WATER RECLAMATION FACILITY MASTER PLAN PROJECT - 17-0007-UTMASTER AGREEMENT BETWEEN
CITY OF CLEARWATER AND BLACK & VEATCH
RFQ #07-21
WATER RECLAMATION FACILITY MASTER PLAN
PROJECT 17 -0007 -UT
This AGREEMENT is made and entered into on the air day of Ni,‘nl9-4 2021 by and between
the City of Clearwater, Florida (CITY) and Black & Veatch (CONSULTANT).
WITNESSETH:
WHEREAS, the CITY desires to engage the CONSULTANT to perform certain professional services
pertinent to such work in accordance with this Agreement; and
WHEREAS, the CONSULTANT desires to provide such professional services in accordance with this
Agreement; and
WHEREAS, in accordance with the competitive selection process described in Section 287.055 of the
Florida Statutes, the CITY selected the CONSULTANT based on Request For Qualifications ("RFQ")
#07-21 and responses by the CONSULTANT to RFQ #07-21.
NOW, THEREFORE, in consideration of the mutual promises contained herein and other good and
valuable consideration, the Parties agree that the above terms, recitals, and representations are true and
accurate and are incorporated herein by reference, and the Parties further agree as follows:
1.0 GENERAL SCOPE OF THIS AGREEMENT
The relationship of the CONSULTANT to the CITY will be that of a professional consultant,
and the CONSULTANT will provide the professional and technical services required under this
Agreement in accordance with acceptable engineering or architectural practices, by exercising
the skill, care, and ability ordinarily required of such consultants performing the same or similar
services, under the same or similar circumstances, in the State of Florida, and consistent with
State of Florida professional ethical standards.
2.0 PROFESSIONAL TECHNICAL SERVICES
2.1 It shall be the responsibility of the CONSULTANT to work with and for the CITY to perform
an array of services for the City as set forth in RFQ #07-21, Scope of Services. The
CONSULTANT'S services will include administration and engineering services for the Water
Reclamation Facility Master Plan Project (17 -0007 -UT).
2.2 The CONSULTANT'S services under this Agreement will be provided under a project specific
Work Order(s). Each Work Order will include the services for a single project, phase, task, or
assignment, and will contain a mutually agreed-upon detailed scope of services, project goals,
fee, and schedule of performance in accordance with applicable fiscal and budgetary
constraints. Work Orders will be incorporated by reference and attached hereto this Agreement.
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Total compensation for all services shall not exceed S2.748.098.00 (Two Million Seven
Hundred Forty -Eight Thousand Ninety -Eight Dollars and Zero Cents) unless specifically
authorized by the City Council.
See Work Order attached hereto as Exhibit A.
2.3 The CONSULTANT shall maintain an adequate and competent staff of professionally qualified
personnel available to the CITY for the purpose of rendering the required engineering and/or
consultant services hereunder, and shall diligently execute the work to meet the completion time
established in the Work Orders. The CONSULTANT shall notify the CITY by U.S. Mail
addressed to the City Engineer of any changes in company contact information, including but
not limited to contact phone, address, project manager, email addresses, etc.
2.4 The CITY reserves the right to enter into contracts with other engineering and/or architect firms
for similar services. The CONSULTANT will, when directed to do so by the CITY, coordinate
and work with other engineering and/or architectural firms retained by the CITY.
2.5 The CITY reserves the right to remove any or all projects, phases, tasks, or assignments related
to this Agreement. The CITY further reserves the right to enter into contracts with other firms
for services related to such projects, phases, tasks, or assignments. The CONSULTANT will,
when directed to do so by the CITY, coordinate and work with other firms retained by the CITY.
3.0 PERIOD OF SERVICES
3.1 The CONSULTANT shall begin work promptly after receipt of a fully executed Work Order.
Receipt of a fully executed Work Order shall constitute written notice to proceed.
3.2 If the CONSULTANT'S services are delayed for reasons beyond the CONSULTANT'S
control, the time of performance shall be adjusted as appropriate.
3.3 It is the intent of the parties hereto that this Agreement continue in force for a period not to
exceed to two (2) years, subject to the provisions for termination contained herein. Assignments
that are in progress at the Termination Date shall be completed by the CONSULTANT unless
specifically terminated by the CITY. Should the CONSULTANT be in the progress of
completing work under this Agreement at the Termination Date, this Agreement shall continue
with all terms, conditions and obligations being in full force and effect until such time as the
work is completed. All provisions expressly intended to survive termination shall do so.
4.0 PROFESSIONAL SERVICES/CONSULTANT'S COMPETITIVE
NEGOTIATION ACT (CCNA)
Professional Services provided under this Agreement are within the scope of the practice of
architecture, landscape architecture, professional engineering, or registered land surveying and
mapping, as defined by the laws of the State of Florida. Provisions of F.S. 287.055 apply.
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5.0 GENERAL CONSIDERATIONS
5.1 All documents including field books, drawings, specifications, calculations, geotechnical
investigation reports, etc., used in the preparation of the work shall be supplied by the
CONSULTANT and shall become the property of the CITY. The CITY acknowledges that such
documents are not intended or represented to be suitable for use by the CITY or others for
purposes other than those for which the documents are prepared. Any reuse of these documents
without written verification or adaptation by the CONSULTANT for the specific purpose
intended will be at the CITY's sole risk without liability or legal exposure to the
CONSULTANT.
5.2 The CONSULTANT shall prepare preliminary construction cost estimates with each design
submittal to verify the proposed design is within the City project budgets. The CONSULTANT
shall prepare a final estimate of probable construction costs, following CITY approval of the
bid documents and other pre-bid activities. The CITY hereby acknowledges that estimates of
probable construction costs cannot be guaranteed, and such estimates are not to be construed as
a promise that designed facilities will not exceed a cost limitation.
5.3 The CONSULTANT will provide expert witnesses, if required, to testify in connection with
any suit at law; subject to a supplemental agreement being negotiated between the CITY and
the CONSULTANT describing the services desired and providing a basis for compensation to
the CONSULTANT.
5.4 Upon the CONSULTANT'S written request, the CITY will furnish or cause to be furnished such
reports, studies, instruments, documents, and other information as the CONSULTANT and
CITY mutually deem necessary.
5.5 The CITY and the CONSULTANT each bind themselves and their successors, legal
representatives and assigns to the other party to this Agreement and to the partners, successors,
legal representatives and assigns of each other party, in respect to all covenants of this
Agreement; and, neither the CITY nor the CONSULTANT will assign or transfer its interest in
this Agreement without written consent of the other.
5.6 To the fullest extent permitted by law, the CONSULTANT agrees to indemnify and hold
harmless the CITY, and its officers and employees, from liabilities, damages, losses, and costs,
including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the CONSULTANT and other persons
employed or utilized by the CONSULTANT in the performance of this CONSULTANT under
this AGREEMENT. Notwithstanding any provision herein to the contrary, this paragraph shall
not be construed as a waiver of any immunity to which CITY is entitled or the extent of any
limitation of liability pursuant to § 768.28, Florida Statutes. Furthermore, this provision is not
intended to nor shall it be interpreted as limiting or in any way affecting any defense CITY
may have under § 768.28, Florida Statutes or as consent to be sued by third parties. The
obligations under this paragraph shall expressly survive termination or expiration of this
Agreement.
PURSUANT TO SECTION 558.0035, FLORIDA STATUTES, THE CONSULTANT'S
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INDIVIDUAL EMPLOYEES OR AGENTS MAY NOT BE HELD INDIVIDUALLY
LIABLE FOR NEGLIGENCE.
Neither CITY nor CONSULTANT shall be liable to the other for any special, incidental,
indirect, or consequential damages whatsoever arising out of or relating to this Agreement.
5.7 The CONSULTANT agrees not to engage the services of any person or persons in the employ
of the CITY to an allied capacity, on either a full or part-time basis, on the date of the signing
of this Agreement, or during its term.
5.8 Key personnel assigned to CITY projects by the CONSULTANT shall not be removed from
the projects until alternate personnel acceptable to the CITY are approved in writing by the
CITY. Key personnel are identified as: Project Manager and technical experts.
5.9 The CONSULTANT shall attach a brief status report on the projects with each request for
payment.
5.10 Unless otherwise required by law or judicial order, the CONSULTANT agrees that it shall make
no statements, press releases or other public communication concerning this Agreement or its
subject matter or otherwise disclose or permit to be disclosed any of the data, technical
processes, business affairs or other information obtained or furnished in the conduct of work
under this Agreement without first notifying the CITY and securing its consent in writing. The
CONSULTANT also agrees that it shall not publish copyright or patent any of the site-specific
data or reports furnished for or resulting from work under this Agreement. This does not include
materials previously or concurrently developed by the CONSULTANT for "In House" use.
Only data and reports generated by the CONSULTANT under this Agreement shall be the
property of the CITY.
5.11 Public Records. The CONSULTANT will be required to comply with Section 119.0701, Florida
Statutes, as may be amended from time to time, specifically to:
IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT: 727-562-4092, Rosemarie.Call@myclearwater.com, 600
Cleveland Street, Suite 600, Clearwater, FL 33755.
CONSULTANT ("contractor") shall comply with the following:
a) Keep and maintain public records required by the City of Clearwater (hereinafter
"public agency") to perform the service being provided by the contractor hereunder.
b) Upon request from the public agency's custodian of public records, provide the public
agency with a copy of the requested records or allow the records to be inspected or
copied within a reasonable time at a cost that does not exceed the cost provided for in
Chapter 119, Florida Statutes, as may be amended from time to time, or as otherwise
provided by law.
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c) Ensure that the public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the
duration of the contract term and following completion of the contract if the contractor
does not transfer the records to the public agency.
d) Upon completion of the contract, transfer, at no cost, to the public agency all public
records in possession of the contractor or keep and maintain public records required by
the public agency to perform the service. If the contractor transfers all public records
to the public agency upon completion of the contract, the contractor shall destroy any
duplicate public records that are exempt or confidential and exempt from public records
disclosure requirements. If the contractor keeps and maintains public records upon
completion of the contract, the contractor shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided to the public
agency, upon request from the public agency's custodian of public records, in a format
that is compatible with the information technology systems of the public agency.
e) A request to inspect or copy public records relating to a public agency's contract for
services must be made directly to the public agency. If the public agency does not
possess the requested records, the public agency shall immediately notify the contractor
of the request and the contractor must provide the records to the public agency or allow
the records to be inspected or copied within a reasonable time.
f) The contractor hereby acknowledges and agrees that if the contractor does not
comply with the public agency's request for records, the public agency shall enforce
the contract provisions in accordance with the contract.
g) A contractor who fails to provide the public records to the public agency within a
reasonable time may be subject to penalties under Section 119.10, Florida Statutes.
h) If a civil action is filed against a contractor to compel production of public records
relating to a public agency's contract for services, the court shall assess and award
against the contractor the reasonable costs of enforcement, including reasonable
attorney fees, if:
1. The court determines that the contractor unlawfully refused to comply with the
public records request within a reasonable time; and
2. At least 8 business days before filing the action, the plaintiff provided written notice
of the public records request, including a statement that the contractor has not
complied with the request, to the public agency and to the contractor.
i) A notice complies with subparagraph (h)2. if it is sent to the public agency's custodian
of public records and to the contractor at the contractor's address listed on its contract
with the public agency or to the contractor's registered agent. Such notices must be sent
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by common carrier delivery service or by registered, Global Express Guaranteed, or
certified mail, with postage or shipping paid by the sender and with evidence of delivery,
which may be in an electronic format.
A contractor who complies with a public records request within 8 business days
after the notice is sent is not liable for the reasonable costs of enforcement.
6.0 COMPENSATION
6.1 The CONSULTANT shall be compensated for services rendered under this Agreement in
accordance with the provisions of each Work Order, upon presentation of CONSULTANT'S
invoice and as provided for below.
An hourly rate schedule is attached hereto as Exhibit B.
6.2 Compensation for services shall be invoiced by the CONSULTANT and paid by the CITY in
accordance with the Florida Local Government Prompt Payment Act, § 218.70, Florida
Statutes.
6.3 The CONSULTANT agrees to allow full and open inspection of payroll records and
expenditures in connection with hourly rate and cost-plus fixed fee work assignments upon
request of the CITY.
7.0 PROHIBITION AGAINST CONTINGENT FEES
The CONSULTANT warrants that it has not employed or retained any company or person, other
than a bona fide employee working solely for the CONSULTANT to solicit or secure this
Agreement and that it has not paid or agreed to pay any persons, company, corporation, individual
or Firm, other than a bona fide employee working for the CONSULTANT any fee, commission,
percentage, gift, or any other consideration, contingent upon or resulting from the award or
making of this Agreement.
8.0 TERMINATION FOR CAUSE
This Agreement may be terminated by either party with seven (7) days prior written notice, in
the event of substantial failure to perform in accordance with the terms hereof by the other party
through no fault of the terminating party. If this Agreement is terminated, the CONSULTANT
shall be paid in accordance with the provisions of outstanding Work Orders for all work
performed up to the date of termination.
9.0 SUSPENSION, CANCELLATION OR ABANDONMENT
If the project described in any Work Order is suspended, canceled, or abandoned by the CITY,
without affecting any other Work Order or this Agreement, the CONSULTANT shall be given
five (5) days prior written notice of such action and shall be compensated for professional
services provided up to the date of suspension, cancellation, or abandonment.
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10.0 GOVERNING LAW
This Agreement shall be administered and interpreted under the laws of the State of Florida. The
exclusive venue for any proceeding or suit in law or equity arising from or incident to this
Agreement will be in Pinellas County Florida.
11.0 TERMINATION FOR CONVENIENCE
Either the CITY or the CONSULTANT may terminate the Agreement at any time by giving
written notice to the other of such termination and specifying the effective date of such termination
at least thirty (30) days before said termination date. If the Agreement is terminated by the CITY
as provided herein, the CONSULTANT will be paid for services rendered through the date of
termination.
12.0 PUBLIC ENTITY CRIMES
Pursuant to Florida Statute § 287.132-133, the City of Clearwater, as a public entity, may not
accept any proposal from, award any contract to, or transact any business in excess of the threshold
amount provided in § 287.017, F.S., for Category Two (currently $35,000) with any person or
affiliate on the convicted vendor list for a period of 36 months from the date that person or affiliate
was placed on the convicted vendor list unless that person of affiliate has been removed from the
list pursuant to § 287.133 (3)(f), F.S. By submitting a proposal, CONSULTANT is certifying that
Florida Statute 287.132 and 287.133 does not restrict submission.
13.0 SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS
The CONSULTANT will be required to comply with Section 287.135, Florida Statues, specifically
by executing the forms provided (attached).
14.0 RFO #07-21, STANDARD TERMS AND CONDITIONS
All terms and conditions as set forth in RFQ #07-21, Standard Terms of Conditions are
incorporated by reference and hereto attached as Exhibit C.
15.0 ORDER OF PRECEDENCE
Any inconsistency in documents relating to this Agreement shall be resolved by giving precedence
in the following order: (i) this Agreement and subsequent Amendments; (ii) RFQ #07-21, Standard
Terms and Conditions; and (iii) Work Orders.
16.0 INSURANCE REQUIREMENTS
Insurance Requirements are set forth in Exhibit D, which is incorporated by reference and attached
hereto.
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17.0 TERMINATION FOR LACK OF FUNDING
The CITY'S performance and obligation to pay under this Agreement is contingent upon an annual
appropriation by the Clearwater City Council. In the event the Clearwater City Council does not
appropriate funds for CITY to perform its obligations hereunder, CITY may terminate this
Agreement upon thirty (30) days written notice to CONSULTANT. CONSULTANT will be paid
for all work performed to the date of termination.
18.0 E -VERIFY
CONSULTANT and its Subcontractors shall register with and use the E -Verify system to verify
the work authorization status of all newly hired employees. CONSULTANT will not enter into a
contract with any Subcontractor unless each party to the contract registers with and uses the E -
Verify system. Subcontractor must provide CONSULTANT with an affidavit stating that
Subcontractor does not employ, contract with, or subcontract with an unauthorized alien.
CONSULTANT shall maintain a copy of such affidavit.
The CITY may terminate this Agreement on the good faith belief that CONSULTANT or its
Subcontractors knowingly violated Florida Statutes 448.09(1) or 448.095(2)(c). If this Agreement
is terminated pursuant to Florida Statute 448.095(2)(c), CONSULTANT may not be awarded a
public contract for at least 1 year after the date of which this Agreement was terminated.
CONSULTANT is liable for any additional costs incurred by the CITY as a result of the
termination of this Agreement.
See Section 448.095, Florida Statutes (2020).
[Remainder of Page Intentionally Left Blank]
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IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date and
year first above written.
Countersigned:
'`• Frank Hibbard
Mayor
Approved as to form:
Owen Kohler
Assistant City Attorney
BLACK & VEATCH
By:
Print Name: ' afael E. Frias III, PE
Title: Associate Vice President
WITNESS:
By:
int Name: Jaclyn Hines
CITY OF CLEARWATER
Micah Madam ei Td.4 5-dove/los
Waifs City Manager
Attest:
ziCA,u-vL C
RosemarieCall
City Clerk
9
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SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS WITH CUBA AND SYRIA
CERTIFICATION FORM
PER SECTION III, ITEM 25, IF YOUR BID IS $1,000,000 OR MORE, THIS FORM MUST BE COMPLETED
AND SUBMITTED WITH THE BID PROPOSAL. FAILURE TO SUBMIT THIS FORMAS REQUIRED,
MAY DEEM YOUR SUBMITTAL NONRESPONSIVE.
The affiant, by virtue of the signature below, certifies that:
1. The vendor, company, individual, principal, subsidiary, affiliate, or owner is aware of the requirements of section
287.135, Florida Statutes, regarding companies on the Scrutinized Companies with Activities in Sudan List, the
Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaging in business operations
in Cuba and Syria; and
2. The vendor, company, individual, principal, subsidiary, affiliate, or owner is eligible to participate in this
solicitation and is not listed on either the Scrutinized Companies with Activities in Sudan List, the Scrutinized
Companies with Activities in the Iran Petroleum Sector List, or engaged in business operations in Cuba and Syria;
and
3. Business Operations means, for purposes specifically related to Cuba or Syria, engaging in commerce in any form
in Cuba or Syria, including, but not limited to, acquiring, developing, maintaining, owning, selling, possessing,
leasing or operating equipment, facilities, personnel, products, services, personal property, real property, military
equipment, or any other apparatus of business or commerce; and
4. If awarded the Contract (or Agreement), the vendor, company, individual, principal, su. . ary, affiliate, or owner
will immediately notify the City of Clearwater in writing, no later than five (5) ' 1 ar days after any of its
principals are placed on the Scrutinized Companies with Activities in Sudan Li ii rutinized Companies with
Activities in the Iran Petroleum Sector List, or engaged in business oper. 4.'. de' • . and Syria.
STATE OF I/oe`
COUNTY OF /Jrmird
Th foregoing ins ment was acknowledged beflre e
TN
of /ori , , 2021, by
notarized) as the ;rim( ; , . tle) of
corporation/entity), personally known , or produced
identification, and who did/did not take an oath.
Authorized Sig
Printed Name Rafael E. Frias III, PE
Title
Associate Vice President
Black & Veatch Corporation
Name of Entity/Corporation
can of, Jphysal presence or ❑ online notarization on, this
( acme of , erso, whose si nature is being
1/Q i CO it_. (name of
(type of identification) as
My Commission Expires:
NOTARY SEAL ABOVE
473
JACLYN HINES
,: Notary Public -State of Florida
R- Commission # GG 330150
•,;" A My Commission Expires
May 02, 2023
bli
Printed Name
10
1 u
SCRUTINIZED COMPANIES THAT BOYCOTT ISRAEL LIST CERTIFICATION FORM
PER SECTION III, ITEM 25, THIS FORM MUST BE COMPLETED AND SUBMITTED WITH THE BID
PROPOSAL. FAILURE TO SUBMIT THIS FORMAS REQUIRED, MAY DEEM YOUR SUBMITTAL
NONRESPONSIVE.
The affiant, by virtue of the signature below, certifies that:
1. The vendor, company, individual, principal, subsidiary, affiliate, or owner is aware of the requirements of section
287.135, Florida Statutes, regarding companies on the Scrutinized Companies that Boycott Israel List, or engaged
in a boycott of Israel; and
2. The vendor, company, individual, principal, subsidiary, affiliate, or owner is eligible to participate in this
solicitation and is not listed on the Scrutinized Companies that Boycott Israel List, or engaged in a boycott of
Israel; and
3. "Boycott Israel" or "boycott of Israel" means refusing to deal, terminating business activities, or taking other
actions to limit commercial relations with Israel, or persons or entities doing business in Israel or in Israeli -
controlled territories, in a discriminatory manner. A statement by a company that it is participating in a boycott of
Israel, or that it has initiated a boycott in response to a request for a boycott of Israel or in compliance with, or in
furtherance of, calls for a boycott of Israel, may be considered as evidence that a company is participating in a
boycott of Israel; and
4. If awarded the Contract (or Agreement), the vendor, company, individual, principal, : 1. idiary, affiliate, or owner
will immediately notify the City of Clearwater in writing, no later than five op endar days after any of its
principals are placed on the Scrutinized Companies that Boycott Israel Li in a boycott of Israel.
jl►i
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Aii%ir�
Authorized Si n,
STATE OF
COUNTY OF gr?,/c0/
Th foregoing ins -n was acknowledged be
)ktiay of / fi / , 2021, by
notarized) as the iv IN
Printed Name Rafael E. Frias III, PE
Title
Associate Vice President
Black & Veatch Corporation
Name of Entity/Corporation
re y e by mens of lB"physical
corporation/entity), personally known , o
identification, and who did/did not take an oath.
My Commission Expires: Nay 6 �g3
NOTARY SEAL ABOVE J
qi Phi JACLYN HINES
: Norary Public -State of Florida
Commission # GG 330150
ofsc My Commission Expires
May 02, 2023
title) of
r produced
resence or 0 online notarization on, this
5 / (name of persol whose si ature is being
l/eafH.& ffWe 7 �`4".(name of
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11
VERIFICATION OF EMPLOYMENT ELIGIBILITY FORM
PER FLORIDA STATUTE 448.095, CONTRACTORS AND SUBCONTRACTORS MUST REGISTER WITH AND
USE THE E -VERIFY SYSTEM TO VERIFY THE WORK AUTHORIZATION STATUS OF ALL NEWLY
HIRED EMPLOYEES.
THIS FORM MUST BE COMPLETED AND SUBMITTED WITH THE BID/PROPOSAL. FAILURE TO SUBMIT
THIS FORMAS REQUIRED MAY DEEM YOUR SUBMITTAL NONRESPONSIVE.
The affiant, by virtue of the signature below, certifies that:
1. The Contractor and its Subcontractors are aware of the requirements of Florida Statute 448.095.
2. The Contractor and its Subcontractors are registered with and using the E -Verify system to verify the work
authorization status of newly hired employees.
3. The Contractor will not enter into a contract with any Subcontractor unless each party to the contract registers with
and uses the E -Verify system.
4. The Subcontractor will provide the Contractor with an affidavit stating that the Subcontractor does not employ,
contract with, or subcontract with unauthorized alien.
5. The Contractor must maintain a copy of such affidavit.
6. The City may terminate this Contract on the good faith i ief that the Contractor
or its Subcontractors knowingly violated Florida Statutes 448.09(1) or 448.095(2)(c
7. If this Contract is terminated pursuant to Florida Statute 448.095(2)(c), the Cont . cto may not be awarded a public
contract for at least 1 year after the date on which this Contract was termi
8. The Contractor is liable for any additional cost incurred by the City e termination of this Contract.
AI
Authorized Si:
STATE OF
fiat da
COUNTY OF
The oregoing inst ^mgn_t was acknowledged b or% me by
ay of I ( , 2121, by
notarized) as the
corporation/entity), personally known , or produced
identification, and who did/did not take an oath.
I E. Frias III, PE
Printed Name
Associate Vice President
Title
Black & Veatch Corporation
Name of Entity/Corporation
eas of 1 ysical presence or 0 online notarization on, this
(name of person whose si ature is being
A.- name of
(type of identification) as
My Commission Expires: "(
NOTARY SEAL ABOVE
Ar
ICI'l,',0,, JACLYN HINES
,Notary Public -State of Florida
, - Commission # GG 330150
.;,�`Ao' My Commission Expires
' �� ` May 02, 2023
12
Exhibit A
F4/
BLACK &VEATCH
Black & Veatch
CLEARWATIR
BRIGHT AND BF AI "TIT1 il. • RAY TO REACH
City of Clearwater
CONSULTANT WORK ORDER
17 -0007 -UT
Date:
9/10/2021
1. PROJECT INFORMATION:
Project Title:
Water Reclamation Facility Master Plan
City Project Number:
17 -0007 -UT
City Plan Set Number:
N/A
Consultant Project Number:
408831
2. Scope of Services
The City of Clearwater (City) owns and operates three Water Reclamation Facilities (WRFs) — the
Northeast, Marshall Street, and East WRFs. This WRF Master Plan project entails developing a 30 -year
Master Plan (2021-2050) and implementation strategy for the City's WRFs that will be used as an aid in
determining current WRF rehabilitation and replacement (R&R) needs as well as a budgeting and
planning road map for implementing future facility modifications, upgrades, operational and
maintenance improvements, compliance with future regulations, and to provide facilities that are
efficient, resilient, sustainable and economical. Work includes conducting a detailed assessment of the
WRF locations, assessing current and future regulatory compliance, evaluating individual treatment
processes (for capacity, reliability, efficiency, treatment alternatives, operations and maintenance
(O&M), etc.) and developing a Capital Improvements Plan (CIP) program and WRF Master Plan that
provide a prioritized implementation plan for the recommended improvements over the 30 -year
planning horizon.
The Scope of Services that Black & Veatch (ENGINEER) will provide to the City includes the following
seven primary tasks:
Task 1: Level of Service & Goal Setting
Task 2: Identify Future WRF Strategies — Defining Planning Scenarios
Task 3: Existing System Evaluation
Task 4: Evaluation of Future Improvements
Task 5: Capital Improvement Planning & Master Plan Development
Task 6: Project Management, Administration and Quality Control
Consultant Work Order Page 1 of 44 Revised: 2/8/2021
Black & Veatch
CONSULTANT WORK ORDER
Water Reclamation Facility Master Plan
17 -0007 -UT
City of Clearwater
I. PRE -DESIGN PHASE:
Task 1.0 Level of Service & Goal Setting
Task 1.1 Kickoff Meeting
ENGINEER will conduct a project Kickoff Meeting with the City to set overall objectives for the project
and discuss roles, responsibilities, scope, schedule, deliverables, budget, safety, quality plan,
assumptions, data request, and communication plan. ENGINEER will lead the "WRF Master Plan" project
Kickoff Meeting including development and distribution of agenda and meeting minutes. The Kickoff
Meeting will be conducted virtually and attended by up to 7 ENGINEER professionals.
Task 1.2 Goal Setting Workshop
A Goal Setting Workshop will be held early in the project to discuss assumptions, understand, and
document the City's overall strategic short-term and Tong -term goals and establish the level of service
(LOS) standards for the WRFs and the City. ENGINEER will facilitate discussions with the City to gather
input and an understanding of the City's long-term vision and ideas for the WRFs (beyond general
compliance with regulations and capacity needs), as well as specific short- and long-term goals for the
WRFs and City staff. The desired LOS discussion topics for each WRF and systemwide may include:
Key Performance Indicators (KPIs)
Biosolids management
WRF consolidation
Sustainability / resiliency
Energy and chemical optimization
Beneficial reuse
Potable reuse capacity
Automation
Data management
Staff training
Approach to surface water discharge elimination
Operations and Maintenance efficiency and effectiveness
The purpose of Task 1.2 is to understand those issues that will affect long-term wastewater treatment
solutions and identify the high-level criteria that need to be incorporated as part of the solution
development approach. The information collected during this critical workshop will be documented in
minutes and will be leveraged to assist with the development and prioritization of projects and
improvement concepts within the CIP. The minutes prepared for this workshop will be of sufficient
detail to capture how and why decisions are made and thoroughly document the decision-making
process. A table that summarizes a draft understanding of project drivers and goals and their respective
importance/ weighting will be attached to the minutes. ENGINEER will prepare agenda and minutes for
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this workshop, which will be conducted virtually and attended by up to 9 professionals of the
ENGINEER's multi -disciplinary team.
Task 1.3 Data Collection and Review
Prior to the Kickoff Meeting, ENGINEER will submit a preliminary data request which will be discussed at
the Kickoff Meeting. This request will be refined and resubmitted based on discussion at the Kickoff
Meeting and as the project progresses. The status of data transmittals will be tracked by ENGINEER
throughout the project. The ENGINEER will list the data provided by the City in a project "Data Catalog"
spreadsheet which will be submitted with the final deliverables to the City. Data may include, but are
not limited to, the following:
GIS files
Flow and operational data
WRF compliance reports
Annual budgeting data
Hydraulic models
Process models (e.g. in BioWin)
Descriptions and status of related past, current, and upcoming projects (e.g. master plans,
chemical facilities project, WRF-specific projects)
Technical memoranda / reports
Maintenance records / training manuals
Asset management files
Current and past master plans (e.g. WWCS Master Plan)
As-builts
ENGINEER will endeavor to find additional data from other public sources (for example FDEP Oculus)
when appropriate.
Task 2.0 Identify Future WRF Strategies — Defining Planning
Scenarios
Task 2.1 Flow Projections
ENGINEER will use available information on population projections (total and spatially allocated), per
capita flows, inflow and infiltration (I&I) data and diurnal changes in flows to estimate the projected
influent flows to each WRF. ENGINEER will build upon the population projection work completed as part
of the ongoing Water Master Plan and the collection systems flow as part of the 2020 Draft Wastewater
Collection System (WWCS) Master Plan. To ensure the most current data is being used, ENGINEER will
compare the various master plan data to data available from the University of Florida's Bureau of
Business Research (BEBR), the Pinellas County Traffic Area Zone (TAZ) information, and the Southwest
Florida Water Management District (SWFWMD).
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The projected peak hourly flows (PHF) presented in the in the Draft WWCS Master Plan report
represented flows prior to the implementation of improvements that were recommended in the Plan.
Therefore, the ENGINEER will use the hydraulic model prepared for the WWCS Master Plan to export the
peak hourly flows for each WRF through the 30 -year planning horizon. ENGINEER will provide annual
average daily flow (AADF) and PHF projections for the existing system and planning horizons 2030 and
2050. The results of the flow projections analyses will be documented in the Future WRF Strategies
Technical Memorandum (Task 2.9).
Task 2.2 Load Projections
ENGINEER will evaluate the last 3 years of influent flows and loads data to project future influent loads
for each WRF for the 2050 planning horizon. Influent annual average day (AAD), average day maximum
month (ADMM), and maximum day (MD) loads will be projected. A desktop calculation for biosolids and
other residuals (grit, screenings, and scum) generation projections will be performed based on historical
information such as sludge hauling tickets and/ or influent loads. Projections will be updated with any
current industrial flow/ load commitments or other flows not accounted for in the WWCS Master Plan.
Since Safety Harbor's wastewater is treated by the City of Clearwater, those flows and loads will be
included in this analysis. The results of the load projections analyses will be documented in the Future
WRF Strategies Technical Memorandum (Task 2.9).
Task 2.3 Regulatory Review and Emerging Issues
ENGINEER will conduct an analysis to evaluate current and potential future regulations that may impact
long-term wastewater treatment compliance, including a biosolids regulatory review. The primary
considerations will be for those regulations that may affect wastewater treatment, National Pollutant
Discharge Elimination System (NPDES), reuse, and biosolids disposal regulations. If applicable, ENGINEER
will contact key staff within federal, state, and local regulatory agencies to obtain updates regarding
proposed regulations. ENGINEER will review available data and information from the regulatory
community including information available from other City projects.
A summary of current knowledge and understanding of potential future regulations that would impact
the City's WRFs and collection system will be included in the Future WRF Strategies Technical
Memorandum developed as part of Task 2.9.
Task 2.4 Climate Variability / Coastal Hazards Vulnerability Assessment
ENGINEER will assess the three WRFs' vulnerabilities to climate variability and coastal hazards (such as
flooding from a severe hurricane, storm surge event, and extreme cold weather) in order to define the
threats and associated risks, and develop potential mitigation or adaptation strategies to enhance the
WRFs' resilience to climate variability and coastal hazards. The assessment will integrate and refine
information from the City's existing and forthcoming vulnerability related documents to support the
identification of the appropriate levels of resiliency to climate variability/coastal hazards for each WRF.
The following documents (and associated data) may be utilized to support this task:
After -Action Reports or other records from previous flood events at the WRFs
Pinellas County's Multijurisdictional Local Mitigation Strategy (2020 Update)
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Clearwater's Greenprint Sustainability Plan (expected 2021)
Clearwater's Climate Resilience Assessment (expected to begin late 2021)
FEMA Flood Insurance Rate Maps (existing and preliminary studies)
Florida Department of Economic Opportunity's Adaptation Planning Pilot Project (2018)
When applicable, local studies from Tampa Bay Regional Planning Council [TBRPC] (including
work from the Climate Science Advisory Panel [CSAP]), Tampa Bay Estuary Program [TBEP], and
Pinellas County
When applicable, state and federal studies from NOAA, USACE, EPA, FEMA, FDEM, FDEP, and
SWFWMD
Task 2.4.1 Climate Variability/ Vulnerability Workshop
Information will be curated from the information listed above to identify vulnerable elements relative to
the three WRFs. Additionally, some of the planning parameters will be identified during a Climate
Variability/ Vulnerability Workshop with the City and other stakeholders that the City staff may invite.
Topics to be discussed at this workshop include:
Leveraging available geospatial information to support the vulnerability assessments.
Utilizing best available vertical elevations of critical system components.
Identification of hazard assessment parameters such as:
Planning horizons for emergency functions and critical components when comparing with
future hazard conditions.
Level of mitigation the City would like to achieve, such as resiliency to different
magnitude hurricane and storm surge events.
Task 2.4.2 Flood (Precipitation and Localized Flooding) Hazard Analysis
ENGINEER will identify existing elevations (at least the 100 -year flood event) for known flood hazards
using FEMA FIRM Maps (existing and preliminary) as well as local watershed models. ENGINEER will
identify future conditions by utilizing the results from the City's forthcoming Climate Resilience
Assessment (anticipated 2021) to identify future precipitation impacts. If the study is not available,
ENGINEER will utilize estimates from NOAA or TBRPC studies.
Task 2.4.3 Sea Level Rise Assessment
Sea level rise (SLR) may cause unique considerations and scenarios when planning, particularly once a
threshold is reached that causes daily or frequent inundation of system components. ENGINEER will:
Utilize the results from Clearwater's forthcoming Climate Resilience Assessment to identify
future tidal impacts. If the study is not available, utilize estimates from NOAA or TBRPC studies.
Calculate the estimated cost to address SLR at the East WRF and Marshall Street WRF vs.
pumping to the Northeast WRF.
Assess Inflow and Infiltration (I&I) impacts from SLR.
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Utilize a methodology similar to the City-wide assessment being conducted (by Atkins) and
perform a focused assessment on the WRF-specific resilience to SLR while considering the I&I
impact on flows to the plants and assuming that the wastewater collection system is capable of
delivering it there.
Identify available groundwater monitoring information and catalogue it within the assessment.
Task 2.4.4 Storm Surge Assessment
While sea level rise and increased precipitation can become constant stressors on WRFs and the
collection system, tropical systems have the potential to be infrequent but more damaging in their
impacts to the physical components of the facilities. ENGINEER will:
Evaluate available storm surge data and models from NOAA, FDEM, and TBRPC to catalog
expected storm surge flooding heights at the WRFs.
Utilize the results from Clearwater's forthcoming Climate Resilience Assessment to identify
future storms as well as future storms -plus -SLR impacts. If the study is not available, utilize
estimates from NOAA or TBRPC studies.
Perform a high-level evaluation of WRF component vulnerabilities to identify options for
permanent vs. temporary storm -protection measures.
The climate variability/ coastal hazards vulnerability assessments from Task 2.4 will be documented in
the Future WRF Strategies Technical Memorandum developed under Task 2.9.
Task 2.4.5 Mitigation and Adaptation Strategies Development
ENGINEER will develop potential mitigation or adaptation strategy options for enhancing the WRFs'
resilience to climate variability and coastal hazards. This information will be presented to the City to
support key planning decisions regarding the economics, risks and other impacts associated with
providing different levels of resiliency to climate variability and coastal hazards. For example, these
efforts are intended to support the City with making decisions regarding investing in resiliency
improvements at an existing WRF vs. relocating or consolidating WRFs. This strategy development
exercise will consider:
Costs and benefits of each strategy.
Timeline of expected threat of flooding and the required upgrades to aging infrastructure
components.
Conceptual level ranges of costs for constructing and maintaining protective infrastructure.
Capital investments needed to maintain the current level of treatment or make necessary
improvements to the treatment processes.
For relocation options, consideration of the cost of acquiring land, constructing a new plant, and
restructuring the sewer network.
For consolidation and diversion options, consideration of the costs of expanding the WRF and
associated improvements to the collection system.
Lessening the response and recovery requirements following a disaster and applying lessons
learned for future similar situations.
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Note: The efforts for Task 2.4 will be closely coordinated with Task 2.6 - WRF Consolidation Evaluation.
Task 2.5 Condition Assessment (High -Level)
The purpose of this high-level assessment is to identify the critical condition issues with the existing
facilities that may impact their ability to provide reliable short-term treatment at their current capacity
and to identify immediate rehabilitation and replacement (R&R) needs at each WRF. This high-level
assessment will be performed at a level of detail needed to support consideration of alternatives for
system -wide future planning scenarios. More detailed condition assessments will be performed in Task
3 to support identification of specific facility improvement needs / recommended improvements.
ENGINEER will perform a high-level review of the condition and performance of the facilities' main
processes through a review of available records information, O&M Performance Reports (OMPRs), visual
observations by ENGINEER during a focused condition review site visit, and interviews with WRF O&M
staff. ENGINEER will also review the CIP for planned projects at the WRFs with consideration given to the
facilities' ages. Three ENGINEER professionals will participate in the condition review site visit and
interviews over 2 full days to cover all three WRFs. ENGINEER will also gather information regarding
process operations challenges during the site visit and interviews. ENGINEER will identify short-term
(next 5 years) rehabilitation and replacement needs, list the critical components, and identify any critical
operational or performance issues. ENGINEER will prepare a project- and task -specific health & safety
plan prior to conducting field visits. The information gathered from the high-level condition assessment
will be documented in the Future WRF Strategies Technical Memorandum developed as part of Task 2.9.
Task 2.6 WRF Consolidation Evaluation
The City's current WRFs have a combined treatment capacity that exceeds current and anticipated
future flows. The East WRF and, to a lesser degree the Marshall Street WRF, are located in low-lying
areas prone to storm surge impacts. This task involves an evaluation to support selection of a long-term
future strategy for the number, location, and capacity of WRFs to be maintained and operated within
the City's system. This evaluation will consider the following criteria, in addition to any relevant goals
established in Task 1:
Capital cost and cost avoidance
Operation & maintenance costs and cost avoidance
Level of risk, reliability, and resilience
Impact to staffing requirements
Public / stakeholder considerations
In consideration of the goals identified in Task 1, ENGINEER will work with the City to develop alternative
WRF consolidation scenarios. The WRF Consolidation Evaluation will compare up to 5 potential scenarios,
including:
Maintain and operate the three current separate WRFs.
Consolidate by decommissioning the East WRF and directing flow from the East WRF to one or
both of the other two WRFs, with necessary treatment capacity and conveyance improvements.
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Consolidate by decommissioning the East WRF and Marshall Street WRF and
the Northeast WRF, with necessary treatment capacity and conveyance impr
Consolidate by decommissioning the East WRF and Marshall Street WRF and
new regional WRF to operate along with the Northeast WRF.
Others as may be identified.
directing flow to
ovements.
directing flow to a
Task 2.6.1 Capacity Assessment
In consideration of the flow and load projections, ENGINEER will perform a high-level assessment of the
ability of existing WRFs to handle the current and future system treatment needs under consolidation
scenarios and define high-level capacity expansion requirements.
Task 2.6.2 Collection System Assessment
After reviewing the Draft WWCS Master Plan (TetraTech, 2020) and in conjunction with the City,
ENGINEER will perform a high-level assessment of the collection system improvements needed to
support transfer of flow and/or reconfiguration of the collection basin in support of consolidation
configurations. Minor collection system hydraulic analysis may be performed if required.
Task 2.6.3 Conceptual Level Cost Analysis
ENGINEER will develop a net present value (NPV) cost comparison of the consolidation scenarios
considering cost factors below. The NPV analysis will be based on criteria agreed upon with the City for
evaluation period, rate of return, and other factors.
Conceptual level cost of a new WRF and/or expansion at maintained WRFs necessary to replace
lost capacity at facilities considered for decommissioning.
Conceptual level cost of conveyance improvements needed to transfer flows from WRFs
proposed for decommissioning to future locations.
Conceptual level cost of short-term (5 -year) R&R improvements needed at WRFs considered for
decommissioning (opportunities for cost -avoidance).
High-level assessment of O&M savings at WRFs considered for decommissioning and additional
O&M costs at proposed new or expanded facilities, including pumping requirements.
Other substantial cost impacts as identified.
Task 2.6.4 Comparison of Non -Economic Factors
ENGINEER will develop a comparison of potential pros and cons of various scenarios not directly tied to
costs, considering:
Risk / reliability related to available system capacity and redundancy of facilities.
Risk / reliability related to vulnerability to storm surge and other environmental factors.
Impacts to staffing requirements and needs at the WRFs.
Public / stakeholder considerations.
Other factors as may be identified.
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Conclusions and recommendations resulting from the activities in Task 2.6 (and subtasks) will be
presented in the WRF Strategies Technical Memorandum developed as part of Task 2.9.
Task 2.7 Effluent Management (Strategy Development)
A separate Work Order includes development of a plan to eliminate or reduce the City's surface water
discharges in compliance with Senate Bill 64. Because of the short deadline to submit this plan to FDEP,
certain data being developed as part of this Master Plan, such as revised flow projections, will not be
fully developed and available to include in the FDEP plan. This task updates and refines the information
gathered and developed in the separate Work Order. The conceptual alternatives will be refined, and
cost estimates updated. This task includes a workshop with the City to review the updated evaluation of
alternatives for effluent disposal and reuse. If the recommended alternative is different than the plan
that was submitted to FDEP by November 1, 2021, an amended plan will be developed for submittal.
Task 2.8 Biosolids Management Strategy Development
Biosolids management programs in Florida are facing significant challenges, in part, due to issues related
to elevated nutrient levels in Florida waterways. Recent and presumed future changes to Chapter 62-
640 of the Florida Administrative Code, more limitations are being placed on biosolids practices. These
changes could include more stringent requirements for biosolids management practices, including more
limitations on land application of biosolids and additional monitoring and inspection requirements. The
potential future changes in regulations can have far-reaching implications, especially for facilities that
currently land apply Class B biosolids. The City's WRF Master Plan will include focused evaluations to
develop short- and long-term biosolids management strategies that align with the City's goals and
provide a sustainable approach for meeting current and anticipated future regulatory requirements.
The approach to developing the short- and Tong -term biosolids management strategy for the City will
follow a multi -step process that will allow the City to develop an understanding of the range of biosolids
management practices and technologies in use or in development, and the viability of these practices
and technologies to the City. This will be followed by efforts to support the City in defining the preferred
biosolids management strategy, which will guide the development, evaluation and CIP planning of
improvement projects related to biosolids as part of the overall WRF Master Plan.
The multi -step process for selecting the City's biosolids management strategy will include:
1. Completing an initial screening of the numerous biosolids management practices and
technologies to quickly eliminate un -proven approaches and technologies that are not
considered practical, viable, or in alignment with the City's goals.
2. Shortlisting of the potential biosolids management strategies down to 4 primary options for
further evaluation and comparison. The shortlisting of biosolids management strategies will
consider numerous criteria developed in conjunction with the City, including costs, alignment
with overall City goals and other strategies for its WRFs, and other non -economic
considerations.
3. Preliminary development of multiple viable concepts and options for the City's biosolids
management strategy, which will consider: regulations and emerging issues; level of biosolids
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treatment (i.e. Class B vs Class AA); outlets for types of biosolids end products produced; and
location / consolidation of biosolids treatment facilities.
4. Selection of the overall biosolids management strategy for the City over the planning horizon.
(Note: The specific improvements needed to implement the selected biosolids management
strategy will be developed and evaluated as part of Task 4.3 of this scope of services.)
Additional details regarding the subtasks that will be completed as part of Task 2.8 are provided below:
Biosolids Characterization and Operations Review - ENGINEER will document the City's current
biosolids management approach and the biosolids processing systems at each of the three WRFs. This
evaluation will include characterization of the biosolids and management program at each WRF based
on available data and an assessment of the historical operations of the existing biosolids treatment
systems. Historical biosolids data will be requested by ENGINEER to support this task.
Development of Screening Criteria - ENGINEER will prepare a summary of recommended evaluation
criteria and an approach for applying the criteria to be used in the screening of biosolids management
practices and in the evaluation of alternatives. Prior to developing the summary, ENGINEER will meet
with City staff to obtain input into the criteria that are most important to the City and the approach for
applying the criteria. For example, some high-level criteria may be used in the screening of practices
and technologies with a larger set of criteria used during alternatives evaluation. The criteria summary
will include definitions for each of the proposed criteria and the approach for using them. This
summary will be submitted as a memorandum to the City for review prior to the review of biosolids
management practices and technologies and subsequent workshop.
Review of Biosolids Management Practices and Technologies - ENGINEER will compile information
regarding available management practices and technologies that the City may consider as part of its
short- or long-term biosolids management strategy. A summary table identifying potentially suitable
management practices and technologies will be developed and provided to the City to document the
broad range of biosolids management approaches that will be considered. Biosolids "management
practices" generally refer to the final disposition of the biosolids whereas "technologies" refer to the
major treatment technologies needed to render the biosolids suitable for final use or disposal. While
the focus of Task 2.8 is to define the strategy for the biosolids "management practices", this task will
also consider available technologies to support the management practice. ENGINEER will provide the
City with information regarding available technologies, including the state of the technology with
respect to practice and suitability based on capacity, costs, complexity, and other factors. Information
will be summarized in a presentation file to provide City staff with an overview of key information to
support the subsequent screening process.
Biosolids Management Practices and Technologies Screening Workshop — Information developed during
the prior task will be presented and discussed with the City in a workshop format. The objective will be
to screen the management practices and technologies to eliminate those that are not considered suitable,
and to define a shortlist that can be used to develop biosolids management strategy options for further
evaluation. ENGINEER will prepare for and participate in a workshop with the City that will include the
following topics:
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Review of existing biosolids systems, characterization of biosolids at each WRF, regulations, and
emerging trends.
Review of the screening criteria and approach developed to evaluate technologies, management
practices, and ultimate overall strategies.
Overview of management practices and technologies, including state of the practice, applicable
capacity, complexity, flexibility, consistency with the City's goals/vision, and other relevant
factors.
Facilitation of an initial screening exercise based on the criteria and approach identified in the
prior tasks to rule out management strategy and technology options that are not considered
viable or do not align with the City's goals or needs.
Initial discussion on short-term and long-term biosolids management strategies.
Following the biosolids workshop, ENGINEER will submit meeting minutes to the City to document the
discussions, decisions and action items discussed during the workshop. The minutes prepared for this
workshop will be of sufficient detail to capture how and why decisions are made and thoroughly
document the decision-making process.
Shortlisting of Biosolids Management Strategy Options — ENGINEER will work with the City to define
and confirm a shortlist of biosolids management strategies (up to 4) for further evaluation. A strategy
will be defined as the comprehensive management of the solids from stabilization at the plant through
final use of the biosolids, for each plant. ENGINEER will submit a draft description consisting of basic
process flow diagrams showing the major elements of the proposed shortlisted options for City review,
comments and agreement on proceeding with development and evaluations of the proposed
shortlisted options. The biosolids management strategies considered may include:
• Maintaining current approach (biosolids processing and dewatering at the Northeast WRF and
Marshall Street WRF, with contract hauling for land application of Class B biosolids).
• Upgrading biosolids treatment processes to achieve a Class AA product.
• Consolidation of biosolids processing to a new facility and/or an existing WRF.
• Participation in a regional biosolids facility that is owned/operated by another entity.
• Other potential biosolids management strategies.
Development, Evaluation and Selection of Biosolids Management Strategy— ENGINEER will expand
upon the information from the previous subtasks to further develop and evaluate the shortlisted
biosolids management strategies (up to 4). The screening criteria that was developed in conjunction
with the City's input will be used by the ENGINEER to define draft conclusions and recommendations
regarding the proposed biosolids management strategy for the City over the 30 -year planning horizon.
Conceptual level capital and O&M cost information associated with the shortlisted biosolids
management strategies will be developed. Sensitivity analyses to assess how potential future changes
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(such as process changes at the City's WRFs, regulatory changes, and cost variability) may impact the
selected biosolids management strategy will also be completed.
It is intended that the conclusions developed as part of Task 2.8 regarding the overall biosolids
management strategy will be used as the basis for the development and evaluation of alternatives for
specific biosolids treatment technologies/projects that will be completed as part of Task 4.3 of this
scope of services.
Documentation of Biosolids Management Strategy Development - The work completed as part of Task
2.8 will be documented in the Future WRF Strategies Technical Memorandum developed under Task
2.9. The writeup will include discussions regarding the following:
Background information, goals, and drivers for the City's short- and long-term biosolids
management strategy.
A summary of regulatory and emerging issues (developed in Task 2.3).
Characterization of the City's current biosolids and operations of biosolids-related systems.
Summary of the age, condition, and estimated remaining service life of the key solids processing
equipment, and conclusions regarding which systems and equipment are anticipated to need
improvements in the near or long-term future. This will be based on the high-level condition
assessment performed in Task 1.
Overview of available biosolids management strategies and technologies.
Documentation of the process used to screen, develop, shortlist, and evaluate viable biosolids
management strategy options.
Summary of the comparison of shortlisted biosolids management strategy options and the
conclusions that support the preliminary selection of the recommended biosolids management
strategy (which will be further defined as part of Tasks 4 and 5 of this WRF Master Plan).
Task 2.9 Future WRF Strategies - Workshop & Technical Memorandum
ENGINEER will meet with the City and conduct a workshop to present the conclusions and preliminary
recommendations from evaluations in subtasks 2.1 through 2.8. ENGINEER will lead a discussion of the
available solutions related to each of the main future scenario topics including:
WRF Consolidation
Biosolids
Effluent Management
Climate Variability / Coastal Hazards Vulnerability
It is intended that an output of this workshop will be decisions made regarding the selected scenario on
each topic, or at a minimum, that each topic is shortlisted down to 2 alternatives. This workshop
represents a point at which to screen out non-viable or non -desirable concepts from further
development and decide which future strategies will receive further consideration. While the intent is to
streamline further master planning efforts on viable options, if the City is unable to make a decision at
this workshop and further information or time is required, those decisions can be made during Tasks 3
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and 4. The minutes prepared for this workshop will be of sufficient detail to capture how and why
decisions are made and thoroughly document the decision-making process.
ENGINEER will document the results from Task 2 evaluations and memorialize the decisions made at the
workshop in a Technical Memorandum that identifies the future strategies for each WRF and the City's
wastewater treatment system as a whole. The contents of this Technical Memorandum will include:
Population, flow, and load projections
Summary of applicable regulations and potential emerging issues
Results of the Climate Variability / Coastal Hazards Vulnerability Assessment
Summary of findings from the high-level condition assessment
Results of the WRF Consolidation Evaluation
Results of the Biosolids Management Strategy Development
Summary and description of the process used to select the planning scenario for further
evaluation
ENGINEER will meet with the City to discuss the draft then produce a final version of the Future WRF
Strategies Technical Memorandum. Given that this is a rather Targe/serious policy decision, ENGINEER
will prepare a presentation of the draft Strategies Technical Memorandum and co -deliver (if needed)
with the City Public Utilities Department to the City Manager, City Council, and possibly to regulators as
well.
Task 2.10 Public Involvement Support
Since the level of needed public involvement and communications support is highly dependent on major
decisions made from evaluations to be performed as part of this Master Plan (e.g. WRF Consolidation)
and the extent to which the City's Public Communications Department needs support from ENGINEER, it
is unknown, at the time of scope development, which public involvement support services may be
needed by ENGINEER to best support this project. A $15,000 allowance is included for ENGINEER to
provide public involvement support. ENGINEER will provide a scope/fee breakdown for City
authorization before proceeding with the work.
Types of services that ENGINEER may provide under this task include:
Collaboration with the City's Public Communications Department to develop a Community
Outreach Plan (COP) that will serve as a communications blueprint for all public outreach and
education activities related to the WRF Master Plan project. The COP is a dynamic document
and may include items such as:
Public Outreach Goals/Objectives
Public Outreach and Education Strategies, Activities, and Tools
Key Stakeholders
Timelines
Evaluation and Analysis
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Development and maintenance of a stakeholder database that includes elected and appointed
officials, special interest groups, citizens/residents, members of the business community, and
other interested parties.
Development of educational materials specific to the project. The materials will include "plain
language" so the information is easily understood by the public. Materials that may be
developed may include the following:
Infographic Flyers
Informational Materials / Utility Bill Inserts
Fact Sheet
Frequently Asked Questions
Stakeholder Notifications of Public Meetings
Press Releases
PowerPoint Presentations
Development of materials for public workshops, City Council meetings and attendance/
presentation thereof.
Scope Refinement Point
After the completion of Task 2, the City and ENGINEER will refine the scope and deliverables for Task 3
and Task 4 based on the future planning scenarios selected at the Future WRF Strategies Workshop. No
work will commence on Task 3 and Task 4 until Task 2 is completed and the City and ENGINEER have
come to an agreement on the revised scope. For example, if the City elects to consolidate the WRFs,
then a detailed condition assessment may only be needed on the WRF(s) that will be remaining.
Task 3.0 Existing System Evaluation
Under this task, ENGINEER will evaluate and summarize the state of existing facilities and processes to
identify issues that need to be addressed over the planning horizon, as well as to identify any
limitations affecting each treatment process unit's ability to provide reliable long-term performance.
Task 3.1 Condition Assessment (Detailed)
Building upon the high-level condition assessment performed during Task 2.5, a detailed asset inventory
and condition assessment will be conducted using more in-depth field visits and interviews with WRF
O&M staff. The purpose of this is to understand the condition and performance issues with the existing
facilities in conjunction with the criticality of equipment for the processes for providing reliable long-
term treatment. In addition, the expected useful lives of assets will be developed and compared with
the age of equipment and a risk assessment will be performed to determine the medium to long-term
asset replacement needs, which will need to be considered in the development of the long-term
treatment solution. The following activities will be performed under this task:
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Task 3.1.1 Data Inventory Collection Plan and Condition Assessment Criteria
ENGINEER will review existing asset data and asset hierarchy structure to determine the data and format
of the data to be collected as part of the asset inventory survey.
ENGINEER will develop a Data Inventory Collection Plan that may include the following:
Field procedures describing the approach to data collection, data fields to be collected, and
facilities and processes to be assessed.
Any field testing to be performed.
Quality Control Plan.
Safety protocols to be followed on-site.
ENGINEER will develop a Condition Assessment Guide that will include scoring criteria and descriptions
for the assessment of physical condition and asset performance and reliability. ENGINEER will review the
draft Data Inventory Collection Plan and draft Condition Assessment Guide with the City and update to
incorporate any comments.
Following agreement and finalization of the Data Inventory Collection Plan and Condition Assessment
Guide, ENGINEER will develop data inventory collection forms for collecting the required data on mobile
devices. ENGINEER will use either Survey123 or a customized database. The forms will incorporate the
asset hierarchy, capture asset attribute data, and incorporate condition criteria for scoring asset physical
condition and performance. The format of the data collected will allow it to be updated in either the
existing or a future Computerized Maintenance Management System (CMMS).
Task 3.1.2 Field Visits
ENGINEER will conduct detailed field visits to each WRF to review and update the asset inventory data,
assess the condition of facilities and equipment, and conduct additional interviews with City staff to
assess the performance and reliability of equipment. This assessment will include a physical condition
assessment of existing assets at all three WRFs and will build upon the information gathered under the
high-level condition assessment performed under Task 2.4.
Up to 7 ENGINEER staff, representing civil, structural, mechanical, electrical and I&C, will perform the
field visits at the three WRF5 over a period of 5 days. The need for any specific field testing (e.g.
automated ultrasonic testing, coating adhesion tests, corrosion tests) would be identified following the
high-level condition assessment in Task 2.4. ENGINEER will prepare a project- and task -specific health &
safety plan prior to conducting field visits.
Task 3.1.3 Asset Data Analysis and Submission
ENGINEER will collate and review the asset data collected and will perform final quality control checks
on the data. A draft asset data set in MS Excel will be issued to the City for review ahead of the Asset
Data Review Meeting.
ENGINEER will facilitate a half-day Asset Data Review Meeting with the City to review the results of the
inventory survey and condition assessment. The City will provide comments and proposed edits, and the
ENGINEER will update and provide a final data set.
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Task 3.1.4 Asset Risk Assessment and Replacement Forecasting
ENGINEER will develop expected useful life for the assets based on typical industry data for City review
and will update the expected useful life based on the City's experience and assumptions. Using these
expected useful life estimates, the asset ages and conditions, ENGINEER will calculate remaining useful
life (RUL) for the assets and the likelihood of failure score for the risk assessment. ENGINEER will utilize a
combination of MS Excel spreadsheets and PowerBI tools to conduct this assessment and create the risk
model spreadsheet.
ENGINEER will develop consequence of failure scoring criteria and provide the draft for City review.
ENGINEER will facilitate a 2 -hour workshop to discuss the risk assessment methodology and the
consequence of failure criteria. ENGINEER will update the criteria to incorporate comments from the
City. ENGINEER will assign a consequence of failure score for each asset and provide the results to the
City for review and comment. Following the receipt of comments, ENGINEER will finalize the risk
assessment to score asset risk for each asset and submit the risk assessment for City review.
ENGINEER will incorporate any final comments on the risk assessment from the City and use the results
to adjust the remaining life of the assets. ENGINEER will forecast when assets need to be replaced and
provide to City for review. ENGINEER will incorporate any changes in the final risk model spreadsheet
and submit to the City.
Task 3.1.5 Field Testing
An allowance will be held for potential field testing needs identified as a result of the detailed condition
assessment. These may include automated ultrasonic testing, coating adhesion tests, or corrosion tests.
A $25,000 allowance is included for field testing services. ENGINEER will provide a scope/fee breakdown
for City authorization before proceeding with the work.
Task 3.2 Update Record Drawings
Task 3.2.1 Site Survey
ENGINEER will perform a topographic, tree and utility survey of up to 3 WRF sites for the entire parcel of
each facility. Survey will include all above -ground improvements, visible utilities, 50' X 50' elevation grid,
and changes in grade. The surveys will be the basis for the site plans developed under Task 3.2.3.
Task 3.2.2 Subsurface Utility Engineering (SUE)
Since it is not feasible to define the scope of SUE services needed until other decisions are made (e.g.
WRF consolidation) and information becomes available (e.g. through data request of historical records),
ENGINEER will perform SUE services on an allowance basis. SUE information will be used to confirm as -
built condition and confirm utilities in areas where there may be unclear or missing as -built data based
on ENGINEER review of what is available and input from City staff.
The types of services the ENGINEER may provide include:
Subsurface utility locations performed using non-destructive methods.
Soft digs / potholes at critical locations (e.g. utility congestion, unknowns, explore unclear items
of record drawings).
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A $25,000 allowance is included for SUE services. ENGINEER will provide a scope/fee breakdown
for City authorization before proceeding with the work.
Task 3.2.3 Updated Record Drawings
ENGINEER will organize existing record drawings into a consolidated PDF file for each of the 3 WRFs.
Each PDF will include a Table of Contents / Index and will be bookmarked for easy navigation. As a part
of each drawing set, ENGINEER will develop a current as -built site plan for each WRF confirmed by
surveying and limited SUE investigations performed in previous tasks. The site plans will contain notes
that direct users to the best / most recent drawings for information on various facilities and unit
processes.
As a part of this task, ENGINEER will perform a comparison of the impervious area of each WRF's
Environmental Resource Permit to the existing site impervious area and will document the findings.
For budgeting purposes, it is assumed that up to two site plan sheets will be developed under this task
to illustrate the current site layout condition at each of the 3 WRFs. In addition, the process flow
diagrams and hydraulic profiles developed under Task 3.4 will be included in the record drawing sets.
Three full-size (24"x36") hard copies of each WRF's new record drawing sets will be produced and
submitted. Drawing sets in electronic format will also be submitted so that they can be updated after
future projects. The record drawing sets are for reference purposes only and will not be signed and
sealed by ENGINEER.
Task 3.3 Operations & Maintenance Manuals / Operating Protocols
ENGINEER will review existing O&M manuals and operating protocols and conduct interviews with City
staff to better understand the existing O&M procedures, ease of use, and challenges. ENGINEER will
prepare an inventory list of all available O&M manuals and operating protocols, then perform an
assessment with the goal of identifying what is outdated in each manual/ procedure. This list will be
submitted to the City, then discussed at one of the regularly occurring progress meetings to select the
items to be updated.
For the selected O&M manuals and operating protocols to be updated, ENGINEER will develop updates
and incorporate details into the existing O&M manuals and operating protocols to reflect upgrades
made since the manuals were originally written. Updated O&M manuals will be "operator -centric" with
a focus on day-to-day operation. Process chapters may include Process Overview, Operational
Procedures, Key Performance Indicators (KPIs), and Process Troubleshooting. Updated O&M manuals
will be delivered in PDF format with bookmarks for easy navigation, with select custom -developed
content also provided in Word format so they can be modified as needed by the City in the future. As an
O&M manual update is completed, ENGINEER will meet with the Chief Operator of the plant to explain
the O&M manual content and navigation of the manual. ENGINEER will create a roadmap for integration
of key O&M guides with the future CMMS to drive consistency and recordability of O&M, but the O&M
manuals will not be connected to the CMMS at this point.
The extent of the ENGINEER's effort to update O&M manuals will be driven by decisions made in other
tasks (e.g. WRF consolidation), determining the necessity and City preference of updating an O&M
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manual of a WRF asset that may be taken offline, and the variability in the volume and file quality of
O&M manuals and operating procedures to be updated. If during execution it is found that additional
resources are necessary, that will be included in BV's recommendations. In some cases, a complete re-
do of an item may be required due to quality of original manual, outdated information, or to support a
future condition. Therefore, due to the undefined nature of this work, ENGINEER proposes to perform
this task on an allowance basis so that the budget can be utilized on work that will provide the best
value and most reasonable focus in the context of other decisions. An allowance of $40,000 is included
for this task. ENGINEER will provide a scope/fee breakdown for City authorization before proceeding
with the work.
Task 3.4 Hydraulic Profile Model Development and Evaluation
ENGINEER will complete a hydraulic assessment of each WRF with the goal of identifying current and
future hydraulic constraints.
Task 3.4.1 Hydraulic Profile Tool Development
ENGINEER will develop a hydraulic profile spreadsheet calculation tool for each WRF, using ENGINEER's
proprietary Excel -based model. The hydraulic profile will consist of all major liquid treatment process
components including the headworks, primary treatment (Marshall Street, East and Northeast WRFs), 5 -
Stage Bardenpho biological nutrient removal (BNR) process, secondary clarifiers, filters, and chlorine
contact chambers.
ENGINEER will review record drawings to define the physical attributes of each process unit and
connecting conveyances as required to develop the hydraulic model. Record drawings will be referenced
for information needed for developing the hydraulic profile (basin sizes, weir elevations, pipe diameters,
channel sizes, etc.) but will also be coupled with field data collected in the previous condition
assessment and survey tasks.
Task 3.4.2 Pumping Station Hydraulic Assessments
ENGINEER will perform a hydraulic assessment of the following pumps/pump stations. ENGINEER will
develop the system curves and assess the capacity of the pump stations based on the existing pump
curves and suction/discharge and evaluate that for the existing conditions and future flows and loads.
Findings and conclusions resulting from the hydraulic assessments will be documented in the Existing
System Evaluation Technical Memorandum developed under Task 3.13.
East WRF
Screw lift pumps to convey mixed liquor to the oxidation ditches
Filter feed pumps
Return Activated Sludge (RAS) and Waste Activated Sludge (WAS) pump station
Effluent pump system
High service pumps
Plant drain pumps
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Influent pumps
Primary sludge pumps
Filter feed pumps
Reuse transfer pumps
Some sludge handling pumps such as sludge feed pumps
Centrifuge / belt filter press (BFP) feed pumps
RAS/WAS pump station
IR pump station
Effluent pump system
High service pumps
Plant drain pumps
Northeast WRF*
Submersible oxidation ditch feed pumps
Screw lift oxidation ditch feed pumps
Filter effluent pumps
Some sludge handling pumps
RAS/WAS pump station
Effluent pump system
High service pumps
Plant drain pumps
*The Northeast WRF does not have IR pumps - IR flows by gravity.
Task 3.4.3 Hydraulic Analysis of Existing and Projected Future Flow Conditions
The hydraulic profile tool will be used to evaluate the existing facility under projected future flow
conditions developed under Task 2.1, including minimum, average, maximum month, and peak hour
flow conditions. Hydraulic analyses will be performed for up to 4 flow conditions including minimum,
average day, and peak hourly flows.
Any projected hydraulic issues for the flow conditions modeled will be identified and summarized in the
Existing System Evaluation Technical Memorandum developed under Task 3.13. Based on the hydraulic
limitations, ENGINEER will identify the hydraulic elements that require improvements necessary to
enhance plant hydraulics to handle current and future flow scenarios and minimize potential for
overflows within the WRFs under projected flow conditions. A summary of the potential improvement
needs identified will be documented in the Existing System Evaluation Technical Memorandum
developed in Task 3.13. Areas identified for potential improvement will be discussed with City as part of
the associated workshop in Task 3.13.
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Task 3.4.4 Hydraulic Profile and Process Flow Diagram Drawing Development
ENGINEER will develop a hydraulic profile drawing for each of the 3 WRFs in AutoCAD which will
illustrate the hydraulic conditions under each of the flow conditions noted above. ENGINEER will
prepare a PDF of the model showing all inputs and results and provide to the City. These 3 newly
developed drawing sheets will be included as part of the record drawing sets of Task 3.2.3.
Task 3.5 Treatment Process Model Update & Evaluation
ENGINEER will develop, calibrate, and apply BioWin treatment process models to evaluate treatment
processes at the three WRFs, starting with model files previously developed by Jones Edmunds. The
aspects to be evaluated include:
Treatment capacity
Redundancy
Class I reliability
Ability to meet certain flows (e.g. AADF, ADMM, MD, and PHF)
Operability
Maintainability
The treatment processes to be evaluated include:
Headworks (grit characterization study, influent sampling)
Equalization
BNR
Aeration
Primary Clarifiers/Filters
Secondary Clarifiers
Biosolids/ Residuals Management (heating, digesters, dewatering, disposal, thickening, other
residuals grit screening and scum)
Filters
RAS/WAS pump station
Disinfection
Chemical — e.g. storage for disinfection.
Odor Control — at headworks and biosolids handling facilities.
Drainage/ Pumping/ Reuse - in -plant reuse, plant drain pump stations, tank drainage.
Task 3.5.1 Existing Facility and Operations Data Collection
ENGINEER will collect the information necessary to define the physical attributes of each process unit as
required to verify / update the process models. This includes the review of documentation (i.e. reports,
record drawings) required to identify relevant dimensions of tanks and the number / size / capacity of
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various treatment process equipment, etc. for the additional information not already gathered during
the hydraulic evaluation performed in the previous task. ENGINEER will also collect operational and lab
data needed to develop and calibrate the models.
Task 3.5.2 Data Analysis from Special Sampling
ENGINEER will develop sampling and testing protocols needed to determine influent and effluent
fractions. The sampling and testing protocols will be submitted to the City as a deliverable for the City's
implementation. An allowance will be held for potential ENGINEER support of sampling and testing
needs identified and agreed upon by the City. A $20,000 allowance is included for sampling and testing
services, which will be conducted by a certified laboratory who is approved by the City. The resulting
data will be reviewed by ENGINEER for use in the process modeling work described in this scope of
services. ENGINEER will provide a scope/fee breakdown for City authorization before proceeding with
the work.
Task 3.5.3 BioWin Model Development, Calibration and Verification
ENGINEER will update and validate the existing Northeast WRF and Marshall Street WRF BioWin models
(Jones Edmunds, 2011) and the East WRF BioWin model (Jones Edmunds, 2019), which will be used to
assess current treatment and future treatment alternatives. ENGINEER will calibrate each of the BioWin
models to a level that is appropriate for system -wide planning using data provided by the City. BioWin
calibration results will be provided to the City staff for review and approval before using for future
planning.
ENGINEER will use data from a month of relatively stable influent loading conditions and operations to
calibrate the model. Steady-state model calibration will be performed. Following model calibration,
ENGINEER will use a different month of data to verify model performance. There are varying levels of
steady-state calibration for the activated sludge models which are generalized as follows (WERF, 2003):
Level 1— Software default values used for the state variables and kinetic parameters.
Level 2 — Historical average data from specific WRF used to adjust state variables for steady-
state calibration.
Level 3 — Specific fractionation sampling data from specific WRF used to further adjust and
confirm state variables. May also involve full -state stress testing.
Level 4 — Specific testing for specific WRF to adjust kinetic parameter. Nitrification rate testing is
most common.
Level 3 BioWin model calibration will be performed for each WRF.
Task 3.5.4 Existing Treatment Capacity Evaluation and Process Optimization
ENGINEER will evaluate the treatment capacity of the existing WRFs for the projected flows and Toads at
2050 and permitted treatment capacity using the calibrated BioWin models and desktop calculations. A
process -by -process treatment capacity evaluation will be performed for the processes listed in Task 3.5
to identify the adequacy of treatment capacity in each unit process for treating future flows and loads,
and identification of processes that need expansion or improvement. In addition, ENGINEER will identify
process optimization opportunities. A summary of the potential improvement needs identified will be
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documented in the Existing System Evaluation Technical Memorandum developed in Task 3.13. Areas
identified for potential improvement will be discussed with City as part of the associated workshop in
Task 3.13.
Task 3.5.5 Process Flow Diagram Drawing Development
ENGINEER will prepare a process flow diagram sheet for each of the 3 WRFs. These newly developed
drawing sheets will be included as part of the record drawing sets of Task 3.2.3.
Task 3.6 Instrumentation & Controls Evaluation
ENGINEER's Instrumentation & Controls (I&C) engineer will participate in a meeting with City staff
(including representatives from City SCADA group) to discuss the current issues and proposed needs
relevant to the monitoring and controls systems at the WRFs. ENGINEER will conduct a high-level review
of the existing WRFs' monitoring and control systems focusing on the condition, applicability,
functionality, and appropriateness of the physical instruments (e.g. flow meters, dissolved oxygen
probes, level indicators, etc.) and overall process control methodology.
ENGINEER will evaluate the need for improvements or additional online instrumentation for increasing
the BNR process efficiency and reliability such as ammonia, nitrate, oxidation-reduction potential (ORP),
ortho-P analyzers.
In performing this task, ENGINEER will coordinate with the City's ongoing WRF SCADA Master Plan
project. Findings and recommendations will be documented in the Existing System Evaluation Technical
Memorandum in Task 3.13.
Task 3.7 Electrical Evaluation
ENGINEER's electrical engineer will conduct an assessment of the overall electrical distribution system at
each WRF, focusing on the following aspects:
Electrical distribution system and backup power system configuration from the perspective of
functionality, reliability, safety, and expandability
High-level assessment of the adequacy of the emergency backup power system capacity
Together with information gathered in the condition assessments, this review will identify potential
optimizations to the facility -wide electrical system configuration and to identify other future electrical
projects (e.g. rehab and retrofit) needed to maintain existing equipment / facilities.
Findings and recommendations will be documented in the Existing System Evaluation Technical
Memorandum in Task 3.13.
Task 3.8 Staffing Evaluation
ENGINEER will perform an O&M staffing evaluation to determine whether City's WRFs are adequately
staffed and assess whether opportunities exist for staffing improvements. ENGINEER will evaluate the
information gathered during data collection (job descriptions, organization charts, etc.) and conduct
interviews with City staff to compare existing conditions to regulatory requirements (e.g. staffing
licensure), industry best practices for quantities of personnel per shift for operations and maintenance
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tasks, best practices for cross -training of O&M staff among WRFs to provide flexibility and backup.
Under this evaluation, a special focus will be given to staff retention, training, instrumentation
technicians, outsourcing, and recommending an appropriate balance of automation vs. manual
operation and the maintenance thereof. Findings and recommendations will be documented in the
Existing System Evaluation Technical Memorandum in Task 3.13.
Task 3.9 CMMS Evaluation
ENGINEER will review current WRF asset management and data management systems and procedures,
and the City's ongoing or proposed future improvements to these systems and procedures. ENGINEER
will review the current and planned improvements and identify options to maintain consistency with
industry best practices for asset management and data management/use systems, including predictive
analytics solutions.
ENGINEER will review existing Oracle Works Asset Management (WAM) system to understand
existing:
Asset hierarchy
Work requests, work history
Inspection types, categories
Quality of data — data completeness
ENGINEER will hold two 2 -hour workshops with system administrators and two 2 -hour
workshops with end users to better understand system usability, challenges, opportunities for
improvements, etc. Workshops may be split across multiple days. ENGINEER will also perform
two ride along visual observations of maintenance activities to help understand mobile
requirements, materials management, and work management activities in the field.
ENGINEER will identify key functional and technical requirements including high-level
requirements for desired integrations with third party software such as SCADA, GIS, Finance,
Utility Billing, etc.
ENGINEER will provide up to three recommended software solutions based on ENGINEER's
understanding of City's needs and requirements. ENGINEER will coordinate introductions and
demonstrations with recommended software vendor staff to be conducted outside of the WRF
Master Plan project.
ENGINEER will provide recommendations for system enhancements or system replacements
along with recommended improvements to data maintenance, business processes, and
operations to integrate recommended improvements into regular maintenance activities.
The results of the CMMS evaluation will be included in the Existing System Evaluation Technical
Memorandum in Task 3.13.
Task 3.10 Building / Facilities Assessment
ENGINEER will provide a cursory review of occupiable buildings at the WRFs with respect to structural
integrity, weathertightness, suitability for current and planned usage, and compliance with current life
safety codes. Hurricane (Category 5) protection plant -wide for operations and shelter for personnel
facilities will be considered.
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While industrial areas are not required to be accessible to persons with disabilities, all areas that should
be accessible e.g. office/administration areas, will be assessed for compliance. Special attention will be
given to feasibility and space requirements for locker rooms, training/conference rooms, and equipment
storage areas.
The basis of review will be the current codes including:
2020 Florida Building Code, Building, 7th Edition
2020 Florida Building Code, Existing Building, 7th Edition
2020 Florida Building Code, Energy Conservation, 7th Edition
ICC 500-2014 Standard for the Design and Construction of Storm Shelters
Various ANSI Standards for tornado, hurricane, and extreme straight-line wind
The results of the Building / Facilities Assessment will be documented in the Existing System Evaluation
Technical Memorandum in Task 3.13.
Task 3.11 Energy and Chemical Use Baselines
ENGINEER will define a breakdown of the chemical and energy use at each WRF and a breakdown of the
chemical end energy use by unit process, to the extent such information is available. This information
will be used to identify potential high -impact areas for reducing chemical and energy consumption
throughout the WRF and will also serve as baseline data to determine projected impacts to chemical and
energy use associated with the process improvement alternatives that are evaluated. The development
of the chemical and energy use baseline data will also support the identification of process areas where
chemical and energy use monitoring improvements should be considered.
Chemical Use Baseline - ENGINEER will gather and review historical chemical use information for
each existing process component throughout the WRF and develop a summary table that
documents a breakdown of the chemical consumption by each process component. The draft
table that summarizes the breakdown of chemical use by each process component will be
provided to the City for review and comment. This effort will build upon other City studies
related to chemical storage, quantities, and locations. Consideration will be given to potential
future technologies which may or may not require the use of certain chemicals.
Energy Use Baseline — ENGINEER will develop an energy use baseline table that documents the
estimated breakdown of energy use by each process component. This information will be used
to support the WRFs master planning efforts.
Task 3.12 Security Evaluations (Physical & Cyber)
ENGINEER will review available relevant information from prior WRF security assessments and update
and expand upon it, including the identification of gaps in the current facility and practices compared to
prior recommendations and the City's goals for security.
ENGINEER's physical security specialist will conduct a site visit to each WRF to review current conditions,
interview City staff, and evaluate compliance with the City security standards and industry best
practices.
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ENGINEER's physical security specialist will identify the areas of highest vulnerability. Aspects and
features that will be considered include fencing, camera coverage, security monitoring, and defense
zones (public areas, employee areas and high -security areas).
ENGINEER will coordinate with the SCADA Master Plan team to not overlap with work already being
performed under the SCADA Master Plan. ENGINEER will perform up to 40 hours of cybersecurity
services which may include activities such as review of policies, procedures and implementation of best
practices, baselining the SCADA system and change control program, disaster recovery of the SCADA
system, and a staff skills assessment.
ENGINEER will prepare a project- and task -specific health & safety plan prior to conducting field visits.
Findings and recommendations from the security assessments will be compiled into the Existing System
Evaluation Technical Memorandum in Task 3.13.
Task 3.13 Existing System Evaluation - Technical Memorandum & Review
Meeting
ENGINEER will develop the Existing System Evaluation Technical Memorandum summarizing the results
of the various WRF assessments performed in previous subtasks under Task 3. The objective of the
memorandum is to describe the existing facilities and systems, summarize the current state or capability
of the existing facilities and systems, and identify any issues or limitations that may affect each facility or
system's ability to provide reliable long-term treatment either at the current capacity or an expanded
capacity. A review meeting will be held to discuss the draft Existing System Evaluation Technical
Memorandum then the final version will be submitted after City comments are addressed.
Task 4.0 Evaluation of Future Improvements
Under Task 4, the future planning strategies selected in Task 2 will be further evaluated to select the
long-term future system -wide configuration and operation strategy around which to base CIP
development, followed by evaluations to identify the specific improvement projects to be
recommended as part of the CIP.
Task 4.1 Sustainability -Related Improvements
Task 4.1.1 Sustainability / Resiliency Assessment
The results of the efforts performed in previous tasks will be built upon to consider potential options
and opportunities to further enhance the sustainability of the City's WRFs for the community. ENGINEER
will perform a triple bottom line sustainability assessment (considering social, environmental, and
economic factors). This will include consideration of the City's long-term goals and vision for the WRFs,
and sustainability assessments for the future alternatives. ENGINEER proposes to leverage the Envision
sustainability rating system and criteria as a guide for evaluating and comparing the sustainability
aspects of future alternatives. The results of this assessment will be incorporated into the Future
Improvements Technical Memorandum in Task 4.6.
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Task 4.1.2 Coastal Hazards Resiliency Improvements Planning
ENGINEER will develop coastal hazards resiliency improvement plans based on strategies for mitigating
or adapting to coastal hazards, as defined by the efforts described in Task 2.4. The results of the coastal
hazard resiliency improvement planning efforts, including resulting recommended improvements, will
be documented in a technical brief, which will be included as an appendix to the Future Improvements
Technical Memorandum developed in Task 4.6.
The coastal hazards resiliency improvements planning efforts will support the City in selecting specific
mitigation or adaptation activities and improvements for each WRF with consideration of maintaining
consistency with the overall system -wide goals and strategies. The type of mitigation or adaptation
activities and improvements that may be considered include:
Emergency response planning
Barriers around key assets (flood walls and portable dams — operational / response action items)
Elevated electrical equipment
Emergency generators / redundant power evaluation
Bolted down chemical tanks
Redundancy and hardening for the overall wastewater system network
Where applicable, the Envision sustainability rating system and criteria will also be used to guide the
evaluations and comparison of the sustainability aspects of each option.
Task 4.1.3 Alternative Energy Sources Evaluation
ENGINEER will assess the feasibility and applicability of alternative energy sources for the WRFs. Viable
renewable energy considerations will primarily focus on the following:
Solar energy (thermal heating, both active and passive, and photovoltaic [PV])
Rooftop solar panels
Candidates for open areas, such as land available at the Northeast WRF
Biogas / combined heat and power system
ENGINEER will also provide a cursory review of the potential for other renewable energy generation,
storage, and management technologies, which may include the following:
Water (hydropower or tidal)
Wind power
Geothermal (electricity generation or heating and cooling)
Battery energy storage systems
Microgrid energy management application
Electrical vehicle charging stations
Digester Gas Utilization
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Possibility of recovering energy from effluent lines such as the one from NEWRF to EWRF.
A feasibility assessment will be performed with a focus on solar energy systems at the WRFs. This
assessment will consider the goals and criteria provided by the City and include:
Utilization of the latest solar PV software package (typically PVsyst) to evaluate the viability of
solar at each WRF including the potential for rooftop installations, land-based systems, and
floating solar options.
Economic analysis of each option including order of magnitude costs. To include CAPEX, OPEX
and Return on Investment (ROI, payback) for each option.
Net metering considerations.
Description of potential facilities, conceptual layout, electrical distribution system modifications
required, and permit considerations.
An analysis of energy cost savings based on the resulting changes in on-peak/off-peak utility
power usage and demand charge impacts. The estimated payback period will be determined for
the solar PV concept based on the order of magnitude cost and O&M costs, and estimated
energy cost savings. Non-financial impacts will also be documented as part of the feasibility
assessment, including criteria such as sustainability goals and related public relations and
improved plant reliability.
Consultation with the Envision Sustainability Guidance Manual for renewable energy
considerations.
Recommended improvements resulting from the alternative energy sources evaluation will be
presented in the Future Improvements Technical Memorandum developed in Task 4.6.
Task 4.2 Energy & Chemical Optimization Improvements
Based on the energy and chemical usage baseline data gathered during Task 3.11, this task will identify
which areas and processes of the WRFs use the most chemicals and energy, then evaluate those
processes to identify opportunities for optimization.
Task 4.2.1 Energy Optimization
ENGINEER will perform an evaluation of opportunities for energy savings through changes in equipment
or operations at the WRFs. This evaluation will focus on the high-energy cost equipment and unit
processes and may result in the following types of recommendations:
Replacement of existing equipment with more energy-efficient equipment
Modifying or replacing existing processes to reduce energy consumption
Addition of variable frequency drives and other instrumentation and controls enhancements to
improve energy efficiency of equipment and processes
Adjustment of operating strategies to improve efficiency
Automating the processes, potentially including:
Process aeration system based on dissolved oxygen and ammonia -based aeration
control (ABAC).
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Return activated sludge and internal recycle flow.
This evaluation will involve the following steps:
1. Screening of Opportunities for Energy Optimization — ENGINEER will perform a high-level
assessment of operational / equipment changes with good potential to yield energy -cost
savings. ENGINEER will develop and submit a list of the potential opportunities with a
conceptual description of the required changes and designation as high / medium / low
potential for cost -savings. At one of the regularly occurring progress meetings, ENGINEER will
discuss with City staff the list of potential opportunities and select the most attractive
opportunities for further analysis.
2. Technical and Cost Savings Analyses - ENGINEER will perform technical and cost analyses of the
alternatives selected for further analysis in the prior step. The technical analysis will support the
development of conceptual implementation requirements for the alternatives along with the
estimated improvements in energy efficiencies. ENGINEER may use BioWin to evaluate
alternatives related to the biological processes at each WRF, as applicable. Operating data from
the WRFs will be used for this evaluation. The cost analysis will include development of
conceptual -level cost opinions (Class 5 per AACE), estimation of operational cost impacts, and
calculation of projected energy and related cost savings. An estimated payback period will be
determined for each selected alternative. ENGINEER has budgeted for performing a cost
analysis on up to 6 selected alternatives.
Task 4.2.2 Chemical Optimization
ENGINEER will assess opportunities for cost -savings and operational improvements through
optimization of chemical use, including:
The WRFs use carbon source and metal salt for phosphorus removal. The carbon source is an
industrial waste product that is delivered with varying strength. This makes the process controls
challenging. ENGINEER will evaluate replacing this carbon source with a glycerin -based carbon
source (i.e. Micro C). First, ENGINEER will evaluate the BNR processes at the WRFs to reduce the
need for carbon source. An automated carbon source feed approach will be developed to
prevent under and overdosing.
Alum feed systems will be evaluated for the WRFs that currently use alum. Similar to the carbon
source evaluation, the priority will be the process optimization using BioWin to eliminate alum
use. If not possible, an automated alum feed control approach will be identified to prevent
under and overdosing of alum.
Effluent chlorination and dichiorination feed system will be evaluated to optimize the chemical
use.
Considerations for material delivery optimizations such as buying chemicals in bulk, Targe tanks
vs. smaller tanks, and cost impacts.
This task will utilize information gained from the City's ongoing project evaluating the storage and
handling of chemicals across the various WRF sites.
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Recommended improvements resulting from the Energy & Chemical Optimization Improvements
evaluation will be presented in the Future Improvements Technical Memorandum developed in Task
4.6.
Task 4.3 Biosolids System Improvements - Alternative Evaluations
Once an agreed path forward has been established, ENGINEER will develop the Biosolids Strategic Plan.
The Biosolids Strategic Plan will detail the process used to establish the preferred management practices
and will build on the memoranda developed during the project. The Biosolids Strategic Plan will address
schedule implications, identify potential regulatory triggers, identify applicable pilot testing or
demonstration projects, and address potential project delivery methods. In particular, the Biosolids
Strategic Plan will discuss potential impacts of PFAS regulations and potential strategies that could be
implemented. A draft Biosolids Strategic Plan will be developed and submitted for review and comment.
A Final Biosolids Strategic Plan will be developed based on feedback from the City.
The Biosolids Strategic Plan will be discussed during the Future Improvements Workshop in Task 4.6,
and will be memorialized (may be an attachment) in the Technical Memorandum that follows.
Task 4.4 Future System Configuration Alternatives and Selection Workshop
Based on the shortlisted future planning strategies selected in Task 2 and the subsequent improvements
evaluations performed in Task 4, ENGINEER will develop a draft matrix of the potential future system-
wide configurations. Each potential future system -wide configuration will be made up of a combination
of the shortlisted strategies from Task 2 related to WRF consolidation, effluent disposal, biosolids, as
well as identified sustainability, and optimization improvements. The draft matrix will be submitted for
input from the City along with ENGINEER's recommendation of 3 future system -wide configurations for
evaluation. Upon City's concurrence, ENGINEER will perform an evaluation of life cycle cost for the 3
alternatives and comparison of non -economic factors, including sustainability, consistency with City
goals, risks, etc.
ENGINEER will conduct a workshop with the City for the purpose of selecting the long-term future
system -wide configuration around which to base CIP development. During the workshop, ENGINEER will
present the conclusions and recommendations regarding the evaluation of alternative long-term future
system -wide configurations. ENGINEER will lead a discussion of the alternatives and their overall
alignment with the City's vision and priorities. An objective of this workshop is to achieve selection of
the future system -wide configuration around which to base the identification of necessary process /
facility improvements and the subsequent CIP development. ENGINEER will develop an agenda to
support the workshop and document the discussions and decisions of the workshop in meeting minutes.
The minutes prepared for this workshop will be of sufficient detail to capture how and why decisions are
made and thoroughly document the decision-making process.
Task 4.5 WRF Improvements - Alternative Evaluations
Based on the selected future system -wide configuration and other improvement needs at the WRFs
identified through prior evaluations in Task 3 (such as condition assessment, hydraulic modeling
evaluation, process model evaluation), ENGINEER will develop and submit a list of identified needs and
review the needs list with City to select the needs that require evaluation of alternatives in order to
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identify the best approach to addressing the needs. This task includes an allowance of $150,000 for
alternative evaluations which is intended to be sufficient to cover up to 10 evaluations of moderate
complexity. The scope of alternatives evaluation will be refined based on prior tasks as agreed with the
City before ENGINEER proceeds with evaluations. ENGINEER will provide a scope/fee breakdown for City
authorization before proceeding with the work.
Alternatives evaluations will be performed and may involve selecting between different process
approaches to address a need, different equipment technologies, etc. Evaluation criteria will generally
include life cycle cost, ease of operation and maintenance, ease of implementation, regulatory
considerations, and safety. The evaluations may be related to:
Hydraulics
Unit -by -unit treatment processes
Site safety / security
Automation
Constructability, sequencing, and maintenance of plant operations (MOPO)
Pilot testing for items such as new wastewater processes (e.g. BNR) or carbon source addition
(i.e. Micro C)
ENGINEER will develop the evaluations (assumed 2 alternatives being compared in each evaluation) and
produce a summary comparison table for each evaluation. These evaluations will also include
conceptual layout figures, sizing, and process flow diagrams as needed to arrive at a recommended
alternative. Note further studies may be recommended which would be identified as projects in the
WRF Master Plan (Task 5). The alternatives evaluations performed will be documented in the Future
Improvements Technical Memorandum developed under Task 4.6.
Task 4.6 Future Improvements — Workshop & Technical Memorandum
ENGINEER will conduct a workshop with City staff to discuss the evaluations and preliminary
recommendations forthcoming from Task 4 with the goal of gaining the City's concurrence on the
improvements to be recommended in the WRF Master Plan. The goal is to develop the facility -wide
improvement plan options and determine which option best meets the City's goals and needs for the
WRFs. The workshop will include the following:
Overview of the 3 facility -wide improvement plan options.
Review of capital and O&M costs for each option.
Review of social and environmental (sustainability) considerations assessment and the climate
variability / coastal hazards assessment.
Preliminary implementation planning and schedule for each option.
Discussions to define recommended facility -wide improvement plan for each WRF.
The process to arrive at these decisions is a hybrid of performing unit process evaluations to support the
criteria established during Task 2 and defining improvements projects (without evaluations performed
on them during Task 4) to meet those same criteria.
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ENGINEER will develop a technical memorandum presenting the results of evaluations performed in
Task 4. This will also include a summary of all recommended improvements at the WRFs forthcoming
from evaluations in Tasks 2, 3, and 4. Some of the recommendations will reflect decisions already made
with the City in prior tasks, and some will reflect ENGINEER's preliminary recommendations based on
evaluations performed in Task 4. The Future Improvements Technical Memorandum will be submitted
in draft for review by and discussion with the City.
The draft Future Improvements Technical Memorandum will be updated to address the City's
comments and decisions, then the Final Technical Memorandum will be submitted to the City.
Task 5.0 Capital Improvement Planning & Master Plan
Development
ENGINEER will prepare a capital improvement program and master plan report for the WRF planning
efforts. The wastewater treatment analyses and planning efforts from previous tasks will be
consolidated to provide an overall WRF Master Plan.
Task 5.1 Opinions of Probable Project Costs
ENGINEER will develop planning level cost opinions (in 2022 dollars) and will identify assumptions for
the variety of types of improvements that will be recommended as part of the WRF Master Plan. Costs
will include capital construction costs, net present value (NPV), O&M costs and monetized risk costs. The
cost information will be added to the CIP (capital improvement program) spreadsheet tool (see Task 5.2)
to support the calculation and organization of CIP project costs. Tables will be prepared to summarize
cost information for the proposed improvement projects.
ENGINEER will review recent bid tabulations for similar improvement projects constructed in the City's
system, other local utilities, and the ENGINEER's cost library to develop unit costs for the recommended
improvements identified in previous tasks. Encumbrance strategies will be customized to meet the City's
needs and standards and broken up between planning / design /construction phases. Additionally,
inflation rates will be included to adjust cost estimates for long-term projects. These will be input into
the iCIP tool (see Task 5.2) and can be easily updated by the City, even after the WRF Master Plan is
completed.
Task 5.2 Integrated Capital Improvement Planning (iCIP)
The final recommended improvement projects from the WRF Master Plan will be combined with
projects from the Wastewater Collection System Master Plan and Water Master Plan to develop a single
consolidated utilities CIP. The consolidated CIP will consist of the following:
iCIP Spreadsheet — A consolidated CIP spreadsheet listing all projects along with project name,
triggers, cost (engineering and construction) and other pertinent information. This spreadsheet
will include an encumbrance and cash flow schedule throughout the planning horizon. The
spreadsheet will be designed to be adaptable and allow the City to make quick updates to the
quantities, costs, and scheduling of the CIP projects.
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iCIP Dashboard — ENGINEER will connect the iCIP spreadsheet to PowerBI to use as a
communication tool for the City's non -project managers. The iCIP dashboard will be included as
part of the Utility Management Platform (Task 5.7).
Task 5.3 Project Sheets and Business Case Forms
ENGINEER will create a summary sheet / business case form for each project recommended as part of
the WRF Master Plan that catalogs key information regarding the project concept, scope and
description, project trigger, objective and benefit, cost breakdown (NPV, capital costs, O&M cost
impacts and monetized risk costs) and other considerations. Maps or figures will also be included for
reference purposes. The Project Sheets will be included in an appendix to the Master Plan Report and
incorporated as part of the iCIP dashboard.
Task 5.4 CIP Project Prioritization and Scheduling
ENGINEER will use its Risk Informed Planning Methodology to evaluate the business cases for the
different improvement projects recommended as part of the WRF Master Plan. The Risk Informed
Planning Methodology consists of the following major steps:
1. Define Levels of Service (from Task 1) and Risks (from Task 2)
2. Business Case Development (Task 5)
3. Alternatives Optimization
The iCIP Spreadsheet Tool risk section will include analysis of each project's ability to meet the City's
desired levels of service by understanding the risk reduction for each project. The risk reduction will be
determined by scoring risks before and after the project is completed. The risk is calculated by taking
the likelihood of failure multiplied by the consequence of failure. Once the before and after risks are
determined, the iCIP Spreadsheet Tool will schedule projects to maximize the risk reduction per dollar
spent while maintaining project timing and budget constraints.
ENGINEER will assess the results of the risk analysis to determine the most cost-effective and least -risk
scenario. That scenario will determine the project implementation schedule.
Task 5.5 CIP Schedule Validation Workshop
A workshop will be conducted with the City's staff to review the projects list. The justification for each
project will be reviewed and discussed, as well as the priority ranking for each project as compared to
previously identified evaluation criteria. Opinions of probable project cost, the proposed
implementation schedule and the project triggers will also be reviewed. During the workshop the
ENGINEER will also work with the City to balance the cash flow.
Task 5.6 Site Utilization Planning
Following the CIP Schedule Validation Workshop, City's concurrence on all the future improvements that
will be reflected in the WRF Master Plan, and establishment of projected timing, ENGINEER will develop
up to 6 conceptual site plans sheets in Bluebeam for each site and each planning year. The intent is to
show the future layout of each WRF site once site space becomes utilized (or available) through the
implementation of CIP projects (e.g. construction / demolition of structures) so that the City is aware of
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which areas on the site are reserved for some specific future need. Special attention will be given to
optimize space on each site while also planning for future needs (some of which may be far out in the
planning horizon). Parking for equipment vendors, employees, and visitors will be included on the site
plans as well as maintenance storage facilities. Results of sea level rise studies performed in previous
tasks and flooding evaluations will also be considered when developing the site plans. These site layouts
will be submitted in electronic format.
Task 5.7 Utility Management Platform (Dashboards)
ENGINEER will support the City with fast and easy ways to monitor triggers by developing a PowerBl-
based Utility Management Platform. This is a compilation of static spreadsheet tools and dashboards
created throughout the WRF Master Plan project used for visualization of key performance indicators
(KPIs) that monitor system conditions, project triggers and presentation of data in a dynamic and easy to
understand manner. ENGINEER will group these dashboards into the Utility Management Platform for
easy access and reference.
ENGINEER will assist the City with storing the spreadsheets on the City's services and connecting the
online dashboards so the data system conditions can be updated easily. The City's portfolio of WRF CIP
and R&R projects will be brought together in the Utility Management Platform as a powerful tool to
facilitate the decision-making process.
Task 5.8 Draft WRF Master Plan Report
ENGINEER will document the project in a draft WRF Master Plan report. The report will summarize the
final versions of the various technical memoranda prepared and the outcomes of the various workshops
during previous phases of work. The report will describe the evaluations performed and the resulting
recommendations. The report will provide year by year recommendations for system and facility
improvements between 2021 and 2050. System maps and figures to support the recommendations and
summarize the proposed improvements will be provided. One electronic copy of the draft WRF Master
Plan report will be provided. The updated various models and CIP planning tools will also be provided
with the draft report.
Task 5.9 Draft Master Plan Workshop
A workshop will be held to review the Draft WRF Master Plan report and to discuss City comments,
which will be incorporated into the final report. ENGINEER will prepare agenda and minutes. The
minutes prepared for this workshop will be of sufficient detail to capture how and why decisions are
made and thoroughly document the decision-making process.
Additionally, ENGINEER will prepare a presentation of the Draft Master Plan and co -deliver (if needed)
with the City Public Utilities Department to City Management.
Task 5.10 Final Master Plan Report
ENGINEER will incorporate comments from the draft report review workshop and update the WRF
Master Plan report to address these comments. Three hard copies and one electronic copy of the final
report will be provided to the City.
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Task 5.11 CIP Prioritization Spreadsheets Training
ENGINEER will provide a 3 -hour training on the construction and use of the iCIP Spreadsheet Tool. The
time will be focused on custom tutorials created by the ENGINEER for training users from the City on
how the tool was created, how to use the spreadsheet, and how to maintain/update the spreadsheet.
Task 6.0 Project Management, Administration and Quality
Control
Task 6.1 Project Management & Administration
ENGINEER will perform general administrative duties associated with the project, including project set-
up, resource management, progress monitoring, scheduling, general correspondence, office
administration, and invoicing. ENGINEER will maintain an accurate project documentation, filing, and
project cost accounting system throughout the project. ENGINEER will prepare a progress report to
accompany each invoice. Early in the project ENGINEER will create an externally facing SharePoint site
for the City and ENGINEER teams to access and share project documents. The Fee for Project
Management and Administration services is based on the estimated project duration of 24 months.
Task 6.2 Progress Meetings
Informal weekly project progress meetings will be conducted with the City PM to discuss general project
updates. It is assumed that ENGINEER will have up to 3 attendees at each weekly progress meeting.
ENGINEER will prepare an activity log and summary notes of discussion points for the weekly PM
meetings.
Monthly, 2 -hour progress meetings with a larger group from both City and ENGINEER (up to 6
professionals have been budgeted per meeting) will be conducted to keep the larger team abreast on
the project status and discuss progress, information needs, and lookaheads. ENGINEER will prepare
agendas and meeting minutes for each monthly progress meeting for distribution to all attendees. The
monthly progress meeting minutes will be of sufficient detail so that those unable to attend can read
the minutes and know exactly what was discussed, action items, assignments, to-do's, decisions made,
decisions to be made, etc.
Focused workshops and the project Kickoff Meeting are covered in other tasks.
Task 6.3 Quality Assurance / Quality Control
ENGINEER will maintain continuous control over the quality of all its work efforts. This will include
oversight and review by the lead technical engineer, operations specialist, project manager and other
technical staff, the time for which is included in the budget for other tasks. Under this task, ENGINEER
will develop the QA/QC Plan with provisions that are ISO 9000 -compliant and will oversee its
implementation.
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Deliverables
A comprehensive list of deliverables is included in the following table.
Task
Task 1: Level of Service & Goal Setting
Deliverable
1. Preliminary Data Request
2. Kickoff Meeting Agenda and Minutes
3. Goal Setting Workshop Agenda and Minutes
4. Data Catalog Spreadsheet
Task 2: Identify Future WRF Strategies -
Defining Planning Scenarios
5. Population, Flow, and Load Projections (Excel format)
6. Climate Variability/ Vulnerability Workshop Agenda and
Minutes
7. Draft planning scenarios matrix
8. Public Involvement Materials (as -needed)
9. Project- and task -specific health & safety plan for condition
assessment field visits
10. Biosolids Screening Criteria Memorandum
11. Biosolids Management Practices and Technologies, Visioning,
and Initial Screening Workshop- Workshop Agenda and
Minutes
12. Future WRF Strategies Technical Memorandum
13. Future WRF Strategies - Workshop Agenda and Minutes
14. Future WRF Strategies - PowerPoint Presentation
Task 3: Existing System Evaluation
15. Data Inventory Collection Plan (Draft and Final)
16. Condition Assessment Guide (Draft and Final)
17. Project- and task -specific health & safety plan for all Task 3
field visits
18. Asset Data Set (MS Excel, Draft and Final)
19. Consequence of Failure Scoring Criteria (Draft and Final)
20. Final Risk Model Spreadsheet
21. Updated Record Drawings
22. Survey and SUE Data and Files
23. O&M Manuals and Operating Protocols Inventory List
24. Updated O&M Manuals
25. Updated Operating Protocols
26. Hydraulic Profile Model
27. Sampling and Testing Protocols
28. Treatment Process BioWin Model, Calibration Results
29. Chemical Use Baseline Table
30. Energy Use Baseline Table
31. Existing System Evaluation Technical Memorandum (Draft
and Final)
32. Existing System Evaluation - Workshop Agenda and Minutes
Task 4: Evaluation of Future Improvements
33. List of Opportunities for Energy Optimization
34. Biosolids System Evaluation Framework and Decision Criteria
35. Matrix of Potential Future System -wide Configurations
36. Biosolids Strategic Plan (Draft & Final)
37. Future Improvements Technical Memorandum (Draft and
Final)
38. Future System Configuration Alternatives and Selection
Workshop - Workshop Agenda and Minutes
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Meetings & Workshops
A comprehensive list of meetings and workshops is included in the following table.
Task
Task 1: Level of Service & Goal Setting
39. Future Improvements - Workshop Agenda and Minutes
Task 5: Capital Improvement Planning &
40. iCIP Spreadsheet Tool
Master Plan Development
41. Project Prioritization Risk Model (spreadsheet)
Task 4: Evaluation of Future Improvements
42. CIP Schedule Validation Workshop Agenda and Minutes
Task 5: Capital Improvement Planning &
Master Plan Development
43. Utility Management Platform
Task 6: Project Management,
Administration and Quality Control
44. WRF Master Plan Report (Draft and Final)
45. Draft Report Workshop Agenda and Minutes
46. Draft Master Plan PowerPoint Presentation
47. iCIP Prioritization Spreadsheet Tool Training Presentation
Slides and Tutorials
Task 6: Project Management,
48. Weekly Progress Meetings Activity Log and Notes
Administration and Quality Control
49. Monthly Progress Meetings Agendas and Minutes
50. Progress Reports to Accompany Each Invoice
Meetings & Workshops
A comprehensive list of meetings and workshops is included in the following table.
Task
Task 1: Level of Service & Goal Setting
Meeting/ Workshop
1. Kickoff Meeting
2. Goal Setting Workshop
Task 2: Identify Future WRF Strategies -
Defining Planning Scenarios
3. Climate Variability/ Vulnerability Workshop
4. Effluent Management (Strategy Development) Workshop
5. Biosolids Screening Criteria Meeting
6. Biosolids Management Practices and Technologies, Visioning,
and Initial Screening Workshop
7. Future WRF-Strategies Workshop
Task 3: Existing System Evaluation
8. Data Inventory Collection and Condition Assessment Guide
Meeting
9. Asset Data Review Meeting
10. Consequence of Failure Scoring Criteria Workshop
11. Updated O&M Manual Meeting
12. Instrumentation & Controls (I&C) Meeting with City SCADA
staff
13. CMMS Evaluation Workshop #1
14. CMMS Evaluation Workshop #2
15. Existing System Evaluation Review Meeting
Task 4: Evaluation of Future Improvements
16. Future System Configuration Alternatives and Selection -
Workshop
17. Evaluation of Future Improvements - Workshop
Task 5: Capital Improvement Planning &
Master Plan Development
18. CIP Schedule Validation Workshop
19. Draft Report Workshop
20. Hydraulic and BioWin Model Training
21. iCIP Prioritization Spreadsheet Tool Training
Task 6: Project Management,
Administration and Quality Control
22. Weekly PM Meetings
23. Monthly Progress Meetings
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* ENGINEER's scope of work for security evaluations is intended to support the City in identifying potential areas to
improve upon security and maintain consistency with best practices. ENGINEER does not assume responsibility for the
health, safety, and security of the WRFs, City staff, or visitors. ENGINEER is not responsible or liable for actions of any third
party. By providing this assessment ENGINEER does not represent or warrant that City's physical or cyber security plans are
adequate to protect against or prevent all safety, security, or cybersecurity risks, regardless of whether such risks are
foreseeable.
II. DESIGN PHASE (if applicable):
Not applicable.
III. FINAL DESIGN PHASE (if applicable):
Not applicable.
IV. BIDDING PHASE (if applicable):
Not applicable.
V. CONSTRUCTION PHASE (if applicable):
Not applicable.
3. PROJECT GOALS:
Develop a Master Plan for the City's three Water Reclamation Facilities.
4. FEES:
See Attachment A.
This price includes all labor and expenses anticipated to be incurred by Black & Veatch for the
completion of these tasks in accordance with Professional Services Method "A" — Hourly Rate,
for a fee not to exceed Two Million, Seven Hundred Forty -Eight Thousand, Ninety -Eight Dollars
($2,748,098).
No permit application fees are anticipated for this project.
5. SCHEDULE:
The project is to be completed in 24 months from issuance of notice -to -proceed (NTP). The
complete project schedule is included as Attachment D.
6. STAFF ASSIGNMENT:
The City's staff assignments to this project include:
Kaylynn Price
Jeremy Brown, P.E.
Richard Gardner, P.E.
Glenn Daniel
Project Manager
Utilities Engineering Manager
Public Utilities Director
Public Utilities WWCS, WD, WP Manager
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Jason Jennings
Michael Flanigan
Kervin St. Aimie
Michael Gilliam
Public Utilities WET Manager
Public Utilities Assistant Manager
Public Utilities Assistant Maintenance
Manager
Public Utilities Infrastructure Maintenance
Manager
The ENGINEER's staff assignments to this project include:
Rafael E. Frias III, P.E.
Andy Westfall, P.E., ENV SP
Amanda Schwerman, P.E.
Rebecca Oliva, P.E., BCEE, ENV SP, PMP
Matt Azarian
Jo Ann Jackson, P.E.
Timur Deniz, Ph.D., P.E., BCEE
Kathryn McGrath
Associate Vice President
Client Services Director
Project Manager
Project Administration & Controls
Staff Engineer
Technical Specialist, One Water Practice Leader
Wastewater Process Lead
Operations Lead
7. CORRESPONDENCE/REPORTING PROCEDURES:
Consultant's project correspondence shall be directed to:
Amanda Schwerman with copies to Rebecca Oliva.
All City project correspondence shall be directed to:
Kaylynn Price with copies to Richard Gardner and Jeremy Brown.
8. INVOICING/FUNDING PROCEDURES:
City Invoicing Code: _3277327-530100-96664
For work performed, invoices shall be submitted monthly to:
Attn: Brooke Freeman, Accountant
City of Clearwater, Engineering Department
PO Box 4748
Clearwater, Florida 33758-4748.
Contingency services will be billed as incurred only after written authorization provided by the
City to proceed with those services.
9. INVOICING PROCEDURES:
At a minimum, in addition to the invoice amount(s) the following information shall be provided
on all invoices submitted on the Work Order:
1. Purchase Order, Project and Invoice Numbers and Contract Amount.
2. The time period (begin and end date) covered by the invoice.
3. A short narrative summary of activities completed in the time period.
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4. Contract billing method — Lump Sum or Hourly Rate.
5. If Lump Sum, the percent completion, amount due, previous amount earned and total
earned to date for all tasks (direct costs, if any, shall be included in lump sum amount).
6. If Hourly Rate, hours, hourly rates, names of individuals being billed, amount due,
previous amount earned, the percent completion, total earned to date for each task and
other direct costs (receipts will be required for any single item with a cost of $50 or
greater or cumulative monthly expenses greater than $100).
7. If the Work Order is funded by multiple funding codes, an itemization of tasks and
invoice amounts by funding code.
10. CONSIDERATIONS:
Consultant acknowledges the following:
1. The Consultant named above is required to comply with Section 119.0701, Florida
Statutes, where applicable.
2. All City directives shall be provided by the City Project Manager.
3. "Alternate equals" shall not be approved until City Project Manager agrees.
4. All submittals must be accompanied by evidence each has been internally checked for
QA/QC before providing to City.
5. Consultants/Contractors are not permitted to use City -owned equipment (i.e. sampling
equipment, etc.).
6. Documents posted on City website must ADA accessible.
11. ADDITIONAL CONSIDERATIONS:
All work orders should include considerations for the following:
1. Sea Level Rise and Flood Resilience, as applicable.
2. Submittal of a Critical Path Method (CPM) Schedule(s).
3. Submittal of a Project Catalog with the following items, as appropriate:
a. Data requests, assumptions, critical correspondence, meeting agenda, sign -in
sheets, meeting minutes, document comment -response log(s), technical
memorandum/reports, addenda, progress reports, regulatory correspondence,
and other project -related documents.
b. If construction project, also include design plans, conformed plans, change
orders, field orders, RFIs, work change directives, addenda, progress reports,
shop drawing and progress submittals, as-builts, record drawings, and other
project -related documents such as O&M manuals and warranty information.
c. At the conclusion of the project, ENGINEER will combine this information into a
Project Catalog and submit to the City for review and comment.
4. Arc Flash labeling requirements:
a. All electrical designs and construction shall adhere to NFPA 70 E "Standard for
Electrical Safety in the Workplace".
b. Updated calculations of Fault and Arc Flash, and provisions for new or updated
Arc Flash equipment labeling shall be included in the contract documents.
Consultant Work Order
Page 39 of 44 Revised: 2/8/2021
Black & Veatch
CONSULTANT WORK ORDER
Water Reclamation Facility Master Plan
17 -0007 -UT
City of Clearwater
12. SPECIAL CONSIDERATIONS:
None.
13. SIGNATU' S:
PREPARED BY:
Rafael E. F
Associate Vice esident
Black & Veatch
Date
APPROVED BY:
Tara Kivett, P.E.
City Engineer
City of Clearwater
Date
Consultant Work Order Page 40 of 44 Revised: 2/8/2021
Black & Veatch
ATTACHMENT "A"
CONSULTANT WORK ORDER - PROJECT FEES TABLE
Water Reclamation Facility Master Plan
17 -0007 -UT
City of Clearwater
CONSULTANT WORK ORDER
PROJECT FEES TABLE
Task
Task
Subconsultant
Services
Labor
Total
1.0 Level of Service & Goal Setting
1.1 Kickoff Meeting
$11,860
$11,860
1.2 Goal Setting Workshop
$13,696
$13,696
1.3 Data Collection and Review
$16,588
$16,588
Total 1.0
$42,144
2.0 Identify Future WRF Strategies - Defining
Planning Scenarios
2.1 Flow Projections
$15,538
$15,538
2.2 Load Projections
$26,978
$26,978
2.3 Regulatory Review and Emerging
Issues
$16,848
$16,848
2.4 Climate Variability / Coastal Hazards
Vulnerability Assessment
$81,530
$14,786
$96,316
2.5 Condition Assessment (High -Level)
$14,780
$14,780
2.6 WRF Consolidation Evaluation
$102,146
$102,146
2.7 Effluent Management (Strategy
Development)
$42,940
$42,940
2.8 Biosolids Management Strategy
Development
$92,788
$92,788
2.9 Future WRF Strategies - Workshop &
Technical Memorandum
$43,132
$43,132
*
2.10 Public Involvement Support
$15,000
$15,000
Total 2.0
$466,466
3.0 Existing System Evaluation
3.1 Condition Assessment (Detailed)
$27,706
$145,066
$172,772
3.2 Update Record Drawings
$93,176
$28,916
$122,092
*
3.3 Operations & Maintenance Manuals /
Operating Protocols
$37,468
$37,468
3.4 Hydraulic Profile Model Development
and Evaluation
$37,730
$89,916
$127,646
3.5 Treatment Process Model Update &
Evaluation
$174,192
$174,192
3.6 Instrumentation & Controls Evaluation
$25,998
$25,998
3.7 Electrical Evaluation
$29,402
$29,402
3.8 Staffing Evaluation
$20,334
$20,334
Consultant Work Order
Page 41 of 44
Revised: 2/8/2021
Black & Veatch
ATTACHMENT "A"
CONSULTANT WORK ORDER - PROJECT FEES TABLE
Water Reclamation Facility Master Plan
17 -0007 -UT
City of Clearwater
Task
Task
Subconsultant
Services
Labor
Total
3.9 CMMS Evaluation
$69,148
$69,148
3.10 Building / Facilities Assessment
$17,626
$17,626
3.11 Energy and Chemical Use Baselines
$27,324
$27,324
3.12 Security Evaluations (Physical &
Cyber)
$28,198
$28,198
3.13 Existing System Evaluation -
Technical Memorandum & Review Meeting
$35,850
$35,850
Total 3.0
$888,050
4.0 Evaluation of Future Improvements
4.1 Sustainability -Related Improvements
$128,690
$50,620
$179,310
4.2 Energy & Chemical Optimization
Improvements
$60,948
$60,948
4.3 Biosolids System Improvements -
Alternative Evaluations
$24,378
$24,378
4.4 Future System Configuration
Alternatives and Selection Workshop
$7,148
$7,148
*
4.5 WRF Improvements - Alternative
Evaluations
$149,942
$149,942
4.6 Future Improvements - Workshop &
Technical Memorandum
$33,932
$33,932
Total 4.0
$455,658
5.0 Capital Improvement Planning & Master Plan
Development
5.1 Opinions of Probable Project Costs
$34,522
$34,522
5.2 Integrated Capital Improvement
Planning (iCIP)
$31,506
$31,506
5.3 Project Sheets and Business Case
Forms
$67,380
$67,380
5.4 CIP Project Prioritization and
Scheduling
$45,060
$45,060
5.5 CIP Schedule Validation Workshop
$16,488
$16,488
5.6 Site Utilization Planning
$18,836
$18,836
5.7 Utility Management Platform
(Dashboards)
$43,522
$43,522
5.8 Draft WRF Master Plan Report
$50,572
$50,572
5.9 Draft Master Plan Workshop
$16,584
$16,584
5.10 Final Master Plan Report
$15,094
$15,094
5.11 CIP Prioritization Spreadsheets
Training
$14,658
$14,658
Total 5.0
$354,222
Consultant Work Order
Page 42 of 44
Revised: 2/8/2021
Black & Veatch
ATTACHMENT "A"
CONSULTANT WORK ORDER — PROJECT FEES TABLE
Water Reclamation Facility Master Plan
17 -0007 -UT
City of Clearwater
Task
Task
Subconsultant
Services
Labor
Total
6.0 Project Management, Administration and
Quality Control
6.1 Project Management & Administration
$71,674
$71,674
6.2 Progress Meetings
$174,179
$174,179
6.3 Quality Assurance / Quality Control
$12,740
$12,740
Total 6.0
$258,593
SUBTOTAL, LABOR AND SUB -CONTRACTORS:
$383,832
$2,081,301
$2,465,133
7.0
Permit Fees
$0
8.0
Other Direct Costs (prints, photocopies, postage, etc.)
(Not applicable to lump sum Work Orders)
$33,138
9.0
10% Contingency
$249,827
GRAND TOTAL:
$2,748,098
*Include Allowance -Based Tasks/ SubTasks
Consultant Work Order
Page 43 of 44 Revised: 2/8/2021
Black & Veatch
ATTACHMENT "B"
CONSULTANT WORK ORDER — CITY DELIVERABLES
Water Reclamation Facility Master Plan
17 -0007 -UT
City of Clearwater
CONSULTANT WORK ORDER
CITY DELIVERABLES
1. FORMAT:
The design plans shall be compiled utilizing the following methods:
1. City of Clearwater CAD standards.
2. Datum: Horizontal and Vertical datum shall be referenced to North American
Vertical Datum of 1988 (vertical) and North American Datum of 1983/90
(horizontal). The unit of measurement shall be the United States Foot. Any deviation
from this datum will not be accepted unless reviewed by City of Clearwater
Engineering/Geographic Technology Division.
2. DELIVERABLES:
The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20' unless
approved otherwise. Upon completion the consultant shall deliver all drawing files in digital
format with all project data in Autodesk Civil 3D file format.
NOTE: If approved deviation from Clearwater CAD standards are used the Consultant shall
include all necessary information to aid in manipulating the drawings including either PCP, CTB
file or pen schedule for plotting. The drawing file shall include only authorized fonts, shapes, line
types or other attributes contained in the standard release of Autodesk, Inc. software. All block
references and references contained within the drawing file shall be included. Please address
any questions regarding format to Mr. Tom Mahony, at (727) 562-4762 or email address
Tom.Mahony@myClearwater.com.
All electronic files (including CAD and Specification files) must be delivered upon completion of
project or with 100% plan submittal to City of Clearwater.
Consultant Work Order Page 44 of 44 Revised: 2/8/2021
Exhibit B
CITY OF CLEARWATER - WATER RECLAMATION FACILITIES MASTER PLAN
City Project No. 17 -0007 -UT; BV Project No. 408831; RFQ #07-21
ENGINEER: Black & Veatch Corporation
Job Classification
Burdened Hourly Rate
CADD Technician / Graphics 1
$100
CADD Technician / Graphics 11
$120
Sr. Technician / Sr. Graphics
$138
Sr. Designer
$154
Clerical
$86
Administrative Assistant
$100
Sr. Technical Editor
$146
Project Accountant
$107
Project Controls / Scheduler
$115
Sr. Project Controls / Scheduler
$188
Engineer/Scientist Intern
$63
Staff Engineer/Scientist I
$108
Staff Engineer/Scientist I1
$115
Staff Engineer/Scientist III
$128
Project Engineer/Scientist 1
$140
Project Engineer/Scientist II
$155
Sr. Engineer/Scientist I
$170
Sr. Engineer/Scientist II
$195
Sr. Engineer/Scientist III
$209
Engineering Manager
$207
Sr. Engineering Manager
$224
Project Architect I
$140
Project Architect II
$174
Sr. Architect
$207
Cost Estimator
$155
Sr. Cost Estimator
$190
Operations Specialist
$173
Sr. Operations Specialist
$224
Resident Inspector 1
$134
Resident Inspector II
$155
Sr. Resident Inspector
$190
Safety Specialist
$220
Construction Manager
$224
Sr. Construction Manager
$258
Project Manager
$224
Sr. Project Manager
$242
Project Director
$284
Vice President
$315
Technical Specialist
$207
Sr. Technical Specialist
$242
Technical Expert
$275
Sr. Technical Expert
$295
Billing rates are subject to escalation, as mutually agreed, 1 year after the contract date. Expenses will
be compensated separate from billing rates.
Black & Veatch
7/1/2021
RFQ #07-21, Exhibit C
STANDARD TERMS AND CONDITIONS
S.1 DEFINITIONS. Uses of the following terms are interchangeable as referenced: "vendor, contractor,
consultant, supplier, proposer, company, parties, persons", "purchase order, PO, contract,
agreement", "city, Clearwater, agency, requestor, parties", "bid, proposal, response, quote".
S.2 INDEPENDENT CONTRACTOR. It is expressly understood that the relationship of Contractor to
the City will be that of an independent contractor. Contractor and all persons employed by
Contractor, either directly or indirectly, are Contractor's employees, not City employees.
Accordingly, Contractor and Contractor's employees are not entitled to any benefits provided to
City employees including, but not limited to, health benefits, enrollment in a retirement system, paid
time off or other rights afforded City employees. Contractor employees will not be regarded as City
employees or agents for any purpose, including the payment of unemployment or workers'
compensation. If any Contractor employees or subcontractors assert a claim for wages or other
employment benefits against the City, Contractor will defend, indemnify and hold harmless the City
from all such claims.
S.3 SUBCONTRACTING. Contractor may not subcontract work under this Agreement without the
express written permission of the City. If Contractor has received authorization to subcontract work,
it is agreed that all subcontractors performing work under the Agreement must comply with its
provisions. Further, all agreements between Contractor and its subcontractors must provide that
the terms and conditions of this Agreement be incorporated therein.
S.4 ASSIGNMENT. This Agreement may not be assigned either in whole or in part without first
receiving the City's written consent. Any attempted assignment, either in whole or in part, without
such consent will be null and void and in such event the City will have the right at its option to
terminate the Agreement. No granting of consent to any assignment will relieve Contractor from
any of its obligations and liabilities under the Agreement.
S.5 SUCCESSORS AND ASSIGNS, BINDING EFFECT. This Agreement will be binding upon and
inure to the benefit of the parties and their respective permitted successors and assigns.
S.6 NO THIRD PARTY BENEFICIARIES. This Agreement is intended for the exclusive benefit of the
parties. Nothing set forth in this Agreement is intended to create, or will create, any benefits, rights,
or responsibilities in any third parties.
S.7 NON- EXCLUSIVITY. The City, in its sole discretion, reserves the right to request the materials or
services set forth herein from other sources when deemed necessary and appropriate. No
exclusive rights are encompassed through this Agreement.
S.8 AMENDMENTS. There will be no oral changes to this Agreement. This Agreement can only be
modified in a writing signed by both parties. No charge for extra work or material will be allowed
unless approved in writing, in advance, by the City and Contractor.
S.9 TIME OF THE ESSENCE. Time is of the essence to the performance of the parties' obligations
under this Agreement.
S.10 COMPLIANCE WITH APPLICABLE LAWS.
a. General. Contractor must procure all permits and licenses, and pay all charges and fees
necessary and incidental to the lawful conduct of business. Contractor must stay fully informed
of existing and future federal, state, and local laws, ordinances, and regulations that in any
manner affect the fulfillment of this Agreement and must comply with the same at its own
expense. Contractor bears full responsibility for training, safety, and providing necessary
equipment for all Contractor personnel to achieve throughout the term of the Agreement. Upon
request, Contractor will demonstrate to the City's satisfaction any programs, procedures, and
other activities used to ensure compliance.
b. Drug -Free Workplace. Contractor is hereby advised that the City has adopted a policy
establishing a drug-free workplace for itself and those doing business with the City to ensure
the safety and health of all persons working on City contracts and projects. Contractor will
1
RFQ #07-21, Exhibit C
STANDARD TERMS AND CONDITIONS
S.11
require a drug-free workplace for all Contractor personnel working under this Agreement.
Specifically, all Contractor personnel who are working under this Agreement must be notified
in writing by Contractor that they are prohibited from the manufacture, distribution,
dispensation, possession, or unlawful use of a controlled substance in the workplace.
Contractor agrees to prohibit the use of intoxicating substances by all Contractor personnel,
and will ensure that Contractor personnel do not use or possess illegal drugs while in the course
of performing their duties.
c. Federal and State Immigration Laws. Contractor agrees to comply with the Immigration
Reform and Control Act of 1986 (IRCA) in performance under this Agreement and to permit the
City and its agents to inspect applicable personnel records to verify such compliance as
permitted by law. Contractor will ensure and keep appropriate records to demonstrate that all
Contractor personnel have a legal right to live and work in the United States.
(i) As applicable to Contractor, under this provision, Contractor hereby warrants to the City
that Contractor and each of its subcontractors will comply with, and are contractually
obligated to comply with, all federal immigration laws and regulations that relate to their
employees (hereinafter "Contractor Immigration Warranty").
(ii) A breach of the Contractor Immigration Warranty will constitute as a material breach of this
Agreement and will subject Contractor to penalties up to and including termination of this
Agreement at the sole discretion of the City.
(iii) The City retains the legal right to inspect the papers of all Contractor personnel who provide
services under this Agreement to ensure that Contractor or its subcontractors are
complying with the Contractor Immigration Warranty. Contractor agrees to assist the City
in regard to any such inspections.
(iv) The City may, at its sole discretion, conduct random verification of the employment records
of Contractor and any subcontractor to ensure compliance with the Contractor Immigration
Warranty. Contractor agrees to assist the City in regard to any random verification
performed.
(v) Neither Contractor nor any subcontractor will be deemed to have materially breached the
Contractor Immigration Warranty if Contractor or subcontractor establishes that it has
complied with the employment verification provisions prescribed by Sections 274A and
274B of the Federal Immigration and Nationality Act.
d. Nondiscrimination. Contractor represents and warrants that it does not discriminate against
any employee or applicant for employment or person to whom it provides services because of
race, color, religion, sex, national origin, or disability, and represents and warrants that it
complies with all applicable federal, state, and local laws and executive orders regarding
employment. Contractor and Contractor's personnel will comply with applicable provisions of
Title VII of the U.S. Civil Rights Act of 1964, as amended, Section 504 of the Federal
Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. § 12101 et seq.), and
applicable rules in performance under this Agreement.
SALES/USE TAX, OTHER TAXES. Contractor is responsible for the payment of all taxes including
federal, state, and local taxes related to or arising out of Contractor's services under this
Agreement, including by way of illustration but not limitation, federal and state income tax, Social
Security tax, unemployment insurance taxes, and any other taxes or business license fees as
required. If any taxing authority should deem Contractor or Contractor employees an employee of
the City, or should otherwise claim the City is liable for the payment of taxes that are Contractor's
responsibility under this Agreement, Contractor will indemnify the City for any tax liability, interest,
and penalties imposed upon the City.
The City is exempt from paying state and local sales/use taxes and certain federal excise taxes
and will furnish an exemption certificate upon request.
2
RFQ #07-21, Exhibit C
STANDARD TERMS AND CONDITIONS
S.12 AMOUNTS DUE THE CITY. Contractor must be current and remain current in all obligations due
to the City during the performance of services under the Agreement. Payments to Contractor may
be offset by any delinquent amounts due the City or fees and charges owed to the City.
S.13 OPENNESS OF PROCUREMENT PROCESS. Written competitive proposals, replies, oral
presentations, meetings where vendors answer questions, other submissions, correspondence,
and all records made thereof, as well as negotiations or meetings where negotiation strategies are
discussed, conducted pursuant to this Invitation to Bid (ITB), shall be handled in compliance with
Chapters 119 and 286, Florida Statutes.
Proposals or replies received by the City pursuant to this ITB are exempt from public disclosure
until such time that the City provides notice of an intended decision or until 30 days after opening
the proposals, whichever is earlier. If the City rejects all proposals or replies pursuant to this ITB
and provides notice of its intent to reissue the ITB, then the rejected proposals or replies remain
exempt from public disclosure until such time that the City provides notice of an intended decision
concerning the reissued ITB or until the City withdraws the reissued ITB. A proposal or reply shall
not be exempt from public disclosure longer than 12 months after the initial City notice rejecting all
proposals or replies.
Oral presentations, meetings where vendors answer questions, or meetings convened by City staff
to discuss negotiation strategies, if any, shall be closed to the public (and other proposers) in
compliance with Chapter 286 Florida Statutes. A complete recording shall be made of such closed
meeting. The recording of, and any records presented at, the exempt meeting shall be available to
the public when the City provides notice of an intended decision or until 30 days after opening
proposals or final replies, whichever occurs first. If the City rejects all proposals or replies pursuant
to this ITB and provides notice of its intent to reissue the ITB, then the recording and any records
presented at the exempt meeting remain exempt from public disclosure until such time that the City
provides notice of an intended decision concerning the reissued ITB or until the City withdraws the
reissued ITB. A recording and any records presented at an exempt meeting shall not be exempt
from public disclosure longer than 12 months after the initial City notice rejecting all proposals or
replies.
In addition to all other contract requirements as provided by law, the contractor executing
this agreement agrees to comply with public records law.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS, Rosemarie Call, phone: 727-562-4092 or Rosemarie.Call(c�mvclearwater.com,
600 Cleveland Street, Suite 600, Clearwater, FL 33755.
The contractor's agreement to comply with public records law applies specifically to:
a) Keep and maintain public records required by the City of Clearwater (hereinafter "public
agency") to perform the service being provided by the contractor hereunder.
b) Upon request from the public agency's custodian of public records, provide the public agency
with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided for in Chapter 119, Florida
Statutes, as may be amended from time to time, or as otherwise provided by law.
c) Ensure that the public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the contractor does not transfer the
records to the public agency.
3
RFQ #07-21, Exhibit C
STANDARD TERMS AND CONDITIONS
d) Upon completion of the contract, transfer, at no cost, to the public agency all public records in
possession of the contractor or keep and maintain public records required by the public agency
to perform the service. If the contractor transfers all public records to the public agency upon
completion of the contract, the contractor shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. If the
contractor keeps and maintains public records upon completion of the contract, the contractor
shall meet all applicable requirements for retaining public records. All records stored
electronically must be provided to the public agency, upon request from the public agency's
custodian of public records, in a format that is compatible with the information technology
systems of the public agency.
e) A request to inspect or copy public records relating to a public agency's contract for services
must be made directly to the public agency. If the public agency does not possess the
requested records, the public agency shall immediately notify the contractor of the request and
the contractor must provide the records to the public agency or allow the records to be
inspected or copied within a reasonable time.
f) The contractor hereby acknowledges and agrees that if the contractor does not comply with
the public agency's request for records, the public agency shall enforce the contract provisions
in accordance with the contract.
g) A contractor who fails to provide the public records to the public agency within a reasonable
time may be subject to penalties under Section 119.10, Florida Statutes.
h) If a civil action is filed against a contractor to compel production of public records relating to a
public agency's contract for services, the court shall assess and award against the contractor
the reasonable costs of enforcement, including reasonable attorney fees, if:
1. The court determines that the contractor unlawfully refused to comply with the public
records request within a reasonable time; and
2. At least eight (8) business days before filing the action, the plaintiff provided written
notice of the public records request, including a statement that the contractor has not
complied with the request, to the public agency and to the contractor.
i) A notice complies with subparagraph (h)2. if it is sent to the public agency's custodian of public
records and to the contractor at the contractor's address listed on its contract with the public
agency or to the contractor's registered agent. Such notices must be sent by common carrier
delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or
shipping paid by the sender and with evidence of delivery, which may be in an electronic format.
A contractor who complies with a public records request within eight (8) business days after the
notice is sent is not liable for the reasonable costs of enforcement.
S.14 AUDITS AND RECORDS. Contractor must preserve the records related to this Agreement for five
(5) years after completion of the Agreement. The City or its authorized agent reserves the right to
inspect any records related to the performance of work specified herein. In addition, the City may
inspect any and all payroll, billing or other relevant records kept by Contractor in relation to the
Agreement. Contractor will permit such inspections and audits during normal business hours and
upon reasonable notice by the City. The audit of records may occur at Contractor's place of
business or at City offices, as determined by the City.
4
RFQ #07-21, Exhibit C
STANDARD TERMS AND CONDITIONS
S.15 BACKGROUND CHECK. The City may conduct criminal, driver history, and all other requested
background checks of Contractor personnel who would perform services under the Agreement or
who will have access to the City's information, data, or facilities in accordance with the City's current
background check policies. Any officer, employee, or agent that fails the background check must
be replaced immediately for any reasonable cause not prohibited by law.
S.16 SECURITY CLEARANCE AND REMOVAL OF CONTRACTOR PERSONNEL. The City will
have final authority, based on security reasons: (i) to determine when security clearance of
Contractor personnel is required; (ii) to determine the nature of the security clearance, up to and
including fingerprinting Contractor personnel; and (iii) to determine whether or not any individual or
entity may provide services under this Agreement. If the City objects to any Contractor personnel
for any reasonable cause not prohibited by law, then Contractor will, upon notice from the City,
remove any such individual from performance of services under this Agreement.
S.17 DEFAULT.
a. A party will be in default if that party: (i) is or becomes insolvent or is a party to any voluntary
bankruptcy or receivership proceeding, makes an assignment for a creditor, or there is any
similar action that affects Contractor's capability to perform under the Agreement; (ii) is the
subject of a petition for involuntary bankruptcy not removed within sixty (60) calendar days; (iii)
conducts business in an unethical manner or in an illegal manner; or (iv) fails to carry out
any term, promise, or condition of the Agreement.
b. Contractor will be in default of this Agreement if Contractor is debarred from participating in
City procurements and solicitations in accordance with the City's Purchasing Policy and
Procedures Manual.
c. Notice and Opportunity to Cure. In the event a party is in default then the other party may,
at its option and at any time, provide written notice to the defaulting party of the default. The
defaulting party will have thirty (30) days from receipt of the notice to cure the default; the thirty
(30) day cure period may be extended by mutual agreement of the parties, but no cure period
may exceed ninety (90) days. A default notice will be deemed to be sufficient if it is reasonably
calculated to provide notice of the nature and extent of such default. Failure of the non -
defaulting party to provide notice of the default does not waive any rights under the Agreement.
d. Anticipatory Repudiation. Whenever the City in good faith has reason to question
Contractor's intent or ability to perform, the City may demand that Contractor give a written
assurance of its intent and ability to perform. In the event that the demand is made and no
written assurance is given within five (5) calendar days, the City may treat this failure as an
anticipatory repudiation of the Agreement.
S.18 REMEDIES. The remedies set forth in this Agreement are not exclusive. Election of one remedy
will not preclude the use of other remedies. In the event of default:
a. The non -defaulting party may terminate the Agreement, and the termination will be effective
immediately or at such other date as specified by the terminating party.
b. The City may purchase the services required under the Agreement from the open market,
complete required work itself, or have it completed at the expense of Contractor. If the cost of
obtaining substitute services exceeds the contract price, the City may recover the excess cost
by: (i) requiring immediate reimbursement to the City; (ii) deduction from an unpaid balance
due to Contractor; (iii) collection against the proposal and/or performance security, if any; (iv)
collection against liquidated damages (if applicable); or (v) a combination of the
aforementioned remedies or other remedies as provided by law. Costs includes any and all,
fees, and expenses incurred in obtaining substitute services and expended in obtaining
reimbursement, including, but not limited to, administrative expenses, attorneys' fees, and
costs.
5
RFQ #07-21, Exhibit C
STANDARD TERMS AND CONDITIONS
c. The non -defaulting party will have all other rights granted under this Agreement and all rights
at law or in equity that may be available to it.
d. Neither party will be liable for incidental, special, or consequential damages.
S.19 CONTINUATION DURING DISPUTES. Contractor agrees that during any dispute between the
parties, Contractor will continue to perform its obligations until the dispute is settled, instructed to
cease performance by the City, enjoined or prohibited by judicial action, or otherwise required or
obligated to cease performance by other provisions in this Agreement.
S.20 TERMINATION FOR CONVENIENCE. The City reserves the right to terminate this Agreement in
part or in whole upon thirty (30) calendar days' written notice.
S.21 TERMINATION FOR CONFLICT OF INTEREST Florida Statutes Section 112. Pursuant to F.S.
Section 112, the City may cancel this Agreement after its execution, without penalty or further
obligation, if any person significantly involved in initiating, securing, drafting, or creating the
Agreement for the City becomes an employee or agent of Contractor.
S.22 TERMINATION FOR NON -APPROPRIATION AND MODIFICATION FOR BUDGETARY
CONSTRAINT. The City is a governmental agency which relies upon the appropriation of funds
by its governing body to satisfy its obligations. If the City reasonably determines that it does not
have funds to meet its obligations under this Agreement, the City will have the right to terminate
the Agreement without penalty on the last day of the fiscal period for which funds were legally
available. In the event of such termination, the City agrees to provide written notice of its intent to
terminate thirty (30) calendar days prior to the stated termination date.
S.23 PAYMENT TO CONTRACTOR UPON TERMINATION. Upon termination of this Agreement,
Contractor will be entitled only to payment for those services performed up to the date of
termination, and any authorized expenses already incurred up to such date of termination. The
City will make final payment within thirty (30) calendar days after the City has both completed its
appraisal of the materials and services provided and received Contractor's properly prepared final
invoice.
S.24 NON -WAIVER OF RIGHTS. There will be no waiver of any provision of this agreement unless
approved in writing and signed by the waiving party. Failure or delay to exercise any rights or
remedies provided herein or by law or in equity, or the acceptance of, or payment for, any services
hereunder, will not release the other party of any of the warranties or other obligations of the
Agreement and will not be deemed a waiver of any such rights or remedies.
S.25 INDEMNIFICATION/LIABILITY.
a. To the fullest extent permitted by law, Contractor agrees to defend, indemnify, and hold the
City, its officers, agents, and employees, harmless from and against any and all liabilities,
demands, claims, suits, losses, damages, causes of action, fines or judgments, including costs,
attorneys', witnesses', and expert witnesses' fees, and expenses incident thereto, relating to,
arising out of, or resulting from: (i) the services provided by Contractor personnel under this
Agreement; (ii) any negligent acts, errors, mistakes or omissions by Contractor or Contractor
personnel; and (iii) Contractor or Contractor personnel's failure to comply with or fulfill the
obligations established by this Agreement.
b. Contractor will update the City during the course of the litigation to timely notify the City of any
issues that may involve the independent negligence of the City that is not covered by this
indemnification.
c. The City assumes no liability for actions of Contractor and will not indemnify or hold Contractor
or any third party harmless for claims based on this Agreement or use of Contractor -provided
supplies or services.
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RFQ #07-21, Exhibit C
STANDARD TERMS AND CONDITIONS
S.26 WARRANTY. Contractor warrants that the services and materials will conform to the requirements
of the Agreement. Additionally, Contractor warrants that all services will be performed in a good,
workman -like and professional manner. The City's acceptance of service or materials provided by
Contractor will not relieve Contractor from its obligations under this warranty. If any materials or
services are of a substandard or unsatisfactory manner as determined by the City, Contractor, at
no additional charge to the City, will provide materials or redo such services until in accordance
with this Agreement and to the City's reasonable satisfaction.
Unless otherwise agreed, Contractor warrants that materials will be new, unused, of most current
manufacture and not discontinued, will be free of defects in materials and workmanship, will be
provided in accordance with manufacturer's standard warranty for at least one (1) year unless
otherwise specified, and will perform in accordance with manufacturer's published specifications.
S.27 THE CITY'S RIGHT TO RECOVER AGAINST THIRD PARTIES. Contractor will do nothing to
prejudice the City's right to recover against third parties for any loss, destruction, or damage to City
property, and will at the City's request and expense, furnish to the City reasonable assistance and
cooperation, including assistance in the prosecution or defense of suit and the execution of
instruments of assignment in favor of the City in obtaining recovery.
S.28 NO GUARANTEE OF WORK. Contractor acknowledges and agrees that it is not entitled to deliver
any specific amount of materials or services or any materials or services at all under this Agreement
and acknowledges and agrees that the materials or services will be requested by the City on an as
needed basis at the sole discretion of the City. Any document referencing quantities or
performance frequencies represent the City's best estimate of current requirements, but will not
bind the City to purchase, accept, or pay for materials or services which exceed its actual needs.
S.29 OWNERSHIP. All deliverables, services, and information provided by Contractor or the City
pursuant to this Agreement (whether electronically or manually generated) including without
limitation, reports, test plans, and survey results, graphics, and technical tables, originally prepared
in the performance of this Agreement, are the property of the City and will not be used or released
by Contractor or any other person except with prior written permission by the City.
S.30 USE OF NAME. Contractor will not use the name of the City of Clearwater in any advertising or
publicity without obtaining the prior written consent of the City.
S.31 PROHIBITED ACTS. Pursuant to Florida Constitution Article II Section 8, a current or former public
officer or employee within the last two (2) years shall not represent another organization before the
City on any matter for which the officer or employee was directly concerned and personally
participated in during their service or employment or over which they had a substantial or material
administrative discretion.
S.32 FOB DESTINATION FREIGHT PREPAID AND ALLOWED. All deliveries will be FOB destination
freight prepaid and allowed unless otherwise agreed.
S.33 RISK OF LOSS. Contractor agrees to bear all risks of loss, injury, or destruction of goods or
equipment incidental to providing these services and such loss, injury, or destruction will not release
Contractor from any obligation hereunder.
S.34 SAFEGUARDING CITY PROPERTY. Contractor will be responsible for any damage to City real
property or damage or loss of City personal property when such property is the responsibility of or
in the custody of Contractor or its employees.
S.35 WARRANTY OF RIGHTS. Contractor warrants it has title to, or the right to allow the City to use,
the materials and services being provided and that the City may use same without suit, trouble or
hindrance from Contractor or third parties.
S.36 PROPRIETARY RIGHTS INDEMNIFICATION. Without limiting the foregoing, Contractor will
7
RFQ #07-21, Exhibit C
STANDARD TERMS AND CONDITIONS
without limitation, at its expense defend the City against all claims asserted by any person that
anything provided by Contractor infringes a patent, copyright, trade secret or other intellectual
property right and must, without limitation, pay the costs, damages and attorneys' fees awarded
against the City in any such action, or pay any settlement of such action or claim. Each party agrees
to notify the other promptly of any matters to which this provision may apply and to cooperate with
each other in connection with such defense or settlement. If a preliminary or final judgment is
obtained against the City's use or operation of the items provided by Contractor hereunder or any
part thereof by reason of any alleged infringement, Contractor will, at its expense and without
limitation, either: (a) modify the item so that it becomes non -infringing; (b) procure for the City the
right to continue to use the item; (c) substitute for the infringing item other item(s) having at least
equivalent capability; or (d) refund to the City an amount equal to the price paid, less reasonable
usage, from the time of installation acceptance through cessation of use, which amount will be
calculated on a useful life not less than five (5) years, plus any additional costs the City may incur
to acquire substitute supplies or services.
S.37 CONTRACT ADMINISTRATION. The agreement will be administered by the Purchasing
Administrator and/or an authorized representative from the using department. All questions
regarding the agreement will be referred to the administrator for resolution. Supplements may be
written to the agreement for the addition or deletion of services. Payment will be negotiated and
determined by the contract administrator(s).
S.38 FORCE MAJEURE. Failure by either party to perform its duties and obligations will be excused by
unforeseeable circumstances beyond its reasonable control, including acts of nature, acts of the
public enemy, riots, fire, explosion, legislation, and governmental regulation. The party whose
performance is so affected will within five (5) calendar days of the unforeseeable circumstance
notify the other party of all pertinent facts and identify the force majeure event. The party whose
performance is so affected must also take all reasonable steps, promptly and diligently, to prevent
such causes if it is feasible to do so, or to minimize or eliminate the effect thereof. The delivery or
performance date will be extended for a period equal to the time lost by reason of delay, plus such
additional time as may be reasonably necessary to overcome the effect of the delay, provided
however, under no circumstances will delays caused by a force majeure extend beyond one
hundred -twenty (120) calendar days from the scheduled delivery or completion date of a task
unless agreed upon by the parties.
S.39 COOPERATIVE USE OF CONTRACT. The City has entered into various cooperative purchasing
agreements with other Florida government agencies, including the Tampa Bay Area Purchasing
Cooperative. Under a Cooperative Purchasing Agreement, any contract may be extended for use
by other municipalities, school districts and government agencies in the State of Florida with the
approval of Contractor. Any such usage by other entities must be in accordance with the statutes,
codes, ordinances, charter and/or procurement rules and regulations of the respective government
agency.
Orders placed by other agencies and payment thereof will be the sole responsibility of that agency.
The City is not responsible for any disputes arising out of transactions made by others.
S.40 FUEL CHARGES AND PRICE INCREASES. No fuel surcharges will be accepted. No price
increases will be accepted without proper request by Contractor and response by the City's
Purchasing Division.
S.41 NOTICES. All notices to be given pursuant to this Agreement must be delivered to the parties at
their respective addresses. Notices may be (i) personally delivered; (ii) sent via certified or
registered mail, postage prepaid; (iii) sent via overnight courier; or (iv) sent via facsimile. If provided
by personal delivery, receipt will be deemed effective upon delivery. If sent via certified or
registered mail, receipt will be deemed effective three (3) calendar days after being deposited in
the United States mail. If sent via overnight courier or facsimile, receipt will be deemed effective
two (2) calendar days after the sending thereof.
8
RFQ #07-21, Exhibit C
STANDARD TERMS AND CONDITIONS
S.42 GOVERNING LAW, VENUE. This Agreement is governed by the laws of the State of Florida. The
exclusive venue selected for any proceeding or suit in law or equity arising from or incident to this
Agreement will be Pinellas County, Florida.
S.43 INTEGRATION CLAUSE. This Agreement, including all attachments and exhibits hereto,
supersede all prior oral or written agreements, if any, between the parties and constitutes the entire
agreement between the parties with respect to the work to be performed.
S.44 PROVISIONS REQUIRED BY LAW. Any provision required by law to be in this Agreement is a
part of this Agreement as if fully stated in it.
S.45 SEVERABILITY. If any provision of this Agreement is declared void or unenforceable, such
provision will be severed from this Agreement, which will otherwise remain in full force and effect.
The parties will negotiate diligently in good faith for such amendment(s) of this Agreement as may
be necessary to achieve the original intent of this Agreement, notwithstanding such invalidity or
unenforceability.
S.46 SURVIVING PROVISIONS. Notwithstanding any completion, termination, or other expiration of
this Agreement, all provisions which, by the terms of reasonable interpretation thereof, set forth
rights and obligations that extend beyond completion, termination, or other expiration of this
Agreement, will survive and remain in full force and effect. Except as specifically provided in this
Agreement, completion, termination, or other expiration of this Agreement will not release any party
from any liability or obligation arising prior to the date of termination.
9
MASTER AGREEMENT BETWEEN
CITY OF CLEARWATER AND BLACK & VEATCH
RFQ #07-21
WATER RECLAMATION FACILITY MASTER PLAN
PROJECT 17 -0007 -UT
EXHIBIT D
INSURANCE REQUIREMENTS. The CONSULTANT shall, at its own cost and expense, acquire and
maintain (and cause any subcontractors, representatives or agents to acquire and maintain) during the
term with the City, sufficient insurance to adequately protect the respective interest of the parties.
Coverage shall be obtained with a carrier having an AM Best Rating of A -VII or better. In addition, the
City has the right to review the CONSULTANT'S deductible or self-insured retention and to require that
it be reduced or eliminated.
Specifically, the CONSULTANT must carry the following minimum types and amounts of insurance on
an occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis, then
coverage can be obtained on a claims -made basis with a minimum three (3) year tail following the
termination or expiration of this Agreement. Specific work may require additional coverage on a case by
case basis:
a. Commercial General Liability Insurance coverage, including but not limited to, premises
operations, products/completed operations, products liability, contractual liability, advertising
injury, personal injury, death, and property damage in the minimum amount of $1,000,000 (one
million dollars) per occurrence and $2,000,000 (two million dollars) general aggregate.
b. Commercial Automobile Liability Insurance coverage for any owned, non -owned, hired or
borrowed automobile is required in the minimum amount of $1,000,000 (one million dollars)
combined single limit.
c. Unless waived by the State of Florida, statutory Workers' Compensation Insurance coverage in
accordance with the laws of the State of Florida, and Employer's Liability Insurance in the
minimum amount of $100,000 (one hundred thousand dollars) each employee each accident,
$100,000 (one hundred thousand dollars) each employee by disease and $500,000 (five hundred
thousand dollars) aggregate by disease with benefits afforded under the laws of the State of
Florida. Coverage should include Voluntary Compensation, Jones Act, and U.S. Longshoremen's
and Harbor Worker's Act coverage where applicable. Coverage must be applicable to employees,
contractors, subcontractors, and volunteers, if any.
d. If the CONSULTANT is using its own property, or the property of the City or other provider, in
connection with the performance of its obligations under this Agreement, then
CONSULTANT'S Equipment Insurance or Property Insurance on an "All Risks" basis with
replacement cost coverage for property and equipment in the care, custody and control of others
is required.
e. Professional Liability Insurance coverage appropriate for the type of business engaged in by the
CONSULTANT with minimum limits of $1,000,000 (one million dollars) per occurrence. If a
claims made form of coverage is provided, the retroactive date of coverage shall be no later than
the inception date of claims made coverage, unless prior policy was extended indefinitely to
cover prior acts. Coverage shall be extended beyond the policy year either by a supplemental
extended reporting period (ERP) of as great a duration as available, and with no less coverage and
with reinstated aggregate limits, or by requiring that any new policy provide a retroactive date no
later than the inception date of claims made coverage.
The above insurance limits may be achieved by a combination of primary and umbrella/excess liability
policies.
OTHER INSURANCE PROVISIONS.
a. Prior to the execution of this Agreement, and then annually upon the anniversary date(s) of the
insurance policy's renewal date(s) for as long as this Agreement remains in effect, the
CONSULTANT will furnish the City with a Certificate of Insurance(s) (using appropriate
ACORD certificate, SIGNED by the Issuer, and with applicable endorsements) evidencing all of
the coverage set forth above and naming the City as an "Additional Insured." In addition, when
requested in writing from the City, CONSULTANT will provide the City with certified copies of
all applicable policies. The address where such certificates and certified policies shall be sent or
delivered is as follows:
City of Clearwater
Attn: Purchasing, RFQ #07-21
P.O. Box 4748
Clearwater, FL 33758-4748
b. CONSULTANT shall provide thirty (30) days written notice of any cancellation, non -renewal,
termination, material change or reduction in coverage.
c. CONSULTANT'S insurance as outlined above shall be primary and non-contributory coverage
for CONSULTANT'S negligence.
d. CONSULTANT reserves the right to appoint legal counsel to provide for the CONSULTANT'S
defense, for any and all claims that may arise related to Agreement, work performed under this
Agreement, or to CONSULTANT'S design, equipment, or service. CONSULTANT agrees that
the City shall not be liable to reimburse CONSULTANT for any legal fees or costs as a result of
CONSULTANT providing its defense as contemplated herein.
The stipulated limits of coverage above shall not be construed as a limitation of any potential
liability to the City, and failure to request evidence of this insurance shall not be construed as a
waiver of CONSULTANT'S obligation to provide the insurance coverage specified.