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PENSION TRUSTEES AGENDA
Location: Council Chambers - City Hall
Date: 1 0/15/2007- 1 :30 PM
1. Call to Order
2. Approval of Minutes
2.1 Approve the minutes of the September 17, 2007 Pension Trustees meeting as submitted in written
summation by the City Clerk.
I@l Attachments
3. Pension Trustee Items
3.1 Accept employees into membership in the City of Clearwater's Employees' Pension PIan
@l Attachments
3.2 Pensions to be Approved.
I@l Attachments
4. Other Business
5. Adjourn
Meeting Date: 10/15/2007
Pension Trustees Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the minutes of the September 17,2007 Pension Trustees meeting as submitted in written summation by the City Clerk.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 1
Attachment number 1
Page 1 of 3
TRUSTEES OF THE EMPLOYEES' PENSION FUND MEETING MINUTES
CITY OF CLEARWATER
September 17, 2007
UNAPPROVED
Present:
Frank Hibbard
Carlen Petersen
John Doran
George N. Cretekos
Paul Gibson
Also Present:
William B. Horne, II
Joe Roseto
Pamela K. Akin
Allen Del Prete
Cynthia E. Goudeau
Brenda Moses
Chair
Trustee
Trustee
Trustee
Trustee
City Manager
Interim Assistant City Manager
City Attorney
Interim Human Resources Director
City Clerk
Board Reporter
The meeting was called to order at 2:20 p.m. p.m. at City Hall.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
2. Approval of Minutes
2.1 Approve the minutes of the Auaust 13. 2007 Pension Trustees meetina as submitted in
written summation bv the City Clerk.
Trustee Gibson moved to approve the minutes of the August 13, 2007, Pension
Trustees meeting, as recorded and submitted in written summation by the City Clerk to each
Trustee. The motion was duly seconded and carried unanimously.
3. Pension Trustee Items
3.1 Emplovees listed below be accepted into membership in the City of Clearwater's
Emplovees' Pension Plan.
Name. Job Class. & Department/Division
Joel Ojeda, WWTP Operator Trainee/Pub. Util.
Michael Gitchell, Gas Technician I/Gas
Bradley Webster, Police Officer/Police
Hire Date
Pension
Elig.
Date
7/9/07
7/23/07
6/11/07
7/9/07
7/23/07
6/11/07
Trustee Petersen moved to accept the listed employees into membership in the City of
Clearwater's Employees' Pension Plan. The motion was duly seconded and carried
unanimously.
Pension Trustees 2007-09-17
Item # 1
Attachment number 1
Page 2 of 3
3.2 Thomas B. Stein. Police Department and Robert E. Smyth. Police Department. be
aranted a reaular pension under Section(s) 2.393 and 2.397 of the Emplovees' Pension Plan as
approved bv the Pension Advisory Committee.
Thomas Stein, Police Officer, Police Department, was employed by the City on
December 8, 1986, and his pension service credit is effective on that date. His pension will be
effective September 1,2007. Based on an average salary of approximately $62,608 per year
over the past five years, the formula for computing regular pensions, and Mr. Stein's selection
of the 50% Joint & Survivor Annuity, this pension will approximate $36,235 annually.
Robert Smyth, Police Officer, Police Department, was employed by the City on May 11,
1987, and his pension service credit is effective on that date. His pension will be effective
September 1,2007. Based on an average salary of approximately $70,585 per year over the
past five years, the formula for computing regular pensions, and Mr. Smyth's selection of the
10- Year Certain & Life Annuity, this pension will approximate $41,703 annually.
These pensions were approved by the Pension Advisory Committee on August 9,2007.
Section 2.393 provides for normal retirement eligibility when a participant has completed twenty
years of credited service or has reached age 55 and completed ten years of credited service in
a type of employment described as "hazardous duty" and further defines service as a Police
Officer as meeting the hazardous duty criteria. Mr. Stein and Mr. Smyth qualify under the
hazardous duty criteria.
Trustee Doran moved that Thomas B. Stein, Police Department and Robert E. Smyth,
Police Department, be granted regular pensions under Section(s) 2.393 and 2.397 of the
Employees' Pension Plan as approved by the Pension Advisory Committee. The motion was
duly seconded and carried unanimously.
3.3 David Laatsch. Information Technoloav Department Linda Bvars. Economic
Development Department William Kleinsorae. Finance Department and Greaory Hewett.
Public Utilities Department. be allowed to vest their pensions under Section(s) 2.397 and 2.398
of the Emplovees' Pension Plan as approved bv the Pension Advisorv Committee.
David Laatsch, Systems & Programming Manager, Information Technology Department,
was employed by the City on June 23, 1997, and began participating in the Pension Plan on
that date. Mr. Laatsch terminated from City employment on July 20,2007.
Linda Byars, Economic Development Coordinator, Economic Development Department,
was employed by the City on January 23, 1995, and began participating in the Pension Plan on
that date. Ms. Byars terminated from City employment on July 12, 2007.
William Kleinsorge, Controller, Finance Department, was employed by the City on
January 5, 1987, and began participating in the Pension Plan on that date. Mr. Kleinsorge
terminated from City employment on July 20,2007.
Pension Trustees 2007-09-17
2
Item # 1
Attachment number 1
Page 3 of 3
Gregory Hewett, Public Utilities Supervisor I, Public Utilities Department, was employed
by the City on April 27, 1987, and began participating in the Pension Plan on that date. Mr.
Hewett terminated from City employment on August 1, 2007.
The Employees' Pension Plan provides that should an employee cease to be an
employee of the City of Clearwater after completing ten or more years of creditable service
(pension participation), such employee shall acquire a vested interest in the retirement benefits.
Vested pension payments commence on the first of the month following the month in which the
employee normally would have been eligible for retirement.
Section 2.393 (p) provides for normal retirement eligibility when a participant has
reached age 55 and completed twenty years of credited service, has completed 30 years of
credited service, or has reached age 65 and completed ten years of credited service. Mr.
Laatsch would have completed at least 20 years of service and reached age 55 on May 29,
2017. His pension will be effective June 1, 2017. Ms. Byars would have completed at least 10
years of service and reached age 65 on June 19, 2012. Her pension will be effective July 1,
2012. Mr. Kleinsorge would have completed 30 years of service on January 5,2017. His
pension will be effective February 1, 2017. Mr. Hewett would have completed at least 20 years
of service and reached age 55 on December 25, 2015. His pension will be effective January 1,
2016. These pensions were approved by the Pension Advisory Committee on August 9,2007.
Trustee Cretekos moved that David Laatsch, Information Technology Department; Linda
Byars, Economic Development Department; William Kleinsorge, Finance Department; and
Gregory Hewett, Public Utilities Department, be allowed to vest their pensions under Section(s)
2.397 and 2.398 of the Employees' Pension Plan as approved by the Pension Advisory
Committee. The motion was duly seconded and carried unanimously.
4. Other Business
Interim Human Resources Director Allen Del Prete reminded all that a pension
investment training session is scheduled on October 22, 2007 and the pension ordinance
rewrite on October 31,2007. Both sessions are from 1 :00 to 4:00 p.m.
5. Adjourn
The meeting adjourned at 2:22 p.m.
Chair
Employee's Pension Plan Trustees
Attest:
City Clerk
Pension Trustees 2007-09-17
3
Item # 1
Meeting Date: 10/15/2007
Pension Trustees Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Accept employees into membership in the City of Clearwater's Employees' Pension Plan
SUMMARY:
Name, Job Class, & Dept./Div.
Pension Elig.
Hire Date Date
Clinton Reeves, WWTP Operator Traineer/Pub. Util.
Bryclyn Lawrence, SW Worker/Solid Waste
Joseph Tincher, WWTP Operator Trainee/Pub. Util.
Marcus McDougle, WWTP Operator Trainee/Pub. Util.
Jon Dion, Air Conditioning Technician/General Services
Theodore Dallas, Solid Waste Worker/Solid Waste
Kristin Matthews, Police Com. Oper. Trainee/Police
Melissa Santomenno, Police Com. Oper. Trainee/Police
8/6/07
5/1/07
8/6/07
8/6/07
8/6/07
6/18/07
8120/07
8120/07
8/6/07
8/6/07 *
8/6/07
8/6/07
8/6/07
8120/07 **
8120/07
8120/07
* originally hired as temporary on 5/1/07; status changed to permanent and pension eligible as of 8/6/07
** originally hired as temporary on 6/18/07; status changed to permanent and pension eligible as of 8/20/07
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) Clerk
Cover Memo
Item # 2
Meeting Date: 10/15/2007
Pension Trustees Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Pensions to be Approved.
SUMMARY:
Vicki Niemiller, Housing Inspector, Development & Neighborhood Services Department, was employed by the City on September
6, 1983, and her pension service credit is effective on that date. Her pension will be effective December 1,2007.
Based on an average salary of approximately $45,877 per year over the past five years, the formula for computing regular pensions, and
Ms. Niemiller's selection of the Joint & Survivor Annuity, this pension will approximate $30,573 annually.
David Malick, Gas Specialist, Gas Department, was employed by the City on December 15, 1976, and his pension service credit is
effective on July 30, 1977. His pension will be effective November 1, 2007.
Based on an average salary of approximately $45,402 per year over the past five years, the formula for computing regular pensions, and
Mr. Malick's selection of the 75% Joint & Survivor Annuity, this pension will approximate $37,939 annually.
Stanley Loveday, Fire Medic Lieutenant, Fire Department, was employed by the City on October 27 1986, and his pension service
credit is effective on that date. His pension will be effective September 1,2007.
Based on an average salary of approximately $100,583 per year over the past five years, the formula for computing regular pensions,
and Mr. Loveday's selection of the Life Annuity, this pension will approximate $60,366 annually.
These pensions were approved by the Pension Advisory Committee on September 13, 2007. Section 2.393 provides for normal
retirement eligibility when a participant has reached age 55 and completed twenty years of credited service, has completed thirty years
of credited service, or has reached age 65 and completed ten years of credited service. Section 2.393 also provides for normal retirement
eligibility when a participant has completed twenty years of credited service or has reached age 55 and completed ten years of credited
service in a type of employment described as "hazardous duty" and further defines service as a Fire Medic Lieutenant as meeting the
hazardous duty criteria. Ms. Niemiller qualifies under the age 55 and twenty years of service criteria; Mr. Malick qualifies under the
thirty years of service criteria, and Mr. Loveday qualifies under the hazardous duty criteria.
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Clerk
Cover Memo
Item # 3