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SUBRECIPIENT AGREEMENT - PROGRAM YEAR 2021-2022 - SHIPPROGRAM YEAR 2021-2022 SUBRECIPIENT AGREEMENT BY AND BETWEEN CITY OF CLEARWATER AND BRIGHT COMMUNITY TRUST, INC. THIS AGREEMENT is made on this 1 day of .Osteber-2021, between the CITY OF CLEARWATER, a municipal corporation of the State of Florida, whose address is 600 Cleveland Street, Suite 600, Clearwater, Florida 33755, (hereinafter referred to as ("CITY") and BRIGHT COMMUNITY TRUST, INC., a non-profit, 501(c)(3) corporation under the laws of Florida, whose corporate headquarters mailing address is 2561 Nursery Road, Ste D, Clearwater, Florida 33764, (herein after referred to as "BRIGHT" or "Subrecipient"). WHEREAS, the City is the recipient of the State Housing Initiatives Partnership ("SHIP") Program funds (CSFA 40.901) established in accordance with Section 420.907- 9079, Florida Statutes, and Rules 67-37, Florida Administrative Code. The SHIP program was created for the purpose of providing funds to local governments as incentive for the creation of public-private partnerships to produce and preserve affordable housing. The City of Clearwater has met all prerequisites for participation in the State Housing Initiatives Partnership (SHIP) Program; and WHEREAS, the State of Florida authorized and directed the City to utilize funds distributed under the State Housing Initiatives Partnership (SHIP) Program for eligible housing activities and projects; and WHEREAS, the City desires to use a portion of said grant for the improvement of the social and economic welfare of its citizens through the provision of affordable housing to low to moderate -income persons, and WHEREAS, the City Council Resolution number 21-04 has approved its Local Housing Assistance Plan ("LHAP") under the State Housing Initiatives Partnership ("SHIP") Program for FY 2021 through FY 2024 by which said goals shall be implemented; and WHEREAS, BRIGHT COMMUNITY TRUST, INC. has applied for and been approved to administer the city's Down Payment Assistance Program for very low-, low and moderate - income eligible homebuyers utilizing the SHIP Program; and WHEREAS, on July 15, 2021, the City Council authorized the City Manager to execute an Agreement with BRIGHT COMMUNITY TRUST, INC. to provide Down Payment & Closing Costs Assistance Services utilizing up to $45,000.00 in SHIP funds for existing or newly constructed homes. BRIGHT COMMUNITY TRUST, INC. will provide services for up to seven (7) homebuyers within the city limits of Clearwater, Florida; and WHEREAS, the City of Clearwater and BRIGHT desire to carry out a housing activity specified in Part II of this Agreement; and [GM21-1510-263/277072/1] 1 WHEREAS, the City Council has authorized and appropriated a portion of its SHIP funds for the implementation of the Down Payment Assistance Strategy by an Eligible Subrecipient as specified in the City of Clearwater's approved 2021-2024 SHIP Local Housing Assistance Plan; and WHEREAS, the regulations contained in Section 420.907 of the Florida Statutes and Chapter 67-37 of the Florida Administrative Code, as now in effect and as may be amended from time to time govern this agreement; NOW THEREFORE, the City and BRIGHT hereby execute this agreement to undertake the described Down Payment Assistance Services. FUTHERMORE, the City and BRIGHT agree as follows: I. DEFINITIONS AND PURPOSE A. DEFINITIONS 1. "City" means City of Clearwater, Pinellas County, Florida. 2. "F. A. C." means the Florida Administrative Code. 3. "FHFC" means the Florida Housing Finance Corporation. 4. "Very low- income person" or "very low-income household" means one or more natural persons or a family, that has a total annual anticipated gross household income that does not exceed fifty percent (50%) of the median annual income for the Tampa -St. Petersburg MSA, adjusted for household size. 5. "Low-income person" or "low-income household" means one or more natural persons or a family, that has a total annual anticipated gross household income that does not exceed eighty percent (80%) of the median annual income for the Tampa -St. Petersburg Clearwater Metropolitan Statistical Area (MSA). 6. "Moderate -income person" or "moderate low-income household" means one or more natural persons or a family, that has a total annual anticipated gross household income that does not exceed one hundred twenty percent (120%) of the median annual income for the Tampa -St. Petersburg MSA, adjusted for household size. 7. "Program" means the administration of Down Payment Assistance loans. 8. "SHIP" means the State Housing Initiatives Partnership Program. The purpose of this Agreement is to state the covenants and conditions under which the Subrecipient will implement the Scope of Service summarized in Section II of this Agreement. [GM21-1510-263/277072/1] 2 II. SCOPE OF SERVICE A. SCOPE Subrecipient shall qualify, approve, and coordinate loan closing for up to seven (7) income -eligible homebuyers within the city limits of Clearwater. B. MARKETING Subrecipient shall affirmatively market this program to eligible, very low-, low to moderate -income, homebuyers. very low- and low to moderate is defined as having an annual gross income at or below 120% of the Area Median Income (AMI) for the Tampa St. Petersburg -Clearwater MSA, as determined by the guidelines updated annually by the Department of Housing and Urban Development and posted at www.floridahousing.org. The current income limits for the Tampa St. Petersburg - Clearwater MSA are contained in Exhibit "A". C. PROJECT COMPLETION Subrecipient shall complete the project within one year from the date this agreement is executed unless a time extension is requested by Subrecipient in writing and granted by the City in writing. Any such time extension shall be attached to and made a part of this agreement. D. ACCOMPLISHMENT Subrecipient shall accomplish the contracted activities in program year 2021-2022 (October 1, 2021 through September 30, 2022). III. TIME OF PERFORMANCE This Agreement and all rights and duties designated hereunder shall be in effect from October 1st, 2021 and all services required hereunder shall be completed by September 30, 2022 in accordance with this agreement. IV. PROJECT FUNDING A . DUTIES The City of Clearwater hereby approves SHIP Program funding for Down Payment & Closing Costs Assistance Services in the amount not to exceed $45.000.00 for existing and newly built homes from SHIP Program funds per household. As a subrecipient, [Sub1] will serve as the primary contact. Subrecipient will provide marketing, intake, processing and loan closing for up to seven (7) down payment and closing costs assistance loans for income eligible, very low-, low to moderate -income homebuyers who purchase homes within the city limits of Clearwater. B. HOMEBUYER INCOME QUALIFICATION. UNDERWRITING & CLOSING GUIDELINES Subrecipient shall determine that each household is income eligible by verifying the household's total current combined gross annual income from all sources. All income [G M 21-1510-263/277072/1] 3 and assets must be verified, with source documents and in writing. To be eligible for assistance, the household's total current combined gross annual income from all sources cannot, exceed the limits set by HUD for Tampa St. Petersburg -Clearwater, FL MSA (Exhibit "A"). Total household income is the total current, annualized gross income, before taxes and withholding, of the purchaser and all adult members, over the age of 18, residing or intending to permanently reside in the dwelling. This includes a spouse, fiance, parent, relative, adult child, etc. C. REQUESTS FOR DISBURSEMENTS Subrecipient shall ensure SHIP funds provided under this agreement will be requested for disbursement only in required amounts and as needed for payment of eligible costs. Subrecipient shall be responsible for the outlay of funding for the down payment assistance. Once the case is completed and has been reviewed and approved by the City, Subrecipient shall submit a request for reimbursement for the down payment assistance case along with the payment request for processing fee. The City reserves the right to liquidate funds available under this agreement for eligible costs incurred by the City on behalf of Subrecipient to complete the project. Alternatively, Subrecipient may request the City wire down payment assistance funds directly to closing. The City, at its sole discretion, may agree to do so but will require Subrecipient to submit a full and completed file to the City for review not less than ten (10) business days prior to closing. D. FUNDING AMOUNT The full amount of SHIP funds, not to exceed $45.000.00 for existing and newly constructed homes from the SHIP Program, shall be released as earned by verified performance of activities to be completed under this agreement, as determined by the City of Clearwater. It is expressly agreed and understood that the total amount of down payment assistance processing services shall not exceed $45,000.00 for existing and newly built homes from the 2021 SHIP Program. Subrecipient will be awarded $1.500.00 per down payment assistance loan successfully processed. Compensation to Subrecipient under this section shall be in addition to the monies allotted for the Down Payment Assistance, above. E. PROGRESS REPORTS The Subrecipient shall submit Progress Reports to the City in the form, content and frequency required by the City. V. GENERAL CONDITIONS A. GENERAL COMPLIANCE Subrecipient agrees to comply with the requirements as outlined in Section 420.907 of the Florida Statutes and F.A.C. 67-37. Subrecipient also agrees to comply with all other applicable state and local laws, regulations, and policies governing the funds provided under this contract. Subrecipient agrees to utilize funds available under this [GM21-1510-263/277072/1] 4 Agreement for the Down Payment Assistance Program exclusively for down payment and closing costs to eligible persons and households. B. INDEPENDENT CONTRACTOR Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. BRIGHTshall at all times remain an "independent contractor" with respect to the services to be performed under this Agreement. The City shall be exempt from payment of all Unemployment Compensation, FICA, retirement benefits, life and/or medical insurance and Workers' Compensation Insurance, as BRIGHT is an independent eligible subrecipient. C. WORKERS' COMPENSATION Subrecipient shall provide Workers' Compensation Insurance coverage for all of its employees involved in the performance of this contract. D. INSURANCE Subrecipient shall furnish a Certificate of Insurance naming the City of Clearwater as an additional insured with general liability limits of at least One Million Dollars and xx/100 ($1,000,000.00) per occurrence. E. INDEMNIFICATION Subrecipient shall indemnify and hold the City of Clearwater harmless from any and all claims, losses, damages and causes of actions which may arise out of the performance of this Agreement, including costs and expenses for or on account of any or all suits relating to this Agreement, and shall pay all costs and judgments which may be issued thereon. In particular, BRIGHT will hold the City harmless and will indemnify the City for any obligations imposed by the State arising out of the conduct of activities under this Agreement. F. GRANTOR RECOGNITION Subrecipient shall ensure recognition of the role of the grantor agency and the SHIP Program in providing services through this contract. All publicity materials or notices pursuant to this contract shall be prominently labeled as to funding source. G. AMENDMENTS The City or Subrecipient may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of both organizations. Such amendments shall not invalidate this Agreement, nor relieve or release the City or Subrecipient from its obligations under this Agreement. The City may, in its discretion, amend this Agreement to conform with State or local governmental guidelines, policies, and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both City and Subrecipient. [G M 21-1510-263/277072/1] 5 H. SUSPENSION OR TERMINATION Either party may terminate this contract at any time by giving written notice to the other party of such termination and specifying the effective date thereof at least thirty (30) days before the effective date of such termination. In the event of any termination for convenience, all finished or unfinished documents, data, reports or other materials prepared by Subrecipient under this Agreement shall, at the option of the City, become the property of the City. The City may also suspend or terminate this Agreement, in whole or in part, if Subrecipient materially fails to comply with any term of this Agreement, or with any of the rules, regulations or provisions referred to herein, in addition to other remedies as provided by law. If, through any cause, Subrecipient shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or violates any of the covenants, agreements, or stipulations of this Agreement, the City shall thereupon have the right to terminate this Agreement or suspend payment in whole or part by giving written notice to Subrecipient of such termination or suspension of payment and specify the effective date thereof, at least five (5) working days before the effective date of termination or suspension. If payments are withheld, Economic Development & Housing Department staff shall specify, in writing, the actions that must be taken by Subrecipient as a condition precedent to resumption of payments and shall specify a reasonable date for compliance. Sufficient cause for suspension of payments shall include, but not be limited to: • Failure to comply with Section II, Scope of Service of this Agreement. • Failure to submit periodic reports as determined by the City. VI. ADMINISTRATIVE REQUIREMENTS A. RECORDS TO BE MAINTAINED Subrecipient shall maintain all records required by the City of Clearwater that are pertinent to the activities to be funded under this Agreement. B. RETENTION Subrecipient shall retain all records pertinent to expenditures incurred under this Agreement for a period of five (5) years after the funds have been expended and accounted for, and/or the loan has been released or satisfied, or after the SHIP closeout annual report for these funds has been submitted, whichever is later. Notwithstanding the above, if there is litigation, claims, audits, negotiations or other actions that involve any of the records cited and that have started before the expiration of the five-year period, then such records must be retained until completion of the actions and resolution of all issues, or the expiration of the ten-year period, whichever occurs later. [GM21-1510-263/277072/1] 6 C. DISCLOSURE Subrecipient shall maintain records in accordance with Florida's Public Information Law (F.S. 119). D. CLOSEOUTS Subrecipient's obligation to the City shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but are not limited to, making final payments and determining the custodianship of records. E. AUDITS & INSPECTIONS 1. Audits In the event that the Subrecipient expends a total amount of state financial assistance equal to or in excess of $750,000 in any fiscal year of such Subrecipient (for fiscal years ending June 30, 2020 or thereafter), the Subrecipient must have a State single or project -specific audit for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Department of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this agreement indicates state financial assistance awarded through the City of Clearwater by this agreement. In determining the state financial assistance expended in its fiscal year, the Subrecipient shall consider all sources of state financial assistance, including state financial assistance received from the City of Clearwater, other state agencies, and other nonstate entities. State financial assistance does not include Federal direct or pass-through awards and resources received by a nonstate entity for Federal program matching requirements. In connection with the audit requirements addressed in Part II, paragraph 1, the Subrecipient shall ensure that the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for- profit organizations), Rules of the Auditor General. If the Subrecipient expends less than $750,000 in state financial assistance in its fiscal year, an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, is not required. In the event that the Subrecipient expends less than $500,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the nonstate entity's resources (i.e., the cost of such an audit must be paid from the Subrecipient's resources obtained from other than State entities). Full audit language is attached as Exhibit "B". [GM21-1510-263/277072/1] 7 2. Inspections Subrecipient's records with respect to any matters covered by this Agreement shall be made available to the City and/or the FHFC at any time during normal business hours, as often as the City of Clearwater or the FHFC deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data. VII. CIVIL RIGHTS COMPLIANCE Subrecipient agrees that no person shall, on the ground of race, creed, color, religion, national origin, sex, handicap, familial status, marital status or age be excluded from the benefits of or be subjected to discrimination under any activity carried out by Subrecipient in performance of this Agreement. Upon receipt of evidence of such discrimination, the City shall have the right to terminate this Agreement. Subrecipient will take affirmative action to ensure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rate of pay or other forms of compensation, and selection for training, including apprenticeship. Subrecipient agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. VIII. PROHIBITED ACTIVITY Subrecipient is prohibited from using funds provided herein or personnel employed in the administration of the program for: political activities; sectarian or religious activities; lobbying, political patronage, and nepotism activities. IX. SEVERABILITY OF PROVISIONS If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected thereby, if such remainder would then continue to conform to the terms and requirements of applicable law. X. NOTICE All notice required to be given under this Agreement shall be sufficient when delivered to the Economic Development & Housing Department office located at 600 Cleveland Street, Suite 600, Clearwater, Florida 33755 and to BRIGHT having its mailing address 2561 Nursery Road, Ste D, Clearwater, Florida, 33764. XI. COUNTERPARTS OF THE AGREEMENT This Agreement, consisting of fifteen (15) enumerated pages and the exhibits referenced herein, shall be executed in two counterparts, each of which shall be deemed to be an original, and such counterparts will constitute one and the same instrument. [G M 21-1510-263/277072/1] 8 IN WITNESS WHEREOF, thearties hereto have executed these presents and have set their hands and seals this 1 day of.S emberr, 2021. ATTEST: By: -Yi L&Qt. Q de Rosemarie Call, City Clerk STATE OF FLORIDA COUNTY OF PINELLAS CITY OF CLEARWATER, FLORIDA, a municipal corporation organized and existing under the laws of the State of Florida By: Mic. axwell, Interim City Manager RIGHT COMMUNITY TRUST, INC., Florida non- rofit gorporation By: 7�1/1!,�__ Title: V Print Name: LE. -1-t1 Date: 000-/ J -1 r7g THE FOREGOING SHIP AGREEMENT was acknowledged before me this 2day of .56-ere1'h 13 ere-, 2021, by MOS F AI-iik as r/2 E5, l E7V T (1 He/She is personally known to me P`er has produced /L- % ( as identification. JEAN MARIE V GABOU NOTARY PUBLIC Gwinnett County State of Georgia My Comm. Expires Feb. 5 2025 NOTARY PUBLIC [GM21-1510-263/277072/1] 9 a Print Name: `76937V111 /VIE 669 O U My Commission Expires: it) 2_4 S.-1-0 2- 5 APPROVED AS TO FORM for the use and reliance of the City of Clearwater, Florida, only. o2 (t , 2021. Laura Mahony, Senior Assi ant City Attorney Clearwater, Florida Exhibit "A" INCOME LIMITS April 1, 2021 SHIP Income Limits Effective April 1, 2021 Household Size 0 to 30+ to 50+ to 80+ to 30% AMI 50% AMI 80% AMI 120% AMI (Extremely Low) (Very Low) (Low) (Moderate) 1 Person $ 15,550 ' $ 25,850:$ 41,350 = $ 62,040 2 Persons $ 17,750 1 $ 29,550: $ 47,250 $ 70,920 3 Persons $ 21,960 1$ 33,250 $ 53,150 $ 79,800 4 Persons $ 26,500 $ 36,900 $ 59,050: $ 88,560 5 Persons $ 31,040: $ 39,900: $ 63,800: $ 95,760 6 Persons $ 35,580: $ 42,850 $ 68,500 ` $ 102,840 7 Persons $ 40,120 _ $ 45,800 $ 73,250 = $ 109,920 8 Persons ' $ 44,660 1 $ 48,750 $ 77,950 $ 117,000 GROSS (UNADJUSTED) MEDIAN HOUSEHOLD INCOME - $72,700 [G M 21-1510-263/277072/1] 10 Exhibit "B" The administration of resources awarded by the City of Clearwater to Subrecipient may be subject to audits and/or monitoring by the City of Clearwater as described in this section. MONITORING In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and section 215.97, Florida Statutes (F.S.), as revised (see Audits below), monitoring procedures may include, but not be limited to, on-site visits by City of Clearwater staff, limited scope audits as defined by 2 CFR §200.425, or other procedures. By entering into this agreement, the Subrecipient agrees to comply and cooperate with any monitoring procedures or processes deemed appropriate by the City of Clearwater. In the event the City of Clearwater determines that a limited scope audit of the Subrecipient is appropriate, the Subrecipient agrees to comply with any additional instructions provided by City of Clearwater staff to the Subrecipient regarding such audit. The Subrecipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer (CFO) or Auditor General. AUDITS PART I: FEDERALLY FUNDED This part is applicable if the Subrecipient is a state or local government, or a nonprofit organization as defined in 2 CFR §200.1. 1. A recipient that expends $750,000 or more in federal awards in its fiscal year must have a single or program -specific audit conducted in accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements. EXHIBIT 1 to this form lists the federal resources awarded through the City of Clearwater by this agreement. In determining the federal awards expended in its fiscal year, the Subrecipient shall consider all sources of federal awards, including federal resources received from the Clearwater of Clearwater. The determination of amounts of federal awards expended should be in accordance with the guidelines established in 2 CFR §§200.502-503. An audit of the Subrecipient conducted by the Auditor General in accordance with the provisions of 2 CFR §200.514 will meet the requirements of this Part. 2. For the audit requirements addressed in Part I, paragraph 1, the Subrecipient shall fulfill the requirements relative to auditee responsibilities as provided in 2 CFR §§200.508- 512. 3. A recipient that expends less than $750,000 in federal awards in its fiscal year is not required to have an audit conducted in accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements. If the Subrecipient expends less than $750,000 in federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, the cost of the audit must [GM21-1510-263/277072/1] 11 be paid from non-federal resources (i.e., the cost of such an audit must be paid from Subrecipient resources obtained from other than federal entities). PART II: STATE FUNDED This part is applicable if the Subrecipient is a non -state entity as defined by Section 215.97(2), Florida Statutes. 1. In the event that the Subrecipient expends a total amount of state financial assistance equal to or in excess of $750,000 in any fiscal year of such Subrecipient (for fiscal years ending June 30, 2017, and thereafter), the Subrecipient must have a state single or project -specific audit for such fiscal year in accordance with section Section 215.97(2), Florida Statutes, F.S.; Rule Chapter 69I-5, F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this form lists the state financial assistance awarded through the Department of ABC by this agreement. In determining the state financial assistance expended in its fiscal year, the Subrecipient shall consider all sources of state financial assistance, including state financial assistance received from the Department of ABC, other state agencies, and other nonstate entities. State financial assistance does not include federal direct or pass-through awards and resources received by a nonstate entity for federal program matching requirements. 2. For the audit requirements addressed in Part II, paragraph 1, the Subrecipient shall ensure that the audit complies with the requirements of section Section 215.97(2), Florida Statutes. This includes submission of a financial reporting package as defined by section Section 215.97(2), Florida Statutes and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. 3. If the Subrecipient expends less than $750,000 in state financial assistance in its fiscal year (for fiscal years ending June 30, 2017, and thereafter), an audit conducted in accordance with the provisions of section Section 215.97(2), Florida Statutes, is not required. If the Subrecipient expends less than $750,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of section Section 215.97(2), Florida Statutes, the cost of the audit must be paid from the nonstate entity's resources (i.e., the cost of such an audit must be paid from the Subrecipient's resources obtained from other than state entities). PART III: OTHER AUDIT REQUIREMENTS [GM21-1510-263/277072/1] 12 Note: This Part should be used to specify any additional audit requirements imposed by the state awarding entity that are solely a matter of that state awarding entity's policy (i.e., the audit is not required by federal or state laws and is not in conflict with other federal or state audit requirements). Pursuant to section Section 215.97(2), Florida Statutes state agencies may conduct or arrange for audits of state financial assistance that are in addition to audits conducted in accordance with Section 215.97(2), Florida Statutes. In such an event, the state awarding agency must arrange for funding the full cost of such additional audits PART IV: REPORT SUBMISSION 1.Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and required by Part I of this form shall be submitted, when required by 2 CFR §200.512, by or on behalf of the Subrecipient directly to the Federal Audit Clearinghouse (FAC) as provided in 2 CFR §200.512. The FAC's website provides a data entry system and required forms for submitting the single audit reporting package. Updates to the location of the FAC and data entry system may be found at the OMB website. 2. Copies of financial reporting packages required by Part II of this form shall be submitted by or on behalf of the Subrecipient directly to each of the following: A. The City of Clearwater at the following address: Economic Development & Housing Department 600 Cleveland Street, Suite 600 Clearwater, Florida 33755 B. The Auditor General's Office at the following address: Auditor General Local Government Audits/342 111 West Madison Street Tallahassee, Florida 32399-1450 The Auditor General's website provides instructions for filing an electronic copy of a financial reporting package. 3. (The state awarding agency should use the following language, if applicable.) Copies of reports or the management letter required by Part III of this form shall be submitted by or on behalf of the Subrecipient directly to: The Department of ABC at each of the following addresses: Department address(es) (i.e., office(s) responsible for program oversight) [GM21-1510-263/277072/1] 13 4. Any reports, management letters, or other information required to be submitted to the Department of ABC pursuant to this agreement shall be submitted timely in accordance with 2 CFR §200.512, section Section 215.97(2), Florida Statutes and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. 5. Recipients, when submitting financial reporting packages to the Department of ABC for audits done in accordance with 2 CFR 200, Subpart F - Audit Requirements, or Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date on which the reporting package was delivered to the Subrecipient. PART V: RECORD RETENTION The Subrecipient shall retain sufficient records demonstrating its compliance with the terms of the award(s) and this agreement for a period of years (at least seven years) from the date the audit report is issued, and shall allow the City of Clearwater, or its designee, the CFO, or Auditor General access to such records upon request. The Subrecipient shall ensure that audit working papers are made available to the City of Clearwater, or its designee, the CFO, or Auditor General upon request for a period of seven years from the date the audit report is issued, unless extended in writing by the City of Clearwater. Note: Records need to be retained for at least five years to comply with record retention requirements related to original vouchers as prescribed by the Department of State, Division of Library, and Information Services, Bureau of Archives and. Records Management. EXHIBIT -1 State Resources Awarded to the Recipient Pursuant to this Agreement Consist of the Following: Matching Resources for Federal Programs: Note: If the resources awarded to the recipient for matching represent more than one federal program, provide the same information shown below for each federal program and show total state resources awarded for matching. 1. Federal Program A: List federal agency, Catalog of Federal Domestic Assistance title and number, and $ (amount). 2. Federal Program B: List federal agency, Catalog of Federal Domestic Assistance title and number, and $ (amount). [GM21-1510-263/277072/1] 14 Subject to Section 215.97, F.S.: Note: If the resources awarded to the recipient represent more than one state project, provide the same information shown below for each state project and show total state financial assistance awarded that is subject to section 215.97, F.S. 3. State Project A: List state awarding agency, Catalog of State Financial Assistance title and number, and $ (amount). 4. State Project B: List state awarding agency, Catalog of State Financial Assistance title and number, and $ (amount). Compliance Requirements Applicable to State Resources Awarded Pursuant to this Agreement Are as Follows: Note:. List applicable compliance requirements in the same manner as illustrated above for', federal 'resources For matching resources provided by the City of Clearwater for federal programs, the requirements might be similar' to the requirements for the applicable federal programs. Aiso, to the extent that different requirements pertain to different amounts of the' non-federal resources, there may be more than one grouping (i.e.,'1, 2, 3, etc) listed under this category. Note: 2 CFR §200.513 and section 215.97(5), F.S., require that the information about federal programs and state projects included in EXHIBIT 1 be provided to the recipient For questions! regarding Form DFS -A2 -CL, contact your FSAA state agency liaison or the Department of Financial Services, Bureau of Auditing, at FSAA@MyFl©ridaCFO.com or (850) 413-3060. [GM21-1510-263/277072/1] 15