08/03/2021 - SpecialTuesday, August 3, 2021
3:00 PM
City of Clearwater
Main Library - Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
Main Library - Council Chambers
Council Work Session
Special Work Session
Special Budget Work Session
August 3, 2021Council Work Session Special Work Session
1. Call to Order
2. Office of Management and Budget
Overview of fiscal year 2021/22 preliminary annual operating and capital
improvement budget.
2.1
3. Council Discussion Item
Social services funding.3.1
Council budget for reimbursements.3.2
Funding a facilities energy manager.3.3
4. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
5. Closing Comments by Mayor
6. Adjourn
Page 2 City of Clearwater Printed on 7/29/2021
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9524
Agenda Date: 8/3/2021 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: City Council
Agenda Number: 2.1
SUBJECT/RECOMMENDATION:
Overview of fiscal year 2021/22 preliminary annual operating and capital improvement budget.
Page 1 City of Clearwater Printed on 7/29/2021
|1CITY OF CLEARWATER
PRELIMINARY
ANNUAL OPERATING
&
CAPITAL
IMPROVEMENT
BUDGET
myclearwater.com
Fiscal Year
2021/22
|2CITY OF CLEARWATER
All Funds
Fund
Amended
FY 2020/21
Proposed
FY 2021/22
Increase/
(Decrease)
General Fund $ 153,824,638 $ 164,818,400 7%
Utility Funds 189,956,770 211,515,440 11%
Enterprise Funds 12,803,163 13,820,010 8%
Internal Service Funds 64,391,470 71,052,750 10%
Special Revenue Funds 25,271,720 19,183,015 (24%)
Capital Fund 133,501,987 134,639,080 1%
|3CITY OF CLEARWATER
Millage Rate
Current Millage Rate 5.9550 mills
Proposed Millage Rate 5.9550 mills
(4.6% greater than rolled-back rate)
Rolled Back Rate 5.6932 mills
|4CITY OF CLEARWATER
General Fund Expenditures
Department Amended FY 20/21 Proposed FY 21/22 Inc/(Dec)
Police $47,259,323 $48,798,499 3%
Fire 30,294,275 30,788,310 2%
Parks & Recreation 31,311,192 37,205,403 19%
Library 8,000,965 8,416,337 5%
Planning & Development 6,458,802 7,057,846 9%
Engineering 8,230,947 8,492,000 3%
Non-Departmental 9,253,248 10,155,491 10%
All Other Departments 13,015,886 13,904,514 7%
TOTAL $153,824,638 $164,818,400 7%
|5CITY OF CLEARWATER
1,681.5 1,695.7 1,745.0 1,832.6 1,836.6 1,847.0
0.0
200.0
400.0
600.0
800.0
1,000.0
1,200.0
1,400.0
1,600.0
1,800.0
2,000.0
Full Time Equivalent Positions (All Funds)
|6CITY OF CLEARWATER
Public Hearings
Thursday, September 16 –6:00 p.m.
Thursday, September 30 –5:00 p.m.
|7CITY OF CLEARWATER
PRELIMINARY
ANNUAL OPERATING
&
CAPITAL
IMPROVEMENT
BUDGET
myclearwater.com
Fiscal Year
2021/22
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9528
Agenda Date: 8/3/2021 Status: Agenda ReadyVersion: 1
File Type: Council Discussion
Item
In Control: Council Work Session
Agenda Number: 3.1
SUBJECT/RECOMMENDATION:
Social services funding.
SUMMARY:
Page 1 City of Clearwater Printed on 7/29/2021
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9530
Agenda Date: 8/3/2021 Status: Agenda ReadyVersion: 1
File Type: Council Discussion
Item
In Control: Council Work Session
Agenda Number: 3.2
SUBJECT/RECOMMENDATION:
Council budget for reimbursements.
SUMMARY:
Page 1 City of Clearwater Printed on 7/29/2021
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9529
Agenda Date: 8/3/2021 Status: Agenda ReadyVersion: 1
File Type: Council Discussion
Item
In Control: Customer Service
Agenda Number: 3.3
SUBJECT/RECOMMENDATION:
Funding a facilities energy manager.
SUMMARY:
Page 1 City of Clearwater Printed on 7/29/2021
1
Call, Rosemarie
From:Call, Rosemarie
Sent:Thursday, July 29, 2021 3:51 PM
To:City Council; Horne, William; Maxwell, Micah; Delk, Michael; Akin, Pam
Cc:Cummings, Tammy
Subject:FW: Information about Energy Manager Positions in our Region
Attachments:St. Pete Energy and Sustainability Manager Position.docx; St. Pete Energy Analyst Senior Operations
Analyst .docx
From: Horne, William <William.Horne@myclearwater.com>
Sent: Thursday, July 29, 2021 1:43 PM
To: Call, Rosemarie <Rosemarie.Call@myClearwater.com>
Subject: FW: Information about Energy Manager Positions in our Region
Please distribute this to councilmembers. I am just trying to be consistent in how we do
this…..Thanks.
Bill
Bill Horne, ICMA Credentialed Manager
City Manager
City of Clearwater
(727) 562-4046
(727) 224-7088(cell)
MBN: 1 (727) 888-5935
From: Beckman, Kathleen <Kathleen.Beckman@MyClearwater.com>
Sent: Thursday, July 29, 2021 1:29 PM
To: Horne, William <William.Horne@myclearwater.com>
Subject: Information about Energy Manager Positions in our Region
Hi Bill,
Could you please share this email with our Council and any staff members you feel appropriate?
Thank you.
2
Good afternoon,
I hope you all are having a good day –
As we prepare for next week’s meetings I thought I’d share with you the job descriptions for St. Pete’s
Energy/Sustainability Manager and their Energy Analyst position. (Attached)
Additionally, below is the job description for the County’s Energy Manager/Program Coordinator.
Here is the job description for the energy manager for Pinellas County:
Energy Program Coordinator
About the job
Close Date: 12/6/19
Working Title: Energy Program Coordinator
Location: 509 East Ave South, Clearwater, FL 33756
The Office of Asset Management (OAM) within Pinellas County Government provides support services to
County departments that operate, preserve, invest and optimize physical assets in a manner that aligns with
the Board of County Commissioners’ Strategic Plan in furtherance of our vision to be the Standard for Public
Service in America. The OAM is responsible for the coordination of asset management efforts across five ( 5)
operational departments within Pinellas County (Public Works, Solid Waste, Parks and Conservation
Resources, Utilities, Department of Administrative Services – Facilities and Real Property Division).
The OAM Energy Program Coordinator is a professional position with responsibilities to optimize the
consumption of energy through technical and/or procedures processes. The position acts as a subject matter
expert assisting in drafting energy management policy, establishing energy efficiency targets, utilizing
renewable energy resources and integrating industry‐based best management practices into facility
operations. The position is responsible to develop and implement strategies, track and analyze consumption
data, analyze lifecycle costs, report and present findings to management. The position will assist the County
Sustainability & Resiliency Coordinator in assessing, developing, and implementation of advanced energy
policies and innovative practices. The individual will organize and develop internal training programs for these
policies and practices. This individual will lead organizational change efforts for energy policies and practices,
including; changes to business processes, monetary investment, systems and technology or other areas
affected. This position will foster relationships with the business community and develop public‐private
partnerships in support of sustainability and energy objectives. Work is performed with considerable
independent judgment and initiative. The position reports to the OAM Department Director.
Position Specific Requirements
Experience ‐ progressively responsible experience managing, designing and implementing energy efficiency
programs.
Education ‐ degree in Electrical, Mechanical, Industrial, or Civil Engineering, Building Construction, or
Architecture, or a related field.
∙ 7 years of experience as described above; or
3
∙ Associate degree as described above and 5 years of experience as described above; or
∙ Bachelor’s degree as described above and 3 years of experience as described above; or
∙ Master’s degree as described above and 1 year of experience as described above.
Additional Requirements
∙ Institute of Asset Management Certification within 2 year of hire.
∙ Assignment to work a variety of work schedules including compulsory work periods in
special, emergency, and/or disaster situations.
Highly Desirable
∙ Infrastructure Asset Management Program experience
∙ Certified Energy Manager (CEM)
∙ ISO 55000 Certification or knowledge of ISO 55000 Asset Management process and
systems;
∙ PMP Certification or project management experience relating to the design, construction,
and/or maintenance of civil or architectural infrastructure projects.
Illustrative Tasks
∙ Develops energy use policy for County government facilities. Develops and implements
strategies to optimize consumption of energy use in facilities.
∙ Identifies where conservation projects are beneficial to the triple bottom line (social,
economic, environmental).
∙ Reviews and studies past conservation project investments to monitor and track
attainment of return on investment.
∙ Tracks and analyzes energy consumption through industry standard reporting
applications/software and report any abnormalities. Develop and report energy consumption
performance metric.
∙ Leverages energy management best practices in review of design and construction
documents of new and renovated facilities as they relate to energy consumption.
∙ Assists/coordinates the transfer and acceptance of new and/or renovated energy related
infrastructure to ensures proper maintenance and operations going forward.
∙ Meets regularly with departments to discuss trends and tips to engage staff in energy
conservation.
∙ Assists in development of energy operating budgets
∙ Seeks funding in the form of grants and Performance Contracts for projects which have
been identified as meeting the goals of the County policies
∙ Collaborates with County Extension Services to develop education programs for the
county organization, citizenry, businesses, and visitors.
∙ Carries out site inspections and energy surveys.
∙ Prepares detailed schedules of work/feasibility studies and cost estimates.
∙ Benchmarks county energy consumption against best practice guidelines.
∙ Keeps abreast of federal and state legislation.
∙ Organizes events and workshops.
∙ Additional duties may be assigned and not included in the above listing.
Knowledge, Skills, And Abilities
4
∙ Ability to review, evaluate, modify and improve existing sustainability methods and
practices and explore new and emerging sustainability technology and practices.
∙ Knowledge of conservation methods, practices and techniques.
∙ Ability to solve problems using innovation and creativity.
∙ Ability to keep informed on current developments and legislative issues pertaining to
sustainability initiatives.
∙ Knowledge of local ordinances and permitting requirements.
∙ Knowledge of local, state and federal legislative processes.
∙ Considerable knowledge of the general provisions of local, state and federal laws and
regulations applicable to energy resource utilization.
∙ Considerable knowledge of the electrical utility rates structure and how is applied to
calculate utility bills.
∙ Working knowledge of the Florida Building Code, Mechanical and Chapter 13 (Energy
Efficiency) of the Florida Building Code.
∙ Knowledge of computers and energy management systems.
∙ Knowledge of mechanical systems and how their operation affects consumption.
∙ Knowledge of HVAC and lighting systems
∙ Skilled in the use of software programs such as Microsoft Word, Excel and PowerPoint.
∙ Ability to organize and prioritize multiple tasks.
∙ Ability to deliver quality projects on time and within budget
∙ Ability to organize and communicate technical information in a clear and concise manner
both orally and in writing.
∙ Ability to present projects in a public forum.
∙ Ability to perform energy audit inspections, which may involve standing, walking, bending,
and stooping.
Here is the link to the County Energy Manager position: https://www.linkedin.com/jobs/view/energy-
program-coordinator-at-pinellas-county-government-1601831273
Thank you for taking the time to read over these; I’d like to discuss the possibility of budgeting for an
Energy Manager position in Clearwater and thought it would be helpful to have an understanding of
responsibilities as well as deliverables that other governmental organizations are articulating related
to this type of position.
Kathleen Beckman (she/her)
Clearwater City Councilmember
Vote by Mail, sign up now!
Call 464 8683, m-f 8-5, or
https://www.vote411.org/florida
“Life’s most persistent and urgent question is: ‘What are you doing for others?’” Dr. Martin Luther King, Jr.
Energy Analyst (Sr. Operations Analyst) This is professional, technical, and analytical work in support of the Engineering and Office of Sustainability conducting energy analyses to support data driven energy planning and management. Work includes technical support to facility personnel to
optimize energy use and the use of energy systems across the organization. An
employee in this position uses technical knowledge to develop and recommend
equipment strategies to maximize operating efficiency to achieve energy and cost
savings. An employee in this position is also responsible for conducting and overseeing
energy assessments and site investigations related to systems and equipment, interpreting engineering documents, drafting technical reports, and managing internal date resources including data collection, analysis, and visualization support. Work may also include developing online tools to effectively deliver information and resources to a variety of audiences. Example tasks include analysis of public building portfolio data to identify energy savings opportunities, data analysis to assess energy efficiency potential
across different end-use sectors, and review of capital projects for energy efficiency and
sustainability.
Salary: $57,712 - $96,169
Close Date: 07-16-2021 (11:59 PM DST)
Minimum Qualifications. Applicants must:
• Have a valid Bachelor’s Degree.
• Have three to five (3 - 5) years of professional technical experience in energy and/or utility management, environmental services, engineering, or equivalent experience
promoting resource efficiency.
• Have previous experience organizing and analyzing energy and other technical data.
• Understand building design and energy use concepts and metrics.
• Have experience applying a range of statistical analyses to practical decision-making
contexts.
• Have experience using statistical and asset management programs.
• Have advanced skills with Microsoft Excel.
• Be able to communicate effectively, clearly, and concisely, orally and in writing.
Desirable Qualifications. Preferred applicants:
• Have a valid Master’s or other advanced degree in data science, engineering, environmental science, statistics, or a related field.
• Have experience using web-based data visualization tools (e.g., ESRI, Tableau, Power BI, D3, Google Charts).
• Have experience with energy modeling, data mining, or green building approaches and
certifications.
• Have an Energy Efficiency Management Certificate and/or Energy Efficiency
Practitioner Certificate.
• Are a Certified Energy Manager.
IMPORTANT APPLICATION INSTRUCTIONS For purposes of employment, re-employment, promotion, transfer or demotion, the most qualified applicants will be selected to continue in the hiring process. At this point, any
prior criminal records will be verified. A prior criminal record will not necessarily
disqualify a selected applicant from employment.
The City of St. Petersburg is committed to a Drug Free Workplace and compliance with
the Department of Transportation (DOT) drug testing rules. Applicants may be required to successfully complete pre-employment drug testing and/or medical exams. Apply online at www.stpete.org/jobs - Select Apply for Jobs/Register/View Job Postings. City employees must use the Current City Employee link or use a City computer to access iRecruitment Employee Candidate. The City of St. Petersburg is committed to
affirmative action and equal opportunity employment and encourages individuals with
disabilities and veterans to apply for posted positions. In accordance with Chapter 295
of the Florida Statutes, qualified servicemembers/veterans and the spouses/family
members of certain servicemembers/veterans receive preference/priority in
employment. Eligible applicants are responsible to apply for Veterans’ Preference at the
time of submission of any job application. Reasonable accommodations may be made
for qualified individuals with disabilities to apply, to interview for positions and to
perform the essential job functions.
Energy and Sustainability Manager
This is a professional, technical position that leads the City’s energy management program and practices. This position also collaborates with utility, service, and equipment providers to coordinate organizational energy and sustainability programs,
and provides information, analysis, and recommendations to multiple stakeholders. This
person will support facility managers responsible for managing energy-using assets to
achieve energy and cost savings; create internal policies and procedures for effective
and efficient operations, set goals, and monitor progress; develop energy management
measures related to building HVAC and electrical usage; and, at times, engaging the community to make the City of St. Petersburg a sustainability and resilience leader on track to meet the City’s 100% Clean Energy and other sustainable, economic and equity goals. An employee in this class must be able to quickly develop a thorough knowledge of departmental programs, procedures, and policies; and must exercise considerable independent judgment, ingenuity, and initiative in completing assigned tasks.
Additional responsibilities:
• Develop and manage project and
energy investment budgets in
coordination with other applicable departments and offices; be familiar with grant programs and how to apply.
• Maintain utility consumption database for all facilities.
• Conduct and oversee energy data analytics, data entry, and data
visualizations pertaining to energy
tracking and modeling tools.
• Conduct and oversee energy audits to
identify energy conservation
measures.
• Evaluate and propose renewable energy, retrofit, and other efficiency projects for existing facilities.
• Participate in capital improvement and new construction projects concerning building design to ensure maximum
resource efficiency and sustainable
building practices and support building and infrastructure certifications.
• Track state and federal energy legislation and regulations.
• Update job knowledge by participating in educational opportunities, reading
professional publications, maintaining
professional networks, and
participating in professional
organizations.
• Prepare and disseminate reports and
other documents and make presentations related to energy management operations and program performance.
• Lead employee energy awareness, education, and engagement activities.
Salary: $75,279 - $116,639
Close Date: 03-01-2021 (11:59 PM EST)
Minimum Qualifications. Applicants must:
• Have a valid Bachelor’s, Master’s, or other advanced degree in engineering, environmental science, resource management, or related field.
• Have three (3) to five (5) years of professional experience in energy management, environmental services, engineering, or equivalent experience promoting resource efficiency.
• Have experience with energy demand and efficiency strategies and improvements as
well as renewable energy strategies related to a range of building types, and relevant
knowledge of building science, HVAC, control, and mechanical systems.
• Have experience analyzing data and using statistical tools, including energy billing,
consumption, demand, and cost and rebate information.
• Have experience with budgeting, procurement, and financing, including grant
programs.
• Be able to read, analyze, and interpret plans, specifications, contract documents, control drawings, technical procedure manuals, specifications, and governmental regulations.
• Be able to communicate effectively orally and in writing with multiple stakeholders.
• Have demonstrated leadership experience.
Desirable Qualifications. Preferred applicants:
• Have prior public/government experience related to operations and energy efficiency.
• Have an Energy Efficiency Management and/or Energy Efficiency Practitioner
Certificate or be a Certified Energy Manager.
• Have experience using software to analyze and evaluate energy usage and efficiency
(including, but not limited to, ENERGY STAR Portfolio Manager).
• Be able to work efficiently and effectively in a work team.
IMPORTANT APPLICATION INSTRUCTIONS
For purposes of employment, re-employment, promotion, transfer or demotion, the most qualified applicants will be selected to continue in the hiring process. At this point, any prior criminal records will be verified. A prior criminal record will not necessarily
disqualify a selected applicant from employment.
The City of St. Petersburg is committed to a Drug Free Workplace and compliance with
the Department of Transportation (DOT) drug testing rules. Applicants may be required
to successfully complete pre-employment drug testing and/or medical exams.
Apply online at www.stpete.org/jobs - Select Apply for Jobs/Register/View Job Postings. City employees must use the Current City Employee link or use a City computer to access iRecruitment Employee Candidate. The City of St. Petersburg is committed to
affirmative action and equal opportunity employment and encourages individuals with
disabilities and veterans to apply for posted positions. In accordance with Chapter 295
of the Florida Statutes, qualified servicemembers/veterans and the spouses/family
members of certain servicemembers/veterans receive preference/priority in
employment. Eligible applicants are responsible to apply for Veterans’ Preference at the
time of submission of any job application. Reasonable accommodations may be made
for qualified individuals with disabilities to apply, to interview for positions and to
perform the essential job functions.