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11/04/2021 City Council Meeting Minutes November 4, 2021 City of Clearwater Main Library- Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 m ap ® e Meeting Minutes Thursday, November 4, 2021 6:00 PM Main Library - Council Chambers City Council Page 1 City of Clearwater City Council Meeting Minutes November 4, 2021 Roll Call Present: 5 - Mayor Frank Hibbard, Vice Mayor Hoyt Hamilton, Councilmember David Allbritton, Councilmember Mark Bunker and Councilmember Kathleen Beckman Also Present: Micah Maxwell — Interim City Manager, David Margolis - City Attorney, Rosemarie Call — City Clerk, and Nicole Sprague — Deputy City Clerk. To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 1. Call to Order— Mayor Hibbard The meeting was called to order at 6:00 p.m. 2. Invocation — Rev. Dr. Paul Means from Northwood Presbyterian Church 3. Pledge of Allegiance 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) — Given. 4.1 Oath of Office for City Attorney David Margolis The City Clerk administered the Oath of Office to City Attorney David Margolis. 4.2 Suncoast Jazz Festival Weekend Proclamation, November 19-21, 2021 - Joan Dragon, Festival Director 4.3 State of the City Presentation - Micah Maxwell, Interim City Manager Interim City Manager Micah Maxwell provided a PowerPoint presentation. 5. Approval of Minutes 5.1 Approve the minutes of the October 21, 2021 City Council Meeting as submitted in written summation by the City Clerk. Vice Mayor Hamilton moved to approve the minutes of the Page 2 City of Clearwater City Council Meeting Minutes November 4, 2021 October 21, 2021 City Council Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 6. Citizens to be heard re items not on the agenda Dennis Chaplin expressed concerns with the closing of the YMCA on Highland Avenue and the City's reclaimed water benefit fee that is charged even if one chooses not to use the service. Mike Taylor presented a video regarding his encounter with the Clearwater Police Department. The Council recessed from 6:41 p.m. to 6:42 p.m. Mike Riordon supported Council's interest in reducing the vehicular speed along Drew Street and suggested Council submit a formal written request to the Department of Transportation to reduce the speed to 30 mph. Beth Davis submitted an eComment regarding vehicular speed on Drew Street that was read into the record by the City Clerk (see page 9). In response to a question, Police Chief Daniel Slaughter said the "Slow Down"sign on Drew Street flashes the actual speed and provides feedback no matter the speed. 7. Consent Agenda — Approved as submitted. 7.1 Approve the budget increase of$115,000 and one full time equivalent position (FTE) for the addition of a new Assistant Director position in the General Fund CRA Administration Department. (consent) 7.2 Award a contract (purchase order) to D-Mar General Contracting and Development, Inc., of Clearwater, Florida, for $306,711.90, which includes a 10% contingency, to perform various air conditioner renovations and replacements needed throughout BayCare Ballpark, per Bid 16-0023-PR-BA, and authorize the appropriate officials to execute same. (consent) 7.3 Approve a contract (purchase order) from Garland/DBS, Inc., of Cleveland, Ohio, for roof restoration and repairs of sections A2 and A3 of BayCare Ballpark, in an amount not to Page 3 City of Clearwater City Council Meeting Minutes November 4, 2021 exceed $129,719.70, which includes a 10% contingency, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c) Cooperative Contracts and authorize the appropriate officials to execute same. (consent) 7.4 Approve a Purchase Order with Michael S. Williams d/b/a Athletic Services of Clearwater, FL, for athletic field maintenance services, in an amount of$250,000.00 for the term November 1, 2021 through May 10, 2022 with two, one-year renewal options in an annual not to exceed amount of$250,000.00 pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) 7.5 Approve a proposal by Construction Manager at Risk Khors Construction, Inc. of Pinellas Park, Florida in the amount of$129,399.75 for the demolition and replacement of the existing deck at the Clearwater Beach Recreation Center located at 69 Bay Esplanade and authorize the appropriate officials to execute same. (consent) 7.6 Approve a Guaranteed Maximum Price (GMP) to Walbridge, of Tampa, FL, for the Marshall Street WRF Sand Filters Rehabilitation (20-0011-UT) in an amount of $1,681,538.00 pursuant to RFQ 40-20, Construction Manager at Risk Services for Continuing Contracts; approve Supplement 1 Work Order to Tetra Tech, Inc., of Tampa, FL, for construction and engineering inspections services in the amount of$118,682.00 for a new contract total of$152,572.00, pursuant to RFQ 26-19, Engineer of Record Consulting Services, and authorize the appropriate officials to execute same. (consent) 7.7 Approve an Interlocal Agreement with Pinellas Suncoast Transit Authority (PSTA) for the autonomous vehicle (AV) pilot program and authorize the appropriate officials to execute same (consent). 7.8 Authorize an increase on Contract 900280 to SHI International Corp. of Somerset, NJ for the license and services agreements with Microsoft, Inc. for cloud office management software licensing, software maintenance, cloud storage, cloud services and professional services in an amount of$300,000.00 for a new not-to-exceed amount of$2,175,000.00 for the remainder of the term ending June 30, 2023, and authorize the appropriate officials to execute same. (consent) 7.9 Authorize a purchase order to Sun Print Management of Tampa, FL for copier and printer services for the period of November 1, 2021 through October 21, 2024 in a not-to-exceed amount of$480,000.00 pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback contract, and authorize the appropriate officials to execute same. (consent) 7.10Approve an agreement (purchase order) to Century Link Communications, LLC dba Lumen Technologies Group (Lumen), of Bloomfield, CO for telecommunications and internet services in the amount of$425,000.00 from October 1, 2021 through March 30, 2024 in accordance with Clearwater Code of Ordinances Section 2.563 (1)(d)7 Non-competitive purchase, and authorize the appropriate officials to execute same. Page 4 City of Clearwater City Council Meeting Minutes November 4, 2021 (consent) 7.11Authorize a purchase order to H and H Liquid Sludge Disposal, Inc of Branford, FL and Merrell Bros, Inc of Kokomo, IN for the hauling and disposal of biosolids in a cumulative not-to-exceed amount of$2,778,000.00 for the period of November 5, 2021 through November 4, 2024 with the option of two, one-year renewals in a cumulative annual not-to-exceed amount of$926,000.00, pursuant to Invitation to Bid (ITB) 45-21, Biosolids Management Services, and authorize the appropriate officials to execute same. (consent) 7.12Ratify and confirm authorization to increase contract 900447 to Angelo's Aggregate Materials LTD dba Angelo's Recycled Materials (Angelo's) of St. Petersburg, FL for debris disposal (yard trash, Class III, and construction and demolition debris) by $10,000.00, bringing the new contract amount to $890,000.00 for term ending September 30, 2021, and authorize the appropriate officials to execute same. (consent) 7.13Approve an amendment to the legal services agreement with Manson Bolves Donaldson Varn for representation in litigation regarding ownership issues of the Seminole Boat Ramps to increase the not to exceed amount from $75,000 to $100,000, and authorize the appropriate officials to execute same. (consent) Councilmember Allbritton moved to approve the Consent Agenda as submitted and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. Public Hearings - Not before 6:00 PM 8. Second Readings - Public Hearing 8.1 Adopt Ordinance 9508-21 on second reading, amending Chapter 51 of the Community Development Code to incorporate updated FEMA flood hazard maps, authorizing the Floodplain Administrator to rely on best available data when local data is available in establishing the minimum basis for flood hazard areas and base flood elevations; clarifying definitions; providing certain conditions for when accessory structures may be located below the base flood elevation; updating minimum elevation standards consistent with the Florida Building Code and FEMA best practices. Ordinance 9508-21 was presented and read by title only. Councilmember Beckman moved to adopt Ordinance 9508-21 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton, Councilmember Bunker and Councilmember Beckman Page 5 City of Clearwater City Council Meeting Minutes November 4, 2021 8.2 Continue to a date uncertain: Adopt Ordinance 9503-21 on second reading, annexing certain real property whose post office address is 2322 Anna Avenue, Clearwater, Florida 33765, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. AND 8.3 Continue to a date uncertain: Adopt Ordinance 9504-21 on second reading, amending the future land use plan element of the Comprehensive Plan to designate the land use for certain real property whose post office address is 2322 Anna Avenue, Clearwater, Florida 33765, upon annexation into the City of Clearwater, as Residential Low (RL). AND 8.4 Continue to a date uncertain: Adopt Ordinance 9505-21 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 2322 Anna Avenue, Clearwater, Florida 33765, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). The City Attorney said the property ownership had transferred since the annexation was originally heard by Council. The new property owner has submitted a petition for annexation. Staff recommends Council continue Items 8.2 through 8.4 to a date uncertain. Staff will restart the noticing process once the petition for annexation has been processed. Councilmember Bunker moved to continue Items 8.2 through 8.4 to a date uncertain. The motion was duly seconded and carried unanimously. 9. City Manager Reports 9.1 Approve the 2022 State Legislative Agenda. Each year, the City submits a list of legislative priorities for consideration by the state legislature during their annual 60-day session in Tallahassee. The City's legislative liaison works closely with city staff and the City's lobbying team in Tallahassee to draft a package that is beneficial to Clearwater, and to lobby that package locally and in Tallahassee. Preparation of the package involves determining areas of need, researching funding availability, identifying needed legislation, monitoring and evaluating current legislative issues. Page 6 City of Clearwater City Council Meeting Minutes November 4, 2021 Vice Mayor Hamilton moved to approve the 2022 State Legislative Agenda. The motion was duly seconded and carried unanimously. 9.2 Clyde Butcher Exhibit Update -Amanda Thompson, CRA Executive Director CRA Executive Director Amanda Thompson said the Clyde Butcher Everglades Exhibit officially opens Saturday, with a book signing from 11:00 a.m. to 1:00 p.m. at the Main Library. The exhibit is family friendly and free through May 31, 2022. She said the event was picked up today by Bay News 9 and Fox News, Public Communications provided B-roll to other television stations. Ms. Thompson said the communications campaign includes advertisements on social media, as well as the Tampa Bay Times and Creative Loafing. 10. City Attorney Reports The City Attorney said he was proud to serve Clearwater and thanked Council and staff for welcoming him. He promised to uphold the public trust and to serve with integrity and conscience. 11. Other Council Action 11.1 PSTA/Forward Pinellas Update - Councilmember Allbritton Councilmember Allbritton reviewed the PSTA 2022 federal and state priorities. The ranked USDOT requests include a $25 million RAISE grant, the Clearwater intermodal center, and funding for electric buses and charging stations. He said PSTA is refreshing the brand with updated and cleaner painted buses. 12. Closing comments by Councilmembers (limited to 3 minutes) Councilmember Bunker said there was a recent news story about a judge who ruled that any Scientologist who wants to sue Scientology must go through the Scientology arbitration process and that he hoped there is a way to talk sense into the justice system. Councilmember Beckman thanked the public for attending the meeting. She encouraged all to register to vote and get involved with the City by serving on an advisory board. She said there are things happening on the state level to get involved with as well. She continues to encourage citizen engagement and awareness. Page 7 City of Clearwater City Council Meeting Minutes November 4, 2021 Councilmember Allbritton welcomed the new City Attorney and said he is looking forward to welcoming the new City Manager. He welcomed Cookie Crumble located at Clearwater Mall. He said it was a pleasure to meet Clyde Butcher and said his parents had his photographs in the house when he was growing up. He thought the exhibit was set up well and encouraged all to come visit. Vice Mayor Hamilton said the Clyde Butcher Exhibit is amazing and you are missing out if you don't come and see it. 13. Closing Comments by Mayor 14. Adiourn Attest City Clerk The Mayor thanked all the volunteers who will participate in Paint Your Heart Out this Saturday and thanked Councilmember Beckman for her work on the committee. He said as we enter the holidays, slow down and appreciate all that we are blessed with. Be nice to each other. The meeting adjourned at 7:09 p.m. City of Clearwater ayor City of Clearwater Page 8 City Council on 2021-11-04 6:00 PM Meeting Time: 11-04-21 18:00 eComments Report Meeting Agenda Comments Tine items City Council on 2021-11-04 6:00 PM 11-04-21 40 1 18:00 1 Oppose 0 0 Sentiments for All Meetings The following graphs display sentiments for comments that have location data. Only locations of users who have commented will be shown. Overall Sentiment ▪ Suppe 10036) ▪ Opposoi0`,0 ▪ Neutra0%) No Responset0%) City Council on 2021-11-04 6:00 PM 11-04-21 18:00 Agenda Name 6. Citizens to be heard re items not on the agenda 1 1 0 0 Sentiments for All Agenda Items The following graphs display sentiments for comments that have location data. Only locations of users who have commented will be shown. Overall Sentiment ■ support;,100%6 ■ apposo!a%) ■ Neu[ral(0% No ResponseO%) Agenda Item: eComments for 6. Citizens to Overall Sentiment ■ Suppoo1OO bi ■ apposo'O% ■ NeutraW,) No Response 0% heard re items not on Beth Davis Location: Submitted At: 4:47pm 11-03-21 I appreciate the time and candor discussing Drew Street Safety at this week's work session. Today I learned that the radar sign at Orangewood and Drew, does indeed have a "slow down" flashing light, but not until you are going 60 mph. I heard you each say you thought slow down is on our signs, but it can be corrected to slow down over 40 mph. There are also several gas lines on the north side of Drew here, so neighborhood safety is on our minds. We realize there are no simple solutions, but somehow, progress, action and your follow up will make a difference sooner, rather than later. Thanks again for your time on this.