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06/03/2019 Council Work Session Meeting Minutes June 3, 2019 City of Clearwater Main Library- Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 m ap ® e Meeting Minutes Monday, June 3, 2019 9:00 AM Main Library - Council Chambers Council Work Session Page 1 City of Clearwater Council Work Session Meeting Minutes June 3, 2019 Present: 5 - Mayor George N. Cretekos, Councilmember Jay Polglaze, Councilmember Hoyt Hamilton, Vice Mayor Bob Cundiff and Councilmember David Allbritton Also Present: William B. Horne II — City Manager, Micah Maxwell — Deputy City Manager, Michael Delk— Interim Assistant City Manager, Pamela K. Akin City Attorney, and Nicole Sprague — Official Records & Legislative Services Coordinator. To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 1. Call to Order— Mayor Cretekos The meeting was called to order at 9:48 a.m. in Council Chambers at the Main Library. 2. Presentations — None. 3. Police Department 3.1 Approve the Electronic Surveillance Support Team Multi-Agency Voluntary Cooperation Mutual Aid Agreement for law enforcement services between the Florida Department of Law Enforcement (FDLE) and the city of Clearwater, effective upon execution through February 28, 2022, and authorize the appropriate officials to execute same. (consent) Council previously approved the Electronic Surveillance Support Team Multi-Agency Voluntary Cooperation Mutual Aid Agreement with an expiration date of February 28, 2019 in June 2015. Mutual aid agreements among law enforcement agencies are authorized by Chapter 23, Florida Statutes, for rendering voluntary assistance of a routine law enforcement nature to one another across jurisdictional lines by and between such agencies to such lawful activities and to enter into an operational assistance agreement whereby each agency may request and render law enforcement assistance to the other law enforcement agencies during emergencies under Section 252.34, Florida Statutes. FDLE and each agency party to this agreement has custody and control of technical assets including but not limited to covert camera systems (including internet-based systems), cellular locating equipment, global positioning satellite (GPS) tracking equipment, and video and audio enhancement equipment, all of Page 2 City of Clearwater Council Work Session Meeting Minutes June 3, 2019 which is used in surveillance and location of subjects of violent criminal or missing persons investigations. Technical assistance is necessary for the deployment and effective use and operation of these technical assets, and certain requests for electronic surveillance support may require more resources, specially trained personnel or advanced technical equipment than a single agency can provide. The parties have determined that they can make efficient use of their powers and resources, in certain criminal cases that may require specialized expertise and have the potential to cross jurisdictional lines, through coordination and sharing of specialized technical resources and personnel. When engaged in Electronic Surveillance Support Team (ESST) operations that have been approved by and involve FDLE, as contemplated by the Mutual Aid Agreement, ESST members who do not otherwise have jurisdictional authority shall have full jurisdictional authority anywhere in the State of Florida, although principally focused within their "standard operational area" as set forth in Addendum A, with full power to enforce Florida laws and to avail themselves of the provision of this agreement. The parties agree to carry out their respective duties and responsibilities as outlined in the Electronic Surveillance Support Team Multi-Agency Voluntary Cooperation Mutual Aid Agreement (ESST MAA), subject to controlling law, policies or procedures, and in consideration of the mutual interests and understandings expressed in the agreement. APPROPRIATION CODE AND AMOUNT: There is no cost associated with the ESST MAA. 4. Planning 4.1 Impose a temporary moratorium within the City of Clearwater for a period of 180 days on the use or offering for hire of motorized scooters and micromobility devices, or issuance of any permits or franchises pertaining to micromobility hubs and pass Ordinance 9296-19 on first reading. The past few years have seen an explosive growth in businesses offering dockless motorized scooters for hire and in cities regulating their use and the requirements for businesses that provide them. Starting last year, several people and companies approached the City inquiring if these types of vehicles were allowed to be operated in the city, either on sidewalks or on roads, and what were the regulations for businesses that provided such vehicles for hire. Prior to the most recent legislative session, motorized scooters were not legally allowed to operate on sidewalks, and not in roadways because they could not be registered and licensed. House Bill 453 would allow their use in both Page 3 City of Clearwater Council Work Session Meeting Minutes June 3, 2019 sidewalks and roads, the same as bicycles, unless the City develops specific regulations. In light of the rapid national and statewide growth in allowing and regulating these vehicles and services, an inter-departmental team consisting of staff from Planning & Development, Engineering Traffic Operations, Parks & Recreation, Legal and the CRA met to review various programs (Tampa's program expected to begin in June) and existing city regulations and to discuss options for allowing operation of these vehicles and businesses. Early in the Spring 2019 Florida Legislative session, House Bill 453 was introduced that proposed limiting the extent to which local municipalities could regulate motorized scooters, a form of and referred to as "micromobility." Staff put their efforts on hold pending the outcome of the legislation. That bill underwent key revisions then was passed (enrolled) by both houses on May 1 and sent to the Governor to be signed or vetoed by the Governor, or to take no action. If no action is taken, the bill becomes law 15 days after it was presented to the Governor. The legislation that impacts the city most is the requirement that motorized scooters have the same rights and responsibilities as bicycles, and must be treated the same, unless the city regulates them in a different manner. In other words, wherever a bicycle is allowed to be ridden or parked, so can a motorized scooter. In the city of Clearwater, current regulations allow bicycles to be ridden in the road, on sidewalks, and on trails. Approval of this temporary moratorium will provide staff time to prepare regulations for motorized scooters and other forms of micromobility for City Council consideration. In response to questions, Transportation Planner Ric Hartman said staff does not anticipate that the entire six month-period will be needed to draft the regulations. It should take staff approximately four to five months. Since the businesses that offer these services are not currently within city limits, staff has no information on the tax implications. He said where the motorized scooters can be docked or left and the allowed maximum speed are important safety considerations. Most of the operators utilize geofencing to ensure the micromobility devices do not go outside the designated area. He said other items to consider are parking hubs and penalties to users and/or operators if regulations are not followed. Mr. Hartman said most jurisdictions introduce a pilot program and control the speed, which is no faster than a bike, prior to implementing a program. The operators must meet insurance requirements and guarantee to cover the liability. 5. Public Utilities Page 4 City of Clearwater Council Work Session Meeting Minutes June 3, 2019 5.1 Approve a blanket purchase order (contract) with SNF Polydyne Inc., of Riceboro, GA, in the annual amount of$450,000.00 with the option for two one-year term extensions, in accordance with City of Clearwater Code 2.564 (1)(b) Sole Source. (consent) Polymer is used at the City's three Water Reclamation Facilities (WRF) to thicken biosolids and reduce the amount of water in the final dewatered cake, thereby reducing hauling and disposal costs. Biosolids must be processed daily at all three facilities to meet permit requirements. In 2011, the City entered into a Performance Based Contract (PBC) with Siemens Industry, Inc. that included the installation of centrifuge dewatering devices to replace existing, outdated, and inefficient belt filter presses. The centrifuges are now operational. The Siemens-managed Polymer testing was performed as part of that project. Two of four of the solicited polymer manufacturing/supply companies expressed their interests in testing and quoting to Siemens within the new parameters and were approved to conduct jar testing. One company, SNF Polydyne, Inc., which is the City's current polymer supplier, tested and provided documentation along with a price quote. Others declined for various reasons, with inefficiency and lack of cost effectiveness in transportation due to their manufacturing locations and the relatively small quantities of polymer required by the City being the primary explanation. It is the recommendation of staff to continue using the tested and proven polymer from SNF Polydyne, as a sole source pursuant with City Code 2.564 (1)(b) Sole Source. The current contract for polymer supply with SNF Polydyne, Inc. expires on June 30, 2019. SNF Polydyne, Inc. has increased from current contract price of$1.05 per pound to $1.12 per pound for the initial proposed one-year term. APPROPRIATION CODE AND AMOUNT: Budgeted funds are available in Public Utilities operating cost centers 551000 Lab Chem Supplies to cover the cost of the contract for FY19. Future fiscal year budgets will include funding for these expenses. 6. Solid Waste 6.1 Approve the purchase of a 2019 International MV607 with Manitex CM190 Crane to replace G3732 2011 Freightliner with National Crane, per the pricing, terms and conditions of the Florida Sheriff's Association Contract FSA18-VEH 16.0 Specification 13, in accordance with Sec. 2.564(1)(d), Code of Ordinances - Other governmental bid; authorize lease purchase under the City's Master Lease Purchase Agreement or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City's best interests; and authorize the appropriate officials to execute same. (consent) Page 5 City of Clearwater Council Work Session Meeting Minutes June 3, 2019 The Fleet Department is requesting an out of cycle replacement of G3732 as this vehicle has reached the end of its useful and economic life. The crane is vital to the daily operations of the Water Distribution/Production maintenance operations. The crane was originally installed on G2305 a 2000 GMC truck that was totaled in an accident in 2010 and was then moved to G3732 a 2011 Freightliner. The crane has now failed the annual safety inspection. It needs to be replaced as parts are no longer available to affect the repairs. The truck frame no longer meets the minimum specifications to mount a new crane. Therefore, truck and crane must be replaced together. Approval to replace this item out of cycle was granted at the Resource Management Committee meeting on May 08, 2019. APPROPRIATION CODE AND AMOUNT: 3667366-94241 7. Legal 7.1 Adopt Ordinance 9248-19 on second reading, amending Section 2.251, Clearwater Code of Ordinances , changing the composition of the Sister Cities Advisory Board to include a representative from the Clearwater Arts Alliance, Inc. 7.2 Adopt Ordinance 9268-19 on second reading, annexing certain real property whose post office address is 3019 Lake Vista Drive, Clearwater, Florida 33759, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 7.3 Adopt Ordinance 9269-19 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 3019 Lake Vista Drive, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential Low (RL). 7.4 Adopt Ordinance 9270-19 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 3019 Lake Vista Drive, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). 7.5 Adopt Ordinance 9271-19 on second reading, annexing certain real property whose post office address is 1204 Norwood Avenue, Clearwater, Florida 33756, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 7.6 Adopt Ordinance 9272-19 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1204 Norwood Avenue, Clearwater, Florida 33756, upon Page 6 City of Clearwater Council Work Session Meeting Minutes June 3, 2019 annexation into the City of Clearwater, as Residential Low (RL). 7.7 Adopt Ordinance 9273-19 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1204 Norwood Avenue, Clearwater, Florida 33756, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). 7.8 Adopt Ordinance 9274-19 on second reading, annexing certain real properties whose post office addresses are 3040 Grand View Avenue and 3057 Terrace View Lane, all within Clearwater, Florida 33759, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 7.9 Adopt Ordinance 9275-19 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real properties whose post office addresses are 3040 Grand View Avenue and 3057 Terrace View Lane, all within Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential Low (RL). 7.10Adopt Ordinance 9276-19 on second reading, amending the Zoning Atlas of the city by zoning certain real properties whose post office addresses are 3040 Grand View Avenue and 3057 Terrace View Lane, all within Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). 7.11Adopt Ordinance 9278-19 on second reading, amending the Clearwater Code of Ordinances Section 2.480(2), Police Officers' Supplemental Pension and Retirement Plan to add subsection (g) Missing benefit recipients. 8. City Manager Verbal Reports 8.1 Imagine Clearwater (WSO) Interim Assistant City Manager Michael Delk said staff will provide a presentation on the library renovations at the next work session and may request council direction at the council meeting. He said staff has reinitiated the Memorial Causeway Bridge Lighting Program, Stantec will work with our consultant to assist with the permitting process. The bridge lighting consultant is researching lighting systems and how other similar projects managed lighting. He said during recent council one-on-one meetings, interest was expressed for various park improvements; staff is working on identifying basic and key components of the park that can move forward Page 7 City of Clearwater Council Work Session Meeting Minutes June 3, 2019 sooner rather than later. Mr. Delk said he has been working with Engineering regarding proposals for a construction manager, who can help devise a work program to speed up the construction process. Staff continues to work with Stantec designers and architects on the entertainment venue. He said the economic analysis will require an update prior to the RFP for the Harborview, the economic analysis was conducted over two year ago. Mr. Delk said staff is looking at the former North Ward School site for potential adaptive re-use and will soon provide Council with a presentation. A detailed presentation on the entertainment venue with the consultants will be scheduled for a future council meeting. 9. City Attorney Verbal Reports — None. 10. Council Discussion Item 10.1 Demolition of City Hall - Councilmember Polglaze Councilmember Polglaze said staff has been working hard on Imagine Clearwater and requested consideration to demolish the old city hall as soon as possible. He said it will be less expensive to demolish than the Harborview. Discussion ensued with support expressed to demolish the building. A concern was expressed regarding the cost. The City Manager said staff will need to research the matter to determine the financial impact and report back to Council. 11. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). — None. 12. Closing Comments by Mayor— None. 13. Adjourn The meeting adjourned at 10:36 a.m. Page 8 City of Clearwater