02/03/2020 Council Work Session Meeting Minutes February 3, 2020
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
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Meeting Minutes
Monday, February 3, 2020
9:00 AM
Main Library - Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes February 3, 2020
Roll Call
Present 5 - Mayor George N. Cretekos, Vice Mayor Bob Cundiff,
Councilmember David Allbritton, Councilmember Hoyt Hamilton, and
Councilmember Jay Polglaze
Also Present: William B. Horne II — City Manager, Micah Maxwell —Assistant City
Manager, Michael Delk—Assistant City Manager, Pamela K. Akin City
Attorney, Rosemarie Call — City Clerk, and Nicole Sprague — Deputy
City Clerk
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 9:00 a.m. in Council Chambers at the
Main Library.
2. Presentations — Given.
2.1 Fire Department Oaths
The City Clerk administered the Oath of Office to Firefighters: Michael
Donovan, Eric Heisler, James Desaulniers, Chandler Dobler, Mason St.
Martin, Cullen Ahearn, Christopher Collins, Kaitlin Homme, Joal Levendoski,
and Stephanie Nuszkowski.
3. Parks and Recreation
3.1 Approve the Addendum to the Agreement between Intelli-Mark Technologies, Inc. (ETIX)
and the City of Clearwater (City) to provide for more specific terms and conditions and
authorize the appropriate officials to execute same. (consent)
On February 1, 2014, the City and ETIX entered into an agreement to provide
ticket solutions for the major special events held throughout the city.
The Parks and Recreation Special Events Division has maintained a successful
relationship with ETIX over the past five years.
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Council Work Session Meeting Minutes February 3, 2020
Staff is recommending the approval of an addendum that more clearly defines
specific terms and conditions of the agreement.
Specifically, in lieu of providing sponsorship fees totaling $12,750, ETIX will
provide one of their support staff employees to attend all major city events and
additional events as mutually agreed upon. This trained ticketing staff person
will assist in the equipment preparation for events, the on-site/day-of customer
service on the ETIX platform, and the post-event report breakdowns. In
addition, ETIX will provide on-site training to city staff throughout the year.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
In response to questions, Senior Parks Manager Kris Koch said the ETIX
representatives will make sure the City receives ticket proceeds/information
after each event. The formula used to determine their staffing fees is based
on the number of tickets the City projects to sell, if the City does not meet the
threshold, ETIX will send a representative to the event for a fee.
3.2 Approve a one-year Service Agreement between the American Red Cross and the City
of Clearwater for Aquatic Examiner Services to provide assessments for lifeguard
operations at the Long Center to ensure the highest level of standards and safety for
patrons and lifeguards for an estimated cost not to exceed $4,000 and authorize the
appropriate officials to execute same. (consent)
The American Red Cross will provide two visits at the Long Center. The initial
visit will consist of the Lifeguarding Operations Assessment with a facility tour,
written report, along with testing and observation of a small group of lifeguards.
The second visit will include a "Facility QuickChek," along with observation and
testing of lifeguards.
On November 15, 2018, City Council approved a three-year Agreement
between the City and American Red Cross to provide training and curriculum in
first aid care, emergency response, swim instruction, and Iifeguarding for city
employees and members of the public.
Not included in this Agreement was a separate service for the American Red
Cross that provides for an Aquatic Examiner Service to assess and assure the
public that Iifeguarding operations at the Long Center meet the highest
standards possible.
This training is crucial to Parks and Recreation to ensure that policies,
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Council Work Session Meeting Minutes February 3, 2020
procedures, protocols, emergency actions plans, lifeguard safety and rescue
equipment are available.
Due to the American Red Cross standard indemnification provision, city legal
staff recommended that it come to City Council for approval.
The total estimated cost for the service is approximately $4000.
APPROPRIATION CODE AND AMOUNT:
Funds for this Agreement are available in the Long Center operating code
0101816-530300.
3.3 Approve an agreement between Beasley Media Group, Inc. and the City to host the 2020
Wild Splash Event at Coachman Park on March 7, 2020, approve a reimbursement
payment to Beasley Media Group, Inc. from ticket sales made during the event and
authorize the appropriate officials to execute same. (consent)
Beasley Media Group, Inc. (Beasley) and the City of Clearwater have partnered
on several successful events and concerts over the past several years
including the Hispanic Heritage Festival and Wild Splash.
Wild Splash is a Class 3A event that is provided by the Parks and Recreation
Department with all costs being covered by revenues derived from the event,
including police and fire.
The City is responsible for the ticket revenue through the City's ticketing agency
(ETIX). Once the City pays for all city expenses from ticketing revenue, the
balance is paid to Beasley Media through a post-event settlement. This
settlement will result in a payment of over $100,000 which would need council
approval.
Last year's event generated $333,254.57 in ticket revenue with expenses of
$92,048.33, leaving a balance of$241,206.24 in net revenue which was
reimbursed to Beasley.
In response to questions, Senior Parks Manager Kris Koch said the ticket
revenue is Beasley's, the City receives $25,000 rental fee from Beasley. The
City Manager said ticket sales alone will not meet the vendors'needs and
that is why they will go after concessions. Mr. Koch said the food vendors
rent out the spot but the City handles all of the beverages.
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Council Work Session Meeting Minutes February 3, 2020
3.4 Approve Host Venue Agreement between the City and Competitor Group, Inc. (CGI) to
conduct Rock `n' Roll running events in Clearwater Florida for five years, beginning
October 23-25, 2020 through October 2024, approve an estimated cost of$40,000 of
in-kind contributions to be included as a co-sponsored special event for Fiscal Year
2020/21 operating budgets and authorize the appropriate officials to execute same.
(consent)
The City Council approves the annual co-sponsorship list and funding for
budget purposes in April of each year. However, the City has been asked to
partner with CGI to conduct a world class Rock `n' Roll running event in
Clearwater in October 2020. In order to do so, approvals must be granted
ahead of the City's normal budgeting process.
The City has a history of providing world class running events in Clearwater,
most notably the Ironman World Championships in 2004 through 2009. In 2019
twenty-two racing events were approved by the Special Events Committee and
held in Clearwater. Eight of these races, three being half marathons, were held
in downtown.
The City has co-sponsored Clearwater for Youth (CFY) Phil Doganiero Three
Bridge Run for the past several years, providing approximately $12,100 of
in-kind support each year. CGI has negotiated a separate agreement with CFY
to buy out the Three Bridge Run held in October so they could produce a Rock
`n' Roll race in its place at the same location and on the same date as CFY.
CGI runs world class running events throughout the United States and around
the world. Their schedule for 2020 includes New Orleans, Medellin, Santiago,
Oaxaca, Washington DC, San Francisco, Madrid, Nashville, Atlantic City,
Liverpool, San Diego, Seattle, Chicago, Dublin, Virginia Beach, Philadelphia,
Denver, Savannah, etc. They would like to add Clearwater and our number one
beach to this schedule.
CGI proposes to conduct a 5K race on Saturday, October 24th beginning at
7:00 am and a half marathon on Sunday, October 25th beginning at 7:00 am.
Maintenance of traffic plans (MOT) will be developed depending on the size of
each race. The maximum number of runners in each event will be 7,500;
however, since it is a first-year event, staff is estimating a smaller, more
manageable number of runners.
Races will begin and end at Coachman Park, unless the park is not available
due to construction activities for Imagine Clearwater, which will require the race
to move to Sand Key Park.
As in the past with these types of races, a portion of the roadways will be
blocked off with limited vehicular travel during the race. This will be a temporary
inconvenience for residents, guests, and businesses along the course which
includes not only Clearwater but also Belleair Beach, City of Belleair, Belleair
Bluffs, and Pinellas County. Agreements with each of these municipalities and
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Council Work Session Meeting Minutes February 3, 2020
Pinellas County, as well as FDOT will be needed.
Staff is recommending approval based on the positive impacts the race will
produce which include support for Clearwater for Youth, worldwide publicity for
Clearwater, positive economic impact to the city, as well as residents can
participate in a world class event and the event will help support new facilities in
downtown.
In response to questions, Interim Parks and Recreation Director Art Kader
said staff is not aware of the number of concerts being planned for the
series. Staff anticipates the associated costs will be lower, staff is working
with the other agencies and will come back to Council as part of the annual
co-sponsor events agenda item. The event will replace the 3 Bridges event.
The City Attorney said the total cost outlined in the agreement is not a not-to-
exceed amount, the agreement provides that the City will pay 50% if it costs
more to hold. Senior Parks Manager Kris Koch said the costs are primarily
in-kind staff time. Mr. Kader said Clearwater for Youth has contributed
$454,000 to various Clearwater youth organizations over the last five years.
The event still requires approvals from the other beach communities.
4. Engineering
4.1 Approve the final plat for Aspen Trail, whose physical address is 3474 Aspen Trail and
located south of Curlew Road and east of US 19. (consent)
This plat will create 33 residential lots for a single-family development. The
project site consists of 24.5 acres M.O.L.
This was approved through the Development Review Committee on June 6th,
2019.
4.2 Approve the final plat for Santorini Trace, whose physical address is 1501 South
Highland Avenue and located on the southeast corner of Nursery Road and Highland
Avenue. (consent)
This will be a 52-lot plat for a townhome development with eight residential
buildings, a community building and pool area. The project site consists of 4.9
acres M.O.L.
This development was approved through the Development Review Committee
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on July 3rd, 2019 and the Community Development Board on August 8th, 2019.
In response to a question, Geographic Technology Manager Tom Mahony
said some of the trees on the lot were removed but the developer is required
to do landscaping for the tree replacement.
4.3 Approve the conveyance of a Distribution Easement to Duke Energy Florida, LLC, d/b/a
Duke Energy, for the installation, operation and maintenance of electric facilities to
support Duke's new transformer and facility installation at 3060 N McMullen Booth Road
and authorize the appropriate officials to execute same. (consent)
Parks & Recreation is in the process of completing a new $2.3 million
project at the Countryside Sports Complex to construct a new, larger
two-story building, press box, offices, storage, rest room, lockers, and
concession. In addition, the stadium and surrounding fields will have
illumination upgrades from current levels of approximately 20-foot candles
to 30 and 50-foot candles. These proposed changes require a larger
transformer located in the center of the complex. Duke Energy will remove
the existing smaller transformer and replace it with a larger one.
The proposed easement will provide Duke Energy with the property rights
necessary to construct and maintain its electric equipment within the
easement to serve the City's Countryside Sports Complex.
4.4 Declare surplus certain city-owned real property located at 1730 Overbrook Avenue for
the purpose of entering into a Ground Lease with Jolley Trolley Transportation of
Clearwater, Inc. for development and lease of the site; approve the related Ground Lease
Agreement between Jolley Trolley Transportation of Clearwater, Inc. and the City of
Clearwater, and authorize the appropriate officials to execute same. (APH)
The City acquired a 4.1-acre site on the Southwest corner of Overbrook Avenue
and Betty Lane on November 9, 2002 for$750,00.00. The site was acquired for
the Stevenson Creek Estuary Restoration Project. The Stevenson Creek
Estuary Restoration Project was completed and a new Fire station 51 built on
the east +/- 1.6 acres of the Overbrook Avenue site. The remaining +/-2.50
acres of unimproved land on the west side of the site at 1730 Overbrook
Avenue is not being used for municipal use. Jolley Trolley Transportation of
Clearwater, Inc. requested the +/-2.50-acre site at 1730 Overbrook Avenue be
declared surplus for the purpose of a long-term ground lease with the City of
Clearwater. Jolley Trolley intends to build their new corporate complex on the
site.
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An independent appraisal was performed by James Millspaugh and Associates
on the city-owned 1730 Overbrook Ave site and was determined to have a
$450,000 fair market value as of January 17, 2019.
The initial term of the proposed Ground Lease Agreement between Jolley
Trolley Transportation of Clearwater, Inc. (Lessee) and the City of Clearwater
(Lessor) shall be 25 years commencing on the date of execution of the lease.
Lessee is hereby granted an option to renew the Lease Agreement with Lessor
for up to 3 successive additional periods of 5 years each, upon the same terms
and conditions of the original ground lease.
Lessee agrees to pay annual rent in monthly installments to Lessor for use of
1730 Overbrook Ave. site as follows: for the first 10 years during which this
lease remains in effect the Annual Rent shall be Zero Dollars ($0.00). At the end
of year 10, the Annual Rent shall be adjusted for years 11 through 17 calculated
to be an amount equal to 50% of the Market Rental Rate, as defined in the lease
agreement. At the end of year 17, the Annual Rent shall be adjusted for years 18
through 25 calculated to be an amount equal to 100% of the Market Rental Rate
as defined in the lease agreement.
The Ground Lease agreement between Lessee and Lessor provides Jolley
Trolley a new site to build a complex for their general business practices and
parking of their trolleys in support of public transportation on Clearwater Beach
and throughout Pinellas County.
City staff have reviewed and support declaring the 1730 Overbrook Avenue
property surplus and the Ground Lease Agreement between Jolley Trolley
Transportation Clearwater Inc. and the City of Clearwater.
In response to questions, Real Estate Coordinator Rob Brzak said if the
property is needed for municipal use, the City can terminate the contract.
Assistant City Attorney Laura Mahony said the lease includes an appraisal
methodology that ensures the Jolley Trolley will get fair market value. There
will be bonding for the construction, if the Jolley Trolley defaults, the City will
take over the improvements.
4.5 Approve the conveyance of a Distribution Easement to Duke Energy Florida, LLC, d/b/a
Duke Energy, for the installation, operation and maintenance of electric facilities to
support Duke's new infrastructure installation west of S. Gulfview Blvd., Clearwater Beach
and authorize the appropriate officials to execute same. (consent)
The proposed easement along S. Gulfview Blvd., from south of the Pier 60
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parking lot entrance to just south of 5th St., will provide Duke Energy with
the property rights necessary to construct and maintain its electrical
facilities within the easement to serve Clearwater Beach.
In response to questions, Assistant City Attorney Laura Mahony said Duke
will need to abide with all restrictions and the law. They will have to pull all
required permits. Geographic Technology Manager Tom Mahony said the
site is east of the coastal construction control line. There is a new
development being reviewed, which will require upgrading some of the
power to service the construction. Mr. Mahony said traffic will not be
disrupted. The utility lines will be underground.
5. Fire Department
5.1 Authorize an increase of$116,913 to Purchase Order 20000118 to Municipal Equipment
Co., LLC, Orlando, FL to fund the outfitting of personnel with appropriate Personal
Protective Equipment (PPE), increasing the not-to-exceed amount from $138,087 to
$255,000 for the period of October 3, 2019 through June 30, 2020, with a possible two
one-year renewal options at an annual amount not-to-exceed $255,000, pursuant to
Clearwater Code of Ordinances Section 2.564(b) - Other Governmental Bid, and
authorize the appropriate officials to execute the same. (consent)
The approved Fiscal Year 2020 budget included funding in the capital
improvement projects (CIP) and the department's operating budgets for the
purchase of personal protective equipment (PPE). On October 3, 2019, the City
Council approved a purchase order for$138,087. To date, the department has
spent $138,087 toward this request for$255,000.
Previously, the department had a multi-year contract with another vendor,
where several concerns were identified, one being significant cost increases
compared to other vendors. The contract expired on September 30,2019. The
department sought other vendors with a goal of finding competitive pricing and
the ability to provide PPE in a timely manner as supported by the October 2019
purchase.
The original $138,087 requested in October 2019 was to fulfill the outfitting of
the newly hired recruit class and immediate PPE replacements. The original
request did not take into consideration the remaining replacement PPE for the
firefighters; therefore, we respectfully request the increase to $255,000.
CIP project 91261 outfits firefighters with personal protective equipment. This
project also provides for the National Fire Protection Association (NFPA) 1852
compliance and generates a revolving replacement schedule for PPE that has
reached its 5-year life expectancy. PPE provides a high degree of protection for
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Council Work Session Meeting Minutes February 3, 2020
firefighters, along with, providing many safety features members will use during
an emergency response.
Funding will be partially reimbursed by Pinellas County, as the equipment will
help serve any unincorporated resident of the Clearwater Fire District.
The current Lake County contract term expires June 30, 2020. In the event the
Lake County contract is extended annually through the maximum term, ending
June 30, 2022, the City of Clearwater will consider two one-year extensions.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital project 315-91261, Personal Protective
Equipment, to fund the balance of this purchase order. Funding for future years
will be requested in the annual budget process.
5.2 Authorize a Purchase Order to the vendors identified below in the cumulative annual
not-to-exceed amount of$50,000 to provide fire clothing and equipment for the initial
term, February 15, 2020 through February 14, 2021, with two one-year renewal options
pursuant to City of Clearwater's Invitation to Bid 05-20, Fire Clothing and Equipment, and
authorize the appropriate officials to execute same. (consent)
Purchasing issued ITB 05-20, Fire Clothing and Equipment, and award
recommendations were made as follows:
North American Fire Equipment Company, Inc.
Items: All polos and dress uniforms including oxford shoes, bell caps, and
alterations.
Signal 15 Inc.
Items: All other uniform items and accessories including t-shirts, pants, soft
shell jackets, ballcaps, ties,job shirts, and jumpsuits.
To ensure a continuity of supply, flexibility to order product from either vendor as
a secondary source, and tertiary from the open market may be used if needed.
The approved Fiscal Year 2020 budget included funding in the department's
operating budget for these purchases.
Funding will be partially reimbursed by Pinellas County, as the clothing and
equipment will help serve any unincorporated resident of the Clearwater Fire
District.
APPROPRIATION CODE AND AMOUNT:
Funds are available in the operating budget under cost centers
0101220-547100, 0101251- 547100, 0101252-547100. Funding for future years
will be requested in the annual budget process.
USE OF RESERVE FUNDS:
N/A
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Council Work Session Meeting Minutes February 3, 2020
6. Solid Waste
6.1 Declare surplus and authorize disposition of identified vehicles and equipment via
auction to the highest bidder, pursuant to Clearwater Code of Ordinances Section 2.622,
Surplus Personal Property and authorize the appropriate officials to execute same.
(consent)
G4272 was wrecked on December 17, 2019 and deemed a total loss by
the Risk Management Division. The amount to be reimbursed by Risk is to
be determined. The Resource Management Committee approved the
replacement of G4272 and its prospective replacement has already been
ordered.
G0433 G 1392 G 1399 G 1622 G2045 G2046 G2951 and G3280 are
generators that have been turned in to Fleet from various departments.
These generators are obsolete and worn and will not be replaced.
City Council authorization for surplus is required in accordance with Code
Section 2.622, when the sale of common bulk items is estimated to exceed
$5,000.
APPROPRIATION CODE AND AMOUNT:
566-00000-364413- Surplus Vehicles (Amount TBD)
3667366-L1911 Off Cycle Vehicle/Equipment Replacement (Amount TBD)
6.2 Authorize a purchase order to multiple vendors as listed, for various floor repairs and
replacements, in the amount of$500,000 for the period January 1, 2020 through
September 30, 2020, and the annual not-to-exceed amount of$500,000 for Fiscal Year
2021 through the expiration of respective contract, or through the end of Fiscal Year
2023, whichever comes first, for a not-to-exceed amount of$2,000,000 for the total
period, per Clearwater Code of Ordinances Section 2.564(1)(b) - Sole Source and
2.564(1)(d) - Other Government Entities Contracts and authorize the appropriate officials
to execute same. (consent)
Most of Building & Maintenance's flooring repairs and replacements have been
procured by obtaining quotes or by piggybacking other government entities
contracts. Staff is requesting the ability to piggyback existing contracts for
Shaw Industries Inc. and Milliken & Company and a sole source to Complete
Floor Care Solutions Inc., for various flooring projects throughout the City for the
duration of their respective contract. This will allow us to benefit from
pre-negotiated prices for various items required.
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Council Work Session Meeting Minutes February 3, 2020
Piggyback Contracts:
Shaw Industries, Inc, Dalton Ga - Sourcewell (Contract#080819) - expires
October 11, 2023 with one one-year renewal option.
Milliken & Company, Spartanburg FL - Sourcewell (Contract#121715-MAC) -
expires February 16, 2020 with one one-year renewal option.
Sole Source:
Complete Floor Care Solutions, Inc. of Tampa, FL (SaniGLAZE) - Complete
Floor Care Solutions (CFCS) is the exclusive SaniGLAZE provider for the
Greater Tampa area. SaniGLAZE's restorative bonding processes are the only
tile and grout restoration system that utilize a specially formulated, proprietary
SaniGLAZE coating which can be applied to ceramic tile, VCT or concrete. This
product provides a sealed hard surface that is low maintenance, holds up to
daily hard foot traffic and provides a long-term solution. While there are other
floor coverings and seals, CFCS coatings are proprietary and come with a
five-year warranty. There is significant cost and time savings with restoring the
floors versus complete replacement and disruption that would be created.
Flexibility is requested to allow for expenditure of budgeted funds as needed
throughout the year, in accordance with the intent of this general authorization.
APPROPRIATION CODE AND AMOUNT:
5656531-5300300
GSBM 180002
6.3 Authorize a purchase order to multiple vendors as listed, for various roof repairs and
replacements, in the amount of$500,000 for the period January 1, 2020 through
September 30, 2020, and annual not-to-exceed amount of$500,000 for Fiscal Year 2021
through the expiration of respective term of the contract or through the end of Fiscal Year
2024, whichever comes first, for a not-to-exceed amount of$2,500,000 for the total
period, pursuant to Clearwater Code of Ordinances Section 2.564(1)(d) Other
Government Entities Contracts, and authorize the appropriate officials to execute same.
(consent)
Building & Maintenance's roofing repairs and replacements have been procured
by obtaining quotes or by piggybacking other government entities' contracts.
Staff is requesting the ability to use existing piggyback contracts for Quality
Roofing Inc., Garland/DBS Inc and Advance Roofing for various roofing projects
throughout the city for the duration of their respective term of contract or through
the end of FY2024, whichever comes first. This will allow us to benefit from
pre-negotiated prices for various items required.
Piggyback Contracts:
Quality Roofing of Tampa FL - City of Tampa (Contract#71122115) - expires
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Council Work Session Meeting Minutes February 3, 2020
February 17, 2020, with one two-year renewal option.
Garland/DBS, Inc. Cleveland, OH - US Communities (Contract#14-5903) -
expires October 14, 2024, with one five-year renewal option.
Advanced Roofing, Inc., Ft. Lauderdale FL - City of Sunrise (Contract#19-17-12
HR) - expires May 31, 2022, with three one-year renewal options.
Flexibility is requested to allow for expenditure of budgeted funds as needed
throughout the year, in accordance with the intent of this general authorization.
APPROPRIATION CODE AND AMOUNT:
5656531-530300
GSBM 180003
6.4 Authorize a purchase order to L and T Brothers Inc., DBA Lowes, for various interior and
exterior painting, in the amount of$225,000 for the period of February 1, 2020 through
September 30, 2020 and the annual not-to-exceed amount of$300,000 for Fiscal Year
2021 through July 16, 2023, for a total not-to-exceed amount of$1,125,000 for the
42-month period, per Clearwater Code of Ordinances Section 2.564(1)(d) Other
Government Entities Contracts, and authorize the appropriate officials to execute same.
(consent)
The majority of Building & Maintenance's interior and exterior painting projects
have been procured by obtaining quotes or by piggybacking other government
entities contracts. Staff is requesting the ability to use existing piggyback
contract for L&T Brothers Inc DBA Lowes for various painting projects
throughout the city for the duration of their respective contract. This will allow
the City to benefit from pre-negotiated prices for various items as required.
Piggyback Contract: L&T Brothers Inc DBA Lowes, Largo, FL- Pinellas County
(Contract #178-0405-B) - expires July 16, 2023.
Flexibility is requested to allow for expenditure of budgeted funds as needed
throughout the year, in accordance with the intent of this general authorization.
APPROPRIATION CODE AND AMOUNT:
5656531-5300300
GSBM 180004
6.5 Authorize a purchase order to Overhead Door of Clearwater, FL for various maintenance,
repair, replacement and new overhead doors, in the not-to-exceed amount of$350,000
from January 1, 2020 through May 24, 2021, pursuant to Clearwater Code of Ordinances
Section 2.564(1)(d) Other Government Entities Contracts, and authorize the appropriate
officials to execute same. (consent)
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The Building & Maintenance divisions overhead door repair, replacement and
additions have been procured by obtaining quotes or piggybacking other
government entities contracts. Staff is requesting the ability to piggyback an
existing contract for Overhead Door of Clearwater, FL for various overhead door
projects throughout the city for the duration of their respective contract. This will
allow us to benefit from pre-negotiated prices for various items required.
Piggyback Contract:
Pinellas County #156-0332-B(PF) - Overhead Door of Clearwater, of
Clearwater FL. - expires May 24, 2021.
Flexibility is requested to allow for expenditure of budgeted funds as needed
throughout the year, in accordance with the intent of this general authorization.
APPROPRIATION CODE AND AMOUNT:
5656531-530300
GSBM180008 - R&M - MTRLS
6.6 Authorize a purchase order to multiple vendors as listed, for various plumbing
replacement and repair parts, in the annual not-to-exceed amount of$375,000 for
contract term January 15, 2020 through the expiration of their respective term of contract
or January 15, 2022, whichever occurs first, for a total not-exceed amount of$750,000 for
the two-year period, pursuant to Clearwater Code of Ordinances Section 2.564(1)(c) -
Small dollar purchases and Section 2.564(1)(d) - Other Government Entities Contracts,
and authorize the appropriate officials to execute same. (consent)
Previously the Building & Maintenance's divisions purchases for plumbing
equipment replacement and repair parts have been procured by obtaining
quotes, sole source buys direct from the manufacturer or manufacturer's
distributor, or by piggybacking other government entities' contracts. The B & M
Staff is requesting the ability to use existing piggyback contracts for Tampa
WinSupply, Inc, Ferguson Enterprises Inc., Wool Supply of Tampa, Hughes
Supply, and Best Plumbing Specialties for various plumbing projects throughout
the City for the duration of their respective contract. This will allow us to benefit
from previously negotiated prices for the various items required.
Piggyback Contract:
Pinellas County School Board contract#19-670-0823 - Tampa WinSupply Inc.
of Tampa FL; Ferguson Enterprises Inc. of Clearwater FL; Wool Supply of
Tampa of Tampa FL; Hughes Supply of Clearwater FL; all expire January 15,
2021 with one one-year renewal option.
Hernando County School Board #18-670-27 Best Plumbing Specialties, of
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Myersville, MD expires February 12, 2020 with three one-year renewal options
Small Dollar Purchases:
An estimated 30% of the total cumulative annual not-to-exceed amount will be
used for smaller dollar purchases under$2,500 utilizing multiple vendors.
Flexibility is requested to allow for expenditure of budgeted funds as needed
throughout the year, in accordance with the intent of this general authorization.
APPROPRIATION CODE AND AMOUNT:
5656531-546200
GSBM 1 80008-R&M - MATLS
These funds are available in the operating expense of Building & Maintenance
as budgeted in fiscal year 2019/20 as well as funding available in the project.
7. Official Records and Legislative Services
7.1 Appoint to the Airpark Advisory Board Kelli O'Donnell, as a regular member with a term
to expire December 31, 2023, Bruce Brock, as the Ex Officio member with a term to
expire February 29, 2024 and appoint one member with a term effective May 1, 2020
through May 1, 2024.
APPOINTMENT WORKSHEET
BOARD: Airpark Advisory Board
TERM: 4 Years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 5 + 1 Ex Officio member
CHAIRPERSON: Denise L. Rosenberger
MEETING DATES: Quarterly (1st Wed.) - Feb., May, Aug., Nov.
PLACE: Chambers - 3 p.m.
APPOINTMENTS NEEDED: 3
THE FOLLOWING MEMBER WAS APPOINTED TO THE AIRPARK
ADVISORY BOARD AS THE EX OFFICIO MEMBER AT THE DECEMBER 5,
2019 COUNCIL MEETING. SHE RECENTLY MOVED FROM ST.
PETERSBURG TO CLEARWATER AND WISHES TO BE APPOINTED AS A
REGULAR MEMBER ON THIS BOARD:
1. Kelli O'Donnell - 1524 Bonair St., 33755 -
(Federal Fisheries Policy and Management Biologist)
Original Appointment: 12/05/19
(recently appointed as the Ex Officio member with term to expire 12/31/23)
(became a Clearwater resident on December 31, 2019)
ALSO ON THIS BOARD THE FOLLOWING BOARD MEMBER IS ENDING
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Council Work Session Meeting Minutes February 3, 2020
HER 3RD TERM ON APRIL 30, 2020:
1. Denise Rosenberger - 15 N. Meteor Ave., 33765 - Customer Service
Original Appointment: 07/17/08
(currently serving 3rd term to expire 04/30/20)
Note - Ms. Rosenberger's last meeting will be February 5th. Term
expires prior to the next regularly scheduled meeting.
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO
FILL THE ABOVE VACANCY. THE BOARD LIAISON, ED CHESNEY,
RECOMMENDS MR. GIBSON BE APPOINTED.
1. Bobby Gibson -2374 Wind Gap Place, 33765 - Eng./Business Dev.
Director
2. John B. Renton - 2958 Eagle Estates Circle W., 33761 -Airport Program
Manager
Zip codes of current members on board:
3 - 33755; 2 - 33765
7.2 Appoint Danny Olda to the Public Art and Design Board as the Creative Pinellas
designee with term to expire February 28, 2024. (consent)
APPOINTMENT WORKSHEET
BOARD: Public Art and Design Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater resident except for the
Clearwater Arts Alliance, Inc., formerly, ClearwaterArts Foundation, and the
Creative Pinellas representative
MEMBERS-7
Liaison: Christopher Hubbard, Cultural Affairs Coord.
CHAIR: Jerri Menaul
MEETING DATE: Quarterly - January, March, June, Sep.
TIME/PLACE: 2:00 PM/Chambers
APPOINTMENTS NEEDED: 1
THE FOLLOWING BOARD MEMBER RESIGNED IN 2018 AS THE PINELLAS
COUNTY ARTS COUNCIL DESIGNEE, NOW KNOWN AS CREATIVE
PINELLAS. THIS VACANT SEAT NOW REQUIRES REPLACEMENT BY A
NEW APPOINTEE:
1. Judith Powers - 4721 16th Ave. N., St. Petersburg, FL 33713 - Dir. Cultural
Affairs
Original Appointment: 2/4/10
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Council Work Session Meeting Minutes February 3, 2020
(was serving 2nd term that expired 2/28/18)
(Pinellas County Arts Council, now known as Creative Pinellas)
THE FOLLOWING NAME IS BEING SUBMITTED FOR CONSIDERATION TO
FILL THE ABOVE VACANCY:
1. Danny Olda - 1605 Carroll St., 33755 -Arts Curator and Grants Mgr.
(Creative Pinellas)
Zip codes of current members-
1 - 33755
1 - 33761
1 - 33764
2 - 33765
1 - 33786
Current Categories-
1 Artist/Art Business Owner
3 Citizens
1 Clearwater Arts Alliance Inc.
1 General Contractor
7.3 Appoint one member to the Community Development Board with term to expire February
28, 2024.
APPOINTMENT WORKSHEET
BOARD: Community Development Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Yes
RESIDENCY REQUIREMENT: City of Clearwater
MEMBERS: 7 & 1 alternate
CHAIRPERSON: Michael Boutzoukas
MEETING DATES: 3rd Tues., 1:00 p.m.
PLACE: Main Library APPTS. NEEDED: 1
SPECIAL QUALIFICATIONS: Board shall include members qualified and
experienced in the fields of architecture, planning, landscape architecture,
engineering, construction, planning & land use law and real estate
THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH
EXPIRES AND NOW REQUIRES EITHER REAPPOINTMENT FOR A NEW
TERM OR REPLACEMENT BY A NEW APPOINTEE:
1. D. Michael Flanery - 1836 Venetian Point Dr., 33755 - Professional
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Council Work Session Meeting Minutes February 3, 2020
Civil/Environmental Engineer
Original Appointment: 2/18/16
(2 absences in the last year)
(currently serving 1st term to expire 2/28/20)
Interested in Reappointment: Yes
THE FOLLOWING NAMES ARE ALSO BEING SUBMITTED FOR
CONSIDERATION TO FILL THE ABOVE VACANCY:
1. Chelsea Allison - 309 Lebeau St., 33755 - Sales
2. David Jaye - 2856 Shady Oak Court, 33761 - Real Estate
3. Peter Kohut -240 Windward Passage Unit 105, 33767 - Civil Engineer
4. William Fisher - 2075 Envoy Ct., 33764 - Registered Architect
Zip codes of current members: 1 at 33755, 1 at 33759, 1 at 33761, 2 at 33764
and 3 at 33767
Current Categories:
1 Administrative Specialist/Asst. Professor
2 Architects
2 Attorneys
2 Civil Engineers
1 Real Estate Broker
Discussion deferred to February 6, 2020.
7.4 Appoint Marita Lynch to the Environmental Advisory Board to fill the remainder of an
unexpired term until December 31, 2021. (consent)
APPOINTMENT WORKSHEET
BOARD: Environmental Advisory Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
CHAIRPERSON: Jared Leone
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Council Work Session Meeting Minutes February 3, 2020
MEMBERS: 5
MEETING DATES: Quarterly Meetings - 3rd Wed., 4 pm (Jan., April, July, Oct.)
PLACE: Main Library
APPTS. NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER HAS RESIGNED AND NOW
REQUIRES REPLACEMENT BY A NEW APPOINTEE:
1. Candace Gardner - 736 Island Way, Apt. 305, 33767 - Retired/Guidance
Counselor
Original Appointment: 12/07/17
(was serving 1 st term until 12/31/21)
Resigned: 12/27/19
THE NAME BELOW IS BEING SUBMITTED FOR CONSIDERATION TO FILL
THE ABOVE VACANCY:
1. Marita Lynch - (Guardian Ad Litem) - Register Nurse IT Consultant
Zip codes of current members:
1 at 33755
1 at 33765
2 at 33767
7.5 Reappoint Mary Ann Lane to the Nuisance Abatement Board with term to expire February
28, 2024. (consent)
APPOINTMENT WORKSHEET
BOARD: Nuisance Abatement Board
TERM: 4 years
FINANCIAL DISCLOSURE: Yes
APPOINTED BY: City Council
RESIDENCY REQUIREMENT: City of Clearwater
MEMBERS: 7
MEETING DATES: As Called, 1st Wed./Month - 3:00 pm
PLACE: Main Library
APPTS. NEEDED: 1
Purpose: The Nuisance Abatement Board will be composed of seven city
residents who will conduct hearings on public nuisance cases associated with
prostitution and drug-related activities on known properties throughout the City.
THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM TO EXPIRE
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Council Work Session Meeting Minutes February 3, 2020
ON FEBRUARY 28, 2020 AND NOW REQUIRES REAPPOINTMENT FOR A
NEW TERM:
1. Mary Ann Lane - 3030 Homestead Ct., 33759 - Clinical Social Worker
Original appointment: 12/15/16
(currently filling an unexpired term until 2/28/20)
Interest in reappointment: Yes
Zip codes of current members:
1 at 33755
5 at 33756
1 at 33759
Current Categories:
Analyst
Attorney
Clinical Social Worker
English Teacher/Librarian
HR Manager
Production Tour/Manager
Restaurant Owner
8. Legal
8.1 Adopt Ordinance 9346-20 on second reading, amending the future land use element of
the Comprehensive Plan of the city to change the land use designation for certain real
property whose post office address is 407 N. Belcher Rd., Clearwater, Florida 33759,
from Institutional (1) to Residential/Office General (R/OG).
8.2 Adopt Ordinance 9347-20 on second reading, amending the Zoning Atlas of the city by
rezoning certain real property whose post office address is 407 N. Belcher Rd.,
Clearwater, Florida 33759, from Institutional (1) to Office (0).
8.3 Adopt Ordinance 9357-20 on second reading, ratifying the adoption of Resolution 19-34,
authorizing the issuance of bonds to finance a portion of the costs of the Imagine
Clearwater project in accordance with the Clearwater Code of Ordinances.
8.4 Adopt Ordinance 9358-20 on second reading, approving amendments to the Clearwater
Code of Ordinances, Chapter 25 - Public Conveyances, to define commercial
megacycles and definitions to establish standards for commercial megacycles, to require
a license for commercial megacycles to be operated in the city and to add penalties;
approve amendments to the Clearwater Code of Ordinances, Chapter 6 - Alcoholic
Beverages, to provide an exemption for megacycle passengers.
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9. City Manager Verbal Reports
9.1 Coachman Park Renaming
Assistant City Manager Michael Delk will report to Council feedback received at
the January 28, 2020 Parks Recreation advisory board meeting.
Assistant City Manager Michael Delk said he met with the Parks and
Recreation Board on January 28. The Board did not support renaming
Coachman Park to Coachman Commons. Staff will soon issue the RFQ and
begin marketing the bluff properties, it will be nice to incorporate the park
branding in the materials. Interim Parks and Recreation Director Art Kader
said the Board rejected the name and advised that the City hold a contest to
rename the park. Six individuals attended the board meeting and spoke in
opposition of renaming Coachman Park. Mr. Delk requested council direction
regarding how to proceed.
Discussion ensued with comments made that the new council should decide
if the park should be renamed. A comment was made that Coachman Park
has been known as such for years and people refer to the entire site as
Coachman Park.
Staff was directed to draft a resolution that renames the entire site to
Coachman Commons, while retaining the Coachman Park area as is, to be
presented at the next meeting.
10. City Attorney Verbal Reports — None.
11. Council Discussion Item
11.1 Sky Tram - Vice Mayor Cundiff
Vice Mayor Cundiff said he attended a transportation presentation that
stressed need to go to elevated personal rapid transit. Beach Tran has
committed$500,000 and ready to commit another$1 million towards to this
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Council Work Session Meeting Minutes February 3, 2020
technology. NASA engineers developed the system and Beach Tran is
building a full-scale test track. He said the endeavor will be funded by private
investors. The City of Oldsmar and Pasco County have supported Beach
Tran's efforts. He requested consideration for Council to adopt a resolution
that supports Beach Tran's efforts. The Vice Mayor said the resolution does
include language that the City will provide certain information needed by
Beach Tran to determine route station plans.
Discussion ensued with comments made that the draft resolution includes
language that city staff will provide staffing assistance. There was consensus
to delete the staff assistance reference. Staff was directed to present the
resolution at the council meeting.
12. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). — None.
13. Closing Comments by Mayor— None.
14. Adjourn
The meeting adjourned at 10:37 a.m.
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City of Clearwater