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10/18/2021 Pension Trustees Meeting Minutes October 18, 2021 City of Clearwater Main Library- Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Meeting Minutes Monday, October 18, 2021 9:00 AM Main Library - Council Chambers Pension Trustees Page 1 City of Clearwater Pension Trustees Meeting Minutes October 18, 2021 Roll Call Present 5 - Chair Frank Hibbard, Trustee David Allbritton, Trustee Hoyt Hamilton, Trustee Kathleen Beckman, and Trustee Mark Bunker Also Present— Micah Maxwell — Interim City Manager, Michael Delk — Assistant City Manager, Pamela K. Akin — City Attorney, Rosemarie Call — City Clerk, and Jennifer Poirrier— Human Resources Director To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 1. Call to Order— Chair Hibbard The meeting was called to order at 9:03 a.m. 2. Approval of Minutes 2.1 Approve the August 16, 2021 Pension Trustees Meeting Minutes as submitted in written summation by the City Clerk. Trustee Hamilton moved to approve the August 16, 2021 Pension Trustees Meeting Minutes as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 3. Citizens to be Heard Regarding Items Not on the Agenda — None. 4. New Business Items 4.1 Approve the new hires for acceptance into the Pension Plan as listed. Name/Job Classification/Department Pension Eligibility Date Scott Lewis, Parking - Facility& Security Aide, Engineering/Parking 07/06/2021 Robert Jovic, Survey Assistant, Engineering 07/06/2021 Wendy Pioquinto, Librarian, Library 07/06/2021 Hunter Carlson, Management Analyst, Parks & Recreation 07/06/2021 Maurice Hunter, Parks Service Technician, Parks & Recreation 07/06/2021 William Brabant, Code Enforcement Inspector, Planning & Development 07/06/2021 Jason Detwiler, Wastewater Collections Technician, Public Utilities 07/06/2021 Egbert Joseph Genty, Water Distribution Operator Trainee, Public Utilities 07/06/2021 Stacey Barnett-Koerts, Police Records Specialist, Police 07/06/2021 Page 2 City of Clearwater Pension Trustees Meeting Minutes October 18, 2021 Ivan Herandez-Perez, Police Officer, Police 07/05/2021 Ryan Belding, Police Officer, Police 07/05/2021 Bryanna Bora, Police Officer, Police 07/05/2021 Bryan Cerezo, Police Officer, Police 07/05/2021 Jared Coupland, Police Officer, Police 07/05/2021 Anthony Curcio, Police Officer, Police 07/05/2021 Jessica Dylla, Police Officer, Police 07/05/2021 Courtland Harrison, Police Officer, Police 07/05/2021 John Heisler, Police Officer, Police 07/05/2021 Jonathon Kline, Police Cadet, Police 07/05/2021 Benden Lee Peterson, Police Officer, Police 07/05/2021 Cole VanDeusen, Police Cadet, Police 07/05/2021 Kelsey Troyer, CAD &GIS Technician, Engineering 07/19/2021 Dylan Richards, Skilled Tradesworker, Marine &Aviation 07/19/2021 Aailyah Gray, Recreation Leader, Parks & Recreation 07/19/2021 Mark Rivera, Wastewater Collections Technician, Public Utilities 07/19/2021 Anthony White, Parks Service Technician, Parks & Recreation 07/19/2021 Arnold Santillan, Parking, Facility& Security Aide, Engineering/Parking 08/02/2021 Melissa Serrano, Parking Enforcement Specialist, Engineering/Parking 08/02/2021 Nichole Wadkins, Parking Enforcement Specialist, Engineering/Parking 08/02/2021 Jordan Hicks, Professional Engineer, Engineering 08/02/2021 Quintavius Williams, Gas Technician Apprentice, Gas 08/02/2021 Zoe Pappas, Police Telecommunicator, Police 08/02/2021 Jacob Blackburn, Water Distribution Operator Trainee, Public Utilities 08/02/2021 Courtney Woods, Solid Waste Equipment Operator, Solid Waste 08/02/2021 Kelsey McCray, Recreation Leader , Parks & Recreation 08/02/2021 Dianna Woodcock, Parking Citation Assistant, Engineering/Parking 08/16/2021 Gage Wilson, Gas Technician Apprentice, Gas 08/16/2021 Laura Love, Senior Human Resources Analyst, Human Resources 08/16/2021 Paula Casey, Solid Waste Accounts Coordinator, Solid Waste 08/16/2021 Mario Montgomery, Solid Waste Worker, Solid Waste 08/16/2021 Charlie Gordon, Solid Waste Worker, Solid Waste 08/16/2021 Jerome Kirkland, Solid Waste Worker, Solid Waste 08/16/2021 Richard Renaud, Business Systems Analyst, Utility Customer Service 08/16/2021 Isaiah Walton, Senior WW Collections Technician, Public Utilities 08/16/2021 Joel Silcox, Parks Service Technician, Parks & Recreation 08/30/2021 Steven Nolen, Parks Service Technician, Parks & Recreation 08/30/2021 Trustee Allbritton moved to approve the new hires for acceptance into the Pension Plan as listed. The motion was duly seconded and carried unanimously. 4.2 Approve the following request of employees Steven Cook, Parks and Recreation Department, Scott Durivou, Police Department, William Hodgson, Police Department, Rosanne Lacey, Library Department, William Muniz, Fire Department, Michael Olesh, Page 3 City of Clearwater Pension Trustees Meeting Minutes October 18, 2021 Public Utilities Department, Janice Overby, Public Utilities Department, Charles Scrivens, Parks and Recreation Department, Scott Smith, Customer Service Department, Karen Smoak, Customer Service Department, David Taggart, Engineering Department, Clement Vericker, Finance Department, James Wagner, Planning and Development Department, and Aundra William, Solid Waste and Recycling Department for a regular pension as provided by Sections 2.416 and 2.424 of the Employees' Pension Plan. Steven Cook, Senior Parks Service Tech, Parks and Recreation Department, was employed by the City on December 11, 1995, and his pension service credit is effective on that date. His pension will be effective August 1, 2021. Based on an average salary of approximately $41,915.47 over the past five years, the formula for computing regular pensions and Mr. Cook's selection of the 50% Joint and Survivor Annuity, this pension benefit will be approximately $25,571.44 annually. Scott Durivou, Police Officer, Police Department, was employed by the City on July 16, 2001, and his pension service credit is effective on that date. His pension will be effective August 1, 2021. Based on an average salary of approximately $90,837.91 over the past five years, the formula for computing regular pensions and Mr. Durivou's selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $48,943.08 annually. William Hodgson, Police Sergeant, Police Department, was employed by the City on June 9, 1997, and his pension service credit is effective on that date. His pension will be effective October 1, 2021. Based on an average salary of approximately $107,803.78 over the past five years, the formula for computing regular pensions and Mr. Hodgson's selection of the 100% Joint and Survivor Annuity with a 30% partial lump sum, this pension benefit will be approximately $49,279.08 annually. Rosanne Lacey, Senior Staff Assistant, Library Department, was employed by the City on April 18, 2005, and her pension service credit is effective on that date. Her pension will be effective October 1, 2021. Based on an average salary of approximately $37,632.52 over the past five years, the formula for computing regular pensions and Ms. Lacey's selection of the Life Annuity, this pension benefit will be approximately $17,009.64 annually. William Muniz, Fire Lieutenant, Fire Department, was employed by the City on April 17, 2000, and his pension service credit is effective on June 27, 2000. His pension will be effective August 1, 2021. Based on an average salary of approximately $94,548.37 over the past five years, the formula for computing regular pensions and Mr. Muniz's selection of the 10 Year Certain and Life Annuity with a 30% partial lump sum, this pension benefit will be approximately $38,388.12 annually. Michael Olesh, Water Quality Technician, Public Utilities Department, was Page 4 City of Clearwater Pension Trustees Meeting Minutes October 18, 2021 employed by the City on February 11, 1991, and his pension service credit is effective on September 11, 1991. His pension will be effective August 1, 2021. Based on an average salary of approximately $54,650.76 over the past five years, the formula for computing regular pensions and Mr. Olesh's selection of the 50% Joint and Survivor Annuity, this pension benefit will be approximately $47,296.44 annually. Janice Overby, Utilities Chemist, Public Utilities Department, was employed by the City on May 31, 2005, and her pension service credit is effective on that date. Her pension will be effective August 1, 2021. Based on an average salary of approximately $50,085.88 over the past five years, the formula for computing regular pensions and Ms. Overby's selection of the Life Annuity, this pension benefit will be approximately $22,213.20 annually. Charles Scrivens, Parks Service Technician II, Parks and Recreation Department, was employed by the City on November 29, 2004, and his pension service credit is effective on that date. His pension will be effective January 1, 2022. Based on an average salary of approximately $35,635.41 over the past five years, the formula for computing regular pensions and Mr. Scrivens' selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $13,124.04 annually. Scott Smith, Customer Service Supervisor, Customer Service Department, was employed by the City on April 19, 1999, and his pension service credit is effective on that date. His pension will be effective May 1, 2022. Based on an average salary of approximately $65,538.10 over the past five years, the formula for computing regular pensions and Mr. Smith's selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $33,778.92 annually. Karen Smoak, Customer Service Specialist, Customer Service Department, was employed by the City on September 16, 1985 and her pension service credit is effective on that date. Her pension will be effective October 1, 2021. Based on an average salary of approximately $49,625.37 over the past five years, the formula for computing regular pensions and Ms. Smoak's selection of the Life Annuity, this pension benefit will be approximately $49,185.96 annually. David Taggart, Traffic Signal Technician, Engineering Department, was employed by the City on February 29, 1988, and his pension service credit is effective on that date. His pension will be effective December 1, 2021. Based on an average salary of approximately $61,112.26 over the past five years, the formula for computing regular pensions and Mr. Taggart's selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $48,055.20 annually. Clement Vericker, Debt and Accounting Manager, Finance Department, was employed by the City on February 9, 2004, and his pension service credit is effective on that date. His pension will be effective September 1, 2021. Based on an average salary of approximately $72,819.03 over the past five years, the Page 5 City of Clearwater Pension Trustees Meeting Minutes October 18, 2021 formula for computing regular pensions and Mr. Vericker's selection of the Life Annuity this pension benefit will be approximately $35,149.92 annually. James Wagner, Senior Development Review Technician, Planning and Development Department, was employed by the City on April 23, 2001, and his pension service credit is effective on that date. His pension will be effective October 1, 2021. Based on an average salary of approximately $43,275.44 over the past five years, the formula for computing regular pensions and Mr. Wagner's selection of the 75% Joint and Survivor Annuity this pension benefit will be approximately $18,489.48 annually. Aundra Williams, Solid Waste Equipment Operator, Solid Waste and Recycling Department, was employed by the City on November 27, 1989, and his pension service credit is effective on December 17, 1990. His pension will be effective October 1, 2021. Based on an average salary of approximately $52,451.22 over the past five years, the formula for computing regular pensions and Mr. Williams' selection of the 100% Joint and Survivor Annuity this pension benefit will be approximately $40,151.64 annually. Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of fifty-five years and completed twenty years of credited service; the date on which a participant has reached age sixty-five years and completed ten years of credited service; or the date on which a member has completed thirty years of service regardless of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of sixty years and completed twenty-five years of credited service; or the date on which a participant has reached the age of sixty-five years and completed ten years of credited service. Mr. Cook, Ms. Lacey, Mr. Olesh, Ms. Overby, Mr. Scrivens, Mr. Smith, Ms. Smoak, Mr. Taggart, Mr. Vericker, Mr. Wagner and Mr. Williams have met the non-hazardous duty criteria. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed twenty years of credited service regardless of age, or the date on which the participant has reached fifty-five years and completed ten years of credited service. Mr. Durivou, Mr. Hodgson, and Mr. Muniz have met the hazardous duty criteria. Trustee Beckman moved to approve the following request of employees Steven Cook, Parks and Recreation Department, Scott Page 6 City of Clearwater Pension Trustees Meeting Minutes October 18, 2021 Durivou, Police Department, William Hodgson, Police Department, Rosanne Lacey, Library Department, William Muniz, Fire Department, Michael Olesh, Public Utilities Department, Janice Overby, Public Utilities Department, Charles Scrivens, Parks and Recreation Department, Scott Smith, Customer Service Department, Karen Smoak, Customer Service Department, David Taggart, Engineering Department, Clement Vericker, Finance Department, James Wagner, Planning and Development Department, and Aundra William, Solid Waste and Recycling Department for a regular pension as provided by Sections 2.416 and 2.424 of the Employees' Pension Plan. The motion was duly seconded and carried unanimously. 4.3 Approve the following request of employees Laura Davis, Engineering Department, Adam Kraft, Police Department and Jeremy Williams, Information Technology to vest their pensions as provided by Section 2.419 of the Employees' Pension Plan. Laura Davis, Contracts and Procurement Specialist, Engineering Department, was employed by the City on May 28, 1991, and began participating in the Pension Plan on July 25, 2000. Ms. Davis terminated from city employment on June 28, 2021. Adam Kraft, Police Officer, Police Department, was employed by the City on April 17, 2006, and began participating in the Pension Plan on that date. Mr. Kraft terminated from city employment on July 15, 2021. Jeremy Williams, Information Technology Manager, Information Technology Department, was employed by the City on May 31, 2005, and began participating in the Pension Plan on that date. Mr. Williams terminated from city employment on September 17, 2021. The Employees' Pension Plan provides that should an employee cease to be an employee of the City of Clearwater or change status from full-time to part-time after completing ten or more years of creditable service (pension participation), such employee shall acquire a vested interest in the retirement benefits. Vested pension payments commence on the first of the month following the month in which the employee normally would have been eligible for retirement. Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of fifty-five years and completed twenty years of credited service; the date on which a participant has reached Page 7 City of Clearwater Pension Trustees Meeting Minutes October 18, 2021 age sixty-five years and completed ten years of credited service; or the date on which a member has completed thirty years of service regardless of age. For non -hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of sixty years and completed twenty-five years of credited service; or the date on which a participant has reached the age of sixty-five years and completed ten years of credited service. Ms. Davis will meet the non -hazardous duty criteria and begin collecting a pension in December 2023. Mr. Williams will meet the non -hazardous duty criteria and begin collecting a pension in December 2034. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed twenty years of credited service regardless of age, or the date on which the participant has reached fifty-five years and completed ten years of credited service. Mr. Kraft will meet the hazardous duty criteria and begin collecting pension in May 2026. Trustee Bunker moved to approve the following request of employees Laura Davis, Engineering Department, Adam Kraft, Police Department and Jeremy Williams, Information Technology to vest their pensions as provided by Section 2.419 of the Employees' Pension Plan. The motion was duly seconded and carried unanimously. 5. Director's Report — None. 6. Board Members to be Heard — None. 7. Adjourn Attest 1 Ca -k - City City Clerk City of Clearwater The meeting adjourned at 9:05 a.m. KiC//11011,7,/ Chair Employees' Pension Plan Trustees