record a budget transfer of $15,000.00 of General Fund
revenue from project 93654,Recreation Centers
Infrastructure Repair,and to record a budget transfer of
$32,531.90 of General Fund revenue from project 93654,
Recreation Center Infrastructure Repairs,as approved by
the City Council on June 17, 2021.47,532
Boardwalks & Docks Rep & Rplcmnt
8 93604 100,000
To record a budget transfer of $100,000.00 of General Fund
revenue from project 93673,Jack Russell Stadium
Improvements.100,000
CAPITAL IMPROVEMENT PROGRAM
Third Quarter Amendments
FY 2020/21
21 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Third Quarter Amendments
FY 2020/21
Park Amenity Purch & Rplcmnt
9 93635 6,000 (136,000)
To record a budget increase of $6,000.00 of donation
revenues and a budget transfer of $136,000.00 of General
Fund revenue to project 93271,Swimming Pool R&R,as
approved by City Council on June 17, 2021.(130,000)
Playground & Fitness Purch & Rplc
10 93637 9,600
To record a budget transfer of $8,119.60 of General Fund
revenue from project 93251,Morning Recreation Center
Replacement,and to record a budget transfer of $1,480.14
of General Fund revenue from project 93648,Moccasin
Lake Park Master Plan.9,600
Fencing Replacement Program
11 93638 95,000
To record a budget increase of $95,000.00 of General Fund
revenue.95,000
Phillip-Jones Restroom/Concession
12 93642 50,000
To record a budget transfer of $34,483.71 of General Fund
revenue from project 93673,Jack Russell Stadium
Improvements,and a budget transfer of $15,516.29 of
infrastructure sales tax (Penny)revenue from project
93652, Countryside Complex Rest/Concession.50,000
Moccasin Lake Park Master Plan - CLOSE PROJECT
13 93648 (1,480)
To record a budget transfer of $1,480.14 of General Fund
revenue to project 93637,Playground &Fitness Purch &
Rplc. This project will be closed.(1,480)
Crest Lake Park Improvement
14 93650 115,532
To record a budget increase of $115,532.00 of General
Fund revenue to fund the purchase of park maintenance
equipment.115,532
Countryside Complex Rest/Conces - CLOSE PROJECT
15 93652 (15,516)
To record a budget transfer of $15,516.29 of infrastructure
sales tax (Penny)revenue to project 93642,Phillip-Jones
Rest/Concession. This project will be closed.(15,516)
22 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Third Quarter Amendments
FY 2020/21
Recreation Centers Infras Repairs
16 93654 (47,532)
To record a budget transfer of $15,000.00 of General Fund
revenue to project 93278,Long Center Infrastructure
Repairs,and to record a budget transfer of $32,531.90 of
General Fund revenue to project 93278,Long Center
Infrastructure &Repairs,as approved by the City Council
on June 17, 2021.(47,532)
Jack Russell Stadium Improvements
17 93673 (134,484)
To record a budget transfer of $34,483.71 of General Fund
revenue to project 93642,Phillip-Jones Rest/Concession
and a budget transfer of $100,000.00 of General Fund
revenue to project 93604,Boardwalk &Dock Repair &
Replacement.(134,484)
Ed Wright Park Renovations
18 C2002 (150,000)
To record a budget transfer of $150,000.00 of
infrastructure sales tax (Penny)revenue to project M1915,
Belmont Park Revitalization,as approved by the City
Council on August 5, 2021.(150,000)
Belmont Park Revitalization
19 M1915 150,000
To record a budget transfer of $150,000.00 of
infrastructure sales tax (Penny)revenue from project
C2002,Ed Wright Park Renovations,as approved by the
City Council on August 5, 2021.150,000
Beach Marina Upgrade
20 C1905 150,000
To record a budget increase of $150,000.00 of marina fund
revenues.150,000
Garage - Off Cycle Replacements
21 L1911 (89,465)
To record budget decrease of $89,465.12 in insurance
claims proceeds which is now being accounted for in
special program fund.(89,465)
Greenprint Implementation - NEW PROJECT
22 C2106 300,000
To establish the project and record a budget increase of
$300,000.00 of General Fund revenue.300,000
Line Relocation - Pasco Maint
23 96376 548 *
To record a budget increase of $547.60 in property owners
share revenue.This will bring the project budget in line
with revenues received.548
23 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Third Quarter Amendments
FY 2020/21
Pinellas New Mains / Serv Lines
24 96377 20,712 *
To record a budget increase of $20,712.35 in property
owners share revenue.This will bring the project budget in
line with revenues received.20,712
Gas System - Pinellas Building
25 96384 100,000 *
To record a budget increase of $100,000.00 in gas fund
revenue.This will correct a budget decrease from mid year
that should have been transferred.100,000
Expanded Energy Conservation
26 96386 10,345 *
To record a budget increase of $10,345.41 in property
owner share revenues to bring the project budget in line
with revenues received.10,345
Natural Gas Vehicle
27 96387 560,000
To record a budget transfer of $560,000.00 of gas fund
revenue, as approved by City Council on June 17, 2021.560,000
38,577,718 - - 38,577,718
Gas System - Pinellas Building
96384 100,000
To record a transfer of $100,000.00 in gas fund revenue to
project 92842,City Wayfinding as approved by Council May
20, 2021.
TOTAL INTERFUND TRANSFERS:100,000
TOTAL
INTERFUND TRANSFERS
24 * indicates budget amendment only
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2020 to June 30, 2021
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/20 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Police Protection
P1802 Police Equipment Replacement 499,698 533,140 16,046 549,186 464,186 49,884 35,116 1
P1803 Command Bus Refurbishment 200,000 200,000 - 200,000 - 116,235 83,765
P1902 Police Information Systems 400,000 400,000 - 400,000 357,945 - 42,055 P2102 Training Range Sound Mitigation - 820,000 - 820,000 20,365 781,146 18,489 PD00180001 Police District 3 Station 12,500,000 13,050,000 - 13,050,000 925,401 11,351,570 773,029 Sub-Total 13,599,698 15,003,140 16,046 15,019,186 1,767,897 12,298,835 952,454
Fire Protection
91218 Fire Engine Replacement 4,174,786 4,164,216 - 4,164,216 2,791,668 1,334,223 38,326
91221 EMS Capital Equipment 1,165,710 1,031,480 - 1,031,480 1,031,480 - (0) C
91229 Replace & Upgrade Airpacks 1,146,680 1,146,680 - 1,146,680 849,291 39,368 258,021
91236 Rescue Vehicle 312,500 312,500 - 312,500 230,452 45,478 36,570
91244 Aerial Truck 3,068,781 3,218,514 - 3,218,514 2,653,479 - 565,034
91257 AED Program 265,230 265,230 - 265,230 171,449 - 93,781
91260 Thermal Imaging Cameras 280,270 280,270 - 280,270 148,954 - 131,316
91261 Personal Protection Equip 2,364,250 2,364,250 - 2,364,250 2,001,085 - 363,165
91262 SCBA Upgrade - Fill Station 125,000 125,000 - 125,000 82,366 - 42,634
91263 Extrication Tools 177,000 177,000 - 177,000 125,708 - 51,292
91264 Fire Hose Replacement 501,010 501,010 - 501,010 301,045 - 199,965
91271 Fire Boat 1,008,363 1,008,363 - 1,008,363 619,808 74,363 314,192
FD00190001 Fire Station 46 - Beach 6,372,693 6,372,693 - 6,372,693 524,271 716,312 5,132,110
FD00190002 Fire Station 47 Replacement 4,839,441 4,839,441 - 4,839,441 979,688 325,659 3,534,094
M2005 Fire Training Tower 200,286 200,286 - 200,286 52,987 - 147,299
ENGF190002 Beach Guard Tower 208,239 208,239 - 208,239 67,937 - 140,302
ENGF200002 Beach Guard Admin Building 30,000 50,000 - 50,000 37,283 - 12,717
Sub-Total 26,240,238 26,265,170 - 26,265,170 12,668,950 2,535,403 11,060,817
Major Street & Sidewalk Maintenance
C2102 Fort Harrison Reconstruction - 5,026,766 - 5,026,766 - - 5,026,766
C2103 Downtown Streetscaping - 15,864,691 - 15,864,691 114,559 14,912,718 837,414
C2105 Mercado - Downtown Gateway - 500,000 - 500,000 - - 500,000
ENRD180002 Bridge Maintenance & Improve 7,802,997 7,802,997 - 7,802,997 801,953 104,844 6,896,201
ENRD180003 Traffic Calming 2,055,031 2,055,031 - 2,055,031 395,044 - 1,659,987
ENRD180004 Streets and Sidewalks 17,482,744 17,482,744 - 17,482,744 9,354,422 2,737,798 5,390,524
ENGF180001 Downtown Streetscaping 6,735,405 1,644,610 - 1,644,610 1,634,488 10,123 0 C
ENGF200001 Redesign Fort Harrison/Myrtle 2,000,000 - - - - - - C
Sub-Total 36,076,177 50,376,840 - 50,376,840 12,300,466 17,765,482 20,310,892
Intersections
ENRD180005 City-Wide Intersection Improve 2,510,540 2,510,540 - 2,510,540 866,266 - 1,644,274
ENRD180006 Traffic Signals 1,144,434 1,144,534 - 1,144,534 660,834 178,567 305,133
ENRD180007 Traffic Safety Infrastructure 1,209,265 1,209,265 - 1,209,265 656,997 137,764 414,504
Sub-Total 4,864,239 4,864,339 - 4,864,339 2,184,097 316,331 2,363,911
Parking
ENPK180001 Parking Lot Resurfacing 708,476 708,476 - 708,476 31,609 - 676,867
ENPK180002 Parking Lot Improvements 1,778,802 1,778,802 - 1,778,802 570,502 - 1,208,300
ENPK180003 Parking Facilities 1,985,348 1,985,348 - 1,985,348 813,784 187,835 983,730
Sub-Total 4,472,627 4,472,627 - 4,472,627 1,415,895 187,835 2,868,897
Miscellaneous Engineering
92842 City Wayfinding Project 1,450,000 2,050,000 - 2,050,000 241,284 970,377 838,339
C2004 Lift Stations - General Gov 2,000,000 1,450,000 - 1,450,000 176,245 14,538 1,259,217
ENGF180002 Downtown Intermodal 924,756 924,756 - 924,756 - - 924,756
ENGF180003 Miscellaneous Engineering 309,146 309,146 - 309,146 85,347 - 223,800
ENGF180004 Survey Equipment Replacement 27,288 27,288 - 27,288 - - 27,288
ENGF180013 Imagine Clearwater 16,241,322 47,641,322 37,020,000 84,661,322 10,593,954 14,421,674 59,645,694 2
ENGF200003 Memorial Causeway Bridge Lighting 1,600,000 200,000 - 200,000 152,656 - 47,344
Sub-Total 22,552,513 52,602,513 37,020,000 89,622,513 11,249,485 15,406,589 62,966,439
25
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2020 to June 30, 2021
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/20 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Park Development
93133 Park Land Acquisition 1,331,351 1,627,351 - 1,627,351 1,623,963 - 3,388
93203 Carpenter Field-Infras Rep/Imprv 682,817 682,817 150,000 832,817 624,819 4,707 203,291 3
93205 Baycare Ballpark Infrast Rep/Improv 3,532,272 3,532,272 123,000 3,655,272 3,475,360 44,914 134,998 4
93247 Fitness Equipment Replacement 520,000 520,000 - 520,000 434,088 14,949 70,963
93251 Morningside Rec Ctr Replacement 7,189,000 7,320,652 (8,120) 7,312,532 7,312,532 - 0 C 5
93271 Swimming Pool R&R 1,406,876 1,406,876 136,000 1,542,876 1,090,228 3,950 448,698 6
93272 Bicycle Paths-Bridges 5,495,232 5,420,232 - 5,420,232 3,971,105 32,740 1,416,387
93278 Long Center Infra Repairs 2,233,283 2,233,283 47,532 2,280,815 2,097,307 22,995 160,514 7
93286 Parking Lot/Bike Path Rsr/Imprv 951,618 951,618 951,618 610,327 - 341,291
93602 Sp Events Equip Rep & Rplcmnt 360,000 360,000 - 360,000 323,389 - 36,611
93604 Brdwlks & Docks Rep & Rplcmnt 665,000 665,000 100,000 765,000 601,727 62,280 100,994 8
93612 McMullen Tennis Complex 878,103 867,467 - 867,467 867,467 - - C
93618 Miscellaneous Park & Rec Contract 475,000 635,000 - 635,000 492,459 35,969 106,572
93620 Sports Field Lighting 725,362 725,362 - 725,362 257,673 39,304 428,386
93633 Pier 60 Pk & Bchwlk Rep & Improv 1,339,377 1,339,377 - 1,339,377 1,034,212 32,783 272,382
93634 Concrete Sidewalk & Pad Repair 428,176 428,176 - 428,176 288,162 - 140,014
93635 Park Amenity Purch & Rplcmnt 1,377,800 1,265,210 (130,000) 1,135,210 902,181 53,017 180,012 9
93636 Tennis Court Resurfacing 900,310 900,311 - 900,311 801,277 330 98,703
93637 Playground & Fitness Purch & Rplc 1,198,599 1,198,599 9,600 1,208,198 939,509 186,988 81,701 10
93638 Fencing Replacement Program 984,664 984,664 95,000 1,079,664 747,686 - 331,978 11
93642 Phillip-Jones Restroom/Concess 507,944 507,944 50,000 557,944 272,663 9,025 276,255 12
93646 Rest Rm Expan-Barefoot Bch House 520,950 520,950 - 520,950 513,892 750 6,308
93648 Moccasin Lake Park Master Plan 1,182,432 1,205,657 (1,480) 1,204,177 1,204,177 - - C 13
93650 Crest Lake Park Improvement 7,500,000 7,575,000 115,532 7,690,532 7,321,691 191,027 177,815 14
93652 Countryside Complex Restroom/Conces 4,099,500 4,104,500 (15,516) 4,088,984 4,088,984 - - C 15
93654 Recreation Centers Infras Repairs 670,000 670,000 (47,532) 622,468 387,034 42,295 193,140 16
93667 Del Oro Park Renovations 450,000 450,000 - 450,000 1,543 - 448,457
93668 Showmaster Portable Stage 200,000 142,743 - 142,743 142,743 - - C
93672 Clw Bch Infrast Repairs & Improve 397,690 397,690 - 397,690 361,368 - 36,323
93673 Jack Russell Stadium Improve 1,289,066 1,289,066 (134,484) 1,154,582 1,051,529 - 103,053 17
A1901 Miscellaneous Minor Public Art 112,785 177,079 - 177,079 60,625 - 116,454
C1902 Long Center Parking Improve 550,000 550,000 - 550,000 4,400 491,959 53,641
C1903 Phillies Entrance Sign 150,000 150,000 - 150,000 - - 150,000
C1904 Ruth Eckerd Hall 8,500,000 8,500,000 - 8,500,000 7,000,000 - 1,500,000
C2001 Athletic Flds & Fac Reno/Improve 7,500,000 7,500,000 - 7,500,000 - - 7,500,000
C2002 Ed Wright Park Renovations 750,000 750,000 (150,000) 600,000 - - 600,000 18
L1901 P&R Vehicle and Equip Additions 440,210 440,210 - 440,210 420,093 - 20,117
M1901 Countryside Sports Complex Reno 150,000 - - - - - - C
M1915 Belmont Park Revitalization 382,909 477,909 150,000 627,909 19,300 5,865 602,744 19
M2002 Environ Park Remediate & Protect 100,000 100,000 - 100,000 - - 100,000
M2006 Right of Way Tree Mgt Prog 500,000 500,000 - 500,000 56,686 - 443,314
ENGF180007 Phillip Jones Park Renovations 224,726 224,726 - 224,726 51,704 10,994 162,028
Sub-Total 68,853,052 69,297,741 489,532 69,787,273 51,453,902 1,286,840 17,046,531
Marine Facilities
93410 Clwr Harbor Marina Maint R&R 310,000 322,500 - 322,500 312,811 - 9,689
93415 Waterway Maintenance 600,000 600,000 - 600,000 447,032 31,340 121,628
93418 Utilities Services Replacement 462,714 462,714 - 462,714 170,456 - 292,258
93420 Fuel System R & R 182,752 182,752 - 182,752 148,003 - 34,749
93422 Dredging of City Waterways 1,146,204 1,146,204 - 1,146,204 483,487 - 662,717
93499 Pier 60/Sailing Center Maint 541,952 541,952 - 541,952 330,123 13,400 198,428
C1905 Beach Marina Upgrade 1,000,000 1,000,000 150,000 1,150,000 7,821 - 1,142,179 20
C1906 Clw Harbor Marina Repl & Up 306,000 306,000 - 306,000 59,630 87,450 158,919
ENGF180006 City-wide Docks and Seawall 2,286,739 2,286,739 - 2,286,739 1,294,552 - 992,188
ENGF180014 Seminole Boat Launch Improve 6,752,000 6,752,000 - 6,752,000 4,224,621 48,315 2,479,065
M1902 Marine Fac Maint Dock R&R 414,970 414,970 - 414,970 278,064 - 136,906
M2102 Seminole Boat Launch Maint 10,000 215,125 - 215,125 - 18,948 196,177
Sub-Total 14,013,331 14,230,956 150,000 14,380,956 7,756,601 199,453 6,424,902
26
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2020 to June 30, 2021
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/20 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Airpark
94817 Airpark Maintenance & Repair 269,000 313,976 - 313,976 248,359 - 65,618
94886 Clw Airpark Masterplan Update 110,000 109,325 - 109,325 109,325 - - C
94894 Ground Support Equip Upgrade 100,000 54,560 - 54,560 54,560 - - C
G1901 Replace Hangar C 1,205,000 1,305,000 - 1,305,000 354,701 833,802 116,497
G1908 Clw Airpark FDOT Security Grant 80,000 71,232 - 71,232 71,232 - - C
G2009 Ground Support Equip Replace 19,467 19,467 - 19,467 19,467 - - C
G2012 Clw Airpark Vehicle Replace 32,018 32,018 - 32,018 30,673 - 1,345
G2108 Security System Upgrade 150,000 150,000 - 150,000 66,434 7,169 76,397
Sub-Total 1,965,485 2,055,578 - 2,055,578 954,750 840,971 259,856
Libraries
93527 Books & Other Lib Materials 7,696,601 7,696,601 - 7,696,601 7,606,733 37,157 52,711
93530 Consolidated Eastside/SPC Libr 6,250,000 5,430,000 - 5,430,000 5,300,608 - 129,392
93532 Libr Maker Space Maint. & Up 282,560 282,560 - 282,560 199,945 - 82,615
93534 Library FF&E Repair & Replace 395,000 395,000 - 395,000 135,963 2,950 256,087
93535 Countryside Library Demolition 75,000 75,000 - 75,000 - - 75,000
94861 Library Technology 1,500,000 1,500,000 - 1,500,000 1,309,926 10,317 179,757
Sub-Total 16,199,161 15,379,161 - 15,379,161 14,553,175 50,424 775,562
Garage
94233 Motorized Equip-Cash 2,279,456 2,283,245 - 2,283,245 2,222,453 - 60,792
94238 Police Vehicles 2,502,032 2,502,032 - 2,502,032 2,377,239 72,618 52,175
94246 Fleet Management & Mapping 710,000 710,000 - 710,000 529,007 - 180,993
94627 Misc Budgetary Vehicle Addition 191,617 183,449 - 183,449 183,449 - - C
C1901 Beach Radio Tower 852,370 852,370 - 852,370 - - 852,370
GSFL180001 Fleet Facility R&R 569,520 569,520 - 569,520 49,479 1,141 518,900
L1910 Motorized Equip Replace - LP 13,935,127 13,635,127 - 13,635,127 10,274,352 1,797,740 1,563,034
L1911 Garage - Off Cycle Replacements 235,227 589,465 (89,465) 500,000 205,544 112,981 181,475 21
M2010 P25 Radio Equipment & Infrast 543,104 543,104 - 543,104 - - 543,104
Sub-Total 21,818,453 21,868,312 (89,465) 21,778,847 15,841,523 1,984,480 3,952,844
Maintenance of Buildings
C1907 City Hall Hardening 100,000 25,000 - 25,000 25,000 - - C
C1909 City Hall Move 383,085 380,165 - 380,165 380,165 - - C
ENGF180012 Public Works Complex 1,615,664 1,615,664 - 1,615,664 1,926 - 1,613,738
GSBM180001 Air Cond Replace-City Wide 1,354,436 1,354,436 - 1,354,436 812,086 12,000 530,350
GSBM180002 Flooring for Facilities 1,302,837 1,302,837 - 1,302,837 762,259 2,594 537,984
GSBM180003 Roof Repair and Replacement 1,945,409 1,954,213 - 1,954,213 1,141,618 2,956 809,639
GSBM180004 Painting of Facilities 692,923 692,923 - 692,923 158,091 41,784 493,048
GSBM180005 Fencing of Facilities 158,170 158,170 - 158,170 73,199 - 84,970
GSBM180006 Light Replacement & Repair 578,197 578,197 - 578,197 312,726 - 265,470
GSBM180007 Elevator Refurbish/Modern 660,576 660,576 - 660,576 11,118 - 649,458
GSBM180008 B&M Vehicle & Equipment 1,668,377 1,668,377 - 1,668,377 781,068 1,522 885,788
GSBM180009 New A/C Chiller System 4,850,000 4,850,000 - 4,850,000 1,752,713 27,750 3,069,537
GSBM180010 General Services R&R 400,000 400,000 - 400,000 307,892 - 92,108
GSBM180011 Generator Maintenance 600,000 600,000 - 600,000 - - 600,000
GSBM180012 General Faci Bldg Major Reno 2,035,242 2,035,242 - 2,035,242 256,834 - 1,778,409
C2101 North Ward Preservation - 77,920 77,920 29,098 - 48,822
L1902 B&M Vehicle & Equipment 65,000 65,000 - 65,000 35,046 - 29,955
Sub-Total 18,409,916 18,418,720 - 18,418,720 6,840,840 88,606 11,489,274
27
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2020 to June 30, 2021
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/20 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Miscellaneous
94729 City-wide Connect Infra 4,223,089 4,223,089 - 4,223,089 3,725,400 - 497,690
94736 Geographic Information Sys 1,185,997 1,185,997 - 1,185,997 954,455 - 231,542
94828 Financial Systems Upgrades 4,108,165 4,108,165 - 4,108,165 2,682,407 163,249 1,262,510
94829 CIS Upgrades / Replacement 1,297,376 1,297,376 - 1,297,376 432,023 - 865,353
94830 MS Licensing / Upgrades 1,150,000 1,150,000 - 1,150,000 842,601 16,201 291,198
94833 Computer Monitors 419,828 419,828 - 419,828 392,266 - 27,562
94850 Backfile Conversion of Records 500,000 500,000 - 500,000 187,660 - 312,340
94857 Accela Permit & Code Enforce 350,000 350,000 - 350,000 274,479 - 75,521
94873 Citywide Camera System 310,000 310,000 - 310,000 221,664 - 88,336
94874 City Enterprise Timekeep Sys 335,000 335,000 - 335,000 202,802 5,620 126,578
94880 Granicus Agenda Mgt Sys 185,000 185,000 185,000 41,136 - 143,864
94883 Business Proc Review & Improve 750,000 750,000 750,000 311,925 369 437,706
94888 City EOC & Disaster Recovery Fac 3,360,000 3,360,000 3,360,000 3,133,537 40,196 186,267
C2006 ADA Transition Plan 600,000 600,000 600,000 97,185 - 502,815
C2007 Citywide Audio/Visual Solutions 190,053 190,053 190,053 - - 190,053
C2106 Greenprint Implementation - - 300,000 300,000 - - 300,000 22
ENGF180010 Pollutant Storage Tank 399,408 399,408 - 399,408 43,380 - 356,028
ENGF180011 Environmental Assmt & Clean-up 713,636 713,636 - 713,636 105,562 22,398 585,676
L1906 Telecommunications Upgrade 769,047 769,047 - 769,047 - - 769,047
L1907 IT Disaster Recovery 280,396 280,396 - 280,396 57,869 - 222,527
L1908 Network Infra & Server R&R 1,693,191 1,693,191 - 1,693,191 1,132,098 136,597 424,496
M1911 IT Disaster Recovery Equipment 125,000 125,000 - 125,000 - - 125,000
M1912 Network Infra & Server Upgrade 223,226 223,226 - 223,226 96,803 - 126,423
M1914 Sustainability Initiatives 200,000 200,000 200,000 47,740 3,970 148,290
M2007 City EOC Maintenance 75,000 75,000 75,000 - - 75,000
Sub-Total 23,443,412 23,443,412 300,000 23,743,412 14,982,993 388,600 8,371,820
UTILITIES
Stormwater Utility
ENST180001 Stormwater Pipe System Improve 11,816,127 11,816,127 - 11,816,127 2,736,373 3,090,585 5,989,169
ENST180002 Allen's Creek 2,816,271 2,816,271 - 2,816,271 2,509,926 2,287 304,058
ENST180003 Stormwater System Expansion 1,869,326 869,326 - 869,326 - - 869,326
ENST180004 Stevenson Creek 5,229,146 2,729,146 - 2,729,146 37,612 - 2,691,535
ENST180005 Coastal Basin 6,076,807 4,296,950 - 4,296,950 1,949,196 189,337 2,158,417
ENST180006 Alligator Creek Watershed 6,386,592 3,386,592 - 3,386,592 397,085 239,183 2,750,324
ENST180008 Hillcrest Bypass Culvert 4,096,167 4,096,167 - 4,096,167 3,611,508 - 484,658
ENST180010 Lower Spring Branch Improve 2,320,000 2,320,000 - 2,320,000 236,810 72,234 2,010,956
C1908 Stormwater Vehicles & Equip 3,675,500 3,675,500 - 3,675,500 3,192,934 38,472 444,094
Sub-Total 44,285,936 36,006,079 - 36,006,079 14,671,443 3,632,097 17,702,538
Water System
96721 System R & R - Maintenance 5,065,686 5,065,686 - 5,065,686 2,838,222 172,620 2,054,844 96722 Line Relocation - Maintenance 10,541,545 7,868,140 - 7,868,140 2,706,769 48,952 5,112,419
96739 Reclaimed Water Dist Sys 46,666,014 46,666,014 - 46,666,014 45,375,997 418,607 871,410
96742 Line Relocation-Capitalized 5,669,275 5,669,275 - 5,669,275 4,255,780 - 1,413,495
96744 System Expansion 3,473,043 3,473,043 - 3,473,043 3,146,118 - 326,925
96764 RO Plant Exp Res #1 15,869,527 15,869,527 - 15,869,527 13,159,771 - 2,709,756
96767 RO Plant at Res #2 43,095,439 43,095,439 - 43,095,439 41,721,004 948,343 426,093
96773 Groundwater Replenishm Fac 20,900,118 20,900,118 - 20,900,118 5,902,487 - 14,997,631
96782 RO Plant @WTP #3 1,599,594 1,599,594 - 1,599,594 343,596 7,229 1,248,769
96783 Water Sys Upgrades/Improve 7,803,600 7,803,600 - 7,803,600 1,125,336 420,962 6,257,302
96784 Reclaim Water Distrib Sys R&R 2,095,253 1,518,976 - 1,518,976 849,582 483,394 186,000
96785 Feasibility Studies/Evalu - Water 3,705,000 3,705,000 - 3,705,000 2,212,416 277,133 1,215,451
96786 Devices/Equipments - Water 600,000 600,000 - 600,000 - - 600,000
L1905 Vehicle & Equipment - Water 125,212 125,212 - 125,212 125,212 - - C
M1908 RO Plant Exp Res #1 R&R 1,000,000 1,000,000 - 1,000,000 39,535 2,664 957,800
M1909 RO Plant at Res #2 R&R 1,050,000 1,050,000 - 1,050,000 65,927 1,588 982,485
M1910 Water Treatment Plant #3 R&R 448,851 448,851 - 448,851 1,427 1,588 445,836
M2103 Utilities Bldg & Maint - - - - - - - C
Sub-Total 169,708,155 166,458,474 - 166,458,474 123,869,179 2,783,079 39,806,216
28
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2020 to June 30, 2021
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/20 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Sewer System
96212 Sanitary Sewer Upgrades/Impr 18,701,511 18,701,511 - 18,701,511 7,114,841 3,095,322 8,491,349
96213 Marshall Street Upgrades/Impr 11,644,299 11,644,299 - 11,644,299 4,085,767 5,816,294 1,742,238
96214 East Plant Upgrades/Improve 4,020,000 4,020,000 - 4,020,000 342,044 92,433 3,585,523
96215 N.E. Plant Upgrades/Improve 23,660,120 28,660,120 - 28,660,120 1,673,722 20,707,766 6,278,632
96216 Laboratory Upgrade/Improve 1,155,079 1,155,079 - 1,155,079 12,168 2,690 1,140,222
96217 Pump Station R&R 1,950,192 1,950,192 - 1,950,192 588,687 7,939 1,353,566
96630 Sanitary Sewer Extension 14,944,528 14,944,528 - 14,944,528 12,570,807 48,907 2,324,815
96634 Sanitary Sewer Relocation 5,356,666 4,385,542 - 4,385,542 3,506,320 72,713 806,509
96645 Laboratory Upgrade & R&R 1,146,761 1,146,761 - 1,146,761 1,126,761 - 20,000
96654 Facilities Upgrade & Improve 13,489,876 13,489,876 - 13,489,876 10,530,968 258,998 2,699,911
96664 Water Pollution Control R & R 31,066,864 26,066,864 - 26,066,864 17,374,391 1,067,746 7,624,727
96665 Sanitary Sewer R&R 47,513,458 47,213,458 - 47,213,458 33,779,543 8,398,381 5,035,534
96686 Pump Station Replacement 9,332,747 9,332,747 - 9,332,747 4,281,020 1,661,429 3,390,298
L1903 Generators - Sewer Fund 404,250 404,250 - 404,250 404,250 - - C
L1904 Vehicle & Equip-Sewer 498,701 498,701 - 498,701 498,701 - - C
M1905 Marshall Street Plant R&R 2,900,000 2,900,000 - 2,900,000 69,207 328,910 2,501,883
M1906 Northeast Plant R&R 1,219,313 1,219,313 - 1,219,313 471,311 169,934 578,068
M1907 East Plant R&R 3,320,000 3,320,000 - 3,320,000 235,866 51,050 3,033,084
M2008 Vehicle and Equip-Sewer 26,000 26,000 - 26,000 25,245 - 755
Sub-Total 192,350,365 191,079,241 - 191,079,241 98,691,618 41,780,510 50,607,113
Gas System
96358 Environmental Remediation 2,134,794 2,134,794 - 2,134,794 1,779,932 38,353 316,509
96365 Line Relocation-Pinellas Maint 781,106 781,106 - 781,106 551,258 - 229,848
96367 Gas Meter Change Out-Pinellas 4,113,000 4,113,000 - 4,113,000 4,020,126 - 92,874
96374 Line Relocation-Pinellas Capital 2,733,500 2,733,500 - 2,733,500 2,382,965 7,000 343,535
96376 Line Relocation - Pasco Maint 308,593 308,593 548 309,140 143,245 - 165,896 23
96377 Pinellas New Mains / Serv Lines 35,310,791 35,375,937 20,712 35,396,650 34,405,341 - 991,308 24
96378 Pasco New Mains / Serv Lines 22,876,741 22,886,980 - 22,886,980 21,280,427 66,406 1,540,147
96379 Pasco Gas Meter Change Out 1,142,821 1,142,821 - 1,142,821 829,312 - 313,509
96381 Line Reloc-Pasco-Capitalized 1,209,151 1,239,160 - 1,239,160 949,117 786 289,257
96382 Gas Inventory - Work Mgmt Sys 992,000 992,000 - 992,000 856,268 - 135,732
96384 Gas System - Pinellas Building 28,857,855 28,757,855 100,000 28,857,855 27,517,089 265,590 1,075,176 25
96385 Gas Main Extensions 1,807,845 1,807,845 - 1,807,845 1,496,595 - 311,250
96386 Expanded Energy Conservation 13,609,835 13,618,243 10,345 13,628,589 11,843,133 428 1,785,029 26
96387 Natural Gas Vehicle 6,724,584 6,724,584 560,000 7,284,584 4,677,771 109,536 2,497,277 27
96389 Future IMS Software & Hardware 950,000 950,000 - 950,000 354,293 - 595,707
96390 Gas Vehicle Additions 473,294 460,100 - 460,100 460,100 - (0) C
96391 Gas System Pasco Building 450,000 450,000 - 450,000 - - 450,000
M1904 Pinellas Building Equip R&R 600,000 600,000 - 600,000 - - 600,000
Sub-Total 125,075,908 125,076,518 691,605 125,768,123 113,546,971 488,098 11,733,054
Solid Waste & Recycling
96426 Facility R & R - 2,902,608 - 2,902,608 1,839,197 6,950 1,056,461
96443 Res Container Acquisition - 2,201,741 - 2,201,741 1,644,188 - 557,552
96444 Comm Container Acquisition 4,445,420 4,445,420 - 4,445,420 3,769,664 45 675,711
96445 Solar Trash & Recycling Kiosks 339,414 339,414 - 339,414 239,182 - 100,232
96448 Solid Waste CNG Station 150,000 150,000 - 150,000 - - 150,000
96449 Solid Waste Truck Wash Fac 555,500 555,500 - 555,500 - - 555,500
C2005/L2005 Underground Refuse Program 1,695,090 1,695,090 - 1,695,090 879,852 507,910 307,328
96804 Recycling Carts/Dumpsters 1,396,650 1,396,650 - 1,396,650 879,567 - 517,083
96805 Recycling Expan/Particip/R&R 1,331,525 1,331,525 - 1,331,525 1,213,802 - 117,723
96811 Purchase Transfer Tractors 408,000 395,983 - 395,983 395,983 - - C
SR00180003 Processing Ctr Building Replace 3,862,633 3,862,633 - 3,862,633 4,396 - 3,858,237
SRTS180001 S.W.Transfer Station Rebuild 19,650,130 19,650,130 - 19,650,130 19,045,654 41,976 562,500
Sub-Total 33,834,361 38,926,693 - 38,926,693 29,911,486 556,881 8,458,327
Utility Miscellaneous
96523 Pub Utilities Adm Bldg R&R 556,703 556,703 - 556,703 436,694 - 120,009
96526 Public Utility Admin Building 904,306 904,306 - 904,306 - - 904,306
Sub-Total 1,461,009 1,461,009 - 1,461,009 436,694 - 1,024,315
TOTAL ALL PROJECTS 839,224,036 877,286,522 38,577,718 915,864,240 535,097,965 102,590,513 278,175,762
29
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2020 - June 30, 2021Increase/
Amdmt Program (Decrease)Intrafund Net BudgetNumberNumberAmountTransfer Amount Description Amendment
General Government Programs
Housing Consulting Services - CLOSE PROGRAM
1 99421 (65,666)
To record a budget transfer of $65,666.40 in General Fund
revenues to program M2105,ED Strategic Plan.This program will
be closed. (65,666)
American Rescue Plan Act Fund - NEW PROGRAM
2 G2109 11,241,947
To establish the program and record a budget increase of
$11,241,946.50 in grant revenues from the American Rescue Plan
Act, this will bring the budget in line with revenues received.11,241,947
General Government
Totals:11,241,947 (65,666) 11,176,280
Public Safety Programs
Foreclosure Registry - Nuisance Abatement
3 98609 3,900
To record a budget increase of $3,900.00 which represents
foreclosure registry fees collected to date to bring the budget in
line with actual receipts.3,900
Police Extra Duty
4 99215 270,484
To record a budget increase of $270,484.40 in police service
revenue to bring the budget in line with actual receipts. 270,484
Police Education Fund
5 99317 7,474
To record a budget increase of $7,474.23 in police education fine
revenue which will bring the budget in line with actual receipts.7,474
Investigative Costs Recovery
6 99329 59,765
To record a budget increase of $14,386.31 in grant revenues;an
increase of $30,378.45 in fines,forfeitures and penalties revenue;
and an increase of $15,000.00 transferred from the capital fund
for asset transfer of former police boat. 59,765
Florida Contraband Forfeiture Fund
7 99330 32,918 (10,873)
To record a budget increase of $32,918.14 in fines,forfeitures and
penalties revenue which will bring the budget in line with actual
receipts;and a transfer of $10,873.32 in fines,forfeitures,and
penalties revenue to 99356, Safe Neighborhood Program.22,045
Vehicle Replacement Fund
8 99350 138,428
To record a budget increase of $138,427.79 in insurance claims
revenue which will bring the budget in line with actual receipts.138,428
Safe Neighborhood Program
9 99356 10,873
To record a transfer $10,873.32 in fines,forfeitures,and penalties
revenue from 99330, Florida Contraband Forfeiture Fund.10,873
30
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2020 - June 30, 2021Increase/
Amdmt Program (Decrease)Intrafund Net BudgetNumberNumberAmountTransfer Amount Description Amendment
Public Safety Programs (continued)
Crime Prevention Program
10 99364 25,000
To record a budget increase of $25,000.00 in donation revenues.
This will bring the budget in line with actual receipts.25,000
Federal Forfeiture Sharing
11 99387 11,342
To record an increase of $10,891.58 in grant revenues from the US
Department of Justice,and $450.00 in miscellaneous revenues
which will bring the budget in line with actual receipts.11,342
School Resource Officers
12 P1801 20,157
To record a budget increase of $20,157.37 in reimbursement
revenue from the Pinellas County School Board for SRO extra duty
in fiscal year 2020/21.This will bring the budget in line with
revenues received.20,157
Pedestrian/Bicycle Safety Grant 2022 - NEW PROGRAM
13 G2110 21,455
To establish the program and record a budget increase of
$21,455.01 in grant revenues from the University of North Florida
to fund the fiscal year 2021/22 Pedestrian and Bicycle Safety
Grant as approved by Council on August 19, 2021.21,455
Public Safety Program
Totals:590,923 - 590,923
Physical Environment Programs
Tree Replacement Program
14 99970 25,296
To record a budget increase of $25,296.00 in fines,forfeiture and
penalties revenue to bring the budget in line with actual receipts.25,296
Physical Environment Programs Program:
Totals:25,296 - 25,296
Economic Environment Programs
Public Facilities 2020
15 G2004 (30,000)
To record a budget transfer of $30,000.00 in Community
Development Block Grant revenues to G2201,Public Facilities
2022. (30,000)
Program Administration 2020 - CLOSE PROGRAM
16 G2006 (87,219)
To record a budget transfer of $87,219.03 in Community
Development Block Grant (CDBG)revenue to G2201,Public
Facilities 2022. (87,219)
31
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2020 - June 30, 2021Increase/
Amdmt Program (Decrease)Intrafund Net BudgetNumberNumberAmountTransfer Amount Description Amendment
Economic Environment Programs (Continued)
Public Services 2020 - CLOSE PROGRAM
17 G2008 (10,219)
To record a budget transfer of $10,219.28 in Community
Development Block Grant (CDBG)revenue to G2201,Public
Facilities 2022. (10,219)
CDBG-CV Fund
18 G2010 66,778
To record a budget increase of $66,778.00 in CDBG program
income revenue from the NSP3 closeout.66,778
Public Facilities 2021
19 G2101 1,500 (60,460)
To record a budget transfer of $60,460.00 in Community
Development Block Grant (CDBG)revenue to G2201,Public
Facilities 2022;and an increase of $1,500.00 in CDBG program
income revenue from the NSP3 closeout.(58,960)
Economic Development 2021
20 G2102 (136,464)
To record a budget transfer of $136,464.00 in Community
Development Block Grant (CDBG)revenue to G2202,Economic
Development 2022.(136,464)
Infill Housing 2021 - CLOSE PROGRAM
21 G2104 (86,154)
To record a budget transfer of $86,154.00 in Community
Development Bock Grant (CDBG)revenue to G2204,Infill Housing
2022.(86,154)
Public Services 2021
22 G2105 19,382
To record a budget increase of $19,381.66 in CDBG program
income revenue from the NSP3 closeout.19,382
ED Strategic Plan - NEW PROGRAM
23 M2105 65,666
To record a budget transfer of $65,666.40 in General Fund
revenues from 99421, Housing Consulting Services.65,666
Public Facilities 2022 - NEW PROGRAM
24 G2201 187,898
To record budget transfers in Community Development Bock
Grant (CDBG)revenues of $30,000.00 from G2004,Public
Facilities 2020;$87,219.03 from G2006,Program Administration
2020;$10,219.28 from G2008,Public Services 2020;and $60,460
from G2101, Public Facilities 2021.187,898
Economic Development 2022 - NEW PROGRAM
25 G2202 136,464
To record a budget transfer of $136,464.00 in Community
Development Bock Grant (CDBG)revenue from G2102,Economic
Development 2021.136,464
32
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2020 - June 30, 2021Increase/
Amdmt Program (Decrease)Intrafund Net BudgetNumberNumberAmountTransfer Amount Description Amendment
Economic Environment Programs (Continued)
Infill Housing 2022 - NEW PROGRAM
26 G2204 86,154
To record a budget transfer of $86,154.00 in Community
Development Bock Grant (CDBG)revenue from G2104,Infill
Housing 2021.86,154
Economic Environment Program
Totals:87,660 65,666 153,326
Human Services Programs
Next Steps to Better Nutrition
27 98601 (1,000)
To record a budget decrease of $1,000.00 in grant revenue from
the National Council on Aging.This will bring the budget in line
with revenues received.(1,000)
Human Services Program:
Totals:(1,000) - (1,000.00)
Culture and Recreation Programs
Library Special Account
28 99910 125
To record a budget increase of $125.00 in donation revenue to
bring the budget in line with actual receipts.125
Culture and Recreation Program
Total:125 - 125
11,944,950 (0) 11,944,950
Interfund Transfers
Human Trafficking Overtime - CLOSE PROGRAM
99241 16,046
To record a transfer of $16,045.97 of unspent General Fund
revenues to capital project P1802, Police Equipment Replacement.
Total Interfund Transfers:16,046
Total Budget
Increase/(Decrease):
33
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1, 2020 to June 30, 2021
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description Budget Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
GENERAL GOVERNMENT PROGRAMS
99421 Housing Consulting Service 115,000 115,000 (65,666) 49,334 49,334 - 0 C 1
99857 Stimulus - Elctrnc Plan Submittal & Rev 289,000 289,000 - 289,000 149,927 - 139,073
99868 Federal Early Retiree Reinsurance 651,500 651,500 - 651,500 559,222 - 92,279
99925 Peg Access Support 838,261 838,261 - 838,261 836,917 - 1,344
99928 Nagano Sister City Program 304,139 304,139 - 304,139 172,446 7,500 124,193
M1913 Lien Foreclosure Program 549,868 725,984 - 725,984 330,560 - 395,424
M2101 Planning Studies Fund 300,000 475,000 - 475,000 13,261 238,324 223,415
G2109 American Rescue Plan Act Fund - - 11,241,947 11,241,947 - - 11,241,947 2
Sub-Total 3,047,767 3,398,884 11,176,280 14,575,164 2,111,666 245,824 12,217,674
PUBLIC SAFETY PROGRAMS
98609 Foreclosure Registry-Nuisance Abtmnt 130,500 149,800 3,900 153,700 22,163 - 131,538 3
98610 Hurricane Irma 2,615,206 3,506,686 - 3,506,686 2,706,118 - 800,567
99215 Police Extra Duty 4,076,616 4,654,055 270,484 4,924,539 4,658,776 2,547 263,216 4
99241 Human Trafficking Overtime 87,000 87,000 - 87,000 87,000 - - C
99279 Police Recruitments 201,010 201,010 - 201,010 81,031 650 119,329
99281 Fed Forfeitures - Treasury 196,150 167,234 - 167,234 120,171 - 47,064
99316 Police Volunteers 153,519 158,519 - 158,519 144,562 - 13,957
99317 Police Education Fund 1,391,780 1,407,382 7,474 1,414,856 1,304,567 - 110,288 5
99329 Investigative Recovery Costs 2,601,962 2,736,249 59,765 2,796,014 2,466,431 - 329,583 6
99330 FL Contraband Forfeiture Fund 1,062,172 999,444 22,045 1,021,489 757,538 - 263,951 7
99350 Vehicle Replacement Fund 467,022 523,104 138,428 661,532 291,766 39,386 330,380 8
99356 Safe Neighborhood Program 1,341,846 1,341,846 10,873 1,352,719 1,252,720 100,000 9
99364 Crime Prevention Program 204,374 215,574 25,000 240,574 167,391 - 73,184 10
99387 Federal Forfeiture Sharing 2,423,290 2,451,541 11,342 2,462,883 1,834,172 37,435 591,276 11
99927 Emergency Operations 4,118,821 4,328,870 - 4,328,870 3,102,345 133,660 1,092,865
99982 EMS Incentive/Recognition 69,700 69,700 - 69,700 41,088 - 28,612
G2003 2020 HVE Ped & Bicycle Safety 80,000 49,380 - 49,380 49,380 - - C
G2106 2021 HVE Ped & Bicycle Safety - 56,882 - 56,882 56,882 - - C
P1801 School Resource Officers 1,070,735 1,650,637 20,157 1,670,795 1,441,728 - 229,066 12
D2001 COVID-19 Prep & Response 200,000 1,980,740 - 1,980,740 590,533 - 1,390,207
P2001 Police Boat Replacement 181,526 181,526 - 181,526 181,526 - - C
P2002 Police Body Worn Camera Program 616,957 686,253 - 686,253 639,331 1,005 45,917
P2101 Mental Health Co-Responder Team - 143,200 - 143,200 - - 143,200
G2110 Pedestrian/Bicycle Safety Grant 2022 - - 21,455 21,455 - - 21,455 13
Sub-Total 23,290,186 27,746,631 590,923 28,337,554 21,997,218 214,683 6,125,653
PHYSICAL ENVIRONMENT PROGRAMS
99970 Tree Replacement Program 1,919,579 1,931,010 25,296 1,956,306 965,855 9,034 981,417 14
Sub-Total 1,919,579 1,931,010 25,296 1,956,306 965,855 9,034 981,417
ECONOMIC ENVIRONMENT PROGRAMS
99729 Joint Hercules Pln & Econ Study 150,000 - - - - - - C
99764 Public Facilities 2018 443,768 443,768 - 443,768 344,915 98,853 -
99802 Brownfield Revolving Loan 1,216,732 1,216,732 - 1,216,732 420,381 - 796,351
99846 Economic Development - QTI 166,879 166,879 - 166,879 71,591 - 95,288
99871 State Brownfields Redevelopment Acct 165,463 165,463 - 165,463 165,463 - 0 C
G1902 Public Facilities 2019 319,253 319,253 - 319,253 233,920 85,333 -
G1905 Infill Housing 2019 162,359 162,359 - 162,359 162,359 - 0
G2004 Public Facilities 2020 230,345 135,345 (30,000) 105,345 40,180 64,661 504 15
G2005 Economic Development 2020 60,000 51,575 - 51,575 51,575 - - C
G2006 Program Administration 2020 261,309 246,335 (87,219) 159,116 159,116 - - C 16
G2008 Public Services 2020 114,603 114,603 (10,219) 104,384 104,384 - - C 17
G2010 CDBG-CV Fund 623,592 1,482,560 66,778 1,549,338 139,430 42,079 1,367,829 18
G2011 Back to Business Grant Program 3,550,000 3,550,000 - 3,550,000 1,427,498 - 2,122,502
G2101 Public Facilities 2021 456,251 551,251 (58,960) 492,291 1,500 386,291 104,500 19
G2102 Economic Development 2021 228,039 236,464 (136,464) 100,000 19,700 80,300 - 20
G2103 Program Administration 2021 167,472 182,446 - 182,446 138,575 15,000 28,871
G2104 Infill Housing 2021 86,154 86,154 (86,154) - - - - C 21
G2105 Public Services 2021 136,104 136,104 19,382 155,486 44,384 91,721 19,382 22
M2009 Afford Housing & Comm Development 290,853 290,853 - 290,853 13,962 53 276,838
34
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1, 2020 to June 30, 2021
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description Budget Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
ECONOMIC ENVIRONMENT PROGRAMS (CONTINUED)
M2105 ED Stragegic Plan - - 65,666 65,666 - - 65,666 23
G2201 Public Facilities 2022 - - 187,898 187,898 - - 187,898 24
G2202 Economic Development 2022 - - 136,464 136,464 - - 136,464 25
G2204 Infill Housing 2022 - - 86,154 86,154 - - 86,154 26
Sub-Total 8,829,177 9,538,145 153,326 9,691,471 3,538,932 864,291 5,288,248
HUMAN SERVICES PROGRAMS
98601 Next Steps to Better Nutrition 10,000 10,000 (1,000) 9,000 6,574 - 2,426 27
98607 Senior Citizens Services - Trips 14,000 14,000 - 14,000 10,858 - 3,142
99562 HUD Special Education 30,000 30,000 - 30,000 27,600 - 2,400
99844 United Way 15,080 15,080 - 15,080 11,645 - 3,435
99869 Health Prevention Program 195,269 190,269 - 190,269 176,019 4,115 10,136
99872 Coordinated Child Care - Ross Norton 3,171,577 2,423,266 - 2,423,266 2,423,266 - 0 C
G2107 JWB Youth Programming - 802,228 - 802,228 285,555 10,650 506,023
Sub-Total 3,435,926 3,484,843 (1,000) 3,483,843 2,941,517 14,765 527,561
CULTURE AND RECREATION PROGRAMS
98608 Clark-Turner Trust (Library)106,077 106,077 - 106,077 - - 106,077
99910 Library Special Account 890,399 890,400 125 890,525 859,568 - 30,957 28
G1907 Clearwater for Youth Grants 18,000 30,000 - 30,000 13,074 - 16,926
PRSE190001 Special Events 2,561,950 2,565,227 - 2,565,227 2,326,867 15,707 222,654 Sub-Total 3,576,426 3,591,704 125 3,591,829 3,199,509 15,707 376,614
TOTAL ALL PROJECTS 44,099,061 49,691,217 11,944,950 61,636,168 34,754,696 1,364,304 25,517,167
35
City of Clearwater
SPECIAL DEVELOPMENT FUND
Third Quarter
FY 2020/21
Increase/
(Decrease)Description
Revenues
Ad Valorem Taxes 56,127
An increase in ad valorem taxes to bring the budget in
line with actual receipts for the year.
Sales Tax Infrastructure 1,000,000
An increase in sales tax infrastructure revenues to
bring the budget in line with anticipated receipts for
the year.
Open Space Fees 230,650
An increase in open space fees to bring the budget in
line with actual receipts for the year.
Recreation Facility Impact Fees 22,887
An increase in recreation facility impact fees to bring
the budget in line with actual receipts for the year.
Recreation Land Impact Fees 416,523
An increase in recreation land impact fees to bring
the budget in line with actual receipts for the year.
Interest Earnings (245,000)
A decrease in interest earnings to bring the budget in
line with anticipated receipts for the year.
Fee in Lieu of Sidewalks 14,442
An increase in fee in lieu of sidewalks to bring the
budget in line with actual receipts for the year.
Multi-Modal Impact Fees 425,000
An increase in Multi-Modal Impact Fees to bring the
budget in line with actual receipts for the year.
1,920,629$ Net Revenue Amendments
Expenditures
No amendments are proposed to Special
Development Fund expenditures at mid year.
-$ Net Expenditure Amendments
36
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2020 - June 30, 2021
Original First Quarter Mid Year Third Quarter
Budget Amended Budget Amended Budget Amended Budget
2020/21 2020/21 2020/21 2020/21 Amendments
Revenues:
Ad Valorem Taxes 3,426,420 3,426,420 3,426,420 3,482,547 56,127
Infrastructure Tax 11,771,980 11,771,980 11,771,980 12,771,980 1,000,000
Interest Earnings 550,000 550,000 550,000 305,000 (245,000)
Open Space Fees - - - 230,650 230,650
Recreation Facility Impact Fees - - - 22,887 22,887
Recreation Land Impact Fees - - - 416,523 416,523
Fee in Lieu of Sidewalks - - - 14,442 14,442
Multi-Modal Impact Fees 150,000 150,000 150,000 575,000 425,000
Local Option Gas Tax 1,500,000 1,500,000 1,500,000 1,500,000 -
Allocation of Assigned Fund Balance 678,020 974,020 974,020 974,020 -
18,076,420 18,372,420 18,372,420 20,293,049 1,920,629
Expenditures:
Transfer to Capital Improvement Fund -
Road Millage 3,344,710 3,344,710 3,344,710 3,344,710 -
Infrastructure Tax 12,450,000 12,450,000 12,450,000 12,450,000 -
Recreation Facility Land Fees - 190,286 190,286 190,286 -
Open Space Impact Fees - 105,714 105,714 105,714 -
Multi-Modal Impact fees 140,000 140,000 140,000 140,000 -
Local Option Gas Tax 1,427,150 1,427,150 1,427,150 1,427,150 -
17,361,860 17,657,860 17,657,860 17,657,860 -
SPECIAL DEVELOPMENT FUND
37
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2020 - June 30, 2021
Original First Quarter Mid Year Third Quarter
Budget Amended Budget Amended Budget Amended Budget
2020/21 2020/21 2020/21 2020/21 Amendments
Revenues:
CDBG Program Income 837,360 837,360 837,360 925,020 87,660
Interest Earnings 100,000 100,000 100,000 100,000 -
Intergovernmental Revenue - 2,660,962 4,315,755 15,623,592 11,307,837
Charges for Service Revenue - 311,855 632,856 907,241 274,384
Judgments, Fines and Forfeit Revenu - 272,262 410,126 506,193 96,067
Miscellaneous Revenue - 29,414 65,218 229,221 164,003
Transfers from General Fund:- 143,200 143,200 143,200 -
Sister City Program 37,380 37,380 37,380 37,380 -
Planning Study Fund 300,000 325,000 325,000 325,000 -
United Way Campaign Fund 1,500 1,500 1,500 1,500 -
Special Events 70,000 70,000 70,000 70,000 -
Economic Development QTI 13,230 13,230 13,230 13,230 -
Police Recruitments 30,000 30,000 30,000 30,000 -
Police Body Worn Camera Program 270,794 270,794 270,794 270,794 -
Transfers from Capital Fund - - - 15,000 15,000
1,660,264 5,102,956 7,252,420 19,197,370 11,944,950
Expenditures:
General Government 337,380 455,756 688,496 11,864,776 11,176,280
Public Safety 300,794 2,368,290 4,757,239 5,348,163 590,923
Physical Environment - 5,479 11,431 36,727 25,296
Economic Environment 686,120 1,545,088 1,395,088 1,548,414 153,326
Human Services 1,500 390,595 50,417 49,417 (1,000)
Culture and Recreation 70,000 73,278 85,278 85,403 125
Interfund Transfers 164,470 164,470 164,470 164,470 -
Transfer to Capital Fund 30,000 30,000 30,000 30,000 -
1,590,264 5,032,956 7,182,420 19,127,370 11,944,950
Revenues:
HOME Investment Partnerships 431,440 431,440 431,440 431,440 -
State Housing Initiatives Partnership - - - - -
Total - HOME/SHIP Funds 431,440 431,440 431,440 431,440 -
Expenditures:
Economic Environment 323,580 323,580 323,580 323,580 -
Interfund Transfers 107,860 107,860 107,860 107,860 -
Total - HOME/SHIP Programs 431,440 431,440 431,440 431,440 -
SPECIAL PROGRAM FUND
OTHER HOUSING ASSISTANCE FUNDS
38
ADMINISTRATIVE CHANGE ORDERS
Third Quarter Review
FY 2020/21
39
In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute
change orders without City Council approval within certain limitations.
The following change orders have been administratively approved since the last report to the Council based
on the code specified criteria:
1. Increases do not exceed 10% over Council approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than sixty (60) days, in any one
change or cumulatively for the same project.
*****
06/18/21 Administrative Change Order #3 & Final – East WRF RDT Building Repair
(18-0016-UT). This change order decreases and increases items in
accordance with field conditions to close the contract resulting in a net
decrease to the contract.
Paramount Painting and Services, Inc. (14,862.81)
06/24/21 Administrative Change Order #3 – Clearwater Gas System Facility
Redevelopment (15-0043-GA). This change order increases items in
accordance with field conditions resulting in a net increase to the
contract.
Walbridge Aldinger, LLC 219,172.78
06/24/21 Administrative Change Order #1 & Final – North Garden Avenue Garage
(18-0033-EN). This change order decreases and increases items in
accordance with field conditions to close the contract resulting in a net
decrease to the contract.
Restocon Corp. (52,449.57)
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9506-21 2nd rdg
Agenda Date: 10/7/2021 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 9.16
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9506-21 on second reading, vacating the East 6 feet of a platted 10 foot
Drainage and Utility Easement, located along the West 10 fee of Lot 1, Rosetree Court,
according to the plat thereof as recorded in Plat Book 79, Page 20, of the Public Records of
Pinellas County, Florida.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/6/2021
[RE15-1313-080/274966/1] 1 Ord. No. 9506-21
ORDINANCE NO. 9506-21
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING THE EAST 6 FEET OF A PLATTED 10
FOOT DRAINAGE AND UTILITY EASEMENT, LOCATED ALONG THE WEST 10 FEET OF LOT 1, ROSETREE COURT, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 79, PAGE 20, OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA; PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the owner in fee title of real property described and depicted in Exhibit
“A” (attached hereto and incorporated herein), has requested that the City vacate said drainage and utility easement; and
WHEREAS, the Clearwater City Council finds that said drainage and utility easement is not necessary for municipal use and it is deemed to be in the best interest of the City and the general public that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following:
A drainage and utility easement described as follows: See Exhibit “A” is hereby vacated, closed and released, and the City of Clearwater releases all of its right,
title and interest thereto. Section 2. The City Clerk shall record this ordinance in the Public Records of Pinellas County, Florida, following adoption.
[RE15-1313-080/274966/1] 2 Ord. No. 9506-21
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING ________________________________ PASSED ON SECOND AND FINAL READING AND ADOPTED ________________________________
________________________________ Frank Hibbard
Mayor
Approved as to form: Attest: ________________________________ ________________________________
Laura Mahony Rosemarie Call Senor Assistant City Attorney City Clerk
EXHIBIT "A"
NURSERY RD ROSETREE CT 1485
1478
1491
1484
1479
1490
24021497
1496
AERIAL MAP
N.T.S.Scale:
Document Path: C:\Users\Kieffer.Nyland\City of Clearwater\Engineering Geographic Technology - Location Maps\1496_Rosetree_Ct_EasementVacation.mxd
Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
Proposed Vacaton of the East 6' of a 10'Drainage & Utility Easement1496 Rosetree Ct.
Page 1 of 1Aerial Flown 2019 Date:8/16/2021KNMap Gen By:
EAST 6' OF A 10'D/U EASEMENT
RBReviewed By:317BGrid #:19-26s-16eS-T-R:
Existing Easements:
Drainage/Utility
Utility
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9737
Agenda Date: 10/7/2021 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Official Records & Legislative Services
Agenda Number: 10.1
SUBJECT/RECOMMENDATION:
Appoint two members to the Municipal Code Enforcement Board with terms to expire October
31, 2024 and appoint one member to fill the remainder of an unexpired term through October
31, 2022.
SUMMARY:
APPOINTMENT WORKSHEET
BOARD: Municipal Code Enforcement Board
TERM: 3 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: Whenever possible, this Board shall include an architect,
engineer, businessperson, general contractor, sub-contractor & a realtor
MEMBERS: 7
CHAIRPERSON: Nicole Bray
MEETING DATES: 4th Wed., 1:30 p.m.
Nov. and Dec. - TBA
APPOINTMENTS NEEDED: 3
THE FOLLOWING ADVISORY BOARD MEMBERS HAVE TERMS WHICH WILL BE
EXPIRING AND ONE MEMBER RECENTLY RESIGNED. THEY NOW REQUIRE EITHER
REAPPOINTMENT OR REPLACEMENT BY A NEW APPOINTEE:
1. Nicole Bray - 1608 Harvard St., 33755 - Business Owner
Original Appointment: 11/05/20
(currently filling an unexpired term to expire 10/31/21)
Interest in Reappointment: YES
(1 Absence in the past year)
2. KerryAnn Fuller Rainey - 1108 Woodley Rd., 33764 - Real Estate Consultant
Original Appointment: 12/05/19
(currently filling an unexpired term to expire 10/31/21)
Interest in Reappointment: YES
(3 Absences in the past year)
Page 1 City of Clearwater Printed on 10/6/2021
File Number: ID#21-9737
3. Steven G. Voras - 1101 Stevenson Ave., 33755 - Engineer
Original Appointment: 8/5/21
(was appointed to fill unexpired term until 10/31/22)
Resigned: 8/23/21 (Mr. Voras no longer wishes to serve on this board)
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE
ABOVE VACANCIES:
1.Michael Bergeron - 216 Kilmer Ave., 33765 - Retired Firefighter/Lost Property Control
Specialist
2.Sarah L. Davis - 1922 Atlantis Drive, 33763 - Self Employed/Signature Graphics and Printing
3.Duane Schultz - 2805 Chancery Ln., 33759 - Defense Contractor
4.James A. Staskiel - 1013 Eldorado Ave., 33767 - Retired Attorney/Construction Industry
5.Sheila Sullivan - 3043 Marlo Blvd., 33759 - Graduate Student
6.Robert (Bob) Kenne - 1469 Jacaranda Circle South, 33755 - General Contractor
Zip codes of current members:
2 at 33755; 1 at 33756, 1 at 33764; 2 at 33767
Current Categories:
1 Business Owner
1 Civil Engineer
1 Production/Tour Manager
1 Real Estate Consultant
1 Real Estate Investor
1 RN, Artist, Business Owner
Page 2 City of Clearwater Printed on 10/6/2021
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9512-21
Agenda Date: 10/7/2021 Status: City Manager ReportVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 10.2
SUBJECT/RECOMMENDATION:
Amend Section 8.05 of the City Charter to provide for Ranked Choice Voting for city council
elections, provide for a referendum to be held at the general election on March 15, 2022, and
pass Ordinance 9512-21 on first reading.
SUMMARY:
The City Council directed the City Attorney to draft an ordinance to amend the charter to allow
for Ranked Choice Voting. Amending the charter to include Ranked Choice Voting ensures city
officials are elected by a majority vote in an efficient and cost-effective process, fostering broad
and diverse participation.
Ranked Choice Voting (RCV) means a method of casting votes that stimulates the ballot
counts which occurs when all voters participate in a series of runoff elections with one
candidate eliminated after each round of counting. The RCV method of voting allows for voters
to rank their candidates in order of preference.
Ranked Choice Voting is not currently approved by the Secretary of State for use in Florida city
elections. The proposed Charter amendments would become effective after approval of a
majority of the city electors voting at the referendum election, the filing of the Amended Charter
with the Secretary of State, and one year after state certification of a voting system capable of
running a ranked choice election.
The ordinance also calls for a referendum election to be held at the regular city election on
March 15, 2022 for the consideration of the voters of the City of Clearwater.
Page 1 City of Clearwater Printed on 10/6/2021
[GM21-0-002/276283/1] 1 9512-21
ORDINANCE NO. 9512-21
AN ORDINANCE OF THE CITY OF CLEARWATER
FLORIDA, SUBMITTING TO THE CITY ELECTORS A
PROPOSED AMENDMENT TO THE CITY CHARTER
AMENDING SECTION 8.05 TO PROVIDE FOR RANKED
CHOICE VOTING FOR CITY COUNCIL ELECTIONS;
PROVIDING FOR A REFERENDUM ELECTION;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council proposes to amend the charter to allow for Ranked
Choice Voting. The purpose for this section is to describe the method by which all city
councilmembers will be elected; and
WHEREAS, amending the charter to include Ranked Choice Voting ensures city
officials are elected by a majority vote in an efficient and cost-effective process,
fostering broad and diverse participation; and
WHEREAS, “Ranked Choice Voting” (RCV) means a method of casting votes
that stimulates the ballot counts which occurs when all voters participate in a series of
runoff elections with one candidate eliminated after each round of counting. The RCV
method of voting allows for voters to rank their candidates in order of preference.
WHEREAS, Ranked Choice Voting is not currently approved by the Secretary of
State for use in Florida city elections; and
WHEREAS, a referendum election will be called at the regular city election for
the consideration of the voters of the City of Clearwater; now, therefore
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA
Section 1. The foregoing prefatory clauses are hereby fully incorporated
herein as findings of the City Council.
Section 2. It is hereby proposed that Section 8.05(a) of the City Charter be
amended as follows:Section 8.05. - Elections.
(a) Council positions. All members of the city council shall be elected at large. The
candidate receiving the largest number of votes among the candidates for that seat
shall be elected, until such time as Ranked Choice Voting (RCV) is able to be
implemented under the necessary state approvals and regulations. RCV shall be
conducted as follows:
.(1). When two or more persons qualify as candidates for one of the seats
on the city council, the qualifiers shall have their names placed on the
ballot for the city election to be held on the second Tuesday in March. The
[GM21-0-002/276283/1] 2 9512-21
initial round of counting shall be a count of the first choices marked on
each ballot.
(2) If no candidates receive the majority of first choices, there shall be a
second round of counting where the candidate with the fewest number of
votes shall be eliminated. At this time, all the continuing ballots shall be
recounted. Each continuing ballot will be counted as one vote for that
ballot’s highest ranked advancing candidate.
(3) If no candidate receives a majority of votes of continuing ballots at the
second round of counting there shall be a third round of counting. The
candidate with the fewest number of votes shall be eliminated, and all the
continuing ballots shall be recounted. Each continuing ballot shall be
counted as one vote for that ballot's highest ranked advancing candidate.
(4) The process of eliminating the candidates with the fewest number
of votes and recounting all the continuing ballots shall continue until one
candidate receives a majority of the votes of continuing ballots in a round.
The candidate who receives a majority of the votes of continuing ballots in
a round shall be deemed and declared to be elected.
(5) When a ballot becomes an exhausted ballot it shall not be counted
in that round or any subsequent round.
(6) When only one (1) person qualifies as a candidate for a seat on the
city council, the name of such person shall not appear on the ballot, and
such person shall be declared elected and shall assume office at the
same time and in the same manner as if elected in the regular city
election.
(b) Regular elections. Regular city elections shall be held on the second Tuesday
in March of each year in which a council term expires.
(c) Special elections. Special municipal elections may be called by the council at
any time for such purposes as are authorized by law.
(d) The Pinellas County Canvassing Board shall serve as the City of Clearwater's
canvassing board, unless otherwise provided by ordinance.
Section 3. A referendum election is hereby called and will be held on March
15, 2022, at the regularly scheduled City election for the consideration of the voters of
the City of Clearwater for the proposed question. The question to appear on the
referendum ballot shall be as follows:
[GM21-0-002/276283/1] 3 9512-21
Implementation of Ranked Choice Voting for Election of City
Council
Shall City Charter Section 8.05(a) be amended as provided in
Ordinance 9512-21 to provide for candidates for City Council
to be elected by the Ranked Choice Voting method which
provides for electors to rank candidates in order of preference
and for the candidate with the fewest votes to be eliminated
and the ballots to be recounted for the remaining candidates
until one candidate remains with a majority of votes.
Yes________ For amendment to City Charter
No_________ Against amendment to City Charter
Section 4. The City Clerk is directed to notify the Pinellas County
Supervisor of Elections that the referendum item provided above shall be
considered at the general election to be held on March 15, 2022.
Section 5. This Ordinance shall take effect immediately upon
adoption. The amendments to the City Charter provided for herein shall
take effect after approval of a majority of the City electors voting at the
referendum election on these issues and the filing of the Amended Charter
with the Secretary of State, and one year after state certification of a
voting system capable of running a ranked choice election.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED ______________________________ Frank Hibbard, Mayor
Approved as to form: Attest: __________________________ ______________________________ Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9756
Agenda Date: 10/7/2021 Status: Other CouncilVersion: 1
File Type: Council Discussion
Item
In Control: Council Work Session
Agenda Number: 12.1
SUBJECT/RECOMMENDATION:
PSTA/Forward Pinellas Update - Councilmember Allbritton
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/6/2021