PROGRAM YEAR 2021-2022 SUBRECIPIENT AGREEMENT - STATE HOUSING INITIATIVES PARTNERSHIP (SHIP)PROGRAM YEAR 2021-2022
SUBRECIPIENT AGREEMENT BY AND BETWEEN
CITY OF CLEARWATER AND
CLEARWATER NEIGHBORHOOD HOUSING SERVICES, INC
THIS AGREEMENT is made on this A��`� day of September 2021, between the
CITY OF CLEARWATER, a municipal corporation of the State of Florida, whose address is 600
Cleveland Street, Suite 600, Clearwater, Florida 33755, (hereinafter referred to as ("CITY") and
Clearwater Neighborhood Housing Services, Inc, a non-profit, 501(c)(3) corporation under the
laws of Florida, whose corporate headquarters mailing address is 608 North Garden Avenue,
Clearwater, Florida 33755, (herein after referred to as "CNHS" or "Subrecipient").
WHEREAS, the City is the recipient of the State Housing Initiatives Partnership ("SHIP")
Program funds (CSFA 40.901) established in accordance with Section 420.907-9079, Florida
Statutes, and Rules 67-37, Florida Administrative Code. The SHIP program was created for the
purpose of providing funds to local governments as incentive for the creation of public-private
partnerships to produce and preserve affordable housing. The City of Clearwater has met all
prerequisites for participation in the State Housing Initiatives Partnership (SHIP) Program; and
WHEREAS, the State of Florida authorized and directed the City to utilize funds
distributed under the State Housing Initiatives Partnership (SHIP) Program for eligible housing
activities and projects; and
WHEREAS, the City desires to use a portion of said grant for the improvement of the
social and economic welfare of its citizens through the provision of affordable housing to low to
moderate -income persons, and
WHEREAS, the City Council Resolution number 21-04 has approved its Local Housing
Assistance Plan ("LHAP") under the State Housing Initiatives Partnership ("SHIP") Program for
FY 2021 through FY 2024 by which said goals shall be implemented; and
WHEREAS, Clearwater Neighborhood Housing Services, Inc has applied for and been
approved to administer the city's Down Payment Assistance Program for very low-, low and
moderate -income eligible homebuyers utilizing the SHIP Program; and
WHEREAS, on July 15, 2021, the City Council authorized the City Manager to execute
an Agreement with Clearwater Neighborhood Housing Services, Inc to provide Down Payment &
Closing Costs Assistance Services utilizing up to $45,000.00 in SHIP funds for existing or newly
constructed homes. Clearwater Neighborhood Housing Services, Inc will provide services for up
to seven (7) homebuyers within the city limits of Clearwater, Florida; and
WHEREAS, the City of Clearwater and CNHS desire to carry out a housing activity
specified in Part II of this Agreement; and
WHEREAS, the City Council has authorized and appropriated a portion of its SHIP funds
for the implementation of the Down Payment Assistance Strategy by an Eligible Subrecipient as
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specified in the City of Clearwater's approved 2021-2024 SHIP Local Housing Assistance Plan;
and
WHEREAS, the regulations contained in Section 420.907 of the Florida Statutes and
Chapter 67-37 of the Florida Administrative Code, as now in effect and as may be amended from
time to time govern this agreement;
NOW THEREFORE, the City and CNHS hereby execute this agreement to undertake the
described Down Payment Assistance Services.
FUTHERMORE, the City and CNHS agree as follows:
I. DEFINITIONS AND PURPOSE
A. DEFINITIONS
1. "City" means City of Clearwater, Pinellas County, Florida.
2. "F. A. C." means the Florida Administrative Code.
3. "FHFC" means the Florida Housing Finance Corporation.
4. "Very low- income person" or "very low-income household" means one or
more natural persons or a family, that has a total annual anticipated gross
household income that does not exceed fifty percent (50%) of the median annual
income for the Tampa -St. Petersburg MSA, adjusted for household size.
5. "Low-income person" or "low-income household" means one or more natural
persons or a family, that has a total annual anticipated gross household income
that does not exceed eighty percent (80%) of the median annual income for the
Tampa -St. Petersburg Clearwater Metropolitan Statistical Area (MSA).
6. "Moderate -income person" or "moderate low-income household" means
one or more natural persons or a family, that has a total annual anticipated gross
household income that does not exceed one hundred twenty percent (120%) of
the median annual income for the Tampa -St. Petersburg MSA, adjusted for
household size.
7. "Program" means the administration of Down Payment Assistance loans.
8. "SHIP" means the State Housing Initiatives Partnership Program.
The purpose of this Agreement is to state the covenants and conditions under which the
Subrecipient will implement the Scope of Service summarized in Section II of this
Agreement.
II. SCOPE OF SERVICE
A. SCOPE
Subrecipient shall qualify, approve, and coordinate loan closing for up to seven (7) income -
eligible homebuyers within the city limits of Clearwater.
B. MARKETING
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Subrecipient shall affirmatively market this program to eligible, very low-, low to
moderate -income, homebuyers. very low- and low to moderate is defined as having an
annual gross income at or below 120% of the Area Median Income (AMI) for the Tampa
St. Petersburg -Clearwater MSA, as determined by the guidelines updated annually by the
Department of Housing and Urban Development and posted at www.floridahousing.org.
The current income limits for the Tampa St. Petersburg -Clearwater MSA are contained in
Exhibit "A".
C. PROJECT COMPLETION
Subrecipient shall complete the project within one year from the date this agreement is
executed unless a time extension is requested by Subrecipient in writing and granted by the
City in writing. Any such time extension shall be attached to and made a part of this
agreement.
D. ACCOMPLISHMENT
Subrecipient shall accomplish the contracted activities in program year 2021-2022
(October 1, 2021 through September 30, 2022).
III. TIME OF PERFORMANCE
This Agreement and all rights and duties designated hereunder shall be in effect from
October 1st, 2021 and all services required hereunder shall be completed by September 30,
2022 in accordance with this agreement.
IV. PROJECT FUNDING
A . DUTIES
The City of Clearwater hereby approves SHIP Program funding for Down Payment &
Closing Costs Assistance Services in the amount not to exceed $45,000.00 for existing and
newly built homes from SHIP Program funds per household. As a subrecipient, [Sub 1 ] will
serve as the primary contact. Subrecipient will provide marketing, intake, processing, and
loan closing for up to seven (7) down payment and closing costs assistance loans for
income eligible, very low-, low to moderate -income homebuyers who purchase homes
within the city limits of Clearwater.
B. HOMEBUYER INCOME QUALIFICATION, UNDERWRITING &
CLOSING GUIDELINES
Subrecipient shall determine that each household is income eligible by verifying the
household's total current combined gross annual income from all sources. All income and
assets must be verified, with source documents and in writing. To be eligible for assistance,
the household's total current combined gross annual income from all sources cannot,
exceed the limits set by HUD for Tampa St. Petersburg -Clearwater, FL MSA (Exhibit "A").
Total household income is the total current, annualized gross income, before taxes and
withholding, of the purchaser and all adult members, over the age of 18, residing or
[GM21-1510-263/277072/1] 3
intending to permanently reside in the dwelling. This includes a spouse, fiance, parent,
relative, adult child, etc.
C. REQUESTS FOR DISBURSEMENTS
Subrecipient shall ensure SHIP funds provided under this agreement will be requested for
disbursement only in required amounts and as needed for payment of eligible costs.
Subrecipient shall be responsible for the outlay of funding for the down payment
assistance. Once the case is completed and has been reviewed and approved by the City,
Subrecipient shall submit a request for reimbursement for the down payment assistance
case along with the payment request for processing fee. The City reserves the right to
liquidate funds available under this agreement for eligible costs incurred by the City on
behalf of Subrecipient to complete the project. Alternatively, Subrecipient may request the
City wire down payment assistance funds directly to closing. The City, at its sole
discretion, may agree to do so but will require Subrecipient to submit a full and completed
file to the City for review not less than ten (10) business days prior to closing.
D. FUNDING AMOUNT
The full amount of SHIP funds, not to exceed $45,000.00 for existing and newly
constructed homes from the SHIP Program, shall be released as earned by verified
performance of activities to be completed under this agreement, as determined by the City
of Clearwater.
It is expressly agreed and understood that the total amount of down payment assistance
processing services shall not exceed $45,000.00 for existing and newly built homes from
the 2021 SHIP Program. Subrecipient will be awarded $1,500.00 per down payment
assistance loan successfully processed. Compensation to Subrecipient under this section
shall be in addition to the monies allotted for the Down Payment Assistance, above.
E. PROGRESS REPORTS
The Subrecipient shall submit Progress Reports to the City in the form, content and
frequency required by the City.
V. GENERAL CONDITIONS
A. GENERAL COMPLIANCE
Subrecipient agrees to comply with the requirements as outlined in Section 420.907 of the
Florida Statutes and F.A.C. 67-37. Subrecipient also agrees to comply with all other
applicable state and local laws, regulations, and policies governing the funds provided
under this contract. Subrecipient agrees to utilize funds available under this Agreement for
the Down Payment Assistance Program exclusively for down payment and closing costs
to eligible persons and households.
B. INDEPENDENT CONTRACTOR
Nothing contained in this Agreement is intended to, or shall be construed in any manner,
as creating, or establishing the relationship of employer/employee between the parties.
CNHSshall at all times remain an "independent contractor" with respect to the services to
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be performed under this Agreement. The City shall be exempt from payment of all
Unemployment Compensation, FICA, retirement benefits, life and/or medical insurance
and Workers' Compensation Insurance, as CNHS is an independent eligible subrecipient.
C. WORKERS' COMPENSATION
Subrecipient shall provide Workers' Compensation Insurance coverage for all of its
employees involved in the performance of this contract.
D. INSURANCE
Subrecipient shall furnish a Certificate of Insurance naming the City of Clearwater as an
additional insured with general liability limits of at least One Million Dollars and xx/100
($1,000,000.00) per occurrence.
E. INDEMNIFICATION
Subrecipient shall indemnify and hold the City of Clearwater harmless from any and all
claims, losses, damages and causes of actions which may arise out of the performance of
this Agreement, including costs and expenses for or on account of any or all suits relating
to this Agreement, and shall pay all costs and judgments which may be issued thereon. In
particular, CNHS will hold the City harmless and will indemnify the City for any
obligations imposed by the State arising out of the conduct of activities under this
Agreement.
F. GRANTOR RECOGNITION
Subrecipient shall ensure recognition of the role of the grantor agency and the SHIP
Program in providing services through this contract. All publicity materials or notices
pursuant to this contract shall be prominently labeled as to funding source.
G. AMENDMENTS
The City or Subrecipient may amend this Agreement at any time provided that such
amendments make specific reference to this Agreement, and are executed in writing, signed
by a duly authorized representative of both organizations. Such amendments shall not
invalidate this Agreement, nor relieve or release the City or Subrecipient from its
obligations under this Agreement. The City may, in its discretion, amend this Agreement
to conform with State or local governmental guidelines, policies, and available funding
amounts, or for other reasons. If such amendments result in a change in the funding, the
scope of services, or schedule of the activities to be undertaken as part of this Agreement,
such modifications will be incorporated only by written amendment signed by both City
and Subrecipient.
H. SUSPENSION OR TERMINATION
Either party may terminate this contract at any time by giving written notice to the other
party of such termination and specifying the effective date thereof at least thirty (30) days
before the effective date of such termination. In the event of any termination for
convenience, all finished or unfinished documents, data, reports or other materials prepared
by Subrecipient under this Agreement shall, at the option of the City, become the property
of the City. The City may also suspend or terminate this Agreement, in whole or in part,
[GM21-1510-263/277072/1] 5
if Subrecipient materially fails to comply with any term of this Agreement, or with any of
the rules, regulations or provisions referred to herein, in addition to other remedies as
provided by law. If, through any cause, Subrecipient shall fail to fulfill in a timely and
proper manner its obligations under this Agreement, or violates any of the covenants,
agreements, or stipulations of this Agreement, the City shall thereupon have the right to
terminate this Agreement or suspend payment in whole or part by giving written notice to
Subrecipient of such termination or suspension of payment and specify the effective date
thereof, at least five (5) working days before the effective date of termination or
suspension. If payments are withheld, Economic Development & Housing Department
staff shall specify, in writing, the actions that must be taken by Subrecipient as a condition
precedent to resumption of payments and shall specify a reasonable date for compliance.
Sufficient cause for suspension of payments shall include, but not be limited to:
• Failure to comply with Section II, Scope of Service of this Agreement.
• Failure to submit periodic reports as determined by the City.
VI. ADMINISTRATIVE REQUIREMENTS
A. RECORDS TO BE MAINTAINED
Subrecipient shall maintain all records required by the City of Clearwater that are pertinent
to the activities to be funded under this Agreement.
B. RETENTION
Subrecipient shall retain all records pertinent to expenditures incurred under this
Agreement for a period of five (5) years after the funds have been expended and accounted
for, and/or the loan has been released or satisfied, or after the SHIP closeout annual report
for these funds has been submitted, whichever is later. Notwithstanding the above, if
there is litigation, claims, audits, negotiations or other actions that involve any of the
records cited and that have started before the expiration of the five-year period, then such
records must be retained until completion of the actions and resolution of all issues, or the
expiration of the ten-year period, whichever occurs later.
C. DISCLOSURE
Subrecipient shall maintain records in accordance with Florida's Public Information Law
(F.S. 119).
D. CLOSEOUTS
Subrecipient's obligation to the City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to,
making final payments and determining the custodianship of records.
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E. AUDITS & INSPECTIONS
1. Audits
In the event that the Subrecipient expends a total amount of state financial
assistance equal to or in excess of $750,000 in any fiscal year of such Subrecipient
(for fiscal years ending June 30, 2020 or thereafter), the Subrecipient must have a
State single or project -specific audit for such fiscal year in accordance with Section
215.97, Florida Statutes; applicable rules of the Department of Financial Services;
and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-
profit organizations), Rules of the Auditor General. EXHIBIT 1 to this agreement
indicates state financial assistance awarded through the City of Clearwater by this
agreement. In determining the state financial assistance expended in its fiscal year,
the Subrecipient shall consider all sources of state financial assistance, including
state financial assistance received from the City of Clearwater, other state agencies,
and other nonstate entities. State financial assistance does not include Federal
direct or pass-through awards and resources received by a nonstate entity for
Federal program matching requirements.
In connection with the audit requirements addressed in Part II, paragraph 1, the
Subrecipient shall ensure that the audit complies with the requirements of Section
215.97(8), Florida Statutes. This includes submission of a financial reporting
package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550
(local governmental entities) or 10.650 (nonprofit and for-profit organizations),
Rules of the Auditor General.
If the Subrecipient expends less than $750,000 in state financial assistance in its
fiscal year, an audit conducted in accordance with the provisions of Section 215.97,
Florida Statutes, is not required. In the event that the Subrecipient expends less
than $500,000 in state financial assistance in its fiscal year and elects to have an
audit conducted in accordance with the provisions of Section 215.97, Florida
Statutes, the cost of the audit must be paid from the nonstate entity's resources (i.e.,
the cost of such an audit must be paid from the Subrecipient's resources obtained
from other than State entities). Full audit language is attached as Exhibit "B".
2. Inspections
Subrecipient's records with respect to any matters covered by this Agreement shall
be made available to the City and/or the FHFC at any time during normal business
hours, as often as the City of Clearwater or the FHFC deems necessary, to audit,
examine, and make excerpts or transcripts of all relevant data.
VII. CIVIL RIGHTS COMPLIANCE
Subrecipient agrees that no person shall, on the ground of race, creed, color, religion,
national origin, sex, handicap, familial status, marital status or age be excluded from the
benefits of or be subjected to discrimination under any activity carried out by Subrecipient
in performance of this Agreement. Upon receipt of evidence of such discrimination, the
City shall have the right to terminate this Agreement. Subrecipient will take affirmative
action to ensure that all employment practices are free from such discrimination. Such
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employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rate of pay
or other forms of compensation, and selection for training, including apprenticeship.
Subrecipient agrees to post in conspicuous places, available to employees and applicants
for employment, notices setting forth the provisions of this nondiscrimination clause.
VIII. PROHIBITED ACTIVITY
Subrecipient is prohibited from using funds provided herein or personnel employed in the
administration of the program for: political activities; sectarian or religious activities;
lobbying, political patronage, and nepotism activities.
IX. SEVERABILITY OF PROVISIONS
If any provision of this Agreement is held invalid, the remainder of this Agreement shall
not be affected thereby, if such remainder would then continue to conform to the terms and
requirements of applicable law.
X. NOTICE
All notice required to be given under this Agreement shall be sufficient when delivered to
the Economic Development & Housing Department office located at 600 Cleveland Street,
Suite 600, Clearwater, Florida 33755 and to CNHS having its mailing address 608 North
Garden Avenue, Clearwater, Florida, 33755.
XI. COUNTERPARTS OF THE AGREEMENT
This Agreement, consisting of fifteen (15) enumerated pages and the exhibits referenced
herein, shall be executed in two counterparts, each of which shall be deemed to be an
original, and such counterparts will constitute one and the same instrument.
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IN WITNESS WHEREOF, the parties hereto have executed these presents and have
set their hands and seals this )'"day of September, 2021.
ATTEST:
By:'c�'� �c
Rosemarie Call, City Clerk
STATE OF FLORIDA
COUNTY OF PINELLAS
CITY OF CLEARWATER, FLORIDA, a municipal
corporation organized and existing under the laws of the State
of Florida
By:
Mica
axwell, Interim City Manager
C earwater Neighborhood Housing Services, Inc,
a Florid . o -profit co . . ration
By:
Tit e:
THE FOREGOING S H I P AGREEMENT was acknowledged before me this day of
per^►bel, , 2021, by ' 5Q -j i t k' as
❑ He/She is personally known to me ❑ or has produced F - L
identification.
s.• ..........;; KAREN B. VAUGHAN
";= Commission # GG 136529
.
.e"..- .4Expires December 20, 2021
"eOF "°, Bonded Thru Troy Fain insurance 800-385.7019
[GM21-1510-263/277072/1] 9
as
NOTARY PUBLIC" 2/Th
f-MAJOLA-1<
Print Name: \[OLYc_ I-..-6 \ a �--
My Commission Expires: t / ar-t
APPROVED AS TO FORM
for the use and reliance of the City of
Clearwater, Florida, only.
,2021.
Laura Mahony, Senior AssistahtCity Attorney
Clearwater, Florida
Exhibit "A"
INCOME LIMITS
April 1, 2021
SHIP Income Limits
Effective April 1, 2021
Household
Size
0 to 30+ to 50+ to
30% AMI 50% AMI 80% AM'
(Extremely Low} (Very Low} (tow)
804 to
12Q°41 AMI
Moderate)
1 Person
2 Persons
$ 15,550 25,850 $ *1,350 . 62,040
17,750 $ 29.550 $ 47,250 $ 70,920
3 Persons $ 21,960 $ 33,250 $ 53,150 $ 79,800
4 Persons $ 26.500 $ 36,900 $ 59,050 $ 88,560
5 Persons $ 31,040 $ 39,900 $ 63,800 $ 95,760
6 Persons $ 35,580 $ 42,850 $ 68,500 $ 102,840
7 Persorts $ 40,120 $ 45.800 $ 73.250 $ 109,920
8 Persons 44,660 , $ 48.750 $ 77,950 117,000
GROSS (UNADJUSTED) MEDIAN HOUSEHOLD INCOME - $72,700
[GM21-1510-263/277072/1] 10
Exhibit "A"
INCOME LIMITS
April 1, 2021
SHIP Income Limits
Effective April 1, 2021
Household
Size
0 to
30% AMI
(Extremely Low)
30+ to
50% AMI
(Very Low)
50+ to
80% AMI
(Low)
80+ to
120% AMI
(Moderate)
1 Person
$ 15,550
$ 25,850
$ 41,350
$ 62,040
2 Persons
$ 17,750
$ 29,550
$ 47,250
$ 70,920
3 Persons
$ 21,960
$ 33,250
$ 53,150
$ 79,800
4 Persons
$ 26,500
$ 36,900
$ 59,050
$ 88,560
5 Persons
$ 31,040
$ 39,900
$ 63,800
$ 95,760
6 Persons
$ 35,580
$ 42,850
$ 68,500
$ 102,840
7 Persons
$ 40,120
$ 45,800
_ $ 73,250
$ 109,920
8 Persons
$ 44,660
$ 48,750
$ 77,950
$ 117,000
GROSS (UNADJUSTED) MEDIAN HOUSEHOLD INCOME - $72,700
[GM21-1510-263/277072/1] 10
Exhibit "B"
The administration of resources awarded by the City of Clearwater to Subrecipient may be
subject to audits and/or monitoring by the City of Clearwater as described in this section.
MONITORING
In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit
Requirements, and section 215.97, Florida Statutes (F.S.), as revised (see Audits below),
monitoring procedures may include, but not be limited to, on-site visits by City of Clearwater staff,
limited scope audits as defined by 2 CFR §200.425, or other procedures. By entering into this
agreement, the Subrecipient agrees to comply and cooperate with any monitoring procedures or
processes deemed appropriate by the City of Clearwater. In the event the City of Clearwater
determines that a limited scope audit of the Subrecipient is appropriate, the Subrecipient agrees to
comply with any additional instructions provided by City of Clearwater staff to the Subrecipient
regarding such audit. The Subrecipient further agrees to comply and cooperate with any
inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer
(CFO) or Auditor General.
AUDITS
PART I: FEDERALLY FUNDED
This part is applicable if the Subrecipient is a state or local government, or a nonprofit organization
as defined in 2 CFR §200.1.
1. A recipient that expends $750,000 or more in federal awards in its fiscal year must have a
single or program -specific audit conducted in accordance with the provisions of 2 CFR 200,
Subpart F - Audit Requirements. EXHIBIT 1 to this form lists the federal resources awarded
through the City of Clearwater by this agreement. In determining the federal awards expended
in its fiscal year, the Subrecipient shall consider all sources of federal awards, including federal
resources received from the Clearwater of Clearwater. The determination of amounts of
federal awards expended should be in accordance with the guidelines established in 2 CFR
§§200.502-503. An audit of the Subrecipient conducted by the Auditor General in accordance
with the provisions of 2 CFR §200.514 will meet the requirements of this Part.
2. For the audit requirements addressed in Part I, paragraph 1, the Subrecipient shall fulfill the
requirements relative to auditee responsibilities as provided in 2 CFR §§200.508-512.
3. A recipient that expends less than $750,000 in federal awards in its fiscal year is not required
to have an audit conducted in accordance with the provisions of 2 CFR 200, Subpart F - Audit
Requirements. If the Subrecipient expends less than $750,000 in federal awards in its fiscal
year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200,
Subpart F - Audit Requirements, the cost of the audit must be paid from non-federal resources
(i.e., the cost of such an audit must be paid from Subrecipient resources obtained from other
than federal entities).
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PART II: STATE FUNDED
This part is applicable if the Subrecipient is a non -state entity as defined by Section 215.97(2),
Florida Statutes.
1. In the event that the Subrecipient expends a total amount of state financial assistance equal to
or in excess of $750,000 in any fiscal year of such Subrecipient (for fiscal years ending June
30, 2017, and thereafter), the Subrecipient must have a state single or project -specific audit for
such fiscal year in accordance with section Section 215.97(2), Florida Statutes, F.S.; Rule
Chapter 69I-5, F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental
entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General.
EXHIBIT 1 to this form lists the state financial assistance awarded through the Department of
ABC by this agreement. In determining the state financial assistance expended in its fiscal
year, the Subrecipient shall consider all sources of state financial assistance, including state
financial assistance received from the Department of ABC, other state agencies, and other
nonstate entities. State financial assistance does not include federal direct or pass-through
awards and resources received by a nonstate entity for federal program matching requirements.
2. For the audit requirements addressed in Part II, paragraph 1, the Subrecipient shall ensure that
the audit complies with the requirements of section Section 215.97(2), Florida Statutes. This
includes submission of a financial reporting package as defined by section Section 215.97(2),
Florida Statutes and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and
for-profit organizations), Rules of the Auditor General.
3. If the Subrecipient expends less than $750,000 in state financial assistance in its fiscal year
(for fiscal years ending June 30, 2017, and thereafter), an audit conducted in accordance with
the provisions of section Section 215.97(2), Florida Statutes, is not required. If the
Subrecipient expends less than $750,000 in state financial assistance in its fiscal year and elects
to have an audit conducted in accordance with the provisions of section Section 215.97(2),
Florida Statutes, the cost of the audit must be paid from the nonstate entity's resources (i.e., the
cost of such an audit must be paid from the Subrecipient's resources obtained from other than
state entities).
PART III: OTHER AUDIT REQUIREMENTS
Note: This Part should be used to specify any additional audit requirements imposed by the
state awarding entity that are solely a matter of that state awarding entity's policy (i.e., the
audit is not required by federal or state laws and is not in conflict with other federal or state
audit requirements). Pursuant to section Section 215.97(2), Florida Statutes state agencies
may conduct or arrange for audits of state financial assistance that are in addition to audits
conducted in accordance with Section 215.97(2), Florida Statutes. In such an event, the state
awarding agency must arrange for funding the full cost of such additional audits
PART IV: REPORT SUBMISSION
1.Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F -
Audit Requirements, and required by Part I of this form shall be submitted, when required by 2
[G M21-1510-263/277072/1] 12
CFR §200.512, by or on behalf of the Subrecipient directly to the Federal Audit Clearinghouse
(FAC) as provided in 2 CFR §200.512.
The FAC's website provides a data entry system and required forms for submitting the single
audit reporting package. Updates to the location of the FAC and data entry system may be found
at the OMB website.
2. Copies of financial reporting packages required by Part II of this form shall be submitted
by or on behalf of the Subrecipient directly to each of the following:
A. The City of Clearwater at the following address:
Economic Development & Housing Department
600 Cleveland Street, Suite 600
Clearwater, Florida 33755
B. The Auditor General's Office at the following address:
Auditor General
Local Government Audits/342
111 West Madison Street
Tallahassee, Florida 32399-1450
The Auditor General's website provides instructions for filing an electronic copy of a
financial reporting package.
3. (The state awarding agency should use the following language, if applicable.) Copies of
reports or the management letter required by Part III of this form shall be submitted by or on
behalf of the Subrecipient directly to:
The Department of ABC at each of the following addresses:
Department address(es) (i. e., office(s) responsible for program oversight)
4. Any reports, management letters, or other information required to be submitted to the
Department of ABC pursuant to this agreement shall be submitted timely in accordance with
2 CFR §200.512, section Section 215.97(2), Florida Statutes and Chapters 10.550 (local
governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the
Auditor General, as applicable.
5. Recipients, when submitting financial reporting packages to the Department of ABC for audits
done in accordance with 2 CFR 200, Subpart F - Audit Requirements, or Chapters 10.550
(local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the
Auditor General, should indicate the date on which the reporting package was delivered to the
Subrecipient.
PART V: RECORD RETENTION
The Subrecipient shall retain sufficient records demonstrating its compliance with the terms of the
award(s) and this agreement for a period of years (at least seven years) from the date the audit
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report is issued, and shall allow the City of Clearwater, or its designee, the CFO, or Auditor
General access to such records upon request. The Subrecipient shall ensure that audit working
papers are made available to the City of Clearwater, or its designee, the CFO, or Auditor General
upon request for a period of seven years from the date the audit report is issued, unless extended
in writing by the City of Clearwater.
Note: Records need to be retained for at least five years to comply with record retention
requirements related to original vouchers as prescribed by the Department of State, Division of
Library and Information Services, Bureau of Archives and Records Management.
EXHIBIT —1
State Resources Awarded to the Recipient Pursuant to this Agreement Consist of the
Following:
Matching Resources for Federal Programs:
Note: If the resources awarded to the recipient for matching represent more than one federal
program, provide the same information shown below for each federal program and show total
state resources awarded for matching.
1. Federal Program A:
List federal agency, Catalog of Federal Domestic Assistance title and number, and $
(amount).
2. Federal Program B:
List federal agency, Catalog of Federal Domestic Assistance title and number, and $
(amount).
Subject to Section 215.97, F.S.:
Note: tithe resources awarded to the recipient represent more than one state project, provide the
same information shown below for each state project and show total state financial assistance
awarded that is subject to section 215.97, F.S.
3. State Project A:
List state awarding agency, Catalog of State Financial Assistance title and number, and $
(amount).
4. State Project B:
List state awarding agency, Catalog of State Financial Assistance title and number, and $
(amount).
Compliance Requirements Applicable to State Resources Awarded Pursuant to this
Agreement Are as Follows:
Note: List applicable compliance requirements in the same manner as illustrated above for federal
resources. For matching resources provided by the City of Clearwater for federal programs, the
requirements might be similar to the requirements for the applicable federal programs. Also, to
the extent that different requirements pertain to different amounts of the nonfederal resources,
theremay be more than one grouping (i. e.,1,' 2, 3, etc.) listed under this category.
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Note: 2 CFR §200.513 and section 215.97(5), F.S., require that the information about federal
programs and state projects included in EXHIBIT 1 be provided to the recipient.
For questions regarding Form DFS -A2 -CL, contact your FSAA state agency liaison or the
Department of Financial Services, Bureau of Auditing, at FSAA@MyFloridaCFO.com or (850)
413-3060.
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