08/16/2021Monday, August 16, 2021
9:00 AM
City of Clearwater
Main Library - Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
Main Library - Council Chambers
Pension Trustees
Meeting Agenda
August 16, 2021Pension Trustees Meeting Agenda
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1. Call To Order
2. Approval of Minutes
2.1 Approve the June 14, 2021 Pension Trustees Meeting Minutes as submitted in
written summation by the City Clerk.
3. Citizens to be Heard Regarding Items Not on the Agenda
4. New Business Items
4.1 Approve the new hires for acceptance into the Pension Plan as listed.
4.2 Approve the following request of employees Mark Coffin, Parks and Recreation
Department, Michelle Fry, Gas Systems Department, Richard Long, Police
Department and Scott O’Hare, Police Department, to vest their pensions as
provided by Section 2.419 of the Employees’ Pension Plan.
4.3 Approve the following request of employees Edward Davis, Parks and
Recreation Department, Paul Estes, Engineering Department, Kimberly
Feeney, Planning and Development Department, William Higginbotham III,
Police Department, Cindy Jones, Police Department, JC Jones, General
Support Services Department, Steven Kotches, Gas System Department,
Brian McAuley, Police Department, Stephen Miller, Gas System Department,
Kerry Nelson, Gas System Department, Michael Ogliaruso, Police Department
and Brian Rogers, Police Department, for a regular pension as provided by
Sections 2.416 and 2.424 of the Employees’ Pension Plan.
Page 2 City of Clearwater Printed on 8/10/2021
August 16, 2021Pension Trustees Meeting Agenda
4.4 Approve pension plan administrative expenditures for fiscal year 2022 totaling
not-to-exceed $371,900.
5. Director's Report
6. Adjourn
Page 3 City of Clearwater Printed on 8/10/2021
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8602
Agenda Date: 8/16/2021 Status: Agenda ReadyVersion: 1
File Type: MinutesIn Control: Pension Trustees
Agenda Number: 2.1
SUBJECT/RECOMMENDATION:
Approve the June 14, 2021 Pension Trustees Meeting Minutes as submitted in written
summation by the City Clerk.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 8/10/2021
Pension Trustees Meeting Minutes June 14, 2021
Page 1 City of Clearwater
City of Clearwater
Main Library - Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
Meeting Minutes
Monday, June 14, 2021
9:00 AM
Main Library - Council Chambers
Pension Trustees
Draft
Pension Trustees Meeting Minutes June 14, 2021
Page 2 City of Clearwater
Roll Call
Present 5 - Chair Frank Hibbard, Trustee Hoyt Hamilton, Trustee David Allbritton,
Trustee Kathleen Beckman, and Trustee Mark Bunker
Also Present – William B. Horne II – City Manager, Micah Maxwell – Assistant City Manager, Michael Delk – Assistant City Manager, Pamela K. Akin – City Attorney, Rosemarie Call – City Clerk, Nicole Sprague – Official Records and Legislative Services Coordinator and
Jennifer Poirrier – Human Resources Director
To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order.
Unapproved 1. Call to Order – Chair Hibbard
The meeting was called to order at 9:17 a.m. 2. Approval of Minutes
2.1 Approve the April 12, 2021 Pension Trustees Meeting Minutes as submitted in written
summation by the City Clerk.
Trustee Hamilton moved to approve the April 12, 2021 Pension
Trustees Meeting Minutes as submitted in written summation by the
City Clerk. The motion was duly seconded and carried
unanimously.
3. Citizens to be Heard Regarding Items Not on the Agenda – None. 4. New Business Items
4.1 Accept the January 1, 2021 Annual Actuarial Valuation Report for the Employees’
Pension Plan.
Per the actuarial valuation report dated January 1, 2021, a minimum city
employer contribution of $11.40 million, or 12.30% of covered payroll, is required
for fiscal year 2022. This is a decrease of approximately $121 thousand over
the fiscal 2021 required contribution of $11.52 million, which represented
12.72% of covered payroll.
Draft
Pension Trustees Meeting Minutes June 14, 2021
Page 3 City of Clearwater
The breakout of the required contribution by group is as follows:
Police $ 4,681,293 21.84%
Fire $ 3,230,263 18.68%
Non-public safety $ 3,489,438 6.46%
Total $11,400,994 12.30%
The calendar year 2020 investment return was 15.12%, versus an assumed
rate of 6.65% for 2020. The five-year smoothed actuarial investment rate of
return was 11.10% versus the 6.65% assumption. Calendar 2016 through 2020
investment returns were 6.70%, 16.01%, (2.48%), 20.20%, and 15.12%,
respectively. As previously approved by the Trustees, the assumed rate of
return will reduce to 6.55% for 2021 and to 6.50% effective January 1, 2022.
The plan experienced a net actuarial experience gain of $45.7 million for the
year. The gain was primarily due to investment returns, slightly offset by net
liability-related experience losses. The net liability-related experience losses
included salary and mortality experience losses offset by retirement and
disability experience gains.
The plan’s funded ratio at January 1, 2021 was 108.70% (including the credit
balance) versus 102.60% for the prior year. The market value of assets
exceeds the actuarial value of assets by $129.6 million as of January 1, 2021.
The plan’s credit balance, which reflects actual contributions in-excess of
actuarially required contributions in prior years, increased from $28.96 million to
$31.55 million during calendar 2020, primarily due to interest earned on the
credit balance. This credit balance is available to subsidize volatile employer
contribution requirements during future investment market downturns.
In response to a question, Finance Director Jay Ravins said the
investment return assumption is a projection of what the Plan will earn in
the future.
Trustee Beckman moved to accept the January 1, 2021 Annual
Actuarial Valuation Report for the Employees’ Pension Plan. The
motion was duly seconded and carried unanimously.
4.2 Approve the new hires for acceptance into the Pension Plan as listed. Name/ Job Classification/ Department Pension Eligibility Date Kristina Benton, Marine Facility Operator, Marine & Aviation 02/13/2021 Parker Moody, Police Officer, Police 03/01/2021
Robert Jessup, Police Officer, Police 03/01/2021
Dante Cuomo, Police Officer, Police 03/01/2021 Draft
Pension Trustees Meeting Minutes June 14, 2021
Page 4 City of Clearwater
Luke Ohmer, Police Officer, Police 03/01/2021
Brian Rowell, Police Officer, Police 03/01/2021
Bobby Leahy, Stormwater Technician, Engineering /Stormwater 03/01/2021
Michael Cruz, Fleet Mechanic, General Services 03/01/2021
Kathryn Eaddy, Recreation Leader, Parks & Recreation 03/01/2021
Reed Harvin, Utilities Mechanic, Public Utilities 03/15/2021 Derek Terry, Stormwater Technician, Engineering /Stormwater 03/15/2021 Brandon Johnson, Solid Waste Worker, Solid Waste 03/15/2021
Quinton Tisdale, Recreation Leader, Parks & Recreation 03/15/2021
Cedric McAffee, Parks Service Technician, Parks & Recreation 03/29/2021
Conrad Cummings, Stormwater Tech., Engineering /Stormwater 03/29/2021
Christina Lawson, Utility Dispatcher, Gas 03/29/2021
Aleksander Thorstensen, Utility Dispatcher, Gas 03/29/2021 Javante Scott, Streets & Sidewalks Technician, Parks & Rec. 03/29/2021 Dexter Waters, Solid Waste Worker, Solid Waste 03/29/2021
Jalen Jamison, Meter Reader, Utility Customer Service 03/29/2021
Cassidy Bonovitch, Librarian, Library 03/29/2021
Joshua Engberg, Fire Medic, Fire 04/12/2021
Cody Garcia, Fire Medic, Fire 04/12/2021
Noah Kidd, Fire Medic, Fire 04/12/2021 Braden Martin, Fire Medic, Fire 04/12/2021 David Padilla, Fire Medic, Fire 04/12/2021
Scott Sims, Fire Medic, Fire 04/12/2021
Christopher Vital, Fire Medic, Fire 04/12/2021
John Zawojski, Fire Medic, Fire 04/12/2021
Timothy Palmese, Parks Service Technician, Parks & Recreation 04/12/2021 Michael Williams, Streets & Sidewalks Technician, Parks & Rec. 04/12/2021 Cathy Romeo, Development Review Technician, Planning & Dev. 04/12/2021
Nick Vojvodich, Planner, Planning & Development 04/12/2021
Jonathan Swinney, Development Review Tech., Planning & Dev. 04/12/2021
Jerry Hahn, WWTP Operator, Public Utilities 04/12/2021
Mary-Kaitlyn Arnette, WWTP Operator Trainee, Public Utilities 04/12/2021
Tammy Cummings, Executive Assistant, City Manager's Office 04/12/2021 Samuel Gaston, Police Cadet, Police 04/12/2021 Robert Merck, Police Cadet, Police 04/12/2021
Billy Hooten, Survey Assistant, Engineering 04/26/2021
Jason Goiran, Traffic, Signs & Marking Tech, Engineering/Traffic 04/26/2021
Caelon Booker, Parks Service Tech, Parks & Recreation 04/26/2021
Mackenzie Espinoza, Police Telecommunicator, Police 04/26/2021 Monica Stevenson, Police Telecommunicator, Police 04/26/2021 Nicole Warder, Police Telecommunicator, Police 04/26/2021
Clinton Harris, Police Telecommunicator, Police 04/26/2021
Samuel Lorenczen, WWTP Op Trainee, Public Utilities 04/26/2021
Trustee Bunker moved to approve the new hires for acceptance into
the Pension Plan as listed. The motion was duly seconded and
carried unanimously.
Draft
Pension Trustees Meeting Minutes June 14, 2021
Page 5 City of Clearwater
4.3 Approve the following request of employees Larry Bruce, Parks and Recreation
Department, James Frederick Jr, Police Department and Mary Beth Setter, Finance
Department, to vest their pensions as provided by Section 2.419 of the Employees’
Pension Plan.
Larry Bruce, Parks Service Supervisor, Parks and Recreation Department, was
employed by the City on January 22, 2007, and began participating in the
Pension Plan on that date. Mr. Bruce terminated from City employment on
March 12, 2021.
James Frederick Jr, Police Officer, Police Department, was employed by the
City on January 19, 2009, and began participating in the Pension Plan on that
date. Mr. Frederick terminated from City employment on April 14, 2021.
Mary Beth Setter, Accounting Manager, Finance Department, was employed by
the City on August 31, 2009, and began participating in the Pension Plan on that
date. Ms. Setter terminated from City employment on April 9, 2021.
The Employees’ Pension Plan provides that should an employee cease to be an
employee of the City of Clearwater or change status from full-time to part-time
after completing ten or more years of creditable service (pension participation),
such employee shall acquire a vested interest in the retirement benefits.
Vested pension payments commence on the first of the month following the
month in which the employee normally would have been eligible for retirement.
Section 2.416 provides for normal retirement eligibility for non-hazardous duty
employees hired prior to the effective date of this reinstatement (January 1,
2013), a member shall be eligible for retirement following the earlier of the date
on which a participant has reached the age of fifty-five years and completed
twenty years of credited service; the date on which a participant has reached
age sixty-five years and completed ten years of credited service; or the date on
which a member has completed thirty years of service regardless of age. For
non-hazardous duty employees hired on or after the effective date of this
restatement, a member shall be eligible for retirement following the earlier of the
date on which a participant has reached the age of sixty years and completed
twenty-five years of credited service; or the date on which a participant has
reached the age of sixty-five years and completed ten years of credited service.
Mr. Bruce will meet the non-hazardous duty criteria and begin collecting a
pension in September 2023. Ms. Setter will meet the non-hazardous duty
criteria and begin collecting a pension in December 2022.
Section 2.416 provides for normal retirement eligibility for hazardous duty
employees, a member shall be eligible for retirement following the earlier of the Draft
Pension Trustees Meeting Minutes June 14, 2021
Page 6 City of Clearwater
date on which the participant has completed twenty years of credited service
regardless of age, or the date on which the participant has reached fifty-five
years and completed ten years of credited service. Mr. Frederick will meet the
hazardous duty criteria and begin collecting pension in February 2029.
Trustee Hamilton moved to approve the following request of
employees Larry Bruce, Parks and Recreation Department, James
Frederick Jr., Police Department and Mary Beth Setter, Finance
Department, to vest their pensions as provided by Section 2.419 of
the Employees’ Pension Plan. The motion was duly seconded and
carried unanimously.
4.4 Approve the following request of employees James Charon, Public Utilities Department,
Manuel Cordero, Parks and Recreation Department, Laura Damico, Utility Customer
Service, Thomas Dawe, Police Department, Benjamin Hailey, Police Department,
Richard Kelly, Police Department, Anthony Nellis, Solid Waste and Recycling, Willard
Rodgers, Jr, Police Department, Judith Smith, Police Department, Laura Spelman,
Police Department and William Valveri, Police Department for a regular pension as
provided by Sections 2.416 and 2.424 of the Employees’ Pension Plan.
James Charon, Machinist/Fabricator, Public Utilities Department, was employed
by the City on April 5, 1993, and his pension service credit is effective on that
date. His pension will be effective May 1, 2021. Based on an average salary of
approximately $57,721.36 over the past five years, the formula for computing
regular pensions and Mr. Charon’s selection of the 10 Year Certain and Life
Annuity, this pension benefit will be approximately $43,378.68 annually.
Manuel Cordero, Skilled Tradesworker, Parks and Recreation Department, was
employed by the City on March 10, 2001, and his pension service credit is
effective on that date. His pension will be effective May 1, 2021. Based on an
average salary of approximately $36,969.50 over the past five years, the formula
for computing regular pensions and Mr. Cordero’s selection of the 75% Joint
and Survivor Annuity, this pension benefit will be approximately $17,785.92
annually.
Laura Damico, Senior Business System Analyst, Utility Customer Service
Department, was employed by the City on March 25, 1998, and her pension
service credit is effective on that date. Her pension will be effective October 1,
2021. Based on an average salary of approximately $76,534.28 over the past
five years, the formula for computing regular pensions and Ms. Damico’s
selection of the Life Annuity, this pension benefit will be approximately
$49,495.32 annually. Draft
Pension Trustees Meeting Minutes June 14, 2021
Page 7 City of Clearwater
Thomas Dawe, Police Sergeant, Police Department, was employed by the City
on March 15, 1999, and his pension service credit is effective on that date. His
pension will be effective May 1, 2021. Based on an average salary of
approximately $105,917.68 over the past five years, the formula for computing
regular pensions and Mr. Dawe’s selection of the 100% Joint and Survivor
Annuity, this pension benefit will be approximately $63,471.84 annually.
Benjamin Hailey, Police Sergeant, Police Department, was employed by the
City on March 12, 2001, and his pension service credit is effective on that date.
His pension will be effective April 1, 2021. Based on an average salary of
approximately $109,421.32 over the past five years, the formula for computing
regular pensions and Mr. Hailey’s selection of the 100% Joint and Survivor
Annuity and a 30% partial lump sum, this pension benefit will be approximately
$41,559.36 annually.
Richard Kelly, Police Officer, Police Department, was employed by the City on
July 21, 1997, and his pension service credit is effective on that date. His
pension will be effective April 1, 2021. Based on an average salary of
approximately $86,244.24 over the past five years, the formula for computing
regular pensions and Mr. Kelly’s selection of the 100% Joint and Survivor
Annuity, this pension benefit will be approximately $52,882.68 annually.
Anthony Nellis, Solid Waste Equipment Operator, Solid Waste and Recycling
Department, was employed by the City on February 17, 1997, and his pension
service credit is effective on that date. His pension will be effective October 1,
2021. Based on an average salary of approximately $41,935.83 over the past
five years, the formula for computing regular pensions and Mr. Nellis’ selection
of the Life Annuity, this pension benefit will be approximately $28,395.24
annually.
Willard Rodgers, Jr, Police Sergeant, Police Department, was employed by the
City on May 22, 2000, and his pension service credit is effective on that date.
His pension will be effective May 1, 2021. Based on an average salary of
approximately $106,618.21 over the past five years, the formula for computing
regular pensions and Mr. Rodgers’ selection of the Life Annuity, this pension
benefit will be approximately $66,260.64 annually.
Judy Smith, Police Social Services Specialist, Police Department, was
employed by the City on September 14, 1987, and her pension service credit is
effective on that date. Her pension will be effective May 1, 2021. Based on an
average salary of approximately $67,470.87 over the past five years, the formula
for computing regular pensions and Ms. Smith’s selection of the Joint and Draft
Pension Trustees Meeting Minutes June 14, 2021
Page 8 City of Clearwater
Survivor Annuity, this pension benefit will be approximately $62,394.60 annually.
Laura Spelman, Police Lieutenant, Police Department, was employed by the
City on May 31, 1994, and her pension service credit is effective on that date.
Her pension will be effective April 1, 2021. Based on an average salary of
approximately $120,358.39 over the past five years, the formula for computing
regular pensions and Ms. Spelman’s selection of the Life Annuity and a 20%
partial lump sum, this pension benefit will be approximately $73,208.04 annually.
William Valveri, Police Major, Police Department, was employed by the City on
March 17, 1986, and his pension service credit is effective on that date. His
pension will be effective April 1, 2021. Based on an average salary of
approximately $124,628.72 over the past five years, the formula for computing
regular pensions and Mr. Valveri’s selection of the Joint and Survivor Annuity
and a 10% partial lump sum, this pension benefit will be approximately
$108,045.36 annually.
Section 2.416 provides for normal retirement eligibility for non-hazardous duty
employees hired prior to the effective date of this reinstatement (January 1,
2013), a member shall be eligible for retirement following the earlier of the date
on which a participant has reached the age of fifty-five years and completed
twenty years of credited service; the date on which a participant has reached
age sixty-five years and completed ten years of credited service; or the date on
which a member has completed thirty years of service regardless of age. For
non-hazardous duty employees hired on or after the effective date of this
restatement, a member shall be eligible for retirement following the earlier of the
date on which a participant has reached the age of sixty years and
completed twenty-five years of credited service; or the date on which a
participant has reached the age of sixty-five years and completed ten years of
credited service. Mr. Charon, Mr. Cordero, Ms. Damico, Mr. Nellis and Ms.
Smith have met the non-hazardous duty criteria.
Section 2.416 provides for normal retirement eligibility for hazardous duty
employees, a member shall be eligible for retirement following the earlier of the
date on which the participant has completed twenty years of credited service
regardless of age, or the date on which the participant has reached fifty-five
years and completed ten years of credited service. Mr. Dawe, Mr. Hailey, Mr.
Kelly, Mr. Rodgers, Ms. Spelman and Mr. Valveri have met the hazardous duty
criteria.
Trustee Allbritton moved to approve the following request of
employees James Charon, Public Utilities Department, Manuel Draft
Pension Trustees Meeting Minutes June 14, 2021
Page 9 City of Clearwater
Cordero, Parks and Recreation Department, Laura Damico, Utility
Customer Service, Thomas Dawe, Police Department, Benjamin
Hailey, Police Department, Richard Kelly, Police Department,
Anthony Nellis, Solid Waste and Recycling, Willard Rodgers, Jr,
Police Department, Judith Smith, Police Department, Laura
Spelman, Police Department and William Valveri, Police Department
for a regular pension as provided by Sections 2.416 and 2.424 of the
Employees’ Pension Plan. The motion was duly seconded and
carried unanimously.
5. Adjourn
The meeting adjourned at 9:27 a.m.
Chair Employees’ Pension Plan Trustees
Attest
City Clerk Draft
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9386
Agenda Date: 8/16/2021 Status: Agenda ReadyVersion: 2
File Type: Action ItemIn Control: Pension Trustees
Agenda Number: 4.1
SUBJECT/RECOMMENDATION:
Approve the new hires for acceptance into the Pension Plan as listed.
SUMMARY:
Name/Job Classification/ Department Pension Eligibility Date
Kadarious Brown, Solid Waste Worker, Solid Waste & Recycling 05/10/2021
Carlos Dennis, Solid Waste Worker, Solid Waste & Recycling 05/10/2021
Oral Grant, Streets & Sidewalks Technician, Parks & Recreation 05/10/2021
Shay Mavis, Utilities Mechanic, Public Utilities 05/10/2021
Kevin Ramberac, Parking Enforcement Specialist , Engineering - Parking 05/10/2021
Logan Wells, Parks Service Technician, Parks & Recreation 05/10/2021
Kyon Devine, Wastewater Collections Technician, Public Utilities 05/24/2021
Corey Dunn, Solid Waste Equipment Operator, Solid Waste & Recycling 05/24/2021
Damon Merricks, Solid Waste Equipment Operator, Solid Waste & Recycling 05/24/2021
Bret Mershon, Skilled Tradesworker, General Support Services 05/24/2021
Christopher Rose, Solid Waste Equipment Operator, Solid Waste & Recycling 05/24/2021
Kylon Lamar, Parks Service Technician, Parks & Recreation 06/07/2021
Kendall Clark, Parking Enforcement Specialist, Engineering/Parking 06/21/2021
Joel Rudolph, Traffic Signs & Markings Tech, Engineering/Traffic 06/21/2021
Lindsey Dicicco, Accounting Technician, Parks & Recreation 06/21/2021
Nathan Pandy, Senior Staff Assistant, Public Utilities 06/21/2021
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 1 City of Clearwater Printed on 8/10/2021
Interoffice Correspondence Sheet TO: Pension Advisory Committee FROM: Jennifer Poirrier, Human Resources Director SUBJECT: Recommendation for Acceptance into Pension Plan DATE: June 21, 2021 Subject/Recommendation: Recommend approval of the new hires for acceptance into the Pension Plan as listed. Name Job Classification Department Pension Eligibility Date
Kadarious Brown Solid Waste Worker Solid Waste & Recycling 05/10/2021 Carlos Dennis Solid Waste Worker Solid Waste & Recycling 05/10/2021 Oral Grant Streets & Sidewalks Technician Parks & Recreation 05/10/2021 Shay Mavis Utilities Mechanic Public Utilities 05/10/2021 Kevin Ramberac Parking Enforcement Specialist Engineering – Parking 05/10/2021
Logan Wells Parks Service Technician Parks & Recreation 05/10/2021
Kyon Devine Wastewater Collections Technician Public Utilities 05/24/2021
Corey Dunn Solid Waste Equipment Operator Solid Waste & Recycling 05/24/2021 Damon Merricks Solid Waste Equipment Operator Solid Waste & Recycling 05/24/2021 Bret Mershon Skilled Tradesworker General Support Services 05/24/2021 Christopher Rose Solid Waste Equipment Operator Solid Waste & Recycling 05/24/2021
Kylon Lamar Parks Service Technician Parks & Recreation 06/07/2021
Kendall Clark Parking Enforcement Specialist Engineering/Parking 06/21/2021
Joel Rudolph Traffic Signs & Markings Tech Engineering/Traffic 06/21/2021
Lindsey Dicicco Accounting Technician Parks & Recreation 06/21/2021 Nathan Pandy Senior Staff Assistant Public Utilities 06/21/2021
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9387
Agenda Date: 8/16/2021 Status: Agenda ReadyVersion: 2
File Type: Action ItemIn Control: Pension Trustees
Agenda Number: 4.2
SUBJECT/RECOMMENDATION:
Approve the following request of employees Mark Coffin, Parks and Recreation Department,
Michelle Fry, Gas Systems Department, Richard Long, Police Department and Scott O’Hare,
Police Department, to vest their pensions as provided by Section 2.419 of the Employees’
Pension Plan.
SUMMARY:
Mark Coffin, Senior Parks Service Tech, Parks and Recreation Department, was employed by
the City on April 8, 2002, and began participating in the on April 7, 2003. Mr. Coffin terminated
from city employment on June 2, 2021.
Michelle Fry, Engineering Tech, Gas Systems Department, was employed by the City on June
26, 2006, and began participating in the Pension Plan on that date. Ms. Fry terminated from
city employment on June 11, 2019.
Richard Long, Police Sergeant, Police Department, was employed by the City on January 12,
2004, and began participating in the Pension Plan on that date. Mr. Long terminated from city
employment on May 7, 2021.
Scott O’Hare, Police Officer, Police Department, was employed by the City on July 16, 2001,
and began participating in the Pension Plan on that date. Mr. O’Hare terminated from city
employment on June 16, 2021.
The Employees’ Pension Plan provides that should an employee cease to be an employee of
the City of Clearwater or change status from full-time to part-time after completing ten or more
years of creditable service (pension participation), such employee shall acquire a vested
interest in the retirement benefits. Vested pension payments commence on the first of the
month following the month in which the employee normally would have been eligible for
retirement.
Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired
prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for
retirement following the earlier of the date on which a participant has reached the age of
fifty-five years and completed twenty years of credited service; the date on which a participant
has reached age sixty-five years and completed ten years of credited service; or the date on
which a member has completed thirty years of service regardless of age. For non-hazardous
duty employees hired on or after the effective date of this restatement, a member shall be
eligible for retirement following the earlier of the date on which a participant has reached the
age of sixty years and completed twenty-five years of credited service; or the date on which a
participant has reached the age of sixty-five years and completed ten years of credited service.
Mr. Coffin will meet the non-hazardous duty criteria and begin collecting a pension in May 2023.
Page 1 City of Clearwater Printed on 8/10/2021
File Number: ID#21-9387
Ms. Fry will meet the non-hazardous duty criteria and begin collecting a pension in December
2027.
Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a
member shall be eligible for retirement following the earlier of the date on which the participant
has completed twenty years of credited service regardless of age, or the date on which the
participant has reached fifty-five years and completed ten years of credited service. Mr. Long
will meet the hazardous duty criteria and begin collecting pension in February 2024. Mr. O’Hare
will meet the hazardous duty criteria and begin collecting pension in August 2021.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 2 City of Clearwater Printed on 8/10/2021
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9388
Agenda Date: 8/16/2021 Status: Agenda ReadyVersion: 2
File Type: Action ItemIn Control: Pension Trustees
Agenda Number: 4.3
SUBJECT/RECOMMENDATION:
Approve the following request of employees Edward Davis, Parks and Recreation Department,
Paul Estes, Engineering Department, Kimberly Feeney, Planning and Development
Department, William Higginbotham III, Police Department, Cindy Jones, Police Department, JC
Jones, General Support Services Department, Steven Kotches, Gas System Department,
Brian McAuley, Police Department, Stephen Miller, Gas System Department, Kerry Nelson,
Gas System Department, Michael Ogliaruso, Police Department and Brian Rogers, Police
Department, for a regular pension as provided by Sections 2.416 and 2.424 of the Employees’
Pension Plan.
SUMMARY:
Edward Davis, Arborist, Parks and Recreation Department, was employed by the City on
March 19, 1984, and his pension service credit is effective on that date. His pension will be
effective October 1, 2021. Based on an average salary of approximately $52,403.57 over the
past five years, the formula for computing regular pensions and Mr. Davis’ selection of the 10
Year Certain and Life Annuity, this pension benefit will be approximately $51,192.84 annually.
Paul Estes, Street Sweeper Operator, Engineering Department, was employed by the City on
June 4, 1990, and his pension service credit is effective on that date. His pension will be
effective July 1, 2021. Based on an average salary of approximately $54,021.21 over the past
five years, the formula for computing regular pensions and Mr. Estes’ selection of the Joint and
Survivor Annuity, this pension benefit will be approximately $46,164.48 annually.
Kimberly Feeney, Senior Staff Assistant, Planning and Development Department, was
employed by the City on October 9, 2000, and her pension service credit is effective on April 7,
2001. Her pension will be effective September 1, 2021. Based on an average salary of
approximately $41,121.08 over the past five years, the formula for computing regular pensions
and Ms. Feeney’s selection of the Life Annuity, this pension benefit will be approximately
$23,059.56 annually.
William Higginbotham III, Police Officer, Police Department, was employed by the City on
October 9, 2000, and his pension service credit is effective on that date. His pension will be
effective June 1, 2021. Based on an average salary of approximately $86,976.00 over the past
five years, the formula for computing regular pensions and Mr. Higginbotham’s selection of the
100% Joint and Survivor Annuity, this pension benefit will be approximately $48,130.44 annually.
Cindy Jones, Custodial Worker, Police Department, was employed by the City on July 10,
1995, and her pension service credit is effective on that date. Her pension will be effective July
Page 1 City of Clearwater Printed on 8/10/2021
File Number: ID#21-9388
1, 2021. Based on an average salary of approximately $33,898.63 over the past five years, the
formula for computing regular pensions and Ms. Jones’ selection of the 100% Joint and
Survivor Annuity, this pension benefit will be approximately $22,042.92 annually.
CJ Jones, Skilled Tradesworker, General Support Services Department, was employed by the
City on February 1, 1999, and his pension service credit is effective on that date. His pension
will be effective July 1, 2021. Based on an average salary of approximately $43,600.55 over the
past five years, the formula for computing regular pensions and Mr. Jones’ selection of the
100% Joint and Survivor Annuity, this pension benefit will be approximately $19,775.40 annually.
Steven Kotches, Senior Gas Technician, Gas System Department, was employed by the City
on December 7, 1998, and his pension service credit is effective on December 23, 1998. His
pension will be effective June 1, 2021. Based on an average salary of approximately $42,994.41
over the past five years, the formula for computing regular pensions and Mr. Kotches’ selection
of the 10 Year Certain and Life Annuity, this pension benefit will be approximately $25,481.52
annually.
Brian McAuley, Police Major, Police Department, was employed by the City on March 30, 1992,
and his pension service credit is effective on that date. His pension will be effective June 1,
2021. Based on an average salary of approximately $126,205.15 over the past five years, the
formula for computing regular pensions and Mr. McAuley’s selection of the 100% Joint and
Survivor Annuity, this pension benefit will be approximately $99,128.28 annually.
Steven Miller, Gas System Specialist, Gas System Department, was employed by the City on
May 28, 1996, and his pension service credit is effective on that date. His pension will be
effective July 1, 2021. Based on an average salary of approximately $52,490.71 over the past
five years, the formula for computing regular pensions and Mr. Miller’s selection of the 50%
Joint and Survivor Annuity, this pension benefit will be approximately $34,428.12 annually.
Kerry Nelson, Gas System Specialist, Gas System Department, was employed by the City on
June 28, 2004, and his pension service credit is effective on that date. His pension will be
effective August 1, 2021. Based on an average salary of approximately $49,434.42 over the
past five years, the formula for computing regular pensions and Mr. Nelson’s selection of the
Life Annuity, this pension benefit will be approximately $23,093.52 annually.
Michael Ogliaruso, Police Lieutenant, Police Department, was employed by the City on January
8, 1996, and his pension service credit is effective on that date. His pension will be effective
July 1, 2021. Based on an average salary of approximately $121,872.24 over the past five
years, the formula for computing regular pensions and Mr. Ogliaruso’s selection of the Life
Annuity with a 30% partial lump sum, this pension benefit will be approximately $60,100.56
annually.
Brian Rogers, Police Officer, Police Department, was employed by the City on July 16, 2001,
and his pension service credit is effective on that date. His pension will be effective August 1,
2021.
Based on an average salary of approximately $85,594.47 over the past five years, the formula
for computing regular pensions and Mr. Rogers’ selection of the 100% Joint and Survivor
Annuity this pension benefit will be approximately $46,274.88 annually.
Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired
Page 2 City of Clearwater Printed on 8/10/2021
File Number: ID#21-9388
prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for
retirement following the earlier of the date on which a participant has reached the age of
fifty-five years and completed twenty years of credited service; the date on which a participant
has reached age sixty-five years and completed ten years of credited service; or the date on
which a member has completed thirty years of service regardless of age. For non-hazardous
duty employees hired on or after the effective date of this restatement, a member shall be
eligible for retirement following the earlier of the date on which a participant has reached the
age of sixty years and completed twenty-five years of credited service; or the date on which a
participant has reached the age of sixty-five years and completed ten years of credited service.
Mr. Davis, Mr. Estes, Ms. Feeney, Ms. Jones, Mr. Jones, Mr. Kotches, Mr. Miller and Mr. Nelson
have met the non-hazardous duty criteria.
Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a
member shall be eligible for retirement following the earlier of the date on which the participant
has completed twenty years of credited service regardless of age, or the date on which the
participant has reached fifty-five years and completed ten years of credited service. Mr.
Higginbotham, Mr. McAuley, Mr. Ogliaruso and Mr. Rogers have met the hazardous duty
criteria.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 3 City of Clearwater Printed on 8/10/2021
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#21-9532
Agenda Date: 8/16/2021 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Pension Trustees
Agenda Number: 4.4
SUBJECT/RECOMMENDATION:
Approve pension plan administrative expenditures for fiscal year 2022 totaling not-to-exceed
$371,900.
SUMMARY:
The Employees’ Pension Plan does not have a legally required budget. However, all
expenditures must be approved by the Trustees. The following are routine administrative
expenditures that staff is requesting approval of for administrative efficiency.
The recommended expenditures for fiscal year 2022 reflect a $9,400, or 2.5%, decrease over
the approved fiscal 2021 expenditures. This net decrease results primarily from decreased
annual licensing and maintenance costs for the new Tyler Munis payroll system.
Training and travel are the estimated costs of pension training and related travel, including
fiduciary training for the Trustees and Pension Advisory Committee (PAC) members. This is a
not-to-exceed amount given uncertainty regarding the number of Trustees and PAC members
that may elect to pursue training.
Expenditures for physicals are per the pension ordinance requirement that new employees
must pass a comprehensive physical exam to be accepted into the pension plan.
Reimbursements to the General Fund and Central Insurance Fund are for the cost of oversight
and administration of the Plan. The reimbursements are for services provided by Human
Resources, Payroll, and Finance personnel, along with related operating expenditures.
The firm of Klausner, Kaufman, Jensen and Levinson currently serves as the Plan’s pension
attorneys. Annual attorney fees also include medical bills for medical services authorized by the
PAC, as well as attorney fees for disability cases and hearings.
Money manager, performance measurement consulting, custodial/safekeeping, and actuary
fees (other than actuary hourly consulting and special projects) are all governed by contracts
separately approved by the Trustees and are not included in this agenda item total.
APPROPRIATION CODE AND AMOUNT:
646xxxx-5xxxxx (various pension plan expenditure codes)
Page 1 City of Clearwater Printed on 8/10/2021
Description FY 2022 FY 2021 Increase/
(Decrease)
%
Increase/
Decrease
543400 Printing & binding 400$ 400$ -$ 0.0%
542500 Postage 400 400 - 0.0%
557100 Memberships 800 800 - 0.0%
548000 Misc 100 100 - 0.0%
557300 Training 4,000 4,000 - 0.0%
547200 Travel expense 3,000 3,000 - 0.0%
521500 Physicals 35,200 36,300 (1,100) -3.0%
590200 Reimbursement to General Fund/Central Ins. Fund (Human Resources)44,000 42,100 1,900 4.5%
590200 Reimbursement to General Fund (Accounting & Finance)19,000 18,500 500 2.7%
590200 Reimbursement to General Fund (Payroll & IT)93,500 105,500 (12,000) -11.4%
530100 Pension attorney 140,000 140,000 - 0.0%
530100 Annual software license - GRS benefit calculator 2,500 2,200 300 13.6%
530100 Consulting fees - pension buy-backs and other 29,000 28,000 1,000 3.6%
Totals 371,900$ 381,300$ (9,400)$ -2.5%
General Fund Reimbursement
HR 30,500$ 29,000$ 1,500$ 5.2%
Acctg Finance 19,000 18,500 500 2.7%Payroll IT 93,500 105,500 (12,000) -11.4%
General Fund Totals 143,000$ 153,000$ (10,000)$ -6.5%
Central Insurance Fund Reimbursement - HR 13,500$ 13,100$ 400$ 3.1%
Combined General Fund and Central Insurance Fund
HR 44,000$ 42,100$ 1,900$ 4.5%
Acctg Finance 19,000 18,500 500 2.7%
Payroll IT 93,500 105,500 (12,000) -11.4%156,500$ 166,100$ (9,600)$ -5.8%
City of Clearwater
Employees' Pension Plan
Administrative Expenditures