04/15/2021 City Council Meeting Minutes April 15, 2021
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
m
Meeting Minutes
Thursday, April 15, 2021
6:00 PM
Main Library - Council Chambers
City Council
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City of Clearwater
City Council Meeting Minutes April 15, 2021
Roll Call
Present: 5 - Mayor Frank Hibbard, Vice Mayor Hoyt Hamilton, Councilmember
David Allbritton, Councilmember Mark Bunker and Councilmember
Kathleen Beckman
Also Present: William B. Horne II — City Manager, Micah Maxwell —Assistant City
Manager, Michael Delk—Assistant City Manager, Pamela K. Akin -
City Attorney, Rosemarie Call — City Clerk, and Nicole Sprague —
Deputy City Clerk.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Hibbard
The meeting was called to order at 6:00 p.m.
2. Invocation - Rev. Jamie Samilio from Good Samaritan Episcopal Church
3. Pledge of Allegiance
4. Special recognitions and Presentations (Proclamations, service awards, or other
special recognitions. Presentations by governmental agencies or groups providing
formal updates to Council will be limited to ten minutes.) — Given.
4.1 April Service Awards
One service award was presented to a city employee. The March 2021
Employee of the Month Awards was presented to David Scrivener from
Parks and Recreation. The March/April 2021 Bimonthly Team Award was
presented to PD Lifesaving Team: Matthew Parker and Sgt. Sean
Allaster.
4.2 Clearwater Fire and Rescue Public Protection Classification Rating from ISO - Fire Chief
Scott Ehlers
Fire Chief Ehlers provided a PowerPoint presentation.
4.3 Clearwater Housing Authority Annual Presentation - Jacqueline Rivera, CEO CHA
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City Council Meeting Minutes April 15, 2021
CHA Vice Chair Caitlein Jammo provided a PowerPoint
presentation.
5. Approval of Minutes
5.1 Approve the minutes of the March 18, 2021 City Council Meeting as submitted in written
summation by the City Clerk.
Councilmember Hamilton moved to approve the minutes of the
March 18, 2021 City Council Meeting as submitted in written
summation by the City Clerk. The motion was duly seconded and
carried unanimously.
6. Citizens to be heard re items not on the agenda
John Doran reminded all that the roundabout is still working.
Glenna Wentworth said April 22nd is Earth Day 2021 and the District's
Sip and Stroll next week will benefit the Suncoast Chapter of the Sierra
Club. She said The Ring Workspaces will match up to $1,500 raised
during the Sip and Stroll. She invited all to participate in the Sip and
Stroll and challenged the City to participate in 100% Pinellas, a 100%
clean energy campaign.
Matthew Crawford said he is a resident of the Tropic Hills Subdivision
and expressed concerns regarding the lighting at Morningside Tennis
Courts. He presented photographs depicting the light pollution and
height of the light poles.
7. Consent Agenda — Approved as submitted, less Items 7.4 and 7.8.
7.1 Authorize issuance of an RFP (Request for Proposal) to seek consultant services for
naming rights and sponsorships for Imagine Clearwater. (consent)
7.2 Approve a purchase order to WM Recycle America, LLC (WM/RA) in the not to exceed
amount of$200,000.00 for the processing of the City's single stream recycling
commodity at the contractor's facility in Tampa, FL beginning December 16, 2020
through December 15, 2021,as provided in the city's Code of Ordinances, Section
2.564(1)(e) Exceptions to Bid (impractical to bid), and authorize the appropriate officials
to execute same. (consent)
7.3 Authorize the award of Invitation to Bid No. 03-21, Vehicle / Equipment Repair and
Maintenance Services, to Dynamic Diesel Works of Clearwater, FL and Tampa Springs
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Company of Tampa, FL, in the cumulative annual not-to-exceed amount of$250,000 for
the initial term of April 15, 2021 through April 14, 2022, with two one-year renewal
options, and authorize the appropriate officials to execute same. (consent)
7.4 Approve Construction Manager at Risk (CMAR) proposal from Ajax Building Company,
LLC., of Oldsmar, FL, per RFQ 32-20, at the Guaranteed Maximum Price (GMP) of
$11,245,816 for the construction of the Clearwater Police Department District Three
Operations and Training Center (18-0004-PD) and authorize the appropriate officials to
execute same. (consent)
See Below
7.5 Award a construction contract to Poole and Kent Company of Florida, of Tampa, FL, in
the amount of$18,437,514.70 for the Northeast WRF Improvements per Invitation to Bid
(ITB) 19-0029-UT and authorize the appropriate officials to execute same. (consent)
7.6 Approve Construction Manager at Risk (CMAR) proposal from Skanska, Inc., of Tampa,
FL, for sitework for Imagine Clearwater (17-0031-EN) at the Guaranteed Maximum Price
(GMP) of$12,943,812 and authorize the appropriate officials to execute same. (consent)
7.7 Authorize an annual increase to contract no. 900902 to Hach Company of Chicago, IL, for
the purchase of laboratory equipment, supplies, and materials in the amount of
$150,000.00 for a new annual not to exceed total of$300,000 for the remainder of this
contract and approve an extension to this contract for an additional one-year term per
Clearwater Code of Ordinances 2.564 (1)(d) - Other Government Entities Bids and
authorize the appropriate officials to execute same. (consent)
7.8 Authorize the award of Invitation to Bid 18-21, Membrane Cleaning Chemicals and
Related Services, to Amaya Solutions, Inc. dba: American Water Chemicals of Plant City,
Florida for an annual not-to-exceed amount of$80,000.00 with the option for two,
one-year extensions at the City's discretion, and authorize the appropriate officials to
execute same. (consent)
See Below
7.9 Authorize a purchase order with Fisher Scientific Company LLC of Pittsburgh, PA, for the
purchase of Laboratory Equipment and Supplies, in the amount not to exceed
$150,000.00 through March 31, 2022 , in accordance with City Code of Ordinances
Section 2.564(1)(d) Other Government Entities Bids and authorize the appropriate
officials to execute same. (consent)
7.10Appoint Martin Armstrong to the Parks and Recreation Board with a term to expire
January 31, 2025. (consent)
7.1lAppoint George D. Davis to the Airpark Advisory Board with a term to expire April 30,
2025. (consent)
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7.12Reappoint T. Wade Carlisle, Maranda Douglas, Michael Grohman, and Kevin R. Laughlin
to the Marine Advisory Board with terms to expire March 31, 2025. (consent)
7.13Appoint Brianne Roberts to the Public Art and Design Board as the Clearwater Arts
Alliance, Inc. designee to fill the remainder of an unexpired term through March 31, 2022.
(consent)
7.14Elect Councilmember Hamilton as Vice Mayor. (consent)
7.15Request for authority to settle the case of Denetra Maxwell v. City of Clearwater, Case
No. 19-005622-CI for $103,116.71. (consent)
Vice Mayor Allbritton moved to approve the Consent Agenda as
submitted, less Items 7.4 and 7.8, and authorize the appropriate
officials to execute same. The motion was duly seconded and
carried unanimously.
7.4 Approve Construction Manager at Risk (CMAR) proposal from Ajax Building Company,
LLC., of Oldsmar, FL, per RFQ 32-20, at the Guaranteed Maximum Price (GMP) of
$11,245,816 for the construction of the Clearwater Police Department District Three
Operations and Training Center (18-0004-PD) and authorize the appropriate officials to
execute same. (consent)
See Below
The Police Department's current District Three Sub-Station, located at 2851
McMullen-Booth Road, Clearwater, was built in 1983. The operational features
and functional systems are obsolete by current police standards. The main
building was designed prior to the implementation of the Accessibility Code and
access to amenities is not in compliance with current requirements. Due to the
structure's age and obsolete functional systems, the station merits
replacement.
One of the main goals of replacing this facility was to provide the Police
Department with a hurricane rated facility to allow for sheltering of employees
during a significant storm event, as well as to allow for the continuity of
operations in the immediate aftermath of a significant storm event.
The proposed building was designed for resiliency and the sustainable design
guidelines of a Leadership in Energy and Environmental Design (LEED) Silver
building but will not be certified.
On July 16, 2020, City Council approved RFQ 32-20 selecting Ajax Building
Company as CMAR to provide preconstruction services for the Clearwater
Police Department District Three Operations and Training Center
(18-0004-PD). A purchase order was approved by the City Manager in the
amount of$69,900.00 for the pre-construction phase including design review
and construction cost estimating.
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Construction documents are now complete and Ajax Building Company has
provided a Guaranteed Maximum Price (GMP) Proposal to construct the new
facility, located on the current District Three Sub-station site. The proposal
includes demolition of the existing Substation, construction of the new
Substation, as well as all associated sitework and utilities.
Construction for this work is scheduled to begin in May 2021 and is scheduled
to be completed in August 2022. Currently, Police Department District Three
Patrol Operations have been relocated to the vacant Countryside Branch
Library.
APPROPRIATION CODE AND AMOUNT:
PDO01 80001-CONS-CNSTRC $11,245,816
A mid-year amendment will transfer $550,000 of General Fund revenue from
capital project C2004, Lift Stations - General Government, to project
PDO0180001, Police District 3 Station, to provide additional project funding
needed.
One individual spoke in opposition and suggested using a ballast
mounted solar panel or solar shingles on the facility's roof in an effort to
reach carbon neutrality.
In response to questions, Harvard Jolley consultant Ward Friszolowski
said solar shingles were not proposed for the facility since it does not
have a high slope roof. The consulting team is still looking at potential
alternatives for solar panel applications. He said the biggest challenge with
this facility is that it is rated for 200 mph wind speeds, the consulting team
must obtain information from the manufacturer documenting that their
product can withstand those wind speeds. He said architects do not make
the decisions on projects but offer their clients all of the possibilities, EV
charging stations are more applicable in some locations than others. EV
charging stations were discussed but due to funding pressures, it was
decided those funds be directed for items PD needed for their operations. He
said EV charging stations are typically included in public facilities where
citizens are expected to enter. Police Chief Daniel Slaughter said the
facility's original estimated cost during the master plan design process was
$16 million, the project cost was reduced by$4 million. The initial design
envisioned a 2-story facility that would meet the agency's needs moving
forward. He said, due to budget constraints, the design was
amended to a 1-story facility and eliminated the proposed carport and
holding cells. The solar panel estimates provided to staff had an
estimated cost of$1.3 million with an approximate 25-year return on
investment. Chief Slaughter said there is a time constraint associated
with the agenda item as the itemized pricing included in the GMP is
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contingent on time.
Councilmember Beckman moved to approve Construction
Manager at Risk (CMAR) proposal from Ajax Building Company,
LLC., of Oldsmar, FL, per RFQ 32-20, at the Guaranteed Maximum
Price (GMP) of $11,245,816 for the construction of the Clearwater
Police Department District Three Operations and Training Center
(18-0004-PD) and authorize the appropriate officials to execute
same. The motion was duly seconded and carried unanimously.
7.8Authorize the award of Invitation to Bid 18-21, Membrane Cleaning Chemicals and
Related Services, to Amaya Solutions, Inc. dba: American Water Chemicals of Plant City,
Florida for an annual not-to-exceed amount of$80,000.00 with the option for two,
one-year extensions at the City's discretion, and authorize the appropriate officials to
execute same. (consent)
See Below
Invitation to Bid (ITB) #18-21 Membrane Cleaning Chemicals and Related
Services was issued on February 9, 2021. Amaya Solutions, Inc. dba American
Water Chemicals represents the lowest responsive, responsible bidder in
accordance with the bid specifications for Membrane Cleaning Chemicals and
Related Services.
Public Utilities Department operates two reverse osmosis(RO) water treatment
plants. RO membranes must be cleaned periodically to maintain performance.
The cleaning frequency is determined by the quality of the water source and
pre-treatment system efficiency. Historical cleaning frequency ranges between
2 - 20 cleanings per year depending on these factors.
The initial contract period will be April 16, 2021 through April 15, 2022, with the
option for two, one-year renewal terms.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds for FY21 are available in Public Utilities' cost centers, cost code
551700 Bulk Chemicals.
Funding for future fiscal years (FY22 through FY24) will be requested within
contract calendar and spending limits.
One individual spoke in opposition, expressing concerns with the
biocides used in treating the water.
In response to a question, Public Utilities Director David Porter said the
item before council is to purchase chemicals used to clean the
membranes. The cleaning compounds will not be placed in the drinking
water stream. He said the water used to clean the membranes is
collected and directed to the sewer system.
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Councilmember Bunker moved to authorize the award of
Invitation to Bid 18-21, Membrane Cleaning Chemicals and
Related Services, to Amaya Solutions, Inc. dba: American Water
Chemicals of Plant City, Florida for an annual not-to-exceed
amount of$80,000.00 with the option for two, one-year
extensions at the City's discretion, and authorize the appropriate
officials to execute same. The motion was duly seconded and
carried unanimously.
Public Hearings - Not before 6:00 PM
8. Administrative Public Hearings
8.1 Approve the Local Housing Assistance Plan (LHAP) for FY2021-2022 through
2023-2024 and adopt Resolution 21-04.
Florida Statute 420.9079 requires counties and cities receiving State Housing
Initiatives Partnership (SHIP) Program funds to develop a 3-year Local Housing
Assistance Plan (LHAP) outlining strategies for how the funds will be utilized.
The City receives its allocation from the State of Florida through Florida Housing
Finance Corporation (FHFC). For fiscal year 2020-2021, the City received $0 in
SHIP funds; however, the City expects to receive $363,803 in program income.
The City expends SHIP funds per the strategies outlined in the LHAP. The
City's current LHAP covers state fiscal years 2018-2019 through 2020-2021.
The state fiscal year begins on July 1 and ends on June 30 annually.
This new LHAP will cover state fiscal years 2021-2022 through 2023-2024
(FY2021-2023). The strategies outlined in the new LHAP are a continuation of
the City's current LHAP with some notable changes. All changes made within
the FY2021-2023 LHAP will be retroactive to the current LHAP to enable the use
of prior year funds, if available.
The LHAP is comprised of Housing Strategies and Incentive Strategies. The
Housing Strategies include the following:
• Acquisition of Existing Homes with Rehabilitation: This program
provides funds to developers and community-based non-profit
organizations to acquire, rehabilitate and resell single-family housing
units. The community land trust principles may be utilized. This strategy
also includes down payment assistance (DPA) for eligible homebuyers
and is continued from the current LHAP with the following change: The
current LHAP limits the maximum DPA assistance to $20,000. A recent
surge in home prices has resulted in a need to increase this subsidy.
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Currently, the $20,000 subsidy is oftentimes unable to fund the gap
between a first mortgage and the price of a decent home for a low to
moderate-income household. The proposed LHAP increases the
maximum subsidy to $45,000. The DPA Loan will be deferred for five
years and the borrower will be required to pay back 50% of the loan over
the following 20 years at zero percent interest.
• Down Payment & Closing Costs Assistance with or without
Rehabilitation: The City will use SHIP funds to provide down payment
and closing costs assistance to eligible homebuyers purchasing existing
homes. DPA loan terms described above apply to this strategy.
• Owner-Occupied Rehabilitation: The City will provide funds for the
rehabilitation of owner-occupied single-family residences. The
maximum loan will increase from $40,000 in the current LHAP to
$45,000 in the proposed LHAP.
• Multi-Family Housing: The City will provide SHIP funds to developers
and community based non-profit organizations to support the
acquisition, rehabilitation, and new construction of rental housing. The
maximum subsidy under this strategy is $150,000 per unit for new
construction and $45,000 per unit for rehabilitation.
• New Construction Program: This program provides funds to eligible
developers and community-based non-profit organizations for the
development of new single-family housing units. The maximum
construction loan to a developer under this program is $200,000 and for
the homebuyer, DPA loan terms described above apply.
• Disaster Mitigation: In the case of natural or man-made disasters, this
strategy will utilize SHIP funding for emergency or interim repairs.
The Affordable Housing Advisory Committee (AHAC) convened in the fall of
2020 to review policies and procedures, ordinances, land development
regulations and the City's adopted comprehensive plan. The AHAC's objective
was to recommend specific actions or initiatives to encourage or facilitate
affordable housing. The current LHAP identifies seven Incentive Strategies per
the recommendation of the 2017 AHAC. The 2020 AHAC recommended that
those seven incentives remain in place with minor changes and clarifications to
some. The AHAC is now required to meet every year.
Information regarding other Incentive Strategies may be found in the Incentive
Strategies section of the LHAP.
On March 9, the City's Neighborhood and Affordable Housing Advisory Board
unanimously passed a motion recommending City Council approval of this item.
Per Florida Statute, the City Council adoption of Resolution No. 21-04 will
constitute approval of the LHAP for state fiscal years 2019-2021. The LHAP is
due to the State by May 2, 2021.
Vice Mayor Hamilton moved to approve the Local Housing
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Assistance Plan (LHAP) for FY2021-2022 through 2023-2024. The
motion was duly seconded and carried unanimously. The motion
was duly seconded and carried unanimously.
Resolution 21-04 was presented and read by title only.
Councilmember Allbritton moved to adopt Resolution 21-04. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
8.2 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 1313 Parkwood Street, together with certain Parkwood Street right-of-way, and pass
Ordinances 9440-21, 9441-21 and 9442-21 on first reading. (ANX2021-01001)
This voluntary annexation petition involves a 0.178-acre property consisting of
one parcel of land occupied by a single-family dwelling. The property is located
on the south side of Parkwood Street, approximately 340 feet east of North
Betty Lane. The applicant is requesting annexation in order to receive sanitary
sewer and solid waste service from the City. The Development Review
Committee is proposing that the remaining 0.184-acres of Parkwood Street
right-of-way between Rollen Road and North Betty Lane not currently within the
city limits also be annexed. The property is located within an enclave and is
contiguous to existing city boundaries to the north, west and south. It is
proposed that the property be assigned a Future Land Use Map designation of
Residential Low (RL) and a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• The property currently receives water service from the City of
Clearwater. The closest sanitary sewer line is located in the adjacent
Parkwood Street right-of-way. The applicant has paid the City's sewer
impact and assessment fees in full and is aware of the additional costs
to extend city sewer service to this property. Collection of solid waste
will be provided by the City of Clearwater. The property is located within
Police District II and service will be administered through the district
headquarters located at 645 Pierce Street. Fire and emergency medical
services will be provided to this property by Station #51 located at 1720
Overbrook Avenue. The City has adequate capacity to serve this
property with sanitary sewer, solid waste, police, fire and EMS service.
The proposed annexation will not have an adverse effect on public
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facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of the property.
This designation primarily permits residential uses at a density of 5.0
units per acre. The proposed zoning district to be assigned to the
property is the Low Medium Density Residential (LMDR) District. The
use of the subject property is consistent with the uses allowed in the
District and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City's Comprehensive Plan and Community
Development Code; and
• The property proposed for annexation is contiguous to existing city
boundaries to the north, west and south; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
Councilmember Beckman moved to approve the annexation,
initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density
Residential (LMDR) District for 1313 Parkwood Street, together
with certain Parkwood Street right-of-way. The motion was duly
seconded and carried unanimously.
Ordinance 9440-21 was presented and read by title only.
Councilmember Bunker moved to pass Ordinance 9440-21 on first
reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
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Ordinance 9441-21 was presented and read by title only. Vice
Mayor Hamilton moved to pass Ordinance 9441-21 on first
reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
Ordinance 9442-21 was presented and read by title only.
Councilmember Allbritton moved to pass Ordinance 9442-21 on
first reading. The motion was duly seconded and upon roll call,
the vote was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
8.3 Approve the annexation, initial Future Land Use Map designation of Residential Urban
(RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 2077 Poinsetta Avenue, and pass Ordinances 9443-21, 9444-21 and
9445-21 on first reading. (ANX2021-02002)
This voluntary annexation petition involves a 0.128-acre property consisting of
one parcel of land occupied by a single-family dwelling. The property is located
on the east side of Poinsetta Avenue approximately 150 feet south of Union
Street. The applicant is requesting annexation in order to receive sanitary sewer
and solid waste service from the City. The property is contiguous to existing city
boundaries to the east. It is proposed that the property be assigned a Future
Land Use Map designation of Residential Urban (RU) and a Zoning Atlas
designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• The property currently receives water service from the City of
Clearwater. The closest sanitary sewer line is located in the adjacent
Poinsetta Avenue right-of-way. The applicant has paid the City's sewer
impact and assessment fees in full and has been connected to the
City's sewer system. Collection of solid waste will be provided to the
property by the City. The property is located within Police District II and
service will be administered through the district headquarters located at
645 Pierce Street. Fire and emergency medical services will be provided
to this property by Station #51 located at 1712 Overbrook Avenue. The
City has adequate capacity to serve this property with sanitary sewer,
solid waste, police, fire and EMS service. The proposed annexation will
not have an adverse effect on public facilities and their levels of service;
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and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Urban (RU) Future Land Use Map category is
consistent with the current Countywide Plan designation of the property.
This designation primarily permits residential uses at a density of 7.5
units per acre. The proposed zoning district to be assigned to the
property is the Low Medium Density Residential (LMDR) District. The
use of the subject property is consistent with the uses allowed in the
District and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City's Comprehensive Plan and Community
Development Code; and
• The property proposed for annexation is contiguous to existing city
boundaries to the east; therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
Councilmember Beckman moved to approve the annexation,
initial Future Land Use Map designation of Residential Urban (RU)
and initial Zoning Atlas designation of Low Medium Density
Residential (LMDR) District for 2077 Poinsetta Avenue. The
motion was duly seconded and carried unanimously.
Ordinance 9443-21 was presented and read by title only.
Councilmember Bunker moved to pass Ordinance 9443-21 on first
reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
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Ordinance 9444-21 was presented and read by title only. Vice
Mayor Hamilton moved to pass Ordinance 9444-21 on first
reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
Ordinance 9445-21 was presented and read by title only.
Councilmember Allbritton moved to pass Ordinance 9445-21 on
first reading. The motion was duly seconded and upon roll call,
the vote was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
9. Second Readings - Public Hearing
9.1 Adopt Ordinance 9439-21 on second reading, vacating a platted 5-foot Utility Easement,
described as the West 5 feet of Lot 5, Block 70, Mandalay, recorded in Plat Book 14,
Pages 32 to 35 of the Public Records of Pinellas County, Florida.
Ordinance 9439-21 was presented and read by title only.
Councilmember Beckman moved to adopt Ordinance 9439-21 on
second and final reading. The motion was duly seconded and
upon roll call, the vote was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
9.2 Adopt Ordinance 9446-21 on second reading, amending the Operating Budget for the
Fiscal Year ending September 30, 2021 to reflect increases in revenues and
expenditures for the General Fund, Special Development Fund, Special Program Fund,
Gas Fund, Parking Fund, and Administrative Services Fund.
Ordinance 9446-21 was presented and read by title only.
Councilmember Bunker moved to adopt Ordinance 9446-21 on
second and final reading. The motion was duly seconded and
upon roll call, the vote was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
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9.3 Adopt Ordinance 9447-21 on second reading, amending the Capital Improvement
Budget for the Fiscal Year ending September 30, 2021, to reflect a net increase of
$30,820,452.
Ordinance 9447-21 was presented and read by title only. Vice
Mayor Hamilton moved to adopt Ordinance 9447-21 on second
and final reading. The motion was duly seconded and upon roll
call, the vote was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
10. City Manager Reports
10.1Confirm COVID-19 Emergency Proclamation and adopt Resolution 21-14.
Councilmember Allbritton moved to confirm COVID-19 Emergency
Proclamation. The motion was duly seconded and carried
unanimously.
Resolution 21-14 was presented and read by title only.
Councilmember Beckman moved to adopt Resolution 21-14. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
10.2Accept three 10-foot utility easements from WSSA Palm Harbor VA, LLC for the
construction, installation and maintenance of city utility facilities on real property located at
26286 US-Highway 19 North and adopt Resolution 21-15.
The Utility Easements will allow the city rights for construction, installation and
maintenance of utility facilities on the commercial site.
The City Engineering Department recommends acceptance of the easements.
Councilmember Bunker moved to accept three 10-foot utility
easements from WSSA Palm Harbor VA, LLC for the
construction, installation and maintenance of city utility facilities
on real property located at 26286 US-Highway 19 North. The
motion was duly seconded and carried unanimously.
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City Council Meeting Minutes April 15, 2021
Resolution 21-15 was presented and read by title only. Vice
Mayor Hamilton moved to adopt Resolution 21-15. The motion
was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
10.3Accept a utility easement from Ft. Harrison Prop Co LLC for the construction, installation,
and maintenance of city utility facilities on real property located at 500 McLennan Street
and adopt Resolution 21-03.
The Utility Easement will allow the city rights for construction, installation, and
maintenance of utility facilities as the commercial site is developed for a new
office building.
The City Engineering Department recommends acceptance of the easement.
Councilmember Allbritton moved to accept a utility easement
from Ft. Harrison Prop Co LLC for the construction, installation,
and maintenance of city utility facilities on real property located at
500 McLennan Street. The motion was duly seconded and carried
unanimously.
Resolution 21-03 was presented and read by title only.
Councilmember Beckman moved to adopt Resolution 21-03. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
10AAmend the Clearwater Code of Ordinances by replacing Division 3 of Article VI, Chapter
2, in its entirety with a revised Division 3 of Article VI, Chapter 2; and by replacing
Division 4 of Article VI, Chapter 2, in its entirety with a revised Division 4 of Article VI,
Chapter 2, and pass Ordinance 9460-21 on first reading.
Division 3 of Article VI, Chapter 2 governs the purchasing procedures for the
acquisition of commodities, services, and construction, and the expenditure of
those funds. Division 4 of Article VI, Chapter 2 governs the disposal and
disposition of surplus personal property. These Divisions have not been
updated, revised, or amended since 2006. This amendment replaces and
revises both Divisions, and is needed to simply, clarify, modernize, and better
organize the City's procurement and surplus code. These changes are as
follows:
Sec. 2.541 - Revise purpose and application of Division 3.
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City Council Meeting Minutes April 15, 2021
Sec. 2.542 - Updates to definitions.
Sec. 2.543 -Adds public access to procurement information.
Sec. 2.544-2.547 - Reserved.
Sec. 2.551 - Clarifies purchasing agent authority.
Sec. 2.552 - Revise centralization of procurement authority.
Sec. 2.553 - Update submittal of requests.
Sec. 2.554 - Clarifies authority for purchases of commodities, services,
and construction. Adds signature authority and clarifies approval authority.
Requires appropriations clause for multiyear contracts. Adds procurement
manager authority. Limits department director approval authority to $2,500 per
purchase. Updates change orders.
Sec. 2.561 - New section includes methods of source selection.
Updates competitive sealed bids. Adds competitive sealed proposals and
request for qualifications. Establishes thresholds for small purchases and micro
purchases. Adds CCNA for professional services, including roster of firms.
Revise construction management at risk and design build. Adds invitation to
negotiate, job order contracting, and reverse auctions.
Sec. 2.562 - Revise disqualification, rejection, and bid protest. Changes
bid protest fee from 5% /$2500 to 1% /$5000.
Sec. 2.563 - Clarifies exceptions, including single source and
emergency. Adds regulated utilities, copyrighted materials, and services
purchased for resale.
Sec. 2.564 -Adds specifications preparations.
Sec. 2.565 -Adds authority to debar or suspend.
Sec. 2.566 -Adds no contact period.
Sec. 2.571 -Adds standard of conduct in procurement.
Sec. 2.601-2.608 - Reserved.
Sec. 2.621 -Adds definition of tangible personal property.
Sec. 2.622 - Revises surplus sales officer.
Sec. 2.623 -Adds procedures to disposal of surplus tangible personal
property. Combines methods and exceptions of disposal into one section.
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City Council Meeting Minutes April 15, 2021
Sec. 2.624 - Reserved.
In response to questions, Lead Assistant City Attorney Owen Kohler said a
consultant would look at the geographic market. The City of St.
Petersburg's agreement for a disparity study was approved in 2018, the
study has not been completed yet. The City Attorney said staff will not know
how much it will cost to have a consultant until an RFP response is
received.
Councilmember Bunker moved to amend the Clearwater Code of
Ordinances by replacing Division 3 of Article VI, Chapter 2, in its
entirety with a revised Division 3 of Article VI, Chapter 2; and by
replacing Division 4 of Article VI, Chapter 2, in its entirety with a
revised Division 4 of Article VI, Chapter 2. The motion was duly
seconded and carried unanimously.
Ordinance 9460-21 was presented and read by title only. Vice
Mayor Hamilton moved to pass Ordinance 9460-21 on first
reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 5 - Mayor Hibbard, Vice Mayor Hamilton, Councilmember Allbritton,
Councilmember Bunker and Councilmember Beckman
10.5Appoint Councilmembers as representatives to serve on regional and miscellaneous
boards.
Vice Mayor Hamilton said he serves on the Tampa Bay Regional
Planning Council and enjoys serving on the board. The TBRPC meets
on the second Monday of the month at 10:00 a.m., creating a meeting
conflict when work sessions are held on the same day and time. He said
he will not be able to attend next month's meeting because he will be on
vacation and requested consideration for a councilmember to serve as
an alternate member.
There was council consensus to appoint Councilmember Bunker as the
Alternate Member and to move the Council Work Session to 1.00 p.m.
when there is a conflict.
The City Clerk said the Clearwater Arts Alliance has requested that a
councilmember serve on their board as an ex-officio member. The
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City of Clearwater
City Council Meeting Minutes April 15, 2021
Clearwater Arts Alliance meets on the last Tuesday of each month at 4:00
p.m. She said they have been meeting virtually due to COVID. Former
Councilmember Bob Cundiff served as the ex-officio member.
Discussion ensued with consensus to appoint Councilmember Beckman
to the Clearwater Arts Alliance.
Vice Mayor Hamilton moved to approve Item 10.5 as amended.
The motion was duly seconded and carried unanimously.
11. City Attorney Reports — None.
12. Other Council Action
12.1 DDB Resolution
CRA Executive Director Amanda Thompson said the CRA has an
interlocal agreement with the Downtown Development Board to provide
staff and return the CRA's TIF portion to the DDB for marketing, small
business grants, and special events. She said two CRA Trustees serve
as ex-officio members on the DDB. The DDB recently adopted a
resolution requesting the Clearwater City Council to reduce the ex-officio
members to one.
Discussion ensued with comments made that ex-officio members are not
board members but representatives of the City who respond to questions.
There was council consensus to not accept the resolution and take no
action.
12.2PSTA/Forward Pinellas Update - Vice Mayor Allbritton
Councilmember Allbritton said the US Department of Transportation
published a notice of funding availability for the Build Raise Grant,
PSTA has received over 600 letters of support for their grant application.
PSTA should know by late Summer if the grant is awarded. PSTA
approved a work order to further define the integrated ferry system phase
1 concept design. He said he has requested PSTA Chief Development
Officer Cassandra Borchers to provide a presentation of the ferry system at a
future council meeting. He provided copies of the 2021 Pinellas Multimodal
Transportation Project Priorities List. Councilmember Allbritton said Forward
Pinellas was named the 2020 Planning Organization of the Year by the
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City of Clearwater
City Council Meeting Minutes April 15, 2021
Florida Department of Transportation.
13. Closing comments by Councilmembers (limited to 3 minutes)
Vice Mayor Hamilton said there has been a reduction in traffic since
Easter, however, speeding remains an issue with too many pedestrian
and other accidents. He said to take your time and enjoy your drive.
Councilmember Allbritton gave a shout-out to the Cleveland Street
District, he said it is fantastic and there is always something going on and
there are great restaurants downtown. He encouraged all to come
downtown, everyone he talks to that has never been here says they didn't
know about it and the area is a lot of fun with great food.
Councilmember Beckman said she is hosting a meet and greet on Saturday
at Crest Lake Park from 10:00-11:00 a.m. She said she will be with the
Sierra Club on Saturday evening for the sip and stroll. She said it is always a
good time to come downtown and check out the restaurants and
atmosphere.
Councilmember Bunker said he was in The District last Wednesday night
after the Downtown Development Board meeting and was stunned by how
many people were there. He said it looked like a weekend and was fun to
see all the people. He said he was thrilled to have received his first shot
and was amazed at how efficient it was and how quickly the people
moved. He said the news headlines made him reach out to Police Chief
Slaughter and let him know how lucky we are to have him and the men and
women of the Clearwater Police Department. They are doing a great job.
14. Closing Comments by Mayor
The Mayor congratulated Eisenhower Elementary on their 50th
anniversary. He said he and Councilmember Beckman attended a
ceremony yesterday and said teachers and principals who have been
gone for over 30 years came and participated in the celebration. He said
there are events and activities scheduled each day next week at
Moccasin Lake Nature Park and other City parks in recognition of Earth
Day. He said he appreciates all the people who volunteer for clean-ups
around the City but he would appreciate it even more if the clean-ups
weren't needed, if you see trash, pick it up.
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City of Clearwater
City Council
15. Adjourn
Meeting Minutes April 15, 2021
The meeting adjourned at 8:12 p.m.
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Mayor
Attest City of Clearwater
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City of Clearwater