04/12/2021 Council Work Session Meeting Minutes April 12, 2021
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
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Meeting Minutes
Monday, April 12, 2021
9:00 AM
Main Library - Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes April 12, 2021
Roll Call
Present 5 - Mayor Frank Hibbard, Vice Mayor David Allbritton, Councilmember Hoyt
Hamilton, and Councilmember Mark Bunker, Councilmember Kathleen
Beckman
Also Present: William B. Horne II — City Manager, Micah Maxwell —Assistant City
Manager, Michael Delk—Assistant City Manager, Pamela K. Akin City
Attorney, Rosemarie Call — City Clerk, and Nicole Sprague — Deputy
City Clerk.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Hibbard
The meeting was called to order at 9:15 a.m.
2. City Manager
2.1 Present virtual reality video of the final design and enhancements of Coachman Park.
(WSO)
Subsequent to the redesigned Coachman Park, Stantec prepared a fully
updated virtual reality video and photos of the current and final design. This
virtual video overview of the new park and improvements are anticipated to be
used to inform the public about their new waterfront park and performance
venue before and during construction, as well as serve as a marking tool for
park naming rights and sponsorship solicitation. A subsequent agenda item will
be presented to further the discussion about this marketing effort.
The Council recessed from 9:17 a.m. to 9:24 a.m.
Stantec consultants Greg Meyer and Rob Terry provided a video
presentation of the final design and enhancements of Coachman Park.
In response to questions, Mr. Meyer said the engineered mulch proposed for
the playground area has been processed specifically for play use. The mulch
pieces are not too big or small and needs to be replaced over time. The
engineered mulch is far less expensive than the safety surface. The base bid
for the playground area does not include slides or elevated crawl. He said
the safety surface is similar to the one used at the Pier in St. Petersburg. Mr.
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Meyer said there is seating underneath the shade structures in between the
playground area and the interactive water feature. In addition, there is site
furniture around the perimeter inside the playground area. There are shade
structures with site furniture at the Gateway/Upper Plaza, the lake area and
the North Bluff Walk. The two picnic shelters with solar panels are add-
alternates. Assistant City Manager Michael Delk said staff will come back at
the next meeting to discuss the add-alternates for the green space of the
park, Council has already directed that the water feature pools be
constructed. Mr. Meyer said the garden experience with a pathway, seating
and shade structure are add-alternates. The pathway around the great lawn
can take truck traffic to place a temporary stage. There are numerous
locations throughout the park for power and water. There is parking on the
south end of the causeway and a turn-around/drop-off area at the end of
Cleveland Street. Engineering Construction Manager Tim Kurtz said the
dockmaster building is approximately 1,100 sq. ft.; the charter prohibits
anything larger than 1,200 sq. ft. The restrooms inside the dockmaster
building are for the tenants, restrooms for the playground and interactive
water feature are housed in a separate facility. Mr. Meyer said
the entertainment venue no longer aims at Water Edge, reducing the noise
impact to its residents. The entertainment venue now faces the Main
Library. He said solar panels are not proposed for the dockmaster building
due to the minimal roof area. The tencel shade structures are not compatible
with solar panels. The restroom facilities and the entertainment venue back
of house have potential for solar panels. Mr. Kurtz said most of the parking
along Cleveland Street will be predominantly ADA parking. Clearwater Gas
will pay for the installation of the gas torches. He said the base bid includes 3
gas torchiers; five gas torchiers were originally proposed. Mr. Meyer said the
interactive water feature is programmable and incorporates lighting that can
be choreographed. The palm trees will have full shade effect within 1 year of
planting, while the originally proposed trees would be 10 years.
Staff was directed to provide Council with most recent sound study, list of
add-alternatives for shade structures, picnic tables and seating, and solar
panels for the dockmaster building (cost, payback, and savings). Staff was
also directed to provide the estimated installation and operating costs for the
gas torchiers and the operating costs for the different water features.
Mr. Delk said staff will provide more definitive cost estimates and add-
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alternatives at the next meeting.
Staff was directed to provide a list of recommended add-alternatives and
how items will be funded.
2.2 Authorize issuance of an RFP (Request for Proposal) to seek consultant services for
naming rights and sponsorships for Imagine Clearwater. (consent)
From the earliest inception of the Imagine Clearwater project and the anticipated
redevelopment of Coachman Park, staff has contemplated the opportunity for
public support and participation in the expanded waterfront by way of offering
naming rights and sponsorship opportunities to residents and the corporate
community. As final designs are in place, construction is commencing, and
value engineered items are either being added back to the park and or
otherwise have been identified, now is the perfect time to move forward on
presenting those sponsorship opportunities.
These "revenue enhancement services" present the opportunity for increased
public and corporate participation in the waterfront, can help to sustain and
improve the park over time, and provide possible complementary opportunities
for what type of park conservancy or activation programming the City may
ultimately pursue.
For that reason, staff is recommending that Council authorize the issuance of
an RFP to seek professional services to provide specific expertise in this area.
Specifically, such an effort could include evaluating the potential to engage in
fundraising, to assess the feasibility of fundraising, plan fundraising campaigns,
and support the active fundraising effort for various capital projects and
enhancements. The services that could be included are among other things
assessing readiness for a fundraising campaign with a defined goal to be
determined. Evaluate the interest and capability of regional and local individual,
corporate, foundation, and government leaders, as well as the broader
community, to support a capital fundraising campaign. Evaluate the role of a
nonprofit organization to facilitate the accepting of contributions (i.e., a
Conservancy or "Friends of organization). Initial indications are this could be a
3 to 5-month effort.
Council authorization is requested to develop an RFP and solicit firms who can
assist the City with marketing and fundraising opportunity for Coachman Park
and entertainment venue.
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There was council consensus for staff to follow the quote process if the
proposed estimates are under $20,000. If greater than $20,000, there was
council consensus to proceed with the RFP process. Staff was directed to
place the item on the Consent Agenda.
3. Solid Waste
3.1 Approve a purchase order to WM Recycle America, LLC (WM/RA) in the not to exceed
amount of$200,000.00 for the processing of the City's single stream recycling
commodity at the contractor's facility in Tampa, FL beginning December 16, 2020
through December 15, 2021, as provided in the city's Code of Ordinances, Section
2.564(1)(e) Exceptions to Bid (impractical to bid), and authorize the appropriate officials
to execute same. (consent)
In December 2013, the Solid Waste/Recycling Department entered into a
Recycling Services Agreement with WM/RA with automatic annual renewals.
That agreement was amended in January 2017 to end on December 15, 2017
and then automatically renew for monthly or successive terms of thirty days.
That amended agreement provided the City with the ability to terminate the
agreement for convenience on sixty days' notice, which would allow the city
flexibility to pursue other processing opportunities. While the department has
looked at other local processors, the only closer processor (36-mile round trip)
is at capacity. WM/RA (56 mi. r/t) is considerably closer than the others (110
mi. r/t and 120 mi. r/t) which helps the department control our transport time.
Also, the department is again looking into processing our own recyclables.
While shipments to WM/RA during calendar 2020 have been well below the
norm (due to contamination, WM/RA or Clearwater processing issues, etc.), the
department anticipates shipping approximately 2,400 tons to the processor
during this contract period. The Department estimates that the total cost will
not exceed $200,000.00.
APPROPRIATION CODE AND AMOUNT:
Funds are available as part of the FY 2020/2021 Operating Budget of the
Recycling Fund and have also been anticipated and will be included in the FY
2021/2022 Operating Budget of the Recycling Fund:
4262043-530300 (Recycling Fund - Commercial Recycling - Other Contractual
Services)
In response to questions, Solid Waste and General Services Director Earl
Gloster said the Department has been working off a monthly contract, as
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Council Work Session Meeting Minutes April 12, 2021
cited in the original agreement. Assistant City Manager Micah Maxwell said
the item before Council addressed the purchase order and authorizes the
$200,000. Mr. Gloster said contamination has been an issue the last couple
of years. The Department has maintained its education and marketing
efforts. Plastic bags in the recycle bin is a big issue.
3.2 Authorize the award of Invitation to Bid No. 03-21, Vehicle / Equipment Repair and
Maintenance Services, to Dynamic Diesel Works of Clearwater, FL and Tampa Springs
Company of Tampa, FL, in the cumulative annual not-to-exceed amount of$250,000 for
the initial term of April 15, 2021 through April 14, 2022, with two one-year renewal
options, and authorize the appropriate officials to execute same. (consent)
Procurement issued Invitation to Bid (ITB) No. 03-21, Vehicle/Equipment Repair
and Maintenance Services to cover repairs and maintenance services that our
Fleet Division is unable to handle, as well as on vehicles and equipment not
covered under a sole source, current manufacturer warranty or manufacturer
specific components (i.e. software, programming, etc.).
On December 3, 2020, two responsive/responsible bids were received. Upon
review, both Procurement and the Fleet Division recommended awarding the
bid to Dynamic Diesel Works as the primary vendor and Tampa Spring
Company as a secondary vendor for these services. A dual award is
recommended to ensure timely repairs and maintenance to mitigate downtime.
APPROPRIATION CODE AND AMOUNT:
5666611-546500
4. Economic Development and Housing
4.1 Approve the Local Housing Assistance Plan (LHAP) for FY2021-2022 through
2023-2024 and adopt Resolution 21-04.
Florida Statute 420.9079 requires counties and cities receiving State Housing
Initiatives Partnership (SHIP) Program funds to develop a 3-year Local Housing
Assistance Plan (LHAP) outlining strategies for how the funds will be utilized.
The City receives its allocation from the State of Florida through Florida Housing
Finance Corporation (FHFC). For fiscal year 2020-2021, the City received $0 in
SHIP funds; however, the City expects to receive $363,803 in program income.
The City expends SHIP funds per the strategies outlined in the LHAP. The
City's current LHAP covers state fiscal years 2018-2019 through 2020-2021.
The state fiscal year begins on July 1 and ends on June 30 annually.
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This new LHAP will cover state fiscal years 2021-2022 through 2023-2024
(FY2021-2023). The strategies outlined in the new LHAP are a continuation of
the City's current LHAP with some notable changes. All changes made within
the FY2021-2023 LHAP will be retroactive to the current LHAP to enable the use
of prior year funds, if available.
The LHAP is comprised of Housing Strategies and Incentive Strategies. The
Housing Strategies include the following:
• Acquisition of Existing Homes with Rehabilitation: This program
provides funds to developers and community-based non-profit
organizations to acquire, rehabilitate and resell single-family housing
units. The community land trust principles may be utilized. This strategy
also includes down payment assistance (DPA) for eligible homebuyers
and is continued from the current LHAP with the following change: The
current LHAP limits the maximum DPA assistance to $20,000. A recent
surge in home prices has resulted in a need to increase this subsidy.
Currently, the $20,000 subsidy is oftentimes unable to fund the gap
between a first mortgage and the price of a decent home for a low to
moderate-income household. The proposed LHAP increases the
maximum subsidy to $45,000. The DPA Loan will be deferred for five
years and the borrower will be required to pay back 50% of the loan over
the following 20 years at zero percent interest.
• Down Payment & Closing Costs Assistance with or without
Rehabilitation: The City will use SHIP funds to provide down payment
and closing costs assistance to eligible homebuyers purchasing existing
homes. DPA loan terms described above apply to this strategy.
• Owner-Occupied Rehabilitation: The City will provide funds for the
rehabilitation of owner-occupied single-family residences. The
maximum loan will increase from $40,000 in the current LHAP to
$45,000 in the proposed LHAP.
• Multi-Family Housing: The City will provide SHIP funds to developers
and community based non-profit organizations to support the
acquisition, rehabilitation, and new construction of rental housing. The
maximum subsidy under this strategy is $150,000 per unit for new
construction and $45,000 per unit for rehabilitation.
• New Construction Program: This program provides funds to eligible
developers and community-based non-profit organizations for the
development of new single-family housing units. The maximum
construction loan to a developer under this program is $200,000 and for
the homebuyer, DPA loan terms described above apply.
• Disaster Mitigation: In the case of natural or man-made disasters, this
strategy will utilize SHIP funding for emergency or interim repairs.
The Affordable Housing Advisory Committee (AHAC) convened in the fall of
2020 to review policies and procedures, ordinances, land development
regulations and the City's adopted comprehensive plan. The AHAC's objective
was to recommend specific actions or initiatives to encourage or facilitate
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affordable housing. The current LHAP identifies seven Incentive Strategies per
the recommendation of the 2017 AHAC. The 2020 AHAC recommended that
those seven incentives remain in place with minor changes and clarifications to
some. The AHAC is now required to meet every year.
Information regarding other Incentive Strategies may be found in the Incentive
Strategies section of the LHAP.
On March 9, the City's Neighborhood and Affordable Housing Advisory Board
unanimously passed a motion recommending City Council approval of this item.
Per Florida Statute, the City Council adoption of Resolution No. 21-04 will
constitute approval of the LHAP for state fiscal years 2019-2021. The LHAP is
due to the State by May 2, 2021.
In response to a question, Economic Development and Housing Assistant
Director Chuck Lane said this year's state SHIP allocation has yet to be
confirmed, HOME Investment Partnership Program funding for these
properties as well. He said the Mayor recently signed a letter opposing the
proposed bill that permanently reduces SHIP funding and has been sent to
legislators.
5. Police Department
5.1 Approve Construction Manager at Risk (CMAR) proposal from Ajax Building Company,
LLC., of Oldsmar, FL, per RFQ 32-20, at the Guaranteed Maximum Price (GMP) of
$11,245,816 for the construction of the Clearwater Police Department District Three
Operations and Training Center (18-0004-PD) and authorize the appropriate officials to
execute same. (consent)
The Police Department's current District Three Sub-Station, located at 2851
McMullen-Booth Road, Clearwater, was built in 1983. The operational features
and functional systems are obsolete by current police standards. The main
building was designed prior to the implementation of the Accessibility Code and
access to amenities is not in compliance with current requirements. Due to the
structure's age and obsolete functional systems, the station merits
replacement.
One of the main goals of replacing this facility was to provide the Police
Department with a hurricane rated facility to allow for sheltering of employees
during a significant storm event, as well as to allow for the continuity of
operations in the immediate aftermath of a significant storm event.
The proposed building was designed for resiliency and the sustainable design
guidelines of a Leadership in Energy and Environmental Design (LEED) Silver
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building but will not be certified.
On July 16, 2020, City Council approved RFQ 32-20 selecting Ajax Building
Company as CMAR to provide preconstruction services for the Clearwater
Police Department District Three Operations and Training Center
(18-0004-PD). A purchase order was approved by the City Manager in the
amount of$69,900.00 for the pre-construction phase including design review
and construction cost estimating.
Construction documents are now complete and Ajax Building Company has
provided a Guaranteed Maximum Price (GMP) Proposal to construct the new
facility, located on the current District Three Sub-station site. The proposal
includes demolition of the existing Substation, construction of the new
Substation, as well as all associated sitework and utilities.
Construction for this work is scheduled to begin in May 2021 and is scheduled
to be completed in August 2022. Currently, Police Department District Three
Patrol Operations have been relocated to the vacant Countryside Branch
Library.
APPROPRIATION CODE AND AMOUNT:
PDO01 80001-CONS-CNSTRC $11,245,816
A mid-year amendment will transfer $550,000 of General Fund revenue from
capital project C2004, Lift Stations - General Government, to project
PDO0180001, Police District 3 Station, to provide additional project funding
needed.
In response to questions, Police Chief Daniel Slaughter said the sound
mitigation is a separate project and is underway. Harvard Jolley
representatives Ward Friszlowski said the firm recommends solar panel
applications on lots of projects. The substation will serve as the Police
Department's EOC and did not recommend solar panels. The challenge with
a critical facility that will also serve as an EOC, is any time items are
attached to the roof, the likelihood of leaks increases. He said they do not
recommend placing any equipment, such as air conditioning units, on the
roofs of critical facilities. Mr. Friszlowski said solar panels were considered
for the roof at the firing range roof and shade structures in parking area. He
said Harvard Jolley was contracted to do the new police headquarters in St.
Petersburg and they agreed with the professional recommendation not to
install solar panels on the facility, solar panels were installed over the
parking structure. Ajax President Bill Byrne said they were the contractor in
St. Petersburg for the new police headquarters and concur with Harvard
Jolley's recommendation, the solar panels become windsails in a storm and
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are subject to movement which create opportunities for leaks. He said
because the facility will be built to a category 5 standard, the roofing
system is different than a normal roof and costs more. Mr. Friszlowski said a
baseline energy consumption study was done, if solar panels were installed
in all potential locations on the site, the building energy consumption was
72%.
Staff was asked to look at solar water heaters.
In response to concerns, the City Manager said, from an operational
perspective, when a city of our size makes these types of investments, staff
does not want to put any more money into the building after construction
unless we have to. We do not want any issues to surface in this substation
since it houses first responders and essential services. The employees must
be provided an environment to allow them to work 24-7 during a hurricane or
other emergency.
6. Engineering
6.1 Accept three 10-foot utility easements from WSSA Palm Harbor VA, LLC for the
construction, installation and maintenance of city utility facilities on real property located at
26286 US-Highway 19 North and adopt Resolution 21-15.
The Utility Easements will allow the city rights for construction, installation and
maintenance of utility facilities on the commercial site.
The City Engineering Department recommends acceptance of the easements.
6.2 Accept a utility easement from Ft. Harrison Prop Co LLC for the construction, installation,
and maintenance of city utility facilities on real property located at 500 McLennan Street
and adopt Resolution 21-03.
The Utility Easement will allow the city rights for construction, installation, and
maintenance of utility facilities as the commercial site is developed for a new
office building.
The City Engineering Department recommends acceptance of the easement.
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6.3 Award a construction contract to Poole and Kent Company of Florida, of Tampa, FL, in
the amount of$18,437,514.70 for the Northeast WRF Improvements per Invitation to Bid
(ITB) 19-0029-UT and authorize the appropriate officials to execute same. (consent)
January 27, 2021, Engineering issued Invitation to Bid 19-0029-UT for the
Northeast Water Reclamation Facility (NE WRF) Improvements project, which
closed on March 3, 2021. Poole & Kent Company of Florida was the lowest
responsive and responsible bid in accordance with the contract documents.
Engineer of Record (EOR) and Construction Administrator Ardurra Group, Inc.
evaluated the bid and recommend awarding the contract to Poole & Kent
Company of Florida.
The NE WRF Improvements Project (19-0029-UT) is a combination of two
projects: NE WRF Blend Tank Improvements (14-0036-UT) and NE WRF Grit
Removal, Moving Belt Filters, and Equalization System Improvements
(15-0045-UT). The purpose of the project is to increase the flexibility, reliability,
and efficiency of the influent grit removal, primary sludge removal, biological
treatment, sludge digestion and solids dewatering processes.
The NE WRF Blend Tank Improvements project (14-0036-UT) includes
upgrading the truck off-loading sludge pump station, sludge storage and
blending tanks, sludge transfer pumps, dewatering feed pumps, and
accompanying mechanical, electrical, instrumentation, and controls
components.
The NE WRF Grit Removal, Moving Belt Filters, and Equalization System
Improvements project (15-0045-UT) includes retrofitting the existing picket
thickeners with grit removal equipment, replacing the existing primary clarifiers
with moving-belt filters, demolishing the decommissioned irrigation tank, and
replacing with a flow equalization tank, and accompanying mechanical,
electrical, instrumentation, and controls components.
Construction duration is 720 calendar days after issuance of Notice to Proceed.
The Public Utilities Department is responsible for owning, operating, and
maintaining the NE WRF.
APPROPRIATION CODE AND AMOUNT:
3217321-563800-96215 $18,437,514.70
Funds are available in capital improvement project 96215, Northeast Plant
Upgrade, to fund this contract.
6.4 Approve Construction Manager at Risk (CMAR) proposal from Skanska, Inc., of Tampa,
FL, for sitework for Imagine Clearwater (17-0031-EN) at the Guaranteed Maximum Price
(GMP) of$12,943,812 and authorize the appropriate officials to execute same. (consent)
December 19, 2019, City Council approved RFQ#52-19 selecting Skanska as
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CMAR to provide construction services for Imagine Clearwater and approved a
proposal for Pre-Construction services in the amount of$425,000 to include
design review and construction cost estimating.
September 3, 2020, City Council approved GMP #1 for $1,184,090 from
Skanska, Inc. to relocate Duke Energy infrastructure to support the future park
buildings and amenities. That work is reaching completion.
Designs for demolition, sitework, and underground utilities are complete and the
permitting process is underway. Skanska has provided GMP #2 for this sitework
in Coachman Park and adjacent city-owned lots located at 301 Drew Street,
Clearwater.
Construction for this work is scheduled to begin in early May. The park will be
closed until this and all park features associated with Imagine Clearwater are
constructed. Completion is scheduled for summer of 2023.
APPROPRIATION CODE AND AMOUNT:
ENGF180013-CONS-CNSTRC $12,943,812
Resolution 19-34 was passed on November 21, 2019 establishing the City's
intent to reimburse project costs with future tax-exempt financing, Ordinance
9357-20 passed on February 6, 2020 authorized the issuance of the bonds.
Sufficient funding for interim financing or funding with 2020 Imagine Clearwater
bond proceeds when issued is available in Capital Improvement Project
ENGF180013, Imagine Clearwater, to fund this contract.
In response to questions, Engineering Construction Manager Tim Kurtz said
since the FEMA maps in Pinellas County have not been approved, the City
decided to go through the CLOMR process where FEMA approves the
positioning of the proposed sheet pilings. He said the sheet pilings will bring
the proposed floors 2 feet above the proposed FEMA elevations. The vertical
park construction and park enhancements will take place in GMP 3, the item
before Council is to prep the site. Skanska representative Ken Duty said in
the direct cost of work, there is a line item for$168,000 for specific
dumpsters and trailers related to doing the work, the lump sum general
conditions cover the staff costs and construction management services. The
GMP 2 represents approximately 15 months of the overall project.
7. Planning
7.1 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 1313 Parkwood Street, together with certain Parkwood Street right-of-way, and pass
Ordinances 9440-21, 9441-21 and 9442-21 on first reading. (ANX2021-01001)
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This voluntary annexation petition involves a 0.178-acre property consisting of
one parcel of land occupied by a single-family dwelling. The property is located
on the south side of Parkwood Street, approximately 340 feet east of North
Betty Lane. The applicant is requesting annexation in order to receive sanitary
sewer and solid waste service from the City. The Development Review
Committee is proposing that the remaining 0.184-acres of Parkwood Street
right-of-way between Rollen Road and North Betty Lane not currently within the
city limits also be annexed. The property is located within an enclave and is
contiguous to existing city boundaries to the north, west and south. It is
proposed that the property be assigned a Future Land Use Map designation of
Residential Low (RL) and a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• The property currently receives water service from the City of
Clearwater. The closest sanitary sewer line is located in the adjacent
Parkwood Street right-of-way. The applicant has paid the City's sewer
impact and assessment fees in full and is aware of the additional costs
to extend city sewer service to this property. Collection of solid waste
will be provided by the City of Clearwater. The property is located within
Police District II and service will be administered through the district
headquarters located at 645 Pierce Street. Fire and emergency medical
services will be provided to this property by Station #51 located at 1720
Overbrook Avenue. The City has adequate capacity to serve this
property with sanitary sewer, solid waste, police, fire and EMS service.
The proposed annexation will not have an adverse effect on public
facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of the property.
This designation primarily permits residential uses at a density of 5.0
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units per acre. The proposed zoning district to be assigned to the
property is the Low Medium Density Residential (LMDR) District. The
use of the subject property is consistent with the uses allowed in the
District and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City's Comprehensive Plan and Community
Development Code; and
• The property proposed for annexation is contiguous to existing city
boundaries to the north, west and south; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
7.2 Approve the annexation, initial Future Land Use Map designation of Residential Urban
(RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 2077 Poinsetta Avenue, and pass Ordinances 9443-21, 9444-21 and
9445-21 on first reading. (ANX2021-02002)
This voluntary annexation petition involves a 0.128-acre property consisting of
one parcel of land occupied by a single-family dwelling. The property is located
on the east side of Poinsetta Avenue approximately 150 feet south of Union
Street. The applicant is requesting annexation in order to receive sanitary sewer
and solid waste service from the City. The property is contiguous to existing city
boundaries to the east. It is proposed that the property be assigned a Future
Land Use Map designation of Residential Urban (RU) and a Zoning Atlas
designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• The property currently receives water service from the City of
Clearwater. The closest sanitary sewer line is located in the adjacent
Poinsetta Avenue right-of-way. The applicant has paid the City's sewer
impact and assessment fees in full and has been connected to the
City's sewer system. Collection of solid waste will be provided to the
property by the City. The property is located within Police District II and
service will be administered through the district headquarters located at
645 Pierce Street. Fire and emergency medical services will be provided
to this property by Station #51 located at 1712 Overbrook Avenue. The
City has adequate capacity to serve this property with sanitary sewer,
solid waste, police, fire and EMS service. The proposed annexation will
not have an adverse effect on public facilities and their levels of service;
and
• The proposed annexation is consistent with and promotes the following
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objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Urban (RU) Future Land Use Map category is
consistent with the current Countywide Plan designation of the property.
This designation primarily permits residential uses at a density of 7.5
units per acre. The proposed zoning district to be assigned to the
property is the Low Medium Density Residential (LMDR) District. The
use of the subject property is consistent with the uses allowed in the
District and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City's Comprehensive Plan and Community
Development Code; and
• The property proposed for annexation is contiguous to existing city
boundaries to the east; therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
7.3 Presentation of the Comprehensive Plan Update Project. (WSO)
The city has begun efforts to update its Comprehensive Plan, a policy
document which sets the vision and future direction of our community for the
next 20 years. Since first adopted in 1989, the Clearwater Comprehensive Plan
has been revised incrementally over the years; with the most recent major
update in 2008. Although there have been revisions to the document over the
years, it has been a very long time since the city has undertaken a systematic
approach to assess and rewrite the Plan. As such, the city has made it a priority
to update the Comprehensive Plan at this time. Planning and Development
Department staff will lead the project while HDR, Inc. and SB Friedman
Development Advisors will provide land use, housing, and mobility expertise to
supplement the City's efforts. This Comprehensive Plan Update will modernize
this important policy document and chart the course of the city through 2045.
The Comprehensive Plan details long-term goals and outlines strategies for the
orderly and balanced economic, social, physical, environmental, and fiscal
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development of the city. Key topics that are addressed in the required Elements
include land use, housing, transportation, utilities, coastal management,
conservation, recreation and open space, and capital improvements. An
analysis of the existing conditions, trends, and deficiencies will enable the city to
develop a strategy to ensure that current and future demands on infrastructure,
services, and facilities will be met. Once adopted, the goals, objectives, and
policies in the document will guide future decisions as well as shape other city
plans, policies, programs, and activities.
Community outreach and engagement will be critical to the success of the plan.
Over the course of the 2-year planning process, the project will include a variety
of virtual and in-person approaches to public engagement. In April, a dedicated
project website will be launched to disseminate information about the plan
update and notifications about upcoming meetings; and to provide opportunity
for input through various engagement tools, surveys, and commentary on draft
documents. Small group sessions will be held with the public and community
leaders to discuss the future vision and gather feedback. The public will be able
to review the documents on the website and view discussions with Council and
CDB on the Vision and draft documents. Public hearings will offer opportunities
for community comments on the Draft Plan. Examples of other methods of
community outreach that may be implemented include postings to social media,
maintaining an email/contact list, features in citywide publications, media
outreach, grassroots tactics, and flyers or handouts.
At the April 12, 2021 city council work session, Planning and Development
Department staff will provide an overview of the project and the anticipated
timeline for adoption, and will explain the planned community engagement and
outreach efforts, highlighting the various ways City Council will be involved
throughout the initiative.
8. Public Utilities
8.1 Authorize an annual increase to contract no. 900902 to Hach Company of Chicago, IL, for
the purchase of laboratory equipment, supplies, and materials in the amount of
$150,000.00 for a new annual not to exceed total of$300,000 for the remainder of this
contract and approve an extension to this contract for an additional one-year term per
Clearwater Code of Ordinances 2.564 (1)(d) - Other Government Entities Bids and
authorize the appropriate officials to execute same. (consent)
In June of 2020, the City approved a piggyback off of Lee County's contract
#B170418GWT allowing the City to benefit from the pre-negotiated prices and
discounts for various laboratory items which include a wide variety of testing,
repair equipment and supplies including electrical hand tools, hardware,
instrumentation, laboratory equipment and parts, etc. The annual increase
request is necessary to continue to acquire supplies necessary for the
operations of the City's Public Utilities facilities.
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Council Work Session Meeting Minutes April 12, 2021
Additionally, on January 26, 2021 Lee County approved a final extension to their
contract for an additional one-year period, from June 14, 2021 through June 13,
2022. Public Utilities is requesting to mirror this contract expiration date.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds are available in Public Utilities operating cost centers to cover
the cost of the contract for FY21.
8.2 Authorize the award of Invitation to Bid 18-21, Membrane Cleaning Chemicals and
Related Services, to Amaya Solutions, Inc. dba: American Water Chemicals of Plant City,
Florida for an annual not-to-exceed amount of$80,000.00 with the option for two,
one-year extensions at the City's discretion, and authorize the appropriate officials to
execute same. (consent)
Invitation to Bid (ITB) #18-21 Membrane Cleaning Chemicals and Related
Services was issued on February 9, 2021. Amaya Solutions, Inc. dba American
Water Chemicals represents the lowest responsive, responsible bidder in
accordance with the bid specifications for Membrane Cleaning Chemicals and
Related Services.
Public Utilities Department operates two reverse osmosis(RO) water treatment
plants. RO membranes must be cleaned periodically to maintain performance.
The cleaning frequency is determined by the quality of the water source and
pre-treatment system efficiency. Historical cleaning frequency ranges between
2 - 20 cleanings per year depending on these factors.
The initial contract period will be April 16, 2021 through April 15, 2022, with the
option for two, one-year renewal terms.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds for FY21 are available in Public Utilities' cost centers, cost code
551700 Bulk Chemicals.
Funding for future fiscal years (FY22 through FY24) will be requested within
contract calendar and spending limits.
8.3 Authorize a purchase order with Fisher Scientific Company LLC of Pittsburgh, PA, for the
purchase of Laboratory Equipment and Supplies, in the amount not to exceed
$150,000.00 through March 31, 2022 , in accordance with City Code of Ordinances
Section 2.564(1)(d) Other Government Entities Bids and authorize the appropriate
officials to execute same. (consent)
Fisher Scientific Company provides a reliable source for laboratory equipment
and supplies used by the Public Utilities Department. The items available
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Council Work Session Meeting Minutes April 12, 2021
include a wide variety of laboratory testing, repair equipment and supplies. This
approval will allow the City to benefit from previously established competitive
prices and discounts for various items as required.
Piggyback State of Florida DMS Contract No. 41120000-20-ACS, expiring
March 31, 2022.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds are available in Public Utilities operating cost centers to cover
the cost of the contract for FY21.
Funding for the period in fiscal years FY22 will be requested within contract
calendar and spending limits.
9. Official Records and Legislative Services
9.1 Appoint one member to the Parks and Recreation Board with term to expire January 31,
2025.
APPOINTMENT WORKSHEET
BOARD: Parks and Recreation Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7
Chairperson: Bruce Rector
MEETING DATES: Quarterly (4th Tues.) - Jan., April, July, Oct.
PLACE: Main Library - 6:30 p.m.
APPTS. NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER HAS RESIGNED AND NOW
REQUIRES REPLACEMENT BY A NEW APPOINTEE:
1. Robert B. Farrer - 3359 Wind Chime Dr., 33761 - Financial Advisor
Original Appointment: 1/21/21
(was appointed to serve a term to expire 1/31/25)
Recently resigned: 2/9/21
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO
FILL THE ABOVE VACANCY:
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1. Martin Armstrong - 3420 Deerfield Ln., 33761 - Environmental Consultant
2. John Devoti - 151 Marina Del Rey Ct., 33767 - Retired/Company Owner
3. Beth Davis - 1962 Harding Plaza, 33765 -VP Store Mgr.
Zip codes of current members on board:
1 at 33755
1 at 33756
1 at 33761
2 at 33765
1 at 33767
The City Clerk reviewed the item and said that Ms. Davis pulled her
application from consideration.
There was council consensus to appoint Mr. Armstrong. Staff was directed to
place the item on the Consent Agenda.
The Council recessed from 11:11 a.m. to 11:21 a.m.
9.2 Appoint one member to the Airpark Advisory Board with term to expire April 30, 2025.
APPOINTMENT WORKSHEET
BOARD: Airpark Advisory Board
TERM: 4 Years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 5 + 1 Ex Officio member
CHAIRPERSON: Kelli O'Donnell
MEETING DATES: Quarterly (1st Wed.) - Feb., May, Aug., Nov.
PLACE: Chambers - 3 p.m.
APPOINTMENTS NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER HAS RESIGNED AND NOW
REQUIRES REPLACEMENT BY A NEW APPOINTEE:
1. Ronald D. Mason -406 Feather Tree Drive, 33765
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Council Work Session Meeting Minutes April 12, 2021
Original Appointment: 6/14/17
(was serving 1 st term until 4/30/21)
Resigned: 1/24/21
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO
FILL THE ABOVE VACANCY:
1. Beth Davis -1962 Harding Plaza, 33765
2. George D. Davis - 1962 Harding Plaza, 33765
3. Ray McNeil - 1640 Greenlea Dr., 33755
4. Michael Potts - 1155 Jackson Rd., 33755
5. Roger Schulman - 2337 Willow Tree Trail, 33763
Zip codes of current members on board:
3 at 33755
1 at 33761
1 at 33764
There was council consensus to appoint Mr. Davis. Staff was directed to
place the item on the Consent Agenda.
9.3 Appoint four members to the Marine Advisory Board with terms to expire March 31, 2025.
APPOINTMENT WORKSHEET
BOARD: Marine Advisory Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7 + 1 Ex Officio member
CHAIRPERSON: Edward T. O'Brien, Jr.
MEETING DATES: 2nd Wed., 8 am (Quarterly)
PLACE: Main Library
APPTS. NEEDED: 4
THE FOLLOWING ADVISORY BOARD MEMBERS HAVE TERMS THAT
EXPIRED AND NOW REQUIRE EITHER REAPPOINTMENT OR
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Council Work Session Meeting Minutes April 12, 2021
REPLACEMENT BY A NEW APPOINTEE:
1. T. Wade Carlisle - 2734 Meadow Wood Dr., 33761
Original Appointment: 6/1/17
(was serving 1st term until 3/31/21)
Interested in Reappointment: Yes
2. Maranda Douglas -1729 Carlisle St., 33756
Original Appointment: 11/5/20
(was filling an unexpired term until 3/31/21)
Interested in Reappointment: Yes
3. Michael Grohman - 286 Bayside Drive, 33767
Original Appointment: 11/6/14
(was serving 1st term until 3/31/21)
Interested in Reappointment: Yes
4. Kevin R. Laughlin - 1237 Rose Road, 33759
Original Appointment: 10/20/16
(was serving 1st term until 3/31/21)
Interested in Reappointment: Yes
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO
FILL THE ABOVE VACANCIES:
1. Julie Battaglia -2670 Barksdale Ct., 33761
2. Michael Bergeron -216 Kilmer Ave., 33765
3. George D. Davis - 1962 Harding Plaza, 33765
4. Nicole Kent - 2909 Gulf to Bay Blvd., Apt. P208, 33759
5. Roger Schulman -2337 Willow Tree Trail, 33763
6. Aaron Smith-Levin - 1615 Harvard St., 33755
7. Deena Stanley - 1280 Lakeview Rd., Lot 339, 33756
8. Steven Voras - 1101 Stevenson Ave., 33755
Zip codes of current members on board:
1 at 33756
3 at 33759
2 at 33761
1 at 33767
1 at 33786
There was council consensus to reappoint the existing members. Staff was
directed to place the item on the Consent Agenda.
9.4 Appoint Brianne Roberts to the Public Art and Design Board as the Clearwater Arts
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Council Work Session Meeting Minutes April 12, 2021
Alliance, Inc. designee to fill the remainder of an unexpired term through March 31, 2022.
(consent)
APPOINTMENT WORKSHEET
BOARD: Public Art and Design Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater resident except for the
Clearwater Arts Alliance, Inc., formerly, Clearwater Arts Foundation, and the
Creative Pinellas representative
MEMBERS: 7
Liaison: Christopher Hubbard, Cultural Affairs Coord.
CHAIR: Neale Stralow
MEETING DATE: Quarterly - January, March, June, Sep.
TIME/PLACE: 2:00 PM/Chambers
APPOINTMENTS NEEDED: 1
THE FOLLOWING BOARD MEMBER RECENTLY RESIGNED AS THE
CLEARWATER ARTS ALLIANCE, INC. DESIGNEE. THIS VACANT SEAT
NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE:
1. Jennifer Barbaro - 2180 Louisa Dr., Belleair Beach, FL 33786 - MFA
Communications/Film
Original Appointment: 2/2/17
(was serving 1st term until 3/31/22)
Resigned: 1/27/21
(Clearwater Arts Alliance, Inc.)
THE FOLLOWING NAME IS BEING SUBMITTED FOR CONSIDERATION TO
FILL THE ABOVE VACANCY:
1. Brianne Roberts - 6225 Baker Rd., New Port Richey, FL 34653 - Locksmith&
Arts Adm.)
(Clearwater Arts Alliance, Inc.)
Zip codes of current members:
2 - 33755
1 - 33761
1 - 33764
2 - 33765
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Council Work Session Meeting Minutes April 12, 2021
Current Categories:
1 Artist/Art Business Owner
2 Citizens
1 Creative Pinellas
1 General Contractor
1 Humanities and Fine Arts
9.5 Appoint Councilmembers as representatives to serve on regional and miscellaneous
boards.
Discussion was deferred to April 15.
9.6 Elect Councilmember Hamilton as Vice Mayor. (consent)
The city charter requires the City Council to elect one of its members as Vice
Mayor at the first meeting in April. Per City Council Rule 5, the office of Vice
Mayor shall be rotated amongst the councilmembers annually, with Seat 5
serving in this capacity in 2021.
10. Legal
10.1Confirm COVID-19 Emergency Proclamation and adopt Resolution 21-14.
10.2Request for authority to settle the case of Denetra Maxwell v. City of Clearwater, Case
No. 19-005622-CI for $103,116.71. (consent)
Denetra Maxwell was the 46-year old driver of a vehicle that was struck by a city
vehicle on May 18, 2018. The City has been determined to be liable for the
collision and the injuries resulting to Ms. Maxwell. She sustained injuries to her
neck, lower back, left shoulder, and left arm. She has incurred substantial
costs for treatment of her injuries and her physicians have opined that she is
likely to incur substantial costs in the future.
Authority is being sought to settle this case for$103,116.71, in exchange for
which the City will receive a full release and the pending civil action will be
dismissed with prejudice.
APPROPRIATION CODE AND AMOUNT:
5907590-545900, Insurance Claims - Liability
10.3Amend the Clearwater Code of Ordinances by replacing Division 3 of Article VI, Chapter
2, in its entirety with a revised Division 3 of Article VI, Chapter 2; and by replacing
Division 4 of Article VI, Chapter 2, in its entirety with a revised Division 4 of Article VI,
Chapter 2, and pass Ordinance 9460-21 on first reading.
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Council Work Session Meeting Minutes April 12, 2021
Division 3 of Article VI, Chapter 2 governs the purchasing procedures for the
acquisition of commodities, services, and construction, and the expenditure of
those funds. Division 4 of Article VI, Chapter 2 governs the disposal and
disposition of surplus personal property. These Divisions have not been
updated, revised, or amended since 2006. This amendment replaces and
revises both Divisions, and is needed to simply, clarify, modernize, and better
organize the City's procurement and surplus code. These changes are as
follows:
Sec. 2.541 - Revise purpose and application of Division 3.
Sec. 2.542 - Updates to definitions.
Sec. 2.543 -Adds public access to procurement information.
Sec. 2.544-2.547 - Reserved.
Sec. 2.551 - Clarifies purchasing agent authority.
Sec. 2.552 - Revise centralization of procurement authority.
Sec. 2.553 - Update submittal of requests.
Sec. 2.554 - Clarifies authority for purchases of commodities, services,
and construction. Adds signature authority and clarifies approval authority.
Requires appropriations clause for multiyear contracts. Adds procurement
manager authority. Limits department director approval authority to $2,500 per
purchase. Updates change orders.
Sec. 2.561 - New section includes methods of source selection.
Updates competitive sealed bids. Adds competitive sealed proposals and
request for qualifications. Establishes thresholds for small purchases and micro
purchases. Adds CCNA for professional services, including roster of firms.
Revise construction management at risk and design build. Adds invitation to
negotiate, job order contracting, and reverse auctions.
Sec. 2.562 - Revise disqualification, rejection, and bid protest. Changes
bid protest fee from 5% /$2500 to 1% /$5000.
Sec. 2.563 - Clarifies exceptions, including single source and
emergency. Adds regulated utilities, copyrighted materials, and services
purchased for resale.
Sec. 2.564 -Adds specifications preparations.
Sec. 2.565 -Adds authority to debar or suspend.
Sec. 2.566 -Adds no contact period.
Sec. 2.571 -Adds standard of conduct in procurement.
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Sec. 2.601-2.608 - Reserved.
Sec. 2.621 -Adds definition of tangible personal property.
Sec. 2.622 - Revises surplus sales officer.
Sec. 2.623 -Adds procedures to disposal of surplus tangible personal
property. Combines methods and exceptions of disposal into one section.
Sec. 2.624 - Reserved.
In response to questions, Lead Assistant City Attorney Owen Kohler said in
the ethics section, the definition for city officers includes city council.
Regarding minority owned enterprise program based on race and gender,
there is a Supreme Court case that states if a municipality wants to
implement such a program, there needs to be compelling state interest
backed by statistical evidence via disparity study. Per Pinellas County, a
disparity study would cost approximately$200,000. He said Pinellas County
has not conducted a disparity study. The Cities of St. Petersburg and Tampa
are in the process of conducting a disparity study. The study would evaluate
three to five years of contractors and subcontractors hired by the general
contractors. The City Attorney said the City may issue an RFP for a
consultant to get an estimate. Pinellas County does not have a minority
program but a small business program. Mr. Kohler said the County's small
business program requires the vendors/businesses to be certified by Pinellas
County, limited to contracts under$100,000 and be located within Pinellas,
Pasco, Hillsborough and Manatee Counties.
There was council consensus for staff to issue an RFP for a disparity study
consultant.
10.4Adopt Ordinance 9439-21 on second reading, vacating a platted 5-foot Utility Easement,
described as the West 5 feet of Lot 5, Block 70, Mandalay, recorded in Plat Book 14,
Pages 32 to 35 of the Public Records of Pinellas County, Florida.
10.5Adopt Ordinance 9446-21 on second reading, amending the Operating Budget for the
Fiscal Year ending September 30, 2021 to reflect increases in revenues and
expenditures for the General Fund, Special Development Fund, Special Program Fund,
Gas Fund, Parking Fund, and Administrative Services Fund.
10.6Adopt Ordinance 9447-21 on second reading, amending the Capital Improvement
Budget for the Fiscal Year ending September 30, 2021, to reflect a net increase of
$30,820,452.
11. City Manager Verbal Reports
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11.1 Morningside Lights
The City Manager said Charles Thomas is a resident who lives near the
Morningside Tennis Courts. Parks and Recreation Director Jim Halios said
the resident is concerned with tennis court lighting negatively impacting his
property value. Mr. Halios presented photographs depicting the tennis court
lighting and Mr. Thomas'property from different perspectives. When the
Morningside recreation facility was demolished in 2008, the tennis courts
were reconstructed and the lighting was removed. In 2018 the Parks and
Recreation Board provided a recommendation to City Council to reinstitute
the Morningside tennis court lighting. He said Council directed staff to use
any savings from the Morningside Recreation Complex project for the
installation of tennis court lighting. Since there were no savings, Council
reallocated reserve funds for the lighting. In 2020, a Request for Proposals
was issued, a contractor responded with an estimated cost of$170,000 for
LED tennis court lights. Mr. Halios said the tennis court lighting was
implemented as a pilot for staff to analyze the energy consumption. The
traditional halo light poles used by the Department are typically 30 to 35 ft.
tall. The LED light poles are 50 ft. tall, requiring less lighting and providing
more directional lighting.
In response to questions, Mr. Halios said the lights are on automatic timers
that shutoff at 9:00 p.m. At the property line, it is a .5 candle, similar to a
streetlight. There are five to seven residential homes adjacent to the tennis
courts. There was another other resident who expressed concerns with light
pollution prior to the installation of the LED lighting but once the lighting was
installed, the resident no longer expressed those concerns. He said the
Department has budgeted $10,000 to plant blueberry trees along the fence
line, reducing the view of the tennis courts for adjacent residences. The City
Manager said Mr. Thomas has requested shorter light poles in order to
reduce the stadium effect. Mr. Halios said it would cost approximately
$75,000 to shorten the light poles and approximately$150,000 to replace the
LED lights with halo lighting.
There was council consensus to not implement any changes.
12. City Attorney Verbal Reports — None.
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13. Council Discussion Item
13.1 Ombudsman in Planning Department - Mayor Hibbard
The Mayor said he requested the discussion item with the intention of staff to
explore the process and provide Council with pros and cons of an
ombudsman process and the anticipated costs to implement the program.
The City Attorney said staff has not been able to find good examples of a
municipal ombudsman program. Staff needs to have a clear understanding
of what Council wants.
Planning and Development Director Gina Clayton said no municipality in
Pinellas County, based on those surveyed, has an ombudsman
position. There are a few communities that have a position that helps and
assists customers. She said she could not find a position that provides a
neighborhood the kind of support that the Clearwater Neighborhoods
Coalition has requested. The City of St. Petersburg has a customer relations
liaison; the position is strictly administrative and not involved with the plan
review process. The City of Dunedin has a project coordinator that is housed
in the city manger's office and is responsible for assisting an applicant, not a
neighborhood. Ms. Clayton said the City of Largo has a position that assists
development projects before being assigned to a case planner. By definition,
an ombudsman is a neutral party. She requested consideration for Council to
wait for the completion of the business process study before determining
how an ombudsman program would be implemented or staffed. She said
staff is looking at some process changes that could be implemented to
provide neighborhoods earlier notice in the process and require applicants to
meet with the neighborhoods earlier in the process.
In response to questions, Ms. Clayton said staff in the past recommended
developers meet with the neighborhoods when the project is contentious.
Amending the code to require notice at DRC would make neighborhoods
aware of the project earlier in the process would be beneficial but may
extend the timeframe for project approval.
In response to a comment, the City Attorney expressed concern with
providing any individual veto power over staff or the CDB.
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Council Work Session Meeting Minutes April 12, 2021
The City Manager said the matter deserves more discussion and there would
be value in having the CNC participate in the discussion in order to clearly
understand the type of assistance they want. He said the CNC appear to
desire an individual who would oppose staff interpretation of city code.
There was consensus for staff to recommend potential changes and include
CNC in next discussion.
13.2PSTA/Forward Pinellas Update - Vice Mayor Allbritton
Discussion deferred to April 15.
13.3Tampa Bay Estuary Program Update - Councilmember Beckman
Councilmember Beckman said the Tampa Bay Estuary Policy Board in
February approved the final of the 2021 interlocal agreement that
designates municipal funding contributions. The City's contribution is
reduced slightly this year and then increases by 2.5% annually. She said she
requested consideration to include the Clearwater Harbor and Intercoastal
within the TBEP's boundaries after the interlocal agreement has
been approved. She said the TBEP is monitoring the Piney Point situation
and directed all to the TBEP website to view status updates.
13.4Pro Shop - Councilmember Beckman
Councilmember Beckman said the Pro Shop Pub is celebrating their 45th
Anniversary this year. Steve Pearson, manager/bartender, expressed a
desire to be included in the efforts to celebrate the culture and diversity in the
community. She thanked the Mayor for the Gay Pride month proclamation.
13.5DDB Resolution
Discussion deferred to April 15.
14. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). - None
15. Closing Comments by Mayor — None.
16. Adjourn
The meeting adjourned at 12:29 p.m.
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