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03/15/2021
Monday, March 15, 2021 9:00 AM City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Main Library - Council Chambers Council Work Session Work Session Agenda March 15, 2021Council Work Session Work Session Agenda 1. Call to Order 2. Presentations Police Oaths2.1 3. Official Records and Legislative Services Approve the 2021 Federal Legislative Priorities.3.1 4. Office of Management and Budget Amend the City’s fiscal year 2020/21 operating and capital improvement budgets at first quarter and pass Ordinances 9446-21 and 9447-21 on first reading. 4.1 5. Economic Development and Housing Approve the City of Clearwater’s Fiscal Year 2019-2020 Consolidated Annual Performance and Evaluation Report (CAPER). (APH) 5.1 6. Finance Approve revised Fiduciary Investment Committee Charter for the City’s defined contribution retirement plans. (consent) 6.1 Approve the purchase of Excess property insurance, including Bridges, Boiler and Machinery and Terrorism coverages, from April 1, 2021 through April 1, 2022, at the level of insurance provided for in this agenda item, at an amount not to exceed $2,800,000 and at the property rate of $0.3476 through April 1, 2022, and authorize the appropriate officials to execute same. (consent) 6.2 7. Engineering Approve the request from the owner of property addressed as 1068 Eldorado Avenue, Clearwater to vacate a platted 5-foot Utility Easement, described as the west 5 feet of lot 5, Block 70, Mandalay, recorded in Plat Book 14, Pages 32 to 35, of the Public Records of Pinellas County, Florida, and pass Ordinance 9439-21 on first reading. 7.1 Page 2 City of Clearwater Printed on 3/14/2021 March 15, 2021Council Work Session Work Session Agenda Award a construction contract to CROM Coatings and Restorations, a division of CROM, LLC. of Gainesville, FL, in the amount of $149,437.75 for MS WRF Chlorine Contact Chamber per Invitation to Bid (ITB) 18-0060-UT; approve Engineer of Record (EOR) Supplemental 1 Work Order to Tetra Tech in the amount of $168,157, increasing the work order from $43,481 to $211,638 and authorize the appropriate officials to execute same. (consent) 7.2 Approve amendment to the construction contract between the City of Clearwater and Construction Manager at Risk J. Kokolakis Contracting, Inc. of Tarpon Springs, Florida, for the Solid Waste Transfer Station (Project 15-0007-SW) to include an extended bonded warranty covering the top one and a half inches of asphalt and authorize the appropriate officials to execute same. (consent) 7.3 8. Marine & Aviation Accept FDOT Grant Agreement Amendment (No. 435222-1-94-01) in the amount of $100,000 for the Clearwater Airpark Hangar-C Replacement Project and authorize the appropriate officials to execute same. (consent) 8.1 9. Public Utilities Authorize a purchase order to multiple vendors as listed, for the maintenance, purchase and rental of generators, transfer switches, replacement parts, and services, in the annual not-to exceed amount of $1,000,000 through January 2022 with one renewal option through January 2023, in accordance with City Code of Ordinances Section 2.564(1)(b) Sole Source and 2.564(1)(d) Other Government Entities Bids and authorize the appropriate officials to execute same. (consent) 9.1 10. Legal Confirm COVID-19 Emergency Proclamation and adopt Resolution 21-12.10.1 11. City Manager Verbal Reports Review advisory board feedback regarding meeting frequency and duties as defined by city code. 11.1 12. City Attorney Verbal Reports 13. Council Discussion Item Amend City Charter to Require Candidates Receive 50% of the Vote to be Elected - Councilmember Hamilton 13.1 Page 3 City of Clearwater Printed on 3/14/2021 March 15, 2021Council Work Session Work Session Agenda Clearwater Ferry Boat Request - Mayor Hibbard13.2 14. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 15. Closing Comments by Mayor 16. Adjourn 17. Presentation(s) for Council Meeting American Red Cross Month Proclamation - Eric Corliss, Regional CEO American Red Cross of Central Florida and US Virgin Islands 17.1 March for Meals Month Proclamation - David Lomaka, Executive Director of the Neighborly Care Network 17.2 Centennial Year of Celebration for the Nancy and David Bilheimer Capitol Theatre Proclamation - Ms. Susan Crockett, President and CEO of Ruth Eckerd Hall & Mr. Michael Bollenback, Chairman of the Board. 17.3 Florida Food Waste Prevention Week Proclamation - Sheridan Boyle, Sustainability Coordinator for the City of Clearwater 17.4 Page 4 City of Clearwater Printed on 3/14/2021 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#21-8938 Agenda Date: 3/15/2021 Status: Agenda ReadyVersion: 1 File Type: PresentationIn Control: Council Work Session Agenda Number: 2.1 SUBJECT/RECOMMENDATION: Police Oaths SUMMARY: William Spelman Alexis Kelsey Emina Tabak Hannah Anhalt Luke Ohmer Parker Moody Dante Cuomo Robert Jessup Brian Rowell APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 3/14/2021 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#21-8954 Agenda Date: 4/15/2021 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Official Records & Legislative Services Agenda Number: 3.1 SUBJECT/RECOMMENDATION: Approve the 2021 Federal Legislative Priorities. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 3/14/2021 2021 Federal Legislative Priorities Community Project Funding Requests CPD Mental Health Co-Responder Program - $150,000 Partner with Pinellas County Sheriff’s Office to provide enhanced response to calls for service involving mental illness and more efficiently connect persons needing assistance to available programs. Imagine Clearwater – $1.5 million Transform the City’s waterfront Downtown park into additional greenspace featuring a garden, trail, and gateway plaza. Computer Aided Dispatch/Records Management System - $250,000 Design a single Computer Aided Dispatch System and Records Management System. Issues to Support COVID-19 Legislation, Federal Emergency Programs, and Federal Funding 1. Support Federal COVID relief funding for Municipalities with flexibility for communities to prepare for and respond to this and any future public health emergencies. 2. Support Federal policies that maximizes eligibility for FEMA reimbursement to municipalities during the pandemic response and recovery, natural disasters, and other declared emergencies and that streamline the review and approval process of requests for reimbursement. Infrastructure Investment 1. Identify opportunities for the City in any infrastructure legislation and appropriations bills Congress may consider to reauthorize Federal transportation and transit programs as well as new programs that address climate resiliency and energy efficiency. 2. Support Federal funding opportunities to replace the Clearwater Transit Center. Opportunity Zones 1. Support legislation to provide greater opportunities for the City to take advantage of designated Opportunity Zones, which are economically distressed areas within a community where private investments, under certain conditions, may be eligible for capital gain tax incentives. The realignment of Opportunity Zone boundaries and additional flexibilities could stimulate economic development and job creation in the City by incentivizing long-term investments in low-income neighborhoods. National Flood Insurance Program 1. Support efforts to improve the National Flood Insurance Program (NFIP) for the benefit of all participants during the on-going 2021 reauthorization and reform process. Oppose recommendations that would raise rates or reduce access for property owners. The current authorization for NFIP expires on September 30, 2021. Cybersecurity Legislation and Federal Policy 1. Support Federal funding and agency support for local governments to enhance cybersecurity preparedness and training, share critical intelligence, and prevent “ransomware” attacks. Energy 1. Monitor Federal legislation and policies that may impact Clearwater Gas customers and operations. Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9446-21 & 9447-21 Agenda Date: 3/15/2021 Status: Agenda ReadyVersion: 1 File Type: OrdinanceIn Control: Office of Management & Budget Agenda Number: 4.1 SUBJECT/RECOMMENDATION: Amend the City’s fiscal year 2020/21 operating and capital improvement budgets at first quarter and pass Ordinances 9446-21 and 9447-21 on first reading. SUMMARY: The fiscal year 2020/21 operating and capital improvement budgets were adopted in September 2020 by ordinances 9408-20 and 9409-20. Section 2.521 of the City’s Code of Ordinances requires the City Manager to prepare a quarterly report detailing income, expenditure estimates, collections, the explanation of significant variances, as well as the financial status of all capital improvement projects. Page 1 City of Clearwater Printed on 3/14/2021 First Quarter Budget Review Fiscal Year 2020-21 Memorandum TO: Mayor and City Council FROM: Bill Horne, City Manager COPIES: Micah Maxwell, Assistant City Manager Michael Delk, Assistant City Manager SUBJECT: First quarter budget review - amended City Manager's annual budget report DATE: March 3, 2021 Attached is the first quarter budget review in accordance with the City Code of Ordinances. This report is based on the first three months of activity in the current fiscal year (October 2020 through December 2020). Contained within are comments on major variances and documentation of all proposed amendments. Significant Fund amendments are outlined below: General Fund General Fund revenue and expenditure amendments reflect a net increase of $1,113,574. The General Fund expenditure increase at first quarter includes the Council approved appropriation of General Fund reserves which total $1,086,540. Amendments include $391,000 to fund the Engman Street Property Purchase, $172,800 to fund the addition of three FTEs and operating costs for Crest Lake Park once in service, $131,652 for tennis court lighting at Morningside Recreation Center, $160,000 to fund the Hilltop agreement in the Miscellaneous Parks Contracts project, $143,200 to fund the mental health co-responder team, and $87,888 to fund the Cardno contract for archeological excavation. Other amendments include a net increase of $2,034 for the departments that received safety awards with offsetting revenues recognized from the Central Insurance fund, and the return of $25,000 from the closed City Hall hardening project which is transferred to provide additional funding needed in the Planning Studies Fund. General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that General Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures must be maintained as a reserve to guard against future emergencies. With the closing of the year-end 2020 books, estimated General Fund reserves at first quarter are approximately $47.0 million, or 30.9% of the fiscal year 2020/21 General Fund budget, exceeding our minimum reserve requirement by $34.1 million. First Quarter Budget Review Fiscal Year 2020-21 Significant amendments to other city operating funds are noted as follows: Parking Fund First quarter amendments to Parking Fund expenditures reflect a net increase of $20,102. Amendments include an increase of $102 for receipt of the safety award which is offset by increased revenues from the Central Insurance fund, and a transfer of $20,000 to the capital fund for improvements to the beach guard administration building. Capital Improvement Program First quarter amendments to the capital improvement program reflect a net increase of $30,820,452. Amendments previously approved by Council include an increase of $30,000,000 to recognize bond proceeds approved for the Imagine Clearwater project; an increase of $190,286 in recreation land impact fee and $105,714 in open space impact fee revenues in the park land acquisition project, an allocation of $131,652 in General Fund reserves in the Morningside Recreation Center project; an allocation of $160,000 of General Fund reserves in the Miscellaneous Parks Contracts project; and an increase of $30,000 in grant revenues from US DOT Federal Aviation Administration in the Airpark Maintenance project. Project activity not previously approved by the Council is summarized on page 21. Significant amendments include an increase of $33,442 in grant revenues from the Department of Justice in the Police Equipment Replacement project; a decrease of $134,230 in lease purchase revenue in the EMS Capital Equipment project; an increase of $149,733 of Pinellas County fire reimbursement revenue in the Aerial Truck project; a decrease of $100,000 in grant revenue in the McMullen Tennis Complex project; a decrease of $100,000 in grant revenue and increase of $5,000 in donation revenue in the Countryside Complex project; a decrease of $57,257 in lease purchase revenue for the Showmaster Portable Stage; an increase of $64,294 in Art Fund excess revenues in the Miscellaneous Public Art Fund; a decrease of $50,000 of donation revenue in the Countryside Sports Complex project; an increase of $95,000 to recognize grant funding from CDBG transferred into the Belmont Park project; an increase of $205,125 in parking revenues in the Seminole Boat Launch Maintenance project; a decrease of $36,352 in grant revenues from FDOT to close out the Ground Support Equipment Upgrade project; an increase of $54,238 from insurance proceeds in the Garage – Off Cycle Replacement project; and increases of property owner share revenues of $47,208 in the Pinellas New Mains/Service Lines and $30,009 in the Line Relocation Pasco – Capital project. Special Program Fund The Special Program Fund reflects a net budget increase of $3,442,692 at first quarter. Significant amendments include the transfer of General Fund revenues of $143,200 for the Mental Health Co- Responder Team, and $25,000 to the Planning Studies Fund; $901,528 in FEMA reimbursements for hurricane Irma and the hurricane Dorian strike team; $858,968 in Community Development Block Grant revenue awarded from the CARES Act for COVID response; a net increase of $92,273 in public safety grant revenues for Investigative Costs Recovery, Federal Forfeiture Sharing, the Pedestrian/Bicycle Safety program, and the Police Body Worn Camera program; $414,098 from the Pinellas County School Board for school resource officer (SRO) extra duty and annual contract for the 2020/21 school year; $394,095 in First Quarter Budget Review Fiscal Year 2020-21 governmental revenues from the Juvenile Welfare Board for 2020/21 after school and summer programs; $8,450 in donation revenues to support Police and Library programs; $17,686 of interest earnings; $10,000 in foreclosure registry fees collected; $3,277 in revenues received for special events; $272,262 in fines and court proceeds for public safety programs, the lien foreclosure program, and the tree replacement program; and $301,855 in contractual service revenue for police extra duty. CITY OF CLEARWATER FIRST QUARTER SUMMARY 2020/21 FY 20/21 Variance %First Adopted Year to Date YTD Actual vs.YTD vs.Quarter Amended Description Budget Actual Adopted Budget Budget Adjustment Budget General Fund: Revenues 152,179,840 78,527,472 73,652,368 52%1,113,574 153,293,414 Expenditures 152,179,840 47,583,311 104,596,529 31%1,113,574 153,293,414 Utility Funds: Water & Sewer Fund Revenues 102,289,480 23,153,199 79,136,281 23%- 102,289,480 Expenditures 102,289,480 55,872,074 46,417,406 55%- 102,289,480 Stormwater Fund Revenues 17,899,890 4,359,681 13,540,209 24%- 17,899,890 Expenditures 16,706,320 9,758,579 6,947,741 58%- 16,706,320 Gas Fund Revenues 47,788,140 10,176,771 37,611,369 21%660 47,788,800 Expenditures 45,257,380 16,014,816 29,242,564 35%660 45,258,040 Solid Waste and Recycling Fund Revenues 27,130,350 7,302,558 19,827,792 27%- 27,130,350 Expenditures 25,702,930 6,439,006 19,263,924 25%- 25,702,930 Enterprise Funds: Marine Fund Revenues 5,277,210 1,129,019 4,148,191 21%- 5,277,210 Expenditures 5,119,120 1,507,106 3,612,014 29%- 5,119,120 Airpark Fund Revenues 347,860 84,636 263,224 24%- 347,860 Expenditures 340,770 118,994 221,776 35%- 340,770 Clearwater Harbor Marina Fund Revenues 921,970 224,066 697,904 24%- 921,970 Expenditures 854,430 300,740 553,690 35%- 854,430 Parking Fund Revenues 7,330,560 1,958,366 5,372,194 27%102 7,330,662 Expenditures 6,436,140 2,075,804 4,360,336 32%20,102 6,456,242 Internal Service Funds: General Services Fund Revenues 6,194,230 1,541,883 4,652,347 25%- 6,194,230 Expenditures 6,162,380 1,308,933 4,853,447 21%- 6,162,380 Administrative Services Revenues 13,305,520 3,229,431 10,076,089 24%210 13,305,730 Expenditures 13,254,460 3,686,039 9,568,421 28%210 13,254,670 Garage Fund Revenues 18,916,190 3,562,515 15,353,675 19%- 18,916,190 Expenditures 18,916,190 4,121,436 14,794,754 22%- 18,916,190 Central Insurance Fund Revenues 26,058,230 7,175,328 18,882,902 28%- 26,058,230 Expenditures 26,058,230 7,851,223 18,207,007 30%- 26,058,230 1 FIRST QUARTER REVIEW AMENDED CITY MANAGER'S FISCAL YEAR 2020-21 REPORT PAGE # General Fund Operating Budget ..................................................................................................... 3 Utility Funds Operating Budget ...................................................................................................... 9 Other Enterprise Funds Operating Budgets ................................................................................. 13 Internal Service Funds Operating Budgets ................................................................................... 17 Capital Improvement Program Budget ........................................................................................ 21 Special Program Fund Budget ....................................................................................................... 29 Special Development Fund ........................................................................................................... 35 Administrative Change Orders ...................................................................................................... 38 Ordinances ..................................................................................................................................... 39 The amended 2020/21 operating budget, presented by operating fund and/or department, is submitted for the City Council review. The actual and projected data contained in this review represents three months, October 1, 2020 through December 31, 2020. The adjustments, however, represent all data available at the time of the report, including action taken by the City Council after December 31, 2020. Definitions associated with the operating funds information is presented as follows: Definitions: Adopted Budget - The budget as adopted by the City Council on September 17, 2020. Variance YTD Actual vs. Adopted Budget - Difference between year to date actual and adopted budget. % YTD vs. Budget - Percentage of adopted budget expended, year to date. Proposed Amendments - Adjustments that have been approved by the City Council, made at the Manager’s discretion, and/or adjustments proposed based on the first quarter review. Amended Budget - Adding the Original Budget and Adjustments. 2 Capital Improvement Program The amended 2020/21 Capital Improvement Projects budget report is submitted for the City Council review. This review provides the opportunity to analyze the status of all active projects and present formal amendments to the project budget. The Capital Improvement Program and Special Program fund information is presented as follows: Definitions: Budget - The budget as of October 1, 2020, which includes project budgets from prior years, which have not been completed. Amendment - Amendments which have been approved by the City Council, made at the Manager's discretion, and/or adjustments proposed as a result of the first quarter review. Revised Budget - Adding the Budget and Amendment columns. Encumbrance - Outstanding contract or purchase order commitment. Available Balance - Difference between revised budget and expenditure, plus encumbrance. Status - C - project is completed Amend Ref - Reference number for description of amendment. Increase/ (Decrease)Description Ad Valorem Taxes - At first quarter,approximately 85%of property tax revenue has been received.This is as projected,most property tax payments are made within the first six months of the fiscal year. No amendment is proposed at this time. Other Permits and Fees - At first quarter,other permits and fees revenues reflect collections of 41%of total budget,primarily due to increased collections of building/sign permit revenues.No amendment is proposed at this time. 27,034 At first quarter,transfer in revenues reflect an increase of $2,034.00 to recognize safety award funding from the Central Insurance Fund,and the return of $25,000.00 unspent in project C1907,City Hall Hardening,which will be used to provide additional funding in special program M2101, Planning Studies Fund. First quarter amendments reflect the appropriation of $1,086,540.00 from General Fund retained earnings. Amendments, include the following allocations: 391,000 1)An appropriation of $391,000.00 from fund reserves to fund the purchase of real property located at 1011 Engman Street as approved by City Council on January 21, 2021. 172,800 2)An appropriation of $172,800.00 from fund reserves to provide funding for the personnel and operational costs associated with 3 new FTEs for the Crest Lake Team as approved by City Council on December 17, 2020. 131,652 3)An appropriation of $131,651.99 from fund reserves to provide additional funding for capital improvement project 93251 Morningside Rec Center Replacement as approved by City Council on December 17, 2020. 160,000 4)An appropriation of $160,000.00 from fund reserves for capital improvement project 93618 Miscellaneous Parks and Recreation Contracts as approved by City Council on January 21, 2021. City of Clearwater General Fund Revenues First Quarter Amendments FY 2020/21 Transfer (to) from Surplus Transfers In 3 Increase/ (Decrease)Description City of Clearwater General Fund Revenues First Quarter Amendments FY 2020/21 143,200 5)An appropriation of $143,200.00 from fund reserves to establish special program P2101 Mental Health Co-Responder Team as approved by City Council on January 21, 2021. 87,888 6)An appropriation of $87,888.00 from fund reserves to fund the Cardno contract for archeological excavation as approved by City Council on February 4, 2021. 1,086,540 1,113,574 Net General Fund Net Transfer (to) from Transfer (to) from Surplus (continued) 4 Increase/ (Decrease)Description 54 At first quarter,City Manager expenditures reflect an increase of $54.00 to employee recognition for receipt of the perfect claims annual safety award. 72 At first quarter,City Attorney expenditures reflect an increase of $72.00 to employee recognition for receipt of the perfect claims annual safety award. 12 At first quarter,City Audit expenditures reflect an increase of $12.00 to employee recognition for receipt of the perfect claims annual safety award. 30 At first quarter,CRA expenditures reflect an increase of $30.00 to employee recognition for receipt of the perfect claims annual safety award. 66 At first quarter,Economic Development and Housing expenditures reflect an increase of $66.00 to employee recognition for receipt of the perfect claims annual safety award. 180 At first quarter,Finance expenditures reflect an increase of $180.00 to employee recognition for receipt of the perfect claims annual safety award. 102 At first quarter,Human Resources expenditures reflect an increase of $102.00 to employee recognition for receipt of the perfect claims annual safety award. 48 At first quarter,Official Records and Legislative Services expenditures reflect an increase of $48.00 to employee recognition for receipt of the perfect claims annual safety award. Official Records and Legislative Services Finance Human Resources City of Clearwater General Fund Expenditures First Quarter Amendments FY 2020/21 Economic Development and Housing City Manager City Audit City Attorney CRA Administration 5 Increase/ (Decrease)Description City of Clearwater General Fund Expenditures First Quarter Amendments FY 2020/21 174,204 First quarter amendments to Parks and Recreation expenditures reflect a net increase of $174,204.00. Amendments include:1)an increase of $172,800.00 to provide funding for the personnel and operational costs associated with 3 new FTEs for the Crest Lake Team as approved by City Council on December 17,2020;and 2)an increase of $1,404.00 to employee recognition for receipt of the 4th quarter FY20 safety award. 66 At first quarter,Public Communications expenditures reflect an increase of $66.00 to employee recognition for receipt of the perfect claims annual safety award. Non-Departmental 478,888 A first quarter amendment to Non-Departmental reflects an increase of $391,000.00 to Land Development to fund the purchase of real property located at 1011 Engman Street as approved by City Council on January 21,2021,and an increase of $87,888.00 to Professional Services to fundthe Cardno contract for archeological excavation as approved by City Council on February 4, 2021. Amendments also reflect City Council approved interfund transfers to special programs and capital projects as follows: 131,652 1)An allocation of $131,651.99 to provide additional funding for capital improvement project 93251 Morningside Rec Center Replacement as approved by City Council on December 17, 2020. 160,000 2)An allocation of $160,000.00 in additional funding for capital improvement project 93618 Miscellaneous Parks and Recreation Contracts as approved by City Council on January 21, 2021. Public Communications Parks & Recreation 6 Increase/ (Decrease)Description City of Clearwater General Fund Expenditures First Quarter Amendments FY 2020/21 Non-Departmental (continued) 143,200 3)An allocation of $143,200.00 to establish special program P2101 Mental Health Co-Responder Team as approved by City Council on January 21, 2021. 25,000 4)A transfer of $25,000 to special program M2101 Planning Studies Fund,which is offset by an amendment recognizing revenues transfered in from project 315-C1907 City Hall Hardening. 938,740 1,113,574 Net General Fund 7 2020/21 Variance %2020/21 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget General Fund Revenues Ad Valorem Taxes 68,492,140 58,941,027 9,551,113 86%- 68,492,140 Utility Taxes 15,230,000 3,304,747 11,925,253 22%- 15,230,000 Local Option, Fuel and Other Taxes 6,350,000 2,178,271 4,171,729 34%- 6,350,000 Franchise Fees 10,104,770 1,801,388 8,303,382 18%- 10,104,770 Other Permits & Fees 2,309,000 941,196 1,367,804 41%- 2,309,000 Intergovernmental 18,862,910 4,234,882 14,628,028 22%- 18,862,910 Charges for Services 15,780,380 3,369,877 12,410,503 21%- 15,780,380 Judgments, Fines and Forfeitures 1,354,000 254,561 1,099,439 19%- 1,354,000 Miscellaneous Revenues 2,643,956 591,849 2,052,107 22%- 2,643,956 Transfers In 11,052,684 2,909,675 8,143,009 26%27,034 11,079,718 Total Revenues 152,179,840 78,527,472 73,652,368 52%27,034 152,206,874 Transfer (to) from Surplus - - - ~1,086,540 1,086,540 Adjusted Revenues 152,179,840 78,527,472 73,652,368 52%1,113,574 153,293,414 General Fund Expenditures City Council 395,821 131,533 264,288 33%- 395,821 City Manager's Office 1,275,890 310,601 965,289 24%54 1,275,944 City Attorney's Office 1,809,585 412,068 1,397,517 23%72 1,809,657 City Auditor's Office 226,432 31,857 194,575 14%12 226,444 CRA Administration 468,480 123,843 344,637 26%30 468,510 Economic Development and Housing 1,828,948 654,269 1,174,679 36%66 1,829,014 Engineering 8,230,947 2,159,602 6,071,345 26%- 8,230,947 Finance 2,637,681 638,657 1,999,024 24%180 2,637,861 Fire 30,293,051 9,160,947 21,132,104 30%- 30,293,051 Human Resources 1,562,078 341,752 1,220,326 22%102 1,562,180 Library 8,000,965 2,097,396 5,903,569 26%- 8,000,965 Non-Departmental 7,784,508 6,862,149 922,359 88%938,740 8,723,248 Official Records and Legislative Svcs 1,215,681 264,021 951,660 22%48 1,215,729 Parks & Recreation 31,136,988 8,939,991 22,196,997 29%174,204 31,311,192 Planning & Development 6,458,802 1,746,071 4,712,731 27%- 6,458,802 Police 47,259,323 13,355,255 33,904,068 28%- 47,259,323 Public Communications 1,196,190 256,540 939,650 21%66 1,196,256 Public Utilities 398,470 96,762 301,708 24%- 398,470 Total Expenditures 152,179,840 47,583,311 104,596,529 31%1,113,574 153,293,414 For the three month period of October 1, 2020 - December 31, 2020 GENERAL FUND FIRST QUARTER REVIEW 8 2020/21 Variance %2020/21AdoptedYear to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget WATER & SEWER FUND Water & Sewer Revenues: Charges for Service 93,969,645 22,770,612 71,199,033 24%- 93,969,645 Judgments, Fines and Forfeits 271,000 98,562 172,438 36%- 271,000 Miscellaneous 1,835,000 284,025 1,550,975 15%- 1,835,000 Transfers In - - - ~- - Fund Equity 6,213,835 - 6,213,835 0%- 6,213,835 Total Revenues 102,289,480 23,153,199 79,136,281 23%- 102,289,480 Water & Sewer Expenditures: Public Utilities Administration 1,703,374 385,650 1,317,724 23%- 1,703,374 Wastewater Collection 13,506,904 9,716,091 3,790,813 72%- 13,506,904 Public Utilities Maintenance 9,060,046 4,324,764 4,735,282 48%- 9,060,046 WPC / Plant Operations 33,737,721 19,645,443 14,092,278 58%- 33,737,721 WPC / Laboratory Operations 1,594,863 311,882 1,282,981 20%- 1,594,863 WPC / Industrial Pretreatment 1,042,918 189,282 853,636 18%- 1,042,918 Water Distribution 18,805,229 10,778,110 8,027,119 57%- 18,805,229 Water Supply 18,336,027 8,010,188 10,325,839 44%- 18,336,027 Reclaimed Water 4,502,398 2,510,662 1,991,736 56%- 4,502,398 Total Expenditures 102,289,480 55,872,074 46,417,406 55%- 102,289,480 Increase/ (Decrease)Amendment Description: Water and Sewer Fund Revenues:- Water and Sewer Fund Expenditures:- For the three month period of October 1, 2020 - December 31, 2020 UTILITY FUNDS FIRST QUARTER REVIEW At first quarter, anticipated revenues of the Water and Sewer Fund equal anticipated expenditures for fiscal year 2020/21. No amendments are proposed to Water and Sewer Fund revenues at first quarter. No amendments are proposed to Water and Sewer Fund expenditures at first quarter.Expenditures reflect 55%of total budget due to transfers to the capital fund which happen in the first period of the year. 9 2020/21 Variance %2020/21AdoptedYear to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the three month period of October 1, 2020 - December 31, 2020 UTILITY FUNDS FIRST QUARTER REVIEW STORMWATER FUND Stormwater Revenues: Charges for Service 16,910,500 4,270,392 12,640,108 25%- 16,910,500 Judgments, Fines and Forfeits 73,000 19,614 53,386 27%- 73,000 Miscellaneous 916,390 69,675 846,715 8%- 916,390 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 17,899,890 4,359,681 13,540,209 24%- 17,899,890 Stormwater Expenditures: Stormwater Management 10,647,663 8,355,950 2,291,713 78%- 10,647,663 Stormwater Maintenance 6,058,657 1,402,629 4,656,028 23%- 6,058,657 Total Expenditures 16,706,320 9,758,579 6,947,741 58%- 16,706,320 Increase/ (Decrease)Amendment Description: Stormwater Fund Revenues:- Stormwater Fund Expenditures:- At first quarter, anticipated revenues of the Stormwater Fund exceed anticipated expenditures by $1,193,570 for fiscal year 2020/21. No amendments are proposed to Stormwater Fund revenues at first quarter. No amendments are proposed to Stormwater Fund expenditures at first quarter.Expenditures reflect 58%of total budget due to transfers to the capital fund which happen in the first period of the year. 10 2020/21 Variance %2020/21AdoptedYear to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the three month period of October 1, 2020 - December 31, 2020 UTILITY FUNDS FIRST QUARTER REVIEW GAS FUND Gas Revenues: Charges for Service 47,003,340 10,098,067 36,905,273 21%- 47,003,340 Judgments, Fines and Forfeits 153,100 23,641 129,459 15%- 153,100 Miscellaneous 631,700 55,063 576,637 9%- 631,700 Transfers In - - - ~660 660 Fund Equity - - - ~- - Total Revenues 47,788,140 10,176,771 37,611,369 21%660 47,788,800 Gas Expenditures: Administration & Supply 21,830,658 4,068,412 17,762,246 19%660 21,831,318 Pinellas Gas Operations 9,775,059 4,554,570 5,220,489 47%- 9,775,059 Pasco Gas Operations 6,709,495 3,970,272 2,739,223 59%- 6,709,495 Marketing & Sales 6,942,168 3,421,562 3,520,606 49%- 6,942,168 Total Expenditures 45,257,380 16,014,816 29,242,564 35%660 45,258,040 Increase/ (Decrease)Amendment Description: Gas Fund Revenues:660 Gas Fund Expenditures:660 At first quarter, anticipated revenues of the Gas Fund exceed anticipated expenditures by $2,530,760 for fiscal year 2020/21. At first quarter,amendments to Gas Fund revenues reflect an increase of $660.00 to transfer in revenue to recognize safety award funding from the Central Insurance Fund. At first quarter,Gas Fund expenditures reflect an increase of $660.00 to employee recognition for receipt of the 1st quarter FY21 safety award.Expenditures reflect 35%of total budget due to transfers to the capital fund which happen in the first period of the year. 11 2020/21 Variance %2020/21AdoptedYear to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the three month period of October 1, 2020 - December 31, 2020 UTILITY FUNDS FIRST QUARTER REVIEW SOLID WASTE AND RECYCLING FUND Solid Waste Revenues: Other Permits and Fees 1,000 - 1,000 0%- 1,000 Charges for Service 23,660,000 6,408,005 17,251,995 27%- 23,660,000 Judgments, Fines and Forfeits 95,000 26,783 68,217 28%- 95,000 Miscellaneous 725,000 142,292 582,708 20%- 725,000 Transfers In - - - ~- - Solid Waste Revenues 24,481,000 6,577,080 17,903,920 27%- 24,481,000 Recycling Revenues: Other Permits and Fees 350 - 350 0%- 350 Intergovernmental - - - ~- - Charges for Service 2,430,000 654,423 1,775,577 27%- 2,430,000 Judgments, Fines and Forfeits 8,000 2,565 5,435 32%- 8,000 Miscellaneous 211,000 68,489 142,511 32%- 211,000 Transfers In - - - ~- - Recycling Revenues 2,649,350 725,477 1,923,873 27%- 2,649,350 Fund Equity - - - ~- - Total Revenues 27,130,350 7,302,558 19,827,792 27%- 27,130,350 Solid Waste Expenditures: Collection 17,853,129 4,465,821 13,387,308 25%- 17,853,129 Transfer 2,354,091 575,331 1,778,760 24%- 2,354,091 Container Maintenance 944,923 235,342 709,581 25%- 944,923 Administration 1,036,817 266,434 770,383 26%- 1,036,817 Solid Waste Expenditures 22,188,960 5,542,928 16,646,032 25%- 22,188,960 Recycling Expenditures: Residential 1,401,597 342,406 1,059,191 24%- 1,401,597 Multi-Family 460,267 121,362 338,905 26%- 460,267 Commercial 1,652,106 432,310 1,219,796 26%- 1,652,106 Recycling Expenditures 3,513,970 896,078 2,617,892 26%- 3,513,970 Total Expenditures 25,702,930 6,439,006 19,263,924 25%- 25,702,930 Increase/ (Decrease)Amendment Description: Solid Waste and Recycling Fund Revenues:- Solid Waste and Recycling Fund Expenditures:- At first quarter, anticipated revenues of the Solid Waste and Recycling Fund exceed anticipated expenditures by $1,427,420 for fiscal year 2020/21. No amendments are proposed to Solid Waste and Recycling Fund revenues at first quarter. No amendments are proposed to Solid Waste and Recycling Fund expenditures at first quarter. 12 2020/21 Variance %2020/21 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget MARINE FUND Marine Revenues: Intergovernmental - - - ~- - Charges for Service 5,133,210 1,104,072 4,029,138 22%- 5,133,210 Judgments, Fines and Forfeits 6,000 - 6,000 0%- 6,000 Miscellaneous Revenue 138,000 24,947 113,053 18%- 138,000 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 5,277,210 1,129,019 4,148,191 21%- 5,277,210 Marine Expenditures: Marina Operations 5,119,120 1,507,106 3,612,014 29%- 5,119,120 Total Expenditures 5,119,120 1,507,106 3,612,014 29%- 5,119,120 Increase/ (Decrease)Amendment Description: Marine Fund Revenues:- Marine Fund Expenditures:- For the three month period of October 1, 2020 - December 31, 2020 ENTERPRISE FUNDS FIRST QUARTER REVIEW At first quarter, anticipated revenues of the Marine Fund exceed anticipated expenditures by $158,090 for fiscal year 2020/21. No amendments are proposed to Marine Fund revenues at first quarter. No amendments are proposed to Marine Fund expenditures at first quarter. 13 2020/21 Variance %2020/21 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the three month period of October 1, 2020 - December 31, 2020 ENTERPRISE FUNDS FIRST QUARTER REVIEW CLEARWATER HARBOR MARINA FUND Clearwater Harbor Marina Revenues: Intergovernmental - - - ~- - Charges for Service 872,870 216,734 656,136 25%- 872,870 Judgments, Fines and Forfeits 1,600 - 1,600 0%- 1,600 Miscellaneous Revenue 47,500 7,332 40,169 15%- 47,500 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 921,970 224,066 697,904 24%- 921,970 Clearwater Harbor Marina Expenditures Clearwater Harbor Marina Operations 854,430 300,740 553,690 35%- 854,430 Total Expenditures 854,430 300,740 553,690 35%- 854,430 Increase/ (Decrease)Amendment Description: Clearwater Harbor Marina Fund Revenues:- Clearwater Harbor Marina Fund Expenditures:- At first quarter, anticipated revenues of the Clearwater Harbor Marina Fund exceed anticipated expenditures by $67,540 for fiscal year 2020/21. No amendments are proposed to Clearwater Harbor Marina Fund revenues at first quarter. No amendments are proposed to Clearwater Harbor Marina Fund expenditures at first quarter. Expenditures reflect 35%of total budget due to transfers to the capital fund which happen in the first period of the year. 14 2020/21 Variance %2020/21 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the three month period of October 1, 2020 - December 31, 2020 ENTERPRISE FUNDS FIRST QUARTER REVIEW AIRPARK FUND Airpark Revenues: Intergovernmental - - - ~- - Charges for Service 18,500 3,456 15,044 19%- 18,500 Miscellaneous Revenue 329,360 81,180 248,180 25%- 329,360 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 347,860 84,636 263,224 24%- 347,860 Airpark Expenditures: Airpark Operations 340,770 118,994 221,776 35%- 340,770 Total Expenditures 340,770 118,994 221,776 35%- 340,770 Increase/ (Decrease)Amendment Description: Airpark Fund Revenues:- Airpark Fund Expenditures:- At first quarter, anticipated revenues of the Airpark Fund exceed anticipated expenditures by $7,090 for fiscal year 2020/21. No amendments are proposed to Airpark Fund revenues at first quarter. No amendments are proposed to Airpark Fund expenditures at first quarter.Expenditures reflect 35%of total budget due to transfers to the capital fund which happen in the first period of the year. 15 2020/21 Variance %2020/21 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the three month period of October 1, 2020 - December 31, 2020 ENTERPRISE FUNDS FIRST QUARTER REVIEW PARKING FUND Parking Revenues: Charges for Service 6,230,560 1,700,434 4,530,126 27%- 6,230,560 Judgments, Fines and Forfeits 800,000 226,765 573,235 28%- 800,000 Miscellaneous Revenue 300,000 31,166 268,834 10%- 300,000 Transfers In - - - ~102 102 Fund Equity - - - ~- - Total Revenues 7,330,560 1,958,366 5,372,194 27%102 7,330,662 PARKING FUND EXPENDITURES Engineering/Parking System 4,552,380 1,645,012 2,907,368 36%- 4,552,380 Engineering/Parking Enforcement 800,000 150,583 649,417 19%- 800,000 Fire Dept/Beach Guards 950,920 254,025 696,895 27%20,102 971,022 Seminole Street Boat Ramp 132,840 26,184 106,656 20%- 132,840 Total Expenditures 6,436,140 2,075,804 4,360,336 32%20,102 6,456,242 Increase/ (Decrease)Amendment Description: Parking Fund Revenues:102 Parking Fund Expenditures:20,102 At first quarter, anticipated revenues of the Parking Fund exceed anticipated expenditures by $874,420 for fiscal year 2020/21. At first quarter,amendments to Parking Fund revenues reflect an increase of $102.00 to transfer in revenue to recognize safety award funding from the Central Insurance Fund. At first quarter,Parking Fund expenditures reflect an increase of $102.00 to employee recognition for receipt of the 4th quarter FY20 safety award,and an increase of $20,000.00 for the transfer of funds to ENGF200002, Beach Guard Administration Buidling. 16 2020/21 Variance %2020/21 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget GENERAL SERVICES FUND General Services Revenues: Charges for Service 6,009,230 1,518,680 4,490,550 25%- 6,009,230 Miscellaneous Revenues 185,000 23,203 161,797 13%- 185,000 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 6,194,230 1,541,883 4,652,347 25%- 6,194,230 General Services Expenditures: Administration 443,624 113,917 329,707 26%- 443,624 Building & Maintenance 5,718,756 1,195,016 4,523,740 21%- 5,718,756 Total Expenditures 6,162,380 1,308,933 4,853,447 21%- 6,162,380 Increase/ (Decrease)Amendment Description: General Services Fund Revenues:- General Services Fund Expenditures:- At first quarter, anticipated revenues of the General Services Fund exceed anticipated expenditures by $31,850 for fiscal year 2020/21. No amendments are proposed to General Services Fund revenues at first quarter. No amendments are proposed to General Services Fund expenditures at first quarter. INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For the three month period of October 1, 2020 - December 31, 2020 17 2020/21 Variance %2020/21 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For the three month period of October 1, 2020 - December 31, 2020 ADMINISTRATIVE SERVICES FUND Administrative Services Revenues: Charges for Service 13,125,520 3,209,246 9,916,274 24%- 13,125,520 Miscellaneous Revenues 180,000 20,185 159,815 11%- 180,000 Transfers In - - - ~210 210 Fund Equity - - - ~- - Total Revenues 13,305,520 3,229,431 10,076,089 24%210 13,305,730 Administrative Services Expenditures: Info Tech / Admin 408,735 105,748 302,987 26%204 408,939 Info Tech / Network Svcs 4,703,533 1,386,677 3,316,856 29%- 4,703,533 Info Tech / Software Applications 3,272,530 919,475 2,353,055 28%- 3,272,530 Info Tech / Telecommunications 862,372 178,737 683,635 21%- 862,372 Public Comm / Courier 191,630 20,393 171,237 11%6 191,636 Clearwater Customer Service 3,815,660 1,075,009 2,740,651 28%- 3,815,660 Total Expenditures 13,254,460 3,686,039 9,568,421 28%210 13,254,670 Increase/ (Decrease)Amendment Description: Administrative Services Fund Revenues:210 Administrative Services Fund Expenditures:210 At first quarter,Administrative Services Fund revenues reflect an increase of $210.00 to transfer-in revenues recognizing perfect claims safety award funding from the Central Insurance Fund. At first quarter,Administrative Services Fund expenditures reflect an increase of $210.00 to employee recognition for receipt of the annual perfect claims safety award. At first quarter, anticipated revenues of the Administrative Services Fund exceed anticipated expenditures by $51,060 for fiscal year 2020/21. 18 2020/21 Variance %2020/21 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For the three month period of October 1, 2020 - December 31, 2020 GARAGE FUND Garage Fund Revenues Charges for Service 17,494,420 3,541,027 13,953,393 20%- 17,494,420 Miscellaneous Revenues 1,030,000 21,487 1,008,513 2%- 1,030,000 Transfers In - - - ~- - Fund Equity 391,770 - 391,770 0%- 391,770 Total Revenues 18,916,190 3,562,515 15,353,675 19%- 18,916,190 Garage Fund Expenditures: Fleet Maintenance 17,760,211 3,815,547 13,944,664 21%- 17,760,211 Radio Communications 1,155,979 305,889 850,090 26%- 1,155,979 Total Expenditures 18,916,190 4,121,436 14,794,754 22%- 18,916,190 Increase/ (Decrease)Amendment Description: Garage Fund Revenues:- Garage Fund Expenditures:- At first quarter, anticipated revenues of the Garage Fund equal anticipated expenditures for fiscal year 2020/21. No amendments are proposed to Garage Fund revenues at first quarter. No amendments are proposed to Garage Fund expenditures at first quarter. 19 2020/21 Variance %2020/21 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For the three month period of October 1, 2020 - December 31, 2020 CENTRAL INSURANCE FUND Central Insurance Revenues: Charges for Service 23,271,960 6,968,299 16,303,661 30%- 23,271,960 Miscellaneous Revenues 900,000 207,029 692,971 23%- 900,000 Transfers In - - - ~- - Fund Equity 1,886,270 - 1,886,270 0%- 1,886,270 Total Revenues 26,058,230 7,175,328 18,882,902 28%- 26,058,230 Central Insurance Expenditures: Finance / Risk Management 426,880 77,225 349,656 18%- 426,880 HR / Employee Benefits 426,370 65,369 361,001 15%- 426,370 HR / Employee Health Clinic 1,702,340 292,492 1,409,848 17%- 1,702,340 Non-Departmental 23,502,640 7,416,138 16,086,502 32%- 23,502,640 Total Expenditures 26,058,230 7,851,223 18,207,007 30%- 26,058,230 Increase/ (Decrease)Amendment Description: Central Insurance Fund Revenues:- Central Insurance Fund Expenditures:- At first quarter, anticipated revenues of the Central Insurance Fund equal anticipated expenditures for fiscal year 2020/21. No amendments are proposed to Central Insurance Fund revenues at first quarter. Amendments to Central Insurance Fund expenditures reflect a net zero amendment to transfer money between cost centers for the annual perfect claims safety award. 20 CAPITAL IMPROVEMENT PROGRAM First Quarter Summary FY 2020/21 21 The amended 2020/21 Capital Improvement Program budget report is submitted for the City Council's first quarter review. The proposed amendment is a net budget increase of $30,820,452. This review provides the opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant budget increases encompassed within this review are as follows: The City Council did not previously approve the following capital improvement budget activity: Police Equipment Replacement - a budget increase of $33,442 in grant revenue from the Department of Justice. EMS Capital Equipment - a budget decrease of $134,230 in lease purchase revenue. Aerial Truck - a budget increase of $149,733 in Pinellas County Fire Reimbursement revenue. McMullen Tennis Complex – a budget decrease of $100,000 in state grant revenue. Countryside Complex Restroom/Concessions - a budget decrease of $100,000 in state grant revenue and a budget increase of $5,000 in donation revenue. Showmaster Portable Stage - a budget decrease of $57,257 in lease purchase revenue. Misc. Public Art Fund - a budget increase of $64,294 in art fund excess revenue. Countryside Sports Complex Renovations – a decrease of $50,000 in donation revenue. Belmont Park Revitalization - a budget increase of $95,000 transferred in from CDBG grant funds. Seminole Boat Launch Maintenance - a budget increase of $205,125 in parking revenues. Ground Support Equipment Upgrade - a budget decrease of $36,352 in grant revenues from FDOT. Garage - Off Cycle Replacements - a budget increase of $54,238 in insurance proceeds. Pinellas New Mains/Service Lines - a budget increase of $47,208 property owner share revenues. Line Relocation Pasco - Capital - a budget increase of $30,009 property owner share revenues. All significant budget increases that have been previously approved by the City Council are listed below: Project Council Budget Increase Approval Imagine Clearwater $ 30,000,000 02/06/20 Park Land Acquisition $ 296,000 12/03/20 Morningside Rec Center Replacement $ 131,652 12/17/20 Miscellaneous Parks and Recreation Contracts $ 160,000 01/21/21 Airpark Maintenance & Repair $ 30,000 07/16/20 Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment Police Equipment Replacement 1 P1802 33,442 * To record a budget increase of $33,441.76 in grant revenues reimbursed from the US Department of Justice for the purchase of bullet proof vests.This will bring the project budget in line with revenues received.33,442 Training Rage Sound Mitigation - NEW PROJECT 2 P2102 820,000 To record a budget transfer of $820,000.00 of infrastructure sales tax revenue from project 315-93530, Consolidated Eastside/SPC Library as approved by the Council on February 4, 2021.820,000 Fire Engine Replacement 3 91218 (10,570) * To record a budget decrease of $10,570.00 in lease purchase proceeds revenue.The lease purchase fund project will be closed.(10,570) EMS Capital Equipment - CLOSE PROJECT 4 91221 (134,230) * To record a budget decrease of $134,230.00 in lease purchase proceeds revenue.This project is complete and will be closed.(134,230) Aerial Truck 5 91244 149,733 * To record a budget increase of $149,732.52 in Pinellas County Fire Reimbursement revenue.This will bring the project budget in line with revenues received.149,733 Beach Guard Administrative Building 6 ENGF200002 20,000 To record a budget increase of $20,000 of parking revenue.20,000 Fort Harrison Reconstruction - NEW PROJECT 7 C2102 5,026,766 To establish the project and record a net increase of $5,026,766.00 representing the following transfers:1) $2,500,000.00 of stormwater revenue from ENST18004, Stevenson Creek;2)$526,766.00 of stormwater revenue from ENST18005,Coastal Basin;3)$1,500,000.00 of fuel tax and $500,000.00 of road millage revenue from ENGF200001, Redesign Fort Harrison.5,026,766 Redesign Fort Harrison - CLOSE PROJECT 8 ENGF200001 (2,000,000) To record a budget transfer of $2,000,000.00 consisting of $1,500,000.00 Fuel Tax and $500,000.00 road millage revenue to project C2102, Fort Harrison Reconstruction. (2,000,000) Traffic Signals 9 ENRD180006 100 * To record a budget increase of $100.00 in reimbursement revenue received from the FDOT for damaged traffic signals.100 CAPITAL IMPROVEMENT PROGRAM First Quarter Amendments FY 2020/21 22 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT PROGRAM First Quarter Amendments FY 2020/21 Imagine Clearwater 10 ENGF180013 30,000,000 *1,400,000 To record a budget increase of $30,000,000.00 in future bond proceeds revenue.Ordinance 9357-20 was adopted on February 6, 2020 which authorized issuance of bonds. Amendments also include the transfer of $1,400,000.00 of General Fund revenues from project ENGF200003, Memorial Causeway Bridge Lighting,to return project funding.31,400,000 Memorial Causeway Bridge Lighting 11 ENGF200003 (1,400,000) To record a transfer of $1,400,000.00 of General Fund revenues to project ENGF180013,Imagine Clearwater,to return project funding.(1,400,000) Park Land Acquisition 12 93133 296,000 To record a budget increase recognizing the transfer of $190,285.75 in recreation land impact fee revenue,and $105,714.25 in open space recreation impact fee revenue from the Special Development Fund.This was approved by the Council December 3, 2020.296,000 Morningside Rec Center Replacement 13 93251 131,652 To record a budget increase of $131,651.99 in General Fund revenue as approved by City Council on December 17, 2020.131,652 Bicycle Paths-Bridges 14 93272 (75,000) To record a budget transfer of $75,000.00 of infrastructure sales tax revenue to project 93650,Crest Lake Park Improvement.(75,000) McMullen Tennis Complex - CLOSE PROJECT 15 93612 (100,000) *89,364 To record a net a budget reduction of $10,635.52 for the following amendments:1)a budget decrease of $100,000.00 in grant revenue;2)transfer of $100,000.00 in General Fund revenue from project 315-93635,Park Amenity Purchase and Replacement;and 3)a budget transfer of $10,635.52 in General Fund revenue to project 315-93648,Moccasin Lake Park Master Plan as approved by the City council on December 17, 2020. This project is complete and will be closed.(10,636) Miscellaneous Parks & Rec Contracts 16 93618 160,000 * To record a budget increase of $160,000.00 in General Fund revenue to fund the Hilltop agreement as approved by City Council on January 21, 2021.160,000 Park Amenity Purchase & Replacement 17 93635 (112,590) To record a budget transfer of $12,590.01 of General Fund revenue to project 315-93648,Moccasin Lake Park Master Plan,as approved by the City council on December 17, 2020;and a budget transfer of $100,000.00 in General Fund revenue to project 93612, McMullen Tennis Complex.(112,590) 23 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT PROGRAM First Quarter Amendments FY 2020/21 Tennis Court Resurfacing 18 93636 0.66 * To record a budget increase of $0.66 in General Fund revenue representing excess revenue transferred from project 315-93639,Marina District Boardwalk and Entry Nodes which was closed in fiscal year 2019/20.0.66 Moccasin Lake Park Master Plan 19 93648 23,226 To record a budget transfer of $10,635.52 from project 315- 93612,McMullen Tennis Complex and $12,590.01 from project 315-93635,Park Amenities Purchase and Replacement.This was approved by the City council on December 17, 2020.23,226 Crest Lake Park Improvement 20 93650 75,000 To record a budget transfer of $75,000.00 of infrastructure sales tax revenue from project 93272,Bicycles Paths- Bridges.75,000 Countryside Complex Restroom/Concessions 21 93652 (95,000) *100,000 To record a budget decrease of $100,000.00 in state grant revenue,a budget increase of $5,000.00 in donation revenue,and a budget transfer of $100,000.00 in donation revenue from project M1901,Countryside Sports Complex Renovations.This will bring the budget in line with revenues received.5,000 Showmaster Portable Stage - CLOSE PROJECT 22 93668 (57,257) * To record a budget decrease of $57,257.00 in lease purchase revenue,this project is complete and will be closed.(57,257) Misc. Public Art Fund 23 A1901 64,294 * To record a budget increase of $64,293.62 recognizing excess revenues from the Art Fund which was closed in fiscal year 2019/20.64,294 Countryside Sports Complex Reno - CLOSE PROJECT 24 M1901 (50,000) *(100,000) To record a budget decrease of $50,000.00 in donation revenue,and a budget transfer of $100,000.00 in donation revenue to project 93652,Countryside Complex Restroom/Concessions.This will bring the budget in line with revenues received.(150,000) Belmont Park Revitalization 25 M1915 95,000 * To record a budget increase of $95,000.00 to transfer in revenue for receipt of CDBG Grant funds.95,000 Seminole Boat Launch Maintenance 26 M2102 205,125 * To record a budget increase of $205,125.41 in parking revenues representing net operating revenues from fiscal year 2019/20.This will bring the project in line with revenues received.205,125 24 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT PROGRAM First Quarter Amendments FY 2020/21 Airpark Maintenance & Repair 27 94817 30,000 *14,976 To record a budget increase of $30,000.00 in grant revenue from the US Department of Transportation Federal Aviation Administration for receipt of Cares Act Grant funding as approved by the Council July 16, 2020. Amendments also include transfers of Airpark revenues of $135.00 from project 94886,Clearwater Airpark Masterplan Upgrade;$9,088.00 from project 94894, Ground Support Equipment Upgrade;and $5,753.00 from G1908, Clw Airpark FDOT Security Grant.44,976 Clearwater Airpark Masterplan Update - CLOSE PROJECT 28 94886 (540) *(135) To record a budget decrease of $540.00 in grant revenue from the US Department of Transportation,and a transfer of $135.00 in airpark revenues to project 94817,Airpark Maintenance and Repair.This project is complete and will be closed.(675) Ground Support Equipment Upgrade - CLOSE PROJECT 29 94894 (36,352) *(9,088) To record a budget decrease of $36,352.00 in grant revenue from the US Department of Transportation,and a transfer of $9,088.00 in airpark revenues to project 94817, Airpark Maintenance and Repair.This project is complete and will be closed.(45,440) Clw Airpark FDOT Security Grant - CLOSE PROJECT 30 G1908 (3,014) *(5,754) To record a budget decrease of $3,014.40 in grant revenue from the US Department of Transportation,a transfer of $5,753.00 in airpark revenues to project 94817,Airpark Maintenance and Repair,and a transfer of $0.60 in airpark revenues to project G2009,Ground Support Equipment Replacement. This project is complete and will be closed.(8,768) Ground Support Equipment Replacement - CLOSE PROJECT 31 G2009 (0.88) *0.60 To record a budget decrease of $0.88 in grant revenue from the US Department of Transportation,and a transfer of $0.60 in airpark revenues from project G1908,Clw Airpark FDOT Security Grant.This project is complete and will be closed.(0.28) Consolidated Eastside/SPC Library 32 93530 (820,000) To record a budget transfer of $820,000.00 of infrastructure sales tax revenue to project P2102,Training Range Sound Mitigation as approved by the Council on February 4, 2021.(820,000) Motorized Equipment - Cash 33 94233 3,788 * To record a budget increase of $3,788.33 of insurance proceeds to bring the project budget in line with revenues received.3,788 25 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT PROGRAM First Quarter Amendments FY 2020/21 Misc. Vehicle Additions GF - CLOSE PROJECT 34 94627 (8,168)* To record a budget decrease of $8,167.60 in lease purchase revenue, this project is complete and will be closed.(8,168) Motorized Equipment Replacements 35 L1910 (300,000) To record a budget transfer of $300,000.00 in lease purchase revenue to project C1911,Garage Off Cycle Replacements.(300,000) Garage - Off Cycle Replacements 36 L1911 54,238 *300,000 To record a budget transfer of $300,000.00 in lease purchase revenue from project L1910,Motorized Equipment Replacements;and a budget increase of $54,238.30 of insurance proceeds revenues to bring the budget in line with revenues received.354,238 City Hall Hardening - CLOSE PROJECT 37 C1907 (75,000) To record a transfer of $75,000.00 in General Fund revenues to project C2101,North Ward Preservation as approved by the Council on February 18, 2021.(75,000) City Hall Move - CLOSE PROJECT 38 C1909 (2,920) To record a transfer of $2,919.73 in General Fund revenues to project C2101,North Ward Preservation.This project will be closed.(2,920) Roofing Repair & Replacement 39 GSBM180003 8,804 * Torecord abudget increase of $8,803.89 in reimbursement revenue to bring the budget in line with actual receipts.8,804 North Ward Preservation - NEW PROJECT 40 C2101 77,920 To record transfers of General Fund revenues of $75,000.00 from project C1907,City Hall Hardening as approved by the Council on February 18,2021;and $2,919.73 from project C1909, City Hall Move.77,920 Storm System Expansion 41 ENST180003 (1,000,000) To record a budget transfer of $1,000,000.00 of stormwater revenue to project ENST180005,Coastal Basins.(1,000,000) Stevenson Creek 42 ENST180004 (2,500,000) To record a budget transfer of $2,500,000.00 of stormwater revenue to project C2102,Fort Harrison Complete Streets.(2,500,000) Coastal Basis 43 ENST180005 3,473,234 To record a net budget increase of $3,473,234.00 in stormwater revenue for the following transfers: $526,766.00 to project C2102,Fort Harrison Reconstruction;$1,000,000.00 from project ENST180003, Storm System Expansion;and $3,000,000.00 from project ENST180006, Alligator Creek.3,473,234 26 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT PROGRAM First Quarter Amendments FY 2020/21 Alligator Creek 44 ENST180006 (3,000,000) To record a budget transfer of $3,000,000.00 of stormwater revenue to project ENST180005,Coastal Basins.(3,000,000) N.E. Plant Upgrades/Improve 45 96215 5,000,000 To record a budget transfer of $5,000,000.00 in sewer revenue from project 96664, WPC R&R. 5,000,000 Water Pollution Control R & R 46 96664 (5,000,000) To record a budget transfer of $5,000,000.00 in sewer revenue to project 96215,North East Plant Upgrades/Improvements . (5,000,000) Pinellas New Mains / Serv Lines 47 96377 47,208 * To record a budget increase of $47,208.44 in property owners share revenue.This will bring the project budget in line with revenues received.47,208 Pasco New Mains / Serv Lines 48 96378 3,380 * To record a budget increase of $3,380.00 in property owners share revenue.This will bring the project budget in line with revenues received.3,380 Line Relocation Pasco - Capital 49 96381 30,009 * To record a budget increase of $30,009.27 in property owner share revenues to bring the project budget in line with revenues received.30,009 Expanded Energy Conservation 50 96386 8,020 * To record a budget increase of $8,020.00 in property owner share revenues to bring the project budget in line with revenues received.8,020 Gas Vehicle Additions - CLOSE PROJECT 51 96390 (13,194)* To record a budget decrease of $13,193.71 in lease purchase revenue,this project is complete and will be closed.(13,194) Recycling Transfer Tractors - CLOSE PROJECT 52 96811 (12,017)* To record a budget decrease of $12,017.00 in lease purchase revenue,this project is complete and will be closed.(12,017) 30,820,452 - - 30,820,452 City Hall Hardening - CLOSE PROJECT C2007 25,000 To record a transfer of $25,000.00 in unspent revenue back to the General fund. TOTAL INTERFUND TRANSFERS:25,000 TOTAL INTERFUND TRANSFERS 27 * indicates budget amendment only CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARYFIRST QUARTER: OCTOBER 1, 2020 - DECEMBER 31, 2020 Budget Revised Project Open Available Amend Description 10/1/20 Amdmts Budget To Date Encumbran Balance Ref Police ProtectionP1802Police Equipment Replacement 499,698 33,442 533,140 380,760 59,174 93,205 1 P1803 Command Bus Refurbishment 200,000 - 200,000 - - 200,000 P1902 Police Information Systems 400,000 - 400,000 356,358 1,587 42,055 P2102 Training Range Sound Mitigation - 820,000 820,000 - - 820,000 2PD00180001Police District 3 Station 12,500,000 - 12,500,000 745,873 372,254 11,381,874 Sub-Total 13,599,698 853,442 14,453,140 1,482,991 433,014 12,537,134 Fire Protection 91218 Fire Engine Replacement 4,174,786 (10,570) 4,164,216 2,791,668 1,334,223 38,326 3 91221 EMS Capital Equipment 1,165,710 (134,230) 1,031,480 1,031,480 - -C 4 91229 Replace & Upgrade Airpacks 1,146,680 - 1,146,680 849,291 - 297,389 91236 Rescue Vehicle 312,500 - 312,500 200,000 75,930 36,570 91244 Aerial Truck 3,068,781 149,733 3,218,514 2,653,479 - 565,034 5 91257 AED Program 265,230 - 265,230 163,252 - 101,978 91260 Thermal Imaging Cameras 280,270 - 280,270 115,711 - 164,559 91261 Personal Protection Equip 2,364,250 - 2,364,250 1,944,769 - 419,481 91262 SCBA Upgrade - Fill Station 125,000 - 125,000 82,366 - 42,634 91263 Extrication Tools 177,000 - 177,000 125,708 - 51,292 91264 Fire Hose Replacement 501,010 - 501,010 301,045 - 199,965 91271 Fire Boat 1,008,363 - 1,008,363 619,808 - 388,555 FD00190001 Fire Station 46 - Beach 6,372,693 - 6,372,693 214,031 650,693 5,507,969 FD00190002 Fire Station 47 Replacement 4,839,441 - 4,839,441 808,738 447,181 3,583,521 M2005 Fire Training Tower 200,286 - 200,286 52,987 - 147,299 ENGF190002 Beach Guard Tower 208,239 - 208,239 52,516 - 155,723 ENGF200002 Beach Guard Admin Building 30,000 20,000 50,000 37,283 - 12,717 6 Sub-Total 26,240,238 24,933 26,265,170 12,044,132 2,508,027 11,713,011 Major Street & Sidewalk Maintenance C2102 Fort Harrison Reconstruction - 5,026,766 5,026,766 - - 5,026,766 7 ENRD180002 Bridge Maintenance & Improve 7,802,997 - 7,802,997 643,951 391,059 6,767,987 ENRD180003 Traffic Calming 2,055,031 - 2,055,031 356,166 41,669 1,657,196 ENRD180004 Streets and Sidewalks 17,482,744 - 17,482,744 8,859,749 2,498,902 6,124,094 ENGF180001 Downtown Streetscaping 6,735,405 - 6,735,405 623,496 20,884 6,091,025 ENGF200001 Redesign Fort Harrison/Myrtle 2,000,000 (2,000,000) - - - - 8 Sub-Total 36,076,177 3,026,766 39,102,943 10,483,362 2,952,514 25,667,068 Intersections ENRD180005 City-Wide Intersection Improve 2,510,540 - 2,510,540 866,266 - 1,644,274 ENRD180006 Traffic Signals 1,144,434 100 1,144,534 587,383 224,121 333,031 9 ENRD180007 Traffic Safety Infrastructure 1,209,265 - 1,209,265 578,788 167,884 462,593 Sub-Total 4,864,239 100 4,864,339 2,032,437 392,004 2,439,897 Parking ENPK180001 Parking Lot Resurfacing 708,476 - 708,476 31,609 - 676,867 ENPK180002 Parking Lot Improvements 1,778,802 - 1,778,802 570,195 - 1,208,608 ENPK180003 Parking Facilities 1,985,348 - 1,985,348 708,171 181,627 1,095,550 Sub-Total 4,472,627 - 4,472,627 1,309,975 181,627 2,981,025 Miscellaneous Engineering 92842 U.S. 19 Wayfinding Project 1,450,000 - 1,450,000 215,835 - 1,234,165 C2004 Lift Stations - General Gov 2,000,000 - 2,000,000 174,145 10,493 1,815,362 ENGF180002 Downtown Intermodal 924,756 - 924,756 - - 924,756 ENGF180003 Miscellaneous Engineering 309,146 - 309,146 61,797 - 247,350 ENGF180004 Survey Equipment Replacement 27,288 - 27,288 - - 27,288 ENGF180013 Imagine Clearwater 16,241,322 31,400,000 47,641,322 7,585,869 2,969,984 37,085,470 10 ENGF200003 Memorial Causeway Bridge Lighting 1,600,000 (1,400,000) 200,000 140,990 25,666 33,344 11 Sub-Total 22,552,513 30,000,000 52,552,513 8,178,635 3,006,142 41,367,735 Actual Expenditures 28 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARYFIRST QUARTER: OCTOBER 1, 2020 - DECEMBER 31, 2020 Budget Revised Project Open Available Amend Description 10/1/20 Amdmts Budget To Date Encumbran Balance Ref Actual Expenditures Park Development93133Park Land Acquisition 1,331,351 296,000 1,627,351 1,331,119 2,550 293,682 12 93203 Carpenter Field-Infras Rep/Imprv 682,817 - 682,817 594,247 35,279 53,291 93205 Spectrum Field Infrast Rep/Improv 3,532,272 - 3,532,272 3,268,162 222,536 41,574 93247 Fitness Equipment Replacement 520,000 - 520,000 434,088 - 85,912 93251 Morningside Rec Ctr Replacement 7,189,000 131,652 7,320,652 7,151,182 - 169,470 13 93271 Swimming Pool R&R 1,406,876 - 1,406,876 1,012,415 8,858 385,604 93272 Bicycle Paths-Bridges 5,495,232 (75,000) 5,420,232 3,952,102 51,742 1,416,387 14 93278 Long Center Infra Repairs 2,233,283 - 2,233,283 1,804,323 203,443 225,517 93286 Parking Lot/Bike Path Rsr/Imprv 951,618 - 951,618 610,327 - 341,291 93602 Sp Events Equip Rep & Rplcmnt 360,000 - 360,000 323,389 - 36,611 93604 Brdwlks & Docks Rep & Rplcmnt 665,000 - 665,000 601,727 - 63,273 93612 McMullen Tennis Complex 878,103 (10,636) 867,467 867,467 - - C 15 93618 Miscellaneous Park & Rec Contract 475,000 160,000 635,000 366,619 1,800 266,581 16 93620 Sports Field Lighting 725,362 - 725,362 217,376 42,287 465,699 93633 Pier 60 Pk & Bchwlk Rep & Improv 1,339,377 - 1,339,377 1,034,212 - 305,165 93634 Concrete Sidewalk & Pad Repair 428,176 - 428,176 288,162 - 140,014 93635 Park Amenity Purch & Rplcmnt 1,377,800 (112,590) 1,265,210 797,742 - 467,468 17 93636 Tennis Court Resurfacing 900,310 0.66 900,311 665,010 101,656 133,644 18 93637 Playground & Fitness Purch & Rplc 1,198,599 - 1,198,599 744,229 161,392 292,978 93638 Fencing Replacement Program 984,664 - 984,664 704,655 - 280,009 93642 Phillip-Jones Restroom/Concess 507,944 - 507,944 272,663 7,775 227,505 93646 Rest Rm Expan-Barefoot Bch House 520,950 - 520,950 369,523 151,427 - 93648 Moccasin Lake Park Master Plan 1,182,432 23,226 1,205,657 1,114,510 91,148 -19 93650 Crest Lake Park Improvement 7,500,000 75,000 7,575,000 5,216,144 2,224,389 134,467 20 93652 Countryside Complex Restroom/Conces 4,099,500 5,000 4,104,500 4,077,374 - 27,126 21 93654 Recreation Centers Infras Repairs 670,000 - 670,000 364,269 41,669 264,062 93667 Del Oro Park Renovations 450,000 - 450,000 1,270 - 448,730 93668 Showmaster Portable Stage 200,000 (57,257) 142,743 142,743 - - C 22 93672 Clw Bch Infrast Repairs & Improve 397,690 - 397,690 346,644 - 51,046 93673 Jack Russell Stadium Improve 1,289,066 - 1,289,066 1,051,529 - 237,537 A1901 Miscellaneous Minor Public Art 112,785 64,294 177,079 29,375 - 147,704 23 C1902 Long Center Parking Improve 550,000 - 550,000 - 4,840 545,160 C1903 Phillies Entrance Sign 150,000 - 150,000 - - 150,000 C1904 Ruth Eckerd Hall 8,500,000 - 8,500,000 7,000,000 - 1,500,000 C2001 Athletic Flds & Fac Reno/Improve 7,500,000 - 7,500,000 - - 7,500,000 C2002 Ed Wright Park Renovations 750,000 - 750,000 - - 750,000 L1901 P&R Vehicle and Equip Additions 440,210 - 440,210 308,404 51,618 80,188 M1901 Countryside Sports Complex Reno 150,000 (150,000) - - - - C 24 M1915 Belmont Park Revitalization 382,909 95,000 477,909 11,300 12,680 453,929 25 M2002 Environ Park Remediate & Protect 100,000 - 100,000 - - 100,000 M2006 Right of Way Tree Mgt Prog 500,000 - 500,000 6,151 - 493,849 ENGF180007 Phillip Jones Park Renovations 224,726 - 224,726 18,648 42,916 163,163 Sub-Total 68,853,052 444,689 69,297,741 47,099,100 3,460,003 18,738,637 Marine Facilities 93410 Clwr Harbor Marina Maint R&R 310,000 - 310,000 259,319 - 50,681 93415 Waterway Maintenance 600,000 - 600,000 375,076 31,340 193,584 93418 Utilities Services Replacement 462,714 - 462,714 170,456 - 292,258 93420 Fuel System R & R 182,752 - 182,752 144,467 - 38,284 93422 Dredging of City Waterways 1,146,204 - 1,146,204 483,487 - 662,717 93499 Pier 60/Sailing Center Maint 541,952 - 541,952 330,317 4,045 207,589 C1905 Beach Marina Upgrade 1,000,000 - 1,000,000 6,680 - 993,320 C1906 Clw Harbor Marina Repl & Up 306,000 - 306,000 13,231 93,500 199,269 ENGF180006 City-wide Docks and Seawall 2,286,739 - 2,286,739 1,292,302 38,550 955,888 ENGF180014 Seminole Boat Launch Improve 6,752,000 - 6,752,000 3,985,015 282,570 2,484,415 M1902 Marine Fac Maint Dock R&R 414,970 - 414,970 216,416 - 198,554 M2102 Seminole Boat Launch Maint 10,000 205,125 215,125 - - 215,125 26 Sub-Total 14,013,331 205,125 14,218,456 7,276,767 450,005 6,491,684 29 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARYFIRST QUARTER: OCTOBER 1, 2020 - DECEMBER 31, 2020 Budget Revised Project Open Available Amend Description 10/1/20 Amdmts Budget To Date Encumbran Balance Ref Actual Expenditures Airpark 94817 Airpark Maintenance & Repair 269,000 44,976 313,976 234,663 - 79,313 27 94886 Clw Airpark Masterplan Update 110,000 (675) 109,325 109,325 - - C 28 94894 Ground Support Equip Upgrade 100,000 (45,440) 54,560 54,560 - - C 29 G1901 Replace Hangar C 1,205,000 - 1,205,000 70,716 1,115,395 18,889 G1908 Clw Airpark FDOT Security Grant 80,000 (8,768) 71,232 71,232 - - C 30 G2009 Ground Support Equip Replace 19,467 (0.28) 19,467 19,466 - -C 31 G2012 Clw Airpark Vehicle Replace 32,018 - 32,018 28,417 - 3,601 G2108 Security System Upgrade 150,000 - 150,000 - - 150,000 Sub-Total 1,965,485 (9,907) 1,955,578 588,379 1,115,395 251,804 Libraries 93527 Books & Other Lib Materials 7,696,601 - 7,696,601 7,605,952 - 90,649 93530 Consolidated Eastside/SPC Libr 6,250,000 (820,000) 5,430,000 5,298,015 2,593 129,392 32 93532 Libr Maker Space Maint. & Up 282,560 - 282,560 182,056 - 100,504 93534 Library FF&E Repair & Replace 395,000 - 395,000 135,963 - 259,037 93535 Countryside Library Demolition 75,000 - 75,000 - - 75,000 94861 Library Technology 1,500,000 - 1,500,000 1,309,926 - 190,074 Sub-Total 16,199,161 (820,000) 15,379,161 14,531,913 2,593 844,655 Garage 94233 Motorized Equip-Cash 2,279,456 3,788 2,283,245 2,008,968 192,796 81,481 33 94238 Police Vehicles 2,502,032 - 2,502,032 2,377,239 72,618 52,175 94246 Fleet Management & Mapping 710,000 - 710,000 521,969 - 188,031 94627 Misc Budgetary Vehicle Addition 191,617 (8,168) 183,449 183,449 - - C 34 C1901 Beach Radio Tower 852,370 - 852,370 - - 852,370 GSFL180001 Fleet Facility R&R 569,520 - 569,520 14,697 25,789 529,034 L1910 Motorized Equip Replace - LP 13,935,127 (300,000) 13,635,127 6,391,467 4,541,757 2,701,902 35 L1911 Garage - Off Cycle Replacements 235,227 354,238 589,465 164,057 33,539 391,869 36 M2010 P25 Radio Equipment & Infrast 543,104 - 543,104 - - 543,104 Sub-Total 21,818,453 49,859 21,868,312 11,661,845 4,866,500 5,339,967 Maintenance of Buildings C1907 City Hall Hardening 100,000 (75,000) 25,000 - - 25,000 C 37 C1909 City Hall Move 383,085 (2,920) 380,165 380,165 - - C 38 ENGF180012 Public Works Complex 1,615,664 - 1,615,664 1,926 - 1,613,738 GSBM180001 Air Cond Replace-City Wide 1,354,436 - 1,354,436 750,985 12,000 591,451 GSBM180002 Flooring for Facilities 1,302,837 - 1,302,837 595,389 65,476 641,972 GSBM180003 Roof Repair and Replacement 1,945,409 8,804 1,954,213 892,747 228,785 832,682 39 GSBM180004 Painting of Facilities 692,923 - 692,923 86,383 - 606,540 GSBM180005 Fencing of Facilities 158,170 - 158,170 73,199 - 84,970 GSBM180006 Light Replacement & Repair 578,197 - 578,197 283,771 - 294,426 GSBM180007 Elevator Refurbish/Modern 660,576 - 660,576 11,118 - 649,458 GSBM180008 Building Systems 1,668,377 - 1,668,377 681,001 995 986,381 GSBM180009 New A/C Chiller System 4,850,000 - 4,850,000 1,752,713 28,483 3,068,804 GSBM180010 General Services R&R 400,000 - 400,000 292,654 13,078 94,268 GSBM180011 Generator Maintenance 600,000 - 600,000 - - 600,000 GSBM180012 General Faci Bldg Major Reno 2,035,242 - 2,035,242 134,575 121,861 1,778,806 C2101 North Ward Preservation - 77,920 77,920 - - 77,920 40 L1902 B&M Vehicle & Equipment 65,000 - 65,000 35,046 - 29,955 Sub-Total 18,409,916 8,804 18,418,720 5,971,671 470,678 11,976,371 30 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARYFIRST QUARTER: OCTOBER 1, 2020 - DECEMBER 31, 2020 Budget Revised Project Open Available Amend Description 10/1/20 Amdmts Budget To Date Encumbran Balance Ref Actual Expenditures Miscellaneous 94729 City-wide Connect Infra 4,223,089 - 4,223,089 3,618,743 - 604,347 94736 Geographic Information Sys 1,185,997 - 1,185,997 954,455 - 231,542 94828 Financial Systems Upgrades 4,108,165 - 4,108,165 2,603,655 167,711 1,336,800 94829 CIS Upgrades / Replacement 1,297,376 - 1,297,376 432,023 - 865,353 94830 MS Licensing / Upgrades 1,150,000 - 1,150,000 842,601 16,201 291,198 94833 Computer Monitors 419,828 - 419,828 392,266 - 27,562 94850 Backfile Conversion of Records 500,000 - 500,000 187,660 - 312,340 94857 Accela Permit & Code Enforce 350,000 - 350,000 208,145 - 141,855 94873 Citywide Camera System 310,000 - 310,000 178,397 37,791 93,811.55 94874 City Enterprise Timekeep Sys 335,000 - 335,000 182,082 5,620 147,298 94880 Granicus Agenda Mgt Sys 185,000 - 185,000 41,136 - 143,864 94883 Business Proc Review & Improve 750,000 - 750,000 275,738 369 473,893 94888 City EOC & Disaster Recovery Fac 3,360,000 - 3,360,000 2,964,788 131,642 263,570 C2006 ADA Transition Plan 600,000 - 600,000 47,698 - 552,302 C2007 Citywide Audio/Visual Solutions 190,053 190,053 - - 190,053 ENGF180010 Pollutant Storage Tank 399,408 - 399,408 43,380 - 356,028 ENGF180011 Environmental Assmt & Clean-up 713,636 - 713,636 95,153 32,312 586,171 L1906 Telecommunications Upgrade 769,047 - 769,047 - - 769,047 L1907 IT Disaster Recovery 280,396 - 280,396 57,869 - 222,527 L1908 Network Infra & Server R&R 1,693,191 - 1,693,191 1,156,738 115,962 420,491 M1911 IT Disaster Recovery Equipment 125,000 - 125,000 - - 125,000 M1912 Network Infra & Server Upgrade 223,226 - 223,226 83,577 4,100 135,550 M1914 Sustainability Initiatives 200,000 - 200,000 5,100 40,910 153,990 M2007 City EOC Maintenance 75,000 - 75,000 - - 75,000 Sub-Total 23,443,412 - 23,443,412 14,371,204 552,617 8,519,591 UTILITIES Stormwater Utility ENST180001 Stormwater Pipe System Improve 11,816,127 - 11,816,127 2,078,155 3,602,713 6,135,259 ENST180002 Allen's Creek 2,816,271 - 2,816,271 2,190,467 486,044 139,760 ENST180003 Stormwater System Expansion 1,869,326 (1,000,000) 869,326 - - 869,326 41 ENST180004 Stevenson Creek 5,229,146 (2,500,000) 2,729,146 37,612 - 2,691,535 42 ENST180005 Coastal Basin 6,076,807 3,473,234 9,550,041 1,858,412 173,295 7,518,335 43 ENST180006 Alligator Creek 6,386,592 (3,000,000) 3,386,592 390,095 0 2,996,496 44 ENST180008 Hillcrest Bypass Culvert 4,096,167 - 4,096,167 3,542,849 - 553,318 ENST180010 Lower Spring Branch Improve 2,320,000 - 2,320,000 183,838 125,206 2,010,956 C1908 Stormwater Vehicles & Equip 3,675,500 - 3,675,500 3,077,725 115,209 482,566 Sub-Total 44,285,936 (3,026,766) 41,259,170 13,359,151 4,502,467 23,397,552 Water System 96721 System R & R - Maintenance 5,065,686 - 5,065,686 2,731,281 188,611 2,145,794 96722 Line Relocation - Maintenance 10,541,545 - 10,541,545 2,680,107 257,733 7,603,704.56 96739 Reclaimed Water Dist Sys 46,666,014 - 46,666,014 45,375,997 411,198 878,818 96742 Line Relocation-Capitalized 5,669,275 - 5,669,275 4,255,780 - 1,413,495 96744 System Expansion 3,473,043 - 3,473,043 3,039,177 - 433,866 96764 RO Plant Exp Res #1 15,869,527 - 15,869,527 13,159,771 - 2,709,756 96767 RO Plant at Res #2 43,095,439 - 43,095,439 41,591,715 1,077,632 426,093 96773 Groundwater Replenishm Fac 20,900,118 - 20,900,118 5,902,487 - 14,997,631 96782 RO Plant @WTP #3 1,599,594 - 1,599,594 296,228 54,596 1,248,769 96783 Water Sys Upgrades/Improve 7,803,600 - 7,803,600 1,040,802 181,109 6,581,688 96784 Reclaim Water Distrib Sys R&R 2,095,253 - 2,095,253 609,691 474,319 1,011,243 96785 Feasibility Studies/Evalu - Water 3,705,000 - 3,705,000 2,011,133 478,417 1,215,451 96786 Devices/Equipments - Water 600,000 - 600,000 - - 600,000 L1905 Vehicle & Equipment - Water 125,212 - 125,212 125,212 - - M1908 RO Plant Exp Res #1 R&R 1,000,000 - 1,000,000 35,665 6,534 957,800 M1909 RO Plant at Res #2 R&R 1,050,000 - 1,050,000 64,500 3,015 982,485 M1910 Water Treatment Plant #3 R&R 448,851 - 448,851 - 3,015 445,836 Sub-Total 169,708,155 - 169,708,155 122,919,547 3,136,178 43,652,430 31 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARYFIRST QUARTER: OCTOBER 1, 2020 - DECEMBER 31, 2020 Budget Revised Project Open Available Amend Description 10/1/20 Amdmts Budget To Date Encumbran Balance Ref Actual Expenditures Sewer System 96212 Sanitary Sewer Upgrades/Impr 18,701,511 - 18,701,511 7,035,916 2,998,517 8,667,078 96213 Marshall Street Upgrades/Impr 11,644,299 - 11,644,299 3,785,070 4,333,060 3,526,169 96214 East Plant Upgrades/Improve 4,020,000 - 4,020,000 333,270 101,206 3,585,523 96215 N.E. Plant Upgrades/Improve 23,660,120 5,000,000 28,660,120 1,651,302 35,811 26,973,008 45 96216 Laboratory Upgrade/Improve 1,155,079 - 1,155,079 12,168 2,690 1,140,222 96217 Pump Station R&R 1,950,192 - 1,950,192 541,610 15,073 1,393,509 96630 Sanitary Sewer Extension 14,944,528 - 14,944,528 12,570,807 255 2,373,467 96634 Sanitary Sewer Relocation 5,356,666 - 5,356,666 3,479,005 58,551 1,819,109 96645 Laboratory Upgrade & R&R 1,146,761 - 1,146,761 1,126,761 - 20,000 96654 Facilities Upgrade & Improve 17,221,911 - 17,221,911 14,263,002 258,998 2,699,911 96664 Water Pollution Control R & R 31,066,864 (5,000,000) 26,066,864 17,203,874 1,239,673 7,623,317 46 96665 Sanitary Sewer R&R 47,513,458 - 47,513,458 31,784,968 10,090,464 5,638,026 96686 Pump Station Replacement 9,332,747 - 9,332,747 4,155,370 627,797 4,549,581 L1903 Generators - Sewer Fund 404,250 - 404,250 404,250 - - C L1904 Vehicle & Equip-Sewer 498,701 - 498,701 498,701 - - C M1905 Marshall Street Plant R&R 2,900,000 - 2,900,000 46,615 18,758 2,834,627 M1906 Northeast Plant R&R 1,219,313 - 1,219,313 247,299 360,606 611,408 M1907 East Plant R&R 3,320,000 - 3,320,000 115,169 176,200 3,028,631 M2008 Vehicle and Equip-Sewer 26,000 - 26,000 25,245 - 755 Sub-Total 196,082,400 - 196,082,400 99,280,401 20,317,658 76,484,341 Gas System 96358 Environmental Remediation 2,134,794 - 2,134,794 1,774,629 38,353 321,812 96365 Line Relocation-Pinellas Maint 781,106 - 781,106 518,239 - 262,867 96367 Gas Meter Change Out-Pinellas 4,113,000 - 4,113,000 3,903,238 - 209,762 96374 Line Relocation-Pinellas Capital 2,733,500 - 2,733,500 2,373,945 9,800 349,755 96376 Line Relocation - Pasco Maint 308,593 - 308,593 142,809 - 165,784 96377 Pinellas New Mains / Serv Lines 35,310,791 47,208 35,357,999 33,547,672 - 1,810,328 47 96378 Pasco New Mains / Serv Lines 22,876,741 3,380 22,880,121 20,098,229 41,430 2,740,463 48 96379 Pasco Gas Meter Change Out 1,142,821 - 1,142,821 809,816 - 333,005 96381 Line Reloc-Pasco-Capitalized 1,209,151 30,009 1,239,160 907,000 786 331,373 49 96382 Gas Inventory - Work Mgmt Sys 992,000 - 992,000 856,268 - 135,732 96384 Gas System - Pinellas Building 28,857,855 - 28,857,855 26,204,232 1,434,825 1,218,799 96385 Gas Main Extensions 1,807,845 - 1,807,845 1,488,787 - 319,058 96386 Expanded Energy Conservation 13,609,835 8,020 13,617,855 11,226,503 - 2,391,352 50 96387 Natural Gas Vehicle 6,724,584 - 6,724,584 4,659,771 127,536 1,937,277 96389 Future IMS Software & Hardware 950,000 - 950,000 354,293 - 595,707 96390 Gas Vehicle Additions 473,294 (13,194) 460,100 460,100 - -C 51 96391 Gas System Pasco Building 450,000 - 450,000 - - 450,000 M1904 Pinellas Building Equip R&R 600,000 - 600,000 - - 600,000 Sub-Total 125,075,908 75,424 125,151,332 109,325,529 1,652,729 14,173,073 Solid Waste & Recycling 96426 Facility R & R 2,902,608 - 2,902,608 1,818,661 5,154 1,078,793 96443 Res Container Acquisition 2,201,741 - 2,201,741 1,586,280 - 615,461 96444 Comm Container Acquisition 4,445,420 - 4,445,420 3,677,352 - 768,068 96445 Solar Trash & Recycling Kiosks 339,414 - 339,414 239,182 - 100,232 96448 Solid Waste CNG Station 150,000 - 150,000 - - 150,000 96449 Solid Waste Truck Wash Fac 555,500 - 555,500 - - 555,500 C2005/L2005 Underground Refuse Program 1,695,090 - 1,695,090 141,336 1,241,017 312,737 96804 Recycling Carts/Dumpsters 1,396,650 - 1,396,650 870,423 - 526,227 96805 Recycling Expan/Particip/R&R 1,331,525 - 1,331,525 1,184,376 - 147,149 96811 Purchase Transfer Tractors 408,000 (12,017) 395,983 395,983 - - C 52 SR00180003 Processing Ctr Building Replace 3,862,633 - 3,862,633 4,168 3,858,464 SRTS180001 S.W.Transfer Station Rebuild 19,650,130 - 19,650,130 18,197,057 877,879 575,194 Sub-Total 38,938,710 (12,017) 38,926,693 28,114,819 2,124,050 8,687,824 Utility Miscellaneous 96523 Pub Utilities Adm Bldg R&R 556,703 - 556,703 436,694 - 120,009 96526 Public Utility Admin Building 904,306 - 904,306 - - 904,306 Sub-Total 1,461,009 - 1,461,009 436,694 - 1,024,315 TOTAL ALL PROJECTS 848,060,419 30,820,452 878,880,871 510,468,551 52,124,205 316,288,115 32 Special Program Fund First Quarter Budget Amendments October 1, 2020 - December 31, 2020 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment General Government Programs Lien Foreclosure Program 1 M1913 93,376 To record a budget increase of $93,375.92 in fine revenues to bring the budget in line with actual receipts.93,376 Planning Studies Fund 2 M2101 25,000 To record a budget increase of $25,000 in General Fund revenues.25,000 General Government Totals:118,376 - 93,376 Public Safety Programs Foreclosure Registry - Nuisance Abatement 3 98609 10,000 To record a budget increase of $10,000.00 which represents foreclosure registry fees collected to date to bring the budget in line with actual receipts.10,000 Hurricane Irma 4 98610 891,480 To record a budget increase of $891,479.52 in federal and state Irma reimbursements to bring the budget in line with actual receipts.891,480 Police Extra Duty 5 99215 301,855 (36,118) To record a budget increase of $301,854.50 in police service revenue to bring the budget in line with actual receipts. To record a transfer of $36,117.50 in police service revenue to program 99350,Vehicle Replacement representing revenue collected for vehicle usage on extra duty jobs. 265,737 Federal Forfeiture Treasury 6 99281 1,084 (30,000) To record a budget increase of $1,083.92 in interest earnings which will bring the budget in line with actual receipts;and a transfer of $30,000.00 in governmental revenue to program P2002, Body Worn Cameras.(28,916) Police Volunteers 7 99316 5,000 To record a transfer of $5,000.00 in fines forfeitures and penalties revenue from project 181-99330,Florida Contraband Forfeiture Fund.5,000 Police Education Fund 8 99317 8,589 - To record a budget increase of $8,588.66 in police education fine revenue which will bring the budget in line with actual receipts.8,589 Investigative Costs Recovery 9 99329 81,816 To record a budget increase of $18,151.37 in grant revenues;an increase of $763.34 in reimbursement revenues;and an increase of $62,901.32 in fines, forfeitures and penalties revenue which will bring the budget in line with actual receipts.81,816 33 Special Program Fund First Quarter Budget Amendments October 1, 2020 - December 31, 2020 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Public Safety Programs (continued) Florida Contraband Forfeiture Fund 10 99330 108,076 (170,804) To record a budget increase of $6,159.23 in interest earnings;and an increase of $101,916.92 in fines,forfeitures and penalties revenue which will bring the budget in line with actual receipts. Amendments also include a transfer of $5,000.00 in fines, forfeitures and penalties revenue to program 99316,Police Volunteers;and a transfer of $165,804.00 in fines,forfeitures and penalties revenue to program P1801,School Resource Officers as approved by Council on February 18, 2021.(62,728) Vehicle Replacement Fund 11 99350 36,118 To record a transfer of $36,117.50 in police services revenue from 99215,Police Extra Duty.This represents revenue collected for vehicle usage on extra duty jobs. 36,118 Crime Prevention Program 12 99364 8,450 To record a budget increase of $8,450.00 in donation revenues for Christmas cheer,the K-9 unit,and resiliency services.This will bring the budget in line with actual receipts.8,450 Federal Forfeiture Sharing 13 99387 23,243 To record an increase of $12,800.13 in grant revenues from the US Department of Justice,and $10,442.54 in interest earnings which will bring the budget in line with actual receipts.23,243 Emergency Operations 14 99927 10,048 To record a budget increase of $10,048.43 in state reimbursements for the Hurricane Dorian strike team.This will bring the budget in line with actual receipts.10,048 FY20 Pedestrian/Bicycle Safety Grant - CLOSE PROGRAM 15 G2003 (30,620) To record a budget decrease of $30,619.91 in grant revenues,this program is complete and will be closed.(30,620) FY21 Pedestrian/Bicycle Safety Grant - NEW PROGRAM 16 G2106 56,882 To establish the project and record a budget increase of $26,882.00 in grant revenues as approved by the Council on October 14,2020;and an increase of $30,000.00 in additional grant revenues awarded as approved by the Council on March 4, 2021.56,882 34 Special Program Fund First Quarter Budget Amendments October 1, 2020 - December 31, 2020 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Public Safety Programs (continued) School Resource Officers 17 P1801 414,098 165,804 To record a budget increase of $33,650.55 in reimbursement revenue from the Pinellas County School Board (PCSB)for SRO extra duty and fiscal year 2019/20 contract increase;and an increase of $380,447.76 in reimbursement revenue from PCSB for the FY20/21 and transfer of $165,804.00 in fine,forfeiture and penalty revenue from program 99330,Florida Contraband Forfeiture Fund to fund the fiscal year 2020/21 agreement as approved by the Council on February 18, 2021.579,902 Police Body Worn Camera Program 18 P2002 39,296 30,000 To record a budget increase of $39,296.00 in grant revenues awarded from US Department of Justice as approved by the Council on October 14,2020;and a transfer of $30,000.00 in governmental revenue from 99281, Federal Forfeiture Treasury.69,296 Mental Health Co-Responder Team - NEW PROGRAM 19 P2101 143,200 - To establish the project and record a budget increase of $143,200.00 in General Fund revenues as approved by the Council on January 21, 2021.143,200 Public Safety Program Totals:2,067,496 - 2,067,496 Physical Environment Programs Tree Replacement Program 20 99970 5,479 To record a budget increase of $5,479.00 in fines,forfeiture and penalties revenue to bring the budget in line with actual receipts.5,479 Physical Environment Programs Program: Totals:5,479 - 5,479 Economic Environment Programs CDBG-CV Fund 21 G2010 858,968 - To record a budget increase of $858,968.00 in Community Development Block Grant (CDBG)revenue awarded from the CARES Act as approved by the Council on October 14, 2020.858,968 Economic Environment Program Totals:858,968 - 858,968 35 Special Program Fund First Quarter Budget Amendments October 1, 2020 - December 31, 2020 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Human Services Programs Health Prevention Program 22 99869 (5,000) To record a budget decrease of $5,000.00 in governmental revenue from Pinellas County,this will bring the budget in line with revenues received.(5,000) JWB Youth Programming - NEW PROGRAM 23 G2107 394,095 To record a budget increase of $394,095.00 in governmental revenue from the Juvenile Welfare Board (JWB)for fiscal year 2020/21 youth programs as approved by the Council on September 17, 2020.394,095 Human Services Program: Totals:389,095 - 389,095 Culture and Recreation Programs Library Special Account 24 99910 1 To record a budget increase of $1.05 in donation revenue to bring the budget in line with actual receipts.1 Special Events 25 PRSE190001 3,277 To record a net budget increase of $1,940.00 in sales revenue and $1,337.01 in sponsorship revenue to bring the budget in line with actual receipt.3,277 Culture and Recreation Program Total:3,278 - 3,278 3,442,692 - 3,417,692 Total Budget Increase/(Decrease): 36 SPECIAL PROGRAM STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2020 - DECEMBER 31, 2020 Actual Expenditures Revised Revised Project Open Available Amend Description Budget Amdmt Budget To Date Encumbr Balance Status Ref GENERAL GOVERNMENT PROGRAMS 99421 Housing Consulting Service 115,000 - 115,000 49,334 - 65,666 99857 Stimulus - Elctrnc Plan Submittal & Rev 289,000 - 289,000 149,927 - 139,073 99868 Federal Early Retiree Reinsurance 651,500 - 651,500 559,222 - 92,279 99925 Peg Access Support 838,261 - 838,261 836,917 - 1,344 99928 Nagano Sister City Program 304,139 - 304,139 172,402 7,500 124,237 M1913 Lien Foreclosure Program 549,868 93,376 643,244 304,469 - 338,775 1 M2101 Planning Studies Fund 300,000 25,000 325,000 - 236,324 88,676 2 Sub-Total 3,047,767 118,376 3,166,143 2,072,269 243,824 850,050 PUBLIC SAFETY PROGRAMS 98609 Foreclosure Registry-Nuisance Abtmnt 130,500 10,000 140,500 22,163 - 118,338 3 98610 Hurricane Irma 2,615,206 891,480 3,506,686 2,706,118 - 800,567 4 99215 Police Extra Duty 4,076,616 265,737 4,342,353 4,219,924 - 122,429 5 99241 Human Trafficking Overtime 87,000 - 87,000 70,954 - 16,046 99279 Police Recruitments 201,010 - 201,010 70,306 - 130,704 99281 Fed Forfeitures - Treasury 196,150 (28,916) 167,234 120,171 - 47,064 6 99316 Police Volunteers 153,519 5,000 158,519 143,077 - 15,442 7 99317 Police Education Fund 1,391,780 8,589 1,400,369 1,304,567 - 95,801 8 99329 Investigative Recovery Costs 2,601,962 81,816 2,683,778 2,395,438 6,837 281,502 9 99330 FL Contraband Forfeiture Fund 1,062,172 (62,728) 999,444 757,538 - 241,906 10 99350 Vehicle Replacement Fund 467,022 36,118 503,140 291,766 - 211,374 11 99356 Safe Neighborhood Program 1,341,846 - 1,341,846 1,203,289 - 138,557 99364 Crime Prevention Program 204,374 8,450 212,824 163,391 - 49,434 12 99387 Federal Forfeiture Sharing 2,423,290 23,243 2,446,532 1,818,552 33,640 594,340 13 99927 Emergency Operations 4,118,821 10,048 4,128,870 3,097,803 2,000 1,029,067 14 99982 EMS Incentive/Recognition 69,700 - 69,700 41,088 - 28,612 G2003 2020 HVE Ped & Bicycle Safety 80,000 (30,620) 49,380 49,380 - - C 15 G2106 2021 HVE Ped & Bicycle Safety - 56,882 56,882 7,471 - 49,411 16 P1801 School Resource Officers 1,070,735 579,902 1,650,637 1,165,312 - 485,325 17 D2001 COVID-19 Prep & Response 200,000 - 200,000 206,450 - (6,450) P2001 Police Boat Replacement 181,526 - 181,526 - 181,526 0 P2002 Police Body Worn Camera Program 616,957 69,296 686,253 606,252 - 80,001 18 P2101 Mental Health Co-Responder Team - 143,200 143,200 - - 143,200 19 Sub-Total 23,290,186 2,067,496 25,357,682 20,461,009 224,003 4,672,670 PHYSICAL ENVIRONMENT PROGRAMS 99970 Tree Replacement Program 1,919,579 5,479 1,925,058 950,093 25,174 949,791 20 Sub-Total 1,919,579 5,479 1,925,058 950,093 25,174 949,791 ECONOMIC ENVIRONMENT PROGRAMS 99729 Joint Hercules Pln & Econ Study 150,000 - 150,000 - - 150,000 99764 Public Facilities 2018 443,768 - 443,768 328,720 115,048 - 99802 Brownfield Revolving Loan 1,216,732 - 1,216,732 420,381 796,351 99846 Economic Development - QTI 166,879 - 166,879 71,591 - 95,288 99871 State Brownfields Redevelopment Acct 165,463 - 165,463 165,463 - 0 C G1902 Public Facilities 2019 319,253 - 319,253 233,920 85,333 - G1905 Infill Housing 2019 162,359 - 162,359 147,359 - 15,000 G2004 Public Facilities 2020 230,345 - 230,345 4,548 98,108 127,689 G2005 Economic Development 2020 60,000 - 60,000 51,575 8,425 - 37 SPECIAL PROGRAM STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2020 - DECEMBER 31, 2020 Actual Expenditures Revised Revised Project Open Available Amend Description Budget Amdmt Budget To Date Encumbr Balance Status Ref ECONOMIC ENVIRONMENT PROGRAMS (continued) G2006 Program Administration 2020 261,309 - 261,309 159,116 - 102,193 G2008 Public Services 2020 114,603 - 114,603 104,384 10,219 - M2009 Afford Housing & Comm Development 290,853 - 290,853 12,252 1,763 276,838 G2010 CDBG-CV Fund 623,592 858,968 1,482,560 46,484 136,041 1,300,035 21 G2011 Back to Business Grant Program 3,550,000 - 3,550,000 1,429,498 - 2,120,502 G2101 Public Facilities 2021 456,251 - 456,251 5,994 380,297 69,960 G2102 Economic Development 2021 228,039 - 228,039 - 100,000 128,039 G2103 Program Administration 2021 167,472 - 167,472 - - 167,472 G2104 Infill Housing 2021 86,154 - 86,154 - - 86,154 G2105 Public Services 2021 136,104 - 136,104 - 136,104 - Sub-Total 8,829,177 858,968 9,688,145 3,181,286 1,071,337 5,435,522 HUMAN SERVICES PROGRAMS 98601 Next Steps to Better Nutrition 10,000 - 10,000 6,574 - 3,426 98607 Senior Citizens Services - Trips 14,000 - 14,000 10,858 - 3,142 99562 HUD Special Education 30,000 - 30,000 27,600 - 2,400 99844 United Way 15,080 - 15,080 11,645 - 3,435 99869 Health Prevention Program 195,269 (5,000) 190,269 176,019 - 14,251 22 99872 Coordinated Child Care - Ross Norton 3,171,577 - 3,171,577 2,525,254 1,900 644,423 G2107 JWB Youth Programming - 394,095 394,095 - - 394,095 23 Sub-Total 3,435,926 389,095 3,825,021 2,757,950 1,900 1,065,172 CULTURE AND RECREATION PROGRAMS 98608 Clark-Turner Trust (Library)106,077 - 106,077 - - 106,077 99910 Library Special Account 890,399 1 890,400 858,752 - 31,648 24 G1907 Clearwater for Youth Grants 18,000 - 18,000 8,278 - 9,722 PRSE190001 Special Events 2,561,950 3,277 2,565,227 2,290,905 8,981 265,341 25 Sub-Total 3,576,426 3,278 3,579,704 3,157,936 8,981 412,788 TOTAL ALL PROJECTS 44,099,061 3,442,692 47,541,754 32,580,541 1,575,219 13,385,993 38 City of Clearwater SPECIAL DEVELOPMENT FUND FIRST QUARTER FY 2020/21 Increase/ (Decrease)Description Revenues Allocation of Assigned Fund Balance 296,000 First quarter amendments reflect an allocation of $190,285.75 from recreation land impact fees and $105,714.25 from open space recreation impact fees which will be transferred to capital project 93133, Park Land Acquisition. 296,000$ Net Revenue Amendments Expenditures Transfer to Capital Improvement Fund 296,000 First quarter amendments reflect a transfer of $190,285.75 in Recreation Land Impact Fees and $105,714.25 in Open Space Recreation Impact Fees to capital project 93133, Park Land Acquisition. 296,000$ Net Expenditure Amendments 35 SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS First Quarter: October 1, 2020 - December 31, 2020 Mid Year: October 1, 2020 - March 31, 2021 Original First Quarter Budget Amended Budget 2020/21 2020/21 Amendments Revenues: Ad Valorem Taxes 3,426,420 3,426,420 - Infrastructure Tax 11,771,980 11,771,980 - Interest Earnings 550,000 550,000 - Multi-Modal Impact Fees 150,000 150,000 - Local Option Gas Tax 1,500,000 1,500,000 - Allocation of Assigned Fund Balance 678,020 974,020 296,000 18,076,420 18,372,420 296,000 Expenditures: Transfer to Capital Improvement Fund Road Millage 3,344,710 3,344,710 - Infrastructure Tax 12,450,000 12,450,000 - Recreation Facility Land Fees - 190,286 190,286 Open Space Impact Fees - 105,714 105,714 Multi-Modal Impact fees 140,000 140,000 - Local Option Gas Tax 1,427,150 1,427,150 - 17,361,860 17,657,860 296,000 Revenues: CDBG/Home Funds 837,360 837,360 - Interest Earnings 100,000 100,000 - Intergovernmental Revenue - 2,660,962 2,660,962 Charges for Service Revenue - 311,855 311,855 Judgments, Fines and Forfeit Revenue - 272,262 272,262 Miscellaneous Revenue - 29,414 29,414 Transfers from General Fund:- 143,200 143,200 Sister City Program 37,380 37,380 - Planning Study Fund 300,000 325,000 25,000 United Way Campaign Fund 1,500 1,500 - Special Events 70,000 70,000 - Economic Development QTI 13,230 13,230 - Police Recruitments 30,000 30,000 - Police Body Worn Camera Program 270,794 270,794 - 1,660,264 5,102,956 3,442,692 Expenditures: General Government 337,380 455,756 118,376 Public Safety 300,794 2,368,290 2,067,496 Physical Environment - 5,479 5,479 Economic Environment 686,120 1,545,088 858,968 Human Services 1,500 390,595 389,095 Culture and Recreation 70,000 73,278 3,278 Interfund Transfers 164,470 164,470 - Transfer to Capital Fund 30,000 30,000 - 1,590,264 5,032,956 3,442,692 SPECIAL DEVELOPMENT FUND SPECIAL PROGRAM FUND SPECIAL PROGRAM FUND 40 SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS First Quarter: October 1, 2020 - December 31, 2020 Mid Year: October 1, 2020 - March 31, 2021 Original First Quarter Budget Amended Budget 2020/21 2020/21 Amendments Revenues: HOME Investment Partnerships 431,440 431,440 - State Housing Initiatives Partnerships - - - Total - HOME/SHIP Funds 431,440 431,440 - Expenditures: Economic Environment 323,580 323,580 - Interfund Transfers 107,860 107,860 - Total - HOME/SHIP Programs 431,440 431,440 - OTHER HOUSING ASSISTANCE FUNDS 41 ADMINISTRATIVE CHANGE ORDERS First Quarter Review FY 2020/21 42 In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders without City Council approval within certain limitations. The following change orders have been administratively approved since the last report to the Council based on the code specified criteria: 1. Increases do not exceed 10% over Council approved amount on a cumulative basis. 2. Change does not change the scope of a project. 3. Price increases do not require additional appropriation to the project. 4. Contract price decreases may be approved without limitation. 5. The time for completion may not be extended by more than sixty (60) days, in any one change or cumulatively for the same project. ***** 09/18/20 Administrative Change Order #3 – Druid RD/Allen’s Creek Stormwater Pipe Replacement (11-0044-EN). This change order increases items to connect Manhole 298B5026 and adds 55 calendar days to the contract resulting in a net increase to the contract. Steve’s Excavating & Paving, Inc. 5,500.00 09/30/20 Administrative Change Order #1 & Final – Lift Station 45 Force Main Replacement (17-0016-UT). This change order decreases and increases items to the contract in accordance with field conditions to close the contract resulting in a net decrease to the contract. TLC Diversified, Inc. (163,807.88) 10/28/20 Administrative Change Order #1 & Final – David Avenue Property Stormwater Improvements (20-0002-EN). This change order decreases, increases, and adds items in accordance with field conditions to close the contract resulting in a net decrease to the contract. Keystone Excavators, Inc. (57,912.20) 1/6/21 Administrative Change Order #2 & Final – Clearwater Gas Systems Redevelopment (15-0043-GA). This change order decreases owner direct purchases and increases for design modifications to close the contract resulting in a net increase to the contract. Walbridge Aldinger, LLC 55,232.27 Ordinance #9446-21 43 ORDINANCE NO. 9446-21 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2021 TO REFLECT INCREASES IN REVENUES AND EXPENDITURES FOR THE GENERAL FUND, SPECIAL DEVELOPMENT FUND, SPECIAL PROGRAM FUND, GAS FUND, PARKING FUND, AND ADMINISTRATIVE SERVICES FUND AS PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE. WHEREAS, the budget for the fiscal year ending September 30, 2021, for operating purposes, including debt service, was adopted by Ordinance No. 9408-20; and WHEREAS, at the first quarter review it was found that an increase of $4,853,238 is necessary for revenues and an increase of $4,873,238 is necessary for expenditures; and WHEREAS, a summary of the amended revenues and expenditures is attached hereto and marked Exhibit A; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 1 of Ordinance No. 9408-20 is amended to read: Pursuant to the Amended City Manager's Annual Report and Estimate for the fiscal year beginning October 1, 2020 and ending September 30, 2021 a copy, of which is on file with the City Clerk, the City Council hereby adopts an amended budget for the operation of the City, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _________________________ PASSED ON SECOND AND FINAL _________________________ READING AND ADOPTED _______________________________ Frank Hibbard, Mayor Approved as to form: Attest: _______________________________ ________________________________ Pamela K. Akin, City Attorney Rosemarie Call, City Clerk First Quarter Budgeted Use of Total Amended Revenues Reserves Revenues Budget 2020/21 2020/21 2020/21 2020/21 Amendments General Fund: Ad Valorem Taxes 68,492,140 - 68,492,140 68,492,140 - Utility Taxes 15,230,000 - 15,230,000 15,230,000 - Local Option, Fuel & Other Taxes 6,350,000 - 6,350,000 6,350,000 - Franchise Fees 10,104,770 - 10,104,770 10,104,770 - Other Permits & Fees 2,309,000 - 2,309,000 2,309,000 - Intergovernmental Revenues 18,862,910 - 18,862,910 18,862,910 - Charges for Services 15,780,380 - 15,780,380 15,780,380 - Judgments, Fines & Forfeitures 1,354,000 - 1,354,000 1,354,000 - Miscellaneous Revenues 2,643,956 - 2,643,956 2,643,956 - Transfers In 11,052,684 - 11,052,684 11,079,718 27,034 Other Financing Sources - - - - - Transfer (to) from Reserves - - - 1,086,540 1,086,540 Total, General Fund 152,179,840 - 152,179,840 153,293,414 1,113,574 Special Revenue Funds: Special Development Fund 17,398,400 678,020 18,076,420 18,372,420 296,000 Special Program Fund 1,660,264 - 1,660,264 5,102,956 3,442,692 Local Housing Asst Trust Fund 431,440 - 431,440 431,440 - Utility & Other Enterprise Funds: Water & Sewer Fund 96,075,645 6,213,835 102,289,480 102,289,480 - Stormwater Utility Fund 17,899,890 - 17,899,890 17,899,890 - Solid Waste & Recycling Fund 27,130,350 - 27,130,350 27,130,350 - Gas Fund 47,788,140 - 47,788,140 47,788,800 660 Airpark Fund 347,860 - 347,860 347,860 - Marine Fund 5,277,210 - 5,277,210 5,277,210 - Clearwater Harbor Marina 921,970 - 921,970 921,970 - Parking Fund 7,330,560 - 7,330,560 7,330,662 102 Internal Service Funds: Administrative Services Fund 13,305,520 - 13,305,520 13,305,730 210 General Services Fund 6,194,230 - 6,194,230 6,194,230 - Garage Fund 18,524,420 391,770 18,916,190 18,916,190 - Central Insurance Fund 24,171,960 1,886,270 26,058,230 26,058,230 - Total, All Funds 436,637,699 9,169,895 445,807,594 450,660,832 4,853,238 EXHIBIT A 2020-21 BUDGET REVENUE 44 Ordinance #9446-21 First Quarter Original Amended Budget Budget 2020/21 2020/21 Amendments General Fund: City Council 395,821 395,821 - City Manager's Office 1,275,890 1,275,944 54 City Attorney's Office 1,809,585 1,809,657 72 City Auditor's Office 226,432 226,444 12 CRA Administration 468,480 468,510 30 Economic Development & Housing Svc 1,828,948 1,829,014 66 Engineering 8,230,947 8,230,947 - Finance 2,637,681 2,637,861 180 Fire 30,293,051 30,293,051 - Human Resources 1,562,078 1,562,180 102 Library 8,000,965 8,000,965 - Non-Departmental 7,784,508 8,723,248 938,740 Official Records & Legislative Svcs 1,215,681 1,215,729 48 Parks & Recreation 31,136,988 31,311,192 174,204 Planning & Development 6,458,802 6,458,802 - Police 47,259,323 47,259,323 - Public Communications 1,196,190 1,196,256 66 Public Utilities 398,470 398,470 - Total, General Fund - 152,179,840 153,293,414 1,113,574 Special Revenue Funds: Special Development Fund 17,361,860 17,657,860 296,000 Special Program Fund 1,590,264 5,032,956 3,442,692 Local Housing Asst Trust Fund 431,440 431,440 - Utility & Other Enterprise Funds: Water & Sewer Fund 102,289,480 102,289,480 - Stormwater Utility Fund 16,706,320 16,706,320 - Solid Waste & Recycling Fund 25,702,930 25,702,930 - Gas Fund 45,257,380 45,258,040 660 Airpark Fund 340,770 340,770 - Marine Fund 5,119,120 5,119,120 - Clearwater Harbor Marina 854,430 854,430 - Parking Fund 6,436,140 6,456,242 20,102 Internal Service Funds: Administrative Services Fund 13,254,460 13,254,670 210 General Services Fund 6,162,380 6,162,380 - Garage Fund 18,916,190 18,916,190 - Central Insurance Fund 26,058,230 26,058,230 - Total, All Funds - 438,661,234 443,534,472 4,873,238 EXHIBIT A (Continued) 2020-21 BUDGET EXPENDITURES 45 Ordinance #9446-21 46 Ordinance #9447-21 ORDINANCE NO. 9447-21 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE CAPITAL IMPROVEMENT BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2021, TO REFLECT A NET INCREASE OF $30,820,452 PROVIDING AN EFFECTIVE DATE. WHEREAS, the Capital Improvement Budget for the fiscal year ending September 30, 2021 was adopted by Ordinance No. 9409-20; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Section 1 of Ordinance No. 9409-20 is amended to read: Pursuant to the First Quarter Amended Capital Improvement Program Report and Estimated Budget for the fiscal year beginning October 1, 2020 and ending September 30, 2021, a copy of which is on file with the City Clerk, the City Council hereby adopts a First Quarter Amended budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED ___________________________ Frank Hibbard, Mayor Approved as to form: Attest: ______________________________ ____________________________ Pamela K. Akin, City Attorney Rosemarie Call, City Clerk EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2020/21 First Qtr. Original Amended Budget Budget 2020/21 2020/21 Amendments Police Protection 11,075,000 11,928,442 853,442 Fire Protection 1,996,380 2,021,313 24,933 Major Street and Sidewalk Maintenance 4,596,470 7,623,236 3,026,766 Intersections 315,390 315,490 100 Parking 834,000 834,000 - Miscellaneous Engineering 5,191,500 35,191,500 30,000,000 Park Development 7,665,100 8,109,789 444,689 Marine Facilities 1,460,000 1,665,125 205,125 Airpark Facilities 175,000 165,093 (9,907) Libraries 135,000 (685,000) (820,000) Garage 5,899,300 5,949,159 49,859 Maintenance of Buildings 2,665,000 2,673,804 8,804 Miscellaneous 2,105,000 2,105,000 - Stormwater Utility 6,063,090 6,063,090 - Gas System 8,800,000 8,875,424 75,424 Solid Waste & Recycling 725,000 712,983 (12,017) Utilities Miscellaneous 100,000 (2,926,766) (3,026,766) Sewer System 30,988,020 30,988,020 - Water System 9,754,600 9,754,600 - TOTAL PROJECT EXPENDITURES 100,543,850 131,364,302 30,820,452 GENERAL SOURCES: General Operating Revenue 7,767,920 8,059,573 291,653 Penny for Pinellas 12,450,000 12,450,000 Road Millage 3,344,710 3,344,710 Local Option Gas Tax 1,427,150 1,427,150 Grants 120,000 (56,466) (176,466) Other Governmental 456,020 605,853 149,833 Multi-Modal Impact Fee 140,000 140,000 Special Program Fund 30,000 125,000 95,000 Recreation Land Impact Fee - 190,286 190,286 Open Space Impact Fee - 105,714 105,714 Donations 50,000 5,000 (45,000) Other 73,098 73,098 47 Ordinance # 9447-21 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2020/21 First Qtr. Original Amended Budget Budget 2020/21 2020/21 Amendments SELF SUPPORTING FUNDS: Parking Revenue 894,000 1,119,125 225,125 Marine Revenue 690,000 690,000 Clearwater Harbor Marina Revenue 150,000 150,000 Airpark Revenue 55,000 55,000 Water Revenue 4,980,000 4,980,000 Sewer Revenue 22,733,500 22,733,500 Utility R&R 10,575,600 10,575,600 Water Impact Fees 160,000 160,000 Sewer Impact Fees 50,000 50,000 Stormwater Utility Revenue 6,063,090 6,063,090 Gas Revenue 8,800,000 8,888,618 88,618 Solid Waste Revenue 625,000 625,000 Recycling Revenue 100,000 100,000 INTERNAL SERVICE FUNDS: Garage Revenue 598,300 656,327 58,027 Administrative Services Revenue 985,000 985,000 General Services Revenue 75,000 75,000 Central Insurance Revenue 152,460 152,460 BORROWING - GENERAL SOURCES: Lease Purchase - General Fund 195,100 (15,125) (210,225) Interfund Loan - General Fund 11,000,000 11,000,000 Bond Financing - 30,000,000 30,000,000 BORROWING - SELF SUPPORTING FUNDS: Lease Purchase - Gas - (13,194) (13,194) Lease Purchase - Solid Waste/Recycling - (12,017) (12,017) BORROWING - INTERNAL SERVICE FUNDS: Lease Purchase - Garage 5,201,000 5,201,000 Lease Purchase - Administrative Services 675,000 675,000 TOTAL ALL FUNDING SOURCES:100,543,850 131,364,302 30,820,452 48 Ordinance # 9447-21 2019/20 Final Variance % Original Amended YTD YTD Actual vs.YTD vs. Budget Budget Actual Amended Bud Budget General Fund Revenues Ad Valorem Taxes 64,911,420 65,233,560 65,257,229 23,669 100% Utility Taxes 15,575,000 16,525,000 17,165,590 640,590 104% Local Option, Fuel and Other Taxes 6,614,400 6,414,400 6,396,363 (18,037) 100% Franchise Fees 10,010,000 10,060,000 10,311,771 251,771 103% Other Permits & Fees 2,739,000 2,969,000 3,052,569 83,569 103% Intergovernmental 23,499,780 22,013,853 23,551,563 1,537,710 107% Charges for Services 15,569,430 14,154,430 14,234,842 80,412 101% Judgments, Fines and Forfeitures 1,264,000 1,424,000 1,479,026 55,026 104% Miscellaneous Revenues 2,748,000 4,797,252 5,642,553 845,301 118% Transfers In 11,330,850 12,955,928 12,896,024 (59,904) 100% Total Revenues 154,261,880 156,547,423 159,987,529 3,440,105 102% General Fund Expenditures City Council 391,040 391,040 391,388 348 100% City Manager's Office 1,212,580 1,212,631 1,207,590 (5,041) 100% City Attorney's Office 1,770,760 1,770,829 1,662,939 (107,890) 94% City Auditor's Office 226,000 226,012 190,488 (35,524) 84% CRA Administration 459,530 459,557 445,211 (14,346) 97% Economic Development and Housing 1,907,560 1,907,626 1,846,226 (61,400) 97% Engineering 8,330,520 8,331,204 7,635,780 (695,424) 92% Finance 2,747,190 2,747,367 2,343,876 (403,492) 85% Fire 28,532,540 28,442,216 28,220,218 (221,998) 99% Human Resources 1,575,860 1,575,860 1,332,243 (243,617) 85% Library 7,871,950 7,871,950 7,667,735 (204,215) 97% Non-Departmental 10,948,640 14,876,689 14,907,073 30,383 100% Official Records and Legislative Svcs 1,224,070 1,224,070 1,144,009 (80,061) 93% Parks & Recreation 31,807,990 30,362,990 29,154,125 (1,208,865) 96% Planning & Development 6,571,820 6,571,820 5,641,994 (929,826) 86% Police 44,832,880 45,096,056 44,122,657 (973,399) 98% Public Communications 1,192,620 1,192,686 1,024,330 (168,356) 86% Public Utilities 389,650 389,650 383,030 (6,620) 98% Total Expenditures 151,993,200 154,650,253 149,320,913 (5,329,341) 97% Net Surplus / (Deficit)2,268,680 1,897,170 10,666,616 GENERAL FUND FINAL REVIEW October 1, 2019 - September 30, 2020 (unaudited) Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#21-8949 Agenda Date: 3/15/2021 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Economic Development & Housing Agenda Number: 5.1 SUBJECT/RECOMMENDATION: Approve the City of Clearwater’s Fiscal Year 2019-2020 Consolidated Annual Performance and Evaluation Report (CAPER). (APH) SUMMARY: The Consolidated Annual Performance and Evaluation Report (CAPER) is the principal administrative report documenting the City’s expenditures for Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) programs to the U.S. Department of Housing and Urban Development (HUD). For Fiscal Year (FY) 2019-2020, the City’s entitlement allocation was $764,043 in CDBG and $383,978 in HOME program funds, $1,682,755 of Prior Year funds, $102,286 of Program Income and $1,192,174 in CDBG Revolving Loan funding for a total budget of $4,125,236 from federal funds. Through the CDBG and HOME program activities, total expenditures were $869,395 in FY 2019-2020, which included program income and funding from the prior year reprogrammed funds. Those funds not expended from this year’s budget will be programmed in future years. In addition to reporting activities carried out with federal money, a summary of activities conducted with the Florida State Housing Initiatives Partnership (SHIP) Program and Pinellas County Housing Trust Fund (PCHTF) Program is also included in the narrative section. For FY 2019-2020, SHIP fund expenditures totaled $1,185,451 and PCHTF fund expenditures totaled $97,154. The report provides HUD with necessary information for the Department to meet its requirement to assess each grantee’s ability to carry out relevant Community Planning and Development programs in compliance with all applicable rules and regulations. It also provides information necessary for HUD’s Annual Report to Congress and it provides grantees an opportunity to describe to citizens their successes in revitalizing deteriorated neighborhoods and in meeting objectives stipulated in their Consolidated Planning document. The City of Clearwater’s FY 2019-2020 CAPER contains information on the City’s assessment of the following activities: -Assessment of Four-Year Goals and Outcomes -Resources and Investments Page 1 City of Clearwater Printed on 3/14/2021 File Number: ID#21-8949 -Affordable Housing -Homeless and Other Special Needs -Public Housing -Other Actions to Address Barriers to Affordable Housing -Monitoring -CDBG -HOME A list of notable accomplishments utilizing federal, state, and local funds for FY 2019-2020 include: -Provided one down payment & closing cost assistance loan totaling $20,725 -Provided $278,308 for the rehabilitation of eight owner-occupied units -Assisted Community Service Foundation with the rehabilitation of two multi-family rental units -Assisted Lexington Club at Renaissance Square with the rehabilitation of seven multi-family rental units -Provided $115,992 to Habitat for Humanity of Pinellas County for the acquisition of land and construction of one single-family home -Completed construction and lease-up of Woodlawn Trail Apartments, an 80-unit family rental complex -Completed construction and lease-up of Madison Point Apartments; an 80-unit senior rental complex -Committed $208,904 for three Public Facilities projects: Directions for Living, Homeless Empowerment Program and RCS Pinellas and completed a Public Facilities Project with Arc of Tampa Bay carried over from the previous fiscal year. -Provided $98,855 to assist 4,804 individuals through partnerships with ten public service providers: Intercultural Advocacy Institute, Pinellas Opportunity Council, Safety Harbor Neighborhood Family Center, Gulfcoast Legal Services, WestCare GulfCoast of Florida, Homeless Emergency Project, Religious Community Services (now, Hope Villages of America), Kimberly Home, Directions for Living and Miracles Outreach. -Provided $51,575 for technical assistance services to Hispanic Business Initiative Fund of Florida, Inc. dba Prospera and Tampa Bay Black Business Investment Corporation that assisted 83 entrepreneurs and businesses -Provided $5,530 to three organizations to provide homebuyer education to assist 79 Clearwater residents: Clearwater Neighborhood Housing Services, Tampa Bay Community Development Corporation, and Bright Community Trust. Overall, federal, state, and local funding assisted 4,388 persons and 169 households On March 9, 2021, the Neighborhood and Affordable Housing Advisory Board (NAHAB) recommended City Council approve the CAPER as written. The CAPER is due annually to HUD no later than December 31; however, HUD granted a 90-day extension as the workload of participating jurisdictions was impacted by the pandemic. Page 2 City of Clearwater Printed on 3/14/2021 File Number: ID#21-8949 APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 3 City of Clearwater Printed on 3/14/2021 City of Clearwater, Florida March 18, 2021 2019/2020 Consolidated Annual Performance and Evaluation Report (CAPER) DRAFT 2019/2020 CAPER 1 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year. The City of Clearwater is designated an Urban City for the Community Development Block Grant (CDBG); HOME Investment Partnerships (HOME); State Housing Initiatives Partnership (SHIP); and Pinellas County Housing Trust Fund (PCHTF) programs. The City of Clearwater’s objectives and outcomes are: Objective: Performance Measure One – Provide Availability of and Accessibility to Decent Affordable Housing for the Residents of the City of Clearwater: 30 households will have access to affordable housing through down payment and closing cost assistance. 57 households will have new or improved access to housing through the preservation of existing, creation or acquisition of units for the purpose of preserving and/or creating decent affordable housing. Outcome: 2 households served; additional housing activities remain underway and will be reported upon project completion. Objective: Performance Measure Two – Prevent and Reduce Homelessness within the City of Clearwater: 480 individuals will have access to shelter facilities and beds and have access to agencies that provide homeless prevention and service programs. Outcome: 3,880 individuals served. Objective: Performance Measure Three – Expand Accessibility and Coordination of Social Services to the City of Clearwater Special Needs Population: 20 special needs individuals will have access to support programs that assisted elderly, frail/elderly, disabled, veterans and other populations with specials needs. Outcome: 35 individuals served. Objective: Performance Measure Four – Enhance the Living Environment for Persons in Low- and Moderate-Income Areas Through Community Development Activities, Public Service Programs and Elimination of Blight: 4,406 individuals will have a more livable environment through infrastructure construction and improvements and facility rehabilitation. 50 individuals will have access to social services and a more livable environment through the support of programs that promote neighborhood safety and security; youth accountability and mentoring; affordable youth/children centers; community outreach; meal and/or food bank services; senior services; health and mental health facilities; and the expansion and improvement of public parks. Outcome: 469 individuals served. The table below shows 457, but an additional 12 were assisted for COVID-related activities. 2019/2020 CAPER 2 OMB Control No: 2506-0117 (exp. 09/30/2021) Objective: Performance Measure Five – Support Programs that Create Economic Opportunities in the City of Clearwater; Particularly in Neighborhood Revitalization Strategy Areas: 2 façade loan-to-grants will be awarded for the removal of slum or blight or job creation. 2 businesses will be assisted through microenterprise/entrepreneurial technical assistance. Outcome: 0 façade loan to grant was awarded; 83 businesses were assisted. Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals. GOAL Category Source/ Amount Unit of Measure Expected - Strategic Plan Actual - Strategic Plan Percent Complete Expected - Program Year Actual - Program Year Percent Complete Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit Non-Housing Community Development CDBG Persons Assisted 8,906 8,269 92.8% 8,228 0 0.0% Public service activities other than Low/Moderate Income Housing Benefit Non-Housing Community Development CDBG Persons Assisted 4,550 8,083 177.6% 653 457 70.0% Public service activities for Low/Moderate Income Housing Benefit Non-Housing Community Development CDBG Households Assisted 0 0 0.0% 0 0 0.0% Homeless Person Overnight Shelter Non-Housing Community Development CDBG Persons Assisted 0 1,372 0.0% 0 0 0.0% Facade treatment/business building rehabilitation Economic Development CDBG Business 3 1 33.3% 0 0 0.0% Jobs Created Maintained Economic Development CDBG Jobs 3 0 0.0% 0 0 0.0% Businesses Assisted Economic Development CDBG Businesses Assisted 2 176 8800.0% 20 41 205.0% Public service activities other than Low/Moderate Income Housing Benefit Economic Development CDBG Persons Assisted 0 0 0.0% 0 0 0.0% Other Economic Development CDBG Other 0 0 0.0% 50 42 84.0% Community Development and Public Services Economic Development 2019/2020 CAPER 3 OMB Control No: 2506-0117 (exp. 09/30/2021) Table 1 - Accomplishments – Program Year & Strategic Plan to Date Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit Homeless CDBG Persons Assisted 0 0 0.0% 785 0 0.0% Public service activities other than Low/Moderate Income Housing Benefit Homeless CDBG Persons Assisted 50 6,584 13168.0% 518 3,633 701.4% Rental Units Rehabbed Homeless CDBG Household Housing Unit 0 0 0.0% 0 0 0.0% Homeless Person Overnight Shelter Homeless CDBG Persons Assisted 50 3,198 6396.0% 785 247 31.5% Overnight/Emergency Shelter/Transitional Housing Beds added Homeless CDBG Beds 0 0 0.0% 0 0 0.0% Homelessness Prevention Homeless CDBG Persons Assisted 1,280 1,434 112.0% 0 0 0.0% Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit Homeless CDBG Persons Assisted 0 0 0.0% 785 0 0.0% Homelessness Public service activities other than Low/Moderate Income Housing Benefit Affordable Housing HOME Households Assisted 0 145 0.0% 0 0 0.0% Public service activities for Low/Moderate Income Housing Benefit Affordable Housing HOME Households Assisted 188 0 0.0% 0 0 0.0% Rental units constructed Affordable Housing HOME Household Housing Unit 15 12 80.0% 87 0 0.0% Rental units rehabilitated Affordable Housing HOME Household Housing Unit 24 21 87.5% 5 0 0.0% Homeowner Housing Added Affordable Housing CDBG, HOME Household Housing Unit 0 4 0.0% 28, 44 0,1 0%,2% Homeowner Housing Rehabilitated Affordable Housing CDBG,HOME Household Housing Unit 83 8 9.6% 10,1 0,1 0%,10% Direct Financial Assistance to Homebuyers Affordable Housing HOME Households Assisted 90 21 23.3% 0 0 0.0% Housing for Homeless Added Affordable Housing CDBG Household Housing Unit 0 0 0.0% 0 0 0.0% Housing for People with HIV/AIDS added Affordable Housing CDBG Household Housing Unit 0 0 0.0% 0 0 0.0% Other Affordable Housing HOME Other 20 0 0.0% 0 0 0.0% Public service activities other than Low/Moderate Income Housing Benefit Non-Homeless Special Needs CDBG Persons Assisted 320 180 56.3% 31 35 112.9% Program Administration Program Administration 0 0 N/A Housing Non-Homeless Special Needs 2019/2020 CAPER 4 OMB Control No: 2506-0117 (exp. 09/30/2021) Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. CDBG, HOME, SHIP and PCHTF funds were used to address high priority needs by providing down payment and closing cost assistance; homeowner rehabilitation; homebuyer education; acquisition of land and new construction of housing; public facility and public service programs; and economic development opportunities. Goal: Provide availability of, and access to, decent affordable housing for the residents of the City of Clearwater: Addressed goal through completion of the following activities: acquisition of land and construction of 1 new housing unit in collaboration with Habitat for Humanity of Pinellas County, Inc.; funded the rehabilitation of 2 recently acquired rental units in collaboration with Community Service Foundation; provided 1 down payment and closing cost assistance loan through Tampa Bay Community Development Corporation; and provided homebuyer education/fair housing education for 79 households through Tampa Bay Community Development Corporation, Clearwater Neighborhood Housing Services, Inc. and Bright Community Trust. Goal: Help to prevent and reduce homelessness within the City of Clearwater: Addressed goal through completion of the following activities: WestCare GulfCoast, Inc. – Substance Abuse; Homeless Emergency Project, Inc. – Homeless Shelter; RCS Pinellas, Inc. – Safe House Shelter; Directions for Living – Mental Health Services; Homeless Emergency Project, Inc. – Adult Shelter Rehabilitation; RCS Pinellas, Inc. – Safe House Shelter Rehabilitation; and The Kimberly Home, Inc. – Transitional Housing Renovation. Goal: Expand the accessibility and coordination of social services to City of Clearwater special needs populations: Addressed goal through completion of the following activities: Pinellas Opportunity Council, Inc. – Senior Services. Goal: Enhance the living environment for persons in low- and moderate-income areas through community development activities, public service programs, and elimination of blight: Addressed goal through completion of the following activities: Clearwater Neighborhood Housing Services, Inc. – Homebuyer Education; Bright Community Trust, Inc. – Homebuyer Education; Tampa Bay Community Development Corporation – Homebuyer Education; InterCultural Advocacy Institute, Inc. – Youth Services; Safety Harbor Neighborhood Family Center – Youth Services; Gulfcoast Legal Services, Inc. – Legal Services; The Kimberly Home, Inc. – Case Management; Miracles Outreach Community Development Center, Inc. – Youth Services; Directions for Living – Restroom Rehabilitation; and Clearwater Neighborhood Housing Services, Inc. – Public Facilities. 2019/2020 CAPER 5 OMB Control No: 2506-0117 (exp. 09/30/2021) Goal: Support programs that create economic opportunities in the City of Clearwater, particularly for persons of low- and moderate-income and in Neighborhood Revitalization Strategy Areas: Addressed goal through completion of the following activities: Tampa Bay Black Business Investment Corp. – Microenterprise Technical Support and Hispanic Business Initiative Fund of Florida, Inc., dba Prospera, – Microenterprise Technical Support. Expenditures for each priority need during FY 2019-2020 were consistent with the Action Plan and identified objectives. Affordable housing projects often span multiple reporting periods, thus carry over into subsequent years. 2019/2020 CAPER 6 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CDBG HOME White 3,147 0 Black or African American 710 1 Asian 39 0 American Indian or American Native 23 0 Native Hawaiian or Other Pacific Islander 14 0 Total 3,933 1 Hispanic 451 0 Not Hispanic 3,482 1 Table 2 – Table of assistance to racial and ethnic populations by source of funds Narrative In FY 2019-2020, CDBG funded public service, public facility, acquisition, housing and economic development activities that served 4,470 individuals of which 3,933 individuals are reflected in Table 2. The following are the racial and ethnic status of all program participants: White - 3,147 (70.4%); Black/African American - 710 (15.88%); Asian - 39 (0.87%); American Indian/Alaskan Native - 23 (0.51%); Native Hawaiian/Other Pacific Islander -14 (0.31%); Asian & White - 3 (0.07%); Black/African American & White - 11 (0.25%); American Indian/Alaskan Native & Black/African American - 1 (0.02%); Other Multi-Racial - 522 (11.68%); 671 program participants identified as Hispanic. Additionally, in FY 2019-2020 CDBG-CV funded public service and economic development activities that served 418 individuals and 1 business to prepare for, prevent, or respond to the health and economic impacts of COVID-19. (***The table above does not reflect Asian & White; Black/African American & White; American Indian/Alaskan Native & Black/African American; or Other Multi-Racial utilizing CDBG funds.) In FY 2019-2020, HOME funded housing activities served 1 household. The following are the racial and ethnic status of program participants: Black/African American – 1 (100%); 0 program participants identified as Hispanic. In FY 2019-2020, SHIP funded housing activities served 9 households. The following are the racial and ethnic status of program participants: White - 3 (33%); Black/African American - 6 (67%); 1 program participants identified as Hispanic. 2019/2020 CAPER 7 OMB Control No: 2506-0117 (exp. 09/30/2021) The following activities are currently underway: Three new single-family homes are currently under construction and one more is in the permitting process. Two duplexes are currently undergoing rehabilitation activities. Seven units in a large multifamily project are currently undergoing rehabilitation activities. It is anticipated that these projects will be completed during the current fiscal year. Additionally, there are two large multi-family new construction projects currently working through the permitting process. One is an 81-unit tax credit project and the other is a 171-unit mixed income, multi-family project. It is anticipated that these two projects will begin construction during the current fiscal year. 2019/2020 CAPER 8 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Available Amount Expended During Program Year CDBG public - federal 2,860,087 560,101 HOME public - federal 1,775,216 185,104 Table 3 - Resources Made Available Narrative In FY 2019-2020, the City had $4,635,303 in CDBG and HOME program funding available to fund eligible housing and community development activities, economic development activities, and local agencies that provide services that assist extremely low to moderate-income residents. Funding consisted of $1,148,021 in new entitlement funding through the CDBG and HOME programs; $492,592 in new entitlement funding through the CDBG CARES Act (CDBG-CV); $1,682,755 of prior year entitlement, interest and program income; $119,761 in current year Revolving Loan interest and CDBG program income; and $1,192,174 in CDBG Revolving Loan funding. Additionally, the City had a total of $782,661 in Florida State Housing Initiatives Partnership (SHIP) and $238,237 in County Housing Trust program funds available to assist housing needs. In FY 2019-2020, the City expended $549,298 in CDBG Funds for 2019 activities and $10,802.50 for 2018 activities; 2018 activities, where funds were expended and completed in 2019, include 1 Public Facility Rehabilitation activity. In FY 2019-2020, the City expended $100,992.70 in HOME funds for 2019 activities including administrative costs for 2018 activities; no HOME funds were expended in 2019 for 2018 activities. Identify the geographic distribution and location of investments Target Area Planned Percentage of Allocation Actual Percentage of Allocation Narrative Description Citywide Low- and Moderate-Income Areas 78 71 Allocation was accomplished through housing assistance, economic development, public services and one public facility project. Downtown Gateway District Neighborhood Revitalization Strategy Area 0 11 Allocation was accomplished through economic development technical assistance. 2019/2020 CAPER 9 OMB Control No: 2506-0117 (exp. 09/30/2021) Lake Bellevue Neighborhood Revitalization Strategy Area 0 2 In FY 2019-2020, 1 public service activity was completed in the NRSA. North Greenwood Neighborhood Revitalization Strategy Area 22 16 Allocation was accomplished through various housing activities and economic development. Table 4 – Identify the geographic distribution and location of investments Narrative In FY 2019-2020, the City expended 71% of CDBG and HOME funds on activities through down payment and closing cost assistance, owner-occupied rehabilitation, economic development, public services and one public facility project that benefited individuals/families in the low- to moderate-income areas of the city. The City expended 11% of CDBG and HOME funds through microenterprise technical assistance that benefited individuals/families in the Downtown Gateway Neighborhood Revitalization Strategy Area. A public service activity to assist homeless families was completed in the Lake Bellevue Neighborhood Revitalization Strategy Area. The City expended 16% of CDBG and HOME funds on activities through down payment and closing cost assistance; new construction; acquisition of land for owner-occupied housing activities; and economic development technical assistance that benefited individuals/families in the North Greenwood Neighborhood Revitalization Strategy Area. By September 30, 2021, Community Service Foundation and Kimberly Home will each have 2 rental units rehabilitated; 7 rental units at Lexington Club at Renaissance Square will be rehabilitated, SP Financial will begin construction on 171 mixed income rental units; Blue Sky Communities will begin construction on 81 low- to moderate-income units; and construction of several single-family homes will be completed. Public facility improvements and public service activities are utilized by extremely low- to moderate- income individuals/families located throughout the city. Economic Development activities are utilized by extremely low- to moderate-income individuals/businesses primarily located within the three Neighborhood Revitalization Strategy Areas. 2019/2020 CAPER 10 OMB Control No: 2506-0117 (exp. 09/30/2021) Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. The City leverages federal funds through the use of other public and private resources to include allocations and program income generated through SHIP and PCHTF programs; private lenders; homeowner contributions; and other city departments. In FY 2019-2020, the City expended $745,205 in CDBG and HOME funds on housing, public service, public facility, and economic development activities. Completed federal funded activities leveraged $1,246,401 in state/local funds and $242,500 in private/community funding. In FY 2019-2020, the City expended $145,047.63 in CDBG funds on 5 public facilities projects. The City provided $0.00 to Homeless Emergency Project to rehabilitate its adult shelter on North Betty Lane; $1,845.00 to RCS Pinellas to rehabilitate its domestic violence shelter at confidential address; $55,607.25 to Directions for Living for a restroom rehabilitation at its facility on Belcher Road; $10,802.50 to Miracles Outreach CDC to rehabilitate its youth group home on Marshall Street; and $76,792.88 to The Arc Tampa Bay for improvements at its Ranch Group Home on County Road 193. The HOME match requirements for funds expended in a Major Disaster area between October 1, 2019, and September 30, 2021 were waived by HUD due to the COVID-19 pandemic. Fiscal Year Summary – HOME Match 1. Excess match from prior Federal fiscal year $1,288,277.00 2. Match contributed during current Federal fiscal year $0.00 3 .Total match available for current Federal fiscal year (Line 1 plus Line 2) $1,288,277.00 4. Match liability for current Federal fiscal year $14,367.97 5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) $1,273,909.03 Table 5 – Fiscal Year Summary - HOME Match Report 2019/2020 CAPER 11 OMB Control No: 2506-0117 (exp. 09/30/2021) Match Contribution for the Federal Fiscal Year Project No. or Other ID Date of Contribution Cash (non-Federal sources) Foregone Taxes, Fees, Charges Appraised Land/Real Property Required Infrastructure Site Preparation, Construction Materials, Donated labor Bond Financing Total Match 0 0 0 0 0 0 0 0 0 Table 6 – Match Contribution for the Federal Fiscal Year HOME MBE/WBE report Program Income – Enter the program amounts for the reporting period Balance on hand at begin-ning of reporting period $ Amount received during reporting period $ Total amount expended during reporting period $ Amount expended for TBRA $ Balance on hand at end of reporting period $ 1,391,357 369,465 185,104 0 1,575,718 Table 7 – Program Income 2019/2020 CAPER 12 OMB Control No: 2506-0117 (exp. 09/30/2021) Minority Business Enterprises and Women Business Enterprises – Indicate the number and dollar value of contracts for HOME projects completed during the reporting period Total Minority Business Enterprises White Non- Hispanic Alaskan Native or American Indian Asian or Pacific Islander Black Non- Hispanic Hispanic Contracts Number 3 3 Dollar Amount $240,681 $240,681 Sub-Contracts Number 1 1 Dollar Amount $18,436 $18,436 Total Women Business Enterprises Male Contracts Number 3 0 3 Dollar Amount $240,681 0 $240,681 Sub-Contracts Number 1 0 1 Dollar Amount $18,436 0 $18,436 Table 8 - Minority Business and Women Business Enterprises Minority Owners of Rental Property – Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted Total Minority Property Owners White Non- Hispanic Alaskan Native or American Indian Asian or Pacific Islander Black Non- Hispanic Hispanic Number 0 0 0 0 0 0 Dollar Amount 0 0 0 0 0 0 Table 9 – Minority Owners of Rental Property 2019/2020 CAPER 13 OMB Control No: 2506-0117 (exp. 09/30/2021) Relocation and Real Property Acquisition – Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition Parcels Acquired 0 0 Businesses Displaced 0 0 Nonprofit Organizations Displaced 0 0 Households Temporarily Relocated, not Displaced 0 0 Households Displaced Total Minority Property Enterprises White Non- Hispanic Alaskan Native or American Indian Asian or Pacific Islander Black Non- Hispanic Hispanic Number 0 0 0 0 0 0 Cost 0 0 0 0 0 0 Table 10 – Relocation and Real Property Acquisition 2019/2020 CAPER 14 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served. One-Year Goal Actual Number of Homeless households to be provided affordable housing units 0 0 Number of Non-Homeless households to be provided affordable housing units 87 1 Number of Special-Needs households to be provided affordable housing units 0 0 Total 87 1 Table 11 – Number of Households One-Year Goal Actual Number of households supported through Rental Assistance 0 0 Number of households supported through The Production of New Units 19 1 Number of households supported through Rehab of Existing Units 38 0 Number of households supported through Acquisition of Existing Units 30 0 Total 87 1 Table 12 – Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The City worked diligently to meet the fourth-year goals as identified in the 2016/2017 - 2019/2020 Consolidated Plan. The Coronavirus pandemic affected staff production with an allocation of approximately $1,000,000 of CARES Act funding passed through the Florida Housing Finance Corporation with an expenditure deadline of December 30, 2020. Housing staff worked diligently to provide rent, mortgage and utility payment assistance to Clearwater residents affected financially by the pandemic. The City made modest progress in meeting the affordable housing goals; a major 2019/2020 CAPER 15 OMB Control No: 2506-0117 (exp. 09/30/2021) obstacle the City faces is the availability of land and/or housing stock for affordable housing. The City continues to work with its housing partners to identify land purchase opportunities for affordable housing. The City’s use of SHIP funds facilitated the development of 160 units of affordable housing with the completion of two multi-family tax credit projects in FY19-20. The city also completed 8 homeowner rehabilitation projects and one down payment assistance loan in FY19-20. Currently, four single-family homes are under or awaiting construction two duplexes are being rehabilitated and seven units in a large affordable multi-family housing complex are being rehabilitated. Discuss how these outcomes will impact future annual action plans. Affordable housing and homelessness continue to be a high priority and is identified in the FY 2019- 2020 Annual Action Plan. More emphasis is being placed on the utilization of the City’s 2 Revolving Loan funds to assist more low-to moderate-income families in their pursuit of homeownership and to assist in the rehabilitation of housing to ensure a safe and decent place to live. The City continued to support economic development with its microenterprise technical assistance program, especially in the City’s 3 Neighborhood Revitalization Strategy Areas. The City continued to utilize CDBG, HOME, SHIP and Housing Trust funds and all other available resources to meet the needs identified. Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Households Served CDBG Actual HOME Actual Extremely Low-income 0 0 Low-income 1 1 Moderate-income 0 0 Total 1 1 Table 13 – Number of Households Served Narrative Information The City’s housing programs are available to extremely-low to moderate-income households that meet the eligibility requirements for each program. In FY 2019-2020, the City’s housing programs assisted 170 households utilizing CDBG, HOME, SHIP and PCHTF funds. Owner housing opportunity, owner preservation and owner housing production programs served a total of 170 households whose incomes range from extremely low to moderate. The City also distributed $845,562 to help 245 Clearwater residents to remain in their homes by providing rent, mortgage and utility assistance to households affected financially by the pandemic. 2019/2020 CAPER 16 OMB Control No: 2506-0117 (exp. 09/30/2021) Based on the data sourced from the 2013-2017 Comprehensive Housing Affordability Strategy database, the City of Clearwater had 26,510 households whose income was 80% or more of HUD’s Adjusted Median Family Income (HAMFI); 7,990 households whose income was 50-80% of HAMFI; 5,920 households whose income was 30-50% of HAMFI; and 6,020 households whose income was below 30% of HAMFI. Cost burden is a fraction of a household’s total gross income spent on housing costs; severe cost burden is defined as more than 50% of income going towards rent and utilities. Among all income groups, 10,925 renters have a cost burden greater than 30% of income and 5,115 renters have a cost burden greater than 50% of income. Among all income groups, 7,470 owner-households have a cost burden greater than 30% of income and 3,340 owner-households have a cost burden greater than 50% of income. The City of Clearwater is a built-out community and lacks developable land for construction of new affordable owner-occupied and rental housing. These barriers continue to have a negative impact on projects and programs utilized to implement the City’s stated strategies. 2019/2020 CAPER 17 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City of Clearwater initiated and maintains a comprehensive, holistic approach and established the Homeless Initiative. This initiative provides homeless individuals and families access to comprehensive services. The City is committed to advocating for and supporting those organizations who provide wrap-around services and address the root causes of homelessness. Therefore, the City of Clearwater provides financial assistance to five organizations that are part of Pinellas County’s Homeless Continuum of Care: Homeless Empowerment Program ($50,000.00), Pinellas Hope ($25,000.00), Pinellas Safe Harbor ($100,000.00), RCS Pinellas ($25,000.00), and The Salvation Army of Upper Pinellas ($10,000.00). In addition, the City contributes $25,000.00 to the Homeless Leadership Alliance (HLA), which is the lead organization overseeing the continuum of care providers in Pinellas County. Following are some of the ways in which city funds are being used to provide services to individuals and families experiencing homelessness: Overnight, emergency, transitional, or permanent housing to homeless individuals and/or families. Delivery of case management. Transportation services for veterans to Bay Pines Hospital. The City of Clearwater actively participates in the two major Councils under the HLA Continuum of Care with very specific roles: 1) Providers Council, made up of local government representatives, public and private homeless and at-risk of becoming homeless service providers, develops recommendations to the HLA on issues affecting the homeless services system, addresses the needs of all target groups, and coordinates planning and recommendations with other community-wide planning groups; and 2) The Funders Council, composed of representatives from local and state governments, businesses, foundations, and other funders of services that affect all homeless/at-risk target groups. The Funders Council develops recommendations to the HLA board on funding of homeless and at- risk of becoming homeless programs and services, as well as on strategically aligning funding resources available for homeless or at-risk of becoming homeless services to make the most effective use of scarce resources. The City provides staff support for the annual Point-In-Time Survey and Count. According to the Point- In-Time Survey and Count of the homeless population in Pinellas County for 2020, the total number of 2019/2020 CAPER 18 OMB Control No: 2506-0117 (exp. 09/30/2021) homeless individuals was 2,226. Approximately 25.5% of the entire homeless population in Pinellas County self-reported coming from Clearwater. In FY 2019-2020, City staff continued educating City employees and the general public on the city’s homeless initiative. Staff frequently updates the City’s webpage at www.myclearwater.com/homelessinitiative. Additionally, the handout created by City staff containing information on the city’s homeless initiative on how the city can assist the homeless population is placed at every Clearwater public library and city facilities. “Give a Hand Up, Not a Hand Out” is the city’s motto. In addition, every new employee receives a wallet-size card with information on how to approach homeless service providers. In 2019-2020, the Clearwater Homeless Street Outreach Team directly assisted 119 homeless individuals that were placed in Safe Harbor, Pinellas Hope, Homeless Emergency Project, Turning Point, and other continuum of care providers. The case manager identifies mentally ill individuals that are eligible for Social Security benefits and assists them through the process in obtaining their benefits. In FY 2019-2020, the City provided $235,074.17 in CDBG funds supporting homeless operations and transitional housing rehabilitation. Funding was provided to 6 projects: Homeless Emergency Project, Inc. – Adult Shelter Rehabilitation; RCS Pinellas – Homeless Shelter Rehabilitation of their domestic violence shelter; Directions for Living – For salary support of a Homeless Case Manager; Directions for Living – Restroom Rehabilitation; Homeless Emergency Project, Inc. – For case management service in their Emergency Shelter Program; and RCS Pinellas – For salary support of an advocate position in their Emergency Shelter Program. The funding provided addressed the following priority needs: Supporting improvements of transitional housing serving extremely-low to moderate-income persons, including the homeless and special needs populations and supporting operations of programs serving extremely-low to moderate-income persons, including the homeless and special needs population. Addressing the emergency shelter and transitional housing needs of homeless persons In FY 2019-2020, the City provided $235,074.17 in CDBG funding to assist with rehabilitation projects and operational support for the following: $102,000.00 to Homeless Emergency Project, Inc., to rehabilitate their homeless adult shelter; $51,000.00 to RCS Pinellas to rehabilitate their domestic violence shelter; $3,986.68 to Directions for Living for salary support of a Homeless Case Manager that assisted 3,361 individuals; $55,904.00 to Directions for Living for restroom rehabilitation; $12,145.00 to Homeless Emergency Project, Inc., for case management service in their Emergency Shelter Program that assisted 247 individuals; and $10,038.49 to RCS Pinellas for salary support of an advocate position in their Emergency Shelter Program that assisted 161 individuals. 2019/2020 CAPER 19 OMB Control No: 2506-0117 (exp. 09/30/2021) In FY 2019-2020, the City, through its General Fund, contributed $100,000 to Pinellas Safe Harbor; $50,000 to Homeless Emergency Project, Inc.; $25,000 to the Homeless Leadership Alliance; $25,000 to Pinellas Hope; $25,000 to RCS Pinellas of America; and $10,000 to The Salvation Army of Upper Pinellas. The funding supports the operation of programs serving persons and families experiencing homelessness or at risk of becoming homeless and special needs populations. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs Pinellas County Human Services provides homeless prevention and self-sufficiency programs targeting the homeless population. The programs target high poverty zone areas throughout the County, to include Clearwater, and focuses on individuals who are disabled and need assistance applying for Federal benefits, assisting homeless families with children seeking affordable, permanent housing and veterans who need assistance with obtaining Federal benefits, with a special focus on homeless veterans to include the following programs: Family Housing Assistance Program; Adult Emergency Financial Assistance Program and Veterans Services Program. The City continues to work closely with Pinellas County to ensure all eligible recipients are referred to the appropriate organization that will assist with their various needs. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again In FY 2019-2020, the City provided $235,074.17 in CDBG funding to assist with rehabilitation projects and operational support for the following: $102,000.00 to Homeless Emergency Project, Inc., to rehabilitate their homeless adult shelter; $51,000.00 to RCS Pinellas to rehabilitate their domestic violence shelter; $3,986.68 to Directions for Living for salary support of a Homeless Case Manager that assisted 3,361 individuals; $55,904.00 to Directions for Living for restroom rehabilitation; $12,145.00 to Homeless Emergency Project, Inc., for case management service in their Emergency Shelter Program that assisted 247 individuals; and $10,038.49 to RCS Pinellas for 2019/2020 CAPER 20 OMB Control No: 2506-0117 (exp. 09/30/2021) salary support of an advocate position in their Emergency Shelter Program that assisted 161 individuals. Additionally, the City, through its General Fund, contributed the following in support of transitioning from homelessness to permanent housing and independent living: $100,000 to Pinellas Safe Harbor, a 470-bed homeless shelter and jail diversion program that opened in January 2011. Transportation is provided to individuals who are willing to enter and receive case management services rather than going to jail. $50,000 to Homeless Emergency Project, Inc. (HEP) to support their emergency shelter program, family transition program, and permanent supportive and rapid re-housing services. HEP provides shelter and wrap-around services to homeless veterans. $25,000 to the Pinellas County Homeless Leadership Alliance who is the lead agency for the Pinellas County Continuum of Care (CoC) and is also in charge of the Homeless Management Information System (HMIS) that assists service providers to prioritize available resources to the most in need. $25,000 to Pinellas Hope, a temporary emergency shelter for 250 men and women located on 20 acres provided by Bishop Robert N. Lynch and the Diocese of St. Petersburg. Case Managers meet with the individuals on a regular basis to set goals towards self-sufficiency. Case Managers also assist shelter residents with job and housing placement, perform follow up visits, and provide after shelter care to ensure successful outcomes. $25,000 to RCS Pinellas that runs the domestic violence shelter program, providing apartment-style emergency shelter to homeless families with children. The program works one-on-one with families through case management, education, job readiness skills, and assisting families with the tools needed to save money in order to secure stable housing. $10,000 to the Salvation Army of Upper Pinellas for the Hope Crest program, a transitional living center that comprises two- and three-bedroom apartments. Families are offered ongoing assistance of a case manager upon leaving through a new program called Pathway of Hope. 2019/2020 CAPER 21 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing The City collaborates with the Clearwater Housing Authority (CHA) to foster innovative public housing developments, potential joint ventures and residential initiatives. HUD funds are used to subsidize the Housing Choice Voucher (HCV) Program and subsidizes 235 units of public housing. CHA’s affordable housing consists of 529 mixed-income units, that are not subsidized utilizing Federal, state, county, or city monies. In FY 2019-2020, the CHA assisted 1,282 families through their monthly Housing Choice Voucher Program, expended $9,909,007 in Housing Assistance Payments, assisted 259 families through its Public Housing Program and listed $2,148,643 dollars in expenditures, plus an additional $47,994 in Capital and Replacement Housing Funds. The City and CHA continue to work together to identify opportunities that will provide affordable units to households at 50% AMI, 80% AMI and up to 120% AMI. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership The Clearwater Housing Authority (CHA) encourages residents to become more involved with management and to participate in self-sufficiency programs. The CHA offers a Family Self-Sufficiency (FSS) Program for all Housing Choice Voucher holders who wish to improve their financial situation, eliminate their dependence on public assistance and are motivated to change their lives. FSS participants sign a five-year contract, during which time they complete an educational or vocational program, obtain employment, and become free from government assistance. The FSS staff provides the structure and support necessary to break down barriers and achieve goals. Once an FSS participant obtains employment or higher wages, he or she may begin to save money in an escrow account which is awarded upon completion of the program. Actions taken to provide assistance to troubled PHAs The CHA was checked through HUD’s Public Housing Assessment System (PHAS) and is designated as Small PHA Deregulation with a score of 95. No further action is needed. 2019/2020 CAPER 22 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The City began receiving SHIP Program funding in 1992 when the Florida Legislature adopted the Sadowski Act. During the 2007 legislative session, the Florida legislature passed House Bill 1375. Under this bill, approval was granted for the creation of Section 420.9076 of the Florida Statute. This statute requires counties and cities receiving SHIP funds to appoint an eleven-member Affordable Housing Advisory Committee (AHAC). The statute further provides that the committee be made up of members from a specific industry or a specific group as identified in the statute. The requirement was largely met through the use of the City’s existing Neighborhood and Affordable Housing Advisory Board (NAHAB). The City Council adopted Resolution No. 17-34 that created and appointed the AHAC. The duties of the AHAC included reviewing policies and procedures, ordinances, land development regulations and the City’s adopted comprehensive plan and recommending specific actions or initiatives to encourage or facilitate affordable housing. The following are barriers and strategies undertaken by the City to remove or ameliorate the barrier: Barrier: Lack of land available to develop affordable housing projects – Strategy: Prepare inventory of locally-owned public lands suitable for affordable housing. Barrier: Limited funding to invest in production and rehabilitation of attainable housing – Strategy: Strengthen our relationship with the Clearwater Housing Authority and private developers to foster innovative public housing developments, mixed-income residential developments, potential joint ventures and residential initiatives. Barrier: Lack of information concerning the City’s permitting process for affordable housing units and limited information on the City’s affordable incentives and programs – Strategy: Provide information on affordable housing permitting process to interested developers through printed material and City website. Barrier: Land Development codes and incentives and third party barriers such as involuntary easements/encroachments and homeowners insurance - Strategy: Initiate an expedited permitting and ongoing review process; provide for flexible densities for affordable housing projects; reduction of parking setback requirements for affordable housing; allowance of flexible lot configuration, including zero-lot line configuration for affordable housing; and support of development near transportation 2019/2020 CAPER 23 OMB Control No: 2506-0117 (exp. 09/30/2021) hubs, major employment centers, and mixed-use development. While homeowners insurance is required, the City’s policy is to ensure the client receives only the insurance required. Barrier: Public perception of affordable housing development – Strategy: Provide information to the public via printed material, reports and the City website showcasing ongoing and completed projects. Support mixed-income housing development projects that strengthen the socio-economic foundation of the community with the inclusion of market-rate units. Barrier: Maintaining the City’s aging stock as a source of affordable housing - Strategy: Provide educational opportunities to citizens concerning barriers that can be eliminated such as poor credit; provide acquisition and rehabilitation loans to non-profits whose goal is to preserve affordable housing; provide down payment loans for eligible homebuyers and rehabilitation loans to eligible homeowners to ensure homes are code compliant. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) A significant obstacle to meeting underserved needs is the lack of financial resources among housing and service providers that support the City’s institutional delivery structure. Local government policies concerning building codes, subdivision standards and impact fees enacted to protect the general welfare of the public have unintended consequences; an example of an unintended consequence is the creation of barriers to housing affordability by increasing per unit development costs that impacts the supply of affordable housing to extremely-low to moderate-income families. Other significant obstacles to meeting underserved needs are rents and housing affordability. Average rents in the City of Clearwater are not affordable; many households struggle to pay their rent and afford necessities such as food, clothing, medical care and transportation. The City gives priority to the acquisition and construction of new mixed-use development projects especially in the established Neighborhood Revitalization Strategy Areas, where need is greatest. First time homebuyer obstacles include the purchase price of a single-family home, credit issues and unemployment/underemployment. The City provides first time homebuyers educational opportunities and down payment and closing cost assistance. In FY 2019-2020, the City provided $15,000 in CDBG funds, and $100,933 in HOME funds, to Habitat for Humanity of Pinellas County, Inc. for acquisition and construction, of 1 vacant lot to construct 1 single-family home; $20,000 in SHIP funds for down payment and closing cost assistance to 1 family; $283,872 in SHIP funds to rehabilitate 8 owner-occupied dwellings; and $383,066 in SHIP funds to rehabilitate 9 units in multi-family housing projects. The City provided $3,360 in CDBG funds to Tampa Bay Community Development Corporation; $1,960 in CDBG funds to Clearwater Neighborhood Housing Services, Inc.; and $210 in CDBG funds to Bright Community Trust, Inc. for homebuyer education/counseling that assisted 79 individuals. The City 2019/2020 CAPER 24 OMB Control No: 2506-0117 (exp. 09/30/2021) provided $1,000 in SHIP funds to Tampa Bay Community Development Corporation for down payment and closing cost processing fees that assisted 1 family. These activities preserve the existing housing stock through acquisition, rehabilitation and construction of affordable rental units; rehabilitation of aging single-family homes; the increase of available affordable homes through new construction and improved access; homebuyer education; and down payment and closing cost assistance for qualified low- to moderate-income households. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) Lead-based paint continues to be a problem throughout cities across the United States. It is usually prevalent in homes built prior to 1978. The City maintains that lead-based paint is a serious issue and conducts housing inspections to determine if there are defective paint surfaces. If lead conditions are present, the lead paint is either removed or covered in a manner prescribed by HUD. The City continues its effort to rid structures of lead-based paint and inspects homes built prior to 1978 for any presence of lead-based paint. If the presence of lead-based paint is found, the City requires removal of the paint as part of its down payment and closing cost assistance and rehabilitation programs. In FY 2019-2020, the City inspected 7 homes for the presence of lead; 6 were determined to be lead- safe/free. Additionally, the City continues to coordinate with agencies in the Clearwater area that screen residents for elevated blood lead levels (EBL) and inspect housing units for lead-based paint hazards. These agencies include the Pinellas County Health Department and the Clearwater and Pinellas County Housing Authorities, among others. The City places information about lead-based paint and safety on the City’s Affordable Housing Division webpage. Program activities include: Assurance that children identified as at risk receive blood lead testing and a child with elevated lead levels receives follow-up care; promotion of a public awareness campaign through education and disbursement of educational materials via physicians and the community; routine placement of educational materials on the City’s Affordable Housing Division webpage; assessment of homes at risk to identify lead hazard control services to eliminate hazards identified in homes; initiation of supportive lead hazard control services to eliminate hazards identified in homes; and evaluation of prevention activities to measure the impact and outcome of program services and intervention efforts in the community. Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) According to the 2015-2019 American Community Survey 5-Year Estimates, 15.4% of all people living in the City of Clearwater are at poverty level or below. To combat this statistic, the City continued to coordinate with a number of agencies that support poverty-level families. These agencies provide services to other homeless and non-homeless special needs populations, as well as to low- to moderate- income families. Such services include referrals to affordable housing; employment assistance; job training; and economic opportunity. 2019/2020 CAPER 25 OMB Control No: 2506-0117 (exp. 09/30/2021) In FY 2019-2020, the City provided $13,258.75 in CDBG funds to Intercultural Advocacy Institute, Inc. and $13,881 to Pinellas Opportunity Council, Inc. These two organizations provided for family advocacy and mentoring toward academic and employment success or self-sufficiency. The City provided $12,145 to Safety Harbor Neighborhood Family Center to provide youth services to Clearwater residents; $6,505.80 to Gulfcoast Legal Services to represent low-income clients; $13,880 to WestCare GulfCoast-Florida to provide substance abuse services; $6,507 to The Kimberly Home to support the Transitional Housing Program; and $12,145 to Homeless Emergency Project and $10,038.49 to RCS Pinellas to provide homeless facilities and shelters. In addition, the City provided $25,459 to Gulfcoast Legal Services to provide legal services to those low-income Clearwater residents experiencing fair housing issues and potential foreclosure action due to having suffered financial loss as a result of COVID-19. Combined, these agencies assisted 906 individuals throughout the program year. In FY 2019-2020, the City provided $21,575 in CDBG funds to Tampa Bay Black Business Investment Corporation (TBBBIC) that assisted 42 individuals/businesses and provided $30,000 in CDBG funds to Hispanic Business Initiative Fund of Florida, Inc. dba Prospera that assisted 41 individuals/businesses. Both organizations provided technical assistance to small businesses and entrepreneurs. TBBBIC served residents/entrepreneurs located primarily in the North Greenwood Neighborhood Revitalization Strategy Area and Prospera served Clearwater’s Hispanic community primarily in the Downtown Gateway Neighborhood Revitalization Strategy Area. Through the coordination of programs, including the Environmental Protection Agency; State Brownfields Redevelopment Initiatives; Juvenile Welfare Board; United Way; the Eckerd Foundation; Career Source Pinellas; and the University of South Florida; the City continued to expand its efforts to reduce impediments. Actions taken to develop institutional structure. 91.220(k); 91.320(j) The City continued to work with its own departments and various housing and public service providers, as well as partners of their programs, in an effort to expand opportunities and to make continuous improvements to the institutional structure. Continued actions will include solicitation of feedback on referral processes and other means of coordination between such providers and the City of Clearwater. In FY 2019-2020, the City supported an array of activities that strengthen the institutional structure’s ability to serve persons of extremely-low to moderate-income; persons with special needs; and the homeless population. These activities include case management; emergency shelter; transitional housing; behavioral and mental health services; supportive services for the elderly; facilities for the disabled; referrals to appropriate housing providers; affordable housing unit construction and rehabilitation; homebuyer education; down payment assistance; and access to economic opportunity technical assistance. 2019/2020 CAPER 26 OMB Control No: 2506-0117 (exp. 09/30/2021) Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j) The City continued to coordinate with housing and public service providers to develop an effective institutional structure and enhance inter-agency coordination. The City continued to work with the Clearwater and Pinellas County housing authorities, to improve access to public housing and tenant- based assistance. Although funding for public housing authorities is limited, and competition for affordable housing is high, these agencies continued to provide housing-related activities to include rental assistance; rehabilitation; and new construction for low- to moderate-income individuals. Input from public housing authorities is solicited during preparation of the City’s Annual Action Plan. Additionally, the City promotes coordination between non-profit and private for-profit housing providers through its Neighborhood and Affordable Housing Advisory Board (NAHAB); through the SHIP-mandated Affordable Housing Advisory Committee (AHAC) in conjunction with the Local Housing Assistance Plan and Local Housing Incentive Strategy reports; and through the Annual Action Plan process. Moreover, annual meetings in conjunction with the Action Plan process provide an opportunity for these providers to interact. Public service providers in the greater Clearwater area provide a wide array of services to extremely-low to moderate- income individuals. These organizations typically have a specific target population that they serve (homeless individuals/families; persons with special needs or disabilities; extremely-low to moderate-income families) and possess a level of knowledge and expertise that is invaluable when identifying underserved needs. The continuation and expansion of these public services were encouraged by means of matching programs with funding, as available. The City recognizes that improved coordination between housing and public service providers will continue to be a critical action toward preventing homelessness. Therefore, input from public service providers is solicited during preparation of the City’s Annual Action Plan. Identify actions taken to overcome the effects of any impediments identified in the jurisdiction’s analysis of impediments to fair housing choice. 91.520(a) In FY 2019-2020, Pinellas County’s Office of Human Rights and the Community Development and Planning Division of the Planning Department prepared a countywide Analysis of Impediments to Fair Housing Choice (Analysis) which included the City of Clearwater. Data from the Analysis suggested that the following types of impediments exist: Areas of Discrimination; Areas of Limited Opportunity; and Condition of Housing Stock. The City funded programs that offer free classes for persons interested in homeownership, as well as provides outreach and training in fair housing. In FY 2019-2020, the City provided $3,360 in CDBG funds to Tampa Bay Community Development Corp., $1,960 in CDBG funds to Clearwater Neighborhood Housing Services, Inc. and $210 in CDBG funds to Bright Community Trust, Inc. and assisted 79 individuals. The City’s efforts are furthered through partnerships with the Pinellas Realtor Organization 2019/2020 CAPER 27 OMB Control No: 2506-0117 (exp. 09/30/2021) which subscribes to the Affirmative Marketing Agreement and the Bay Area Apartment Association; both entities work to educate its members on Fair Housing issues. The City supported self-help initiatives based on volunteers providing housing assistance to designated elderly and indigent property owners and assisted them in complying with municipal housing codes to include individual volunteers; community and religious organizations/institutions; and businesses as a means of supplementing financial resources for housing repair and neighborhood cleanups to include Paint Your Heart Out and United Way’s Day of Caring. The City established the Affordable Housing Advisory Committee (AHAC), that provides oversight and review of incentives that will encourage the development of affordable housing. The AHAC provides recommendations annually to the City to consider strategies that will facilitate development of affordable housing and the removal of barriers. Inquiries from extremely-low to moderate-income tenants are often referred to the City’s Code Enforcement staff. Tenants often seek remedies for actual or perceived Housing Code violations in their rental unit that the landlord or property management company may have declined to address or for repairs that are being addressed by the landlord at an unacceptable pace for the tenant. City code enforcement staff provides general information on code enforcement alternatives and remedies as well as the State’s landlord tenant law. Some tenants are referred to pro bono or low-cost legal assistance programs to serve tenants needs. While the City does not provide legal services, the City provided $31,964.80 in CDBG funds to Gulfcoast Legal Services, Inc. to provide civil legal aid related to housing related matters. Also, Pinellas County Clerk of the Circuit Court operates three legal self-help centers to assist Pinellas County citizens on representing themselves in court in regard to family law; small claims; or landlord/tenant matters. The self-help centers provide consultation with an attorney for a minimal fee; forms and packets for civil court actions; document notary; and copying services. 2019/2020 CAPER 28 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements The City is responsible for monitoring all agreements administered under its CDBG and HOME programs, advising subrecipients on their performance, and ensuring compliance with Federal rules and regulations corresponding to the funding source. Monitoring is necessary to ensure that subrecipients continue to meet expectations for timeliness, capacity, and reporting; and that activities continue to meet National Objectives and other program goals. Through frequent monitoring, conflicts of interest and opportunities for waste, mismanagement, fraud and abuse are minimized. On-site monitoring visits occur at least annually depending on the risk-level of the subrecipient, or if concerns were identified during a prior visit, on-site monitoring visits may occur more frequently to determine compliance or until corrective actions are taken. Staff contacts the subrecipient by phone or email to schedule a monitoring visit and follows up with a formal Notification Letter to the recipient at least two weeks prior to the scheduled visit. The Notification Letter includes confirmation of the date; time and duration of the visit; a description of the purpose for the monitoring visit; and identification of the subrecipient representatives expected to be present and any office/meeting space that will be required. The City conducted monitoring activities remotely during FY2019-2020 due to health risks from the pandemic. In preparation for an on-site monitoring visit, City staff reviews all documentation associated with the subrecipient’s records, including but not limited to: original application for CDBG or HOME funding; subrecipient agreement; requests for payment and corresponding documentation; monthly or quarterly reports; documentation from previous monitoring visits; and copies of other audits performed. At the beginning of the scheduled on-site monitoring visit, City staff holds an entrance conference with the subrecipient’s Director and appropriate financial and program staff. The entrance conference reiterates the schedule and purpose of the on-site monitoring visit and documents the subrecipient’s participation. The entrance conference is used to convey the City’s responsibility to monitor the subrecipient to determine whether the use of Federal funds is appropriate and consistent with the agreement, even if the on-site monitoring visit presents an inconvenience for the subrecipient. Within 30 days after the visit, the City mails a monitoring letter to the subrecipient that details the results of the on-site monitoring visit. The letter identifies any Findings or Concerns as follows: Finding – A violation of law or regulation that could result in a sanction; or Concern – A matter that, if not properly addressed, could become a finding that could result in a sanction. 2019/2020 CAPER 29 OMB Control No: 2506-0117 (exp. 09/30/2021) The monitoring letter details each Finding identified, if applicable, along with the corresponding citation(s) of applicable laws, regulations, or program policies and the supporting fact(s) collected during the on-site visit. For each Finding identified, the letter specifies the corrective action(s) that the subrecipient must take along with a specific date by which the subrecipient must provide a written response detailing how and by when the corrective action(s) will be taken. Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. As required, reasonable notice for review and comment of the CAPER was provided; public notice of two public meetings and public comment period was published in the Tampa Bay Times on March 3, 2021 advising of the availability of this performance report for viewing and public comment from March 8, 2021 through March 22, 2021. Both notices were placed on the City of Clearwater’s Affordable Housing webpage located at www.myclearwater.com/affordablehousing. No comments were received during the comment period. 2019/2020 CAPER 30 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. The programs administered during FY 2019-2020 were Housing; Homelessness; Non-Homeless Special Needs; Community Development and Public Services; and Economic Development. Housing includes: Tampa Bay Community Development Corporation – Down Payment Assistance and Homebuyer Education; Habitat for Humanity of Pinellas County – Single Family Homes; Clearwater Neighborhood Housing Services, Inc. – Down Payment Assistance, Homebuyer Education and Single Family Homes; Bright Community Trust – Down Payment Assistance and Homebuyer Education; Homeowner Rehabilitation; Home Purchase Assistance; Lexington Oaks at Renaissance Square – Multi- family Rehabilitation Project; Community Services Foundation – Multi-family Rehabilitation; and Housing Pool Activities. Homelessness includes: Homeless Emergency Project, Inc. – Adult Shelter Rehabilitation; RCS Pinellas – Homeless Shelter Rehabilitation of their domestic violence shelter; Directions for Living – For salary support of a Homeless Case Manager; Directions for Living – Restroom Rehabilitation; Homeless Emergency Project, Inc. – For case management service in their Emergency Shelter Program; and RCS Pinellas – For salary support of an advocate position in their Emergency Shelter Program. Non-Homeless Specials Needs includes: Pinellas Opportunity Council, Inc. – Chore Services and The Arc Tampa Bay, Inc. – Ranch Group Home Rehabilitation. Community Development and Public Services includes: Gulfcoast Legal Services, Inc. – Legal Services; Miracles Outreach Community Development Center, Inc. – Youth Services; Intercultural Advocacy Institute, Inc. – Youth Services; WestCare GulfCoast-Florida, Inc. – Substance Abuse Services; Directions for Living, Inc. – Public Facilities Improvements; and RCS Pinellas – Domestic Violence Shelter. Economic Development includes: Business Development – Tampa Bay Black Business Investment Corp. – Microenterprise Technical Support; and Hispanic Business Initiative Fund of Florida, Inc. – dba Prospera - Microenterprise Technical Support. The City utilized its Revolving Loan program funds this fiscal year under its home rehabilitation program; the City will actively pursue multi-family rehabilitation and new construction projects utilizing Revolving Loan funds in fiscal year 2020-2021. 2019/2020 CAPER 31 OMB Control No: 2506-0117 (exp. 09/30/2021) Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No [BEDI grantees] Describe accomplishments and program outcomes during the last year. 2019/2020 CAPER 32 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-50 - HOME 91.520(d) Include the results of on-site inspections of affordable rental housing assisted under the program to determine compliance with housing codes and other applicable regulations Please list those projects that should have been inspected on-site this program year based upon the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues that were detected during the inspection. For those that were not inspected, please indicate the reason and how you will remedy the situation. Inspection of initial lease-up of rental housing units is conducted by City staff and ongoing inspections of rental housing funded by HOME funds are also conducted by City staff or contracted compliance monitoring agency. All HOME funded projects are monitored annually, either by a desk review or an on- site inspection. A desk review includes compliance with income and rent eligibility requirements and financial records. An on-site monitoring includes compliance with income and rent eligibility requirements, financial reports, program records/files and is performed at least every two or three years as applicable. The following identifies all projects that received an on-site or desk review in FY 2019- 2020: Abilities of Morningside II (2500-1 Harn Boulevard) – Desk audit - In compliance Abilities of St. Andrews Cove (605 North Keene Road) – Desk audit - In compliance Fulton Avenue Apartments (1602 Fulton Avenue) – Desk audit - In compliance Homeless Emergency Project (1250 Palmetto Street) – Desk audit - In compliance Fairburn Apartments (1102 Fairburn Avenue) – Desk audit - In compliance Kimberly Home, Inc. (114 North Missouri Avenue) – Desk audit - In compliance Kimberly Home, Inc. (1192 Browns Court) – Desk audit - In compliance Pineberry Apartments (1225 Highland Avenue) – Desk audit - In compliance Prospect Towers (801 Chestnut Street) – Desk audit - In compliance Garden Trail Apartments (609 Seminole Street) – Desk audit - In compliance Norton Apartments (1450 South Martin Luther King Jr. Avenue) - Desk audit - In compliance CSF-Tieman Village (1101-1119 Woodlawn Street) – Desk audit - In compliance Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units. 92.351(b) As part of the HOME application, applicants are required to submit an affirmative marketing plan to the City which must conform to the City’s affirmative marketing requirements. Monitoring of affirmative marketing for HOME funded units is incorporated into the City’s overall monitoring process. During each onsite monitoring visit, the City monitors subrecipients for compliance with affirmative marketing requirements. 2019/2020 CAPER 33 OMB Control No: 2506-0117 (exp. 09/30/2021) Refer to IDIS reports to describe the amount and use of program income for projects, including the number of projects and owner and tenant characteristics HOME Program Income received during the program year totaled $324,345 and is broken down into the following: Payments: $48,168 Payoffs: $247,956 Interest: $28,221 In FY 2019-2020, HOME funds were expended on 1 activity and administration/planning totaling $185,104. Program Income was expended as it became available with 10% utilized for administration/planning. The following are racial and ethnic status of HOME program participants: White – 0 (0%), Black/African American – 1 (100%); 0 program participants identified as Hispanic. The following are income levels of the HOME program participants: 0 were extremely low (below 30%) or 0%, 0 were low (between 30% - 60%) or 0% and 1 was moderate-income (between 60% - 80%) or 100%. Describe other actions taken to foster and maintain affordable housing. 91.220(k) (STATES ONLY: Including the coordination of LIHTC with the development of affordable housing). 91.320(j) During FY 2019-2020, the City continued to proactively support, develop and maintain affordable housing. Utilizing CDBG, HOME, SHIP and Pinellas County Housing Trust Fund, the City assisted 1 household to become first-time homeowners through down payment and closing cost assistance; assisted 8 homeowners to preserve their homes through rehabilitation; assisted Habitat for Humanity of Pinellas County to acquire vacant land and construct 1 single family home; 4 single family homes are currently under or awaiting construction; assisted Community Service Foundation with the rehabilitation of 2 rental units for extremely low-income tenants; assisted 2 developers, SP Trail, LLC – Woodlawn Project and Madison Point, LLC, with funding to complete construction of 160 rental units in coordination with Low Income Housing Tax Credits; and funded the rehabilitation of 7 multi-family units in a large affordable housing complex. The city also assisted 245 residents by providing rent, mortgage and utility payment assistance for those financially affected by the pandemic. The City is also in negotiations with two developers to construct two large multi-family projects including an 81- unit tax credit project and a 171-unit mixed income, workforce and affordable housing project. The City continues to support national, state and local housing policies and continues to educate and inform citizens and elected officials of the need for affordable housing. FY 2019-2020 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) ECONOMIC DEVELOPMENT AND HOUSING March 18, 2021 CAPER FY 2019-2020 ➢Program Processes ➢Activities Undertaken ➢Funding Sources ▪CDBG ▪HOME ▪SHIP ▪PCHTF ➢Due By March 31st Resources Expenditures Entitlement CDBG HOME $764,043 $383,978 Prior Year Funds $1,682,755 Program Income $102,286 CDBG Revolving Loan Fund $952,578 Total $3,885,640 FY 18-19 Expenditures -$869,395 Balance $3,016,245 RESOURCES/EXPENDITURES -FEDERAL OTHER PROGRAM EXPENDITURES – STATE/LOCAL Program Expenditure SHIP $1,185,451 PCHTF $97,154 General Fund (Homeless Initiative) $235,000 Total $1,517,605 FEDERAL FUNDS LEVERAGED Source Amount Leveraged State/Local Funds $1,246,401 Private/Community Funds $242,500 Total $1,488,901 HOUSEHOLDS/PERSONS ASSISTED – FEDERAL FUNDS Activity Households/Persons Economic Development 83 Persons/Business Owners Housing 1 Household Public Facilities/Services 4,804 Persons TOTAL 4,888 HOUSEHOLDS/PERSONS ASSISTED – STATE/LOCAL FUNDS Goal Households/Persons Housing Education 79 Persons Rehabilitation 8 Households Down Payment Assistance 1 Households Madison Point/Woodlawn Trail –Rental Housing 160 Households Total 248 PARTNERS –PUBLIC SERVICES PARTNERS –HOMEBUYER EDUCATION PARTNERS –PUBLIC FACILITIES AND MICROENTERPRISE PARTNERS –HOUSING HABITAT FOR HUMANITY NEW CONSTRUCTION ONGOING HOUSING ACTIVITIES FROM FY 19-20 ➢Owner-Occupied ▪New Construction -5 units ▪Homeowner Rehabilitation –waiting list of 14 homeowners ➢Rental ▪81-unit high-rise in Downtown ▪171-unit mixed-income mid-rise ▪Major rehab at Palmetto Park Apartments –179 units ▪Rehab for duplex for the Going Home Coalition ▪Major rehab at Lexington Club at Renaissance Square COVID-RELATED ACTIVITIES ➢Rent, Mortgage & Utility Assistance ➢245 households assisted ➢$845,562 in assistance payments ➢Public Service programs ➢Gulf Coast Legal Services -$25,459 ➢Showered and Empowered -$8,500 For a Detailed Listing of Programs, Activities and Actions Undertaken See Pages 14-33 of the CAPER www.myclearwater.com/affordablehousing ECONOMIC DEVELOPMENT AND HOUSING March 18, 2020 FY 2019-2020 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#21-8853A Agenda Date: 3/15/2021 Status: Agenda ReadyVersion: 2 File Type: Action ItemIn Control: Finance Agenda Number: 6.1 SUBJECT/RECOMMENDATION: Approve revised Fiduciary Investment Committee Charter for the City’s defined contribution retirement plans. (consent) SUMMARY: The Fiduciary Investment Committee, consisting of city staff from Human Resources, Finance, and other city departments, meets on at least a quarterly basis to review and monitor investment performance under the City’s ICMA 457 deferred compensation plan and ICMA 401a retirement plan, with the assistance of an investment consultant. The Committee recommends termination, replacement, and addition of money managers as appropriate, among other duties. City Council previously approved a Fiduciary Investment Committee Charter for the City’s defined contribution plans in September 2013. Staff is requesting approval of a revised Charter at this time. Changes to the Charter include the addition of a citizen appointee and revisions to the composition of the investment committee to provide flexibility to assist in obtaining volunteer participation on the committee. Other changes are minor clarifications and clean-up of the Charter language. APPROPRIATION CODE AND AMOUNT: N/A Page 1 City of Clearwater Printed on 3/14/2021 City of Clearwater Defined Contribution Plans Fiduciary Investment Committee Charter 1. The City of Clearwater Defined Contribution Plans Fiduciary Investment Committee shall be composed of individuals appointed by the Plan Sponsor, the City of Clearwater. Members of the Fiduciary Investment Committee shall serve until their resignation, death or removal by the Plan Sponsor. In addition, a member shall be removed from the Committee, without further action by the Plan Sponsor, if the member’s affiliation with City of Clearwater is terminated. The Fiduciary Investment Committee shall act pursuant to authority delegated by the Plan Sponsor, subject at all times to the right of the Plan Sponsor to withdraw such delegation and undertake the responsibilities previously delegated to the Fiduciary Investment Committee directly. Committee members shall discharge their duties with respect to the plan solely in the interest of the participants and their beneficiaries for the exclusive purpose of providing benefits of participants and their beneficiaries and defraying reasonable expenses of administering the plan. Such delegations are valid only to the extent permitted by, and provided for in, the Plan. 2. The purpose of the Fiduciary Investment Committee is to act pursuant to delegated authority by the Plan Sponsor to satisfy the obligations of the Plan Sponsor under applicable federal laws and regulations, including relevant sections of the Internal Revenue Code of 1986, as well as all applicable state laws, as follows: a. Establishing and maintaining the Investment Policy statement; b. Selecting investment options, fees and rates; c. Selecting investment managers; d. Periodically evaluating the Plan’s investment performance and recommending investment option, fee and rate changes; and e. Providing Plan participant investment education and communication. 3. The Fiduciary Investment Committee shall follow all the policies and procedures set forth in the Investment Policy statement (the “Investment Policies”) of the Plan, as from time to time may be amended by the Committee subject to approval by the Plan Sponsor. In case of any conflict between the terms of this Charter and the terms of the Investment Policies, the terms of the Investment Policies shall take precedence over the terms of this Charter and shall govern the activities of the Fiduciary Investment Committee. 4. The Fiduciary Investment Committee shall consist of the following City employees: Finance Director or designee, , one other member from Finance, Human Resources Director or designee, Human Resources Manager of the Benefits Division or designee, no more than three “at large” members who participate in at least one of the City defined contribution retirement plans, and one resident of the City member appointed by the City Council (Plan Sponsor). New members will be chosen by vote of the Fiduciary Investment Committee, with the exception of the resident appointee. The Finance Director shall serve as the Chair of the Committee. 5. The Fiduciary Investment Committee shall meet quarterly and at any time the Fiduciary Investment Committee is required to act pursuant to the Investment Policies. 6. A simple majority of members of the Fiduciary Investment Committee shall constitute a quorum for any action to be taken by the Fiduciary Investment Committee at a meeting. A majority of the members constituting a quorum and participating in the meeting may take any action or make any determination at a meeting of the Fiduciary Investment Committee. Members of the Fiduciary Investment Committee may participate in a formal Committee meeting by means of a conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other at the same time, and participation by such means shall constitute presence in person at a meeting. 7. The Fiduciary Investment Committee shall provide information to the Plan’s Service Provider to assist the Plan’s Service Provider in preparing all necessary documents. 8. The Fiduciary Investment Committee shall be accorded the resources and authority appropriate to discharge its responsibilities, including the authority to consult counsel to the Plan and other experts or consultants at the expense of the Plan. The Committee will take part in applicable opportunities for continuing education in matters relating to investments and the Committee responsibilities. 9. This Charter may be amended by action of a majority of the members of the Fiduciary Investment Committee at a meeting or by the Plan Sponsor; providing that, if amended by the Fiduciary Investment Committee, the Fiduciary Investment Committee shall present such Charter, as amended, to the Plan Sponsor at its next regularly scheduled meeting. Administrative Duties: - Confirm that all Plan operations, administrative and otherwise, are being carried out as prescribed by the Plan. - Administer the Investment Policy Statement document, and related documents consistent with current regulations. - Approve or reject and document, and/or authorize a representative to approve or reject any appropriate transaction requests (i.e., loans, hardships, withdrawals, distributions). - Confirm and maintain timely remittance of participant contributions. - Maintain reports from each service provider associated with the Plan (Investment Advisor/consultant, recordkeeper, custodian/corporate trustee, actuary, legal counsel). - Establish and/or adopt any necessary amendments or restatements to the Plan Document. - Review general plan provisions annually and implement appropriate changes (with Plan Sponsor Approval). - Review and implement policies to comply with applicable legislation. - Confirm that all necessary reporting to participants, vendors and appropriate governmental agencies is accomplished and documented on a timely basis. - Review and confirm current regulatory compliance status and initiate any appropriate corrections to ensure compliance. - Plan and document all participant education/communications activities. - Review, confirm and document the reasonableness of plan expenses and services for each plan vendor. - Provide for Committee fiduciary training as necessary. - Review and confirm maintenance of all fiduciary practice standards. Investment Committee Charter Restatement #1 Executed: ___________________________ (Date) (Name, Title) (Signature) Acceptance of Appointment to Fiduciary Investment Committee: I hereby accept my appointment to serve as a member of the Fiduciary Investment Committee. I understand the fiduciary duties and responsibilities associated with my appointment. Name, Title Date Name, Title Date Name, Title Date Name, Title Date Name, Title Date Name, Title Date Name, Title Date City of Clearwater Defined Contribution Plans Fiduciary Investment Committee Charter 1. The City of Clearwater Defined Contribution Plans Fiduciary Investment Committee shall be composed of individuals appointed by the Plan Sponsor, the City of Clearwater. Members of the Fiduciary Investment Committee shall serve until their resignation, death or removal by the Plan Sponsor. In addition, a member shall be removed from the Committee, without further action by the Plan Sponsor, if the member’s affiliation with City of Clearwater is terminated. The Fiduciary Investment Committee shall act pursuant to authority delegated by the Plan Sponsor, subject at all times to the right of the Plan Sponsor to withdraw such delegation and undertake the responsibilities previously delegated to the Fiduciary Investment Committee directly. Committee members shall discharge their duties with respect to the plan solely in the interest of the participants and their beneficiaries for the exclusive purpose of providing benefits of participants and their beneficiaries and defraying reasonable expenses of administering the plan. Such delegations are valid only to the extent permitted by, and provided for in, the Plan. 2. The purpose of the Fiduciary Investment Committee is to act pursuant to delegated authority by the Plan Sponsor to satisfy the obligations of the Plan Sponsor under applicable federal laws and regulations, including relevant sections of the Internal Revenue Code of 1986, as well as all applicable state laws, as follows: a. Establishing and maintaining the Investment Policy statement; b. Selecting investment options, fees and rates; c. Selecting investment managers; d. Periodically evaluating the Plan’s investment performance and recommending investment option, fee and rate changes; and e. Providing Plan participant investment education and communication. 3. The Fiduciary Investment Committee shall follow all the policies and procedures set forth in the Investment Policy statement (the “Investment Policies”) of the Plan, as from time to time may be amended by the Committee subject to approval by the Plan Sponsor. In case of any conflict between the terms of this Charter and the terms of the Investment Policies, the terms of the Investment Policies shall take precedence over the terms of this Charter and shall govern the activities of the Fiduciary Investment Committee. 4. The Fiduciary Investment Committee shall consist of the following five City employees: Finance Director or designee, Cash and Investments Manager, one other member from Finance, Human Resources Director or designee, Human Resources Manager of the Benefits Division Benefits Manager or designee, and one member of the City Benefits Committee no more than three “at large” members who participates in at least one of the City defined contribution retirement plans to be chosen by the other members of the Benefits Committee, and one resident of the City appointed by the City Council (Plan Sponsor). New members will be chosen by vote of the Fiduciary Investment Committee, with the exception of the resident appointee. The Finance Director shall serve as the Chair of the Committee. 5. The Fiduciary Investment Committee shall meet quarterly and at any time the Fiduciary Investment Committee is required to act pursuant to the Investment Policies. 6. A simple majority of members of the Fiduciary Investment Committee shall constitute a quorum for any action to be taken by the Fiduciary Investment Committee at a meeting. A majority of the members constituting a quorum and participating in the meeting may take any action or make any determination at a meeting of the Fiduciary Investment Committee. Members of the Fiduciary Investment Committee may participate in a formal Committee meeting by means of a conference telephone or similar communications equipment provided a quorum of Committee members is physically present at the meeting, and provided by means of which all persons participating in the meeting can hear each other at the same time, and participation by such means shall constitute presence in person at a meeting. 7. The Fiduciary Investment Committee shall provide information to the Plan’s Service Provider to assist the Plan’s Service Provider in preparing all necessary documents. 8. The Fiduciary Investment Committee shall be accorded the resources and authority appropriate to discharge its responsibilities, including the authority to consult counsel to the Plan and other experts or consultants at the expense of the Plan. The Committee will take part in applicable opportunities for continuing education in matters relating to investments and the Committee responsibilities. 9. This Charter may be amended by action of a majority of the members of the Fiduciary Investment Committee at a meeting or by the Plan Sponsor; providing that, if amended by the Fiduciary Investment Committee, the Fiduciary Investment Committee shall present such Charter, as amended, to the Plan Sponsor at its next regularly scheduled meeting. Administrative Duties: - Confirm that all Plan operations, administrative and otherwise, are being carried out as prescribed by the Plan. - Administer the Investment Policy Statement document, and related documents consistent with current regulations. - Approve or reject and document, and/or authorize a representative to approve or reject any appropriate transaction requests (i.e., loans, hardships, unforeseen emergency withdrawals, distributions). - Confirm and maintain timely remittance of participant contributions. - Maintain reports from each service provider associated with the Plan (Investment Advisor/consultant, recordkeeper, custodian/corporate trustee, actuary, legal counsel). - Establish and/or adopt any necessary amendments or restatements to the Plan Document. - Review general plan provisions annually and implement appropriate changes (with Plan Sponsor Approval). - Review and implement policies to comply with applicable legislation. - Confirm that all necessary reporting to participants, vendors and appropriate governmental agencies is accomplished and documented on a timely basis. - Review and confirm current regulatory compliance status and initiate any appropriate corrections to ensure compliance. - Plan and document all participant education/communications activities. - Review, confirm and document competitiveness the reasonableness of plan expenses and services for each plan vendor. - Provide for Committee fiduciary training as necessary. - Review and confirm maintenance of all fiduciary practice standards. Investment Committee Charter Restatement #1 Executed: ___________________________ (Date) (Name, Title) (Signature) Acceptance of Appointment to Fiduciary Investment Committee: I hereby accept my appointment to serve as a member of the Fiduciary Investment Committee. I understand the fiduciary duties and responsibilities associated with my appointment. Name, Title Date Name, Title Date Name, Title Date Name, Title Date Name, Title Date Name, Title Date Name, Title Date Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#21-8940 Agenda Date: 3/15/2021 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Finance Agenda Number: 6.2 SUBJECT/RECOMMENDATION: Approve the purchase of Excess property insurance, including Bridges, Boiler and Machinery and Terrorism coverages, from April 1, 2021 through April 1, 2022, at the level of insurance provided for in this agenda item, at an amount not to exceed $2,800,000 and at the property rate of $0.3476 through April 1, 2022, and authorize the appropriate officials to execute same. (consent) SUMMARY: The Risk Management Division requested Arthur J. Gallagher and Co. to obtain quotes for the property insurance program expiring April 1, 2021. After a review of quotes received, staff requests the renewal of current coverage with Berkshire Hathaway Insurance Group with a layer of coverage limits provided by various carriers. The proposed renewal with Berkshire Hathaway and additional sub-carriers includes a three-year rate guarantee for 2021, 2022, and 2023, subject to a loss ratio provision of 100% for Named Windstorm and 40% for all other perils. By accepting this agreement, the City’s property premium will not be subjected to an approximate 48% marketplace fluctuation projected over the next three years. This renewal maintains our Named Windstorm coverage at $75 million, and flood insurance at $75 million on an aggregate basis. The self-insured retention (SIR) will remain at $100,000 per occurrence, with a 5% SIR for named storms with no maximum deductible. The Boiler and Machinery Coverage with Travelers will also remain at $200 million with an increase of premium of 14% for a total of $75,192. The City insures three city bridges on a stand-alone policy through Zurich: Sand Key Bridge, Mandalay Channel pedestrian bridge and the McMullen Booth pedestrian overpass. This policy has a self-insured retention (SIR) of $100,000 per occurrence, with a $500,000 SIR for named storms, and provides an additional $47 million of aggregate windstorm/flood/terrorism capacity which would otherwise be applied to the $100 million limit for the City's property insurance program. This program was placed in 2019, and incorporates a three-year rate guarantee, which will expire in 2022. The premium for the 2021-22 renewal term is $58,873 and includes an increase in bridge values of 0.9%. The requested renewal maintains the current coverage for “Terrorism - Property & Liability” coverage limits at $25 million for property damage and $10 million for liability for a premium of $22,000. The program also provides Nuclear, Biological, Chemical & Radioactive Terrorism coverage with limits of $3 million, for a premium of $25,270. Page 1 City of Clearwater Printed on 3/14/2021 File Number: ID#21-8940 Total premiums for this renewal are estimated to be $2,766,417, which represents an increase of 1.33% in premium and less than 1% increase in rate from last year. Staff recommends adding a contingency to a not-to-exceed amount of $2,800,000. Risk Management believes these recommended coverages will continue to cover the City's property risks at levels and rates which represent a reasonable insurance program for the City. APPROPRIATION CODE AND AMOUNT: Funds are available in the Risk Management operating code 5907590-545100, Insurance Premiums, to fund this contract. Page 2 City of Clearwater Printed on 3/14/2021 Line of Coverage Current Request Prior Year Increase/ (Decrease)% Change Property 2,585,082$ 2,558,164$ 26,918$ 1.1% Inland Marine - Bridges 58,873$ 58,347$ 526$ 0.9% Property & Liabiliity - Terrorism 22,000$ 22,000$ -$ 0.0% Terrorism Standalone - NCBR 25,270$ 25,750$ (480)$ -1.9% Equipment Breakdown / Boiler & Machinery 75,192$ 65,741$ 9,451$ 14.4% Contingency 33,583$ 69,998$ (36,415)$ -52.0% Total Not-to-Exceed per agenda item 2,800,000$ 2,800,000$ -$ 0.0% April 1, 2021 Excess Property Insurance including Bridges, Boiler & Machinery, and Terrorism Coverages Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ORD #9439-21 Agenda Date: 3/15/2021 Status: Agenda ReadyVersion: 1 File Type: OrdinanceIn Control: Engineering Department Agenda Number: 7.1 SUBJECT/RECOMMENDATION: Approve the request from the owner of property addressed as 1068 Eldorado Avenue, Clearwater to vacate a platted 5-foot Utility Easement, described as the west 5 feet of lot 5, Block 70, Mandalay, recorded in Plat Book 14, Pages 32 to 35, of the Public Records of Pinellas County, Florida, and pass Ordinance 9439-21 on first reading. SUMMARY: The property owner at 1068 Eldorado Ave., Clearwater, has requested that the City vacate a 5-foot platted Utility Easement along the rear of their property. The purpose of this vacation will be to allow construction of a pool and pool deck. There are no utilities present within this easement. Staff reviewed this vacation and have no objection. Page 1 City of Clearwater Printed on 3/14/2021 [RE15-1313-080/265287/1] 1 Ord. No. 9439-21 ORDINANCE NO. 9439-21 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING A PLATTED 5 FOOT UTILITY EASEMENT, DESCRIBED AS THE WEST 5 FEET OF LOT 5, BLOCK 70, MANDALAY, RECORDED IN PLAT BOOK 14, PAGES 32 TO 35, OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner in fee title of real property described and depicted in Exhibit “A”, attached hereto and incorporated herein, has requested that the City vacate said easement; and WHEREAS, the City Council of the City of Clearwater, Florida finds that said easement is not necessary for municipal use and it is deemed to be in the best interest of the City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: A portion of easement described as follows: See Exhibit “A” is hereby vacated, closed and released, and the City of Clearwater releases all of its right, title and interest thereto. Section 2. The City Clerk shall record this ordinance in the Public Records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING ________________________________ PASSED ON SECOND AND FINAL READING AND ADOPTED ________________________________ ________________________________ Frank Hibbard Mayor [RE15-1313-080/265287/1] 2 Ord. No. 9439-21 Approved as to form: Attest: ________________________________ ________________________________ Laura Lipowski Mahony Rosemarie Call Senior Assistant City Attorney City Clerk ELDORADO AVE B A Y E S P L A NA D E 10 58 1 0 6 8 1061 1 05 4 1 0 7 6 1 0 7 0 1060AERIAL MAP N.T.S.Scale: Document Path: C:\Users\Kieffer.Nyland\City of Clearwater\Engineering Geographic Technology - Location Maps\Eldorado Ave\Eldorado_Ave_EasementVacation.mxd Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Proposed Utility Easement Vacation1068 Eldorado Avenue Page 1 of 1Aerial Flown 2019 Date:2/9/2021KNMap Gen By: PROPOSED 5'x60'EASEMENT VACATION RBReviewed By:238AGrid #:32-28s-15eS-T-R: Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#21-8930 Agenda Date: 3/15/2021 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.2 SUBJECT/RECOMMENDATION: Award a construction contract to CROM Coatings and Restorations, a division of CROM, LLC. of Gainesville, FL, in the amount of $149,437.75 for MS WRF Chlorine Contact Chamber per Invitation to Bid (ITB) 18-0060-UT; approve Engineer of Record (EOR) Supplemental 1 Work Order to Tetra Tech in the amount of $168,157, increasing the work order from $43,481 to $211,638 and authorize the appropriate officials to execute same. (consent) SUMMARY: The City operates two chlorine contact chambers (CCCs) at the Marshall Street Water Reclamation Facility (WRF). The inner CCC was taken out of service due to a suspected leak at the eastern end of the chamber upstream of the de-chlorination tank. Phase 1 includes crack injections and repairs to the waterproofing expansion joint at the inner CCC weir wall. Phase 2 includes application of an inner CCC coating along the south wall adjacent to the filter building. If Phases 1 and 2 fail to prevent additional leakage, Phase 3 will be initiated to waterproof the outer CCC expansion joints at the weir wall. January 13, 2021, Engineering issued ITB 18-0060-UT for MS WRF Chlorine Contact Chamber which closed February 18, 2021. Two bids were received and CROM Coatings and Restorations of Gainesville, FL was the lowest responsible bidder in accordance with plans and specifications. EOR Tetra Tech evaluated the bids and recommends awarding the contract to CROM Coatings and Restorations. April of 2019 the initial work order was approved to EOR Tetra Tech for design services in the amount of $43,481. Supplemental 1 Work Order is for Construction Engineering and Inspection Services for a new work order value of $211,638. Construction is anticipated to be completed within 180 calendar days from issuance of Notice to Proceed. The City of Clearwater’s Public Utilities Department is responsible for owning, operating, and maintaining the MS WRF. APPROPRIATION CODE AND AMOUNT: 3277327-546700-M1905 $149,437.75 3277327-530100-M1905 $168,157.00 Funding is available in Utility Renewal and Replacement Project M1905, Marshall Street Plant Repair & Replacement, to fund the contract and work order. Page 1 City of Clearwater Printed on 3/14/2021 BID ITEMS UNIT QTY UNIT PRICE AMOUNT UNIT PRICE AMOUNT 1 Mobilization & Demobilization LS 1 11,000.00$ 11,000.00$ 17,000.00$ 17,000.00$ 2 General Requirements LS 1 4,380.00$ 4,380.00$ 1,900.00$ 1,900.00$ 3 Polyurethane Resin Crack Injections LF 200 100.00$ 20,000.00$ 115.00$ 23,000.00$ 4 All other work not included in line items 1, 2 and 3 to complete Phase 1 repairs to the Marshall Street WRF Inner Chlorine Contact Chamber (CCC) LS 1 48,400.00$ 48,400.00$ 59,000.00$ 59,000.00$ 5 Coating System on Walls SF 750 62.83$ 47,122.50$ 73.00$ 54,750.00$ 6 All other work not included in line item 5 to complete Phase 2 repairs to the Marshall Street WRF Inner Chlorine Contact Chamber (CCC) LS 1 3,200.00$ 3,200.00$ 7,000.00$ 7,000.00$ 7 All other work not included in line items 1 through 6 to complete Phase 3 repairs to the Marshall Street WRF Outer Chlorine Contact Chamber (CCC). This work will only be completed if directed by the Owner. LS 1 1,750.00$ 1,750.00$ 6,000.00$ 6,000.00$ SUBTOTAL 135,852.50$ 168,650.00$ 8 10% CONTINGENCY LS 1 13,585.25$ 13,585.25$ 16,865.00$ 16,865.00$ TOTAL CONTRACT 149,437.75$ 185,515.00$ DBE DISADVANTAGED BUSINESS ENTERPRISE - Neither company claimed to be a Disadvantaged Business Enterprise Bid Tabulations are not public until 30 days after bid opening or upon award by City Council, whichever occurs first. calculations in yellow are corrected. CROM Coatings and Restorations provided an incorrect calculation at cell F10. There was an increase of $2.75 to the overall bid price. Not a DBE Not a DBE MS WRF Chlorine Contact Chamber 18-0060-UT BID OPENING - February 18, 2021 AWARD - March 18, 2021 CROM Coatings and Restorations, a division of CROM, LLC 250 SW 36th Terrace Gainesville, FL 32607 TLC, Diversified 2719 17th Street East, Palmetto, FL 34221 SECTION V Page i Updated: 5/4/2020 SECTION V CONTRACT DOCUMENTS Table of Contents PUBLIC CONSTRUCTION BOND ......................................................................................................... 1 CONTRACT ................................................................................................................................................ 4 CONSENT OF SURETY TO FINAL PAYMENT .................................................................................. 8 PROPOSAL/BID BOND ............................................................................................................................ 9 AFFIDAVIT .............................................................................................................................................. 10 NON-COLLUSION AFFIDAVIT ........................................................................................................... 11 PROPOSAL ............................................................................................................................................... 12 CITY OF CLEARWATER ADDENDUM SHEET ............................................................................... 14 BIDDER’S PROPOSAL ........................................................................................................................... 15 SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS WITH CUBA AND SYRIA CERTIFICATION FORM ....................................................................................................................... 17 SCRUTINIZED COMPANIES THAT BOYCOTT ISRAEL LIST CERTIFICATION FORM...... 18 SECTION V – Contract Documents SECTION V Page 1 of 18 Updated: 5/4/2020 Bond No.: ________________ PUBLIC CONSTRUCTION BOND (1) This bond is given to comply with § 255.05, Florida Statutes, and any action instituted by a claimant under this bond for payment must be in accordance with the notice and time limitation provisions in subsections (2) and (10). Pursuant to § 255.05(1)(b), Florida Statutes, “Before commencing the work or before recommencing the work after a default or abandonment, the contractor shall provide to the public entity a certified copy of the recorded bond. Notwithstanding the terms of the contract or any other law governing prompt payment for construction services, the public entity may not make a payment to the contractor until the contractor has complied with this paragraph.” CONTRACTOR SURETY OWNER CROM Coatings and Restorations, A division of CROM, LLC 250 SW 36th Terrace Gainesville, FL 32307 (352) 372-3436 City of Clearwater Engineering Dept. 100 S. Myrtle Avenue Clearwater, FL 33756 (727) 562-4747 PROJECT NAME: MS WRF Chlorine Contact Chamber PROJECT NO.: 18-0060-UT PROJECT DESCRIPTION: The City operates two (2) chlorine contact chambers (CCCs) at the Marshall Street Water Reclamation Facility (WRF). The inner CCC needs repair at the weir wall before the de- chlorination tank as it may be the source of external seepage during operation. Phase 1 will include crack injections and waterproofing expansion joints along the weir wall. Phase 2 includes lining a portion of the inner CCC with a coating system. A Phase 3 additive alternative is also proposed to waterproof the Outer CCC expansion joint at the weir wall, if Phase 1&2 repairs fail to stop the external seepage. BY THIS BOND, We, CROM Coatings and Restorations, a division of CROM, LLC, as Contractor, and __________________________________________________, a corporation, as Surety, are bound to the City of Clearwater, Florida, herein called Owner, in the sum of $149,437.75 for payment of which we bind ourselves, our heirs, personal representatives, successors, and assigns, jointly and severally. THE CONDITION OF THIS BOND is that if Contractor: 1.Performs the contract dated _________________, between Contractor and Owner for constructionof MS WRF Chlorine Contact Chamber, the contract documents being made a part of this bond byreference (which include the Advertisement for Bids, Proposal, Contract, Surety Bond, Instructionsto Bidders, General Conditions, Plans, Technical Specifications and Appendix, and such alterationsas may be made in said Plans and Specifications as therein provided for), at the times and in the manner prescribed in the contract; and SECTION V – Contract Documents SECTION V Page 2 of 18 Updated: 5/4/2020 2.Promptly makes payments to all claimants, as defined in Section 255.05(1), Florida Statutes, supplying Contractor with labor, materials, or supplies, used directly or indirectly by Contractor in the prosecution of the work provided for in the contract; and SECTION V – Contract Documents SECTION V Page 3 of 18 Updated: 5/4/2020 Bond No.:________________ PUBLIC CONSTRUCTION BOND (2) 3.Pays Owner all losses, damages, expenses, costs, and attorney’s fees, including appellate proceedings, that Owner sustains because of a default by Contractor under the contract; and4.To the limits of § 725.06(2), Florida Statutes, shall indemnify and hold harmless Owner, theirofficers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney’s fees, to the extent caused by the negligence, recklessness, or intentionalwrongful misconduct of Contractor and persons employed or utilized by Contractor in theperformance of the construction contract; and5.Performs the guarantee of all work and materials furnished under the contract for the time specifiedin the contract, then this bond is void; otherwise it remains in full force.6.Any action instituted by a claimant under this bond for payment must be in accordance with thenotice and time limitation provisions in Section 255.05(2), Florida Statutes.7.Any changes in or under the contract documents and compliance or noncompliance with anyformalities connected with the contract or the changes does not affect Surety’s obligation underthis bond, and Surety does hereby waive notice of any such change, extension of time, alteration oraddition to the terms of the contract or to the work or to the specifications. IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this __________ day of ________________, 20___. (If sole Ownership or Partnership, two (2) Witnesses required). (If Corporation, Secretary only will attest and affix seal). CROM Coatings and Restoration, a division of CROM, LLC By: ____________________________ Title: ____________________________ Print Name: ____________________________ WITNESS: WITNESS: _______________________________________ _______________________________________ Corporate Secretary or Witness Print Name: ____________________________ Print Name: _____________________________ (affix corporate seal) _______________________________________ (Corporate Surety) By: _________________________________ ATTORNEY-IN-FACT Print Name: ___________________________ (affix corporate seal) (Power of Attorney must be attached) SECTION V – Contract Documents SECTION V Page 4 of 18 Updated: 5/4/2020 CONTRACT (1) This CONTRACT made and entered into this ___ day of ____________, 20___ by and between the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and CROM Coatings and Restoration, a division of CROM, LLC, of the City of Gainesville County of Alachua and State of Florida, hereinafter designated as the "Contractor". [Or, if out of state:] Not Applicable This CONTRACT made and entered into this ___ day of ____________, 20___ by and between the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and _____________________________________, a/an _____________(State) Corporation authorized to do business in the State of Florida, of the City of ____________________ County of __________________________ and State of ____________, hereinafter designated as the "Contractor". WITNESSETH: That the parties to this contract each in consideration of the undertakings, promises and agreements on the part of the other herein contained, do hereby undertake, promise and agree as follows: The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the sums of money as herein after set forth to be paid by the City and to the Contractor, shall and will at their own cost and expense perform all labor, furnish all materials, tools and equipment for the following: PROJECT NAME: MS WRF Chlorine Contact Chamber PROJECT NO.: 18-0060-UT in the amount of $149,437.75 In accordance with such proposal and technical supplemental specifications and such other special provisions and drawings, if any, which will be submitted by the City, together with any advertisement, instructions to bidders, general conditions, technical specifications, proposal and bond, which may be hereto attached, and any drawings if any, which may be herein referred to, are hereby made a part of this contract, and all of said work to be performed and completed by the contractor and its successors and assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City. If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as contained herein within the time specified for completion of the work to be performed by the Contractor, then the City, may at its option, avail itself of any or all remedies provided on its behalf and shall have the right to proceed to complete such work as Contractor is obligated to perform in accordance with the provisions as contained herein. SECTION V – Contract Documents SECTION V Page 5 of 18 Updated: 5/4/2020 CONTRACT (2) THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE BROUGHT AGAINST THE CITY AS A RESULT OF THE CONTRACTOR'S ACTIVITIES ARISING OUT OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF THE TERMS, STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES TO HOLD THE CITY FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR DAMAGES, COSTS OF SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY CLAIMS MADE UNDER THIS CONTRACT AGAINST THE CITY OR THE CONTRACTOR OR THE CONTRACTOR'S SUB CONTRACTORS, AGENTS, SERVANTS OR EMPLOYEES RESULTING FROM ACTIVITIES BY THE AFOREMENTIONED CONTRACTOR, SUB CONTRACTOR, AGENT SERVANTS OR EMPLOYEES, TO THE LIMITS OF § 725.06(2). In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements: In connection with the performance of work under this contract, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, sex, religion, color, or national origin. The aforesaid provision shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay off or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post hereafter in conspicuous places, available for employees or applicants for employment, notices to be provided by the contracting officer setting forth the provisions of the non-discrimination clause. The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including contracts or agreements with labor unions and/or worker's representatives, except sub-contractors for standard commercial supplies or raw materials. It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the event that the work to be performed by the Contractor is not completed within the time stipulated herein, it is then further agreed that the City may deduct from such sums or compensation as may be due to the Contractor the sum of $1,000.00 per day for each day that the work to be performed by the Contractor remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per day shall only and solely represent damages which the City has sustained by reason of the failure of the Contractor to complete the work within the time stipulated, it being further agreed that this sum is not to be construed as a penalty but is only to be construed as liquidated damages for failure of the Contractor to complete and perform all work within the time period as specified in this contract. It is further mutually agreed between the City and the Contractor that if, any time after the execution of this contract and the public construction bond which is attached hereto for the faithful performance of the terms and conditions as contained herein by the Contractor, that the City shall at any time deem the surety or sureties upon such public construction bond to be unsatisfactory or if, for any reason, the said bond ceases to be adequate in amount to cover the performance of the work the Contractor shall, at his or its own expense, within ten (10) days after receipt of written notice from the City to do so, furnish an additional bond or bonds in such term and amounts and with such surety or sureties as shall be satisfactory to the City. If such an event occurs, no further payment shall be made to the Contractor under the terms and provisions of this contract until such new or additional security bond guaranteeing the faithful performance of the work under the terms hereof shall be completed and furnished to the City in a form satisfactory to it. SECTION V – Contract Documents SECTION V Page 6 of 18 Updated: 5/4/2020 CONTRACT (3) In addition to all other contract requirements as provided by law, the contractor executing this agreement agrees to comply with public records law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, THE CONTRACTORS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT. CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 727-562-4092, Rosemarie.Call@myclearwater.com, 600 Cleveland St. Clearwater, FL 33756 The contractor’s agreement to comply with public records law applies specifically to: a)Keep and maintain public records required by the City of Clearwater (hereinafter “publicagency”) to perform the service being provided by the contractor hereunder.b) Upon request from the public agency’s custodian of public records, provide the public agencywith a copy of the requested records or allow the records to be inspected or copied within areasonable time at a cost that does not exceed the cost provided for in Chapter 119, FloridaStatutes, as may be amended from time to time, or as otherwise provided by law.c) Ensure that the public records that are exempt or confidential and exempt from public recordsdisclosure requirements are not disclosed except as authorized by law for the duration of thecontract term and following completion of the contract if the contractor does not transfer therecords to the public agency.d) Upon completion of the contract, transfer, at no cost, to the public agency all public records inpossession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency uponcompletion of the contract, the contractor shall destroy any duplicate public records that areexempt or confidential and exempt from public records disclosure requirements. If thecontractor keeps and maintains public records upon completion of the contract, the contractorshall meet all applicable requirements for retaining public records. All records storedelectronically must be provided to the public agency, upon request from the public agency’scustodian of public records, in a format that is compatible with the information technologysystems of the public agency.e) A request to inspect or copy public records relating to a public agency’s contract for servicesmust be made directly to the public agency. If the public agency does not possess the requestedrecords, the public agency shall immediately notify the contractor of the request and thecontractor must provide the records to the public agency or allow the records to be inspected orcopied within a reasonable time.f)The contractor hereby acknowledges and agrees that if the contractor does not comply with thepublic agency’s request for records, the public agency shall enforce the contract provisions inaccordance with the contract.g)A contractor who fails to provide the public records to the public agency within a reasonabletime may be subject to penalties under Section 119.10, Florida Statutes.h)If a civil action is filed against a contractor to compel production of public records relating to a public agency’s contract for services, the court shall assess and award against the contractor the reasonable costs of enforcement, including reasonable attorney fees, if: 1.The court determines that the contractor unlawfully refused to comply with the publicrecords request within a reasonable time; and SECTION V – Contract Documents SECTION V Page 7 of 18 Updated: 5/4/2020 CONTRACT (4) 2.At least 8 business days before filing the action, the plaintiff provided written notice of thepublic records request, including a statement that the contractor has not complied with therequest, to the public agency and to the contractor.i)A notice complies with subparagraph (h)2. if it is sent to the public agency’s custodian of publicrecords and to the contractor at the contractor’s address listed on its contract with the publicagency or to the contractor’s registered agent. Such notices must be sent by common carrierdelivery service or by registered, Global Express Guaranteed, or certified mail, with postage orshipping paid by the sender and with evidence of delivery, which may be in an electronicformat.j)A contractor who complies with a public records request within 8 business days after the noticeis sent is not liable for the reasonable costs of enforcement. IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and have executed this Agreement, the day and year first above written. CITY OF CLEARWATER IN PINELLAS COUNTY, FLORIDA By: __________________________________ (SEAL) William B. Horne, II City Manager Attest: Countersigned: __________________________________________ Rosemarie Call City Clerk By: __________________________________ Approved as to form: Frank Hibbard Mayor __________________________________________ Owen Kohler Assistant City Attorney Contractor must indicate whether: ______ Corporation, ______ Partnership, ______ Company, or ______ Individual __________________________________________ (Contractor) By: _________________________ (SEAL) Print Name: ________________________________ Title: _____________________________________ The person signing shall, in his own handwriting, sign the Principal's name, his own name, and his title; where the person is signing for a Corporation, he must, by Affidavit, show his authority to bind the Corporation – provide Affidavit. SECTION V – Contract Documents SECTION V Page 8 of 18 Updated: 5/4/2020 CONSENT OF SURETY TO FINAL PAYMENT TO OWNER: City of Clearwater PROJECT NAME: MS WRF Chlorine Contact Chamber Engineering Dept. PROJECT NO.: 18-0060-UT 100 S. Myrtle Ave. CONTRACT DATE: [__________] Clearwater, FL 33756 BOND NO.: [__________], recorded in O.R. Book [____], Page [____], of the Public Records of Pinellas County, Florida. CONTRACTOR: CROM Coatings and Restorations, a division of CROM, LLC Pursuant to § 255.05(11), Florida Statutes, and in accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the: [insert name of Surety] [address] [address] ,SURETY, on bond of CROM Coatings and Restoration a division of CROM, LLC 250 SW 36th Terrace, Gainesville, FL. 32607 ,CONTRACTOR, hereby approves of the final payment to the Contractor, and agrees that final payment to the Contractor shall not relieve Surety of any of its obligations to City of Clearwater Engineering 100 S. Myrtle Ave. Clearwater, FL 33756 ,OWNER, as set forth in said Surety’s bond. IN WITNESS WHEREOF, the Surety has hereunto set its hand this ___ day of ___________, ______ __________________________________________ (Surety) __________________________________________ (Signature of authorized representative) __________________________________________ (Printed name and title) Attest: (Seal): SECTION V – Contract Documents SECTION V Page 10 of 18 Updated: 5/4/2020 AFFIDAVIT (To be filled in and executed if the bidder is a corporation) STATE OF FLORIDA ) COUNTY OF _______________) _________________________________________, being duly sworn, deposes and says that he/she is Secretary of __________________________________________________________________________ a corporation organized and existing under and by virtue of the laws of the State of Florida, and having its principal office at: ____________________________________ _________________ ________________ ______ (Street & Number) (City) (County) (State) Affiant further says that he is familiar with the records, minute books and by-laws of _________________________________________________________________________________ (Name of Corporation) Affiant further says that ____________________________ is ______________________________ (Officer's Name) (Title) of the corporation, is duly authorized to sign the Proposal for _______________________________ or said corporation by virtue of ______________________________________________________ (state whether a provision of by laws or a Resolution of Board of Directors. If by Resolution give date of adoption). _________________________________________ __________________________________________ Affiant Sworn to before me this ______ day of ______________________, 20____. ___________________________________ Notary Public ___________________________________ Type/print/stamp name of Notary ___________________________________ Title or rank, and Serial No., if any N/A Attachment "A" TETRA TECH Tetra Tech, Inc. SUPPLEMENTAL WORK ORDER INITIATION FORM for the CITY OF CLEARWATER Date: October 20, 2020 Consultant Project Number: City Project Number: 18-0060-UT City Plan Set Number: 1. PROJECT TITLE: Marshall Street WRF Chlorine Contact Chamber Repair -Construction Engineering and inspection {CEI) Services 2. SCOPE OF SERVICES: The City of Clearwater (city) operates two (2) chlorine contact chambers (CCCs) at the Marshall Street Water Reclamation Facility (WRF). The inner CCC needs repair at the eastern end of the chamber upstream of the de-chlorination tank. Tetra Tech provided design and bidding services for the repairs of the inner CCC (Tasks 1 through 5). For this Work Order, Tetra Tech will provide construction engineering and inspection (CEI) services for the CCC as outlined below. CEI Services are designated as Task 6 of this Work Order. CEI Resident Project Representative To better ensure that the Project is constructed in accordance with the Contract Documents, the Engineer will provide the services of a CEI Resident Project Representative (RPR) throughout the duration of construction. The project's existing Health and Safety Plan will be updated to incorporate on-site construction services safety measures. The project construction period for Phases 1, 2 and 3 is expected to be up to 18 months from initiation to final completion. Phase 1 includes repairs to the inner CCC crack injections and waterproofing expansion joints at the inner CCC weir wall. Phase 2 includes application of an inner CCC coating along the south wall adjacent to the filter building. Phase 3 includes waterproofing the outer CCC expansion joints at the weir Attachment "A" wall. Total active onsite construction observation hours for Phases 1, 2 and 3 are estimated as follows: • Phase 1 Repairs -Inner CCC Crack Injections and Waterproofing Expansion Joints at Weir Wall (Estimated RPR Hours= 350 Hours) o Phase 1 Repairs are anticipated to be conducted over a nine (9) month period. Active onsite RPR time is estimated to be 6 months (26 weeks) and calculated as follows: three (3) months (13 weeks) at 16 hours per week (208 hours); 3 months (13 weeks) at 10 hours per week (130 hours). Twelve (12) hours buffer are included in this Phase 1 estimate. • Phase 2 Repairs -Inner CCC Coating Application Along South Wall Adjacent to Filter Building (Estimated RPR Hours= 150 Hours) o Phase 2 Repairs are anticipated to be conducted over a four (4) month period. Active onsite RPR time is estimated to be 2 months (9 weeks) at 16 hours per week (144 hours). Six (6) hours buffer are included in this Phase 2 estimate. • Phase 3 Repairs-Additive Alternate (Outer CCC Waterproofing Expansion Joints at Weir Wall) (Estimated RPR Hours= 150 Hours) o Phase 3 Repairs are anticipated to be conducted over a four (4) month period. Active onsite RPR time is estimated to be 2 months (9 weeks) at 16 hours per week (144 hours). Six (6) hours buffer are included in this Phase 3 estimate. Additionally, a NACE CIP Level Ill Certified Coatings Inspector will assist with conducting construction inspections. The estimated total hours for the NACE inspections are 130 hours and estimated hours per phase are as follows: • Phase 1 Repairs = 40 hours • Phase 2 Repairs = 70 hours • Phase 3 Repairs = 20 hours The role ofthe RPR, and limitations of the RP R's responsibilities, are set forth below: 1. The RPR will be the Engineer's agent or employee and under the Engineer's supervision and may act on the Engineer's behalf as directed by the Engineer and may carry out any activities designated herewith for Construction Phase engineering services. Accordingly, the Engineer will provide the services of a RPR at the site to assist the Engineer and to provide more continuous observation of such work and observe the project. 2. The purpose of representation by the RPR at the site will be to enable the Engineer to better carry out the scope and the duties and responsibilities assigned to and undertaken by the Engineer during the Construction Phase, and, in addition, by exercise of the Engineer's efforts as an experienced and qualified design professional, to provide the city with a greater degree of confidence that the completed work of the Contractor will conform generally to the Contract \ \ Attachment "A" Documents and that the integrity of the design concept as reflected in the Contract Documents has been implemented and preserved by the Contractor. On the other hand, the Engineer or RPR shall not, during such visits or as· a result of such observations of the Contractor's work in progress, supervise, direct or have control over the Contractor's work nor shall the Engineer have authority over or responsibility for the means, methods, techniques, sequences or procedures of construction selected by the Contractor, for safety precautions and programs incident to the work of the Contractor or for any failure of the Contractor to comply with laws, rules, regulations, ordinances, codes or orders applicable to the Contractor furnishing and performing work. 3. The RPR shall keep the city informed of the progress of the Project and shall file a daily construction report. 4. The RPR may disapprove of or reject Contractor's work while it is in progress if the Engineer believes that such work will not produce a completed Project that conforms generally to the Contract Documents or that it will prejudice the integrity of the design concept of the Project as reflected in the Contract Documents. 5. The RPR shall consult with the Engineer and shall issue necessary interpretations and clarifications to the Contract Documents and prepare work directive changes and change orders as required. 6. The RPR shall act on the Engineer's behalf and shall observe testing and inspections as the Engineer deems necessary. Inspections, testing, and approvals shall be as required by laws, rules, regulations, ordinances, codes, orders or the Contract Documents (but only to determine generally that their content complies with the requirements of, and the results certified indicate compliance with the Contract Documents) 7. The RPR shall review work and shall inform the Engineer of percent complete based on the project Schedule of Values or appropriate unit prices, and the Contract Documents for review of payment applications. The Engineer shall as a qualified design professional, provide final written recommendation of payment for each pay period. The RPR shall assist the Engineer to assure that the quality of such work is generally in accordance with the intent established in the Contract Documents. By recommending any payment, the Engineer will not thereby be deemed to have represented that exhaustive, continuous or detailed reviews or examinations have been made by the Engineer to check the quality or quantity of Contractor's work as it is furnished and performed beyond the responsibilities specifically assigned to the Engineer in the Contract Documents. The Engineer's review of Contractor's work for the purposes of recommending payments will not impose on the Engineer's responsibility to supervise, direct or control such work or for the means, methods, techniques, sequences, or procedures of construction or safety precautions or programs or Contractor's compliance with laws, rules, regulations, ordinances, codes or orders applicable to furnishing and performing the work. It will also not impose responsibility on the Engineer to make any examination to ascertain how or for what purposes the Contractor has used the moneys paid on account of the Contract Price, or to determine that title to any of the work, materials or equipment has passed to the city free and clear of any lien, claims, security interests Attachment "A" or encumbrances, or that there may not be other matters at issue between the city and the Contractor that might affect the amount that should be paid. 8. The RPR shall conduct inspections to assist the Engineer in determining if the work is substantially complete and a final inspection to determine if the completed work is acceptable so that the Engineer may recommend, in writing, final payment to Contractor and may give written notice to the city and the Contractor that the work is acceptable, but any such recommendation and notice will be subject to the limitations expressed above and the General Conditions of the Contract Documents. 9. The RPR and/or the Engineer shall not be responsible for the acts or omissions of the Contractor, or of any subcontractor or supplier, or any of the Contractor's subcontractor's or supplier's agents or employees or any other persons (except the Engineer's own employees and agents) at the site or otherwise furnishing or performing any of the Contractor's work; however, nothing contained in paragraphs above inclusive, shall be construed to release the Engineer from liability for failure to properly perform duties and responsibilities assumed by the Engineer in the Contract Documents. 10. The RPR shall facilitate the exchange of documents and other necessary information between the city, the Engineer, and the Contractor. CONSTRUCTION PHASE SERVICES During the construction phase, Tetra Tech (Engineer) will complete the following work as part of Task 6 (CEI Services) of this Work Order: 1. Phase 1 -Inner CCC Crack Injections and Waterproofing Expansion Joints at Weir Wall • Prepare for and attend one {1) preconstruction conference. Engineer will prepare the agenda forthe preconstruction conference and will record and distribute the meeting minutes. • Attend up to nine (9) progress meetings for the contracted construction period of 9 months. Engineer will prepare each meeting's agenda and will record and distribute the meeting minutes. • Provide CEI Resident Project Representative (RPR) as described above to observe construction of the project, coordinate construction activities with the Contractor, document project progress and conduct progress meetings. • Provide NACE Certified Inspector as described above to observe crack injection and waterproofing work. • Provide interpretation or clarification of the design documents when requested. • Review shop drawings and other submittals up to two (2) times per submittal for general conformance with the Contract Documents. The Contract Documents will require the Contractor to pay for additional reviews, if necessary. e Review test reports for concrete, crack injections and coatings, and other materials. / ) Attachment "A" • Review applications for payment, quantities and the accompanying data and schedule, determine the amounts owed to the Contractor and advise the city of the recommended payments. • Evaluate any claims made by the Contractor and prepare change orders as required. • Prepare record drawings, incorporating changes made during construction based on record information furnished by the Contractor and provide one (1) compact disk with an electronic version in PDF-format of the documents to the city and in ACAD format. 2. Phase 2 -Inner CCC Coating Application Along South Wall Adjacent to Filter Building • Attend up to four (4) progress meetings for the contracted construction period of 4 months. Engineer will prepare each meeting's agenda and record and distribute the meeting minutes. • Provide CEI Resident Project Representative (RPR) as described above to observe construction of the project, coordinate construction activities with the Contractor, document project progress and conduct progress meetings. • Provide NACE Certified Inspector as described above to observe coating application work. • Provide interpretation or clarification of the design documents when requested. • Review shop drawings and other submittals up to two (2) times per submittal for general conformance with the Contract Documents. The Contract Documents will require the Contractor to pay for additional reviews, if necessary. • Review test reports for concrete, crack injections and coatings, and other materials. • Review applications for payment and the accompanying data and schedule, determine the amounts owed to the Contractor and advise the city of the recommended payments. • Evaluate any claims made by the Contractor and prepare change orders as required. • Conduct one (1) substantial completion site visit for Phase 2 to determine if the project has been completed in accordance with the Contract Documents and develop a punch list of items to be corrected by the Contractor. Conduct one (1) final completion inspection to determine if the punch list items have been completed. • Prepare record drawings, incorporating changes made during construction based on record information furnished by the Contractor and provide one (1) compact disk with an electronic version in PDF-format of the documents to the city and in ACAD format. 3. Phase 3 -Additive Alternate (Outer CCC Waterproofing Expansion Joints at Weir Wall) • Prepare for and attend one (1) preconstruction conference. El)gineer will prepare the agenda forthe preconstruction conference and will record and distribute the meeting minutes. • Attend up to four (4) progress meetings for the contracted construction period of 4 months. Engineer will prepare each meeting's agenda and record and distribute the meeting minutes. Attachment "A" • Provide CEI Resident Project Representative (RPR) as described above to observe construction of the project, coordinate construction activities with the Contractor, document project progress and conduct progress meetings. • Provide NACE Certified Inspector as described above to observe waterproofing work. • Provide interpretation or clarification of the design documents when requested. • Review shop drawings and other submittals up to two (2) times per submittal for general conformance with the Contract Documents. The Contract Documents will require the Contractor to pay for additional reviews, if necessary. • Review test reports for concrete, crack injections and coatings, and other materials. • Review applications for payment and the accompanying data and schedule, determine the amounts owed to the Contractor and advise the city of the recommended payments. • Evaluate any claims made by the Contractor and prepare change orders as required. • Conduct one (1) substantial completion site visit for Phase 3 to determine if the project has been completed in accordance with the Contract Documents and develop a punch list of items to be corrected by the Contractor. Conduct one (1) final completion inspection to determine if the punch list items have been completed. • Prepare record drawings, incorporating changes made during construction based on record information furnished by the Contractor and provide one (1) compact disk with an electronic version in PDF-format of the documents to the city and in ACAD format. 4. CEI Contingency A Time and Materials, Not-to-Exceed (T&M, NTE) CEI contingency of 10% is included to support the implementation of the CEI phase of this project. 5. NACE Inspections A NACE CIP Level Ill Certified Coatings Inspector will assist with conducting construction inspections. The estimated total hours for the NACE inspections are 130 hours and estimated hours per phase are as follows: i. Phase 1 Repairs= 40 hours ii. Phase 2 Repairs = 70 hours iii. Phase 3 Repairs = 20 hours 3. PROJECT GOALS: • Tetra Tech will provide RPR services for Marshall Street Chlorine Contact Chamber Repair Phases 1, 2 and 3 (as needed). • Tetra Tech will provide a NACE Certified Inspector as needed for crack injection, waterproofing and coating inspections. • Tetra Tech will provide Record Drawings of the CCC repairs. • Tetra Tech will provide the NACE Certified Inspector's report summarizing inspections. / Attachment "A" 4. BUDGET: See Attachment "B". This price includes all labor and expenses anticipated to be incurred by Tetra Tech for the completion of these tasks in accordance with Professional Services Method 11 A" -Cost Times Multiplier Basis, for a fee not to exceed one hundred sixty-eight thousand one hundred fifty- seven dollars ($168,157.00). 5. SCHEDULE: It is anticipated that the overall project schedule will be up to 18 months to accommodate the potential for all three (3) phases of the project being constructed, with anticipated time period for each phase as follows: • Phase 1 - 9 months • Phase 2 - 4 months • Phase 3 - 4 months 6. STAFF ASSIGNMENT: City's staff assignments include: Project Manager Utilities Engineering Manager Public Utilities Assistance Director Public Utilities Manager Public Utiiities Liaison Public Utilities Site Representative (MS WRF) Tetra Tech's staff assignments include: Project Manager Senior Project Engineer Resident Project Representative Resident Project Representative NACE Certified Inspector Kaylynn Price Jeremy Brown, PE Richard Gardner, PE Jason Jennings Mike Flanigan Ryan Alexander Michael Saxton, PE Michael Schmidt, PE Stephen Rousseau Matt Azarian Protective Coating Solutions 7. CORRESPONDENCE/REPORTING PROCEDURES: ENGINEER's project correspondence shall be directed to Michael Saxton and Michael Schmidt. All City project correspondence shall be directed to the Project Manager (Kaylynn Price), with copies to the Utilities Engineering Manager and Public Utilities Assistant Director. ENGINEER shall provide a minimum of forty-eight (48) hours' notice prior to conducting fieldwork/site visits. ENGINEER shall provide a minimum of seven (7) days notification. for site visits requiring the assistance of City Operations and Maintenance personnel. ENGINEER acknowledges that all City directives shall be provided by the City Project Manager. Attachment "A" In addition to the original copies delivered as stated in the scope of work, all project deliverables will be submitted in electronic format on CD or other City approved device prior to approval of final invoice. 8. INVOICING/FUNDING PROCEDURES: For work performed, invoices shall be submitted monthly to the: City of Clearwater, Engineering Department Att. Veronica Josef, Senior Staff Assistant PO Box4748 Clearwater, Florida 33758-4748. Contingency services will be billed as incurred only after written authorization provided by the City to proceed with those services. City Invoicing Code: _3277327-530100-M1905_for $168,157 __________ _ 9. INVOICING PROCEEDURES At a minimum, in addition to the invoice amount(s) the following information shall be provided on all invoices submitted on the 'vAv'ork Oider: A. Purchase Order, Project and Invoice Numbers and Contract Amount. B. The time period (begin and end date) covered by the invoice. C. A short narrative summary of activities completed in the time period D. Contract billing method -Lump Sum or Cost Times Multiplier E. If Lump Sum, the percent completion, amount due, previous amount earned and total earned to date for all tasks (direct costs, if any, sha ll be included in lump sum amount). F. If Cost Times Multiplier, hours, hourly rates, names of individuals being billed, amount due, previous amount earned, total earned to date for each task and other direct costs (receipts will be required for any single item with a cost of $50 or greater or cumulative monthly expenses greater than $100). G. If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice amounts by funding code. 10. SPECIAL CONSIDERATIONS: The consultant named above is required to comply with Section 119.0701, Florida Statutes (2013) whe plicable. Michael Saxton, P.E. Senior Project Manager Tetra ;~cJ '{ 1 to I Date APPROVED BY: Tara Kivett, P.E. City Engineer City of Clearwater Date I Attachment "A" CITY OF CLEARWATER ENGINEERING DEPARTMENT 1. FORMAT WORK ORDER INITIATION FORM CITY DELIVERABLES The design plans shall be compiled utilizing the following methods: 1. City of Clearwater CAD standards. 2. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of measurement shall be the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater Engineering/Geographic Technology Division. 2. DELIVERABLES The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20' unless approved otherwise. Upon completion, the consultant shall deliver all drawing files in digital format with all project data in Autodesk Civil 3D file format. If not available Land Desktop files are still acceptable, however the City or Clearwater is currently phasing out Land Desktop. NOTE: If approved deviation from Clearwater CAD standards are used the Consultant shall include all necessary information to aid in manipulating the drawings including either PCP, CTB file or pen schedule for plotting. The drawing file shall include only authorized fonts, shapes, line types or other attributes contained in the standard release of Autodesk, Inc. software. All block references and references contained within the drawing file shall be included. Please address any questions regarding format to Mr. Tom Mahony, at (727) 562 4762 or email address Tom.Mahony@myClearwater.com. All electronic files (including CAD and Specification files) must be delivered upon completion of project or with 100% plan submittal to City of Clearwater. Task 6.0 6.1 6.1.1 6.1.2 6.1.3 6.1.4 6.1.5 6.1.6 6.1.7 6.1.8 6.1.9 6.2 6.2.1 6 .. 2.2 6.2.3 6.2.4 6.2.5 6.2.6 6.2.7 6.2.8 6.2.9 6.2.10 6.3 6.3.1 6.3.2 6.3.3 6.3.4 . 6.3.5 6.3.6 6.3.7 6.3.8 6.3.9 Attachment "B" Marshall Street WRF Chlorine Contact Chamber Repair - Construction Engineering and Inspection {CEI) Services Tetra Tech, Inc. WORK ORDER INITIATION FORM PROJECT BUDGET Description Subconsultant Services Construction Engineering and Inspection (CEI) Phase 1 CEI Preconstruction Conference Progress Meetings (9) Construction Observation {350 hours) Design Documents Clarification Shop Drawings/Submittals Reviews Review Test Reports Review Appiications for Payment Evaluate Contractor Claims Prepare Record Drawings Phase 1 CEI Subtotal Phase 2 CEI Progress Meetings (4) Construction Observation {150 hours) Design Documents Clarification Shop Drawings/Submittals Reviews Review Test Reports Review Applications for Payment Evaluate Contractor Claims Conduct Substantial Completion Inspection Conduct Final Completion Inspection Prepare Record Drawings Phase 2 CEI Subtotal Phase 3 CEI Preconstruction Conference Progress Meetings (4) Construction Observation {150 hours) Design Documents Ciarification Shop Drawings/Submittals Reviews Review Test Reports Review Applications for Payment Evaluate Contractor Claims Conduct Substantial Completion Inspection Labor Total $1,135 $6,615 $38,000 $3,430 $4,630 $3,430 $3,860 $2,030 $4,265 $67,395 $3,210 $17,000 $1,215 $1,815 $1,015 $1,415 $1,415 $1,415 $1,215 $2,455 $32,170 $1,135 $3,210 $17,000 $1,215 $1,815 $1,015 $1,415 $1,415 $1,415 Attachment "B" 6.3.10 Conduct Final Completion Inspection $1,215 6.3.11 Prepare Record Drawings $2,455 Phase 3 CEI Subtotal $33,305 Phases 1, 2 and 3 CEI Subtotal $132,870 6.4 NACE Inspections (T&M, NTE) $20,000 $20,000 6.5 Contingency (10%} $15,287 Grand Total $168,157 HARBOR DR RUSSELL ST N MADISON AVE TANGERINE ST S T E V E N S O N'S D R D O U G L A S A V E MARSHALL ST CLAIRE DR HOLT AVE DOUGLAS AVE AERIAL MAP CHLORINE CONTACT CHAMBER Document Path: C:\Users\Wioletta.Dabrowski\City of Clearwater\Engineering Geographic Technology - Documents\GIS\Engineering\Location Maps\18-0060-UT_MS_WRF_Aer.mxd ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com N.T.S.Scale:Page: 1 of 12/25/2021Date:Aerial Flown 2019 MS WRF Chlorine Contact ChamberProject Number: 18-0060-UT WDMap Gen By:KPReviewed By: FILTER BUILDING WEIR WALL Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#21-8868 Agenda Date: 3/15/2021 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.3 SUBJECT/RECOMMENDATION: Approve amendment to the construction contract between the City of Clearwater and Construction Manager at Risk J. Kokolakis Contracting, Inc. of Tarpon Springs, Florida, for the Solid Waste Transfer Station (Project 15-0007-SW) to include an extended bonded warranty covering the top one and a half inches of asphalt and authorize the appropriate officials to execute same. (consent) SUMMARY: On November 16, 2017, City Council approved the GMP and contract with J. Kokolakis Contracting to construct the new Solid Waste Transfer Facility (15-0007-SW) at 1005 Old Coachman Road. Substantial completion of the project was March 26, 2020. Concerns about the quality of the asphalt were first reported by Solid Waste staff on April 2, 2020 and continued through August 12, 2020. Core samples were taken and analyzed in April and July of 2020 and the asphalt mix was found to differ from that specified in the design drawings. To remedy, Ardurra (the Engineer of Record), city staff, and Kokolakis Contracting agreed to an additional five-year warranty covering the asphalt beyond the standard twelve months from substantial completion, at a maximum value $140,000 in replacement costs. Arehna Consulting, the materials testing firm for the project, will provide reports of the condition of the asphalt every six months during the five-year extended warranty period. If Arehna Consulting determines the work to be defective, J. Kokolakis Contracting, Inc. has agreed to replace the asphalt per the contract amendment terms. APPROPRIATION CODE AND AMOUNT: There is no additional cost to the City. Page 1 City of Clearwater Printed on 3/14/2021 PROJECTLOCATION ^US-19 US-19 OLD COACHMAN RDCOACHMAN RDUS-19 RAMP SHARKEY RD SERVICE RDRIDGE TOP WAYOBERLIN DREL TAIR T R L OLD COACH TRLFLINT LOCK DREARLHAM DRVARSITY DR MIDNIGHT PASS W AYUS-19 RAMP US-19 US-19 RAMP US-19 US-19 RAMP LOCATION MAP ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com CRM TK N.T.S.281B 07-29-165/12/2015Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: Solid Waste Transfer StationJob #15-0007-SW Document Path: V:\GIS\Engineering\Location Maps\15-0007-SW Solid Waste Transfer location.mxd Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#21-8942 Agenda Date: 3/15/2021 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Marine & Aviation Agenda Number: 8.1 SUBJECT/RECOMMENDATION: Accept FDOT Grant Agreement Amendment (No. 435222-1-94-01) in the amount of $100,000 for the Clearwater Airpark Hangar-C Replacement Project and authorize the appropriate officials to execute same. (consent) SUMMARY: Council accepted FDOT Joint Participation Grant Agreement No. 435222-1-94-01 in the amount of $1,200,000 on September 20, 2018 for the Hangar-C Replacement Project. Council also approved a Construction Manager at Rick contract with J.O. DeLotto & Sons, Inc. to construct Hangar-C on February 20, 2020. This amendment will provide additional funding to add a new fire hydrant on airport property creating a looped fire system as part of the hangar project. This amendment will increase the 80/20 Joint Participation Agreement by $100,000 for a new total of $1,300,000 and the city’s matching funds will increase by $20,000 using Airpark Reserves for a new total city match of $260,000. APPROPRIATION CODE AND AMOUNT: A mid-year budget amendment will increase capital improvement project G1901, Replace Hangar C, recognizing a budget increase of $80,000 in grant revenue from FDOT and $20,000 in Airpark Fund revenues. USE OF RESERVE FUNDS: Funding for this contract will be provided by mid-year budget amendment allocating $20,000 from Airpark Fund reserves to capital improvement project G1901, Replace Hangar C. The remaining balance of Airpark Fund reserves after a 25% working capital reserve is approximately $604,953 or 178% of the current Airpark Fund operating budget. Page 1 City of Clearwater Printed on 3/14/2021 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#21-8935 Agenda Date: 3/15/2021 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Public Utilities Agenda Number: 9.1 SUBJECT/RECOMMENDATION: Authorize a purchase order to multiple vendors as listed, for the maintenance, purchase and rental of generators, transfer switches, replacement parts, and services, in the annual not-to exceed amount of $1,000,000 through January 2022 with one renewal option through January 2023, in accordance with City Code of Ordinances Section 2.564(1)(b) Sole Source and 2.564(1)(d) Other Government Entities Bids and authorize the appropriate officials to execute same. (consent) SUMMARY: Most purchases and rentals for Building & Maintenance’s and Public Utilities’ generator and transfer switches, as well as services and repairs, replacement parts, and load banking have been made as sole source buys direct from the manufacturers’ designated vendor or by piggybacking contracts. The authorizations for sole source and/or piggyback contracts have been brought to Council each time a specific expenditure is expected to exceed $100,000 within a single year, as required by code. This request consolidates the authorization to utilize sole source manufacturers and distributors, as well as properly sourced piggyback contracts, not limited to the following: Sole Source: Ring Power Corporation: ·Sole Source for Caterpillar engine and automatic transfer switch repair Cummins, Inc: ·Sole Source for Cummins engine and automatic transfer switch repair Piggyback: Ring Power Corporation: ·Piggyback Sarasota County IFB #191778JSO ~ Service, Maintenance and Purchase of Xylem and Caterpillar Equipment; contract term February 4, 2020 through February 3, 2023 with two one-year renewals (2.3.2025). This piggyback will be used for services that do not fall under sole source (i.e. preventative maintenance) Ring Power Corporation and Cummins, Inc: ·Piggyback Sourcewell #120617 (CMM & CAT) ~ Electrical Energy Power Generation with Related Parts, Supplies and Services; contract term January 29, 2018 through January 29, 2022 with one-year renewal (January 29, 2023). This piggyback contract will primarily be used for Caterpillar rentals as needed. Ring Power is the authorized Caterpillar dealer under this contract. This contract may also be used to procure Page 1 City of Clearwater Printed on 3/14/2021 File Number: ID#21-8935 Caterpillar and Cummins parts at a discounted rate. Mid-Florida Diesel, Inc: ·Hernando County ITB #19-T00085/DK ~ Generator Maintenance and Emergency Repair; contract term July 16, 2019 through July 15, 2021 with one-year renewal (July 15, 2022). This piggyback contract will be used as needed for preventative maintenance through end of contract term. ·City of Lakeland ITB #8285 ~ Annual Preventative Maintenance and Emergency Repair Services for Auxiliary Power Generator Units; contract term October 1, 2018 through September 30, 2019, with four one-year renewals (September 30, 2023). This piggyback contract will be used as needed for preventative maintenance of auxiliary power generator units. Flexibility is requested to allow for expenditure of budgeted funds as needed throughout the year, in accordance with the intent of this general authorization, and to engage additional vendors as needed. APPROPRIATION CODE AND AMOUNT: FY21 5666611-546500 FY21 3277327-563800-96664 Future fiscal year funds subject to annual budget approval Page 2 City of Clearwater Printed on 3/14/2021 Caterpillar: Confidential Green Caterpillar Inc. 100 NE Adams Street Peoria IL 61629 October 6, 2020 Sir or Ma'am Ring Power Corporation is the authorized Caterpillar distributor for Caterpillar machines, engines, parts and services for North & Central Florida. As an authorized Caterpillar distributor, Ring Power Corporation maintains an inventory of replacement parts and a staff of factory trained technicians to provide support and services to users of Caterpillar products. Although, on occasion, other parts suppliers attempt to represent themselves as genuine Caterpillar parts suppliers, genuine Caterpillar parts are sold exclusively through authorized Caterpillar dealers and distributors. If you have any questions or concerns, please feel free to contact me. Best Regards, Caroline Fisher Industry Sales Representative Caterpillar Inc. 309-258-3341 PURCHASE ORDER NO.HERNANDO COUNTY BOARD OF COUNTY COMMISSIONERS 20 NORTH MAIN STREET ROOM 365 BROOKSVILLE, FL 34601 V E N D O R S H I P T O ORDER DATE:BUYER:REQ. NO.:REQ. DATE: TERMS:F.O.B.:DESC.: ITEM#QUANTITY UOM DESCRIPTION UNIT PRICE EXTENSION ITEM#ACCOUNT AMOUNT PROJECT CODE PAGE TOTAL $ TOTAL $ APPROVED BY:**SEE TERMS AND CONDITIONS ON REVERSE SIDE** CHIEF PROCUREMENT OFFICER 19000953 PAGE NO. 1 joe@midfloridadiesel.com 21276 MID FLORIDA DIESEL INC 2215 HWY 60 EAST BARTOW FL 33830 UTILITIES - WISCON ROAD COMPLEX 15400 WISCON ROAD BROOKSVILLE FL 34601 08/08/19 KMAURA RQ191162 NET 30 DAYS FOB DESTINATION CONTRACT NO. 19-T00085/DK This Purchase is in accordance with Hernando County Contract No. 19-T00085/DK Entitled: Generator Maintenance and Emergency Repair, BOCC approval 07/16/2019. Doc ID No.15888. The estimated annual usage is $74,010.00 yet no guarantees offered or conveyed to actual usage above or below this estimated amount The Contract T00085/DK, its Terms and Conditions apply, and the Purchase Order Terms and Conditions do not apply to this purchase. This Contract will expire on: 7/15/21 with one (1) unilateral renewal period remaining. This PO must be closed at end of the fiscal year (September 30, 2019) and new PO created in October. Blanket PO©s cannot roll to the next fiscal year. County Contact: Larry Cooper at 352-754-4485. 01 15000.00 EA MAINTENANCE/REPAIR OF GENERATORS, 1.0000 15,000.00 SERVICES, FOR HCUD WATER OPERATIONS FROM PO ISSUANCE TO SEPTEMBER 30, 2019 - THEN CLOSED - ORDERED AS NEEDED - 15,000.00 01 07201 5304616 15,000.00 02 07201 5304617 25,000.00 PURCHASE ORDER NO.HERNANDO COUNTY BOARD OF COUNTY COMMISSIONERS 20 NORTH MAIN STREET ROOM 365 BROOKSVILLE, FL 34601 V E N D O R S H I P T O ORDER DATE:BUYER:REQ. NO.:REQ. DATE: TERMS:F.O.B.:DESC.: ITEM#QUANTITY UOM DESCRIPTION UNIT PRICE EXTENSION ITEM#ACCOUNT AMOUNT PROJECT CODE PAGE TOTAL $ TOTAL $ APPROVED BY:**SEE TERMS AND CONDITIONS ON REVERSE SIDE** CHIEF PROCUREMENT OFFICER 19000953 PAGE NO. 2 joe@midfloridadiesel.com 21276 MID FLORIDA DIESEL INC 2215 HWY 60 EAST BARTOW FL 33830 UTILITIES - WISCON ROAD COMPLEX 15400 WISCON ROAD BROOKSVILLE FL 34601 08/08/19 KMAURA RQ191162 NET 30 DAYS FOB DESTINATION CONTRACT NO. 19-T00085/DK OCTOBER NEW PO©S SHOULD BE ISSUED 02 25000.00 EA MAINTENANCE/REPAIR OF GENERATORS, 1.0000 25,000.00 SERVICES, FOR HCUD WASTE WATER OPERATIONS PO ISSUANCE TO SEPTEMBER 30, 2019 - THEN CLOSED. ORDERED AS NEEDED- NEW PO©S ISSUED IN 25,000.00 40,000.00 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#21-8944 Agenda Date: 3/15/2021 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Legal Department Agenda Number: 10.1 SUBJECT/RECOMMENDATION: Confirm COVID-19 Emergency Proclamation and adopt Resolution 21-12. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 3/14/2021 Resolution No. 21-12 RESOLUTION NO. 21-12 CONFIRMATION OF COVID-19 EMERGENCY PROCLAMATION – Mar. 18, 2021 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, CONFIRMING DECLARATIONS OF A STATE OF EMERGENCY; PROVIDING AN EFFECTIVE DATE. WHEREAS, a state of emergency in the City of Clearwater was proclaimed by Mayor George N. Cretekos, upon recommendation by the Emergency Management Director (City Manager William B. Horne), after certification of emergency conditions by the Emergency Management Coordinator (Fire Division Chief of Emergency Management Jevon Graham), on March 18, 2020 due to the unmitigated spread of coronavirus disease (COVID-19); and WHEREAS, the March 18, 2020 state of emergency was confirmed by City Council in Resolution 20-11 later that day, extended 7 days by Mayor George N. Cretekos on March 25, extended 7 days by Mayor Frank Hibbard on April 1, confirmed by City Council in Resolution 20-14 on April 2, extended 7 days by Mayor Frank Hibbard on April 8 and 15, confirmed by City Council in Resolution 20-16 on April 16, extended 7 days by Mayor Frank Hibbard on April 22, 29, and May 6, confirmed by City Council in Resolution 20-19 on May 7, extended 7 days by Mayor Frank Hibbard on May 13 and 20, confirmed by City Council in Resolution 20-22 on May 21, extended 7 days by Mayor Frank Hibbard on May 27 and June 3, confirmed by City Council in Resolution 20-28 on June 4, extended 7 days by Mayor Frank Hibbard on June 10 and 17, confirmed by City Council in Resolution 20-30 on June 18, extended 7 days by Mayor Frank Hibbard on June 24, July 1, 8, and 15, confirmed by City Council in Resolution 20-32 on July 16, extended 7 days by Mayor Frank Hibbard on July 22, 29, and August 5, confirmed by City Council in Resolution 20-36 on August 6, and extended 7 days by Mayor Frank Hibbard on August 12 and 19, confirmed by City Council in Resolution 20-44 on August 20, extended 7 days by Mayor Frank Hibbard on August 26 and September 2, confirmed by City Council in Resolution 20-47 on September 3, extended 7 days by Mayor Frank Hibbard on September 9 and 16, confirmed by City Council in Resolution 20-51 on September 17, extended 7 days by Mayor Frank Hibbard on September 23 and 30, confirmed by City Council in Resolution 20-53 on October 14, extended 7 days by Mayor Frank Hibbard on October 21, 28, and November 4, confirmed by City Council in Resolution 20-56 on November 5, extended 7 days by Mayor Frank Hibbard on November 11 and 18, confirmed by City Council in Resolution 20-60 on November 19, extended 7 days by Mayor Frank Hibbard on November 25 and December 2, confirmed by City Council in Resolution 20-62 on December 3, extended 7 days by Mayor Frank Hibbard on December 9 and 16, confirmed by City Council in Resolution 20- 63 on December 17, extended 7 days by Mayor Frank Hibbard on December 23, 30, 2020, January 6, 13, and 20, 2021, confirmed by City Council in Resolution 21-01 on January 21, extended 7 days by Mayor Frank Hibbard on January 27 and February 3, confirmed by City Council in Resolution 21-05 on February 4, extended 7 days by Mayor Frank Hibbard on February 10 and 17, confirmed by City Council in Resolution 21-07 on February 18, extended 7 days by Mayor Frank Hibbard on February 24 and March 3, confirmed by City Council in Resolution 21-11 on March 4, and extended 7 days by Mayor Frank Hibbard on March 10 and 17, 2021; and Resolution No. 21-12 WHEREAS, COVID-19 is a severe acute respiratory illness that can spread among humans through respiratory transmission and presents with symptoms similar to those of influenza, with no widely-available vaccine or cure; and WHEREAS, on January 31, 2020 the United States Department of Health and Human Services declared that a public health emergency exists nationwide as a result of confirmed cases of COVID-19 in the United States; and WHEREAS, on March 1, 2020 Governor Ron DeSantis issued Executive Order 20- 51, declaring that appropriate measures to control the spread of COVID-19 in the State of Florida are necessary, and therefore directed that a Public Health Emergency be declared in the State of Florida; and WHEREAS, on March 9, 2020 Governor Ron DeSantis issued Executive Order 20- 52 declaring a State of Emergency for COVID-19; and WHEREAS, the World Health Organization declared COVID-19 a pandemic on March 11, 2020, which is defined as “worldwide spread of a new disease,” and is the first declared pandemic since the H1N1 "swine flu" in 2009; and WHEREAS, on March 13, 2020 President Donald J. Trump declared a national state of emergency; and WHEREAS, on March 16, 2020 President Trump and CDC issued the “15 Days to Slow the Spread” guidance advising individuals to adopt far-reaching social distancing measures. such as working from home and avoiding gatherings of more than 10 people; and WHEREAS, on March 17, 2020 Governor Ron DeSantis issued Executive Order 20- 68 closing bars, pubs and nightclubs for 30 days, recommending that public beachgoers follow CDC guidelines limiting group sizes and social distancing, and ordering that restaurants limit occupancy to 50% of current building capacities and begin employee screening; and WHEREAS, on March 18, 2020 the City of Clearwater passed Resolution 20-11, cancelling most City meetings and groups, prohibiting all in-person gatherings of 10 people or more, closed all beaches, closed all libraries, closed all recreation centers, required businesses open to the public to provide hand sanitizer, gave the Emergency Management Director authority to close parking as necessary, prohibited price gouging, and enabled emergency procurement procedures; and WHEREAS, on March 19, 2020 Pinellas County passed Resolution 20-17, closing all public beaches within the county; and Resolution No. 21-12 WHEREAS, on March 20, 2020 Governor Ron DeSantis issued Executive Order 20- 71, suspending all sales of food and alcohol in the State by establishments for on-site consumption and allowing for take-out or delivery service, and closing all gyms and fitness centers; and WHEREAS, on March 20, 2020 Governor Ron DeSantis issued Executive Order 20- 72, prohibiting elective and unnecessary medical procedures; and WHEREAS, on March 24, 2020 Governor Ron DeSantis issued Executive Order 20- 83, recommending an advisory to all persons over 65 and those with underlying serious medical conditions to stay home and limit risk of exposure; and WHEREAS, on March 25, 2020 Pinellas County passed Resolution 20-20, “COVID- 19 Safer at Home Order,” directing individuals to limit non-essential activity and/or transportation, closing places of public assembly, and ordering the closure of non-essential businesses if they can not comply with current CDC social distancing guidelines; and WHEREAS, on March 27, 2020 Governor Ron DeSantis issued Executive Order 20- 86, retroactively ordering any person entering the State of Florida from “an area with substantial community spread” to self-quarantine for 14 days and inform anyone they have had direct physical contact with of their status; and WHEREAS, on April 1, 2020 Governor Ron DeSantis issued Executive Orders 20- 91 and 20-92, ordering all persons in Florida to limit their movements and personal interactions outside of their homes to only those necessary to obtain or provide essential services or conduct essential activities; and WHEREAS, on April 16, 2020 the City Council extended for 30 days and modified those emergency measures enacted by Resolution 20-11; and WHEREAS, on April 28, 2020 Pinellas County passed Resolution 20-34, “Order Relaxing Beach Restrictions With Conditions,” allowing public beaches to reopen consistent with CDC social distancing guidelines effective May 4, 2020; and WHEREAS, on April 29, 2020 Governor Ron DeSantis issued Executive Order 20- 112, ordering all persons in Florida to continue to limit their movements and personal interactions outside of their homes, and allowing restaurants to resume on-premises service with restrictions; and WHEREAS, on May 1, 2020 Pinellas County passed Resolution 20-39 “Order Clarifying Local Restrictions,” which gives support to Governor DeSantis’ EO 20-112, terminates Pinellas County Res. 20-20 and 20-23, but continues to restrict public playgrounds and pools, and requires social distancing; and Resolution No. 21-12 WHEREAS, on May 1, 2020 City of Clearwater Emergency Management Director William B. Horne announced that Clearwater beaches would reopen May 4 in conjunction with Pinellas County’s Res. 20-34; and WHEREAS, on May 14, 2020 Governor Ron DeSantis issued Executive Order 20- 123, initiating the full Phase 1 of his “Safe. Smart. Step-by-Step. Plan for Florida’s Recovery” relaxing social distancing requirements and allowed limited reopening of businesses, including gyms and fitness centers; and WHEREAS, on May 21, 2020 the City Council adopted Resolution 20-22 terminating the emergency measures portions of Resolutions 20-11, 20-16, and 20-19, and granting the Emergency Management Director authority and flexibility to manage City facilities in response to Covid-19; and WHEREAS, on June 3, 2020 Governor Ron DeSantis issued Executive Order 20- 139, initiating Phase 2 of his “Safe. Smart. Step-by-Step. Plan for Florida’s Recovery” which further relaxes social distancing guidelines, including avoiding congregating in groups larger than 50 persons, allows for restaurants, bars, and entertainment businesses to operate at 50% indoor capacity; and WHEREAS, on June 23, 2020 Pinellas County passed Ordinance 20-14 mandating, with some exceptions, that individuals wear a face covering in public indoor places, and encouraged exempt government entities to enact their own similar procedures to protect employees and members of the public; and WHEREAS, on June 25, 2020 City of Clearwater Emergency Management Director William B. Horne ordered that all persons, with some exceptions, wear a face covering in public indoor places within City of Clearwater buildings, facilities, and properties in conjunction with Pinellas County’s Ord. 20-14; and WHEREAS, on June 26, 2020 the Florida Department of Business and Professional Regulation issued Executive Order 2020-09 suspending on-premises consumption of alcoholic beverages by vendors who derive more than 50% of gross revenue from sales of alcoholic beverages; and WHEREAS, on July 16, 2020 the City Council adopted Resolution 20-32 confirming extensions of the state of emergency and confirming the Emergency Management Director’s face covering order; and WHEREAS, on July 29, 2020 Governor Ron DeSantis issued Executive Order 20- 179 extending prior executive orders allowing local governments to hold virtual meetings without a physical quorum, and Executive Order 20-180 extending prior executive orders suspending mortgage foreclosure and eviction final actions; and Resolution No. 21-12 WHEREAS, on August 7, 2020 Governor Ron DeSantis issued Executive Order 20- 193 extending prior executive orders allowing local governments to hold virtual meetings without a physical quorum until October 1, 2020; and WHEREAS, on August 31, 2020 Governor Ron DeSantis issued Executive Order 20-211 extending a prior executive order suspending final executions of mortgage foreclosure and eviction actions until October 1, 2020; and WHEREAS, on September 4, 2020 Governor Ron DeSantis issued Executive Order 20-213 extending the statewide state of emergency an additional 60 days; and WHEREAS, on September 10, 2020 the Florida Department of Business and Professional Regulation issued Emergency Order 2020-10 rescinding Emergency Order 2020-09, effective 12:01 a.m. Monday September 14, allowing bars to reopen at 50% capacity pursuant to the Governor’s Executive Order 20-39; and WHEREAS, on September 25, 2020 Governor Ron DeSantis issued Executive Order 20-244, titled “Phase 3; Right to Work; Business Certainty; Suspension of Fines.” The order rescinds prior restrictions on business, prohibits emergency ordinances preventing individuals from working or from operating a business, and suspends the collections of fines and penalties associated with COVID-19 against individuals; and WHEREAS, on September 30, 2020 Governor Ron DeSantis issued Executive Order 20-246 extending prior executive orders allowing local governments to hold virtual meetings without a physical quorum; and WHEREAS, on November 3, 2020 Governor Ron DeSantis issued Executive Order 20-276 extending the statewide state of emergency an additional 60 days; and WHEREAS, on November 24, 2020 Governor Ron DeSantis issued Executive Order 20-297 extending Executive Order 20-244 (Phase 3; Right to Work; Business Certainty; Suspension of Fines) for the duration of the state of emergency due to COVID- 19, set to expire January 2, 2021 unless ratified and reaffirmed before then; and WHEREAS, on December 29, 2020 Governor Ron DeSantis issued Executive Order 20-316 extending the statewide state of emergency an additional 60 days; and WHEREAS, on January 21, 2021, Pinellas County Administrator Barry Burton issued Emergency Order 21-3 regulating Outdoor Large-Scale Special Events by developing safety standards for those events with 1,000 or more attendees and requiring organizers to create a safety plan that outlines steps to protect patrons from COVID-19; and WHEREAS, on February 26, 2021 Governor Ron DeSantis issued Executive Order 21-46 (Vaccine Administration/Protecting Florida’s Seniors) restricting the administration of Resolution No. 21-12 any COVID-19 vaccine to long-term care facility residents and staff, persons 65 years of age and older, and health care personnel with direct patient contact; and WHEREAS, on March 9, 2021 Governor Ron DeSantis issued Executive Order 21- 62 (Amending Executive Order 20-315 - Vaccine Administration/Protecting Florida's Seniors) expanding the administration of any COVID-19 vaccine to those populations listed in EO 21-46 and K-12 school employees 50 years of age and older, sworn law enforcement officers 50 years of age and older, and firefighters 50 years of age and older; and WHEREAS, as of March 18, 2021 1,888,725 Florida residents (1,924,114 total cases in Florida including non-residents), including 112,267 in Hillsborough County (including 1,521 deaths), 32,176 in Manatee County (including 607 deaths), 33,658 in Pasco County (including 661 deaths), and 67,061 in Pinellas County (including 1,463 deaths) have tested positive for COVID-19; and WHEREAS, the City of Clearwater continues to be threatened by COVID-19 because of the apparent ability of the virus to spread rapidly among humans, and COVID- 19 thereby constitutes a clear and present threat to the health, safety, and welfare of the citizens and visitors of the City of Clearwater, and WHEREAS, Section 252.38, Florida Statutes authorizes the establishment and amendment of emergency measures during a state of emergency; and WHEREAS, Chapter 15, Code of Ordinances requires City Council to confirm any declaration of a state of emergency and all emergency regulations activated under the provisions of this chapter at their next regularly scheduled meeting; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA; Section 1. The March 10, 2021 state of emergency proclamation is hereby confirmed. Section 2. The March 17, 2021 state of emergency proclamation is hereby confirmed. Section 3. This resolution shall take effect immediately. The state of emergency must be renewed in seven-day increments pursuant to § 15.07(5), Code of Ordinances. Resolution No. 21-12 PASSED AND ADOPTED this 18th day of March, 2021. Attest: ___________________________ _______________________________ Rosemarie Call Frank Hibbard City Clerk Mayor Approved as to form: ___________________________ Pamela K. Akin City Attorney Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#21-8993 Agenda Date: 3/15/2021 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Official Records & Legislative Services Agenda Number: 11.1 SUBJECT/RECOMMENDATION: Review advisory board feedback regarding meeting frequency and duties as defined by city code. SUMMARY: As requested by City Council at the November 16, 2020 work session, advisory board liaisons for the Airpark Advisory Board, Environmental Advisory Board, Library Board, Marine Advisory Board, Parks & Recreation Board, and the Sister Cities Advisory Board were asked to provide feedback following their first meeting of 2021 regarding: ·Sufficiency of Powers and Duties as defined by city code o All boards believed the powers and duties defined by city code were sufficient. ·Meeting frequency o The Parks and Recreation Board requested to increase their meeting frequency to monthly. Monthly meetings would allow the Board to respond to issues and residents more quickly, be proactive, communicate more often, be engaged, know what is going on, provide timely feedback to Council requests, and improve community engagement by encouraging neighborhood participation in monthly meetings. The Board wishes to meet monthly for six months and reevaluate the meeting schedule afterwards. o The Environmental Advisory Board believed the quarterly meetings were sufficient but requested to add two field visits (Spring and Fall) to provide Board Members with firsthand knowledge of projects. ·Identify a council meeting date to present their annual reports o All advisory boards have identified a council date to present their annual report, except for the Parks and Recreation Advisory board, who tabled the matter to their April 27 meeting. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 3/14/2021 Advisory Board Feedback BOARD Board Liaison Powers & Duties Review Meeting Frequency Month for Annual Report to Council AIRPARK Michael MacDonald Powers and duties defined by code are sufficient. Quarterly is sufficient. November 18, 2021 ENVIRONMENTAL Sarah Kessler Powers and duties defined by code are sufficient. Recommended the following additions (in italics below): Identify and assess significant environmental issues and sustainable objectives. Review and provide recommendations to the city council on selected environmental and sustainable programs and projects. Quarterly is sufficient but would like to include 2 field visits (Spring/Fall) each year. Field visits would allow members to have first-hand knowledge of projects. November 4, 2021 (Prefers November as their last meeting of the year is in October.) LIBRARY Jennifer Obermaier Powers and duties defined by code are sufficient. Recommended changing reference in code: “Secretary” to “Vice Chair.” Quarterly is sufficient. September 16, 2021 MARINE Ed Chesney Powers and duties defined by code are sufficient. Quarterly is sufficient. October 21, 2021 P&R Mike Lavery Powers and duties defined by code are sufficient. Would like to meet monthly then re-evaluate after 6 months. Tabled to 4/27 meeting. Sister Cities Christopher Hubbard Powers and duties defined by code are sufficient. Recommended changing reference in code: “City Commission” to “City Council.” Quarterly is sufficient. Presented at March 4, 2021 council meeting. In future will present in August to allow for students to present post- travel report. Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#21-8958 Agenda Date: 3/15/2021 Status: Agenda ReadyVersion: 1 File Type: Council Discussion Item In Control: Council Work Session Agenda Number: 13.1 SUBJECT/RECOMMENDATION: Amend City Charter to Require Candidates Receive 50% of the Vote to be Elected - Councilmember Hamilton SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 3/14/2021 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#21-8996 Agenda Date: 3/15/2021 Status: Agenda ReadyVersion: 1 File Type: Council Discussion Item In Control: Council Work Session Agenda Number: 13.2 SUBJECT/RECOMMENDATION: Clearwater Ferry Boat Request - Mayor Hibbard SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 3/14/2021 Water Taxi Operating Agreement Second Renewal fh THIS CONTRACT renewal entered into this AV day of i - , 2020, by and between the CITY OF CLEARWATER, a Florida municipal corporation, hereinafter referred to as "City," P.O. Box 4748, Clearwater, Florida 33758 and Clearwater Ferry Services, Inc., 615 Pinellas Street, Clearwater, Florida, 33756, a Florida corporation, hereinafter referred to as "the Corporation" WHEREAS, the City desires to continue to support water taxi services connecting various areas that are exclusively within Clearwater, such as the City's Downtown Harbor Marina, Clearwater Beach Marina, Island Estates and the Clearwater Beach Recreation Center Loading Dock (the "Areas"); and WHEREAS, the City issued Request for Proposals (RFP) No. 35-16, which is incorporated by reference hereto as if fully stated herein, seeking an experienced, appropriately equipped, staffed, licensed and insured water taxi service provider; and WHEREAS, the Corporation was the winning bidder of RFP 35-16 and was awarded a two-year initial contract ("the Contract") on November 18, 2016, which terminated on November 30, 2018; and WHEREAS, the Contract allowed the City and the Corporation to enter into two (2) 2 -year renewals; and WHEREAS, the City and the Corporation entered into a first renewal ("the Renewal") of the Contract on , and the Renewal is scheduled to terminate on December 1, 2020; and WHEREAS, the City and the Corporation desire to enter into the final 2 -year renewal allowed under the Contract; and WHEREAS, this proposed water taxi service is in the best interest of Clearwater as it will help alleviate traffic to and from the aforementioned Areas; WaterTaxi2dRenewal v 1 NOW THEREFORE, in consideration of the promises stated herein, the City and the Corporation mutually agree as follows: 1. RECITALS The recitals above are true and correct, and incorporated herein by reference. 2. PROVISION OF WATER TAXI SERVICE The Corporation agrees to provide scheduled Water Taxi services connecting the Areas detailed in Exhibit A — Scope of Work, following the routes as detailed in Exhibit B following the Time and Route Schedule in Exhibit C — Charging the public no more for this service than is detailed in Exhibit D. These Exhibits are attached and incorporated into this renewal, and in the event of ambiguity between this Agreement and the Exhibits, this Agreement shall prevail. The Corporation utilizes three (3) vessels dedicated to providing Water Taxi Service within the City of Clearwater. Those vessels are identified as Maddie's Crossing, Hailey's Crossing and Monica's Crossing. Monica's Crossing, hereinafter referred to as Purchased Vessel" was purchased by the Corporation with the use of the City's subsidy funds under the original Water Taxi Agreement. The Corporation agrees that Purchased Vessel shall remain in service exclusively within the City, and a failure to do so shall constitute a default under this Agreement. Maddie's Crossing and Hailey's Crossing are not restricted to service exclusively within the City, however any connections outside of the City shall have a direct connection back to one of the Areas contemplated within this agreement and a failure to do so shall constitute a default under this Agreement. If the Corporation fails to provide Water Taxi Service after commencement of this Agreement, ceases to provide Water Taxi Service after commencement of this Agreement, and/or fails to cure any defaults, pursuant to the terms and conditions of this Agreement, then the City may immediately terminate this Agreement. Page 2 of 13 3. TIME OF PERFORMANCE This 2 -Year Renewal Term shall commence on December 1, 2020 and end December 1, 2022. 4. COMPENSATION At the end of this 2 -Year Renewal Term, the City, at its option and sole discretion, may purchase the Purchased Vessel form the Corporation for $10.00. Alternatively, In the event the Corporation wishes to retain ownership of the Purchased Vessel, the City, at its option and sole discretion, may agree to release the lien which attaches to the Purchased Vessel in exchange for payment by the Corporation of the depreciated value of the Purchased Vessel as calculated under the IRS Modified Accelerated Cost Recovery System (MACRS) depreciated value for boats over a ten (10) year period. The City will notify the Corporation if it chooses to purchase the Purchased Vessel no later than sixty 60) days before the end of the 2 -Year Renewal Term. 5. NOTICES AND CHANGES OF ADDRESS Any notice required or permitted to be given by the provisions of this Contract shall be conclusively deemed to have been received by a party hereto on the date it is hand delivered to such party at the address indicated below (or at such other address as such party shall specify to the other party in writing), or if sent by registered or certified mail postage prepaid) on the fifth (5th) business day after the day on which such notice is mailed and properly addressed. Clearwater Ferry Services, Inc. City of Clearwater Patricia Rodriguez Ed Chesney, P.E. Name Name President Title Marine and Aviation Director Title 615 Pinellas St. Unit 2 P.O. Box 4748 Page 3 of 13 Clearwater, FL 33756 Address 813) 857-3268 Telephone # Trisha@ClearwaterFerry.com E -Mail With Copy to: Brian J. Aungst, Jr., Esq. 625 Court Street, Suite 200 Clearwater, FL 33756 BJA@macfar.com Clearwater, FL 33758 Address 727) 562-4959 Telephone # ed. chesney@myclearwater. com E -Mail 6. LICENSE TO USE CITY DOCKAGE AND UPLAND AREA The City grants the Corporation a license to occupy and use the City's dockage and adjacent upland area land reasonably related to the Corporation's provision of Water Taxi Service, including all ingress, egress and approaches to and from such dockage and upland area. The dockage and upland areas are those associated with illustrated in Exhibit A, Paragraph E. The City reserves the right to temporarily relocate operations from the Downtown Harbor Marina landing to the Seminole Street Boat Ramp while permitted construction associated with the City approved "Imagine Clearwater" redevelopment plan is occurring. Following such construction, the Corporation will resume use of the Downtown Harbor Marina landing under the terms of this agreement. 7. CORPORATION'S DUTIES RELATED TO CITY DOCKAGE AND UPLAND AREA The Corporation shall control and assume responsibility for the use, operation and security of the Upland Area during Water Taxi Operating Hours, such responsibility includes controlling access to the Upland Area and associated dockage, ticketing, guest service functions, security, cleaning and general operational organization. The Corporation shall continually evaluate the condition and suitability of the city dockage and Page 4 of 13 upland area for water taxi activities. The Corporation shall properly secure the city dockage and upland area at the conclusion of daily ferry service. The Corporation shall notify the City of any potential or actual hazardous conditions. The Corporation shall report any damage it causes to the Marine and Aviation Department and be financially responsible for any repairs necessary to correct any damage caused by the Corporation. 8. THE CITY'S DUTIES RELATED TO CITY DOCKAGE AND UPLAND AREA At times other than Water Taxi Operating Hours, the City shall maintain the city dockage and upland area in a clean and orderly condition. The City shall be responsible for all maintenance and repairs to the city dockage and upland areas, but the Corporation understands their financial obligations to reimburse the City for damage caused by the Corporation. The City is under no obligation to repair city dockage or the upland areas in the event that the City Council, in its sole discretion, determines that it is not in the City's best economic interest to repair such impacted areas due to substantial damage. The City will, however, take best efforts to avoid or mitigate substantial damage to City dockage and upland areas. 9. PROHIBITED USE The City dockage and associated upland area shall not be used by the Corporation for any use other than the use necessary to provide Water Taxi services. No occupation or alternative use shall be available to the Corporation which, at the sole discretion of the City, is deemed hazardous, inconsistent with this Agreement, or increases the City's liability. 10. PUBLIC RECORDS IF THE CORPORATION HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, THE CORPORATIONS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT. CONTACT THE CUTODIAN OF Page 5 of 13 PUBLIC RECORDS AT 727-562-4092, Rosemarie.Call©myclearwater.com, 112 S. Osceola Ave., Clearwater, FL 33756 The Corporation's agreement to comply with public records law applies specifically to: a) Keep and maintain public records required by the City of Clearwater hereinafter "public agency") to perform the service being provided by the Corporation hereunder. b) Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided for in Chapter 119, Florida Statutes, as may be amended from time to time, or as otherwise provided by law. c) Ensure that the public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Corporation does not transfer the records to the public agency. d) Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Corporation or keep and maintain public records required by the public agency to perform the service. If the Corporation transfers all public records to the public agency upon completion of the contract, the Corporation shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Corporation keeps and maintains public records upon completion of the contract, the Corporation shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, Page 6 of 13 upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. e) A request to inspect or copy public records relating to a public agency's contract for services must be made directly to the public agency. If the public agency does not possess the requested records, the public agency shall immediately notify the Corporation of the request and the Corporation must provide the records to the public agency or allow the records to be inspected or copied within a reasonable time. f) The Corporation hereby acknowledges and agrees that if the Corporation does not comply with the public agency's request for records, the public agency shall enforce the contract provisions in accordance with the contract. g) A Corporation who fails to provide the public records to the public agency within a reasonable time may be subject to penalties under Section 119.10, Florida Statutes. h) If a civil action is filed against a Corporation to compel production of public records relating to a public agency's contract for services, the court shall assess and award against the Corporation the reasonable costs of enforcement, including reasonable attorney fees, if: 1. The court determines that the Corporation unlawfully refused to comply with the public records request within a reasonable time; and 2. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the Corporation has not complied with the request, to the public agency and to the Corporation. i) A notice complies with subparagraph (h)2 if it is sent to the public agency's custodian of public records and to the Corporation at the Corporation's address listed on its contract with the public agency or to the Corporation's Page 7 of 13 registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. j) A Corporation who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. 11. RIGHT TO AUDIT AND PROVISION OF MONTHLY OPERATIONS REPORTS The Corporation shall prepare, in accordance with generally accepted accounting practice, accurate books of account, along with other records as required by law. All records, including but not limited to tax returns, with respect to the Corporation's business conducted pursuant to the prior Agreement dated November 18, 2016, shall be kept by the Corporation and shall be available to the City for examination or audit during the term of this Agreement and for a period of five (5) years following the expiration or earlier termination of this Agreement. The Corporation shall also provide monthly operations reports, and such reports shall include Water Taxi ridership numbers. 12. INDEMNIFICATION AND INSURANCE Subject to Section 768.28, Florida Statutes, the Corporation agrees to comply with all terms, provisions, and requirements contained in Request for Proposal (RFP) No. 35- 16, Water Taxi Services, including, but not limited to, S.25 — Indemnification/Liability, and the Corporation agrees to designate the City as an additional insured under its own insurance policy. RFP No. 35-16 is incorporated into this Renewal by reference. To the extent there is any ambiguity between the terms of this Renewal and the terms of the RFP, the terms of this Renewal prevail. Nothing herein shall be construed as consent by the Page 8 of 13 City to be sued by third parties, or as a waiver or modification of the provisions or limits of Section 768.28, Florida Statutes or the Doctrine of Sovereign Immunity. 13. VESSEL PURCHASED The Corporation understands that during the term of this Agreement, it may not utilize the Purchased Vessel as collateral on behalf of the Corporation. 14. TAXES, FEES, AND COSTS The City shall not charge the Corporation fees for usage of the city dockage and associated upland areas identified in Exhibit A, paragraph E. The Corporation will be solely responsible for payment of its own income and sales taxes. The Corporation's storage and fuel costs remain the Corporation's responsibility. 15. CONSTRUCTION AND ALTERATION OF CITY DOCKAGE AND UPLAND AREAS The Corporation shall not make or permit to be made any alterations, additions, improvement or changes to the city dockage or associated upland area nor permit the painting or placing of any signage, placards or other related advertising media without obtaining prior written consent of the City, which shall be at the City's sole discretion. 16. ASSIGNMENT The Corporation shall not have the right to assign, transfer, convey, sublet or otherwise dispose of its license to utilize city dockage and associated upland areas or its rights or obligations under this Agreement. 17. DEFAULT AND TERMINATION a. Subject to the Corporation's right to notice and an opportunity to cure, as specified herein, the Corporation shall be deemed in default of its obligations under this Agreement upon the occurrence of any of the following: The Corporation's failure to perform any Page 9 of 13 covenant, promise, or obligation contained in this Agreement or comply with the terms and conditions of this Agreement; b. The appointment of a receiver or trustee for all or substantially all the Corporation's assets; c. The Corporation's voluntary petition for relief under any bankruptcy or insolvency law, or the filing of an involuntary bankruptcy petition which is not dismissed within sixty (60) days; d. The sale of the Corporation's interest under this Agreement by execution or other legal process; e. The seizure, sequestration, or impounding by virtue of or under authority of any legal proceeding of all or substantially all of the personal property or fixtures of the Corporation used in or incident to its operations in providing the Water Taxi Service. f. The Corporation making an assignment of its assets for the benefit of creditors; g. Any sale, transfer, assignment, subleasing, concession, license, or other disposition of this Agreement that is not authorized by this agreement; h. The Corporation doing or permitting anything that creates a lien upon the City's dockage or associated upland areas or any Vessels Purchased; or i. Utilizing Purchased Vessel to provide Water Taxi Service in a manner not contemplated in this Agreement or related Exhibits. The City may immediately terminate this Agreement if a default pursuant to this Agreement is not cured within thirty (30) days after receipt of notice from the City. In the event of early termination of this Agreement due to the Corporation's default. Page 10 of 13 18. DAMAGE TO CITY DOCKAGE, ASSOCIATED UPLAND AREAS, AND VESSELS If any portions of the city dockage or associated upland areas are substantially damaged by fire, hurricane or other casualty, the City or the Corporation may elect to repair or replace the affected facilities within thirty (30) days of the casualty or occurrence. In the event the affected facilities are not repaired or replaced within thirty (30) days of the casualty or occurrence or if neither the City or the Corporation elects to repair or replace the affected facilities, either party may immediately terminate this Agreement. In the event of termination pursuant to this section, the City still retains the sole right to purchase Purchased Vessel from the Corporation at a cost of $10.00. If the City elects to purchase the Purchased Vessel pursuant to this Section, value will be determined following the IRS Modified Accelerated Cost Recovery System (MACRS) depreciated value for boats over a ten (10) year period at the time of the termination of this Agreement. If any portion of the Purchased Vessel is substantially damaged by fire, hurricane, or other casualty or occurrence, the Corporation may elect to repair or replace the affected Purchased Vessel within thirty (30) days of the casualty or occurrence that caused the vessel damage. In the event that the Corporation fails to repair or replace within thirty (30) days of the vessel damage or the Corporation elects not to repair or replace the affected vessel, then the City may immediately terminate this Agreement. In the event of termination due to substantial damage to Purchased Vessel, the Corporation shall refund the City following the IRS Modified Accelerated Cost Recovery System (MACRS) depreciated value for boats to determine the depreciated value of the vessel that was not repaired or replaced. Nothing contained herein shall limit the City's rights and remedies against the Corporation for any such damage caused by the Corporation, its employees, agents or contractors. Page 11 of 13 19. RELATIONSHIP OF PARTIES The relationship between the Parties is that of licensor and licensee. In conducting the Water Taxi Service hereunder, the Corporation shall act as an independent contractor and not an agent of the City. The selection, retention, assignment and direction of the Corporation's employees shall be the sole responsibility of the Corporation, and the City shall not attempt to exercise any control over the daily performance of the duties of the Corporation's employees. 20. NO EXCLUSIVE RIGHTS Nothing contained in this Agreement shall be construed to grant or authorize the granting of exclusive right other than right of use of the city dockage and related upland properties pursuant to the terms of this Agreement. 21. NO LIENS The Corporation shall not cause any liens to be filed against the Purchased Vessel, the city dockage, or the associated upland properties by any reason of work, labor, services, or materials performed at or furnished to the Corporation related to this Agreement. Nothing contained in this Agreement shall be construed as consent on the part of the City to subject the Purchased Vessel, the city dockage, or associated upland properties to any lien or liability under the lien laws of the State of Florida. 22. CONFORMANCE WITH LAWS The Corporation agrees to comply with all applicable federal, state and local laws during the life of this Contract. 23. ATTORNEY FEES In the event that either party seeks to enforce this Agreement via legal action, then the parties agree that each party shall bear its own attorney fees and costs. Page 12 of 13 24. GOVERNING LAW AND VENUE The laws of the State of Florida shall govern this Contract, and any action brought by either party shall lie in Pinellas County, Florida. IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the date set forth above. Countersigned: By:Lw c - APA(Z-1J— William B. Horne II City Manager Approved as to form: Michael Fuino Assistant City Attorney Attest: Print Name: j:"1-<-5 1. 4 CITY OF CLEARWATER, FLORIDA ed-ui G 2,6e Rosemarie Call City Clerk Clearwater Ferry Services, Inc.) By: Print Name: r%- h (Lei, Iliclfr jucZ Title: LLh(2 Page 13 of 13 [A04-01371 /194820/1] Exhibit A – Scope of Work SCOPE OF PROJECT The Water Taxi operator agrees to provide scheduled water taxi services connecting the City’s Downtown Harbor Marina, Island Estates, Clearwater Beach Marina, and the Clearwater Beach Recreation Center Loading Dock under the terms and conditions set forth in Request for Proposal (RFP) No.35-16, Water Taxi Services. 1. SCOPE OF WORK The Water Taxi operator shall provide and maintain sufficient passenger vessels to provide year- round minimum standards of service as defined herein and in RFP#35-16. Operator provided water taxi vessels shall be suitable for safely docking, loading, unloading and securely transporting passengers between water taxi landing locations. Operators are required to perform their duties exercising accepted standards of good seamanship and adhere to the Navigational Rules of the Road during vessel transit, including mooring and departure. Operators should take into account environmental conditions such as tide and currents, and circumstantial conditions caused by interactions with other vessels such as vessel wakes. Operators are to follow all proper marine safety and right of way standards in any and all underway situations such as passing other vessels, being overtaken by other vessels, or any situations that may arise. This is a partnered relationship with the City of Clearwater for public transportation to best provide a water borne alternative that is safe, efficient, clean, affordable, and ADA accessible vessels for Clearwater tourists, employees, and residents. Competitive pricing, enhanced rider experience as well as maintaining a consistent schedule is expected. A. Operational Goals ➢ To operate a daily water taxi service between the Harbor Marina, Beach Marina, and Clearwater Beach Recreation Center, using the existing water taxi landing docks at city locations. ➢ Establish and maintain a positive relationship with the City and businesses along the waterfront to provide a safe transportation alternative to and from Clearwater Beach. ➢ Provide safe, high quality ADA accessible transportation and a pleasant ridership experience for patrons. ➢ Work with the City of Clearwater to maximize marketing tools available including, but not limited to, signage, social and print media to maximize ridership and engage public interest. ➢ To meaningfully involve all segments of the community in the employment and business opportunities that arise as a direct or indirect result of the taxi service operation. ➢ To contribute to easing the parking and traffic congestion on Clearwater Beach, as well as enhance the experience of the patrons be they tourists, employees or residents and add to the quality of vacationing, visiting, working or residing on Clearwater Beach ➢ Over time, expand services from the initial core route as demand increases; additional stops could be both scheduled and “on demand.” Such services may be added when and where determined feasible. Where properties are private, the Water Taxi operator is encouraged to work with the private property owner to establish water taxi landings for the benefit of both parties that are fully ADA accessible, safe and with proper [A04-01371 /194820/1] illumination for the time of day. ➢ The Operator is encouraged to provide additional vessels that are properly equipped and certified to USCG standards, whether contracted, rented or owned, to reasonably accommodate peak operations that occur seasonally as well as end-of-event departing crowds to prevent long delays in service, long lines and a degraded customer experience. B. Scope Specifications ➢ All vessels must be USCG inspected passenger vessels for hire with current USCG certification. ➢ All vessels used must be ADA accessible. ➢ All Captains operating a water taxi must have an appropriate current USCG Master’s License; Captains and Crews are not to exceed the maximum work hours as required in USCG regulations. ➢ All vessels must maintain and monitor a Marine VHF radio during operation. ➢ Base hours of service operations will be (unless weather conditions prevent the safe operation on the waters): o In Season between March 1st and Labor Day: Monday – Sunday: 8:00 AM – 11:59 PM o Out of Season between the Tuesday after Labor Day and February 28th: Monday - Sunday 8:00AM – 8:00 PM ➢ These hours may be adjusted for construction worker and service employee contracted operations as well as seasonal demand, special events and weather related conditions. ➢ All deviations from the scheduled operations are to be coordinated with the City Harbormaster’s office, in writing. ➢ While additional service hours and pick up or drop off locations for special events are encouraged to meet or build demand, enhanced operations to the core scheduled route and times must not degrade the core scheduled service. ➢ All vessels must provide coverage from moderate rain showers and provide sun shade when needed. ➢ All vessels used to provide water taxi services shall be of size and displacement that can operate without causing damage to city docks. ➢ Contractor will be responsible for all damage caused to city docks. ➢ The contractor shall promptly report to the city any accident or incident occurring during water taxi service hours which results in personal injury, property damage or violation of City, County, State or Federal (including USCG) ordinances, regulations or laws and shall cooperate with the City in investigating such accidents or incidents. ➢ Logistics for operation during special events must be coordinated with and approved by the City Harbormaster. C. Financial Responsibility ➢ The operator upon request must provide the City of Clearwater with complete and accurate records including annual audited financial statements prepared according to Generally Accepted Accounting Principles of all business transactions associated with the water taxi service conducted pursuant to the prior Agreement dated November 18, [A04-01371 /194820/1] 2016. The Operator will be responsible for maximizing financial performance and utilization of the facilities through diligent promotion both independently and in cooperation with the City of Clearwater and astute management of resources such as fuel, staffing, promotions and advertising. D. Employees ➢ At no time shall a vessel be operated without properly trained, licensed, and certified vessel captains and trained crew as required by USCG regulations. ➢ All employee licenses, Seamanship papers and other USCG required documents and training certificates shall be on file with the Harbormaster’s Office at the onset of the contract and prior to any changes to staffing of any vessels used in the performance of this contract. E. City’s Responsibilities ➢ The City of Clearwater will maintain existing water taxi landings on municipally owned property. Additional water taxi landings may be added by mutual agreement in other waterway locations to expand the service opportunities where practical. The city reserves the right to work with the selected operator as well as other operators to provide increased service and passenger capacity as deemed necessary. o Initial landings: • The existing Downtown Harbor Marina landing on the North Basin floating G dock. A temporary relocation to the Seminole Street Boat Ramp is envisioned during the Imagine Clearwater redevelopment project. • The existing Clearwater Beach Marina landings consisting of one floating dock at the east end of the Marina and occupying slips 149 and 150. • The existing floating dock located at the Bay Esplanade launch ramp adjacent to the Beach Recreation Center. • The existing floating public docks located behind Island Way Grill on Island Estates. ➢ The City will provide directional signage and wayfinding signs where appropriate to improve visibility of downtown and beach landings and guide riders to the water taxi landings and nearby parking. [A04-01371 /194820/1] F. Corporation’s Responsibilities ➢ Provide adequate and regular maintenance for all vessels and equipment providing water taxi services, to meet the scheduled service demands, and adhere to proper vessel maintenance IAW manufacturer’s commercial use standards for inspections and engine fluid and filter changes. With respect to the Purchased vessel Monica’s Crossing, an inspection by Marine & Aviation staff will be performed prior to the start of this renewal term. Any and all service related documentation will be made available at the time of this renewal inspection and any other time during the renewal term. If the City determines that Monica’s Crossing is not being maintained pursuant to the requirements of this Agreement, the City shall provide the Corporation written notice of the specific maintenance deficiencies and the Corporation shall have 30 days to repair the vessel to comply with the maintenance requirements. Failure to properly maintain the Purchased Vessel shall constitute a default under the renewal term. ➢ In addition to the fiscal, ridership and revenue reports required above, provide sufficient vessels in number and size along with qualified staff for each vessel to meet all USCG standards for safe operation and provide documentation of performance of scheduled maintenance by appropriately trained personnel IAW manufacturers specifications and USCG rules and regulations. 2. INITIAL TERM & FIRST RENEWAL PERIOD December 1, 2016 through December 1, 2018 & December 1, 2018 through December 1, 2020. 3. EXTENSION The City and the Corporation may mutually agree to extend the term of this contract. The City or Corporation shall give written notice of their intention to extend this contract no later than ninety (90) days prior to the expiration date of the contract. Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#21-8888 Agenda Date: 3/15/2021 Status: Agenda ReadyVersion: 1 File Type: Presentation(s) for Council Meeting In Control: Council Work Session Agenda Number: 17.1 SUBJECT/RECOMMENDATION: American Red Cross Month Proclamation - Eric Corliss, Regional CEO American Red Cross of Central Florida and US Virgin Islands SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 3/14/2021 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#21-8952 Agenda Date: 3/15/2021 Status: Agenda ReadyVersion: 1 File Type: Presentation(s) for Council Meeting In Control: Council Work Session Agenda Number: 17.2 SUBJECT/RECOMMENDATION: March for Meals Month Proclamation - David Lomaka, Executive Director of the Neighborly Care Network SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 3/14/2021 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#21-8937 Agenda Date: 3/15/2021 Status: Agenda ReadyVersion: 1 File Type: Presentation(s) for Council Meeting In Control: Council Work Session Agenda Number: 17.3 SUBJECT/RECOMMENDATION: Centennial Year of Celebration for the Nancy and David Bilheimer Capitol Theatre Proclamation - Ms. Susan Crockett, President and CEO of Ruth Eckerd Hall & Mr. Michael Bollenback, Chairman of the Board. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 3/14/2021 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#21-8939 Agenda Date: 3/15/2021 Status: Agenda ReadyVersion: 1 File Type: Presentation(s) for Council Meeting In Control: Council Work Session Agenda Number: 17.4 SUBJECT/RECOMMENDATION: Florida Food Waste Prevention Week Proclamation - Sheridan Boyle, Sustainability Coordinator for the City of Clearwater SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 3/14/2021